HomeMy WebLinkAboutAgenda - 06-29-1993 - VI-A 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No.
Meeting Date: June 29, 1993
SUBJECT: Chestnut Oaks Housing Development Program
DEPARTMENT: Housing/Comm. Dev.
PUBLIC HEARING YES: x NO:
ATTACHMENT(S) :
Certificate of Completion INFORMATION CONTACT: Tara L. Fikes
TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To receive citizen comments
prior closeout of
the Chestnut Oaks Housing Development Program andtauthorizelexecution of
the Certificate of Completion and Public Hearing Certification by the
Chair of the Board of Commissioners.
BACKGROUND: The County received $175,000 in Housing Development Grant
funds from the Department of Commerce in December 1990 to be used for
street improvements in the Habitat for Humanity subdivision known as
Chestnut Oaks. In addition, the County provided
$25, 000 to assist in this project, therefore, thentotaltprojectrbud et is
$200,000. budget
two roads serving Chestnut Oaks, Gemena Road and Habitat Circle
have been paved, thus, all project activities have been completed.
Approximately 18 low/moderate income families have benefited from these
improvements. The total project costs are $186,033. 19. The remaining
budget funds, $13,966.81 will be maintained by the County in an Affordabl
Housing fund to be used to assist local non-profit agencies with e
affordable housing initiatives.
In order to complete the grant closeout process, the N.C. Department
of Commerce requires that a public hearing be held prior to official
closeout of the Housing Development Program to assess the performance of
the County in administering the grant program. All comments received
during the hearing should be reviewed to determine the level of
consistency with program goals.
Additionally, the County is required to submit a Certificate of
Completion along with a Public Hearing Certification with minutes of the
closeout process.
RECOMMENDATION(S) : The Manager recommends authorizing execution of the
Certificate of Completion and Public Hearing Certification, which will
contain minutes of the public hearing held tonight, by the Chair on behalf
of the Board.
CERTIFICATE OF COMPLETION 2
1. NAME OF RECIPIENT Orange County 3. PROJECT NUMBER HD-1
2. GRANT NUMBER 90—C-8081 4. PROJECT NAME Chestnut Oaks
5. FINAL STATEMENT OF COST
TO BE COMPLETED BY RECIPIENT TO BE COMPLETED
BY ECD.
PAID UNPAID TOTAL COSTS APPROVED
PROGRAM ACTIVITY CATEGORIES COSTS COSTS (COL. b & c) TOTAL COSTS
(a) (b) (c) (d) (e)
Activity
a. Acquisition
b. Disposition
c. Public facilities & improvements
(1) Senior & Handicapped centers
(2) Parks, playgrounds & recreational facilities
(3) Neighborhood facilities
(4) Solid waste disposal facilities
(5) Fire protection facilities & equipment
(6) Parking facilities •
(7) Public utilities, other than water and sewer
(8) Water and sewer improvements $175,_000-00 $175,cro_no
(9) Street improvements
(10) Flood & drainage improvements
(11) Pedestrian improvements
(12) Other public facilities
d. Clearance activities
e. Public services
f. Relocation assistance
g. Construction, rehabilitation and preservation activities
(1) Construction or rehabilitation of commercial and industrial bldgs.
(2) Rehabilitation of privately owned dwellings
—
(3) Rehabilitation of publicly owned dwellings
(4) Code enforcement
(5) Historic preservation
h. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of architectural barriers
j. Other activities •
k. SUBTOTAL ;175,(70.(X? $175,fm_m
I. Planning
m.Administration
n. TOTAL $175,CXX)_m $17 ,t'110.al
o. Less: Program Income Applied to Program Costs
p. Equal: Grant Amount Applied to Program Costs $175,(XXl_nXo 175,rt m
6. COMPUTATION OF GRANT BALANCE
TO BE TO BE
COMPLETED BY COMPLETED BY
RECIPIENT BCD
APPROVED
DESCRIPTION AMOUNT AMOUNT
(a) (b) (c)
(1) Grant Amount Applied to Program Costs (From Line p) $175,000.00
(2) Estimated Amount for Unsettled Third-Party Claims
(3) Subtotal
$175,000.00
(4) Grant Amount per Grant Agreement(s) $175,000.00
(5) Unutilized Grant to be Cancelled (Line 4-minus 3) 0
(6) Grant Funds Received $175,000.00
(7) Balance of Grant Payable (Line 3 - minus 6)• 0
*If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to
ECD by check, unless ECD has previously approved use of these funds (describe in block 8 below).
3
7. UNPAID COSTS & UNSETTLED THIRD-PARTY CLAIMS
List any unpaid costs and unsettled third-party claims against the recipient's grant. Describe circumstances and amounts involved.
