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HomeMy WebLinkAboutAgenda - 05-18-1982 , 0 ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, MAY 18, 1982 7:30 P.M. SUPERIOR COURTROOM, ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the printed agenda 2. Matters not on the printed agenda C. MINUTES March 1st, 8th, 16th, 1982 D. PUBLIC HEARINGS 1. Preliminary Assessment Resolution--Oak Hill Road Participatory Paving. 2. Department of Transportation Proposed 1982-83 Secondary Road Plan for Orange County. 3. Road Naming--State and Non-State Maintained Roads. E. REPORT--ORANGE COUNTY SCHOOLS' BUDGET PRESENTATION F. ITEMS FOR BOARD DECISION 1. Grant Application (Title III-B, Older Americans Act) 2. Vacant County Positions 3. . Draft County Water Si Sewer Extension Policy 4. Requests for Special Public Hearings 5. Budget work sessions calendar 6. Subdivision activity in Upper Eno and University Lake Watersheds 7. Lease and renewal for Orange County Child Support Offices 008911 1:1; MINUTES MAY 18, I982 The Orange County Board of Commissioners met in regular session on Tuesday, May 18, 1982, at 7:30 P.M. in the Superior Courtroom, Orange County Courthouse, Hillsborough, North Carolina, Commissioners present: Chairman Richard E. Whitted, and Commissioners Norm Gustaveson, Shirley E. Marpall, Norman Walker and Don Willhoit- 8. Board Comments There were no comments from the Board. B. Audience Comments There were no comments from the audience about matters either on or not on the printed agenda. D. Public Hearings 1. Preliminary Assessment Resolution--Mr. Milton Skolaut, a resident of Oak Hill Road, spoke in favor of the Participatory Paving Project and asked that the Board approve the Resolution. With no others who wished to speak, Chairman Whitted declared the public hearing on the Preliminary Assessment Resolution for Oak Hill Road closed. Commissioner Nillhnft moved, seconded by Commissioner Gustaveson, to approve the Final Assessment Resolution for the Oak Hill Road Participatory Paving Project. Vote: Ayes, 5; noes, O' Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to accept the Certificate of Mailing on the Oak Hill Road Participatory Paving Project offered by the Clerk to the Board. Vote: Ayes, 5; noes, V' Commissioner Nillhnit moved, seconded by Commissioner Walker,to set the Public Hearing on the Preliminary Assessment Roll for Oak Hill Road on June 15, 1982' Vote: Ayes, 5; noes, O. 2. Department of Transportation Proposed 1982-83 Secondary Road Plan for Orange County, Mr. Sanders Dallas, Jr', of the Board of Transportation, told the Board of Commissioners that due to the $0.03 per gallon tax increase on gasoline, adopted by the State that there was money available for Secondary Road Improvements. Mr. Dallas introduced the District Engineers and Mr. John Watkins to the Board. Mr. John Watkins made thp DOT's presentation on its Secondary Road Plan ' for-the County to the Board (that plan is on page of these Minutes). U10.119d Commissioner Whitted questioned the spending of Improvements money for 3 projects that could be considered maintenance items and then opened the hearing for public comments. An unidentified man from Dodson's Crossroads asked about safety improvements to Dodson's Crossroads and Dairyland Road. Mr. Watkins said that portion of the road north to Orange Grove Road would be resurfaced. Ms. Josephine Barbour asked if it was proper to ask about signals; Com- missioner Whitted said this public hearing was properly about the Secondary Road Improvement Plan for the County but he was sure the DOT officials would talk with her after the meeting. With no further persons who wished to comment, Commissioner Whitted declared the Public Hearing closed. Commissioner Nillhnit moved, seconded by Commissioner Marshall, the adoption and approval of the 1982-83 Secondary Road Improvement Plan for Orange County. Vote: Ayes, 5; noes, O. Commissioner Gustaveson reminded Mr. Watkins that the Board of Commissioners had written DOT about the safety concerns at the intersection of Mt. Carmel Church Road and 15-501 South of Chapel Hill. Mr. Watkins said DOT had investigated the intersection and agreed that a flashing yellow light would improve the safety factor and it was on the list of safety improvements requested this year. He added that a letter to Mr. Dallas supporting the request might be helpful. Ms. Susan Smith brought to the Board of Commissioners' attention recent changes in the way DOT classifies roads which changes the way roads are classified in the Participatory Paving Prugrum, Ms. Smith told the Board these changes would be on a future agenda for its consideration of the priority list for the Participatory Paving Program. 3. Road Naming--State and Non-State Muintaiped Roads: Mr. Jim Polatty, Planning Director, provided the Board with background on the Road Naming Advisory Commission. Mr. David Shanklin, Chair of the Road Naming Advisory Commission, read the list of proposed road names by the Township of their location. Any road names which had received or received negative com- ments from the public were stricken from consideration. A list of those names which did not generate negative comments is on pages of these minutes. Mr. Shanklin told those present to give Ms. Jane Atwater, Planning Staff, their suggested road names or to come to the RONAC meeting on July 21, 1982. U . 94�� j All those who wished to be heard on the Road Naming Advisory Commission Public Hearing were heard, The Board of Commissioners asked that the final list of roads presented at this public hearing be on the Board's agenda for its first June meeting. The Board of Commissioners took a short break and resumed deliberations with all members present. E. REPORT--ORANGE COUNTY SCHOOLS' BUDGET PRESENTATION Mr. Oscar Comptnn^ Chair of the Orange County Board of Education, reviewed the process used by the Board of Education for formulating its budget. Mr. Compton noted a request for increased capital funding for A.L. Stanback School. He thanked the Board of Commissioners for its past support of the schools. Mr. Mike Simmons, Superintendent of the Orange County Schools, made some general statements about the budget request, saying the operating budget is below the inflationary level. He added that the capital request was small in terms of total needs. Ms. Kathy Battern, Orange County Schools Finance Officer, led the Boards through a line item summary of revenues and expenditures. Mr. Dan Lunsford addressed specific programs, singling out the exceptional child program as an area of critical need. Mr. Norman Haithcock, Board of Education member, told the Commissioners that the children of Northern Orange were its future and asked that the Commissioners not let the programs "slide backwards." He spoke of understaffing problems and said the budget was directed towards "getting instruction" into the classroom. Mr. Max Kennedy, Board of Education member, told the Board of Commissioners of his concern that the capital request be funded at full level, saying that $250,000 was carried over from last year, $365,800 was needed for roofs and $33,000 was needed for a microcomputer. Mr. James Ray Freeland, Board of Education member, told the Commissioners that the roof repairs and maintenance needs are well documented. He asked that the school budget be funded at the full level requested. Mr. Walter Faribault, Jr., Board of Education member, told the Commissioners that public education was the "first line of defense''''the base for democracy." He said that the Code of Ethics of the Board of Education listed the education/ welfare of the students as the first concern of the members of that Board, . � � ti 10q; Mr. Simmons and other staff members responded to questions from the Commissioners. Commissioner Hillhuit asked if there was a decrease of State funding this year; Dr. Simmons said there was a 1.75% decrease of State funding. Commissioner Nillhnit asked what the Board of Education members had done in response to the decreasing State funds for current expense; he asked how the County was to provide mandated services (and from where these mandated services emanated) if the State didn't pro- vide funding. He noted that County revenues were up by about 2% while the County was asked to fund the Orange County Schools at an 8% increase. Commissioner Willhnit added that the County could not meet the total education needs necessary with the State basically having a "no increase budget;" he said current expense funding on the State level was decreasing each year and the County had difficulty meeting other educational needs while picking up this deficit. Mr. Lunsford said he thought State funds would increase later while Dr. Simmons said the State's explanation was that the Federal Government was cutting the State. Commissioner Whitted said a shifting of responsibility for funding was occurring. Commissioner Whitted thanked the Orange County Board of Education members and Staff for the budget preoentation. F. ITEMS FOR BOARD DECISION 1. Grant Application (III-B, Older Americans Act): Commissioner uillhnit moved, seconded by Commissioner Marshall, approval of the grant application for the I][-B Older Americans Act grant funds. Vote: Ayes, 5; noes, U. 2. Vacant County Positions: Commissioner Nillhoitmoved, seconded by Commissioner Marshall, approval of the filling of the Recreation District Supervisor and Assistant Truck Driver positions. Vote: Ayes, 5; noes, O. 3. Proposed Water and Sewer Extension Policy; and 4. Requests for Special Public Hearings: The Board postponed action on these two items until the May 19, 1982, meeting. 