HomeMy WebLinkAboutAgenda - 01-04-1993 - III-A ORANGE COUNTY Action Agenda
BOARD OF COMMISSIONERS Item No. -/Y
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 4, 1993
SUBJECT: BUDGET ORDINANCE AMENDMENT #5
DEPARTMENT Budget PUBLIC HEARING: YES NO_X_
ATTACHMENT(S): INFORMATION CONTACT:
Proposed Budget Amendments Proposed Capital Project Budget Office, Extension 2150
Ordinances TELEPHONE NUMBERS:
Letter of Request from Hillsborough 732-8181
New Hope Fire Department Proposed Grant Project Chapel Hill 968-4501
Ordinances Mebane 227-2031
Durham 688-7331
PURPOSE: To approve proposed budget ordinance amendments, capital project ordinances and grant project ordinances.
BACKGROUND:
1. The Orange County Health Department has received additional State funds for its Health Promotion efforts. The
attached budget amendment(block#1, page 2)will appropriate these funds, totalling $3,914, to the Health
Department's Promotion program budget. No County match is required.
2. A claim has been settled in the Department of Social Services. The attached budget amendment(block#2, page 2)
transfers $5,000 from Contingency to the Department of Social Services for this purpose.
3. The Board of Directors of the New Hope Fire Department has requested that the Board of County Commissioners appropriate-a
portion of their fund balance. These funds will be used to construct a training room at its #2 station. This amendment will
appropriate $26,500 of this department's $48,695 total fund balance(as of June 30, 1992), leaving a balance of$22,195.
The attached budget amendment(block#3, page 2) appropriates $26,500 fund balance to the New Hope Fire Department.
4. The Chapel Hill Carrboro City Schools have requested to transfer$375,000 from their future projects reserve
account into the Chapel Hill High School Phase II project. These funds were "borrowed" from the high school
project to continue planning for the new middle school. With the passage of the bond referendum, these
funds can now be reallocated to the appropriate capital project. The attached capital project ordinances (pages 4
through 6) transfers $375,000 from the Future Project Reserve Project to the Chapel Hill High School (Phase II)
capital project.
5. The Orange County Community Development program has received a $250,000 block grant from the North Carolina
Department of Economic and Community Development(ECD) to assist the Hillsborough Affordable Housing Corporation
(HAHC)with the construction of a 35 rental unit development known as Whitted Forest. The attached grant project ordinance
on page 7 will appropriate these funds. No County match is required.
6. Orange County Housing and Community Development has received notification that Section 8 funds for the i.
Existing Certificate Program have been renewed. These funds total$142,618 and no County match is required.
The attached grant project ordinance on page 8 will appropriate these funds to the Section 8 program.
RECOMMENDATION
The Manager recommends that the Board of Commissioners adopt the proposed Budget Ordinance Amendments and Capital
Project Ordinances.
ORANGE COUNTY
PROPOSED
1992-93 BUDGET AMENDMENTS
The 1992-93 Orange County Budget Ordinance, as amended, is amended as follows:
BEFORE AFTER
AMENDMENT AMENDMENT AMENDMENT
1. GENERAL FUND
Source:
Intergovernmental $8,092,348 $3,914 $8,096,262
Appropriation:
Human Services $13,761,328 $3,914 $13,765,242
To accept additional State Health Promotion funds.
2. GENERAL FUND
Source:
Miscellaneous Appropriations $417,760 ($5,000) $412,760
Appropriation:
Human Services $13,765,242 $5,000 $13,770,242
Appropriation of Contingency funds for Social Services
3. NEW HOPE FIRE DISTRICT
Source:
Appropriated Fund Balance $0 $26,500 $26,500
Appropriation:
Remittance to District $120,109 $26,500 $146,609
To appropriate fund balance for construction of a training room,
4. CHAPEL HILL CARRBORO CITY SCHOOLS CAPITAL PROJECTS
See attached capital project ordinances for Planning for Future Projects, Future Projects Reserve and Chapel Hill
High School(Phase II).
5. COMMUNITY DEVELOPMENT FUND
See attached grant project ordinance for Community Development-Whitted Forest.
