HomeMy WebLinkAboutAgenda - 04-05-1993 - III-E 1
O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 5, 1993
Agenda Abstract
Item # 3211E-E
SUBJECT: HISTORIC INVENTORY GRANT - PHASE III
DEPARTMENT: Planning PUBLIC HEARING: Yes_X_No
ATTACHMENTS: INFORMATION CONTACT:
3/15/93 Notification Letter Planning Director X2592
Grant Project Outline
Certification of Matching Funds PHONE NUMBERS:
Subgrant Agreement Hillsborough 732-8181
Grant Application Mebane 227-2031
CLG Status Notification Letter Durham 688-7331
Chapel Hill 967-9251
PURPOSE: To consider accepting a $15,000 Survey and Planning
Grant from the State Historic Preservation Office.
BACKGROUND: At its January 19, 1993 meeting, the Board of
Commissioners authorized the County Manager to apply
for up to $15,000 from the Survey and Planning Grant
Program administered by the State Historic
Preservation Office. The amount would be used to
conduct an inventory of archaeological sites in the
unincorporated portions of Orange County and prepare
the manuscript for the countywide inventory. Refer
to the attached application for complete project
description.
The Planning Director was notified on March 15, 1993
that the application had been approved. To receive
the grant, the County must sign the attached
Subgrant Agreement and provide certification of
matching funds. This must be accomplished by April
15, 1993.
The County share would consist of $15,000 cash and a
$5,200 in-kind contribution. Professional services
funds requested as part of the Planning Department's
FY 1993-94 budget would be used to cover the cash
match. The in-kind contribution includes supplies
and equipment expense, and Planning Department staff
time on the project. Personnel and operating
expenses will be covered in the FY 1993-94 Planning
Department budget. No increase in staff/operating
expenditures will result from the inventory project.
2
The grant awarded by the State Historic Preservation
Office comes from funds reserved for Certified Local
Governments (CLGs) . Concurrent with Orange County's
grant application, application was made for
designation of Orange County as a CLG. Notice was
received on March 11, 1993, that the State Historic
Preservation Office intends to certify the County,
provided the National Park Service of the U.S.
Department of Interior has no objections. Although
none are expected, the actual awarding of the funds
cannot occur until such certification is official.
At its March 24, 1993 meeting, the Historic
Preservation Commission voted unanimously to
recommend acceptance of the grant award.
RECOMMENDATION: The Administration recommends that the County
Manager be authorized to sign the Subgrant
Agreement and provide certification of matching
funds.
3
`444'."' -.
North Carolina Department of Cultural Resources
James B. Hunt, Jr., Governor Division of Archives and History
Betty Ray McCain, Secretary William S. Price, Jr., Director
March 15, 1993
Mr. Marvin Collins
Orange County Planning Director
306F Revere Road
Hillsborough, NC 27278
Re: Orange County Survey/Manuscript/Archaeology
Grant Amount: $ 15, 000 (CLG)
Dear Mr. Collins:
Congratulations! Your application for a 1993 historic
preservation grant is one of twenty-three selected for funding
from among forty-four proposals. Grant funds are made available
to the State Historic Preservation Office, Division of Archives
and History, from the Historic Preservation Fund (HPF)
administered by the U. S. Department of the Interior, National
Park Service.
This year approximately $70, 000 will be awarded to county and
municipal governments participating in the Certified Local
Government (CLG) program, and $61, 000 has been reserved for non-
CLG entities. Funding is targeted for archaeology, restoration,
architectural survey, and nominations to the National Register of
Historic Places. In addition, grant funds are being made
available for a revised publication on easements.
The enclosed Grant Project Outline, based on your grant
application, will provide a brief summary of anticipated
activities and costs related to your project. To convey your
acceptance of the grant, with its related conditions, please sign
both copies of the enclosed Subgrant Agreement and the
Certification of Matching Share Form and return them by April 15,
1993 to: Lloyd D. Childers, grants administrator, State Historic
Preservation Office, Division of Archives and History, 109 East
Jones Street, Raleigh, NC 27601-2807. Ms. Childers may be
contacted by telephone at 919/733-4763 .
X74\
109 East Jones Street • Raleigh, North Carolina 27601-2807 VoOte
4
Mr. Marvin Collins
March 15, 1993
Page Two
Under separate cover you will receive a Grantee Handbook and
information about a Grants Workshop to be held in Raleigh on
Thursday, April 29. During that meeting, Secretary of the
Department of Cultural Resources, Betty Ray McCain, will present
Grant Award Certificates. I hope that you or your designee will
be able to join us for the ceremony and take advantage of the
workshop opportunity.
