HomeMy WebLinkAboutAgenda - 06-29-1993 - III-A ORANGE COUNTY Action Agenda 1
BOARD OF COMMISSIONERS Item No. ?.n'-
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 29,1993
SUBJECT: BUDGET ORDINANCE AMENDMENT #11
DEPARTMENT: Budget PUBLIC HEARING: YES NO_X_
ATTACHMENT(S): INFORMATION CONTACT:
Proposed Budget Amendments Budget Office, Extension 2150
TELEPHONE NUMBERS:
Equipment Replacement Capital Project Ordinance Hillsborough 732-8181
Chapel Hill 968-4501
HOME Investment Partnership Program Grant Project Mebane 227-2031
Ordinance Durham 688-7331
Section 8 Program Grant Project Ordinance
PURPOSE: To approve proposed budget ordinance amendments, capital project ordinances, and grant project ordinances.
BACKGROUND:
1. The Orange County Department on Aging has received donations, totalling $1,100, from Duke Power and the Chapel Hill
Sertoma Club. These funds will be used to purchase fans for older adults in Orange County. This amendment will
budget for the receipt of these funds. (See block#1, page 3).
2. The North Carolina Department of Transportation has awarded Orange County's Coordinated Agency Transportation (CAT)
program a grant of$4,688 which will allow the purchase of five mobile radios for vehicles. This amendment will budget
these funds in the Equipment Replacement Capital Project. (See attached Equipment Replacement Captial Project Ordinance,
page 5).
3. During 1992-93, the demand for programs offered through the Department on Aging's Senior Centers was higher than
originally anticipated. This demand has generated additional revenues, totalling$3,650, for this department during this fiscal year.
This amendment will budget for the receipt of these additional funds. (See block#3, page 3).
4. The Board of County Commissioners recently appropriated funds from the Contingency account. On May 18, funds were
awarded to Orange Community Housing Corporation($696) for reimbursement of required sedimentation and erosion
control permit application fees. On June 7, funding in the amount of$10,000 was awarded to Orange Enterprises to help
alleviate this agency's anticipated 1992-93 year end deficit. This amendment will allocate these funds to the appropriate
agencies. (See block#4, page 3).
5. Each year Orange County receives money from the State for scrap tire disposal fee collections. These funds are passed
on from Orange County to the Town of Chapel Hill and are used in association with the Landfill Owner's Group. This
amendment will budget for the receipt of$53,176 in scrap tire disposal fees. (See block#5, page 3).
6. During 1992-93, the Sheriff's Department continued operation of two revenue generating programs which benefitted
inmates - a pay telephone system and a canteen service. Due to an increase in the number of inmates housed in the Jail,
additional revenues, totalling $21,000, are anticipated for these two programs. The receipt of these additional revenues and
associated expenditures will be budgeted with this amendment. (See block#6, page 3).
7. In October, 1992, the Orange County HOME Consortium received an award of$803,600 in HOME Investment Partnership
Program funds. These funds will be used for acquisition, housing rehabilitation, and new construction activities
in Orange County. The attached grant project ordinance will establish this program and budget for the
receipt of these funds. (See attached HOME Investment Partnership Program Grant Project Ordinance, page 6).
Page 2
8. The Orange County Library became an Orange County department on March 1, 1993. A budget amendment was approved by the
Board of County Commissioners on Februrary 17, 1993 which transferred four months of the Library's budgeted funds
from the Contributions to Outside Agencies function to the Human Services function and established the Library's departmental
budget. Funds from the Regional System as well as from the State grant have been received by Orange County, the Region's
fiscal agent, on behalf of all members of the Region(Caswell, Person and Orange Counties). This amendment will budget
for the receipt of these funds, totalling $101,280, for Orange County and the "pass-through" of funds for Caswell
County totalling $51,052 and Person County totalling $36,241. (See block#8, page 4.)
9. This amendment will budget a transfer from the Efland Sewer Contruction Capital Project Fund to the Efland Sewer Enterprise
Fund to offset operating costs for the enterprise fund. (See block#9, page 4 and attached Efland Sewer Construction
Fund Capital Project Ordinance.)
10. The Orange County Department on Aging received a Home and Community Care Block Grant in fiscal year 1992-93.
The receipt of this grant was inadvertently budgeted twice. This technical amendment will correct the double
entry.
11. The 1992-93 approved budget included, in the Miscellaneous function, an allocation for the employee merit pay system
($157,357). This amendment will allocate these funds to each function within the General Fund for merits awarded
throughout the fiscal year. (See block#10, page 4.)
12. The Board of Directors of the Little River and Efland Fire Districts have requested that the Board of County Commissioners
appropriate a portion of their respective fund balances. Little River plans to use their appropriation, along with other
accumulated funds, to purchase a pumper truck. The appropriation for Efland will assist this district in meeting expenditures.
