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Home My WebLink AboutAgenda - 02-16-1993 - III-I 1 ORANGE C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 16, 1993 Action Agenda Item # SUBJECT: JAIL INSPECTION REPORT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, EXTENSION 2300 JAIL INSPECTION REPORT TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To receive the jail inspection report for January, 1993 , from the North Carolina Department of Human Resources. BACKGROUND: The General Statutes require the Board of County Commissioners to receive and take necessary corrective action to the semi-annual jail inspection reports submitted by the North Carolina Department of Human Resources. The statute further states that the governing body shall promptly initiate any action necessary to bring jail facilities into conformity to standards. The report for January 19, 1993 , is enclosed for review, and indicates our compliance with standards. RECOMMENDATION: The Manager recommends that the Board of Commissioners receive the report. Corrective action is being taken as required. FB131,71 ' -,.SPATE o d 7_s 1st North Carolina Department of Human Resources Division of Facility Services 701 Barbour Drive • P. O. Box 29530 • Raleigh, N. C. 27626-0530 Courier Number 56-20-05 James B. Hunt, Jr. , Governor John M.Syria, Director C. Robin Britt, Sr. , Secretary Telephone (919) 733-4560 February 1 , 1993 Mr. Lindy Pendergrass, Sheriff Orange County Sheriff's Department 144 East Margaret Lane Hillsborough, North Carolina 27278-2567 Dear Sheriff Pendergrass: On January 19 , 1993 , Ernest T. Dixon, Area Jail Consultant from the North Carolina Department of Human Resources inspected the Orange County Jail . A copy of the inspection report is attached for your attention. • Please submit your plan of corrective action on each deficiency cited in this report to this office by March 3 , 1992 . If you have any questions, please call me at (919) 733-4560 . Si cerely, Apr 0 Ro.ert G. Lewis, Head, Jail and Detention Branch RGL: th Attachment cc: Mr. R. G. Leary, Chairman, Orange County Board of Commissioners Mr. Moses Carey, Orange County Manager Mr. Ernest T. Dixon, Area Jail Consultant • DFS-7023 N. C. DEPT. OF HUMAN RESOURCES (Rev. 9/90) DIVISION OF FACILITY SERVICES JAIL AND DETENTION BRANCH 701 BARBOUR DRIVE M RALEIGH, NC 27603 TELEPHONE (919) 733-4560 SEMIANNUAL INSPE3CTION REPORT E Date JANTTAN 19, i993 Facility Name �3I'�A:��t: CO[s ��1;� Address 1. 2727F11-2510 2-5 OOL7,;-,Tyy7,STREET Inspector r�T1ES`� T. DIXON County - Date of Construction 1ci, Capacity 71 Date of Major Renovation/Expansion 1g92&1P90 Male Beds ri? Female Beds 4 Number of Confinement Levels ? Sheriff/Chief of Police i.T1'Jz'f7 � Facility Administrator r.Arr�.T>T _vw,. s -:- Assistant A ministrator [TTC Total Number of im-ates Confined 7 1! ry 7 -.7vrJ.:R ISOR �JAILCUt(S) I:J-,rt�.�f'.