HomeMy WebLinkAboutAgenda - 06-12-2007-4sORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 12, 2007
Action Agenda
Item No. ~~_
SUBJECT: Renewal of Contract with Triangle Home Health Care to Provide In-Home Aide
Services to Eligible Adults
DEPARTMENT: Social Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Contract with Limited Attachments
See Agenda Item 4-m to Reference
Other Standardized Contract
Attachment Forms Not Included
Here
INFORMATION CONTACT:
Nancy Coston, 245-2800
Denise Shaffer, 968-2000
PURPOSE: To continue the contract for In-Home Aide Services to eligible adults.
BACKGROUND: The Department of Social Services (DSS) is mandated to provide In-Home
Aide Services to older adults. In-Home Aide involves the provision of paraprofessional services
that assist functionally impaired older adults and/or their families with essential home
management and personal care and/or supervision to enable the older adult to remain at home
as long as possible.
The Department contracts with six providers to perform In-Home Aide Services for clients.
FINANCIAL IMPACT: Social Services estimates that $110,000 will be spent on in-home
services provided by Triangle Home Health Care during next year's budget. Approximately half
of this cost will be paid for with state and federal dollars.
RECOMMENDATION(S): The Manager recommends that the Board approve the contract
renewal with Triangle Home Health Care for Fiscal Year 2007-2008, authorize the Chair to sign
the contract, and direct DSS staff to work with Triangle Home Health Care during the year to
review and discuss any possible issues related to its employee receiving a living wage.
Contract #68-2006
Triangle Home Health Care
Contract. # 68-2006 Fiscal Year Begins_July 1, 2007 Ends June 30, 2008
This contract is hereby entered into by and between the Orange County
"County") and Triangle Home Health Care (the "Contractor") (referred to
Contractor's federal tax identification number or Social Security Number is
Department of Social Services (the
collectively as the "Parties"). The
1. Contract Documents: This Contract consists of the following documents:
(1) This contract
(2) The General Terms and Conditions (Attachment A)
(3) The Scope of Work, description of services, and rate (Attachment B)
(4) Federal Certification Regarding Drug-Free Workplace (Attachment C)
(5) Conflict of Interest (Attachment D)
(6) No Overdue Taxes (Attachment E)
(7) Federal Certification Regarding Lobbying (Attachment G)
(8) Federal Certification Regarding Debarment (Attachment H)
(9) Certification of Transportation (Attachment J)
(10) Outcomes and Reporting (Attachment N)
These documents constitute the entire agreement between the Parties and supersede all prior oral or written
statements or agreements.
2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the
Contract Documents, the terms in the Contract Document with the highest relative precedence shall prevail. The
order of precedence shall be the order of documents as listed in Paragraph 1, above, with the first-listed
document having the highest precedence and the last-listed document having the lowest precedence. If there are
multiple Contract Amendments, the most recent amendment shall have the highest precedence and the oldest
amendment shall have the lowest precedence.
3. Effective Period: This contract shall be effective on July 1, 2007 and shall terminate on June 30, 2008.
This contract must be twelve months or less.
4. Contractor's Duties: The Contractor shall provide the services and in accordance with the approved rate as
described in Attachment B, Scope of Work,. and shall meet the requirements set forth in Attachment N,
Outcomes and Reporting.
5.. County's Duties: The County shall pay the Contractor in the manner and in the amounts specified in the
Contract Documents. The total amount paid by the County to the Contractor under this contract shall not exceed
$110,000. This amount consists of $110,000 in Federal, State and County funds (CFDA # ), $0
(source of other funds if applicable).
[ X ] a. There are no matching requirements from the Contractor.
[ ] b. The Contractor's matching requirement is $ ,which shall consist of:
[ ] In-kind [ ]Cash
[ ]Cash and In-kind [ ]Cash and/or In-kind
The contributions from the Contractor shall be sourced from non-federal funds.
Contract-General (06/041 Pase 1 of 3
The total contract amount including any Contractor match shall not exceed $110,000.
6. Reporting Requirements:
Contract #68-2006
Triangle Home Health Care
`.../
Contractor shall comply with audit requirements as described in N.C.G.S. § 143-6.2 and OMB Circular A-133.
7. Payment Provisions:
Payment shall be made in accordance with the Contract Documents as described in the Scope of Work,
Attachment B.
8. Contract Administrators: All notices permitted or required to be given by one Party to the other and all
questions about the contract from one Party to the other shall be addressed and delivered to the other Party's
Contract Administrator. The name, post office address, street address, telephone number, fax number, and
email address of the Parties' respective initial Contract Administrators are set out below. Either Parry may
change the name, post office address, street address, telephone number, fax number, or email address of its
Contract Administrator by giving timely written notice to the other Party.
For the County:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Renee Bynum, Adult Services Supervisor Renee Bynum, Adult Services Supervisor
Orange County Department of Social Services Orange County Department of Social Services
P.O. Box 8181 300 West Tryon Street
Hillsborough, NC 27278 Hillsborough, NC 27278
(919) 245-2881
(919) 644-3005
b num co.oran e.nc.us
For the Contractor:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Tracey Taylor Tracey Taylor
Triangle Home Health Care Triangle Home Health Care
1413 Broad Street 1413 Broad Street
Durham, NC 27705 Durham, NC 27705
(919) 286-0121
Contract-General (06/041 Pase 2 of 3
9. Signature Warranty:
Contract #68-2006
Triangle Home Health Care
~:J
The undersigned represent and warrant that they are authorized to bind their principals to the terms of this
agreement.
