HomeMy WebLinkAboutAgenda - 08-17-1993 - III-H 1
O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: AUGUST 17, 1993
Action Agenda
Item # SQ- l4
SUBJECT: JAIL INSPECTION REPORT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT:
MANAGER'S OFFICE, EXTENSION 2300
JAIL INSPECTION REPORT
TELEPHONE NUMBERS:
Hillsborough - 732-8181
Durham - 688-7331
Mebane - 227-2031
Chapel Hill - 967-9251/968-4501
PURPOSE: To receive the jail inspection report for July, 1993,
from the North Carolina Department of Human Resources.
BACKGROUND: The General Statutes require the Board of County
Commissioners to receive and take necessary corrective
action to the semi-annual jail inspection reports
submitted by the North Carolina Department of Human
Resources. The statute further states that the
governing body shall promptly initiate any action
necessary to bring jail facilities into conformity to
standards. The attached letter from Lindy
Pendergrass, Orange County Sheriff, to Robert G.
Lewis indicates that the conditions cited in the
report are now in compliance with standards.
RECOMMENDATION: The Manager recommends that the Board of Commissioners
receive the report. Corrective action has been taken
as required.
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LINDY PENDERGRASS 144 East Margaret Lane
Sheriff of Orange County Hillsborough, North Carolina, 27278
August 9 , • 993
Mr . Robert G. Lewis, Chief, Jail and Detention Section
Division of Facility Services
701 Barbour Drive
P .0- Box 29530
Raleigh, -N . C. 27626-0530
Dear Mr . Lewis
Inresponse to the deficienC4.e...7 noted in Mr . Dixon' s
inspection of the Orange County-A.Jall .
In section . 2600 Fire Safety,rAhe fire extinguishers were
inspected and approve d on August 5, 1993 . In addition the
quarterly fire drill has been cop.!,,ipJted since Mr . dixon ' s
inspection I will furnish Y911
a 00.6r-r,o_f_. the fire drill if
. --
you wish.
Lindy endergrass , Sheriff
I - -,- - Orange County
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CC. Mr . John Link, County Manager
Mr . Moses Carey, Chairman, Board of Commissioners
AU G 5T11993 2a
6 5TATt
Oift
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North Carolina Department of Human Resources
Division of Facility Services
701 Barbour Drive • P. 0. Box 29530 • Raleigh, N. C. 27626-0530
Courier Number 56-20-05
James B. Hunt,Jr., Governor John M. Syria, Director
C. Robin Britt,Sr.,Secretary Telephone
(919) 733-4560
August 4 , 1993
Mr. Lindy Pendergrass, Sheriff
Orange County Sheriffs Department
125 Court Street
Hillsborough, North Carolina 27278-2501
Dear Sheriff Pendergrass:
On July 28, 1993 , Ernest T. Dixon, Area Jail Consultant from the
North Carolina Department of Human Resources inspected the Orange
County Jail. A copy of the inspection report is attached for your
attention.
Please submit your plan of corrective action on each deficiency
cited in this .report to this office by September 3 , 1993 .
Sincerely,
Robert G. Lewis, Chief, Jail and Detention Section
Attachment
RGL:th
cc: Mr. Moses Carey, Chairman, Orange County Board of
Commissioners
Mr. John Link, Orange County Manager
Mr. Ernest T. Dixon, Area Jail Consultant
DFS-7023 N. C. DEFT. OF HUMAN RESOURCES
"Rev. 9/90) DIVISION OF FACILITY SERVICES
JAIL AND DETENTION BRANCH
701 BARBOUR DRIVE
RALEIGH, NC 27603
PHONE (919) 733-4560
SEMIANNUAL INSPDLTION REPORT
Facility Name ORANGE COUNTY .TAIL Date JULY 28, 1993
Address 125 COURT STREET Inspector ERNEST T. DIXON
HILLSBOROUGH, NC 27278-2501
County ORANGE
Date of Construction 1925 Capacity 71
Date of Major Renovation/Expansion 1982&1990 Male Beds 67
Female Beds 4
Number of Confinement Levels 2
Sheriff/Chief of Police LINDY PENDERGRASS
Facility Administrator CAPT. JOE DICKEY
Assistant Administrator LT. BILLY DUNNAGAN *OVERCROWDING IN THE MALE SECTION OF THE JAIL.
