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Home My WebLink AboutORD-2016-048 Ordinance approving Budget Amendment #4 for Fiscal Year 2016-17 1 ORD-2016-048 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2016 Action Agenda Item No. 6-o SUBJECT: Fiscal Year 2016-17 Budget Amendment #4 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment I. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2015- 17. BACKGROUND: Department of Social Services 1. The Department of Social Services has received $1,585 from the State to be used for events and services for the Orange County veterans community. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Department of Environment, Agriculture, Parks & Recreation 2. The Department of Environment, Agriculture, and Parks & Recreation (DEAPR) received a $3,000 donation from the Strawbridge Photography Studio. DEAPR will use these funds for recreation program supplies. The department also received reimbursement funds of $700 from the Cedar Grove Neighborhood Association related to a hot dog selling event during the Center's handmade puppet parade. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) 2 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this agenda item. County Manager's Office 3. The Orange County Partnership to End Homelessness request to appropriate available fund balance from the Community Development Fund in the amount of $5,181 to increase student intern hours. This will support Point-in-Time count, homeless services system mapping, and coordinated entry projects. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Animal Services Department 4. The Animal Services Department has received the following additional revenues: • Community Giving Fund — an additional $1,459 from the Community Giving Fund to cover the cost of an outdoor picnic table, a pet waste disposal container, and mounting poles for Kay Park. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this agenda item. Health Department 5. The Health Department has received the following additional revenues: • United Way — an additional $5,310 from the United Way for the Family Success Alliance to be used for staff and Community Navigators to attend training. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 5) 5. The Health Department has received additional funds totaling $191,324 related to 2016 Medicaid Cost Settlement funds. These funds will be allocated in the following manner: 3 $163,604 in the Medicaid Maximization Capital Project and $27,720 in the General Fund Health Department budget for the Family Success Alliance project to increase the hours for Zone Navigators (contracted through Freedom House and Empowerment, Inc.) from an average of 20 hours to 30 hours per week from January to June 2017. Increasing the hours for Zone Navigators during this period will enable them to implement additional community-based recruitment strategies for the 2017 Kindergarten Readiness Camp and the navigator program, as well as enhance their ability to support community-building efforts. This budget amendment provides for the receipt of the $27,720 in the General Fund, and amends the following Capital Project Ordinance for the receipt of the additional $163,604 in the Medicaid Maximization Capital Project. (See Attachment 1, column 6) Medicaid Maximization Capital Project($163,604) -Project#30012 Revenues for this project: Current FY 2016-17 FY 2016-17 FY 2016-17 Amendment Revised Medicaid Maximization Funds $7,242,155 $1 63,604 $7,405,759 Total Project Funding $7,242,155 $163,604 $7,405,759 Appropriated for this project: Current FY 2016-17 FY 2016-17 FY 2016-17 Amendment Revised Medicaid Maximization Project $7,242,155 $1 63,604 $7,405,759 Total Costs $7,242,155 $163,604 $7,405,759 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. County Capital Project Ordinance (9-'1-'1 Backup Center) T At its December 5, 2016 meeting, the Board of County Commissioners approved an amendment to the Next Generation A9-1-1 Solutions agreement to provide connectivity between the backup 911 Center and the primary 911 Center, and authorized the use of Emergency Telephone funds to fund the necessary hardware and software. This budget amendment provides for a fund balance appropriation of $78,153 from the Emergency Telephone System Fund, and amends the following 9-1-1 Backup Center Capital Project Ordinance for the receipt of these E911 funds: (See Attachment 1, column 7) 4 9-1-1 Backup Center Capital Project($78,153) -Project#30062 Revenues for this project: Current FY 2016-17 FY 2016-17 FY 2016-17 Amendment Revised Alternative Financing $380,000 $0 $380,000 NC 9-1-1 Grant Funds $600,000 $0 $600,000 E 9-1-1 Funds $369,499 $78,153 $447,652 Total Project Funding $1,349,499 $78,153 $1,427,652 Appropriated for this project: Current FY 2016-17 FY 2016-17 FY 2016-17 Amendment Revised Equipment $969,499 $78,153 $1,047,652 Professional Services $30,000 $0 $30,000 Construction $350,000 $0 $350,000 Total Costs $1,349,499 $78,153 $1,427,652 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this agenda item. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2016-17 General Fund budget by $39,784; increases the Community Development Fund by $6,181; and increases the County Capital Project Fund by $241,757. RECOMMENDATION(S): The Manager recommends the Board approve the budget and capital project ordinance amendments for fiscal year 2016-17. Attachment 1. Orange County Proposed 2016-17 Budget Amendment The 2016-17 Orange County Budget Ordinance is amended as follows: 5 #7 Emergency #2-DEAPR-receipt of Telephone Fund- $3,000 donation from #3 County Manager- appropriation of fund Strawbridge Community Health Department balance of$78,153 #1 Social Services #4 Animal Services Appropriation of Encumbrance Budget as Amended receipt of State revenue Photography Studio, Development Fund $1 q$g transfer from #5 Health Department $27,720 in Medicaid from the Emergency Budget as Amended Original Budget Budget as Amended far Veteran Services • and$7f3�in Appropriated Fund Communit GM". $5,31f3 United Way Maximization Funds for Telephone Fund to Carry Forwards Through BOA#3 A reimbursement funds Balance for CCPEH y g Conation weer necessary Through BOA#4 ($1,5$5) from the Cedar Grove Student Inter Fund the Family Success hardware and software Neighborhood extension($8,181) Alliance project costs within the 9-1-1 Association Backup Center Capital Project General Fund Revenue Property Taxes $ 149,498,811 $ - $ 149,498,811 $ 149,498,811 $ - $ - $ - $ 149,498,811 Sales Taxes $ 22,066,641 $ - $ 22,066,641 $ 22,066,641 $ - $ - $ - $ 22,066,641 License and Permits $ 328,000 $ - $ 328,000 $ 328,000 $ - $ - $ - $ 328,000 Intergovernmental $ 15,787,579 $ - $ 15,787,579 $ 18,600,133 $ 1,585 $ - $ - $ 18,601,718 Charges for Service $ 11,681,503 $ - $ 11,681,503 $ 11,891,529 $ - $ - $ - $ 11,891,529 Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ 155,000 Miscellaneous $ 886,734 $ 886,734 $ 1,022,444 $ 3,700 $ 1,469 $ 5,310 $ 1,032,923 Transfers from Other Funds $ 2,712,600 $ 2,712,600 $ 2,712,600 $ 27,720 $ 2,740,320 Fund Balance $ 12,726,944 $ 12,726,944 $ 12,758,209 $ 12,758,209 Total General Fund Revenues $ 215,843,812 $ - $ 215,843,812 $ 219,033,367 $ 1,585 $ 3,700 $ - $ 1,469 $ 5,310 $ 27,720 $ - $ 219,073,151 Expenditures Support Services $ 14,058,009 $ - $ 14,058,009 $ 14,063,239 $ - $ - $ - $ - $ - $ - $ - $ 14,063,239 General Government $ 20,933,253 $ - $ 20,933,253 $ 20,938,253 $ - $ - $ - $ - $ - $ - $ - $ 20,938,253 Community Services $ 13,654,700 $ - $ 13,654,700 $ 13,816,173 $ - $ 3,700 $ - $ 1,469 $ - $ - $ - $ 13,821,342 Human Services $ 37,249,977 $ - $ 37,249,977 $ 40,072,829 $ 1,585 $ - $ - $ - $ 5,310 $ 27,720 $ - $ 40,107,444 Public Safety $ 24,596,946 $ - $ 24,596,946 $ 24,596,946 $ 24,596,946 Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ 99,631,723 Transfers Out $ 5,719,204 $ 5,719,204 $ 5,914,204 $ 5,914,204 Total General Fund Appropriation $ 215,843,812 $ - $ 215,843,812 $ 219,033,367 $ 1,585 $ 3,700 $ - $ 1,469 $ 5,310 $ 27,720 $ - $ 219,073,151 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Community Development Fund (Homelessness Partnership) Revenues Intergovernmental $ 55,787 $ 55,787 $ 69,287 $ 69,287 Appropriated Fund Balance $ 27,589 $ 27,589 $ 30,474 $ 6,181 $ 36,655 Transfer from General Fund $ 35,667 $ 35,667 $ 35,667 $ 35,667 Total Revenues $ 119,043 $ - $ 119,043 $ 135,428 $ - $ - $ 6,181 $ 141,609 Expenditures Homelessness Partnership Program I$ 119,043 I I$ 119,043 I$ 135,428 I I I$ 6,181 I I I I I$ 141,609 I Emergency Telephone System Fund Revenues Charges for Services $ 509,732 $ 509,732 $ 509,732 $ 509,732 Grant Funds $ - $ - $ - $ From General Fund $ - $ - $ - $ - Appropriated Fund Balance $ 199,745 $ 199,745 $ 199,745 5 78,153 $ 277,898 Total Revenues $ 709,477 $ - $ 709,477 $ 709,477 $ 787,630 Expenditures Emergency Telephone System Fund I$ 709,477 I I$ 709,477 I$ 709,477 I I I I I I I$ 78,153 I$ 787,630 1 Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2016-17 General Fund Budget Summary Original General Fund Budget $215,843,812 Additional Revenue Received Through Budget Amendment#4 (December 13, 2016) Grant Funds $426,120 Non Grant Funds $2,771,954 General Fund - Fund Balance for Anticipated Technical Amendment to Appropriations (i.e. Encumbrances) establish the Community General Fund - Fund Balance Appropriated to Loan Fund (BOA#2); Cover Anticipated and Unanticipated reduce Appropriated Fund Balance by$68,735 related Expenditures $31,265 to the Jail Services Case Total Amended General Fund Budget $21 9,073,151 Management program Dollar Change in 2016-17 Approved General expenditures(BOA#3) Fund Budget $3,229,339 % Change in 2016-17 Approved General Fund Budget 1.50% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Includes approval of four Equivalent Positions 875.756 (4) permanent part-time Original Approved Other Funds Full Time .5o FTE positions, and one Equivalent Positions 89.450 (1) permanent part-time Total Approved Full-Time-Equivalent .375 FTE position in DSS (BOA#3-A) Positions for Fiscal Year 2016-17 965.200