HomeMy WebLinkAboutAgenda - 06-29-1993 - III-U 1
ORANGE C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 29 , 1993
Agenda Abstract
Item #
SUBJECT: ARCHAEOLOGICAL SURVEY - CONSULTANT SELECTION
DEPARTMENT: Planning PUBLIC HEARING: Yes_X_No
ATTACHMENTS: INFORMATION CONTACT:
Survey Contract Planning Director X2592
Draft 5/26/93 HPC Minutes
PHONE NUMBERS:
Hillsborough 732-8181
Mebane 227-2031
Durham 688-7331
Chapel Hill 967-9251
PURPOSE: To consider selection of a consultant to conduct the
archaeological survey as part of the Phase III
Historic Inventory.
BACKGROUND: At its January 19, 1993 meeting, the Board of
Commissioners authorized the County Manager to apply
for $15,000 from the Survey and Planning Grant
Program administered by the State Historic
Preservation Office. The Planning Director was
notified on March 15, 1993 that the application had
been approved, and the Board of Commissioners voted
unanimously to accept the grant on April 5, 1993.
The grant amount plus the County's matching share
will total $30,000 and be used to conduct an
inventory of archaeological sites in the
unincorporated portions of Orange County ($20,000)
and prepare the manuscript for the countywide
inventory ($10,000) .
The County share would consist of $15,000 cash plus
a $5,200 in-kind contribution. Professional services
funds requested as part of the Planning Department's
FY 1993-94 budget would be used to cover the cash
match. The in-kind contribution includes supplies
and equipment expense, and Planning Department staff
time on the project. Personnel and operating
expenses will be covered in the FY 1993-94 Planning
Department budget.
The State Historic Preservation Office informed the
Planning Director that the County had a choice in
determining a consultant for the project. A request
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for proposals could be sent out and a consultant
selected from those persons submitting proposals, or
the services of the Research Laboratories of
Anthropology at the University of North Carolina
could be used. The Planning Director was also
informed that separate contracts for the
archaeological inventory and the manuscript
preparation would be required.
The Historic Preservation Commission was provided
with the above information at its May 26, 1993
meeting. Following a discussion of the options, the
Historic Preservation Commission voted unanimously
to recommend that the contract for preparation of
the archaeological survey be awarded to the Research
Laboratories of Anthropology of the University of
North Carolina.
The Office of State Archaeology has prepared
contracts for the archaeological survey, including
the Research Laboratories of Anthropology of the
University of North Carolina as the consultant. If
approved by the Board of Commissioners, the survey
project could begin on July 1, 1993.
RECOMMENDATION: The Administration recommends that the Research
Laboratories of Anthropology of the University of
North Carolina be employed as the consultant to
conduct the archaeological survey as part of Phase
III of the Historic Inventory.
The Administration further recommends that the
consultant be reimbursed for its services in an
amount not to exceed $20,000.
ARCHAEOLOGICAL SURVEY OF ORANGE COUNTY
1993
SURVEY AND PLANNING GRANT
PROJECT DESCRIPTION
SECTION 1 . INTRODUCTION
This project description is for an archaeological survey of portions
of Orange County , North Carolina, to be conducted using a Survey and
Planning Grant from the National Park Service of the U. S. Department
of the Interior, as administered by the North Carolina Division of
Archives and History (hereinafter the Division) . The survey will be
carried out by the Research Laboratories of Anthropology at the
University of North Carolina at Chapel Hill for Orange County.
This description identifies the overall objectives, general
approaches, reporting format, significant personnel , and schedule for
the project.
SECTION 2. PERSONNEL
Mr. Marvin Collins shall serve as Project Coordinator and Dr. Vincas
Steponaitis shall serve as Principal Investigator (hereinafter the
, .P. I . ) for the project. Ms. Dolores A. Hall , Office of State Ar-
chaeology , shall serve as Project Specialist and contact for the
Division. Additional project personnel , including the Principal
Consultant, shall be identified by the P. I . in consultation with the
Project Specialist as necessary and desired in accordance with the
budget schedule below. Personnel employed for field or laboratory
supervisors must, however, meet the professional qualifications
criteria set forth by the National Park Service, Department of the
Interior, in 36 CFR Part 66 ( Federal Register 42 ( 19 ) , 1977 ) .
SECTION 3. BUDGET
The project shall adhere to the budget schedule (Attachment A) and the
accounting procedures defined in the Project Memorandum of Agreement
(Attachment B) . The Project Coordinator and the P. I . , in coordination
with the Principal Consultant, shall be responsible for maintaining
all accounting documentation for the project. Additional stipulations
pertaining to the budget are identified in the Appendix of this
Description.
SECTION 4. PROJECT SCHEDULE
The project shall begin on or after July 1 , 1993 , and shall end on or
before September 30 , 1994.
SECTION 5 . PROJECT OBJECTIVES
The primary objective of the project is to conduct a survey of the
archaeological resources contained within certain portions of Orange
County . The survey will be accomplished by background research and a
reconnaissance level survey to identify areas with a high probability
of containing prehistoric and historic sites. High probability
areaswill then be more intensively examined . Areas to be investigated
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will be selected in consultation with the Project Specialist after
preliminary background research . Emphasis shall be placed on those
areas under pressure from development, areas likely to contain Middle
Woodland occupations and areas likely to contain 18th and 19th century
homesteads . The project is a part of a long-range research program in
Orange County designed to enhance current knowledge concerning the
nature and distributions of archaeological sites associated with both
prehistoric and early historic occupation in the eastern Piedmont.
Archaeological sites identified during the survey shall be evaluated
with respect to the National Register of Historic Places criteria and
recommendations will be made for subsequent research and preservation
planning . A formal report shall present the project results .
SECTION 6. PROJECT DESCRIPTION
The project will be conducted in accordance with the proposal abstract
presented in Attachment C (as it pertains to the archaeological
survey) . In addition , the project shall adhere to the following
conditions:
( 1 ) The survey methods employed during the project may consist of
subsurface testing , but such testing shall not expand to the level of
archaeological excavation under this grant. Where testing is
conducted , all fill dirt shall be screened through 1/4" mesh hardware
cloth to recover archaeological artifacts.
( 2 ) No archaeological feature or human burial shall be excavated
under this grant without specific consultation with the Project
Specialist.
( 3 ) All archaeological sites identified during the project will be
recorded on North Carolina Archaeological Site Forms (to be furnished
by the Division ) .