Thank you for participating in the North Carolina historic
preservation program. We look forward to working with you
through the successful completion of your project.
Sincerely,
(P.)11(91'6444
LI
William S. Price, J .
State Historic Preservation Officer
WSPJr:ro
Enclosures
cc: Lloyd Childers
5
North Carolina State Historic Preservation Office
GRANT PROJECT OUTLINE
Date: March 15, 1993
PROJECT NAME & TYPE: Phase III of Orange County Historic Resources
Inventory: Archaeological Survey and Historic
Architectural Survey Manuscript Preparation
CONTACT PERSON/ADDRESS/PHONE: Marvin Collins, Planning Director
306F Revere Road, Hillsborough, NC 27278
919/732-8181, Ext 2592
STAFF SPECIALIST(S) : Dolores A. Hall (for archaeology)
Catherine Bishir (for survey manuscript)
GRANT FY: 1993 BEGINNING/ENDING DATES: To begin as soon as
possible and end by September 30, 1994
TOTAL COST: $ 35,200 FEDERAL SHARE: $ 15, 000 MATCH: $ 20, 200
BUDGET:
Personnel:
Principal Investigator $ 19,410
Project Assistant (archaeologist) 6, 340
Secretary 1, 800 (in-kind)
Project Coordinator 1,800 (in-kind)
Office Space 600 (in-kind)
Telephone 200 (in-kind)
Travel and Per Diem
(3 ,333 mi. @ .225/mi. ) 750
60 days @ $55/day 3, 300
Film and Processing 300 ($100 in-kind)
Office Supplies and Maps 250 (in-kind)
Printing and copying 200 (in-kind)
Report Preparation/Production 250 (in-kind)
$ 35,200
PROJECT DESCRIPTION:
This project is the third phase of the Orange County historic
resources effort. The project will involve two components: (1)
completion of the research, editing, writing, and preparation of a
manuscript resulting from the architectural survey of the county and
suitable for publication. This component will undertake the
additional historical research on the county's development and
individual sites and communities sufficient to produce a publishable
manuscript and is expected to cost a total of approximately $11,500 of
actual cash (2) archaeological survey of selected areas within the
county. The archaeological survey will be coordinated through the
Research Laboratories of Anthropology at UNC-Chapel Hill. This
component will involve the remaining cash. In-kind services will
apply to both components.
6
STATE HISTORIC PRESERVATION OFFICE
CERTIFICATION OF MATCHING SHARE FORM
for
HISTORIC PRESERVATION FUND GRANTS
PROJECT: Orange County Survey/Manuscript/Archaeology
GRANTEE: Orange County, NC
CERTIFYING OFFICIAL/TITLE: John M. Link, County Manager
ADDRESS/PHONE: PO Box 8181 , Hillsborough, NC 27278
919/732-8181
CERTIFICATION STATEMENT:
As the official representative of the GRANTEE listed
above, I certify that the required nonfederal funds,
consisting of $ 15.000 in cash, and ( if
applicable) $ 5,200 of in-kind services, are
available to match the Historic Preservation Fund
grant which is reserved for the project noted above.
I further certify that this matching share has not
been designated for any other purpose.
I understand that all costs charged to the grant
project will be in payment of budget items approved
by the State Historic Preservation Office, and which
occur during the project period. An adequate
financial management system (and audit procedure
when deemed applicable) will be maintained which
provides efficient and effective accountability and
control of all property, funds and assets
Notice to non-governmental grantees: please attach
a statement of deposit from a local bank (prepared
on bank letterhead) verifying that funds are
available.
NOTE: Orange County's matching share (cash and in-kind) has been
included as part of the FY 1993-94 budget.. The Board of
Commissioners is expected to approve the budget on or before
June 30, 1993. Upon approval , the certifying official will
provide a copy of the approved budget ordinance to the State
Historic Preservation Office.
Signed:
Date: April 6, 1993
7
STATE HISTORIC PRESERVATION OFFICE
DIVISION OF ARCHIVES AND HISTORY
NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES
EMIGRANT AGREEMENT
This Subgrant Agreement is entered into this 15th day of March,
1993 by the State Historic Preservation Office (HPO) , hereafter
known as the HPO, and Orange County, Grantee, for and in
consideration of a federal grant in the amount of $15, 000
(fifteen thousand dollars) , for the purpose of manuscript
preparation of the Orange County architectural survey, and
conducting an archaeological survey of selected areas within
Orange County. The project must be completed no later than
September 30, 1994.
