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Home My WebLink AboutAgenda - 04-24-2007-4gORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 24, 2007 Action Agenda Item No. __`-~' "~ SUBJECT: Budget Amendment #11 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet. Attachment 2. Year-To-Date Budget . Summary Attachment 3. Gravelly Hill Middle School Capital Project Ordinance Attachment 4. Carrboro High School Capital Project Ordinance Attachment 5. Chapel Hill Carrboro City Schools Elementary #10 Capital Project Ordinance Attachment 6. Commissioners Contingency Status Report INFORMATION CONTACT: Donna Coffey, (919) 245-2151 PURPOSE:. To approve budget and capital project ordinance amendments for fiscal year 2006- 07. BACKGROUND: Health Department 1. The Health Department's Division of Environmental Health has received notification of additional State funds of $1,478 in Food and Lodging inspection revenues. These funds reflect aperformance-based distribution of FY 2005-06 Food and Lodging fees based on the County's compliance with mandated inspections of food and lodging establishments. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #1) Department on Aging 2. The Community Based Services division within the Department on Aging has .received notification of additional State Senior Center General Purpose funds totaling $15,369 for this fiscal year. The department plans to use these funds to cover temporary personnel costs associated with on-going evening senior center programming, supplies for special events and activities, and for replacement of electronic equipment, such as LCD projector, digital camera, and audio equipment at the County's senior centers. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #2) School Capital Projects 3. Historically, in accordance with NC General Statute to receive refunds for the sales taxes that they session, the NC General Assembly amended administrative units (LEAs) from those governmei refunds. Pursuant to the amendment, school distri after fiscal year 2005-06. 164-4(c), school districts have been able gave paid. During the 2005 legislative the Statute and deleted local school tal entities eligible to receive sales tax .ts can no longer claim sales tax refunds As a result of the legislative action, both Orange County Schools and Chapel Hill Carrboro City Schools stood to lose hundreds of thousands of dollars per year from school capital project sales tax reimbursements. For example, the Orange County, Schools' Gravelly Hill Middle School construction capital project anticipated receiving $300,000 in sales tax refunds, and the Chapel Hill Carrboro City Schools' Carrboro High School construction capital project was relying on $450,000 in sales tax refunds. After the General Assembly approved the amendmer (LGC) issued a memorandum that clarified how, unc assume responsibility for the construction of school f and materials, and thereby be eligible for sales tax 2005, the Board of County Commissioners approved the LGC's guidelines between the County and both Carrboro City Schools. t, the Local Government Commission ler certain conditions, a county could acilities and the purchase of supplies reimbursements. On December 13, interlocal agreements that adhered to the Orange County and Chapel Hill To properly budget the receipt of the sales tax refunds, it is necessary to amend the Gravelly Hill Middle School and Carrboro High School Capital Project Ordinances to reflect the refunds as County revenues passed on to each school district. The attached capital project ordinances reflect the change. It is important to note that there was a delay between the time the General Assembly amended the Statute and the enactment of the interlocal agreement between the County. The delay resulted in sales tax refunds that will be about $141,500 less than anticipated. County staff will work with Orange County Schools staff to identify how to make up the shortfall and will report to the Board later this spring. (See attached Gravelly Hill Middle School and Carrboro High School Capital Project Ordinances) 4. On March 13, 2007 Commissioners approved a funding plan for Chapel Hill Carrboro Elementary School #10. The attached capital project ordinance reflects