HomeMy WebLinkAboutAgenda - 06-12-2007-4aaORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 12, 2007
Action Agenda
Item No. ~~~I~ ~-aa
SUBJECT: Jail HVAC System Replacement Analysis, Chiller Replacement and Contract
for Replacement System Design Services
DEPARTMENT: Public Works
Purchasing
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
1. Orange County Jail HVAC System
Upgrade -Life Cycle Cost Analysis
2. Proposal for Jail HVAC System
Design Services
3. Proposal for Jail Building Code
Review
INFORMATION CONTACT:
Pam Jones 245-2652
Wilbert McAdoo 245-2625
Wayne Fenton 245-2628
PURPOSE: To:
1) Receive the Orange County Jail HVAC System Upgrade -Life Cycle Cost Analysis
performed by Reece, Noland & McElrath, Inc. (RN&M);
2) Consider authorizing a contract with Southern Piping ,Incorporated of Raleigh for
replacement of the approximately 25 year old Jail chiller and;
3) Consider authorizing a contract for professional services with RN&M for the design of a
replacement heating, ventilation and air conditioning (HVAC) system for the Orange
County Jail (pre-1997 sectors) as recommended in the April 2007 system analysis,
including preparation of bid documents and construction management and for
performance of an Existing Building Code Review.
BACKGROUND: The HVAC system serving the pre-1997 sections of the Jail is approximately
25 years old, and as such is becoming increasingly unreliable for meeting the on-going
demands of this 24 hours per day, 365 day per year facility. In addition, due to growth in the
number of occupants (staff and inmates) and modern standards for ventilation, the overall
HVAC system is in need of replacement.
1) Orange County Jail HVAC System Replacement and Upgrades
At its August 22, 2006 meeting, the Board approved retaining the services of RN&M to identify
current heating and cooling loads for the Jail and to identify an appropriate energy-efficient
replacement HVAC system, including improvements needed to bring the system to current
standards for air flow/ventilation, at a cost of $6,800. An additional $1,200 was also approved
at this time for design work to address air quality issues at the Court Street Annex building.
This analysis was completed by RN&M in April 2007 and determined that geothermal heat
pumps were not feasible for serving the Jail. Initial consideration was given to adding the Jail to
the geo-thermal system to be constructed for the new Justice Facility, but due to locations of
2
trees, set backs from sewer lines, buildings, etc. it proved impossible to site enough additional
wells to serve the Jail.
The analysis conducted by RN&M also examined the feasibility of constructing a geo-thermal
system for the Jail on the open space to the south and/or north of the Historic Courthouse, but
again, trees and required setbacks eliminated this option from consideration.
The system with the best life cycle cost of the other three examined was determined to be a
four-pipe hydronic system to include a new boiler and chiller. A copy of the "Orange County Jail
HVAC System Upgrade -Life Cycle Cost Analysis" has been included as Attachment `A'
2) Chiller Replacement
Due to its age and increasing unreliability, it is recommended that the existing chiller be
replaced as soon as possible. With that in mind, Public Works requested that RN&M develop
specifications for a recommended replacement chiller that would be compatible with the overall
HVAC system replacement. Public Works and Purchasing then requested bids from four
qualified HVAC contractors for the removal of the existing chiller and replacement with the
model recommended by RN&M.
Bids were received from four HVAC contractors, with Southern Piping, Inc. of Raleigh the low
bidder at a cost of $45,929 for supply and installation of a Carrier 45 ton chiller. A summary of
bids received for the supply and installation of the replacement chiller is presented as Table 1
TABLE 1
CHILLER REPLACEMENT BID TABULATIONS
VENDOR LOCATION TOTAL
SOUTHERN PIPING RALEIGH, NC $45,929.00
WARREN HAY HILLSBOROUGH, NC $47,300.00
CENTRAL TECHNOLOGIES MILTON, NC $47,750.00
COMFORT ENGINEERS DURHAM, NC $50,600.00
WARREN HAY ALT HILLSBOROUGH, NC $57,500.00
3) Proposals for Jail HVAC System Design & Existing Building Code Review
Again, due to age and condition; as well as the round-the-clock occupancy of the Jail, Public
Works recommends replacement of the entire HVAC system. RN&M have provided a proposal
for performance of the HVAC system design work at a cost of $54,000.
