HomeMy WebLinkAboutAgenda - 01-24-2017 - 6-e - Fiscal Year 2016-17 Budget Amendment #5
ORD-2017-001
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 24, 2017
Action Agenda
Item No. 6-e
SUBJECT: Fiscal Year 2016-17 Budget Amendment #5
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Letter of Request from
Orange Rural Fire
Department
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget ordinance amendments for fiscal year 2016-17.
BACKGROUND:
Department of Social Services
1. The Department of Social Services has received notification of additional funds in the
following programs:
• Smart Start Subsidized Child Care program – receipt of $191,599 in quarterly
allocation from the N.C. Division of Child Development and Early Education. This
brings the total budgeted funds to $638,198 in FY 2016-17, compared to $607,994
in FY 2015-16. These funds will be used to pay program funds directly to
childcare providers.
• Child Day Care program - receipt of $1,139,784 in quarterly allocation from the
N.C. Division of Child Development and Early Education. This brings the total
budgeted funds to $3,950,479 in FY 2016-17, compared to $3,937,277 in FY
2015-16. These additional funds will be used to provide childcare services and
subsidies to low-income families.
This budget amendment provides for the receipt of these additional funds in FY 2016-17.
(See Attachment 1, column 1)
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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
To promote self-sufficiency to low income families by providing the Day Care funding
necessary for continued employment, school enrollment, or training activities.
Library Services
2. The Orange County Library Services has received notification from the North Carolina
Department of Cultural Resources, Library Development Section, of additional State Aid
funds of $4,512 for FY 2016-17. This brings the total budgeted funds to $104,512 in FY
2016-17, compared to $105,598 in FY 2015-16. These funds will be used to increase the
digital collection of materials.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Technical Amendment
3. At the adoption of the FY 2016-17 Commissioner Approved Budget, the Board of County
Commissioners approved funds to support the living wage for contract in-home aide
workers. Funds were budgeted in the Department of Social Services to support the
anticipated change in in-home aide contracts, as the contracts are managed by the
Department of Social Services. A portion of the funds, $8,500, are to support the services
provided by the Department on Aging.
This budget amendment provides for the transfer of these funds from the Department of
Social Services to the Department on Aging. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this agenda item.
County Manager’s Office
4. The Orange County Arts Commission has received notification from the North Carolina
Arts Council of additional State funds of $6,640 for FY 2016-17 due to a mid-year
approved increase by the State. This brings the total budgeted funds to $39,230 in FY
2016-17, compared to $32,888 in FY 2015-16. These funds will be used to increase
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grant recipient funding. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this agenda item.
Orange Rural Fire Department
5. The Orange Rural Fire Department has requested a portion ($45,000) of their district’s
available unassigned fund balance to be used to purchase six (6) complete self-
contained breathing apparatus and twelve (12) bottles, in order to remain up to date with
the National Fire Protection Association standards. With this appropriation,
approximately $41,740 remains in the district’s unassigned fund balance. This budget
amendment provides for the appropriation of $45,000 from the district’s fund balance for
the above stated purposes. (See Attachment 1, column 5 and Attachment 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Visitors Bureau
6. The Visitors Bureau Board of Directors has approved an appropriation of $250,000 from
its available unassigned fund balance for the following initiatives, in conjunction with its
current Plan of Action:
• $220,000 for marketing for spring/summer tourism business to Orange County.
Currently the demand for this time period is slow due to HB2 and economic
uncertainties.
• $30,000 for increases associated with the North American Travel Journalists
Association, the national travel journalist conference that will convene in Orange
County in May, and to emphasize growing weddings business in Orange County by
promoting facilities through video and advertising.
The budget amendment provides for the $250,000 appropriation form the Visitors Bureau
Unassigned Fund Balance. With this appropriation, approximately $105,000 remains in
the Visitors Bureau’s Unassigned Fund Balance. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and reservation of infrastructure, polices, programs and funding
necessary for resident to provide shelter, food, clothing and medical care for
themselves and their dependents.
The travel and tourism industry generates $185 million annually in Orange County.
The Board of Directors, an advisory board appointed by BOCC, meets monthly to
study trends and make recommendations.
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Health Department
7. The Health Department has received the following additional revenues:
• Ebola Preparedness and Response Funds – the Health Department has
received an additional $19,489 in state Ebola Preparedness and Response funds
from the North Carolina Division of Public Health Epidemiology/Public Health
Preparedness & Response section. These funds are a re-appropriation of
$18,389 in funds initially received in FY15-16 and an additional $1,100 in new
funding. These funds will be used to cover a portion of the County Preparedness
position as well as supplies for Ebola and Zika virus prevention.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and reservation of infrastructure, polices, programs and funding
necessary for resident to provide shelter, food, clothing and medical care for
themselves and their dependents.