6. SECTION 8 FUND
See attached grant project ordinance for Section 8 Fund.
BUDGET ORDINANCE AMENDMENT#5
3
NEW HOPE FIRE DEPARTMENT I 1 /- 4
fi P.O. BOX 16484
CHAPEL HILL, N.C. 27516
ORANGE COUNTY GOVERNMENT
P.O.BOX 8181
HILLSBOROUGH,N.C. NOVEMBER 10, 1992
ATTN:KEN CHAVIS,DIRECTOR OF FINANCE
DEAR MR CHAVIS:
THE PURPOSE OF THIS LETTER IS TO REQUEST THAT$26,500 BE TAKEN FROM OUR CAPITAL RESERVE FUND
BALANCE SO THAT WE MAY BUILD A NEW TRAINING ROOM AT OUR STATION#2.
PLEASE FEEL FREE TO CONTACT ME IF YOU HAVE ANY QUESTIONS.
VERY TRULY YOURS,
N ;-Li
MICHAEL E.BORDEAUX
CHIEF
MEB:eap
cc:MIKE TAPP,FIRE MARSHALL
FUNDREQ.DOC
11/10/92
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4
PLANNING FOR FUTURE PROJECTS
CHAPEL HILL—CARRBORO CITY SCHOOLS
CAPITAL PROJECT ORDINANCE
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized is for reserving funds for future Chapel Hill
Carrboro City Schools capital projects. The project will be financed by
the School Capital Reserve Fund.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from School Capital Reserve Fund $450,000
Section 4. The following amount is appropriated for this project:
Future Project Reserve $450,000
Section 5. This ordinance shall be in effect from the date of adoption until June 30, 1993.
Adopted this 4th day of January, 1993.
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5
FUTURE PROJECTS RESERVE
CHAPEL HILL—CARRBORO CITY SCHOOLS
CAPITAL PROJECT ORDINANCE
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized is for reserving funds for future Chapel Hill
Carrboro City Schools capital projects. The project will be financed by
the School Capital Reserve Fund.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from New Middle School $180,000
Section 4. The following amount is appropriated for this project:
Future Project Reserve • $180,000
Section 5. This ordinance shall be in effect from the date of adoption until June 30, 1993.
Adopted this 4th day of January, 1993.
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6
CHAPEL HILL HIGH SCHOOL (PHASE II)PROJECT
CHAPEL HILL—CARRBORO CITY SCHOOLS
CAPITAL PROJECT ORDINANCE
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized is for the second phase of construction of classrooms and support
areas at Chapel Hill High School. The project will be financed an appropriation from
the School Capital Reserve Fund.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from School Capital Reserve Fund $425,146
Transfer from Middle School Project $40,000
Total Revenue $465,146
Section 4. The following amount is appropriated for this project:
Chapel Hill High School(Phase II) $465,146
Section 5. This ordinance supersedes all previous Chapel Hill High(Phase II) Capital Project
Ordinances.
Section 6. This ordinance shall be in effect from the date of adoption until June 30, 1993.
Adopted this 4th day of January, 1993.
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WHETTED FOREST
COMMUNITY DEVELOPMENT BLOCK GRANT
GRANT PROJECT ORDINANCE
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Community Development project as described in the work
statement contained in the ECD grant number 91-C-8174 between this unit and the North
Carolina Department of Economic and Community Development. This project is more
familiarly known as the Whitted Forest Community Development Project.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the North Carolina Department of
Economic and Community Development and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental-Whitted Forest $250,000
Block Grant
Section 4. The following amount is appropriated for this project:
Whitted Forest Grant Project $250,000
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. This ordinance shall be in effect from the date of adoption through June 30, 1993.
Adopted this 4th day of January, 1993.