Total Number of Ir mates Confined
SUPERVISOR JAILERS)
STAFFING PATTERN Male *75 Female 2
Time Time
8 Hour Shifts 12 Hour Shifts Under 18 years of age 0
I. M F 1. M 4 F 1
2. M E,' 2. M 3 F 1 Juveniles (Under 16 years of age) 0
3. M F
ADMINISTRATIVE STAFF SCHEDULE Work Release 2
STAFFING PATTERN
Monday through Friday Weekend Sentences 4
8:00 a.m. 5:00 p.m.
®
M. F 6 Month to 2 Year Sentences r
1
2
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Ent8r lcent of Noncompliance Statement
If a facility is not in compliance with any of the standards contained in Sections I through VII in Rule .3502(b) , this report ;
will be forwarded to the Secretary of Human.Resources within 10 days for his determination whether those conditions may
jeopardize the custody, safety, health., or welfare of the inmates. Noncompliance with any standard listed in .3503 (c)
automatically jeopardizes the safe custody, safety, health, and welfare of those confined and the report will be forwarded to
the Secretary for further action.
I. Section .2500 Classification and Housing (G. S. 153A-221, Rules .2501-05)
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COMPLIANCE CORRECTIVE ACTION
YES NO
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WRITTEN
CLASSIFICATION X
PROCEDURE.
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FEMALE INMATES
CONFINED IN) R
SEPARATE CONFINE-
MENT UNIT, OUT OF
SIGHT 6F MALE�IRMATES.
MALE INMATES UNDER X
AGE 18 HOUSED IN
SEPARATE SLEEPING
CELLS FROM ADULT
IIZIATES DURING
SLEEPING HOURS.
JUVENILES UNDER NOTE: JUVENILES UNDER 16 ARE NOT NORMALLY KEPT. THEY ARE SENT TO DURHAM
AGE 16 WHO X OR ELSEWHERE. NO RESPONSE REQUIRED.
ARE TRANSFERRED FROM
SUPERIOR COURT - I
CONFINED WHERE THEY
CANNOT BE SEEN OR j
CONVERSE WITH ANY ADULT
INMATE POPULATION.
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COMPLLN�CE CORRECTIVE ACTION
YES NO
HOUSING ASSIGIZ=S
NOT MADE BASED ON RACE,
COLOR, CREED, POLITICAL A
BELIEF, OR NATIONAL
ORIGIN.
II. Section .2600 Fire Safety (G.S. 153A-221, Section .2600, Rules .2601-05 NCMTS)
FPIERGENCY EXITS COMPLY X
WITH BUILDING CODE.
EXIT DOORS NOT LOCKED
IN RESIDENTIAL
UNRESTRAITTM UNITS.
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LAST :SIRE EYTINGUISHERS INSPECTION AUGUST 1992. TFIS IS NOT WITHIN THE LAST
FIRE EXTINGUISHERS
COMPLY WITH g YEAR. pT.RJ':SE RESPOND.
NATIONAL'VIRE
PREVENTION ASSOCIATION
PAMPHLET #10. 1
P`
SMOKE DETECTORS COMPLY
g
WITH BUILDING CODE. R
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WRITTEN FIRE PLAN X
FOR EVACUATION OF
INMATES DEVELOPED AND
PROPERLY POSTED.
QUARTERLY FIRE DRILLS .2603(a) EACH JAIL SHALL HAVE A PLAN THAT SHALL INCLUDE A FIRE DRILL AT
ARE HELD AND RECORDED. X LEAST QUARTERLY. THESE DRILLS SHALL BE RECORDED AND RETAINED. THE LAST
.
EVACUATION ROUTES PLEASE RESPOND.
CLEARLY MARKED X
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THROUGHOUT THE
JAIL.
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COMPLIANCE CORRECTIVE ACTION
YES NO
WRITTEN REQUEST TO
LOCAL FIRE MARSHAL X
FOR ANNUAL INSPECTION
OF JAIL AND FIRE PLAN.
MATTRESSES CONSTRUCTED
OF NON-TOXIC x
FIRE RESISTIVE
MATERIALS.
JAIL HAS SAFE, X I
SECURE AREA FOR
KEYS.
SET OF DUPLICATE X I
KEYS ARE STORED IN
SAFE, ACCFSSIlE PLACE.
ACCOUNTING SYSTEM x
FOR ISSUING AND
RETURNING KEYS.
KEYS AND LOCKS COLOR
CODED AND MARKED x
FOR IDENTIFICATION
BY TOUCH.
III. Section .2800 - Supervision (G.S. 153A-224; Section .2800,
Rules 2801 a-h)
JAILERS MAKE AND DUE TO A DESIGN DEFICIENCY, IT IS DIFFICULT TO SEE EACH INMATE INDIVIDUALLY
DOCUMENT IRREGULAR x TWICE PER HOUR. RECOMM"ND THAT EACH INMATE MAKE HIMSELF AVAILABLE TO BE
ROUNDS TWICE PER HOUR.