The Contractor and the County have executed this contract in duplicate originals, with one original being retained
by each party.
TRIANGLE HOME HEALTH CARE
Signature Date
Printed Name Title
ORANGE COUNTY
Signature Date
Printed Name
Title
Signature
Date
Printed Name
Title
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act.
Signature of County Finance Officer Date
Contract-General (06/041 Paee 3 of 3
Contract #68,2006
Triangle Home Health Care
ATTACHMENT B
SCOPE OF WORK
Orange County Department of Social Services
Federal Tax Id. or SSN
Contract # 68-2006
A. CONTRACTOR INFORMATION
1. Contractor Agency Name: Triangle Home Health Care
2. If d~erent from Contract Administrator Information in General Contract:
Address
Telephone Number: Fax Number: Email:
3. Name of Program (s): In-Home Services
4. Status: ( )Public ( )Private, Not for Profit (X) Private, For Profit
5. Contractor's Financial Reporting Year July 1, 2007 through June 30 2008
B. Explanation of Services to be provided and to whom (include SIS Service Code):
The Contractor will provide emplo ewes to perform in-home services for the
Department of Social Services' clients at the level amount and frequency specified by
the social worker in the In-Home Aide Services Plan. (SIS Code 042) The Contractor
will provide Level II Home Management and Level III Personal Care. The Contractor is
required to meet all goals and outcomes listed in Attachment N.
C. Rate per unit of Service (define the unit):
1. If Standard Fixed Rate, Maximum Allowable, (See Rates for Services Chart)
$ I4.40/hour
2. Negotiated County Rate.
D. Number of units to be provided:
E. Details of Billing process and Time Frames; The County will reimburse the Contractor
for services described in this contract up to the budgetary limits of the contract allotment.
The County will reimburse the Contractor at a rate of $14.40/hour for approved services
provided. For reimbursement the Contractor must submit an original and two copies of
an invoice by the fifth of the month for the preceding month's expenditures to the
designated County Administrator Expenditures for May and June must be estimated
based on average monthly expenditures year-to-date and reported by May 5, 2008. The
Contract-Scope of Work (06/04) Page lof 2
Contract #68-2006
Triangle Home Health Care
County will reimburse the Contractor monthly upon receipt of a complete and correctly
filed report.
F. Area to be served/Delivery site(s): Orange County
(Signature of County Authorized Person) (Signature of Contractor)
(Date Submitted) (Date Submitted)
0
Contract-Scope of Work (06/04) Page 2of 2
0
ATTACHMENT N
OUTCOMES AND REPORTING
Orange County Department of Social Services
Contract #68-2006
Triangle Home Health Care
By signing and submitting this document, the Contractor certifies that it agrees to the following:
1. The Contractor agrees to participate in program, fiscal and administrative monitoring and/or
audits, making records and staff time available to Federal, State and County staff.
2. The Contractor agrees to take necessary steps for corrective action, as negotiated within a
corrective action plan, for any items found to be out of compliance with Federal, State, and County
laws, regulations, standards and/or terms of the Contract.
3. The Contractor agrees that continuation of and/or renewal of this Contract is contingent on
meeting the following requirements. The Contractor agrees to:
A. Provide employees to perform in-home services for the County's clients, at the level,
amount and frequency specified by the social workerrn the In-Home Aide Service Plan.
B. Provide verification, upon request, that the selected employee has been properly
licensed and trained and is qualified to perform assigned tasks.
C. Assign employees to clients according to the clients' needs and the employees' abilities
and experience.
D.. In a timely manner, provide the County with information on significant changes in the
clients' conditions or situations.
E. Assure that the client is treated with dignity and respect, assist in protecting the client's
assets and possessions, and assure confidentiality of client's circumstances.
F. Allow aides to provide transportation, within reason, for both medical and personal
reasons.
G. Provide care at Level II as appropriate to the needs of the client.
H. Maintain all financial and program records for a period of three years from the date of
final payment under this agreement for inspection by the County, the Area Agency on
Aging and the Comptroller General of the United States, or any of their duly. authorized
representatives. If any claim, litigation, negotiation, audit or other action involving the
Contractor's records has been started before the expiration of the three-year period, the
records must be retained until completion of the action and resolution of all issues that
arise from it.
I. Protective Service In-Home Aide requests are to be staffed within 24 hours and the
hours to be worked are to be strictly adhered to. Referral acceptance by the.Contractor
is conditional on worker availability. The Contractor will notify the County within two
hours if the request cannot be honored.
J. High Risk In-Home Aide Service requests are to be staffed within five days. All other
requests are to be filled within ten working days of the request.
K. Changes in the service hours are to be made by the County. Requests for changes may
be made by the Contractor, but are not finalized until notification is given by the
County.
Outcomes (06/04) Page 1 of 2
Contract #68-2006 `•-~''
Triangle Home Health Care
L. The Contractor will immediately notify the County when Protective Services Cases are
not staffed, when In-Home Aide workers are absent, and/or when any of the following
occur:
a. The client dies.
b. The client enters a rest home, nursing home, or hospital.
c. The client moves from the original address on the request.
d. The client refuses to accept the services or to comply with care requirements.
e. There are significant factors that affect the client or significant changes in a
client's situation.
Signature
Agency/Organization
Title
Date
(Certification signature should be same as Contract signature.)
Outcomes (06/04) Page 2 of 2