HomeMy WebLinkAboutAgenda - 04-20-1993 - VIII-C 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No V L[L-e.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 20, 1993
SUBJECT: Contracting for Town of Hillsborough Fire Inspections
DEPARTMENT Emergency Management PUBLIC HEARING YES NO X
ATTACHMENT(S) INFORMATION CONTACT
Hillsborough Resolution Nick Waters, ext 3030
TELEPHONE NUMBER
Hillsborough 732-8181
Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
PURPOSE: To consider a request from the Town of Hillsborough for the
County to perform State-mandated fire inspections within the Town' s
jurisdiction.
BACKGROUND: The Hillsborough Board of Commissioners has adopted a
resolution requesting that County staff perform the periodic fire
inspections required within the Town' s corporate limits and
extraterritorial jurisdiction. These inspections are required of local
governments under Section 107 of the North Carolina State Fire
Prevention Code.
In October 1992, staff presented a report on implementation of and
options for financing the fire inspection program. A preliminary
estimate of staff time required for primary and re-inspections of
facilities in Hillsborugh' s jurisdiction during the first year of the
program was between 1700-1800 hours. During the first part of 1993,
the County Fire Marshal has begun inspections of a cross-section of
facilities in the County' s jurisdiction to get a better feel for the
effort involved in each kind of inspection. Full implementation of the
inspection program will be discussed in the context of the 1993-94
budget for the Emergency Management Services Department.
Should the Board of Commissioners agree to have County staff perform
fire 'inspections for the Town of Hillsborough, it is recommended that
this be arranged under a contract that requires the Town to reimburse
the County for the full cost of the inspection program undertaken on
behalf of the Town. The County would not be involved in establishing
or collecting fees for Hillsborough inspections. The decision about
how to fund the contract with the County would be left to the
discretion of the Hillsborough Board of Commissioners. If the Board
agrees in concept to undertaking fire inspections for the Town, County
staff and the County Attorney would work with Town staff and the Town
Attorney to prepare a contract for Board approval to take effect with
the new fiscal year.
RECOMMENDATION: The Manager recommends that the Board approve the
request from the Town of Hillsborough, with the details to be resolved
in a contract to be considered by the Board at a future meeting.
2
A RESOLUTION REQUESTING THE ORANGE COUNTY BOARD OF COMMISSIONERS
TO DIRECT THAT THE PERIODIC INSPECTIONS REQUIRED BY SECTION 107
OF THE NORTH CAROLINA STATE FIRE PREVENTION CODE BE
PERFORMED WITHIN THE TOWN OF HILLSBOROUGH BY COUNTY EMPLOYEES
WHEREAS , Section 107 of the North Carolina State Fire Prevention
Code (Volume V of the State Building Code) requires that periodic
inspections be made of various buildings within each political
subdivision of the state according to a minimum schedule set forth
in that section; and
WHEREAS , Orange County is authorized under N.C.G.S . § 160A-411 and
160A-413 , pursuant to a request of the Hillsborough Board of
Commissioners , to exercise enforcement authority under the North
Carolina State Building Code, including Volume V, within the Town
of Hillsborough; and
WHEREAS , Orange County presently enforces within the Town of
Hillsborough other provisions of the North Carolina State Building
Code;
NOW THEREFORE, the Board of Commissioners of the Town of
Hillsborough resolves :
Section 1 . The Board hereby requests the Orange County Board of
Commissioners to direct that county employees conduct within the
Town of Hillsborough the inspections required under Section 107 of
the North Carolina State Fire Prevention Code, and that such
inspections be conducted under the same circumstances and subject
to the same requirements as are generally applicable throughout
Orange County.
Section 2 . This resolution shall become effective upon adoption.
STATE OF NORTH CAROLINA
COUNTY OF ORANGE
I, Agatha Johnson, Hillsborough Town Clerk, do hereby certify that the
above resolution was adopted by the Hillsborough Town Board in official
session on Monday, December 14, 1992, and is a part of the minutes of that
meeting recorded in Docket Minute Book three.
WITNESS my Hand and Seal of Town of Hillsborough this the 18th day of
December, 1992.
a ., ,e cam
Atha Joh on, Town Clerk
A
VIII-B "1993-98 Capital Improvements
Plan"
MEMORANDUM 1"- X J5
TO Orange County Board of Commissioners
FROM: Sally Kost, Budget Director
DATE: April 15, 1993
SUBJECT: School Impact Fees
We have prepared two approaches to funding additional
elementary schools which are shown at attachment 1 and 2 .
These approaches were shared with the Non-Binding Committee
last Wednesday night.
