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HomeMy WebLinkAbout2016-700 Emergency Svc - South Orange Rescue - Application for Services Franchise by Ordinance ,651A?�6E COIfN1Y (7v ., ORANGE COUNTY EMERGENCY SERVICES z APPLICATION FOR SERVICE FRANCHISE ��t.� i i j0r,, Eatoe Franchise Application Category (A separate application must be completed for each general category of service.) Convalescent Transport Services Rescue Services _ ❑ALS Transport ❑ Confined Space (For OCES use only) ❑ BLS Transport ❑ Extrication Emergency Services ❑ Heavy Rescue Date Received: ❑ Swift Angle High/Low igh/ ❑ BLS Supplemental Transport ❑ High/ Lower ❑ BLS System Surge Transport ❑Trench aterapse ❑ BLS Special Event Transport e ndrw ❑ Underwater ❑ Medical Responder Non-transport ❑ U d rwass Search & Rescue 1:1 EMT Non-transport Organization: South Orange Rescue Squat Name of Applying g 202 Roberson Street Primary Local Business Address: Carrboro, NC 27510 Local Address City/State/Zip: 919-967-1515 Telephone number at local base of operations: Matthew Mauzy, Chief Name of Owner/Contact Person: admin @sors.us / mauzy@sors.us Contact Email Address: PO Box 128 Main Office/Owner/Contact Person Address: Carrboro, NC 27510-0128 Main Office City/State/Zip: 919-967-1515 Telephone number at main office: South Orange Rescue Squad Operating Business/Trade Name: Application Attachments Required (See Orange County Franchise Ordinance for Additional Details) *Place a check mark in the check-box to indicate that the attachment has been included in the application. 1. 119 Certified copy of an assumed name certificate if applicant does business under a trade name AND trade name does not appear on the Articles of Incorporation or Charter. 2. Si Certified copy of Articles of Incorporation and/or Charter. 3. Applicant's resume' of training and experience for the applicable service. l A full description of the type and level of service to be provided including the location of the place or places from which it is intended to operate, the manner in which the public will be able to obtain assistance and how the vehicle will be dispatched. 5. 31, Financial statement pertaining to (proposed) operations in Orange County. 6. 3111. A list of radio frequencies the applicant is authorized to operate on, and a copy of the FCC license(s) in the name of the person providing the service. 7. 1Mr A description of the applicant's capability to provide twenty-four hour coverage, seven days per week for the district covered by the franchise applied for. 8. 11 An accurate estimate of the minimum and maximum times for a response to calls within the district covered by the franchise applied. 9. re A written plan detailing how the applicant will furnish credentialed personnel and a curre ster of all credentialed personnel with a list of their credentials. 10. A copy of the applicant's written standard operating procedures including but not limited to the management of equipment, supplies, and medications. 11.[ Copy of organization by-laws (if applicable). 12. jle Roster of all members and employees, including name, address, and NCDL number. 13. d List all vehicles owned and operated by applicant. 14. Proposed fee schedule for service in Orange County. CERTIFICATIONS *Provide initials in each certification blank to indicate agreement to each statement I certify on behalf of the named franchise applicant the following: 1. That the information contained within and any attachments provided is true and correct and to the best of my knowledge; VSS 2. That the franchise applicant is compliance with North Carolina General Statutes 131E, Article 7; 3. That the applicant shall provide notices to Orange County Emergency Services of any changes to the information provided in this Application within five (5) days of any changes and/or any relinquishment of the franchise; 4. That I am the duly authorized agent of the Board and have been authorized to submit this application and certification to the Orange County; and 5. That any information found to be false or misleading may be grounds for termination of the franchise and the franchise agreement. Authorizing Name/Title: ���—`� g Signature: �`,..• 77' ( ) '\(f Authorizin Si nature: '\. ,��► Date: ,List all Vehicles,Owned:;and 0•erated b 'the:A"• •licant Vehicle# Year Make Model VIN # Lic. # Mileage evro e xprs 'ass A I la • 5 5 • • : \ • l• or. , 'me I A "- - i 1. :OA 1. / 1262 2006 Ford 14bU Amb 1 I-UXE451'X6HA12646 /58418 /3929 1281 2006 Ford 1-350 1FTWW31Y16E682/23 6/650S 32026 1293 1995 1-ord 1-350 11-I JW36U5SLA41383 68830H 12950 1294 1999 Gruman P-3U Van IG6KP321-11 X3305/81 1 /351S 9105 1263 2015 Sprinter 2500 Amb WD3-F'E/CCXE5924531 3/64 FOR OCES USE ONLY Reviewed by: Date Filed: _ % Approved by BOCC: Expiration Date: SOSID: 722789 Date Filed: 4/26/2004 2:02:00 PM Elaine F.Marshall North Carolina Secretary of State State of North Carolina C200411400292 Department of the Secretary of State ARTICLES OF INCORPORATION NONPROFIT CORPORATION Pursuant to§55A-2-02 of the General Statutes of North Carolina,the undersigned corporation does hereby submit these Articles of Incorporation for the purpose of forming a nonprofit corporation, 1. The name of the corporation is: TECHNICAL RESCUE SERVICES,INC. 2. X (Check only if applicable.) The corporation is a charitable or religious corporation as defined in NCGS §55A-1-40(4). 3. The street address and county of the initial registered office of the corporation is: Number and Street 143 W. FRANKLIN STREET,SUITE 202 City,State,Zip Code.CHAPEL HILL, NC 27516 __County ORANGE 4, The mailing address if different from the street address of the initial registered office is: PO BOX 128,CARRBORO,NC 27510 5, The name of the initial registered agent is: JOHN T.STEWART 6. The name and address of each incorporator is as follows: JOHN T.STEWART 143 W. FRANKLIN STREET,SUITE 202 CHAPEL HILL,NC 27516 7, (Check either a orb below.) a.X The corporation will have members. b. The corporation will not have members. 8. Attached are provisions regarding the distribution of the corporation's assets upon its dissolution. 9. Any other provisions which the corporation elects to include are attached. 10. The street address and county of the principal office of the corporation is: 143 W FRANKLIN ST STE 202,CHAPEL HILL, NC 27516 County ORANGE 11. The mailing address if different from the street address of the principal office is: P.O. BOX 128, CARRBORO, NC 27510 Revised January 2000 Form N-01 CORPORATIONS DIVISION P.O.BOX 29622 ' RALEIGH,NC 27626-0622 r 12. These articles will be effective upon filing,unless a later time and/or date is specified: This is the day of APRIL ,20 44 . TECHNICAL RESCUE SERVICES,INC. t� v Signature of Incorporator JOHN T.STEWART, INCORPORATOR Type or print Incorporator's name and title, if any NOTES: 1. Filing fee is$60. This document and one exact or conformed copy of these articles must be filed with the Secretary of State. Revised January 2000 Form N-01 CORPORATIONS DIVISION P.O.BOX 29622 RALEIGH,NC 27626-0622 8. Provisions Regarding Distribution of the Corporation's Assets Upon Dissolution. (a) In the event of the dissolution of the corporation,or the winding up of its affairs,or other liquidation of its assets,the corporation's property shall not be conveyed to any organization created or operated for profit and all assets remaining after the payment of the corporation's debts shall be conveyed or distributed only to an organization or organizations created and operated for nonprofit purposes similar to those of the corporation. (h) In the event of dissolution,the residual assets of the organization will be turned over to one or more organizations which themselves are exempt as organizations described in§501(c)(3)and §170(c)(2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future law,or to the federal,state or local governments. 1 9. Other Provisions 1. The purposes for which the corporation are organized are: a. To operate and provide emergency medical and rescue services to the public of Orange County,North Carolina,pursuant to the regulation thereof by Orange County and by the applicable medical authority recognized by Orange County. b. To provide training for certification in various areas of medical and rescue services. 2. The corporation is organized exclusively for charitable purposes within the meaning of 501(c)(3)of the Internal Revenue Code of 1954 or the corresponding provisions of any future United States internal Revenue Law. including: 3. No part of the net earnings of the corporation shall inure to the benefit of.or be distributable to its trustees. officers or other private persons,except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth herein. No substantial part of the activities of the corporation shall he the carrying on for propaganda,or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in( including the publishing or distribution of statements)any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to he carried on(a) by a corporation exempt from Federal Income Tax under §501(c)(3)of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or(b) by a corporation,distributions to which are deductible under§170(c) (2)of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). SOSID: 0722789 Date Filed: 12/10/2004 10:22:00 AM Elaine F.Marshall North Carolina Secretary of State State of North Carolina C200434300059 Department of the Secretary of State ARTICLES OF AMENDMENT NONPROFIT CORPORATION Pursuant to§55A-1 U-05 f the General at t s�Att o of a Carolina,tthe undersigned corporation hereby submits the following Articles of Amendment for the purpose I. The name ofthe corporation is: TECHNICAL RESCUE SERVICES, INC. 2. The text of cuch amendment adopted is us follows(state below or attach): The name of the cor•oration shall be chanted to: SOUTH ORANGE RESCUE SQUAD, INC. 3. The date of adoption of each amendment was as follows: ay 4, (Check a,G,andior c,as applicable) a. The umendment(s)was(were)approved by a sufficient vote of the board of directors or incorporator;,and member approval was not required because(set firth a Grief erplarurtion of why member approval was not required) b. / The amendment(s)was(were)approved by the members as required by Chapter 55A. • c Approval of the amendrnent(s)by some person or persons s obtained.r h n the members,the board,or the incorporators was required pursuant to N.C.O.S.§§55A-10-30,and such approval was Norm N-02 CORD CORPORATIONS S DIVISION P.O.BOX 29622 RALIjIGH,NC 27626-0622 C(7RPORATR7NS D[V[S[ON 5. These articles will be effective upon filing,unless a date and/or time is specified: This the 6th day of December ,2u04 TECHNICAL RESCUE SERVICES, INC. Nanic of Corpon►tion A44 4m._ ..Or Signature Sydenham B. Alexander, Jr. , Chairman of the Type or Print Name and Title Board of Directors Notts: of Stete. 1. Filing tee is$25. This document end one execs or conformed copy ot'these articles muo be tiled with the Secretury Form N-U2 CO R P RATIO S D P.O.BOX 29622 RALEIGH,NC 27626-0622 CORPORATIONS DIVISION • SOSID: 0722789 • Date Filed:4/8/2005 2:29:00 PM Elaine F.Marshall North Carolina Secretary of State State of North Carolina C200502700274 Department of the Secretary of State NONPROFIT CORPORATION'S STATEMENT OF CHANGE OF PRINCIPAL OFFICE Pursuant to§55A-16-23(b)of the General Statutes of North Carolina,the undersigned nonprofit corporation does hereby submit the following for the purpose of changing its pri�FORMATION CU rrreENTLYile FILE Secretary of State. The name of the corporation is: _4,�..t14 cseArwr The street address and county of the principal office of the corporation currently on file is: Number and Street: i'-13 .0 NV-.4-` City,State,Zip Code: C i+Ans.L N*o County: O a w rr The mailing address if different from the street address of the principal office currently on file is: . ¢ Nc 27Sto NEW INFORMATION 1. The street address and county of the new principal office of the corporation is: Number and Street: .a7 S` -7 City,State,Zip Code: G car Z'Z u.cD S to' County: oec:.i 2. The mailing address if different fram the street address of the new principal office is: '—P•o • ^ar.-,c 12.S Coeze .1\14_ 21 S.� 3. This statement will be effective upon filing,unless a later date and/or time is specified: This is the zk day of imea.c,4I ,20c3 t oec MQg E Sc c../40 1 t'iC Name of Corporation Signature 1M A¢-SAefi7 o` algtuV 1, SE=er.-rF4e1.1 Type or Print Name and Title . NOTES: 1. Filing fee is$5. This statement and one exact or conformed copy of it must be filed with the Secretary of State. Revised January 2000 Form N-12 CORPORATIONS DIVISION P.O.BOX 29622 RALEIGH,NC 27626- 0622 SOSID:0722789 Date Filed:9/19/2005 4:16:00 PM Elaine F.Marshall North Carolina Secretary of State C200524900307 STATE OF NORTH CAROLINA DEPARTMENT OF THE SECRETARY OF STATE STATEMENT OF CHANGE OF REGISTERED OIcFLCE AND/OR REGISTERED AGENT Pursuant to §550-31 of the General Statutes of North Carolina,the undersigned entity submits the following for the purpose of changing its registered office and/or registered agent in the State ofNorth Carolina INFORMATION:t;t7RRE'NTi,Y.ONL2IiE:::l The name ofthe entity is: South Orange Rescue Squad, Inc. Entity Type:['Corporation,['Foreign Corporation,®Nonprofit Corporation,[Foreign Nonprofit Corporation, [Limited liability Company,['Foreign limited Liability Company['Limited Partnership,DForeignLimited Partnership, [JIimited Liability Partnership,❑Foreign Limited liability Partnership The street address and county of the entity's registered office currently on file is: Number and Street: 143 West Franklin Street, Suite 202 City,State,Zip Code: Chapel Hill, NC 27516 County: Orange The mailing address f'd r]'fo Box eta IeC of the registered C 27510 currently on file is: The name of the current registered agent is: John T. Stewart I NEW PX)RMATIQN 1. The street address and county of the new registered office of the entity is: (complete this item only if the address of the registered office is being changed) Number and street: 1526 East Franklin Street, Suite 202 City,State,Zip Code: Chapel Hill, NC 27514 County: Orange 2. The mailing address rdeireedfivose the street address of the new registered office is: (complete this item only ifthe address of the registered office is being changed) P. 0. Box 3200, Chapel Hill, NC 27515-3200 3. The name of the new registered agent and the new agent's consent to appointment appears below (complete this item only if the name of the registered agent is being changed) Sydenham B. Alexander, Jr. itre office or Print Name afNewAgent T �j�, T t4 4. The address of the entity's registered office and the address of the business oce of its regi ere agegeent,as changed, will be identical. 5. This statement will be effective upon filing,unless a date and/or time is specified: This is the is tday of September ,20 05 • SOUTH ORANGE RESCUE SQUAD, INC. _ li Sig re Sydenham B. Alexande , Jr. Type or Print Name and Title Notes: Filing fee is$5.00. This dormant must belied with thr Secretary of State Chair, Board of DirIF tors •Instead of signing here,therms,registered agent may sign a rep aratewrittet consent to the app ointment,which must b e attached to this statement, CORPORATIONS DIVISION P,O.BOX 29622 RALEIGH,NC 27626-0622 Form BE-06 Revised January 2002 SOUTH ORANGE SOUTH 00 . N`� -IE RESCUE SQUAD RESCUE SQUAD '�.. �I lu^u) (t��y'1J RESCUE Semper Aptus Muneris - Volunteers Since 1971 Resume of training and experience of the applicant in the technical rescue discipline: South Orange Rescue Squad(SORS)has been providing all-volunteer EMS and rescue services since 1971. SORS provides technician-level rescue service training in the following areas: High-Angle Rescue Swiftwater Rescue Confined Space Rescue Responding personnel are trained to meet or exceed applicable OSHA and NFPA standards as well as internationally recognized certification criteria. SORS Technical Rescue Team(TRT)members currently provide technical rescue services for the citizens of Orange County whenever requested through the 9-1-1 system. SORS TRT currently provides technical rescue services and response by contract to the University of North Carolina at Chapel Hill's Energy Services (ES) and Environment Health and Safety(EHS). SORS TRT currently provides technical rescue services and response by contract to the Orange Water and Sewer Authority(OWASA). SORS TRT currently provides technical rescue services and response to adjoining counties, statewide,and to neighboring states as requested through mutual aid agreements and North Carolina Division of Emergency Management(NCEM). Most recently, SORS TRT was deployed to eastern North Carolina in response to Hurricane Matthew. is PO Box 128, Carrboro, NC 27510-0128 I 919.967.1515 I sors.us [i 1 ',. o3 1 x x X '1 X X >< X I. 0 z >< N 0 • fY 1 i a) I . 5 - CD; CD . 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SORS provides rescue services in the following disciplines: High-Angle Rescue Swiftwater Rescue Confined Space Rescue SORS operates from its primary location at 202 Roberson St, Carrboro,NC. The public will be able to obtain emergency assistance by placing calls to 9-1-1. Vehicles and resources shall be dispatched through the Orange County 9-1-1 Telecommunications Center. PO Box 128, Carrboro, NC 27510-0128 ( 919.967.1515 I sors.us South Orange Rescue Squad Budget Overview: FY16 P&L Classes July 2016-June 2017 Total Income 4000 Contracts High School Standby 6,040.00 OCES Facility Lease 28,908.00 Other EMS Standby 15,166.90 OWASA Contract 5,250.00 UNC Special Events(EMS) 121,941.00 UNC Contract(TRT) 34,500.00 Total 4000 Contracts $ 211,805.90 4100 Fundraising/Grants Donations 85,001.17 NCDOI Matching Funds 25,000.00 Online Donations 2,210.00 Strowd Roses Fund 5,000.00 Total 4100 Fundraising/Grants $ 117,211.17 Total Income $ 329,017.07 Gross Profit $ 329,017.07 Expenses 6000 Program Operations 6100 Accounting Fees 1,500.00 6200 Auto Vehicle Fuel 6,000.00 Vehicle Maint/Repair 14,000.00 Total 6200 Auto $ 20,000.00 6300 IT Services 9,013.04 6325 Communications Cell Phones 3,000.00 Radio/Communicaitons Equipment 24,000.00 Radio Maint 2,640.00 Radio Pagers 3,200.00 Repeater Site Support Contract 5,500.00 Total 6325 Communications $ 38,340.00 6350 Copier Lease 1,380.00 6400 Dues and Subscriptions 2,361.95 6500 Equip Maint/Repair 6,560.00 6505 Insurance General Liability 13,020.00 Total 6505 Insurance $ 13,020.00 6600 Meals and Entertainment 7,400.00 6700 Postage&Shipping 600.00 6710 PPE 3,000.00 6730 Security 600.00 6750 Supplies 9,020.00 6800 Training 18,750.00 3,400.00 t; Training Equip/Materials/Books 2,500.00 Training Travel/Room/Board 3,000.00 Training Tuition $ 27,650.00 Total 6800 Training 13,000.00 6970 Uniforms 7000 Facilties 7100 Utilities 4,963.60 Electric 631.69 Gas 2,190.39 Water/Sewer $ 7,985.68 Total 7100 Utilities 9,690.65 7200 Fire Alarm System 120.00 7300 Pest Control/Servicing 5,000.00 7350 Repairs 6,000.00 7400 Station Equipment under$500 2,000.00 7450 Station Supplies 8,000.00 7550 Keycard locks for Station $ 38,796.33 Total 7000 Facilties 8000 Human Resources 7,877.89 Holiday Party 3,600.00 Incentives 6,825.00 Workers'Comp $ 18,302.89 Total 8000 Human Resources $ 210,544.21 Total 6000 Program Operations 2,457.58 8800 Fundraising Expenses 5,336.91 Bulk Mall Postage 16,442.19 Bulk Mail Printing $ 24,236.68 Total 8800 Fundraising Expenses 9000 Restricted Funds 60,000.00 Ambulance Fund 2,400.00 Helo Aquatic Rescue Team 10,000.00 To Capital Reserve $ 72,400.00 Total 9000 Restricted Funds $ 307,180.89 Total Expenses $ 21,836.18 Net Operating Income $ 21,836.18 Net Income , 11 SOUTH ORANGE RESCUE S QUAD SOUTH O N : E RESCUE SQUAD Semper Aptus Muneris - Volunteers Since 1971 Radio Frequencies South Orange Rescue Squad(SORS)utilizes the North Carolina VIPER radio network. SORS's FCC license for VHF and UHF frequencies used for radio paging expired in 2014. The license was under the general"Business Pool"and as a result experienced increasing frequency intermodulation. SORS is in the process of working with APCO to re-establish an FCC license under the public safety pool with new frequencies. PO Box 128, Carrboro, NC 27510-0128 I 919.967.I515 I sors.us r.�M414,',, Page 1 of 2 .. ."_ " ° Federal Communications Commission 186 4'`y, , s. Wireless Telecommunications Bureau ° `1�+rMiss� ' RADIO STATION AUTHORIZATION FCC Registration Licensee: South Orange Rescue Squad, Inc. Number(FRN): 0004215133 Coil Sign File Number WPNR756 0002002739 Radio Service iG - Industrial/Business MATTHEW MAUZY SOUTH ORANGE RESCUE SQUAD, INC. pool , Conventional 202 ROBERSON ST Regulatory PO BOX 128 PMRS CARRBORO NC 27510 Frequenoy Coordination Number Expiration Date Print Date 08-20-2004 0 0112-2005 Grant Date Effective Date 05-18-2.0114 01-12-2005 .- STATION TECHNICAL SPECIFICATIONS Fixed Location Address or Mobile Area of Operation Loc. 1 Address 143 W FRANKLIN ST County State City CHATHAM NC CHAPEL HILL Ground Elev: 153.0 Lat (NADB3): 35-54-24.5 N Long (NA083): 79-3°13.0 W ASR No. . N/A Lac. I Address ON TERRELLS MTN 7 MI WSW county State City CHAPEL HILL CHATHAM NC Lat (NAD83): 35-52-0.5 N Long (NADB3): 79-9-58.0 W ASR No. : 10145 74 Ground Elev: 226.0 Loc. 3 Area of Operation Operating within a 32,0 km radius around fixed location number 1. Loc. 4 Area of Operation Operating within a 40.0 km radius around fixed location number 2. Antennas No. No. Emission Output ERP Ant. Ant. Construot No. Ant. (MHquencies Cia. (watts) Ht./Tp. Deadline C1s. Units Pagers Designator Power ( meters. meters .Date No. 1 . 1532) (watts) 0 20K0F3E 60.000 125.000 29.0 53.0 1 1 1 __.153.00i00 440 FB2 1 �0K0F3E 100.000 250.000 29.0 53.0 01-02-2002 2 1 464.98500 FB2 1 0 20K0F3E 60.000 26.000 398.0 475.0 01-02-2002 2 1 151.98500 FB2 1 0 3 1 153.09500 MD 200 0 2OKOF3E 45.000 • Conditions: Pursuant to Section 309(h) of the Communications Act of 1934,as amended,47 U.S.C.Section 309(h),this license Is subject to the following conditions:This license shall not vest in the licensee any right to operate the station nor any right in the her i the the frequencies license theiright granted thereunder shall thereof nor se manner ransferred in lolati ized herein. N i terms on of the t ofCommunications use or ontrol conferred by Section 706 of the Communications lAct)of 1934,as amended. in terms to the right of u See 47 U,S,C.Section 606. FCC 601 -LM December 2004 . Page 2 of 2 LicenseeName: South Orange Rescue Squad, Inc. Cali sign: WPMR756 File Number; 0002002739 Print Date: 0 1-1 2-2005 3 1 157.58000 MD 200 0 20K0F3E 45.000 3 1 157.53000 MO 200 0 2OKOF3E 46.000 2OKOF3E 45.000 3 1 464.85000 MD 200 0 20K0F3E 45.000 3 1 469.85000 MD 200 0 20K0F3E 45.000 4 1 15 .68500 MD 200 0 20KOF3E 45.000 4 1 1511.98500 MD 200 0 )ntrol Points Control Address Pt. No. 1 143 W FRANKLIN ST County State Telephone Number City ORANGE NC (919)967-1515 CHAPEL HILL FCC 601 •LM SOUTH ORANGE RESCUE SQUAD} SOUTH ® ANGE RESCUE Q Q -ESEBE We Semper Aptus Muneris - Volunteers Since 1971 Capability to provide twenty-four hour coverage,seven days per week: South Orange Rescue Squad(SORS)will provide 24-hour response, seven-days per week for the franchised area utilizing more twenty-five (25)trained and certified technical rescue providers, two(2)technical rescue response apparatus,and various support vehicles,trailers and equipment. PO Box 128, Carrboro, NC 27510-0128 I 919.967.1515 I sors.us SOUTH RESCUE ORSQANUAD GE SOU1-111 \��.H O D (�� \L1 own GE RESCUE E SQUAD 1\10.1 Semper Aptus Muneris - Volunteers Since 1971 Estimate of the minimum and maximum times for a response to calls within the franchised area: South Orange Rescue Squad(SORS)estimates the agency's minimum response time to calls to be immediate [0 minutes]. SORS estimates the agency's maximum response time to calls to be sixty(60)minutes. PO Box 128, Carrboro, NC 27510-0128 I 919.967.15 15 I sors.us i'. SOUTH ORA E RESCUE SQUAD SOUTH 0 ° ANGE RESCUE SQUAD \411 Semper Aptus Muneris - Volunteers Since 1971 Credentialed Personnel: South Orange Rescue Squad(SORS)Technical Rescue Team(TRT)provides a minimum of seventy-two (72)hours of annual technical rescue training. SORS TRT hosts three(3) annual, multi-day certification classes: • Rescue 3 International Swiftwater Rescue Technician Unit 1 • Rescue 3 International Swiftwater Rescue Technician Advanced • Rescue 3 International High Angle Rescue Monthly training sessions incorporate modules and content from established standards and ciriculum such as NFPA 1006& 1670 and the North Carolina Technical Rescuer Certification. PO Box 128, Carrboro, NC 27510-0128 1 919.967.15 15 I sors.us --, I a) C) mcacaamaaway) (00oc122aacoaocoa_ a_ c_ ous C C - co 03 0 al 0 o) 0 (t) C (0 F, 2 g g (,:, a> 0 '" '" o o o .12 T. •2 a) o o •.5 2 "5 "5 .2 ;1")- .- c •- ...c.,- :5 a 7--. .5 .S.-2- .4.-- -.p. csr, .2 .2. .S-2 c ..c ••;--, -cac "a• 'EEp.2E 'E 1.1: E rt2 2 ris 2 E 2 Et_ 2 f 2 2 2 E E 5 2 Es 2 a) 0 0 (I) -5 0 a) 0 0 a) a) a) 0 0 0 0 0 a) 0. o. o_ ,„ a CI 4=• (1.) 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PURPOSE 1.1. To provide guidelines for the proper operation,maintenance,inspection,repair,and safe use of equipment and apparatus in the interest of member's health and safety. 2. OSHA REQUIREMENTS 2.1. All apparatus shall be inspected at least weekly,within 24 hours after any use or repair,and prior to being placed in service or used for emergency purposes to identify and correct unsafe conditions. 3. POLICY 3.1. All equipment and apparatus shall be maintained in a safe manner in adherence with the manufacturers'recommendations. 3.2. Operations Captains shall be responsible for maintenance records for all Squad equipment and apparatus. 3.3. Any equipment designated as"out of service"shall be tagged as such and reported to the Operations Captain. 4. APPARATUS 4.1. Cleaning 4.I.I. Rescue apparatus shall be cleaned when returned to the station. 4.1.2. Rescue apparatus shall be waxed every six months. 4,1.3. Vehicle washing detergent shall be used to wash the exterior of the apparatus,Windex type solution shall be used on the glass,and the exterior facing side of the tires shall be cleaned with a petroleum based protection product. 4.1.4. Apparatus involved in parades or other public appearances shall he thoroughly cleaned prior to appearances. 42. Regular apparatus preventative maintenance shall include the following: 4.2.1. Oil change. 4.2.2. Fluid level checks. 4.3. Regular apparatus preventative maintenance shall be done semiannually. 5. EQUIPMENT 5.1. Cleaning RSQ-008 Apparatus and Equipment Care and Maintenance.doc I oft Orange County,North Carolina Standard Operating Policy and Procedure Subject: Apparatus and Equipment Care and Maintenance S.O.P.No,: Effective Date: Revision Date: 5.1.1. Rescue equipment used at incidents or during training shall be inspected and wiped down after each use. 5.2. Regular preventative maintenance 5.2.1. Generator and all gas powered equipment preventative maintenance shall be done annually in April. 5,2,2. Winch systems and chain preventative maintenance shall be done annually in May. 5.2.3. Pneumatic tools and airbag system component preventative maintenance shall be done annually in June. 6. PERSONAL EQUIPMENT 6.I. Turnout Gear 6.1.1. Turnout gear shall be maintained and cleaned in adherence to the manufacturers' guidelines and NFPA 1581. 7. REFERENCES 7.1, Current edition of the National Fire Protection Association's 1581,Standard on Fire Department Infection Control Program. 7.2. North Carolina Fire and Rescue Commission's Occupational Safety and Health Standard for Fire Departments and Rescue Squads,Subpart L,Section 1910.156,Chapter 4—5,Tools and Equipment. 7.3. North Carolina Fire and Rescue Commission's Occupational Safety and Health Standard for Fire Departments and Rescue Squads,Subpart L,Section 1910.156,Chapter 4,Section 4-4 Inspection, Maintenance,and Repair of Vehicles. RSQ-008 Apparatus and Equipment Care and Maintenance.doc -2of2- SECTION Occupational Safety& Health STANDARD 401.01 OPERATING S.O.G. No; GUIDELINES SUBJECT Non-Emergency Equipment Care&Maintenance I PURPOSE. In the interest of the TRT member's health and safety, this document is inspection, to i provide and safe use of department non-emergency'tools and inspection, repair, equipment. II. REFERENCES. A. North Carolina Fire and Rescue FCe epartment ResO a Squads, ads Safety and Health Program Subpart 0— Machinery and Machine Guarding. B. North Carolina Fire and Rescue FYe ommission Departments pand Rescue Squads,and Health Program Subpart P—Hand Tools. III. OSHA REQUIREMENTS. A. The TRT shall develop ns ectionpland epairiof ITRT non-emergency tools operation, maintenance, p aand nce with and equipment in accor2 APS1910 2402 —thronugh 1'91 b 244. Machine Guarding, 1910. 11 and Subpart IV. GENERAL. A. An inventory of all equipment Tent and corresponding maintenance records shall be kept on file in the All tools and equipmentfe used manner and/or and maintained in a safe condition erty shall be operated in a safe 1. All guards for protection from moving wheels or blades shall be in place and in good condition. 2. AU tools shall be inspected for wear and malfunction before each use by TRT personnel. a. Any tool suspected of malfunction shall be required by personnel noting the malfunction, or placed out of er 1Cerecords.fr epair, noted on the tool, and recorded into the tool inventory Note: See TRT SOG 500.01, Repair Requests. 3. Safety devices on tools and equipment shall not be disengaged or bypassed in any way. 4. necessary protective clothing, such as eye protectors and gloves, as recommended by the manufacturer of certain tools and equipment shall be worn when operating these tools and equipment. Page 1 of 2 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No: 401.01 GUIDELINES SUBJECT Non-Emergency Equipment Care&Maintenance C. Emergency tools and equipment shall not be modified from its original design in any way for use in non-emergency procedures unless approval is given from the manufacturer. D. Any routine periodic maintenance and/or testing of a tool or piece of equipment as recommended by the manufacturer shall be complied with and entered into the tool inventory. Page 2 of 2 SECTION Occupational Safety&Health STANDARD OPERATING S.O.G. No 401.02 GUIDELINES Emergency Equipment SUBJECT Care&Maintenance I. PURPOSE. In the interest of the TRT member's health and safety, this document is established to provide guidelines for the acquisition, maintenance, inspection, repair, and safe use of department emergency tools and equipment. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Section 1910.16, Chapter 4—5, Tools and Equipment. B. Current edition of the National Fire Protection Association's 10, "Portable Fire Extinguishers". C. Current edition of the National Fire Protection Association's 1931, "Standard of and Design Verification Tests for Fire Department Ground Ladders". D. Current edition of the National Fire Protection Association's 1932, "Standard on Use, Maintenance and Service Testing of Ground Ladders". III. OSHA REQUIREMENTS. A. The TRT shall develop and implement guidelines for the acquisition, operation, maintenance, inspection, and repair of department tools and equipment in accordance with OSHA 4—5, Tools and Equipment. IV. GENERAL. A. The manufacturer's recommendations on operating guidelines, safety, and protective clothing shall be adhered to when operating all emergency tools and equipment. B. All equipment utilized for rescue operations shall be specifically designed for this type of use. C. All equipment on department apparatus, or designated for training shall be inspected quarterly or within 24 hours after each use. D. Inventory and maintenance records shall be maintained on all emergency tools and equipment carried on department apparatus, or designated for training. Page 1 of 1 SECTION Maintenance STANDARD OPERATING S.O.G. No 500.01 GUIDELINES SUBJECT Repair Requests I. PURPOSE. This standard establishes a procedure for the TRT to identify items in need of repair and to request that repairs be performed. It was promulgated to: A. Ensure the readiness of apparatus, small tools, and equipment by creating a process for identifying mechanical and electrical defects. B. Establish a procedure for placing defective items out of service. C. Establish a procedure for requesting repairs to be performed. D.Assign individual responsibilities for the repair of defective items. H. REPAIR PROCEDURE. A. Apparatus, small tools, and equipment shall be periodically inspected to ascertain whether they are functioning properly or are in need of maintenance or repair. All inspections shall be conducted in accordance with the applicable SOGs. B. Whenever a defect or malfunction is discovered, the member who discovers it shall attempt to repair the defect provided that he/she has the appropriate tools, supplies, and expertise to do so. C. If the member is unable to repair the item, an Equipment Service Request Form shall be completed for large pieces of equipment or a vehicle. One copy is sent to the Logistics Officer and another copy to the Assistant Chief—TRT. D. The Logistics Officer shall schedule the repairs and shall notify the TRT Officers when the repairs are expected to be completed. E. If it is necessary to take an apparatus out of service, follow the guidelines in TRT SOG 501.03, Declaring a Vehicle Unsafe to Operate. F. If it is necessary to take a small tool or a piece of equipment out of service, the item shall be tagged with a Red Tag Out-of-Service Card. The member shall record a description of the defect on the tag, the date the item was tagged, and the name of the member completing the tag. G. Whenever possible, the item taken out of service shall be replaced by a reserve item. H. The red-tagged item shall be taken to the maintenance shop as soon as possible. Page 1 of 2 EQUIPMENT SERVICE REQUEST FORM 'ehicle/Equipment; ID No.: Date: Member: Description of the Problem: Description of the Work/Service Required: Authorized by: Estimated Completion Date: Copies: ' One copy to Logistics Officer One copy to Assistant Chief-TRT Page 2 of 2 Orange County,North Carolina General Standard Operating Policy and Procedure Subject: Release of information to the Media S.O.P.No.:GEN- Effective Date: Revision Date: 1. PURPOSE 1.1. To establish guidelines for the interaction of the media and Squad members while on duty or in relation to any Squad activity. 2. POLICY 2.1. Personnel shall not talk to the media while on duty concerning Squad business or calls for service. 2,2. Members shall not give out any information that will give away the patient's identity such as name,address,social security number,date of birth,etc. 3. PROCEDURE 3.1, Media desiring information regarding EMS calls for service or patients shall be referred to the Orange County Emergency Management EMS Supervisor. 3,2. Media desiring information regarding Squad business shall be referred to the Chief or the appropriate Assistant Chief. 3.3, Personnel involved in an incident in which they believe that the media may be seeking information should contact the appropriate Assistant Chief,Chief and/or OCEM Supervisor to make them aware of the situation. GEN-037 Release of Information to the Media - 1 - SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: 1, PURPOSE 1,1. This guideline applies to all emergency operations and training exercises where strenuous physical activity or exposure to heat or cold creates the need for the rehabilitation of personnel, It was promulgated to: 1.1.1. Prevent injuries,illnesses,and deaths that may result from excessive fatigue. 1,1.2. Establish procedures for medical evaluation and treatment,food and fluid replenishment, and relief from extreme climatic conditions during emergency operations and prolonged training exercises. 2. OSHA REQUIRMENTS 2.1. The incident commander shall consider the circumstances of each incident and make suitable provisions of rest and rehabilitation for members operating at the scene. These provisions shall be in accordance with Section 4-4 ofNFPA 1561,"Standard on Fire Department Incident Management System",and shall include medical evaluation and treatment,food and fluid replacement,and relief from extreme climatic conditions,according to the circumstances of the incident. 3. POLICIES 3.1, The incident commander shall evaluate the circumstances at each incident and shall make early, adequate provisions for the rest and rehab of all members working at the scene. These provisions include: 3.1.1. Medical evaluation. 3.1.2. Treatment and monitoring. 3.1.3. Food and fluid replacement. 3.1,4. Mental rest. 3.1.5. Relief from extreme climatic conditions and other environmental factors present at the incident. 3.2, During prolonged incidents,strenuous training sessions,and periods of extreme heat or cold,the incident commander shall request that the rehab unit be dispatched to the scene and shall appoint a rehab officer to manage the rehabilitation of the team members. 3.3. The Rehab Log shall be completed by the rehab officer at all Level II incidents. The log shall be submitted to the incident commander to be attached to the incident report,and it shall be included as part of the incident postmortem. Level II rehab includes the provision of EMS at the ALS level in the rehab sector. GEN-Rehabilitation.doc - I of 10- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina J Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: 4. PROCEDURES 4.1. The incident commander shall establish a rehabilitation sector when conditions indicate that members working at an incident or training exercise require rest and rehab. 4.2. The incident commander shall appoint a rehab officer who will assume command of the rehabilitation sector. At most incidents,the location of the rehabilitation sector will be designated by the incident commander. However,of the incident commander has not designated a rehab site prior to the appointment of the rehab officer,the rehab officer shall promptly select an appropriate location based on the most desirable site available. 4.3. The rehab officer reports to the Logistics officer. 4.4. The rehab sector should be placed in a location that allows members to physically and mentally rest and recuperate from the stress,pressure,and demands of the emergency operations or training evolution. 4.5. The rehab sector should also be located far enough away from the incident scene to allow members to safely remove their protective clothing and SCBA. 4.6. The rehab sector should be located in an area that provides suitable protection from the prevailing environmental conditions. If possible,the sector should be in a cool,shaded area during hot weather and in a warm,dry area during cold weather. 4.7. If the rehab sector is located outdoors,the area should he free of ants and other stinging or biting insects. 