This amendment will appropriate $10,000 of Little River's $12,305 total June 30, 1992 fund balance and$14,771 of
Efland's total fund balance. The attached budget amendment(block#12, page 4) appropriates the above amounts
to each fire district.
13. The Section 8 Grant program is one of the many users for the Data Processing Department both within
and outside the County organization. Charges for services are made to the Section 8 program through the Data Processing
Enterprise Fund. This $6,000 appropriation from Section 8's fund balance will allow this program to be charged for
its use of the Data Processing services. (See attached Section 8 Program Grant Project Ordinance, page 8.)
14. During 1992-93, the Orange County Health Department received a grant for the Injury Prevention program. This grant,
totalling $6,720, was used for a program designed to reduce the number of children who were seriously injured or
killed in automobile accidents and in accidental poisonings. Toddler car seats and poison prevention kits
were distributed to parents through this program.
RECOMMENDATION:
The Manager recommends that the Board of Commissioners adopt the:
(1) proposed budget ordinance amendments;
(2) Equipment Replacement Capital Project Ordinance
(3) HOME Investement Partnership Program Grant Project Ordinance
(4) Efland Sewer Construction Capital Project Ordinance
(5) Section 8 Program Grant Project Ordinance
Page 3
ORANGE COUNTY
PROPOSED
1992-93 BUDGET AMENDMENTS
The 1992-93 Orange County Budget Ordinance, as amended, is amended as follows:
BEFORE AFTER
AMENDMENT AMENDMENT AMENDMENT
1. GENERAL FUND
Source:
Miscellaneous Revenue $278,768 $1,100 $279,868
Appropriation:
Human Services $14,150,267 $1,100 $14,151,367
To budget for unanticipated donations for the Aging Department.
2. See attached Equipment Replacement Capital Project Ordinance, page 5.
3. GENERAL FUND
Source:
Charges for Services $2,151,037 $3,650 $2,154,687
Appropriation:
Human Services $14,151,367 $3,650 $14,155,017
To budget for additional Senior Center associated revenues.
4. GENERAL FUND
Source:
Miscellaneous Appropriations $398,247 ($10,696) $387,551
Appropriation:
Contributions to Outside Agencies $2,131,408 $10,696 $2,142,104
To budget for appropriations from Contingency to Orange Community Housing
and Orange Enterprises
5. GENERAL FUND
Source:
Intergovernmental $8,415,910 $53,176 $8,469,086
Appropriation:
Public Works $2,588,595 $53,176 $2,641,771
To budget for scrap tire disposal fee.
6. GENERAL FUND
Source:
Charges for Services $2,154,687 $12,500 $2,167,187
Miscellaneous Revenue $279,868 $8,500 $288,368
Appropriation:
Public Safety $5,404,652 $21,000 $5,425,652
To budget for additional revenues for the Sheriff's Department.
7. See attached HOME Investment Partnership Program Grant Project Ordinance, page 6.
Page 4
8. HYCONEECHEE REGIONAL LIBRARY FUND
Source:
Intergovernmental $0 $188,573 $188,573
Appropriation:
Transfer to General Fund $0 $101,280 $101,280
Payment to Caswell County $0 $51,052 $51,052
Payment to Person County $0 $36,241 $36,241
GENERAL FUND
Source:
Transfer from Hyconeechee Regional $0 $101,280 $101,280
Library Fund
Appropriation:
Human Services $14,155,017 $101,280 $14,256,297
To budget Regional Library Funds
9. EFLAND SEWER ENTERPRISE FUND
Source:
Transfer from Efland Sewer Construction Fund $0 $6,400 $6,400
Appropriation:
Public Works $33,600 $6,400 $40,000
See attached Efland Sewer Construction Fund Capital Project Ordinance
To budget additional funds for Efland Sewer Enterprise Fund.
10. GENERAL FUND
Source:
Intergovernmental $8,469,086 ($226,676) $8,242,410
Appropriation:
Human Services $14,256,297 ($134,575) $14,121,722
Contributions to Outside Agencies $2,142,104 ($92,101) $2,050,003
To correct double budgeting of Home and Community Care Block Grant funds.
11. GENERAL FUND
Source:
Miscellaneous Appropriation $387,551 ($157,357) $230,194
Appropriation:
Community Maintenance $650,079 $7,500 $657,579
General Administration $2,384,844 $22,500 $2,407,344
Taxation and Records $1,868,694 $10,000 $1,878,694
Community Planning $1,344,100 $8,000 $1,352,100
Human Services $14,121,722 $50,000 $14,171,722
Public Safety $5,425,652 $50,000 $5,475,652
Public Works $2,630,704 $9,357 $2,640,061
To allocate merit funds.