5. Budget Work Session Calendar: By consensus the Board of Commissioners set the following budget calendar: May 25, Department of Social Services and Mental Health; May 27, Public Health, Department of Aging and RSVP; June 7, a general work session; June 8, Public Hearing on the budget; June 9, 10, and 17 were reserved as work sessions; June 15, regular meeting; June 22, budget adoption. U10 00 A���L:_, 6. Subdivision Activity in the Watersheds: Commissioner Willhoit said that | at one of the Water Resources Task Force meetings Planning Staff had presented two versions of a proposed amendment to the Zoning Ordinance based on one of the recommendations in the Task Force Report. He said it involved the exemption of minor subdivisions from some of the requirements of the PN-1 District. Commissioner Willhoit said Planning Staff had data from the three watersheds in the County looking at the number of parcels and parcel size in the watersheds. Commissioner Willhoit had a graph which displayed two curves; he noted that the upper curve "was the number of parcels as function of parcel size and the bottom curve was total acreage as function of parcel size." Taking the University Lake Watershed as an example, Commissioner Willhoit said, "that 82% of the land was in parcels that are 10 acres or larger, and this accounts for only about 20% of parcels. And that 60% of the parcels account for about 8% of the acreage and are in 3 acres or less and have a rather limited potential for further subdivision." Commissioner Willhoit said that "several assumptions could be made, starting in July of `77 - with the adoption of the new State Soil Evaluation . . .legislation. . .that the minor subd1vixions...had been limited to the better soils in the County." He said that when the lots were carved out of the larger parcels that sites were chosen which perked and became the minor subdivisions while larger unsuitable building sites were carved out around the minor subdivisions; he added that most parcels in a minor subdivision were well over an acre or more. Consequently, Commissioner Willhoit moved, seconded by Commissioner Marshall, to lift the moratorium on development in the Upper Eno and University Lake Watersheds for minor subdivisions. During the discussion, Commissioner Willhoit said that the restrictions on minor subdivisions had proved a hardship in some cases, particularly those involving family land. Vote: Ayes, 5; noes, O. Buffer requirements in the Zoning Ordinance are to be maintained, as Commissioner Willhoit clarified. Commissioner Willhoit further suggested that the Planning Staff draw up amend- ments to the Zoning Ordinance which would exempt minor subdivisions from the lot size requirements. The Attorney said that since the proposed amendments were less restrictive than those advertised for the public hearing scheduled for May 24, 1982, there would be no problem considering those amendments at that Public Hearing. Commissioner Gustaveson moved, seconded by Commissioner Marshall, that Planning 01001 Staff draw up amendments to the Zoning Ordinance which would exempt minor sub- divisions from the lot size requirements presently in the Ordinance. Vote: Ayes, 5; noes, O. 7' Lease Renewal. The Board chose to consider this topic at its meeting on May 19, 1982. With no further business to come before the Board, Commissioner Willhoit moved, seconded by Commissioner Marshall, to adjourn until 7:30 P.M., May 19, 1982, to the Lincoln Center Board Meeting Room, Chapel Hill, North Carolina. Vote: Ayes, 5; noes, 0' ^io anYE�w�m�P '", r Paulette Pridgen-Pond, Clerk ° ' - - INDEX MAY 18, 1982 SUBJECT ACTION PAGE Public Hearings Oak Hill Rd-ppp. Pre. Assesx, Res- pproved 1 DOT 2nd. Rd. Plan 2 (Mt. Carmel Church xd/15-501 safety inquiry) Letter by Chair to DOT 2 RONAC Final list of names to 0/7/82 mtg. 2-3 Oj. Cty Schools' Budget Presentation None 3-4 I[['B Grant Application Approved 4 Rec. Dint, Supervisor Position approved 4 Asst. Truck Driver " " Water & Sewer Ext. Policy delayed till 5/19/82 Sp' Pub. Hrgs Requests Bud. Work Sess. Calendar May 25—D6S, Mental Health Dept. of Aging RSVP June 7--general work sess. June 8--Pub. Hearing June 9,19,17 gen. work sess. June 22--Bud. adoption Watershed subdiv, activity moratorium on min' subdiv.l1fted 4 Staff to prepare amend' to zon. Vrd' to exempt min. vuhdiv. 5 Lease Renewal delayed till 5/19/82 5 -4• Additional Information #1 For the 1982-83 school year, the Orange County Board of Education and administrative staff have placed a priority on instructional ser- vices. Some of these instructional services will be provided through program realignment, fund allocation realignment, and proposed new funds. - The services to be provided are in the areas of academics, ex- ceptional child services, and guidance services. Some of the services to be provided by new funds will be: 0 1 - Guidance Counselor - Stanback Middle School - $ 21,265. 1 - Math Teacher - Orange High School - 17,041 1/3 Time Physical Therapist 6,003 1 - Exceptional Child Teacher - Central Elem. - 17,041 1 - Exceptional Child Teacher Grady Brown Elem.- 17,041 1 - Exceptional Child Aide - Cameron Park Elem. - 9,070 Minor Increase in Teacher and Principal Supplement - 15,500 $102,261 ..... The following information details very specifically the program and fund realignment reflected in the budget recommendation: 0 Continuation Funds Affected By Program Realigpinent 2 - Professional Positions - Remediation - $38,306 2 - Paraprofessional Positions - Remediation - 18,140 1 - Elementary Assistant Principal 22,289 Various Line Item Reductions 19 124 $97,859 0 Local Funds Freed By Allocation of Additional State Dollars - Assistant Superintendent Position - $15,020 - Regular Teacher Position - 8,900 $23,920 Additional Information #1 Page 2 - © Additional Local Sources On 1981-82 Interest Income, Fund Balances, etc. - $43,202 These actions, continuation of funds affected by program realign- ment, local fundafreed by allocation of additional State dollars, and additional local sources on 1981-82, generate a total of $164,981 which we have chosen to use for high priority services which may have been funded by other sources in the past or were nonexistent. The following list reflects those services which will be provided through the use of the funds noted above: 15 3 - K-3 Teacher Aides - $ 27,211 1.8 - Elementary Guidance Counselor - 34,105 1 - Teacher of Emotionally Handicapped - CWS - 17,041 1 - Aide for Emotionally handicapped - CWS - 9,000 1 - Aide for Muscular Dystrophy Services - 8,000 Various Contracted Exceptional Child Services (OPC, Northside, Work Activity Center) - 13,294 1 - Full-time Transportation Coordinator - 22,289 1 - Social Studies Teacher - CWS - 17,041 1 - Elementary Classroom Teacher - GAB - 17,000 $164,981 crm 5/12/82 NORTH CAROLINA ORANGE COUNTY • This Agreement and Lease, made this the 1st day of July, 1981 } between NELLIE DAVIS CHESHIRE of Orange County, North Carolina, hereinafter called Lessor, and ORANGE COUNTY, hereinafter called Tenant, WITNESSETH; Lessor hereby leases to Tenant room nos. 201 and 203 on the second floor of the Cheshire Building, situated at the northeast corner of Churton and King Streets in Hillsborough, North Carolina, to be used for offices and no other purpose, for the term of one (1) year beginning on July 1, 1981 and ending on June 30, 1982. The rental to be paid by Tenant shall be $175.00 per month, said payments to be made on or before the first day of each calendar month in advance. Tenant shall have the option to renew this lease for one (1) year terms upon its giving notice to Lessor of its intent to exercise said option no later than thirty (30) days prior to the expiration of the initial and any renewal terms. Rent for any renewal terms shall be computed as follows; (a) Rent for the term July I, 1981 to June 30, 1982 shall be referred to as the Base Rent. (b) For each lease year commencing with the second lease year, Tenant shall, upon notification to do so received from Lessor, also pay to Lessor as additional rent along with the Base Rent a sum equal to one-half (1/2) of the decrease, if any, in the purchasing power of the amount of the Base Rent since the commencement date of the original lease term. The amount of any such decrease, the amount of the additional rent and the method of payment thereof shall be calculated and determined in the manner set forth under sub-paragraph (a) of this paragraph. (a) Not later than thirty (30) days prior to June 30 of each completed lease year, the Lessor shall deliver to the Tenant a copy of the Consumer Price Index (hereinafter referred to as the "Index") for Washington, D.C. for all items of the Bureau of Labor Statistics of the United States 1N BERNHOLZ. JN.BERNHOLZ. Department of Labor for each month of the completed lease year. If the (,LEDHXLZ, kARs RT Vw Index average each month of the completed lease p year shows a decrease in APEL HILL.N.0 _LOROUGH.NC. -1- the purchasing power of the amount of the Base Rent as compared, in each such case, to the Index average for the completed base year, Lessor, not later than 30 days prior to June 30 of each lease year, shall furnish Tenant with its computation of the amount equal to one-half (1/2) of such decrease, if any, ° and this amount shall be the amount of the additional rent payable by Tenant for the lease year in question. Pending determination of the additional amount of rent, if any, to be paid by Tenant, Tenant shall continue to pay the Base Rent as hereinabove provided; and when the additional amount of rent has been determined, the Lessee on the first day of the month immediately following the furnishing by Lessor to Tenant of the computation thereof, shall pay the Lessor the number of installments that shall have lapsed from the commencement of the lease year in question up to and including the first day of such month. (d) If at the time required for the determination of the additional rent the Index is no longer published or issued, the parties shall use such i other index as has been generally recognized and accepted for similar r determinations of purchasing power. 1. The above agreement and lease is on the following terms and conditions: Tenant will, without any previous demand therefor, pay the rent at the times and in the manner above provided. 