HomeMy WebLinkAboutAgenda - 12-05-2016 - 6-f - Bid Award for a Compact Wheel Loader for Recycling 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 5, 2016
Action Agenda
Item No. 6-f
SUBJECT: Bid Award for a Compact Wheel Loader for Recycling
DEPARTMENT: Solid Waste Management
ATTACHMENT(S): INFORMATION CONTACT:
Price Quotation Gayle Wilson, Solid Waste, 968-2885
Gary Donaldson, 245-2453
PURPOSE: To consider awarding a bid to Gregory Poole Equipment of Raleigh, North
Carolina for one (1) Compact Wheel Loader for the Recycling Division of the Solid Waste
Management Department.
BACKGROUND: The Solid Waste Management Department equipment replacement
schedule calls for the replacement of a Compact Loader (#429). The #429 machine is used
daily to load recyclable materials delivered to the County recyclable materials processing pad
into transfer trailers which deliver the materials to a materials processing facility in Raleigh for
final processing and marketing.
North Carolina General Statute (NCGS) 143-129(e) (9) allows purchases from contracts
established by the State or any agency of the State, if the contractor is willing to extend to a
political subdivision of the State the same or more favorable prices, terms, and conditions as
established in the State contract. The contractor (Gregory Poole Equipment) has agreed to
extend the pricing on State Contract 760H. Warranty service for the Compact Loader will be
provided by the Gregory Poole Equipment.
Staff compiled a list of specifications that meet the County's needs and compared these
specifications to information on units available through the North Carolina State Contract.
There were no noted deficiencies and staff determined that the specifications met the
County's needs. The recommended unit is a CAT 910M Compact Wheel Loader at a cost of
$131,145, including 4.5 cubic yard bucket. The Pricing Sheet is attached.
Staff requests that existing Compact Loader #429 be declared surplus once the new Compact
Loader is received and put into service as it will likely exceed the $5,000 value threshold. The
#429 machine was purchased in FY 2008-09, currently has logged approximately 11,700 hours
of operation and is being replaced on its assigned eight year replacement cycle. As per
standard practice, each piece of equipment and vehicle scheduled for replacement is thoroughly
evaluated before being included in the annual budget for replacement.
2
FINANCIAL IMPACT: The purchase price of the new Compact Loader along with
recommended options is $131,145. The debt finance purchase of the Compact Loader was
included in the adopted 2016-17 Solid Waste Budget, and if approved, will be part of the Spring
2017 financing package.
Proceeds from the sale of the replaced Compact Loader, less any applicable fees, will be
returned to the Solid Waste Management Department enterprise fund.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with the purchase of these trucks.
RECOMMENDATION(S): The Manager recommends that the Board approve awarding the
bid of one (1) Compact Loader from Gregory Poole Equipment at a delivered cost of $131,145.
The Manager also recommends that the Board: 1) declare the existing Compact Loader #429
surplus after receipt of the new Compact Loader and 2) authorize the Asset Management
Services Director to affect the sale of the surplus Loader through GovDeals.
CONSTRUCTION QUOTATION 3
Gregory Poole CAT
Customer: Orange County Quote No: 49494
Address 1: Landfill Solid Waste Date: 9/25/2016
Address 2: 1514 Eubanks Rd Customer No: 0112402
City/St/Zip Chapel Hill„ NC 27516 8124 Prepared By: Ed Hooks
County: ORANGE Phone No: 919-568-7520
Phone No: (919)932-2988 Fax No:
Attention: Jamie Rogers Email: hooks @gregpoole.com
We are pleased to submit the following quotation with all standard equipment plus the following attachments:
MODEL:
508-0335 910M WHEEL LOADER
462-7420 ENGINE, C4.4 T4F HRC CAT LIST$160,980.00
462-7124 POWERTRAIN, HI RIMPULL
463-2090 CAB DELUXE
467-04072 LOADER AR, STD CPLR, HI LIFT
260-9831 SEAT BELT
308-0189 VALVE, DRAIN, ECO
423-5544 LIGHTS. ROADING, RH DIP
433-3258 SECURITY SYSTEM, NONE
444-1001 ENGINE COOLANT
448-9539 LIGHTS, CAB.WORKING
450-5405 HYD. OIL, STANDARD
462-6950 STEERING STANDARD CONTRACT NUMBER 760H
462-7111 HEATING AND AIR CONDITIONER LESS DISCOUNT PER ACTIVE
462-7340 HD BATTERIES STATE CONTRACT NUMBER
470-6223 HYD 3V, HI LIFT 201101567/BID NUMBER
471-6212 WORKTOOL WIRING LESS DISCOUNT$38,480.00
471-6763 FEATURE PACKAGE, ROAD AND LOAD
474-1980 ALARM, BACKUP
474-1982 ENGINE COOLANT HTR
486-3775 3V QUICK DISCONNECT
504-4835 CAMERA. REAR VIEW
443-7885 17.5 25 FLEX SOLID
504-4713 FENDERS NONE
260-5501 ROTATING BEACON
426-1506 LIMITER AXLE ASCILLATION
TOTAL SALES PRICE: 122,500.00
(Price does not include applicable taxes or fees)
3 YEAR/3000 HOUR POWERTRAIN
WARRANTY
FINANCING OPTIONS:
Months: Type: Interest Rate: Monthly Payments:
Month Installment Sales Contract
FOR ROCKLAND LIGHT MATERIAL 4
BUCKET
106"WIDE 4.5 CUBIC YARD CAPACITY ADD $8,645.00
ED HOOKS
GREGORY POOLE EQUIPMENT