The first approach, at attachment 1, shows how impact fees
and sales tax funds could be combined to fund pay-as-you-go
projects and the debt service on a Certificate of
Participation" (COP) . Column A in the "Expenditures" box,
shows the funding amounts for pay-as-you-go projects as
identified by the School Systems and shown in the 1993-98
recommended CIP. Column B shows the debt service amount for
the 15 year COP, at an interest rate of 6.3%.
In the "Revenue" box, funds available from pay-as-you-go
sources are shown in Column D. Columns E, F and G show the
amounts that would be generated from the three levels of
impact fees, $500, $750 and $1,000, combined with the pay-as-
you-go funds. For example, for Chapel Hill/Carrboro City
Schools, in 1993-94 , there would be $1, 619,361 available from
pay-as-you-go sources. An additional $535,000 generated by a
$500 impact fee would generate a total of $2, 154,361. Since
there is no debt service, these funds would be available for
other CIP projects or could be held in a reserve account. In
1995-96, when the first debt service payment is due, the
total combined revenue
including a $500 impact fee, would
generate an estimated $2,569,426. The COP payment would be
$1, 049,904, leaving available for other CIP projects
$1,519,527, which is $69,872 less than what is currently in
the CIP for other projects (Shown in the Difference Box) .
The same calculations are shown for the Orange County
Schools.
At attachment 2, no debt is included in the calculations.
Instead, this approach shows the number of years it would
take to accumulate adequate funds to construct an elementary
school on a cash basis. Three impact fee levels are used in
these calculations: $500, $750 and $1,000. As you see, as
an example, for the Orange County Schools, based on using
pay-as-you-go funds as identified in the CIP combined with an
impact fee of $500, in the year 2008-09 there would be
adequate funds to build a $10,000,000 elementary school. No
inflationary increases for building costs are shown in these
calculations. The same calculations are shown for the Chapel
Hill/Carrboro City Schools.
Chapel Hill/Carrboro City Schools
Capital Improvements Funding
04/14/93 m:\cip\schools\nbch.wkl
Expenditures Revenue Difference
A B C D E F G H
Proposed School CIP Est.Debt Service PAYG Funds Total Revenue(including column D)if Impact Fees (5)
PAYG Projects(1) Expenditure (2) Total(3) are levied at the following amounts: (4)
$
$500 $750 $1,000 500 $750 $1,000
93-94 $1,537,502 $1,537,502 $1,619,361 $2,154,361 $2,421,861 $2,689,361 $616,859 $884,359 $1,151,859
94-95 1,587,670 $1,587,670 $1,781,465 2,336,465 2,613,965 2,891,465 748,795 $1,026,295 $1,303,795
95-96 1,589,394 1,049,904 $2,639,298 $1,992,426 2,569,426 2,857,926 3,146,426 (69,872) $218,628 $507,128
96-97 1,622,593 1,049,904 $2,672,497 $2,161,369 2,760,369 3,059,869 3,359,369 87,872 $387,372 $686,872
97-98 1,864,703 1,049,904 $2,914,607 X.,
... $2,355,744 2,978,244 3,289,494 3,600,744 63,637 $374,887 $686,137
98-99 2,098,571 1,049,904 $3,148,475 $2,541,622 3,187,622 3,510,622 3,833,622 39,147 $362,147 $685,147
99-00 2,335,159 1,049,904 $3,385,063 $2,729,961 3,400,961 3,736,461 4,071,961 15,898 $351,398 $686,898
00-01 2,566,677 1,049,904 $3,616,581 $2,912,966 3,609,966 3,958,466 4,306,966 (6,615) $341,885 $690,385
01-02 2,810,750 1,049,904, $3,860,654 $3,108,254 3,832,254 4,194,254 4,556,254 (28,400) $333,600 $695,600
102-03 33,059,827, $1,049,9047, $4,109,731 $3,308,271 $4,060,271 $4,436,271 $4,812,271 ($49,460)[ $326,540 $702,540
(1) Proposed School CIP "pay-as-you-go"projects are as outlined in the County Manager's Recommended Capital Improvements Plan- CIP is a five year planning document, therefore there
are no proposed expenditures for the years 1998-99 and beyond. The amounts shown here are based on the amounts which are estimated to be available less the amounts reserved for elementary
school as outlined in CIP.
(2) Debt is based on Certificate of Participation(COP)for$10,000,000 sold at 6.3% interest rate for 15 years. COPs can be financed for up to 20 years. The interest rate is currently
estimated to be .85% over the rate for a GO bond.