12. LITTLE RIVER FIRE DISTRICT
Source:
Appropriated Fund Balance $0 $10,000 $10,000
Appropriation:
Remittance to District $45,965 $10,000 $55,965
EFLAND FIRE DISTRICT
Source:
Appropriated Fund Balance $0 $14,771 $14,771
Appropriation:
Remittance to District $71,383 $14,771 $86,154
To appropriate fund balance.
13. See attached Section 8 Program Grant Project Ordinance, page 8.
14. See attached Injury Prevention Program Grant Project Ordinance, page 9.
BUDGET ORDINANCE AMENDMENT#11
5
Equipment Replacement Project
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized will provide for equipment replacement. This project will be
financed with proceeds from the County's portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from County Capital Reserve Fund $295,300
Intergovernmental 37,623
Total Revenue $332,923
Section 4. The following amount is appropriated for this project:
Equipment Replacement/Building Repairs $332,923
Section 5. This ordinance, originally adopted June 29, 1992 and subsequently amended, shall be
in effect until June 30, 1993.
Section 6. This ordinance supersedes all previous Equipment Replacement Capital Project Ordinances.
Adopted this 29th day of June, 1993.
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HOME Investment Partnerships Program 6
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the HOME Investment Partnerships Program project as described in the
funding agreement between Orange County and the North Carolina Department of Economic and
Community Development.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the North Carolina Department of Economic
Development and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental $803,600
Section 4. The following amount is appropriated for this project:
HOME Partnership Program $803,600
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. This ordinance shall be in effect from December 7, 1992 through June 30, 1994.
Adopted this 29th day of June, 1993.
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7
Efland Sewer Construction Project
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized is for the construction of a sewer system within the Efland Community.
The project will be financed by an appropriation from the General Fund, bond proceeds,
Senate Bill 2 Funds, an FMHA loan and State grant funds.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from General Fund $212,829
Bond Proceeds 200,000
Intergovernmental 1,176,216
Total Revenue $1,389,045
Section 4. The following amount is appropriated for this project:
Efland Sewer Construction Project $1,382,645
Transfer to Efland Sewer Enterprise Fund 6,400
Total Expenditures and Transfers $1,389,045
Section 5. This ordinance shall be in effect until June 30, 1994.
Section 6. This ordinance supersedes all previous Efland Sewer Construction Capital Project Ordinances.
Adopted this 29th day of June, 1993.
M:\BUDGET19293\ORDS\COUCAP\EFSEWER
Section 8 Block Grant Program 8
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Housing Authority project as described in the work
statement contained in the grant agreements NC19-K104-001, NC19-V104-001-005,
NC19-E104-001-009 and NC19-E104-011 between this unit and the U.S. Department
of Housing and Urban Development. This project is more familiarly known as the
1992-93 Section 8 Grant Project.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the U.S. Department of Housing
and Urban Development and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental:
Existing $644,086
Existing "PO10" 491,774
Existing "P011" 142,618
Existing "P012" 507,467
Moderate Rehab 355,752
Appropriated Fund Balance 6,000
Voucher 452,175
Voucher Appropriated Fund Balance 6,001
Total Revenues $2,605,873
Section 4. The following amount is appropriated for this project:
Rental Assistance:
Existing $579,187
Existing "P010" 434,892
Existing "P011" 129,261
Existing "P012" 457,792
Moderate Rehab 312,276
Voucher 406,332
Total Rental Assistance $2,319,740
Administration:
Existing 69,699
Existing "P010" 56,882
Existing "P011" 13,357
Existing "P012" 49,675
Moderate Rehab 44,676
Voucher 51,844
Total Administration $286,133
Total Appropriations $2,605,873
Section 5. This ordinance supersedes all previous Section 8 Program Grant Project Ordinances.
Section 6. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. This ordinance shall be in effect from the date of adoption through June 30, 1993.
Adopted this 29th day of June, 1993. M:\BUDGET\92931ORDS\GRANTS\SECT8
9
Injury Prevention Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is for an Injury Prevention program as awarded to the Orange County Health
Department by the North Carolina Department of Environment, Health and Natural Resources. This project includes
funding for a program designed to reduce the number of children seriously injured or killed in automobile
accidents and in accidental poisonings.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the North Carolina Departmeet of Environment,
Health and Natural Resources and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental-Injury Prevention $6,720
'Section 4. The following amount is appropriated for this project:
Human Services -Injury Prevention $6,720
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. There are no permanent positions authorized through this grant project ordinance.
Section 9. This project period begins July 1, 1992 and goes through June 30, 1993.
Adopted this 29th day of June, 1993.
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