Loading...
HomeMy WebLinkAboutRES-2016-063 Community Transportation Program Resolution Section 5311 FY 2018 COMMUNITY TRANSPORTATION PROGRAM RESOLUTION Section 5311 FY 2018 RESOLUTION Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match. A motion was made by(Board ember's Name) U /t— and seconded by(Board Member's Name or NIA,if not required) for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b)Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Earl McKee. Chair of(Name of Applicant's Governing Body) Orange County Board of Commissioners is hereby authorized to submit a grant application for federal and state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. I (Certifying Official's Name)* Donna S. Baker(certifying official's Title) Clerk to the Board do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) Orange County Board of Commissioners duly held on the 18th day of October, 2016. 0 4¢� +a Signature of CertityYng Official 17 *Note that the authorized official,certifying official,and notary public should be three separate individuals. 5Z Seal Subscribed and sworn tome(date) Affix Notary Cato�t'�p r Notary Public OFFICIAL SEAL G "h Notary Public,North caroiina Z 6 S' C- ORANGE DAVID HOUNTTM Printed Name and Address My Commission Expires My commission expires(date) 2.0 (I .................................................................................................. SECTION 5311, 5310 or Consolidated Capital Call for Proeicts TITLE VI PROGRAM REPORT Legal Name of Applicant: Orange County (Complete either Part A or Part B) Part A-No complaints or Lawsuits Filed I certify that to the best of my knowledge, No complaints or lawsuits alleging discrimination have been filed against Orange County (Transit System Name) during the period July 1, 2015 through June 30, 2016. Z-A-j O/Z Signature of Authorized Official Date Earl McKee, Chair-Orange County Board of Commissioners Type Name and Title of Authorized Official Part B -Complaints or Lawsuits Filed certify that to the best of my knowledge, the below described complaints or lawsuits alleging discrimination have been filed against Transit System Name) during the period July 1, 2015 through June 30, 2016. Complainant Name/Address/Telephone Date Description Status/Outcome Number (Attach an additional page if required.) Signature of Authorized Official Date Type Name and Title of Authorized Official Part C - Title VI Plan Do you currently have a Title VI Plan: Yes Date of last plan update: March 17 2015 EEO QUESTIONNAIRE Threshold Requirements:Any applicant, recipient,or sub-recipient is required to comply with program requirements in Chapter III if it meets the following thresholds: a. Employees 50 or more transit-related employees*;and b. Requests or receives capital or operating assistance under Sections 3,4(i),or 9 of the FTA;assistance under 23 U.S.C. 142(a)(2)or 23 U.S.C. 103(e)(4),or any combination thereof,in excess of$1 million in the previous Federal fiscal year;or c. Request and receives planning assistance under Sections 8 and/or 9 in excess of$250,000 in the previous Federal fiscal year. Name of Organization: Orange County State DOT MPO Transit Agency City TEAM ID: (if applicable) 1. How many employees do you have in your organization? 2. How many of those employees are *transit related? 19 *A transit related employee is an employee of an FTA applicant, recipient,or subrecipient who is involved in an aspect of an agency's mass transit operation funded by FTA. For example,a city planner involved in a planning bus routes would be counted as part of the recipient's work force, but a city planner involved in land use would not be counted. 3. How much did your organization receive in capital or operating assistance the previous fiscal year? 4. How much did your organization receive in planning assistance the previous fiscal year? SO 5. Does your agency submit an EEO Program? Yes No. If yes,what is the date of your last submission? 