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HomeMy WebLinkAboutAgenda - 03-16-1982 ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, MARCH 16 , 19$2 , 7 : 3© P.M. NUTRITION ROOM, NORTHSIDE MULTIPURPOSE CENTER CHAPEL HILL, NORTH CAROLINA A. COMMENTS FROM THE BOARD B. COMMENTS FROM THE PUBLIC 1. Matters on the agenda 2 . Matters not on the agenda C. MINUTES Public Hearing, March 8 , 1982 D. PUBLIC HEARING. . .SPACE ALLOCATION AT NORTHSIDE MULTIPURPOSE CENTER AND NORTHSIDE GOVERNMENTAL COMPLEX E. ITEMS FOR DECISION BY BOARD 1. Contract for professional services and grant application . 2 . Department of Aging Resolutions 3 . Sheriff' s vehicles 4 . Budget Amendment and Project Ordinance Amendment (CETA) 5. Board of Equalization and Review appointments and designation of one member as Chair. 6 . Executive session to discuss legal matters . INDEX MARCH 16, 1982 SUBJECT ACTION PAGE PUBLIC HEARING Northside Space Allocations None 1-6 Clean Water Bond Application Contract w/J. McAdams app'd 6 ReS. of Support for Title V Adopted--Chair to write Sen. Employment letters to Congressmen 6 Res. Employ. Older Americans Adopted 6 Vehicle Purchase Appr'd (for Ray Motor Co.) 6 Budget Amend./Proj. Ord. Amend. Appr'd 6 - E & R Board Mr. Mann, Mr. Heffner Appt'd 7 DOT Clean Up Mr. Weston to coordinate 7 MEETING CONTINED TILL NEXT EVENING Mr. Kolodj Report on N.side 8 Cafeteria Build, recommitted to Mental Health 8 I \ 07 9 3 MINUTES MARCH 16, 1982 The Orange County Board of Cannissioners met in regular session on Tuesday March 16, 1982, at 7:30 P.M. in the NUtrition Room at the Northside Multipurpose Center in Chapel Hill, North Carolina. Commissioners present: Commissioner Richard E. Whitted, Chair, and Cam- missioners Norm Gustavesa%, Shirley E. Marshall, Norman Walker (who arrived at 7:50 P.M.) and Don Willhoit. A. Commnts from the Board: Chairman Whitted deleted consideration of the approval of the Minutes of the March 8, 1982, Public Hearing to allow mere time for review and said Item D, the Public Hearing on Northside would be the first item on the agenda. Canmissioner Gustaveson added consideration of an item from DOT. D. Public Hearing on Space Allocation at the Northside Multipurpose Center. County Manager Ken Thompson presented a brief review of the history of the complex and some introduced some procedures the County would implement. He said the building would cost about $150,000 to renovate and agencies occupying the building would be charged for utilities on a square foot basis and charged rent if the_agpm-ipc were ahlP to_pay- He said the County position is to be a good neighbor, not impose agencies in the neighborhood, not to put in activities that would increase traffic problems and parking problems in the neighborhood and to provide rent free space for County agencies. He than reviewed the proposals listing advantages and disadvantages of pach. The Board asked that those who were speaking for the Community School. for People Under Six to speak following remarks from the other agencies. Mr. Bill Baxter, Director, OPC Mantel Health, said the Mental Health Depart- .— ment had received a grant to renovate the Cafeteria Building for a Day Care Hasp- ; ital and that if a decision was not made quickly the funds could be lost. He I argued that the Cafeteria was philosophically deeded to the Mental Health Center. Ms. Carol Mead, JOCCA South Orange Director, read and presented a letter to the Board of Commissioners from the South Orange Achiisory Council (a copy of that letter is on page of this book). . . . ' 4■ U0794 U IL) Mr. Keith Aldridge, representing the Inter-Faith Council, while not making a recommendation from the Cuuncii,spoke to the quality of services rendered by agencies located in the building. He felt that the level of service could be improved by better space allocation, perhaps a different configuration of space for those agencies. He said the Inter-Faith Council supported the location of such services in the neighborhood. Mr. Willie Claris • of the Community School, said the plans were dis- ruptive as drawn and suggested keeping the Community School for People Under Six__ _ _ at one end of the building and putting in soundproofing. Mr. Thompson, County Manager, responded that this was what was intended. Ms. C:.Jlatson, of Hillsborough, spoke to the Orange Industries in Hills- borough. Chairman Whitted told her this was not a public hearing on that operation but on Northside. Mr. Wilson McKerrow, representing the Senior Citizens Hoard, said this place was the ideal facility for a Senior Center in south Orange. He added that people had expected this to be a Senior Center and spoke to the advantages for locating the Department of Social Services in this building. He feels that the Community School for People Under Six is an asset to the community; he feels that it is unwise to use the cafeteria for the Willie M. program. Ms. Lane Cook, of the Department of Social Services, said losing over 300 sq. feet of space would affect service delivery to people in south Orange. Ms. Rose Breedlove, a resident of the area, spoke to the problem of traffic and parking spaces sufficient to handle the increased vehicles. The County Manager said additional parking spaces were planned for the side of the building. Mr. Ernie Patterson, of the Town of Carrboro, wanted to know if the building would be air conditioned. The Manager replied yest Ms. Martha McClendon (?) , feels that it is bad for disturbed children to be near Senior Citizens, She is in favor of sending the Community School to the cafeteria building and reserving the main Northside building for Seniors. She is opposed to the Willie M. program being located in the neighborhood. Ms, Josephine Harbour, asked if there was anyone who could explain the 1 Willie M. program, Ms. Scott, of the Mental Health Center, did so, saying it was for emotionally disturbed children who could not stay in school. She said there was a high 00'795 uuo,-J professional staff to student ratio and the children were closely supervised., Ms. Scott responded to audience questioning saying that perhaps one or two children would be from Chatham County,the remainder coming from Orange County. She said this is a classroom therapy setting. Mr. Bill Baxter said the deadline for obligating the money for renovation or a new building is June 30, 1982, otherwise the funding may be lost. Ms. Scott said the Mental Health Center had been searching for a site for six months. Mr. Caldwell, of the Chapel Hill-Carrboro School Board, said that the School Board had deeded the property to the County for the County to use as appropriate. Whatever use is made of the property should be conducive and com- patible with the community. He said the feeling from the schools is that the cafeteria building was committed to Mental Health. He also felt the County could have a tax office at Northside to benefit the Seniors. Ms. Belinda Jones, representing the Board of Directors of the Community School for People Under Six, presented a petition with about 800 signatures requesting that the School not lose space in the building. She said the school bridged the gap between black and white. She also said that they accepted low income applicants; she said of all the children there (about 50) only nine families pay full tuition. Other day care centers pay little or no utility costs: . _ Ms. Jones said if the space allocated to the Community School is reduced, twenty children would be eliminated at the outside and nine at least. The option allocating the cafeteria building to the School is very "appealing" to the School; however, they do not have money for renovation or moving equipment. (See Petition #4 in Clerk's permanent file) Ms. Barbara Green7 said that 53% of the women were employed outside the home. Major concerns of these women were: I) quality of care for their