SUBGRANTEE STANDARDS: The Subgrantee agrees to: have a
satisfactory record of performance; comply with the required
completion schedule for the project; conform with debarment
requirements; and be otherwise qualified and eligible to receive
a grant award under applicable laws and regulations.
AGREEMENT: The Subgrantee agrees to match the grant with funds
or services from nonfederal sources within the grant period, to
use grant and matching funds or services for the purpose
specified above, and to furnish, such reports and documentation,
financial or otherwise, as may be specified by the HPO. Project
activities shall be performed according to the Secretary of the
Interior's Standards for Archaeology and Historic Preservation,
under the guidelines and professional supervision of the HPO.
APPENDIX FOR SUBGRANT AGREEMENTS: The Subgrantee agrees to the
stipulations contained in the attached "Appendix for Subgrant
Agreements" . The Appendix shall be attached to all contracts
involving project activities.
PAYMENT OF GRANT FUNDS: The HPO agrees to reimburse the Grantee
up to 60% of all expenditures for the project as described. Upon
request the HPO may advance the Grantee up to 25% of the HPO's
share of the project cost. After satisfactory documentation of
this advance, including at least 40% matching share, additional
advances may be requested. Final payment of grant funds will be
paid only after satisfactory project completion.
GRANTEE STATE HISTORIC
PRESERVATION OFFICE
John M. Link, County Manager
Signature and title Deputy State Historic
Preservation Officer
April 6, 1993
Date Date
8
APPENDIX
for_ •
SUBGRANT AGREEMENTS .
The following stipulations apply to all subgrant projects
funded in part by federal Historic Preservation Fund (HPF)
monies awarded to the North Carolina Department of Cultural
Resources, Division of Archives and History, State Historic
Preservation Office (HPO) , by the U. S. Department of the
Interior, National Park Service.
Questions about the application of these conditions to
specific projects are available from the HPO project
specialists or from Lloyd D. Childers, Grants Administrator,
State Historic Preservation Office, 109 East Jones Street ,
Raleigh, NC 27601 -2807 . Telephone: ( 919) 733-4763 ,
FAX: ( 919) 733-8653 .
1 . PROCUREMENT: Subgrantees must forward to the HPO
evidence of compliance with Federal competitive
procurement requirements for professional services and
subcontracts prior to reimbursement , if applicable.
2. RETENTION OF RECORDS: Acceptable federal and nonfederal
share supporting documentation must be submitted prior to
reimbursement , if applicable. Documentation includes :
copies of contract , timesheets, front and back of
canceled checks (or computer printouts) , invoices, etc.
3 . CHANGES. IN SCOPE: The approved scope of work, products,
- budget and performance/reporting milestones included in
the contract cannot be changed without prior written
approval from the HPO.
4. LOBBYING PROHIBITED: Subgrantees must conform with the
following text of 18 U.S.C. 1913 , which prohibits the use
of the subgrant funds for lobbying: No part of the money
appropriated by any enactment of Congress shall , in the
absence of express authorization by Congress, be used
directly or indirectly to pay for any personal service,
advertisement, telegram, telephone, letter, printed or
writteri .matter, or other device, intended or designated
to influence -in any manner a Member of Congress, to favor
or oppose by vote or otherwise, any legislation or
appropriation by Congress, whether before or after the
introduction of any bill or resolution proposing such
' legislation or appropriation; but this shall not prevent
officers or employees of the United States or its
Department or agencies from communication to Members of
Congress on the request of any Member or to Congress,
through the proper official channels, requests for
legislation or appropriations which they deem necessary
for the efficient conduct of the public business.
9
Appendix for Agreement
Page 2
5. NONFEDERAL AUDIT: Subgrantees are responsible for
obtaining audits in accordance with the Single Audit Act
of 1984 for State or local governments, or the audit
requirements of OMB Circular A-110 for universities and
nonprofit organizations. The audits shall be made by an
independent auditor in accordance with generally accepted
government auditing standards covering financial and
compliance audits.
6. PUBLICATIONS: Acknowledgment of federal grant assistance
should be made in connection with—the publication of any
material based on, or developed under, any activity
supported by HPF grant funds, as follows: The activity
that is the subject of this (type of publication) has
been financed (in part/entirely) with federal funds from
the National Park Service, Department of the Interior.
However, the contents and opinions do not necessarily
reflect the views or policies of the Department of the
Interior, nor does the mention of trade names or
commercial products constitute endorsement or
recommendation by the Department of the Interior.