�: j P 5'..r' f�'..p. 1.1�'i 4i 0 STAFFING, PATTERN' Male Female r... Time Time 8 Hour Shifts 12 Hour Shifts Under 18 years of age ? 1. M F 1. M F 2. M F Z. M F 9 Juveniles (Under 16 years of age) 3. M F ADMINISTRATIVE STAFF SCHEDULE Work Release n STAFFING PATTERN Monday through Friday Weekend Sentences 8:00 a.m. 5:00 P.m. M F 6 Month to 2 Year Sentences O 2 s Enforcement of Noncompliance Statement If a facility is not in compliance with any of the standards contained in Sections I through VII in Rule .3502(b) , this repot will be forwarded to the Secretary of Human Resources within 10 days for his determination whether those conditions may jeopardize the custody, safety, health, or welfare of the inmates. Noncompliance with any standard listed in .3503 (c) automatically jeopardizes the safe custody, safety,. health, and welfare of those confined and the report will be forwarded tc the Secretary for further action. I. Section .2500 Classification and Housing (G. S. 153A-221, Rules .2501-05) COMPLIANCE CORRECTIVE ACTION YES NO WRITTEN CLASSIFICATION PROCEDURE. FEMALE INMATES CONFINED IN r1 SEPARATE CONFINE- MENT UNIT, OUT OF SIGHT OF MALE INMATES. MALI; INMATES UNDER AGE 18 HOUSED IN SEPARATE SLEEPING CELLS FROM ADULT INMATES DURING SLING HOURS. JUVENILES UNDER ,1,^u�� „Y�s ?r. ?. 9'??t�€T Ttr+, SENT- t 107 E_ _. TMER 1� N.OT T_M _ To TTIE: A...L: _ ? O 7 --- AGE 16 WHO TI O F-SPOYSE -ARE TRANSFERRED FROM SUPERIOR COURT CONFINED WHERE THEY CANNOT BE SEEN OR CONVERSE WITH ANY ADULT INMATE POPULATION. 3 3 Ln COMPLIANCE CORRECTIVE ACTION YES NO HOUSING ASSIGNMENTS 1q0T MADE BASED ON RACE, COLOR, CREED, POLITICAL BELIEF, OR NATIONAL ORIGIN. II. Section .2600 Fire Safety (G.S. 153A-221, Section .2600, Rules .2601-05 NCMJS) EMERGENCY EXITS COMPLY WIMI BUILDING CODE. I EXIT DOORS NOT LOCKED IDI RESIDENTIAL UNRESTRAINED UNITS. FIRE EXTINGUISHERS COMPLY WITH NATIONAL FIRE PION ASSOCIATION PAI�!PHLET #10. SMOKE DETECTORS COMPLY _ WITH BUILDING CODE. !Y WRITITZI FIRE PLAN FOR EVACUATION OF X INMATES DEVELOPED AND PROPERLY POSTED. QUARTERLY FIRE DRILLS K ARE HELD AND RECORDED. EVACUATION ROUTES CLEARLY MARfU D THROUGHOUT TINE JAIL. 4 _ COMPLIANCE CORRECTIVE ACTION YES NO WRITTEN REQUEST TO LOCAL FIRE MARSHAL FOR ANNUAL INSPECTION OF JAIL AND FIRE PLAN. MATTRESSES CONSTRUCT® OF NON-TOXIC T FIRE RESISTIVE MATERIALS. . JAIL HAS SAFE, X SECURE AREA FOR KEYS. SET OF DUPLICATE KEYS ARE STORED IN SAFE, ACCESSIBLE PLACE. ACCOUNTING SYSTEM FOR ISSUING AND RETURNING KEYS. s KEYS AND LOCKS COLOR �f f A 9 iJ 7 TO, L? B? A 75 ET' �F �n r 2t P f 5 F T S 1"7 n2 05(4)Ekat H JA �i A f, `_ 5 f._ f. _ ? 1<<`�`dCH '..O 1.r�?CV ITPi - CODED AND MARKED ARE COLOR—CODED A%ID M P g D FOSS: I.E�Cj IFICIAT v O -T BY TOUG-1 r PLEASE RESPOND. FOR IDENTIFICATION BY TOUCH. III. Section .2800 - Supei7#ion (G.S. 153A-224; Section .2800, Rules 2801 a-h) JAILS MAKE AND DOCUMENT IRREGULAR �- ROUNDS TWICE PER HOUR. _F COMPLIANCE CORRECTIVE ACTION YES NO DIF= OBSERVATION OR ELECTRONIC SURVEILLANCE MAINTAINED AT ALL TIMES. 