(3) Columns A+B
(4) Impact Fee amounts are based on the projected residential growth as presented in the Technical Report on the Calculation of Proportionate Share Impact Fees for Financing Public School Capital
Needs(page 18.1 and 18.2) This column represents the amount of impact f"s plus the pay-as-you-go funds. The amounts recognized from impact fees only are as follows:
Proj. #new $500 $750 $1,000
Residential
Units
93-94 1,070 $535,000 $802,500 <t,070,000
94-95 1,110 $555,000 $832,500 $1,110,000
95-96 1,154 $577,000 $865,500 $1,154,000 i
96-97 1,198 $599,000 $898,500 $1,198,000
97-98 1,245 $622,500 $933,750 $1,245,000
98-99 1,292 $646,000 $969,000 $1,292,000
99-00 1,342 $671,000 $1,006,500 $1,342,000
00-01 1,394 $697,000 $1,045,500 $1,394,000
01-02 1,448 $724,000 $1,086,000 $1,448,000
02-03 1,504 $752,000 $1,128,000 $1,504,000
(5) Column H is the Difference between Column C and the Impact Fee Columns(E, F, and G).
Orange County Schools
Capital Improvements Funding
04/14/93 m:\schools\cip\nboc.wkl
Expenditures
Revenue Difference
A B C
D E F G H
Proposed School CIP Est. Debt Service
PAYG Funds Total Revenue(including column D)if Impact Fees (5)
PAYG Projects(1) Expenditure (2) Total (3)
are levied at the following amounts: (4)
$500 $750 $1,000 $500 $750 $1,000
93-94 $1,193,407 $1,193,407
$1,279,201 $1,553,701 $1,690,951 $1,828,201 $360,294 $497,544 $634,794
94-95 1,309,968 $1,309,968.
$1,407,255 1,696,255 1,840,755 1,985,255 386,287 $530,787 $675,287
95-96 1,318,717 $1,318,717 i]i $1,491,446 1,797,946 1,951,196 2,104,446 479,229 $632,479 $785,729
96-97
1,065,133 $1,065,133 $1,617,908 1,941,408 2,103,158 2,264,908 876,275 $1,038,025 $1,199,775
97-98 1,231,890 1,049,904 $2,281,794 $1,736,931 2,077,431 2,247,681 2,417,931 (204,363) ($34,113) $136,137
98-99 1,416,931 1,049,904 $2,466,835
$1,873,983 2,232,983 2,412,483 2,591,983 (233,852) ($54,352) $125,148
99-00 1,604,646 1,049,904 $2,653,950 $2,012,849 2,391,849 2,581,349 2,770,849 (262,101) ($72,601) $116,899
00-01 1,789,492 1,049,904 $2,839,396 $2,147,781 2,547,781 2,747,781 2,947,781 (291,615) ($91,615)
$108,385
01-02 1,980,266 1,049,904 $3,030,170 $2,291,771 2,714,271 2,925,521 3,136,771 (315,899) ($104,649) $106,601
102-03 $2,176,802 $1,049,9" $3,226,706 $2,439,247 $2,885,747 $3,108,997 $3,332,247 ($340,959) ($117,709)
$105,541
(1) Proposed School CIP "pay-as-you-go"projects are as outlined in the County Manager's Reco
are no proposed expenditures for the years 1998-99 and beyond. The amounts shown here are based on the amounts which are estimated to be available less the amounts reserved for elementary
school as outlined in CIP.
(2) Debt is based on Certificate of Participation(COP)for$10,000,000 sold at 6.3% interest rate for 15 years. COPs can be financed for up to 20 years. The interest rate is currently
estimated to be.85% over the rate for a GO bond.
(3) Columns A+B
(4) Impact Fee amounts are based on the projected residential growth as presented in the Technical Report on the Calculation of Proportionate Share Impact Fees for Financing Public School Capital
Needs(page 18.1 and 18.2) This column represents the amount of impact fees plus the pay-as-you-go funds. The amounts recognized from impact fees only are as follows:
Proj.#new $500 $750 $1,000
Residential
Units
93-94 549 $274,500 $411,750 $549,000
94-95 578 $289,000 $433,500 $578,000
95-96 613 $306,500 $459,750 $613,000
96-97 647 $323,500 $485,250 $647,000
97-98 681 $340,500 $510,750 $681,000
98-99 718 $359,000 $538,500
$718,000
99-00 758 $379,000 $568,500 $758,000
00-01 800 $400,000 $600,000 $800,000
01-02 845 $422,500 $633,750 $845,000
02-03 893 $446,500 $669,750 $893,000
(5) Column H is the Difference between Column C and the Impact Fee Columns(E, F, and G).
