HomeMy WebLinkAboutAgenda - 04-10-2007-4dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 10, 2007
Action Agen a
Item No. ~~
SUBJECT: Budget Amendment #10
DEPARTMENT: Budget
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Cedar Grove Fire
Department Request Letter
PUBLIC HEARING: (YIN) No
INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
PURPOSE: To approve budget ordinance amendments for fiscal year 2006-07.
BACKGROUND:
Health Department
1. The Health Department has received notification of additional federal Family Planning Title X
funds totaling $12,050 from the State. The State's premise for allocating these funds centers
on the number of patients seen in the Family Planning Clinic during the previous year. The
department plans to use these funds to purchase additional birth control methods and to help
defray the costs for language line interpretation for family planning clients. The department
must spend these funds by May 31, 2007. This budget amendment provides for the receipt
of these additional funds. (See Attachment 1, column #1)
Orange/Chatham Justice Partnership Program
2. The Governor's Crime Commission has awarded a $25,876 grant to Orange County. The
grant period ends August 31, 2007 -the State plans to pass on a portion of the grant funds
$21,248 in the current fiscal year followed by the remaining funds of $4,628 no later than
August 31, 2007 (fiscal year 2007-08). The Orange/Chatham Justice Partnership plans to
pass the monies to Volunteers for Youth to reimburse costs associated with their Working
Towards the Future workshop series.
At its January 23, 2007 meeting, the Board of County Commissioners accepted the initial
reimbursement of $4,796. With this budget amendment, staff requests that the Board accept
the additional $16,542 in State funds for the current fiscal year bringing the total grant funds
budgeted in fiscal year 2006-07 to $21,248. Staff plans to include the remaining grant funds
of $4,628 in fiscal year 2007-08 bringing the total State funds for the Working Towards the
Future workshop series to $25,876. This budget amendment provides for the receipt of
$16,452 for the above stated purpose. There is no county match required for the receipt of
these funds. (See Attachment 1, column #2)
Cedar Grove Fire Department
3. The President of the Cedar Grove Fire Department Board of Directors recently submitted a
request to use $12,000 of the department's fund balance to help purchase a replacement
tanker truck (See Attachment 3). The department plans to replace a 1979 model tanker at a
cost of $210,700. According to information received from the Department, the funding plan
for the purchase includes using funds from accumulated monies in the Department's reserve
funds and savings accounts. As of June 30, 2006, $14,589 was available in the department's
County-held fund balance. This budget amendment provides for the appropriation of
$12,000 from the department's fund balance to help with this purchase. (See Attachment 3,
and Attachment 1, column #3)
Recreation and Parks Department
4. The Orange County Recreation and Parks Department has received a donation totaling
$4,250 from the Trailheads Organization. This organization was a co-sponsor for the 5k and
7-mile event held at the Little River Regional Park on January 13, 2007. More than 400
runners registered for the event with all proceeds and donations dedicated to operating and
maintaining the Park. The Recreation and Parks Department plans to use these donated
funds to offset on-going park maintenance costs and to purchase park maintenance
equipment including an all-terrain vehicle and accessories. This budget amendment
provides for the receipt of these donated funds for the above stated purpose. (See
Attachment 1, column #4).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments.
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Year-To-Date Budget Summary
Fiscal Year 2006-07
General Fund Budget Summary
Original General Fund Budget $163,473,184
Additional Revenue Received Through Budget
Amendment #10 (April 10, 2007):
Grant Funds $662,923
Non Grant Funds $887,927
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$1,406,650
Total Amended General Fund Budget $166,430,684
Dollar Change in 2006-07 Approved
General Fund Budget
$2,957,500
Change in 2006-07 Approved General
Fund Budget
1.81
Authorized i=un rime tquivaient rosiLlton s
Original Approved General Fund Full Time
Equivalent Positions
773.836
Original Approved Other Funds Full Time
Equivalent Positions
69.300
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time=Equivalent
Positions for Fiscal Year 2006-07
843.136
Attachment 2
Note:
includes encumbrance
carry forwards as
authorized by the. annual
budget ordinance
($834,750); and carry
forwards from FY 2005-06
0
February 23, 2007
Cede- Gr®ve dire ®ep~~~e~~
720 Hawkins Rd:
Cedar Grove, 'NC. 27231
(919) 732-9585
Donna Coffey, Budget Director
Orange County Budget Office
P.O. Box 8181
Hillsborough,,NC 27278
Dear Donna:
The Cedar Grove Fire Department Board of Directors would like to request $12,000.00
appropriation from our fund balance to be used to help purchase a new tanker that we
have on order. This truck will be replacing a 1979 tanker.
The total cost of the new truck will be $210,700.00. We intend on paying for the truck
with money from our Capital Reserves Account, and cashing in some of our CD's that we
have been saving for this truck.
If you have any questions please do not hesitate to give me a call at (919)624-8026
Thank You,
~~~ ~/~
Chad E. Woods, President
Cedar Grove Fire Department Board