HomeMy WebLinkAboutAgenda - 06-12-2007-4wORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 12, 2007
Action Agenda
Item No. __ ~~~
SUBJECT: Reinstating of Contract with Chapel Hill-Carrboro City Schools for Adolescent
Parenting Services
DEPARTMENT: Social Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Contract with Limited Attachments,
Including Attachment F
See Agenda Item 4-m to Reference
Other Standardized Contract
Attachment Forms Not Included
Here
INFORMATION CONTACT:
Nancy Coston, 245-2800
Yvette Smith, 245-2800
PURPOSE: To reinstate the contract with Chapel Hill-Carrboro City Schools System to provide
specialized services to pregnant and parenting teens.
BACKGROUND: One of the main goals outlined in the federal welfare reform legislation is to
support teen parents and to avoid additional unplanned pregnancies. Therefore, federal funds
in the Work First Block Grant can be used for this purpose.
The goals of this program are to improve parenting skills, assure that participants complete their
education and delay second pregnancies. The ultimate goals are to help teens prepare to be
self-sufficient and to prevent them from becoming dependent on public assistance. Teen
parents are at high risk for becoming dependent on public assistance, particularly if they drop
out of school. This contract will be coordinated with the programs at the Department of Social
Services, which have been veryeffective at helping participants to finish high school and to
delay additional pregnancies. In Fiscal Year 2006-2007, Chapel Hill-Carrboro City Schools and
the Department of Social Services elected to discontinue the contract because there were few
children in need of services, and the children could all be serviced via the Adolescent Parenting
Program Coordinator at the Department of Social Services.
Teen parents have been identified for services next year and there is sufficient need to justify a
full-time social worker in the Chapel Hill-Carrboro City Schools System. The contract is based
on a caseload of 12-16 teen parents. The social worker will provide individual and group
interventions with teens and will try to address issues that might result in the student dropping
out of school. Supportive services (such as housing, transportation, day care, medical care)
may also be arranged by the social workers. The social worker works with the other school
personnel to meet the academic needs of pregnant or parenting students.
2
The Social Services Board has reviewed this contract and recommends approving $50,000 for
Chapel Hill-Carrboro City Schools for Fiscal Year 2007-2008.
FINANCIAL IMPACT: These costs will be paid with'100% federal funds in the County Work
First Block Grant.
RECOMMENDATION(S): The Manager recommends that the Board accept the Social
Services Board recommendation and approve the contract reinstatement with the Chapel Hill-
Carrboro City Schools System and authorize the Chair to sign.
Contract #68-1005
Chapel Hill-Carrboro City Schools -Adolescent Parenting Program
Contract # 68-1005 Fiscal Year Begins_July 1,2007 Ends June 30 2008
This contract is hereby entered into by and between the Orange County Department of Social Services (the
"County") and the Chapel Hill-Carrboro City Schools System (the "Contractor") (referred to collectively as the
"Parties"). The Contractor's federal tax identification number or Social Security Number is
1. Contract Documents: This Contract consists of the following documents:
(1) This contract
(2) The General Terms and Conditions (Attachment A)
(3) The Scope of Work, description of services, and rate (Attachment B)
(4) Federal Certification Regarding Drug-Free Workplace (Attachment C)
(5) Conflict of Interest (Attachment D)
(6) Federal Certification Regarding Environmental Tobacco Smoke (Attachment F)
(7) Federal Certification Regarding Lobbying (Attachment G)
(8) Federal Certification Regarding Debarment (Attachment H)
(9) Certification of Transportation (Attachment J)
(10) Outcomes and Reporting (Attachment N)
These documents constitute the entire agreement between the Parties and supersede all prior oral or written
statements or agreements.
2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the
Contract Documents, the terms in the Contract Document with the highest relative precedence shall prevail. The
order of precedence shall be the order of documents as listed in Paragraph 1, above, with the first-listed
document having the highest precedence and the last-listed document having the lowest precedence. If there are
multiple Contract Amendments, the most recent amendment shall have the highest precedence and the oldest
amendment shall have the lowest precedence.
3. Effective Period: This contract shall be effective on July 1, 2007 and shall terminate on June 30, 2008.
This contract must be twelve months or less.
