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HomeMy WebLinkAboutAgenda - 11-15-94 - VIII-G 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. vm.:--G ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 1994 SUBJECT: Additional Coordinated Area Transportation Agreement - Orange County Middle School Afterschool Program DEPARTMENT: Aging PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Agreements INFORMATION CONTACT: Jerry M. Passmore, ext. 2009 TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To request approval to include the Orange County Middle School Afterschool Program in the Coordinated Area Transportation system for the current fiscal year. This contract would require leasing no more than five (5) vehicles and providing temporary drivers each Monday through Thursday for the balance of the school year to transport middle school students home from the afterschool program operating at A.L. Stanback. BACKGROUND: The Orange County Coordinated Area Transportation (C.A.T. ) system, administered by the Department on Aging, provides vehicles and drivers to transport human services program participants and the general public. The Orange County Middle School Afterschool Program has requested transportation home for its students. The service is in line with Federal Transit Act regulations in that it will operate during off-peak hours (5:30-7 :00 pm) and it is not part of the required school curriculum. C.A.T. will employ temporary, part-time drivers from the Orange County school bus drivers' pool to provide this service. RECOMMENDATION(S) : The Manager recommends approval and Chair to sign Agreements for a vehicle and driver lease to provide transportation home for the Orange County Middle School Afterschool Program operating at A.L. Stanback school each Monday through Thursday. 2 ORANGE COUNTY C.A.T. PROGRAM VEHICLE LEASE AGREEMENT This agreement entered into this 15th day of November, 1994 by and between the County of Orange on behalf of the Coordinated Area Transportation Program (C.A.T. ) , hereinafter referred to as the County, and Orange County Middle School Afterschool Program, hereinafter referred to as Orange County Schools. The purpose of this agreement is to outline the conditions under which the County and Orange County Schools will cooperatively provide human service transportation through the C.A.T. system. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1. To lease the following identified vehicles or similar size at the hours specified: Five, fourteen passenger vans - 5 :30 to 7 : 00 pm 2 . To provide all insurance, fuel, maintenance repairs and replacement for each leased vehicle. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY SCHOOLS 1. To reimburse at the per mile rate of $.35 for a van or $ .45 per mile for a minibus and $.55 for a passenger bus, due thirty days after billing. 2 . To operate and schedule the use of the leased vehicles on behalf of human service clients and approved groups, according to the Orange County Transportation Board policy and procedures. 3 . To park all leased vehicles at the CAT parking lot (300 West Tryon St. , Hillsborough) when not in use. 4 . To complete all required vehicle operation reports and submit to the Orange County C.A.T. Supervisor. The term of this contract shall be from November 15, 1994 through June 30, 1995, unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. IN WITNESS WHEREOF, the County and Orange County Schools have executed the Agreement on the date first above written. ORANGE COUNTY ORANGE COUNTY SCHOOLS By By Date Date 3 ORANGE COUNTY C.A.T. PROGRAM DRIVER ASSIGNMENT AGREEMENT This agreement entered into this 15th day of November, 1994 by and between the County of Orange on behalf of the Coordinated Area Transportation Program (C.A.T. ) , hereinafter referred to as the County, and Orange County Middle School Afterschool Program, hereinafter referred to as Orange County Schools. The purpose of this Agreement is to outline the conditions under which the County and Orange County Schools will cooperatively provide human service transportation through the C.A.T. system. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1. To provide a certified CDL driver for the following route(s) as described: Five routes transporting Afterschool Program participants home from A.L. Stanback School each Monday through Thursday for the balance of the school year. 2 . To provide a back-up driver in case the regular driver is not available. 3. To employ a C.A.T. Transportation Supervisor to handle any problems and to assure there is a driver available. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY SCHOOLS 1 . To reimburse Orange County at the rate of $10.00 per hour for actual driver time plus $20.00 per hour for 2 .5 hours of administrative personnel time within 30 days after billing. 