140RE FREQUENT SUPER- VISION ROUNDS FOR SPECIAL NEEDS INMATES CONDUCTED. (ASSAULTERS, SUICIDAL, MENTALLY ILL, ETC.) -UlMATES NOT ALLOWED TO SUPERVISE IX OR CONTROL OTHER INMATES. JAILERS AWAIT a° AT ALL TIMES. JAILERS ARE NOT ASSIGNED O'I'LIER DUTIES WHICH INTERFERE WITH THEIR ABILITY TO PROVIDE CONTINUOUS SUPERVISION, CUSTODY AND CONTROL OF INMATES. FEMALE JAILERS ARE ON DUTY WFENEVER A MIME IS CONFINED. h PLAN DEVELOPED TO PROVIDE ADDITIONAL PERSONNEL IN CASE OF AN EMERGENCY. F 6 0 COMPLIANCE CORRECTIVE ACTION YES NO Y 9 IV. Sanitation and Personal Hygiene (G.S. 153A-226, Section .2900, Rules .2901 - 05 NCMTS) . JAIL MEETS SANITATION REQIJIRE14ENTS OF TITLE 15A, CHAPTER 18A, X SECTION .1500. MATTRESSES AND BEDDING COMPLY WITH - z RULE .2902 OR PULE .3919. INDIVIDUAL RAZORS y PROVIDED INMATES CONFINED OVER 24 HOURS. PERSONAL HYGIENE u ITEMS LISTED IN RULE .2905 PROVIDED INMATES CONFINED OVER 24 HOURS. SHOWERS AVAILABLE TO INMATES AS REQUIRED BY RULE .2904. V. Section .3100 Food (G.S. 153A-226, Section .3100, Rules .3102-05 NCMTS) . DIET COMPLIES WITH ]REQUIREMENTS `+; z—r r �'.;f .t 3° *T� REST-01,1 DIETITIANS �F:,,.a�,_..._ �-z ED'S O _r _N. v.1R rNC. N F _EST 0>1 , OF RULE .3103 OR RULE .3922. ONE WEEK CYCLE MENU POSTED IN KITCHEN. PORTION SIZES INDICATED. 7 COMPLIANCE CORRECTIVE ACTION YES NO M6btFIED DIETS AVAILABLE AND RECORDS MAINTAINED. FOOD PROPERLY COVERED WHILE TRANSPORTED AND X ADEQUATE TEMPERATURES MAINTAINED. IF FOOD IS NOT PREPARED AT THE FACILITY, THEN A WRITTEN CATERED CONTRACT IS ON FILE. MENUS NOT DUPLICATED ON SAME DAY. VI. Section .3200 Health Care (G.S. 153A-225 Section .3200, Rules .3201-04) MEDICAL PLAN COMPLIES WITH G.S. .153A-225 AND 1. SECTION.3200 OR RULE .3925 AND .3926. HEALTH SCREENING FORMS COMPLETED FOR { ALL ADMITTED INMATE'S. SEPARATE INMATES REQUIRING MEDICAL -X ISOLATION. ADEQUATE EXERCISE OPPORTUNITIES OFFERED FOR ALL INMATES CONFINED FOR MORE THAN 14 DAYS. 8 o COMPLIANCE CORRECTIVE ACTION YES NO ='=IN]MATES HEALTH COMPLAINTS ASKED FOR DAILY. QUALIFIED MEDICAL _ PERSONNEL AVAILABLE TO EVALUATE INMATE HEALTH COMPLAINTS. ANNUAL REVIEW OF MEDICAL PLAN CONDUCTED. WRITTEN RECORD MAINTAINED OF MEDICAL REQUESTS AND ACTION TAEEN'. VII. General Statute 153A-226(b) and Section .2900 NCMJS Local Health Department Inspection Section .2900 and Rule .3918 THE LOCAL HEALTH DEPARTMENT HAS APPROVED THE OPERATION OF THE JAIL. Sanitation Inspection recamended. VIII. Additional Standards Requirements Section .2400 Operations Manual (Rule .2401-04) (Rule .3904 and .3905) Operations Manual cc mplies with Rule .2403 'or Rule .3905. 