4.8. Members in the rehab sector should not he exposed to exhaust fumes from apparatus,vehicles, and motorized equipment,including those involved in the rehabilitation sector operations. 4.9. The rehab sector should he large enough to accommodate multiple crews and should allow for expansion or contraction as the size of the incident varies. 4.10.The rehab sector should be easily accessible by EMS units and other support vehicles. 4.11.The rehab sector should he located close enough to the incident to allow members to promptly reenter the emergency operations site after recuperation. 4,12.The flowing areas should be considered when selection a site for the rehab sector: 4.12.1. A nearby garage,building lobby,or other structure. 4.12.2. At least two floors below a fire in a high-rise building. 4.12.3. A large climate-controlled vehicle such as a school bus or transit bus. 4.12.4. Rescue apparatus, fire apparatus,ambulances,or other emergency vehicles at the scene or called to the scene. GEN-Rehabilitation.doc -2of10- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: 4.12.5. An open area in which a rehab sector can be created by using tarps,fans,etc. 4,12.6. At an industrial site,the rehab sector shall be placed outside the fenced compound area. 4.13.The rehab officer shall secure all the resources required to adequately staff and supply the rehab sector. The supplies may include the items listed below: 4.13.1, Fluids such as water,activity beverage,Gatorade,and ice. 4.13.2. Food such as soup,broth,or stew in hot/cold cups. 4.13.3. Medical equipment such as blood pressure cuffs,stethoscopes,oxygen administration devices,cardiac monitors,intravenous solutions,and thermometers. (Medical supplies may be furnished by the ambulance assigned to the rehabilitation sector.) 4.13.4. Other items such as awnings,fans,tarps,smoke ejectors,heaters,dry clothing,extra equipment,floodlights,towels,traffic cones,and fir-line tape(to identify the entrance and exit of the rehabilitation area) 5. GUIDELINES 5.1. The establishment of a rehab sector shall be considered during the initial planning stages of an emergency response. The climatic or environmental conditions of the emergency scene should not be the sole justification for establishing a rehab sector. Any activity or incident,whether emergency or non-emergency,that is large in size,long in duration,and labor intensive will rapidly deplete the energy and strength of personnel. 5.2. Climatic or environmental conditions that indicate the need to establish a Rehabilitation Sector include a heat index above 95°F or a windchill index below 20°F. 5.3. A critical factor in the prevention of heat stress injury is the intake of water and electrolytes during periods of intense physical activity. 5.3.1, During these periods,an individual should drink at least one quart of water or Gatorade® per hour. 5.3.2. Adequate fluid intake is important even during cold weather operations. Despite outside temperatures,heat stress injuries may occur during rescue or other strenuous activity anytime that protective clothing and equipment are worn. 5.3.3. Individuals should avoid caffeinated and carbonated beverages because both interfere with the body's water conservation mechanisms. 5.3.4. Certain drugs also impair the body's ability to sweat. Use caution if a member has taken antihistamines,diuretics,or stimulants. 5.4. If the duration of the incident extends through regular mealtimes,the Technical Rescue Team shall provide food to the members at the scene whenever it is possible to do so. GEN-Rehabilitation.doc -3of10- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: 5.5. Forty-five minutes of work time is generally recommended as an acceptable level of work prior to mandatory rehabilitation. 5.5.1. Members having worked through two full 30-minute-rated SCBA cylinders,or for 45 minutes,shall be rotated to the rehabilitation sector for rest and evaluation. 5.5.2. For confined space or trench operations,personnel should be rotated on an"early"basis, approximately every 15 to 20 minutes,30 minutes in the winter. 5.5.3. In all cases,an objective evaluation of a member's fatigue level is the appropriate criterion for determining if rest is required. Rest period for members in the rehab sector shall be at least 10 minutes or greater. 5.5.4. Crews sent to rehab should be replaced by fresh crews from the staging sector. Crews released from the rehab sector should be rotated to the staging sector prior to returning to work. This procedure insures that fatigued individuals do not return to work before they are rehabilitated. 5.6. Members should not be removed from a hot environment and placed directly into an air- conditioned environment because the body's cooling system may shut down in response to the external cooling. An air-conditioned environment is acceptable only after a cool-down period at ambient temperature with sufficient air movement. 5.'7. EMS at the advanced life support level will be provided at each incident. EMS personnel (paramedics)will evaluate the vital signs and the physical condition of members as they are rotated through the rehab sector. 5.7.1. EMS personnel will determine whether a member will be allowed to return to work, remain in rehab,or receive further medical treatment and be transported to a medical facility for further evaluation. 5.7.2. Continued rehabilitation consists of the ongoing monitoring of vital signs,rest,and fluid intake. Medical treatment for a member whose signs and symptoms indicate potential problems will be provided in accordance with local medical control procedures. EMS personnel will be aggressive in determining that potential medical problems exist. 5.8. When working crews arrive at the rehab sector,each member's vital signs shall be taken and recorded. The following criteria are used in the evaluation of rescue personnel during a rescue or EMS incident: 5.8.1. Transportation to the hospital is required when the diastolic blood pressure is? 130. 5.8.2. Transportation to the hospital is also required when the diastolic blood pressure is? 110 and the individual is symptomatic. 5.8.3. An individual may be transported to the hospital for further evaluation when the diastolic blood pressure is<_1 10 and the individual is symptomatic. GEN-Rehabilitation.doc -4of10- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: 5.8.4. The individual may be transported when the systolic blood pressure is?200 and after further evaluation and rest the systolic blood pressure is still?200. 5,8.5. When a pulse rate of? 140 is found,administer oxygen and fluids,rest for a minimum of 10 minutes,and reassess the individual. If the heart rate is less than 140,the individual may return to work. 5.8.6. If after 10 minutes the heart rate still remains above 140,the individual must rest for an additional 30 minutes. Administer fluids and oxygen,and record the heart rate and rhythm on a cardiac monitor and obtain an EKG printout. 5.8,7. If after 30 minutes the pulse rate remains above 140,transport the member to a medical facility for further evaluation. 5.8.8. In the above cases,Medical Control will be contacted in every situation and treatment or transport will be determined in conjunction with Medical Control. 5.9. All medical evaluations shall be properly recorded by the paramedic,along with the individual's name and chief complaint. The form must list the date,time,and incident number and be signed by the rehab officer. 5.10.Members sent to rehab shall enter and exit the rehab sector as a crew. The crew designation, number of crew members,and times of entry to and exit from the rehab sector shall be documented by the rehab officer. Crews shall not leave the rehab sector until released by the rehab officer. 5.11.All officers shall monitor the condition of each member working under their command and shall ensure that adequate steps are taken to provide for each member's safety and health. The incident command system is to be used to request that a crew be relieved and for the reassignment of fatigued crews. 5.12. During periods of hot weather,members are encouraged to use their individual water bottles/Camel Backs and drink water or Gatorade*throughout the work-day. During any emergency incident or training evolution,all members shall advise their supervisor when they believe their level of fatigue or exposure to heat or cold is approaching a point that could effect them,their crew,or the operation in which they are involved. Each member shall also monitor the health and safety of the other members of his/her crew. 6. TERMS 6.1. Level I rehabilitation: Situations of short duration. The incident commander may elect to use the rehabilitation supplies from an apparatus on the scene or may special-call the rehab unit to the scene. Typically in Level I rehab,the crews are not rotated and the incident or training exercise has a limited duration. 6.2, Level II rehabilitation: Situations that require a major time and personnel commitment. Examples include a major incident or a lengthy training exercise in which the team member's health and safety must be addressed, GEN- Rehabilitation.doc -5of10- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: 7. REFERENCES 7.1. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads,Subpart L,Fire Protection,Chapter 6, Emergency Operations. 7.2. Current edition of the National Fire Protection Association's 1561 "Standard on Fire Department Incident Management System",Section 4-4. 7.3. Current edition of the National Fire Protection Association's 473"Standard on Competencies for EMS Personnel Responding to Hazardous Materials Incident". GEN-Rehabilitation.doc -6of10- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: HEAT STRESS INDEX. TEMPERATURE°F DANGER INJURY THREAT CATEGORY Below 80°F None Little or no danger under normal circumstances. 80° F-90°F Caution Fatigue possible if exposure is prolonged and there is physical activity. 90°F- 105°F High Heat cramps and heat exhaustion possible if exposure is prolonged and there is physical activity. 105°F- 130°F Extreme Heat cramps or exhaustion likely, heat stroke possible if exposure is prolonged and there is physical activity. Above 130°F Mortal Heat stroke imminent! L WINDCHILL INDEX. WINDCHILL TEMPERATURE(°F) DANGER A. Above 25°F Little danger for properly clothed person. B. 25°F to-75°F increasing danger,flesh may freeze. C. Below-75°F Great danger,flesh may freeze in 30 seconds. GEN-Rehabilitation.doc -7of10- 1' SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Rehabilitation SOM No.: Effective Date: Revision Date: Authorization Signature: Date: Location: Incident no: Name: Vital signs: Time: Comments: B/P Pulse In Out GEN-Rehabilitation.doc -8ofl0- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual i Subject: Rehabilitation SOM No.: • Effective Date: Revision Date: Authorization Signature: Relative Humidity Temperature 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 30° F 75 77 78 79 81 82 85 86 88 91 85°F 80 82 84 86 88 90 93 97 102 108 90°F 85 87 90 93 96 100 106 113 122 - 95°F 90 93 96 101 107 114 124 136 - - 100°F 95 99 104 110 120 132 1 144 - - - 105°F 100 105 113 123 135 149 - - - - 110°F 105 112 123 137 150 - - - - 115°F 111 120 155 151 - - - No discomfort 1. Caution Fatigue possible with prolonged exposure and physical activity. 11. Extreme Sunstroke,heat cramps,and heat exhaustion possible with prolonged caution exposure and physical activity. 111. Danger Sunstroke,heat cramps,or heat exhaustion likely. Heatstroke possible with prolonged exposure and physical activity. IV. Extreme Heatstroke or sunstroke imminent. Danger Not observed Conditions not normally observed. GEN-Rehabilitation.doc -9of10- .e CI A��o a• ° Wind (mph) 0 d w w r ..I y P. p O VI O U7 0 U1 O VI O to O 3 ev nJ NJ NJ r..) r.1 NJ r‘.1 r., w w L,..1 1.....J A m +ri In rn '-! 07: X \O O N A 0\ 0 Sr. 0 NJ Ni NJ NJ NJ NJ N, ui W c �, Cb q J r �+ Vi , / a rJ 1,1 w 0. O P.a kJ iJJ P, Ni en J .AD Ui 0 el S 3 C ■ -t., ,ttttt' lei hJ ltJ ,�/ 6n m �I 3 0 a- 4 O ro W ~1 - VI -, 0 l� c� ,1 In !1. ;`,) �. t, , -. w M. O p.,� II • - r. • y V . o co -� „� .� cP v, r� >1 In 0 m Y o a ti 3 " d N c 4,.1 ,� ] �n O CxJ ^+ =i A fD r m '� 71 I rt h C rti , C 3 a vi /0 G VI 71 m C II D c s '44 o ` 0. -• M r`,.;;.-• . . V. , o d c C w , a a ;,P i! 0 ^. O .. m lit II o N Iii M WI U1 to •ia 4 .A -1 n m Ch 0, '-' „._ VI 4 N j O 00 C+ Al N. tli el"■ 3 + I , , • , , , , e a �,;r)R it 13 o u, CN G1 th LA u, to In v, •A N ? • P.7 -+ O C>r. til Ul . -- x<. 0 P '= _ t , !., , V C+ C+ T Qt C1 CD Cf N LA N 0 Co V to 4 -N rQ '. . •O V , Q, o h -a % 0 m ... O CO Oa rl V v V '4l .• W . m A N -+ 40 CO C5 W -+ CO ' - UI n ^ , , , , , t , 4 1 , 10 CO C, .A P.) 0 CO b :4): 0 a t0 0 t0 .0 0 Co fro QCt cc v 1, ... ' ,-, 4 oo 07 *4! Ut W 40 'V *-44-1 y.): U1 f. Orange County,North Carolina Standard Operating Policy and Procedure Subject: TRT Membership S.O.P.No.:TRT-001 Effective Date: Revision Date: I. PURPOSE 1.1, To provide all members with requirements for membership on the Technical Rescue Team, 2. POLICIES 2.1. Membership 2.1.1. Prospective members must apply for membership to the Technical Rescue Team. The prospective members will be granted membership on the team by simple majority vote of the existing Technical Rescue Team personnel. 2.2. Membership Categories 2.2.1. Member in Training 2.2.I.I. Members in Training must possess at least one of the technician level specialty skill certifications listed in section 2.3.2. 2.2.2. Full Member 2.2.2.1. To be a Full Member you must possess: 2.2.2.1.1. A minimum of two(2)of the technician level specialty skill certifications listed in section 2.3.2 or 2.2.2.1.2. One(1)of the general rescue technician certifications listed in section 2.3.1 and one of the technician level specialty skill certifications listed in section 2.3.2. 2.2.2.2. To retain Full Membership you must become certified in two(2)of the technician level specialty certifications listed in section 2.3.2 within one(l)year from initial membership. 2.3. Certifications 2.3.1. General Rescue Technician Certification 2.3.1.I. North Carolina Emergency Rescue Technician Certification. 2.3.2, Technician Level Specialty Skill Certifications 2.3.2.1. North Carolina High Angle Rescue School Graduate,or equivalent. 2.3.2.2. Swiftwater Rescue Technician— 1 Certification,or higher. 2.3.2.3. Graduate of a Confined Space Rescue Course per OSI-IA CFR 1910.146 with SCBA Certification. TRT-00I TRT Membership.doc - 1 - Orange County,North Carolina Standard Operating Policy and Procedure Subject: TRT Training Requirements S.O.P.No.:TRT- Effective Date: Revision Date: 1. PURPOSE 1.1, To provide all members of the Technical Rescue Team with minimum training requirements to remain active on the team. 2. OSHA REQUIRMENTS 2.1. All members of the Technical Rescue Team shall be trained in accordance with OSHA 29 CFR 1910.156 Section C,Training and Education. 3. POLICIES 3.1. This policy is to be used in conjunction with other training requirements included in the Standard Operations Manual. This policy supersedes all other training documents when applied to Technical Rescue Team personnel. 3.2. Members of the Technical Rescue Team shall attend six(6)out of twelve(12)of the monthly training sessions to remain active with the team. 3.3. Members of the Technical Rescue Team shall maintain 36 hours of annual continuing education as defined by the North Carolina Fire and Rescue Commission. 3.4. Members found in violation of 3.2 shall have their membership from the Technical Rescue Team terminated. 3.4.1. Members terminated from the Technical Rescue Team under 3.4 may reapply for membership to the Technical Rescue Team sixty(60)days from the date of termination. 3.4.2. Terminated members desiring to return to the Technical Rescue Team shall be voted on by the current Team members. 3.4.3. Members may not return to the Technical Rescue Team after termination in less than ninety(90)days from the date of termination. 4. PROCEDURES 4.1. Training shall be conducted on a monthly basis. Training will be planned and run by the Technical Operations Captain and the Technical Training Captain. 4.2. Accurate records of training,including the location,type,and personnel involved,shall be maintained by the Technical Training Captain. 4.3. All training shall be conducted in a safe manner,and all personnel shall abide by all safety regulations during training exercises. 4.3.1. Training programs for all personnel engaged in emergency operations shall include procedures for safe exit of personnel from a dangerous area in the event of equipment failure or sudden changes in conditions. TRT-002 TRT Training Requirements.doc - 1 - Orange County,North Carolina Standard Operating Policy and Procedure Subject: TRT Training Requirements S.O.P.No.:TRT- Effective Date: Revision Date: 5. REFERENCES 5.1, Standard Operating Guidelines for Member Safety,North Carolina Fire and Rescue Commission, Edition,Sept 1997. 5.2. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads,Subpart L, 1910.156 Fire Protection,Chapter 3 Training and Education,3-I through 3-5. • • TRT-002 TRT Training Requirements.doc -2- Orange County,North Carolina Standard Operating Policy and Procedure Subject: Confined Space Rescue S.O.G.No.:TRT- Effective Date: Revision Date: 1, PURPOSE 1.1, To provide all members who are engaged in or exposed to confined space incidents with the policies and procedures on the techniques of successfully conducting an operation at a confined space incident. 2. OSHA REQUiRMENTS 2.1. All personnel participating in an operation at a confined space incident will comply with OSHA 29 CFR 1910.146,Permit Required Confined Spaces. 3. CERTIFICATION LEVELS 3.1. The Technical Rescue Team operates as a technician level team as defined by the North Carolina Fire and Rescue Commission. 3.2. Awarcnc33 Level This level-repre-_ - - ._ - . - ,e emergencies,their , . - • ; ' - • • . . . - . . .._ • _ . - - , ... eo-$e tii 4"s icYc' $�a:r o8 ^^ eetrap- - - _ . . _. • . •; ;; . ,awe-capable-e€-ee�e.�ing an-approach-ossc sment and-resource usseasmcnt. 3.3. Operations Level This level rep ;‘- - - - 4:3' : :rovidc basic rigging at e e 3.4. Personnel involved in the rescue operations on a confined space incident requiring the placement of a rescuer in a position that would be consider a"Permit Required Confined Space"as defined in OSHA 29 CFR 1910.146 will receive the following training: 3.4.1. A confined space class that complied with OSHA 29 CFR 1910.146 and is recognized by the North Carolina Fire and Rescue Commission, 3.4.2. A PPE class recognized by the North Carolina Fire and Rescue Commission. 3.4.3. Squad training with the following equipment: 3.4.3.1. RSiI-IaulSafe. 3.4,3.2. Rescue Winch. 3.4.3.3. SKEDCO Tripod and/or A-Frame. 3.4.3.4. Confined Space Ventilation Fan. 3.4.3.5. The MSA Premaire SABA and Transportaire. 3.4.3.6, SCBA. TRT-004 Confined Space Rescue.doc rescue - I - Orange County,North Carolina Standard Operating Policy and Procedure Subject: Confined Space Rescue S.O.G.No,:TRT- Effective Date: Revision Date: 3.4.3.7. Passport gas detector.Firefly PASS II. 3.4.3.8. Scott Respirator, 3.5. To maintain certification for confined space,the rescuer must practice making entry into a permit required confined space at least once every 12 months,by means of simulated rescue operations in which they remove dummies,mannequins,or actual persons from actual or representative permit spaces. Representative permit spaces shall,with respect to opening size,configuration, and accessibility,simulate the types of permit spaces from which rescue is to be performed. 4. POLICIES 4.4mol certified at th• • . -•• - •• - -et in a support role. direst-eentaet-with the-reseuers: 4.37--An-ly-jersenne4-eec i€red-at-th- - . , • . .:ee-either-es-rescuer-ef arty-other-eupt 4.4. All personnel participating in a confined space rescue will wear the required PPG. The PPE consists of at minimum—helmet,nomex flight suit(or acceptable substitute), leather gloves,and boots. 4.5. All personnel entering a confined space as rescuer or in any other capacity will wear the required PPE. The PPE consists of at a minimum—all items in 4,4,breathing apparatus at diS BA,SCBA), nomex hood,leather gloves,Class ITT full body harness,flash light,portable 4.6. For every rescuer that enters a confined space there will be a minimum of one rescuer that remains outside the confined space. This rescuer will be wearing the required PPE and be able to make immediate entry into the confined space. 4.7. No personnel will enter,for rescue or training,a confined space requiring the use of a Class A,B, or C HAZMAT protective suit or possible decontamination without having proper HAZMAT training. 5. PROCEDURES 5.1. The following officers will be present on a confined space operation. 5.1.1. Operations Officer—This officer is responsible for all rescue personnel on scene and leads the operation. 5.1.2. Safety Officer--This officer is responsible for ensuring that all personnel and techniques used are safe. 5.2. The following teams will be staffed. TRT-004 Confined Space Rescue.doc rescue -2- i�' Orange County,North Carolina Standard Operating Policy and Procedure Subject: Confined Space Rescue S.O.G.No.:TRT- Effective Date: Revision Date: 5.2.1. Breathing Systems/Air Monitoring/Timing/Ventilation—This team is responsible for setup and operation of breathing systems(6.2),ventilation the confined space(6.4), monitoring the air(6.1),maintaining a record of times for breathing apparatus and monitored air levels. 5.2.2. Tripod/Haul System—This team is responsible for the setup and operation of the tripod and all rigging for entrants into the confined space. 5.2.3. Primary/Secondary Rescuers—This team is responsible for making entry into the confined space and retrieving the patient. 5.2.3.1. A minimum of two rescuers will be used to perform all rescue operations unless the space constraints or configuration of the confined space prohibit the use of two rescuers. 5.3. Entry into confined spaces will be classified as either horizontal or vertical. 5.3.1. Horizontal Entry. 5.3.1.1. For horizontal entries up to 100',all entrants will be attached to a minimum 7/16" retrieval line clipped to the rear D-ring of the entrant's class HI full body harness. 5.3.1.2. Entrants will remain within arms reach of each other while in the confined space. 5.3.2. Vertical Entry. 5.3.2.1. Entrants will be attached to a minimum 7/16"retrieval line clipped to the rear D-ring of the entrant's class III full body harness while the entrant is in the vertical entry space and up to 100'out from the bottom or the sides of the space. 5.3.2.2. Entrants will be lowered by a minimum 7/16" lowering line clipped to the front D- ring or the spreader bars clipped to the shoulder D-rings of the entrant's class Ill full body harness. Upon reaching the working level of the entry space,the lowering line may be unclipped from the entrant. 6. TERMS 6.1. Air Monitoring—The air at the level of the hole and every 4ft below the level of the hole will be monitored every 5 minutes for%LEL,°/u°2,%H2,S and%CO until all entrants have and/or victims are removed form the confined space. 6.2. Breathing Systems—SABA or SCBA. 6.3. PPE—Personal Protective Equipment. 6.4. Ventilation of Confined Spaces—the ventilation of a confined space consists of the use of techniques consistent with IFSTA Rescue Ventilation Techniques. J 7. REFERENCES TRT-004 Confined Space Rescue.doc rescue -3- Orange County,North Carolina Standard Operating Policy and Procedure Subject: Confined Space Rescue S,O.G.No.:TRT- Effective Date: • Revision Date: 7.1. Standard Operating Guidelines for Member Safety,North Carolina Fire and Rescue Commission, In Edition,Sept 1997. 7.2. Current edition of the National Fire Protection Association's 1983,Standard on Life Safety Rope and System Components. 7,3. Current edition of the National Fire Protection Association's 1561,Standard on Fire Department Incident Management System. 7.4. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads,Subpart J—Environmental Controls. 7.5. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads,Subpart L—Fire Protection,Chapter 6, Emergency Operations. TRT-004 Confined Space Rescue.doc rescue -4- SECTION Hazardous Materials STANDARD OPERATING S.O.G.ONO: 301,03 GUIDELINES SUBJECT Decontamination Procedures I. PURPOSE. In the interest of the TRT member's health and safety, this document is established to provide guidelines for safely handling decontamination efforts following hazardous materials incidents. It was promulgated to: A. Prevent the spread of contaminants beyond the Hot Zone at an incident involving hazardous materials. B. Reduce the possibility of death or injury due to exposure to hazardous materials. C. Establish a procedure to decontaminate equipment and apparatus exposed to a hazardous material so that the equipment and apparatus might promptly be returned to service. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart H — Hazardous Materials. 1910.120. B. Current edition of the National Fire Protection Association's 471, "Standard on Responding to Hazardous Materials Incidents". C. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". D. Current edition of the National Fire Protection Association's 1993, "Standard on Support Function Protective garments For Hazardous Chemical Operations". III. OSHA REQUIREMENTS. A. The TRT shall establish and implement a decontamination procedure following emergency response for all hazardous materials response personnel in accordance with OSHA 1910.120(q) and North Carolina Fire and Rescue Commission's Occupational Safety and Health Standard 1910.156, Chapter 5-6.3, Support Function Protective Garments. IV. GENERAL. A. Contamination is the transfer of a hazardous material to persons, equipment, and the environment due to an exposure or contact with a hazardous material. The magnitude of the exposure depends on the duration of the exposure and the concentration of the hazardous material. Page 1 of 4 SECTION Hazardous Materials STANDARD OPERATING S.O.G. No: 301.03 t GUIDELINES SUBJECT Decontamination Procedures B. Decontamination (decon) is the process of removing contaminants from people and equipment. Decon should occur in the Warm Zone so as to minimize the possibility of secondary contamination. C. There are four basic methods of decontamination available to response personnel: 1. Dilution: The use of water to flush the contaminant from the victim or piece of equipment. Be sure to impound or collect the contaminated water in this process. 2. Absorption: The use of an absorbent for picking up a liquid contaminant. This works well on a spill. 3. Chemical degradation: The use of another material (e.g. household bleach or baking soda) to change the chemical structure of the hazardous material so as to neutralize the material. 4. Isolation and disposal: The isolation of a hazardous material by collecting it and then disposing of it in accordance with state and federal regulations. While this may be a more costly alternative, it is often the easiest technique to employ. V. PROCEDURE. A. Specific measures required to decontaminate personnel and/or equipment caries depending on the contaminant, the circumstances of the incident, and level of contamination. These factors must be considered while following the guidelines of this procedure. B. The Incident Commander with consultation of the Hazardous Materials Response Team will appoint a Decontamination Officer at all hazardous materials emergencies that pose a potential decontamination problem. Only personnel trained to accomplish this task will be appointed. C. The Decontamination Officer shall establish a Decontamination Sector in the Warm Zone. The site of the Decontamination Sector should be selected on the basis of: 1. Accessibility and location. (Special note: Due consideration must be given to the privacy of potential victims and rescue workers.) 2. Surface material. 3. Lighting. 4. Drains and waterways. 5. Water supply, 6. Weather. Page 2 of 4 SECTION Hazardous Materials STANDARD OPERATING S.O.G. No: 301.03 4'12: GUIDELINES SUBJECT Decontamination Procedures D. All personnel, victims, and equipment leaving the Hot Zone are presumed to be contaminated and must exit through the Decontamination Sector prior to being allowed entry into the Cold Zone. E. Members assigned to the Decon Sector will instruct contaminated members to follow the following procedure: 1. Gross Decontamination: A decontamination worker will remove the majority of the contamination from the victim and his/her tools by hosing down the victim or by providing a portable shower. A catch basin shall be used to confine the water used in this process. 2. Tools and equipment: Any tools and equipment used by the victim should be discarded at the designated location for further decontamination, if necessary. 3. Scrubdown: The victim should then step into the rinse area, where a decontamination worker will scrub him/her with detergent and water. The water shall be kept for analysis prior to being released. 4. Final step: After being washed down, the victim should then proceed to the final area, where articles of clothing and other equipment will be removed. These items shall be left in the decontamination area for further treatment or disposal. F. All contaminated items shall remain within the Decontamination Area and/or hot zone until decontaminated or safely packaged for removal, G. Members who provide functional support in the Decontamination Area shall be provided with and shall use support function protective garments as required by NFPA 1993, Standard on Support Function Protective garments For Hazardous Chemical Operations. 1. The Decontamination Officer will identify and require the appropriate protective equipment. These personal and/or equipment may also require decontamination after use. H. Any run-off or residue from decontamination procedures must be contained within the Warm Zone and retained for proper disposal. I. Patients in need of medical treatment shall be removed from the source of any contamination as quickly as possible, but remain in the Warm Zone area. It may be necessary to bring treatment personnel in proper PPE into the Warm Zone to deal with the patients, unless they can be rapidly and effectively decontaminated. Decontamination should occur as quickly as possible. J. If a contaminated victim must be transported prior to being properly decontaminated, Medical Control and the destination emergency room shall be notified. Page 3 of 4 SECTION Hazardous Materials STANDARD OPERATING S.O.G. No 301.03 GUIDELINES SUBJECT Decontamination Procedures K. When personnel are decontaminated, they may be released from the Warm Zone. The Decontamination Officer may release individuals who are substantially decontaminated and direct them to medical facilities for further evaluation or decontamination. The Decontamination Officer shall determine when tools, equipment, and PPE may be released from the Warm Zone. L. The Decontamination Officer may impound tools and/or equipment suspected of contamination for later evaluation and have it packaged for storage or transportation. M. If a vehicle becomes contaminated, the vehicle will be quarantined until the unit can be properly decontaminated. N. All Hazardous Materials Response Team members and any other hazardous materials technician level or specialist level personnel performing offensive operations at a hazardous materials emergency shall be directed to undergo medical surveillance and testing at the time of decontamination as well as periodically after the conclusion of the incident by the Decontamination Officer as deemed necessary. 1. A permanent record of the medical surveillance shall be maintained in the medical file. Reference Note: See SOG TRT 406.01, Permanent Medical File. O. Members who are exposed to a hazardous material shall complete a Hazardous Materials Exposure Form and place a copy of it in their Permanent Medical File. Reference Notes: See SOG TRT 406.01, Permanent Medical File and SOG TRT 406.02 Exposure Reporting. Page 4 of 4 SECTION Hazardous Materials STANDARD ;t. OPERATING S.O.G. No 301.05 GUIDELINES Contaminated Protective SUBJECT Clothing I. PURPOSE. This standard establishes guidelines to be followed when uniforms, protective clothing, or items of personal protective equipment are contaminated by hazardous material. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart H — Hazardous Materials. 1910.120. B. Current edition of the National Fire Protection Association's 471, "Standard on Responding to Hazardous Materials Incidents". C. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". D. Current edition of the National Fire Protection Association's 1993, "Standard on Support Function Protective garments For Hazardous Chemical Operations". III. OSHA REQUIREMENTS. A. The TRT shall establish and implement a decontamination procedure following emergency response for all hazardous materials response personnel in accordance with OSHA 1910.120(q) and North Carolina Fire and Rescue Commission's Occupational Safety and Health Standard 1910.156, Chapter 5-6.3, Support Function Protective Garments. IV. GENERAL. A. Personnel who enter the warm zone or the hot zone at a hazardous materials incident run the risk of becoming contaminated by the materials involved. B. Members must pass through the decontamination sector prior to being allowed to enter the cold zone. 1. At the entrance to the decon sector, the member should discard any hand tools and equipment at the edge of the corridor so that they can be decontaminated. 2. After the member has been rinsed off and decontaminated as much as possible, he/she shall proceed to the final area where a decontamination worker will assist him/her in removing his/her protective clothing. Page 1 of 2 SECTION Hazardous Materials STANDARD OPERATING S.O.G. No: 301.05 GUIDELINES Contaminated Protective SUBJECT Clothing 3. All articles of contaminated protective clothing shall be placed in a bag, then sealed and tagged. The tag should list the contaminant, the contents of the bag, the member's name, and the date and time. 4. If a member's personal clothing or work uniform has been contaminated, the member should proceed to a showering station. After showering, he/she should dry off his/her body and change into clean clothes. Ensure that the member is afforded all due privacy. 5. Contaminated uniforms and articles of personal clothing should be bagged, then sealed and tagged. Towels and other items used to dry off should also be placed in a bag for decontamination or disposal. C. The decon officer shall make a determination if contaminated items are salvageable. Items that cannot be properly decontaminated shall be disposed of in accordance with state and federal regulations. D. Items that may be decontaminated shall be returned to the member after being properly decontaminated. Page 2 of 2 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 400.02 GUIDELINES SUBJECT Safety Officer I. PURPOSE. This standard establishes the position of Safety Officer. It was promulgated to assign the responsibility for the Technical Rescue Team's occupational safety and health program to a single individual. IL REFERENCES. A. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. Current edition of the National Fire Protection Association's 1521, "Standard for Fire Department Safety Officer". III. PROCEDURE. A. The Assistant Chief—TRT shall serve as the TRT's Safety Officer. B. The TRT Safety Officer shall: 1. Acquaint himself/herself with the provisions of NFPA 1500, Standard on Fire Department Occupational Safety and Health Program, and NFPA 1521, Standard for Fire Department Safety Officer. 2. Manage the TRT's occupational safety and health program. C. The duties of the TRT's Safety Officer shall include but not be limited to: 1. Identifying safety and health hazards and developing plans to correct them. 2. Immediately correcting situations that create an imminent hazard to the members of the TRT. 3. Training members to act as incident safety officers. 4. Maintaining records of accidents, occupational deaths, injuries, illnesses, and exposures and providing analysis and reports to the Chief as directed. 5. Acting as the TRT's liaison with Orange County's risk manager. 6. Serving as chair of the TRT's safety committee. In this capacity, the Safety Officer shall prepare and distribute meeting agendas and notices and shall forward a copy of the minutes of each meeting to the chief. 7. Providing safety training, bulletins, posters, and newsletters to all members. 8. Performing other duties as specified in NFPA 1521 or as directed by the chief. Page 1 of 1 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 401.01 GUIDELINES Non-Emergency Equipment SUBJECT Care&Maintenance L PURPOSE. In the interest of the TRT member's health and safety, this document is established to provide guidelines for the acquisition, maintenance, inspection, repair, and safe use of department non-emergency tools and equipment. II. REFERENCES. A. North t Carolina nd Hea theProgram fore Fire Departments pand Rescue Squads, Safety and 0—Machinery and Machine Guarding. B. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart P—Hand Tools. III. OSHA REQUIREMENTS. A. The TRT shall develop and implement guidelines for the acquisition, operation, maintenance, inspection, and repair of TRT non-emergency tools and inelGua Guarding, 1910.211 and Subpart- P,Subpart 1 2 through h1910.244 Machine 9, IV. GENERAL. A. An inventory of all equipment and corresponding maintenance records shall be kept on file in the TRT. B. All tools and equipment used and/or maintained on department property shall be operated in a safe manner and maintained in a safe condition. 1. All guards for protection from moving wheels or blades shall be in place and in good condition. 2. All tools shall be inspected for wear and malfunction before each use by TRT personnel. a. Any tool suspected of malfunction shall be required by personnel noting the malfunction, or placed out nventory service records.repair, Reference the tool, and recorded into tool Note: See TRT SOG 500.01, Repair Requests. 3. Safety devices on tools and equipment shall not be disengaged or bypassed in any way. 4, necessary protective clothing, such as eye protectors and gloves, as recommended by the manufacturer of certain tools and equipment shall be worn when operating these tools and equipment. Page 1 of 2 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No: 401.01 GUIDELINES SUBJECT Non-Emergency Equipment Care&Maintenance C. Emergency tools and equipment shall not be modified from its original design in any way for use in non-emergency procedures unless approval is given from the manufacturer. D. Any routine periodic maintenance and/or testing of a tool or piece of equipment as recommended by the manufacturer shall be complied with and entered into the tool inventory. Page 2 of 2 SECTION Occupational Safety& Health STANDARD - t OPERATING S.O.G. No 401.02 GUIDELINES Emergency Equipment SUBJECT Care&Maintenance L PURPOSE. In the interest of the TRT member's health and safety, this document is established to provide guidelines for the acquisition, maintenance, inspection, repair, and safe use of department emergency tools and equipment. H. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Section 1910.16, Chapter 4—5, Tools and Equipment. B. Current edition of the National Fire Protection Association's 10, "Portable Fire Extinguishers". C. Current edition of the National Fire Protection Association's 1931, "Standard of and Design Verification Tests for Fire Department Ground Ladders". D.Current edition of the National Fire Protection Association's 1932, "Standard on Use, Maintenance and Service Testing of Ground Ladders". III. OSHA REQUIREMENTS. A. The TRT shall develop and implement guidelines for the acquisition, operation, maintenance, inspection, and repair of department tools and equipment in accordance with OSHA 4—5, Tools and Equipment. IV. GENERAL. A. The manufacturer's recommendations on operating guidelines, safety, and protective clothing shall be adhered to when operating all emergency tools and equipment. B. All equipment utilized for rescue operations shall be specifically designed for this type of use. C. All equipment on department apparatus, or designated for training shall be inspected quarterly or within 24 hours after each use. D. Inventory and maintenance records shall be maintained on all emergency tools and equipment carried on department apparatus, or designated for training. Page 1 of 1 SECTION Occupational Safety& Health STANDARD 4 OPERATING S.O.G. No 401.03 yy. GUIDELINES SUBJECT Operating Power Saws I. PURPOSE. This standard establishes guidelines for the safe and proper use of power saws. It was promulgated to: A. Prevent accidents, injuries, or deaths that might result from improper use or unsafe operation of a power saw. B. Prevent damage to a power saw that might result from unsafe operation or improper use. U. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Section 1910.16, Chapter 4—5, Tools and Equipment. III. OSHA REQUIREMENTS. A. The TRT shall develop and implement guidelines for the acquisition, operation, maintenance, inspection, and repair of department tools and equipment in accordance with OSHA 4—5, Tools and Equipment. IV. GENERAL. A. Members who respond to emergency incidents shall be responsible for knowing how to properly and safely operate the power saws used by the TRT. B. The Training Captain shall train the members in the safe and proper use of the power saws. C. An officer shall immediately stop any unsafe or improper use of a power saw and shall take the appropriate action necessary to correct the situation. D. The Logistics Officer shall inspect each power saw after each use to ensure that they are clean, functioning properly, and safe to operate. Any power saw discovered to be unsafe or malfunctioning shall be removed from service and properly red-tagged. V. OPERATING PROCEDURES. A. Always carry the power saw with the engine stopped or the electrical power disconnected. The blade should be carried to the front with the muffler away from your body. B. Always keep both hands on the control handles, using a firm grip with your thumbs and your fingers encircling the handles. Page 1 of 3 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G, No 401,03 GUIDELINES SUBJECT Operating Power Saws C. Make sure of your footing prior to operating the saw. D. Always turn off the saw when unattended. E. Have a plan of action before placing the saw into operation. The plan should include: 1. The location and the sequence of the cuts. 2, Wind direction—consider its effects on exposure and personnel. 3. Escape routes—at least two means of egress. F. Always place the safety guard in the proper position for the use intended before operating the saw. G. Remember that power saw operations are safest when cutting on a horizontal surface near the ground level or on a vertical surface at or below waist level. H. Operating a power saw above chest height is extremely hazardous and should not be attempted as a normal course of action. This type of action should be conducted only under the direct order and supervision of an officer. The officer ordering this operation shall first consider the value to be gained vs. the extreme hazard to personnel. I. The use of a power saw from a ladder shall only be done if no other alternatives are available. J. Do not operate saws close to a highly combustible or flammable material due to the possibility of ignition from sparks. K. Do not operate saws in flammable or explosive atmospheres. L. When operating a power saw, avoid placing side pressure or twisting the blade. Never force the saw. M. If conditions permit, scrape gravel and debris from the cutting path to reduce the injury from flying chips and loose material. VI. SAFETY PRECAUTIONS. A. A member who operates a power saw at an emergency incident or during a training session shall wear full protective clothing, including both ear and eye protection. B. A member who operates a power saw for the purpose of inspection or maintenance shall wear ear protection and safety shoes or boots. C. When operating a power saw, all clothing shall be close fitting and completely buttoned to prevent an accident due to moving belts, gears, chains, blades, etc. Page 2 of 3 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 401.03 GUIDELINES SUBJECT Operating Power Saws D. Do not operate a gasoline-powered saw with a fuel leak. Remove the saw from service. E. Do not restart a saw in a small enclosed space after refueling. VI. FUELING AND MAINTENANCE. A. Power saws shall be kept clean and in good serviceable condition. B. The cutting chain or blade shall be examined quarterly and after each use for nicks and defects. These items should also be checked for tightness and shall be kept clean and properly lubricated. Defective items shall be replaced. C. When fueling a power saw: 1. Always turn the engine off. 2. Make sure to use the proper fuel mixture. Many saws require a specific fuel and oil mixture. 3. Wipe off the saw to remove any spilled fuel before starting it. Page 3 of 3 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No: 402.03 GUIDELINES SUBJECT SABA Training I. PURPOSE. This standard applies to all members who are required to use supplied air breathing apparatus (SABA) as part of their normal duties. It was promulgated to: A. Maintain occupational proficiency in the use of SABA. B. Prevent accidents, injuries, and deaths that might result from exposure to a hazardous atmosphere. II. REFERENCES. A. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. Current edition of the National Fire Protection Association's 1581, "Standard on Open Circuit Positive Pressure Breathing App C.Current edition of the National Fire Protection Association's 1404, "Standard for Fire Department Self-Contained Breathing Apparatus Program". D. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart I, Environmental, 1910.134, Subpart L Fire Protection, 1910.156, Chapter 5 Protective Clothing and Protective Equipment 5-3, 5-3.1, 5-3.7, 5-3.9, and 5-3.10, and Subpart M Compressed Gases and Air, 1910.169. III. OSHA REQUIREMENTS. A. The TRT shall provide members with a respiratory protection program in accordance with OSHA 1910.134 th OSHA ea i1 gg of self-contained breathing apparatus in accordance ith IV. REQUIRED EQUIPMENT. A. NIOSH/MSHA and/or ANSI Z.88.2-1969 approved self-contained breathing apparatus (SCBA). V. TRAINING AND EVALUATION. part of their normal duties shall A. All TRT members required to use SABA a s p receive periodic training on the proper use of SABA. Training shall be based on the requirements of NFPA 1404, "Standard on Fire-Department Self-Contained Breathing Apparatus Program". Page 1 of 2 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 402.03 GUIDELINES SUBJECT SABA Training B. Each member shall be evaluated on an annual basis to ensure that he/she is proficient in the use of SABA. As a part of their evaluation, members shall successfully: 1. Identify the major components of the air-source cart and the air line/egress respirator. 2. Demonstrate their ability to place the cart into service. 3. Change cylinders while the cart is in use by using the air bleed valve. 4. Connect and disconnect the air line at the low-pressure manifold by using the connection's safety device. 5. Don the air line/egress respirator and connect it to the supplied air line. 6. Place the egress respirator in service when the supplied air is lost. 7. Shut down all components of the cart. 8. Demonstrate the procedures for care and maintenance of the cart and the air line/egress respirator. VI. RESPONSIBILITIES. A. Each member of the TRT required to use SABA as part of their normal duties shall strictly adhere to the requirements of this standard. B. All officers shall ensure that each member strictly adheres to the requirements of this standard and shall conduct the training and evaluation required by this standard. C. The Training Lieutenant shall maintain records of any SABA training provided to members. At least once each year, the training officers shall evaluate the ability of each member to meet the requirements imposed by this standard. Page 2 of 2 SECTION Occupational Safety& Health STANDARD OPERATING S,O,G, No 402.02 GUIDELINES SUBJECT SCBA Training I PURPOSE. In the interest of Technical Rescue Team (TRT) member's health and safety, this document is established for the proper and safe procedures to prevent excessive exposure to dusts, fumes, mists, gases, smokes, sprays, and vapors by the use of respiratory protection. This standard establishes guidelines for the use, inspection and maintenance of self-contained breathing apparatus (SCBA) and supplied air breathing apparatus (SABA). It was promulgated to: A. Establish a respiratory protection program. B. Provide a reasonable degree of assurance that an in-service SCBA or SABA will function properly. C. Require that any SCBAs or SABAs that do not function properly be removed from service and be repaired. D. Comply with the applicable rules, regulations, and standards concerning SCBA and SABA equipment. H. REFERENCES. A. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. Current edition of the National Fire Protection Association's 1581, "Standard on Open Circuit Positive Pressure Breathing Apparatus". C. Current edition of the National Fire Protection Association's 1404, "Standard for Fire Department Self Contained Breathing Apparatus Program". D. Current edition of ANSI/CGA G7.1. E. MSHA/NIOSH 49 CFR Part 178. F. Compressed Gas Association Pamphlet G—7.1 — 1 966. G. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart I, Environmental, 1910.134, Subpart L Fire Protection, 1910.156, Chapter 5 Protective Clothing and Protective Equipment 5-3, 5-3.1, 5-3.7, 5-3.9, and 5-3,10, and Subpart M Compressed Gases and Air, 1910.169. Page 1 of 9 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 402.02 GUIDELINES SUBJECT SCBA Training III. OSHA REQUIREMENTS. A. The TRT shall provide members with a respiratory protection program in accordance with OSHA 1910.134 and the wearing of self-contained breathing apparatus in accordance with OSHA 1910.156. IV. REQUIRED EQUIPMENT. A. NIOSH/MSHA and/or ANSI 2.88.2-1969 approved self-contained breathing apparatus (SCBA). V. PROCEDURE. A. All TRT members who encounter unknown varieties and quantities of toxic materials and combustion by-products in rescue and hazardous material response will utilize SCBA or SABA. 1. The SCBA or SABA will not be removed until the following conditions no longer exist or until the member is in a safe atmosphere: a. Hazardous atmospheres b. Atmospheres suspected of being hazardous c. Atmospheres that may rapidly become hazardous d. All members working below ground level or inside any confined space. B. All members will wear SCBA or SABA until it can be safely established by monitoring or testing that the atmosphere is not oxygen deficient or contaminated. C. The selection of respiratory protection for TRT members will be made in accordance with current OSHA standards, NIOSH recommendation, and NFPA standards. 1. The TRT will provide at no cost to the member the appropriate type of SCBA. 2. Members will use either of the two design variations which consist of supplied air (SABA) and self-contained breathing apparatus (SCBA). D. Since members who will use any type of respirator may be exposed to some physiological stress, medical screening is required. 1. Members will not be assigned to any job function requiring the use of a respirator until they are physically able to perform the work and use of the equipment. 2. Members who are required to wear a respirator will have their medical status reviewed. Page 2 of 9 SECTION Occupational Safety&Health STANDARD OPERATING S.O.G. No: 402.02 GUIDELINES SUBJECT SCBA Training 3. A list of members who have been approved to wear a respirator after their medical status and physical test will be kept. E. Members who have facial hair, such as a mustache, sideburns, or a beard that passes between the skin and the sealing surface of the respirator facepiece will not be permitted to wear an SCBA or SABA. 1. Other items such as eyeglasses and protective hoods will not be allowed to extend between the sealing surface of the facepiece and the face. F. Members will be properly fitted with respiratory protection. 1. All members will undergo a fit test to ensure an adequate face to mask seal. a. Only trained and qualified technicians or instructors will perform the fit tests. 2. Members whose facial features are altered by substantial increases or decreases in body weight will require testing in addition to the annual test. 3. Records for member's fit test approval will be maintained by the Training Lieutenant. G. Responsibility for cleaning and disinfecting will be assigned to the member who wears the respirator and has been properly trained. 1. Members will be required to clean and disinfect their respirators when used routinely. When respirators are used occasionally, periodic cleaning and disinfecting will be appropriate. 2. Where respirators are worn by more than one user, the respirator will be cleaned and disinfected after each use. H. Members will clean and disinfect all respirators according to the specific procedures of the manufacturer's recommendations. I. Members will store all respirators in a convenient, clean and sanitary location. 1. Members will pack or store respirators so that the facepiece and exhalation valves will rest in the normal position. J. The TRT will, prior to actual use, provide training in the operation, care and maintenance of the specific type of breathing apparatus to all members. 1. All members will receive formalized training annually to ensure competent and efficient use of the equipment provided. 2. A competent person who is qualified will conduct training for members. Page 3 of 9 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 402.02 GUIDELINES SUBJECT SCBA Training 3. Training records will be maintained for each member. K. The TRT will be responsible for full implementation of the respiratory protection program. 1. The Assistant Chief—TRT will be responsible for ensuring this policy is maintained. 2. Failure to comply with any part of this guideline will result in progressive disciplinary action. L. Additional requirements for corrective lenses and/or contact lenses are: 1. Corrective lenses that have temple or straps should not be used when a full facepiece is worn. Frames that can be used with facepieces should be used. 2. Members who wear contact lenses will not be permitted in contaminated atmospheres. M. SCBAs and SABAs will be placed at stations, work areas and on vehicles for emergency use so they are accessible at all times. N. Members who are designated as rescue personnel will don SCBA or SABA while responding to the emergency or immediately upon arrival at the scene. 1. Rescue personnel will wear the SCBA or SABA according to the manufacturer's requirements and the requirements per this guideline. 2. Rescue personnel will operate in teams of two or more. a. Communication will be maintained between each team through visual, audible, physical, safety rope, electronic or any other means to stay in contact. b. Team members will stay close to one another to provide emergency assistance if needed. c. Team members will enter and leave together. 3. During an SCBA or SABA operation, at least one person will be assigned to remain outside the area where SCBA or SAGA is in use. This person is responsible for: a. Maintaining a constant knowledge of the number and identify of personnel using SCBA or SABA. b. Their location and function. c. Time of entry of the SCBA or SABA team(s). 4. Additional personnel with SCBA or SAGA will be on stand-by outside for emergency assistance. Page 4 of 9 ......... ..... SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 402.02 GUIDELINES SUBJECT SCBA Training 5. Ample SCBA or SABA will be ready at the scene to have one unit for each member who may be exposed to respiratory hazards. O. Sufficient reserve air supply will be supplied by the use of spare tanks or by an on scene refill capability or a combination of both. 1. A service area to change out air tanks will be provided by support personnel. 2. Spare tanks will be brought to the designated change out area. 3. Rescue 5, the mobile air refilling unit, will be set up in a designated location away from the hazardous area. Vi. INSPECTION. SCBA or SABA equipment shall be inspected periodically to determine its readiness forthe unit.The frequency of inspection s as damage excessive wear sustained by follows: A. Before and after each use: 1. Before each use, each SCBA or SABA should be inspected for the following: a. Colin=sure: The minimum pressure should not fall below 90 percent of the full cylinder pressure. Example: A 4,500 psi cylinder should not contain less than 4,050 psi. b. Low-air alarm: This should sound when the cylinder valve is opened. c. Facepiece: This should be clean and free of debris, and it should seal properly on the wearer's face. d. Exhalation valve, bypass valve, and operation: All should function normally. 2. After each use, each SCBA or SABA shall be inspected for the following: a. should ld beer empty andrempty cylinders should be cleaned, low cylinder aced with fully should charged ones. b. Components and facepieces: Shall be and) checked for proper excessive wear or damage, sanitized, function. c. Caution: et SCBA SABA has been in a contaminated atmosphere, he unit shall be compet ly decontaminated prior to being returned to service. Page 5 of 9 SECTION Occupational Safety&Health STANDARD OPERATING S.O.G. No 402.02 GUIDELINES SUBJECT SCBA Training B. Monthly at each team training: 1. Each piece of SCBA and SABA equipment shall be inspected monthly at the TRT training session. 2. The inspection shall be made to ensure that the SCBA and SABA is fully charged, clean, free of damage, and fully operational. 3. All spare cylinders shall also be inspected. 4. Cleaning or refilling cylinders shall be done by a member who is a competent person. 5. Members will notify the Logistics Section Chief of any needed repairs or the replacement of defective parts. 6. Repairs or part replacement will be done only by qualified persons. 7. The completed checklists shall be forwarded to the Logistics Section Chief, C. Any air cylinder that is not used within a period of three months shall be emptied and refilled. This shall be done on the TRT team trainings at the end of each calendar quarter. D. Semiannual inspection: 1. All SCBAs and SABAs shall be inspected and serviced every six months by the Logistics Section Chief or by an authorized repair facility. 2. The inspection and servicing shall include the following: a. Disassembly and cleaning of the regulator and other major components, such as the low-air alarm, facepiece, etc. b. Checks shall be made for rust, corrosion, moisture, damage, and evidence of oil or hydrocarbon contamination. d. Replacement of all worn parts. e. Reassembly of the SCBA or SABA and testing for proper function. VII. BREATHING AIR SUPPLIES. A. All compressed breathing cylinders will be marked and meet U.S. Department of Transportation requirements for interstate shipment as required by MSHA/NIOSH 49 CFR Part 178. B. All breathing air produced for use in a SCBA or SABA will meet or exceed the requirements of Grade D breathing air as specified in the Compressed Gas Association Pamphlet G-7.1 — 1966 Commodity Specifications for Air. Tests shall be conducted quarterly by an independent testing service to Page 6 of 9 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No: 402.02 GUIDELINES SUBJECT SCBA Training determine whether the air quality meets or exceeds these requirements. The test results shall be filed and posted. C. The breathing air that is produced by North Chatham and New Hope Fire Department's compressors meets the air quality standards for SCBA or SABA equipment. It does not meet the requirements for SCUBA equipment. Therefore, no member of the TRT should ever fill a SCUBA tank from TRT sources. D. not aiecylinder he TRT suspected of r quality standard containing should be emptied andrpurg d. not me E. All SCBA or SABA cylinders shall be maintained at 90 percent of their rated storage capacity as stamped on the cylinder. Cylinders containing less than 90 percent of their rated capacity shall be segregated form full cylinders until they are refilled. F. The Logistics Section Chief shall ensure that all TRT members are capable of properly operating recautCOns shall be posted Rescue 5. conspicuous operating procedures and p place at the fill station. G. Prior to filling a cylinder, members shall visually inspect all cylinders to ensure that none are dama9epe°fective defective r out-of-date they cyl'tnders within shall not current hydrostatic test date. be filled and shall be removed from service. 1. Steel and aluminum cylinders must be hydrostatically tested every five years. 2. Composite cylinders must be tested every three years, and have a life- span of 15 years. H. All cylinders shall be refilled in accordance with the recommendations of the manufacturer. I. Breathing air compressors shall not be operated in a contaminated atmosphere. Prior to operation, members shall ensure that the intake area is free of obvious contaminants. Air shall not be taken while any apparatus motor is running near an intake area. VIII. RECORDS. A. The Logistics Section Chief shall ensure that the following records are kept: 1. A complete inventory of all SCBA and SABA units, cylinders, cascades, fill stations, special tools, spare parts and related equipment. Page 7 of 9 li SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 402.02 GUIDELINES SUBJECT SCBA Training 2. Individual records for each regulator and harness assembly, The records shall include inventory and serial numbers, date of purchase, vendor, manufacturer, P.O. number, assigned location, maintenance and repair• history, history of parts replacement, upgrades and performance tests. 3. Individual records shall be kept for each cylinder. The records shall include inventory or serial numbers, date of purchase, vendor, manufacturer, P.O. number, assigned location, hydrostatic test dates, and history of inspection and repair. 4. Individual maintenance and repair records shall be kept for each breathing air compressor, cascade system, fill station, purification system, and any ancillary equipment used to produce breathing air. B. The Logistics Section Chief shall also keep a permanent file of all quarterly air quality tests, C. The Training Lieutenant will maintain the following records in reference to this respiratory protection program: 1. Individual training records. 2. Quantitative fit test. IX. RESPONSIBILITIES. A. The Logistics Section Chief is responsible for all SCBA and SABA. B. The Logistics Section Chief is responsible for the management and oversight of the SCBA and SABA inspection and maintenance program, including all cascade systems and the mobile cascade system carried on Rescue 5. The Logistics Section Chief shall ensure the timely repair of any defective piece of SCBA or SABA equipment. C. Officers shall be responsible for the care and maintenance of the SCBAs and SABAs and cascade systems. D. Every TRT member shall be responsible for knowing how to use and care for the SCBAs and SABAs. E. It is the responsibility of each individual to promptly report and correct any deficiencies found with any piece of SCBA or SABA equipment. If the equipment cannot immediately be repaired, the equipment shall be taken out of service. Page 8 of 9 MONTHLY SCBA/SABA INSPECTION FORM SCBA/SABA No.: Cylinder No.: Mask No.: Apparatus: Date: Inspector's name: I. Visual Inspection Mask: For facepiece-mounted regulators: Low-pressure hose: Intermediate pressure hose in good condition. Exhalation valve. Gaskets. 0-rings, gaskets, and screens. Lens, hardware, buckles, straps clean and in good Speaking diaphragm. condition. Connections and threads. Lens, hardware, buckles, etc. Cylinder: Regulator: Cylinder pressure—minimum 90%of rated storage. Regulator gauge reads the same as tank gauge. Check for gouges,corrosion, chipping, and Exhalation valve on facepiece-mounted cracking. regulators. Gauges and valves_ Gaskets, 0-rings, screens. Seals, gaskets, and screens. Alarm. High-pressure hose is in good condition. High-pressure hose in good condition. Hydrostatic test date: Steel and aluminum—5 years:Composite—3 years, 15 year life Backpack Straps, buckles, cylinder, and frame in good Shoulder and waist straps in good condition and fully condition, extended. II. Operational Inspection Don mask, check facepiece seal. Operate pressure/demand switch and check for positive pressure. Verify exhalation valve operation. Operate bypass valve. Open cylinder valve and pressurize system. Tank SCBA valves back to operational position. Verify low valve operates smoothly. pressure alarm activates while closing cylinder valve. Check for leaks in hose,alarm or regulator. Clean, recharge, and restore to service. Remove and report any unit that fails to operate properly. Signature of Inspector: Page 9 of 9 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 402.04 t GUIDELINES SUBJECT Hazardous Materials Training L PURPOSE. In the interest of Technical Rescue Team (TRT) member's health and safety, this document is established to provide training guidelines for emergency response personnel responding to hazardous materials incidents. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart H—Hazardous Materials, 1910.120(q) B. Current edition of the National Fire Protection Association's 471, "Standard on Responding to Hazardous Materials Incidents". C.Current edition of the National Fire Protection Association's 472, "Standard on Professional Competence of Responders to Hazardous Materials Incidents". D. Current edition of the National Fire Protection• Association's ,1500, "Standard on Fire Department Occupational Safety and Health Program". E. Current edition of the National Fire Protection Association's 1561, "Standard on Fire Department Incident Management System". III. OSHA REQUIREMENTS. A. The TRT be trained in the duties and functions he or she is required to perform during hazardous materials emergency response as outlined in OSHA 1910.120(q)(6) and (q)(8) and Chapter 3-5, Special Operations. IV. PROCEDURE. A. All TRT responding to hazardous materials emergencies shall be trained in the duties and functions he or she is required to perform during a hazardous materials emergency response as outlined in OSHA 1910.120(q)(6) and (q)(8) before they are permitted to take part in actual emergency operations on an incident. Page 1 of 2 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 402.04 ip. GUIDELINES SUBJECT Hazardous Materials Training 1. All responders will maintain training levels according to the duties they are to perform. Records of the methodology used to demonstrate competency in the training levels listed below will be maintained by the TRT Training Lieutenant. a. First responder awareness level. b. First responder operations level. c. First responder operations plus level. d. Hazardous materials technician. e. Hazardous materials specialist. 2, All responders maintaining training levels shall receive annual refresher training of sufficient content and duration to maintain their competencies. B. The Incident Commander of a hazardous materials emergency response will be: 1. Trained and certified to the first responder operations level. 2. Able to implement the TRT's ICS. 3. Able to implement the TRT's emergency response plan. 4. All incident commanders who will assume control of a hazardous materials incident will receive annual refresher training in the TRT's ICS of sufficient content and duration to maintain their competencies. Page 2 of 2 SECTION Occupational Safety and Health STANDARD OPERATING S.O.G. No 405.02 GUIDELINES SUBJECT Occupational Noise Exposure I. SCOPE. In the interest of TRT members health and safety, this document is established for the wearing of proper hearing protection when exposed to sounds that could produce hearing loss. II. REFERENCES. A, Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L — Chapter 5, Protective Clothing and Protective Equipment, 5- 11, Hearing Protection and Subpart G, 1910.095. C. Current edition of the American National Standard Institute's (ANSI) 53.19-1974, Standard on Hearing Requirements, 111. OSHA REQUIREMENTS. A. The Technical Rescue Team (TRT) will provide members with proper hearing protection in the accordance with OSHA 1910.095, Occupational Noise Exposure. IV. REQUIRED EQUIPMENT. A. Hearing protection consist of but not limited to: 1. ANSI.S3.19-1974 compliance earmuffs. 2. ANSI.S3.19-1974 compliance ear plugs. V. PROCEDURE. A. Hearing protection will be selected on the basis of hazards to which the member is exposed. 1. Hearing protection is to be worn by all persons, including visitors when exposed to high levels of noise. 2. When operating power tools and equipment, i.e., chain saw, Hurst tool, air chisel, all members will be required to use hearing protection. 3. Whenever a TRT member has to raise their voice to be heard hearing protection shall be worn. Page 1 of 1 SECTION Occupational Safety and Health STANDARD OPERATING S.O.G. No 405,02 GUIDELINES SUBJECT Occupational Noise Exposure B. All TRT members will be fitted and trained in the proper use of the appropriate hearing protection. 1. Hearing protection will be regularly cleaned and inspected by the user. 2. Hearing protection will be stored in a convenient and clean location. C. The noise level will be monitored whenever a process or equipment change occurs. D. Warning signs will be•posted at the entrances to or on the periphery of work areas where a member may be exposed to a sound level of 90 dBA or greater. E. Warning signs sill clearly indicate that the area is a noise hazard area and that hearing protection must be worn while in the area. F. Hearing protection shall be mandatory in all areas marked as hearing protection areas. G. Whenever possible, high noise exposures will be reduced to acceptable levels by using proper administrative or engineering controls. H. Personal protective equipment will be provided and worn by members when administrative or engineering controls are not feasible or prove ineffective in reducing high noise exposures to acceptable levels. I. Members will engage in the hearing conservation program of the TRT to identify and reduce or eliminate potentially harmful sources of noise in the work place. VI. RESPONSIBILITIES. A. The safety officer will be responsible for the identification of products, systems, or operations where the noise level exceeds 90 dBA and for developing control procedures to mitigate the hazard. B. Officers shall be responsible for enforcing the provisions of this standard and for immediately correcting any deficiencies that might occur. C. Each member shall be responsible for strictly adhering to the provisions of this standard and for wearing an approved hearing protection device whenever a hearing protection sign is displayed or whenever engaged in an activity where the noise level exceeds 90 dBA. Page 2 of 2 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 405.03 GUIDELINES SUBJECT Eye and Face Protection I. PURPOSE. In the interest of TRT member's health and safety, this document is established for the wearing of proper eye and face protection while performing operations where there is a reasonable chance of injury. IL REFERENCES. A. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L — Chapter 5, Protective Clothing and Protective Equipment, 5- 10, Eye and Face Protection, Subpart I Environmental, Personal Protective Equipment, 1910.133, Eye and Face Protection. C. Current edition of the American National Standard Institute's (ANSI) Z87.1-1989, Standard for Occupational and Educational Eye and Face Protection. III. OSHA REQUIREMENTS. A. The Technical Rescue Team tc )w provide members wih ith OSHA 910 1331 Eye and eye and face protection in the accordance Face Protection. IV. REQUIRED EQUIPMENT. A. Eye and face protection consist of but not limited to: 1. ANSI.Z87.1-1989 compliance safety glasses. 2. ANSI.Z87.1-1989 compliance goggles. V. PROCEDURE. A. Eye and face protection will be selected on the basis of hazards to which the member is exposed. 1. Areas requiring safety glasses will be designated by signs. 2. Eye and face protection is to be worn by all persons, including visitors when exposed to possible hazards to the eyes and/or face. 3. Proper face and eye protection will be worn when chipping, grinding, buffing, cleaning welds, or while performing any other operation where flying particles constitute an eye hazard. Page 1 of 1 SECTION Occupational Safety& Health STANDARD OPERATING S,O.G. No 405.03 GUIDELINES SUBJECT Eye and Face Protection 4, Chemical goggles, a face shield or other appropriate shielding will be utilized when working where corrosive materials may be splashed or spilled. 5. Safety glasses with side shields and/or face shield will be used when a member is executing any procedure that presents a reasonable opportunity for the occurrence of an eye injury outside of a safety glasses area. 6. The face shield on a turn out helmet are for secondary eye protection only. Safety glasses are to be worn with face shields. 7. The wearing of contact lenses will not be allowed by members handling, transferring or processing corrosive liquids. 8. Prescription safety glasses are allowed if they meat ANSI requirements. B. All TRT members will be fitted and trained in the proper use of the appropriate eye and face protection. 1. Eye and face protection will be regularly cleaned and inspected by the user. 2. Eye and face protection will be stored in a convenient and clean location. C. Members hosting visitors or serving as the site contact for contractors are responsible for assuring their guests are aware of and abide by this guideline. D. The TRT will engage in an eye and face protection program to identify and reduce or eliminate potentially harmful sources of hazards in the work place and on the emergency scene. Page 2 of 2 SECTION Occupational Safety and Health STANDARD OPERATING S.O.G. No 405.05 St GUIDELINES SUBJECT operating at Emergency Incidents L PURPOSE. This standard applies to TRT members operating at emergency incidents. It was promulgated to: A. Prevent accidents, injuries, and deaths that might result from an unsafe act while members are operating at an emergency incident. B. Define the minimum personnel requirements for the safe conduct of emergency scene operations. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L, Fire Protection, Chapter 6, Emergency Operations. B. Current edition of the National Fire Protection Association's 1561 "Standard on Fire Department Incident Management System". C. Current edition of the National Fire Protection Association's 473 "Standard on Competencies for EMS Personnel Responding to Hazardous Materials Incident". III. OSHA REQUIREMENTS. A. Emergency operations and other situations that pose similar hazards, including but not limited to training exercises, shall be conducted in a manner that recognizes hazards and prevents accidents and injuries. B. The TRT shall provide an adequate number of personnel to safely conduct emergency scene operations. Operations shall be limited to those that can be safely performed by the personnel at the scene. C. The TRT shall provide personnel for the rescue of members operating at emergency incidents if the need arises. IV. GENERAL. A. No member shall commence any rescue function or evolution that is not within the established safety criteria of the Technical Rescue Team. 1. Activities that present a significant risk to the safety of a member shall be limited to situations where there is a potential to save endangered lives. 2. It is unacceptable to risk the safety of a member where there is no chance of saving lives or property. Page 1 of 1 SECTION Occupational Safety and Health STANDARD OPERATING S.O.G. No 405.05 GUIDELINES Operating at SUBJECT Emergency Incidents 3. In situations where the risk to a member is excessive, activities shall be limited to defensive operations. B. When an inexperienced member is working at an incident, direct supervision by a Technician shall be provided. C. Members operating in hazardous areas at emergency incidents shall operate in teams of two or more. Team members operating in hazardous areas shall be in constant communication with each other through visual, auditory, or physical means or though the use of a safety guide rope so as to coordinate their activities. Team members shall remain in close proximity to each other to provide assistance in case of emergency. D. Technical rescue operations shall not take place until a minimum of four members are present. 1. When only four members are present, two members shall work as a team in area and be area available members into shall remain hazardous is area if hazardous or rescue is required. E. The standby members shall be responsible for maintaining a constant awareness of the number and identity of the members operating in the hazardous area, their location and function, and their time of entry. The standby members shall remain in radio, visual, voice, or signal line communication with the team. F. One standby member shall be permitted to perform other duties outside of the hazardous area, such as serving as Incident Commander, provided that constant communication is maintained between the standby member and the members of the team in the hazardous area. 1. The assignment of personnel to other duties shall not be permitted if the abandonment of their assignment would jeopardize the safety and health of any rescue member working the incident. 