The affected sections of the Jail for the HVAC system replacement were constructed in
approximately 1982. As such, building code and/or accessibility deficiencies may be identified
during replacement of the HVAC system. RN&M have provided a proposal to perform a "North
Carolina Building Code Chapter 34 Existing Building Code Review" to identify deficiencies that
will be required to be remedied in order to proceed with the installation of a new HVAC system
for the Jail. The cost for this review is $8,000.
FINANCIAL IMPACT: Adequate funds for this work are available in the HVAC Replacement
capital account. Table 2 summarizes available funding in the HVAC capital account, as well as
known and estimated costs for each project element.
TABLE 2
JAIL HVAC REPLACEMENT COST & FUNDING
'-ITEM' __ __
STATUS _
AMOUNT
Orange County Jail HVAC System Upgrade -Life Cycle Cost
Anal sis & Court Street Annex desi n work Jail Analysis
Com lete
$8,000
Su I & installation of new chiller Bids received $45,929
HVAC s stem desi n services Pro osed $54,000
Existin buildin code review Pro osed $8,000
Total costs $107, 929
Available HVAC Ca ital Fundin $572,099
RECOMMENDATION(S): The Manager recommends that the Board:
1) Receive the attached "Orange County Jail HVAC System Upgrade -Life Cycle Cost
Analysis";
2) Exempt this project from the qualification base selection process for engineering services
as allowed by NCGS 143-64.32;
3) Authorize a contract with Southern Piping in the amount of $45,929 for replacement of
the jail chiller;
4) Authorize the Purchasing Director to execute a contract with Reece Noland & McElrath,
Inc. in the amount of $54,000 for provision of professional engineering services for
design of a replacement HVAC system for the Orange County Jail in accordance with the
attached proposal; and
5) Authorize the Purchasing Director to execute a contract with Reece Noland & McElrath,
Inc. in the amount of $8,000 for provision of professional engineering services for
performance of an existing building code review in accordance with the attached
proposal.
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REECE, NOLAND & McELl~A-'TH, INC.
409 North Haywood Street • P.O. Box 540
Waynesville, North Carolina 28786-0540
Waynesville. 828-456-9851 • Asheville 828-253-3280
Fax 828-456-6205 • www.rnm-enaineers.com'
OT~ANOE COUNTY JAIL
~TVAC ~Y~T_ElVI ~JP~RAI~E
LIFE CYCLE COST ANALYSIS
MAY 2007
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BACKGROUND
RN&M was retained by Orange County to~evaluate several HVAC system replacement options for the
pre-1997 potions of the Orange County Jail, which includes approximately 16,000 square feet of space.
These areas include the booking area, main control room, kitchen, laundry, visitation area, main lobby
and several cells. Occupancy loads were based on current levels, with no increased capacity assumed
for these areas. The existing system is approximately 25 years old. Several critical system components,
including the chiller have reached or exceeded their life expectancy. Our analysis included evaluating
these components, their effect on the operation of the jail, the economic impact of replacement, and the
potential systems that could be used for replacement.
URANGE CULINTY JAIL
lEIVAC SYSTEM UPG.RAIDE
LIFE CYCLE OUST ANALYSIS
INTRODUC'T'ION
In an attempt to identify the best replacement system for the Orange County Jail HVAC system
the following systems were chosen for further study in this Life Cycle Cost Analysis. This list
does NOT indicate any order of preference:
® Four-pipe liydronic system, using constant volume 4-pipe air handling units. T11is
scheme. would involve running new hot water piping and chilled water piping where
necessary, new chillers and boilers; and new air handling units.