(4 ) All areas surveyed will be clearly marked on U .S.G. S. 7 . 5 '
topographic maps.
( 5 ) All work conducted under this grant shall be consistent with
the Secretary of the Interior 's Standards and Guidelines for
Archeological Documentation ( Federal Register 48( 190 ) ) .
Following completion of the field survey, the P. I . will complete all
artifact and data analysis and shall prepare a complete report on the
project activities for submission to the Division (see Section 7 ) .
SECTION 7 . PROJECT REPORTING
( 1 ) Interim Reports. On or before September 1 , 1993 , the P. I . shall
prepare and submit to the Division a brief - Interim - report on the
grant activities to date.
Subsequent interim reports shall be submitted on or before the
following dates :
November 1 , 1993
January 1 , 1994
March 1 , 1994
May 1 , 1994
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The report shall note any significant results or findings of the
research , specific problems encountered during the work ,
recommendations or requests for any amendments to the terms of this
description , and the projected schedule for project completion if
different from that defined by this agreement.
(2 ) Draft Final Report. The P. I . shall prepare and submit to the
Division a complete draft report on or before July 1 , 1994. The
report shall include but not be limited to the following :
(a) Abstract: containing summary information on the objectives and
results of the project.
(b) Introduction: including but not limited to sponsorship of the
project and funding sources (with specific reference to the U. S.
Department of the Interior and the North Carolina Division of
Archives and History; see also Appendix).
(c) Background: including a discussion of the background research
conducted on the archaeological and environmental context of the
project.
•
(d) Survey Methods: including discussions of the sampling or other
survey area selection criteria, the survey techniques, and other
data collection techniques employed during the project.
(e) Project Results: including discussions of the findings of the
survey, artifactual analyses, and any locational analyses
conducted during the project. Descriptions , drawings , photographs
and tables of cultural materials and investigated sites should be
included in these discussions.
(f) Conclusions, evaluations, and recommendations: including site-
specific evaluations of research and preliminary National Register
of Historic Places significance and recommendations for future
research and planning.
(g) Tables, maps and figures: including lists of artifacts ,
photographs of artifacts and sites , and maps of surveyed areas
( using U . S .G. S. Quadrangle maps ) .
( h) North Carolina Archaeological Site Forms: All archaeological
sites identified during the project shall be recorded on site
forms furnished by the Division. For previously recorded sites,
an update of old information shall be provided by the P. I . to the
Division .
[Note: All archaeological site references in the final report must
employ official State Archaeological Site number designations.
Specific site location information should not be included in the body
of the report, but may be included as detachable appendices. ]
(3) Final Report. Following submission of the draft final report by
the P. I . , the Division shall have 30 days to review the report and
communicate all necessary or recommended changes to the P. I . prior to
preparation of the final project report. On or before September 30 ,
1994, the P. I . shall submit three ( 3 ) copies of the final report to
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the Division . [Note : The Final Project Report should be single-
spaced and fully paginated . ]
The Division retains all editorial , reproduction, publication , and
distribution rights to the project report. Arrangements may be made ,
however, between the Division for waiver of these rights . Any
subsequent use of the report, documentation or results of the project
by Orange County and/or the University of North Carolina at Chapel
Hill shall include appropriate recognition of the funding sources for
the project.
SECTION 8. SERVICES TO BE PROVIDED BY THE DIVISION
The Division shall provide the P. I . with all necessary computer-
adapted North Carolina Archaeological Site Forms during the project,
and shall make available any and all information currently available
in its files which may be pertinent to the effective completion of the '
project.
SECTION 9. CURATORIAL RESPONSIBILITIES
Under the terms of this agreement, all materials, records,
photographs, maps, and other documentation generated by this project
remain the property of the State of North Carolina. Arrangements will
be made between the Division , Orange County and the University of
North Carolina at Chapel Hill for the curation of all or a portion of
these items following completion of the project.
SECTION 10. ADDITIONAL RESPONSIBILITIES OF THE PRINCIPAL
INVESTIGATOR
It shall be the responsibility of the P. I . to obtain proper permission
to conduct investigations and temporarily or permanently remove any
artifacts or other materials from privately owned properties. The
P. I . shall also be responsible for obtaining any permits required for
conducting archaeological investigations on state or federally owned
lands.
SECTION 11 . AGREEMENT
In consideration of the signing of this Contract for the performance
of work and furnishing of labor and materials as set forth herein , the
parties hereto for themselves, their agents, officials, and employees
or servants agree not to discriminate in any manner on the basis of
age, handicap , sex, race, color; creed , sexual orientation, or
national origin with reference to the subject matter of this Contract,
no matter how remote. This provision is hereby incorporated into this
Contract for the benefit of the Grantee and may be enforced by action
for specific performance, injunctive relief, or other remedy as by law
provided .
This project description and attachments are hereby agreed to on
this day of , 1993 .
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For Orange County : For the Division of
Archives and History :
Marvin Collins David Brook , Deputy
Project Coordinator State Historic
Preservation Officer
For UNC - Chapel Hill :
Robert P. Lowman
Director of Research Services
Principal Investigator:
Dr. Vincas Steponaitis,
Research Laboratories of Anthropology
R
ATTACHMENT A
ARCHAEOLOGICAL SURVEY OF ORANGE COUNTY
1993
BUDGET
This budget includes only cash portion of grant.
BACKGROUND RESEARCH 2592
Project Supervisor ( 18 days/$10 per hour)
Research Assistant ( 18 days/$8 per hour)
FIELDWORK 9360
Project Supervisor (45 days/$10 per hour)
Research Assistants (2 ) (90 days/$8 per hour)
ANALYSIS, REPORT PREPARATION , ETC 4320
Project Supervisor ( 18 days/$10 per hour)
Research Assistants ( 2 ) (45 days/$8 per hour)
TRAVEL 1728
7680 miles @. 225/mile
INDIRECT COSTS 2000
TOTAL $20,000
0
STATE HISTORIC PRESERVATION OFFICE
DIVISION OF ARCHIVES AND HISTORY
NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES
•
SUBGRANT AGREEMENT
This Subgrant Agreement is entered into this 15th day of March,
1993 by the State Historic Preservation Office (HPO) , hereafter
known as the HPO, and Orange County, Grantee, for and. in
consideration of a federal grant in the amount of $15, 000
(fifteen thousand dollars) , for the purpose of manuscript
preparation of the Orange County architectural survey, and
conducting an archaeological survey of selected areas within
Orange County. The project must be completed no later than
September 30, 1994 .
SUBGRANTEE STANDARDS: The Subgrantee agrees to: have a
satisfactory record of performance; comply with the required
completion schedule for the project; conform with debarment
requirements; and be otherwise qualified and eligible to receive
a grant award under applicable laws and regulations.
AGREEMENT: The Subgrantee agrees to match the grant with funds
or services from nonfederal sources within the grant period, to
use grant and matching funds or services for the purpose
specified above, and to furnish such reports-and documentation,
financial or otherwise, as may be specified by the HPO. Project
activities shall be performed according to the Secretary of the
Interior's Standards for Archaeology and Historic Preservation,
under the guidelines and professional supervision of the HPO.
APPENDIX FOR SUBGRANT AGREEMENTS: The Subgrantee agrees to the
stipulations contained in the attached "Appendix for Subgrant
Agreements" . The Appendix shall be attached to all contracts
involving project activities.
PAYMENT OF GRANT FUNDS: The HPO agrees to reimburse the Grantee
up to 60% of all expenditures for the project as described. Upon
request the HPO may advance the Grantee up to 25% of the HPO's
share of the project cost. After satisfactory documentation of
this advance, including at least 40% matching share, additional
advances may be requested. Final payment of grant funds will be
paid only after satisfactory project completion.
G T STATE HISTORIC
P' . :NATION OFFICE
o n M. Link, cunty Manager 4 �A =
Signature and title Depu y State Historic ��
Preservation Officer
April 6, 1993 ailejt-P -7 Date Dat / / ��
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•
' ATTACHMENT C
Since the inception of ite comprehensive planning program,, a goal of Orange .
I
. County has been the completion of detailed inventories of its•cultural, •historical,
recreational, biological, and geological resources. In 1986, the Planning Department .•
{
. completed a general listing of such sites in the unincorporated
P portions of the county.
While some field surveys were conducted for site •i
verification purposes, the listing was •
I.
based exclusively on existing documentation. '
In 1988, a Master Recreation and Parks Plan was prepared .for Orange County. .
I.
. During the same year, the Triangle Land Conservancy completed an Inventory of Natural .
Areas and Wildlife Habitats of Orange County. These studies provided the detailed
r. .
inventory of recreational, geological, and biological sites. • .
Consistent with the above goal, in January, 1991, Orange County applied for .
• Survey and Planning Grant Funds to undertake an inventory of histor c sites and
structures in the unincorporated portions of Cha el Hit 1 Township, he most populous
t1
P
and urbanized of the county's seven townships.
Following notice of the grant .award in May of
Y 199*, the inventory project was .
• begun in December and completed in June of 1992. Based on the inventory conducted by •
the consultants, the area contained 159 structures of significance. .•
The Chapel Hill Township inventory was the first of a four-phase project. The '
second phase, and the one for which Planning and Survey Grant Funds are being used now, . .
consists of an inventory of the remaining unincorporated portions of the county. Notice
of the grant award occurred in May, 1992, and contracts with the consultants were
• signed in December. To date, a planning phase and four of 13 phases'of the .
. comprehensive survey have been completed. When completed in July of 1993, approximately
•
700 sites of historical significance will have been identified and surveyed.
As noted in the 1992 grant application, the third phase, and the one for which •
•
Planning and Survey Funds are being requested, will consist of two parts, including the ,
publication of a county-wide inventory and an inventory of archaeological sites.
•
.
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•
Although Orange County will seek the support of municipalities and private interests in
the actual publication of the inventory, funds are being requested to employ a '
consultant to prepare the manuscript and collect photographs for the inventory
document. j
A consultant will also be sought to undertake the archaeological survey: The
survey is a spin-off of the historic sites/structures inventory in that a doctoral
candidate at the University of North Carolina was employed as an intern by the Planning
Department to follow behind the work of the consultants in the Chapel Hill Township
survey, seeking to identify archaeological sites at each location which may be worthy
of more detailed investigation. The intern is also reviewing ,the existing record of
archaeological sites in the county in order to assess their potential relative to
National Register criteria. The work of the Planning Intern will be incorporated into
the survey strategy described below, and known sites that appear eligible for
nomination to the National Register will be investigated to determine their current
•
•
.- j '
status. /---....1
I
The archaeological survey for which funds are requested will seek to identify and
assess archaeological sites to compliment the architectural survey which is currently •
I .
being conducted in the remaining portions of the county. The survey1will be
accomplished by background research and a reconnaissance level survey to identify areas
. with a high probability of containing prehistoric and historic sites. High probability
i
areas will be further subjected to intensive surface survey as well1as shovel and auger
testing where ground surface conditions prevent a surface appraisal .
In addition, the Planning Department will identify sections of the county where
future development is likely to occur. These areas will also be subjected to intensive
surface survey. Local artifact collectors and other persons knowledgeable of
archaeological and historic sites in Orange County will be interviewed and their
collections inventoried. All sites recorded will be subjected to a preliminary
i
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H .
• evaluation in terms of their I
potential• for meeting criteria of eliTibility for
inclusion on the National Register of Historic Places.
•
After the field survey LB completed, a final report will be re pared� P in
accordance with guidelines provided by the .Office of State Archaeology. The results of
the archaeological survey as well as the architectural survey will.be used in
completing the fourth phase of Orange County's program, curently scheduled for 1994.
That phase will consist of preparation of an Historic Preservation' Element as part of
the Comprehensive Plan and nominations for the National Register of Historic Places.
With the assistance of a consultant, the Planning' Department will prepare the Historic
Preservation Element. The consultant will also prepare the National Register
nominations.
All phases will be subject to local funding a roval as well as the availability
abilit Y
of Planning and Survey Grant Funds
•
•
•
II
•
•
•
•
•
11
APPENDIX
for
SUBGRANT AGREEMENTS
The following stipulations apply to all subgrant projects funded in
part by federal Historic Preservation Fund (HPF) monies awarded to the
North Carolina Department of Cultural Resources , Division of Archives
and History, State Historic Preservation Office (HPO) , by the U . S .
Department of the Interior, National Park Service.
References to the stipulations may be addressed in the GRANTEE
HANDBOOK FOR SURVEY AND PLANNING GRANTS, as indicated below.