6. Do you contract out any of your transit services? Yes X No. If no, skip to question 7. If yes, a. What is the name of agency(s)? b. How much does the agency receive in capital or operating assistance? c. How much does the agency receive in planning assistance? d. How many transit employees does the agency have? e. Does the agency submit an EEO Program to you? Yes No Page 1 of 2 If yes,what is the date of their last EEO submission? 7. What is the date of your last Triennial Review(If applicable)? a. Were there any deficiencies? Yes No. If yes, in what area(s) b. Are any of the deficiencies still open Yes No. If yes, in what area(s)? 8. What is the date of your last State Management review(If Applicable)? a. Were there any deficiencies? Yes No. If yes, in what area(s) b. Are any of the deficiencies still open Yes No. If yes, in what area(s)? 9. Has your agency participated in a EEO compliance review? If yes, a. Were there any deficiencies? Yes No. If yes, in what area(s) b. Are any of the deficiencies still open Yes No. If yes, in what area(s)? I declare (or certify, verify, or state)that the foregoing is true and correct. Signature Date /O lJ b Title Transportation Admi or Form not required—County does not meet the thresholds Page 2 of 2 DBE GOOD FAITH EFFORTS CERTIFICATION This is to certify that in all purchase and contract selections(Legal Name of Applicant) Orange County is committed to and shall make good faith efforts to purchase from and award contracts to Disadvantaged Business Enterprises(DBEs). DBE good faith efforts will include the following items that are indicated by check mark(s) or narrative: Required Check all by PTD that apply Description * © Write a letter/email to Certified DBEs in the service area to inform them of purchase or contract opportunities; * © Document telephone calls,emails and correspondence with or on behalf of DBEs; ❑ Advertise purchase and contract opportunities on local TV Community Cable Network: * © Request purchase/contract price quotes/bids from DBEs; ❑ Monitor newspapers for new businesses that are DBE eligible Encourage interested eligible firms to become NCDOT certified.Interested * ® firms should refer to http://www.ncdot.aov/business/ocs/dbe/#FAQ10 or contact the office of contractual services at(919) 707-4800 for more information * ® Encourage interested firms to contact the Office of Historically Underutilized Businesses at(919) 807-2330 for more information Consult NCDOT Certified DBE Directory. A DBE company will be listed in * ® the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy of this directory at artner.ncdot. ov/VendorDirecto /default.html ❑ Other efforts: Describe: ❑ Other efforts: Describe: You may obtain a copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=%2Findex.tpl Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following the end of the fiscal year. I certify that,to the best of my knowledge,the above information describes the DBE good faith efforts. eF-ow� ol-Ls- Signature of Authorized Official Date TTT Earl McKee. Chair-Board of Commissioners Type Name and Title of Authorized Official NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION DBE/MBE/WBE/HUB ANTICIPATED VENDOR AWARDS in FY2018 APPLICANT'S NAME: Orange County PERIOD COVERED MAILING ADDRESS: P.O.Box 8181 Hillsborough NC 27278 From: July 1,2017 VENDOR NUMBER: To: June 30,2018 We expect to utilize the following list of DBE/MBE/WBE/HUB Vendors in FY2018: DBE/MBE/WBE/HUB Mailing Address ID#from Describe Service/Item to be Anticipated Vendor/Subcontractor's Name City,State,Zip NCDOT Website Purchased Expenditure($) TOTAL ❑ The above list includes the DBE/MBE/WBE/HUB Vendors the applicant expects to utilize in FY2018. ® The applicant does NOT expect to utilize any DBE/MBE/WBE/HUB Vendors in FY2018. —/4.. Z Signature of Authorized Official at e Important—A public hearing MUST be conducted whether or not requested by the Public. PUBLIC HEARING RECORD APPLICANT: Orange County DATE: October 