NOTE: The design and content of any publication
produced from a survey of architectural or
archaeological resources must be reviewed and
approved by the HPO prior to its printing.
7 . SUSPENSION OR TERMINATION OF SUBGRANT: Voluntary and
involuntary suspension or termination of the subgrant , in
whole or in part , by either the State or subgrantee may
occur at any time prior to the date of project
completion.
8. STANDARDS FOR FINAL PRODUCTS: Final products which do
not conform to the terms and conditions of the grant
agreement or which do not meet the applicable Secretary
of the Interior's "Standards" will not be reimbursed.
9 . EQUAL OPPORTUNITY: Subgrantee must comply with Title VI
of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973
10. OTHER REQUIREMENTS: In addition to the terms detailed in
this. Subgrant Agreement , all federal requirements
governing grants are applicable. (OMB Circulars A-87 or
A-121 , A-102 or A-110, and A-128)
10
1993 CLG SURVEY AND PLANNING GRANT APPLICATION
State Historic Preservation Office
North Carolina Division of Archives and History
I. PROJECT INFORMATION (Please type or print with black ink)
Project Title: Phase III of Orange County Historic Resources Inventory
Project Type: Archaeological Survey: X Architectural Survey:
National Register Nominations: Other (specify) :_Inventory Manuscript_
Local Matching Funds: (non-federal) Attach separate list of necessary
Donor: Orange County
Source: General Fund
Date Available: Available now but also on 7/1/93
Kind (cash/other) : Cash Amount: $15,000
II. APPLICANT INFORMATION
Contact Person: Marvin Collins Title: Planning Director
Address: 306F Revere Road, Hillsborough, N.C. 27278
Telephone(s) : 919/732-8181 Extension 2592 FAX: 919/644-3002
Applicant Organization or Agency: Orange County
Certified Local Government (date application/certification) : 1/20/93,
Local Project Coordinator: Same as Contact Person (see above)
Address:
Telephone:
John Link Count Mana.er 1 20 93
SIGNATURE AND TITLE: Officer of Sponsoring Organization DATE
III. ABSTRACT OF PROPOSED PROJECT:
On a separate sheet of paper, please describe in one well developed paragraph '
exactly what will be accomplished with the grant and matching funds, including
in-kind. Applications for architectural surveys should include an estimate of the
number of acres and properties to be surveyed. Historic Preservation Office
staff are available for assistance in developing the project description,
including an estimated budget.
This abstract may also include one or two other paragraphs describing methods to
be employed or information on how the proposed project fits into an overall plan
of preservation activities for your community. For example, if this is Phase II
of a four-phased action plan, what was Phase I and when was it completed, and how
will Phases III and IV build on Phases I and II? PLEASE LIMIT THE ABSTRACT TO
THREE DOUBLE-SPACED TYPEWRITTEN PAGES.
11
since the inception of its comprehensive planning program, a goal of Orange
County has been the completion of detailed inventories of its cultural, historical,
recreational, biological, and geological resources. In 1986, the Planning Department
completed a general listing of such sites in the unincorporated portions of the county.
While some field surveys were conducted for site verification purposes, the listing was
based exclusively on existing documentation.
In 1988, a Master Recreation and Parks Plan was prepared for orange County.
During the same year, the Triangle Land conservancy completed an Inventory of Natural
Areas and wildlife Habitats of orange County. These studies provided the detailed
inventory of recreational, geological, and biological sites.
consistent with the above goal, in January, 1991, orange County applied for
Survey and Planning Grant Funds to undertake an inventory of historic sites and
structures in the unincorporated portions of Chapel Hill Township, the most populous
and urbanized of the county's seven townships.
Following notice of the grant award in May of 1991, the inventory project was
begun in December and completed in June of 1992. Based on the inventory conducted by
the consultants, the area contained 159 structures of significance.
The Chapel Hill Township inventory was the first of a four-phase project. The
second phase, and the one for which Planning and Survey Grant Funds are being used now,
consists of an inventory of the remaining unincorporated portions of the county. Notice
of the grant award occurred in May, 1992, and contracts with the consultants were
signed in December. To date, a planning phase and four of 13 phases of the
comprehensive survey have been completed. When completed in July of 1993, approximately
700 sites of historical significance will have been identified and surveyed.
As noted in the 1992 grant application, the third phase, and the one for which
Planning and Survey Funds are being requested, will consist of two parts, including the
publication of a county-wide inventory and an inventory of archaeological sites.
12
Although orange County will seek the support of municipalities and private interests in
the actual publication of the inventory, funds are being requested to employ a
consultant to prepare the manuscript and collect photographs for the inventory
document.