Questions about the application of these conditions to specific
projects are available from the specialists assigned to subgrant
projects or from Lloyd D. Childers , grants administrator , 109 E. Jones
St. , Raleigh, NC 27601-2807 . Telephone: ( 919 ) 733-4763 .
1 . PROCUREMENT: Subgrantees must forward to the HPO evidence of
compliance with Federal competitive procurement requirements for
professional services and subcontracts prior to reimbursement, if
applicable. (see Handbook: Federal Grant Requirements and
Appendix: 43 CFR 12 . 36 )
2 . RETENTION OF RECORDS: Acceptable Federal and nonfederal share
supporting documentation must be submitted prior to
reimbursement, if applicable. Documentation includes: copies of
contract, timesheets , front and back of cancelled checks (or
computer printouts) , invoices, etc. (see Handbook : Federal Grant
Requirements and Appendix: 43 CFR 12 .41 and 12 .42 )
3 . CHANGES IN SCOPE: The approved scope of work, products, budget
and performance/reporting milestones included in the contract
cannot be changed without prior written approval from the HPO.
(see Handbook: Contracts and Project Descriptions)
4. LOBBYING PROHIBITED: Subgrantees must conform with the following
text of 18 U. S.C. 1913 , which prohibits the use of the subgrant
funds for lobbying : No part of the money appropriated by any
enactment of Congress shall, in the absence of express
authorization by Congress, be used directly or indirectly to pay
for any personal service, advertisement, telegram, telephone,
letter, printed or written matter, or other device, intended or
designated to influence in any manner a Member of Congress, to
favor or oppose by vote or otherwise, any legislation or
appropriation by Congress, whether before or after the
introduction of any bill or resolution proposing such legislation
or appropriation; but this shall not prevent officers or
employees of the United States or its Department or agencies from
communication to Members of Congress on the request of any Member
or to Congress, through the proper official channels, requests
for legislation or appropriations which they deem necessary for
the efficient conduct of the public business.
14
5 . NON-FEDERAL AUDIT: Subgrantees are responsible for obtaining
audits in accordance with the Single Audit Act of 1984 for State
or local governments , or the audit requirements of OMB Circular
A- 110 for universities and nonprofit organizations . The audits
shall be made by an independent auditor in accordance with
generally accepted government auditing standards covering
financial and compliance audits. ( see Handbook: Appendix: 43 CFR
12 . 26 )
6 . PUBLICATIONS. Acknowledgement of federal grant assistance should
be made in connection with the publication of any material based
on , or developed under, any activity supported by HPF grant
funds, as follows : The activity that is the subject of this (type
of publication) has been financed ( in part/entirely) with Federal
funds from the National Park Service, Department of the Interior.
However, the contents and opinions do not necessarily reflect the
views or policies of the Department of the Interior, nor does the
mention of trade names or commercial products constitute
endorsement or recommendation by the Department of the Interior.
NOTE: The design and content of any publication produced
from a survey of architectural or archaeological
resources must be reviewed and approved by the HPO
prior to its printing.
7 . SUSPENSION OR TERMINATION OF SUBGRANT. Voluntary and involuntary
suspension or termination of the subgrant, in whole or in part,
by either the State or subgrantee may occur at any time prior to
the date of project completion. (see Handbook: Appendix: 43 CFR
12 . 43 , 12 .44)
8. STANDARDS FOR FINAL PRODUCTS. Final products which do not
conform to the terms and conditions of the grant agreement or
which do not meet the applicable Secretary of the Interior's
"Standards" will not be reimbursed. (see Handbook: Appendix:
Standards and Guidelines)
9 . EQUAL OPPORTUNITY. Subgrantee must comply with Title VI of the
Civil Rights Act of 1964 and Section 504 of the Rehabilitation
Act of 1973. (see Handbook: Federal Grant Requirements)
10 . OTHER REQUIREMENTS: In addition to the terms detailed in this
Subgrant Agreement, all Federal requirements governing grants are
applicable. (Office of Management and Budget Circulars A-87 or
A-121 , A- 102 or A-110 , and A-128)
Prepared by : Lloyd D. Childers , Grants Administrator
Historic Preservation Office,
Division of Archives and History
October , 1990
Draft 5/26/93 HPC Minutes
15
inventoried. Collins responded that last year Chapel Hill
inventoried the Gimghoul historic district and the University,
and according to Beverly Kawalec this covered what they
considered to be the most significant historic sites and
structures.
Collins suggested to separate preparation of the manuscript and
publication of the manuscript. He suggested to prepare the
manuscript and then solicit contributions from municipalities,
historical societies, etc.
Todd Dickinson asked how much money has been funded for
preparation of the manuscript. Collins responded $10, 000. 00.
Ward discussed the layout and what he thought would be the
cheapest way to go. He stated that if you have someone to do the
layout in the beginning, you would save a lot of money in the end
with printing costs. He suggested doing the layout with a word
processing package such as Microsoft Word or WordPerfect before
sending to the publisher. Experience with word processing may be
something to consider when hiring a consultant.
Anderson suggested to have someone who has completed a similar
inventory to come and talk to the Commission to discuss the
layout, printing costs, etc.
Ward stated that a colleague of his, Steve Davis, who has done
layouts on several books and is an editor in southeastern
archaeology, could come and talk to the Commission and would not
require a professional fee. Todd Dickinson stated that Planning
Staff could also arrange for a representative from Archives and
History to come to the next meeting to discuss the manuscript.
Collins stated that he would like for the Orange County inventory
to be the best in the State. The Commission agreed that the
person selected to do the manuscript should be good at writing
histories, inventories, and knowledgeable in architecture. Todd
Dickinson suggested that the consultants be asked what they can
give the Commission for $10, 000. 00.
White agreed that first the manuscript should be written and then
the layout should be done.
4,), b. Phase III Inventory - Consultant Selection
Ward stated that he had talked to Delores Hall and Mark Mathis at
the Archives & History office and they recommended that the
archaeological inventory be done by students through the
University of North Carolina at Chapel Hill. He stated that
since UNC is in the middle of the County and the students are
studying archaeology, he agreed with their recommendation. He
further stated that he feels a responsibility that he should see
that the best job possibly is done, but he would not receive any
compensation from the project. He also noted that the students
are all Ph.D. candidates.