4. Contractor's Duties: The Contractor shall provide the services and in accordance with the approved rate as
described in Attachment B, Scope of Work, and shall meet the requirements set forth in Attachment N,
Outcomes and Reporting.
5. County's Duties: The County shall pay the Contractor in the manner and in the amounts specified in the
Contract Documents. The total amount paid by the County to the Contractor under this contract shall not
exceed $50,000. This amount consists of $50,000 in Federal funds (CFDA # ), $ 0 in State Funds,
$0 in County funds, $0 (source of other funds if applicable).
[ X ] a. There are no matching requirements from the Contractor.
[ ] b. The Contractor's matching requirement is $ ,which shall consist of:
[ ] In-kind [ ]Cash
[ ]Cash and In-kind [ ]Cash and/or In-kind
The contributions from the Contractor shall be sourced from non-federal funds.
Contract-General (06/041 Pase 1 of 3
Contract #68-1005
Chapel Hill-Can boro City Schools -Adolescent Parenting Program
The total contract amount including any Contractor match shall not exceed $50,000.
6. Reporting Requirements:
Contractor shall comply with audit requirements as described in N.C.G.S. § 143-6.2 and OMB Circular A-133.
7. Payment Provisions:
Payment shall be made in accordance with the Contract Documents as described in the Scope of Work,
Attachment B.
8. Contract Administrators: All notices permitted or required to be given by one Party to the other and all
questions about the contract from one Party to the other shall be addressed and delivered to the other Party's
Contract Administrator. The name, post office address, street address, telephone number, fax number, and
email address of the Parties' respective initial Contract Administrators are set out below. Either Party may
change the name, post office address, street address, telephone number, fax number, or email address of its
Contract Administrator by giving timely written notice to the other Party.
For the County:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Yvette Smith, Income Maintenance Director Yvette Smith, Income Maintenance Director
Orange County Department of Social Services Orange County Department of Social Services
P.O. Box 8181 300 West Tryon Street
Hillsborough, NC 27278 Hillsborough, NC 27278
(919) 245-2858
(919) 644-3005
smith co.oran e.nc.us
For the Contractor:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Neil Pederson, Superintendent Neil Pederson, Superintendent
Chapel Hill-Carrboro City Schools Chapel Hill-Carrboro City Schools
750 South Merritt Mill Road 750 South Merritt Mill Road
Chapel Hill, NC 27516 Chapel Hill, NC 27516
(919) 967-8211
Contract-General (06/041 Paae 2 of 3
Contract #68-1005
Chapel Hill-Can boro City Schools -Adolescent Parenting Program
9. Signature Warranty:
The undersigned represent and warrant that they are authorized to bind their principals to the terms of this
agreement.
The Contractor and the County have executed this contract in duplicate originals, with one original being retained
by each party.
CHAPEL HILL-CARRSORO CITY SCHOOLS SYSTEM
Signature Date
Printed Name
ORANGE COUNTY Title
Signature Date
Printed Name Title
Signature Date
Printed Name Title
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act.
Signature of County Finance Officer
Contract-General (06/041
Date
Paee 3 of 3
Contract #68-1005
Chapel Hill-Carrboro City Schools System -Adolescent Parenting Program
ATTACHMENT B
SCOPE OF WORK
Orange County Department of Social Services
Federal Tax Id. or SSN
Contract # 68-1005
A. CONTRACTOR INFORMATION
1. Contractor Agency Name: Chapel Hill-Carrboro City Schools System
2. If different from Contract Administrator Information in General Contract:
Address Jeff Reilly
750 South Merritt Mill Road Chapel Hill, NC 27516
Telephone Number: (919) 967-8211 Fax Number: Email:
3. Name of Program (s): Adolescent Parenting Program
4. Status: (X) Public ( )Private, Not for Profit ( )Private, For Profit
5. Contractor's Financial Reporting Year July 1, 2007 through June 30 2008
B. Explanation of Services to be provided and to whom (include SIS Service Code):
The Contractor will provide case mana e~ ment (SIS code 522), information and referral
services (SIS code 520) and education and training (SIS code 527 to teen parents in the
Orange County Schools System. The Contractor is required to maintain a caseload of 12-
16teen parents develop a case plan with each teen outlining specific og als participate in
bi-monthly Community Advisory Committee (CAC) meetings, submit a status report by
the fifth workday of each month to the County recruit train and match volunteers with
teen parents and maintain data on the number of teen parents within the schools stem.