A consultant will also be sought to undertake the archaeological survey. The
survey is a spin-off of the historic sites/structures inventory in that a doctoral
candidate at the University of North Carolina was employed as an intern by the Planning
Department to follow behind the work of the consultants in the Chapel Hill Township
survey, seeking to identify archaeological sites at each location which may be worthy
of more detailed investigation. The intern is also reviewing the existing record of
archaeological sites in the county in order to assess their potential relative to
National Register criteria. The work of the Planning Intern will be incorporated into
the survey strategy described below, and known sites that appear eligible for
nomination to the National Register will be investigated to determine their current
status.
The archaeological survey for which funds are requested will seek to identify and
assess archaeological sites to compliment the architectural survey which is currently
being conducted in the remaining portions of the county. The survey will be
accomplished by background research and a reconnaissance level survey to identify areas
with a high probability of containing prehistoric and historic sites. High probability
areas will be further subjected to intensive surface survey as well as shovel and auger
testing where ground surface conditions prevent a surface appraisal.
In addition, the Planning Department will identify sections of the county where
future development is likely to occur. These areas will also be subjected to intensive
surface survey. Local artifact collectors and other persons knowledgeable of
archaeological and historic sites in orange County will be interviewed and their
collections inventoried. All sites recorded will be subjected to a preliminary
13
evaluation in terms of their potential for meeting criteria of eligibility for
inclusion on the National Register of Historic Places.
After the field survey is completed, a final report will be prepared in
accordance with guidelines provided by the Office of State Archaeology. The results of
the archaeological survey as well as the architectural survey will be used in
completing the fourth phase of Orange County's program, curently scheduled for 1994.
That phase will consist of preparation of an Historic Preservation Element as part of
the Comprehensive Plan and nominations for the National Register of Historic Places.
With the assistance of a consultant, the Planning Department will prepare the Historic
Preservation Element. The consultant will also prepare the National Register
nominations.
All phases will be subject to local funding approval as well as the availability
of Planning and Survey Grant Funds. It should be noted that this application is for CLG
Survey and Planning Grant Funds. Although Orange County has not been designated as a
CLG, it will submit an application for such designation concurrently with this grant
application. If CLG designation is not made, Orange County requests that this
application be considered for non-CLG Survey and Planning funding.
14
1993 CLG SURVEY AND PLANNING GRANT APPLICATION FORM
Page 2
IV. BUDGET: AN ESTIMATE OF PROJECT COSTS *
(1) (2)
Line Items Grant Funds Cash Match In-Kind Match Total
Principal Consultant/ _$ 9,705_ _$ 9,705 $ 19,410
Investigator
Secretary 1,800 1,800`
Project Coordinator 1,800 1,800
Other Personnel (specify) 3, 170 3, 170 6,340`
Assistant to Principal Consultant
Office Space 600 600`
Telephone 200 200
Travel and Per Diem
3,333 miles @ .225/mile 375 375 750
30 days @ 55/day X 2 1,650 1,650` 3,300`
Film and Developing 100 100 100_ 300`
Office Supplies/Maps 250 250
Advertising Costs
Camera (purchase/rental)
Printing and Copying 200 200
Other (specify) 250 250_
Postage
TOTALS $ 15,000 _$ 15,000_ $ 5,200 $ 35,200`
* Budget Notes: (1) Cash funds must be available for payment of salaries, travel,
film and developing. Be sure that grant funds are matched with sufficient non-
federal cash match to meet this requirement. (2) In-kind contributions could
include office space, telephone costs, photocopying, supplies, indirect costs and
project coordination, provided they are essential to the project and properly
documented. Matching funds must constitute 50% of actual costs.
Send by January 31, 1993 (With Equal Opportunity Statement) to:
Lloyd Childers, State Historic Preservation Office
N.C. Division of Archives and History
109 E. Jones Street, Raleigh, N.C. 27601-2807
15
•
North Carolina Department of Cultural Resources
James B. Hunt, Jr., Governor Division of Archives and History
Betty Ray McCain, Secretary William S. Price, Jr., Director
March 11, 1993
Mr. Moses Carey, Jr. , Chairman
Board of County Commissioners
PO Box 8181
Hillsborough, NC 27278
Re: Certified Local Government (CLG) Status, Orange County
Dear Mr. Carey:
This is to inform you that it is our opinion that the County of
Orange meets the minimal requirements for Certified Local
Government status as provided in the National Historic Preservation
Agreements Act of 1980 (36 CFR Parts 61.5 and 61.7) . A copy of the
• completed forms and information which you submitted to us has been
sent to the National Park Service Office in Atlanta where staff
will review and approve the application.