Anderson asked why look any further for resources when the top-
16
notched ones are right here in the County. White stated that she
agreed with Anderson. Todd Dickinson asked if the consultants
would be paid by the University. Ward stated yes. The principal
investigator would be responsible for the amount of work being
done. Time sheets would be turned in. He stated that a specific
document will be drawn up.
Collins commented that the best approach would be to run the
project through the University. It would also save time with
RFP' s. He stated that the Planning Department has used graduate
and undergraduate students from UNC for a number of years with
really good results.
Trawick Ward left the room and did not participate in the vote.
MOTION: Anderson moved that the archaeological portion of the
inventory be done through the University of North
Carolina at Chapel Hill. Seconded by White.
White stated that it 's good if a professional can do quality work
for a set amount of money. Todd Dickinson agreed that the
Commission is lucky to have great resources and don't have to
explain to them what is wanted but they can explain what should
be done and then do it. The Commission will also get a good
financial deal.
VOTE: Unanimous.
Ward re-entered the room.
Collins stated that there are options for the selection of
consultants for the manuscript. One option is to continue to
employ Todd Peck and Jody Carter for the writing of the
manuscript. The other option is to send out RFP's (Request for
Proposals) to people that the Commission is familiar with and
that the Historic Preservation Office recommends. He stated that
the benefit of staying with Todd and Jody is that they are the
consultants doing the inventory and they are familiar with the
vast majority of structures in the County. He stated that
Catherine Bisher feels that Todd and Jody can do a good job
writing/preparing the manuscript. It will be up to the
Commission to provide the guidance in what is wanted. He further
stated that if an RFP is sent out, you might possibly get someone
who would do the manuscript for the amount of money involved and
who had the word processing skills necessary to do a draft
layout. He stated that he is looking for guidance from the
Commission as to how to go about hiring a consultant for the
manuscript.
Ward clarified that technical skills are good to have. He stated
that it would be nice to get someone with both technical skills
and knowledge.
Anderson stated that she would like to see Todd and Jody's work
before she made any decision about them. White agreed with
Anderson. She stated that her first reaction is to take someone
who is familiar with the area. She stated that she would like to
DATE 6717 ARCHAEOLOGICAL SURVEY OF ORANGE COUNTY
1993
ITEM SURVEY AND PLANNING GRANT
PROJECT DESCRIPTION
SECTION 1 . INTRODUCTION
This project description is for an archaeological survey of portions
of Orange County , North Carolina, to be conducted using a Survey and
Planning Grant from the National Park Service of the U . S. Department
of the Interior , as administered by the North Carolina Division of
Archives and History ( hereinafter the Division) . The survey will he
carried out by the Research Laboratories of Anthropology at the
University of North Carolina at Chapel Hill for Orange County.
This description identifies the overall objectives , general
approaches, reporting format, significant personnel , and schedule for
the project.
SECTION 2. PERSONNEL
Mr . Marvin Collins shall serve as Project. Coordinator and Dr. Vincas
Steponaitis shall serve as Principal Investigator (hereinafter the
for the project. Ms. Dolores A. Hall , Office of State Ar-
chaeology , shall serve as Project Specialist and contact for the
Division . Additional project personnel , including the Principal
Consultant, shall be identified by the P. I . in consultation with the
Project. Specialist as necessary and desired in accordance with the
budget schedule below. Personnel employed for field or laboratory
supervisors must, however, meet the professional qualifications
criteria set forth by the National Park Service, Department of the
Interior, in 36 CFR Part 66 (fade".41_1N21*Ur 42 ( 19 ) , 1977 ) .
SECTION 3. BUDGET
The project shall adhere to the budget schedule (Attachment A) and the
accounting procedures defined in the Project Memorandum of Agreement
(Attachment B) . The Project Coordinator and the P. I . , in coordination
with the Principal Consultant, shall be responsible for maintaining
all accounting documentation for the project. Additional stipulations
pertaining to the budget are identified in the Appendix of this
Description .
SECTION 4. PROJECT SCHEDULE
The project shall begin on or after July 1 , 1993 , and shall end on or
before September 30 , 1994.
SECTION 5. PROJECT OBJECTIVES
The primary objective of the project is to conduct a survey of the
archaeological resources contained within certain portions of Orange
County . The survey will be accomplished by background research and a
reconnaissance level survey to identify areas with a high probability
of containing prehistoric and historic sites. High probability
areaswill then be more intensively examined . Areas to be investigated
will be selected in consultation with the Project Specialist after
preliminary background research . Emphasis shall be placed on those
areas under pressure from development, areas likely to contain Middle
Woodland occupations and areas likely to contain 18th and 19th century
homesteads . The project is a part of a long-range research program in
Orange County designed to enhance current knowledge concerning the
nature and distributions of archaeological sites associated with both
prehistoric and early historic occupation in the eastern Piedmont.
Archaeological sites identified during the survey shall be evaluated
with respect to the National Register of Historic Places criteria and
recommendations will be made for subsequent research and preservation
planning . A. formal report shall present the project results.
SECTION 6. PROJECT DESCRIPTION
The project will be conducted in accordance with the proposal abstract
presented in Attachment C (as it pertains to the archaeological
survey ) . In addition , the project shall adhere to the following
conditions:
( 1 ) The survey methods employed during the project may consist of
subsurface, testing , but such testing shall not expand to the level of
archaeological excavation under this grant. Where testing is
conducted , all fill dirt shall be screened through 1 /4" mesh hardware
cloth to recover archaeological artifacts .
( 2 ) No archaeological feature or human burial shall be excavated
under this grant without specific consultation with the Project.
Specialist.
( 3 ) All archaeological sites identified during the project will be
recorded on North Carolina Archaeological Site Forms (to be furnished
by the Division ) .
(4) All areas surveyed will be clearly marked on U . S.G. S. 7 . 5 )
topographic maps.
( 5 ) All work conducted under this grant shall be consistent with
the Secretary of the Interior 's Standards and Guidelines for
Archeological Documentation ( Federal Register 48( 190 ) ) .
Following completion of the field survey, the P. I . will complete all
artifact and data analysis and shall prepare a complete report on the
project activities for submission to the Division ( see Section 7 ) .
SECTION 7 . PROJECT REPORTING
( 1 ) Tritprlm_Reppyts. On or before September 1 , 1993 , the P. I . shall
prepare and submit to the Division a brief - Interim - report on the
grant activities to date.
