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HomeMy WebLinkAbout2017-051-E AMS - ProNet Systems, Inc. to install card reader system at Seymour DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 [Departmental Use Only] TITLE Seymour Card Reader System FY 2017 ORANGE COUNTY CONTRACT UNDER $15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 25th day of January, 2017, ("Effective Date")by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"),party of the first part; and ProNet Systems,Inc(the"Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: provide and install card reader system with 3 readers (rear exterior door, and 2 interior doors) at 2551 Homestead Road, as described in attached quote Q110316. The term of this agreement rendered shall be from January 30, 2017 to June 30,2017. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed ten thousand two hundred eighteen dollars and seventy four cents, ($10,218.74). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may,without fault or penalty,withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal,nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 6/16 1 DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Tet lunation: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Anti-Discrimination Policy. Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's Revised 6/16 2 DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 6/16 3 DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 IN WITNESS WHEREOF, County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER ,----DocuSigned by: r---DocuSigneedf by: ,� By: bblA,l�t,lt, �'e.wtwtt,r'Stt 1 By: AAA, , littI ocrafit191Yt Af[ager Title: 'FF06650592A4F5... 200 S. Cameron St. ProNet Systems, Inc. P.O. Box 8181 3200 Glen Royal Rd Suite 107 Hillsborough,NC 27278 Raleigh,NC 27617 Revised 6/16 4 DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 PRONET 11111111111111 3200 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q110316-Orange County-Seymour Center-Card Access System.Rev. 1 November 3,2016 Ms.Angel Barnes Orange County Asset Management Services PO Box 8181 Hillsborough,NC 27278 Dear Ms.Barnes, RE: ORANGE COUNTY-SEYMOUR CENTER-CARD ACCESS SYSTEM-REVISED With reference to your briefing with Richard McClenny on your request to add card access control to three (3)doors at the Seymour Center. As this is a new site an intelligent controller is included together with supporting power supplies. Please note the two(2)interior doors will require a lockset change to storeroom function locksets for them to be secure. The rear entrance door is now included. Equipment Description Quantity Equipment Description Unit Price Total Price 1 Altronix AL175ULX 12/24 Volt DC Power Fused Outputs and Fire Interface 129.22 258.44 2 Altronix PD8 8 Fused Outputs 27.36 54.72 6 Bosch DS150i REX PIR 74.25 445.50 1 Camden CM30 Door Release Button Mag Locks 48.60 48.60 3 Enersys NP712 12Volt 7AH Battery 18.23 54.68 6 GE 1076 Door Status Contact 15.53 93.18 6 HID 6120BGT0000L Smart Card Reader Switch Plate Gray 211.95 1,271.70 1 Lend LNL-1300 Single Reader Interface 255.15 255.15 3 Lenel LNL-1320 Reader Interface 510.30 1,530.90 1 Lenel LNL-8000 Data Star Multiplexer Unit 475.20 475.20 1 Lend LNL-CTX Enclosure 87.75 87.75 1 ProNet SJB-1320 Interface Enclosure 87.75 87.75 2 US HUB-2SA Door Release Buttons 14.47 28.94 4 US HUB-2SA-1 Alarm Buttons 14.47 57.88 1 HES 100630443 Electric Strike Complete for Latch Bolts 350.99 350.99 Cable and Installation Materials 905.08 Equipment Total Including Cable and Materials 6,006.46 Add Estimated Shipping 145.25 Add Labor 3,354.09 Add 7.5%Sales Tax 712.94 Total Price Including Equipment,Labor,Sales Tax,and Shipping $10,218.74 1 DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 Warranty All products are covered for one year,parts and labor,from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rates Out of warranty call out is charged at$85.00 per hour and$105.00 per hour out of hours(regular business hours are 8.00 am to 5.00 pm,Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year,parts and labor,from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance program is offered below. Full Maintenance $ 510.14 per year Terms of Payment Unless otherwise arranged, 50%of payment is due upon receipt of the order,and 50%of payment is due upon project completion. Interest will be charged at a rate of 1.5%per month on accounts 10 days past due. Validity These rates are valid for a period of thirty days from today's date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information,please do not hesitate to contact us. Sincerely, Alan Jelley ProNet Systems,Inc. Accepted: Signed For and On Behalf of Orange County Print Name& Title Date 2 DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 1111.1heNe N eNeNeNeNa++eNeNa++a++Ni,, uc uc,:e,,,, a•eNe+eNeNa.•eN Ni,.a++a++a++ u,,,,,,,,,a,,+ra+raa+ra,,,, 0,6i,∎ WYWSEI (. Identity Fraud,Inc. ) ( CONFIRMATION OF ENROLLMENT ) ( THE TERMS AND CONDITIONS OF THIS CONFIRMATION OF ENROLLMENT, INSURANCE AND PROGRAM PROTECTION MAY NOT ) ( COMPLY WITH THE SPECIFICATIONS SUBMITTED FOR CONSIDERATION. PLEASE READ THIS CONFIRMATION CAREFULLY AND ) ( COMPARE IT WITH ANY QUOTE, APPLICATION AND SUBMISSION DOCUMENTS AND REVIEW THE POLICY FORMS FOR THE ) ( ACTUAL COVERAGES PROVIDED. PLEASE NOTE: THIS IS NOT A BINDER OF INSURANCE. FOR SPECIFIC EVIDENCE OF ) ( COVERAGE, PLEASE REVIEW THE POLICY AND/OR CERTIFICATE OR EVIDENCE AS APPLICABLE. CYBER LIABILITY INSURANCE ( IS PROVIDED PURSUANT TO ENROLLMENT IN THE DATA THEFT RISK PURCHASING GROUP OR RELATED ENTITY. ( IN ACCORDANCE WITH YOUR INSTRUCTIONS,AND IN RELIANCE UPON THE STATEMENTS MADE BY YOU AND/OR THE RETAIL T. BROKER IN THE ENROLLEE'S APPLICATION, WE HAVE OBTAINED PROGRAM PROTECTION BENEFITS AND INSURANCE AT 1)1 YOUR REQUEST SUMMARIZED AS FOLLOWS. DATE ISSUED: April 28, 2016 CLIENT/INSURED: ProNet Systems Inc 3200 Glen Royal Rd Raleigh, NC 27617-7419 CONTRACT NO: 1F145765 t PROGRAM/POLICY PERIOD(S): Effective: April 28, 2016 ) (. Expiration: April 28, 2017 ) c c. PROGRAM/COVERAGE: Core Cyber 1000 (0-2.5MM), including: ) a A. Data Risk Liability Insurance ) a B. Covered Expenses ) c. C. Identity Insurance (Employee) c. c. c. c. c INSURER: Various, including: A. AIG Specialty Insurance Company B. AIG Specialty Insurance Company C. AIG Specialty Insurance Company LIMITS: Annual aggregate limits and sublimits of insurance and protection include: Section A: Data Risk Liability Annual Aggregate : $1,000,000 t t Sublimits: Data Risk Liability Insurance : $1,000,000 ( Regulatory fines and penalties • $1,000,000 ) c. Cyber Extortion • $1,000,000 c. Media Liability : $1,000,000 a ) a Payment Card Industry (PCI) • $250,000 ) a ) c. Privacy Loss Mitigation (Response) : $500,000 c. c. c. c. c c ©All rights reserved. Efr, + +r;+c:+c:+c:,c:,r.:+�a.:Ma.:M.MCS rt�w�+w�+w�+r�+r�+r�+r�+r;+c:+c:,c:,c:,a.:Ma.:-- rt— r r r r r r r`,+c`,+c`,+r`,+r--u",w—E DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 Section B: Breach Expense Protection Annual Aggregate : $500,000 Sublimits: Network Interruption • $500,000 ) Data Destruction/Reconstruction : $500,000 ) a Section •C: Personal Identity Protection Annual Aggregate : NIL Identity Insurance (per enrollee) : $15,000 RETENTIONS: Each and Every Claim / Incident A. $1000.00 B. $1000.00 C. $0.00 ( PROGRAM PRICE: $999.00 ) c POLICY FEES: Not Applicable ) c STATE TAX: Included (Please refer to