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Home My WebLink AboutAgenda - 11-15-94 - VIII-H 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.V.2:137 /4 ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 1994 SUBJECT: Contract with the UNC School of Social Work Foundation for Youth & Family Services Coordination DEPARTMENT: Manager PUBLIC HEARING: YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: I. Contract with the UNC Manager' s Office - ext. 2300 School of Social Work Foundation TELEPHONE NUMBER - Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To enter into a contractual arrangement with the UNC School of Social Work Foundation to provide consultation services for the Youth & Family Services Coordination Function. BACKGROUND: In the 1994-95 budget, the Board approved $30, 000 in county non-departmental funds; $20, 000 in reserve from Community-Based Alternatives (CBA) ; a redirection of $50, 000 from human services reform (one-half of one percent of all County funds that go into local public and private human services agencies) ; and $25, 000 in the CIP for automation of outside agencies. This total of $125, 000 will begin the County' s efforts of improving the human services delivery system to youth and family services during 1994-95. The recommendations toward the enhancement of the service delivery system included the following: (1) An Automated Information and Referral System - This system would provide a common database for children and family services and be shared between public and private agencies. (2) An Improved Case Management Process that is uniform to the extent that wherever the system is accessed, there is assurance that the clients will be informed of all appropriate services and agencies relevant to their identified needs. 2 (3) Enhanced coordination/networking between public and private agencies. (4) A process developed to identify gaps in service delivery or systemic procedures. (5) A process that provides a periodic structure or forum wherein the respective groups convene to discuss and share goals, accomplishments, and concerns. At the October 5, 1994 BOCC meeting, the Board received the Manager's recommendation of the process for developing an action plan. The action plan for implementation will establish a coordinated and empowered function designed to provide the coordination of youth and family services. The outcome, which was discussed and agreed upon at the recent PPP meeting, will be a service delivery system that will be proactive for positive youth development assured by measurement and evaluation. To facilitate this process, the Manager recommended the use of two graduate interns, a Master of Public Administration (MPA) and a Master of Social Work (MSW) , to work cooperatively to develop an action plan. The MPA intern would concentrate on the automation component of the recommendations; while the MSW intern would focus on an outcome of empowered collaboration in the youth and family service delivery system in Orange County. Effective October 24, 1994, Loretta Harper, an MPA student, was hired as an intern by the Manager's Office to work on the automation efforts. She is being paid from the Manager' s operating budget. As an MSW intern is unavailable for this project, the County is in the process of negotiating a contract for services with the UNC School of Social Work (See Attachment I) that would focus on collaboration in the service delivery system. This contract for services will provide for selected School faculty and staff to engage key family and children services stakeholders of Orange County in a process of consensus- building and decision-making concerning an appropriate community-empowered definition of, structure for, and agreed- upon protocol for collaboration. These services will be paid from the $30, 000 budgeted in the non-departmental funds. RECOMMENDATION(S) : The Manager recommends that the Board approve the contract and authorize the chair to sign. 3 THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL School of Social Work The University of North Carolina at Chapel Hill CB#3550, 223 E. Franklin St. Chapel Hill, N.C. 27599-3550 • Tel. (919)962-1225 MEMORANDUM OF UNDERSTANDING REGARDING COLLABORATIVE PROJECT BETWEEN ORANGE COUNTY GOVERNMENT OFFICE OF COUNTY MANAGER AND THE SCHOOL OF SOCIAL WORK FOUNDATION, INC. UNC-CHAPEL HILL The School of Social Work Foundation will utilize the expertise of School faculty and staff, in conjunction with the Orange County Manager's office, to engage key family and children services stakeholders of Orange County in a process of consensus-building and decision-making concerning an appropriate community-empowered definition of, structure for, and agreed-upon protocol for collaboration. The project will include linkages with, and contribution to, the County's effort to develop a comprehensive information and referral system, and a community human service information system. The total cost for the project will be $25,000, half ($12,000)of which will be needed at the beginning of the project with the remaining needed in two equal installments of $6000 on February 1, 1995 and May 1, 1995. Attached is a listing of project outcomes with approximate dates for completion. Checks are to be made payable to the School of Social Work Foundation. Orange County Board of Commissioners Chair Date President, Sc : . of Social or. Foundation, Inc. �' . � A Date //.4//4-/ 4 Schedule of Outcomes Project "Green Bananas" Outcome Expected Date Support and sanction from key community actors December, 1994 Meetings with interested organizations January, 1995 Survey of Family and children's service stakeholders on definitions and accepted practices February, 1995 Identification of acceptable collaborative participation by providers Community definition of collaboration March, 1995 Recommended structure for collaboration Agreed-on protocol for community collaboration April, 1995 Decision on structure for collaboration Adoption of a community protocol for collaboration May, 1995 • 5 Proposed Budget Faculty and staff consultation $12,500 Project Coordinator $ 8,250 Communications (postage, telephone, etc.) $ 750 Administrative Support $ 2,500 Total $25,000 b034 THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL School of Social Work The University of North Carolina at Chapel Hill CB#3550,223 E.Franklin St. Chapel Hill,N.C.27599-3550 Tel. (919)962-1225 MEMORANDUM OF UNDERSTANDING REGARDING COLLABORATIVE PROJECT BETWEEN ORANGE COUNTY GOVERNMENT OFFICE OF COUNTY MANAGER AND THE SCHOOL OF SOCIAL WORK FOUNDATION, INC. UNC-CHAPEL HILL The School of Social Work Foundation will utilize the expertise of School faculty and staff, in conjunction with the Orange County Manager's office, to engage key family and children services stakeholders of Orange County in a process of consensus-building and decision-making concerning an appropriate community-empowered definition of, structure for, and agreed-upon protocol for collaboration. The project will include linkages with, and contribution to, the County's effort to develop a comprehensive information and referral system, and a community human service information system. The total cost for the project will be $25,000, half ($12,000)of which will be needed at the beginning of the project with the remaining needed in two equal installments of $6000 on February 1, 1995 and May 1, 1995. Attached is a listing of project outcomes with approximate dates for completion. Checks are to be made payable to the School of Social Work Foundation. Orange •u ' %'• ro of C, issioner � ,� Chair ` / i Al late ' �` President, Scb. of„Socialior/15 Ftins ation, Inc. / -- Date / ;° 2 • Schedule of Outcomes Project "Green Bananas" Outcome Expected Date Support and sanction from key community actors December, 1994 Meetings with interested organizations January, 1995 Survey of Family and children's service stakeholders on definitions and accepted practices February, 1995 Identification of acceptable collaborative participation by providers Community definition of collaboration March, 1995 Recommended structure for collaboration Agreed-on protocol for community collaboration April, 1995 Decision on structure for collaboration Adoption of a community protocol for collaboration May, 1995 3 Proposed Budget Faculty and staff consultation $12,500 Project Coordinator $ 8,250 Communications (postage, telephone, etc.) $ 750 Administrative Support $ 2,500 Total $25,000