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Home My WebLink AboutORD-2017-001 Ordinance approving Budget Amendment #5 for Fiscal Year 2016-17 1 ORD-2017-001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2017 Action Agenda Item No. 6-e SUBJECT: Fiscal Year 2016-17 Budget Amendment#5 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. Letter of Request from Orange Rural Fire Department PURPOSE: To approve budget ordinance amendments for fiscal year 2016-17. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification of additional funds in the following programs: • Smart Start Subsidized Child Care program — receipt of $191,599 in quarterly allocation from the N.C. Division of Child Development and Early Education. This brings the total budgeted funds to $638,198 in FY 2016-17, compared to $607,994 in FY 2015-16. These funds will be used to pay program funds directly to childcare providers. • Child Day Care program - receipt of $1,139,784 in quarterly allocation from the N.C. Division of Child Development and Early Education. This brings the total budgeted funds to $3,950,479 in FY 2016-17, compared to $3,937,277 in FY 2015-16. These additional funds will be used to provide childcare services and subsidies to low-income families. This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 1) 2 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. To promote self-sufficiency to low income families by providing the Day Care funding necessary for continued employment, school enrollment, or training activities. Library Services 2. The Orange County Library Services has received notification from the North Carolina Department of Cultural Resources, Library Development Section, of additional State Aid funds of $4,512 for FY 2016-17. This brings the total budgeted funds to $104,512 in FY 2016-17, compared to $105,598 in FY 2015-16. These funds will be used to increase the digital collection of materials. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Technical Amendment 3. At the adoption of the FY 2016-17 Commissioner Approved Budget, the Board of County Commissioners approved funds to support the living wage for contract in-home aide workers. Funds were budgeted in the Department of Social Services to support the anticipated change in in-home aide contracts, as the contracts are managed by the Department of Social Services. A portion of the funds, $8,500, are to support the services provided by the Department on Aging. This budget amendment provides for the transfer of these funds from the Department of Social Services to the Department on Aging. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this agenda item. County Manager's Office 4. The Orange County Arts Commission has received notification from the North Carolina Arts Council of additional State funds of $6,640 for FY 2016-17 due to a mid-year approved increase by the State. This brings the total budgeted funds to $39,230 in FY 2016-17, compared to $32,888 in FY 2015-16. These funds will be used to increase 3 grant recipient funding. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this agenda item. Orange Rural Fire Department 5. The Orange Rural Fire Department has requested a portion ($45,000) of their district's available unassigned fund balance to be used to purchase six (6) complete self- contained breathing apparatus and twelve (12) bottles, in order to remain up to date with the National Fire Protection Association standards. With this appropriation, approximately $41,740 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of $45,000 from the district's fund balance for the above stated purposes. (See Attachment 1, column 5 and Attachment 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Visitors Bureau 6. The Visitors Bureau Board of Directors has approved an appropriation of $250,000 from its available unassigned fund balance for the following initiatives, in conjunction with its current Plan of Action: • $220,000 for marketing for spring/summer tourism business to Orange County. Currently the demand for this time period is slow due to HB2 and economic uncertainties. • $30,000 for increases associated with the North American Travel Journalists Association, the national travel journalist conference that will convene in Orange County in May, and to emphasize growing weddings business in Orange County by promoting facilities through video and advertising. The budget amendment provides for the $250,000 appropriation form the Visitors Bureau Unassigned Fund Balance. With this appropriation, approximately $105,000 remains in the Visitors Bureau's Unassigned Fund Balance. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. The travel and tourism industry generates $185 million annually in Orange County. The Board of Directors, an advisory board appointed by BOCC, meets monthly to study trends and make recommendations. 4 Health Department 7. The Health Department has received the following additional revenues: • Ebola Preparedness and Response Funds — the Health Department has received an additional $19,489 in state Ebola Preparedness and Response funds from the North Carolina Division of Public Health Epidemiology/Public Health Preparedness & Response section. These funds are a re-appropriation of $18,389 in funds initially received in FY15-16 and an additional $1,100 in new funding. These funds will be used to cover a portion of the County Preparedness position as well as supplies for Ebola and Zika virus prevention. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 7) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. Asset Management Services 8. On August 31, 2016 County staff responded to a request for proposals from Duke Energy for funding through their electric vehicle (EV) Charging Infrastructure Support Project. Staff was notified that the application was approved on November 8, 2016, and a final funding agreement was received on December 22, 2016. The signed funding agreement is due back to Duke Energy by January 31, 2017. The two charging ports awarded to Orange County are part of a total of twelve ports awarded to entities throughout Orange County and 210 charging ports awarded throughout the state by this Duke Energy grant program. Other awardees in Orange County include: • Chapel Hill-Carrboro Chamber of Commerce, 2 ports • Chapel Hill-Carrboro City Schools, 2 ports • Piedmont Electric Membership Corporation, 2 ports • Town of Carrboro, 2 ports • Town of Chapel Hill, 2 ports With this funding, Orange County will expand its support for County residents and visitors who are improving local air quality by running their vehicles on electricity instead of gasoline. Besides air quality improvements, other electric vehicle benefits to Orange County include supporting local manufacturers of EV charging station components, and household financial savings for County residents. The funds will cover 100% of eligible expenses up to a maximum of $10,000, including the purchase and full installation of EV charging station equipment sufficient to charge two vehicles simultaneously: either two stations at one port each, or a single dual-port station. 5 Currently, the priority location for the equipment and installation is the Robert and Pearl Seymour Senior Center in Chapel Hill. This budget amendment provides for the receipt of these reimbursement funds of $10,000. There is no County match required. (See Attachment 1, column #8) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. The expansion of electric vehicle charging infrastructure supports the growing electric vehicle industry in Orange County and North Carolina which supports jobs and investments in research and development, charging station manufacturing, and electrical contracting. Drivers of electric vehicles in Orange County are able to refuel for less than half of the cost of gasoline. With the up-front cost of used electric vehicles at or sometimes below the price of comparable gasoline vehicles, there is now potential for significant household savings over the life of an electric vehicle. • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. Studies have shown that operating an electric vehicle in North Carolina has some of the lowest air quality impacts per mile of any personal vehicle. Electric vehicles are also the only vehicle that gets cleaner over time since they depend on an electric grid that is cleaner each year. Improving local transportation-related air quality helps to protect the health of vulnerable populations in Orange County whose health is disproportionately affected by ground-level ozone and other emissions. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2016-17 General Fund budget by $1,365,384, the Fire Districts Fund budget by $45,000, and the Visitors Bureau Fund budget by $256,640. RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance amendments for fiscal year 2016-17. Attachment 1. Orange County Proposed 2016-17 Budget Amendment The 2016-17 Orange County Budget Ordinance is amended as follows: 6 #1 Social Services- #5 Orange Rural Fire 68 Asset Management receipt of additional Department's use of Services-receipt of #3 Technical i!4 Counry Managers #6 Ushers Bureau use $10,000 in ($191,5991 funds for #2 Library Services- available fund balance #]Health Depanmen[- Encumbrance Budget as Amended Smart Stan Subsidized receipt ot adtlitional Amendment-Move Ottice-OC Arts of available fund reimbursement funds g ($45,000)to purchase Additional Ebola and Budget as Amended Original Budget Budget as Amended ($6,500)from Social Commision-receipt of balance($250,600)for from Duke Energy for Car Forwards Through BOA#4 Child Care Program State Aid revenue six(6)complete self- Zika virus prevention Through BOA#5 rY 9 Services to Department additional State funding marketing and the purchase and 9 and Child Day Care ($4,512) on Aging ($6,640) contained breathing advertising initiatives funds installation of electric Program funds($ apparatus and twelve vehicle(ES)charging 1,139,]64) (12)bottles station equipment General Fund Revenue Property Taxes $ 149,498,811 $ - $ 149,498,811 $ 149,498,811 $ - $ - $ - $ - $ - $ - $ - $ - $ 149,498,811 Sales Taxes $ 22,066,641 $ - $ 22,066,641 $ 22,066,641 $ - $ - $ - $ - $ - $ - $ - $ - $ 22,066,641 License and Permits $ 328,000 $ - $ 328,000 $ 328,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 