HomeMy WebLinkAbout2016-661 BOCC - Dispute Settlement Center - MOA for assistance with Firearms Committee March 3, 2016
Memorandum of Agreement between Orange County,North Carolina and the Dispute
Settlement Center (DSC)
1. DSC will provide facilitation services to the Orange County Board of Commissioners in
support of the Orange County Firearms Safety Committee.
2. In particular, DSC will:
(a) Review background information and consult in advance of the first Committee meeting
with interested members of the Board,the eight appointed Committee members, and the six
designated Committee resource persons, in order to become familiar with the relevant
positions, interests, expectations, and needs of the Board and Committee participants, and to
answer questions or identify and resolve concerns regarding the facilitator's role in this
process.
(b)Draft a set of Committee protocols to be considered by the Committee and facilitate
discussions that will lead to Committee adoption of a helpful set of protocols to guide the
overall Committee process.
(c)Prepare for and follow-up to each meeting as needed in order to support the Committee
in setting an agreed upon meeting,timeframe and location,meeting purposes, an agenda
consistent with the meeting purposes specifying topics,timeframes, and methods/formats;
and in having meeting notes documenting.key Committee discussion points, decisions, and
recommendations.
(d)Provide procedural leadership at each Committee meeting so that at each meeting the
participants are focused on a shared set of purposes and topics,participants_are able to
follow a clear and agreed upon process, conversation is open to and balanced among all
Committee members and designated resource persons, the roles of the meeting participants
are clearly defined and agreed upon by Committee members, and Committee members'
feelings and ideas are taken into consideration.
3. Andrew M. Sachs, Coordinator of DSC's Public Disputes Program, will serve as lead
facilitator and DSO's point of contact to the County for this project. Donna Baker, Clerk to
the Board of County Commissioners, will be the County's point of contact to DSC for the
contractual aspects of this project.
4. The County will provide or reimburse DSC for all materials and logistics necessary for this
project, including but not limited to open meeting notifications, adequate meeting facilities,
audio-visual equipment,photocopying, flip chart easels and pads, markers, tape, and meeting
refreshments and meals. The County will reimburse DSC for automobile mileage for travel
necessary to the project at the IRS rate in effect at the time of travel, which is currently $ .54
per mile.
S. In consideration for DSC's services described herein, the County will pay DSC $125/hour
for all time provided by DSC to this project, including but not limited to time in travel,
preparation, planning, consultations, set up, follow-up, meetings, process evaluation, and
contract management.
6. The County will pay DSO's invoices within 30 days of receipt. Checks will be made
payable to the order of the Dispute Settlement Center and mailed or delivered to DSC, 302
Weaver Street, Carrboro, NC 27510. DSC federal tax identification number is F56-
1216584.
7. If one or more disputes related to this contract emerge between DSC and the County, then all
relevant parties will seek resolution of the dispute by face-to-face problem-solving,
facilitated by a mutually agreeable third party if necessary, before taking the grievance for
resolution to any outside authority.
Accepted by:
Date: �S /
Date: .3