N/A
O Check if continued on additional sheet and attach.
8. REMARKS
N/A
9. CERTIFICATION OF RECIPIENT
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page
1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provision has
been made by the Recipient for the payment of all unpaid costs and unsettled third-party claims identified on page 1 hereof; that
the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess
of the amount identified on Line 7 hereof; and that every statement and amount set forth in this instrument is, to the best of my
knowledge, true and correct as of this date.
DATE TYPED NAME AND TITLE OF RECIPIENT'S SIGNATURE OF RECIPIENT'S
AUTHORIZED REPRESENTATIVE AUTHORIZED REPRESENTATIVE
10. ECD APPROVAL
This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of$ , less $ previously authorized for cancellation.
(from Section 6, line 5, page 1)
DATE TYPED NAME AND TITLE OF ECD SIGNATURE OF ECD
AUTHORIZED OFFICIAL AUTHORIZED OFFICIAL
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7. UNPAID COSTS & UNSETTLED THIRD-PARTY CLAIMS
List any unpaid costs and unsettled third-party claims against the recipient's grant. Describe circumstances and amounts involved
N/A
❑ Check if continued on additional sheet and attach.
8. REMARKS
N/A
•
9. CERTIFICATION OF RECIPIENT
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page
1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provision has
been made by the Recipient for the payment of all unpaid costs and unsettled third-party claims identified on page 1 hereof; that
the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess
of the amount identified on Line 7 hereof; and that every statement and amount set forth in this instrument is, to the best of my
knowledge, true and correct as of this date.
DATE TYPED NAME AND TITLE OF RECIPIENT'S SIGNATURE OF REC 'TENT'S
AUTHORIZED REPRESENTATIVE AUTHORIZED REP• TATIVE
6 8 Moses Carey, Jr. , Chair / 7
Board of County Commissioners
10. ECD APPROVAL
This Certification of Completion is hereby approved.Therefore, I authorize cancellation of the unutilized contract commitm-,1t and
related funds reservation and obligation of$ , less $ previously authorized for cance lation.
(from Section 6, line 5, page 1)
`
DATE TYPED NAME AND TITLE OF ECD SIGNATURE OF ECD
AUTHORIZED OFFICIAL AUTHORIZED OFFICIAL
INSTRUCTIONS FOR PREPARING CERTIFICATE OF COMPLETION
Prepare original and two copies with original signatures.
All dollar amounts which are entered on this form must be shown to two places past the decimal. Example: $25,000.00.
Section 1. Name of Recipient— Enter the name shown in Block 1 of ECD Funding Approval Form.
Section 2. Grant Number— Enter the number shown in Block 2 of ECD,Funding Approval Form.
Section 3. Project Number— Enter the number shown in Block 3 of ECD Funding Approval Form.
Section 4. Project Name — Enter the name shown in Block 3 of ECD Funding Approval Form.
Section 5. Final Statement of Cost.
Column (b)
Lines a thru m —For each applicable program activity category listed, enter paid costs charged to the approved grant amount or
to program income and claimed as eligible for inclusion in the total program cost. Do not include costs which
are charged to other fund sources, such as other State grants, Federal grants, or local funds.
Line n — Enter the sum of lines a thru m.
Line o — Enter the amount of program income used to pay program costs.
Line p — Subtract the amount on Line o from n and enter the difference.
Column (c)
Lines a thru m —For each applicable program activity category listed,enter unpaid costs chargeable to the approved grant amount
or to program income and claimed as eligible for inclusion in the total program costs. Unpaid costs are firmly
determined costs for which payment has not as yet been made(i.e., accounts payable and relocation payments
owed in the future). Do not include amounts budgeted for unsettled third-party claims.
Line n — Enter the sum of Lines a thru m.
Line o — Enter the amount of program income to be applied to the payment of unpaid program costs.
Line p — Subtract the amount on Line o from n and enter the difference.
Column (d) —Enter the sum of the amounts in Columns (b) and (c).
Column (e) — For ECD use only.
Section 6. Computation of Grant Balance
Column (b)
Line 1 — Enter the total amount shown on Line p, Column (d).
Line 2 — Enter the amount budgeted for unsettled third-party claims against the recipient's grant. Unsettled third-party claims are
liabilities which are contingent on the outcome of disputes involving the recipient and third-parties. This amount shall
not be included in Section C.
Line 3 — Enter the sum of Lines 1 and 2.
Line 4 — Enter the sum of the grant amounts shown on ECD Funding Approval Form.
Line 5 — Subtract the amount on Line 3 from 4 and enter the difference.