HtfciC i tyiefi I
'?Se- )et
Schedule 1.1 - Orange County Schools
If pay-as-you-go funds as outlined in the County Manager's recommended CIP are applied to
a reserve account, and if an impact fee of$500 is established, the balance of the reserve
account would be sufficient to build an elementary school(in today's dollars)
in the year 2008-09.
A B C D E
Proj. #new Impact Total
From Residential Fee Amt Cumulative
PAYG Units Amt Available Total
(1) (2) (3)
$500
93-94 $85,794 549 $274,500 $360,294 360,294
94-95 97,287 578 289,000 386,287 746,581
95-96 172,728 613 306,500 479,228 1,225,809
96-97 552,775 647 323,500 876,275 2,102,084
97-98 505,041 681 323,500 828,541 2,930,625
98-99 457,052 718 340,500 797,552 3,728,177
99-00 408,803 758 359,000 767,803 4,495,980
00-01 360,289 800 379,000 739,289 5,235,269
01-02 311,504 845 400,000 711,504 5,946,773
02-03 262,444 893 422,500 684,944 6,631,717
03-04 213,103 943 446,500 659,603 7,291,320
04-05 163,475 998 471,500 634,975 7,926,295
05-06 113,555 1,056 499,000 612,555 8,538,850
06-07 63,336 1,117 528,000 528,000 9,066,850
07-08 12,813 1,183 558,500 558,500 9,625,350
08-09 1,253 $591,500 $591,500 $10,216,850`
PAYG=pay-as-you-go
(1) As calculated in Manager's recommended Capital Improvements Plan(page D-1)
(2) Based on rate of growth as presented in Technical Report on the Calculation of Proportionate
Share Impact Fees for Financing Public School Capital Needs (page 18.1 and 18.2)
(3) Columns A+C
Nach men f a_
pay_ a of c
Schedule 2.1 - Orange County Schools
If pay-as-you-go funds as outlined in the County Manager's recommended CIP are applied to
a reserve account, and if an impact fee of$750 is established, the balance of the reserve
account would be sufficient to build an elementary school(in today's dollars)
in the year 2004-05.
A B C D E
Proj. #new Impact Total
From Residential Fee Amt Cumulative
PAYG Units Amt Available Total
(1) (2) (3)
$750'"
93-94 $85,794 549 $411,750 $497,544 $497,544
94-95 97,287 578 433,500 530,787 1,028,331
95-96 172,728 613 459,750 632,478 1,660,809
96-97 552,775 647 485,250 1,038,025 2,698,834
97-98 505,041 681 485,250 990,291 3,689,125
98-99 457,052 718 510,750 967,802 4,656,927
99-00 408,803 758 538,500 947,303 5,604,230
00-01 360,289 800 568,500 928,789 6,533,019
01-02 311,504 845 600,000 911,504 7,444,523
02-03 262,444 893 633,750 896,194 8,340,717
03-04 213,103 943 669,750 882,853 9,223,570
W05: '$163;475 . 998• $707;250' • ! $870,725;`: $10;094,295;
PAYG=pay-as-you-go
(1) As calculated in Manager's recommended Capital Improvements Plan (page D-1)
(2) Based on rate of growth as presented in Technical Report on the Calculation of Proportionate
Share Impact Fees for Financing Public School Capital Needs (page 18.1 and 18.2)
(3) Columns A+C
Ofititch&ent a
(Y)4)e- 3 `9b 0
Schedule 3.1 - Orange County Schools
If pay-as-you-go funds as outlined in the County Manager's recommended CIP are applied to
a reserve account, and if an impact fee of$1,000 is established, the balance of the reserve
account would be sufficient to build an elementary school(in today's dollars)
in the year 2002-03.
A B C D E
Proj. #new Impact Total
From Residential Fee Amt Cumulative
PAYG Units Amt Available Total
(1) (2) (3)
$1,000
93-94 $85,794 549 $549,000 $634,794 $634,794
94-95 97,287 578 578,000 675,287 1,310,081
95-96 172,728 613 613,000 785,728 2,095,809
96-97 552,775 647 647,000 1,199,775 3,295,584
97-98 505,041 681 647,000 1,152,041 4,447,625
98-99 457,052 718 681,000 1,138,052 5,585,677
99-00 408,803 758 718,000 1,126,803 6,712,480
00-01 360,289 800 758,000 1,118,289 7,830,769
01-02 311,504 845 800,000 1,111,504 8,942,273
02-03 $262,444 893 $845,000 $1,107,444 $10,049,717
PAYG= pay-as-you-go
(1) As calculated in Manager's recommended Capital Improvements Plan (page D-1)
(2) Based on rate of growth as presented in Technical Report on the Calculation of Proportionate
Share Impact Fees for Financing Public School Capital Needs (page 18.1 and 18.2)
(3) Columns A+C
61-16c -I- GI-
Schedule 1 - Chapel Hill-Carrboro City Schools
If pay-as-you-go funds as outlined in the County Manager's recommended CIP are applied to
a reserve account, and if an impact fee of$500 is established, the balance of the reserve
account would be sufficient to build an elementary school(in today's dollars)in
the year 2003.