child- ren; 2) cost of the care; 3) and the proximity to the homes of such care. She added that the Community School was very important; that it has a quality staff and environment. Ms. Patti Paddock, Director of the Community School, asked the County to maintain the current space allocation. She then provided some statistics on the children served. Ms. Susan Cobb, a resident of the area, spoke to the expected traffic in-flow to the area. • . „ ' * * ' lull)79 . ' .; U () •' Mr. Steve Kridellorepresenting the Parents' Board of the Community School, said the square footage allocated was directly correlated with the number of • children the school could serve. If the space is reduced his child won't be per- mitted in the school. He feels that a reduction in space will represent a back- down from the Board of Commissioners' previous stand on day care. Ms. Joyce Holloway, a parent, said she has three kids in the day care center and she is consistently impressed with the quality of care her children receive. here. It is conveniently located. One of her children will be eliminated if the space is reduced. Dr. Michael Sharp, Chair of the Human Services Needs Assessment sub-committee 0-6, asked the Board to consider the process in arriving at a decision on space allocation. Unidentified Woman, said the United Fund provided some funds to the school. Ms. Mary Bridges, Director of another day care center in Chapel Hill, said there were 363 children on waiting lists to get into day care centers. She said day care is an essential service for the community and deserves community support. Ms. Eva Caldwell, a resident of the area, said its a pleasure to see the kids in the school, and that parents brought their kids on their bikes to leave them. Mr. Bob Drakeford, a parent with a child in the School, said it was a loving environment.and there was a need for day care centers. Ms. Betty (unknown last name) , said plans to decrease the space allocation would affect the quality of care, number of children served, the income of the school, and the programs offered. Ms. Linda Hargrave, said she had been involved with the school for about • eight years from a health standpoint. She said the school arranged free screening for each child once a year; knowing that early detection can deflect future problems. Ms. Gatha Lassiter, representing the Senior Citizens Board, said that due . to the problem with transportation County agencies were needed, in this building.. She suggested that perhaps the County could provide transportation to Durham to the Employment. Security Commission. She is in favor of the Community School being located in the area. Ms. Rosemary Rudd, a teacherla aide, said she has two children under six 1 who are in the school. The school provides enormous relief to her in providing this care. 1-•+' • ' • • U0'7q7 000o• Ms. Margaret Shepherd,said the school provided stability for the children in a comfortable environment. She has three children, two of whom are enrolled in the school; the eldest is a latch key child. Ms. Jo Ann (last name unintelligible), a dental student, said the school's location is good and the school offers a variety of life styles and emphasizes the importance of the individual to the child. Both she and Ms. Shepher asked that the space allotment be maintained. Mx, Ernie Pattersqn, asked that the portion of space allocated to Day Care be expanded in order to provide infant care. He also addressed favorably the issue of space for the Department of Social Services. Ms. Patsy Barber, also spoke favorably for space allocation for the day care school. Unidentified woman, said she didn't worry about her child when he was at the school and she did when he was under the care of a babysitter. The peace of mind afforded by the school allows her to concentrate on her job. Ms. Diane Drakeford, who is on the Advisory Council for Day Care, said she has two children here in this school. She is happy with the care they receive 1 - - saying it's the same care she would give them. She added that her son had been diagnosed early, as a result of being in the school, as having a speech problem. Mr. Ted Receptozi, a citizen, spoke to horrors of inadequate child care and in favor of expansion to infant care. Mr. Francis Coil, a parent with children in this school, said his children's; behavior had improved after being placed in this school. He is in favor of the added or maintenance of space allocation for the school. Mr. Bob Haddock, a new resident,, spoke to the excellent care received by the children; he also addressed favorably the space question. Ms. LuAnne Browler said the leaders of the Day Care Center are devoted people who work hard with the children. She said that handicapped and emotionally impaired children need help too. Ms. Mary Greer and Mr. Bob Greer, both spoke to the excellent quality of day care at this school and said the amount of space was insignificant com- pared to the number of worthy programs provided. Mr. Greer specifically felt better arrangement and allocation of space could be worked out; i.e., confer- ence rooms are not efficient use of space. .• s ';4‘ 0 798 . , ., ,-,.,- .' ' -: ,.-,:-.,-,. . :.;1.7-,7.• • :. •,...:,-,. There was some discussion of the number of square feet required per child and Commissioner Willhoit noted that the Federal Government mandated these space requirements at the same time it was reducing funding for the program. 1 1 He urged those concerned about this issue to write to the State Representatives, Congressmen and Senators about these cutbacks to County government. Commissioner Marshall agreed and expanded on Commissioner Wilihoit's statement saying that sufficient and quality day care is an area of greatest need over the country. Following this hearing, the Board took a short break and resumed dis- cussion on the agenda with all members present, . L B. Pubic Comments: There were no further citizens who Wished to comment on items either on the agenda or not on the agenda. E. Board Decisions: 1. Professional Services and Grant Application contract. Commissioner Willhoit moved to approve the contract with the John McAdams Company / or engineering services on the Clean Water Bond Grant Application for the Efland Estates Subdivision/ and to empower the Chair to sign it; motion seconded by Commissioner Gustaveson„ Vote: Ayes, 5; noes, O. --Z.: Resolution. Commissioner Gustaveson moved, seconded by Commissioner Marshall, to adopt the Resolution of Support for the Title V Senior Employment Program (see page of this book) . Vote: Ayes, 5; noes, O. Resolution: Commissioner Gustaveson moved, seconded by Commissioner Marshall, to adopt the Resolution declaring March ]4-20, 1982, as Employ the Older AmeriCan-Month. Vote: Ayes, 5; noes, O. The Board asked the Chair to write letters to Congressmen Andrews and Fountain endorsing HB 278 which would fund the Title V Senior Employment Pro- gram. 3. Vehicle PurchaSe. Commissioner Walker moved, seconded by Commis- . sioner Whitted, to approve the Manager's recommendation to purchase three vehicles (two for the Sheriff's Department and one for Motor Pool, according to specifications submitted by the Purchasing Department) from Ray Motor Com- pany for a total price of $24,619.00. Vote: Ayes, 5; noes, O. 4. Budget Amendment and Project Ordinance: Commissioner Walker moved, seconded by Commissioner Gustaveson, to approve the Project Ordinance for CETA and the budget amendments (see pages of this book) . Vote: Ayes, 5; noes, 0. 