the project budget approved by the Board. (See attached Elementary #10 School Capital Project Ordinance) SportsPlex Enterprise Fund 5. It was the intent of the Board of County Commissioners to approve a $2,403,000 budget for current fiscal year funding for the SportsPlex Enterprise Fund. However, in preparing the budget ordinance, staff inadvertently omitted the SportsPlex Enterprise Fund section of the actual budget ordinance that the Board approved on June 27, 2006. This amendment corrects the ordinance and budgets for the revenues and expenditures associated with the fiscal year 2006-07 SportsPlex Enterprise Fund annual operating budget. Revenues for the Enterprise Fund consist of activity related fees charged to users as well as the $700,000 transfer from the County's General Fund (the transfer from the County's General Fund was correctly captured in the budget ordinance adopted by the Board on .June 27) (See Attachment 1, column #5). Library Services 6. At its March 27, 2007 meeting, the Board of County Commissioners approved a request for funding from the Library Services Task Force for consultant fees totaling $4,000. The consultant will work with the Task Force on a Service Needs Plan for Orange County Public Libraries. This budget amendment provides for an appropriation of $4,000 from Commissioner Contingency. Should the Board approve this appropriation, $12,333 would remain in Commissioner Contingency for the remainder of the current fiscal year. (See Attachment 6, Commissioner Contingency Status Report) Orange/Chatham Justice Partnership Program 7. The Governor's Crime Commission has awarded a $209,152 multi-year grant to Orange County.. The first year funding will total $109,358 with the second year funding totaling $99,794. The Partnership plans to pass the monies to the Mental Health Association in Orange County to offset costs associated with their SFP 10-14 and FAN programs. These programs build family protective factors and reduce delinquency amount juveniles living in Orange County. There is no county match required for the receipt of these funds. This budget amendment provides for the receipt of first year funding in the amount of $109,358 for the above stated purpose. (See Attachment 1, column #7) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget and capital project ordinance amendments. 0 C E 'O 3 Q a a ~ v °1 ~ b m m n F R my N c d .C a0 o .. a` ,orn cm o~ U ~ rnU E ~ c Oq v Eo U N Q ~ ~ ~o om o < ~ ~m m a m~ ~~ ~ „ „ ~ ~o ~ ~ ~~ ~ am me ~~ m o~~i~ ~pa 8§. ° ~ d E ~ffi mEoa~~ ~ ~ E ~ ~ n r U ~ ~ yyqq ~ ~ LL Oab:$ ONw ~5~5~~'~ ~ ~gg ~ ~ U C V ~ m'~ g 25 ~ ° , m ~NU~Ugg$ CNO U p p '~~@ a~,~z§-, g ~ 0 ~Fi RR 8 °~~ ~ ~~ 8~5° ~ V ~U~~jU# ~ °ES~EaS ~~~ '' o = ~ QSQs m = -R° m' YYYyYYYy~~ ~$yU ~ ~ U VV ~ ~ g p ~~pop - .~ ii~ ..b ~GC~K N 1 m~N~~~ea o ` y g `°o ~~m°^o~ '' gg o ~ gg W ,a ~a~ ~r?y U Q ~g ~ ~ ~ ~ ~ ~ ~ ~ ~ v m a~~.~~~ ~~~sa ~~a~p~B~r&~„~€~ bB~1S.g E~$SB $ ~" m C ~ , 9 .~~v~~~`~~~°a$.EE g, ~ .2 1n $.'~ $ ~ S ~ ~ ~LL~E y~~Z'zY 7~~ ~~e $~~ ~~ e« eo ~ m m~ g~ ~~ x« n ~ m • ~` ~§ A r ~$ ^ am ~ ~ °a m 2m me ~~ ;~:, ~r o~ <o ~ ~ ~ x a~ ~m <~ ~ o ~ , as m me m x ° s wa M~ ~ „ o e m ysh ~ - ~ ~x ~ Y s~h5~ a m C nn N n m ~ o : = ~ a ~ r: u n g S: y g i ~ o. . mr e33 ,",E E ° ~ i ry 3 n on °o ~ ~ ~ °~n F+ rr :i m e ~ °o o 0 n ~ N ~ a° i » a 5 $ ° ° E ° i `~ ° ~ ~ v - ` o ~ a ~u ~~J cE o~ g `a c S bu c~ °c ~ °> ~~ a~ N a y ~ ~ ° c U~ „ E ~ I- c u. ~ F W l > c 7 U'° e E U S a~ O.U o W F t~ I+ Attachment 2 Year-To-Date Budget Summary Fiscal Year 2006-07 General Fund Budget Summary Ori final General Fund Budget $163,473,184 Additional Revenue Received Through Budget Amendment #11 (April 24, 2007 Grant Funds $772,281 Non Grant Funds $904,774 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,406,650 Total Amended General Fund Budget $166,556,889 Dollar Change in 2006-07 Approved General Fund Budget $3,083,705 Change in 2006-07 Approved General Fund Budget 1.89% Authorized Fuii rime tquwaoent ros~t~on s Original Approved General Fund Full Time Equivalent Positions 773.836 Original Approved Other Funds Full Time Equivalent Positions 69.300 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2006-07 843.136 0 includes encumbrance carry forwards as authorized by the annual budget ordinance ($834,750); and carry forwards from FY 2005-06 f~5Z1!9f1r11 A~~chmen-~ 3 Q Gravelly Hill Middle School Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the Orange County Schools to purchase property and design, construction, and equipping of a new middle school facility. Anticipated revenues for the project consist of pay-as-you-go funding (transfer from General Fund and Sales Tax Reimbursements), 2001 voter approved bond funds, a private placement loan, and a transfer from the County Capital Fund. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following County revenue is anticipated to complete this project: Through FY 2005-06 - 07 Through FY 2005-06 ay- s- ou- o raps er from General Fund $0 $802,000 $802,000 raps er rom oun y Capital Fund $60,000 $0 $60,000 a es ax Reimbursements $0 $300,000 $300,000 2001 Bonds $18,500,000 $0 $18,500,000 Private Placement Loan $3,500,000 $0 $0 Total Coun Fundin $22,120,000. $1,102,000 $23,222,000 Section 4. The following amount is appropriated for this project: Through FY 2005-06 FY ZOOG-07 Through FY ZOOG-07 Construction $15,889,393 $300,000 $16,189,393 Site Acquisition $775,005 $0 $775,005 Site Acquisition (Sals/Materials Testing, Surveys $20,000 $0 $20,000 Site Development $2,605,602 $0 $2,605,602 Fees Arch/Eng/Design $1,115,000 $0 $1,115,000 Nbveable Equipment $600,000 $0 $600,000 Technology $650,000 $0 $650,000 ru ton Contingency $465,000 $0 $465,000 Cane-Time Start Up Costs $0 $802,000 $802,000 Total $22,120,000 $1,102,000 $23,2?2,000 Section 5. In addition, the Orange County Board of Education plans to appropriate the following revenues to the project to cover construction costs. Through FY 2005-06 FY 2006-07 Through FY 2006-07 Sales Tax Refunds $300,000 $300,000 $0 NCDOT Grant $50,000 $0 $50,000 i Iona are o Electrical Service $60,000 $0 $60,000 o a oar o Education Fundin $410,000 ($300,000) $110,000 Section 6. The cost to site and construct Gravelly Hill Middle School totals $24,009,525. Through FY Through FY 2005-06 FY 2006-07 2006-07 oun y i e c o0 #3 Borid Funds $18,500,000 $0 $18,500,000 County 2001 Soccer Super Fund Bonds (to cover site development costs for West 10 Soccer Complex co-located at the Middle School #3 site $237,525 $0 $237,525 Pay-As-You-Go Funds (Transfer from General Fund $0 $802,000 $802,000 Transfer from Count Capital Fund $60,000 $0 $60,000 range oun y nva a acemen Funding $4,000,000 $0 $4,000,000 School Board Funds $410,000 $0 $410,000 o a oar o uca ion Fundin $23,207,525 $802,000 $24,009,525 Section 7. This ordinance supersedes all previous Gravelly Hill Middle School capital project ordinances. Section 8: This capital project ordinance, originally adopted March 4, 2005, shall remain in effect through June 30, 2007. Adopted this 24th day of April 2007. .R-I-~achrn~-Er ~- (~ Carrboro High School (0=ormerly High School #3) Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for the Chapel Hill-Carrboro City Schools to acquire property for, and to design, construct, and equip a new high school facility to be located on Rock Haven Road, in the vicinity of the intersection of Smith Level Road and Culbreth Road. Anticipated revenues for the project consist of 2001 voter approved bond funds, school construction impact fees, pay-as-you-go funding, sales tax reimbursements, and alternative financing through a private placement loan or similar debt instruments. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: 2005-06 FY 2006-07 2006-07 Sales Tax $4,342,000 $0 $4,342,000 School Construction Impact Fees $9,300,000 $0 $9,300,000 .Alternative Financing $9,000,000 $0 $9,000,000 2001 Bonds $12,800,000 $0 $12,800,000 Sales Tax Reimburserr~nts $0 $450,000 $450,000 Total Funding $35,442,000 $450,000 $35,892,000 Section 4.The following amount is appropriated for this project: Through FY 2005-06 FY 2006-07 Through FY 2006-07 Conslruc~ion $26,697,803 $450,000 $27,147,803 Site Acquisition $3,531,697 $0 $3,531,697 Site DevelopmeLlt $0 $0 $0 Fees $2,162,500 $0 . $2,162,500 Furnishings $800,000 $0 $800,000 Technology $1,000,000 $0 $1,000,000 Construction Contingency $750,000 $0 $750,000 One-Tirrie Start Up Costs $500,000 $0 $500,000 Total Costs $35,442,000 $450,000 $35,892,000 Section 5. Although not a part