The Contractor is required to meet all foals and outcomes listed in Attachment N.
C. Rate per unit of Service (define the unit):
1. If Standard Fixed Rate, Maximum Allowable, (See Rates for Services Chart)
2. Negotiated County Rate.
$50 000
D. Number of units to be provided: 1 Full-time staff person for aten-month school
mar including benefits training and travel costs
E. Details of Billing process and Time Frames; The County will reimburse the Contractor
for services described in this contract up to the budgetarylimits of the contract allotment,
which includes salary benefits travel other miscellaneous expenses, indirect costs and
Contract-Scope of Work (06/04) Page 1 of 2
Contract #68-1005
Chapel Hill-Carrboro Gity Schools System -Adolescent Parenting Program
staff development services. For reimbursement, the Contractor must submit an on ig nal
and two copies of an invoice by the fifth of the month for the preceding month's
expenditures to the designated County Administrator. Expenditures for May and June
must be estimated based on average monthly expenditures year-to-date and reported by
May 5, 2008. The County will reimburse the Contractor monthly upon receipt of a
complete and correctly filed report.
F. Area to be served/Delivery site(s): Chapel Hill-Carrboro Ci - Schools
(Signature of County Authorized Person)
(Date Submitted)
(Signature of Contractor)
(Date Submitted)
Contract-Scope of Work (06/04) Page 2of 2
Contract #68-1005
Chapel Hill-Carrboro City Schools -Adolescent Parenting ProgramQ
U
ATTACHMENT F
CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
Orange County Department of Social Services
Certification for Contracts Grants Loans and Cooperative Agreements
Public Law 103-227, Part C-Environmental Tobacco Smoke, also known as the Pro-
Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any
indoor facility owned or leased or contracted for by an entity and used routinely or
regularly for the provision of health, day care, education, or library services to children
under the age of 18, if the services are funded by Federal programs either directly or
through State or local governments, by Federal grant, contract, loan, or loan guarantee.
The law does not apply to children's services provided in private residences, facilities
funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient
drug or alcohol treatment. Failure to comply with the provisions of the law may result in
the imposition of a civil monetary penalty of up to $1,000 per day and/or the imposition
of an administrative compliance order on the responsible entity.
By signing and submitting this application, the Contractor certifies that it will comply
with the requirements of the Act. The Contractor further agrees that it will require the
language of this certification be included in any subawards which contain provisions for
children's services and that all subgrantees shall certify accordingly.
Signature
Title
Agency/Organization Date
(Certification signature should be same as Contract signature.)
Federal Certification -Environmental Tobacco Smoke (06/04) Page 1 of 1
Contract #68-1005
Chapel Hill-Carrboro City Schools System -Adolescent Parenting Program
ATTACHMENT N
OUTCOMES AND REPORTING
Orange County Department of Social Services
By signing and submitting this document, the Contractor certifies that it agrees to the following:
1. The Contractor agrees to participate in program, fiscal and administrative monitoring and/or
audits, making records and staff time available to Federal, State and County staff.
2. The Contractor agrees to take necessary steps for corrective action, as negotiated within a
corrective action plan, for any items found to be out of compliance with Federal, State, and County
laws, regulations, standards and/or terms of the Contract.
3. The Contractor agrees that continuation of and/or renewal of this Contract is contingent on
meeting the following requirements. The Contractor agrees to:
A. Maintain a caseload of 12-16 parents
B. Develop a case plan with each teen parent outlining specific goals
C. Participate in bi-monthly Community Advisory Committee (CAC) meetings
D. Submit a monthly status report by the fifth workday of the month
E. Recruit, train and match volunteers with teens
F. Maintain data on number of teen parents within school system and their associated
outcomes
G. Assure that 85% of teen mothers activern the program will avoid a second pregnancy
H. Assure that 85% of teen mothers will continue their education
Signature
Agency/Organization
Title
Date
(Certification signature should be same as Contract signature.)
Outcomes (06/04) Page 1 of 1