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Home My WebLink AboutAgenda - 06-29-1993 - III-M ORANGE COUNTY BOARD OF COMMISSIONERS 1 Action Agenda Item # alt-/A ACTION AGENDA ITEM ABSTRACT Meeting Date: June 29, 1993 SUBJECT: NORTH CAROLINA LAND RECORDS GRANT PROGRAM APPLICATION DEPARTMENT: Land Records/GIS PUBLIC HEARING: YES x NO ATTACHMENT(S) : INFORMATION CONTACT: 5/21/93 LETTER FROM SECRETARY Roscoe Reeve, Ext 2501 OF STATE APPLICATION TELEPHONE NUMBER RESOLUTION Hillsborough 732-8181 Chapel Hill 968-4501 Mebane 227-2031 Durham 688-7331 PURPOSE: To approve an application for participation in the State' s Land Records Management Grant Program. BACKGROUND: Each year since 1980, except 1991, Orange County has participated in the matching grant program offered by the State of North Carolina to modernize land records. For 199.3- 94 the State has a minimum of $350,000 to award to counties, but has asked the General Assembly for 3.5 million for this year The $97,500 grant request reflects a 50/50 split of $48,750 in State funds and $48, 750 in County funds that have ave already been appropriated to the GIS and Remapping projects. Traditionally the grants have turned out to be only a few thousand dollars. The attached resolution is required to qualify for the matching funds. RECOMMENDATION(S) : The Manager recommends that the Board approve a resolution of participation in the State' s Land Records Management Program to receive a matching grant. N. C. DEPARThIENT_OF. THE::SECRETARY OF STATE LAND'RECORDS MANAGEMENT GRANT APPLICATION . - Under the:Authority of Chapter 1099,. :1977 Session Laws,: "An Act to '. .. Provide Assistance to Counties for D g2AR Thf • tfia Improvement of.Land Records.: d"' , '. : ... State O ffice U e.Only ............� •,CT f . •;-. •- . 17 DGraaa te_RAew ceived. Dp.G . . ............:::GENERAL.`PROJECT:INFORMATXOIV:: _ . _ - , oRANC I7:',E5b0 COUNTY Total :Grant;iRe;ques lE "''93=34 F:rolect:::Type;;; Ctiet ali thatiapply:::} Bas4aps , ParcelIdentifie>r t:1 S: :::::Cadastral atila s .....AUtomated System€ ul.....: P (.....Mapping (:::)......Register;i:af D:eeds• :::°:Stir:renf NumberQUP reefs tut onn.ty, 4i ) Date::of Next?Revaluation: T,593 Bstimatet£Prajeet;Costst FY'.9: 44 Total:Pr.oi.ect .......A:A:asc,;Maps , . . ...._.. .. .. . .. , 1 Aerial photo a th ... ,:''4&;'0U0 • Z)i:Gaetograpiicfasc Maps : $.• , 3 Ortfio hoto=Basel to s 1: . .::4i; 4y;y a0 J 4':Dgital,i:Orttio fiotoiBascMa s •'.:..... . . .>...... .-.,. . .......Bi'.Cadastra Maps $::45 i--500'::.. ?' .$::303.,.&f#0 . .....C'4 StandaazdizediSysteosufl Parceliaderitilliais...•••••.••.••••$ ..... ...... .....:::$ ' Ds::AiitoiQahoua of i LaadiRecords . .......................... (1) 2$401.. 8: $ 52:701X).... ::::$2-.650.W;000 Z'i R'd'inter aflDeeds: TOTALS $::::.97;;50C) :$ii 1i ;448 ifi00 FINANCIAL I'NFOiRMAATIO•N_:....SOURCE OF.PROJECT FUNDS ........... F: ahg3'.- 4 : -A:° :Punds:.ta:be''made.:available:::by;the: ;County (I) Cash SE 48,'7:5# . (2) General Obligation Bonds .. .(3) Other (Specify)- € B State Grant?.Requested• S . ) 8,7,„ C: Other State Gtants (Specify) .. .......... D :Federal Grant-in-Aid.(Specify) S TOTAL •, :':r 97.1,500 a : 5 I> State of North Carolina 4 Department of the Secretary of State RUFUS L EDMISTEN - SECRETARY OF STATE May 21, 1993 RICHARD H.CARLTON CHIEF DEPUTY SECRETARY OF STATE Mr. John M. Link, Jr. Orange County Manager P. O. Box 8181 Hillsborough, North Carolina 27278 Dear Mr. Link: Orange County is invited to make application this year. for a State Matching Grant under the provisions of the North Carolina Land Records Management Program (LRMP) . We anticipate having at a minimum, $350, 000 for the coming FY 1993-94 . We are asking the legislature for three and one half million dollars for the Program for this time period. Whatever we receive we will award grants on a 50/50 matching basis to those counties whose applications qualify according to North Carolina G. S. 102-15, 16, and 17 . A copy of the grant application form is attached. If your county has not applied for a LRMP grant in the past, the Land Records Management Division staff can assist you in the preparation of your application. For those counties who have previously submitted applications for grant funds, we request that you resubmit your long range plan and project description with the application and also highlight any changes to the plan and/or the project description. As in the past, we can only accept one application from a county; however, that application can encompass multiple projects affecting several county offices. According to law, we can award grants only for the development of (1) base maps, (2) cadastral or "property" maps, (3) a system of parcel identifier numbers, and/or (4) an automated system for land records. Because of the limited funds available, we will not be able to approve grants for the purchase of central/mainframe computers. We will consider, however, grants for such auxiliary equipment as PC's/workstations, digitizers, scanners, plotters, reader/printers, etc. under the automation category. Also, due to the mandatory indexing requirements which become effective soon, special consideration will be given to register of deeds offices wishing to automate their indexing operations. 300 N. SALISBURY STREET, RALEIGH, N.C. 27603-5909 5 Please send your completed application to: Phillip Stanley, Director, Land Records Management Division, P.O. Box 27687 Raleigh, North Carolina 27611. The deadline for applications including all supporting documents is 12 : 00 noon, July 19 , 1993 . Please contact Mr. Stanley at 919-733-7006 if you have any questions concerning the application or the Land Records Management Program. We look forward to receiving your application and assisting you in your land record activities. Sincerely, 212114041:01001..... Ruf L. Edmisten Enclosure: Grant Application Form cc: Register of Deeds 1 / Y/4 5 RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS BE IT RESOLVED, that on the 29th day of June, 1993, the Board of Commissioners hereby give their approval to Orange County' s application for matching funds and technical assistance under the North Carolina Land Records Management Program (LRMP) , under the provisions of N>C>G>S> 102-15 through -17 ; and BE IT FURTHER RESOLVED, that: 1. The application for grant assistance for FY 1993-94 be in the amount of $97 ,500 . 2 . Orange County has the necessary funds in its Capital Projects Fund for FY 1993-94 to match the grant amount awarded under the LRMP and will assign said funds to this project upon notice of the award. 3 . Orange County Government shares a willingness to participate in the LRMP and will comply with all applicable laws and regulations. Adopted this 29th day of June, 1993 . Moses Carey, Jr. , Chair Orange County Board of 4mmissioners (SEAL) ATTEST: iA::" tie Beverly B7t6he, Cle =r