HomeMy WebLinkAboutAgenda - 06-12-2007-4uORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 12, 2007
Action Agenda
Item No. ~ - tJ
SUBJECT: Renewal of Contract with Orange-Person-Chatham LME to Assist and Support
Access for Social Services Clients
DEPARTMENT: Social Services
ATTACHMENT(S):
OPC Contract
See Agenda Item 4-m to Reference
Other Standardized Contract
Attachment Forms Not Included
Here
PUBLIC HEARING: (Y/N) No
INFORMATION CONTACT:
Nancy Coston, 245-2800
PURPOSE: To consider continuation of a contract with Orange-Person-Chatham LME for a
part-time liaison to assist clients of Social Services to access needed mental health services.
BACKGROUND: During the community discussion that occurred after the closure of Sheaffer
House, it was recommended that a liaison on site at Social Services could expedite the access
for needed services. This was particularly crucial with the privatization of many mental health
services. The Board of Commissioners approved this contract during November 2005, utilizing
some of the funds previously provided to Sheaffer House. The liaison is now in place and has
been serving Social Services for the last year and a half. This position has been able to help
families to receive services more quickly. In the first half of Fiscal Year 2006-2007 the liaison
provided consultation on 48 cases, assisted on 20 mental health referrals, and enabled 2
children to access mental health rapid response beds when a foster home placement was not
suitable.
This contract has been approved by the Social Services Board and will continue to provide one-
person halftime to assist Social Services.
FINANCIAL IMPACT: The contract is expected to cost $31,443 during Fiscal Year 2007-2008.
RECOMMENDATION(S): The Manager recommends that the Board approve the contract
renewal between Social Services and OPC and to authorize the Chair to sign the contract.
Contract #68-2002
OPC Liaison
Contract # 68-2002 Fiscal Year Begins July 1,2007 Ends June 30, 2008
This contract is hereby entered into by and between the Orange County Department of Social Services (the
"County") and Orange Person Chatham LME (the "Contractor") (referred to collectively as the "Parties"). The
Contractor's federal tax identification number or Social Security Number is
1. Contract Documents: This Contract consists of the following documents:
(1) This contract
(2) The General Terms and Conditions (Attachment A)
(3) The Scope of Work, description of services, and rate (Attachment B)
(4) Federal Certification Regarding Drug-Free Workplace (Attachment C)
(5) Conflict of Interest (Attachment D)
(6) Federal Certification Regarding Lobbying (Attachment G)
(7) Federal Certification Regarding Debarment (Attachment H)
(8) Outcomes and Reporting (Attachment N)
These documents constitute the entire agreement between the Parties and supersede all prior oral or written
statements or agreements.
2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the
Contract Documents, the terms in the Contract Document with the highest relative precedence shall prevail. The
order of precedence shall be the order of documents as listed in Paragraph 1, above, with the first-listed
document having the highest precedence and the last-listed document having the lowest precedence. If there are
multiple Contract Amendments, the most recent amendment shall have the highest precedence and the oldest
amendment shall have the lowest precedence.
3. Effective Period: This contract shall be effective on July 1, 2007 and shall terminate on June 30, 2008.
This contract must be twelve months or less.
4. Contractor's Duties: The Contractor shall provide the services and in accordance with the approved rate as
described in Attachment B, Scope of Work, and shall meet the requirements set forth in Attachment N,
Outcomes and Reporting.
5. County's Duties: The County shall pay the Contractor in the manner and in the amounts specified in the
Contract Documents. The total amount paid by the County to the Contractor under this contract shall not exceed
$31,443. This amount consists of $Oin Federal funds (CFDA # ), $0 in State Funds, $31,443 in
County funds, $0 (source of other funds if applicable).
[ X ] a. There are no matching requirements from the Contractor.
[ ] b. The Contractor's matching requirement is $ ,which shall consist of:
[ ] In-kind [ ]Cash
[ ]Cash and In-kind [ ]Cash and/or In-kind
The contributions from the Contractor shall be sourced from non-federal funds.
The total contract amount including any Contractor match shall not exceed $31,443.
Contract-General (06/041 Pase 1 of 3
6. Reporting Requirements:
Contract #68-2002
OPC Liaison
O
Contractor shall comply with audit requirements as described in N.C.G.S. § 143-6.2 and OMB Circular A-133.
7. Payment Provisions:
Payment shall be made in accordance with the Contract Documents as described in the Scope of Work,
Attachment B.
8. Contract Administrators: All notices permitted or required to be given by one Party to the other and all
questions about the contract from one Party to the other shall be addressed and delivered to the other Party's
Contract Administrator. The name, post office address, street address, telephone number, fax number, and
email address of the Parties' respective initial Contract Administrators are set out below. Either Party may
change the name, post office address, street address, telephone number, fax number, or email address of its
Contract Administrator by giving timely written notice to the other Party.