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COMPLIANCE CORRDCTIVE ACTION
• '' YES NO
DIRECT OBSERVATION OR
FTDCTRONIC SURVEILLANCE
MAINTAINED AT ALL x
TIMES.
MIDRE FREQUENT SUPER-
VISION ROUNDS FOR x
SPECIAL NEEDS INMATES
CONDUCTED. (ASSAULTERS,
SUICIDAL, MENTALLY
ILL, ETC.)
INMATES NOT x
ALTAWED TO SUPERVISE
OR CONTROL OTHER
INMATES.
JAILERS AMU&
AT ALL TIMES.
JAILERS ARE NOT
ASSIGNED OTHER DUTIES x
WHICH INTERFERE WITH
THEIR ABILITY TO PROVIDE
CONTINUOUS SUPERVISION,
CUSTODY AND CONTROL OF
INMATES.
k lAI JAILERS ARE ON x
DUTY %TH2&= A F 29J E
IS CONFINED.
PLAN DEVELOPED TO
PROVIDE ADDITIONAL x
PERSONNEL IN CASE OF
AN EMERGENCY.
6
co COMPLIANCE CORRECTIVE ACTION
YES NO
IV. Sanitation and Personal Hygiene (G.S. 153A-226, Section
.2900, Rules .2901 - 05 NCM7S) .
JAIL MEETS SANITATION
REQUIREMENTS OF
TITLE 15A, CHAPTER 18A, x
SECTION .1500.
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MATTRESSES AND
BEDDING COMPLY WITH
RULE .2902 OR RULE x
.3919.
INDIVIDUAL RAZORS
PROVIDED INMATES x
CONFINED OVER 24 HOURS.
PERSON4L HYGIENE
ITEMS LISTEWIN x
RULE .2905 PROVIDED
INMATES CONFINED OVER
24 HOURS.
SHOWERS AVAILABLE TO
INMATES AS REQUIRED BY x
RULE .2904. At
V. Section .3100 Food (G.S. 153A-226, Section .3100, Rules
.3102-05 NCMJS) .
DIET COMPLIES
WITH REQUIRIIMEN`I'S
OF RULE .3103 x
OR RULE .3922.
ONE-WEEK CYCLE MENU x
POSTED IN KITCHEN.
PORTION SIZES
INDICATED.
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COMPLIANCE _ CORREC'T'IVE ACTION
YES NO
MODIFIED DIETS
AVAILABLE AND
RECORDS MAINTAINED. X
FOOD PROPERLY COVERED
WHILE TRANSPORTED AND x
ADEQUATE TEMPERATURES
MAINTAINED.
IF FOOD IS NOT
PREPARED AT THE
FACILITY, THEN A
WRITTEN CATERED
CONTRACT IS ON FILE.
MENUS NOT
DUPLICATED ON x
SAME DAY.
VI. Section :3200 Health Care (G.S. 153A-225 Section .3200,
Rules .3201-04)
MEDICAL PLAN
COMPLIES WITH
G.S. .153A-225 AND x
SECTION.3200 OR
RULE .3925 AND .3926.
HEALTH SCREENING
FORMS COMPLETED FOR x
ALL ADMITTED INMATES.
SEPARATE INMATES x
REQUIRING MEDICAL
ISOLATION.
ADEQUATE EXERCISE
OPPORTUNITIES x
OFFERED FOR ALL
INMATES CONFINED FOR
MORE THAN 14 DAYS.
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o COMPLIANC- - - - ----- ---- (yTRF-CTTVF ACTION
YES �
No
---- - - -- -- _ --
INMATES HEALTH — ----i
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COMPLAINTS ASKED
FOR DAILY. b:
QUALIFIED MEDICAL
PERSONNEL AVAILABLE R
TO EVALUATE INMATE 1
HEALTH COMPLAINT'S.
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ANNUAL REVIEW OF i
MEDICAL PLAN g
CONDUCTED.
WRITTEN RECORD
MAINTAINED OF MEDICAL g
REQUESTS AND ACTION
TAKEN.
VII. General Statute 153A-226(b) and Section .2900 NCMJS
Local Health
Department Inspection
Sectioa .2900 and Rule
.3918
THE LOCAL HEALTH g
DEPARTMENT HAS APPROVED
THE OPERATION OF THE
JAIL.
Sanitation Inspection X NOT NEEDED.
reccnvended.