of the County appropriation for the CHCCS High School #3 project, it is noted here for reference purposes that the Chapel Hill-Carrboro Board of Education intends to appropriate an additional $50,000 in North Carolina Department of Transportation funds from its own funding sources, bringing the project total to $35,942,000. Section 6. This ordinance supersedes the interlocal agreement dated August 7, 2003 (with subsequent Addendum "A" and Addendum "B") as the controlling instrument regarding Phase I (generally as described and defined in Addendum "A" of the August 7, 2003 interlocal agreement) of High School #3 project budget, scope, and timing. The following provisions of the previously existing interlocal agreement and addenda remain expectations of the Orange County Board of Commissioners regarding smart-growth promoting standards that the Chapel Hill-Carrboro Board of Education will incorporate into the project scope, design, and plans for Phase I and Phase II of CHCCS high school #3: 1. Transportation Standards. The building shall be located within '/z mile of an existing or planned trail, greenway, bikeway or bus line. The design of CHCCS high school #3 and its facilities shall provide bike racks and storage for 10% of the building occupants, provide preferred parking for carpools and alternative vehicles and reduce parking lot size and its associated impervious surfaces by at least 35% from Orange County School Construction Standards by providing no more than 420 spaces for Phase I and Phase II student/teacher/staff/ visitor motor vehicle parking, all to be constructed with Phase I. 2. Site Standards. The design of CHCCS high school #3 and its facilities shall (1) preserve a minimum of 30% of the site in undeveloped space; and (2) provide shade on at least 30% of non-roof impervious surface on the site within 5 years or use an open grid pavement system, with less than 50% impervious surface, for 50% of the parking area. The site shall comply with the Town of Carrboro's new stream protection plan and implement a storm management plan that does not increase the rate or quality of runoff from the site. 3. Building Standards. The building design shall stress compact design features including multi-story construction. The physical education and athletic facilities shall be designed to minimize land disturbance. 4. Water Use Standards. Design standards shall have a goal of aggregate water reduction of 20% of the base, not including irrigation, after meeting EPA 1992 fixture performance requirements with respect to irrigation and reflect xeriscaping principles. 5. Shared Use Standards. Design standards shall provide the public with non- school hour access to exterior spaces, including a vita track, cross country course designed and maintained to increase environmental awareness and interior spaces for community use including common areas, auditoria and meeting rooms. io 6. CHCCS High Performance Standards. Design standards shall comply with the high performance building design criteria in School Board Policy 9040. 7. Public Road Improvement Standards. Endorse the timely construction of road improvements to Smith Level Road and intersection improvements to the intersection of Rock Haven Road and Smith Level Road which improvements have been endorsed by Carrboro and Orange County and which improvements, if timely constructed, will reduce by as much as.$250,000 the offsite road improvement cost to CHCCS in its construction of CHCCS high school #3. 8. Transportation Enhancement Standards. Reduce dependency on the automobile for school functions and to reduce vehicle miles traveled related to school functions by committing at least $300,000 of capital from the amount appropriated to the Construction line item of Section 4 to: a. the purchase of buses or shuttles to be owned by CHCCS or otherwise, in tandem.with the development of an enhanced transportation system, for school uses and functions, including student, staff and teacher transportation to and from school and student, staff, teacher and visitor transportation to and from preschool and afterschool programs; b. contributions of funds and expertise to the evaluation and development of the use of Chapel Hill Area Transit and/or Orange