individual certificates of insurance) ) c STAMPING FEES: Included (Please refer to individual certificates of insurance) ) a STATE SURCHARGES: Included (Please refer to individual certificates of insurance) ) a BROKER FEES: NIL a c TOTAL: $999.00 c RETROACTIVE DATE: April 28, 2016 ADDITIONAL TERMS/CONDITIONS TERMS AND CONDITIONS APPLY AS PER EACH RESPECTIVE POLICY FORM AND APPLICABLE ENDORSEMENTS. IN ADDITION, PROGRAM TERMS ARE PROVIDED AND PURSUANT TO THE IFI CUSTOMER AGREEMENT LOCATED AT HTTPS://BIZ.IDENTITYFRAUD.COM/CUSTOMER-AGREEMENT CANCELLATION: EACH POLICY IS SUBJECT TO THE CANCELLATION PROVISIONS AS FOUND IN THE POLICY (IES) OR CERTIFICATE(S) CURRENTLY IN USE BY THE INSURER(S). THE INSURANCE EFFECTED BY EACH INSURER MAY BE CANCELLED BY THE INSURER (SUBJECT TO STATUTORY REGULATION) BY MAILING, TO THE ENROLLEE AT THE ADDRESS STATED ON THE FACE OF THIS DOCUMENT,WRITTEN NOTICE STATING WHEN SUCH CANCELLATION SHALL BE EFFECTIVE.IN THE EVENT OF CANCELLATION BY THE ENROLLEE, A CUSTOMARY SHORT RATE RETURN OF AMOUNTS ALREADY PAID SHALL APPLY SUBJECT TO THE MINIMUM EARNED PROGRAM PRICE. ( THIS CONFIRMATION IS ISSUED SOLELY BASED UPON THE PROVIDERS AGREEMENT TO PROVIDE PROTECTION, TOGETHER ) ( WITH THE INSURERS AGREEMENT TO PROVIDE INSURANCE AND IS ISSUED BY THE UNDERSIGNED WITHOUT ANY LIABILITY ) ( WHATSOEVER AS AN INSURER. ) a / �1L'ntas A. Wia l2La4 ) Authorized Signature Identity Fraud, Inc/Identity Fraud Insurance Services 1700 N Broadway,Walnut Creek,CA 94596 925-296-2600;CA License:OD40585 )- ©All rights reserved. Efr, + +r;+c:+c:,c:,c:,a.:Ma.:Ma ate rt�rt�w�+w�+r�+r�+r�+r�+r;+c:+c:,c:,c:,a.:MaM.:Mat�at� rt�w—r r r r r c`,+c`,+r`,+r`,+--k—w,—„E DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 PROGRESSIVE BROWN PHILLIPS INS COMMERCIAL 4940-B WINDY HILL DR RALEIGH,NC 27609 1-919-874-0405 Policy number: 05786709-0 Underwritten by: PROGRESSIVE SOUTHEASTERN INS CO January 5,2017 Page 1 of 2 Certificate of Insurance Certificate Holder Insured Agent ORANGE COUNTY PRONET SYSTEMS INC BROWN PHILLIPS INS PO BOX 8181 3200 GLEN ROYAL RD STE 107 4940-B WINDY HILL DR HILLSBOROUGH, NC 27278 RALEIGH, NC 27617 RALEIGH, NC 27609 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s) indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. Policy Effective Date: Dec 31,2016 Policy Expiration Date: Dec 31,2017 Insurance coverage(s) Limits BODILY INJURY/PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT COMBINED UM/UIM BI $1,000,000 COMBINED SINGLE LIMIT ANY AUTO BODILY INJURY/PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT Description of LocationNehicles/Special Items Scheduled autos only 2003 FORD ECONO/CLUB WGN 1 FTNE24L63HB56220 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2003 FORD ECONO/CLUB WGN 1 FTNE24L33HB92527 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2006 FORD F150 1 FTRF12WX6NA28557 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2006 JEEP COMMANDER 1J8HG58286C245131 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2007 FORD ECONO/CLUB WGN 1 FTNE14W37DB26903 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED Continued DocuSign Envelope ID:33751333-2C77-4007-AD1 B-D260E24EFE47 Policy number: 05786709-0 Page 2 of 2 2007 FORD ECONO/CLUB WGN 1FTNE14W57DB30399 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2013 FORD TRANSIT CONNECT NMOLS7DN6DT155594 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2014 JEEP GRAND CHEROKEE 1 C4RJFCG7EC272289 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2016 MERCEDES-BENZ GLE400 41GDA5GB9GA678426 Stated Amount $52,000 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED Certificate number 00517NET709 Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. iP--9r1" Form 5241(10/02)