Subsequent interim reports shall be submitted on or before the
following dates :
November 1 , 1993
January 1 , 1994
March 1 , 1994
May 1 , 1994
The report shall note any significant results or findings of the
research , specific problems encountered during the work ,
recommendations or requests for any amendments to the terms of this
description , and the projected schedule for project completion if
different from that defined by this agreement.
( 2:1 Praft Finaj Report. The P. I . shall prepare and submit to the
Division a complete draft report on or before July 1 , 1994. The
report shall include but not be limited to the following ::
(a) Abstract: containing summary information on the objectives and
results of the project.
(b) Introduction: including but not limited to sponsorship of the
project and funding sources (with specific reference to the U . S.
Department of the Interior and the North Carolina Division of
Archives and History ; see also Appendix)
(c) Rapkgrounsl: including a discussion of the background research
conducted on the archaeological and environmental context of the
project.
(d) SAiryeyoKetboas: including discussions of the sampling or other
survey area selection criteria, the survey techniques, and other
data collection techniques employed during the project.
(e) ProjecteResults: including discussions of the findings of the
survey , artifactual analyses , and any locational analyses
conducted during the project. Descriptions , drawings , photographs
and tables of cultural materials and investigated sites should be
included in these discussions .
(f) Conclusions, evaluation OJLJ recommendations: including site-
specific evaluations of research and preliminary National Register
of Historic Places significance and recommendations for future
research and planning .
(g) Tablesma_ps and figures: including lists of artifacts,
photographs of artifacts and sites, and maps of surveyed areas
( using U . S .( . S. Quadrangle maps) .
(h) North Carolina Archaeologjcal Site_Forms,: All archaeological
sites identified during the project shall be recorded on site
forms furnished by the Division . For previously recorded sites,
an update of old information shall be provided by the P. I . to the
Division .
[N.Q. : All archaeological site references in the final report must
employ official State Archaeological Site number designations.
Specific site location information should not be included in the body
of the report., but may be included as detachable appendices. ]
(3) firialopprt. Following submission of the draft final report by
the P. 1 . , the Division shall have 30 days to review the report and
communicate all necessary or recommended changes to the P. I . prior to
preparation of the final project report. On or before September 30 ,
1994, the P. I . shall submit five (5 ) copies of the final report to
the Division . [Note: The Final Project. Report should be single-
spaced and fully paginated . ]
The Division retains all editorial , reproduction, pubTication , and
distribution rights to the project report. Arrangements may be made , -
however, between the Division for waiver of these rights. Any
subsequent use of the report, documentation or results of the project
by Orange County and/or the University of North Carolina at Chapel
Hill shall include appropriate recognition of the funding sources for
the project.
SECTION S. SERVICES TO BE PROVIDED BY THE DIVISION
The Division shall provide the P. I . with all necessary computer'
adapted North Carolina Archaeological Site Forms during the project,
and shall make available any and all information currently available
in its files which may be pertinent to the effective completion of the
project.
SECTION 9. CURATORIAL RESPONSIBILITIES
Under the terms of this agreement, all materials, records,
photographs , maps, and other documentation generated by this project
remain the property of the State of North Carolina, Arrangements will
he made between the Division , Orange County and the University of
North Carolina at Chapel Hill for the curation of all or a portion of
these items following completion of the project.
SECTION 10. ADDITIONAL RESPONSIBILITIES OF THE PRINCIPAL
INVESTIGATOR
It shall be the responsibility of the P. I . to obtain proper permission
to conduct investigations and temporarily or permanently remove any
artifacts or other materials from privately owned properties . The
P. I . shall also be responsible for obtaining any permits required for
conducting archaeological investigations on state or federally owned
1 ands
SECTION 11 . AGREEMENT
In consideration of the signing of this Contract for the performance
of work and furnishing of labor and materials as set forth herein , the
parties hereto for themselves, their agents, officials, and employees
or servants agree not to discriminate in any manner on the basis of
age, handicap, sex , race, color, creed , sexual orientation , or
national origin with reference to the subject matter of this Contract,
no matter how remote . This provision is hereby incorporated into this
Contract for the benefit of the Grantee and may be enforced by action
for specific performance, injunctive relief , or other remedy as by law
provided .
This project description and ..t:achments are hereby agreed to on
this _41';6 day of _ _ 1993 .
For Orange County: For the Division of
Archives and Histor :
i
JIC4tTI
Moses Carey, Chair / avid Brook, Deputy
Board of Commissioners State Historic
Preservation Officer
Attest:
Aor
Beverly B T5 "he
Clerk to board of Commissioners
For UNC - Chapel Hill:
Aeting for
Robert . Lowman Robert P• bo�,�,a
Director of Research Services
Principal Investigator:
Dr. Vincas Steponaitis
Research Laboratories of Anthropology
5
.
/\TT&CH.MENT .�
ARCHAEOLOGICAL SURVEY OF ORANGE COUNTY
1993
BUDGET
This budget includes only cash portion of grant.
BACKGROUND RESEARCH 2592
Project Supervisor ( 18 days/$10 per hour )
Research Assistant ( 18 days/$8 per h{/Ur )
FIELDWORK 9360
Project Supervisor (45 dnya/$10 per hour)
Research Assistants (2 ) ( 90 days/$8 per hour)
ANALYSIS, REPORT PREPARATION, ETC 4320
Project Supervisor ( 18 days/$10 per hour)
Research Assistants ( 2 ) (45 days/$8 per hour)
TRAVEL 1728
7680 miles @. 225/mile
INDIRECT COSTS 2000
TOTAL $20,000
{ �d
STATE HISTORIC PRESERVATION OFFICE
DIVISION OF ARCHIVES AND HISTORY
NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES
SUBGRANT AGREEMENT 1 - :
This Subgrant Agreement is entered into this 15th day of March,
1993 by the State Historic Preservation Office (HPO) , hereafter
known as the HPO, and Orange County, Grantee, for and- in
consideration of a federal grant in the amount 'of $15, 000
(fifteen thousand dollars) , for the purpose of manuscript
preparation of the Orange County architectural survey, and
conducting an archaeological survey of selected areas within
Orange County. The project must be completed no later than
September 30, 1994.
SUBGRANTEE STANDARDS: The Subgrantee agrees to: have a
satisfactory record of performance; comply with the required
completion schedule for the project; conform with debarment
requirements; and be otherwise qualified and eligible to receive
a grant award under applicable laws and regulations.
AGREEMENT: The Subgrantee agrees to match the grant with funds
or services from nonfederal sources within the grant period, to
use grant and matching funds or services for the purpose
specified above, and to furnish such reports-and documentation,
financial or otherwise, as may be specified by the HPO. Project
activities shall be performed according to the Secretary of the
Interior's Standards for Archaeology and Historic Preservation,
under the guidelines and professional supervision of the HPO.
APPENDIX FOR SUBGRANT AGREEMENTS: The Subgrantee agrees to the
stipulations contained in the attached "Appendix for Subgrant
Agreements" . The Appendix shall be attached to all contracts
involving project activities.
PAYMENT OF GRANT FUNDS: The HPO agrees to reimburse the Grantee
up to 60% of all expenditures for the project as described. Upon
request the HPO may advance the Grantee up to 25% of the HPO's
share of the project cost. After satisfactory documentation of
this advance, including at least 40% matching share, additional
advances may be requested. Final payment of grant funds will be
paid only after satisfactory project completion.
G T STATE HISTORIC
/�� PREu .;NATION OFFICE
ifialair 111 A i AO
o n M. Link, ounty Manager
Signature and title Depu y State Historic
Preservation Officer
April 6, 1993 Dat
a-itt: -P �� / 3
29_
Date
. , i
ATTACHMENT C
Since'the inception of its comprehensive planning program, a oal of Orange
' County has been the completion of detailed inventories of itts•cultu al, 'histor4.cal, ' `
recreational, biological, and geological resources: In 1986, the P1 nning Department
''':
completed a general listing of, such sites in the unincorporated o Lions o
P P �� of the county.:
While some field surveys were conducted for site verification purpo es, ' the listing was
4.
based exclusively on existing documentation. • f'
h. 1'I
,
In 1988, a Master Recreation and Parks Plan was prepared -for range County.
E
j
. During the same year, the Triangle Land Conservancy completed an Inventory of Natural 1..
Areas and Wildlife Habitats of Orange County. These studies provided; the detailed
inventory of recreational, !ti'
Y , geological, and biological sites, ; ;:
. Consistent with the above goal, in January, 1991, Orange Couny ,applied for �'
I
ii
,
Survey and Planning Grant Funds to undertake an inventory of histor 1c sites and j?
structures in the unincorporated portions of Chapel 'Hil1`Township, the most populous ;,,•
•i
and urbanized of the county's seven townships. .
I '
h;"
Followin notice of the .
9 grant award in May of 19IA, the inventory project was
• begun in December and completed in June of 1992.' Based on the inventory conducted by
the consultants, the area contained 159 structures of significance.
III
The Chapel Hill Township inventor was,the first 'of a four- h se f
Y p project: The ,,.
4
second phase, and the one for which Planning and Survey Grant Fundsl!are being used now,
v
consists of an inventory of the remaining unincorporated portions of the 'county. Notice
of the grant award occurred in May, 1992, and contracts with the consultants were '
signed in December. To date, a planning phase and four of 13 phasesjof the s',
comprehensive survey have been completed. When completed in July o0993, approximately H t
700 sites of historical significance will have been identified and surveyed.
As noted in the 1992 grant application, the third phase,: and the one for which
Planning and Survey Funds are being requested; will consist of two parts,. including the ;,.
publication of a county-wide inventory and an inventory of archaeological sites.
Y.
r..
y,,.
•
•
Although Orange County will seek the support of municipalities and private interests in
y
u.
the actual publication of the inventory, funds are being rec,�uested to, employ a1, ,
• I ,
•
consultant to prepare the manuscript and collect photographs for the inventory .!.
e.
document.
A consultant will also be sought to undertake the archaeological survey. The
survey is a spin-off of the historic sites/structures inventory in that.a doctoral k
. candidate at the University of North Carolina was employed as an intern by the Planning !!
Department to follow behind the work of the consultants in the Chapel Hill Township 5
• survey, seeking to identify archaeological sites at each location which may be worthy
I;
of more detailed investigation. The intern is 'also reviewing ,the existing record of
archaeological sites in the county in order to assess their potential, relative to
National Register criteria. The work of the Planning Intern will be incorporated into f•'
the survey strategy described below, and known sites that appear eligible for ,'
r.
I is
nomination to the National Register will be investigated to determine their current • ,F::
. status.
The archaeological survey for which funds are requested will peek to identify and
assess archaeological sites to compliment the architectural survey which is currently , '
being conducted in the remaining portions of the county. The survey will be k_'.
accomplished by background research and a reconnaissance level survey to identify areas ;,.'
4
with a high probability of containing prehistoric and historic sites. High probability q,.
areas will be further subjected to intensive surface survey as well,ias shovel and auger 4'
• testing where ground surface conditions prevent a surface appraisal ! !' "
•
K
In addition, the Planning Department will identify sections o the county where a-
•
t
future development is likely to occur. These areas will also be subjected to intensive
surface survey. Local artifact collectors and other persons knowledgeable of
archaeological and historic sites in Orange County will be interviel�ed and their {G
collections inventoried. Al]. sites recorded will be subjected to a ppreliminary'
11 t',
li
p i
r
ii ' f
1
evaluation in terms of their potential for meeting criteria of eligibility fox',
'1
inclusion on the National Regioter of Historic Places.
t
After the field survey is completed, a final report will be repared in I .
•
accordance with guidelines provided by the ,Office of State Archae !o J
gy. The results of
the archaeological survey as well as the architectural survey will be used in
Ali
completing the fourth phase of Orange County's program, curently scheduled for 1994.
That phase will consist of preparation of an Historic Preservation Element as part of
the Comprehensive Plan and nominations for the National Register of!Historic Places.
With the assistance of a consultant, the Planning' Department will prepare the Historic
Preservation Element. The consultant will also prepare the National.,Register
nominations.
All phases will be subject to local funding' approval as wellIus the availability .
}
of Planning and Survey Grant Funds:'
A 'j
Ii
i
i .
I
7
APPENDIX
for
SUBGRANT AGREEMENTS
The following stipulations apply to all subgrant projects funded in
part by federal Historic Preservation Fund (HPF) monies awarded to the
North Carolina Department of Cultural Resources , Division of Archives
and History , State Historic Preservation Office (HPO) , by the U . S.
Department of the Interior, National Park Service.