Public Transportation to provide non-automobile alternatives for transportation of students, staff, teachers and visitors to and from school, preschool and afterschool programs; c. the purchase of transit software to be used to reduce vehicle miles traveled in future redistricting decisions; d. promote walking to and from school and pre and after school programs by funding with matching grants the construction of sidewalks in Carrboro and Chapel Hill located within 1.5 miles of CHCCS high school #3 (the school "walk zone") which sidewalks are likely to be constructed by Carrboro and Chapel Hill only in response to matching grants; e. promote bike riding to and from school and pre and after school programs by funding with matching grants the construction of bike lanes in Carrboro and Chapel Hill within the attendance district of CHCCS high school #3 which bike lanes are likely to be constructed by or at the request of Carrboro and Chapel Hill only in response to matching grants; f. promote bus and other transit transportation to and from school and pre and after school programs by funding the construction of weatherproof shelters (considering climate controlling them) at locations within the attendance district of CHCCS high school #3 adjacent to or conveniently close to park and ride locations established by Carrboro, Chapel Hill and the University of North Carolina. ri Section 7. This ordinance is effective June 7, 2005, supersedes all previous High School #3 Capital Project Ordinances, and will remain in effect through June 30, 2008, unless sooner amended or closed out. Adopted this 24th day of April, 2007. ~o,GNI (Y-~2n -~ ~j I a Elementary #10 Chapel HiII~Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for the Chapel Hill-Carrboro City Schools to plan and design a new 585-student elementary school facility to be located on at the Twin Creeks Park and Educational Campus (formerly known as Chapel Hill Township District Park). Also included in this project is funding for infrastructure (water and sewer) to the County's Twin Creeks Park site. Anticipated revenues for the school project consist of alternative financing through third party financing. Section 2:The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following County revenue is anticipated to complete this project: 2005-06 FY 2006-07 2006-07 Pay- -You Funding (planned for fiscal year 2008-09) $0 $500,000 $500,000 Alternative Financing $0 $23,282,751 $23,282,751 Sales Tax Reimbursements $0 $350,000 $350,000 Total Fundin $0 $24,132,751 $24,132,751 Section 4.The following amount is appropriated for this project within the County's capital project ordinance: Ti?mough FY ZOOS~~06 FY2006-07 Ti?~rougli FY 2006-07 Consttuction $0 $19,057,004 $19,057,004 Site ' ition $0 $0 $0 Site Devel $0 $1,235,000 $1,235,000 Fees $0 $1,432,598 $1,432,598 $0 $540,000 $540,000 Teclnlol $0 $744,389 $744,389 Coi~tnx~ion $0 $623,760 $623,760 Costs $0 $500,000 $500,000 Total $0 $2A~132,751 $2A~132,751 ~3' Section 5. In addition, the Chapel Hill Carrboro City Schools Board of Education plans to appropriate $500,000 from the District's fund balance in fiscal year 2006-07 to be used to complete construction of Elementary #10 bringing the total cost of Elementary #10 to $24,632,751. Section 6. Planning and funding of Elementary #10 shall be in accordance with the Orange County Board of County Commissioners adopted Policy on Planning and Funding School Capital Commissioner Foushee is hereby designated to serve as the Board's liaison with CHCCS as project plans develop. Section 7. This ordinance is effective June 27; 2006 and will remain in effect through June 30, 2008, unless sooner amended or closed out. Adopted this 24th day of April, 2007. Status of Commissioners Contingency Account Fiscal Year 2006-07 Attachment 6 i~ Comments $35,000 Approved 7/01/06 ($15,000) (BOA #3 for BOCC District Elections Education Process) ($1,917) (BOA # 6 for Contribution to Upper Neuse River Basin Association) ($1,750) (BOA #7 for recognition celebration of the volunteer fire and rescue departments and ham radio operators) ($4,000) (BOA #11 to cover consultant costs related to developing a Service Needs Plan for Orange County Public Libraries) Remaining Contingency $12,333