0 u 79 3 5. Board of Equalization and Review. Commissioner Gustaveson nominated Mr. Ed Tenney; Commissioner Willhoit nominated Mr. Tom Heffner, seconded by Com- missioner Marshall (who asked that his service on the Chapel Hill Housing Author- ity be added to his resume); and Commissioner Whitted nominated Mr. Eddie Mann to serve on the Board of Equalization and Review. The votes are as follow: Mr.. Mann--5 votes Mr. Heffner--3 votes (Commissioners Marshall, Whitted and Willhoit) Mr. Tenney--2 votes (Commissioners Gustaveson and Walker) Therefore Mr. Mann and M.?. Heffner were appointed to fill the two remaining seats on the Board of Equalization and Review. - The Board asked the Clerk to contact those members of last year's Board of Equalization and Review to ascertain their willingness to serve as Chair of this year's Board. This will be returned to the agenda of the 22nd of March. DOT added Item. The Board asked that Mr. Weston, the Recreation Director, be contacted regarding his willingness to coordinate the County's participation in the Department of Transportation's Clean up Litter Campaign, The Board asked that Mr. Ebert Pierce of the Agricultural Extension Division be contacted to ascertain his willingness to help Mr. Weston. Ms. Josephine Barbour congratulated the Board on whomever had installed the P.A. in the Superior Courtroom in Hillsborough. 6. Executive Session. Commissioner Gustaveson moved, seconded by Corn- - jnissioner Willhoit,to convene in executive session for legal matters. Vote: Ayes, 5; noes, O. Following the executive session, Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to adjourn this meeting to follow the work session scheduled for March 17, 1982, in Hillshorough, North Carolina. Vote: Ayes, 5; noes, O. The Board of Commissioners adjourned this meeting until March 17th following the work session on the Water Resources Task Force Report. The Orange County Board of Commissioners met in regular session on Wed- ,. nesday, March 17th, following the Water Resources Task Force Work Session, in the Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina; this session was adjourned from the regular meeting of March 16, 1982. Commissioners present: Chairman Richard E. Whitted, Commissioners Norm Gustaveson, Shirley E. Marshall, Norman Walker and Don Willhoit. • • : • 7 7 7 00800 OU(. 0 Chairman Whitted reviewed the activity of the previous evening and the Board discussed options available concerning use of the Northside Multipurpose Center, including the Cafeteria Building. Mr. Roman Kolodji, architect with James Webb , explained various options to the Board and the feasibility of each of those options. Mr. Kolodji said that renovation of the cafeteria was more economical than building a new building; in addition, he demonstrated how a small addition could be built onto the main Northside building for about $25.00/sq. ft. The Manager told the Board, should it decide to go with a small addition to the main building, . _ . that the Day Care school could remain at the same level of space allocation and permit DSS to move as planned. Mr. Thompson said the coSt'of the addition would be saved in one year by the savings on rent for the Department of Social Services and the cafeteria building could be renovated at no cost to the County by the grant OPC Mental Health had received and the County could receive rent from that 1 building at the same time. Commissioner Gustaveson made two points: 1) in the original negotiations with the Board of Education (Chapel Hill-Carrboro) that cafeteria building was re- served for use by Mental Health; and, 2) given the time constraints attached to the grant Mental Health had received, we should move quickly to make a decision. Chairman Whitted said he felt the Board should reaffirm its commitment to OPC Mental Health to allow it to use the cafeteria building at Northside. He stressed that Mental Health would decide the program which goes into the building, not the Board of Commissioners. Chairman Whitted referred to a petition he had received at the beginning of the meeting (a copy is a part of these Minutes on pages of this book--original petition is on permanent file in the office of the Clerk to the Board) which objected to the location of the Willie M. Program in this neighborhood. Mr. Bill Baxter, Director of OPC Mental Health, said North Carolina is under Federal court order to provide this program and to fund it. Mr. Baxter said he had been unaware earlier of any local opposition to locating the Willie M. pro- - gram in the neighborhood but he is eager to have meetings with the local residents to explain the program to them. Commissioner Gustaveson moved, seconded by Commissioner Willhoit, to allow OPC Mental Health to use the cafeteria building at the Northside Multipurpose Center, Vote: Ayes, 5; noes, 0. • r U0801 The Board asked the Manager to study space allocations at Northside again deleting this time the Sheriff's Department and Drivers' License Examiner office. Commissioner Willhoit moved, seconded by Commissioner Gustaveson, to adjourn this meeting. Vote: Ayes, 5; noes, O. The meeting was adjourned. /4,11 Richard E. Whitted, air Paulette Pridgen-Pond, Clerk " I • • . • . . — manmooxOazTY � BOARD CC �tiou ��� Item No. �-a oczzoxaoo�o‘ zxza� raxoxmuc mEgzmG DATE, _ 2/16/82 Subject: Space Allocation: Renovated Northside Multipurpose Center � ` County nanager -- --- � K �o '�� � . ' . ------ caa��z�: Bill Laws or Ken Atta�xneut(o): Yes information r Thompson Phone INuuami: Ext. 601 . ` PURPOSE: To consider alternatives by which to decide the allocation of space Pending renovation. NEED: The building located on McMaster Streets in Chapel Hill, consists of 10,000 square feet' Built in the 1920's it was scheduled fnr'rennvation in order to better accommodate the community and governmental agencies which � \ need to operate in the immediate community and the Chapel Hill-Carrboro area. It is ap asset to the community and to the County, particularly as rental costs have escalated. Space is not readily available either in Carrbnru nr Chapel Hill; There is also the realization that (1) some agencies need �° be co-located because they are used by the same citizenry and (2) the building will be more suitable for office use once-it is rennvuted' p a Four alternatives outlined in att^thmont, Alternative 1; Maintain eXfitjn 4"encies and add the Senior Citizen o unteer Prviram RSVP and a locate unassigned space to the Senior Citizen Program of the Department on Anim, No Cost Saving Alternative 2: Maintain existin^ a encies and allocate some unasoiqnmd space an part of the space used by Day Care for occupancy by RSVP,'the Driver'slicense Examiner and Sheriff's Office. $10,400 Annual Cost Savings Alternative 3: Maintain existing agencies except Day Care; add RSVP:, nue Examinor, sxeriff`s'Office and 5ocial. Services Office from Carr Mill. ' $34,403 Annual Cost Savings 0,000 One-Time Repair & Renovation Cost To House Day Care In The Cafeteria Building Alternative 4: Maintain and add agencies as in Alternative 3 except Sheriff`y Office. $30,400 Annual Cost Savings 4,000 One-Time Repair & Renovation Cost To House Day Care In The Cafeteria Building 4,008 Annual Cost of Renting Sheriff Space Elsewhere IMPACT: Advantages and disadvantages would vary dppend1ng on the alternative decided upon. RECOMHEMDxTlOH' l' Approve Alternative 3 providing public hearing in the community shows community as well as Board acceptonce. This is believed to combine the most related agencies and is the most cost effective. ORANGE COUNTY COMMISSIONERS ROOM No. 12 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 RICHARD E.WHITTED,C6.1rouv NORMAN GLISTAVISON SIILRLEY R.MARSHALL NORMAN WALKER DON WILLHOIT N O T I C E THE ORANGE COUNTY BOARD OF COMMISSIONERS WILL HOLD A PUBLIC HEARING ON TUESDAY, MARCH 16 , 1982, AT 730 P.M. IN THE NUTRITION ROOM OF THE NORTHSIDE MULTIPURPOSE CENTER, MCMASTERS STREET, CHAPEL HILL, NORTH CAROLINA. THE PURPOSE OF THE PUBLIC HEARING IS TO RECEIVE INPUT FROM THE COMMUNITY ON THE SPACE ALLOCATION IN THE NORTHSIDE MULTIPURPOSE CENTER AND NORTHSIDE GOVERNMENTAL COMPLEX. SUGGESTED AGENCIES ARE: JOCCA, DAY CARE, MENTAL HEALTH, SOCIAL SERVICES AND THE DEPARTMENT ON AGING. CLERK