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HomeMy WebLinkAboutAgenda - 12-05-2016 - 6-h - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 5, 2016 Action Agenda Item No. 6-h SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) —Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Ashley Moncado, 919-245-2589 Carrboro City Schools: Schools APFO Craig Benedict, Director, 919-245-2575 Capacity Calculation and Change Request Form (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 15, 2016 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2017 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2017. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 13, 2015 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2016 membership numbers. In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity 2 numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2016 Membership and Capacity numbers as submitted by each school district. Attachment 1 3 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15, 2016 - November 14, 2017 Capacity and Membership Submittal Date: November 15, 2016 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Membership Elementary Square Requested Req nested Requested Requested Req nested Justification (referenced School Feet Footnote# Capacity Capacity Capacity Capacity Capacity school year) Carxboro 60,832 533 533 533 533 533 496 Ephesus 66,952 448 448 448 448 448 408 Estes Hills 56,299 527 527 ! 527 527 527 499 Glenwood 50,764 423 423 538 423 423 483 FP Graham 66,689 538 538 423 538 538 582 McDougle 98,000 564 564 564 564 564 516 Rashkis 95,729 585 585 585 585 585 502 Scroggs 90,980 575 575 585 575 575! 505 Seawell 52,896 466 466 585 466 466 $49' Morris Grove 90,221 585 585 575 585 585 544, Northside: 99,500 0 585 466 5$5 585 483 Total 828,862 5,244 5,829 5,829 5,829 5,829! 5,567 Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: ell ..e•--"" �/-if/C •erintendent� Date BOCC Chair Date embership Certification: — .a -I 0 //-/111-/G Su-ierintendent Date BOCC Chair Date 4 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2016-November 14,2017 Capacity and Membership Submittal Date: November 15,2016 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Membership Square lustitication Middle School Requested Requested Requested Requested Requested hootnote# (referenced Feet Capacity Capacity Capacity Capacity Capacity school year) Culbreth 122,467 670 670 774 774 774 712 McDougle 136,221 732 732 732 732 732 671 Phillips 109,498 706 706 706 706 706 651 Smith 128,764 732 732 732 732 732 795 Total 496,950 2,840 2,840 2,944 2,944 "2,944- 2,829 Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: /1/9 /C 411111perintende Date BOCC Chair Date Membership Certification: / Su erintende Date BOCC Chair Date 5 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2016-November 14,2017 Capacity and Membership Submittal Date: November 15,2016 2012-2013 2013-2014 201-1-2015 2015-2016 2016-2017 Membership Square Justification High School Requested Requested Requested Requested Requested I�ootnote (referenced Feet Capacity Capacity Capacity Capacity Capacity school year) Chapel Hill 241,111 1,520 1,520 1,520 1,520 1,520 1,521 East Chapel Hill 259,869 1,515 1,515 1,515 1,515 1,515 1,381 Carrboro'! 148,023 800 800 800 800 800 828 Phoenix Acad. ? 5,207 40 40 40 40 40 32 Total 654,210 3,875 3,875 3,875 3,875 3,875 3,762 Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(I)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: nDate BOCC Chair Date Membership Certification: , ' //-/I'/` C1:4/.. rintendent Date BOCC Chair Date 6 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15,2016-November 14,2017 Capacity and Membership Submittal Date: November 15,2016 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Elementary Square Justification Requested Requested Requested Requested Requested Membership School Feet Footnote# Capacity Capacity Capacity Capacity Capacity Caplerori;Park 70,812 565 565 565 565 565 (f Central 52,492 455 455 455 455 455 277 Eflnnd Cheeks 64,316 497 497 497 497 497 409 Grady Brown 74,016 544 544 544 544 544 005 Tilsborough 51,106 471 471 471 471 471 470 N w Horse. 100,164 586 586 586 586 586 597 Pathways 85,282 576 576 $76 576 576 387 498,188 ;3,494 3,694 X94 5,694 . 3,694 ,', Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: Sup_rintendent Date BOCC Chair Date Membership Certification: / /OP (_06- Superi tendent Date BOCC Chair Date 7 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15,2016-November 14,2017 Capacity and Membership Submittal Date: November 15,2016 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Middle Square Justification Requested Requested Requested Requested Requested Membership School Feet Footnote# Capacity Capacity Capacity Capacity Capacity A L. tatback 136,000 740 740 740 740 740 62 ' C.W.Stanford 107,620 726 726 726 726 726 614 Gravelly 11111 123,000 700 700 700 700 700 482 366,620 s o` 2,166 M ,"$ti... ,10 - 2, 66 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(I)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: Sus-rintendent Date BOCC Chair Date Membership Certification: ,p t!/ 1#1U 0 % ` 4 �a Suerintendent Date BOCC Chair Date 8 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year November 15,2016-November 14,2017 Capacity and Membership Submittal Date: November 15,2016 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Square Justification High School Reg nested Requested Requested Reg nested Reg nested Membership Feet Footnote# Capacity Capacity Capacity Capacity Capacity 213,509 1,,3.x0„ 1,399 ° ° 090 Cedar Odaiti4ge. 206,900 4,000 1,000 11000 1,000 1,451 Pa t ier (p 6,600 40 40 ; �0 40 40 4 427,009 --51;410 2,439 .,., -7,430 Special Note(s): I.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(I)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.The 2012-2013 capacity numbers for Orange High School(1,399)is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012. Justification: Capacity Certification: Cif /IthQ Illi;t �f� Super tendent Date BOCC Chair Date Membership Certification: ItO('41 Superi tendent Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel HilUCarrboro School District Orange County School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2016-17 LOS LOS (per MOU) Actual 2016-17 LOS Elementary 105% 95.5% 105% 89.1% Middle 107% 1 96.1% 107% 79.6% High 110% 1 97.1% 110% 100.3% Chapel Hill/Carrboro School District Orange ounty School District Capacity Increase Capacity Increase At 100% 2016 At 100% 2016 Capacity At MOU Nov. 15 Prior Year from Capacity At MOU Nov. 15 Prior Year from LOS Membership Prior LOS Membership Prior LOS Maximum* Membership Year LOS* Maximum* Membership Year Elementary 5829 6120 5567 5501 66 3694 3879 3293 3318 (25) Middle 2944 3150 2829 2844 (15) 2166 2318 1724 1739 (15) High 3875 4263 3762 3701 61 2439 2683 2446 2469 (23) - Class size ratio is 1:21 in grades K-3.