Enclosed is a partially-completed Certification Agreement. Please
review and sign it yourself, pass it on to Todd Dickinson for his
signature, then return it to Lloyd D. Childers, CLG Coordinator,
State Historic Preservation Office at the address below, who will
forward it to me for my signature.
We wish to acknowledge the efforts of Marvin Collins, Planning
Director, in completing the CLG process. His responsiveness and
cooperation have assisted us in our processing and review of the
Orange County application.
74X-\
109 East Jones Street • Raleigh, North Carolina 27601-2807
16
Mr. Moses Carey, Jr.
Page Two
March 11, 1993
If you, Mr. Collins, or any commissioners have questions or
comments, you may contact Ms. Lloyd Childers, CLG Coordinator,
at 919/733-4763 .
Sincerely,
•
)1( rp
, VAAA • AA
William S. Price, J .
State Historic Preservation Officer
WSPJr:ro
Enclosure
cc: Mr. Cecil McKithan, Chief
National Register Programs Division
Mr. Todd Dickinson, Chairman, Historic Preservation Commission
Mr. Marvin Collins, Planning Director
Ms. Lloyd Childers, CLG Coordinator
State Historic Preservation Office
•
Ms. Melinda Wall, Preservation Planner
State Historic Preservation Office
4
• STATE
4
17
g 4." f •
North Carolina Department of Cultural Resources
James B. Hunt, Jr., Governor Division of Archives and History
Betty Ray McCain, Secretary William S. Price, Jr., Director
•
March 11, 1993
Mr. Cecil McKithan, Chief
National Register Programs Division
Southeast Regional Office
National Park Service
75 Spring Street, SW
Atlanta, GA 30303
Re: Certified Local Government Status, Orange County,
North Carolina
Dear Mr. McKithan:
Enclosed is a copy of the application submitted to us by Orange
County, North Carolina, requesting Certified Local Government
status, and a copy of5 the Certification Agreement that we sent to
the chief local elected official for his signature and that of
the chairman of the Orange County Historic Preservation
Commission.
It is our opinion that this locality meets the requirements for
certification as provided in the National Historic Preservation
Agreements Act of 1980 (36 CFR parts 61.5 and 61.7) . The county
does not wish to assume expanded responsibilities. Commission
members include an archaeologist and an architectural historian
who are qualified to comment on National Register nominations.
Unless we receive comments or questions to the contrary from your
office within 15 days of your receipt of these materials, it is
our intention to certify Orange County. If you or your staff
need additional information, please contact Lloyd Childers, CLG
coordinator, with the State Historic Preservation Office at
919/733-4763.
•
cie
109 East Jones Street • Raleigh, North Carolina 27601-2807
18
t
Mr. Cecil McKithan
Page Two
March 11, 1993
Thank you for your consideration of this application.
Sincerely,
ittO■iuk t,
William S. Price, Jr.
State Historic Preservation Officer
WSPJr:ro
Enclosure
cc: Moses Carey, Jr. , Chairman Board of County Commissioners
John M. Link, Jr. , County Manager
Marvin Collins, Planning Director
Todd Dickinson, Chairman, Historic Preservation Commission
Dolores Hall, Archaeologist
Lloyd Childers, CLG Coordinator
Melinda Wall, Preservation Planner
•
frd
North Carolina Department of Cultural Resources
James B. Hunt, Jr., Governor Division of Archives and History
Betty Ray McCain, Secretary William S. Price, Jr., Director
April 14, 1993
Mr. Frank Miele, CLG Coordinator
National Register Programs Division
Southeast Regional Office
National Park Service
75 Spring Street, SW
Atlanta, Georgia 30303
Re: Cer ifi .tion Agreement, Orange County, NC
Dea Ms . Miele:
Enclosed is a signed copy of the CLG Certification Agreement
between the Division of Archives and History and the County of
Orange, North Carolina. The effective date of the Agreement is
April 13 , 1993 .
Please feel free to contact me at (919) 733-4763 if you have any
questions.