TO THE BOARD OF COMMISSIONERS ` . — ' MEMORANDUM TO: County Manager '-- FROM: Assistant County Manager DATE: February 9, 1982 RE: Background and Recommendations for Agencies to Occupy the Kenovated Northside Multipurpose Center The building, located on McMasters Street in Chapel Hill, consists of 10,000 square feet. Built in the 1920'n it was scheduled for renovation (upgrade heating, air conditioning, ceilings, window repair, painting and floor tile) in order to better accommodate the community and governmental agencies which need to operate ih the southern part of the county. It is an asset to the community and to the County, particula?ly as rental costs have escalated. Space is not readily available either in Carrboro or Chapel Hill. This fact coupled with the fact that the building will be more suitable for office use once it is renovated makes for more et�t opmp �x� demands. ThiS report presents the alternatives available for decision on the number and type of occupants. The occupants at present ihclode: Amount of Square Feet JOCCA and Senior Citizen Nutrition Program 8139 Legal Aid 252 CETA 713 Day Care 2657 Unassigned 1176 See existing floor allocation, sheet 1 of the architect's rendering. Proposed usage falls under four alternatives. Alternative 1: Maintain existing agencies and add the Senior Citizen NdonteeF program (RSVP) and allocate unassigned space to the Senior Citizen Program of the Department on Aging. ` �. County Manager -2- Background and Recommendations 2/9/82 for Agencies to Occupy the Renovated Northside Multipurpose Center Advantages: 1. Moves the Department on Aging from rented space and thereby saves some rent cost. 2. It would concentrate all of the senior citizen programs in one place. ^ .' 3. The least amount of moving would be required. Disadvantages: 1. The poorest utilization of space would result as some of the agencies (Dept. on Aging and CETA) would have more space than they could effectively utilize. 2. It would mean a use during the day with no activities at night to help in security. 3. Cost savings in terms of avoided rental would be the least of the alternatives. . ----Alternative 2: Maintain existin a encies and allocate some unassigned s ace and 'art of the o^ace used b Da Care foroccu^anc Vie Driver Sheriff s Uffire; ." Advantages: 1. his would further he m ' ' pproach. Examp RSVP is that it serves in conjunction with the Department on Aging. The Driver's License activity would facilitate greater citizen exposure to building and its use as a governmental facility for meeting a diverse number of citizen needs. 2. For Sheriff personnel to be present would aid building security as someone would be present around the clock' 3. There would be greater cost saving for Driver's License The savings would be $14,400 a year in avoided rental. Value of Sheriff space would he'$4,000 a year based on normal rental of office space ($8 a square foot). Combined savings per year $18,400 4. Construction cost would be reduced because Day Care would be confined into one side and thereby eliminate the need for fire- proofing both sides of the building. Cost savings $ There will be a cost saving in construction - -- --- --_ County Manager -3- Background and Ke dati 2/9/82 for Agencies to Occupy the Renovated morthside Multipurpose Center Disadvantages: _ l' Day Care would have to operate with 709 less feet than at present. The State standard is 25 square feet per child. With an enrollment that fluctuates between 45 and 50 children it would, 'ui reduction, nide the necessary (1250 square feet). The federal standard is 35 square feet. For it to be applied 16 fewer youth could be accommodated in the space available (2,000 square feet). 2. This combination would require additional parking spaces. - Alternative 3h Maintain existing agencies except Day [are; add RSVP, C Driver's license Examiner, Sheriff's Office and Social Service Office from Carr Mill. Advantages: 1. Convenience to public would be enhanced the mnst' Many of the recipients of senior citizen services are also recipients of social services. The latter being another form of human services would be in keeping with a major intent from past use. 2. One and two of Alternative 2 would likewise be advantageous here. 3. Handicap access to the Social Services Offices would exist at Northside. It does not exist now. 4. The greateSt annual cost saving would resu lt in this assignment. , $16,000 In Rent for Social Service 14,400 In Rent for Driver's License Examiner 4,$00 In Rent for Sheriff's Office $34,400 Total Rent 5, Day Care would not be adversely affected because for a small amount of repair money (estimated $4,000) the activity could be relocated into the adjoining,- former cafeteria building. 6. Co-location of all agencies, with the exception of the Health Department, would be an asset since they would be in one location. 7. With transportation cost being a prime factor the combining of these agencies makes combining trips' more practical. Many times forms or paper work could be transported by Sheriff Department to Hillsborough on any agency located there. 8. Total cost of a telephone system could be spread to more agencies and a better service could be provided. 9. With funding cuts some departments will be cut back or may not be funded at all in the coming months therefore filling the building to capacity 1s advantageous now. , ~ -----' —`---` County Manager -4- Background and Recommendation for Agencies to Occupy the Renovated Northside Multipurpose Center 10. Building would be used at night as well as during the day. 11. Sheriff's Office would provide security for complex 24 hours per-day. —� ' 12. Cost of construction would be reduced by not having to build in fire protection for Day Care. Disadvantages: 1. More parking space would be needed in order to accommodate increased vehicles. 2. Day Care, now occupying 2,000 square feet, would have to relocate into the cafeteria building. 3. More traffic flow into center would occur. However with Caldwell Street being widened and completed by the time the moves would come should ease that problem. 4. With Day Care moving into this building there would not be any guarantee of the length of time it could remain since the Mental Health plan is to turn them into a day hospital if and when money becomes available through a grant. There would be some considerable - time for them to find other quarters in a church or other agency '. '. after the grant was announced. 5. In the event there was an expansion of departments there is not a lot of space left over in this plan to accommodate this. If this were to occur the Sheriff's Office and Driver's License Office would be the first to move to make more room. Alternative 4: Maintain and add a� in Alt��ative_3 except Sheriff's Office. Advantages: 1. This change from Alternative 3 would provide some 500 square feet for expansion of future needs from within i needing room or a small department now located outside this complex could be moved into this space. 2. This would decrease traffic and parking spaces by about 10 spaces for Sheriff vehicles and to some degree the number of people in building. 3. Would not have to cut additional door to outside which cuts con- struction cost nnmewhat. Disadvantages: 1. The complex looses 24 hour security which would have been provided at no cost with the presence of the Sheriff's Office. 2. By holding this space vacant the total utility of the building is incomplete and drives up cost per square foot of housing the agencies there. - ' h0HU��� . ��' ' •' �1 \ J -----' — - '- - - -- This evening the County Commissioners will consider four possible plans for space allocation in the Chapel Hill-Carrboru Multi-Purpose Center. The following information describes the impact of the various proposals on the Community School for People under Six (CSPU6). You may be familiar with our school , but I would like to summarize the salient featurs of our program: I. C5PU6 offers a full-time comprehensive, federally�cerfified day care program for 36 preschool children (including fourteen 2 year olds, ten 3 year olds, a�md twelve 4 year olds). ' _„ - — 2. c3PU6 offers an after-school program and full-time summer program rqr up Co fifteen children from 5-12 years old. 3. CSPU6 has the lowest cost of care per child within Orange County. 