For the County:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Denise Shaffer, Services Director Denise Shaffer, Services Director
Orange County Orange County
PO Box 8181 2501 Homestead Road
Hillsborough, NC 27278 Chapel Hill, NC 27516
(919) 968-2000 Ext. 246
(919) 968-2012
dshaffer co.oran e.nc.us
For the Contractor:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Judy Truitt, Director Judy Truitt, Director
OPC Mental Health OPC Mental Health
100 Europa Drive, Suite 490 100 Europa Drive, Suite 490
Chapel Hill, NC 27517 Chapel Hill, NC 27517
(919) 913-4000
Truitt o c-mhc.or
Contract-General (06/041 Paee 2 of 3
9. Signature Warranty:
Contract #6$-2002
OPC Liaison
0
The undersigned represent and warrant that they are authorized to bind their principals to the terms of this
agreement.
The Contractor and the County have executed this contract in duplicate originals, with one original being retained
by each party.
ORANGE PERSON C)FIATI~AM LME
Signature Date
Printed Name Title
ORANGE COUNTY
Signature Date
Printed Name Title
Signature Date
Printed Name Title
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act.
Signature of County Finance Officer
Date
Contract-General (06/041 Paae 3 of 3
Contract #68-2002 O
OPC Liaison
ATTACHMENT B
SCOPE OF WORK
Orange County Department of Social Services
Federal Tax Id. or SSN
Contract # 68-2002
A. CONTRACTOR Il~TFORMATION
1. Contractor Agency Name: Orange Person Chatham LME
2. If different from Contract Administrator Information in General Contract:
Address Paula Newmann
100 Europa Drive, Suite 490, Chapel Hill, NC 27517
Telephone Number: (919) 913-4133 Fax Number: Email:
3. Name of Program (s): Mental Health Liaison
4. Status: (X) Public ( )Private, Not for Profit ( )Private, For Profit
5. Contractor's Financial Reporting Year July 1, 2007 through June 30 2008
B. Explanation of Services to be provided and to whom (include SIS Service Code):
The Contractor will brovide .5 FTE qualified staff person to provide access to mental
health services to children and their families who are clients of the Coun ,and
assure that children and their families served by the Department have access to all needed
services including earlX identification and time-critical intervention. The Contractor is
required to meet all goals and outcomes listed in Attachment N.
C. Rate per unit of Service (define the unit):
1. If Standard Fixed Rate, Maximum Allowable, (See Rates for Services Chart)
2. Negotiated County Rate.
$31 443
D. Number of units to be provided:_1 half-time staff person, including benefits, training
and travel costs.
E. Details of Billing process and Trme Frames; The County will reimburse the Contractor
for services described in this contract up to the budgetary limits of the contract allotment,
which includes salary benefits travel other miscellaneous expenses, indirect costs and
staff development services. For reimbursement, the Contractor must submit an original
and two copies of an invoice by the fifth of the month for the preceding month's
expenditures to the designated County Administrator. Expenditures for May and June
Contract-Scope of Work (06/04) Page lof 2
Contract #68-2002
OPC Liaison
must be estimated based on average monthl~xpenditures year-to-date and reported by
May 5, 2008. The County will reimburse the Contractor monthly upon receipt of a
complete and correctly filed report.
F. Area to be served/Delivery site(s): -Orange County
(Signature of County Authorized Person) (Signature of Contractor)
(Date Submitted) (Date Submitted)
O
Contract-Scope of Work (06/04) Page 2of 2
v
ATTACHMENT N
OUTCOMES AND REPORTING
Orange County Department of Social Services
Contract #68-2002
OPC Liaison
By signing and submitting this document, the Contractor certifies that it agrees to the following:
1. The Contractor agrees to participate in program, fiscal and administrative monitoring and/or
audits, making records and staff time available to Federal, State and County staff.
2. The Contractor agrees to take necessary steps for corrective action, as negotiated within a
corrective action plan, for any items found to be out of compliance with Federal, State, and County
laws, regulations, standards and/or terms of the Contract.
3. The Contractor agrees that continuation of and/or renewal of this Contract is contingent on
meeting the following requirements. The Contractor agrees to:
A. Provide .5 FTE qualified staff person to provide access to mental health services to
children and their families who are clients of the Department; and
B. Assure that children and their families served by the Department have access to all
needed services including early identification and time-critical intervention; and
C. Attend staffing and other meetings at the Department to assure that Department staff,
the children and their families have information about mental health services, including
eligibility and access; and
D. Assure availability to Department staff for consultation regarding mental health needs
and services, including consultation on crisis intervention
E. Submit programmatic reports as requested by the Department and assist the Department
in meeting all reporting requirements to State and other agencies; and
F. Maintain fiscal books, records, documents and other evidence that reflect all direct and
indirect costs expended under this contract; and
G. Maintain client records, in accordance with established policy, that include dates, the
service delivered to the individual, a valid authorization for service, program records,
and documents and other evidence that reflect program operations; and
H. Furnish, as requested, information to the Department, to the fullest extent permitted by
applicable privacy and security laws and regulations, to support the performance of
activities pursuant to this contract and the full cost of activities; and submit changes, as
needed or required, in the contract or any materials included in this contract or approved
supporting information for review and approval by the Department.
Signature Title
Agency/Organization Date
(Certification signature should be same as Contract signature.)
Outcomes (06/04) Page 1 of 2