® Water source heat pump units distributed in closets and on mechanical platforms. This
system would .involve adding a cooling tower and heat exchanger; replacing existing
boilers, running new piping throughout the building; acid installing iiew water source heat
pw.izps in the building.
® DX air handling units with hot water heat. This system would require replacing air
handling units,: replacing boilers grid hot water piping, and adding DX condensing units
on the roof.
~ Geothermal heat pumps. Though it may have been attractive, this option was eliminated
.due to the absence of adequate area and the complications associated with installing 15-
20, 450ft deed wells spaced> out on 20ft x 20ft grid spacing. The terrain sturoundirzg the
jail is predominately paved areas (streets and parking), adjacent buildings, and grassy
areas containing a significant amount of trees. In order to maintain a high level of
efficiency, geotlierlnal well'. fields should be located as close to the building as possible to
minimize the amount of pumping power rewired. Horizontal trenching gild vertical
drilling in the inunediate area of the jail would significantly disrupt. services to this
'building,and the surrounding buildings as well. The grassy area sunounding the Old
Courthouse was eliminated because the trenching aiid drilling regtured could destroy the
root system. for the'tiees in this area. A.Iso, any piping would' have to be turuieled below
the street and would have to be coordinated with any utilities in this area (much are
unknown).
METHOD OF ANALYSIS
Cost estimates for system were performed for each of the systems described above, based on
Historical cost. data and RS Means cost estimating manuals. These estimates are for comparison
purposes only at this point as the project budget will need to reflect other design elements, prices,
arld ,phasing; etc. The building. envelope and load characteristics were modeled using Equest
software (DOE-2). Building. use tivas modeled based on 24=Hour occupancy and energy output
was compared with actual utility usage obtained from the owner to verify the accuracy of the
model.
I
ANALYSIS SUMMARY
Life cycle costs are based on a 25-year life cycle, with costs computed to present value with a
real discount rate assumed at 2.7%. Fuel price escalation is based on DOE estimates for the
South. Also, life cycle costs assume central plant equipment replacements where applicable for
the given system alternative/type as follows: 50-ton cluller at year 20; boilers at year 20, DDC
controls at year 1 S, pumps at year 20, DX condensing units at year. 20, and cooling tower with
heat exchanger at year 20.
The raiilcing for systems based on estimates of installation cost (estimates~do not include
construction contingency or design fees), from lowest cost to highest cost, is as follows:
1. DX condensing units witls hot water heat $300,240
2. 4-pipe boiler aiid chiller $350,280
3. Water source heat pump $400,320
The rat~lcing for systems based on estimates of a 25-year life cycle cost, fiom lowest cost to
highest cost, is as follows:
1. 4-pipe boiler and chiller X1,072,398
2. DX condensing units with hot water heat $1,090,300
3. Water source Heat pump $1,263,494
The 4-pipe boiler. aiid chiller option provides the lowest overall life cycle cost although it has the
second lughest initial installation cast as seen. above. While the DX condensing units with hot
water heat provides the lowest initial cost, the savings are not enough to offset the operating and
maintenance costs associated with this. alternative. As for the WSHP option, it .cost more than
both the other alternatives to install and had higher energy consumption. This was mainly due to
the load pattern of this building not. being ideal. WSHP' systems work best in buildings with both
perimeter (heating) loads and high intei7ial (i.e. people; computers, lights, etc.) loads:in the
winter. In this scenario the water source loop can. be almost self-sustaiiung as heat is moved
from the internal spaces with high heat loads to the perimeter spaces which regoii`e heating::
RECOMMENDATIONS
We recommend proceeding with design of the four-pipe air handling unit system. This system
offers the lowest life cycle cost ofthe three systems evaluated. Although not considered in the
life cycle cost, this system may be able to take advantage of portions of the existing 4-pipe
system. and therefore offer simpler installation aixd lower cost. Also due to limited internal
sensible loads, the 4-pipe system provides the best of the alternatives studied. for
dehumidification by utilizing hot water reheat coils in the air handling units.