Since -1y,
(Ms. ) Lloyd D. Childers
CLG Coordinator
State Historic Preservation Office
LDC:ro
Enclosure
v6c: Marvin Collins
riq
109 East Jones Street • Raleigh, North Carolina 27601-2807 C&s)
— 1 — •
. �
]
NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES
DIVISION OF ARCHIVES AND HISTORY
STATE HISTORIC PRESERVATION OFFICE '
109 East Jones Street
Raleigh, North Carolina 27601-2807
Telephone 919/733-4763
CERTIFICATION AGREEMENT FOR LOCAL GOVERNMENTS
This agreement is entered into on this 12th of March , 1993 by •
day , month year
the North Carolina Division of Archives and History, herein known as the
Divis1on, and the County of Orange
Name of Local Government
herein known as the Local Government. The agreement is made pursuant to the
National Historic Preservation Act Amendments of 1980 (P.L. 96-515) , herein
known as the Act , and "Guidelines for North Carolina ' s CectLfioJ Local
Government Program," herein known as the Guidelines.
I . GENERAL
1. The Local Government agrees to meet the five standards for a cert.i[ied
local government contained in the Act• and defined and amplified in the
guidelines, and to establish a Certified Local Government Commission
for the purposes of this agreement, upon consultation with the
Division and any existing local historic digtcict or properties
commissions.
2. The Local Government hereby designates a paid member of its staff,
Marvin Collins , Planning Director or a person working
Name and Position of Person
under contract,
Name and Firm/Agency of Person
•
•
as the individual responsible for the operation of the Certified Local
Government Commission (herein known as the Commission) and for meeting
the requirements of this agreement. The Commission shall notify tbe
Division if the person responsible significantly changes the amount of
available time spent on historic properties.
3 . The Division shall make available orientation materials and training
to the local government and the Cnmmiysion. The orientation and
training shall be designed to provide a working knowledge of the roles •
and operation of federal , state, local and private. preservation
programs.
— 2 —
`
4. The Local Government shall review all proposed nominations to the
National Register of Historic Places within its jurisdiction pursuant
to the Act and according to the procedures in the Guidelines, which
are incorporated by reference into this Agreement, and Part II of this
Agreement.
5, For purposes of evaluation, the Local Government shall submit
triennially to the Division a report on the activities of the
Commission containing the items listed in the Guidelines and any
others which the Division shall require. The Division shall inform
the local government of the results of its review of the report in
wciting. The report shall be submitted by October 1 of the year in
which it is required.
6. The Division .shall perform annual monitoring of the Local Government
to assure that it continues to meet the standards contained- in the •
Guidelines and is satisfactorily pertorming its reyponuibilitics.
Monitoring may include periodic telephone convcrsationa, requests for
specific written materials, on—site visits and other materials which
may be required to sufficiently evaluate the CLG' s yearly activities.
the Division' s yearly or triennial review indicates that terms of
this Agreement and addenda are not being met, or that the Local
Government no longer meets the standards contained in the Guidelines,
or that its, performance of the responsibilities outlined in the
Guidelines n6 this Agreement is not satisfactory, the Division shall
notify the Local Government in writing that it risks losing
certification. The Division shall document the assessment that the
Local Government ' s performance is inadequate and recommend steps to
bring the Local Government ' s performance up to a satisfactory level .
8. The Local Government shall have a period of not less than 30 nor more
than 180 days to make improvpmmnco. If the Division determines that
sufficient improvement has not occurred within the time prescribed by
the Division, the Division may recommend decertification of the Local
Government to the 8ecrotacy of the Intcrior, citing specific reasons
for the rccommendation. If the Secretary does not object to the
• Divipion/ u recommendation within 30 working days of receipt, the
decertification shall be considered approved by the Secretary. This
Agreement, and certification of the cited Local Government, shall
become void 20 days following notification in writing to said Local •
Government of the Division' s recommendation to the Secretary, unless
otherwise notified by the Secretary or the Division.
9. If the Local Government is decertified, it may immediately request
recertification. However, the Local Government shall lose eligibility
to apply for the matching funds set aside for certified local
governments during the grant cycle following decertification, whether
or not its recertification request is approved.
10. The Division may delegate, by mutual written agreement with the Local
Government, further responsibilities to the Commission. The Local
Government may petition for the Commission to assume greater
responsibility for preparation of National Register nominations,
environmental review, and review of Tax Act certification applications
providing the Commission has sufficient staff meeting the professional
qualifications contained in the appendix to the Guidelines. Any
delegation of further responsibilities to the Commission shall be made
as an addendum to this Agreement.
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11 . If separate historic landmark and historic district commissions exist
in the Local Government ' s jurisdiction, the Local Government shall
obtain a memorandum of understanding with the commissions, in
consultation with the Division, which identifies the responsibilities
of each commission under this Agreement. The memorandum of
•
understanding shall be made an addendum.to this Agreement.