2. The assignment of personnel to other duties shall not be permitted if their assignment inhibits their ability to assist or perform a rescue. 3. Standby members shall have clothing Protective Clothing available to them as defined by SOG TRT 405 01, and Equipment. G. Exception: Rescue operations may be undertaken prior to the assembly of four members if there is an imminent life-threatening situation and immediate shall be p when there is no ch life or serious ance of saving lives. No exception permitted Page 2 of 2 P,, SECTION Occupational Safety and Health STANDARD OPERATING S.O.G. No 405.05 GUIDELINES Operating at SUBJECT Emergency Incidents H. When a second team is assigned or begins operating in the hazardous area, the Incident Commander shall designate at least one rapid intervention team (RIT) to stand by in the event a rescue becomes necessary. 1. The RIT shall consist of at least two members. The team shall have full protective clothing and SCBA available to them as defined by SOG TRT 405.01, Protective Clothing and Equipment. 2. During the initial stages if an incident, the RIT may be used to perform other functions provided that the team is immediately available to perform a rescue if so required. 3. As an incident grows in complexity, the number of RITs shall be increased proportionately and shall be dedicated solely to this responsibility. I. At least one ambulance shall stand by during all working incidents and be available to treat injuries and to provide transport if necessary. J. Apparatus shall be used as a shield against oncoming traffic whenever possible. V. EMERGENCY COMMUNICATIONS. A. RITs shall be provided with portable adios and shall monitor the tactical channel. B. The term Mayday shall be used by anyone on the scene who becomes aware of or is involved in a life-threatening situation. C. The term emergency shall be used by anyone on the scene who needs to communicate an urgent message. D. During Mayday or emergency traffic conditions, all other incident radio traffic shall immediately stop. VI. RESPONSIBILITIES. A. It shall be the responsibility of each member to fully comply with the provisions of this standard. B. Officers shall be responsible for keeping crews their crews together and for ensuring that they do not expose their crews to unnecessary risks. C. The Incident Commander shall be responsible for ordering sufficient resources to ensure that all emergency incident functions are performed in a safe manner. Page 3 of 3 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 405.06 GUIDELINES SUBJECT Accountability I PURPOSE. The purpose of this document is to insure that all TRT members understand the TRT's accountability system while operating on an emergency incident or at training sessions. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L, Section 1910.156, Chapter 6, Section 6-3 Accountability. B. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program", Section 1910.156, Chapter 6, Section 6-3 Accountability. C.Current edition of the National Fire Protection Association's 1561, "Standard on Fire Department Incident Management System, Section 1910.156, Chapter 2, Section 2-6, Personnel Accountability". III. OSHA REQUIREMENTS. A.The TRT shall establish written standard operating procedures for a personnel accountability system in accordance with Section 4-3 of NFPA 1561, "Standard on Fire Department Incident Management System" that provides for the tracking and inventory of all members operating at an emergency incident. IV. PROCEDURE. A. All TRT members will participate in training on the TRT accountability system. B. The provisions of this standard shall be followed whenever members required to work in an environment that requires the use of SCBA, SABA or where a member may become lost, trapped, or injured by the environment. C. All members when operating on emergency incidents or training will follow and abide by the accountability system. D. The Incident Commander will be responsible for the overall accountability of personnel operating at the incident, E. The Incident Commander will initiate an accountability inventory worksheet at the very beginning of operations and will maintain that system throughout the operations. Page 1 of 5 SECTION Occupational Safety& Health STANDARD _ OPERATING S.O.G. No 405.06 GUIDELINES SUBJECT Accountability F. The lead instructor on confined space and other training exercises that require an accountability system will initiate an accountability and inventory worksheet at the beginning of the exercise and maintain that system throughout the operations. G. Officers that are supervising crews at emergency incidents or trainings will be responsible for the accountability of those personnel operating under them, and will immediately report any discrepancies to the Incident Commander. H. Members operating in a hazardous environment as defined above shall maintain division or crew integrity and shall use the buddy system. This requires that: 1. Division or crew members enter and exit the environment together. 2. Members remain within either sight, voice, or tactile distance of each other while they are within the environment. No one shall ever be left alone. 3. Incident Commanders and sector officers shall not direct members to operate independently of their teams or crews. 4. Task assignments shall be made through the team leader or crew leader. I. A division or crew may be divided into multiple teams to perform tasks that do not require the efforts of the entire division, provided that: 1. Each team has a minimum of two members. 2. Each team is equipped with a portable radio. 3. The officer remains in contact with each team and is constantly aware of their locations. 4. A given team enters and exits the hazardous environment together. 5. On completion of an assigned task, the team leader reports to the officer or crew leader for another assignment. V. ACCOUNTABILITY EQUIPMENT. A. Helmet identification tact: Three plastic tags that are engraved with the member's name and attached to the inside of the extrication helmet with Velcro. One tag stays with the helmet at all times. 1. One tag shall be placed by the member on the responder board in the vehicle in which they ride. 2. One tag shall be placed by the member on the command board for the incident. Page 2 of 5 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 405.06 GUIDELINES SUBJECT Accountability B. Personnel accountability tag: A plastic tag that is engraved with the members name. 1. Tags are ordered when the TRT Member in Training completes their membership requirements. 2. One tag shall be placed by the member on the responder board in the vehicle in which they ride. 3, The second is used on the command board. 4. Rescue 4 has one of the tags in the center console for attachment to the responder board. 5. Rescue 5 has two of the tags on the command board. One is for the responder board, the other for the command board. C. Command board: Located on Rescue 5, D. Responder board: A Velcro board mounted in the rescue trucks. The board shall remain in the apparatus at all times unless Command orders it to be removed to locate a lost member. 1. Members shall attach and remove their helmet or accountability tag as appropriate. 2. The driver shall update the truck responder board as required and remove the tag of any member not on board the apparatus. E. Makeup set: A blank responder board and personnel accountability tags. A set is carried on Rescue 5 for use by Members in Training and a mutual aid company that does not have accountability equipment. 1. Makeup sets are used by Members in Training until such time that their Personnel Accountability Tags are issued. 2. The mutual aid company's makeup set shall be given to the incident commander prior to receiving an assignment. VI. ROLL CALL. A. A roll call is a systematic method for reporting to command that all members operating at an incident are accounted for. It should be conducted periodically throughout an incident to ensure that all members are safe and accounted for. B. A roll call shall be conducted: 1. When changing from an offensive to a defensive mode. 2. When an unexpected or catastrophic event occurs, for example a structural collapse. Page 3 of 5 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 405.06 GUIDELINES SUBJECT Accountability 3. After an emergency evacuation. 4. At the first report that a member is missing. 5. Prior to the suspending the use of the accountability system. 6. At the discretion of Command. A localized report may also be conducted by a sector officer. C. On receipt of an order to conduct a roll call: 1. Crew leaders shall confirm that their personnel are accounted for and shall notify their sector officer. 2. Sector officers shall notify Command when all of the members under their span of control have been accounted for. 3. The roll call is complete when everyone has been properly accounted for. This includes staff support assigned to a sector or to Command. 4. The Incident Commander shall record the time on the incident worksheet. 5. Unless directed otherwise, operations will continue while the report is being taken. VII. LOST OR TRAPPED MEMBER. A. In the event that one or more members cannot be accounted for, a roll call shall be requested immediately by the member or officer who believes that a member is missing. B. If a member cannot be accounted for during a roll call, he/she will be presumed lost until he/she can be accounted for. C. An attempted rescue will become the top priority at the incident and sufficient resources shall immediately be assigned to conduct the rescue effort. D. Command shall retrieve the responder board from Rescue 4 or 5 to identify the missing member. E. As soon as all members have been positively accounted for, the rescue effort shall be suspended. VIII. EMERGENCY COMMUNICATIONS. A. The term emergency shall be used by anyone on the scene who needs to communicate an urgent message. B. The term Mayday shall be used by anyone on the scene who becomes aware of or is involved in a life-threatening situation. Page 4 of 5 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 405.06 GUIDELINES SUBJECT Accountability IX. EMERGENCY EVACUATION. A. When it is unsafe to continue emergency operations, Command shall order a rapid and complete evacuation from the hazardous environment. B. An evacuation may be initiated by anyone at the incident, but the order to evacuate must be transmitted through the established chain of command to ensure that everyone can be accounted for. C. The order to evacuate shall be transmitted as follows: "Rescue Team 1 to Command, emergency! Evacuate the building immediately!" D. Command shall immediately order everyone to evacuate the hazardous environment. Example: "Cameron Avenue Command, emergency! All units evacuate the building immediately! Repeat, all units evacuate the building immediately!" E. All crews and each sector shall acknowledge the order to evacuate. F. Command shall conduct a roll call after everyone has acknowledged the order to evacuate. Page 5 of 5 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No 405.07 t GUIDELINES SUBJECT Walking &Working Surfaces I. PURPOSE. In the interest of TRT member's health and safety, this document is established to provide and acquaint members with the policies and procedures for safe walking and working surfaces. I1. REFERENCES. A. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart D, Walking and Working Surfaces, 1910.22, 1910.23, and 1910.24; 1910.27, 1910.28, and 1910.29. III. OSHA REQUIREMENTS. A. The TRT se a wp h vIOSHAm 11910 22, s walking 1910 23, andand u 910.24 S1910 27, accordance 1910.28, and 191029. IV. PROCEDURE. A. Emergency instructions and telephone numbers will be available for the general public, in the event of an emergency and personnel are out of quarters. B. Members will keep all rooms, offices, hallways, storage rooms, and the apparatus floor clean, safe, orderly and in a sanitary condition. 1. All hallways and/or passageways will be free from any type of protruding objects. 2. Waste containers will be provided in the kitchen and/or eating areas with liners. a. Waste containers will have tight fitting lids. 3. All waste containers will be emptied regularly. C. All areas of the station will be adequately illuminated. 1. Members will replace any burnt out bulbs and notify their superior officers of any possible electrical defects. D. Stairways will have standard railings provided for every flight having four or more risers. 1. Members will assure that stairways are in good condition and will notify their superior officers of any problems. Page 1 of 1 SECTION Occupational Safety& Health STANDARD OPERATING S,O.G. No 405.07 GUIDELINES SUBJECT Walking &Working Surfaces E. Portable ladders will be adequate for their purpose, in good condition, and have secure footing. 1. Ground ladders will meet the applicable requirements set forth in the Standard Operating Guidelines for Ground Ladders. 2. Fixed ladders will be equipped with side rails, cages, or special climbing devices. F. Members who smoke or use tobacco products will be permitted to do so outside of buildings and at least 20 feet from vehicles or equipment. G. First aid supplies will be available on all equipment. H. Shower curtains will be provided to prevent floors from becoming excessively wet and slippery around showers. I, Members will keep cooking appliances and eating utensils clean and in good working order. J. Members will keep all exits visible, free from obstructions, decorations, and/or furnishings. 1. Exits will not be locked or blocked while the building is in use. 2. Doors that could be mistaken as exits will be marked, "Not an Exit". 3. An emergency escape route will be posted near all exits. K. Member's beds will be located to keep minimum interference during alarm turnouts. L. Members will assure that apparatus overhead doors are maintained in a safe and operating condition. 1. Members will notify their superior officer of any defects. M. Members will assure that all maintenance pits are adequately covered or pit boundaries are visible. 1. Members will keep the pit floor clean and dry as possible. N. All scaffolding used at the squad during construction or repairs will be in accordance with OSHA 1910.28 and 1910.29. 1. A certificate of insurance will be required for all contractors working at the squad. Page 2 of 2 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 406.02 GUIDELINES SUBJECT Exposure Reporting I. PURPOSE. This standard shall apply to any member who has been exposed to or has been in contact with any hazardous material while on duty. It was promulgated to: A. Provide a history of each member's exposure to hazardous materials while on duty. B. Identify the long-term health problems associated with these exposures. IL REFERENCES. A. Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. Current edition of the National Fire Protection Association's 471, "Standard on Responding to Hazardous Materials Incidents". C. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart K, Medical and Subpart Z, Toxic and Hazardous Substances. III. OSHA REQUIREMENTS. A. The TRT shall provide members with a exposure reporting program in accordance with OSHA 1910.1030 and 1910.1200. IV. PROCEDURE. A. Whenever a TRT member is exposed to or comes in contact with a hazardous material while on duty, he/she shall complete a record of the incident on the Hazardous Materials Exposure Form. The completed form shall be forwarded to the Assistant Chief — TRT within 24 hours of,the exposure. B. A copy of the completed form shall be placed in the member's permanent medical file. C. Coding instructions: 1. Insert the member's name and SSN, the incident number, and the date of exposure. 2. List the type of incident: a. Chemical reaction. b. Spill or leak. Page 1 of 1 SECTION Occupational Safety& Health STANDARD OPERATING S.O.G. No 406.02 GUIDELINES SUBJECT Exposure Reporting c. Fire. d. Explosion. e. Vapor release. f. Medical call. g. Any combination of the above. 3. Level of protection used: a. Full structural protective clothing, SCBA, and duct tape for all exposed areas. b. Full-face cartridge respirator with the appropriate cartridge, hard hat, appropriate splash clothing, gloves, and boots. c. Fully encapsulated suit and SCBA. d. Thermal protection ensemble and SCBA. D. Supplement number is more than two chemicals are encountered by the individual. E. Insert the time and location of the incident. F. Vital signs taken on the initial medical survey. Each member who is directly involved in the operation shall have a set of vitals taken. G. Length of exposure in minutes: 1. On the scene. 2. In the hot zone. H. Medical action: 1. Conditions monitored on the scene by the paramedics — i.e., vitals, survey, etc. 2. Transported to a medical facility for observation or treatment. Released with no further follow-up. 3. Transported to a medical facility and admitted with ongoing observation or medical treatment with post release follow-up. I. On-scene activity performed: 1. Entered hot zone. 2. Entered warm zone/decontamination. 3. Remained in cold zone. Page 2 of 2 SECTION Occupational Safety & Health STANDARD OPERATING S.O.G. No: 406.02 GUIDELINES SUBJECT Exposure Reporting J. Hazard class: 1, Explosives. 2. Gases, 3. Flammable and combustible liquids. 4. Flammable solids. 5. Oxidizers and organic peroxides. 6. Poisons. 7. Radioactive materials. 8. Corrosives. 9. ORM (other related materials). 10.Biological. K. United Nations Identification Number (DOT book). L. Shipping name if known, M. Trade name if know. N. Biomedical name: Enter the biological or common medical name if the disease exposed to if known. O. Enter other pertinent information at the bottom of the page or on the back. V. RESPONSIBILITIES. A. Each member shall be responsible for completing the Hazardous Materials Exposure Form whenever he/she is exposed to or comes into contact with a hazardous material while on duty. B. Officers shall be responsible for ensuring that members under their command have properly completed the Hazardous Materials Exposure Form whenever they have been exposed to or come in contact with a hazardous material. Officers will forward the completed forms to the Assistant Chief—TRT within 24 hours of the exposure. Page 3 of 3 HAZARDOUS MATERIALS EXPOSURE FORM Name: SSN: Incident No.: Date: Time: Type of Call: Location: Protection Used: Supplement Number: Vital Signs: BP: Pulse Rate: Respirations: Length of Exposure: Medical Action Taken: On-Scene Activity: Material's Hazard Class: Material's UN ID#: Material's Shipping Name: Material's Trade Name: Material's Bio/Medical Name: Other: Page 4 of 4 SECTION Maintenance STANDARD OPERATING S.O.G. No 500.01 GUIDELINES P SUBJECT Re air Requests I. PURPOSE. This standard establishes a procedure be TRT to identify items in was promulgated to:need of repair and to request th at repairs A. Ensure the readiness of apparatus, small tools, and equipment by creating a process for identifying mechanical and electrical defects. B. Establish a procedure for placing defective items out of service. C.Establish a procedure for requesting repairs to be performed. D.Assign individual responsibilities for the repair of defective items. I1. REPAIR PROCEDURE. A. Apparatus, small tools, and equipment shall be periodically inspected to ascertain whether they are functioning properly or are in need of maintenance or repair. All inspections shall be conducted in accordance with the applicable SOGs. B. Whenever a defect or malfunction is discovered, the member who discovers it shall attempt to repair the defect provided that he/she has the appropriate tools, supplies, and expertise to do so. C. If the member is unable to repair the item, an Equipment Service Request Form py shall sent completed the large and another1copy rto the vehicle. Assistant One copy is sent to th Logistics —TRT. D. The Logistics Officer shall schedule the repairs and shall notify the TRT Officers when the repairs are expected to be completed. E. If it is necessary to take an apparatus out of service, follow the guidelines in TRT SOG 501.03, Declaring a Vehicle Unsafe to Operate. o F. If it is necessary to take a small tool or a piece of euSme t out of service, the item shall be tagged with a Red Tag q The member shall record a description of the defect on the tag, the date the item was tagged, and the name of the member completing the tag. G. Whenever possible, the item taken out of service shall be replaced by a reserve item. H. The red-tagged item shall be taken to the maintenance shop as soon as possible. Page 1 of 2 EQUIPMENT SERVICE REQUEST FORM 'ehicle/Equipment: ID No,: Date: Member: Description of the Problem: Description of the Work/Service Required: Authorized by: Estimated Completion Date: Copies: One copy to Logistics Officer One copy to Assistant Chief-TRT Page 2 of 2 SECTION Maintenance STANDARD OPERATING S.O.G. No 503.01 GUIDELINES SUBJECT Ropes, Harnesses& Hardware I. PURPOSE. To provide and acquai on the use of ropes, harnesses with the policies and pro and hardware. II. REFERENCES. A. Current edition National and System Components". 1983, "Standard on Life Safety Rope B. Current edition of the National Fire Protection Association's 1561, "Standard on Fire Department Incident Management System". C.Current edition of the National Fire Protection Association's 1972, "Standard for Helmets for Structural Fire Fighting". D. North Cartierg Rescue Commission Departments Department Occupational Saf et y and Health Fire and for Fire and Rescue Squads, Page 305—5.8.1 — Ropes, Harnesses and Hardware. E. North Ca a e rg Rescue Commission Department Occupational, Saf et y and Health Program for Fire Departments and Rescue Squads, Subpart L—Fire Protection, Chapter 6, Emergency Operations. III. OSHA REQUIREMENTS. A.The TRT will provide members with proper training and education in the accordance with OSHA 29 CFR 1926 Subpart M (effective February 1995). IV. PROCEDURE. A. TRT members will be fully trained in the care and use of the ropes, harnesses and hardware available for their use. B. TRT members will use rope as their life safety rope meeting NFPA 1983. C. TRT members will use proper care at all times to avoid damaging the rope. Members should avoid sharp bends and edges, rough surfaces, contact with chemicals, excessive heat, standing on a rope, and prolonged exposure to light. D. TRT members will be fully trained in the inspection and maintenance of the ropes, harnesses and hardware available for their use. Ropes shall be inspected quarterly and after each use. Page 1 of 4 SECTION Maintenance STANDARD OPERATING S.O.G. No 503.01 GUIDELINES SUBJECT Ropes, Harnesses& Hardware E. Ropes, harnesses and hardware will be used and maintained in accordance with manufacturer's recommendations. A maintenance and inspection shall be established for ropes, harnesses and hardware. The Logistics Section Chief is assigned the responsibility for the maintenance and inspection program. F. A rope history log will be maintained on each life safety rope. This log will record rope usage and periodic inspections. Information to be recorded includes date, rope condition, type of use, and inspector's name. G. Ropes, harnesses and hardware will be cleaned according to the manufacturer's recommendations. H. Ropes, harnesses and hardware will meet the requirements of NFPA 1983, "Standard on Fire Service Safety Rope and System Components," 1995 edition. I. Life safety ropes may be considered for reuse if ALL of the following conditions are met: 1. The rope has not been visibly damaged. 2. The rope has not been exposed to heat, direct flame, impingement, or abrasion. 3. The rope has not been subjected to an impact load. 4. The rope has not been exposed to any form of chemical or other material that may deteriorate the rope. 5. The rope passes an inspection following the procedures outlined in NFPA 1983, "Standard on Fire Service Life Safety Rope and System Components," 1995 edition. J. There is no practical way to field test the reliability of hardware after impact. If a piece of hardware is dropped from a height greater than waist height onto a hard surface, it should not be used in a life safety application until it has been lab tested. K. TRT members who are engaged in or exposed to high angle or confined space techniques will as a minimum wear the following protective clothing: Nomex"' jumpsuit; helmets which meet NFPA 1972, "Standard or Helmets s for Structural Firefighting", be approved by ANSI or OSHA; gloves palm — minimum); boots offering suitable protection to the feet, and appropriate eye protection (ANSI approved safety glasses). L. TRT members will wear all the protective clothing at all times when involved in, or exposes to the hazards of high angle or confined space techniques or in the hazardous area at an emergency scene. Page 2 of 4 SECTION Maintenance STANDARD OPERATING S.O.G. No 503,01 t. GUIDELINES SUBJECT Ropes, Harnesses&Hardware M. Any TRT member that purchases their own ropes, harnesses or hardware will only be allowed to use such ropes, harnesses or hardware if it meets the standards set forth in these procedures. A TRT officer must inspect such ropes, harnesses or hardware prior to use. N. The TRT will provide training for implementing an Incident Command System (ICS) for rope rescue incidents that meet the requirements of NFPA 1561, "Standard on Fire Department Incident Management Systems." Reference Note: See.Incident Command Standard Operation Guideline. O. The TRT will provide training for recognizing the difference between a "Rescue" and a "Recovery" as it related to rope rescue incidents, and members performing rope rescue will be required to complete it. P. The TRT will provide training in the procedures to identify and control hazards, and procedures for making the general area safe and associated with the actual entry and rescue from elevated (man made and natural) structures and confined spaces as it relates to rope rescue incidents, and members performing rope rescue will be required to complete it. Q. At rope rescue incidents, the incident commander will assign a safety officer with specific responsibility for the identification, the evaluation, and when possible, the correction of hazardous conditions and unsafe practices. Page 3 of 4 > > 0 g m .„11 m — H m z m z 0 0 "10 0 Ci) 0 0 1:1 > ?_> m z z 4:h H -o 0 Z r- c 0 ° cn M m ° Z 0) 7o w Eit > r- 0 Z H a M F r- 0 O co .51 0 • m m g z m < 0 z --1 m -o SD CD CD m z -o 0 0 70) SECTION Maintenance STANDARD OPERATING S.O.G. No 504.01 GUIDELINES SUBJECT Respiratory Protection&SCBA I. PURPOSE. In the interest of Technical Rescue Team (TRT) member's health and safety, this et established for the proper and procedures excessive exp osur to dusts, fumes, mists, gases, smokes, and vapors by the use of respiratory protection. This standard establishes guidelines for the use, inspection and maintenance of self-contained breathing apparatus (SCBA) and supplied air breathing apparatus (SABA). It was promulgated to: A. Establish a respiratory protection program. B. Provide a reasonable degree of assurance that an in-service SCBA or SABA will function properly. C. Require that any SCBAs or SABAs that do not function properly be removed from service and be repaired. D. Comply with the applicable rules, regulations, and standards concerning SCBA and SABA equipment. II. REFERENCES. A, Current edition of the National Fire Protection Association's 1500, "Standard on Fire Department Occupational Safety and Health Program". B. Current edition of the National Fire Protection Association's 1581, "Standard on Open Circuit Positive Pressure Breathing Apparatus". C.Current edition of the National Fire Protection Association's 1582, "Standard on Personal Alert Safety System (PASS)". D. Sa edition of Department I Self Contained n Breathing" Apparatus "Standard Program". E. Current edition of ANSI/CGA 07.1. F. MSHA/NIOSH 49 CFR Part 178. G.Compressed Gas Association Pamphlet G—7.1 — 1966. H. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart I, Environmental, 1910.134, Subpart L Fire Protection, 1910.156, Chapter 5 Protective Clothing and Protective Equipment 5-3, 5-3.1, 5-3.7, 5-3.9, and 5-3.10, and Subpart M Compressed Gases and Air, 1910.169. Page 1 of 1 • SECTION Maintenance STANDARD OPERATING S,O.G, No 504.01 GUIDELINES SUBJECT Respiratory Protection&SCBA III. OSHA REQUIREMENTS• protection program in A. The TRT shall provide members with a respiratory p accordance with OSHA 1910.134 and the wearing of self-contained breathing apparatus in accordance with OSHA 1910.156, IV. REQUIRED EQUIPMENT. A. NIOSH/MSHA and/or ANSI Z.88.2-1969 approved self-contained breathing apparatus (SCBA). V. PROCEDURE. A. All TRT members who encounter unknown varieties and quantities of toxic materials and combustion by-products in rescue and hazardous material response will utilize SCBA or SABA. 1. The SCBA or SABA will not be removed until the following conditions no longer exist or until the member is in a safe atmosphere: a. Hazardous atmospheres b. Atmospheres suspected of being hazardous c. Atmospheres that may rapidly become hazardous d. All members working below ground level or inside any confined space. B. All members will wear SCBA or SABA until it can be safely established by monitoring or testing that the atmosphere is not oxygen deficient or contaminated. C. The selection of respiratory protection for TRT members will be made in accordance with current OSHA standards, NIOSH recommendation, and NFPA standards. 1. The TRT will provide at no cost to the member the appropriate type of SCBA. 2. Members will use either of the two design variations which consist of supplied air (SABA) and self-contained breathing apparatus (SCBA). D. A personal alert safety system (PASS) device that complies with NFPA 1982, "Standard on Personal Alert Safety System (PASS)", shall be assigned to each SCBA or SABA and shall be activated whenever the SCBA or SABA is in use. Page 2 of 2 SECTION Maintenance STANDARD OPERATING S.O.G. No 504.01 t GUIDELINES SUBJECT Respiratory Protection &SCBA E. Since members who will use any type of respirator may be exposed to some physiological stress, medical screening is required. 1. Members will not be assigned to any job function requiring the use of a respirator until they are physically able to perform the work and use of the equipment. 2. Members who are required to wear a respirator will have their medical status reviewed. 3. A list of members who have been approved to wear a respirator after their medical status and physical test will be kept. F. Members who have facial hair, such as a mustache, sideburns, or a beard that passes between the skin and the sealing surface of the respirator facepiece will not be permitted to wear an SCBA or SABA. 1. Other items such as eyeglasses and protective hoods will not be allowed to extend between the sealing surface of the facepiece and the face. G. Members will be properly fitted with respiratory protection. 1. All members will undergo a fit test to ensure an adequate face to mask seal. a. Only trained and qualified technicians or instructors will perform the fit tests. 2. Members whose facial features are altered by substantial increases or decreases in body weight will require testing in addition to the annual test. 3. Records for member's fit test approval will be maintained by the Training Lieutenant. H. Responsibility for cleaning and disinfecting will be assigned to the member who wears the respirator and has been properly trained. 1. Members will be required to clean and disinfect their respirators when used routinely. When respirators are used occasionally, periodic cleaning and disinfecting will be appropriate. 2. Where respirators are worn by more than one user, the respirator will be cleaned and disinfected after each use. I. Members will clean and disinfect all respirators according to the specific procedures of the manufacturer's recommendations. Page 3 of 3 SECTION Maintenance STANDARD OPERATING S.O.G. No: 504.01 GUIDELINES SUBJECT Respiratory Protection &SCBA J. Members will store all respirators in a convenient, clean and sanitary location. 1. Members will pack or store respirators so that the facepiece and exhalation valves will rest in the normal position. K. The TRT will, prior to actual use, provide training in the operation, care and maintenance of the specific type of breathing apparatus to all members. 1. All members will receive formalized training annually to ensure competent and efficient use of the equipment provided. 2. A competent person who is qualified will conduct training for members. 3. Training records will be maintained for each member. L. The TRT will be responsible for full implementation of the respiratory protection program. 1. The Assistant Chief—TRT will be responsible for ensuring this policy is maintained. 2. Failure to comply with any part of this guideline will result in progressive disciplinary action. M. Additional requirements for corrective lenses and/or contact lenses are: 1. Corrective lenses that have temple or straps should not be used when a full facepiece is worn. Frames that can be used with facepieces should be used. 2. Members who wear contact lenses will not be permitted in contaminated atmospheres. N. SCBAs and SABAs will be placed at stations, work areas and on vehicles for emergency use so they are accessible at all times. O. Members who are designated as rescue personnel will don SCBA or SABA while responding to the emergency or immediately upon arrival at the scene. 1. Rescue personnel will wear the SCBA or SABA according to the manufacturer's requirements and the requirements per this guideline. 2. Rescue personnel will operate in teams of two or more. a. Communication will be maintained between each team through visual, audible, physical, safety rope, electronic or any other means to stay in contact. b. Team members will stay close to one another to provide emergency assistance if needed. Page 4 of 4 SECTION Maintenance STANDARD OPERATING S.O.G. No 504.01 GUIDELINES SUBJECT Respiratory Protection&SCBA c. Team members will enter and leave together. 3. During an SCBA or SABA operation, at least one person will be assigned to remain outside the area where SCBA or SABA is in use. This person is responsible for: a. Maintaining a constant knowledge of the number and identify of personnel using SCBA or SABA. b. Their location and function. c. Time of entry of the SCBA or SABA team(s). 4. Additional personnel with SCBA or SABA will be on stand-by outside for emergency assistance. 5. Ample SCBA or SABA will be ready at the scene to have one unit for each member who may be exposed to respiratory hazards. P. Sufficient reserve air supply will be supplied by the use of spare tanks or by an on scene refill capability or a combination of both. 1. A service area to change out air tanks will be provided by support personnel. 2. Spare tanks will be brought to the designated change out area. 3. Rescue 5, the mobile air refilling unit, will be set up in a designated location away from the hazardous area. VI. INSPECTION. SCBA or SABA equipment shall be inspected periodically to determine its readiness for use and to discover and repair any damage or excessive wear sustained by the unit. The frequency of inspection is as follows: A. Before and after each use: 1. Before each use, each SCBA or SABA should be inspected for the following: a. Cylinder pressure: The minimum pressure should not fall below 90 percent of the full cylinder pressure. Example: A 4,500 psi cylinder should not contain less than 4,050 psi. b. Low-air alarm: This should sound when the cylinder valve is opened. c. Facepiece: This should be clean and free of debris, and it should seal properly on the wearer's face. d. Exhalation valve, bypass valve, and operation: All should function normally. Page 5 of 5 SECTION Maintenance STANDARD OPERATING S.O.G. No: 504.01 * GUIDELINES SUBJECT Respiratory Protection &SCBA 2. After each use, each SCBA or SABA shall be inspected for the following: a. Low or empty cylinder: Cylinders should be cleaned, low cylinder should be refilled, and empty cylinders should be replaced with fully charged ones. b. Components and face pieces: Shall be cleaned, checked for excessive wear or damage, sanitized, and checked for proper function. c. atmosphere,Anytime unit shall bercompletely decontaminated prior to atmosphere, being returned to service. B. Monthly at each team training: 1. Each piece of SCBA and SABA equipment shall be inspected monthly at the TRT training session. 2. The inspection shall of damage, and fully operatioB and SABA is fully charged, clean, al 3. All spare cylinders shall also be inspected. 4. Cleaning or refilling cylinders shall be done by a member who is a competent person. 5. Members will notify the Logistics Section Chief of any needed repairs or the replacement of defective parts. 6. Repairs or part replacement will be done only by qualified persons. 7. The completed checklists shall be forwarded to the Logistics Section Chief. C. Any air cylinder that is not used within a period of three months shall be emptied and refilled. This shall be done on the TRT team trainings at the end of each calendar quarter, D. Semiannual inspection: 1. All SCBAs and SABAs shall be inspected and serviced every six months by the Logistics Section Chief or by an authorized repair facility. 