This installation, as analyzed, would require replacing the existing chiller and boilers and. rooting
new piping where necessary. The existing air Handling units would be replaced with constant
volume units for the cell block areas acid a variable air volume unit with hot water reheat boxes
for the office areas.
s
Renovatuig the jail will require bringing the site up to code in many areas. One which plays a
significant part in HVAC is the outdoor air requirement. Replacing the current air conditioning
systems «~ill require an increased amount of outdoor air to be brought into the building to meet
the North Carolina State Mechanical Code (Chapter ~1) alld Asluae Standard 62. This is done to
increase the indoor air quality within the jail by providing fresh air front the outside and
exhausting stale air containing odors, contaminants, etc. from the biiildi.ng.
We also explored the option of applying a district heating system to this building and adjacent
buildings in the area. We do not recommend districting as an option for this site. Our
recommendation is based upon this site having a relatively low load density and a lo~~v annual
load. factor. A low load density means that the heating and cooling loads are spread out over a
lai:ge geographical area with large areas having no load at all (streets, parking lots, grass areas,
etc.). A low annual load factor means that due to these buildings being mostly office areas the
loads fluctuate significantly on a daily and yearly basis. The 2000 Asluae Handbook -HVAC
Systems and Equipment (Chapter 11) recommends that both oi'these factors be high in order for
the economics of a district heating and cooling to make sense. This is typically seen in l)
industrial complexes and 2) high rise buildings where you have a high heating aid cooling load
per ,square foot of site footprint and more consistent daily and yearly load factors.
Also, the cost of the distribution piping for this system would be vet:y large and installation
would sigtlificautly disrupt the roads, sidewalks, and grass areas around the buildings in ibis
historic area. The coordination with existing utilities and the "tullcnowns" below these areas
alone could present a significant challenge and in itself could prove prohibitive.
Although not analyzed in this life cycle cost analysis, we considered the options for dealing with
HVAC related issues at the I~istoric Caw•thouse and the Court Street Aivzex. Since a district
system is nat practical, we recommend replacing the equipment at the Historic Courthouse with
like equipment or substituting DX systems in lieu of WSHP. As for the Court Street Aruzex, we
recommend. abandoning the underslab ductwork entirely as it can become problematic with
respect to humidity atzd indoor air. quality. The limited above ceiling space prohibits installing
ductwork above ceiling so we would reconunend small, ductless DX systems such as
Mitsubishi's City Multi system to treat the lower level. These systems operate well at low load
conditions, providing ,some degree of dehumidification at even the lowest load paints.
Considerul~ that the equipment serving t11e second: level is relatively new (1.999 or later) we
don't see any need to modify or replace this equipment at this time.
BASIC SYSTEM .DESIGN CRITERIA
The eventual system design, after conducting the life- cycle cost analysis on the tluee systems
listed above and selecting an alternative, vaould include the following (but not limited to):
Evaluation of the existing central chiller and air handling units, to detei7nine how they
should be replaced within the project budget.
Installation of a new energy management system.
~ Evaluation of the existing hot water and chilled water piping to determine to what extent
replacement is necessary.
® Evaluation of duct systems to deterini.ne where and to ~~vhat extent ductwork can be
feasibly replaced.
® Evaluation of the phasing and relocation of occupants that may Ue required as a .result of
ductwork and system replacement.
® Evaluation of the existing boiler systems (2) to determine if systems should be combined
and how they should be replaced rvithiiz the project budget and phasing.
® Evaluation of ventilation systems to determine what is necessary and. feasible within.the
project budget to meet code requirements.
~ Evaluation of smoke exhaust systems (if present and if required by code) to determine
what is necessary to meet code requirements.
