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HomeMy WebLinkAboutAgenda - 12-05-94 - VIII-C 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No V/Air-C_ ACTION AGENDA ITEM ABSTRACT Meeting Date: December 5, 1994 SUBJECT: Annual Contributions Contract/Section 8 Voucher Program DEPARTMENT: Housing/Comm. Dev. PUBLIC HEARING YES NO _x_ ATTACHMENT(S) : INFORMATION CONTACT Resolution Tara L. Fikes, 2490 HUD-50071 Annual Contributions Contract TELEPHONE NUMBER Hillsborough 732-8181 Chapel Hill 968-4501 Mebane .227-2031 Durham 688-7331 PURPOSE: To adopt a resolution authorizing the execution of an Annual Contributions Contract and Form 50071, Certification for Contracts, Loans and Cooperative Agreements for the Section 8 Housing Voucher Program. BACKGROUND: The County' s Housing and Community Development Department presently administers the Section 8 Existing Voucher Program for 101 families in Orange County. Authority to administer this program is provided through an agreement with HUD known as an Annual Contributions Contract (ACC) covering four different project allocations received by the County since program inception. The ACC provides the funding for the provision of housing assistance payments for eligible participants according to HUD regulations. One of our present projects consisting of 20 units expired on October 31, 1994 . HUD has reserved contract authority in the amount of $114, 144 to renew funding for these units until October 31, 1997 . In order to accept this extended term, it is necessary to execute another ACC with HUD as well as HUD Form 50071 - Certification for Contracts, Grants, Loans and Cooperative Agreements. RECOMMENDATION: The Manager recommends: Adoption of the resolution authorizing the execution of an Annual Contributions Contract and Form 50071, Certification for Contracts, Loans and Cooperative Agreements for the Section 8 Housing Voucher Program. 2 RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT Whereas the Orange County Housing Authority (herein called the "PHA" ) proposes to enter into an Annual Contributions Contract (herein called the "Contract" ) with the United States of America, Department of Housing and Urban Development (herein called the "Government" ) . NOW,THEREFORE, BE IT RESOLVED BY THE PHA AS FOLLOWS: Section 1. The Contracts, numbered Contract 2903-V is hereby approved and accepted both as to form and substance and the Chair of the Orange County Board of Commissioners is hereby authorized and directed to execute said Contract in triplicate on behalf of the PHA, and the Clerk to the Board of Commissioners is hereby authorized and directed to impress and attest the official seal of the PHA on ,each such counterpart and to forward said executed counterparts to the Government together with such other documents evidencing the approval and authorizing the execution thereof as may be required by the Government. Section 2 . The County Manager is hereby authorized to file with the Government from time to time, as monies are required, requisitions together with the necessary supporting documentation, for payment under the Contracts. Section 3 . This Resolution shall take effect immediately. This the day of 1994 Moses E. Carey, Jr. , Chair Orange County Board of Commissioners ATTEST: Beverly Blythe, Clerk Orange County Board of Commissioners (SEAL) • • 3 7570.1 Appcndbc APPENDIX I. FORM BUD-50071, CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS Certification for V t.0epe t"'"y'' Housing btNal Contracts, Grants, Loans & otre•dfPuble°rtrhlen►lou.inp 11? Cooperative Agreements Pubic Hovtinq Agency/indtan Housing Authorty rw.s rt Nemo If sew *AA Oc.r,try&am se s Op-Ire Ini tkbatly w t+ouow:a, Main it brw IIIAIAHA>a nem,Yew E1dry VW M Fiodrd FI•461 Yraar b v1 Ann In stash ar.*err•wowd b be M trek ere topoeft4 b be nrw.sd etipIUt .q M.