2. The inspection and servicing shall include the following: a. Disassembly and cleaning of ala mregulatoceand other major components, such as the low b. Checks shall be made for rust, corrosion, moisture, damage, and evidence of oil or hydrocarbon contamination, Page 6 of 6 I:. SECTION Maintenance STANDARD OPERATING S.O.G. No: 504.01 44 GUIDELINES SUBJECT Respiratory Protection &SCBA d, Replacement of all worn parts. e. Reassembly of the SCBA or SABA and testing for proper function. VII. BREATHING AIR SUPPLIES. A. All compressed breathing cylinders will be marked and meet U.S. Department of Transportation requirements for interstate shipment as required by MSHA/NIOSH 49 CFR Part 178. B. All breathing air produced for use in a SCBA or SABA will meet or exceed the requirements of Grade D breathing air as specified in the Compressed Gas Association Pamphlet G-7.1 — 1966 Commodity Specifications for Air. Tests shall be conducted quarterly by an independent testing service to determine whether the air quality meets or exceeds these requirements. The test results shall be filed and posted. C. The breathing air that is produced by North Chatham and New Hope Fire Department's compressors meets the air quality standards for SCBA or SABA ent the requirements for SCUBA Therefore, no member of the equipment. TRT should ever fill a SCUBA tank from TRT sources. D. Any air cylinder suspected of containing contaminated air or air that does not meet the TRT's air quality standards should be emptied and purged. E. All SCBA or SABA cylinders shall be maintained at 90 percent of their rated storage capacity as stamped on the cylinder. Cylinders containing less than 90 percent of their rated capacity shall be segregated form full cylinders until they are refilled. F. The Logistics Section Chief shall ensure that all TRT members are capable of properly operating the cascade system on Rescue 5. Proper operating procedures and precautions shall be posted in a conspicuous place at the fill station. G. Prior to filling a cylinder, members shall visually inspect all cylinders to ensure that none are damaged or defective and that they are within the current hydrostatic test date. Defective or out-of-date cylinders shall not be filled and shall be removed from service. 1. Steel and aluminum cylinders must be hydrostatically tested every five years. 2. Composite cylinders must be tested every three years, and have a life- span of 15 years, H. All cylinders shall be refilled in accordance with the recommendations of the manufacturer. Page 7 of 7 SECTION Maintenance STANDARD OPERATING S.O.G. No 504,01 GUIDELINES SUBJECT Respiratory Protection&SCBA I, Breathing air compressors shall not be operated in a contaminated atmosphere. Prior to operation, members shall ensure that the intake area is free of obvious contaminants. Air shall not be taken while any apparatus motor is running near an intake area. VIII. RECORDS. A. The Logistics Section Chief shall ensure that the following records are kept: 1. A complete inventory o SCBA SABA B cylinders, cascades, fill special ools, sp parts and related equipment. 2. Individual records for each regulator and harness assembly. The records shall include inventory and serial numbers, date of purchase, vendor, manufacturer, P.O. number, assigned location, maintenance and repair history, history of parts replacement, upgrades and performance tests. 3. Individual records shall be kept for each cylinder. The records shall include inventory or serial numbers, date of purchase, vendor, manufacturer, P.O. number, assigned location, hydrostatic test dates, and history of inspection and repair. 4. Individual maintenance and repair records shall be kept for each breathing and acompressor,ancillary equipment system, fill station, produce breathing iair. system, a y B. The Logistics Section Chief shall also keep a permanent file of all quarterly air quality tests. C. The Training Lieutenant will maintain the following records in reference to this respiratory protection program: 1. Individual training records. 2. Quantitative fit test. IX. RESPONSIBILITIES. A. The Logistics Section Chief is responsible for all SCBA and SABA. B. The Logistics Section Chief is responsible for the management and oversight of the SCBA and SABA inspection and maintenance program, including all cascade systems and the mobile cascade system carried on Rescue 5. The Logistics Section Chief shall ensure the timely repair of any defective piece of SCBA or SABA equipment. C. Officers shall be responsible for the care and maintenance of the SCBAs and SABAs and cascade systems. Page 8 of 8 SECTION Maintenance STANDARD OPERATING S.O.G. No: 504.01 GUIDELINES SUBJECT Respiratory Protection&SCBA D. Every TRT member shall be responsible for knowing how to use and care for the SCBAs and SABAs. E, It is the responsibility of each individual to promptly report and correct any deficiencies found with any piece of SCBA or SABA equipment. If the equipment cannot immediately be repaired, the equipment shall be taken out of service. Page 9 of 9 MONTHLY SCBA/SABA INSPECTION FORM CBA/SABA No.: Cylinder No.: Mask No.: Apparatus: Date: Inspector's name: I. Visual Inspection Mask: For facepiece-mounted regulators: Low-pressure hose: Intermediate pressure hose in good condition. Exhalation valve. Gaskets. 0-rings, gaskets, and screens. Lens, hardware, buckles, straps clean and in good Speaking diaphragm. condition. Connections and threads. Lens, hardware, buckles,etc. Cylinder: Regulator: Cylinder pressure—minimum 90%of rated storage. Regulator gauge reads the same as tank gauge. Check for gouges, corrosion, chipping, and Exhalation valve on facepiece-mounted cracking. regulators. Gauges and valves. Gaskets, 0-rings,screens. Seals, gaskets,and screens. Alarm. High-pressure hose is in good condition. High-pressure hose in good condition, Hydrostatic test date: Steel and aluminum—5 years;Composite—3 years, 15 year life Backpack Straps, buckles, cylinder, and frame in good Shoulder and waist straps in good condition and fully condition. extended. II. Operational Inspection Don mask,check facepiece seal. Operate pressure/demand switch and check for positive pressure. Verify exhalation valve operation. Operate bypass valve. Open cylinder valve and pressurize system. Tank S A valves b activates to operational i ion Verify low valve operates smoothly. pressure a while aloe s cylinder a l Check for leaks in hose, alarm or regulator. and eportrecharge an unit hat fail ss re too op ate p operly.Remove Signature of Inspector: Page 10 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.02 �t. GUIDELINES SUBJECT Incident Command System I. SCOPE. This standard establishes guidelines for the management of rescue incidents and to provide members of the TRT with guidelines on the use of the Incident Command System. IL REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L, Fire Protection, Chapter 6, Emergency Operations. B. Current edition of the National Fire Protection Association's 1561 "Standard on Fire Department Incident Management System". C. Association's on C ompetencies for EMS Personnel Responding to Hazardous Materials Incident". III. OSHA REQUIREMENTS. A. Emergency operations and other situations that pose similar hazards, including but not limited to training exercises, shall be conducted in a manner that recognizes hazards and prevents accidents and injuries. B. All members involved in emergency operations shall be familiar with the Incident Command System. C. The incident commander shall integrate risk management into the regular functions of incident command. D. The TRT shall provide an adequate number of personnel to safely conduct emergency scene operations. Operations shall be limited to those that can be safely performed by the personnel at the scene. E. The TRT shall provide personnel for the rescue of members operating at emergency incidents if the need arises. F. The incident commander shall consider the circumstances of each incident and make suitable provisions of rest and rehabilitation for members operating at the scene. These provisions shall be in accordance with Section 4-4 of NFPA 1561, "Standard on Fire Department Incident Management System", and shall include medical evaluation and treatment, food and fluid replacement, and relief from extreme climatic conditions, according to the circumstances of the incident. Reference Note: See Rehabilitation Standard Operating Guideline, TRT-405.04. Page 1 of 1 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.02 GUIDELINES SUBJECT Incident Command System G. The department shall establish requirements and standard operating procedures for a standardized post incident critique of significant incidents or those that involved serious injury or death to members. Reference Note: See Postmortems Standard Operating Guideline, TRT-600.04. IV. GENERAL. A. It shall be the policy of the Technical Rescue Team to implement the incident command system (ICS) for all rescue incidents that require two or more units responding. B. The ICS shall also be used at all incidents in which the scope and complexity of the incident exceeds the capabilities of routine operations. V. COMMAND. A. There are three levels or type of command: 1. Forward command 2. Mobile command 3. Fixed command B. Forward command: Means o � Forward command is task-oriented opposite of a fixed command p sition and should be used: 1. When the incident requires further investigation. 2. When the incident requires an immediate, aggressive, hands-on action and it may not be appropriate to pass command. 3. During any incident by Technical Rescue Team Officers who may not be in charge of a specific sector or function but who are actually performing an assignment—e.g. search and rescue, ventilation, etc. C. Mobile command: The commander moves around. Normally this should be limited to sector commanders. D. Fixed command: A command post is established in a safe, secure environment that allows for efficient, effective operations. Page 2 of 2 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 600.02 GUIDELINES SUBJECT Incident Command System E. Passing command: Command is passed from one incident commander to another by the following means: 1. The first-arriving officer may designate another officer as Command if it is known that the other officer will arrive momentarily. 2. Command may be passed at the command post on arrival of a senior, more experienced command officer at the request of Command or on the senior officer's assessment that it is necessary to assume command. VI. ESTABLISHING COMMAND. A. On initial arrival, the first arriving officer or unit shall: 1. Notify Orange County Communications by radio of his/her arrival. 2. Provide a brief size-up of the situation found on arrival. The following information shall be provided at minimum: a, Rescue: "Victim visible on bank" or the type of situation encountered. b. EMS: "Out checking" or"One-car rollover," etc. 3. Instruction to other units. a. Designation of Command. b. Level I or Level II staging. c. Request for additional assistance—e.g., a second page. d. Orders—e.g., prepare to deploy, reduce code, disregard, etc. e. Actions you are taking — e.g., investigation, pulling equipment, etc. B. Subsequent arrival of other units: 1. Notify Orange County Communications of arrival. 2. Notification of status — e.g., "1195 staged uphill, upwind at 270 Cameron Avenue". 3. Ask Command for instructions. C. Incident Commander will (See ICS-220-1): 1. Use the term Command on all radio traffic. May also use a geographical designation—e.g. "Cameron Avenue Command." 2. Identify the type of command (i.e. mobile or fixed) and the location of the command post. Page 3 of 3 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.02 4,1 GUIDELINES SUBJECT Incident Command System 4. Assume and confirm command and take an effective command position. 5. Perform situation evaluation that includes risk assessment. 6. Initiate, maintain, and control incident communications. 7. Develop an overall strategy and attack plan and assign units to operations. 8. Develop an effective incident organization by managing resources, maintaining an effective span of control, and maintaining direct supervision over the entire incident by creating geographic and functional sectors. a. Rescue: Hot Zone, Warm Zone, Rehab, Staging, etc. b. EMS: Transportation, Rehab, Triage, Staging, etc. c. Designate support functions: Safety, Logistics, etc. 9. Review, evaluate and revise the attack plan as required. 10.Continue, transfer, or terminate command. 11.Complete Incident Briefing Form (ICS Form 201) on all incidents in which the system is used. 12.Conduct a post-rescue critique or postmortem. D. At an emergency incident, the Incident Commander will be responsible for the overall safety of all members and all activities occurring at the scene. E. The Incident Commander will appoint a Safety Officer at the scene when he/she deems necessary. VII. RESPONSIBILITIES OF OPERATIONS CHIEF (See ICS- 222-1). A. The incident Commander will, when necessary to maintain the span of control appoint Operations Chief for the incident. B. The Operations Chief will have knowledge of the tactical activities of the incident. C. The Operations Chief will be responsible for the direct management of all incident tactical activities and should have direct involvement in the preparation of the action plan for the period of responsibility. D. The responsibilities of the Operations Chief will be: 1. Manage the tactical activities. Page 4 of 4 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600,02 GUIDELINES SUBJECT Incident Command System 2. Coordinate activities with the Incident Commander. 3. Implement the incident action plan. 4. Assign resources to tactical level areas based on tactical objectives and priorities. 5. Build an effective organizational structure through the use of Branches, and Divisions/Groups or Sectors. 6. Provide tactical objectives for Divisions/Groups or Sectors. 7. Consult with and inform other sections and the Incident Command Staff as needed. 8. Keep the Incident Commander informed of the progress of the incident, and suggest changes in the incident action plan if necessary. VIII. RESPONSIBILITIES OF PLANNING CHIEF (See ICS-221- 1). The Incident Commander will, when necessary to maintain the span of control appoint a Planning Chief for the incident. B. The Planning Officers responsibilities will be: 1. Evaluate current strategy and plan with the Incident Commander. 2. Maintain resource status and personnel accountability. 3. Refine and recommend any needed changes to plan with Operations Chief input. 4. Evaluate incident organization and span of control. 5. Forecast possible outcome of incident. 6. Evaluate future resource requirements. 7. Utilize technical assistance as needed. 8. Evaluate tactical priorities, crucial factors, and safety. 9. Gather, update, improve, and manage situation status with a standard systematic approach. 10.Coordinate with any needed outside agencies for planning needs. 11.Plan for incident demobilization. 12.Maintain incident records. Page 5 of 5 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.02 GUIDELINES SUBJECT Incident Command System IX. RESPONSIBILITIES OF LOGISTICS CHIEF (See ICS- 223-1). A. The Incident Commander will, when necessary to maintain the span of control appoint a Logistic Chief for the incident. B. The responsibilities of the Logistic Chief will be: 1. Provide for medical aid for incident personnel and manage Responder Rehab. 2. Coordinate immediate critical incident stress debriefing function. 3. Provide and manage any needed supplies or equipment. 4. Forecast and obtain future resource needs (coordinate with the Planning Section). 5. Provide for communications plan and any needed communications equipment. 6. Provide fuel and needed repairs for equipment. 7. Obtain specialized equipment or expertise per Command. 8. Provide food and associated supplies. 9. Secure any needed fixed or portable facilities. 10.Provide any other logistical needs as required by Command. 11.Supervise assigned personnel. X. RESPONSIBILITIES OF FINANCE/ADMINISTRATION CHIEF (See ICS-224-1). A. The Incident Commander will, when necessary to maintain the span of control appoint a Finance/Administration Chief for the incident. B. The responsibilities of the Finance/Administration Chief will be: 1. Procuring of services and/or supplies from sources within and outside the department as requested by Command (coordinates with Logistics). 2. Document all financial cost of the incident. 3. Keep documentation for possible cost recovery for services and/or supplies. 4. Analyze and manage legal risk for incidents (i.e. hazardous materials clean up). Page 6 of 6 STANDARD SECTION Emergency Operations OPERATING S.O.G. No 600.02 GUIDELINES SUBJECT Incident Command System 5. Keep documentation for compensation and claims for injury. A. The Incident Commander will when necessary to maintain the span of control appoint a Public Information Officer for the incident. B. The Public Information Officer will be a part of the Command Staff and will report directly to the Incident Commander. C. The Public Information Officer will develop accurate and complete information regarding incident cause, size, current situation, resources committed, and other matters of general interest. D. The Public Information Officer will be the point of contact for the media and other governmental agencies which desire information directly from the incident. E. The Public Information Officer will only release information that has been approved by the Incident Commander. XI. RESPONSIBILITIES OF SAFETY OFFICER (See ICS- 220-4). A. The Incident Commander will, when necessary to maintain span of control appoint a Safety Officer for the incident. B. The Safety Officer will be a part of the Command Staff and shall report directly to the Incident Commander. C. The Safety Officer will have knowledge and experience in all aspects of this incident. D. The Safety Officer will assess hazardous and unsafe situations at the incident, and develop measures for assuring personal safety. E. The Safety Officer will have emergency authority to stop and/or prevent unsafe acts. F. The Safety Officer will ensure that all personnel involved in the operation at a incident, be dressed in the proper protective clothing for that operation. G. The Safety Officer will investigate all injuries or death(s) of a member(s) that occur at the incident and file the proper reports with the proper authorities. The Safety Officer will report the findings of the investigation to the Board of Directors. H. If necessary the Incident Commander may appoint additional Safety Officers for the incident. Page 7 of 7 SECTION Emergency Operations STANDARD OPERATING S.O.G, No 600,02 GUIDELINES SUBJECT Incident Command System XII. RESPONSIBILITIES OF LIAISON OFFICER (See ICS- 220-3). A. The Incident Commander, will when necessary to maintain span of control, appoint a Liaison Officer for the incident. B. The Liaison Officer will be part of the command staff and report directly to the Incident Commander. C. The Liaison Officer will be a point of contact for representatives from other agencies. D. The Liaison Officer will report to the Incident Commander the resources available from other agencies, and keep IC informed of any special needs, or need for additional resources. XIII. STAGING (See ICS-222-1). A. The Incident Commander, will when necessary to maintain span of control, appoint an incident Staging Officer. B. The Staging Officer will appointed, the directly Staging Incident them report to the Operations Chief is app the Operations Chief. C. If a staging area has not been designated the Staging Officer will be responsible the scouting and locating a suitable area to be used. D. Once staging has been established, the Staging Officer will notify Command or Operations of location. E. Once staging has been established and announced all units responding to the scene unless assigned, report to staging and check in with Staging Officer. F. All members responding to the scene in private vehicles, will park vehicles far enough away from the scene to prevent congestion, don protective gear and report to Staging Officer. G. All members assigned to staging unless assigned to perform a task, or released from scene, will remain in staging. H. All Crew Leaders assigned to perform a task, will, after task is completed, unless reassigned make sure that they and their crew reports to staging or rehab. I. If crews report to rehab after completion of assignment, that crew after being rehabbed will report to staging unless reassigned. Page 8 of 8 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 600.02 GUIDELINES SUBJECT Incident Command System J. The Staging Officer will be responsible for notifying Command or Operations of the resources available in staging at all times during the incident and requesting additional resources for staging area if necessary. K. The Staging Officer will be responsible for the logging in and out of all members and equipment in the staging area. Page 9 of 9 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600,03 GUIDELINES SUBJECT Minimum TRT Standards I. SCOPE. This standard establishes minimum standards of performance for Technical Rescue Team members. It was promulgated to maintain the proficiency of the Technical Rescue Team members by establishing a program for the annual evaluation of rescue skills. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L, 1910.156 Fire Protection, Chapter 3 Training and Education, 3- 1 through 3-5. B. Current edition of the National Fire Protection Association's 472, "Standard on Professional Competence of Responders to Hazardous Materials Incidents". C. Current edition of the National Fire Protection Association's 1006, "Standard for Rescue Technician Professional Qualifications". D. Current edition of the National Fire Protection Association's 1021, "Standard for Fire Officer Professional Qualifications". E. Current edition of the National Fire Protection Association's 1541, "Standard for Fire Service Instructor Professional Qualification". III. OSHA REQUIREMENTS. A. The TRT shall provide members with proper training and education in the accordance with OSHA 1910.156, Training and Education. IV. GENERAL. A. It is the policy of the Technical Rescue Team to conduct all rescue operations in the safest and most proficient manner possible. B. This standard establishes a series of evaluations for rescue operations. These evaluations simulate tasks commonly performed during routine incidents. Each Technical Rescue Team member is required to be able to perform all of these evolutions within the allotted time frames. C. Each Technical Rescue Team member shall be evaluated by December of each year to ensure that the Technical Rescue Team can meet the prescribed minimum standards. Page 1 of 1 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.03 GUIDELINES SUBJECT Minimum TRT Standards D. Qualified Instructor: For scheduled training sessions, it is the policy of the Technical Rescue Team to use an instructor who is a Level 2 Instructor as defined in NFPA 1041 — Standard for Fire Service Instructor Professional Qualifications. This does not apply to requested group sessions conducted by a Technician, V. RESPONSIBILITY. A. Training Captain: The Training Captain is responsible for the performance levels of the Technical Rescue Team, and the Technical Rescue Team shall be capable of successfully performing all of the evolutions contained within this standard. Instruction on the required skills shall be provided on an annual basis. The Training Captain shall provide training twice each year for each of the Technical Rescue Team specialties: 1. Water Rescue 2. High Angle Rescue 3. Confined Space Rescue B. Training Lieutenant: The Training Lieutenant is responsible for the maintenance of training records in the manner prescribed by NFPA 1670. The Training Lieutenant is responsible for the scheduling of classes that are tested for Emergency Rescue Technician (ERT) credit. Technical Rescue Team members who desire to attend an outside class will arrange that through the Training Lieutenant. C. Technicians: The Technicians shall assist members in obtaining and maintaining proficiency in basic rescue skills and will provide small group training and technical assistance. D. Assistant Chief — Technical Rescue Team: The Assistant Chief — Technical Rescue Team shall require all Technical Rescue Team members to be evaluated by December of each year. VI. EVALUATION PROCEDURES. A. Technical Rescue Team evaluations are based on performance and time standards. 1. The Technical Rescue Team has established a maximum time limit to properly complete each evolution. 2. Performance is measured by observing the correct procedures and techniques established by the Technical Rescue Team. 3. Safety in all phases of an evolution is a prime consideration and shall not be compromised for speed. Page 2of2 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.03 GUIDELINES SUBJECT Minimum TRT Standards 4. If possible, the annual evaluation will take place at a site selected to simulate realistic rescue conditions, such as high water conditions or buildings under construction. 5. During the annual evaluations, the evolutions will simulate actual emergency operations. This means that the Technical Rescue Team will wear full protective clothing. B. Skills must be demonstrated to a Level I Instructor as defined in NFPA 1041 —Standard for Fire Service Instructor Professional Qualifications. As an alternative, testing for the appropriate ERT class. Page 3 of 3 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600,03 GUIDELINES SUBJECT Minimum TRT Standards ANNUAL EVALUATION CHECKLIST KNOTS O Simple figure 8 0 Bowline around an object O Figure 8 on a bight 0 Water knot O Figure 8 follow through 0 Square bend O Figure 8 bend 0 Clove hitch around an object O Directional figure 8 0 Prusik hitch O Double figure 8 on a bight 0 Butterfly knot O Double fisherman's bend ANCHOR SYSTEM O Tensionless anchor O Load sharing system (webbing) O Self equalizing anchor (rope) O Define critical angle STOKES BASKET RIGGING O Properly package a victim in a stokes basket O Properly rig a stokes basket for a horizontal lower/raise O Properly rig a stokes basket for a vertical lower/raise BELAYING O Perform a bottom belay correctly O Perform a top belay correctly RAPPELLING AND ASCENDING O Properly perform rappelling and locking off a figure 8 descent device O Properly pick a victim off a rope O Properly ascend a rope Page 4 of 4 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 600.03 GUIDELINES SUBJECT Minimum TRT Standards RAISE AND LOWERING SYSTEM ❑ Properly rig a 3:1 hauling system ❑ Properly expand a 3:1 to 5:1 hauling system ❑ Properly convert a hauling system into a lowering system ❑ Properly pass a knot through the system SPECIAL LADDER TECHNIQUES ❑ Construct a ladder as a derrick ❑ Construct a ladder"A"frame ❑ Demonstrate a ladder rack lower HIGHLINE SYSTEM ❑ Properly construct and operate a highline system Page 5 of 5 SECTION Emergency Operations AIN STANDARD OPERATING S.O.G. No 600.04 GUIDELINES SUBJECT Postmortems I. SCOPE. This standard requires the completion of a written postmortem for all emergency incidents that involve one or more of the following: A. A rescue fatality. B. Equipment failure. C. More resources needed than the initial assignment. D. A mass-casualty incident, This standard was promulgated to establish the guidelines for preparing and conducting a postmortem critique of a rescue incident. II. REFERENCES. A. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L, Fire Protection, Chapter 6, Emergency Operations. B. Current edition of the National Fire Protection Association's 1561 "Standard on Fire Department Incident Management System". III. OSHA REQUIREMENTS. A. The department shall establish requirements and standard operating procedures for a standardized post incident critique of significant incidents or those that involved serious injury or death to members. IV. DEFINITIONS. A. Critique: A post incident review of the problems encountered, what went right, and the lessons learned during a rescue incident. B. Postmortem: A written report published after the review of a major incident that includes all the relevant facts concerning the incident. The report shall include a review of the problems encountered, the lessons learned, a summary of the on-scene operations, and any recommendations for changes in the SOGs, etc. Page 1 of 2 2/23/2010 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 600.04 GUIDELINES SUBJECT Postmortems V. PROCEDURE. A. A post incident critique shall be conducted in the following circumstances: 1, A TRT rescue incident or training. 2. A HAZMAT incident that requires the TRT involvement. B. A critique shall be conducted as soon as practical following the incident or training and shall include: 1. A review with the TRT members who were present at the incident or training. 2. If possible, a review with the entire TRT membership. 3. A review of applicable SOGs. C. In addition to a critique, a postmortem shall include: 1. A narrative of the incident, including a summary of the operations. 2. A review of problems or obstacles encountered. 3. A review of operations that went well. 4. A diagram of the incident. 5. Recommendations for changes in SOGs, commendations, etc. 6. A critique with all TRT members. VI. RESPONSIBILITIES. A. The incident commander shall ensure that a critique is conducted in accordance with the guidelines established by this standard. The critique shall be conducted as soon as practicable following the incident. B. The incident commander shall also have a postmortem published and critiques conducted in accordance with this standard. C. The incident commander shall also forward to the Assistant Chief — TRT within 72 hours of the incident a copy of the postmortem, including statements from each officer at the scene. Page 2 of 2 2/23/2010 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 603.01 GUIDELINES SUBJECT Rope Rescue 1 SCOPE. This guideline applies to Orange EMS and Rescue Squad, Inc. personnel that respond to rope rescues within the operational area. 2 PURPOSE. To expedite the response to an incident requiring rope rescue skills and equipment to perform the rescue with minimum risk to the rescuers and the subject. This may be a high-angle or low-angle rescue, roadside or wilderness. 3 REFERENCES. A. Current edition of the National Fire Protection Association's 1983, "Standard on Life Safety Rope and System Components". B. Current edition of the National Fire Protection Association's 1561, "Standard on Fire Department Incident Management System". C.Current edition of the National Fire Protection Association's 1972, "Standard for Helmets for Structural Fire Fighting". D.North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Page 305—5.8.1 — Ropes, Harnesses and Hardware. E. North Carolina Fire and Rescue Commission Department Occupational Safety and Health Program for Fire Departments and Rescue Squads, Subpart L— Fire Protection, Chapter 6, Emergency Operations. 4 OSHA REQUIREMENTS. A.The TRT will provide members with proper training and education in the accordance with OSHA 29 CFR 1926 Subpart M (effective February 1995). 5 AUTHORITY. The rescue function is within the jurisdiction of Orange EMS and Rescue Squad, Inc. Rope rescue techniques require proper training, specialized equipment and techniques, and the ability to work as a team. The Technical Rescue Team is a Division of Orange EMS and Rescue Squad, Inc. that trains regularly and is equipped to provide state-of-the-art response to rope rescue incidents. Page 1 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 603.01 GUIDELINES SUBJECT Rope Rescue 6 EMERGENCY. An emergency response requiring the technical rope rescue skills requires an immediate response by rescue personnel because of travel times, life threatening injuries possibly received by the subject, and lack of medical and physical stability common to high-angle rescue situations. 7 NOTIFICATION. The Technical Rescue Team is paged through Orange County Communications. The team may be requested by any county public safety officer. The page should advise that this is a technical rope rescue, the location, and who to report to on scene. The Team Leader will notify dispatch that the team is in service and en route to the station, and again when the first vehicle departs the station. When the team is en route, communications may be established direct to agencies on scene. Page 2 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 603.01 GUIDELINES SUBJECT Rope Rescue 8 DEFINITIONS. 8.1 Terrain Types 0° - 15° 15° -40° 40° - 60° 60° - 90° Flat Low Steep High Non-Technical Technical • Litter caries Two rope system required • One rope belay possible - Tandem prusik belay • Rescuers not tied to system Rescuers tied into system • Less risk - Much greater risk • Majority of weight on ground Majority of weight on rope Page 3 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 603.01 GUIDELINES SUBJECT Rope Rescue 9 POLICY. 9.1 Training Levels 9.1.1 Rope Rescue Awareness meets or exceeds the minimum levels of operational training for rope rescue as defined by NFPA Standard 1670 Chapter 4-2 inclusive. 9.1.2 Rope Rescue Operational meets or exceeds the minimum levels of operational level training for rope rescue as defined by NFPA Standard 1670 Chapter 4-3 inclusive. 9.1.2.1 The Emergency Rescue Technician (ERT) certification from the North Carolina Office of State Fire Marshall will be considered Operational level. 9.1.3 Rope Rescue Technician meets or exceeds the minimum levels of technician tandard 1670 Chapter 4-4 rescue as defined by NFPA 9.1.4 Rope Rescue Specialist meets or exceeds the minimum levels of technician level training for rope rescue as defined by NFPA Standard 1670 Chapter 4-4 inclusive and one or more of the following certifications: helicopter operations confined space rescue other advanced rope rescue courses 9.2 Training Certification It is the responsibility of each participating agency to train and certify its own members. Page 4 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 603.01 GUIDELINES SUBJECT Rope Rescue 10 STANDARD PERSONNEL ASSIGNMENTS. 10.1 Incident Commander. a) Team leader with overall command of the operation. b) Interfaces with other agencies to provide resource support to the incident. c) Represents the team in a Unified Incident Command. d) Call sign: Command 10.2 Operations. a) Responsible for strategy and tactical. b) Identify fall line. c) Assign main line package, belay line package, rescue/patient package, edgeman and safety officer. d) Make rescue plan clear to all personnel. e) Safety check all system components prior to pre-tensioning. f) Pre-tension system within the safe zone. g) Lower or raise rescue/patient package only after final safety check is complete. h) Call sign: Operations 10.3 Rescuer. a) Responsible for direct contact and medical care of the subject. b) Assists paramedic or other higher medical authority. c) Call sign: Rescuer 10.4 Rigger(s). a) Get the plan from Operations. b) Gather required equipment. c) Give the working and belay lines to the attendant. d) Set up anchors. e) Build system and prepare for operation. f) Call sign: Rigger 10.5 Edgeman. a) Find personal anchor. Page 5 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 603.01 GUIDELINES SUBJECT Rope Rescue b) Be prepared to rappel and ascend back up with belay. c) Protect the working and belay lines from edge trauma. d) Help the attendant negotiate the edge. e) Call sign: Edgeman 10.6 Safety Officer. a) Assigned only if sufficient personnel available. b) Responsible for on scene safety. c) Call sign: Safety 11 ORDER OF RESCUE. Because of the high risks involved in high-angle rescue, the method of rescue offering the lowest risk to the rescuer will be used. The following methods are listed in increasing order of risk. Factors influencing the selection include patients condition, rigging time, available manpower, and available equipment, and weather conditions. 11.1 Walk. 11.2 Walk or climb with a belay or handline. 11.3 Rappel or lower with a belay or handline. 11.4 Pick off with an independent belay. 11.5 Pick Off with a bottom belay or Prusik belay. 11.6 Subject raised with a belay. 11.7 Rescuer and subject raised with a belay. 11.8 Stretcher evacuation. Page 6 of 10 STANDARD SECTION Emergency Operations OPERATING S.O.G. No 603.01 GUIDELINES SUBJECT Rope Rescue 12 SAFETY. All personnel participating should have the proper equipment and training for their assignment. The Incident Commander acts as the Safety Officer if there are not enough personnel available to assign a separate person to this rule. 13 RESPONSE PRIORITY. The priority is to locate, access and stabilize the subject medically, physically and emotionally in the minimum amount of time with them minimum risk, first to the rescuers, then to the subject. Once this is done, subject is no longer at immediate risk and the personnel on scene are in position to gather the information needed to develop and carry out a transportation plan. 14 PROCEDURE 14.1 Command Checklist Phase I Size Up ❑ Primary assessment ❑ Secure witness or reporting party ❑ Determine location, number and condition of victims ❑ Identify hazards for rescuers (rock fall, terrain, etc.) ❑ Rescue mode or recovery mode ❑ Secondary assessment ❑ Type of terrain ❑ Non-technical (<40°) o Technical (>40') ❑ Assess the need for additional personnel and or equipment (helicopter, support truck) Phase II Pre-rescue operations ❑ Make general area safe (i.e. traffic and crowd control) ❑ Make rescue area safe ❑ Establish lobby control and accountability ❑ Designate safety officer Page 7 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 603.01 GUIDELINES SUBJECT Rope Rescue o Develop incident action plan (see decision tree) o Develop backup plan o Proper personal protective equipment o Appropriate rescue and patient packaging equipment o Equipment for subject (helmet, water, eye protection) o Pre-rescue briefing Phase HI Rescue operations o Deploy personnel o Insertion technique: hike, climb, helicopter, longline o Evacuation technique o Low angle, high angle raise/lower Fl Helicopter (internal load or longline) o Transfer to ALS Phase IV Termination o Removal of equipment o PAR—Personal Accountability Report Page 8 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 603,01 GUIDELINES SUBJECT Rope Rescue 14.2 Decision Tree Determine location of subject $ Do not wait for halo support Send recon team by fastest means to send in ground team get physical contact with subject 1 Body recovery is slow Rescue or recovery 'risk should be minimized '4' Determine terrain type from rescue plan I Low angle Steep angle High angle 4 Is the patient Is the patient 44 YES supported by a rope severely injured? or fall arrest system? YES 111 t Consider mid-face I Is the patient NO litter scoop severely injured? V NO 1 YES Supported pickoff 1 Unsupported pickoff V V 4 I V Evacuate to command post by most appropriate means High angle liter evac to safe LZ or longline from safest LZ Page 9 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No 603.01 * GUIDELINES SUBJECT Rope Rescue 12.3 Technical Rescue System Components Belay Package Rigger(s) Main line Rescue/Patient package Package System Components Main line Rescue/Patient Belay Package package Package 4 1 Anchor Anchor Litter rig or rescuer attachment Brake or raising Attendant(s) Munter hitch belay system Tandem prusik safety Tandem prusik safety Edge attendant(s) with load release with load release Brake operator or Rope ends Belayer pullers Rope Rope Patient and harness Page 10 of 10 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604.02 GUIDELINES SUBJECT Search Urgency Chart SEARCH URGENCY CHART Remember, the lower the number the more urgent it is to find the lost person(s)I!! A, SUBJECT PROFILE Age 1 Very young 1 Very old 2-3 Other Medical Condition 1 -2 Known or suspected injury or illness 3 Healthy 3 Known fatality Number of Subjects 1 One alone 2-3 More than one(unless separation suspected) B. WEATHER PROFILE Existing hazardous weather 1 Predicted hazardous weather(8 hours or less) 1 -2 Predicted hazardous weather(more than 8 hours) 2 No hazardous weather predicted 3 C. EQUIPMENT PROFILE Inadequate for environment 1 Questionable for environment 1 -2 Adequate for environment 3 D. SUBJECT EXPERIENCE PROFILE Not experienced, not familiar with area 1 Not experienced, knows the area 1 -2 Experienced, not familiar with the area 2 Experienced, knows the area 3 E. TERRAIN &HAZARD PROFILE Known hazardous terrain or other hazards 1 Few or no hazards 2-3 Total IF ANY OF THE TOTAL, EA SEARCH COU D REQUIR AND REGARDLESS MERG NCY SPONSE. TOTAL, H THE The total should range from 7 to 21,with 7 being the most URGENT! 