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HomeMy WebLinkAboutAgenda - 01-19-1993 - VIII-B I1 ORANGE C O U N T Y - BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 19, 1993 - Action Agenda Item # V8- SUBJECT: Library Employee Transition to Orange County Employee Status DEPARTMENT: Personnel PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Elaine Holmes, Personnel Director None TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To propose several exceptions to the Orange County Personnel Ordinance to facilitate the transition of Orange County Library employees to Orange County employee status and to update the Board on this transition. BACKGROUND: In follow up to the resolutions approved by the Board of County Commissioners and the Hyconeechee Regional Library Board of Trustees, the Orange County Library will become a department of Orange County local government. With this change, the Library employees will become Orange County employees. It is planned that this change will occur effective March 1, 1993 . When the Library employees become Orange County employees, they will be covered by all provisions of the Orange County Personnel Ordinance, the Orange County Classification and Pay Plan, the Orange County employee benefits plan, and the related personnel/ payroll systems and procedures . Library and Orange County Personnel staff have compared Library and Orange County personnel policies and benefits to assess the impact on employees . Personnel held a general orientation session with employees following the Board of Commissioners adoption of the resolution to establish the Library as a County department. In that session Personnel reviewed the key policy and benefit changes anticipated and the planned communication and other activities to make the change to Orange County employee status. Prior to March 1, Personnel will have a benefits orientation session with employees to enroll them in the County benefits plans and a special session of the new employee orientation program to acquaint them in more detail with County personnel policies. As a result of reviews to date, it is proposed that the Board approve the following exceptions to the Orange County Personnel Ordinance for the Library employees who become Orange County employees as of March 1, 1993 . 1. Permit such employees to transfer any accumulated unused annual leave hours to Orange County for use as Vacation Leave. (The Personnel Ordinance permits transfer of accumulated, unused Sick Leave. ) 2 . Provide that such employees receive credit for service as a permanent Hyconeechee Regional Library employee toward the following Orange County benefits: - Vacation Leave earning - Longevity Pay - Service Awards These exceptions are requested in view of the Library' s relationship with the County as, in effect, an agent for the County and are consistent with the handling applied in other instances where such an organization has become a County department. This handling will facilitate the transition for the employees and recognize that the circumstances are different than those normally applicable to a new employee. For information, several additional activities related to the Library becoming a County department are in progress and will be brought to the Board at later meetings. These include: -A classification and pay study now in progress of the 12 permanent Library positions. It is planned to present the study results to the Board for action at its February 1, 1993 meeting. -Development of a proposed budget for the Library. Budget staff also plans to present this at the February 1, 1993 meeting. P f,M-q.3 -Development of the draft specific implementation agreement for the restructured Library system between Orange County and the Regional Library. Assistant County Manager Albert Kittrell has this in progress in coordination with the other counties involved and plans to present it to the Board for its consideration at the February 16, 1993 meeting. RECOMMENDATION: The Manager recommends the Board approve the exceptions to the Personnel Ordinance in numbered Items 1 and 2 above for Library employees who become Orange County employees effective with the date the Library becomes a County department.