® Evaluation in cooperation with the county inspections department of other building
systems which they iiiight require to be upgraded (lire ratings, egress, fire alaixns,
security, etc.). '
i~
EXHIBITS
1. Lowest Life Cycle Costs Summary - 3 Basic Systems
2. Detailed Life Cycle Costs
3. Building Diagram
4. Computer Printouts - Equest
KIST BLCC 5.3-06: Lowest LCC
Consistent wi(h Fedetal Lffe Cyele Cost Methodology and Procedures, 10 CFR, Parl 436, Subpart A
General Information
FIIe Names C:\Program Files\BLCCS\projecCS\UWCA HG4I.xml
Date of Study: Thu 29ay 31 12:05:05 EDT 2007
Analysis Type: FEEfP Analysis, Energy Project
Project Name: orange County Jail
Project Location: North Carolina
Analyst:. Jason iJoody
Base Date: April 1, 2007
Service Daie: April 1, 2008
Study Period: 25 years 0 months (April 1, 2007 through efarch 31, 2032)
Discount Rate: 2.7
Discounting Convention: End-of-Year
Lowest LCC
Comparative Present-Value Costs of Alternatives
(Shown 3n Ascending Order of'inltial Cost,` =Lowest LCC)
Alternative Inllial Cost (PV) Lite Cycle Cost (PV)
DX1Hot Water S3D0, 290 $1, 090, 300
4-Pipe Boiler/Chiller $350, 2(30 $1, 072, 398
WSHP $400,32.0 $1,263,9,94
I
~a
iVIST BLCC 5:3-06: Detailed LCC Analysis
Consistent with Federal Life Cycle Cosi Methodology and Procedures, 10 CFR, Part 43ti, Subpart A
General Information
File Name: C:\Program riles\BhCCS\projects\UNCA Ii&Ft.:cm1
Date of Study: Thu tday 31 12:05:28 EDT 2007
AnaIySlSType: TEMP Analysis, Energy Project
Project Name: Orange County Jail
Project Location: North Carolina
Analyst: Jason t~oody
Base Date: April 1, 2007
Service Date: April 1, 2008
Study Period: 25 years 0 months (April 1, 2007 through March 31, 2032)
Discount Rate: 2.7~
Discounting Convention: End-ot-Year
Discount and Escalation Rates are REAL (exclusive of general inflation)
Alternative: 4-Pipe Boiler/Chiller
Initial Cost Data (not Discounted)
Initial Capital Costs
{adjusted forprice escalation)
Initial Capital Costs for AlI Components: $350, 280
Component: 4-Pipe BIrlChlr
Cost-Phasing
Date Portion Yearly Cost
Apri11,2007 loob $35D,2ao
Total (for Component) $350,280
Energy Casts: Electricity
(base.-year'dollars)
Average Average Average Average
AnnuaLUsage Price/Unit Annual Cost Annual Demand Anrual'Refiate
265,696.0 kWh $0._06195 $.16,972 $5 SO
Energy Costs: Natural Gas ~
(base-year dollars)
Average Average Average Average
Annual Usage PricelUnit Annual Cost Annual Demand Annual Rebate
3,069.0 Therm $0;:90000 $2,762 $D $0
Life-Cycle Cost Analysis
Present Value Annual Value
Initial Capital Costs $350, 280 $19, 450
I3
~:nergy t;oszs
Energy Consumption Costs
Energy Demand Charges
.Energy Utility Rebates
Subtotal (for Energy):
Water Usage Costs
Water Disposal Costs
$304,191 $16,888
$78 $9
$o $o
------------ -----------
$309,218 $16,892
$o $o
$0 SO
Operating, 2daintenanae & Repair Costs
Component: 4-Pipe Bir/Char
Annually Recurring Costs
Non-Annually Recurring Costs
Subtotal (for OM&R):
Replacements to Capital Components
Component: 4-Pipe BlrlChir
Subtotal (for Replacements}:
Residual Value o£ Original Capital Components
Component: 4-Pipe. Bir/Ghlr
Subtotal (for Residual Value):
Residual Value of Capital Replacements
Component: 4-Pipe BlrlChir
Subtotal (for Residual Value}:
Total Life-Cycle Cost
Emissions 5ummaty