4. Approximately eighty percent of our children are from low and low-middle income families. 5. Sixty percent of our children come from single parent families. O. Throughtout the school's existence our policy has been first-come, first-served, and that a family should pay only what it can afford. Our per-child tuition is sometimes as low as $26.00, compared to our cost per child of $150.00 per month, full-time and $75.00 for after-school care. 7. Currently, families of 20 children are receiving Title XX funding; families of 9 children pay the full fee, and families of 20 children pay less than our cost of care on the sliding scale (average full-time fee is $94.23, average after-school fee is $38.69). 8. The CSPU6 is a fully integrated program (50% of the children are black, and 50% are white; the same is true for the staff). 9. CSPU6 offers children a good educational start. More importantly, we instill in our children a respect for people of all different backOrounds. Our-Children come from a mixture of lifestyles, classes, races, and individual life circumstances. By emphasizing the special worth of every individual , children leave the school at least understanding what is wrong with racism, sexism, classism, or any other "-ism". Plan I This plan allows the CSPU6 to continue occupying our current space within the Multi-Purpose center. Mr. Laws asked during a meeting on Friday, February 12, whether the school could afford a "substantial" increase in the $530.00 per quarter we currently pay for utilities. (It should be noted that CSPU6 has paid utilities to JOCCA over the last 6-1/2 years--the only occupant of the building to do so.) Impact on CSPU6: It would be feasible for the school to raise its payment to 5200.00 per month ($000.00 per quarter)' If our cost of utilities were increased dramatically, the cost of care would also increase--an additional cost our clientele would not be able to absorb. Plans lrrandIV Ihese plans propose that CSPU6 relocate in the old Northside School cafeteria building. Mr. Laws explained that these proposals were based on the assumption that the building could be brought up to an acceptable standard with approximately $4.000.00 of repairs, Impact on CSPU6: This space would offer the school a much hoped-for opportunity to expand our program to serve five infants and six toddlers. (The current county-wide needs assessment suggests that the need for day care, '.`' , - i� !�� 0D� -3'` o^/! � �� especially for children under three years of age, is the greatest need of children aged 0-6 in the county.) In addition, these plans afford the school an opportunity to have a building apart, with a program which in no way interferes with the other services in the Multi-purpose Center. The local fire and building inspectors have informed us that significant repairs are needed to bring the building up to current code standards for a federally-certified and licensed day care oeoter, In addition, the school would need six partitioned classrooms, storage space, a small office, kitchen space, five commodes, and four sinks. At most, the school would be able to assist in the painting of the , interior of the building and in providing new playground facilities directly adjacent to the building. An additional concern is the length of time CSPV6 would be able to occupy the cafeteria. ]f, at some time in the future, the Mental Health Center should receive funds to renovate the site for a day hospital, the C5PU6 would be faced with the need to find an alternate location. In the past we have approached other facilities in an effort to relocate our after school program (to create space for infants and toddlers) without success. The possibility of finding an alternate site for the entire program is extremely remote. Plan 1114�][ This plan proposes that the C8PUB occupy two of the current three rooms ( //6o square feet). This proposal assumes that current and projected cuts in Title XX monies would cause a reduction in the school's enrollment (20 children are now covered in part or in full by Title XX funds.) Impact on CSPU6: The families now receiving Title XX funds will continue to work or attend school, and to need day nure. Because the school has an - - open-ended sliding tuition scale, those families would pay a reduced fee based on family size and gross yearly ,ncnmn. The proposed reduction in space would mean the abolition of one or more parts of our program, most likely the two year old and after-school programs, currently serving a total of 29 children. Given the facts that: 1) there is a shortage of day care spaces for 2 year . olds; 2) there is currently only one other federally certified school-age program that operates full time during the summer months; 3) the Chapel Hill Recreation Department plans no summer programs for school-age children; and 4) there are long waiting lists for quality day care spaces, this loss of day care spaces would have serious impact on the availability of day care in our community. .g�.~. ur , /4^1/`-4 ` ' 00811,1 0 U riff GLORIA WILLIAMS JERI GRANGECHATHAM ExCCulive ChreCtOr ire'3 4- TO: Orange County Board of Commissioners FROM: JOCCA Advisory Council for Southern Orange County DATE: March 16, 1982 This Council met at the Northside Multi-Purpose Center on March 15, 1982 to consider the utilization of the renovated facilities here at Northside, and would like to express the following views to the Commissioners: We recommend that this facility be used primarily for programs that are relevant to the needs of neighborhood resi- dents. This would include services for the elderly, JOCCA, CETA, Department of Social Services, Employment Security, Community School for People Under Six, etc. It would not necessarily include other agencies which lack this neighbor- hood focus. We particularly affirm the great importance of high- quality low-cost day care for the children of low-income parents. Therefore-we recommend that the Commissioners allocate funds to renovate the:old cafeteria building for the use of the Community School for People Under Six so that this program can maintain its present level of service and have adequate space for future expansion. This plan would also free more space in the main building for expanded services to elderly and low- income clients. We strongly oppose -locating the Willie M. Program for violent and assaultive youth in close proximity to facilities designed to serve children and the elderly, and in a heavily residential neighborhood with a 70% concentration of senior citizens. We recognize the value of the Millie M. Program, but recommend that a more suitable location be found in a less populated area. Respectfully submitted, Fred Battle JOCCA Board Chairman PO BOX 27 PITTSBORQ,NORTH CAROLINA 27312-(919)5424781 (ORANGE COUNTY(919)9290494) —L. STATUS OF FEDERAL BLOCK GRANT PROGRAMS F TRIANGLE J COUNCIL OF GOVERNMENTS March 12, 1982 (Information suppliers by State Departments) Name of 1982 Federal Allocation Consolidated Amount Scheduled What State Division Local Input To Each Block Grant Programs For NC In 1 82 _Has_ Authority Procedure County in Region J Community Development Small Cities CDBG FY 82: $45,374,000 Appropri- Division of Community 1. CD Technical Advisory Chatham Not allocated Program atlon has not been set for Assistance, DNRCD Committee of Local Durham by county. Any FY 83 but Administration Government Advocacy