2. Tenant shall not without written consent of the Lessor first endorsed on this lease, use, or allow to be used the said premises for any purposes other than above mentioned, nor assign this lease for the whole or any portion of the term, nor underlet the whole or any part of said premises 4 nor allow said premises or any part thereof to be occupied by any other person than Tenant or its employees. 3. Tenant will during the term keep and at the expiration thereof deliver up the said premises in as good order and condition as when said Tenant took possession, reasonable wear and tear and damage by accidental fire alone excepted, nor shall the Tenant or its employees or servants make any alterations in, additions or improvements to, the leased premises, or drive :.: BERNHOLZ. .•_:..BEANHOLZ nails in or otherwise mar, deface or injure the walls of said premises, and any kiLEoH1U. HARORAve and all damages occurring to the building or fixtures by the Tenant, or .1:.'EYS AT LAW •ILL HILL.N.0 i BUROUGH,N.0 -2- I 1 .■rte Tenant's employees in moving in or out of same, shall be borne and paid for by the Tenant and paid for immediately, and any and all damages or injuries done by the Tenant, its employees, servants or visitors, however caused, either • to the building or fixtures, or to any other tenant, or by the escape of water, steam, gas or other substance caused by negligence of Tenant, its employees, servants or visitors shall be borne by the Tenant and paid for immediately after its occurrence, and all alterations, additions or improvements made by either of the parties hereto upon the premises except movable office furniture put in at the expense of the Tenant, shall be the property of the Lessor, and shall remain upon and be surrendered with the premises at the termination of this agreement and lease. 4. It is agreed that the Lessor shall not be liable for any damage or injury to property of person from any source whatsoever or at any time, in the leased premises or building, from steam, gases electricity, water or rain, or from defective plumbing, pipes, wiring or defective machinery or equipment or carelessness in operation, as the rental herein charged Is made on the basis • of the Tenant and its servants, employees and visitors assuming for themselves such risk. 5. If during the term the demised premises shall be damaged by fire or the elements, they shall be repaired by the Lessor with all reasonable diligence, and in case they shal be so badly injured that they cannot be repaired with such diligence so as to be fit for occupancy within thirty days from such injury, the rent shall cease from the date of the injury until they shall be so repaired; and the tenancy shall not be terminated unless such repairs shall require more than sixty days, in which case Tenant shall have ■ the option of vacatin g the premises,es, provided always, that there shall be no such cessation of rent if the damage shall have been the result of the negligence, default, or willful act of the Tenant or his agents or employees. 6. Tenant shall give to Lessor prompt written notice of any accidents to, or defects in, the water pipes, electric wires, or heating apparatus, to be remedied by Lessor with due diligence. 7. The Lessor agrees that the Tenant shall enjoy said premises N BERNHOI2. ,:<,BEaN uOLZ during said term free from adverse claims of any person, and that the Lessor �.,EDHILb ki.1A0RAV8 ,:::EYS AT LAW shall pay all taxes and assessments that shall be levied upon the same, except L HILL.NC .GROUCH, -3- Imemeeer such taxes as said Tenant shall be primarily liable for. If the said Tenant shall neglect to make any payment or rent when due within ten days after the same is due, or shall neglect to keep or perform any condition herein on a • its part, to be kept or performed, or shall violate any provision of this lease, or the rules and regulations hereunto annexed and made a part hereof, then the Lessor without any previous notice or demand may terminate this lease and require the Tenant to vacate the said rooms hereby leased, or the Lessor may enter the premises and expel the Tenant therefrom without prejudice to other remedies; notice to quit possession and every other formality is hereby expressly waived in case of any such default or breach of this lease or said rules and regulations. 8. The rules and regulations in regard to said building, annexed to this lease, and such amendments and modifications thereof as may from time to time be made by the Lessor, shall be considered a part of this agreement, and Tenant covenants that said rules and regulations shall be faithfully i observed by Tenant, its servants, employees, and all persons invited by Tenant into said building. 9. All rights and liabilities herein given to or imposed upon either of the parties hereto shall extend to the heirs, executors, administrators, successors, and so far as same is assignable by the terms hereof, to the assigns of such party. IQ. In testimony whereof, said parties have hereunto set their hands and seals to this agreement and lease, in duplicate, the day and year first above written. 7`l,/— 2Y�/ - (SEAL) Nellie Davis Cheshire ORANGE COUNTY, NORTH CAROLINA BY: Richard E. Whitted (SEAL) Chair Orange County Board of Commissioners ;�.BERNHoLZ Paulette Pridgen-pond zoN,BERNHOtz. Clerk to the Board HARGRAVQ :EYS AT LAW FSL HILL.N.C. s)ROUCH.N.C. -4.. { a _ E 01002 OAE COUNTY BOARD O ca2ussIoNERs' A.7„er.c3a. Item No. D-I AcrIoN ITEM ragrarAcr NEET:LNG DATE May 18, 1982 SubjeCt: OAK HILL ROAD (SR 1835) PARTICIPATORY PAVING PROJECT j Lpublic X yeS no Depa•- nt: pLANNING Atta ' Ilent(s) : 1) PRELIMINARY ASSESSMENT inrOrmaiOn COnteCt: SUSAN SIXTH RESOLUTION; 2) FINAL ASSESSMENT RESOIAJTICN 3) CERTIFICATE OF MAILING phone nrib : 732-8181 EXT.359 PURPOSE: Public hearing on the Preliminary Assessment Resolution adopted May 3, 1982 and Board action on the adoption of the Final Assessment Resolution for the Falls of New Hope project (SR 1835). NEED: Public input on the assessment basis and procedure for the Oak Hill Participatory Paving Program project described in the Preliminary and Final Assessment Resolutions. Clerk to the Board will file a Certificate of Mailing which will certify that the notices of this public hearing were nailed on or before May 5, 1982. The Certificate of Mailing is an attachment to this item. IMPACT: If the Board finds the Preliminary Assessment Resolution satisfactory then the Board can adopt the Final Assessment Resolution. Upon adoption of the Final Assessment Resolution, the Preliminary Assessment Roll can be prepared and a public hearing set on the Roll. In addition, DOT can be paid the local share of the con- struction cost of the project with an anticipated paving date for SR 1835 during the 1982 paving year. RECOMMENDATIONtl-Adopt the Final Assessment Resolution 2-Accept the Certificate of Mailing offered by the Clerk and attached to this agenda item. 3-Schedule public hearing on the Preliminary Assessment Roll for June 15, 1982. COLEMAN, BERNHOLZ, DICKERSON. BERNHOLZ, GLEDHILL & HARGRAVE ATTORNEYS AT LAW 110 CHURTON STREET HILLSBOROUGH NC,27278 919-732-2196 919-942-8000 CHAPEL HILL OFFICE April 28 , 1982 SI.:ITE 20*FRANKLIN BUILDING :37 E.FRANKLIN STREET CHAPEL HILL. C 27514 919.929 7151 ALONZO B.COLEMAN JR STEVEN A,BERNHOLZ DONALD R.DICKERSON ROGER B.BERNHOLZ grFREYEg.T371 L GLASFiFv MARTIN J.BERN HOLZ WILLIAM H BREEZE JR NCourisei BONNER D.SAWYER 1902.19721 Ms. Paulette Pridgen-Pond Clerk to the Board of Commissioners of Orange County Orange County Courthouse 106 Margaret Lane Hillsborough, North Carolina 27278 Re: Oak Hill Road - Participating Paving Project Dear Paulette: Enclosed you will find a copy of the Preliminary Assessment Resolution along with the Certificate of Mailing in the referenced project. Note that the mailing must be on or before May 5, 1982. If you have any questions regarding this please let me know. Very truly yours, eo ey . - . 1edhill GEG/jac Enclosures oloqa A meeting of the Board of Commissioners for Orange County, North Carolina, was held at Hillsborough, North Carolina, the regular place of meeting at 7:30 o'clock p.m., on May 18, 1982. Present: Commissioners Whitted, Gustaveson, MarshalL Walker and Willhoit. Absent: None ************************************************************************** The following resolution was read to the Board: FINAL ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE COST OF PAVING OAK HILL ROAD (S.R. 1835), LOCATED IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. WHEREAS the Board of County Commissioners of Orange County has elected to finance the local share of the cost of paving Oak Hill Road (S.R. 1835), located in Chapel Hill Township, Orange County, as permitted by North Carolina General Statute Section 153A-185(4) and as provided for in North Carolina General Statute Section 153A-205. IT IS HEREBY RESOLVED THAT: I. Orange County shall undertake financing of the local share of paving Oak Hill Road (S.R. 1835), in Chapel Hill Township, Orange County, North Carolina. 2. That the basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above which local share represents approximately Thirty Nine percent (39%) of the total project cost. U1004 4. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the notice of confirmation of the assessment roll is published, each owner of the property may pay his assessment in full. b. Any assessment not paid in full as provided above shall be paid in five equal annual installments with the first such installment, with interest, due when 1982 property taxes are due, and the remaining installments, with interest, due on the same date in each successive year until the assessment,is paid in full. IT IS FURTHER RESOLVED AND ORDERED that: The total project cost and the amount to be financed and assessed by Orange County is $14,363.00, as follows: construction cost $13,728.00 legal services $500.00 publication and mailing costs $135.00 Total project cost $14,363.00 The County Manager is hereby directed to prepare a preliminary assessment roll which roll shall contain a tax description of each lot, parcel or tract of land assessed, the basis for the assessment, the amount assessed against each lot, parcel or tract of land assessed, the terms of payment and the name of the owner of each lot, parcel, or tract as far as can be ascertained from the County tax records. t)1 0 5 It Jr' After the preliminary assessment roll is completed, it shall be filed in the office of the Clerk to the Board of Commissioners, there to be available for public inspection until a public hearing is held on the said preliminary assessment roll. A public hearing on the preliminary assessment roll shall be held on June 15 , 1982 at 7:30 p .m., in the Commissioners Meeting Room at the Orange County Courthouse, Hillsborough, North Carolina. The Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the public hearing to be given by publication one time, not less than Ten (10) days prior to June 15 1982, the date set for the hearing, in a newspaper having a general circulation in Orange County. Such notice shall be in substantially the following form: NOTICE OF PUBLIC HEARING ON PRELIMINARY ASSESSMENT ROLL, FILED WITH THE CLERK TO THE BOARD OF COMMISSIONERS OF ORANGE COUNTY PURSUANT TO THE DIRECTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AND PURSUANT TO THE BOARD'S DECISION TO FINANCE THE LOCAL SHARE OF THE COST OF PAVING OAK HILL ROAD (S.R. 1835), IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA Notice is hereby given that, pursuant to Article 9 of Chapter 153A of the General Statutes of North Carolina, the Board of Commissioners of Orange County has completed and filed a Preliminary Assessment Roll. Pursuant thereto: 1. Orange County shall undertake the financing of the local share of paving Oak Hill Road (S.11, 1835), in Chapel Hill Township, Orange County, North Carolina. The amount to be financed by Orange County is estimated to be Fourteen Thousand Three Hundred Sixty Three and No Dollars ($14,363.00), including costs and attorneys fees, That portion of the costs of paving the above 0.1406 -- roads not financed by Orange County will be borne by the Department of Transportation or the State of North Carolina. 2. The assessment roll completed is on file with the Clerk to the Board of Commissioners of Orange County, and available to the public for inspection. 3. The Public Hearing will be held at 7:30 o'clock p.m. on June 15 , 1982, in the Commissioners Meeting Room at the Orange County Courthouse, Hillsborough, North Carolina, the regular place of meeting of the Board of Commissioners of Orange County, North Carolina, in order to discuss all matters pertaining to the Preliminary Assessment Roll. At the time and place above stated, any resident of Orange County or any other interested person may appear and be heard. Dated, this the /961day of , 1982. Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina The Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the hearing to be mailed by first-class mail to each owner of property as listed on the roll, not less than Ten (10) days prior to June 15 , 1982, the date set for the hearing. The notice shall be in substantially the following form: NOTICE TO: [owner and property description from assessment roll] SUBJECT: PRELIMINARY ASSESSMENT ROLL IN CONJUNCTION WITH THE ORANGE COUNTY BOARD OF COMMISSIONERS' DECISION TO FINANCE AND ASSESS THE LOCAL SHARE OF THE COST OF PAVING OAK HILL ROAD (S.R. 1835), IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. PLEASE TAKE NOTICE that a Public Hearing will be held by the s,. .. Orange County Board of Commissioners on June 15 , 1982 at 7:30 o'clock j , in the Commissioners Meeting Room at the Orange County Courthouse, Hillsborough, North Carolina, to discuss all matters pertaining to the subject Preliminary Assessment Roll. The Preliminary Assessment Roll has been filed with the Clerk to the Board of Commissioners of Orange County at the Orange County Courthouse, Hillsborough, North Carolina, and is available for public inspection. Please note that the amount of assessment on the property described in this Notice is $ , as shown on the Assessment Roll on file in the Office of the Cleric to the Board of Commissioners of Orange County, North Carolina. This the day of , 19 . PAULETTE PRIDGEN POND, Clerk to the Board of Commissioners of Orange Courtl,i, North Carolina The Clerk to the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate that the notice of the public hearing on the preliminary assessment roll was mailed as directed using a form substantially as follows: CERTIFICATE OF MAILING 1, Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or about , 1982, I mailed, by first-class mail, postage prepaid, a Notice to each property owner of the Public Hearing to be held on the Preliminary 0-1'00 8 1 I 4.: I Assessment Roll for the financing by Orange County of the local share of the cost of paving Oak Hill Road (S.R. 1835), located in Chapel Hill Township, Orange County, North Carolina. The Notice mailed set the date and time of the Public Hearing and also the amount of assessment on the property owned by the person to whom the Notice was sent according to the County tax records. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the day of , 1982. Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina This resolution is effective upon its passage. Thereupon, Commissioner moved the passage of the foregoing resolution and Commissioner seconded the Motion, and the resolution was passed by the following vote: Ayes: Noes: *************************************************************************7g I, Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on , , 1982, so far as the same relate to the Final Assessment Resolution, determination of the project costs and preparation of the Preliminary Assessment Roll for the financing by Orange County of the local share of the cost of paving Oak Hill Road (S.R.1835), located in Chapel Hill Township, Orange County, North Carolina, as such proceedings are recorded in the Minute Book. • ...);? WITNESS my hand and the official seal of said Board, this the 1qa-- day of , 1982. Paulette Pridgen Pond, Clerk to the Board of • Commissioners of Orange County, North Carolina • • 1 U 1 0 1 0 CERTIFICATE OF MAILING I, Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or before the 5th day of May, 1982, I mailed, by first-class mail, postage prepaid, a copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving Oak Hill Road (S.R. 1835), in Chapel Hill Township, Orange County, North Carolina, to each owner, as shown on the County tax records of property subject to assessment if the project is undertaken. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the /O day of Pt , 1982. PAULETTE PRIDGEN POND, Clerk to the Board of Commissioners of Orange County, North Carolina (SEAL) 2°>I0 ■ 4111111111 ORi-' E COUNTY. BOARD OF Ca-24ISSIONS Act ion Agenda AcrioN AGPA ITN AB-STRACT Item No. D-2 -- !' TG DATE, May 18, 1982 Subject: Department of Transportation will present its 1982-83 Proposed Secondary Road Plan for Orange County. Depart: NCDOT -71 IPublic He.aring: xx Yes Att.agftmEnt(s) : Iriforms#0n Contact: Mr. Watkins Yes, 2ndary Road Plan Phone DhratiP.s: 275-4544 PURPOSE: Department of Transportation representatives will present the State's proposed 982-83 Secondary Road Plan for Orange County. , NEED: The DOT has public hearings each six months on the Secondary Road Plan to provide citizens of the area with an opportunity to affect decisions regarding the roads in their region. The DOT also asks Board of Commissioners ' approval of its plan . -DIRACT: Unknown pending a thorough presentation by DOT. RECOMMENDATION: As the Board decides. ``~ U1Ali Si �.^/�� :. — ' ' — -- ----_-- --' '‘441:7—EP.:4:'. i-14'1'7"c7e5' STATE OF NORTH CAROLINA DEPARTMENT OF TRAN5P0RTAT0N JAMES 6.HUNT,JR Greensboro, NC 27408 GOVERNOR April 30, 1982 DIVISION p'v'o*1N*'» WILLIAM n.noepnuow.JR SECRETARY Mr. Richard Whitted, Chairman Orange County Commissioners 128 H. Union Street Hillsborough, NC 27278 Dear Mr. Whitted: Senate Bill 593, which was enacted into law and became effective on June 10, 1981, requires the Department of Transportation to post in the County Courthouse a county map showing tentative secondary road paving projects rated according to priority. For your information, I am attaching the proposed 1082-83 Secondary Road Program for Orange County. • , I would appreciate your making this available to the i other Commissioners, Yours very truly, . L /v{�^^c��~� `__ - W. Watkins . DIVISION ENGINEER • ` . ' JNW:mdj Atta. cc: Mr. Kenneth R. Thompson : Mr. S. H. Jones . ! • " ! . ` , i , ` ` , �. . , • U1012 • ORANGE COUNTY PROPOSED 1982-1983 SECONDARY ROAD IMPROVEMENT PROGRAM 1982 Bald Fwd Allocation $116,813.00 1982-1983 Secondary Allocation (Anticipated) 14-72.343.0D $589,156.00 gap Priority SR Estimated No. No. No. Name and. Descri.ption Len: h Cost Paved Second- Road I brovements 1 1919 Smith Level Road from NC 54 Bypass to SR 1962 1.67 $120,000.00 Widen and Strengthen Spot Improvement of Unpaved Roads 2 1127 Borland Road - Improve Alignment 0.2 10,000.00 Spot Stabilization - 75,000.00 SR 1538, SR 1364, SR 1526, SR 1341, SR 1918, SR 1799, SR 1798, SR 1740, SR 1140, SR 1595, SR 1573, SR 1544, SR 1175, SR 1127, SR 1943, SR 1536, SR 1534, SR 1575, SR 1555, SR 1516, SR 1366, SR 1383, SR 1340, SR 1540, SR 1508 Paving Unpaved Roads 3 2010 Bayberry Drive from Azalea Drive East to 0.25 14,752.00 Existing Pavement (P. O. P. Paving) 4 Chesidy Circle from SR 1835 to SR 1835 0.39 25,113.00 (P. O. P. Paving) 5 Streets in Trinkus Manor Subdivision 0.22 15,803.00 (P. O. P. Paving) 6 1595 Dumont Drive from SR 1002 to Dead rod 1.14 75,932.00 (P. O. P. Paving) 7 3 1103 McCauley Road from SR 1104 to Dead End 1.5 102,000.00 3 4 1716 Couch Mountain Road - from SR 1714 to SR 1841 0.55 60,000.00 • O1 UL c I 1 . ; — 2 — ORANGE COUNTY. PROPOSED 1982-1983 SECONDARY ROAD IMPROVEMENT PROGRAM gap Priority SR Estimated Ho. No. No. Name and Description Length Cost Grade Drain and Stabilize Un..ved Roads 9 6 1574 John Watkins Road from SR 1002 to SR 1548 1.4 $50,000.00 iPartial Funding) Contingency to be Used for Overruns, Additions 403556.00 to System, Paving Rural Fire Department Drives, and Property OKner Participation Note: If right of way is not available on the above unpaved roads, the funds will, be programmed on other roads in the order of priority. 