9 -+ COMPLIANCE CORRECTIVE ACTION YES NO Operations Manual reviewed and updated once a year. ° Section .2700 Security (Rule .2701) Secure Confinement or Rule .3916, Passage for Inmates from security perimeter until release. Locked storage of firearms outside of security perimeter. Well lighted exterior perimeter. Communications link with agencies in fi; case of emergencies. Section .3000 Commissary/Canteen ;K (Rule .3001) Canteen/hygiene items provides inmates for purchase. Section .3400 and Section .3700 Space Requirements for New Jail Construction and Existing Jail Construction (Square footage, Acccimiodations, Support Areas, etc.) , Rules .3401 - .3426 and .3701 - ,3726 COMPLIANCE COMPLIANCE CORRECTIVE ACTION OLD STANDARDS NEW STANDARDS YES NO YES NO Square Footage Requirements Single segregation cells provide minimum square footage. 10 COMPLIANCE COMPLIANCE CORRECTIVE ACTION .' OLD STANDARDS NEW STANDARDS YES NO YES NO *EXCEPT lr�yT OVERCROWDED. O RESPONSE 77f a u _V, Single cells provide inmates with mi nimtun 7, square footage. Multiple cells provide inmates with minimum square footage. Multiple cells contain �s�. no more than (4) inmates. Dayrocros provide ; inmates with minimum square footage Dormitories provide 7�-* inmates with minim m square footage. Construction Materials Paint X Bunks Floors Walls Y Ceilings Windows Security Screens lI COMPLIANCE COMPLIANCE CORRECTIVE ACTION OLD STANDARDS NEW STANDARDS YES NO YES. NO Insect Screens Doors Dayroan Equipinent X, Steel Grating Wiring and Electrical Fixtures -Safety Vestibules Electric locks with z- Manual Override All Manual Locks Accessible floor drains have tamer resistive fasteners. Safety and Security Section " (Structural Arrange- _ments and Acccmiodations) Security Mirrors �" 12 COMPLIANCE COMPLIANCE ODPFM TIVE AC'T'ION OLD STANDARDS M-.-; STANDARDS YES NO YES NO Secure Visiting Areas =" Separate Conference Area for Attorney and Clergymen Medical Area Provided ;r Secure Inmate Booking Processing Area SJ Secure Central Control ` Station Secure Elevators Adequate Kitchen Adequate Laundry- £^ v, Adequate Storage Areas Adequate Administrative Support Areas Work Release Area -,Adequate Heating - 13 Ln{ COMPLIANCE COMPLIANCE 0ORR"E7CTIVE ACTION OLD STANDARDS NEW STANDARDS YES NO YES NO Adequate Cooling Adequate Ventilation (Air Flaw) Adequate Holding Cells Adequate Cannodes l Adequate Lavatories Sanitary Drinking Water, s Adequate Showers w/ Tempered Water Adequate Cleanup Stations Adequate Artificial Lighting Adequate Natural Light H 14 9 C0I4PLIMCE CORRECTIVE ACTION j YES NO i REPORTS Monthly Jail Population Reports Submitted x as Required Administrator Understands the Requirement of Submitting Death Report Names (s) of Person(s) Contacted During the Inspection °TIT, IFT- 1,¢?1TP Pr -r"' `r I I I? �CiE .,,j._1 a'T'SP � S'017 x E— T r. NO ENTRY INDICATES ITEM NOT APPLICABLE stated that he/she is aware of his/her responsibilities under the Federal Civil Rights Act regarding segregation by race. :) 15 S, Jail Consultant A,, f - Distribution MR ROSES CAREY, CHAIRMAN, ORANGE COUNTY BOARD OF COM USSIONERS MR JOHN LINK, ORANGE COUNTY MANAGER