*Mv Federal Ores ow 11100.000:Iowa orb) CD*ctthQ 34.041?y COP De ebpmM CLAP Drug Elkninasixt Owes l.YioP Sec 23 l staid Flaxinp Other:*eau) • Acting co Weill of the above named P$WDIA as its A urFwri ed Oftiic ia1,1 nuke die Mowing cent lleatiom to the Mormon of Housing end Urban Devekrrrnaht(FOJD) (1) No Federal appropriated funds have bees pad or will be paid.by or co behalf d tbs undersigned,to any person kw influencing or w erscsng to influence an officer or employee of any agency,s Member of Congress is cooaacnon*ills the awarding of any Federti eontrict,the muting of any Federal grant,the mains deny Federal loan,the entering Imo of any cooperative agreement,and the extension,taotinwtton,fences!,amendment,cr anodifratioa of any Federal contract,grant.loos,cr cooperative specmeas. (2) irony Finds cater than Federal oppropistal faros brie been paid or will be paid to say perms • Sox influencing ce atlemptung as influence an afScer err employee of airy agency,a Master d Congress,as officer er employee of Calms,Or soy employee Oa Member d CA:are n is connection with this Fc feral contract,gent,loan,or cooperative agreement„the odor- Opal dull complete and submit Standard Fares-111,Disclosure of ltebyiag Activities, Is accordance with its kastrvctione. (3) The undoijgned sFuiil require that the Iarguge of this certifxstices be labeled is the sward P documents nor all;Amuds at sin titre(-secluding s,aboo uracu,subgrsz u,and castrate wader pints,loam,and cooperative agreements)rid that st1 abeeopirnb shall citify and erode accordingly. TbIJ oenilkaoon is s materiel representadoo of fact altos stick reliance was placed when this trsnsscdes wu mask Of entered into. Submission d this certification it a prerequisite for making a entering Ina this transomioo Imposed by Section 1351,71de 31,US.Code. Any person Oa(sits to Ale the repaired cue f icatics shall be subject to s civil penalty of not less des 510,000 sod not more than 3100,003 for esc! Inch fultss. certify under penalty of perjury that the foregoing is true and cornet Authorirsd PHMHA Otrcial: *MP acts: X torn HUD 1.0071 (111) qr KaxtomU 7117 1.WS 13.1us i l 14.5 3 1 Consolidated t ' U.S. Department of Housing r and Urbar.Development 4 AS Annual Contributions Contract Mica of Housing 1r • Housing Voucher Program ACC a CONTRACT NO. A-2903—V NUmber: Mai 1.1. Definitions. be entered subsequently by HUD,upon written notice by HUD A. ACC. As used in Part 1 of this CACC, "ACC" means the to the PHA. Annual Contributions Contract for each project. As used in E. HUD may revise Exhibit t or Exhibit It at any time, upon Part El of this CACC,"ACC"means the CACC. written notice by HUD to the PHA, to remove a project for B. CACC. Consolidated Annual Contributions Contract which the ACC term has expired. C. Contract Authority. The amount of contract authority for F. The initial ACC term for any project may be extended by each project is listed in Exhibit I or Exhibit II of this CACC written agreement of the PHA and HUD. Part I (subject to reduction in accordance with section I.4.D and section 2.3 of this CACC). 1.4. Annual Contribution. D. Fiscal Year. The PHA Fiscal Year. A. Payment. HUD shall pay the PHA annual contributions for E. HUD. U.S. Department of Housing and Urban Development. the Program in accordance with HUD regulations and F. PHA. Public Housing Agency. requirements. C. Program. The PHA's Housing Voucher Program under the B. Amount and Purpose of HUD Payments. CACC. 1. The annual contribution for the Program during a Fiscal H. Program Expenditures. Amounts which may be charged Year shall be the sum of the amounts paid for each of the °E p en y g projects in the program. TheflUD annual contribution for the against Program Receipts in accordance with the CACC and Program shall be the amount approved by HUD for each Fiscal HUD requirements. year to cover. I. Program Receipts. Amounts paid by HUD to the PHA for the a. The amount of housing assistance payments by the Housing Voucher Program,and any other amounts received by PHA. the PHA in connection with the Program. b. The amount of PHA fees for Program administration. J. Project A funding increment for the Program. 2. The amount of the HUD annual contribution may be reduced, as determined by HUD,by the amount of Program 1.2. Housing Voucher Program. Receipts(such as interest income)ocher than the HUD annual contribution. A. Projects in Program.The projects in the program are listed in C. Maximum Payments for Program. Exhibit I and Exhibit II of this CACC Part I. (List all new 1. Annual Limit on Payments for Program. Except for projects in CACC Exhibit D.) payments from the CACC reserve account as provided in B. PHA Fiscal Year. The Fiscal Year for the Pram shalt be section 1.4.E of this CACC,the HUD annual contribution for a the 12-month period ending 30" of f project under section 1.4.B during the Fiscal Year shall not be each calendar year. (Insert the day and month used as the more than the contract authority for the project. The amount of Fiscal Year ending date for other section 8 assistance contract authority reserved for each project in the Program is administered by the PHA under an ACC with HUD.) stated in Exhibit I and II of this CACC Part I (subject to reduction in accordance with section t.4.D and section 23 of this CACC). 