Line 6 — Enter the amount of grant funds received to date through a letter of credit or other grant disbursement mechanism.
Line 7 — Subtract the amount on Line 6 from 3 and enter the difference.
Column (c) — For ECD use only.
Section 7. Unpaid Costs and Unsettled Third-Party Claims —
List any unpaid costs and unsettled third-party claims,and describe the circumstances and amounts involved.The total amount
of unpaid costs described must equal the amount shown on Line n,Column (c),and the total amount of unsettled third-party
claims described must equal the amount shown on Line 2, Column (b).
Section 8. Remarks — Self-explanatory.
Section 9. Certification of Recipient— Self-explanatory.
Section 10. ECD Approval — For ECD use only.
1. NAME OF RECIPIENT 3. PROJECT NUMBER HD-1
Orange County
2. GRANT NUMBER 4. PROJECT NAME Chestnut Oaks
90—C-8081
5. FINAL STATEMENT OF COST TO BE COMPLETED
TO BE COMPLETED BY RECIPIENT BY FAD
PAID UNPAID TOTAL COSTS APPROVED
PROGRAM ACTIVITY CATEGORIES COSTS COSTS (COL. b & c) TOTAL COSTS
(a) (b) (c) (d) le)
Activity •
a. Acquisition
b. Disposition
c. Public facilities & improvements
(1) Senior & Handicapped centers
(2) Parks, playgrounds & recreational facilities
(3) Neighborhood facilities
(4) Solid waste disposal facilities
(5) Fire protection facilities & equipment
(6) Parking facilities •
(7) Public utilities, other than water and sewer
(8) Water and sewer improvements $1 75,CXX).C)0 $175,CXX).00
(9) Street improvements
(10) Flood & drainage improvements
(11) Pedestrian improvements
(12) Other public facilities
d. Clearance activities
e. Public services
f. Relocation assistance —
g. Construction, rehabilitation and preservation activities
(1) Construction or rehabilitation of commercial and industrial bldgs.
_ (2) Rehabilitation of privately owned dwellings _ — --
(3) Rehabilitation of publicly owned dwellings
(4) Code enforcement
(5) Historic preservation
h. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of architectural barriers
j. Other activities
k. SUBTOTAL $175,CX)100 $175,CXX)_OC)
I. Planning
m. Administration
n. TOTAL ,$175,cm.CX) $17 ,CM..(1l
o. Less: Program Income Applied to Program Costs
p. Equal: Grant Amount Applied to Program Costs $175,(XX).00 $17 ,Crr_rn
6. COMPUTATION OF GRANT BALANCE •
TO BE TO BE
COMPLETED BY COMPLETED BY
RECIPIENT ECD
APPROVED
AMOUNT AMOUNT
(a)
DESCRIPTION DESCR (b) (c)
(1) Grant Amount Applied to Program Costs (From Line p) $175,000.00
(2) Estimated Amount for Unsettled Third-Party Claims $175,000.00
(3) Subtotal $175,000.00
(4) Grant Amount per Grant Agreement(s) 0
(5) Unutilized Grant to be Cancelled (Line 4-minus 3) $175,000.00
(6) Grant Funds Received 0
(7) Balance of Grant Payable (Line 3 - minus 6)*
*If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to
ECD by check, unless ECD has previously approved use of these funds (describe in block 8 below).
a� a
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QU.North Carolina
Department of Commerce
t E
James B. Hunt, Jr., Governor Robert.E, Chandler, Director
S. Davis Phillips, Secretary
August 12, 1993
The Honorable Moses A. Carey, Chairman DATE 6/ /7-5//
Orange County Board of Commissioners ITEM (�
P.O. Box 8181
Hillsborough, North Carolina 27278
Dear Chairman Carey:
Subject: Closeout
CDBG 90-C-8081
Chestnut Oaks Project
We have approved the closeout information submitted for the
above referenced grant. The grant is closed contingent upon DCA
receipt and approval of the final audit as noted in the remarks
section of the enclosed Certificate of Completion. DCA approves
the County's proposal to maintain the $13 ,966.81 in cost savings
from the local share of the project cost in an affordable housing
fund to assist local non-profits with future affordable housing
programs.
Congratulations on the successful completion of your
project. We look forward to continuing to work with the County on
the Whitted Forest Housing Development project.