18, 2016 PLACE: O.0 Southern Human Services 2501 Homestead Rd Chapel Hill NC 27516 TIME: 7:00 p.m. How many BOARD MEMBERS attended the public hearing? How many members of the PUBLIC attended the public hearing? '�r Public Attendance Surveys ❑ (Attached) ® (Offered at Public Hearing but none completed) I, the undersigned, representing (Legal Name of Applicant) Orange County do hereby certify to the North Carolina Department of Transportation, that a Public Hearing was held as indicated above and During the Public Hearing ® (NO LyLk comments) ❑ (Public Comments were made and meeting minutes will be submitted after board approval) The estimated date for board approval of meeting minutes is: November 2016 al Here Signature or C16&to the Board Donna S. Baker, Clerk to the Board Printed Name and Title 52 1Z 1-?,S7 lie Date a4 worth ��to�. PUBLIC HEARING OUTREACH APPLICANT: Orange Countv Provide a detailed description of public hearing outreach efforts by the applicant to inform the public ESPECIALLY MINORITY, WOMEN, ELDERLY, DISABLED, LIMITED ENGLISH PROFICIENCY- (LEP) AND LOW INCOME INDIVIDUALS about the scheduled public hearing and the opportunity to comment on the proposed Community Transportation grant application. Outreach may include efforts such as distribution of information on vehicles, at human service agencies, at local community events, at public events, local organization, etc. Click on gray box and begin typing the detailed description. Notices posted on Web Site, Public Transit Buses, Senior Centers, Library, Department of Social Services, Visitor's Center and Local Newspaper LOCAL SHARE CERTIFICATION FOR FUNDING Orange County (Legal Name of Applicant) Requested Funding Amounts Project Total Amount Local Share Administrative $ 179,964 $ 26,995 (15%) Operating (ALL systems; No State Match will be $ $ (50% or more) provided for operating assistance) TOTAL $ 179.964 $ 26,995 Total Funding Requests Total Local Share The Local Share is available from the following sources: Source of Funds Amount Local Generating Operating Fund $ 26,995 TOTAL $ 26,995 ** Fare box revenue is not an applicable source for local share funding I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to the North Carolina Department of Transportation, that the required local funds for the FY2018 Community Transportation Program will be available as of July 1, 2017, which has a period of performance of July 1, 2017 —June 30, 2018. Signature of Authorized Official Earl McKee Chair of the Board of County Commissioners Type Name and Title of uthorized Official Date NCDOT PTD PROJECT FUNDING REQUEST FORM Project Funding Request Form DATE SUBMITTED: INovember4,2016 APPLICANT'S LEGAL NAME: Orange County MPO DCHC DurhamChapel Hill'Carrboro; Burlington-Graham RPO TARPO Triangle Area Rural Transportation Organization NCDOT DIVISION 7 BUDGET TYPE: Administrative GENERAL INFORMATION CURRENT FISCAL YEAR 2018 MAILING ADDRESS: P.O.Box 8181,Hillsborough,NC ' STATE FUNDING $152,969 27278 FEDERAL FUNDING-FTA N/A PHYSICAL ADDERSS: 600 Highway 86N,Hillsborough NC " LOCAL FUNDING $26,995 27278 OTHER FUNDING CONTACT PERSON: Peter Murphy PHONE NUMBER: 919-245-2002 TOTAL GRANT AMOUNT $179,964 FAX NUMBER: 919-732-2137 EMAIL ADDRESS: pl7lurphV @orangecou[j c. oV FOR OFFICE USE ONLY PROJECT LOCATION: 10range County PREPARED BY: FEDERAL PROGRAM? 0 STATE PROGRAM? 0 REQUEST RECOMMENDATION OR REJECTION Click here PROJECT or PROGRAM 0 PROJECT/PROGRAM DESCRIPTION: Administrative Expenses for overseeing and supporting the functions of the transportation programs including staff salaries,marketing and computer support. PROJECT/PROGRAM BENEFITS: These funds provide oversight,support and training for the operation and management of essential agency services. RESULT OF PROJECT/PROGRAM IF NOT FUNDED: If not funded there would be no overall functional operation or management for essential services by the agency. Surface Transportation Providers (operating in your service