Asset Management Services
8. On August 31, 2016 County staff responded to a request for proposals from Duke Energy
for funding through their electric vehicle (EV) Charging Infrastructure Support Project.
Staff was notified that the application was approved on November 8, 2016, and a final
funding agreement was received on December 22, 2016. The signed funding agreement
is due back to Duke Energy by January 31, 2017.
The two charging ports awarded to Orange County are part of a total of twelve ports
awarded to entities throughout Orange County and 210 charging ports awarded
throughout the state by this Duke Energy grant program. Other awardees in Orange
County include:
• Chapel Hill-Carrboro Chamber of Commerce, 2 ports
• Chapel Hill-Carrboro City Schools, 2 ports
• Piedmont Electric Membership Corporation, 2 ports
• Town of Carrboro, 2 ports
• Town of Chapel Hill, 2 ports
With this funding, Orange County will expand its support for County residents and visitors
who are improving local air quality by running their vehicles on electricity instead of
gasoline. Besides air quality improvements, other electric vehicle benefits to Orange
County include supporting local manufacturers of EV charging station components, and
household financial savings for County residents.
The funds will cover 100% of eligible expenses up to a maximum of $10,000, including the
purchase and full installation of EV charging station equipment sufficient to charge two
vehicles simultaneously: either two stations at one port each, or a single dual-port station.
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Currently, the priority location for the equipment and installation is the Robert and Pearl
Seymour Senior Center in Chapel Hill.
This budget amendment provides for the receipt of these reimbursement funds of
$10,000. There is no County match required. (See Attachment 1, column #8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and reservation of infrastructure, polices, programs and funding
necessary for resident to provide shelter, food, clothing and medical care for
themselves and their dependents.
The expansion of electric vehicle charging infrastructure supports the growing electric
vehicle industry in Orange County and North Carolina which supports jobs and
investments in research and development, charging station manufacturing, and electrical
contracting. Drivers of electric vehicles in Orange County are able to refuel for less than
half of the cost of gasoline. With the up-front cost of used electric vehicles at or
sometimes below the price of comparable gasoline vehicles, there is now potential for
significant household savings over the life of an electric vehicle.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement of
environmental laws, regulations, policies, and decisions. Fair treatment means that no
group of people should bear a disproportionate share of the negative environmental
consequences resulting from industrial, governmental and commercial operations or
policies.
Studies have shown that operating an electric vehicle in North Carolina has some of the
lowest air quality impacts per mile of any personal vehicle. Electric vehicles are also the
only vehicle that gets cleaner over time since they depend on an electric grid that is
cleaner each year. Improving local transportation-related air quality helps to protect the
health of vulnerable populations in Orange County whose health is disproportionately
affected by ground-level ozone and other emissions.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2016-17 General Fund budget by $1,365,384, the Fire Districts Fund budget by $45,000, and
the Visitors Bureau Fund budget by $256,640.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2016-17.
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Attachment 1. Orange County Proposed 2016-17 Budget Amendment
The 2016-17 Orange County Budget Ordinance is amended as follows: C
#1 Social Services- #5 Orange Rural Fire #8 Asset Management
ceipt of adtlitional Department's use of Services-receipt of
#3 Technical tr4 Counry Managers #6 Usitors Bureau use $10,000 in
($191,599)funds for #2 Library Services- available fund balance #]Health Deparlment-