Sincerely,
Robert E. Chandler
•
REC/gs
Enclosure
cc: Tara Fikes
Division of Community Assistance
Suite 250, 1307 Glenwood Avenue, P.O. Box 12600
Raleigh, North Carolina 27605-2600
Telephone 919-733-2850 • FAX 919-733-5262 • TDD 1-800-735-2962 _
An Equal Opportunity Affirmative Action Employer ���
. 1
I
- CERTIFICATE OF COMPLETION 1
' 1. NAME OF RECIPIENT 3. PROJECT NUMBER HD-1
Orange County
2. GRANT NUMBER 4. PROJECT NAME Chestnut Oaks
t. 90-C-8081
5. FINAL STATEMENT OF COST TO BE COMPLETED
TO BE COMPLETED BY RECIPIENT BY FAD
!,, a ,:",_-•„ ,j PAID UNPAID TOTAL COSTS APPROVED
PROGRAM ACTIVITY CATEGORIES
;PI'"�' s - COSTS COSTS (COL. b&c) TOTAL COSTS
Activity JUL 1 9 1993 •
a. Acquisition _ — -
b. Disposition N.C.DEPT. OF CCivi;v Lf{ui<-
c. Public facilities & improvements COrni71uni;V r'-,:,>k,iu',4;
(1) Senior & Handicapped centers
(2) Parks, playgrounds & recreational facilities
(3) Neighborhood facilities -
(4) Solid waste disposal facilities
(5) Fire protection facilities & equipment
(6) Parking facilities
(7) Public utilities, other than water and sewer #7-C;0 0 0
(8) Water and sewer improvements $175,CX)0-OQ $179,00(1.0(-)
(9) Street improvements
(10) Flood & drainage improvements
(11) Pedestrian improvements
(12) Other public facilities
d. Clearance activities
e. Public services •
f. Relocation assistance _ — -
g. Construction, rehabilitation and preservation activities
(1) Construction or rehabilitation of commercial and industrial bldgs.
(2) Rehabilitation of privately owned dwellings _
— (3) Rehabilitation of publicly owned dwellings
(4) Code enforcement
(5) Historic preservation
h. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of architectural barriers
j. Other activities mss- c d
_ k. SUBTOTAL ;175,c00.m $17mi j(1rLm
I. Planning •
m.Administration
n. TOTAL 5175,()(XI.m $17 ,CXn-m /7-5;.D,Dei
o. Less: Program Income Applied to Program Costs 76;C
p. Equal: Grant Amount Applied to Program Costs $175,CXX1.Cf) $17R,CXX1-Cil
6. COMPUTATION OF GRANT BALANCE
TO BE TO BE
COMPLETED BY COMPLETED BY
RECIPIENT Ea
• APPROVED
AMOUNT AMOUNT
DESCRIPTION (b) (c)
(a)
(1) Grant Amount Applied to Program Costs (From Line p) $175,000'C0 /75 a U 6
(2) Estimated Amount for Unsettled Third-Party Claims $175,000-00 1-7s aDs
(3) Subtotal $175,000.00 �7-�, 4 d c
(4) Grant Amount per Grant Agreement(s) 0 0
(5) Unutilized Grant to be Cancelled (Line 4-minus 3) $17.5/000.00 x.73 cyd -
(6) Grant Funds Received • 0 "6
(7) Balance of Grant Payable (Line 3 - minus 6)*
*If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to
ECD by check, unless ECD has previously approved use of these funds (describe in block 8 below).
- r
7. UNPAID COSTS & UNSETTLED THIRD-PARTY CLAIMS
List any unpaid costs and unsettled third-party claims against the recipient's grant. Describe circumstances and amounts involved.
N/A
•
•
•
0 Check if continued an additional sheet and attach.
8. REMARKS
This grant is closed contingent upon DCA receipt and approval
of the final audit. The County is responsible for addressing any
CDBG related findings noted in the audit.
9. CERTIFICATION OF RECIPIENT
it is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page
1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provision has
been made by the Recipient for the payment of all unpaid costs and'unsettled third-party claims identified on page 1 hereof; that
the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess .
of the amount identified on Line 7 hereof; and that every statement and amount set forth in this instrument is, to the best of my
knowledge, true and correct as of this date.
DATE TYPED NAME AND TITLE OF RECIPIENT'S SIGNATURE OF REC ENT'S
,,rr
AUTHORIZED REPRESENTATIVE AUTHORIZED REP TATIVE
6 9' Moses Carey, Jr. , Chair / ,
Board of County Commissioners
10. ECD APPROVAL
This Certification of Completion is•hereby approved.Therefore, I authorize cancellation of the unutilized contract commitm t and 1
related funds reservation and obligation of$ U , less $ previously authorized for cance lation.
(from Section 6, line 5, page 1)
DATE TYPED NAME AND TITLE OF ECD SIGNATURE OF ECD
AUTHORIZED OFFICIAL AUTHORIZED OFFICIAL
August 5, 1993 Robert E. Chandler, Director �-