A B C D E
Proj. #new Impact Total
From Residential Fee Amt Cumulative
PAYG Units Amt Available Total
(1) (2) (3)
-$500
93-94 $81,859 1,070 $535,006 $616,865 $616,865
94-95 93,795 1,110 554,837 648,632 1,265,496
95-96 403,032 1,154 577,064 980,096 2,245,592
96-97 538,775 1,198 599,215 1,137,990 3,383,582
97-98 491,041 1,245 622,270 1,113,311 4,496,893
98-99 443,052 1,292 646,236 1,089,288 5,586,181
99-00 394,803 1,342 671,151 1,065,954 6,652,135
00-01 346,803 1,394 697,000 1,043,803 7,695,938
01-02 297,504 1,448 724,000 1,021,504 8,717,442 I
02-03 248,444 1,504 752,000 1,000,444 9,717,886
03-04 199;103 1,562 781,000 980,103` 10,697,989
PAYG=pay-as-you-go
(1) As calculated in Manager's recommended Capital Improvements Plan (page D-1)
(2) Based on rate of growth as presented in Technical Report on the Calculation of Proportionate
Share Impact Fees for Financing Public School Capital Needs (page 18.1 and 18.2)
(3) Columns A+C
PritiacArnen 1` a
Schedule 2 — Chapel Hill—Carrboro City Schools
If pay-as-you-go funds as outlined in the County Manager's recommended CIP are applied to
a reserve account, and if an impact fee of$750 is established, the balance of the reserve
account would be sufficient to build an elementary school(in today's dollars)in
the year 2000.
A B C D E
Proj. #new Impact Total
From Residential Fee Amt Cumulative
PAYG Units Amt Available Total
(1) (2) (3)
-$750
93-94 $81,859 1,070 $802,509 $884,368 $884,368
94-95 93,795 1,110 832,255 926,050 1,810,418
95-96 403,032 1,154 865,595 1,268,627 3,079,045
96-97 538,775 1,198 898,823 1,437,598 4,516,643
97-98 491,041 1,245 933,405 1,424,446 5,941,089
98-99 443,052 1,292 969,354 1,412,406 7,353,495
99-00 394,803 1,342 1,006,727 1,401,530 8,755,024
00=01 $346,803 .. . 1,394 . $1,045 500 '! $I,392;3o3-.. $10;:147;32;T:
PAYG=pay-as-you-go
(1) As calculated in Manager's recommended Capital Improvements Plan (page D-1)
(2) Based on rate of growth as presented in Technical Report on the Calculation of Proportionate
Share Impact Fees for Financing Public School Capital Needs (page 18.1 and 18.2)
(3) Columns A+C
Pass- CP 61D c
Schedule 3 — Chapel Hill—Carrboro City Schools
If pay-as-you-go funds as outlined in the County Manager's recommended CIP are applied to
a reserve account, and if an impact fee of$1,000 is established, the balance of the reserve
account would be sufficient to build an elementary school(in today's dollars)in
the year 1999.
A B C D E
Proj. #new Impact Total
From Residential Fee Amt Cumulative
PAYG Units Amt Available Total
(1) (2) (3)
$1,000
93-94 $81,859 1,070 $1,070,012 $1,151,871 $1,151,871
94-95 93,795 1,110 1,109,673 1,203,468 2,355,339
95-96 403,032 1,154 1,154,127 1,557,159 3,912,498
96-97 538,775 1,198 1,198,431 1,737,206 5,649,704
97-98 491,041 1,245 1,244,540 1,735,581 7,385,285
98-99 443,052 1,292 1,292,472 1,735,524 9,120,809
1 $1,32;:3(12 .. $1,737,I05,: $14;857;914::
PAYG= pay-as-you-go
(1) As calculated in Manager's recommended Capital Improvements Plan (page D-1)
(2) Based on rate of growth as presented in Technical Report on the Calculation of Proportionate
Share Impact Fees for Financing Public School Capital Needs (page 18.1 and 18.2)
(3) Columns A+C