Energy Name Annual Life-Cycle
Electricity:
C02 262,055.09 Y.g 6,286,609.62 kg
S02 953.63 )•.g 22, 889.39 }:g
NOX 736.19 kg 17,666.56 kg
Natural-Gas:
C02 .16,211.1? Y.g 389,023,79 kg
S02 130.83 Y.g 3,139.54 kg
NOX 13.60 }:g 326.39 kg
$302,900 $16,791
$0 $o
$302,900 $16,791
$115,500 $6,9.13
$115,500 $6.,913
$0 $0
$0 $0
$0 $0
$0 $0
$1,072,396 $59,59b
l~
Total:
C02 276,.266.26 kg 6, 677, 628.4]. Y.g
S02 1,064.45 kg 26,023.94 Y.g
NOX 799.79 }:g 17, 992.94 kg
Alternative: DX/Hot Water
Initial Cost Data (not Discounted)
Initial Capital Costs
(adjusted for price escalation)
Initial Capital Costs for All Components: $300, 290
Component:
Cost-Phasing
Date
April 1, 2007
Tolai {for Component)
Portion Yearly Cast
1000 $300,240
------------ ------------
$300,290
Energy Costs: Electricity
(base-year dollars)
Average Average Average Average
.Annual Usage Price/Unit Annual Cost Annual Demand Annual Rebate
272,145.0 ktVh $0.06195 $16,859 $5 $0
Energy Costs: Natural Gas
(base-year dollars)
Average Average Average Average
Annual Usage PricelUnit Annual Cost Annual Demand Annual Rebate
3,069.0 Thexm $0.90000 $2,762 $0 $0
Life-Cycle Cost,Analysis
Present Value. Annual Value
Initial Capital Costs $300, 240 $16, 671
Energy Casts
Energy Consumption Costs $310, zee ;' $17, 229 I
Energy Demand Charges $7a $9
Energy Utility.Rebates $o $t)
Subtotal (for Energy): $310, 360 $17,233
Water Usage Costs $o $0
Water Disposal Costs $0 $0
Operating, Maintenance & Repair Costs
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DESIGN SERVICES PROPOSAL
Orange County Jail
HVAC Systems Replacement
Hillsborough, North Carolina
May 18, 2007
Reece, Noland, & McEtrath Engineers propose to provide Professional Engineering Services for design of
Keating, Ventilating, and Air Conditioning Systems Replacement for this facility.
PROJECT DESCRIPTION: HVAC System replacement, including associated electrical and general
construction for the approximately 16,600 square foot portion of the jail encompassing all'but'the mast
recent addition.
FEE: Our'lump sum fee for this'project is Fifty-Four Thousand Dollars ($S4,Ot)O:t?p}. The' milestones for
billing are as follows: Schematic/Design Development Phase 35%, Construction Documents 40%,
BidlNegotiate 5%, Construction Phase 20%.
BASIC SERVICES: The lump sum. fee proposed above includes the. following basic services:
L Prepare projectdrawings and specifications in sufficient detail. to obtain regulatory approval and to
receive'bids.
2. Coordinate our work with work of other members. of the Design Team.
3. Solicit bidders, receive bids, and negotiate as required, providing required documentation to allow
the County to.award'a contract to, the selected bidder.
4. 'Review shop drawings and submittals far items. of work"that are part of our design.
5. Conduct regular site visits during construction to observe the work and assist with: coordination or
problem resolution:
6. Conduct Pre-Bid,'Rre-Construction, and Monthly Construction Conferences.
7. Conductpre=final, final; and end of warranty inspections.
8. Review Owner's Manuals and as-buih drawings submi ted by the Contractors.
9. Support Owner during the Contractors' one-year warranty period to resolve any problems with
equipment manufacturers, suppliers, system operation, balancing, etc.