Johnston county or city budget does not call for a Council Orange of less than reduction for CDBG. 2, formal public hearings Lee 50,000 popula- (3 proposed statewide) Wake eligilble to 3. meetl'ngs with local apply. offiglals upon request Community Services Community Action, Senior FY 82: $9,370,898 - In 1982 Division of Economic State assumed program In Chatham Prorata Opportunities and Services, 90% of the allocation was Opportunity, DNRCD October 81. Plan went to Durham share Community Food and Nutrition, required to go to-agencies all county commissions Johnston based on Energy Conservation, and funded the previous year as for review prior to Imple- Orange base Training, Evaluation and Community -Action Agencies. mentation. Lee grant Technical Assistance. Wake from CSA Agencies eligible to administer CSBG programs include Community Action agencies; nonprofit organizations; political subdivisions; organizations serving migrant and season- al farmworkers; and Indian tribes and organizations. TRIANGLE J COUNCIL OF GOVERNMENTS March 12, 1982 (Information suppliediby State Departments) 1982 Federal Allocation Name of Consolidated Amount Scheduled What State Division Local Input To Each Block Grant Programs For NC in 1983 Has Authority Procedure Count in Region J Preventive Health Emergency Medical Services, $2,289,286 Division of Health 1. Input from local agency Chatham $17,229* Services Health Incentive Grants, Hyper- Services, DHR organization (Social (+ $86,562 from NC) tension Control, Rodent Control, Service Directors Durham O Fluoridation, Health Education! Risk Reduction, Home Health Association, Area (+ $259,435 from NO Health Directors Johnston 0 Services, and Rape Prevention Association, etc) (+ $169,008 from NO and Crisis Services 2. Block Grant Advisory Lee $17,229* Committee of the NC (+ $86,562 from NO Association of County Orange O Commissioners (NCACC) (+ $83,617 from NO 3. Public hearings (6) Wake $32,818 across the state. One (+ $303.314 from NO Is scheduled in *Chatham and Lee Ralelgh,for 3/25. are part of a O- lt. After public hearings, Plans will be reviewed county district. by NCACC. This requests 25% of total allocation Primary Health Community Health Centers, The State of North Carolina has not assumed administration of this Chatham Care Primary Health Care Research block grant. Durham and Remonstrations Johnston Lee Orange Wake Alcohol, Drug dental Health Services, Drug $8,994,000 Division of Mental (see above) Chatham** Abuse E Rental Abuse Project Grants, Drug Health, Mental Retar- Durham $228,$85 Health Abuse State Formula Grants, dation and Substance Johnston $627,700 Alcoholism Project Grnts, Abuse Services, DHR Lee (with Harnett) Alcoholism State Formula $150,567 Grants Orange** Wake $433,905 ***Chatham, Orange i and Person Counties together receive $244,674) TRIANGLE J COUNCIL OF GOVERNMENTS March 12, 1982 (Information supplied by State Departments) 1982 Federal Allocation Name of Consolidated Amount Scheduled What State Division Local Input To Each Block Grant Programs For NC In 1982 Has Authority procedure County In Region J Social Services Title XX Social Services $61,854,005 Division of Plans and (see above) Chatham 6 , 53 Durham $$304$304, 53 Title XX Day Care Operations Title XX State S Local Training Johnston ,815,600 Lee $422,965 Orange $738,539 Wake $2,911,406 Low Income Energy Emergency Weatherl'zation, Crisis $35,452,156 Division of Social Services (see above) Chatham $123, Assistance Intervention, Direct Payments 12 Durham $$123,00 9 for Heating CflStS Johnston $396,961 Lee $135,764 Orange $144,031 Wake $685,009 (Additional federal allocation will mean a 7-10% increase in funding for each county within a few weeks) Maternal and Child Maternal and Child stealth Services, $9,275,309 Division of Health Services (seetabove) Chatham $30,207= Health SSI Disabled Children's Services, Durham $69,683 Hemophilia, Sudden Infant Death ,509 Syndrome, Lead-Based Paint Johnston $Lea $30,206060 Poisoning Prevention, Genetic 5 4$, Diseases, Adolescent Health Orange Make $1$43$43,48 Services *(Chatham and Lee are part of a 4- county district. This requests 25% of total allocation), NORTH STATE LEGAL SERVICES, INC. SERVING ALAMANCE, CASWELL,, CHATHAM, MOORE, AND ORANGE COUNTIES RICHARD M TAYLOR, JR CHATHAM COUNTY OFFICE CXCCUTIVI: DIRECTOR P 0 Box 244 6-0 COURTHOUSS SOLIARC ORANGE COUNTY orricz Prrrsoosio, N C 273/2 ICS WEST KING Sr (DID) 302.4002 HILLSBOROUGH, N C 27278 (010)702-120T EAT,007 (914) /33-0137 /(DD) 042-7411 1411)120-000 exT 007 (010) 848-7712 March 18, 1982 (719)040 7331 CXT 300 • 274 ALAMANCE COUNTY ovrIce (210 227-2031 UT 340 4. 270 tI3 N MAIN Sr:MMMMMMMMMMMMlOMUMMWPMM 2110490 Honorable Richard Whitted Chairman Orange County Board of Commissioners Orange County Courthouse Hillsborough, NC 27278 RE: Chapel Hill-Carrboro Multi-Purpose Center Dear Richard: I understand that Orange County is considering renovation of the Chapel Hill-Carrboro Multi-Purpose Center and Tuesday night held a public hearing with respect to that project. I was not able to attend Tuesday's meeting and this letter is to inform you of this program's needs and concerns with regard to that building. While I have not been consulted or informed about the County's actual plans for the facility, I heard a rumor that North State Legal Services was not included in the plans for the space after renovation, I strongly urge you to allow us to retain at least the present space we occupy following renovation. North State Legal Services, Inc. has occupied space in the Multi-Purpose Center since 1976 which we have used for intake and interview space for clients from south Orange County, Our present space is the two room office on the southeast corner of the building which we regularly use on Tuesdays for intake and intermittently throughout the week for client appointments and staff work space. Approximately 60% of our Orange County clientelle is from the Chapel Hill- Carrboro area area and our space in the Center is critical to our serving this population. Additionally, we have a potential opportunity to greatly expand our capacity to serve low-income folks in Chapel Hill-Carrboro which would hinge upon our retention of at least as much space in Chapel Hill as we now have. • North State Legal Services and the UNC School of Law are attempting to develop and fund a joint project to begin a civil clinical program at the Law School, The project would begin September 1, 1982 and would be am staffed by a full-time staff attorney/clinical professor who would To FULFILL THE COMMITMENT— "EQUAL JUSTICE UNDER LAW" . . .continued Honorable Richard Whitted Page two March 18, 1982 supervise law students rendering legal assistance to popr persons in south Orange County. This project would have to have appropriate work space in close proximity to our client community., We had assumed that our Chapel Hill office would be available full-time for this purpose. Due to the severe cut back in our resources, we do not have the capacity to rent private space in Chapel Hill, I will speak to Ken Thompson as soon as possible about our needs and am hopeful that a satisfactory arrangement can be reached. It would be a shame to evict agencies who had occupied a deteriorated building for over five years just when the space becomes a decent working environment. Best regards. Since ely, ( // C Richard M. Taylor, Jr. Executive Director RMT/jbh • 0 0 a 0 5 00 4e, the undersigned residents of Orange County, support the continued occupancy of the Community School for People under Six in the Chapel Hill- Carrboro Multi-Purpose Center with sufficient space to maintain its current program. No space allocation should be made that jeopardizes the Community School's present level of,service (51 children). Name Address 1. / t/. /.) 7 0, 2- ff< 0,dAfe...., frafm,„_. 