2 . In the event the agency requires specialized training beyond driver's current level, it shall be their responsibility to: a) indicate the type & level of training; b) provide the prescribed training without cost to the County. 3. To provide the Transportation Supervisor written notification of any transportation problems or unsatisfactory drivers' performance in order to take corrective action. 4 The term of this agreement shall be from November 15, 1994 through June 30, 1995 unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. The laws of North Carolina shall govern the validity and interpretation of the provisions, terms and conditions of this Agreement. IN WITNESS WHEREOF, Orange County and Orange County Schools have executed the Agreement of the date first written above. County of Orange 'range County Schools By: By: Chair or Designated Chair or Designated Official Official Date: Date: A- /1/457,',/ VII/ ORANGE COUNTY C.A.T. PROGRAM VEHICLE LEASE AGREEMENT This agreement entered into this 15th day of November, 1994 by and between the County of Orange on behalf of the Coordinated Area Transportation Program (C.A.T. ) , hereinafter referred to as the County, and Orange County Middle School Afterschool Program, hereinafter referred to as Orange County Schools. The purpose of this agreement is to outline the conditions under which the County and Orange County Schools will cooperatively provide human service transportation through the C.A.T. system. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1 . To lease the following identified vehicles or similar size at the hours specified: Five, fourteen passenger vans - 5 :30 to 7:00 pm 2 . To provide all insurance, fuel, maintenance repairs and replacement for each leased vehicle. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY SCHOOLS 1. To reimburse at the per mile rate of $. 35 for a van or $ .45 per mile for a minibus and $.55 for a passenger bus, due thirty days after billing. 2 . To operate and schedule the use of the leased vehicles on behalf of human service clients and approved groups, according to the Orange County Transportation Board policy and procedures. 3 . To park all leased vehicles at the CAT parking lot (300 West Tryon St. , Hillsborough) when not in use. 4 . To complete all required vehicle operation reports and submit to the Orange County C.A.T. Supervisor. The term of this contract shall be from November 15, 1994 through June 30, 1995, unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. IN WITNESS WHEREOF, the County and Orange County Schools have executed the Agreement on the date first above written. 0•1,,,k 'i • AT / ORANGE COUNTY S HOOLS BY .�� / BY ; v Date / Date //- .? jF, This instrnme4t has been proaudited in the manner required by the SobooI Bud- *et and Fiscal Control Aet Date , _ .r School insnos Office "l/4" 1/4-, - 9 ORANGE COUNTY C.A.T. PROGRAM VEHICLE LEASE AGREEMENT This agreement entered into this 15th day of November, V1994 by and between the County of Orange on behalf of the l Coordinated Area Transportation Program (C.A.T. ) , hereinafter referred to as the County, and Orange County Middle School Afterschool Program, hereinafter referred to as Orange County Schools . The purpose of this agreement is to outline the conditions under which the County and Orange County Schools will cooperatively provide human service transportation through the C.A.T. system. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1 . To lease the following identified vehicles or similar size at the hours specified: Five, fourteen passenger vans - 5 :30 to 7 : 00 pm 2 . To provide all insurance, fuel, maintenance repairs and replacement for each leased vehicle. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY SCHOOLS 1. To reimburse at the per mile rate of $ . 35 for a van or $ .45 per mile for a minibus and $.55 for a passenger bus, due thirty days after billing. 2 . To operate and schedule the use of the leased vehicles on behalf of human service clients and approved groups, according to the Orange County Transportation Board policy and procedures. 3 . To park all leased vehicles at the CAT parking lot (300 West Tryon St. , Hillsborough) when not in use. 4 . To complete all required vehicle operation reports and submit to the Orange County C.A.T. Supervisor. The term of this contract shall be from November 15, 1994 through June 30, 1995, unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. IN WITNESS WHEREOF, the County and Orange County Schools have executed the Agreement on the date first above written. 0 • +> >' ORANGE OUNTY SCHOOLS B�� ,�� % / By a _.�-,e' Date ' Date /l- This instrument has been pr®audited in the manner required by the School Bud® get and Fiscal' Contro Act. /1/28A1 Date Scho Finance Officer