area) List all private transportation providers and indicate if represented by union.This infonnation is generally available in your telephone directory or through the County's business licensing office.If you contract out any part of your service or management/administration of your transit system and the contractor's employees are represented by a labor union,remember to include them here. Orange County Legal Name of Applicant of the S stem Name Private Transportation Providers Union If yes—Provide Name of Union and the affiliated Local Representation Branch Number,(e.g.ACME Local#458) 1 Horton's Travel Service ® No ❑ Yes 2 Airport& Intown Taxi ® No ❑ Yes 3 Doc's Taxi and Transportation ® No ❑ Yes 4 University Cab Company ® No ❑ Yes 5 Tar Heel Taxi Inc. ® No ❑ Yes 6 Carolina Livery ® No ❑ Yes 7 ❑ No ❑ Yes 8 ❑ No ❑ Yes 9 ❑ No ❑ Yes 10 ❑ No ❑ Yes 11 ❑ No ❑ Yes 12 ❑ No ❑ Yes 13 ❑ No ❑ Yes 14 ❑ No ❑ Yes 15 ❑ No ❑ Yes 16 ❑ No ❑ Yes 17 ❑ No ❑ Yes 18 ❑ No ❑ Yes 19 ❑ No ❑ Yes 20 ❑ No ❑ Yes 21 ❑ No ❑ Yes 22 ❑ No ❑ Yes 23 ❑ No ❑ Yes 24 ❑ No ❑ Yes 25 ❑ No ❑ Yes Surface Transportation Providers Pagel of 2 Orange County Legal Name of Applicant (Not the S stem Name) Private Transportation Providers Union If yes—Provide Name of Union and the affiliated Local Representation Branch Number,(e.g.ACME Local#458) 26 ❑ No ❑ Yes 27 ❑ No ❑ Yes 28 ❑ No ❑ Yes 29 ❑ No ❑ Yes 30 ❑ No ❑ Yes 31 ❑ No ❑ Yes 32 ❑ No ❑ Yes 33 ❑ No ❑ Yes 34 ❑ No ❑ Yes 35 ❑ No ❑ Yes 36 ❑ No ❑ Yes 37 ❑ No ❑ Yes 38 ❑ No ❑ Yes 39 ❑ No ❑ Yes 40 ❑ No ❑ Yes 41 ❑ No ❑ Yes 42 ❑ No ❑ Yes 43 ❑ No ❑ Yes 44 ❑ No ❑ Yes 45 ❑ No ❑ Yes 46 ❑ No ❑ Yes 47 ❑ No ❑ Yes 48 ❑ No ❑ Yes 49 ❑ No ❑ Yes 50 ❑ No ❑ Yes 51 ❑ No ❑ Yes 52 ❑ No ❑ Yes 53 ❑ No ❑ Yes Surface Transportation Providers Page 2 of 2 5311 DESIGNEE CERTIFICATION FORM Resolution No. R ES—otb)6i W- Resolution authorizing the filing of applications with the North Carolina Department of Transportation— Public Transportation Division for grant years FY2018—FY2022, for federal transportation assistance authorized by 49 U.S.C. 5311,United States Code, other federal statutes administered by the Federal Transit Administration or state statutes administered by the State of North Carolina. WHEREAS,the State of North Carolina has been delegated authority to award federal financial assistance for a transportation project; WHEREAS,the grant or cooperative agreement for federal financial assistance will impose certain obligations upon the applicant, and may require the applicant to provide the local share of the project cost; WHEREAS,the applicant has or will provide all annual certifications and assurances to the State of North Carolina required for the project; NOW, THEREFORE,BE IT RESOLVED BY(Orange County Board of County Commissioners) 1. That(Chair,Board of County Commissioners) is authorized to execute and file an application for federal assistance on behalf of(Orange County)with the State of North Carolina for federal assistance authorized by 49 U.S.C. Chapter 5311 United States Code, other federal statutes or state statutes authorizing a project administered by the Federal Transit Administration. 2. That(Chair,Board of County Commissioners) is authorized to execute and file with its applications the annual certifications and assurances and other documents the State of North Carolina requires before awarding a federal assistance grant or cooperative agreement. 3. That(Chair, Board of County Commissioners) is authorized to execute grant and cooperative agreements with the State of North Carolina on behalf of(Orange County). 5311 DESIGNEE CERTIFICATION FORM C The undersigned duly qualified (C4Wr, Board of County Commissioners), acting on behalf of the (Orange County), certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the (Board of County Commissioners)held on (October 18, 2016) [If the Applicant has an official seal, impress here.] ap (Si pa re of Recording Officer) 17 4z Vi'v-, 9;�j 5z (Title of RecoT-V&Off r) �'�� Caro��'�� (Date)