01U14 • 0.9./ E COUNTY L) J,) E.W1,2D CO:-.?..liSSION Act iOn 1,:gencla Item no. .13-3 ACTION I.:GE:MA ITE24 :ABSTRACT 1.1:.t.MG DATE may 18, 1982 Subject: I. Public Hearing to name 18 Public State Maintained Roads II. Public Nearing to name 68 Public Non-State Maintained Roads Department: Planning .; [- 1 v yes no 1 Pubic 1- !2,tring: Attechment(s): List of Road Names & Inforoatioa Contact: aim Polatty Locations for State Maintained Roads II. List for Non-State Maintained Roads Phone Number: ext. 342 PURPOSE: I. Public Hearing to name 10 Public State Maintained Roads II. Public Hearing to name 68 Public Non-State Maintained Roads NEED: I. The Road Naming Project originated from a campaign mounted by County emergency service perSonnel. The absence of street names (and signs) caused problems ranging from minor annoyances to life and death situations.. In the unincorporated areas of the County, the ability of emergency personnel to arrive on the scene quickly is essential. Any reduction in response time to emergency calls, is essential, especially given the great distanced that must sometimes be covered. II. In order to continue the work started in naming roads, RONAC has proposed naming 68 Public Non-State Maintained roads. By clarifying the names on these roads service by emergency personnel should be easier, IMPACT: I. Data on accident locations would be accurate and emergency personnel and others would be able to locate street/roads in a more efficient manner. Street name signs are a tremendous asset to the County in providing emergency services and for the general convience and safety or the populace. Thit will result in the saving of lives, time, and money, II. The naming of 60 public non-state maintained roads is somewhat more difficult than naming State maintained roads. Some of the problems are: the question of ownership of the right of way (whether it is in fact public), which of the many rights of way should be designated as a public road; should there be a minimum number of dwelling units on a road before it is named; since the ownership of the right of way is difficult to ascertain some private drives may inadvertently be named, The naming of these roads may be useful to emergency services and in helping citizens find addresses. RECOMMENDATIONS: I. Approve all the road names being submitted. II. That the roads be named as recommended, but that the intersections not be posted with signs by the County, u1.015 i .. ..-0 , . ROAD NAME RECOMMENDATIONS-PUBLIC STATE MAINTAINED ROADS EFLAND SR& Recommended Name Description 1393 ext. Perry Road SR 1393-US 70W ENO SR# Recommended Name‘ Description 1601 Athens Lane off SR 1567 1602 Homer Trail off SR 1567 1603 Saturn Place off SR 1602 1877 Celastrus Drive SR 1875-1876 ORANGE RURAL SR 4 Recommended Name Description ._ 1389 Rainey Avenue U570-SR 1388 1560 Crawford Road SR 1002-US 70 Bypass 1592 Shelton Court SR 1002-Dead Ends 1599 Deer Hill Lane SR 1562-Dead Ends 1557 Rancher Road HWY. 57-Old Mars Hill 7"1- SOUTH ORANGE SR 4 Recommended Name Description 1980 Jasmin Drive 1920-Circles to IS..:0 2015 Terrace View Drive SR. 2016-SR 2013 1943 Sesame Road SR 1005-Dead Es 2003 Wave Road SR 2002 - Dead Ends NEW HOPE SR# Recommended Name Description 1842 Allen Street SR 1729-Dead Ends CALDWELL SR 4 Recommended Name Description 1527 Greer Road SR 1526 - Person County WHITE CROSS S.P. Recommended Name Description 2024 Sidney Green Street SR 1948 - Dead Ends 2025 Easy Street SR 2024 - Dead E . . . . .. 1 0 1 6 . . I, ROAD NAME RECOMMENDATIONS - PUBLIC NON-STATE MAINTAINED ROADS BINGHAM TOWNSHIP (29 Roads) Recommended Name Description Illex Road SR 1120-SR 1117 Herndon Road SR 1115-Dead Ends Riders Road SR 1102-Dead Ends Songbird Road Riders Road-Dead Ends Pane Drive SR 1101-SR 1006 Niles Drive Pana Drive - Dead Ends Ryan Road SR 1102 - Dead Ends Hilton Road SR 1102 - Dead Ends Misti Road Wilton Rd.- Dead Ends Wilton Rd. - Dead Ends Iola Road Harvest Time Road SR 1006-Dead Ends Milo Road Harvest Time Rd.-Dead Ends Timothy Road Harvest Time Rd.-Dead Ends Overland Passage The Trails Subdivision Osmond Road NC54-Dead Ends Largo Road NC54-Dead Ends Garnet Road NC54-Dead Ends Amethyst Road Garnet Road - Dead Ends Wabash Road SR 1950 - Dead Ends Galena Road NC54-Dead Ends Medorra Road Galena Road - Dead Ends Coyote Drive SR 1005-Dead Ends Brent Street SR 1951-Tripp Drive t Constega Trail The Trails Subdivision The Trails Subdivision Pioneer Circle Jefferson's Choice Court The Trails Subdivision Travis Court SR 1948-Dead Ends Travis Court-Dead Ends Twin Elms Road . CHAPEL HILL TOWNSHIP .( 21 Roads) Recommended Name, Description • Alyssa Road SR 1129-Dead Ends Clover Road Scarlette Mt. Rd.-Cheyenne Dr. Calvert Drive NC 865-Dead Ends Stacy Road SR 1723-Dead Ends Nova Road SR 1721-SR 1710 Walston Road SR 1716-SR 1715 Walston Road SR 1715-Walston Road SR 1127 - Dead Ends Thorpe Road _ Juno Drive SR 1718 - Dead Ends Solange Road Farmhouse Rd. - Dead Ends Blueberry Drive SR 1731 - Dead Ends ... SR 1009 - Dead Ends Dustin Road Verity Road Bliss road - Dead Ends SR 2036 - Dead Ends Latham Drive u : ti ROAD NAME RECOMMENDATIONS - PUBLIC NON-STATE MAINTAINED ROADS CONTINUED -2- CHAPEL HILL TOWNSHIP Recommended Name Description Eagle Drive SR 2021 - Dead Ends Harlow Road SR 1005 - Dead Ends Blunt Road SR 1946 - Dead Ends Ridgewood Road SR 1940 - Dead Ends Deerfield Drive SR 1919 - Dead Ends Dixie Garden Drive SR 1962 - Dead Ends Pinewood ()Rive US 15-501 - Dead Ends HILLSBOROUGH TOWNSHIP (9 Roads) Recommended Name Description Greentree Drive SR 1555 - SR 1555 Daye Street SR 1328 - Dead Ends Old Hills.-Oxford Road SR 1002 - Dead Ends River Road US 705 - Highland Loop Rd. Gull Drive US 70 E - Dead Ends Ribbon Road 70A - Dead Ends Blair Drive SR 1133-Dead Ends Horne Drive SR 1133-Dead Ends Proctor Road SR 1133-Dead Ends CHEEKS TOWNSHIP (4 Roads) Recommended Name Description Hillard Road SR 1332 - Dead Ends Woodland Drive SR 1384 - Dead Ends Avon Street SR 1392 - SR 1309 Pacific Drive SR 1114 - Dead Ends LITTLE RIVER TOWNSHIP Recommended Name Description Hanover Drive Intersects w/SR 1593 & Willow Ridge Dr. (Durham County) ENO TOWNSHIP ( 5 Roads) Recommended Name Description Saddle Drive Of Craig Road (Durham Count) Dead Ends Acorn Road Big Oak Drive - Dead Ends Bark Road SR 1562 - Dead Ends Sagebrush Trail Carriage Trail - Dead Ends Winchester Drive Carriage Trail - Dead Ends 1 j 8 ,•1, , OA'X E: CCZJTJ MAYO 2.11SSIC:.7E2S Action Item 1,:o. F-1 cric XUNDA hEt;_CENZ DATE Mv 18, 19R2 Subi=ct: Action on Submitting Title III-B Application for Older Americans Act Funds • Drn )t. on A•in Public Hearing: yes . „ no • 1- Jerry Passmore Attachmant(s): Intormation Contact: 732-8181 No-- t'hone Numher: 780 • Purpose: To consider submitting an application to Triangle J Council of Governments for Title III-B and Special State In-Home Aging services, effective Oct. 1, 1982 thru Sept, 30,1983 in the amount of $92,266. Need: This is a yearly continuation application covering the following services which are part of the Dept. on Aging's budget: Transportation, information and Referral, Homemaker-Home Health Aide, Senior Center Operation, Outreach, Legal Aid, and Special State In-Home shore- , Handihelper. The amount of funds allocated to specific services is based on COG priority ranking of Aging services in Orange County as well as DoA's. All services (See Attachment) were ranked to be the highest or high priority except outreach and legal. If approved, Aging services would continue at current budget level. County matching funds ($31,236) would remain approximately the same as last year ($30,126). 1chi/Dn(n) : Approve Ammummummilimmilimm OR:=-.1C-.7.. COUNTY E03.. 0 Or CO11SSIONE2S Action Agrlda F-2 Item Co. ACTIC 47....a= ITE:4 l'OSTMCT DATE May 18, 1982 • Si je-": Vacant Positions [ - bepatrent: Personnel Public Hearing: yes )0 ---- Attachment(s) : Information Contact: Beverly Murrell Whi No Phone Nutbe.r: 732-8181 ext. 516 PURPOSE: To consider refilling the vacant positions L : The Assistant Truck Driver employee assists in the skilled and safe operation of trucks used in the collection of refuse from green box locations throughout the County, whereas the Recreation District Supervisor plans, directs and coordinates recreational programs for the Northern Service District. The workload under each position is such that failure to refill the positions would affect the departments' ability to meet service requirements. -114PACP: Continuation of positions where a high workload has been verified will permit service continuity. . . U 1 2,0 ORA.NZE COUNTY B011,10 CO:211SSI0NS Action 1.-ulenda F-3 Item ACTION AGEMA rri FasTRAcT MMT- DATE ray 1C, 1982 Subject: Prorr;sed Water and Sewer Ds.-tension lcLtcy or Orange County Departr:ent: Plannino LPub1ic Hearing: yes v. no Attachment(s) Infomation Contact: Jim Folattv Draft water & Sewer Dctension Policy - Phone Nunoer: 732-3181 Ext. 342 • PUPPOSE: For the Board to review a draft ;',a.-ter and sewer extensiaallolicy prepared by the :?lanning De?arb^ent. NEED: Developrent of a water and sewer policv was requested through .prior Board January 4, 1902. The draft that has been prepared inclurles (a) What are ccnsidered to be the best features of such policies in other counties. (b) The special consideration that OL-anc;e Countv vight consider in regards to other loolicies and (c) the suggestions of the Dr. Edward Bergen, Chni:cynn of the Industrial Faci 1 i ties and Pollution Control A-athoritv. Apart fron the imlicy $55,000 is inchided in the Ilanager's llet...