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SECTION 8 BLOCK GRANT PROGRAM 8
GRANT PROJECT ORDINANCE
Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Housing Authority project as described in the work
statement contained in the grant agreements NC19-K104-001, NC19-V104-001-005,
NC 19-E 104-001-009 and NC 19-E 104-011 between this unit and the U.S. Department
of Housing and Urban Development. This project is more familiarly known as the
1992-93 Section 8 Grant Project.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the U.S. Department of Housing
and Urban Development and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental:
Existing $644,086
Existing "PO10" 491,774
Existing "PO11" 142,618
Moderate Rehab 355,752
Voucher 450,992
Total Revenues $2,085,222
Section 4. The following amount is appropriated for this project:
Rental Assistance:
Existing $579,187
Existing "POLO" 434,892
Existing "P011" 129,261
Moderate Rehab 312,276
Voucher 406,332
Total Rental Assistance $1,861,948
Administration:
Existing 64,899
Existing "PO10" 56,882
Existing "POIl" 13,357
Moderate Rehab 43,476
Voucher 44,660
Total Administration $223,274
Total Appropriations $2,085,222
Section 5. This ordinance supersedes all previous Section 8 Program Grant Project Ordinances.
Section 6. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. This ordinance shall be in effect from the date of adoption through June 30, 1993.
Adopted this 4th day of January, 1993.
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•, • LOCAL HEALTH DEPARTMENT BUDGET
N.C.Department of Environment,
Health,and Natural Resources Revision Number
Division of General Services - - —2.126—°
SFY Division of Adult Health ..i —,
/ r 3 P.0. Number
07 / 92 06 / 93 /i 9 35 5 0 3 0 6 8
Effective Date Termination Date 2 Contract Number
Orange County Health Department
Contractor: Activity: Health Promotion
Project Director: Daniel B. Reimer Total Budget. $ 3,914
ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT
E STATE EXPENDITURES:
Salaries & Fringe Benefits SA/FR 1000
): Operating Expenses OP EXP 2000 3,9i-4
P Purchase of Equipment EQUIP 5000
E General Contracted or
Purchased Services GENERAL 6100
N School Health PSCH:::HLTH:::;:i. ::::::: :.:: :.:i::::62..CX).::: ::::::::;:,.ii:::::::::::::'::::::::::::::::i:i:,‘:.s......:V::ii;;;, •::':ii:::::::::::::::::ii::::i:: ::P':.:•••:;.::::::::,
D Clinician ii.:;:icji14,1:;::::::::::::::::::::: ::::::::::::::::0;;:::::::::,:;fM63::iiii:::::::::::g:::::::::::::::::::::::::::i:igi:0::::ii:::: ::::;:i.::: ::::::i::::::i:i:i:::.iii::::::::::::g:i
1
Laboratory :nye:,.....::::::::::::::::::::;::::::::::::::::::::::::,::::::::•::::61,162 i:::::::::::::::::::::::::;::::;•:::i.:::::::::::::::::::::..i::::::::.::::::::::::::::,,,,i .f:::::•:::::n:?::-:.i,i::::.,:.::::::.::::i::::.
.,•,- . - -' - -
T Pharrnacy Services i:::MVSERV:.:::::::::: :::;:::::':::::::::;,::::i..:.;:6865:::::::::::i:::::::::::::::::::::::::a::::::::::::: g',1*iii•.::::i:: •.-:.,:::::::::::,.:::::::i.,-;:,:::::,:::-:.*:.:-.
ty Transfer TXIX
R Subtotal State Expend. $ 3,914
E LOCAL EXPENDITURES: LOCAL EXP 9000
S
TOTAL EXPENDITURES—equal to Total Receipts $ 3,914
LOCAL FUNDS:
R Appropriation APPROP 101
E TXIX/SSBG Fees TXIX/SSBG 102
Other Receipts OTHR REC 103
C .
E Subtotal Local Funds ' S
STATE/FEDERAL/SPECIAL FUNDS:
I
T ... ...... :, i: ... ..;..7
Subtotal State/Federal/Special . - • ''''S''''t,/,,7:7""''`.- '','
.t ... ......
TOTAL RECEIPTS—equal to Total Expenditures $ 3,914
444'61— (l/
Local Authorized Official Si•-TY .c Date Bc...60-.Li Division/Section Signature Date
Ac2irg; ,,,, ttLaimil l '..3
Finance Officer Signature Date 1 r iscal M if gement Si 1 c fa te
DERNR 2948(Revised 2/92)
General Service'Division(Review 2/94)
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