Encumbrance Budget as Amended Sman Stan Subsidized eeit of adtlitional Arnendment-Move Ottdo-OC Al, of available fund reimbursement funds
g c p ($45,000)to purchase Additional Ebola and Budget as Amended
Original Budget Budget as Amended ($8,500)from Social Commision-receipt of balance($250,000)for from Duke Energy for
Car Forwards Through BOA#4 Child Care Program state Aid revenne six(s)complete self- zika virus prevention Through BOA#5
Carry 9 Services to Depanment additional State funding marketing and the purchase and 9
and Child Day Care ($4,512) on Aging ($6,640) contained breathing ativenising initiatives funtls installation of electric
Program funds($ apparatus and twelve vehicle(EV)charging
1,139,]84) (12)boales station equipment
General Fund
Revenue
Property Taxes $ 149,498,811 $ $ 149,498,811 $ 149,498,811 $ $ $ $ $ $ $ $ $ 149,498,811
Sales Taxes $ 22,066,641 $ $ 22,066,641 $ 22,066,641 $ $ $ $ $ $ $ $ $ 22,066,641
License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ $ $ $ $ $ $ $ $ 328,000
Intergovernmental $ 15,787,579 $ $ 15,787,579 $ 18,641,718 $ 1,331,383 $ 4,512 $ $ $ $ $ 19,489 $ $ 19,997,102
Charges for Service $ 11,681,503 $ $ 11,681,503 $ 11,891,529 $ $ $ $ $ $ $ $ $ 11,891,529
Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ $ $ $ $ $ $ $ $ 155,000
Miscellaneous $ 886,734 $ 886,734 $ 1,032,923 $ 10,000 $ 1,042,923
Transfers from Other Funds $ 2,712,600 $ 2712900 E ,2320 $ 2,740,320
Fund Balance $ 12,726,944 $ 12,726,6 2409
E 12,758,209
Total General Fund Revenues $ 215,843,812 $ $ 215,843,812 1$ 219,113,151 1$ 1,331,383 $ 4,512 $ $ E $ $ 19,489 1$ 10,000 E 220,478,535
Expenditures
S ort Servces $ 14,058,009 $ $ 14,058,009 $ 14,063,239 $ $ $ $ $ $ E $ 10,000 $ 140789
Gnral Government $ 2093253 2093253 209823 $ $ $ $ $ E $ 20,933,25
13, E 1,
50 E 13,50 E 13, E Community Services $ 4,70 4,70 2342
$ $ $ $ $ E E 13,821,342
Human Services $ 37,249,977 $ $ 37,249,977 $ 40,107,444 $ 1,331,383 $ 4,512 $ $ $ $ $ 19,489 E E 41,462,828
Public Safety $ 24,596,946 $ $ 24,596,946 $ 24,636,946 $ $ $ $ $ $ E $ $ 24,636,946
Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ $ $ $ $ $ $ $ $ 99,631,723
Transfers Out $ 5,719,204 $ 5,719,204 $ 5,914,204 $ 5,914,204
Total General Fund Appropriation $ 215,843,812 $ $ 215,843,812 $ 219,113,151 $ 1,331,383 $ 4,512 $ $ $ $ $ 19,489 $ 10,000 $ 220,478,535
3 E E E E E E E E E E E E
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,212,706 $ 1,212,706 $ 1,212,706 $ 6,640 $ 1,219,346
Sales and Fees $ 500 $ 500 $ 500 $ 500
Inter overnmental $ 232,590 E 232,590 E 232,590 $ 232,590
Investment Earnin s $ 100 $ 100 $ 100 $ 100
Miscellaneous $ E E E
A r riated Fund Balance $ 151,277 E 151,277 $ 151,277 $ 250,000 $ 401,277
Total Re venues $ 1,597,173 $ - E 1,597,173 E 1,597,173 E - E - E - E 6,640 E - E 250,000 E - E - E 1,853,813
Ex enditures
Community and Environment $ 1,597,173 $ 1,597,173 $ 1,597,173 1 $ 6,640 1 $ 250,000 $ 1,853,813
Fire District Funds
Rev
Pro ee pe Tax $ 5,312,736 E 5,312,736 $ 5,312,736 $ 5,312,736
Inter overnmental $ E E E
Investment Earnings $ 669 E 669 $ 669 $ 669
Appropriated Fund Balance $ 15,000 $ 15,000 $ 15,000 $ 45,000 $ 60,000
Total Fire Districts Fund Revenue $ 5,328,405 $ $ 5,328,405 $ 5,328,405 $ $ $ $ $ 45,000 $ $ $ $ 5,373,405
Ex enditures
Remittanceto Fire Districts $ 5,328,405 $ 5,328,405 $ 5,328,405 $ 45,000 $ 5,373,405
Attachment 2
General Fund Budget Summary
Original General Fund Budget $215,843,812
Additional Revenue Received Through
Budget Amendment #5 (January 24, 2017)
Grant Funds $466,120
Non Grant Funds $4,137,338
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $31,265
Total Amended General Fund Budget $220,478,535
Dollar Change in 2016-17 Approved General
Fund Budget $4,634,723
% Change in 2016-17 Approved General Fund
Budget 2.15%
Original Approved General Fund Full Time
Equivalent Positions 875.750
Original Approved Other Funds Full Time
Equivalent Positions 89.450
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2016-17 965.200
Year-To-Date Budget Summary
Fiscal Year 2016-17
Authorized Full Time Equivalent Positions
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