-c<a)ended. Budget to establish a revolving fund for extension made on an annwo basis. Federal and State funds would be leveraged by the ar:ount. IMPACT: The policy, if it has its intended effect, will help attract desirable developrent to Orange Count?, increase the tax base and improve erployvent opportunities for Orange County citizens. It :411 also set forth the conditions under which Orange County would Lccg,e a oerimer in the cost of the extension of water and sewer lines. rE,CO‘771-0Dz.:TION: 2-ny Board =grants are requested at this meetinr. Following review and comment by the Institute of r.overnnent and the County Attorney revised draft will be brought back for decision. , . . u.1(J2 . . „. . .. . DR14.FT discussion draft 4/9/82 discussion draft 5/5/82 discussion draft 5/7/82 draft 5/11/82 PROPOSED ORANGE COUNTY WATER AND SEWMEXTENSION POLICY SECTION I: Purpose COMMENT: This section sets forth the desirable outcomes that could be achieved by the adoption and implementation of this policy. The purpose of this water and sewer extension policy is to: a) establish a clear and effective strategy for the extension of sewer and water utilities by Orange County; b) assist in attracting desirable development to Orange County.; c) encourage the appropriate type and location of development within the County; d) increase the tax base and tax revenues; e) promote increased employment opportunities for all Orange County citizens. f) achieve the goal of increased economic development. SECTION II: Request Process • COMMENT: This section sets forth who may be an applicant for funding available under this policy.. It lists information required with the application which will be used in Section III (Selection Criteria) to reach a decision on the appljOatiori. It outlines additional information to b gathered by the County necessary to determine the need for oversizing of utilities. A request for funding for water or sewer utilities under the terms of this policy may be made by any individual, agency, corporation or any municipality within Orange County. All requests shall be made to the County Manager's office accompanied by the following information: a) name of the individual, agency, corporation or municipality making the request; b) the type of project to be served by the utilities and the approximate number of employees when the project is completed and two years after completion of the project; c) the approximate number and average wage scale of persons employed in the categories of skilled labor, unskilled labor, clerical and management; d) the approximate number of Orange County residents to be employed; e) approximate starting and completion date of the project and the approximate date when sewer or water utilities must be available; ,• - , . , - - f) the cost of real property for the completed project exclusive of land costs; g) the cost of personal property for the completed project (equip- ment , machinery, facilities); h) a list of any hazardous ox- toxic chemicals to be stored or produced when the facility begins operations; i) gallons per day of anticipated water use when the facility is fully operational; j) approximate cost of the water or sewer extension required; - - - k) a nap showing the general layout of the requested sewer or water extension from existing utilities to the project site; 1) signed statement by the applicant that the requested water or sewer utilities will be adequate to serve the needs of the proposed project for sanitary purposes, fire protection and process water where necessary. Water or sewer utilities should be adequate to serve not only the initial needs of the project but also any anticipated expansion expected within five years. Upon receiving a request for sewer or water utilities under the terms of this policy, the County Manager will gather the following additional information: a) a map and brief report identifying existing and anticipated areas residential, commercial and industrial development that could be served by the requested sewer or water utilities; b) approximate additional cost of installing oversized utilities to serve existing or anticipated development in the area of the proposed project; c) signed statement from the nunicipality, private corporation or sewer and water authority to whose system the requested utilities will be connected stating their willingness to serve the proposed project as well as any other existing or anticipated development in the area specified by the County. The statement should also attest to their capa- bilities for meeting all the required needs of utility services to the project including foreseeable expansions as well as other existing and potential development specified by the County in the area of the project, SECTION III: Selection Criteria COMMENT:- This section sets forth the general criteria that will be used in determining the suitability of a proposed project for funding. It shall be the policy of Orange County to fund water and sewer utilities to a reasonable point along the property line of an approved project, with- in the limitations of available funds. In selecting projects to be funded, the following criteria will be used: a) conformance of the proposed project with the Orange County Land Use Plan; 2 010:213 , • . b) whether the proposed project is within or outside of a protected watershed and for those proposed projects within protected watersheds, whether the type of development is compatible with maintaining water quality; c) whether or not the project site has the proper zoning; d) whether or not improved job opportunities will be made avail- able to Orange County citizens; e) whether or'not the proposed project will significantly increase " job opportunities for women and minorities; f) whether or not the wage scale of employees will be above the average for Orange County; g) whether or not there will be a significant demand for County services including schools, fire protection, sanitation, recreation and water supply; h) whether or not a significant increase in the County tax base will be realized. SECTION IV: Funding Formula COMMENT: This section sets up a revolving fund to finance approved projects. Maximum County funding is limited by monies in the revolving fund and tied to expected tax recovery from the project. . five-year payback is established and the interest rate on the loan determined by the Board of Commissioners. Eligible Project Expenses: It is the policy of the County to establish and maintain a revolving loan fund for the purpose of financing water and sewer to approved projects. The County will fund project engi- neering studies, easement acquisition, sewer and water lines including pipe and ancillary equipment such as water pumps, sewer pumps, valves, pump houses, fire hydrants, water treatment plants, sewage treatment plants as well as the actual construction of these utilities. Limits of County Financial Participation: The County's financial participation in water and sewer utility costs shall not exceed the estimated increase in ad valorem tax yields from the project in the six years following its completion. This method of calculating the ceiling for County funding of any one project should not be construed as establishing the method of repayment to the revolving fund. The following is a sample calculation: EXAMPLE $1,400,000 - estimated value of land and buildings $128,000 - minus land value $1,272,000 - estimated value of buildings .544$/100 valuation tax rate $6920 - tax return from project each year $41,518 - tax return for six years equals maximum County funding 3 U 10 2 ft it Method of Loan Repayment: It shall be the policy of the County to require repayment of monies expended from the revolving fund in five equal payments beginning one year after the funded utilities are turned on. The interest rate to be applied to monies loaned shall be set by the Board of Commissioners and determined according to how well a particular project satisfies the selection criteria. Where a project is approved and funding is not immdiately available, it will be placed on a priority wait- ing list based on its approval date. SECTION V: Conditions of Funding _ COMMENT: This section specifies the County as the owner of all major sewer' and water utilities funded under this policy. The County may lease these facilities to the utility system to which they are connected. The County retains control over tap-ons. ' Tap-ons by existing development along the utility are voluntary and special provisions are made for large acreage tracts. Utilities shall be oversized to accomodate surrounding development. Where annexation of a development occurs, the municipality annexing is required to pay to the County its remaining equity in the development. Control of User Connections to Project Extensions: It shall be the policy of the County to have title to and own any major sewer and water utilities which it funds. Major sewer and water utility, extensions are defined as projects outside of existing service areas where pipe sizes greater than eight inches are extended more than 750 feet beyond existing facilities. The County may lease to the municipality, private associations, or sewer and water authority to which the project is connected the portion of system constructed under this funding policy. The County shall retain absolute control over tap-ons to sewer and water utilities funded under this policy and shall set a fee schedule for such tap-ons. Tap-ons shall not be required of owners of properties which are by-passed by the utilities in reaching the project to be served. Where properties along the County-owned portion of a utility extension wish to tap-on to the utility, an assessment fee shall be charged in addi- tion to a tap--on fee. The assessment fee shall be determined by the Board of County Commissioners and based on acreage and/or front footage served. However, the owner of a large acreage tract or bona fide farm may select one acre, usually surrounding his or her house, to which the assessment formula will be applied. If at a latter date the property is subdivided and those newly created parcels utilize the water and/or sewer system, then the assessment formula will be applied and charged for the remainder • of the tract. Relationships of Funded Projects to Utility Providers and MUnicipalities: In those cases where the County lemes sewer and water utilities funded by the County to a municipality, private association or sewer and water authority, _ . 11028 they shall assume responsibility for the maintenance,upkeep, repair and replacement of these utilities and wholly assume all the costs of these responsibilities. All sewer and water service shall be provided by the municipality, private association or sewer and water authority at its prevailing rates. It shall be Orange County policy to require that when a County- financed sewer or water extension is connected to a municipality owned _ and operated sewer or water system, then the municipality shall enter - into an agreement with the County providing that in the event the project served is annexed by the municipality, it shall pay to the County any County share of the project not recovered by the development. Oversizing of Utilities: It shall be the policy of the County to require that Water and sewer utilities will be built to the standards and specifications of the municipality, private association or sewer and water authority to whose system they are connected. Water and sewer utilities extended to a development under this policy shall be of such design and size to serve not only that development but also any existing or antici- pated development within the area of the development. The additional capacity to be installed at the time of extension to a development shall be based on good engineering practice and shall be determined by the long- range plans of the utility system to which it is connected in conjunction with assessments of potential growth and service need in the area as deter- mined by Orange County. 5 i WATE;Q ANO CELVE;e EXT5NSIoN r uNt)lNG � s �s r�i srrS oeo c ou c- pa U LV/iy66Z �O)D — P�4o3�cT u� 0 Lo AN E i f c r • - • _ U 3,0 _ OPA:sE COUNTY BOARD 0:7 Ca.nTSSIWERS Action Ag=nda Item No.. F-4 ACTION AGENDA IT .1 TaSTRACr Dlt:2:XING DATE May 18, 1982 Subject: Requests for a Special Public Hearing • Departreat: PLANNING ' Public Ha ring: yes x no I tters Attachment(s). Informatioa COnfect: Kenneth R. Thompson - Le Phone Mrriber; Ext. 501 PURPOSE: To consider two requests to hold a public hearing prior to the next regular joint public hearing scheduled for 'August 23, 1982. NEED: The developers of Midway Airport are requesting a Class A Special Use Permit; and the developers of Cates Farm Apartments are requesting a rezoning. Both petitioners missed the submittal deadline of April 16, 1982 for the May 24, 1982 Public Hearing. The applicants wish to have a hearing before the quarterly hearing, in order to start work on their respective projects, if the re- quests are approved. IMPACT: The schedule for a hearingrTior to August 23, 1982 might be: May 21 submittal deadline June 21 preliminary review by Planning Board June 28 public hearing July 19 Planning Board recommendations August 2 Board of Commissioners meeting RECOMMENDATION: As the Board decides. Nil . . .,, . THE .JOHN R. McADAMS COMPANY INC.t CONSULTING ENGINEERS 100 HAYES BUILDING, GLEN LENNOX CENTER, CHAPEL HILL P.O. BOX 2896,CHAPEL HILL, NORTH CAROLINA 27514 (919)967. April 23, 1982 , . ..4. Mr. Kenneth R. Thompson, Manager The County of Orange 106 East Margaret Lane Hillsborough, North Carolina 27278 RE: Cates varm CFS 8101 Dear Mr. ThoMpson: • This firm recently submitted to the Orange County Planning Department a request for rezoning a certain area of land off Old Orange Grove Road, near Cates Fa= Apartments. Due to our own error of not checking on the County's schedule for approval, we missed the submittal.deadline for the May 24 public hearing by about two days. We are told that the next regularly scheduled public hearing will be on August 23. We respectfully request that the County schedule another public hearing to occur shortly after the May 24 public hearing, so that this rezoning matter will not have to face a 3 month delay while awaiting the August 23 hearing. • We thank you for your assistance. Sincerely, THE JOHN R.AcADAMS COMPANY, INC. B Y; t ..a Eh .1.,0 IP Je-N R. M .41AMS, P.E. P esident JRMc:cw Dykstra Fisher Mette Eaton Swing e- Lembo COLLINS CREEK Barker RT, 1 BOX 93 Fallon Mette ---- gL :ram a Untz Lloyd To ORANGE GROVE ROAD al e.ea.np,eml oaohutei nr aa re!aquin associates p.a. glen r, lehmann a • architecture planning design/build route 4- box 174B chapel hill, n.c. 27 (919) 929-7 April 27, 1982 Mr. Kenneth R. Thompson County Manager - Orange County Hillsborough, NC 27278 Dear Mr. Thompson: This letter is to formally request that a new public hearing be set prior to the one scheduled in August for Midway Airport. Since the Commission- . ers have encouraged us to resubmit the airport section of our plan we are doing so within three weeks. I am adhering to the following possible schedule discussed with the planning department: Submission deadline May 17, 1982 Planning Board meeting June 21 , 1982 Public Hearing June 28, 1982 Planning Board meeting July 19, 1982 County Commissioners August 2,- 1982 Please confirm this date for the public hearing or notify me as soon as possible of any conflicts cr problems. I would appreciate this accomodation considering the lengthy process we have already gone through. Thank you very much. Sincerely, .}) ( Lee N . Mehler, AIA Principal, Pe.loguin Associates, P. A. Orange County Planning Department V ORE car\..-TY BOARD OF COY2,11SSIONES Action Aganda. Item Z.:fo. F-5 ACTION ;:f1:270A IT-al. ABS'IPACT . NEETLN'G DATE May 1 8 , 1 (1 R 7 Subject: Budget Work Session Calendar _ Depant. County Uar li oger FPubc Hearing: yes X Attacknent(s) : No information COntact: Kenneth R. Thomas( -- Phone Ntrober: Ext. 501 .. . PURPOSE: To consider establishing a schedule for departmental and agency budget work sessions and to determine if there is a desire to have the sessions in locations other than Hillsborough. NEED: The proposed budget includes requested and recommended amounts. While the narratives on each department explain changes , work sessions will afford fur information and answers to Board member questions. Last year departments and agencies appeared as follows : 1 ) Mental Health and DSS 2) JOCCA, Dept. on Aging, RSVP, Libraries , Recreation, Task Forces, and Advisory Councils, and Commission on Women. 3) Womens Health Counseling, Coalition for Battered Women, Rape Crise! Center, Public Health and the Dispute Settlement Center. 4) Emergency Services (911 , EMS, etc. ) , Sheriff's Department, Register Deeds and Elections. 5) Public Works, Energy, Administrative (Manager, Planning and Board o' Commissioners). Public hearing on the budget is scheduled for June 8 and budaet adoption for June 22, 1982. IMPACT: To give advance notice in order that department and agency heads may be prepared to make any presentations at their appointed times . oct-nmmrunAT-Trthi. CR.:vJGE COUNTY 201tRD OF CO.!-24.1SSIO-NERS Aotioct F-6 Item No. ACTION ;ZEM.72., ITEM ASSTRNOT MEET,D7G DATE[ay 18, 1982 Subject_ Snbriivisactivi,ty in the Upper Eno and University Lake water, heds. DePartrre..7tF, Board of Commissioners I Public Hearing: yes X Attachment(s) : None information Contact: Don Willhoit Phone Number: 732-8181 Ext. 510 PURPOSE: For the Board to consider liftinc: the moratorium for minor subdivisions. NEED: The moratoriur has been in effect in :niversity Lake watershed since August 24, 1931 and since November 17, 1981 in the Upper Eno watershed. On arch 22, 1982 the Board modified the moratorium to allow creation of tracts ,-reeter than five acres. Further evaluation of watershed protection Foals and subdivision activity data indicates that exemption of minor subdivisions from the moratorium will not lead to a significant impact on water quality. The data will be presented at the meeting. PRAM 7ositive action by the Board will reduce hardships on some individuals 7faile retaining: protection from the water-quality impacts of lama subdivisions until suitable controls can be put in place. T-1EC&41.T.NDATI0N: As the Board decides • 01031 ..• ORAINT3E COUNTY 130ARD OF Ca241SSIONnZ.S Action Agenda Item 13o. F-7 ACTION AGENDA nut ABSTRACT N MEETING DATE Subject: Lease and lease renewal for Orange County Child Support office 1 Department: Purchasing & Central Services I Public HoP'ring: yes , „ no Attachment(s) : Information Contact: Mark H. Rees lease agreement Phone NuMber: 919-732-9361 ext#498 Purpose: To enter into a lease agreement with Nellie Davis Cheshire for the rental of office space for the Child Support office in Hillsborough from July 1, 1981 to June 30, 1982, and to authorize the Manager to renew the lease effective July 1, 1982. _ - Feed: The County has been using this space without a written agreement. A written lease is necessary to receive state reimbursement for rent. Board approval is necessary to renew the lease, Impact: Result in County receiving state reimbursement for rent as well as formalizing an existing informal arrangement. Renewal would allow the Child Support office to remain in present building for one more year: Recommendation(s) : (a) Approve lease (b) Approve renewal of lease a:.'rr+•'t pt;:; �'' - NORTH CAROLINA ORANGE COUNTY This Agreement and Lease, made this the 1st day of July, 1981 between NELLIE DAVIS CHESHIRE of Orange County, North Carolina, hereinafter called Lessor, and ORANGE COUNTY, hereinafter called Tenant,. WITNESSETH: Lessor hereby leases to Tenant room nos. 201 and 203 on the second floor of the Cheshire Building, situated at the northeast corner of Churton and King Streets in Hillsborough, North Carolina, to be used for offices and no other purpose, for the term of one (1) year beginning on July I, 1981 and ending on June 30, 1982. The rental to be paid by Tenant.shall be $175.00 per month, said payments to be