328,000 Intergovernmental $ 15,787,579 $ - $ 15,787,579 $ 18,641,718 $ 1,331,383 $ 4,512 $ - $ - $ - $ - $ 19,489 $ - $ 19,997,102 Charges for Service $ 11,681,503 $ - $ 11,681,503 $ 11,891,529 $ - $ - $ - $ - $ - $ - $ - $ - $ 11,891,529 Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 155,000 Miscellaneous $ 886,734 $ 886,734 $ 1,032,923 $ 10,000 $ 1,042,923 Transfers from Other Funds $ 2,712,600 $ 2,712,600 $ 2,740,320 $ 2,740,320 Fund Balance $ 12,726,944 $ 12,726,944 $ 12,758,209 $ 12,758,209 Total General Fund Revenues $ 215,843,812 $ - $ 215,843,812 $ 219,113,151 $ 1,331,383 $ 4,512 $ - $ - $ - $ - $ 19,489 $ 10,000 $ 220,478,535 Expenditures Support Services $ 14,058,009 $ - $ 14,058,009 $ 14,063,239 $ - $ - $ - $ - $ - $ - $ - $ 10,000 $ 14,073,239 General Government $ 20,933,253 $ - $ 20,933,253 $ 20,938,253 $ - $ - $ - $ - $ - $ - $ - $ - $ 20,938,253 Community Services $ 13,654,700 $ - $ 13,654,700 $ 13,821,342 $ - $ - $ - $ - $ - $ - $ - $ - $ 13,821,342 Human Services $ 37,249,977 $ - $ 37,249,977 $ 40,107,444 $ 1,331,383 $ 4,512 $ - $ - $ - $ - $ 19,489 $ - $ 41,462,828 Public Safety $ 24,596,946 $ - $ 24,596,946 $ 24,636,946 $ - $ - $ - $ - $ - $ - $ - $ - $ 24,636,946 Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ - $ - $ - $ - $ - $ - $ - $ - $ 99,631,723 Transfers Out $ 5,719,204 $ 5,719,204 $ 5,914,204 $ 5,914,204 Total General Fund Appropriation $ 215,843,812 $ - $ 215,843,812 $ 219,113,151 $ 1,331,383 $ 4,512 $ - $ - $ - $ - $ 19,489 $ 10,000 $ 220,478,535 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Visitors Bureau Fund Revenues Occupancy Tax $ 1,212,706 $ 1,212,706 $ 1,212,706 $ 6,640 $ 1,219,346 Sales and Fees $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 232,590 $ 232,590 $ 232,590 $ 232,590 Investment Earnings $ 100 $ 100 $ 100 $ 100 Miscellaneous $ - $ - $ - $ - Appropriated Fund Balance $ 151,277 $ 151,277 $ 151,277 $ 250,000 $ 401,277 Total Revenues $ 1,597,173 $ - $ 1,597,173 $ 1,597,173 $ - $ - $ - $ 6,640 $ - $ 250,000 $ - $ - $ 1,853,813 Expenditures 'Community and Environment I$ 1,597,173 I I$ 1,597,173 I$ 1,597,173 I I I I$ 6,640 I I$ 250,000 I I I$ 1,853,813 I Fire District Funds Revenues Property Tax $ 5,312,736 $ 5,312,736 $ 5,312,736 $ 5,312,736 Intergovernmental $ - $ - $ - $ - Investment Earnings $ 669 $ 669 $ 669 $ 669 Appropriated Fund Balance $ 15,000 $ 15,000 $ 15,000 $ 45,000 $ 60,000 Total Fire Districts Fund Revenue $ 5,328,405 $ - $ 5,328,405 $ 5,328,405 $ - $ - $ - $ - $ 45,000 $ - $ - $ - $ 5,373,405 Expenditures I Remittance to Fire Districts I$ 5,328,405 I 1$ 5,328,405 I$ 5,328,405 I I I I 1$ 45,000 1 1 1 1$ 5,373,405 Attachment 2 7 Year-To-Date Budget Summary Fiscal Year 2016-17 General Fund Budget Summary Original General Fund Budget $215,843,812 Additional Revenue Received Through Budget Amendment#5 (January 24, 2017) Grant Funds $466,120 Non Grant Funds $4,137,338 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $31,265 Total Amended General Fund Budget $220,478,535 Dollar Change in 2016-17 Approved General Fund Budget $4,634,723 % Change in 2016-17 Approved General Fund Budget 2.15% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 875.750 Original Approved Other Funds Full Time Equivalent Positions 89.450 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2016-17 965.200 Attachment 3 8 1p t Orange Rural Fire Department ifi $ t1) PO Box 1511 Hillsborough, NC 27278 December 27, 2016 Orange County Budget Office Atten: Paul Laughton PO Box 8181 Hillsborough, NC 27278 Dear Paul: The Orange Rural Fire Department is in the process of updating their self-contained breathing apparatus (SCBA) to remain up to date with National Fire Protection Association standards. The last version of NFPA 1981 changed the low air alarm pressure from 25%to 33%of the bottle's working pressure. The result was shorter work periods for firefighters working inside hazardous environments as firefighters are taught to be completely outside the environment before their low air alarms activate. Recent studies have shown that the mask assembly currently used by Orange Rural will fail at unusually low temperatures. We have experienced this during some training exercises. By replacing the current SCBA, we can provide for a higher level of safety for our volunteers and employees. Our budget amendment will help us finalize a multi-year project to upgrade our SCBA inventory. We are asking for$45,000 from the fund balance to purchase six complete self- contained breathing apparatus and twelve bottles. The twelve bottles will place one bottle in each SCBA and one spare on the truck as required by Insurance Services Office for our district rating. 206 S.Churton St. www.ORFD.net Hillsborough,NC 27278 admin @orfd.net (919)732-7911 Fax: (919)644-1338 9 It,NIfp Orange Rural Fire Department ittoip alu e ,u.h PH Box 1511 I Ctih ' Hillsborough, NC 27278 If approved, these SCBA and bottles will be placed on one of our fire engines.The old SCBA will be removed and sold for surplus because they are compliant for non-fire department use. Sincerely, Uv par/ Jeff Cabe,Chief 206 S.Churton St. www.ORFD.net Hillsborough,NC 27278 admin @orfd.net (919)732-7911 Fax: (919)644-1338