10. Preparation of Electronic Record Drawings from contractor-furnished as-built marked prints.
ADDITIONAL SERVICES: The lump sum fee proposed above does not include services such as those
listed below. We will propose additional fees for such services upon request:
1. Design of additional elements not related to the HVAC systems replacement, which may be
generated by the Orange County Inspections Department. Examples would be additional fire
alarm, fire sprinkler systems, fire rating of existing construction, egress modifications, etc.
a~
2. Construction administration services which extend beyond the established Contract Completion
Date, through no fault of the Designer, including default ofany Contractor.
3. Modifying drawings and specifications as a result of Contractors' equipment substitutions, failure
to coordinate or sequence the work, or other fault of the Contractor(s).
4. Any other services requested that are not listed in Basic Services above.
BILLINGS/PAYMENTS: Invoices will be presented monthly, based on progress during the month.
Payments wilt be due on a net 30-day basis. Financing charges on balance beyond 30 days wilt be 1-I/2%
per month (I $% APR). If we should have to seek legal action to effect collection, and we prevail in.
litigation, then all costs associated with collecting overdue accounts will. be recoverable. if payments are
withheld or disputed, then we retain the right to suspend further services until the account is current.
MISCELLANEOUS PROVISIONS:
1. If there is a project sign and/or building plaque, then Reece, Noland, & McElrath will be
appropriately listed.
2. Reimbursable expenses for preparation and shipment of bidding documents for Contractors only
will be billed to the Owner at a multiplier of 1.1 times direct expense. All other expenses
associated in production of the project are included in the lump sum fee..
Submitted by: Accepted by:
REECE, NOLAND & McELRATH, ING.
Step en C. Kaufman, PE
Date Date
~~
DESIGN SERVICES PROPOSAL
Orange .County Jail
Existing Building Cade Review
Hillsborough, North Carolina
May 18, 2007
Reece, Noland, SV McElrath Engineers propose tv provide Professional Engineering Services for
performing an existing building code review of this facility.
PROJECT DESCRIPTION: Perform. a NC Building Code Chapter 34 Existing Building Code Review, tg
identify code deficiencies which will be required to be remedied in order to proceed. with the'installation of
anew HVAC system for the facility.
FEE: Our lump sum fee forthis study Eight Thousand Dollars ($8,000.00). The milestones for billing are
as follows: Presentation of Study 90%, Completion and. Acceptance '10%.
BASIC SERVICES: The lump sum fee proposed above includes the following basic services:
l . ' In conjunction with our Architectural Consultant, perform the study to determine deficiencies.
2. Items evaluated imthis study would include compartmentation, required fire separations, HVAC
systems requirements, automatic fire/smoke detection, smoke control, means of egress, egress lighting,
elevator control, and automatic sprinkler requirements.
3. Review our findings with the Owner including recommending options available to correct deficiencies.
4. Review'the study with the county building inspections department and confirmation of the required
scope of repairs.
5. Provide budget estimates of construction cost for the items 'identified.
ADDITIONAL SERVICES: The lump sum fee proposed above does not include services such. as those
listed below. We will propose additional fees for such services upon request:
1. Design of corrective items identified in the study.
.BILLINGS/PAYMENTS: [nvoices will be presented monthly, based on progress during the month.
Payments will be due ono net 30-day basis. Financing charges on balance beyond 30 days will be 1-1/2%
per month (18% APR). If we should have to seek legal action to effect collection, and we prevail in
litigation, then all costs associated with collecting overdue accounts will be recoverable. If payments are
withheld or disputed, then we retain the right to suspend further services until the account is current.
Submitted by:
REECE, NOLAND & McELRATH, tNC.
.f'
Stephen C. Kaufman, PE
Date
~I ~ ~1~~
Accepted by:
Date