References to the stipulations may be addressed in the GRANTU
la6ADBOW. SDRVEY AND PLANUING GRANTS , as indicated below.
Questions about the application of these conditions to specific
projects are available from the specialists assigned to subgrant
projects or from Lloyd D. Childers, grants administrator, 109 E. Jones
St. , Raleigh , NC 27601-2807 . Telephone: ( 919 ) 733-4763 .
1 . PROCUREVENTO Subgrantees must forward to the HPO evidence of
compliance with Federal competitive procurement requirements for
professional services and subcontracts Dsior to reimbursement, if
applicable . (see Handlaggl Federal Grant Requirements and
Appendix: 43 CFR 12 . 36 )
2 . RETENTION OF RECORDS: Acceptable Federal and nonfederal share
supporting documentation must be submitted prior to
reimbursement, if applicable. Documentation includes: copies of
contract, timesheets , front and back of cancelled checks (or
computer printouts) , invoices, etc . (see Handbook: Federal Grant
Requirements and Appendix: 43 CFR 12 .41 and 12 .42 )
3 . CHANGES IN SCOPE: The approved scope of work, products, budget
and performance/reporting milestones included in the contract
cannot be changed without prior written approval from the HPO.
(see HAndlmoK: Contracts and Project Descriptions)
4 . LOBBYING PROHIBITED: Subgrantees must conform with the following
text of 18 U . S.C. 1913 , which prohibits the use of the subgrant
funds for lobbying : No part of the money appropriated by any
enactment of Congress shall, in the absence of express
authorization by Congress, be used directly or indirectly to pay
for any personal service, advertisement, telegram, telephone,
letter, printed or written matter, or other device, intended or
designated to influence in any manner a Member of Congress, to
favor or oppose by vote or otherwise, any legislation or
appropriation by Congress, whether before or after the
introduction of any bill or resolution proposing such legislation
or appropriation; but this shall not prevent officers or
employees of the United States or its Department or agencies from
communication to Members of Congress on the request of any Member
or to Congress, through the proper official channels, requests
for legislation or appropriations which they deem necessary for
the efficient conduct of the public business.
8
.,
5 . NON-FEDERAL AUDIT: Subgrantees are responsible for obtaining
audits in accordance with the Single Audit Act of 1984 for State
or local governments, or the audit requirements of OMB Circular
A- 110 for universities and nonprofit. organizations . The audits
shall be made by an independent auditor in accordance with
generally accepted government auditing standards covering
financial and compliance audits. (see HaadhaQL: Appendix: 43 CFR
12 . 26 )
6 . PUBLICATIONS. Acknowledgement of federal grant assistance should
be made in connection with the publication of any material based
on , or developed under , any activity supported by HPF grant
funds, as follows: The activity that is the subject of this (type
of publication) has been financed ( in part/entirely) with Federal
funds from the National Park Service, Department of the Interior.
However, the contents and opinions do not necessarily reflect the
views or policies of the Department of the Interior, nor does the
mention of trade names or commercial products constitute
endorsement or recommendation by the Department of the Interior.
NOTE: The design and content of any publication produced
from a survey of architectural or archaeological
resources must be reviewed and approved by the HPO
111:_inr to its printing .
7 . SUSPENSION OR TERMINATION OF SUBGRANT. Voluntary and involuntary
suspension or termination of the subgrant, in whole or in part,
by either the State or subgrantee may occur at any time prior to
the date of project completion . (see Handbos2E: Appendix: 43 CFR
12 . 43 , 12 .44)
8 . STANDARDS FOR FINAL PRODUCTS. Final products which do not
conform to the terms and conditions of the grant agreement or
which do not meet the applicable Secretary of the interior' s
"Standards" will not be reimbursed . (see Handbook: Appendix:
Standards and Guidelines)
9 . EQUAL OPPORTUNITY. Subgrantee must comply with Title VI of the
Civil Rights Act of 1964 and Section 504 of the Rehabilitation
Act of 1973. (see HandbooL: Federal Grant Requirements)
10 . OTHER REQUIREMENTS: In addition to the terms detailed in this
Subgrant Agreement, all Federal requirements governing grants are
appl icable. (Office of Management and Budget Circulars A-87 or
A- 121 , A-102 or A-110 , and A-128)
Prepared by : Lloyd D. Childers', Grants Administrator
Historic Preservation Office,
Division of Archives and History
October , 1990
U.S. Department of the Interior
fi
TO BE COMPLETED BY
CONTRACTOR(S)
Certification Regarding
Debarment, Suspension, Ineligibility and
Voluntary Exclusion
Lower Tier Covered. Transactions
� 4
This certification is required by the regulations implementing Executive Order
12549, Debarment and Suspension,43 CFR Part 12, Section 12.510, Participants'
responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal
Register (pages 19160-19211). Copies of the regulations are included in the proposal
package. For further assistance in obtaining a copy of the regulations, contact the U.S.
Department of the Interior,Acquisition and Assistance Division, Office of Acquisition and
Property Management, 18th and C Streets, N,W.,Washington, D.C. 2040.
(BEFORE COMPLETING CERTIFICATION,READ INSTRUCTIONS! REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal,
that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible,or voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the
statements in this certification,such prospective participant shall atta h an explanation to
this proposal. c1
vi
Vincas Steponaitis
Name and Title of Authorized Representative
7 7/ S
Signature Date
DI.1954
(91$)
Instructions for Certification
I. By signing and submitting this proposal, the prospective lower tier participant is
providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which
reliance was placed when this trr =tion was entered into. If it is later determined
that the prospective lower tier pa.;. . ,zpa.nt knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue availah'Le
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective lower tier
participant learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended,""ineligible," "lower tier
covered transaction," "participant,""person," "primary covered transaction,"
"principal," "proposal," and "voluntarily excluded," as used in this;clause, have the
meanings set out in the Definitions and Coverage sections of rules implementing
_Executive Orderly 2549__Yau may contact the_person to which thi_aproposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction
originated.
6. The prospective lower tier participant further agrees by submitting this proposal that
it will include this clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without
modification, in all lower tier covered transactions and in all soliciations for lower
tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may, but is not
required to, check the Nonprocurement List(Tel.#).
S. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that
— which is normally possessed-b ,-a prudent pereon in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended,debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with which this
transaction originated may pursue available remedies,including suspension and/or
debarment.
•