VIII. Additional Standards Requirements
Section .2400
Operations Manual
(Rule .2401-04) (Rule .3904 and .3905)
Operations
I
Manual canplies X
with Rule .2403 --or
Rule .3905.
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COMPLIANCE CORRECTIVE ACTION
YES NO _
Operations Manual
reviewed and updated
once a year. X
Section .2700 Security
(Rule .2701) Secure X
Confinement or Rule
.3916.
Passage for Inmates from
security perimeter until X
release.
Locked storage of
firearms outside of X
security perimeter.
Well lighted exterior
perimeter.
0
Communicati6ns link
with agencies in X
case of_emergencies.
Section .3000 X
Commissary/Canteen
(Rule .3001)
Canteen/hygiene
items provides inmates
for purchase.
Section .3400 and Section .3700 Space Requirements for New Jail Construction and Existing Jail Construction (Square
footage, Acca modations, Support Areas, etc.) , Rules .3401 - .3426 and .3701 - .3726
COMPLIANCE COMPLIANCE CORRECTIVE ACTION
OLD STANDARDS NEW STANDARDS
YES NO YES NO
Square Footage
„Requirements
Single segregation cells
provide minimum square
footage.
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^' COMPLIANCE COMPLIANCE CORRECTIVE ACTION
OLD STANDARDS NEW STANDARDS
YES NO YES NO EXCEPT DURING TIlTF S OF OVERCROWDING. TT1ERE WAS SOME
Single cells provide OVERCROWDING AT THE TIME OF THIS INSPECTION.
inmates with minimum X** NO RESPONSE REQUIRED.
square footage.
Multiple cells
provide inmates with X**
minimtun square footage.
Multiple cells contain X**
no more than (4)
inmates.
Dayroans provide X**
inmates with minimum
square footage.
Dormitories provide X**
inmates with minimum
square footage.
Construction Materials X SOME PAINTING IS NEEDED AS POPULATION WILL ALLOW. NO RESPONSI&
REQUIRED.
Paint
Bunks X
Floors g
R
Walls
X
Ceilings
3,
Windows {
X
Security Screens
11
-+ COMPLIANCE COUIPLIANCE CORRECTIVE ACTION
OLD STANDARDS NEW STANDARDS
YES NO YES NO
1
Insect Screens
Doors X
Dayroom Equipment rX
Steel Grating X
Wiring and X
Electrical Fixtures
Safety Vestibules
Electric locks with X
Manual Override
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All Manual Locks
Accessible floor X
drains have tamper
resist. fasteners.
Safety and Security
Section
(Structural Arrange-
ments and
Accatmodations)
Security Mirrors X
Vw-
3
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COMPLIANCE COMPLIANCE CORRFJC= ACTION
OLD STANDARDS NEW STANDARDS
YES NO YES NO
Secure Visiting Areas x
Separate Conference x
Area for Attorney and
Clergymen
Medical Area Provided x
Secure Irnnate Booking x
Processing Area
Secure, Central Control x
Station
R
Secure Elevators
Adequate Kitchen x
Adequate Laundry x
Adequate Storage Areas x
Adequate Administrative x
Support Areas
Work Release Area R
Adequate Heating x
U)
13
COMPLIANCE CORRECTIVE ACTION
OLD STANDARDS NEW STANDARDS
YES NO YES NO
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Adequate Cooling Y
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Adequate Ventilation X
(Air Flow)
1
Adequate Holding Cells g
Adequate Commodes x
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Adequate Lavatories g
w R I
Sanitary Drinking Water
A
Adequate Showers w/
Tempered Water
Adequate Cleanup
Stations
Adequate Artificial g
Lighting
Adequate Natural Light X
l
%
Adequate Dayroom Space
_ a
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COMPLIANCE CORRECTIVE ACTION
YES NO
REPORTS l
Monthly Jail
Population j
Reports Submitted g
as Required
Administrator
Understands the
Requirement of X 1
Submitting Death
Report {
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Names (s) of Person(s) Contacted During the Inspection SHERIFF PENDERGRASS, CAPTAIN JOE DICKEY, JAILER CALEEN {
CAROLEN, JAILER WILBER OAKLEY
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NO ENTRY INDICATES ITEM NOT APPLICABLE
CAPT. tICKEY stated that he/she is aware of his/her responsibilities under the Federal Civil Rights Act
regarding segregation by race.
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Jail Consultant
z_
Distribution {
MOSES CARRY, CHAIRA;.AN, ORANGE COUNTY BOARD OF COMMISSIONERS 1
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JOHN LINK, ORANGE COUNTY MANAGER
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