II. REVIEW OF NATIONAL REGISTER NOMINATIONS BY THE LOCAL GOVERNMENT
1 . If a property to be nominated to the National Register lies within the
jurisdiction of the Local Government, the Division shall transmit
copies of the nomination to the Commission and the chief elected
official of the Local Government within 30 days after the Division has
determined that the nomination is complete and accurate and at least
60 days prior to consideration by the State Professional Review
Committee.
2. The chief elected official of the Local Government, acting on behalf
of the local governing board, and the Commission shall separately
notify the Division and the owner of the nominated property in writing
of their opinions concerning the eligibility of the proposed
nomination within sixty (60) days from the date they receive the
nomination. Comments to the Division may be submitted on forms
provided by Archives and History. If the Commission and the Local
• Government concur with the nomination, their responses may be as
simple as affirmative statements that, in their opinion, the property
is eligible for listing in the Register. If either or both the Local
Government and the Commission do not believe that the property should
be nominated to the Register, they shall state in their responses why
it should not be nominated.
3. Upon submittal of comments to the Division on any proposed nomination,
the CLG will verify that it has consulted with appropriate experts as
stipulated in the cover form it shall receive with each nomination.
4. The Division and the Local Government agree that if the chief elected
official and the Commission fail to notify the Division of their
opinions within sixty _ (60 ) days, such failure shall constitute
approval of the nomination.
5. During the review period, the Commission shall provide a reasonable
opportunity for public comment. The following measures shall be taken
(check one or more of the following) .
x Public notice published in local newspaper
x Public hearing at meeting of the Commission
x Mailing to interested local groups, and individuals soliciting
comments
. Press release announcing proposed nomination and requesting
public comments
II
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Other measures agreed to by the Division and the Local Government
The Commission shall submit to the Division a record of the measures
taken to notify the public and the comments. received.
6. If both the chief elected official and the Commission concur with the
nomination, or if only one of them objects to the nomination, the
Division will place the nomination before the State Professional
Review Committee for consideration a.t the earliest possible quarterly
meeting.
• 7. If both the chief elected official, acting on behalf of the Local
Government 's governing board, and the Commission object to the
nomination, they shall return the nomination materials to the Division
which shall take no further action unless, within thirty days of the
return of such nomination materials, a written appeal is filed with
the Division by a third party. If such an appeal is filed, the
Division shall place the nomination before the State Professional
Review Committee at the earliest possible quarterly meeting.
8. After a nomination is recommended by the State Professional Review
Committee, and signed by the State Historic Preservation Officer, the
Division shall transmit it to the National Register with the comments
and opinions of the chief elected official and the Commission,
• together with any appeal which may have been filed.
III. TRANSFER OF FUNDS TO THE LOCAL GOVERNMENT •
•1 . The Local Government is eligible to receive a portion of. the Federal
•
Historic Preservation Fund (HPF) monies set aside for certified local
governments (CLGs) provided that it meets the financial management
standards contained in the Guidelines.
2. The Division shall make. the CLG share of HPF monies available on a
50/50 matching basis for the eligible historic preservation activities
and projects listed in the Guidelines. The Division shall award funds
on a competitive basis, and shall select projects on the basis of
their design, cost, community impact, and the priorities listed in the
Guidelines.
3. To be considered for an award, the 'Local Government shall submit an
application containing the information specified in the Guidelines.
The Local Government understands that due to the large number of
present and potential CLGs and the current low level of federal
funding it is unlikely to receive an award every year.
4. Any project supported by monies set aside for CLGs shall be governed
by a separate project description and contract mutually agreed to by
the Local Government and the Division.
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We the undersigned, having read, understood, and agreed to the terms of this
certification ugroemmnt, so ut[io our signatures on this
6th April I993
of of
d ay ` month o tb
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Local Government( : Commission(s) :
J _111 � / ^� /��/���^ | ' ~' - , Y 7?
(. igned) ' (date) (signed) (date)
Moses Carey, Jr. , h. irman
Oran:e Count Bo /d of Commissioners Todd W. Dickinson, Chairman
(name) / (name)
Orange County Orange County Historic Preservation
(local government name) (name of commission) Commission
2. 2.
(signed) (date) (signed) (date)
(name) - (name) .
(local government name) (name of commission)
3. Division: •
(signed)' (date)
. ` ^
K [ �,^ r\ _ (6:4-r�
�.
(name) ~�i�n� ) *(dute)
William G. Price, Jr.
(local government name) Department of Cultural Resources
Division of Archives and History
4.
(signed) (date)
(name)
*EFFECTIVE DATE OF AGREEMENT
•