8-11 Emergency Response 12- 16 Measured Response 17-21 Evaluate&Investigate Page 1 of 1 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604,03 GUIDELINES SUBJECT Lost/Missing Person Report LOST I MISSING PERSON REPORT Incident No. ❑ LOST PERSON ❑ MISSING PERSON ❑ ADULT ❑ CHILD Date: Occurrence Title Time: Person Taking Information How taken(phone,etc.) A. SOURCE OF INFORMATION Complainant's Name I Date of Birth Relationship Home Address Home Telephone City I State I Zip Business Telephone Where/how to contact now: Cell Phone Where/how to contact later: What does Informant think occurred? Is subject registered with any registry service(e.g.Alzheimer,Missing Children)? ❑ Yes ❑ No LOST PERSON(Check One) ❑ Hunter ❑ Hiker ❑ Berry Picker ❑ Camper ❑ Other Specify ❑ Fisherman ❑ Camper ❑ Boater ❑ Mountain Climber MISSING PERSON (Check One) ❑ Runaway ❑ Kidnapping ❑ Accident ❑ Disaster ❑ Other Specify ❑ Walk-a-way ❑ Foul Play ❑ Parental Abduction ❑ Unknown B. LOST PERSON I MISSING PERSON Name l Given Name I Nickname I Sex ❑ Female ❑ Male Age I Date of Birth I I Place of Birth Race Occupation Home Address Home Telephone Local Address Local Telephone C. PHYSICAL DESCRIPTION Height Weight Build Hair I Color Length Style Beard Mustache I Sideburns Facial Features(shape) Complexion Distinguishing Marks/Scars Eyes I Teeth Overall appearance PHOTO AVAILABLE ❑ Yes ❑ No Where I Need to return ❑ Yes ❑ No URGENT MEDICAL INFORMATION Page 1 of 7 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604,03 GUIDELINES SUBJECT Lost/Missing Person Report D. TRIP PLANS Started at Date Time I Going To Via Purpose For how long? Exit Date I Group Size Comments Done trip before? ❑ Yes ❑ No Transported by whom? Transported by means of: VEHICLE Type Color I Present location License Number I State Verified ❑ Yes ❑ No By whom? Return Time From Where? By whom/what? ALTERNATE PLANS Routes Plans Objectives Discussed with I Date Comments ADDITIONAL INFORMATION ON GROUP License Names Page 2 of 7 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604.03 GUIDELINES SUBJECT Lost/Missing Person Report E. CLOTHING OBJECT STYLE COLOR SIZE OTHER Shirt/Blouse Sweater Pants/Shirt Dress Outer Wear Inner Wear Rain Wear Winter Clothing Head Wear Gloves Glasses Jewelry Sole Type Sample Footwear ❑Yes ❑No Scent Articles Sample ❑ Yes ❑ No Article Secured ❑ Yes ❑ No Subject's overall coloration,as seen from the air: F. LAST SEEN Where: Date Time Why/how? Seen by whom: Witness location now: Date Time Who last talked at length with person? Location Date Time Possible Destination Places frequented Weather at time Weather since Seen going which way Date Time Reason for leaving Attitude(confident,confused,etc.) Subject seemed Subject complaining of anything Other ❑Tired ❑Cold ❑ Hot Comments: Page 3 of 7 SECTION Emergency Operations STANDARD OPERATING S.O,G, No: 604.03 GUIDELINES SUBJECT Lost/Missing Person Report G. OUTDOOR EXPERIENCE Familiar with area How recent Other ❑Yes O No Other areas of travel Formal outdoor training Degree When Where First Aid Training Degree When Where Scouting Scout leader I When? How long Where O Yes O No Military experience What When Where O Yes ❑No Generalized experience How much overnight experience Ever been lost before When Where ❑Yes O No Ever go out alone? Where ❑Yes O No Stay on trails? How fast does subject hike? I Athletic ❑Yes O No Other interests? Climbing experience? Boating experience? Comments H. HABITS Smoke How often? What Brand O Yes O No Alcohol How often? What Brand O Yes O No Recreational drugs How often? What type Gum Candy Other ❑Yes O No Comments Page 4 of 7 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604.03 GUIDELINES SUBJECT Lost/Missing Person Report I. PERSONALITY Hobbies I interests Outgoing Gregarious Yes D No ❑Yes ❑No Evidence of leadership Legal troubles(past/present) Give up early Keep going D Yes D No ❑Yes ❑No Hitchhike Accepts rides Personal values Philosophy/Religion ❑Yes 0 No easily Person closest to I In family Emotional history Education Grade Current status Teacher(s) Teacher(s) Teacher(s) 9 School name College/University Subject/Degree I Year Local/fictional hero Comments J. HEALTH/GENERAL CONDITION Overall health Overall physical condition Handicaps Known medical problems Knowledgeable doctor Telephone Known psychological problems Knowledgeable person Telephone Known dental problems Knowledgeable dentist Telephone Medication Amounts Knowledgeable person Telephone Glasses Spares Consequences of loss If person has donated blood,where? Blood Type ❑Yes ❑No D Yes D No CHILDREN ❑ Repeat runaway Afraid of dark D Yes ❑No Afraid of animals ❑Yes ❑No Afraid of(specify) Feelings towards adults Feelings towards strangers Reaction to hurt Yore❑No Training when lost Active Lethargic Antisocial Specify I Local or fictional hero D Yes ❑No ❑Yes ❑No I ❑Yes ❑No Comments ti Page 5 of 7 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604,03 GUIDELINES SUBJECT Lost/Missing Person Report K. EQUIPMENT OBJECT STYLE COLOR SIZE OTHER Pack Tent Sleeping Bag Ground Cloth Climbing Equipment Helmet Boats Canoe ❑ Kayak ❑ 1 person❑ Flotation bags? ❑Yes ❑No Raft ❑ Other: 2 person❑ Spray skirt? ❑Yes ❑No Life Jackets Fishing Equipment Liquid Container Amount What kind of liquid What Fire starter Light Fuel Brand Stove Fuel Brand Map&Compass Of where How competent with map and compass Brand Knife • Brand Camera Lenses Brands Food Skis Type Length Brand Poles Length Brand Snowshoes Type Length Brand Firearms Brand Model Holster ❑Yes ❑No Money Cash Credit Cards Other Other documents Comments 6 Page 6 of 7 SECTION Emergency Operations STANDARD OPERATING S.O.G. No: 604.03 GUIDELINES SUBJECT Lost/Missing Person Report L. CONTACTS PERSON WOULD MAKE IF COMMUNICATIONS AVAILABLE Name Given name Relationship Home address State Zip Home telephone Anyone home now? Comments M. GROUPS OVERDUE Name of Group Kind of Group Leader's Leader's experience Leader types other than leader Personality clashes within group Actions if separated Group's competitive spirit Intra-group dynamics Name of knowledgeable person Telephone Home address State Zip Comments N. ACTIONS TAKEN SO FAR Actions taken By family/friends Results By others Results Comments O. MEDIA I FAMILY RELATIONS Next of kin Relationship Address State Zip Phone number Occupation Person to notify when subject found Relationship Address State Zip Phone number Occupation Significant family problems Family's desire to employ special assistance Comments Page 7 of 7 SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Annual Budget SOM No.:FIN-001 Effective Date: July 14,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To describe the annual budget process. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1, South Orange Rescue Squad shall operate in accordance with an annual budget. 4.2. The Squad fiscal year shall be January 15t to December 315` 5. PROCEDURES 5.1. The budget shall have line items to represent associated incomes and expenses for operations, training and overhead administration of the organization. 5.2. Line items shall have their associated funds or incomes allocated to one of the following categories: 5.2.1. EMS 5.2.2. Rescue 5.2.3. Administrative 5.3. Division budgets shall be compiled by the Assistant Chiefs of each division.The Chief Operations Officer and Treasurer shall compile the Administrative&Overhead categories. 5.4. The Chief Operations Officer shall compile the annual budget for presentation to the Finance Committee prior to the October business meeting. The Finance Committee shall discuss the budget draft and make recommendations for amendment. 5.5. The draft annual budget and Finance Committee recommendations shall be presented to the membership at the October business meeting. 5.6. The membership shall have the opportunity to review and offer feedback on the budget until the November Squad business meeting. 5.7. The Finance Committee will hold a Budget Review meeting in November prior to the Squad business meeting.The Draft Budget,membership feedback and Finance Committee recommendations shall be presented to the Board of Directors. FIN-001 Annual Budget.doc -Page 1 of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Annual Budget SOM No.:FIN-001 Effective Date: July 14,2005 Revision Date: Authorization Signature: 5.8. The draft budget shall be presented by the Board of Directors to the Membership at the Annual Business meeting in November for final review,discussion and vote by the membership. Simple majority vote by the membership shall constitute approval of the annual budget. 5.9. The budget shall be adopted by the Board of Directors at the next Board of Directors meeting. 6. GUIDELINES 6.1. The budget should be adopted by the membership and Board of Directors prior to the beginning of the fiscal year to which it pertains. 7. TERMS 7.1, N/A 8. REFERENCES 8.1. N/A FIN-001 Annual Budget.doc -Page2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Spending Squad Funds SOP No.:FIN-002 Effective Date: September 8,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish guidelines,procedures,policies,constraints and authorizations for the expenditure of Squad funds. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. SORS shall operate and spend organization funds by use of an Annual Budget. 4.2. Officers of the organization are authorized to spend funds as approved within their scope of responsibility. 4.2.1. Assistant Chiefs shall be responsible for oversight and expenditure of budgeted funds for their specific divisions. 4.2.2. The Chief Operations Officer and Treasurer shall be responsible for oversight and expenditure of budgeted funds allotted to the Administrative category. 4.3. Expenses shall be categorized in the following manner: 4.3.1. Items under$1,000.00 shall be considered Minor Expenses 4.3.2. Items between$1,000.00 and$5,000.00 shall be considered Major Expenses 4.3.3. Expenses(single or cumulative)over$5,000.00 shall be considered Capital Expenses. 5. PROCEDURES 5.1. The Treasurer shall be notified of all Squad income and expenditures for inclusion in the financial reports. 5.1,1. Notification may be accomplished electronically. 5.1,2. For Major or Capital Expenses,notification should occur prior to purchase. 5.2. Funds may be accessed via Corporate Credit Card or Check Request,except as noted below. 5.3. For all purchases,the following information,designated"Purchase Information"shall be submitted to the Treasurer for inclusion in the financial reports. FIN-002 Spending Organization Funds.doc -Page 1 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Spending Squad Funds SOP No.:FIN-002 Effective Date: September 8,2005 Revision Date: Authorization Signature: 5,3.1. Name and Address of the supplier. Phone/FAX and email information should be provided if available. 5,3.2. A receipt stating the amount of the expense. If no receipt is available,a statement shall be provided explaining the omission. 5.3.3. Amount of Sales Tax charged,if not provided on the receipt. 5.3.4. Account to be charged in the budget to include line item number/name and the applicable division. 5.3.5. Name of the Agent approving the request. For a Credit Card purchase,the signatory is the presumed authorizing agent. 5.3.6. If applicable,the name and mailing address of the person to whom the reimbursement should be made should also be included. 5.4. The purchase process for Minor Expenses is as follows: 5.4.1. The purchase requires authorization from the appropriate Officer. 5.5. The purchase process for un-budgeted Minor Expenses is as follows: 5.5.1. Approval of un-budgeted Minor Expenses shall require the authorization of the Chief. 5.5.2. The membership shall be advised of the un-budgeted Minor Expense at the next regular meeting. 5.6. The purchase process for Major Expenses is as follows: 5.6.1. The purchase requires authorization from the appropriate Officer and confirmation of available funds by the Treasurer. 5.6.2. Purchase Orders shall be required for all major expenses. 5.7. The purchase process of un-budgeted Major Expenses is as follows: 5.7.1. Approval of un-budgeted Major Expenses shall require the authorization of the Chief and Finance Committee. 5.7.2. The membership shall be advised of the un-budgeted Major Expense at the next regular meeting. 5.8. The purchase process for Capital Expenses is as follows: 5.8.1. The purchase requires authorization from the appropriate Officer,Chief and confirmation of available funds by the Treasurer. 5.8.2. Purchase Orders shall be required for all capital expenses. FIN-002 Spending Organization Funds.doc -Page 2of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Spending Squad Funds SOP No.:FIN-002 Effective Date: September 8,2005 Revision Date: Authorization Signature: 5.9. The purchase process for un-budgeted Capital Expenses is as follows: 5,9.1. Approval of un-budgeted Capital Expenses shall require the authorization of: 5.9.1.1. the Chief, 5.9.1.2. the Finance Committee, 5.9.1.3. the Board of Directors, 5.9.1.4. and simple majority approval of the membership. 5.10.Checks in the amount of$1,000.00 or greater require signature of two of the following three individuals: Treasurer,Chief or Chair of the Board of Directors. 5.11.The process for accessing a Line of Credit is as follows: 5.11.1. The Finance Committee shall submit a request to the Board of Directors to access a Line of Credit. 5.11.2. Approval to access a Line of Credit shall require authorization of: 5.11.2.1.the Board of Directors, 5.11.2.2.and simple majority approval of the membership. 5.11.3. Access to a Line of Credit requires two of the following signatures: 5.11.3.1.the Chief, 5.11.3.2.the Treasurer, 5.11.3.3.or Chair of the Board of Directors. 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. N/A 8. REFERENCES 8.1. FIN-005 Purchase Orders 8.2. FIN-006 Check Request 8.3. FIN-007 Credit Card Use FIN-002 Spending Organization Funds.doc -Page 3 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Accounting Practices SOP No.:FIN-003 Effective Date: September 8,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish guidelines and procedures for Accounting Activities carried out by the Treasurer, Finance Committee and others performing financial duties. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4, POLICIES 4.1. SORS shall follow the accrual accounting method. 4.2. Financial records shall be made public and kept current. 4.3. SORS shall strive to maintain an adequate Operating Reserve. 4.4. At least two persons shall review financial records. 4.5. The Secretary shall maintain archived squad financial records for a period time consistent with IRS regulations. 5. PROCEDURES 5.1. The Treasurer shall maintain records appropriate and consistent with accrual accounting. Procedures shall be promulgated and followed by SORS members to ensure that these records are complete.These records shall include: 5.1.1. Accounts payable. 5.1.2. Accounts receivable. 5.1.3. Purchase Orders. 5.1.4. All income. 5.1.5. All expenditures. 5.1.6. All donations and gifts. 5.1.7. Valuations and depreciation of capital assets. 5.2. To assure timely and public financial records the Treasurer shall be provided tools to update the appropriate section of the squad web site. 5.3. Records placed on the web site shall include: 5.3.1. Income and Expense Statement, 5.3.2. Balance Sheet, 5.3.3. Year-to-date Budget to Actual, 5.3.4. Status of Grants and Accounts. FIN-003 Accounting Practices.doc Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Accounting Practices SOP No.:FIN-003 Effective Date: September 8,2005 Revision Date: Authorization Signature: 5.4. The records on the web site shall be updated at least monthly. 5.5. Monthly statements as presented at squad meetings shall be retained on the web site for at least two years. 5.6. Other reports may be stored on the web site as deemed appropriate by the Treasurer. 5.7. The Treasurer shall report to the membership if the Operating Reserve falls below$20,000. 5.8. In the last month of each Fiscal Year the Finance Committee shall determine what amount of unencumbered funds should be allocated to debt retirement or capital reserve so that adequate Operating Reserve is maintained. 5.9. SORS shall have its books reviewed by a CPA at least every six months. The CPA shall provide an Annual Statement to the Board of Directors concerning the state of the books. 5.10.Any audit of the books beyond the CPA's annual review shall be performed at the discretion of the BoD. The Treasurer and CPA shall provide all required information and cooperation to any such authorized audit. 5.11.The Secretary shall reconcile the monthly bank statements and have full access to all records as part of monthly bank statement review. 6. GUIDELINES 6.1, N/A 7. TERMS 7.1. Operating Reserve shall be computed to be cash and liquid assets(checking accounts,CDs and the like),minus Accounts Payable,Purchase Order encumbrances,Capital Reserves,and other designated funds. 7.2. SORS: South Orange Rescue Squad Inc. 7.3. BoD: SORS Board of Directors. 7.4. CPA:Certified Public Accountant. 8. REFERENCES 8.1. None. FIN-003 Accounting Practices.doc -Page2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Grant Applications SOP No.:FIN-004 Effective Date: September 8,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To promote active searching for and solicitation of grants and other targeted donations by.all members of SORS while ensuring coordinated and non-redundant applications. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. SORS encourages its members to identify possible sources for grants and targeted gifts for purposes consistent with SORS's mission. 4.2. SORS recognizes that successful grant applications must be coordinated and non-redundant. 4.3. All reporting requirements shall be met in a timely manner. 5. PROCEDURES 5.1. All SORS members should become aware of and search out potential sources of grants and targeted gifts. These might include: 5.1.1. Past sources of grants(Strowd Roses,Johnson Foundation,etc.). 5.1.2. Churches. 5.1.3. Benevolent Organizations. 5.1.4. Governmental and Business groups. 5.1.5. Potential Users of SORS services. 5.2. When a potential grant or targeted gift donor is identified,information should also be collected. The information should include,but is not limited to: 5.2.1. Name of organization and organizational contact information. 5.2.2. Amount of potential gift or grant. 5.2.3. Type of grant(e.g.free use,restricted to specific items,to be used on items we propose, • or matching funds,etc.) 5.2.4. Application forms. 5.2.5. Application schedule. 5.2.6. Granting schedule. 5.2.7. Reporting requirements initially and after the funds are used. 5.3. Any potential grant or targeted gift shall be brought to the attention of the Chief who will act as the clearinghouse for applications. FIN-004 Grant Applications.doc -Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Grant Applications SOP No.:FIN-004 Effective Date: September 8,2005 Revision Date: Authorization Signature: 5.4. The Chief may take immediate action,if warranted,or may elect to appoint a group of interested members to complete the application process. 5.5. All potential grants and targeted gift opportunities brought to the Chief should be reported at the next squad meeting. The Chief shall recommend appropriate action for each opportunity. 5.6. All applications shall be reviewed by the Chief,and either the Secretary or Treasurer. Others may be involved in the review as needed. 5.7. Any potential grant or gift that exceeds$5,000 shall be referred to the Finance Committee to discuss potential effect on the budget and make appropriate recommendation. 5.8. Any contract associated with a grant or targeted gift must be referred to the BoD for its recommendation. 5.9. Any financial reporting requirements will be provided to the Treasurer. Accordingly,the Treasurer shall have the authority to obtain any information needed for the generation of financial reports associated with the grant opportunity. 5.10.No application for a grant or targeted gift shall be made without the signature of the Chief or the BoD Chair. 5.11.Final versions of all documents related to any grant or gift shall be provided to the Secretary for retention in the archives. 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. SORS: South Orange Rescue Squad,Inc. 7.2. BoD: SORS Board of Directors. 8. REFERENCES 8.1. None. FIN-004 Grant Applications.doc -Page 2 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Purchase Orders SOP No.:FIN-005 Effective Date: September 8,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish guidelines and procedures for requesting,generating and approving Purchase Orders. 1.2. In general,a Purchase Order is a document generated before a purchase is made and acts as an authorization to a vendor to provide the described good or service and represents a promise that SORS will pay up to the amount indicated. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1, The purchase amount above which a Purchase Order is required is defined in FIN-002. 4.2. Purchases below the amount specified in FIN-002 do not require a Purchase Order. 4.3. Any authorized officer should request a Purchase Order prior to any purchase. 4.4. Purchases for which a Purchase Order is required,and for which no Purchase Order is requested, may,at the option of the Chief and Treasurer,be repudiated and returned to the appropriate vendor without payment. 5. PROCEDURES 5.1. Any officer or authorized agent of SORS may request a purchase order to be generated by the Treasurer. The request may be in writing,by email or other permanent record.Purchase Information as specified in FIN-002 shall be provided with the request. 5.2. The Treasurer shall review the Purchase Order request to determine that all required information is provided and that appropriate authorizations have been made. The determination of authorization shall include: 5.2.1. Officer authorization to expend affected portions of the budget 5.2.2. Adequate available funds in the affected budget category 5,2.3. All required Purchase Information 5,2.4. Appropriate authorization by the squad and/or BoD as necessary 5.3. The Treasurer shall generate the Purchase Order document. The document shall provide adequate information to describe the authorized purchase and vendor as follows: 5.3.1. Authorization shall be obtained as required by FIN-002. 5.3,2. A paper copy of the Purchase Order is retained by the Treasurer. FIN-005 Purchase Orders.doc -Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Purchase Orders SOP No.:FIN-005 Effective Date: September 8,2005 Revision Date: Authorization Signature: 5.3.3. The Treasurer provides notification of approval by voice,phone or email to the requesting party with the Purchase Order number. 5.3.4. As required,a copy of the Purchase Order is sent to the vendor, 5.4. The requesting officer or agent shall coordinate with the vendor to assure that all invoices reference the Purchase Order number and also shall ensure completion status of the purchase. 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. SORS: South Orange Rescue Squad,Inc. 7.2. BoD: SORS Board of Directors. 8. REFERENCES 8.1. FIN-002 Spending Organization Funds FIN-005 Purchase Orders.doc -Page 2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Check Request SOP No.:FIN-006 Effective Date: September 8,2005 Revision Date: Authorization Signature: I. PURPOSE 1.1. To establish guidelines and procedures by which SORS members are reimbursed for squad expenditures for minor expenses with minimum paperwork yet adequate financial control. 1.2. To establish guidelines and procedures by which minor squad expenses may be paid with minimum paperwork yet adequate financial control. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. Small expenditures made by Squad members for Squad business should be reimbursed with as little paperwork as possible. 4.2. Only Minor Expenses shall be paid by check request as defined in FIN-002. 4.3. Should an invoice or bill be delivered to any member or officer,he or she may request a check for payment. 5. PROCEDURES 5.1. The Treasurer shall require that Purchase Information be provided with each Check Request,as specified in FIN-002. In addition,the Check Request shall contain the name and mailing address of the check recipient. Further,if the Requestor is not an officer responsible for the indicated budget area,approval by an appropriate officer shall be required. 5.2. Check Requests,if approved,will result in a check drawn on the squad checking account. Cash will not be provided. 5.3. Check Requests shall take the form of an email,a note with attached receipt,memorandum,or other permanent record. If not in email form,the signature of the requesting person is required. In all cases,the Request is provided to the Treasurer. 5.4. The Treasurer shall work with the Chief to resolve any over budget situations. 5.5. The Treasurer shall have 1 week following receipt of the Check Request to either issue the check or respond to the Requestor with reason for denial. 5.6. Should a request be denied,any appeal shall be made to the squad membership. FIN-006 Check Request 1 of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Check Request SOP No.:FIN-006 Effective Date: September 8,2005 Revision Date: Authorization Signature: 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. SORS: South Orange Rescue Squad,Inc. 8. REFERENCES 8.1. FIN-002 FIN-006 Check Request 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Squad Credit Card Use SOP No.:FIN-007 Effective Date: September 8,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish guidelines and procedures for the use of Squad Credit Cards. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. Credit card use shall not circumvent existing financial controls. 4.2. BoD action shall be required to grant credit cards to certain officers or squad agents. 4.3. BoD action shall be required to revoke assigned credit cards. 5. PROCEDURES 5.1. The Treasurer shall select the financial institution from which to obtain credit cards with the advice and consent of the Finance Committee, 5.2. The Treasurer shall be the contact person with the financial institution to receive credit cards and regular statements. 5.3. The Secretary shall review the credit card statements,associated paperwork,and documentation on a regular basis. The Treasurer shall provide those records to the Secretary in a timely manner. 5.4. Any person making a purchase by credit card shall provide the Treasurer with the Purchase Information as identified in FIN-002. The information shall be provided as soon as possible. 5,5. When the credit card statement is received,the Treasurer shall notify by email or in writing any card holder of any purchase he or she made for which information has not already been provided. 5,6, The Treasurer should pay the credit card bill even with outstanding items so as to avoid finance charges. 5,7. The card holder has 21 days to provide sufficient documentation to the Treasurer following notification of deficiency. 5,8. The Treasurer shall report to the BoD any situation in which use of any credit card seems irregular or any outstanding deficiency in the provision of Purchase Information. The BoD shall investigate the Treasurer's report and take appropriate action. FIN-007 Squad Credit Card Use.doc -Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Squad Credit Card Use SOP No.:FIN-007 Effective Date: September 8,2005 Revision Date: Authorization Signature: 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. SORS: South Orange Rescue Squad,Inc. 7.2. BoD: SORS Board of Directors 8. REFERENCES 8.1. FIN-002 Spending Organization Funds FIN-007 Squad Credit Card Use.doc -Page 2 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Membership SOM No.:GEN-001 Effective Date: February 8,2007 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To provide requirements,duties,and responsibilities for each classification of membership. 2. OSHA REQUIRMENTS 2.1. N/A • 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. PROSPECTIVE MEMBERS 4.1.1. Prospective Members should submit their completed application to the membership committee chair either by mail,email,or in person. 4.1.2. All Prospective Members shall complete a SORS approved interview process and be recommended for membership by the membership chair,appropriate training officer,or Assistant Chief at a Squad business meeting. Membership status will be granted only after approval by the SORS membership, 4.2. GENERAL MEMBERSHIP CATEGORIES 4.2.1. Emergency Operations Members • 4.2.1.1. EMS Division-All members of the EMS Division shall be certified to at least the North Carolina EMT-Basic Level 4.2.1.2. Rescue Division-All members of the Rescue Division shall be certified to at least the North Carolina Medical Responder,or equivalent certification,or be working towards certification to be obtained within one year. 4.2.2. Community Members 4.2.2,1. Community Members shall meet the requirements set forth herein,and who through profession,training,and/or experience possess abilities and/or knowledge which furthers the purposes and objectives of the organization. 4.3. EMERGENCY OPERATIONS CLASSIFICATIONS 4.3.1. EMS DIVISION 4.3.1.1. TRAINING REQUIREMENTS GEN-001 Membership -Page 1 of 4- • SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Membership SOM No.:GEN-001 Effective Date: February 8,2007 Revision Date: Authorization Signature: 4.3.1.1.1. All EMS Division members regardless of classification shall meet the following requirements: 4.3.1.1.1.1. Attend six(6)of twelve(12)EMS continuing education sessions per year. Outside training may be considered on a case-by-case basis. 4.3.1.1.1.2. Attend an Orange County Emergency Management approved OSHA class annually. 4.3.1.2. PROVISIONAL MEMBERS 4,3.1.2.1. Provisional Members of the EMS Division shall be defined as those individuals desiring to join the Squad as regular volunteer members,and who first must undergo a period of orientation,training,and gaining experience by working shifts and special events under the supervision of a training officer and/or preceptor. 4.3.1.2.2, Provisional Members may not hold office or chair a committee. 4.3.1.2.3. In order to complete Provisional Membership and obtain Regular Membership status, Provisional Members shall complete all requirements listed herein and in the current training manual utilized by division training officers. 4.3.1.3. REGULAR MEMBERS 4.3.1.3.1. Regular Members of the EMS Division shall be defined as those members desiring to serve as volunteer EMTs in Orange County on a regular basis who have completed a provisional period as determined by the appropriate training officer. 4.3.1.3.2. Regular members shall work at minimum of 24 hours a month for SORS EMS. 4.3.1,4. RESOURCE MEMBERS 4.3.1.4.1. Resource Member status is intended for those volunteers who wish to serve the Squad but are unable to comply with the Regular Member requirements. 4.3.1.4.2. Regular Members desiring to become Resource Members must have at least two(2)consecutive years of regular EMS experience in the Orange County EMS system. 4.3.1.4.3. Resource members shall work at minimum of 24 hours per month within the Orange County EMS system. 4.3.2. RESCUE DIVISION GEN-001 Membership -Page 2of4- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Membership SOMNo.:GEN-001 Effective Date: February 8,2007 Revision Date: Authorization Signature: 4.32.1. PROVISIONAL MEMBERS • 4.3.2.1.1. Provisional Members of the Rescue Division shall be defined as those individuals desiring to join the Squad as regular volunteer members,and who first must undergo a period of orientation,training,and gaining experience by attending training sessions and maintaining response readiness under the supervision of a training officer and/or preceptor. 4.3.2.1.2. Provisional Members shall not hold office or chair a committee. 4.3.2.1.3. In order to complete Provisional Membership and obtain Regular Membership status,Provisional Members must complete all training requirements as defined here in and be subject to the approval of the current division training officers and membership. 4.3.2.2, REGULAR MEMBERS 4.3.2.2.1. Regular Members of the Rescue Division shall be defined as those members desiring to serve as volunteer rescue personnel in Orange County on a regular basis who have completed a provisional period as determined by the • appropriate training officer. 4.3.2.2.2. Regular members must maintain a state of response readiness as defined herein. 4.3.2.3. RESOURCE MEMBERS • 4.3.2.3.1. Resource Member status is intended for those volunteers who wish to serve the squad but are unable to comply with the regular member requirements. 4.3.2.3.2. In order to be eligible for Resource Member status the member must have sufficient skills,abilities,and experience in rescue disciplines as defined by the division training officers and assistant chief. 4.4, COMMUNITY MEMBERS 4.4.1. Community members shall be defined as those members who through profession. - Formatted:Bullets and Numbering training.and/or experience possess abilities and/or knowledge which!lathers the purposes and objectives of the organization. Formatted:Indent:Left: 0.5" 4,4,2, Community members shall participate in and/or chair at least one committee. Formatted:Bullets and Numbering . 5. PROCEDURES 5.1. N/A 6. GUIDELINES 6.1. N/A • GEN-001 Membership -Page 3 of 4- • 1 SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Membership SOM No.:GEN-001 Effective Date: February 8,2007 Revision Date: Authorization Signature: 7. TERMS 7.1. N/A 8. REFERENCES 8.1. N/A GEN-001 Membership -Page4of4- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Training Reimbursement SOM No,:GEN-002 Effective Date: June 9,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To provide guidelines for the reimbursement of personal funds spent for the purpose of Rescue or EMS related continuing education. The squad encourages members'continuing education and desires to assist in defraying the cost of such training. 2. OSHA REQUIRMENTS 2.1.N/A 3. CERTIFICATION LEVELS 3.1,All 4. POLICIES 4.1, All funds for training reimbursement shall come from the appropriate division's budget line item for"training." 4.2, Out-of-county courses that are also available within Orange County should be reimbursed at the local rate. 4.3 In the event that requests for training reimbursement would exceed the appropriate division's budget line item for training,the board of directors may allocate additional unencumbered funds to said line item. 5. PROCEDURES 5.1. A member desiring training reimbursement shall submit a"Training Reimbursement Request Form"(see appendix a)to the appropriate training officer no less than two weeks prior to beginning the course. 5.2. In consultation with appropriate division officers,the training officer shall take one of three actions regarding the request for reimbursement of funds and discuss the decision with the member no less than one week prior to the beginning of the course.The actions are: 5,2.1. approve as submitted, 5,2.2. modify the amount and approve,or 5,2.3. deny 5.3. Members wishing to be reimbursed for attending approved courses shall pay all tuition and/or registration fees for the course. 5.4. The member shall provide proof in documentation of successful completion of the course,and a copy of the completed"Training Reimbursement Request Form"(see appendix a)outlining the actual expenses incurred in taking the course,to the appropriate training officer. GEN-002 Training Reimbursement -Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Training Reimbursement SOM No.: GEN-002 Effective Date: June 9,2005 Revision Date: Authorization Signature: 6. GUIDELINES 6.1. Guidelines to assist training officers in their reimbursement decisions include,but are not limited to: 6.1.1. Requests for pre-registration funding shall be handled by the appropriate training officer on a case by case basis. 6.1.2. The appropriate training officers,in consultation with the assistant chief,reserve the right to reimburse training at standard,reasonable,and necessary costs,provided that the reimbursement adheres to the above policies and procedures. 6.1.3, In most cases,the member should be reimbursed in the amount of the actual expenses incurred in taking the course or the previously approved request for reimbursement, whichever is less. 7. TERMS 7.1. N/A 8. REFERENCES 8.1. N/A • GEN-002 Training Reimbursement -Page2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Training Reimbursement SOM No.:GEN-002-Appendix A Effective Date: July 1,2005 Revision Date: Authorization Signature: Training Reimbursement Request Form Member's Name: Date Submitted: Name of Class/Event Date(s)of Class/Event: Please briefly explain how this class/event will benefit SORS and your EMS/Rescue Education: Description Estimated Expense Actual Expense(Filled out at the completion of the class) Tuition _Lodging_ Travel **Please Contact your training officer with questions about this form **Please attach any and all supporting documentation(receipts,advertisements,etc)to this form, and turn it in to your training officer. DECISION: APPROVED MODIFIED AND APPROVED DENIED APPROVED AMOUNT at initial review: Training Officer Date: Member Date: REIMBURSED AMOUNT at final review: Training Officer Date:, Member Date: GEN-002 Appendix A-Training Reimbursement -1 of 1- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Parking at Station 2 SOM No.:GEN-003 Effective Date: June 9,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To outline parking restrictions and space use at SORS Station 2 in order to ensure that daily and emergency operations are not adversely impacted. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. On-Duty EMS personnel should use the two spots located on the east side of the building and spots in the rear of the building at the Southeast corner of the parking lot. 4.2. The Southwest corner of the rear parking lot shall be reserved for the boat,trailer,confined space trailer,and other squad apparatus. • 4.3. Vehicles shall not be parked in front of or behind the building in a manner which blocks access to,or egress from,a bay. 4.4. Parking spots in front of the building are allocated as follows: 4.41 Spots 1 and 2(parking spots located directly in front of the primary entrance to the building)are reserved for official vehicles(medic cars,ambulances,police cars,etc)and visitors. 4.4.2. The spot in front of the door leading from the stairs is reserved at all times for SORS personnel responding to emergency calls. 4.5. SORS members conducting SORS business should park in other available areas as necessary. 5. PROCEDURES 5.1. Personnel parked in inappropriate spaces shall be required to relocate their vehicles. 6. GUIDELINES 6.1. N/A 7. TERMS 7.1, N/A. 8. REFERENCES GEN-003 Parking at Station 2 -Page 1 of2- • SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Parking at Station 2 SOM No.:GEN-003 Effective Date: June 9,2005 Revision Date: Authorization Signature: 8.1. NC GS 136-30 GEN-003 Parking at Station 2 -Page2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Creating and Revising SOGs SOM No,:GEN-004 Effective Date: June 9,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish and maintain and orderly and efficient process for creating,discussing,adopting,and implementing standard operating policies,procedures,and guidelines(SOGs)to be contained in the squad's standard operations manual. The squad encourages any member to submit and endorse an idea for policy in accordance with the following. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. The squad shall maintain a standing"Policies and Procedures"(P&P)committee whose members shall facilitate the development and approval of SOGs and the components of the Standard Operations Manual. The P&P Committee shall assist the assistant chief(s)in reviewing the Standard Operations Manual in accordance with the Bylaws. 4.2. The P&P Committee shall meet regularly as needed to conduct the necessary business of the Committee. Any squad member in good standing may attend meetings of the P&P Committee. 4.1 All squad SOGs shall be formatted in a standard manner(see appendix A) 4.4. Any squad member submitting an SOG for P&P committee review shall submit the draft in the appropriate format(see appendix A). 4.5. Squad members submitting SOGs should review the USFA document on developing SOGs as posted on the SORS website. 5. PROCEDURES 5.1. Any member may suggest an idea for a policy or submit a SOG draft or submit a SOG revision to the chair of the P&P Committee for review at the next committee meeting. The P&P committee will review and edit the SOG draft or revision,and post the draft or revision for "comment and review"by the squad membership. The SOG draft will be discussed at the next monthly squad business meeting for a"first reading." 5.2. After the"first reading"and brief discussion of proposed SOGs at a monthly squad business meeting,the proposed SOGs will enter the"pending approval"phase. 5.3. Any member may participate in the development of a SOG in the"pending approval"phase by submitting comments,questions,and/or proposed revisions to the P&P Committee Chair prior to the next P&P Committee meeting. GEN-004 Creating and Revising SOGs -Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Creating and Revising SOGs SOM No.:GEN-004 Effective Date: June 9,2005 Revision Date: Authorization Signature: 5.4. At any P&P Committee meeting,SOGs in the pending approval phase may be further edited and revised based on commentary from any squad member in preparation for the"second reading." After revision,drafts ready for the"second reading"shall be posted. 5.5. At the next squad business meeting,all SOGs"pending approval"shall undergo a"second reading."After the"second reading,"the membership shall adopt or reject the SOG by simple majority vote. Having given sufficient time for member input and review in the interim between squad meetings,there shall be little to no discussion regarding the SOGs"pending approval"at the"second reading." 5.6. If the membership votes to reject the SOG after the"second reading,"the draft shall return to the "pending approval phase"and be further revised by the P&P Committee. 5.7. If the membership votes to adopt a SOG after the"second reading"then the Board of Directors shall also adopt or reject the SOG by simple majority vote in accordance with the bylaws. 5.8. If the Board of Directors rejects the SOG after membership approval,the SOG draft shall return to the P&P committee at"pending approval"phase for further discussion and revision mediated by the BOD Chair and P&P Chair. The SOG draft shall return at subsequent meetings to the membership and Board of Directors for a vote to adopt or reject as described herein. 5.9. If the Board of Directors adopts the SOG after membership approval,no further action is taken and the SOG is considered official and added to the Standard Operations Manual. 5.10. The P&P Committee,in reviewing the Standard Operations Manual as provided herein and in accordance with the bylaws,reserves the right to make minor changes to any SOG without following the procedures listed above,provided that the membership and board of directors shall, by simple majority vote,approve any and all changes before they are adopted into the Standard Operations Manual. 5.10.1. Minor changes may include,but are not limited to: 5.10.1.1. re-numbering and re-categorizing 5.10.1.2. correcting grammar and spelling errors 5.10.1.3. format changes including re-spacing 5.10.1.4. any change that does not alter the meaning or intent of the SOG 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. N/A 8. REFERENCES 8.1. N/A GEN-004 Creating and Revising SOGs -Page 2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Member Rewards SOP No.:GEN-006 Effective Date: November 10,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. From time to time,South Orange Rescue Squad or its members may come into possession of tangible monetary and non-monetary gratuities for services. Furthermore,the Squad leadership may wish to thank and recognize squad members for exemplary performance,time donated to the Squad,or other service for the benefit of the Squad. These rewards may include,but are not limited to,EMS or Rescue supplies and paraphernalia,tickets to sporting events,discounted meals or services,etc. This policy provides guidelines for the announcement and equitable distribution of these rewards. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1 GENERAL REWARDS 4.1.1 Organizations or individuals that may offer general rewards,discounts,or gratuity to squad members shall be referred to the Chief or Assistant Chiefs for official approval and agreement regarding the terms of the reward,gratuity,or discount. 4.1.2 Squad Members and Officers,with the exception of the Chief,Assistant Chiefs,and Chair of the Board of Directors,shall not solicit any rewards on behalf of the Squad without written permission of the Chief or Chair of the Board of Directors. 4.1.3 The Chief and Squad Secretary shall keep a list of organizations that have offered and/or are supporting rewards for squad members. Any Squad member may view this list. 4.1.4 Any reward approved and available to the Squad shall be announced by the Chief and/or Assistant Chiefs at the next squad business meeting. 4.1.5 To the extent that some discounts and rewards may be subject to restrictions(i.e. restaurant discounts while on-duty only),members shall act in good faith and obey any restrictions in accordance with GEN-010. 4.2 MONETARY REWARDS 4.2.1 In accordance with the Squad's volunteer mission and purpose,members shall not accept money as payment for services performed. Anyone wishing to pay for services should be encouraged to donate to the organization. 4.2.2 Members may accept monetary donations on behalf of the Squad and shall give those donations to a Squad Officer or the Treasurer as soon as possible. Members and Squad officers shall give any donations to the Squad Treasurer for deposit as soon as possible, GEN-006 Member Rewards -Page 1 of 2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Member Rewards SOP No.:GEN-006 Effective Date: November 10,2005 Revision Date: Authorization Signature: along with a notation of when and where the donation was received,and whether the donor desires recognition or anonymity. 4,3 OTHER REWARDS 4.3.1 Rewards that are limited in time and place,or one-time use,such as tickets to sporting events,banquets,meals,etc.shall be announced to the squad as soon as possible after the reward is obtained. The rewards shall be offered and/or distributed equitably by the squad leadership to appropriate and eligible squad members. 5. PROCEDURES 5.1. Squad officers shall decide as a group how to equitably offer and distribute rewards. 6. GUIDELINES 6.1. In general,members who perform a service at which,or based on which,a reward is offered should be the members who are eligible to receive the reward. Examples may include: 6.1.1. Tickets to UNC Sporting Events for members who work the most EMS Special Events 6.1.2. EMS uniform supplies for members who work EMS shifts 6.1.3. Rescue supplies for extraordinary Rescue attendance and service 7. TERMS 7.1. Reward—any tangible benefit,incentive,gratuity,discount,remuneration,compensation,gift, prize,or other dispensation,monetary or otherwise,that may be offered or given to squad members for their service by anyone. 8. REFERENCES 8.1. GEN-010 Personal Conduct GEN-006 Member Rewards -Page2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Leave of Absence SOM No.:GEN-009 Effective Date: Revision Date: Authorization Signature: 1. PURPOSE 1.1. To Define a process for membership to formally request a Leave of Absence from the organization. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. A formal Leave of Absence from the organization may be requested by any member. 4.2, Members on Leave of Absence shall not participate in active duty;which includes,but is not limited to,any shift or special event. 4.3. Members on Leaves of Absence may not vote,hold office,or chair committees. 4.4. Members on Leaves of Absence shall maintain required levels of certification. Individuals losing their certification during a leave of absence must regain certification before being assigned a position on the active duty roster. 4.5. Types of Leave: 4.5.1. Medical Leave of Absence 4.5.1.1. A Medical Leave of Absence is used when a member is unable to fulfill their duty requirements for a limited time due to medical reasons. 4.5.1.2. Medical Leaves of Absence are limited to six(6)months. The Board of Directors must approve all exceptions to this time limitation. 4.5.1.3. Members who are able to resume active duty must inform the appropriate Assistant Chief of their availability,and if requested,present him/her with a written medical release from a physician specifically addressing the resolution of the medical problem necessitating the leave. 4.5.2. Personal Leave of Absence 4.5.2.1. A Personal Leave of Absence is used when a member is unable to fulfill their duty requirements for a limited time due to personal reasons. 4.5.2.2.Personal Leaves of Absence are subject to the approval of the appropriate Assistant Chief. GEN-009 Leave of Absence -Page 1 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Leave of Absence SOM No.:GEN-009 Effective Date: Revision Date: Authorization Signature: 4.5.2,3. Personal Leaves of Absence are limited to three(3)months. 4.5.2.4. A member may not have more than six(6)months of Personal Leave within twelve (12)months. 4.5.2.5. The Assistant Chief reserves the right to request at least a two week notification prior to the requested effective date of the Leave of Absence. 4,5.3. Forced Leave of Absence 4.5.3.1. A Forced Leave of Absence may be imposed on any member who is subject to disciplinary action as specified in GEN-021 Discipline. 4.6. Members requiring leave that extends beyond six months shall formally resign from the organization. 4.6.1 Members who resign for medical or personal leave purposes shall be considered as members in good standing and may reapply for membership at a future date. 5. PROCEDURES 5.1. Leaves of Absence may be granted upon written request submitted to the appropriate Assistant Chief,who shall set forth the amount of time the Leave of Absence is granted. 5.1.1. The written request should be sent electronically for the purpose of providing a date and time stamp. 5.1.2. Applications should be sent with a return receipt request to provide documentation to the sender that the request has been received. 5.1.3. The application may be sent to the appropriate officer via registered mail to the organizations PO Box 128 Carrboro,NC 27510 as an alternate method of notification. 5:2. Applications for Leave of Absence shall be reviewed by the appropriate Assistant Chief. 5.2.1 Assistant Chiefs may request additional supportive documentation for the purpose of making a decision on the request. 5.3. The member submitting the request for Leave of Absence shall receive written notification from the Assistant Chief as to the decision on the request. 5.3.1. Written decision shall include the amount of time the Leave of Absence is granted. 5.3.2. Members requiring an extension to the original Leave of Absence shall adhere to this process. 5.4. Members are required to return at the end of their granted Leave of Absence or notify the organization that they are terminating their membership. GEN-009 Leave of Absence -Page2of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Leave of Absence SOM No.:GEN-009 Effective Date: Revision Date: Authorization Signature: 5.4.1, Members not returning at the end of their leave and who have not contacted the Assistant Chief shall be removed from the membership roster. 6. GUIDELINES 6.1. Personal leaves of absence should not be requested more than once per 12 months. Additional personal leaves of absence will be permitted at the discretion of the Assistant Chief of the division for which the individual is a member. 7. TERMS 7.1. N/A 8. REFERENCES 8.1. GEN-021 Discipline GEN-009 Leave of Absence -Page 3of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Personal Conduct SOP No.:GEN-010 Effective Date: November 10,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To define a code of conduct and expected behavior of all members that shall be displayed toward the public and other Squad personnel. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. N/A 4. POLICIES 4.1. It is the policy of SORS that all members shall adhere to a strict code of conduct while conducting business or representing the Squad in any capacity. 4.2. Professional conduct shall be exhibited by members at all times while representing SORS either on duty or off duty. This includes,but is not limited to:responding to calls for service,attending conferences,training sessions,inter-agency meetings and any other circumstances in which a member is representing the Squad, 4.3. INTERACTION WITH THE PUBLIC AND OTHER AGENCIES 4.3.1. Patient and Family 4.3.1.1. All patients and family members shall be accorded the utmost respect. Matters of privacy and confidentially shall be held in the highest regard. 4.3.2. Other Official Agencies 4.3.2.1. All personnel shall follow the proper chain of command. 4.3.2.2. All personnel shall interact with other agency personnel in a professional and respectful manner at all times. 4.3.3. Health Care Facilities 4.3.3.1. While in a health care facility,which shall include,but is not be limited to,medical offices,nursing homes,hospitals,and any facility where health care services are performed,all personnel shall act in a professional manner at all times. 4.3.4. Information Release 4.3.4.1. Where possible it is the goal of South Orange Rescue Squad,Inc,to cooperate fully with the news media. 4.3.4.2. Members shall adhere to all applicable health laws including HIPAA. GEN-010 Personal Conduct-revised nov 05-adopted.doc -Page 1 of 4- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Personal Conduct SOP No.:GEN-010 Effective Date: November 10,2005 Revision Date: Authorization Signature: 4.3.4,3. Under no circumstances shall any patient information be given out;nor shall members'names,addresses or phone numbers be distributed to persons outside of the Squad. 4.3.4.4. Inquiries from the media shall be directed to the SORS Assistant Chief or Chief,as appropriate. 4.4. PERSONAL BEHAVIOR 4.4.1. Hazing of members is prohibited. Hazing includes,but is not limited to:the creation of excessive mental or physical fatigue,or physical and psychological shock intentionally and willfully inflicted on one member(s)by another member(s). 4.4.2. Members are prohibited from engaging in physical horseplay,public stunts or pranks,and morally degrading or humiliating games and activities. 4.4.3. Coercion or harassment of any member shall not be tolerated. 4.4.4. SORS maintains a zero tolerance policy for work place violence. Members are prohibited from intentional physical force,fighting,or the communicating of threats either to other members or to members of the public. 4.4,5. SORS shall maintain a zero tolerance policy for blatant or subtle misrepresentation of the truth. All members are required to be truthful at all times. 4.4.6. Members shall promptly obey all lawful orders of superior officers and others acting in a supervisory capacity. Obedience to an unlawful order is never a defense for unlawful actions. This includes orders issued through the chain of command. 4.4.7. Superior officers shall not knowingly issue any order requiring illegal or unsafe actions or conducts violating the rules. 4.4.8. Members shall not engage in any personal or business activity that interferes with or causes neglect or inattention to their Squad duties and responsibilities. 4.4.9. Members shall not use Squad logos,patches,insignia or their uniform while conducting any non-Squad business activities, 4.4.10. Squad issued clothing or any logos of SORS shall not be worn to bars,nightclubs,to purchase alcohol or to any establishment where professionalism may be questioned. 4.4.11. Members shall not use Squad addresses or telephone numbers for personal or business activities or advertising,nor on personal or business stationary,documents,business cards, or any other paraphernalia. 4.5,TOBACCO USAGE GEN-010 Personal Conduct-revised nov 05-adopted.doc -Page2of4- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Personal Conduct SOP No.:GEN-010 Effective Date: November 10,2005 Revision Date: Authorization Signature: 4.5.1. Use of tobacco products in any station or any vehicle owned or operated by South Orange Rescue Squad,Inc.or Orange County is prohibited. 4.5.2. It is the responsibility of the individual using tobacco outside the building to properly dispose of waste materials generated by tobacco use. Containment and disposal of smokeless tobacco waste shall be in a dark container with a lid(affixed after each use)and disposed of in the proper garbage container. Containers shall not be unattended or carried around while performing tasks.Smokers shall dispose of waste appropriately and shall not discard waste on lawn or parking area of the Stations.Tobacco products shall be stored out of sight when not in use. 4.5.3. Use of tobacco products at South Orange Rescue Squad shall be limited to the area behind the building. 4.5.4. Use of any tobacco products while engaged in any Squad activity,including,but not limited to,calls for service,scenes,public relations events,and special events shall be prohibited. 4.6.DRUG FREE WORK PLACE 4.6.1. All members shall have the right to a work place that is free of unlawful controlled substances(hereinafter referred to as"drugs")in order to ensure the safety of all members, as well as the safety of the general public. 4.6.2. The unlawful manufacture,distribution,possession,or use of controlled substances on squad premises,in any stations,or vehicles is strictly prohibited. 4.6.3. Members convicted of possession,use,manufacturing or distributing drugs shall be terminated. 4.6.4. At no time shall any member be on Squad property or in any emergency vehicle while under the influence of alcohol or drugs. 4.7. FIREARMS IN THE WORK PLACE 4.7.1. The possession of firearms,concealed or otherwise,is prohibited in any Squad vehicle or in any Squad buildings. 4.7.2. This shall not apply to duly appointed and sworn law enforcement officers. 4.8. PROFANITY/OBSCENITY 4.8.1. The Squad recognizes the right of every member to work in an environment that is non- offensive and non-insulting. 4.8.2. The use of profane words,phrases or gestures that are deemed offensive to any member who willfully states so shall be prohibited. GEN-010 Personal Conduct-revised nov 05-adopted.doc -Page 3of4- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Personal Conduct SOP No.:GEN-010 Effective Date: November 10,2005 Revision Date: Authorization Signature: 4.8.3. The wearing of clothing or any accessories that promotes or suggests an offensive, demeaning,or discriminatory message or slogan shall not be permitted on Squad premises. 4.9. CONFLICTS OF INTEREST 4.9.1. Members shall not solicit or accept any gifts from any person,business,or organization, if the gift(including money,tangible or intangible personal property,food,beverage,loan, promise,service or entertainment)is for the benefit of the staff member,and it may reasonably be interpreted that the person,business,or organization: 4.9.1.1. Seeks to influence action of an official nature, 4.9.1.2. Seeks to affect the performance or non-performance of official duty,or 4.9.1.3. Has an interest that may be substantially affected,directly or indirectly,by the performance of an official duty. 5. PROCEDURES 5.1. N/A 6. GUIDELINES 6.1. N/A 7. 'PERMS 7.1. N/A 8. REFERENCES 8,1. Orange County Emergency Management HIPAA Policy • GEN-010 Personal Conduct-revised nov 05-adopted.doc -Page4of4- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Voting Privileges SOM No.:GEN-011 Voting Effective Date: February 8,2007 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To provide all members with criteria for eligibility to vote on squad business. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. All 4. POLICIES 4.1. ELIGIBLE MEMBERS 4.1.1. Eligible members must attend three(3)of the previous nine(9)business meetings to remain eligible to vote. 4.1.2. The following members may vote on any South Orange Rescue Squad,Inc.business: 4.1.2.1. Provisional Members 4.1.2.2. Regular Members. 4.1.2.3. Resource Members. 4.1.2.4. Community Members 4.2. NON-ELIGIBLE MEMBERS 4.2.1. The following members may not vote: 4.2.1.1. Members on Leaves of Absence. 4.2.1.2. Any member not meeting the minimum attendance criteria as defined in 4.1.1 above. 4.2.1.3. Any member not in good standing with membership requirements outlined in the GEN-001 Membership Policy. 5. PROCEDURES 5.1. Lists of eligible members shall be maintained by the Squad Secretary in consultation with appropriate divisional officers to determine good standing. 6. GUIDELINES 6.1. N/A GEN-011 Voting_adopted.doc -1of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Voting Privileges SOM No.:GEN-011 Voting Effective Date: February 8,2007 Revision Date: Authorization Signature: 7. TERMS 7.1. N/A 8. REFERENCES 8.1. GEN-001 Membership GEN-011 Voting_adopted.doc -2of2- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Emergency Driving SOM No.:GEN-013 Effective Date: June 14,2007 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To provide a safe driving policy for the operation of SORS and OCEM vehicles under emergency conditions. 2. OSHA REQUIREMENTS 2.1. N/A 3. CERTIFICATIONS 4.1. Certified Emergency Vehicle Operator(CEVO),and/or Emergency Vehcile Driver(EVD),and/or Emergency Vehicle Operator Course(EVOC) 4. POLICY 4.1. Safe emergency driving practices shall be adhered to by SORS members at all times. 4.2. No vehicle shall take any exceptions granted under NC General Statute,without the use of warning lights and siren. 5. PROCEDURE 5.1. All persons in the cab must wear seat belts. Those persons engaged in patient care should wear seat belts. 5.2. All vehicles shall be prepared to stop at all red lights and stop signs. The driver and crew shall then determine that all traffic has stopped before proceeding through the intersection. 5.3. Emergency response mandates the use of both siren and appropriate emergency lights. 5.4. All vehicles shall stop at all uncontrolled railroad crossings and use caution when approaching controlled railroad crossings. 5.5. During emergency driving the AM/FM radio shall be turned off. 5.6. All vehicles shall adhere to a maximum of ten(10)miles over the posted speed limit with a maximum of sixty-five(65)miles per hour. 5.7. Cell phones shall not be operated by the driver while the vehicle is in motion. 6. GUIDELINES 6,1. N/A 7. TERMS 7.1, N/A GEN-013 Emergency Driving_final.doc -Page 1ofl- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Emergency Driving SOM No.:GEN-013 Effective Date: June 14,2007 Revision Date: Authorization Signature: 8. REFERENCES 8.1. North Carolina General Statute 20-145 GEN-013 Emergency Driving_final.doc Page 1 of 2- SOUTH ORANGE i _I J ��� ® ANGE RESCUE SQUAD RESCUE SQUA 4 1:4r4 414 \ Semper Aptus Muneris - Volunteers Since 1971 South Orange Rescue Squad Vehicular Incident Report Date of Incident: Time: Location of Incident: Vehicle(s) Involved: Instructions Complete all parts of the incident report. • Submit the report to the Operations Captain to be forwarded to the appropriate Assistant Chief within 24 hours of the incident. • Attach photos to the email if none documented by a SORS Officer on scene. • Law Enforcement is to be called to take a report for any time a vehicle is damaged or causes damage. Responding Law Enforcement Agency: Officer Name: Report Number: Type of accident: (Check all that apply) Vehicles Damage to SORS Vehicle Damage to vehicle of another party Non-Vehicle Property Damage to SORS Property Damage to non-SORS Property Injuries Injuries to one or more SORS Personnel Injuries to one or more non-SORS individual Injuries transported to: SOUTH ORANGE RESCUE SQUAD 1 S O " D AN GE R E S C L S F1L �© Semper Aptus Muneris - Volunteers Since 1971 Employee Information Name of person driving SORS vehicle: Department: Personnel Phone Number: - - Date of Birth: / / Driver's License Number: Other Party Information(if applicable) Name of other party: Address: Phone Number: - Driver's License Number: Vehicle Make/Model/Year: Plate: Description of Damage Please provide a description of the damage: Employee Signature: Date: / / Assistant Chief Signature: Date: / /. Drug Testing Required: Yes No (Required if involved in incident involving two vehicles) Drug Testing Performed: Yes No SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Disciplinary Action SOP No.:GEN-021 Effective Date: August,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish guidelines by which personnel shall be subject to discipline for actions of misconduct. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. N/A 4. POLICIES 4.1. All Squad Personnel are responsible for understanding and following all policies,procedures,and guidelines contained in the Standard Operations Manual. 4.2. Disciplinary action may be issued by any officer in an individual's direct chain of command,or by the Chief,or by the Board of Directors. Disciplinary action may consist of verbal and/or written warnings,suspension pending investigation,or termination,depending on the severity of the occurrence and other mitigating circumstances. This shall be at the discretion of the issuing officer and his/her Assistant Chief,and/or the Chief,and/or the Board of Directors. 4.3. All warnings and probations shall remain in effect for one(1)year from the date of the incident that prompted the disciplinary action. 4.4. Warnings may remain in effect for a period greater than one year if a pattern of behavior is reasonably anticipated. A warning will only remain in effect for a period greater than one year at the discretion of the Chief or the Board of Directors. 4.5, Any member receiving two written warnings within one year for any action may face termination. 4.6. Depending on the severity of the violation,the member may face termination on the first offense. This shall be at the discretion of the appropriate Assistant Chief,Chief and/or the Board of Directors. 5. PROCEDURES 5.1. All disciplinary actions shall be documented and placed in the member's file for one(1)year ' unless otherwise specified by the Chief or the Board of Directors. 5.2. The appropriate Assistant Chief and Chief shall be notified of any disciplinary action taken against an individual. If the offense is serious and may result in suspension and/or termination, the Board of Directors shall also be notified and approve such action. 5.3. Discipline Levels 5.3.1. Verbal Warning GEN-021 Discipline review2.doc -Page 1 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Disciplinary Action SOP No.:GEN-021 Effective Date: August,2005 Revision Date: Authorization Signature: 5.3.2. This is the least serious disciplinary action. All verbal warnings shall be documented with a copy placed in the member's file,and one copy given to the appropriate Assistant Chief. 5,3.3. Written Warning 5.3.3.1. All written warnings shall be documented and shall be signed by both the appropriate Assistant Chief and the disciplined member. 5.3.3.1.1. The signature of the disciplined member does not necessarily demonstrate agreement with the disciplinary action,but it does demonstrate that the member has been informed of the disciplinary action. 5.3.3.1.2. If the member elects not to sign the warning,this will be documented on the warning. The warning shall still be effective regardless of the member's signature. 5.3.3.2. Any time a written warning is being presented to a member;there shall be two officers present. 5.3.4. Immediate Suspension or Termination 5.3.4.1, In cases of a severe or life-threatening nature including,but not limited to:physical violence,falsification of records,or any action that adversely affects South Orange Rescue Squad or endangers any individual's life or welfare,a member may be immediately suspended by the Chief or the Board of Directors followed by an investigation and possible termination as specified in SORS Bylaws Article X, Section 3. 5.4. Reporting an Incident 5.4.1. Any member reporting an incident shall do so to the first tier in their chain of command appropriate to the Division in which the situation occurred,and lodge that report in writing within one week. 5.5. Investigation of Complaint 5.5.1. Any complaint against an individual,whether issued by an officer or lodged by another member,shall be documented and officially reported to the appropriate Assistant Chief. If the complaint involves the Assistant Chief,the complaint will be reported directly to the Chief.If the complaint involves the Chief,the complaint will be reported directly to the Board of Directors. 5.5.2. If warranted,the officer receiving the complaint or the Board of Directors shall investigate the incident,interview those involved,and then place a report of any action taken in the appropriate member's file for one(1)year unless otherwise specified by the Chief or Board of Directors. 5.6. Issuing Discipline GEN-021 Discipline_review2.doc -Page 2of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Disciplinary Action SOP No.:GEN-021 Effective Date: August,2005 Revision Date: Authorization Signature: 5.6.1. The disciplined member shall be given the opportunity to review,comment,and sign the report of the action taken prior to the report being placed in said member's file. 5.6,2. A copy of the report shall be given to the disciplined member. 5.7. Appeal of Issued Discipline 5.7.1. After the disciplinary action has taken place,the disciplined member retains the right to appeal the decision to the Board of Directors within ten(10)days of the disciplinary action being issued. 5.7.2. After an appeal to the Board of Directors,the member's last option is to appeal the decision to the general squad membership as specified in SORS Bylaws Article X, Section 4. A notice of this appeal must be filed with the Board of Directors within one week of the meeting with the Board. 5.7.3. The appropriate Assistant Chief shall report any disciplinary action above the level of a verbal warning to the Chief. 5.7.4. All suspensions and terminations shall be reported to the Board of Directors. 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. N/A 8. REFERENCES 8.1, South Orange Rescue Squad Bylaws,Article X. GEN-021 Discipline_review2.doc -Page 3of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina } Standard Operations Manual . Subject: Disciplinary Action SOP No.:GEN-021 Effective Date: August,2005 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To establish guidelines by which personnel shall be subject to discipline for actions of misconduct. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. N/A 4. POLICIES 4.1. All Squad Personnel are responsible for understanding and following all policies,procedures,and guidelines contained in the Standard Operations Manual, 4.2. Disciplinary action may be issued by any officer in an individual's direct chain of command,or by the Chief,or by the Board of Directors. Disciplinary action may consist of verbal and/or written warnings,suspension pending investigation,or termination,depending on the severity of the occurrence and other mitigating circumstances. This shall be at the discretion of the issuing officer and his/her Assistant Chief,and/or the Chief,and/or the Board of Directors, 4.3. All warnings and probations shall remain in effect for one(1)year from the date of the incident that prompted the disciplinary action. 4.4. Warnings may remain in effect for a period greater than one year if a pattern of behavior is reasonably anticipated. A warning will only remain in effect for a period greater than one year at the discretion of the Chief or the Board of Directors. 4.5. Any member receiving two written warnings within one year for any action may face termination. 4.6. Depending on the severity of the violation,the member may face termination on the first offense. This shall be at the discretion of the appropriate Assistant Chief,Chief and/or the Board of Directors. 5. PROCEDURES 5.1. All disciplinary actions shall be documented and placed in the member's file for one(1)year unless otherwise specified by the Chief or the Board of Directors. 5.2. The appropriate Assistant Chief and Chief shall be notified of any disciplinary action taken against an individual. If the offense is serious and may result in suspension and/or termination, the Board of Directors shall also be notified and approve such action. 5.3. Discipline Levels 5.3.1. Verbal Warning GEN-021 Discipline_review2.doc -Page 1of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Disciplinary Action SOP No.:GEN-021 Effective Date: August,2005 Revision Date: Authorization Signature: 5.3.2. This is the least serious disciplinary action. All verbal warnings shall be documented with a copy placed in the member's file,and one copy given to the appropriate Assistant Chief. 5.3.3. Written Warning 5.3.3.1. All written warnings shall be documented and shall be signed by both the appropriate Assistant Chief and the disciplined member. 5.3.3.1.1. The signature of the disciplined member does not necessarily demonstrate agreement with the disciplinary action,but it does demonstrate that the member has been informed of the disciplinary action. 5.3.3.1.2. If the member elects not to sign the warning,this will be documented on the warning. The warning shall still be effective regardless of the member's signature. 5.3.3.2. Any time a written warning is being presented to a member;there shall be two officers present. 5,3.4. Immediate Suspension or Termination 5.3.4.1. In cases of a severe or life-threatening nature including,but not limited to:physical violence,falsification of records,or any action that adversely affects South Orange Rescue Squad or endangers any individual's life or welfare,a member may be immediately suspended by the Chief or the Board of Directors followed by an investigation and possible termination as specified in SORS Bylaws Article X, Section 3. 5.4. Reporting an Incident 5.4.1. Any member reporting an incident shall do so to the first tier in their chain of command appropriate to the Division in which the situation occurred,and lodge that report in writing within one week. 5.5. Investigation of Complaint 5.5.1. Any complaint against an individual,whether issued by an officer or lodged by another member,shall be documented and officially reported to the appropriate Assistant Chief. If the complaint involves the Assistant Chief,the complaint will be reported directly to the Chief.If the complaint involves the Chief,the complaint will be reported directly to the Board of Directors. 5.5.2. If warranted,the officer receiving the complaint or the Board of Directors shall investigate the incident,interview those involved,and then place a report of any action taken in the appropriate member's file for one(1)year unless otherwise specified by the Chief or Board of Directors. 5.6. Issuing Discipline GEN-021 Discipline_review2.doc -Page 2 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Disciplinary Action SOP No.:GEN-021 Effective Date: August,2005 Revision Date: Authorization Signature: 5.6.1. The disciplined member shall be given the opportunity to review,comment,and sign the report of the action taken prior to the report being placed in said member's file. 5.6.2. A copy of the report shall be given to the disciplined member. 5.7. Appeal of Issued Discipline 5.7.1. After the disciplinary action has taken place,the disciplined member retains the right to appeal the decision to the Board of Directors within ten(10)days of the disciplinary action being issued. 5.7.2. After an appeal to the Board of Directors,the member's last option is to appeal the decision to the general squad membership as specified in SORS Bylaws Article X, Section 4. A notice of this appeal must be filed with the Board of Directors within one week of the meeting with the Board. 