1.3. Term. 2. Limit on Total Payments for Project During CACC Term. The total of HUD payments under section 1.4.B for a A. The initial term of the ACC for each project shall be a term of project over the term of the CACC for the project (including five years beginning on the effective date of the ACC for the any payments from the CACC reserve account as provided in Project section I.4.E, but not including any payments under section B. The first date and last date of the ACC term for each project is 1.4.F)shall r.._.. be more than five times the contract authority stated in Exhibit I or Exhibit H. for the project. C. The first date of the ACC term for the project shall be a date as D. Reduction of Amount Payable. HUD may reduce the amount determined by HUD. payable by HUD for any project or for the program,and may D. If the first or last dale of the ACC term for the project is not reduce the amount of the contract authority for any project,by Proja giving the PHA written notice of reduction in accordance with entered before the CACC is signed by the PHA,the date may section 2.3 of this CACC. The notice by HUD may include a page I of 4 pages form HUD-52520-D tf.9C) ref far hocks -4:" 7 S '.I2^ revision of Exhibit I or 11 to state the reduction in the amount 1.5. CACC. 5 of contract authority for a project. A. The CACC consists of this CACC Part I (including t.xhibits E. CACC Reserve Account. A CACC reserve account shall be and Il) and the form ACC Part Il prescribed by HUD for th. established and maintained by HUD, in an amount as Housing Certificate Program and the Housing Vouchc determined by HUD. The CACC reserve account may be used Program,designated as form HUD 52520•E,and dated Januar by HUD for payment of any portion of the payment approved 1990. These documents constitute the whole CACC for th, by HUD under section 1.4.B for the Fiscal Year. Program. F. Portability Procedures: Fees of Receiving PHA. In addition B. This CACC supersedes any previous Annual Contribution to the maximum payments under section 1,4.C, including Contract for the projects or Program. Matters relating u payments from the CACC reserve account under section operation of the projects or Program under a previous Annua' 1.4.E,HUD may approve additional payments to the PHA for Contributions Contract shall be governed by this CACC. the purpose of paying fees to another PHA acting as receiving PHA in accordance with HUD portability procedures. G. Separate ACC. HUD's commitment to make payments for each project listed in Exhibit II shall constitute a separate ACC. Signatures: Public Housing Agency Name of Public Housing Agency: ORANGE COUNTY HOUSING AND COMMUNITY DE':F_LOPMENT DEPARTMENT Signature &Date signed: by: Pnnt or type the name and official title of signatory: United States of America Secretary of Housing and Urban Development • Signature &Date signed: by: Print or type the name and official title of signatory: • • page 2 of 4 osces "y- HlJD- A C C P r Contract No. A-2903-V 6 Exhibit I : First Dos last NM Projoci Number Contrsct Authority(I) of Torn of Term NC19-V104-001 $ 33,601 .00 11/30/87 11/29/92 NC19-V104-002 100,803.00 11/30/87 11/29/92 NC19-V104-001 ($ 33,601.00) 11/30/87 11/29/92 NC19-V104-002 ($100,803.00) 11/30/87 11/29/92 United States of America Secretary of Housing and Urban Development o.t.sgn.a: • ACC Part i -- - — 7 �_l j . `, r . (_ CONTRACT N0. A-2903-V . Nufmber. rt Y WON 0 : First OM last 000 Protect Number Contract Aufrorttyt$) of Terre of Toro NC19-V104-003 $ 85,764.00 04/01/89 03/31/94 NC19-V104-004 $ 94,500.00 11/01/89 10/31/94 NC19-V104-005 $128,414.00 11/01/90 10/31/95 NC19-V104-003 ($ 85,764.00) 04/01/89 03/31/94 NC19-V104-004 ( 94,500.00) 11/01/89 10/31/94 RENEWALS - 86 X 0195: NC19-V104-006 (Renewal) $210,759.00 11/01/92 10/31/97 NC19-V104-007 (Renewal) $103,538.00 04/01/94 03/31/98 NC19-V104-008 (Renewal) $114,144.00 11/01/94 10/31/97 United States of America ass syr,.�a Secretary of 1-lousing and Urban Development page 4 of 4 pages form HUD-S: