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HomeMy WebLinkAboutAgenda - 06-21-1988 GEE CO O Rs / BOAS // _ ::::: u OET 121° 3,966 OYSDAY° p.M• ICE 1:30 p0$T OFE O'er ,•, gI7. ,° 14.C. NT$ CKAPE AGERS 00 130A� "SA S ends` ad ahead O� N. DELI.—�f'"�� n e Vrynted mends. si 'rn ed,e p 8• -1. "Matters o ate Y0 over l. Ma appreci re not tiA0 0 l at You a printed Agenda"CAI tam on the Matter(1:017: s of 2. ES the Cit ci ens C. MIS EpsRGE a pleales xd0 a itg 1 VW us ma'nn a 1 NHL C C Coye5yo Iv.. The eculti�ens• . en fail e Board o its respect.a resp f ellow o a. ca tlx tyt _ n, The a Cows Y thee d With yard or Will dive" to Conduct the Roard a o the a the Chvelr that ail t0 viva th both Wyth d anY xaemb tic char a 1,eeting d deco;n until e ehovl thin pub th 5hou1 a meaty g ub�ic tim observe son to leave trill• caaa the his p offending , ....r pexe. Chair Wi11 CO6.itment to bed rest rd° tna e a genuine such :re observed' Chaxg ers YNG Building Nub PUBLIC ent O House and _ 110- 1• P'59�9 PROCLAMATION 001 gESOLt3TION8 OR A preciation Monti»h D. Foster Parent � 1� Section on Purchase 008 ce to Add Karen Gott( S- p..r- O---R ordi.ht e ] . Rewrite e t gig pt Adv Advisory Co lttB 010 Final Report CI 2- 036 .,r F. ITEMS FOR eOre may for item may b removed r separate consideration) 1. Efland Sewer--Planning for Next Phase Based 042 Groups id � * 2. Authorization to Submit Targeting rMinority Community-Based Aids Education Program County 060 * 3. Tax Refunds Request 063 * 4. Legal Services Contract a County and US 070 * 5. Contract Amendment Between Orange survey 6. Emergency Shelter Grant Agreement 072 * 7. Emergency Shelter Grant--December Award 079 * 8. Contract Renewal--Jail Medical Services 089 * 9. Bid Award, Contract Approval---Food Stamps 089 *10. Rocky Lane--Addition to State-Maintained Secondary 096 Road System 101 11. Budget Amendments G. ITEMS FOR DECISION--REGULAR AGENDA 103 * 1. Bond Issue--Proposed Timetable 108 * 2. Master Recreation and Parks Planovation/Expansion - 126 * 3.Bids--Orange High School Phase II * 4. Orange County Board of Education--Petition to Sell Lot 5. Orange County Board of Education Elementary 137 Site Purchase 166 * 6. Equity Study Proposal--IOG H. APPOINTMENTS EXECUTIVE SESSION 1. Property Acquisition 2. Legal Matter I. ADJOURNMENT (*) Indicates items that need immediate attention. 1 a PAGE 1 • APPROVED JULY 19._ 12A MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JUNE 21, 1988 regular session on June 21, 1988, at soners met in The Orange County Board of old post Office, Chapel ill, North Carolina. 7:30 p.m. in the Courtroom of the a Chair Shirley E. Marshall and Commissioners Moses Carey, Jr. , BOARD MEMBERS PRE_S�T�= and Don Willhoit. Stephen Halkiotis, John Hartwell (arrived at 7:50) A ITQ EY PRE!SEN_T-L. Marilyn Tomei. Laws and Manager John Link, Assistant County Managers William T. STAFF PREP: County g Anne Black, Clerk to the Board Beverly Albert Kittrell, Recreation and Parks Director Mary and Community Development Director Planning Director Marvin Collins, housing andrCommu Community Development Tax Director A. Blythe, Director Pam Jones, Tara Fikes, Purchasing Kermit Lloyd, Planner Don Powell and Health Director Dan Reimer. A BOARD AND EMEZER.a gglaNTS agenda and that Item G5 be delayed Manager Link asked uiveaSession.4 be removed from the until after the Ex B. Thos C CO MINT speak will be given that opportunity at the time Those who have indicated a desire to sP that item is considered. C. MINUTES - None PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. PUBLIC BEAM . 1, ASSIGNMENT OF OIUSE AND UI____—ZNG receipt of citizen comment the presented for receip generally Planning Director Marvin Collins assi assigned to Rural Route 11 located g Y proposed house the C building numbers to be them of the Chapel Hill Caxrbora area incluheeastward togHillsborough�Road, from northwest extending I3eville Road to Old Fayetteville Road, turning east on Homestead Road to N.C. 86 northward along both roads toward hoof Road. Road and Sewell School Road. Partial Road. 15 includes that area Damascus Rogers _ _ public hearing Damascus Church Road, Exam in Banc to Smith He explained that in accordance with the n�ersltotbe assigned.�ONo�Notices public proposed house and building at Noti P must be all ff the prep posted in the Courthouse and in sent to all affeebed residents and p places. Collins rq made reference to a letter �de1a resolution action on changing the addresses,cf Aldermen met requesting that the County ral Routes11ounts Y time t that noted that if 'a delay is located on Carrboro Rural Route 11 until such htsime that the Garrboro Post Offi of treeents loproe these residers residents mail delivery to agrees to provide • PAGE 2 .s. . granted that two principal issues oust be addressed during this intervening period: first, how long of a delay is reasonable. The postal service has indicated that redistricting could take considerable time -- from two to three years. The second basic issue is what would be accomplished by. the delay. Collins suggested that a 30-60 day delay in terms of assigning of house numbers on Route 11 may be desirable to allow time for the staff of Orange County to determine the specific processes and procedures that the postal service use in terms of first constructing a new post office and Shifting of the mail deliveries from one facility to another. He also suggested that a delay or more than 60 days may be unproductive in what is trying to be accomplished with the assignment of house numbers. The Planning staff recommends approval of the proposed house and building numbers. In answer to a question from Commissioner Halkiotis, Collins stated that the mail will continue to be delivered from the Chapel Hill Post Office until a new post office is built in Carrboro. The request from Carrboro for a delay needs to be clarified. Chair Marshall indicated that this is an opportunity for the elected officials to meet with others including David Price to get a process started which will address the situation in Carrboro. There are other bad situations that could then be addressed. Commissioner Willhoit noted that there should be some consistency in the house numbering when going from the city limits to the extraterritorial area. Be stated that if ' this is a logical system in terms of providing emergency services by the County, it should be logical for the city. Chair Marshall agreed that the numbering system should not be delayed but that dialogue with Carrboro is necessary to be sure everyone understands the house numbering system and its objectives. County Manager John Link recommended that the Board delay action on the proposed house and building numbers on Rural Route 11 for from 30 to 60 days to allow sufficient time for the necessary dialogue with Carrboro and other state officials. Various questions were answered by Collins and the Commissioners. THE PUBLIC HEARING WAS OPEN FOR PUBLIC COMMENTS. KEN MERIDITH, resident of Fox Meadow Subdivision, did not object to being assigned a new house number but stated it is an inconvenience to have to take off work to get the .. umber changed on his drivers license and notifying people of his new address. He 'handed out a grid, system that he felt would accomplish the same thing which would not have to change anyones street name or number. Chair Marshall stated that while the Board is aware of the inconveniencs, the Board has approved the process for changing the system and do not intent to change that process at this time. She noted that this public hearing is to identify those places where there has been wrong or inaccurate numbers or wrong street names that need to be corrected. CAROL CANTRELid - read a poem which she wrote to illustrate her frustration at being assigned, through the years, different house numbers. She asked that the Board not delay approval—of the proposed changes as requested by the Carrboro Board of Aldermen. 1 MEW, RELDA - expressed a concern that this would not—be—the—last—time_the numbers would change in Chapel Hill. She asked that the process be expanded to assure the citizens that the numbers would not change again. LINDA R01_IE—RTS - stated her opposition to her address changing to Hillsborough Road. It should be kept consistent. Part of the road is named Old NC 86 and part of it is named Hillsborough Road. She prefers that the name of the road remain Old NC 86. This request was referred to Marvin Collins who indicated he would review the 1 . . se.t. • PAGE 3 situation. • ARID____L—ARA COX - lives on what is currently Hillsborough Road. Her landlady lives in front of her on the same driveway. The reassignment would make her landlord's house number 1130 Hillsborough Road and the Cox's address 1140 Hillsborough Road. This would make it confusing for those trying to locate 1140 because people driving down the road would only see 1130 and then come to a sUbdivision. She suggested rewording the letter because it indicates that the citizens have more latitude in the decision making process. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the proposed house and building numbers for Rural Route 15 and to bold the decision on the proposed house and building numbers for Rural Route 11 for sixty (60) days to allow time to meet with Carrboro officials and the Postal Authorities and to include. David Price in the meetings. VOTE: UNANIMOUS. RESOLUTIONS Q PR_PS-----:----LAFIAnoNs FOSTER 1IATION Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to proclaim July 1988 as Foster Parent Appreciation month in Orange County as stated below: PROCLAMATION FOSTER PARENT APPRECIATION MONTH IN ORANGE COUNTY WHEREAS, Foster Parents share their homes, family life, love and guidance with neglected, abused and dependent Children who have become the placement responsibility of Orange County; and, WHEREAS, Foster Parents volunteer their time as substitute parents on a twenty-four hour basis to help children grow and mature in a healthy home environment; and, WHEREAS, Foster Parents are special people whose greatest reward comes from the satisfaction of helping a youngster in a time of crisis, from giving a child a better Chance in life, and from watching that child succeed and become a productive citizen; and, WHEREAS, Orange County wishes to set aside a special month to recognize the vital contributions of foster parents in Orange County; and, NOW THEREFORE, We, the Orange County Board of Commissioners proclaim July, 1988 Foster Parent Appreciation Month AND, further do encourage all citizens to join us in honoring our foster parents. • VOTE: UNANIMOUS. • MIM6n"MMIalaumlimmiumumanu"---- . • • - - PAGE 5 (effort to rectify the disparity in the inequity of funding the two school systems) and (3) land acquisition for a reservoir in northern Orange County (popular item according to the survey results). If the Board wished to add to the bond issue the recommendation would be to take those items listed as high priority and then those listed as moderate priority. The committee could not come to a consensus on the amount of the bond issue but recommended that it fall between 20 - 30 million. They recognized that other sources of revenue would be necessary to complete everything in the CIP. The process of deciding which projects should be placed on the bond issue and the procedures that must be followed in that process were discussed at length by the members of the Board and Karen Gottovi. F ITEMS FOR DECISION z CONSENT AgINTA Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the items on the consent agenda as listed below: 1. EFLAND SEWER .1 PLAN FOR NEXT PHASE To authorize the County Manager to proceed in determining the best methodology for financing the second part of Phase I of the Efland Area's sewer 'project and to begin determining the cost of engineering and construction. GRANT, FOR A ______g__—:.---'BAMCOMMUTY au EDUCATION PjIngiWi To approve submission of an AIDS grant for a community-based AIDS, education program targeting minority groups in Orange County and to authorize the Chair to sign. 3. TAX REE025. MEM To approve tax refunds for Corenthia W. Wright, Account #10031 in the amount of $81.31 and Roger W. Cook, Account #1268 in the amount of $23.37. 4. LEGAL SERVICES CONTRACT To approve a contract with Anderson Little for fiscal year 1988-89 for legal services for Adult and Children's Protective Services and authorize the Chair to sign. 5. CONTRACT AMENDMENT BETWEEN ORANGE COUNTY AND U.S. GEOLOGICAL SURVEY To amend the contract with US Geological Survey adding five hundred dollars to the to the cost of the contract and to authorize the Chair to sign. 6. gamma SHELTER GRANT AGREEMENT To approve the execution of the Emergency Shelter Grant Agreement and funding approval form with NRCD and the execution of an Agreement with the subgrantee-InterFaith Council for Social Services and authorize the Chair to sign. 7. EMERGENCY SHELTER GRANT z. DECEMBER AWARD To approve the execution of the amended Emergency Shelter Funding Approval Form extending the deadline for obligation of rehabilitation funds to June 30, 1988 and authorize—the—Chair_to_sign. 8 CONTRACT RENEWAL - JAIL MEDICAL SERVICES, To approve the renewal of the contract for jail medical services with Orange Family Medical Center through June 30, 1989 for a fee of $6,600 per year; and authorize the Chair to sign. 9. MR AWARD CONTRACT APPROVAL FOR FOOD STAMPS To award a contract to Cost Containment, Inc. for the direct mail issuance of food PAGE 4 • 1 AGRICULTURAL AL'ION DEVELOPMENT RIGHTS Chair of the Agricultural Preservation Committee Elizabeth Walters reported that the Committee developed a Farmland Preservation Program Ordinance and also has come up with eight (8) recommendations which she listed. (A copy of the proposed ordinance and the recommendations is in the permanent agenda file in the Clerk's Office). She listed those counties who have ongoing farm preservation programs and the need for such a program in Orange County. Commissioner Hartwell asked how it would help a farmer to be in an agricultural district. Elizabeth Walters indicated it would protect a farmer's land from outside areas and that this is all that can be accomplished with the legislation that is now in place. Chair Marshall stated that when an agricultural district is established that also established would be a vocal spokesunit. This is a good place to start to get some of the other steps in farmland preservation started. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to endorse recommendation #5 which states "recommend the County Commissioners go back to the legislature to get Use-Value Taxation changed so that when farmland is sold by one farmer to another farmer the deferred tax is not due. If the real intent is to preserve agriculture, the deferred tax should be due only if changed to another use" and to authorize the Chair to write a letter to the Legislative Research Commission, by July 1 in support of this recommendation. VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to refer the proposed Farmland Preservation Program Ordinance to the County Attorney and the County Manager for a recommendation to be brought back to the Board. VOTE: UNANIMOUS. 2. FINAL REPORT OF THE gIE ADVISORY COMMITTEE (A copy of the report is on file in the permanent agenda file in the Clerk's Office.) Karen Gottavi of Independent Opinion Research presented the final report from the CIP Advisory Committee along with her recommendations as to the steps that should be taken in the preparation for a referendum on a general obligation bond issue. She reiterated the meetings that took place and briefly described what happened at each meeting. Priorities were identified for five year, ten year and beyond ten year projects. Priority items were selected for the November, 1988 referendum. She emphasized that the highest priorities were those projects that needed to be built or implemented immediately. The jail needs to be renovated in year one as recommended by the CIP. The committee felt that the Chapel Hill/Carrboro School Projects and the Orange County Projects should be completed as proposed in the GIP. The committee recognized that the second elementary school that is scheduled for year six is important and needs to be considered. The committee added to the priority list land acquisition in the northern part of the county for a reservoir and felt this process should begin in year one. Karen continued with listing those items that were rated moderate priority which should be built or implemented within the 5 year CIP program. She--pointed--out that the__committee had trouble understanding the concept of the rural education center. She suggested that it needs to be reworked and to clarify-the-concept and include this in year 4 or 5 of the CIP (particularly land acquisition) . She continued listing those items that were rated extended priority -- those items that should be built or implemented beyond the 5 year CIP. The committee did not discuss or include the proposed airport in their discussions. Gottovi summarized that the committee concluded that three projects would be appropriate for the bond issue. These are (1) Chapel Hill-Carrboro School Projects, (2) Orange County School Projects to include the new elementary that is proposed in year 6 : - PAGE 6 coupons through June 30, 1989 at a cost of fifty-five cents per food coupon issuance, and authorize the Chair to sign. 10. ROCKY LANE ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM To approve a petition from NCDOT for addition of Rocky Lane in Wilkerson Acres Subdivision to the State-Maintained Secondary Road System. 11. BUDGET AMENDMENTS To approve the following amendments to the 1987-88 Budget Ordinance: GENERAL FUND Appropriation - Health $ 15,976 Source - Intergovernmental Health 15,976 (To budget for additional Health Department funds.) Appropriation - Health (1,733) Source - Intergovernmental Health (1,733) (To allow for Family Planning budget reduction.) Appropriation - Health 1,965.25 Source - Intergovernmental Health 1,965.25 (To budget for Governor's Safety Program mini-grant.) Appropriation - Social Services 12,357 Source - Intergovernmental Social Services 12,357 (To budget additional Day Care funds) Appropriation - Social Services 12,296 • Source - Intergovernmental Social Services 12,296 (To budget reallocated Crisis Intervention funds.) VOTE: UNANIMOUS. G. ITEMS FOR DECISION -REGULAR AGENDA j BOND ISSUE - PROPOSED TIMETABLE John Link presented the proposed timetable for the proposed bond issue. He pointed out that adopting the resolution authorizing the submission of an application for the issuance of bonds to the Local Government Commission and making a decision on the amount of the bond issue and the projects to be included is crucial and needs to be made as quickly as possible. He distributed a revised schedule. The Board decided to set a Special Meeting for July 7 for the purposes of (1) adopting the resolution authorizing submission of application for issuance of Bonds to Local Government Commission, hiring the Bond Counsel, and making the final decisions on the amount and the projects to be included in the bond referendum. Commissioner Willhoit suggested that the Board hold a public hearing to receive citizen comments after the projects have been selecto-&-lt-was-decided-to-add-to-the-agenda for the regular meeting of July 5 a public hearing on those items proposed for the bond referendum. Link pointed out that on the bond referendum the total amount would be listed for the schools. The county projects would be listed separately on the bond referendum as well as the reservoir land acquisition which could be listed without knowing the location of the land to be acquired. • .1 • - RAGE 7 Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to formally request resolutions of support for the proposed bond issue from Chapel Hill- Carrboro School System and from the Orange County System. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the revised schedule as submitted by the County Manager and to hold a functional public hearing on July 5 and to schedule a Special Meeting for July 7 at 7:30 in Chapel Hill to • adopt the resolution authorizing submission of application for issuance of Bonds to Local Government Commission, hire the bond counsel and to make the final decisions on amount and projects to be included on the bond referendum. VOTE: UNANIMOUS. 2. MASTER RECREATION AND PARKS PLAN Director of Planning Marvin Collins reported that several public hearings have been held on the proposed Master Recreation and Parks Plan. As a result of these public hearings and a recommendation from the Recreation and Parks Advisory Council, the Planning Board recommended approval of the Plan deleting specific proposals for funding the capital improvements program as contained in Tables 7-1 and 7-2 and attached three conditions to their approval. The Administration recommends approval of the Plan (Chapters 1-7, excluding reference to the capital improvements funding program, and its incorporation as the Recreation Element of the Comprehensive Plan. The Administration further recommends that the recommendation regarding Occoneechee Mountain be referred to the Town of Hillsborough for review and comment. Deliberation of additional funding should be a matter of annual budget process and review. Commissioner Hartwell questioned the resolution and the exclusion of chapter seven and was told that an amendment would need to be made to the resolution. A motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to approve the Administration's recommendation and asked that the County Manager rewrite the resolution in accordance with this recommendation and put the resolution on the next regular meeting's agenda for approval. VOTE: UNANIMOUS. 3 BIDS z_ ORANGE HIGH SCHOOL RENOVATION/EXPANSION PHASE II County Manager John Link stated that the total project cost including contingency and architectural supervision fees is $423,254, based on the low bids received. The deadline for approving low bids is June 24, 1988. The Manager's recommended budget for 1988-89 includes capital funding necessary to complete this project based on the low bids as itemized. Link recommended that the Board of Commissioners authorize Orange County Board of Education to accept the low bids for the Orange County high School expansion project. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the County Manager's recommendation as stated above. VOTE: UNANIMOUS. ORANGE COUNTY BOARD OF EDUCATION - PETITION TO SELL LOT Deleted from the agenda. 1, ORANGE-COUNTY-BOARD-OF-EDUCATION-ELEMENTARY-SCHOOL-SITE-PURCHASE Postponed until after the Executive Session. • 6. EQUITY STUDY PROPOSAL - INSTITUTE OF GOVERNMENT Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve Orange County's participation in the study of tax equity in financing local government in Orange County. VOTE: UNANIMOUS. PACE 8 H. APPOINTMENTS . The following appointments were approved by the Board: COUNTY ADVISORY BOARD ON AGING - reappointment of Annie Fuller and Authur Whitted. ORANGE COUNTY BOARD OF ADJUSTMENT - reappointment of Henry Crane. • EXECUTIVE, SESSION Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to go into Executive Session to discuss property acquisition. VOTE: UNANIMOUS. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to go back into regular session. • VOTE: UNANIMOUS. G5 - ORANGE COUNTY BOARD OF EDUCATION ELEMENTARY SCHOOL SITE PURCHASE Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to authorize the Orange County School Board to purchase land from Robert and Helen Strayhorn and Wade and Barbara McDonald and the Blackwood Family for an elementary school at a cost of $430,630. VOTE: UNANIMOUS. EXECUTIVE SESSION Motion was made by Commissioner Halkiotis, seconded by Commission Carey to go into Executive Session to discuss. a legal matter. VOTE: UNANIMOUS. Motion was made. by Commissioner Hartwell, seconded by Commissioner Halkiotis to go back into regular session. VOTE: UNANIMOUS. L. ADJOURNMENT Motion was made by Commissioner Halkiotis, seconded by Chair Marshall to adjourn the meeting. The next regular meeting will be held on Tuesday, July 5, 7:30 p.m. in Superior Courtroom, New County Courthouse, Hillsborough, North Carolina. • Shirley E. Marshall, Chair Beverly A. Blythe, Clerk • • 1 R 001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date June 21, 1988 Action Agenda Item if Cog SUBJECT: ASSIGNMENT OF HOUSE AND BUILDING NUMBERS DEPARTMENT: PLANNING — PUBLIC HEARING x Yes No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins G.S. 153A-240 Location Map Notification Letter and Insert for Rural Route 15 (13) Residents Legal Notice TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: To receive citizen comment on proposed house and building numbers to be assigned to Rural Route 11 and a portion of Rural Route 15 (also known as Rural Route 13) served by the Chapel Hill Post Office. BACKGROUND: Per an agreement reached in January, 1987 between the County Manager and the Chapel Hill Postmaster, a joint project between the County and the Postal Service was undertaken to convert rural box numbers to permanently assigned house numbers. Since the adoption of the House Numbering Ordinance by the Board of Commissioners on April 21, 1987, three Chapel Hill rural routes (2, 5 and 8) and two Rougemont Routes (2 and 3) have been converted to street addresses. Chapel Hill Rural Route 11 and a portion of Rural Route 15 (also known as Rural Route t3) ,have—been prepared for the next conversion to house number addresses. Route 11 includes the area along Highway 54, east from Neville Road to Old Fayetteville Road, extending eastward to Hillsborough Road (SR 1009) , then northward along both roads toward Calvander, turning east on Homestead Road to N.C. 86 and including Rogers Road and Seawell School Road. Partial Route 15 (known by Damascus Church Road residents as Rural Route 13) includes that area along Damascus Church Road, from Meacham Road to Smith Level - - I 002. Road, which was not included in the previous Route 5 conversion. General Statute 153A-240 requires that a public hearing be held on the proposed house and building numbers to be assigned. Notices have been sent to all affected residents and posted in the Courthouse and in at least two public places (Estes Drive Post Office,'. Franklin Street Post Office and Chuck's Quick Stop at Calvander) . A Planning Board recommendation is not required on the proposed house and building numbers, and the Commissioners may approve the assigned numbers following the conclusion of the hearing. RECOMMENDATION: Approval of the proposed house and building numbers, followed by notification of the Chapel Hill Postmaster, the N.C. Department of Transportation, and the Towns of Chapel Hill and Carrboro, as required by G.S. 153A-240. - t- - rr' F Y ��� 1. r � _ .Y . a •�. � ' `w . . . . . ! " -/ f . i � j 4. �I N. , . ce.. r° 4� \ y M , i.. a. �La � • • f vac - Ma \\ _ :• ,ti f ♦ ~ Inr_ n• ■ ",�V • , -{ ,„ 't .M,. / .i •v • '- r•- . a . . . 1 .., maim • )it Y.3 •�� • 7 • N. .....„/ if r t t . I J ,.!. . 1 I / - ; • w ra •i • - - Ym y..iaY I .IW/ J.B. «.,. ....../ •••111..... . J.,•,4'..414'ii-411., . 1,.... • 11 . „.1\0:( -410. -.0s1.1; ...7....... 4 , . _ or : • • • • - ma "pa • ` Y �•..ter. CD\ 4�f • f ` • J.iAI t M4. 4, is MaoM • .o• v • Tjf �� b.. aUr .f° PA : ;; • ,. � �LVa . .w -i +'o:...•, "5�- arm • ,- . •,o,. y � a t L y • ri`°1d.n- c 1 \ ; ' J.•.- — , .. t•so........raj\s. ~ } -4., �..+ ° o/"" `� ,`jJ/_' m om ` ,• _aua aw /•V '' y . , , r .-- • 4��!'/.-. •d -; • K,.�"' .. — _ F �,�,ti ' `�` ;-• : --,. — _-----—Chapel-Hi-I-1 -• •• 1 ..' .'°' : • ••- .. Sr.'• .. • i ••• -.• "W,,,,r,,A)'. if‘,..,:Agit:::IQ,. .:'...1\ : ' ' ' A R R 11 _ sd —,. .. (P ARTIAI_) , 1 J 1 ;„-1-4 , i.....-.'\--- ; p C O U •+ t T C:.•-— i 1 ill + • II�I / _ - - - _ /y l • l f 153A-:36 CFi.:53A..GOUA'1't�..5 § 153A-24U 1 Gil, set the duties of any person appointed or designated as a fire prevention ... inspector. A fire prevention inspector mall not maze electrical inspection C t• unless he is qualified to do so under G.S.153A-351.(1965,c.626;1969,c.1064. J I.. s. 3; 19 73, c. 222, s. 1.) §§ 153A-236 to 153A-238: Reserved for future codification purposes. s ` • • ARTICLE 12. i C. . Roads and Bridges. ; L i . § 153A-233. Public road defined. r. In this Article "public roar" or "road" means any road, street, highway, t > thoroughfare, or other way of passage that has been irrevocably dedicatee to ! t• i • the public or in which the public has acquired rights by prescription,witnoul 1 ,. • regard to whether it is open for travel. (1972, c. 622, 5. 1.) j r }• . Modificasio bnnwwick: 1975 #x c rind. Secs... c. 1319• Cooarrus= 198;., c. 56E. 5 ` amending 1975,end Seer-.c.1315. r . § 153A-240. Naming roads and assigning street numbers in r .- unincorporated areas. , A county may by ordinance name or rename any public road within tt i ; 8 county ono not within a city,and may assign or reassign street number for u>c • on such a road. In naming or renaming a public roan.. a county may no; (1) Change the name.if any,given to the road by the Retard orTransporzt- i tier, unless the Board of Transportation agrees; • • (2) Change the number assigned to the road by the Board of Trrnspar*. ; tion, but may give the road a name in addition to its number:ar j • • (3) Give the road a nasue that is deceptively similar to the name of any e; other public road in the vicinity. • 3 A county sit231 not name or rename a road or assign or reassign ire€; • c - a • "' numbers on a road until it has held a public hearing on the :tatter. At iet'1 • i 10 days before the clay of the hearing,the board of commissioners shall c u. : notice of the time.place,and subject matter of the hearing to be prominently • c p posted at the county courthouse,in at least two ublic places in toe township 3. ' — _ or townships where the road is locate:, ario siiall-pubiisn T notice of sari bearing in at least one newspaper of genera) circulation published in tar. county..After naming or renaming a public road. or assigning. or reassigning street numbers on a public road_a county shall cause notice of its action.to at given to the local pos-.m ster with jurisdiction over the road,to the Board of l:.nspo:-..atso and to any Gs; vi�.in five miles of the roar,. i' • „.� This section does not repeal or modify Chapter 945 of the Session Laws of :, - 1953,wnico_ne:.s z�.s to naming streets in I',annapoiis. (1957,c. 1065;15:.:.t. • 507, r 5: c. 522. 0 1; 1981, c;. 112,513..) . n - Loce1 Modifueatiot` -- Brunswick: 1575. been wbstiwud for"State Fii(ri+way Loma- 2rui _ L. :31=: Csoarruc 39E1. c. 1,65. ator.and for 'toratnu:sion” to tali serum.. _ - amending 1575. .'inc 5.es._ r 131`: i-orsvtr.: enacted by Session i..9 WE, 1572.e� 4 a - 1981.c.555:Guilford: 1975.d.,2..°"'.. - Effect of Atrenarnentc - Trip fir= I:11 1 : s sz: menprner sutasututed"s:tyre Gountt•Cars: : — ... 157.1.c.561.s.5."board o..iraruponsuor."has DOUSE., in a: its= two public places w . _ 76 ;. Z • i .• • ORANGE COUNTY PLANNING DEPARTMENT • 005 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 TI Dear Citizen: On April 21, 1987 the Orange County Board of Commissioners adopted the House Numbering Ordinance as required by NC General Statute 153A-240. This statute authorizes the conversion to house numbers from rural route and box numbers of all Orange County addresses. , Postal routes in their entirety are being used to effect address changes. Chapel Hill Rural Route 11 and a portion of Route 15 (formerly Route 5) are now being proposed for conversion to house numbers. On Tuesday, June 21, 1988, a public hearing will be held before the Orange County Board. of Commissioners to consider the proposed assignment of house numbers to residences and buildings on Rural Route 11 and the Damascus Road portion of Route 15 between Meacham and Smith Level Roads, both served by the Chapel Hill Post Office. The hearing will be held at 7 :30 p.m. in the Franklin Street Post Office in Chapel Hill, N.C. If approved, the house numbers will replace the old system of rural route and box numbers. This change will improve mail • delivery and allow 911 emergency calls faster access to addresses. Residents will be required to display their new number on their mailbox with numerals at least 1 inch high. The proposed change affecting your address is as follows: OLD ADDRESS NEW ADDRESS • If you wish to speak in regard to this proposal, please attend the public hearing. We welcome your comments. If there are questions, please contact: Don Powell or Miriam Coleman Orange County Planning Department - - - Hillsborough, NC 27278 Phone: 732-8181, Ext. 345 or 575 Sincerely, Marvin Collins Orange County Planning Director • illionismnamEnnamangesszaw,------ 006 - ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 4.1,61g:N. ,:t2{ To Citizens of Rural Route 13: Rural Route 13 (your route) and Rural Route 15 (as mentioned in this letter) are one and the same route. The Chapel Hill Post Office officially designates your road as part of Rural Route 15; that is the reason our notices mention Rural Route 15, even though you know it as Route 13. When internal post office records were recently changed, you were not notified in order to prevent an unnecessary address change for you. We had anticipated this house number and street address conversion, and wanted to provide you with the least unsettling transition. Don Powell Orange County Planning Department 7--/-Fr co" /fi7i4/L6419 7C/ ,9- ie-R- /3 ra...75-7,0,4drzs fil-e)Yrt ta/7W AO r//-75-517/1"Y Ai-77(72 41'2 , 1■7" ORANGE COUNTY PLANNING DEPARTMENT ,007 3016F REVERE ROAD HILLSBOROUGH, tiORTH CAROLINA 21'278 NOTICE OF PUBLIC HEARING ON THE ASSIGNMENT OF HOUSE NUMBERS TO CHAPEL HILL RURAL ROUTE 11 AND A PORTION OF ROUTE 15 IN ORANGE COUNTY, N.C. Pursuant to the requirements of the General Statutes of N.C. , Chapter 153A, Section 240, notice is hereby given that a public hearing will be held, im_ the Franklin Street Post Office in Chapel Hill on Tuesday, 3une 21, 1988 at 7 :30 p.m. for the purpose of giving all interested citizens an opportunity to speak for or against the assignment of house numbers on Rural Route 11 and a portion of Rural Route 15 (Damascus Church Road, also known as Rural Route 13) . ASS7GNmENT OF HOUSE NUMBERS Chapel Hill Rural Route 11 and a portion of Rural Route 15 (formerly Rural Route 5) are proposed for a change from existing rural box numbers to a system of permanently assigned house numbers. Route 11 encompasses an area eastward on Highway 54 from Neville Road to Old Fayetteville Road extending to Hillsborough Road (SR 1009) , then northward to Calvander and east along Homestead Road to N.C. 86, including Rogers Road and Seawell School Road. The portion of Route 15 proposed for conversion to street addresses consists of houses along Damascus Church Road, from Meacham Road to Smith Level Road (formerly Route 5 and known by residents as Rural Route 13) . All interested citizens are invited to attend this hearing and be heard. Public comment must be received during the public hearinc. Changes may be made in the advertised proposal which reflect debate, objections and discussion at the hearing. Questions regarding the proposal should. be directed to Don Powell in the Orange County Planning Department. The Planning Department is located in the Acricultural- Environmental Center, 306F Revere Road, in Hillsborough. Office hours are from 8:00 a.m. to 5:00 p.n. , Monday through Friday. The Planning Dear-men: telephone number in Hillsborough is 732-8181 - Extension 345. Marvin E. Collins Planning Director e tie - ' • 1,0 Box 337 'h:1 vies,Main Street arrboro Th.ohrta •:191C:23-77'V 1913)942-E541 The following resolution was introduced by Alderman Randy Marshall and duly seconded by Alderman Hilliard Caldwell. A RESOLUTION REQUESTING THE ORANGE COUNTY COMMISSIONERS DELAY ACTION ON CHANGING ADDRESSES ON RURAL ROUTE 11 LOCATED WITHIN THE TOWN OF CARRBORO Resolution No. 60/87-88 - THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO RESOLVES: Section 1. The Board respectfully requests the Orange County Board of Commissioners delay action on changing the rural route designation within the Carrboro Rural Route 11 until such time that the Carrboro Post Office agrees to provide mail delivery to the residents within this area. Section 2. Copies of this resolution shall be delivered to the Chair of the Orange County Commissioners, the Orange County Manager and the Orange County Planning Director. Section 3. This resolution shall become effective upon adoption. The foregoing resolution having been submitted to a vote , received the following vote and was duly adopted this 14th day of June, 1988: Ayes: Randy Marshall, Tom Gurganus, Hilliard Caldwell, Eleanor Kinnaird, Frances Shetley, Jay Bryan Noes: None Absent or Excused: Judith Wegner I, Sarah C. sIr hereby certify that the foregoing is a true and correct copy of a resoltJion adopted k: "t14 the eb y Carrboro Board of Aldermen at its meetilg held on June 14, 1988. cro. Town Clerk ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 of 4174V. MEMORANDU101 TO: COUNTY MANAGER FROM: PLANNING DIRECTOR DATE; JUNE 21, 1988 SUBJECT: HOUSE NUMBERING - RURAL ROUTE 11 COPIES: BOARD OF COUNTY COMMISSIONERS Tonight, a public hearing is scheduled before the Board of Commissioners involving the assignment of house and building numbers in Rural Route 11 and part of Rural Route 15. The proposal is part of County efforts to establish a county-wide house numbering system. On June 17, 1988, I received a copy of the attached letter to Chair Marshall from Mayor Eleanor Kinnaird, Mayor of the Town of Carrboro. •Included with the letter was a resolution adopted by the Carrboro Board of Aldermen requesting that action be delayed on the assignment of house numbers until such time that the Carrboro Post Office agrees to provide mail delivery to the residents of Rural Route 11. The reasons for proceeding with the assignment of house and building numbers are as follows: 1. House and building numbers enable emergency services personnel to identify the location of homes and respond. faster. 2. Through assignment using a consistent approach, they eliminate the necessity of frequent address changes resulting from the redistribution of rural postal routes. • 3. They assist postal carriers in the delivery of mail. If the assignment of house numbers on Rural Route 11 is delayed, the following issues should be addressed; 1. How long of a delay is reasonable? • • Local postal officials have indicated that if mail deliveries are to be shifted from Chapel Hill to • Carrboro, the request must be processed through the . • , local division office. The process is lengthy (several years, including the time to construct a new post office) and is encumbered by the following constraints: a. ZIP codes must be changed; b. Delivery boundaries must be re-established; c. Addresses must be cross-referenced; and d. The length of miles and number of delivery points must be re-calculated. (Postal carriers are paid on this basis. ) 2. What would be accomplished by a delay, given the purposes for assigning house numbers as identified' above? A delay of 30-6d days may be desirable to determine the process and procedures for constructing a new post office and shifting mail deliveries from one facility to another. Beyond that period, delays may be unproductive. If you have questions, please advise. MJICUPZ(100 :2) Marvin Collins • Planning Director • • • • • • , •:1,1 7:f • P a 9ox 337 • 0 • arrb E E I VIE orc n1 tilam Street rier7n Catalina 27510 .4 : .+4 I 41 c-•-77ZIO ■,1•191 9424541 . • . • • .- June 15, 1988 Ms. Shirley Marshall, Chair Orange County Board of Commissioners P.O. Box 8181 Hillsborough, N.C. 27278 Dear Shirley: The Carrboro Board of Aldermen at its meeting on June 14, 1988, adopted the attached resolution requesting that the County Commissioners delay action on changing the addresses of residents located on Carrboro Rural Route 11 until : such time that the Carrboro Post Office agrees to provide mail delivery to these residents. I would appreciate your forwarding this resolution to the County Commissioners for consideration. Thank you for your assistance. • Sincerely, Eleanor Kinnaird Mayor EL/scw • Enclosure cc: John Link, Orange County Manager /Marvin Collins, Orange County Planning Director • usmazusamm..... 111 ot Box 33 Web:Ma-.Se arrboro C.ar■boro Caro..-a 275^G z '919.968-7700 :9,9 942-5t.11 • • The following resolution was introduced by Alderman Randy Marshall and duly seconded by Alderman Hilliard Caldwell. A RESOLUTION REQUESTING THE ORANGE COUNTY COMMISSIONERS DELAY ACTION ON CHANGING ADDRESSES ON RURAL ROUTE 11 LOCATED WITHIN THE TOWN OF CARRBORO Resolution No. 60/87-88 THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO RESOLVES: Section 1. The Board respectfully requests the Orange County Board of Commissioners delay action on changing the rural route designation within the Carrboro Rural Route 11 until such time that the Carrboro Post Office agrees to provide mail delivery to the residents within this area. Section 2. Copies of this resolution shall be delivered to the Chair of the Orange County Commissioners, the Orange County Manager and the Orange County Planning Director. Section 3. This resolution shall become effective upon adcmtdon. The foregoing resolution having been submitted to a vote , received the following vote and was duly adopted this 14th day of June, 1988: Ayes: Randy Marshall, Tom Gurganus, Hilliard Caldwell, Eleanor Kinnaird, Frances Shetley, Jay Bryan Noes: . None Absent or Excused: Judith Wegner I, Sarah C. Williamson, Town Clerk of the Town of Carrboro, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Carrboro Board of Aldermen at its meeting held on June 14, 1988. • Town Clerk 008 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ft ACTION AGENDA ITEM ABSTRACT Meeting Date: SUBJECT: Foster Parent Appreciation Month DEPARTMENT: PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Martha Pryor-Cook Proclamation TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: .To proclaim July 1988 Foster Parent Appreciation month in Orange County in recognition of the vital contributions foster parents make to Orange County children. • • BACKGROUND; Orange County has forty foster parents who care for approximately 35 foster children. Foster parents serve children of all races and economic levels. They care for children who may have physical or motional problems. Being a foster parent means providing to children whose cwn families are trying to work out problems which cause the stress that results in the abuse and neglect of children. It means giving love and acceptance without replacing the child's natural parents. Finally foster parenting means giving understanding, guidance and physical care, on a voluntary basis, in the foster parents awn hate to children who need a temporary substitute parent. • • RECOMMENDATION(S) : Proclaim the month of July 1988 as Foster Parent Appreciation Month and authorize the Chair to sign the proclamation. • • 009 ORANGE COUNTY COMMISSIONERS • 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY. R. STEPHEN H.HALKKITIS JOHN HARTWELL SHIRLEY IL MARSHALL DON WILLHOIT PROCLAMATION FO&'1 PARENT APPRECIATICN Naafi IN MAME 033NTr rialEREAS, Foster Parents share their hares, family life, love and guidance with neglected, abused and dependent children who have becare the • placement responsibility of Orange County; and, WHEREAS, Foster Parents volunteer their time as substitute parents on a twenty-four hour basis to help children grant and mature in a healthy hare environment; and, WHEREAS, Foster Parents are special people whose greatest reward canes from the satisfaction of helping &youngster in a time of crisis, from giving a child a better chance.in life, and frakwatching that child succeed and becare a productive citizen; and, ,r-rt •r rtel. WEM1E2%.5, Orange C6iirty.:-:wilfiegs=ko.te-t-ii:iide .i..speciall•-maitti to recognize the . vital contribuianST-47.16.Ster-parentsTin_tTange* County; and, • ."- • .---, ‘?•• -• ••••• NOW UHEREFCRIE, We, the Orange, County Board of Cankassi4rerth--.piriclaim July, 1988 7: P-arakt • - •- • -ziaticii • Mt. -77). •f • AND, further do encourag-elallithititenlott.join-,•-iisLiri,-licirO. "ringtaii foster parents. GIVEN UNDER MY HAND AND 7.HE SEAL OF THE COUNTY OF ORANGE ON THIS UM TWENTY FIST • DAY OF JUNE IN TEM YEAR OF OUR IIJRD, NINLI HUNDRED AND EIGHTY' EIGHT. .. • - -11 r-44' 97Y/;14111-412----- • • Shirley -LIZA I, thaLr Orange (bun wBoard of Commissioners • . . .• .; • • • • • 010 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. E/ ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: REWRITE OF ORDINANCE TO ADD SECTION ON PURCHASE OF DEVELOPMENT RIGHTS DEPARTMENT: COMM. OFFICE PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: SHIRLEY MARSHALL, X505/510 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To hear a report from Elizabeth Walters, Chair of the Agri- cultural Districts Advisory Board. BACKGROUND: This Board was established with the purpose to provide recom- mendations to the Board of Commissioners for implementation of HBH90--an act to establish policies to preserve farmland. RECOMMENDATION(S) : As the Board of Commissioners decides. • 013- APR 1 9 1988 COLEMAN, BERNHOLZ, DICKERSON, BERNHOLZ, GLEDHILL SE HARGRAVE ATTORNEYS AT LAW • P.O. DRAWER 1529 129 E. TRYON ST. HILLSBOROUGH,.N.C. 27278 919.732-2196 April 18 , 1988 919-942-8000 CHAPEL HILL OFFICE SUITE 20,FRANKLIN BUILDING 137 E.FRANKLIN STREET CHAPEL HILL,N.C.27514 919-929-7151 ALONZO B.COLEMAN,IR- STEVEN A.BERNHOLZ DONALD R.DICKERSON Mr. John M. Link, Jr. ROGER B.BERNHOLZ GEOFFREY E.GLEDHILL Orange County Manager DOUGLAS HARGRAVE 109 Court Street G.NICHOLAS HERMAN RIM K.STEFFAN Post Office Box 8181 NATHANIEL E.CLEMENTS Hillsborough, North Carolina 27278 MARILYN ELLISON Of Counsel Re: Attached correspondence BONNER D.SAWYER (1902-1972) Dear John: I received the enclosed correspondence from Elizabeth Walters on April 13 , 1988 . I do not presently have Orange County authority to "staff" the Agricultural Districts Advisory Board. I also do not presently have Orange County authority to provide legal assistance to this group or to act as its parliamentarian. Finally, the questions posed by Ms. Walters concerning county zoning authority are , in my view, not appropriately decided on a hypothetical basis. I think the better practice is to suggest that this and any other advisory board make its recommendations based purely on policy considerations leaving the fine tuning for staff (planning , manager and attorney) . I wait your advice on all of this. Very truly yours, ese r-y Gledhill GEG/lsg Enclosure xc: Shirley E. Marshall 012 Route 2, Box # 225 Efland, N. C. 27243 April 12, 1988 Mr. Geoffrey Gledhill Orange County Attorney P. O. Drawer 1529 129 East Tryon Street Hillsborough, North Carolina Dear Mr. Gledhill: The Orange County Agricultural Districts Advisory Board needs your help on a couple of questions and advise in general on the draft ordinance. There are a few items I need legal help on as chair of the committee. 1 . I wrote three letters signing as chair of the ADAB. One mem- . ber of the board objected to my writing the letters, although nowhere in the letters did I indicate board action. Two of the letters I used the word I; the other one I used the word we, but I had in mind the farmers not the board. Maybe we was the wrong word. The member also felt the ADBA should not address any issue except land issues in ag. districts. First, I signed the letters as board chair because Commission- ers in the past had told me to always use membership on a board and chair of a board when attending a conference, meet- ing or any other action affecting the subject of interest to that board. If I am overstepping my authority, please let me know. Second, I see the board's duties as responding on any issue affecting agriculture in the county or state. Please give us your legal opinion. 2. In my interpretation of the Roberts Rules of Order, any board of twelve or less members requires a concurring majority of the board to take any action. In the absence of a concurring majority, a second vote was necessary to achieve a majority of the board. The members attending the last meeting felt the majority of a quorum was all that was needed. They ob- jected when I said a second vote was needed on one issue. As a result of this disagreement, I have rewritten the Majority Vote section of the ordinance. Which is correct? I would appreciate a response of these matters by the 18th, if possible. Please comment on Section VII-B-1 & 4 changes in the rewrites with G.S. 106-740 - (2) in mind. Would Section X-B-3 be legal under State Statutes, if rewritten as follows? The county will not rezone land adjacent to or within 1000 feet of a voluntary agricultural district to non-farm'industrial or commercial. How strong can we make lan d-use incentives? ..j-4 013 Mr. Geoffrey Gledhill Page 2 April 12, 1988 I need your comments on the whole ordinance as quickly as possible, be- cause it is getting late in the year to get farmers to attend meetings. I want to get the ordinance to the commissioners by summer, hopefully June. The board members have ask me to write a section on purchase of develop- . ment rights to be added to the ordinance. I have the state statutes to do this, but have not gotten around to figuring out how to accomplish this. I will get a copy to you as soon as I get it written. The board would benefit from a personal response on the ordinance, if you could attend the May 16th meeting. If this is impossible, we would need a written response. Sincerely, arALA: 7724i/t7.72,_ Elizabeth T. Walters Chair ADM Enclosures - 3 Letters - 3 Draft ordinance Rewrites 014 RECOMMENDATIONS FROM THE AGRICULTURAL DISTRICTS ADVISORY BOARD (approved 5-16-88) June 21, 1988 1. Request the county to include Farmland Preservation in the Land-Use Plan. 2. Recommend the county adopt ordinance for agricultural districts following the committee's draft as closely as legally possible; AND 3. Adopt policies for Purchase of Development Rights under G.S. 121-37 and C.S. I60A-403 IN agricultural districts upon request from the farmer. 4. Set up provisions for donation of development rights and lease of develop- ment rights under the purchase of rights policies. 5. Recommend the County Commissioners go back to the Legislature to get Use- Value Taxation changed so that when farmland is sold by one farmer to another farmer the deferred tax is not due. If the real intent is to preserve agriculture, the deferred tax should by due only if changed to another use. 6. Request funds, for purchase of development rights on agricultural land and natural areas in the county. 7. Recommend the county adopt the LESA.,. point system as a means of evaluation to decide where agricultural districts and purchase of development rights will be allowed. 8. Recommend the Commissioners send a letter to the Legislative Research Commission by July 1 in support of recommendation No. 5. This is the date the LRC wants all suggestions. winumassame....... - I 0 15 J. REVISIONS - AGRICULTURAL DISTRICTS DRAFT ORDINANCE • March 21, 1988 . . . . . SECTION IV-1-a. Each board member shall be a resident of Orange County. ' SECTION IV-B-1-d. Add at end (town or county resident). - • SECTION IV-D-5 (It was obvious to me the members at the last meeting had in mind Majority Vote meant majority vote of the quorum of members present. That is not the way Section IV-D-5 is written in the draft ordinance. It is my feel- ings a board of 9 members was small enough to need a majority vote of the entire board or would need a second vote to achieve a majority. Although no one ob- jected to Section IV-D-5 as it was.written in the ordinance, I have rewritten the section to a majority of Quorum vote. At the same time, I have requested Attorney Gledhill to advise us which version is the correct one for a 9 member board.) SECTION IV-D-5 Quorum of Board A quorum of the members of the board must be present for the board to conduct official business. The concurring vote of a majority of the quorum of members present shall be necessary to reverse any order, requirement, decision or de- termnation of any administrative official or agency, to decide in favor of an applicant, or to pass upon other matters on which it is required, to act under this ordinance. • SECTION IV-E-4 Add new No. 4 - Study additional methods of farmland preservation such as transfer of development rights and purchase of development rights and J recomment actions to the Board of County Commissioners, SECTION IV-E- ' Change present No. 4 to No. 5. . SECTION V-A-30 Each agricultural district (not a agricultural district at this point - suggestion - farm or tract of laud, or landowner. etw) must also qualify under_the land rating point system, such as the LESA system, as adopted by the County. Commissioners. - . . • • SECTION V-B-3 Change 30 days to 60 days. ' . SECTION VII-B-1 Change 10 days to 30 days- . . . . . . SECTION VII-B-4 Change 10 days to 30 days. . • ._ - . , _ -,......- •• - • .. -_ _. ,. ..... , . __ - s.------'4-2-L-- SECTION X-117:._Melete No:.3 and.make:NO,e4 No. 3. -- ..... . .. - • . . SECTION V-C Add Economic Development Commission and Clerk of Court- . . _ . s., • . . • . . - SECTION XII-C1 After Secretary; North Carolina Department of Commerce add all - local agencies listed in Section V-C. -.0. . . . . . — • • . .. . 0 . • . . 51 '''•- •1 . . • . emzsammegimm DRAFT I 016 • 3-21-88 - • ORANGE COUNTY VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE Section I - PURPOSE The purpose of this ordinance is to encourage the voluntary preservation and protection of farmland from non-farm development, recognizing the importance of agriculture to the economic and cultural life of the county. • • Section II - ENACTMENT An ordinance of the Board of County Commissioners of ORANGE COUNTY, NORTH • CAROLINA, entitled "VOLUNTARY FARMLAND PRESERVATION ORDINANCE". In pursuant ot authority conferred by N. C. G. S. 106-735 through 106-743, and for the purpose of promoting the health, safety, morals and general welfare of the county, the Board of Commissioners of Orange County, North Carolina, does enact the following sections, which shall be known as the Voluntary Farm- land Preservation Programs Ordinance of Orange County, North Carolina. . • . . . _ Section III - DEFINITIONS ' • GLOSSARY. - The following are defined for purposes of this ordinance; Board.: County Agricultural Districts Advisory Board • Chairman: Chairman of the County Agricultural Districts Advisory Board • District: Voluntary Agricultural District 0 13 • Section IV - AGRICULTURAL DISTRICTS ADVISORY BOARD A. CREATION A County Agriclutural Districts Advisory Board, to consist of nine members appointed by the Board of County Commissioners, is hereby established. B. MEMBERSHIP I. Requirements a. Each board member shall be a county resident. b. Seven of the nine members shall be actively engaged in farming, with one coming from each township. c. The seven members actively engaged in farming shall be appointed by the Board of Commissioners from the names of individuals submitted to the Board of Commissioners by the membership of the Agricultural Districts in each township. d. The two remaining members shall be appointed by the County Commis- sioners, one at large and one from the development community. 2. Tenure The members are to serve for terms of four years, except that the initial board is to consist of three appointees for a term of two years, three appointees for terms of three years, and three appointees for terms of . four years. Thereafter, all appointments are to be for terms of four years, with reappointments permitted. 3. ' Vacancies . . Any vacancy on the Agricultural Districts Advisory Board is to be filled • by the Board of Commissioners for the remainder of the unexpired term, according to B - 1. 4. Removal for Cause Any member of the Agricultural Districts Advisory Board may be removed for cause by the Board of Commissioners upon written charges and after a public hearing. 018 C. FUNDING Funds will be appropriated to the board to perform its duties. D. PROCEDURE • . 1. Chairman • The Board is to elect a chairman and vice-chairman each year at its first meeting following the appointment of new members or reappointment of existing members. The chairman shall preside over all regular or special meetings of the board. In the absence or disability of the chairman, the vice-chairman shall preside and shall have and exercise all the powers of the chairman so absent or disabled. Additional officers may be elected as needed. 2. Jurisdiction The Jurisdiction or procedures of the board are to be as set out herein, except that the hoard may adopt supplementary rules of procedure not inconsistent with this ordinance or with other provisions of law. • 3. Board Year The board will use the county fiscal year as its meeting year. 4. Meetings Meetings of the board, following such notice as is required by this ordinance, shall be held at the call of the chairman and at such other time as the board in its rules of procedure may specify. A called meet- . ing will be held at least every two months. 5. Majority Vote The concurring vote of a majority of the members of the board shall be . . necessary to reverse any order, requirement, decision, or determination of any administrative official or agency, to decide in favor of an applicant, or to pass upon any other natter on which it is required to act under this ordinance. -• 4 019 6. Records . The board shall keep minutes of the proceedings showing the vote of each member upon each question, or if absent or failing to vote, in- dicating zuch fact, and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of board and shall be a public record. 7. Administrative The County Commissioners Office will serve the board for record keep- ing, correspondence, application procedures under this ordinance and whatever other services the board needs to complete its duties. E. DUTIES The 'Agricultural District Advisory Board shall: 1. Review and approve applications for qualified farmland and voluntary agricultural districts and make recommendations concerning the establish- ment and modification of agricultural districts. • 2. Hold public hearings pursuant to Section VII of this ordinance. • 3. Advise the Board of County Commissioners on projects, programs, or issues affecting the agricultural economy or activities within the county and that will affect agricultural districts. - 4. Perform other related tasks or duties assigned by the Board of County Commissioners. • . . . . Section V - APPLICATION AND CERTIFICATION OF QUALIFYING FARMLAND AND VOLUNTARY AGRICULTURAL DISTRICTS. - A. REQUIREMENTS • 1.. To secure certification as qualifying farmland, a farm must: a. Be participating in the farm preset t-use-value taxation program 5 • 020 established by G.S. 105-277.2 through 105-277.7 or is otherwise determined by the county to meet all the qualifications of this program set forth in G.S. 105-277.3. b. Be certified by the Soil Conservation Service of the United States Department of Agriculture as being a farm on which at least two- thirds of the land is composed of soils that: i. are best suited for providing food, seed, fiber, forage, timber, and oil seed crops; ii. have good soil qualities; iii. are favorable for all major crops common to the county where the land is located; iv. have a favorable growing season; and v. receive the available moisture needed to produce high yields for an average of eight out of ten years; OR be one on which at least two-thirds of the land has been actively used in agricultural, horticultural or forestry operations as de- . fined in G.S. 105-277.2 (1,2 & 3) during each of the five previous years, measured from-the date on which the determination must be made as to whether the land in question qualifies. c. Be managed, if highly erodible land exists on the farm, in accord-- ance with the Soil Conservation Service defined erosion-control -._.- practices that are addressed to said highly erodible land_ . d. Be the subject of a conservation agreement, as defined in G.S. : 121-35, between the county and the owner of such land that pro- ' hibits non-farm use or development of such land for a period of at least ten years, except for the creation of not more than three lots that meet applicable county zoning and subdivision regulations. 2. To form or b e included in a voluntary agricultural district, a land- . • 6 i•J 021. • owner may apply to the chairman for such inclusion at the same time he applies for qualifying farmland certification, or at any time subsequent to receiving qualifying farmland certification. • a. The purpose of voluntary agricultural districts formed by landowners shall be to encourage the economic and financial health of farming areas, to increase protection from nuisance suits, undesired non- farm development and other negative impacts on participating farms and to increase the identity and pride in the agricultural community and its way of life. b. Requirements to participate: 1. An agricultural district shall consist of: * at least 350 contiguous acres or more of qualifying farmland, OR • * at least 2 or more qualifying farms, which will create a :f district o'finoCless:.:than:7250z.adres...,-and:_Faid itrME7_17ing-.7kith- in one mile or less of one another OR * a single property owner of 50 acres or more of contiguous farmland with $7500 farm annual income or 100 or more acres of contiguous forestland with an approved and implemented forest management plan (no income requirement). ii. To the extent possible, non-farm development should by excluded • from the districts unless necessary to connect non-contiguous farmland oa. tract is large enough to have significance in the district as determined by the Agriclutlral Districts Advisory Board, but in no case may exceed 10% of thetoral district • acreage. Non-farm development is required to remain in the district for .at least one year, but will not receive the economic incentives that farmland receives. • 7 022 • iii. An agreement to sustain, encourage and promote agriculture must be executed b y the landowners in the district with the county and recorded therein. c. Landowners may apply to participate in existing districts and are encouraged to do so. d. A voluntary agricultural district will still exist in the event that one, or more, participant(s) in the distric t withdraw and the acreage in the district becomes less than the minimum acreage required or resulting in the remaining land being non-contiguous for district formation in 2-b. B. PROCEDURE - • 1. To secure county certification as a qualifying farm, and if so desired by the applicant, as an agricultural district, a landowner will apply to the chairman of the Agricultural Districts Advisory Board. Application forms may be obtained from the chairman. 2. Upon receipt of an application, the chairman will forward copies immediately to: a. local tax assessor office b. local office of the Soil Conservation Service of the United States Department of Agriculture for their evaluation pursuant to Section V (1&2). The said offices shall evaluate, complete and return their copies to the chairman within 30 days of .receipt- . Within 30 days of receipt back from the local, tax assessor and SCS offices, the board will meet and render a decision regarding the appli- cation. The chairman will notify the applicant by mail if the real property for which certification is sought satisfies the criteria es- . tablished in Section V and if the land has been certified as qualify- . ing farmlan d, and also as a voluntary agricultural district, if appli- cation was so sought. 8 ' • 023 . 4. The chairman will notify the tax supervisor of any voluntary agricultural districts established. C. Voluntary agricultural districts will be marked on county maps displayed ' for public view in the following county offices: 1. Board of County Commissioners 2. Registrar of Deeds 3. Tax assessor 4. Planning Department 5. Soil and Water Conservation District 6. Agricultural Extension 7. Any other office deemed necessary by the board. D. The county may take such action as it deems appropriate through the Agricul- tural Districts Advisory Board or other body or individual to encourage the formation of voluntary agricultural districts and to further their purposes and dWjectives, including at a minimum a public information program to rea- sonably inform landowners of the farmland preservation program. Section VI - REVOCATION OF CONSERVATION AGREEMENT By written notice to the board, a landowner of qualifying farmland may revoke the conservation agreement formulated pursuant to Section V of this ordinance. Such revocation shall result in loss of qualifying status, and consequently, loss of eligibility to participate in a voluntary agricultural district and benefits therof: • Section VII - PUBLIC HEARINGS A. PURPOSE • • 9 • • • 024 Pursuant to N.C.G.S. 106-740, which provides that no state or local public agency or governmental unit may formally initiate any action to condemn any interest in qualifying farmland -w-ithin.a- voluntary agricultural district until such agency or unit has requested the local agricultural Districts advisory board to hold a public hearing on the proposed condemnation. The board shall hold said hearing within 30 days of notication. B. PROCEDURE 1. Upon receiving a request, the Agricultural Districts Advisory Board shall publish notice describing the proposed action in the appropriate newspapers of the area within 7 days of the request, and will in the same notice notify the public of a public hearing on the proposed condemnation, to be held within 10 days of receipt of the request. 2. The board will meet to review: a. if the need for the project has been satisfactorily established by the agency or unit of government involved, including a review of any fiscal impact analysis conducted by the agency involved; b. alternatives to the proposed action that are less impactive and disruptive to the agricultural activities and farm land base of the voluntary agricultural district within which the proposed action is to take place. • 3. The board will consult with the county agricultural extension agent, • , . - Soil Conservation Service personnel and planner, and may - consult with any other individuals, agencies or organizations, public or private, necessary to the board's review of the proposed action. . . • Iand value will not be a factor in the selection between properties • under consideration for the proposed action. • 4. Within 10 days after the public hearing, the board will make a report Containing its findings and recommendations regarding the proposed action. The report will be made available to the public for comment mmmr----- I0 IA • 026 ' prior to its being conveyed to the decision-making body of the agency proposing acquisition. 5. Pursuant to N.C.G.S. 106-740, the county will not permit any formal • initiation of condemnation by local agencies action while the proposed condemnation is properly before the advisory board within these time limitations. Section VIII - RECORD NOTICE OF PROXIMITY TO FARMLANDS • A. PURPOSE The purpose of this section is to help prevent potential conflicts from occuring b etween qualifying farms and nonfarm landowners regarding accept- able and responsible farming operations and practices. B. PROCEDURE The computerized land records system of the Register of Deeds and Tax Assessor's offices will include a notice reasonably calculated to alert a person researching the title of a particular tract that such tract is located within one-half mile of a voluntary agricultural district. C. In no event shall the county or any of its officers, employees, or agents by held liable in damages for any misfeasance, malfeasance, or nonfeasance occurring in good faith in connection with the duties or obligations im- posed by any ordinance adopted under subsection (B). D. In no event shall any cause of action arise out of the failure of a person researching the title of a particular tract to report to any person the proximity of the tract to a qualifying farm or voluntary agricultural dis- trict as defined in this Article. • KM"' 11 • 026 Section IV - WAIVER OF WATER AND SEWER ASSESSMENTS A. PURPOSE The purpose of this section is to help mitigate the financial impacts on farmers of some local and state capital investments unused by said farmers. B. PROCEDURE 1. Landowner(s) belonging to voluntary agricultural districts shall not be assessed for, or required to connect to water and/or sewer systems. 2. Water and sewer assessments will be held in abeyance, without interest, for farms, whether inside or outside of a voluntary agricultural dis- trict, until improvements on such property are connected to the water or sewer system for which the assessment was made. 3. When the period of abeyance ends, the assessment is payable in accord- ance with the terms set out in the assessment resolution. 4. Statutes of limitations are suspended during the time that any assess- ment is held in abeyance without interest. 5. Assessment procedures followed under Article 9 of Chapter 153A shall conform to the terms of this ordinance with respect to qualifying farms that entered into conservation agreements while such ordinance was in effect. 6. Nothing in this section is intended to diminish the authority of the county to hold assessments in abeyance under G.S. 153A-201. Section X - LAND-USE INCENTIVES TO • • VOLUNTARY AGRICULTURAL DISTRICT FORMATION• A. : PURPOSE The purpose of this section is to help meet the needs of agriculture as an 12 • 02 • industry in Orange County and prevent conflicts between voluntary agricul- tural district participants and non-farm landowners in proximity to districts. B. PROCEDURE 1. Land-use planning decisions and ordinances . . affecting parcels of - land adjacent to any district . . shall take into account the existence of such district and the purposes of the agricultural district law. 2. No local government agency may exercise . . any of its powers to enact local laws or ordinances within an agricultural district . . in a man- ner which unreasonably restrict or regulate farm structures or forestry farming practices . . unless such restrictions or regulations bear a direct relationship to the public health and safety. 3. The county will not rezone nor allow subdivision of land adjacent to or within 1000 feet of a voluntary agricultural district to residen- tial or non-farm industrial, without the consent of the majority of participants of the affected voluntary agricultural district(s). 4. The county shall not spend monies to convert land to non-farm uses in voluntary agricultural districts. Section XI - FRIVOLOUS NUISANCE SUITS A. PURPOSE • The purpose of this section is to minimize the incidence of nuisance. suits - - - against-agriculture. • . B. PROCEDURE _ !. No agricultural operation or any of its appurtenance shall be or become a nuisance, private or public . . provided the operation is managed . . • under approved management practices as stipulated in G.S. 106-701. 2. In any nuisance suit brought to harress, or delay or make litigation _ . more costly, and if the judge finds the papers were signed in violation • 13 • 028 of G.S. 1A-1, Rule 11(a) . . and deemed non-justiciable the court may order the attorney or his client or both, to pay to the other party reasonable expenses incurred including reasonable attorney's fees under • G.S. 6-21.5. • Section XII - NORTH CAROLINA AGENCY NOTIFICATION A. The board shall consult with the North Carolina Department of Agriculture, the North Carolina Division of Soil and Water and any other entity the board deems necessary to the proper conduct of its business. B. A record of this ordinance shall be recorded with the North Carolina Commissioner of Agriculture's Office after adoption. . At least once a year the county shall submit a written report to the commissioner of Agri- culture including the status, progress and activities of the county's farm- land preservation program, including voluntary agricultural districting information regarding: . 1. Number of landowners enrolled 2. Number of acres applied 3. Number of acres certified . 4. Number of acres denied 5. Date certified 6. Number of districts C. Copies of the reports cited in Section XII B. will be sent to: • North Carolina Department of Transportation Secretary, North Carolina Department of Commerce Any public benefit corporations operating within the county Any-other entities the board dePmq appropriate. • "029 MEMO TO: Mr. Charles Snipes, Chairman Orange Soil and Water Conservation District FROM: Elizabeth Walters, Orange County Agricultural Districts Advisory Committee Chair SUBJECT: Eno River Capacity Use Designation First, let me say I agree with Mr. Cox that Hillsborough and other uses should not be allowed to drain the Eno to a dangerous level. But on this issue I must disagree. Although I have not had a chance to talk to Mr. Cox but knowing his views on most water issues, I feel sure he will recommend state control of capacity use. In my opinion, from what I have read on state capacity use designation, farmers in the northern part of the county along the Eno will be paying for another problem they did not create. State capacity use will be devastating to the farmers in the county and will set a precedent that could effect farmers all over the state. Farmers can not survive with- out water. Crops and livestock will not wait for state permits. May I remind the board that the Soil and Water District's first priority is to assist the farmers; and also remind you that newcomers created the biggest water needs. If you help put any more farmers out of business, you just make more land available for even more newcomers, and more water needs. I believe the County Commissioners are now aware of how severe the problem is and will take actions' to correct the problem. I am asking you to wait until after the meeting on February 3, at the Courthouse, before making any decision on state capacity use designa- tion. It is my hope that the board will oppose state capacity use designa- tion and recommend to the Commissioners a one board water supply system and another water source. This county can do anything it wants to on other issues, we can build a new reservoir if necessary. Taking a small area for a reservoir is better than restricting farmers along all the rivers and streams in the state, and that is what I see in the future, if this is allowed to happen. . - • • _ . The state and environmentalist may say this is a one time thing. Do you really believe it will be? Can we take a chance? _ • 030• • Route 2 , Box 225 Efland, N. C. 27243 February 29, 1988 • Mr. John Wray, Deputy Director Division of Water Resources - Box 27687 Raleigh, North Carolina 27611 Dear Mr. Wray: In my opinion, from what I have read on state capacity use designation, farmers in the northern part of Orange County along the Eno will be paying for a problem they did not create. State capacity use will be devastating to the farmers in the county and will set a precedent that could effect farmers all over the state. Farmers can not survive without water. Crops and livestock will not wait for state permits. Farmers build their own water storage ponds at their expense. They have prepared for irrigation, if necessary. Farmers should not be penalized because Hillsborough and others users did not prepare for enough water storage. Farmers should not have to get permits unless they are irrigating directly out of the Eno. • I believe the County Commissioners and Hillsborough are now • aware of how severe the problem is and will take actions to correct • the problem. Farmers do not believe capacity use designation on the Eno is a one time thing. We feel it is just the beginning. • I Teguest that farmers be exempt from being included in the capacity use designation- . • • • It is my hope that the state will drop capacity use designation, and recommend to the Commissioners a one board water supply system and another water source. Taking a small area for a reservoir is better than restricting farmers along all the rivers and streams in the state, and that is what I see in the future, if this is allowed to happen. • • • Sincerely, 7 2t • a Elizabeth T. Walters, Chair Orange County Agricultural • Advisory Board • 031 Route 2, Box 225 Efland, N. C. 27243 February 29, 1988 Ms. Shirley Marshall, Chair Orange County Commissioners 109 Court Street Hillsborough, North Carolina Dear Ms. Marshall: It has come to our attention recently that dairy cows were listed on the Tax Department pricing list as of January 1, 1988 at a value of $900.00 each. We feel this is not a realistic price on dairy cows. We understand the price was derived from the Central Carolina Holstein Association sales held at Orange Grove in 1987. These sales are promotional and represent less than one-half of one per- . cent of all dairy cows sold in Orange County. Five percent of all milking cows die from natural causes and injury each year. The average dairy cow in Orange County weighs about thirteen hundred pounds and has sold for beef at an average of about forty-eight cents (48c) per pound over the last two years for an average price of $624.00, minus sale charges. As you can see, the price per animal is below $600.00 each with the loss -to death included. We request the County Commissioners to set-the list price on dairy cows at a fair market value. Sincerely, • M2 ,- •, Elizabeth T. Walters, Chair Agricultural Districts - Advisory Board sr • • • • • T V.° "• •' .. ®., _ .. . . GENERAL- ASSEMBLY OF NORTH CAROLINA 1985 SESSION (REGULAR SESSION, 1986) - - '. RATIFIED . BILL ' - = - ' : CHAPTER 1025 • - - - HOUSE BILL 1190 - : _ . AN ACT TO ESTABLISH POLICIES TO PRESERVE !ARMAND. - The General Assembly of North Carolina enacts: Section 1.•.- Chapter 106 of the North Carolina General _ . -. Statutes is amended, by adding a new Article 61 to read as . _ ,. follows: "Article 61. . . "Preservation of farmland. . - "s. _ 106-735. . Short title and Purpose.a--(a) This Article shall t :- ` ..:• be known as 'The Farmland Preservation Enabling Act'. . . . - • (b) • The purpose of this Article is to authorize counties to ,. - , • undertake a, series of programs to encourage the preservation of --':_ farmland as defined• herein..-: -- ' • • ' . •- •"5 106-736. . - Farmland : .w reservation programs authorized.--A ' - . - -:" county may by ordinance establish a farmland preservation 'program •- under' this- - Article. The - ordinance may authorize qualifying farms, as defined in B.S. . 106-737, to take advantage of one or more of the benefits authorized by the remaining_sections of this ,...., 7) _. . Article.. . • . ' • "6 106-737. - Dualifyin q- farmland.--In order for farmland to qualify under this- Article, it must be real property that: - (1) Is participating.__ in the farm present-use-value taxation program established by B. S. .105-277.2 through 105-277. 7 ' or is _ . - otherwise determined by the county to meet all the qualifications _ _ .:- ,...• _ _. of this program set_forth_in G.S. . 105-277.3; _.�_. - -.. —•--_- .. (2) --•Is---certified : by the- Soil_ Conservation Service of the ;•. - : _y_ United States Department of Agriculture as being a farm on which • --=- at least two-thirds of the land is composed of soils that ' (i) are : -;_r best suited or prova. ing food, see , a_ber, .for, tamer, and • oil : seed:- crops, • (ii) . have g sail qualities, (iii) - are - - :_favorable:for- all- major crops common to the county where the land _ .is located,:- (1v)--have a favorable growing season, and -(v) receive - --. - 7.. tie available moisture-needed to produce high yields an average - • - :- of eight out of ten years; or on which at--least two-thirds of the --:•-,::. :-,-..._ --.-' land has=been actively used in - agricultural, horticultural or -_--� .:. : s:L_ rations -...�;. _=� -r::�-.-�nre:try operations as defined in G.S. ;.105-277.2 (1) , (2) '-and (3) - '-=-.:i� -e1-during- each-of-the...five previous years, measured from the date on - :-;•-•.1,. - -- = . :F whi.cn the .= determination.•- must be made as to whether the land-in - ,; ; _ F -question qualities; - - - - - (3)'-'..•: .1.s.:- managed .-µin accordance with - the - Soil Conservation _ = _' Service= defined-erosion control practices that are : addressed - to -.-" - highly erodable-land; .and - - . - - ' -' - -- • • .__ _ - 1 - -:: -• _ . (4) . •. Zs the subject of a Conservation agreement; as defined in - : :: - G.•5. 121-35, -between the county and the -owner of such - land that - - ' " • prohibits nonfarm use:or-'development of such land for a period of•_ at least ten years, except for the creation - of not more than ...) -,- - ,,.,. three lots that : meet applicable county zoning and subdivision .9. - • • .-. regulations. -- - _ . „Fix``1 ': .. �. ., _ _. .... ........... . . • • . . • - • 033 . • . . . . - • t. ....k.4.. ' . • . , ... , .1. - - • sof 106-737. 1. . Revocation of conservation a areenent.--By . . written notice to the . county, the landowner nay revoke this • conservation agreement . Such revocation shall result in loss of qualifying farm status..'• . • :----,. hi 106-738. zolu r1tauagricultural districts.—(a) An .. . • • Ordinance adopted under this Article shall provide: • (1) For the ' ' establishment of voluntary agricultural districts consisting ' initially of at least the . . . • . number of contiguous acres of qualifying farmland - • . •• or the number - of qualifying farms deemed • . ' appropriate by the board of county commissioners; • - (2) •. Por„ the, formation of such districts upon the .•.. •• • . . • • execution by the owners of the requisite acreage of an . agreement • to - sustain agriculture in the - - - district; • . . . - . . (.3) That the form of this agreement mast be reviewed and approved by ' an agricultural advisory board • • - established under G. S. . 106-739 or some other county -• ; board or official: - . • -- • • •• • • . (44) That each- such district. have a representative on . - the agricultural advisory board established under • _. . .- . • . • . G. S. 106-739. . - : - - . (b) The_ * purpose of such agricultural districts shall be to • • --.:- increase _identity and pride:..in the agricultural community and its - .' ••• i•-,:•'.:7- way. of , life '. and. to increase- protection from nuisance suits and . . .. .;*:',,•*:':.• other. negative impacts on properly managed farms. The county may • ' ---. . take : such ' action as, it deems . appropriate to encourage the ' - _formation of such districts and to further their purposes and . . ._-_.. objectives... . . "0.- 106-739._-, Aaricultu.ral advisory board.--An ordinance adopted --.... . • • _..,. under this Article, shall provide , for the . establishment of an •.:4 . * . .. .._ agricultural- advisory - board, organized - and appointed as the . .. ._ • county shall deem .appropriate. • The county may confer , upon this . . - advisory board authority to: , . •- (1) . Review- and . " make recommendations concerning the ....---:_-_:---•establishment and modification- of agricultural districts; ..• :. • . :. . (2). : Review. and make .recommendations concerning any ordinance • ...--....: or. amendment adopted or• proposed-for adoption under this Article; . - --:.-:_.•:' -. • (3) :.' -Hold public hearings on- publie. projects likely to have an • .• '-.-•,,- impact 'on agricultural operations, particularly if such projects • • :_-..... ..involve conftemnationof all' or part of any qualifying farm; •. .‘..*---7...:--.--..f.•(4) -- Ad vi se.. the-*:boar d--- of- county commissioners on projects, ' - - _ . - • .. .• . _ agricultural economy or way of " ---;•:•••=-•-•:---4-' life-within- the county; ---- :" - -- ": - --,:'' ' :.- - - • - - • • . '• • ... . . • • ••:-.•:..'.7' : • _ , (5).--• • Perform'''. other- - related tasks - or duties assigned by the -....:,I.:?:,',4.--,::1-.;,`i.il•u:-boar d-•of.-count y,: Commissioners. .: __• i_1 . -- -- • -.. -- . . . ,,... ...:L..t.:±:_-.;-1- ---1':•-z..1114.-.-2-' 10677740.*::,•;;•, Public bearings :on condemnation of• farmland.---An : - -• adapted under this Article may provide. that .no State or•-. . - -- : ---- • • .public ,. agency or governmental unit may formally initiate' action. to condemn any interest in qualifying farmland within -': :'-,::.:.:.-_,'. ••• a voluntary -agricultural. district -until-such agency has requested - _ --.1-.•,..:., :.,-,-... the: local agricultural advisory board .established under G.S. 106- • - 739 to hold a public hearing• on the proposed condemnation. . .. ...... - ••-• . .. - 7....-•:*_-:,...-..-.•::,•-:: :(1) . Following a public hearing held pursuant to this section, . _ . . . 1 -..:-.: :.c:4:F::e::.•-•rthe. board shall :::-.prepare -- and...- •submit.:.-- written findings • and a .::,,.,-,;.:.. -..7.::::,:...i:: .,-;., . .., -,..-,...,...-,- . -- . ---1-':- -.;.,--.1: ..'. :z.7•::- . • i._ .--- •-.• .. .... _-__ .____-- - .._ . . . ..- • • : - ... . . . - .. - . .... .. .. .. ... • . . . - ; . ... -- House Bill_ 1190 .7.::-•:;:: :.-`. - 2 *..::.::-... - • -. . _ . --- - ..-. --- ... . • . . .., . _ . - -- - - -- ' • • . .. - - • • • - • - . . . . . • • .. . - .•-- • •• -- . . • - • • . .. .. - -- - -- -, -034_ , • . _. _. __. - • ..... . ._... . ......_ ...... .. •, . . •■■•• • _ . .. . ...".. . . ........- ..... ---:--• Tecommienda fi on • to the decision-making body of the agency .- proposing acquisition. .. e"-. tS: 1 1 (2) The board designated to hold the bearing shall have 30 days after receiving a request under this section. to bold the • public hearing and submit its findings and recommendations to the agency. . • . (3) The agency may not formally initiate a condemnation action • • while the proposed condemnation is properly before the advisory aa board within these time limitations. . "4- 106-741. Record notice of proximity to farmlands.--(a) Any county that has a computerized land records system may require aa that such records include some form of notice reasonably calculated to • alert a person researching the title of a • • • particular tract that such tract is located within mIng=14.1t-ail2 - • a •oultry, swine, or dair • qualifying farm or within,fag_feet ,.." • of any other qua 3. ping farm or within ,,,,,_one-half Rile of a • _________ voluntary agricultural district. . (b) In no event shall. the ' county or any of its officers, - •.a. employees, or agents be held liable in damages for any .7. , misfeasance, malfeasance, or nonfeasance occurring in good faith . in connection with the duties or obligations imposed by any aa• %. . ordinance adopted under subsection (a) . - . • (c) In no event shall any cause of action arise out of the • • . failure of a person researching the title of a particular - tract au. to report to any person the proximity of the . tract to a qualifying farm or voluntary agricultural district as defined in a.. this Article. "5 106-742. Waiver of water and sewer assessments.--(a) A jeaa.D county may provide by ordinance that its water and sewer ... assessments be held in abeyance, with or without interest, for farms, whether inside or outside of a voluntary agricultural district, until improvements on such property are connected to ...; the water or sewer system for which the assessment was made. (b) The ordinance may provide that, when the period of - abeyance ends, the assessment is payable in accordance with the .... . . terms set out in the assessment resolution. (c) Statutes of limitations are suspended during the time that any assessment is held in abeyance without interest. -.... • ' (d-) If an ordinance is adopted under this section, then the assessment procedures followed under Article 9 of - Chapter 153A • shall conform to the terms of this ordinance with respect to aa - qualifying farms that entered into conservation agreements while " - ••• such ordinance was in effect. (e) Nothing in this section is intended to diminish the ago.2-: •-,2 -- . .--, . . .. authority of counties to hold assessments yance under - -7--.:-t--f---:-------*----_,.:-. 153A-2p1. • . • •. _ _ • . _ . . • • • _ _. . , -, - -- • -H5 106-743; County ordinances.--A county adopting an ordinance •):, -- • .".. .• under this Article may consult with the North Carolina . _ ... • • ,. . . .Commissioner- of Agriculture or his staff before adoption, and .'• shall record the ordinance -with the Commissioner's office after.. .- • • - ... . ,.., • • ' - adoption. . Thereafter, the county shall submit. to the-- . . .. . --ea- ,-- - • -,• .- • Commissioner at least once a year; a written report including the - • - status, progress • and activities of the county's farmland . : . ..•• a . preservation program under this Article. " • -• „ . . • • - . . ./.77-. • . -.- .. . - - . . ,... - -:. - . -.:;:`,!•:- .• -. , , _ ..-.-..: • - . . •.• • ..: .. . ... .- :. , . .- • : House Bill 1190 • 3 .. : --1:: *.• •••• •. ' • t..--..r, . •:-.;*. " • • . . . ,. . .. -• • - • . • ...- • Sec. 2. This art Is effective upon ratification. In the Eeuernd, *ssexbi' read -three tapes end ratified, this the 16th day of July, 1586. • • •• ;� . _.ROBERT-B.:JORDAN H► _. • - Hobert B. Jordan III • President of the Senate • *LISTON B. RAMSEY_ . -Liston B. Ramsey Speaker of the House of Representatives • • • • _ - )" • • • • • • • • • • • j•• Boase Bill 1190 • • */* pp A 036 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 2, ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: FINAL REPORT CIP ADVISORY COMMITTEE--KAREN GOTTOVI DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S YES OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Karen Gottovi of Independent Opinion Research will be at the meeting Tuesday evening to present to the Board of Commissioners the following: 1) the final report from the CIP Advisory Committee 2) her recommendations as to the steps that should be taken in the preparation for a referendum on a general obliga- tion bond issue 3) her proposal in addressing the County with bond issue informational components 4 � • - 037 P.O.Box 601 Wrightsville Beach,N.C.28480 • (919)2583978 2029 Hubbell Dearborn,Michigan 48128 (313)552-9308 INDEPENDENT OPINION RESEARCH COMMUNICATIONS, INC. June 14, 1988 Hon. Shirley Marshall Chair, Orange County Board of Commissioners 109 Court St. Hillsborough, NC 27278 Dear Commissioner Marshall, Thank you for agreeing to meet with us on Tuesday, June 21 at your regularly scheduled County Commission meeting in Chapel Hill. We will be prepared to give you a final report on the Citizens Advisory Committee on the Capital Improvements Program and also discuss recommendations far projects to be included on the proposed November bond referendum. Your County Manager, Mr. Link, felt that this was the appropriate time for us to discuss a contract for services that the county has a responsibility to perform in regard to the upcoming bond issue. We have prepared the enclosed proposal for you to consider, and we will be glad to discuss it on Tuesday evening as well. We very much enjoyed working with your citizens' committee. They were a most dedicated and well informed group of people. I hope there will be an opportunity for them to continue to be involved as the county moves forward with the bond issue. Sincerely, Karen Gottovi � e o3$• Memo to: Orange County, North Carolina; Hon. Shirley Marshall, Chair From: Independent Opinion Research & Communications, Inc. November Bond Issue Typically, the governing body of a city or county takes several steps in preparing for a referendum on a general obligation bond issue. Step one: To determine citizen interest in and support for projects that are appropriate for funding by bonds. This is accomplished through public hearings, random sample opinion polls, and by means of communication with staff and citizens through a citizens advisory process. Orange County has already utilized a citizens committee which has given its recommendation on the capital improvements-projects for the next five+ years, as well as specified its preferences for those projects most appropriate for bond funding. Orange County has also sampled public opinion on capital improvements projects, and gained input from citizens in this manner as well. The remaining step is to make a final decision on whether or not to hold the referendum, and which of the recommended projects to include. Public Hearings should be held as part of that final step. Your Citizens Advisory Committee members need to be invited to the public hearings. IOR&C will consult • with you on structuring the bond issue question and in setting up the public hearings if. you desire. Step two: Once the local government has placed projects on the ballot for referendum, it has the responsibility to inform the voters about the bond referendum and to answer their questions about it. This must be done in such a way that it does not advocate passage of the issue. We suggest a modest brochure (sample enclosed,) that explains the bond issue (who benefits, where projects will be located etc,) the potential and probable effect on the tax rate, and answers other questions raised in the survey. This brochure should be mailed to all households of registered voters in the county. We are interested in • consulting on this brochure for Orange County. Orange County can also utilize a video which staff and commissioners can take to various groups to further educate them about the bond issue projects and the CIP selection process. Much care must be taken that the presentation is factual only, because tax monies may not be spent advocating the passage of bond issues. IOR&C can provide video production. Ste. three: Advocacy phase. IA order to carry out an advocacy campaign on behalf of the bond issues, a campaign committee should be formed. This should consist of people in the community who have an interest in seeing the bond issues passed. If schools are on the bond issue, those interested in Orange County and Chapel Hill-Carrboro schools will be the natural members of the the committee. If reservoir/watershed issues are on the ballot, Independent Opinion Research & Communications, Inc. P.O.Box 501 • Wrightsville Beach,N.C.28480 • (919)256-3976 039 environmental groups, League of Women Voters, Chamber of Commerce and developers should be asked to participate also. Many participants in the CIP advisory committee have indicated an interest in promoting the bond issues. The committee should be as broad based and representative of the entire community as possible. All monies expended by the citizens' committee on advocating the bond issue must be raised from the private sector. Activities which the citizens' campaign committee should undertake on behalf of the bond issue are: 1. Speakers Bureau: Using a set speech is the basis for all public appearances on behalf of the bond issue, the citizens' committee attempts to make a speech at all county organizations which have a public interest component. (ex: garden clubs, Rotary, Kiwania, Fraternal, Black, and taxpayers' associations, etc.) IOR&C will work with the committee in preparing the speech and the materials to be used with the speakers' bureau. 2. Video: This puts into pictures the importance of the bond issues to the citizens of the county. . Your speakers' bureau will find a video very helpful in explaining the long term benefits of the projects as they make the rounds of the community groups. It can also be shown on local access cable television or as a paid advertisement. IOR&C offers total video production capability. 3. Tabloid: A four page 2 color tabloid should be distributed through your local newspapers the week before the vote to make the case for the bond referendum and advertise it as a county wide effort. It should contain the endorsements of opinion leaders in the community. IOR&C will prepare text, layout and camera ready copy. 4. Newspaper advertisements: IOR&C will help with copy and layout. 5. Get-Out-The-Vote Campaign: A most necessary facet of any bond referendum. Components of the campaign include: a. A phone bank of 18-20 phones for a minimum of 8 nights. b. Hired or volunteer interviewers to man the phones from 5:30 to 9:30 pm for those 8 nights. c. Voter registration lists of both parties with telephone numbers included. d. Calls made to registered voters in targeted precincts (determined from the opinion survey) to determine supporters and opponents of the bond issue. A plug to vote for the issue is made as a part of the call, and records are kept of those who want information on the issues. Material is mailed in the morning. e. Nightly tallies are kept to aid analysis of campaign strengths and weaknesses. f. The last two nights of the campaign, call, backs to supporters of the issues are made to encourage them to vote on election day. The get out the vote campaign increases the "yes" voters, and substantially increases the potential to pass the bond issues. IOR&C has managed get out the vote campaigns all over the state, and will be glad to perform this service in Orange County. An advocacy campaign for a $30,000,000 bond issue referendum will cost approximately $30,000. (One tenth of one percent of the total bond). Independent Opinion Research & Communications, Inc. Box 501 - Wrightsville Beach. N.C. 28480 • f919)256-3976 w ' 040 PROPOSAL To: Orange County, Shirley Marshall, Chair; John Link, County Manager. From: Independent Opinion Research & Communications, Inc. Re: Bond Issue Informational Components 1. Bond Issue decision making: Items to be placed on the ballot, order of ballot, ballot language; public hearings, staff presentations. IOR&C will consult with Orange County on the above items for $55 per hour plus actual expenses and travel costs. 2. Informational Brochure: IOR&C will consult with county on text of brochure, and prepare layout and camera ready copy for approximately $2,000. We can arrange printing or County can print the brochure. 3. Video: A three to five minute video will cost from $3500 to $5,000. Independent Opinion Research & Communications, Inc. P.O.Box 501 • Wrightsville Beach, N.C.28480 • (9191256-3976 042 • • ' ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. F2. ACTION AGENDA ITEEM ABSTRACT Meeting Date: SUBJECT: SUBMIT A RITYAGROUPS COMMUNITY-BASED IN ORANGE COUNTY. EDUC DEPARTMENT: HEALTH PUBLIC HEARING YES: NO: XXX ATTACHMENT(S) : INFORMATION CONTACT: DAN. REIMER COPY OF RFP ATTACHED TELEPHONE NUMBER- _ Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-9331 PURPOSE: Request approval. to submit a grant for a community-based AIDS Education program targeting minority groups in Orange County. This grant would be endorsed by other agencies (OPC Mental Health, etc) and would involve community groups in the development of educational materials. The grant will award from $20,000 to $45,000. BACKGROUND: The RFP has come from R. A. Meriwether, MD, Head of Communicable Disease Control Branch in Raleigh. At both the state and national levels, Blacks are disproportionately represented among those with AIDS. In North Carolina, Blacks comprise 22$ of the population and 44% of its AIDS cases. There is a growing body of evidence that AIDS education can have an impact on the behaviors that place people at risk for contracting or transmitting AIDS. The grant being written by the Health Department proposes to develop an effective cmThe AIDS ito eateand ddfacilitatell be behavior change among the target population. culturally sensitive and will be conducted at the local level by community agencies that have access to, experience with, and the trust of 0 ulation. • the target population. RECOMMENDATION(S) : APPROVE SUBMISSION OF AIDS GRANT AND AUTHORIZE THE CHAIR TO SIGN. • . „ 043 it4.3) 6 IP0- • n• ' • HEAL117 :- North Carolina Department of Human Reso • Division of Health Services P.O.Box 2091•Raleigh,North Carolina 27602-2091 James G.Martin,Governor . Ronald H.Levine,M.D.,M.P.H. David T.Flaherty,Secretary State Health Director May 10, 1988 MEMQRANDU)t TO: Local Health Directors and Directors of C. unity Organizations Am yr FROM: R.A.fleriwether, M.D. • Head, Communicable Disease Control Branch • SUBJECT: Amended Requests for Proposals for AIDS Education Projects Targeting Gay Men, IV Drug Users , or Minority Communities • A request for proposals (RFP) for community-based AIDS education projects targeting gay men and intravenous drug users was issued in October. Another RFP for community-based projects targeting minority communities was issued in December . Review of the RFP's indicated that additional guidance should be provided applicants regarding the development of educational materials and the need to coordinate proposals and activities with local health departments. Attached are copies of the revised RFP's. Applicants who have already submitted proposals in response to either RFP are asked to review and revise their proposals as necessary to meet these additional requirements. Applicants who have not previously applied may now do so. . In revising previously submitted proposals or developing new ones applicants should note the following requirements: 1. All applicants must be local health departments or have the endorsement of the local health department. • 2. Each applicant should submit a statement that a. all educational materials and plans for educational group sessions will be reviewed by a local Citizens Review Panel appointed. or approved by the local board of health (or the State • Citizen's Review Panel if the project has a statewide focus) ; and • • 044 • , . .741 Local Health Directors and Directors of Community Organizations Memorandum Page 2 May 10, 1988 b. documentation of review and majority approval of each item will be submitted to the AIDS Control Program prior to utilizing any grant funds for reproduction or dissemination of materials. • Please note the new range of awards - from $20,000 to $35,000 for risk reduction projects targeting gay men and IV drug users and from $20,000 to 545,000 for projects targeting minorities. Agencies previously submitting proposals should revise project plans and budgets accordingly. Proposals previously submitted are being returned under separate cover. The new deadline for the receipt of applications is June 20, 1988. Awards will be made in early August. If you have any questions concerning the application process or the additional application requirements, please contact the AIDS Control Program at 919-733-7301. I apologize for the inconvenience and delay these changes have caused. Thank you for your cooperation and patience. enclosure • RAM/DJ • • • 1 0 045 INFORMATION CONCERNING GRANT APPLICATIONS FOR MINORITY INITIATIVES IN AIDS EDUCATION .d . ; I - 1 . - if • • As of March 3 , 1987, 465 cases of AIDS had been reported to the Centers for Disease Control from North Carolina. While North Carolina is a relatively low-prevalence state . ( it ranks 10th in population and 21st in AIDS cases among the states and territories) , the incidence of AIDS here continues to increase. Whereas just 9 cases were identified prior to 1984, 17 new cases were recorded in 1984, 62 in 1985 , 81 in 1986, and 250 in 1987. It is estimated that up to 15,000 North Carolinians may be infected with human immunodeficiency virus (HIV) , the virus that causes AIDS. At both the national and state levels Blacks and Hispanics are disproportionately represented among those with AIDS. In the U.S. as a whole Blacks account for 12% of the total population and 25% of all cases of AIDS. Hispanics account for 7% of the total population and 14% of all cases of AIDS. Here in North Carolina approximately 22% of our 6. 3 million people are Black. Yet 44% of all North Carolinians with AIDS have been Black. (About 1% have been Hispanic and another 1% American Indian. ) Clearly Black citizens of North Carolina have been disproportionately affected by AIDS. While the number of AIDS cases has been low in Native American communities , . it is important not to assume that the extent of HIV infection is or will remain low. Culturally sensitive educational efforts can be critical in limiting the spread of AIDS among Native Americans. There is the need to target educational materials and programs to Spanish-speaking people residing in North Carolina as well . Migrant farmworkers , many of whom are Hispanic , are a significant population in North Carolina needing clear and useful information on AIDS. As of August 1987,. when North Carolina had 253 cases , 108 Blacks had developed. AIDS. The risk factors for those 108 - cases were as follows: * 54 (50%) gay/bisexual men ( including 1 gay/bisexual IV drug user) * 29 (27%) heterosexual IV drug users • * 4 ( 4%) heterosexual contact * 6 ( 6%) transfusion 1 * 0 C 0%) hemophiliac • * 15 ( 14%) undetermined risk factor P_ 1 046 • Although the percentage of Blacks contracting AIDS who ' are gay or bisexual men is somewhat lower than that for Whites (50% vs . 66%) , gay or bisexual men do account for the highest number of cases in the Black community. There is considerable. anecdotal evidence that Black men who engage in homosexual practices may be harder to reach with AIDS information than their White counterparts . For instance, AIDS service organizations have reported that the programs they have developed for gay men have not attracted many Blacks. Furthermore, a number of openly gay Black men have indicated that many other Black men who have sex with men do not identify themselves as gay. They do not read gay newspapers , belong to gay organizations , or patronize gay bars . Thus access to these men through the channels frequently used to reach gays is probably less effective. It is intravenous drug use that accounts for most of the excess cases of AIDS among Blacks in North Carolina and in the nation as a whole. Some 70% of all AIDS cases in North Carolina related to IV drug use are Black; the figure for the U.S. is 51%. IV drug use is an endemic problem in impoverished communities and Blacks are disproportionately poor in North Carolina. Thus AIDS compounds the threat that IV drug use poses those North Carolinians who are poor and Black. Black women have been particularly hard hit by AIDS. In North Carolina 65% of all women with AIDS are Black; in the U.S. it is more than 50%. The risk factors for the 15 Black women with AIDS in North Carolina as of August 1987, are as follows: * 8 (53%) IV drug users * 2 ( 13%) heterosexual contact * 2 ( 13%) transfusion * 3 (20%) undetermined risk factor AIDS is also affecting Black children. Although there have only been eleven confirmed cases of pediatric AIDS (AIDS in someone under the age of 13) in North Carolina, there have been almost 800 cases nationwide. More than 80% of those children have been Black or Hispanic . Most children with AIDS are infants infected in utero; in most cases the mother or her partner is an IV drug user . If AIDS is a threat to Black women of child-bearing age, it is also a threat to • • their unborn children. • Teenagers have the lowest prevalence of AIDS; they account for less than 1% of all cases in the U.S, and less than 2% in North Carolina. Yet there are important reasons to target AIDS education efforts to this age group. First , • 0 47 the incubation period for AIDS, that is , the time from infection with the AIDS virus to symptoms of disease, can be 7 years or longer . It is likely that some people who develop this disease in their twenties become infected in their teens . Second, the behaviors that place people at risk for AIDS are related to sex and drugs . It is during adolescence that many young people begin exploring their sexuality and experimenting with drugs . It is essential that young people have good information when establishing habits related to sex and drug practices . There is a growing body of evidence that AIDS education can have an impact on the behaviors that place people at risk for contracting or transmitting AIDS. In San Francisco where the gay community has been blanketed with information about AIDS and where a number of innovative, community-based eduction projects have been implemented, the vast majority of gay men surveyed indicate that they have altered their sexual practices to reduce their risk of AIDS. In a number of cities (e.g. , Denver , Los Angeles . and San Francisco) the rate of rectal gonorrhea, a disease seen almost exclusively in gay men, has dropped 50 to 90% in the last five years. indicating remarkable changes in behavior . As for intravenous drug use, studies in New York City indicate that even among those users unwilling to stop injecting drugs there is substantial concern about AIDS and interest in methods of risk reduction. And in New Jersey, when 1 ,000 discount coupons for drug treatment programs were distributed with AIDS information at "shooting galleries" and other drug hang-outs, 86% of the vouchers were redeemed within 2 months . Efforts to control the spread of any communicable disease must target those at highest risk for contracting or transmitting the disease. People of color in North Carolina have been disproportionately affected by AIDS and warrant . special educational efforts. To save the greatest number of lives within minority communities attention should focus on the following groups: * men who have sex with other men * intravenous drug users . . * women of child-bearing age * adolescents establishing attitudes and practices concerning sex and drugs • • R_ • 048 Al Goals and SCODe of the GxantisProoram for Hinoritv KIPS _gstucation The intent of the AIDS Control Program in offering grants for minority initiatives in AIDS education is to reduce the spread of AIDS in minority communities in North Carolina. The AIDS Control Program recognizes five important facts: 1 . People of color have been disproportionately affected by AIDS in North Carolina and in the nation as a whole. This situation is likely to continue for the forseeable future. 2 . Within minority communities , men who have sex with other men and intravenous drug users have accounted for most cases of AIDS. Women who are the sexual partners of bisexual men or IV drug users are also at risk, as are their unborn infants . 3. Minority adolescents need AIDS education because the sex and drug practices that place people at risk for AIDS are often established in adolescence. 4. The behaviors related to sex and drugs that place people at risk for AIDS are amenable to change. 5 . The most effective campaigns to educate and facilitate . behavior change are culturally sensitive and will, be conducted at the local level by community agencies that have access to , experience with, and the trust of the target populations. Therefore the specific goal of these grants is to provide community agencies with funds for innovative projects to educate people of color about AIDS and to facilitate behavior change among those whose sex and drug practices place them at highest risk for contracting or transmitting the AIDS virus . The AIDS Control Program will emphasize communttv-based interventions, in these awards . . It is most important that the interventions are provided in the setting where there is the opportunity for the greatest impact on the target population. Local health departments have primary responsibility for the control of all communicable diseases and conditions , including AIDS. Optimum control of the HIV epidemic requires careful coordination of educational and other control activities at the local and state levels. - Therefore, awards will be made only when there is clear coordination and cooperation with local health departments serving the area in which the project will be carried out. • • P-4 049 All recipients must provide assurance in the proposal that grant funds will be utilized to educate target groups • about what they must do to prevent transmission of HIV in such a manner that most reasonable and educated members of the community in which the project is conducted would not be offended. While educational materials must be sufficiently detailed to provide clear information about behaviors which transmit HIV and behaviors which will limit transmission, they must not directly promote or encourage sexual promiscuity, homosexuality, or drug abuse. Elica,Ple,Aonlicants Applications may be submitted by public and private nonprofit organizations . Proof of nonprofit status must accompany the application. Any of the following is acceptable evidence of nonprofit status: a statement from the North Carolina Secretary of State's Office certifying that the applicant organization is a nonprofit corporation; a copy of a currently valid IRS tax exemption ' certification; a reference to the applicant organization' s listing in the Internal Revenue Service' s most recent list of tax-exempt organizations described in Section S01(c) (3) of the IRS Code; or a certified copy of the organization' s certificate of incorporation as a nonprofit corporation. All applicants must be local health departments or have the endorsement of the local health director in whose jurisdiction the project will be conducted. For agencies other than local health departments whose proposals cover more than one local health department jurisdiction, the local health director for the jurisdiction in which the office of the organization is located should be contacted to request • primary endorsement. Other local health departments within the region targeted by the proposed •project should be consulted and a letter of support obtained. Thii requirement does not apply to. projects with a statewide focus . Projects with a multi-regional focus may be considered for exemption from this requirement as well, but proposals for such projects must describe how the recipient will present planned - activities to the appropriate health director for approval 'prior to actual conduct. Local health departments may chose to endorse proposals developed ,by other agencies or to become the primary applicant . Local health departments that choose to become the primary applicant for a proposal may subcontract parts or all of the project to another agency. Local health B-5 • 050 . • departments assume responsibility for fiscal and substantive oversight of all subcontracted components of the project . Et111SZIJIMIVILV21012. - All applications must reflect the following requirements in their project description. Where appropriate, the application should clearly state how these requirements will be met in the project. 1 . The project will comply with all applicable federal , state and local laws , regulations , and policies. 2. • In the disbursement and accounting of funds all recipients must follow applicable state costs principles and accounting procedures. 3. All recipients will submit periodic reports on the progress of the project funded. 4. Language used in written materials (i .e. , pamphlets , brochures , fliers) , audiovisual materials ( i .e. , motion pictures and video tapes) , and pictorials ( i .e. , posters and similar educational materials using photographs , slides, drawings, or paintings) to describe dangerous behaviors and explain less risky practices concerning AIDS should use terms or descriptors necessary for the target audience to understand the messages. Such terms or descriptors used should be those which a reasonable person would conclude should be understood by a broad cross-section of educated adults in society, or which when used to communicate with a specific group, such as homosexual men, about high risk sexual practices, would be judged by a reasonable person to be inoffensive to most educated adults beyond that group. The Centers for Disease Control guidelines , "Content of AIDS-Related Written Materials , Pictorials , Audio Visuals, Questionnaires, Survey Instruments, and Educational Sessions in CDC Assistance Programs, " (Attachment A) should be consulted in developing appropriate educational materials . 5 . All educational materials and plans for educational group sessions must be reviewed by a Citizens Review Panel as required by the U.S. Public Health Service (see Attachment A) to ensure that these criteria are met. A Local Citizen Review Panel must be established to review materials and presentations for this purpose. The Local Citizen Review Panel must be made up of at least five persons and be designated or approved by the local board(s) of health. The panel should include representatives from organizations serving the targeted population(s) , but a majority of the members of the Citizen Review Panel should not be from the targeted population(s) . The local health department or board of health: in the, county where the central administration of the project will be located must oversee its activities to ensure that the review panel is functioning as required. Projects with a statewide focus may utilize the State Citizen I emsossamesseememommg.