made on or before the first day of each calendar month in advance. Tenant shall have the option to renew this lease for one (1) year terms upon its giving notice to Lessor of Its Intent to exercise said option no later than thirty (30) days prior to the expiration of the initial end any renewal terms. Rent for any renewal terms shall be computed as follows: (a) Rent for the term July I, 1981 to June 30, I982 shall be referred to as the Base Rent. (b) For each lease year commencing with the second lease year, Tenant shall, upon notification to do so received from Lessor, also pay to Lessor as additional rent along with the Base Rent a sum equal to one-half (1/2) of the decrease, if any, in the purchasing power of the amount of the Base Rent since the commencement date of the original lease term. The amount-of-any such decrease, the amount of the additional rent and the method of payment thereof shall be calculated and determined in the manner set forth under sub-paragraph (c) of this paragraph. (c) Not later than thirty (30) days prior to June 30 of each completed lease year, the Lessor shall deliver to the Tenant a copy of the Consumer Price Index (hereinafter referred to as the "Index") for Washington, D.C. for all items of the Bureau of Labor Statistics of the United States AN BERNHOLZ. BEnNHOLZ. Department of Labor for each month of the completed lease year. If the CLEDHILL HARGRAVE Index average each month of the completed lease year shows a decrease in ,]It\EYS AT LAW t'PEL HILL.N.G. • SSOROUGH.N the purchasing power of the amount of the Base Rent as compared, in each such case, to the Index average for the completed base year, Lessor, not later than 30 days prior to June 30 of each lease year, shall furnish Tenant with its computation of the amount equal to one-half (I/2) of such decrease, if any, and this amount shall be the amount of the additional rent payable by Tenant for the lease year in question. Pending determination of the additional amount of rent, if any, to be paid by Tenant, Tenant shall continue to pay the Base • Rent as hereinabove provided; and when the additional amount of rent has been determined, the Lessee on the first day of the month immediately following the furnishing by Lessor to Tenant of the computation thereof, shall pay the Lessor the number of installments that shall have lapsed from the commencement of the lease year in question up to and including the first day of such month. (d) If at the time required for the determination of the additional rent the Index is no longer published or issued, the parties shall use such other index as has been generally recognized and accepted for similar determinations of purchasing power. • 1. The above agreement and lease is on the following terms and conditions: ^ Tenant will, without any previous demand therefor, pay the rent at the times and in the manner above provided. 2. Tenant shall not without written consent of the Lessor first endorsed on this lease, use, or allow to be used the said premises for any purposes other than above mentioned, nor assign this lease for the whole or any portion of the term, nor underlet the whole or any part of said premises nor allow said premises or any part thereof to be occupied by any other person than Tenant or its employees. 3. Tenant will during the term keep and at the expiration thereof deliver up the said premises in as good order and condition as when said Tenant took possession, reasonable wear and tear and damage by accidental fire alone excepted, nor shall the Tenant or its employees or servants make any alterations in, additions or improvements to, the leased premises, or drive HERNHOLZ, !<.aN,BERNHOU. nails in or otherwise mar, deface or injure the wing of said premises, and any ',iLEDHILL HARORAVa and all damages occurring to the building or fixtures by the Tenant, or IiNEYS AT LAV/ ii y HILL.N.C. IIOROUGH.N C -2- • �.,, }, • Tenant's 'Employees in moving in or out of same, shall be borne and paid for by the Tenant and paid for immediately, and any and all damages or injuries done by the Tenant, its employees, servants or visitors, however caused, either to the building or fixtures, or to any other tenant, or by the escape of water, steam, gas or other substance caused by negligence of Tenant, its employees, servants or visitors shall be borne by the Tenant and paid for immediately after its occurrence, and all alterations, additions or improvements made by either of the parties hereto 1.1pon the premises except movable office furniture put in at the expense of the Tenant, shall be the property of the Lessor, and . _ shall remain upon and be surrendered with the premises at the termination of this agreement and lease. 4. It is agreed that the Lessor shall not be liable for any damage or injury to property of person from any source whatsoever or at any time, in the leased premises or building, from steam, gases electricity, water or rain, or from defective plumbing, pipes, wiring or defective machinery or equipment or carelessnest in operation, as the rental herein charged is made on the basis • of the Tenant and its servants, employees and visitors assuming for themselves • such risk. 5. If during the term the demised premises shall be damaged by fire or the elements, they shall be repaired by the Lessor with all reasonable diligence, end in case they shal be so badly injured that they cannot be repaired with such diligence so as to be fit for occupancy within thirty days from such injury, the rent shall cease from the date of the injury until they shall be so repaired; and the tenancy shall not be terminated unless such repairs shall require more than sixty days, in which case Tenant shall have the option of vacating the premises, provided always, that there shall be no such cessation of rent if the damage shall have been the result of the negligence, default, or willful act of the Tenant or his agents or employees. 6. Tenant shall give to Lessor prompt written notice of any accidents to, or defects in, the water pipes, electric wires, or heating apparatus, to be'remedied by Lessor with due diligence. 7. The Lessor agrees that the Tenant shall enjoy said premises BERNHOLL BER-NHOLZ during said term free from adverse claims of any person, and that the Lessor vLECHILL HARGRAVE aNEYS AT LAW shall pay all taxes and assessments that shall be levied upon the same, except Ii!.HILL,N.C. JGROUGH,NC. -3- ••'' • • ' p such taxes as said Tenant shall be primarily liable for. If the said Tenant shall neglect to make any payment or rent when due within ten days after the same is due, or shall neglect to keep or perform any condition herein on its part, to be kept or performed, or shall violate any provision of this lease, or the rules and regulations hereunto annexed and made a part hereof, then the Lessor without any previous notice or demand may terminate this lease and require the Tenant to vacate the said rooms hereby leased, or the Lessor may enter the premises and expel the Tenant therefrom without prejudice to other remedies; notice to quit possession and every other formality is hereby expressly waived in case of any such default or breach of this lease or said rules and regulations. 8. The rules and regulations in regard to said building, annexed to this lease, and such amendments and modifications thereof as may from time to time be made by the Lessor, shall be considered a part of this agreement, and Tenant covenants that said rules and regulations shall be faithfully observed by Tenant, its servants, employees, and all persons invited by Tenant into said building. 9. All rights and liabilities herein given to or imposed upon either of the parties hereto shall extend to the heirs, executors, administrators, , { successors, and so far as same is assignable by the terms hereof, to the assigns of such party. 10. In testimony whereof, said parties have hereunto set their hands and ,seals to this agreement and lease, in duplicate, the day and year first above written. ` J a -,(�� 1n" (SEAL) Nellie Davis Cheshire ORANGE COUNTY, NORTH •1/INA �/ %/� BY:• Rich. -d E, Chair Orange County Board of Commissioners V Jt� ;N.R RNHOLZ,,- . a ulette Pridgen-Pond PQ_--___ ,�14,airtNHOLZ. CIerk to the Board ' LEOHILL HARQRAVB :t::EYS AT LAW 1 t HILL.N.C. l')ItQUGH.N.G. -4- •COLEMAN, BERNHOLZ, DICKERSON, ,BERNHOLZ, GLEDHILL & HARGRAVE ATTORNEYS AT LAW 110 CFIURTON STREET HILLSBOROUGH.N.C. 27278 919-732-2196 919-942-8000 April 14, 1982 CHAPEL.HILL OFFICE SUITE 20,FRANKLIN BUILDING 137 E.FRANKLIN STREET CHAPEL HU,N C 27514 919-929-7151 ALONZO B.COLEMAN.JR, STEVEN A.BERNHOLZ Mr. Mark Rees DONALD R.DICKERSON ROGER B,BERNHOLZ Director GE°FFREYE-01-EDHH-1- Central Services and Purchasing DOUGLAS HARGRAVE MARTEN J.BERNH012 Orange County Offices WIT-LEA" BREEZE,JR.. 300 West Tryon Street Of COuttsel Hillsborough, North Carolina 27278 BONNER D.SAWYER t1902-19721 Re: Lease of space in the Cheshire Building Dear Mark: Enclosed is a lease agreement between Nellie Cheshire and Orange County for space in the Cheshire Building presently occupied • by the Orange County Child Support Enforcement Office. It has been executed by Mrs. Cheshire and should now be executed by the Chairman of the Board of Commissioners upon authority of the said Board. Note that the first term of this lease expires on June 30, 1982 and that the lease requires notice to the lessor of the County's intention to exercise its option to renew. The County's notice of intent to exercise the option for the year July 1, 1982 through June 30, 1983 should be received by the lessor no later than May 30, 1982. Please provide me with a fully executed copy of this lease for return to Mr. Cheshire. I have sent a copy of the enclosed renewal lease agreement to Mr. Cheshire for execution by Mrs. Cheshire per your letter dated March 30, 1982. I'll get the executed renewal agreement to you for Board execution as soon as it is returned to me by Mr. Cheshire. • Very truly yours, offr . Gledhill GEG/jac Enclosure cc: Kenneth Thompson