3. I Zo 3 -A /.5b ‘,/ke AI!IA c9I7 tv,6(-- at ,960 crs 6. ez.Lai 2,722 ■ 4 7;4it.c., 24/ 2 2 - 8. 7 C4f,, 42.46/ - 9-- / kit — AM A• 10. aoaar 1-n uJ 1 11. 12. 13. 14. 15. 16. 17. 18. 19. 20._ •_ • • • 0080G ORA,\ZE COON.-TY CH.)fj BOARD OF COY.M.ISSIONF.RS Action Ag E-1 Item 2.7,o. ACTION AGE.:C.A. rrF,i rasnAcr NKFTING DATE MARCH 16, 1982 Subject: Contract for professional services and grant application L De n.t: Manager .1 Public Hearing: yes X Attachment(s):. . - - Information. Contct:Bill Laws_ _ _ Yes PhonelAnter:732-8181 ext.-503 PURPOSE: To approve agreement for Engineering services between the County and the John R. McAdams Company for Efland Estates. NMED: On March 1, 1982, the Board of Commissioners approved a Resolution permitting the Manager, acting for the County, to apply for Clean Water Bond grant funding. Engineering services are necessary at this stage to provide accurate information on costs of such a project and to submit proper documentation. IMPACT: 1) If funds (Clean Water Bond & HUD-FHA Loan) are received no County funds are expended and sewer system is installed to the benefit of Efland Estates. 2) If funds are denied for the project, no County monies will be expended and any payment of engineering fees will be contingent on the approval and completion of the project. RECOMMENDATION: Approve the contract and grant application. 00807 riii , I 11---n14 -111ITHE JOHN R. McADAMS COMPANY, INC. CONSULTING ENGINEERS 100 HAYES BUILDING,GLEN LENNOX CENTER,CHAPEL HILL P,0 BOX 2896,CHAPEL HILL,NORTH CAROLINA 27514 (919)9E4-7079 March 11, 1982 - - Mr. Bill Laws Assistant County Manager The County of Orange 106 East Margaret Lane Hillsborough, North Carolina 27278 RE: Efland Estates Sewers OCO 8002 Dear Bill: Enclosed are the Clean Water Bond Grant applications for Efland Estates Sewers. These need to be signed as follows: 1. On the front sheet, titled Federal Assistance, Richard Whitted should sign two-thirds down on the page. 2. On the sheet titled,State of North Carolina, Richard Whitted should sign at the bottom of the page. 3. On the sheet titled, Sheet of Recording Officer, Paulette Pridgen-Pond should sign and affix the County seal. Each of the applications should be signed in duplicate and returned to this office for handling. We also enclose two copies of the revised engineering agreement. Please note that Section VII has been added, stating that the contract is contingent upon satisfactory financial arrangements being made. We will be pleased to talk with you if any of this needs clarification. Sincerely, THE JOHN RI M AD. S COMPANY, INC. BY: //, JOlp R. McADAMS, P.E. President JRAc.:cw Enclosures 00808- - om�sso cCosTr U c-;» e0a7D ztery --�. �T�� ����. z�aa���r ^ rEZ: DATE ) ' ~ Subject: Resolution of Support for the Title V Senior Employment Program • | ---------' �- ' t; Department on Aging �� -_ ---- yes Resolution support Jerry M. rassmure for Title V Senior Employment Program Williams Dept. nn.-Aging ' primTB -Anta=: Ext. 280 _ ^. • Pzcpse: County Commissioners are requested to pass a resolution supporting the Title V Senior Employment Program - Nc:d: This program involves employment of part time older workers , 53 years .or older and low income who are placed in public service urk. The Department on Aging has 14 positions in such � areas as drivers , homekeepers, receptionists, social servf.ce • aides, while JOCCA has 11 positions. The manpower is provided by the National Center for the Black Aged who directly pays the Orange County Senior Workers. • If federal funds are eliminated, Orange County would lose approximately $60,000 of manpower, thus , Senior Citizen4 services within the Department on Aging will be drastically redu.ced. J0CCA' x services would alsn be affected. • 0[)°~- �D9 STATE OF NORTH CAROLINA COUNTY OF ORANGE RESOLUTION WHEREAS, senior employment program employees play a vital role in Orange County, and WHEREAS , we wish to acknowledge the contributions of these 55 and older citizens who are committed to work for their support while serving many of our needy citizens, and WHEREAS, without our senior employees, home repairs of elderly would go undone, the isolated would neither receive daily reassurance calls nor help with problems, senior citizens -would not be picked up for essential trips , meals would not be served to those who need their nutritional value, care for the homebound with limited finances would not be available, and WHEREAS, these employees contribute so much for a very small - reimbursement, NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does hereby support the continuation of Title V Senior Employment Program, and BE IT FURTHER RESOLVED that the Orange County Board of Commissioners does hereby encourage the President of the United States and the Congress of the United States to maintain funding for this most worthwhile program. Adopted this day of 19 Richard E. Whitted , Chairman • Board of County Commissioners �� . ~U�� ]� ' ' ' \ l Vmn\ �� COUNTY 1" /.` - — BOARD OF COYMISSION Actioa Agenda • ztemno- 6�� ACTION AGENDA ITEM ��/�ACT ~' MEETING DATE March 10, 198? ' Subject: Resolution declaring March 14-20 as "Employ the Older Worker Week" . �i��ics��riu9� yes X � i Depart-rent: on Aging � .` \/ • ���a��' at�v�u�nt(s); L^forras ^^ J�^� e' .y ,"s=". = Resolution | Phone amber: 732-9361 • ^' - Purpose: County ComMissioners are requested to pass a resolution declaring March 14-20 as "Employ the Older Worker Week:, _ _ Need: To increase public awareness of the abilities and skills of older workers and the problems of age discrimination. To inform older job-seekers of year-around assistance available through public employment service offices. Encouragement of employment service agencies and businesses to consider hiring older workers in vacant positions. Pccc=1,zndutbr'(s): Pass Proclamation, and distribute to employment service agencies and large Orange County businesses . (Department on Aging will assist Clerk in distributing proclamations . ) ` ' t �- uH�+��. ^ . PROCLAMATION OPLOY THE OLDER WORKER WEEK Mcn and women over 40 make up about 45 percent of the national labor force. Theirs is a vital contribution to the economic and social stability of a cummunity^ . 'of a nation. - '' luday, while age discrimination still exists in many areas,-more and more employers are recognizing the value of the older worker. Their action is to be commended. Another mythical barrier is being hroken. The federal government has initiated efforts to hasten elimination of an unrealistic bias against older workers and to point out the many contributions of the older worker to our national well-being. NOW THEREFORE, the Orange County Board of Cnmmissiuqers do hereby (.ndorse the efforts of our Federal Government on behalf of the older workers and designate March 14-20 as EMPLOY THE OLDER WORKER WEEK _-- ` here in Orange County, I am urging all employers of this area to give special consideration to the skills and qualifications of those men and women 45 years of age and older' I am also asking those public officials who are responsible for job placement, counseling, training and retraining services to intensify, throughout this week and throughout the entire year, their efforts to help older workers find suitable jobs and training opportunities. This is a community-wide effort which should engage the active support of all our institutions. r . D�TE »! y� p SIGNED: r _^vr�"0m����� Richard E. Whitted, Chair Orange County Board of Commissioners __ _ ---- ' — - _ • • 081P • !.) ORANGE COUNTY BOARD OF COWISSIONRS Action Agenda --3 ACTION AGENTDA ITrJNABSTRACT Item No. 1, IvIEb:12MG DATE Subject: Purchase of two 1982 Sheriff's vehicles and one 1982 Motorpool vehicle [ 0=947.