HomeMy WebLinkAboutAgenda - 01-27-2017 - Agenda Proposed Meeting Plan
Orange County Board of Commissioners Retreat
Friday, January 27, 2017
Rigmor House: 5501 NC Highway 54 West, Chapel Hill,NC 27516, (919) 933-7177
The meeting will not be videotaped.
Retreat Attendees - At the table (11): Seven members of the Board, County Manager, Deputy
County Manager, County Attorney, Facilitator. Observers: All department heads invited.
Observers from the public.
Desired Outcomes
• Ideas for making the County more resilient, given shifts taking place in the natural
environment and society.
• Options for continual monitoring and evaluation of the County's goals.
Agenda
8:30 Gather/Breakfast available
9:00 Convene
• Welcome by Chair.
• Facilitator leads group in reviewing/clarifying facilitator's role and the retreat's desired
outcomes, agenda, and ground rules.
9:20 Preparing for Change
Agenda Item Overview(5 minutes)
Facilitator and planning committee members explain the focus of this agenda item: "How can
the County prepare for significant changes that might take place in the natural environment and
society? What does it mean to be "sustainable" or "resilient" given climate change, demographic
changes, fiscal limitations, and our commitments to social justice, economic viability and
environmental stewardship? Our intention is to use this time to (a)recognize the challenge, (b)
clarify our terms, and(c) generate ideas for making the County more resilient."
9:25 Example 1: Public Transportation
• Manager will present(20 minutes) on(a) the status quo, (b) anticipated forces of change and
likely consequences, (c)how the County currently plans/prepares/provides for resilience in
this context.
• Board Discussion (40 minutes):
o What other significant forces of change do you anticipate in this context?
o What other likely consequences of those forces are you concerned about?
o How else to think about resilience in this context, other than how the County is
currently planning/preparing/providing for it.
10:25 Stretch Break
10:40 Example 2: Broadband
• Manager will present(20/ninnies) on(a) the status quo, (b) anticipated forces of change and
likely consequences, (c)how the County currently plans/prepares/provides for resilience in
this context.
• Board Discussion (40/ninnies):
o What other significant forces of change do you anticipate in this context?
o What other likely consequences of those forces are you concerned about?
o How else to think about resilience in this context, other than how the County is
currently planning/preparing/providing for it.
11:40 Example 3: Infrastructure (e.g., water, electricity, fuel, solid waste management)
Manager will present(20/ninnies) on(a) the status quo, (b) anticipated forces of change and
likely consequences, (c) how the County currently plans/prepares/provides for resilience in this
context.
12:00 Lunch Break
Please bring photograph of yourself at 18-21 years old to share with the others at the Table (each
Board member, Manager, Deputy Manager, and Attorney).
1:00 Example 3 [continued]: Infrastructure
Board Discussion (30/ninnies):
• What other significant forces of change do you anticipate in this context?
• What other likely consequences of those forces are you concerned about?
• How else to think about resilience in this context, other than how the County is currently
planning/preparing/providing for it.
1:30 General Framework for Making the County More Resilient
• What policy issues other than the three examples are especially vulnerable to external forces
of change? Brainstonn/Clarify as needed.
• What external forces of change other than the ones already discussed in the three examples
are of interest/concern to you? Brainstonn/Clarify as needed.
• What are some ideas that might be applied across the County's policy agenda for making the
County more resilient? Brainstonn/Clarify as needed.
2:30 Stretch Break
2:45 Continual Monitoring and Evaluation of the County's Goals
Reference (no formal presentation)written update(s) in packet on Board and staff goals
Discussion on updates, as needed.
Discussion on How the County Evaluates Progress
• What needs do Board members have for a different approach to evaluation?
• To what extent is there a shared commitment to continual evaluation?
• Brainstorm and clarify options for better approaches to evaluation than we use now.
3:45 Retreat Wrap Up
Last thoughts from each person at the table reflecting on the retreat, including what worked well,
what to consider doing differently in future retreats?
4:00 Adjourn