5.7.3. The appropriate Assistant Chief shall report any disciplinary action above the level of a verbal warning to the Chief, 5.7.4. All suspensions and terminations shall be reported to the Board of Directors. 6. GUIDELINES 6.1, N/A 7. TERMS 7.1. N/A 8. REFERENCES 8.1. South Orange Rescue Squad Bylaws,Article X. GEN-021 Discipline review2,doc Page 3 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Grievance SOMNo.:GEN-022 Effective Date: November 9,2006 Revision Date: Authorization Signature: 1. PURPOSE 1.1. South Orange Rescue Squad(SORS)is committed to fair and equitable treatment for all members.Therefore,SORS has established this structure for fair,orderly,and prompt resolution of inter-squad problems. 1.2. SORS members have the right to use this structure free from threats or acts of retaliation, interference,coercion,restraint,discrimination,or reprisal.Members may not be retaliated against for participating in a grievance as a grievant,a witness,a support person,or any other participatory manner. 2. OSHA REQUIRMENTS 2.1. N/A 3. CERTIFICATION LEVELS 3.1. N/A 4. POLICIES 4.1. A member shall first attempt to resolve a grievance by following the chain of command or by addressing the member most directly involved. 4.2. A member having met the requirements of policy 4.1may file a formal grievance. 5. PROCEDURES 5.1. Filing a Formal Grievance 5.1.1. Grievances shall be filed in written format and submitted to the first line officer not involved in the grievance. If the grievance involves the Chief,the grievance shall be filed with the Board of Directors. 5.1.1.1. The written grievance statement must include a description of what led to the grievance and must include information concerning attempts made by the member, supervisor,or other involved parties,if any,to negotiate,compromise,and resolve the grievance with the supervisor or involved parties. Additionally,the statement should describe the desired outcome or resolution being sought by the member. 5,1.1.2. In the event the grievance being filed involves the Secretary,the written document shall be filed with the Chair of the Board of Directors. 5.1.1.3. The written document should be sent electronically for the purpose of providing a date and time stamp. 5.1.1.4. Documents should be sent with a return receipt request to provide documentation to the sender that the request has been received. GEN-022 Grievance -Page 1of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual { Subject: Grievance SOMNo.:GEN-022 Effective Date: November 9,2006. Revision Date: Authorization Signature: 5.1.1.5. The document may be sent to the appropriate officer via registered mail to the organizations PO Box 128 Carrboro,NC 27510 as an alternate method of notification. 5.2. Investigation of Grievance 5.2,1. If the grievance is not within the purview of the receiving officer,the written grievance shall be forwarded up the chain of command to the appropriate officer,herein referred to as`respondent'. 5.2.2. The respondent shall investigate the grievance and make a reasonable attempt to resolve the grievance between the grievant and other party/parties involved. 5.2.3. The respondent shall communicate a decision to the grievant within no more than ten(10) calendar days(counting the time spent in investigation and any negotiations)from the date that the respondent received the grievance. 5.3. Appeal 5.3.1. The grievant may appeal the decision of the respondent to the respondent's supervisor or the Board of Directors. 5.3.2. The Board of Directors will be asked if a special meeting shall be called to review the grievance or if the matter can be addressed via electronic correspondence. 5.3.3. If a special meeting is to be called,notification of a closed session of the Board of Directors shall be sent to the member filing the grievance as specified in SORS Bylaws Article III. 5.3.4. The Board of Directors shall review the grievance presented. 5.3.4.1. The Board of Directors reserves the right to conduct an investigation into the particulars of the grievance or to hold additional sessions to discuss and resolve the complaint. 5.3.5. The final decision of the Board of Directors shall be conveyed to the grievant in writing. 6. GUIDELINES 6.1. N/A 7. TERMS 7.1. Grievant:individual filing grievance 7.2. Respondent:the officer who has purview of the area of the grievance GEN-022 Grievance -Page 2of3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Grievance SOMNo.:GEN-022 Effective Date: November 9,2006 Revision Date: Authorization Signature: 8. REFERENCES 8.1. South Orange Rescue Squad Bylaws—Article III GEN-022 Grievance -Page 3 of 3- SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Reporting Safety Hazards SOM No.:GEN-028 Effective Date: May 10,2007 Revision Date: Authorization Signature: 1. PURPOSE 1.1. To provide all personnel with a procedure for the reporting of safety hazards. 2. OSHA REQUIREMENTS 2.1. N/A 3. CERTIFICATIONS 3.1. N/A 4. POLICY 4.1. Recognizing that the operations of SORS have the potential to introduce some safety hazards,it is the policy of SORS to protect personnel from safety hazards through safe operations,expert training,and consistent reporting of observed safety hazards. 4.2. All safety hazards shall be reported immediately upon observation using the chain of command. 4.3. All reports of safety hazards shall be addressed or mitigated within thirty-six(36)hours of receiving a report. 5. PROCEDURE 5.1. Safety hazards of an extreme or life-threatening nature shall be immediately reported to an officer or supervisor.The notified officer shall immediately report to the appropriate Assistant Chief or Chief. 5.2. In the event of a safety hazard,SORS personnel shall complete a SORS Safety Hazard Report Form. 5.3, Any officer receiving a report shall forward it to the Chief within thirty-six(36)hours for appropriate action. Should the Chief be unavailable,the officer should follow the chain of command. 6. GUIDELINES 6.1, A verbal report should be made to an officer or supervisor. 6.2, A verbal report should clearly describe the safety hazard,its location,and the nature of the threat to safety it poses(i.e.hazardous materials,electrical shock,physical accident,etc). 7. TERMS 7.1, Safety Hazard:Any object,environment,or person that causes risk of harm or danger if not controlled GEN-028 Reporting Safety Hazards.doc - 1 - SOUTH ORANGE RESCUE SQUAD,INC. North Carolina Standard Operations Manual Subject: Reporting Safety Hazards SOM No.:GEN-028 Effective Date: May 10,2007 Revision Date: - Authorization Signature: 8. REFERENCES 8.1. N/A GEN-028 Reporting Safety Hazards.doc -2- BYLAWS OF SOUTH ORANGE RESCUE SQUAD, INC (Adopted January 13th,2005) (Amended May 10th, 2007) (Last amended November 14,2013) Article I Offices of the Corporation 1. The corporation shall be known as South Orange Rescue Squad,Inc.; hereinafter the Corporation. The principal office of the Corporation shall be located at 202 Roberson St, Carrboro,NC 27510,or at such other place as may be designated by the Board of Directors. The Registered Agent of the Corporation shall be the sitting chair of the Board of Directors. 2. The registered office of the Corporation as required by the laws of the State of North Carolina may be,but is not required to be, located at the principal office of the Corporation. 3. The Corporation may operate such other offices as the Board of Directors deems necessary or proper to the fulfillment of the purposes and objectives of the Corporation. Article II Membership Classes and Voting Rights 1. Membership shall be divided into two categories: emergency operations members and non- emergency members. Prospective members must be accepted as members by the Corporation upon recommendation of the officer(s) involved in personnel matters, in accordance with existing policy.Members shall express an interest in furthering the purposes and objectives of the Corporation and take an active interest and role in the operation of the Corporation. Members may serve on or chair committees and perform such functions as requested by the Chief or by the Board of Directors.Emergency operations members have the following non-exclusive classes: Provisional members,Regular members, and Resource members. Other classifications of members may be designated upon petition by any member and approval of a 2/3 majority of the membership. 2. Non-emergency members shall be those individuals meeting the requirements set forth herein and in the Corporation's current Standard Operations Manual. 3. Emergency Operations Members: A. Regular members shall be those individuals meeting the requirements set forth herein and in the Corporation's current Standard Operations Manual. B. Resource members shall be those individuals meeting the requirements set forth herein and in the corporation's current Standard Operations Manual,and who through profession,training, and/or experience possess abilities and/or knowledge which furthers the purposes and objectives of the Corporation. C. Provisional members shall be those individuals desiring to join the Corporation and who may or may not have prior training, experience, and/or knowledge that furthers the purposes and objectives of the Corporation. Provisional members may not hold office. Provisional members may serve on or chair committees in accordance with existing policy and perform such functions as requested by the Chief or by the Board of Directors. 4. Voting rights shall be vested in the active members of the Corporation for all matters which are subject to a membership vote by act of the applicable laws of the State of North Carolina and as provided herein and in the Standard Operations Manual of the Corporation. Active members will be defined as members who meet the membership requirements of their division(s)or are otherwise active members. Voting members may vote on the election of Directors unless otherwise provided herein. 5. In order that the membership rolls accurately reflect involvement in the Corporation,the Chief shall review the membership list at least annually,and prior to the annual Membership meeting,to determine whether members are in compliance with the existing requirements. In the event the Chief determines that members are not in compliance the Chief will recommend to the Board of Directors that Members not in compliance be removed from membership in the Corporation. 6. There shall be no discrimination in the admission, selection, or termination of members based on race, color,creed, gender, sexual orientation,national origin,or belief. Article III Meetings of Members 1. Meetings of the membership shall be held once each month at the location designated by the membership, and additional meetings may be held at such places as designated by notice, or as agreed upon by a simple majority of the members entitled to vote at any meeting. Any meeting of the membership may be attended by anyone. The membership reserves the right to have any meeting enter a closed session in which those present must be members of the corporation. A closed session may be called by a simple majority vote of the members in attendance at a meeting. 2. There shall be an annual meeting of the voting membership, and the same shall be held in November of each year,and on a day and at a time as agreed and noticed by the Board of Directors. 3. Special meetings of the voting membership or of the Board of Directors may be called at any time by the Chief or by the request of two members of the Board of Directors of the Corporation, or pursuant to a request of the voting members holding not less than one fourth (1/4) of all the votes cast by the voting membership. 4. Notice of meetings shall be made by either written or electronic mail notice or posting on the web site stating the time and place of the meeting, and said notice shall be delivered not less than ten(10)nor more than fifty(50)days prior to the date of the meeting to the members of the Corporation. If said notice is mailed, it shall be deemed delivered when deposited in the United States mail,addressed to the member at their address as it appears on the records of the Corporation,with postage thereon prepaid. 5. Notices for special meetings shall specifically state the purpose(s)of the meeting,unless such a meeting is a substitute annual meeting as permitted under North Carolina law. Notice shall be provided in compliance with authority granted by the North Carolina General Statutes. 6. If any meeting is adjourned for one month or more,notice of the adjourned meeting shall be given as in the case of the original meeting. When a meeting is adjourned for less than one month in any one adjournment, it shall not be necessary to give any notice of the adjourned meeting other than by announcement at the meeting at which the adjournment is taken. 7. The presence,physical or electronic, of voting members entitled to cast twenty-five(25) percent of the votes of the membership shall constitute a quorum at a meeting of the members for all meetings and purposes. In the absence of a quorum at the opening of any meeting of members, such meeting may be adjourned by a vote of the majority of the voting members voting on the motion to adjourn; at any adjourned meeting at which a quorum is present, any business may be transacted which might have been transacted at the original meeting. Article IV Duties and Privileges of Members 1. All members participating in emergency operations through the Corporation shall maintain a state of readiness,ensure that minimum standards as established by the Corporation's Standard Operations Manual for certification are satisfied, attend meetings and training sessions of the Corporation,and shall serve on such committees as necessary for the operation of the Corporation. 2. Members participating in emergency operations shall generally comprise regular, provisional,and resource members. These members,and any other members providing emergency operations, shall provide such services in accordance with the Corporation's Standard Operations Manual. 3. Members may petition the Corporation for a change in membership status by submitting a written request to the appropriate divisional assistant chief. Any such request shall state the name of the member,the reason for the request,the desired status, and the desired effective date. Article V Board of Directors 1. The business and affairs of the Corporation shall be managed and conducted by its Board of Directors. 2. The number of Directors constituting the Board of Directors shall be eleven (11). Members may serve as Directors,but Provisional Members shall not be eligible for positions on the Board of Directors. Any Directorships not filled by the members shall be treated as vacancies to be filled by and at the discretion of the Board of Directors. 3. The Board of Directors shall be comprised of the following: the Chief,the Treasurer, and the Secretary ex officio, and eight active members. The Treasurer and the Secretary shall be entitled to vote, and the Chief shall only vote in the case of a tie. The Board of Directors shall meet on a regular basis at such places and times as shall be noticed in accordance with the provisions herein. The Board of Directors shall be responsible for the following: A. receiving the reports of committees and officers, B. directing the administrative and fiscal activities of the Corporation, C. approving contractual arrangements between the Corporation and other persons or entities, D. promoting the Corporation's involvement in community activities, E. filling vacant officer and Director positions,and F. hearing grievances of members who ask to appear before the Board of Directors. G. Such other duties as may be required by North Carolina General Statutes. 4. The Directors shall hold office for a term of two (2)years. Terms of office of the elected Directors shall begin at the annual meeting of the Board of Directors in December of each year. Except as provided herein,the election of the Board of Directors shall be held at the annual meeting of the Corporation each year. Each Director shall hold office until death, resignation, retirement,removal, disqualification, or until their successor has been duly elected and qualified. 5. Nomination for election to the Board of Directors shall be made by voting members of the Corporation either from the floor at the annual meeting or through proxy or by electronic means. The nominees receiving the highest number of votes shall be deemed to have been elected. The election of Directors shall be by written secret ballot. 6. The Chairperson of the Board of Directors shall be elected by simple majority vote by and from among the voting Directors at the annual meeting of the Board,or at other regular meetings of the Board, as needed. The Chairperson shall serve as the Chief Executive Officer of the Corporation. 7. Directors may be removed from office at any time with or without cause at any regular meeting or special meeting of voting members of the Corporation by a vote of at least three- quarters(3/4)of the votes cast by the members entitled to vote at an election of Directors. Successor Directors to those removed shall then be elected by the membership. The membership may not re-elect any person who has been removed from their position on the Board of Directors. Any Director whose removal has been proposed by the members shall be given an opportunity for hearing at such meeting. 8. Vacancies occurring in the Board of Directors shall be filled by the affirmative majority of the remaining Directors even though less than a quorum,or by the sole remaining Director. A Director elected to fill a vacancy shall be elected for the unexpired term of their predecessor in office. Any Directorship to be filled by reason of an increase in the authorized number of Directors shall be filled only by election at an annual meeting or at a special meeting of the voting members called for that purpose. 9. The Board of Directors shall serve without compensation. Directors may request reimbursement for necessary and proper expenses incurred on behalf of the Corporation by petitioning the Chief. Article VI Board of Directors Meetings 1. Annual meetings of the Board of Directors shall be held in December of each year. The annual meetings of the Board of Directors shall be held on a day and at a time as agreed and noticed by the Board of Directors. At such meetings,the Board shall elect a Chairperson, elect officers as provided herein,appoint members to any committees as may be necessary, and transact such other business as may be necessary or proper to the function of the Board of Directors. 2. Regular meetings of the Board of Directors shall be held at times and.places as shall be determined by a majority of the Directors by resolution duly adopted and recorded in the corporate record. The Board of Directors reserves the right to have any regular or special meeting enter a closed session in which those present must be members of the Board of Directors. Closed sessions shall be reserved for discussing sensitive personnel matters and may be entered by a simple majority vote of the present Directors. 3. Special meetings of the Board of Directors may be called by,or at the request of,the members of the Corporation or by any two (2)Directors. Such a meeting shall be held at such times and places as is reasonable under the circumstances and as determined by the persons calling the meeting. 4. The person or persons calling a special meeting of the Board of Directors shall, at least ten (10)days prior to the meeting, give notice thereof by any usual means of communication. Such notice shall set forth the matters which comprise the purpose and agenda of the meeting. 5. Directors may attend any meeting in person,by proxy, or by telephone or computer conference call. Any proxy must be in writing or electronic mail and delivered to the Chairperson of the meeting,and shall be limited to casting the vote(s)described therein. 6. Notice of any meeting may be waived by any Director. Attendance by a Director at a meeting shall constitute a waiver of notice of such meeting,except where a Director attends a meeting for the express purpose of objecting to the transaction of business because the meeting is not lawfully called or convened. 7. A majority of the Directors then in office shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. 8. Voting may be by voice, show of hands,written ballot,proxy, or by electronic means. Each Director shall have one(1)vote, and the majority of Directors voting at a meeting at which a quorum has been recorded shall be the act of the Board of Directors. 9. A Director of the Corporation who is present at a meeting of the Board of Directors shall be presumed to have assented to the actions taken at the meeting. A Director dissenting from any Board action must enter a dissent in the minutes of the meeting or file a written dissent with the Secretary during the meeting,or file the written dissent by mail or electronically within two (2)days of the meeting. Such right to dissent shall not apply to a Director who voted in favor of such action. 10.Action taken by a majority of the Directors without a meeting is nevertheless Board action if consent,either in writing or by electronic means,to the action in question is signed by all the Directors and filed with the minutes of the proceedings of the Board of Directors,whether done before or after the action is so taken. 11. The Board of Directors may designate three(3)or more Directors or members to constitute a committee. At no time shall a committee include more than three(3)Directors or any number of Directors as to constitute a majority of Directors. Any committee shall,to the extent authorized by law and provided by Board resolution,have and may exercise all of the authority of the Board of Directors. The designation of any committee,and the delegation thereto of authority, shall not operate to relieve the Board of Directors, or member thereof,of any responsibility or liability imposed upon it or them by law. Article VII Officers 1. The officers of the Corporation shall at minimum consist of a Chief,Assistant Chief, a Secretary,a Treasurer,and certain Warrant Officers. The Chief,Assistant Chief,and Warrant Officers shall be members in good standing at the time of the appointment. Any member except Provisional Members may hold the offices of Secretary and Treasurer. Other offices may be created, and their vacancies filled, as deemed necessary by the Board of Directors. The Chief shall be the Chief Operating Officer and equivalent to the President of the Corporation. 2. The Membership shall elect the Chief,Assistant Chief(s), Secretary,Treasurer, and other officers. These officers shall be elected by simple majority vote at the annual meeting of the membership or at any other regular or specially called meeting when a vacancy is present. 3. The election of Chief and Assistant Chief(s) shall be subject to ratification by a simple majority of the sitting Board of Directors. If the elected officer(s)are not approved by a simple majority of the Board of Directors, further nominations and elections will be held by the membership until such time as the Board of Directors approves the elected officer(s). 4. Elections for officers shall be organized and conducted by the Nominations Committee. The Nominations Committee shall consist of no less than three(3)members,elected from and by the voting membership of the Corporation. The Nominations Committee shall receive nominations, and make recommendations for offices. The Nominations Committee shall solicit nominations from the members of the Corporation prior to the preparation of the ballot. A majority of a quorum shall elect Warrant Officers from their respective constituency. 5. Each officer shall hold office for a term of one (1)year,unless earlier terminated by death, resignation,retirement,removal,disqualification, or their successor shall have been elected and qualified. 6. Officers shall serve without compensation. 7. Any officer or agent may be removed by a three-quarter(3/4)majority vote of the full Board of Directors or a three quarter(3/4)majority vote of the voting membership of the Corporation. Any vacancies in office shall be filled in accordance with the provisions herein, provided,however,that the officer removed may not be re-elected to the vacancy created. Article VIII Duties of Officers 1. The Chief shall be the Chief Operating Officer of the Corporation and, subject to the supervision of the Board of Directors, shall in general supervise and control the operational affairs of the Corporation. The Chief or his designee shall attend all meetings of the Board of Directors,and shall preside at all meetings of the membership. The Chief shall be authorized to sign,with the Secretary, Treasurer,or other officer,any deeds,mortgages,bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors, or by the Bylaws,to some other officer or agent of the Corporation, or shall be required by law to be otherwise signed or executed; and in general shall perform all duties incident to the office of Chief and such other duties as may be prescribed by the Board of Directors. 2. The Assistant Chief(s) shall serve as Vice President(s) of the Corporation, subject to the direct supervision of the Chief, and responsible to the Board of Directors. The Assistant Chief(s)shall generally supervise daily operations,personnel,budget,and any other duties deemed necessary and proper by the Board of Directors or by the Chief. In the absence of the Chief, or in the event of the Chief's death or inability or refusal to act the Board of Directors,by a 3/a majority, shall designate a member to serve as Interim Chief,who shall perform the duties of Chief,and when so acting, shall possess all the powers of,and be subject to all the restrictions of,the Chief. The Interim Chief shall serve until such time as a new Chief shall be elected as provided by the by-laws. 3. The Secretary shall keep the minutes of the meetings of the members,of the Board of Directors, and of all executive committees. Minutes shall be posted electronically to the SORS website and a paper copy shall be retained in the files of the corporation. The Secretary shall see that all notices are duly given in accordance with provisions of these Bylaws or as required by law; shall be custodian of the corporate records and of the seal of the Corporation; shall see that the seal is affixed to all documents executed on behalf of the Corporation as authorized herein; shall keep a register of the names,mailing addresses and other contact information for each member, as provided by each member for membership and insurance purposes; and shall in general perform all duties incident to the office of Secretary, or assigned to them by the Board of Directors or by the Chief. 4. The Treasurer or his/her designee and any other Assistant Treasurer(s) shall have charge and custody of, and be responsible for, all funds of the Corporation; shall receive and give receipts for moneys due and payable to the Corporation from any source whatsoever; shall deposit such moneys in the name of the Corporation in such depositories as shall be selected in accordance with the provisions herein; shall keep accurate financial accounts and hold the same open for inspection and examination by the Board of Directors and the membership; shall report monthly to the Board of Directors and to the members of the Corporation; and shall in general perform all duties incident to the office of Treasurer, as assigned by the Board of Directors or by the Chief. Article IX Action of the Corporation 1. The Board of Directors may,by a two-thirds (2/3)majority vote, authorize any officer(s) or agent(s)to enter into any contract or execute and deliver any instrument in the name of, and on behalf of,the Corporation,and such authority may be general or confined to specific instances. 2. No loans shall be contracted on behalf of the Corporation,and no evidences of indebtedness shall be issued in its name,unless specifically authorized by a resolution of the Board of Directors. Such authority may be general or confined to specific instances. 3. All checks,drafts, or other orders of the Corporation shall be signed by such officer(s)or agent(s)of the Corporation,and in such manner,as shall be determined by resolution of the Board of Directors in accordance with the Standard Operations Manual. 4. All funds of the Corporation not otherwise employed shall be deposited to the credit of the Corporation in such depositories as the Board of Directors and the membership shall select. 5. The Corporation's Standard Operations Manual,and any amendments or additions thereto, excepting the Bylaws, shall be approved by twenty-five percent of the membership eligible to vote and by a simple majority of the Board of Directors. The Operations Manual shall contain the Bylaws,policies,procedures, and standard operating guidelines (SOGs)of the Corporation. SOGs shall be developed and maintained in response to perceived needs,or in response to the request of any member. The SOGs shall be reviewed at least annually by the Assistant Chief(s),who is(are)encouraged to solicit input from the general membership and who shall make recommendations to the Board of Directors concerning the update of the manual. An updated Standard Operations Manual shall be kept at each building utilized by the Corporation for the provision of services. The Standard Operations Manual shall be available to each member, officer,and Director from the Corporation's web site or other online source. Article X General Provisions 1. The corporate seal of the Corporation shall consist of two concentric circles between which is the name of the Corporation and in the center of which is inscribed"SEAL;"and such seal, as impressed on the margin hereof, is hereby adopted as the corporate seal of the Corporation. 2. The Corporation shall establish a manual of Standard Operating Guidelines,Policies, and Procedures ("Standard Operations Manual")and the manual shall be available to all members, officers,and Directors. The manual shall provide standards and procedures for the admission of members,election of Officers and Directors, conduct of members, standards for individual certification and training,discipline, and such other matters as may be necessary or proper for the operation of the Corporation. 3. The discipline of members shall be specifically dictated by current policy of the Corporation, but shall adhere to the following basic guidelines: all discipline issued shall be documented in writing by the Officer who issues the disciplinary action and by submission to the appropriate Assistant Chief. The Chief may, in consultation with the appropriate Assistant Chief,immediately suspend any member who has been charged, by any other member of the Corporation,with a serious or egregious infraction of policy,but shall then conduct an investigation in order to determine appropriate disciplinary action Any copy of written disciplinary action that is received by the Chief shall also be copied to the Chair of the Board of Directors. 4. Termination of membership in any class of membership shall be at the discretion of the Chief in consultation with the appropriate Assistant Chief. Conduct which is offensive to the members of the Corporation, or which reflects adversely on the Corporation,or which contradicts the purposes and objectives of the Corporation shall be grounds for dismissal. Any member who is terminated may request a hearing before the Board of Directors. The terminated member must provide written notice of their desire for a hearing, and any appeal,not more than ten(10)days following the date of termination or final action. The terminated member's appeal shall be heard at the next scheduled meeting of the Board of Directors,provided,however,that an earlier meeting date may be scheduled by agreement of the terminated member and of the Board of Directors. As a last resort,a terminated member may appeal their termination to the members of the Corporation for a hearing and a vote before the voting membership. A two-thirds(2/3)majority vote shall be necessary for the members in good standing of the Corporation to overturn a decision of the Board of Directors. 5. Whenever any notice is required to be given to any member or Director by law,by the charter, or by these Bylaws, a waiver thereof in writing or by electronic means signed by the person(s)entitled to such notice,whether before or after the time stated therein, shall be equivalent to the giving of such notice. 6. Any person who at any time serves or has served as a Director, Officer,employee, or agent of the Corporation, or in such capacity at the request of the Corporation for any other corporation,partnership,joint venture,trust or other enterprise, shall have a right to be indemnified by the Corporation to the fullest extent permitted by law against: reasonable expenses, including attorney's fees, actually and necessarily incurred in connection with any threatened,pending,or completed action, suit, or proceedings,whether civil,criminal, administrative, or investigative, and whether or not brought by or on behalf of the Corporation, seeking to hold them liable by reason of the fact that they are or were acting in such capacity; and reasonable payments made by them in satisfaction of any judgment, money decree,find,penalty, or settlement for which they may have become liable in any such action, suit, or proceeding. 7. The Board of Directors of the Corporation shall take all action as may be necessary and appropriate to authorize the Corporation to pay the indemnification required by this Bylaw, including without limitation,to the extent needed,making a good faith evaluation of the manner in which the claimant for indemnity acted and of reasonable amount of indemnity due them,and giving notice to, and obtaining approval by,the voting members of the Corporation. 8. Any person who at any time after the adoption of these Bylaws serves or has served in any of the aforesaid capacities for or on behalf of the Corporation shall be deemed to be doing, or to have done so in reliance upon, and as consideration for,the right of indemnification provided herein. Such rights shall inure to the benefit of the legal representatives of any such person and shall not be exclusive of any other rights to which such persons may be entitled apart from the provision of this Bylaw. 9. The fiscal year of the Corporation shall be from July 1 to June 30. 10. Except as otherwise provided herein,these Bylaws may be amended or repealed and new Bylaws may be adopted by the affirmative vote of a two-thirds (2/3)majority of the Membership entitled to cast votes on business of the corporation. Proposed changes to these bylaws shall be posted via written notice or electronic mail at least thirty (30)days prior to voting on said changes. 11. The Corporation shall not be operated or conducted for profit and no part of any profits or any remainder of residue from funds of,or received by,the Corporation shall inure to the benefit of any member, Officer, or Director of the Corporation. 12. In the event of dissolution of the Corporation other than for purposes of reorganization, whether voluntary or involuntary, or by operation of law,none of the property nor assets of the Corporation,nor any proceeds thereof,shall be distributed to any member, Officer,or Director of the Corporation. 13.In procedures not covered by these Bylaws,NC General Statutes governing non-profit corporations and the current edition of Roberts' Rules of Order Revised shall be the authority. Article XI Election as a Section 501(C)(3) Corporation 1. The Corporation is organized exclusively for charitable, educational, and scientific purposes, including,for such purposes,the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). 2. No part of the net earnings of the Corporation shall inure to the benefit of or be distributed to its members,trustees,officers,or other private persons,except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Paragraph 3 of the Articles of Incorporation. No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in or intervene in(including publishing or distributing statements)any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these articles,the Corporation shall not carry on any other activities not permitted to be carried on (a)by a corporation exempt from federal income tax under section 501 (c)(3)of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law) or(b)by a corporation,contributions to which are deductible under section 170 (c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). 3. Upon the dissolution of the Corporation,the Board of Directors shall,after paying or making provision for the payment of all of the liabilities of the Corporation,dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, or to such organization(s) organized and operated exclusively for charitable,educational,religious, or scientific purposes as shall at the time qualify as an exempt organization(s)under section 501 (c)(3) of the Internal Revenue Code of 1986(or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine. Any such assets not so disposed of shall be disposed of by the District Court of the county in which the principal office of the Corporation is then located,exclusively for such purposes or to such organization(s), as said Court shall determine,which are organized and operated exclusively for such purposes. 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(1) -a ..a -a .0-..: si CT CT la ..../ a) -a — — a CO -, *-- ..* ••••. -a * W co cn cn cn co cn co in SOUTH ORANGE RESCUE SQUAD SOUTH ODANGE RESCUE SQUAD -41\410/1C+- Semper Aptus Muneris - Volunteers Since 1971 Fee Structure The South Orange Rescue Squad—Technical Rescue Team does not charge for emergency responses in Orange County,NC generated by calls to 9-1-1. • PO Box 128, Carrboro, NC 27510-0128 I 919.967.1515 I sors.us EXHIBIT B TO EMS SERVICES FRANCHISE FOR South Orange Rescue Squad ASSETS 1. Real Estate and Improvements Address Estimated Property Value 202 Roberson Street, Carrboro,NC $1.3M[estimated market value of property only;value of building structure is undetermined]. 2. Personal Property *Estimated Replacement Value Type (as of January 1, 2016) 1263 Ambulance [fully outfitted] $145,000 1262 Ambulance [fully outfitted] $145,000 1261 Ambulance [fully outfitted] $145,000 Rescue Truck"Clampett" $90,000 TRT Mobile Command Post"Chippy" $125,000 Rescue Truck [pickup] $45,000 Personnel Van $30,000 Gator& Gator Trailer $50,000 Boat Trailer $25,000 Rescue Boats and motors $25,000 Confined Space Trailer and equipment $60,000 Miscellaneous "other" equipment [radios, $300,000 • repeater, licences, CPR equipment, etc,] First Choice Medical Transport,LLC EMS Franchise Agreement Page 23 of 23