-rt -nt: Purchasing & Central Services Htaring: yes x no J. ' Attachment(s):1) Life cycle cost Informatinn.Contact: Mark B. Rees, -Director analysis PhOne.Number: 919-732-9361 ext#498 PurP0---32: To award the purchase of two Sheriff's vehicles and one Motorpool vehicle to Ray Motor Company of Hillsborough, Need: In January the Board of Commissioners approved specifications for the purchase of two Sheriff's vehicles. The County is also required to purchase a Motor- pool vehicle to replace one destroyed in an accident per the County's lease purchase agreement. The three vehicles were put out to bid to all Orange County dealers, scheduled to be opened on February 19, 1982e0nly one vendor, Ray Motor Company, responded. It was decided to go out to bid again in the hope of receiving a greater responsd. On the second opening, March 9, 1982, two bids were received on time. The bid from Don Lacefield Chevrolet had to be rejected since it did not contain a bid bond. A third bid from Harris Conners Chevrolet was received late and returned unopened. The only acceptable bid was from Ray Motor Company and it is as follows: 2- Ford LTD 255 C.I. . $17,919,00 ANdiM.T-Z.X 1- Ford Escord 1.6 L. 6,700.00 Total $24,619.00 IMPACT: The awarding of this bid to Ray Motor Company would provide the County with the three much needed vehicles. The Purchasing Department believes that their bid is acceptable because when compared to the other bid received, the Ford, vehicles were still lowest, both in terms of purchase cost and LIFE CYCLE COST, RecomTendation(s) : To purchase the three vehicles from Ray Motor Company at a total price of $24,619,00. L!ti(" '::..' LIFE CYCLE COST SHERIFF'S VEHICLES # ofmi./yrxpriceof + + 2,487 + annuel . annual Purchase .= Life cycle x EPA mi. gas/gal. maint, ins. price cost 2.487 = discount factor. It is used to make future expenses for operation of the vehicle comparable to initial costs incurred in the present time. Useful -- --- life of three years for the vehicles and an inflation rate of 10% is assumedz' FORD LTD CHEV. MALIBU # of miles per year 57,000 mi 57,000 mi EPA mi. figure 18 mpg 18 mpg Price of gas/gal $1.23 gal $1,23 ga/ Annual maint. cost (est.) $1,720 $1,806 Annual insurance cost, (est.) $240 $243 Purchase price $8,959 $9,228 Life cycle cost over 3 years $23,520 $24,009 MOTOR POOL VEHICLE # of mi./yr. price of + + 3 791 +annual annual . purchase = Life cycle x EPA mi. x gas/gal, maint, ins. price cost 3.791 =—diScount factor. Usefol lile- o.f flue ypars for the vehicle and an in— flation rate of 10% is assumed. FORD ESCORT CHEV. CITATION. # of miles per year 12,000 mi. 12,000 mi. EPA mi, Figure 31 mpg. 26 mpg Pirce of gas/gal $1.23 gal. $1.23 gal Annual maint. cost (est) $887 $1,155 Annual insurance cost (est,) $215 $218 Purchase price $6,700 $6,964 Life cycle cost over 5 years $12,685 $14,319 . .. _ . . g08_14 ORANGE COUNTY PROPOSED 1931-82 BUDGET ORDINANCE AMENWENT The 1981-32 Budget Ordinance of Orange County as adopted on June 23, 1981, and subsequently amended, is hereby amended as follows: INCREASE FUND - ITEM (DECREASE) TOTAL General: Social Services - Daycare - Operations $ 25,000. $166,333. Agriculture Extension General - Personnel 335- 23,091. - Operations (1,300.) 11,643. Agriculture Extension - Home Ec - Personnel 64o. 29,141. Agriculture Extension - 4-H - Personnel 325. 29,121. Revaluation: Revaluation - Personnel 14,502. 19,836. - Operations (14,502.) 56,321. FUND - SOURCE General: Social Services - Daycare Title XX Grant $ 25,000. $148,667. Adopted this the day of , 1982. , . „ . ORAIZE ODUNTY BOARD GF Cal4ISSIONERS Action Argend.a Item No.5—4-- AcrxoN AGENDA ITE1 ABSTR.ACT -- MEE'TENG DATE 3/16/82 Subject: Budget Amendments Project Ordinance, CETA DePartrent: Finance Esaring; yes x ---r--- Attackumnt(s): yes' Infolars...ion. Contact: Patricia Stutts Plvner Nutter: 919 732-8181 Ext. 49, PURPOSE: Board of Commissioners consideration of proposed Budget Amendment. NEED: To record Budget Amendment. IMPACT: Adjust current budget. 00810 u,d ,{0 ORANGE COUNTY PROPOSED 1981-82 PROJECT ORDINANCE AMENDMENT The 1981-82 Project Ordinance of Orange County as adopted on October 20, 1981 is hereby amended as follows: INCREASE FUND - ITEM (DECREASE) TOTAL Ceta Admire Pool - Personnel S 6,131. S 28,316. - Operations 3,021. Ceta IV YETP - ABE Sery Staff - Personnel 12,219. 12,219. Operations 1,668. 1,668. Cots IV YETP - OJT 21,708. 21,708. Ceta IV YETP - AWE Part. - Personnel 10,783. 10,783. -- FUND - SOURCE Ceta IV Grant 5 55,530. $ 55,530. Adopted this the day of , 1982. 00816 oE cart f I r-I BOARD O COMISSEONI7RS Action 1:ge.n.c.ta Item ACT LON AGENDA. ITEM .1U-..7.VRAC:r ITtG DATE MARCH 16, 1982 Subject: BOARD OF EQUALIZATION AND REVIEW c.T.pEn-m_:nt.:BOARD OF COMMISSIONERS •• ipublic Hearing: yes Trifc)rmaticm, Uxitact: Attachmant(s): Paulette Pridgen-Pon l Yes, resumes Nis•ber: 732-8181 ext. 510 • PURPOSE. To fill the remaining two seats on the Board of Equalization and Review. To name a Chairman of the Board of Equalization and Review. NEED: On February 16, 1982, the Board of Commissioners passed the Resolution establishing the Board of Equalization and Review. On March 1, 1982, the Board appointed five members of the E & R Board: Miriam Slifkin, Ken Collins, Elizabeth Walters, Paul McAllister and John McKee. There are two remaining vacancies. The Board asked that an appraiser and someone from the financial world be contacted for an indication of interest. This has been done. INTACT: • Appointment of the two remaining positions would conform with the General Statutes pertaining to the Board of Equalization and Review. The designation of one of the appointees as Chair of that Board would likewise conform with the General Statutes. RECOMMENDATION: 1) Fill the Remaining two vacancies 2) Designate one member as the Chair E.r , WE, THE UNDERSIGNED, STRONGLY OBJECT TO THE WILLIE©I! ROGRA M�t „EI G LOCATED IN THIS COMMUNITY. A PROGRAM FOR "VIOLENT AND ASSAULTIVE YOUTH" SHOULD NOT BE LOCATED IN A HIGHLY POPULATED NEIGHBORHOOD. q ,a...(,.�4 1 ,i, 2. � (� �--- t 27. le"." 3. , - . ) . 28. 5. ,-30. 6. . �,-r. a;:._( 31. 7: _ �� 32. C 9. ? , 34. 10. 1 �L 1 ._ t.�:=+�;:J.,v 1- 35. 12. ,,„ - 37. . 13.f�.� `rfj `-.L) 38. _ 14. i. . ... 'te f j''. 39. .. 15.` 1 1k-ti ,;2{,:)I-,1 16. ' ? -VP ,,, J 41. 17. /'''. Lri -. •,••?, •':+. i,1-.'h,,. 42. 19. /� , t,.�' } �',t.'�.:..; 00818 WS)L) WE, THE UNDERSIGNED, STRONGLY OBJECT TO THE WILLIE M PROGRAM BEING LOCATED IN THIS COMMUNITY. A PROGRAM FOR "VIOLENT AND ASSAULTIVE. YOUTH" SHOULD NOT BE LOCATED IN A HIGHLY POPULATED NEIGHBORHOOD. 1. C-64- e2 26.c 2. jj . 27. 3' 28. 4 / tt. 29. r 57At j(i)1X".4.1 30. 6. '2 - . 32. 8 Lc- cr- 33. 34. 10. "..;(::; 11. LU5 "6-0- 36. 12./Za".(Afi,-7E or de-,17-, 37 13. /) _01\1 38. er, 14. *ack 39. 15 40. 16. 41. 18. I , 43. 19. 44. 20." 45. 21. 46. 22. 47. 23. 48. 24. 49. 25. 50. „ •. WE, THE UNDERSIGNED, STRONGLY OBJECT TO THE WILLIE M PROGRAM BEING LOCATED IN THIS COMMUNITY. A PROGRAM FOR. "VIOLENT AND ASSAULTIVE YOUTH" SHOULD NOT BE LOCATED IN A HIGHLY POPULATED NEIGHBORHOOD. TIVNt:S.,03..Noq,"\ --,....8..A.-- 26.5 2. 270 wc.67dr.,46.C.I2/1) . 28 5. 30 6• e-9--a-,--Jee., 31. 7; -ri1..01044 Cd-44.47iJ 32. . C44-bLe, Oci " 33. 9• 34. ‘ 6.7 35. 11. eA.A..tA, 36. 12. 6ig--Ce..x,*---.. / 37. 13. 38. 14. 39. 15. 40. 16. 41. 17. 42. 18. 43. 19. 44. 20; 45. 21. 46. 22. 47. 23. 48. 24. 49. 25. 50. V 00820 ti'J3,.., - ,. .... *. - r, • WE THE UNDERSIGNED, STRONGLY OBJECT TO THE WILLIE N PROGRAM BEING LOCATED IN THIS COMMUNITY. A PROGRAM FOR "VIOLENT AND ASSAULTIVE YOUTH'S SHOULD NOT BE LOCATED IN A HIGHLY POPULATED NEIGHBORHOOD. 1. foL...i.,.A--ajj- 6-Az/Lc/L./ 260,4 - 27. 3. 7.)4-C"; 41111502/917 1.41 28. 29. 5. NA it V H J E Y 30. 6. 5,-,z,j17-"CL.- -71 0 ' 31. 7 , )4_74., itet 761.0e.,,, ,0.. _,_ 32. ---- 8*re,-47.-,.cii. 071, 33. f-P--,.....71--,---4 34. 10. 35. 11. 36. 12. 37. 38. 14. 39. 15. 40. 16. 41. 17. 42. 18. 43. 19. 44. 20. 45. 21. 46. 22. 47. 23. 48. 24. 49. 25. 50. _ .._ _ .... ..._ __..... __ .... ... _ - , ., - --.,:- -,:::7 7 -.. _ - "--. I-- - . '