HomeMy WebLinkAboutAgenda - 02-01-1993 - III-E 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 1, 1993
SUBJECT: CLARIFICATION FOR AUTHORIZATION OF LEASE AND
LEASE PURCHASE AGREEMENTS
DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO:XX
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, ext. 2650
Board Policy#370 and Geoffrey Gledhill
Telephone Number-
Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To provide clarification for authorization of Lease and Lease/Purchase Agreements.
BACKGROUND: In October,1988,the Board generallyauthorizedthe Purchasing Directorto execute
purchasing contracts for apparatus,supplies,equipmentand constructionrepairs/renovationsin an
amount not to exceed$20,000.The County Attorney and the Purchasing Director believe that this
authorization should be clarified as it regards lease agreements and lease purchase agreements.
These agreements frequentlycarry with them certain certifications that must be made by Orange
County which the Lender may subsequentlyuse for tax advantages. These tax advantages provided
to the Lender can result in the County paying lower interest rates for its lease or lease/purchase
items.
RECOMMENDATION: The Manager and the CountyAttorney recommendthat the Board amend policy
#370to authorize the Purchasing Director to execute leases and lease/purchase contracts
and any accompanying certifications for lease or lease/purchase agreements for
apparatus or equipment in an amount not to exceed$20,000.
Per aye 93
POLICY FOR INSERTION INTO THE POLICY MANUAL
MEETING DATE: October 3 , 1988 NUMBER: 0370
EFFECTIVE DATE: October 3 , 1988 REVISIONS:
POLICY:
CONTRACT APPROVAL PROCEDURES
The County Manager is delegated authority to approve contracts in
an amount not to exceed $5, 000. Examples of contracts falling into
this category would include, but not be limited to, selected rec-
reation agreements, personnel training contracts and certain inter-
governmental agreements. The Manager is also authorized to approve
contracts and vendor agreements for Health and Social Services
Departments. The vendor agreements are initiated by the State and
are used by all NC counties.
The Purchasing Director is authorized to approve purchases for an
amount not to exceed $20, 000 for apparatus, supplies, equipment and
construction repairs/renovations. The Purchasing Director is also
authorized to enter into contracts for maintenance on County equip-
ment.
The Board of Commissioners will continue to authorize contracts
with licensed professionals as-well-as all other contracts in
excess of $5, 000, all purchases of apparatus, supplies, materials,
or equipment requiring an estimated expenditure of public money in
excess of $20, 000 as provided in G. S . 143-129 , all construction or
repair projects with cost in excess of $20, 000, and grants
regardless of dollar amount.
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