-- • 051 • • Review Panel for this purpose. Similar consideration may be given projects with a multi-regional focus. Documentation of review and majority approval of each item must be submitted to the AIDS Control Program prior to utilizing any grant funds for reproduction or dissemination. Each proposal must • include a statement that requirements pertaining to community review of educational materials and plans for educational group sessions will be met. 6. Recipients will be expected to meet all other conditions of the grants contract. Available Funds, The North Carolina AIDS Control Program intends to distribute a total of $150,000 in four to eight awards ranging from 520,000 to $45 ,000 each. The awards are for a 12-month project period to begin the date that agencies receive their funds . The North Carolina AIDS Control Program will provide funds , consultation, technical assistance, and program materials to those agencies receiving awards. Sys of the Pr000tal The complete proposal must be received by close of business June 20, 1988 to be considered for an award. One complete original and six copies of the proposal (including the abstract and any appendices) should be delivered or mailed to: Minority Initiatives in AIDS Education AIDS Control Program Division of Health Services P.O. Box 2091 Raleigh, North Carolina 27603 (located at 225 N. McDowell St. ) . - A letter signed by the official representative of the agency making the application should accompany the application. • Questions concerning the awards or the application process should be directed to- the AIDS Control Program (919-733-7301) . B-7 war- 052 • 0 , - g • . 6 , The body of the grant proposal may not exceed 10 double-spaced typed pages . This does not include a half-page, single-spaced typed abstract which should summarize the proposed project and which must be submitted with the proposal . Neither does this include appendices which may be used to provide supporting documentation such as letters of support and collaboration and examples of previous efforts. The body of the proposal should include the following sections : 1 . History of the agency' s AIDS education efforts. If the agency has not previously engaged in AIDS prevention efforts , what health education/disease prevention activities has it engaged in that would demonstrate the capability to conduct a community-based AIDS education project (e.g. , efforts to reduce drug use or teen pregnancy)? What kind of activities has it implemented (strategies, target audiences , etc. ) ? With what success? If the the agency has been conducting AIDS prevention activities , for how long? 2 . Specific problem or target group. Which aspect of the AIDS problem will this project address? Who will the project attempt to reach? 3. Goal(s) and objectives. What will the project attempt to. accomplish? Problems and goals are closely related. The former states the current state of affairs , the latter the intended future state. ' Goals and objectives are also closely related. Goals are general statements that express the end towards which efforts are directed. Objectives describe specific , measurable outcomes. Objectives should relate clearly to the attainment of the overall goal(s) of the project and should be measurable. Brief .examples for Sections and 3: Problem: AIDS among Black IV drug users. Target group: Black IV drug users not in treatment . Goal : To reduce the incidence of HIV infection .among Black IV drug users not in treatment who reside in Springfield County . • Objectives: a. By Sept . 1988, the Blacks Together Project will have established an outreach program for street IV drug users in Springfield County. b. By February 1989, the program will have made contact with 150 IV drug users in "shooting galleries" and other street settings , provided them with discount vouchers for enrollment in the county' s drug treatment program and 'given them guidelines for reducing their risk of contracting or transmitting HIV. • ^ 053 4. Strategy and plan of operation. How will the project achieve its objectives? What is the basic. strategy and how will it be implemented, by whom, when, and where? This section should include a general timetable for implementation • of the project. 5 . Evaluation plan. How will the agency determine that project objectives have been achieved? What measures will be used to gauge the effectiveness and efficiency of the project? 6. Project budget . A breakdown of project expenses should be presented for a 12-month period. Please be as detailed as you can. Matching funds are not required; but if the agency expects to allocate other monies to the project beyond those provided by the AIDS Control Program grant , the budget should reflect these as well. In this case the budget should indicate the portion of the total project costs that will be requested from the AIDS Control Program. It should also identify other existing or expected funding sources for the project . CriteTia_ for Evaluating Grant Proposals A variety of criteria will be used to select projects for funding. Grant proposals will be judged on the extent to which: * the AIDS education project would reach significant numbers of minority citizens in North Carolina. * the AIDS education project would reach those members of minority communities at highest risk of infection and/or in greatest need of education about AIDS, specifically: - men who have sex with other men - IV drug users • - women of child-bearing age - adolescents * the basic strategy is feasible and has a high probability of success. * the basic strategy represents an innovative, community-based approach to educating and/or facilitating behavior change in the target population(s) , * the AIDS education project would utilize existing resources in the community; O the. AIDS education project would add to and not replace existing activities; • • * all components of the proposal are clear and specific. • T1- 054 In addition, preference will be given to AIDS education projects that: * would direct monies to underfunded agencies ; * would be conducted by agencies with a demonstrated capability, to implement AIDS education/prevention or similar efforts; * would work cooperatively with other agencies to complete the project. • • • • • • • • • q-1 n 055 a HISTORY: Since the spring of 1985, Orange County Health Department has served as a commun- ity resource for A1DS informaton, education and HIV testing and counseling. The AIDS education efforts of the department began as a component of its educational programs on sexually transmitted disease control and prevention. Through public school presentations and community programs, over 1700 individuals have been educated about AIDS in Orange County. Numerous press releases and media interviews about AIDS and services have been provided to the local media. Brochures and posters on AIDS have been distributed through a number of agencies, clinics and community events in Orange County. AIDS education has also been a component of the patient education efforts in the Family Planning, Maternity, STD and Epidemiology clinis of the Orange County Health Department. To date, the efforts of the Health Department have focused on adolescents in the public schools and sexually active patients in the clinics. The effect of these efforts has not yet been assessed. The Orange County Health Department has had some success in the area of teen pregnancy prevention. Through joint collaboration with the school, Social Services Department, Planned Parenthood, Adolescents-In- Need and other agencies, teens in Orange County have received intensive education about sexual responsibility, sexuality, human reproduction, parenting and pregnancy prevention. The department has facilited access to family planning services to teens and currently has a clinic enrollment that is 40Z teens. Follow-up of sexually active teens through the schools, home visits and other agencies has enhanced com- pliance in family planning by sexually active teens. In 1986, Orange County exper- ienced the third lowest teen pregnancy rate in North Carolina, which was nearly half the state teen pregnancy rate. PROBLEM STATEMENT: From June of 1985 to May 31, 1988, 711 individuals have been tested and counseled for HIV through the department's anonymous. HIV testing program. Of the 548 indivi- duals tested between January 1, 1987. and May 31, 1988, only 37 or 6.75Z were black. Blacks comprise, 18Z of the Orange County population. The low proportion of blacks tested by the program may be an indicator that the perception-of risk for HIV infec- tion among blacks is considerably less than that among whites, expecially when exam- ination of clinical data in other clinics shows a much higher user rate among blacks (i.e., STD clinics, Family Planning). This is supported by discussions with promi- nent members of the black communities of Orange County. Attitudes about AIDS, per- sons with AIDS and the behaviors that put a person at risk for AIDS are quite nega- tive in the black community. These negative attitudes pose a barrier to effective dissemination of AIDS informa- tion to individuals at risk for practicing high risk behaviors for HIV. Adolescence is a time of experimentation and risk-taking. It is a time when many young people begin to explore their sexuality, form attitudes about themselves and others, and, for some, experiment with drugs and'alcohol. Lack of social and job opportunities, fatalism, about the future, peer pressure, low self-esteem and other factors contribute to risk-taking behavior. Among black youths, these factors com- bine to place black adolescents at an inordinate risk. To prevent AIDS in this youthful minority populationmay have the most significant impact on curbing the spread of this disease in the black community. Therefore, the y � target population of the educational al P ro ram proposed herein will be blacks age 13-20. In 1986, it was estimented by the N.C. Office of State Budget and Management to be 2,833 non-whites age 10-19 in Orange County. • • 056 GOAL: To reduce the risks of HIV infection and transmission among • black youths (ages 13-20) , through a community based education program that will employ existing local minority networks and community organizations. Time Frame: Preparation Phase (Months 1-3) OBJECTIVES: (The program strategies are listed after each objective. ) • 1. To measure current knowledge and attitudes among black youths and opinion setters in the black communities of Orange County about AIDS and HIV transmission and prevention. . To determine and assess barriers to AIDS education in the black community and develop approaches to reduce barriers. 3. Develop an evaluation of the program that will assess the ongoing program and measure the program' s impact. Activities: A. Hire a project coordinator who has a working knowledge of the black communities in Orange County and experience in community-based programs. B. Develop an assessment tool which determines the current knowledge of and attitudes about AIDS, HIV, • and high risk behaviors in the minority communities. • C. Develop an evaluation that measures the training, education materials, effect of community impact/ 4. To establish a minorities AIDS advisory council. Activities: A. Recruit from churches and other minority community- based organizations an advisory board far the purpose of: • 1) Assisting in the collection of data from the assessment questionnaire. (These members will provide entree into the minority community) ; 2) Reviewing education material ; 3) Advising on program implementation in the black communities; and 4) Facilitating access to community volunteers that would deliver programs. • Elsommullm, -------------- 057 Time Frame: Program Phase (Months 4 - 11) 5. To provide accurate information, counseling and referrals about HIV transmission, AIDS, and prevention services to individuals in Orange County through the personal contacts with the community volunteer "natural helpers" . 6. To identify, recruit, and train community volunteers to serve as community resources and program implementors for the • AIDS education program within the minority communities. 7. To initiate and provide special small group programs dealing with health issues of minority students, including AIDS, in the Orange County and Chapel Hill/Carrboro City Schools through trained Public Health Nurses. • Activities: A. Develop a community-based "natural helpers" network within the minority communities. This network will be comprised of residents of the community and will provide accurate information and referrals B. Identify, recruit, and train 5-10 community volunteers from Northern Orange County and 5-10 from Southern Orange (including Chapel Hill and Carrboro; , 100% black, at least 30% male) to provide information, advice and programs in the black communities. A special effort will be made to recruit black youths to comprise approximately 30-50% of this group C. To maintain a minimum of 10 volunteers in both the Southern and Northern part of Orange county, the project coordinator will identify, recruit, and train other • volunteers as needed. D. Provide ongoing training and support tet maintain our pool of community "natural helpers" throughout Orange County to provide accurate information and referral. E. To provide educational programs about AIDS, HIV transmission and prevention, services in the community that can help reduce HIV and transmission and the special risks to black youth for HIV infection to 20 community groups and black churches in Orange County. These programs will be provided by the project coordinator and the advisory board. • • • 058 F. To collaboratively plan and implement AIDS information dissemination and education for black youths and clients served by the following organizations: Orange-Person-Chatham Mental Health Orange County Agricultural ExtRnsion/4-H Chapel Hill. Recreation Dept. Orange County Recreation Dept. Teen Network Team Volunteers for Youth Planned Parenthood of Orange County - Natural Helpers Project S. Develop small, informal groups of minority students, facilitated by school nurses and health educators to address the health needs (as perceived by them) of • these students. This program will also provide AIDS education and prevention. F. Evaluate the program' s effect on the community by reissuing the assessment questionnaire and measuring change. • 059 Budget • Personnel Coordinator full time Grade 65 20,505 Clerk Typist half time Grade 58 7,484 Fringes Health Insurance 1,458 • FICA & Retirement 3,927 Sub-total 33,374 Operating Expenses Travel Training (staff & volunteers) 692 mileage $492 ( 2400 miles), workshops $200 Telephone - instrument ($35), install ($90), 635 month ($30), WATS, L.D ($150) Motor Pool (2400 @ .190 456 Postage 150 Duplicating 500 (monthly newsletter/calendar for vole, other information) Printing (poster, brochure) 529 Dept. Supplies (condoms for free distribution 1,250 (12,500 condoms .10) Office Supplies 400 Educational supplies (pamphlets) 300 • Sub-total 4,912 Equipment Office furniture (desk, chair, file cabinet) $20 (PC with printer) 2,500 Equipment (videos) 1,000 (portable all in one VCR) 1,000 Sub-total 5,320 TOTAL 43,606 J_ 096 ORANGE COUNTY BOARD OF COMM/SSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21. 1988 Action Agenda Item * SUBJECT: PETITION FOR ADDITION OF ROCKY LANE TO THE STATE MAINTAINED ROAD SYSTEM DEPARTMENT: Planning PUBLIC HEARING: Yes _X_No ATTACHMENT(S) : INFORMATION CONTACT: 6/9/88 J.M. Mills Letter Planning Director - Ext. 346 Secondary Road Addition Investigation Report TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To consider a petition from NCDOT for approval of the addition of Rocky Lane in Wilkerson Acres Subdivision to the State-Maintained Secondary Road System. BACKGROUND: The North Carolina Department of Transportation has submitted a petition for the addition of Rocky Lane to the Board of Commissioners for review. Rocky Lane is an 18-foot wide paved street in Wilkerson Acres Subdivision. NCDOT has indicated that the street meets its minimum standards and recommends the addition. RECOMMENDATION: The Administration recommends approval of the addition of Rocky Lane to the State-Maintained Secondary Road System. The Board's decision will be forwarded to the N.C. Board of Transportation for consideration. "097 44,./0 .• STATE OF NORTH CAROLINA • DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN June 9, 1988 DIVISION OF HIGHWAYS GOVERNOR JAMES E.HARRINGTON GEORGE E.WELLS,P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR Orange County Mr. John M. Link, Jr., County Manager Orange County 106 East Margaret Lane Hillsborough, NC 27278 Subject: Petition for Addition - Rocky Lane in Wilkerson Acres Subdivision Dear Mr. Link: Attached is Form SR-4, Secondary Road Addition In- vestigation Report, for Rocky Lane in Wilkerson Acres Subdivi- sion. This is being forwarded to you for review by your Board of Commissioners. Yours very truly, tAit atA)A") E. M. Cowan DISTRICT ENGINEER /jbh Atta. cc: Mr. J. W. Watkins An Equal Opportunity/Affirmative Action Employer 098 NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS SECONDARY ROAD ADDITION INVESTIGATION REPORT • County °ranee Co. File No. Date Township Hillsborough Div. File No. • Local Name Rocky Lane Subdivision Nameuilkerson Acres Length 0.34 mile Width in' Type r2 Condition Good Is this a subdivision street subject to the construction requirements for such streets? Yes Recorded See attacbediooiSaat attached, PageSee attached Is this a subdivision street subject to participation paving? No Number of homes having entrances into road seven (7) Other uses having entrances into road None Does right-of-way obtained meet present Division of Highways requirement? Yes, Dedicated If not, why? Is petition (SR-1) attached? Yes Is the County Commissioners' Approval (SR-2) attached? If not, why? Does the road meet present minimum Division of Highways construction requirements? Yes If not, state what is needed to place the road in an acceptable maintenance condition under Remarks and Recommendations. Is a map attached indicating information for reference in locating road by the Planning Department? Yea Cost to place in acceptable maintenance condition: Total Cost $ --- Grade, drain, stabilize $ , Drainage $ , Other $ Remarks and Recommendations Meets minimum requirements; thence recommend addition. • Reviewed and approved • - Board of Transportation Member Reviewed and approved 3. W. Watkins 3` M. Mills DIVISION ENGINEER D TRICT ENGINEER (Do not write in this space - For use of Secondary Roads Dept.) Petition No. (Do not write in this space - For use of Planning Dept.) Form SR-4 (7-77) 099 • Recorded Book Page 09-18-75 24 126 10-06-82 36 26 05-08-86 44 105 • • • I .. 0 t -..---•';.0 . '"--''' , :.1/4--"\J.M. 3.. - ------; .. .■ 2-.52! ' k I - `,..ML 's, \ ''''-- •L'a. - . lb.. i ,,,,,„ .......„.1 "...' ..T 1224 134\-.1.2.:--. I.•V -.. opr.,.. ,3i. !..".• /ALI ps I .....--...„ ../. +OA. 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'11 Z. el • ' .*1.1•nr,is '? 101 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.. �t i— ACTION AGENDA ITEM ABSTRACT Meeting Date: June 20, 1988 SUBJECT: Budget Amendments DEPARTMENT: Finance PUBLIC HEARING YES: NO: X. ATTACHMENT(S) : Proposed Budget INFORMATION CONTACT: Finance' Of ice Amendments TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel. Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider the following budget amendments BACKGROUND: 1. The Orange County Health Department f has been Se awarded additional funds from the Division The total of all the $1 ,976. delivery They services and used for operating exp capital purchases. No County funds are involved. 2. The Orange County d Health has bee the Fnamily1 Plan f an across-the-boar ning program. The amount of the reduction is $1,733. 3. The Orange County Health Department hasafbb�enPawarded oa mini-grant from the Governor's Thishgrant will be used for the Health Yourself program. designing and implementing a local occupant protection program. No County match is required for this $1,965.25 4; grant. 4. The Orange County Department of Social t Services Offs-Ce� receiv- ed additional State funds from require no Office. The additional funds total $12,357 and match. 5. The Orange County Department of Social funds. The has receiv- reallocated Crisis Intervention funds total $12,296 and no County match is required. RECOMMENDATION(S) : Approve motion to amend the 1987-88 Budget Ordinance by the '`'u= proposed amendments. • 102 ORANGE COUNTY PROPOSED • 1987-88 BUDGET AMENDMENTS The 1987-88 Budget Ordinance as adopted on August 4, 1987, and subsequently amended, is hereby amended as follows: 1. GENERAL FUND BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT: Appropriation: Health $1,923,145 $ 15,976 $1,939,121 Source: Intergovernmental - Health 306,464 15,976 322,440 To budget for additional Health Department funds. 2. GENERAL FUND Appropriation: Health $1,939,121 $ -1,733 $1,937,388 Source: Intergovernmental - Health 322,440 -1,733 320,707 To allow for Family Planning budget reduction. 3. GENERAL FUND Appropriation: Health $1,937,388 $ 1,965.25 $1,939,353.25 Source: Intergovernmental - Health 320,707 1,965.25 322, 672.25 To budget for Governor's Safety Program mini-grant 4. GENERAL FUND Appropriation: Social Services $3,989,945 12,357 4,002,302 Source: Intergovernmental - Social Services 1,858,552 12,357 1,870,909 To budget additional Day Care funds 5. GENERAL FUND Appropriation: Social Services 4,002,302 12,296 4,014,598 Source: Intergovernmental - Social Services 1,870,909 12,296 1,833,205 To budget reallocated Crisis Intervention funds 042 • • ' ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. F2. ACTION AGENDA ITEEM ABSTRACT Meeting Date: SUBJECT: SUBMIT A RITYAGROUPS COMMUNITY-BASED IN ORANGE COUNTY. EDUC DEPARTMENT: HEALTH PUBLIC HEARING YES: NO: XXX ATTACHMENT(S) : INFORMATION CONTACT: DAN. REIMER COPY OF RFP ATTACHED TELEPHONE NUMBER- _ Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-9331 PURPOSE: Request approval. to submit a grant for a community-based AIDS Education program targeting minority groups in Orange County. This grant would be endorsed by other agencies (OPC Mental Health, etc) and would involve community groups in the development of educational materials. The grant will award from $20,000 to $45,000. BACKGROUND: The RFP has come from R. A. Meriwether, MD, Head of Communicable Disease Control Branch in Raleigh. At both the state and national levels, Blacks are disproportionately represented among those with AIDS. In North Carolina, Blacks comprise 22$ of the population and 44% of its AIDS cases. There is a growing body of evidence that AIDS education can have an impact on the behaviors that place people at risk for contracting or transmitting AIDS. The grant being written by the Health Department proposes to develop an effective cmThe AIDS ito eateand ddfacilitatell be behavior change among the target population. culturally sensitive and will be conducted at the local level by community agencies that have access to, experience with, and the trust of 0 ulation. • the target population. RECOMMENDATION(S) : APPROVE SUBMISSION OF AIDS GRANT AND AUTHORIZE THE CHAIR TO SIGN. • . „ 043 it4.3) 6 IP0- • n• ' • HEAL117 :- North Carolina Department of Human Reso • Division of Health Services P.O.Box 2091•Raleigh,North Carolina 27602-2091 James G.Martin,Governor . Ronald H.Levine,M.D.,M.P.H. David T.Flaherty,Secretary State Health Director May 10, 1988 MEMQRANDU)t TO: Local Health Directors and Directors of C. unity Organizations Am yr FROM: R.A.fleriwether, M.D. • Head, Communicable Disease Control Branch • SUBJECT: Amended Requests for Proposals for AIDS Education Projects Targeting Gay Men, IV Drug Users , or Minority Communities • A request for proposals (RFP) for community-based AIDS education projects targeting gay men and intravenous drug users was issued in October. Another RFP for community-based projects targeting minority communities was issued in December . Review of the RFP's indicated that additional guidance should be provided applicants regarding the development of educational materials and the need to coordinate proposals and activities with local health departments. Attached are copies of the revised RFP's. Applicants who have already submitted proposals in response to either RFP are asked to review and revise their proposals as necessary to meet these additional requirements. Applicants who have not previously applied may now do so. . In revising previously submitted proposals or developing new ones applicants should note the following requirements: 1. All applicants must be local health departments or have the endorsement of the local health department. • 2. Each applicant should submit a statement that a. all educational materials and plans for educational group sessions will be reviewed by a local Citizens Review Panel appointed. or approved by the local board of health (or the State • Citizen's Review Panel if the project has a statewide focus) ; and • • 044 • , . .741 Local Health Directors and Directors of Community Organizations Memorandum Page 2 May 10, 1988 b. documentation of review and majority approval of each item will be submitted to the AIDS Control Program prior to utilizing any grant funds for reproduction or dissemination of materials. • Please note the new range of awards - from $20,000 to $35,000 for risk reduction projects targeting gay men and IV drug users and from $20,000 to 545,000 for projects targeting minorities. Agencies previously submitting proposals should revise project plans and budgets accordingly. Proposals previously submitted are being returned under separate cover. The new deadline for the receipt of applications is June 20, 1988. Awards will be made in early August. If you have any questions concerning the application process or the additional application requirements, please contact the AIDS Control Program at 919-733-7301. I apologize for the inconvenience and delay these changes have caused. Thank you for your cooperation and patience. enclosure • RAM/DJ • • • 1 0 045 INFORMATION CONCERNING GRANT APPLICATIONS FOR MINORITY INITIATIVES IN AIDS EDUCATION .d . ; I - 1 . - if • • As of March 3 , 1987, 465 cases of AIDS had been reported to the Centers for Disease Control from North Carolina. While North Carolina is a relatively low-prevalence state . ( it ranks 10th in population and 21st in AIDS cases among the states and territories) , the incidence of AIDS here continues to increase. Whereas just 9 cases were identified prior to 1984, 17 new cases were recorded in 1984, 62 in 1985 , 81 in 1986, and 250 in 1987. It is estimated that up to 15,000 North Carolinians may be infected with human immunodeficiency virus (HIV) , the virus that causes AIDS. At both the national and state levels Blacks and Hispanics are disproportionately represented among those with AIDS. In the U.S. as a whole Blacks account for 12% of the total population and 25% of all cases of AIDS. Hispanics account for 7% of the total population and 14% of all cases of AIDS. Here in North Carolina approximately 22% of our 6. 3 million people are Black. Yet 44% of all North Carolinians with AIDS have been Black. (About 1% have been Hispanic and another 1% American Indian. ) Clearly Black citizens of North Carolina have been disproportionately affected by AIDS. While the number of AIDS cases has been low in Native American communities , . it is important not to assume that the extent of HIV infection is or will remain low. Culturally sensitive educational efforts can be critical in limiting the spread of AIDS among Native Americans. There is the need to target educational materials and programs to Spanish-speaking people residing in North Carolina as well . Migrant farmworkers , many of whom are Hispanic , are a significant population in North Carolina needing clear and useful information on AIDS. As of August 1987,. when North Carolina had 253 cases , 108 Blacks had developed. AIDS. The risk factors for those 108 - cases were as follows: * 54 (50%) gay/bisexual men ( including 1 gay/bisexual IV drug user) * 29 (27%) heterosexual IV drug users • * 4 ( 4%) heterosexual contact * 6 ( 6%) transfusion 1 * 0 C 0%) hemophiliac • * 15 ( 14%) undetermined risk factor P_ 1 046 • Although the percentage of Blacks contracting AIDS who ' are gay or bisexual men is somewhat lower than that for Whites (50% vs . 66%) , gay or bisexual men do account for the highest number of cases in the Black community. There is considerable. anecdotal evidence that Black men who engage in homosexual practices may be harder to reach with AIDS information than their White counterparts . For instance, AIDS service organizations have reported that the programs they have developed for gay men have not attracted many Blacks. Furthermore, a number of openly gay Black men have indicated that many other Black men who have sex with men do not identify themselves as gay. They do not read gay newspapers , belong to gay organizations , or patronize gay bars . Thus access to these men through the channels frequently used to reach gays is probably less effective. It is intravenous drug use that accounts for most of the excess cases of AIDS among Blacks in North Carolina and in the nation as a whole. Some 70% of all AIDS cases in North Carolina related to IV drug use are Black; the figure for the U.S. is 51%. IV drug use is an endemic problem in impoverished communities and Blacks are disproportionately poor in North Carolina. Thus AIDS compounds the threat that IV drug use poses those North Carolinians who are poor and Black. Black women have been particularly hard hit by AIDS. In North Carolina 65% of all women with AIDS are Black; in the U.S. it is more than 50%. The risk factors for the 15 Black women with AIDS in North Carolina as of August 1987, are as follows: * 8 (53%) IV drug users * 2 ( 13%) heterosexual contact * 2 ( 13%) transfusion * 3 (20%) undetermined risk factor AIDS is also affecting Black children. Although there have only been eleven confirmed cases of pediatric AIDS (AIDS in someone under the age of 13) in North Carolina, there have been almost 800 cases nationwide. More than 80% of those children have been Black or Hispanic . Most children with AIDS are infants infected in utero; in most cases the mother or her partner is an IV drug user . If AIDS is a threat to Black women of child-bearing age, it is also a threat to • • their unborn children. • Teenagers have the lowest prevalence of AIDS; they account for less than 1% of all cases in the U.S, and less than 2% in North Carolina. Yet there are important reasons to target AIDS education efforts to this age group. First , • 0 47 the incubation period for AIDS, that is , the time from infection with the AIDS virus to symptoms of disease, can be 7 years or longer . It is likely that some people who develop this disease in their twenties become infected in their teens . Second, the behaviors that place people at risk for AIDS are related to sex and drugs . It is during adolescence that many young people begin exploring their sexuality and experimenting with drugs . It is essential that young people have good information when establishing habits related to sex and drug practices . There is a growing body of evidence that AIDS education can have an impact on the behaviors that place people at risk for contracting or transmitting AIDS. In San Francisco where the gay community has been blanketed with information about AIDS and where a number of innovative, community-based eduction projects have been implemented, the vast majority of gay men surveyed indicate that they have altered their sexual practices to reduce their risk of AIDS. In a number of cities (e.g. , Denver , Los Angeles . and San Francisco) the rate of rectal gonorrhea, a disease seen almost exclusively in gay men, has dropped 50 to 90% in the last five years. indicating remarkable changes in behavior . As for intravenous drug use, studies in New York City indicate that even among those users unwilling to stop injecting drugs there is substantial concern about AIDS and interest in methods of risk reduction. And in New Jersey, when 1 ,000 discount coupons for drug treatment programs were distributed with AIDS information at "shooting galleries" and other drug hang-outs, 86% of the vouchers were redeemed within 2 months . Efforts to control the spread of any communicable disease must target those at highest risk for contracting or transmitting the disease. People of color in North Carolina have been disproportionately affected by AIDS and warrant . special educational efforts. To save the greatest number of lives within minority communities attention should focus on the following groups: * men who have sex with other men * intravenous drug users . . * women of child-bearing age * adolescents establishing attitudes and practices concerning sex and drugs • • R_ • 048 Al Goals and SCODe of the GxantisProoram for Hinoritv KIPS _gstucation The intent of the AIDS Control Program in offering grants for minority initiatives in AIDS education is to reduce the spread of AIDS in minority communities in North Carolina. The AIDS Control Program recognizes five important facts: 1 . People of color have been disproportionately affected by AIDS in North Carolina and in the nation as a whole. This situation is likely to continue for the forseeable future. 2 . Within minority communities , men who have sex with other men and intravenous drug users have accounted for most cases of AIDS. Women who are the sexual partners of bisexual men or IV drug users are also at risk, as are their unborn infants . 3. Minority adolescents need AIDS education because the sex and drug practices that place people at risk for AIDS are often established in adolescence. 4. The behaviors related to sex and drugs that place people at risk for AIDS are amenable to change. 5 . The most effective campaigns to educate and facilitate . behavior change are culturally sensitive and will, be conducted at the local level by community agencies that have access to , experience with, and the trust of the target populations. Therefore the specific goal of these grants is to provide community agencies with funds for innovative projects to educate people of color about AIDS and to facilitate behavior change among those whose sex and drug practices place them at highest risk for contracting or transmitting the AIDS virus . The AIDS Control Program will emphasize communttv-based interventions, in these awards . . It is most important that the interventions are provided in the setting where there is the opportunity for the greatest impact on the target population. Local health departments have primary responsibility for the control of all communicable diseases and conditions , including AIDS. Optimum control of the HIV epidemic requires careful coordination of educational and other control activities at the local and state levels. - Therefore, awards will be made only when there is clear coordination and cooperation with local health departments serving the area in which the project will be carried out. • • P-4 049 All recipients must provide assurance in the proposal that grant funds will be utilized to educate target groups • about what they must do to prevent transmission of HIV in such a manner that most reasonable and educated members of the community in which the project is conducted would not be offended. While educational materials must be sufficiently detailed to provide clear information about behaviors which transmit HIV and behaviors which will limit transmission, they must not directly promote or encourage sexual promiscuity, homosexuality, or drug abuse. Elica,Ple,Aonlicants Applications may be submitted by public and private nonprofit organizations . Proof of nonprofit status must accompany the application. Any of the following is acceptable evidence of nonprofit status: a statement from the North Carolina Secretary of State's Office certifying that the applicant organization is a nonprofit corporation; a copy of a currently valid IRS tax exemption ' certification; a reference to the applicant organization' s listing in the Internal Revenue Service' s most recent list of tax-exempt organizations described in Section S01(c) (3) of the IRS Code; or a certified copy of the organization' s certificate of incorporation as a nonprofit corporation. All applicants must be local health departments or have the endorsement of the local health director in whose jurisdiction the project will be conducted. For agencies other than local health departments whose proposals cover more than one local health department jurisdiction, the local health director for the jurisdiction in which the office of the organization is located should be contacted to request • primary endorsement. Other local health departments within the region targeted by the proposed •project should be consulted and a letter of support obtained. Thii requirement does not apply to. projects with a statewide focus . Projects with a multi-regional focus may be considered for exemption from this requirement as well, but proposals for such projects must describe how the recipient will present planned - activities to the appropriate health director for approval 'prior to actual conduct. Local health departments may chose to endorse proposals developed ,by other agencies or to become the primary applicant . Local health departments that choose to become the primary applicant for a proposal may subcontract parts or all of the project to another agency. Local health B-5 • 050 . • departments assume responsibility for fiscal and substantive oversight of all subcontracted components of the project . Et111SZIJIMIVILV21012. - All applications must reflect the following requirements in their project description. Where appropriate, the application should clearly state how these requirements will be met in the project. 1 . The project will comply with all applicable federal , state and local laws , regulations , and policies. 2. • In the disbursement and accounting of funds all recipients must follow applicable state costs principles and accounting procedures. 3. All recipients will submit periodic reports on the progress of the project funded. 4. Language used in written materials (i .e. , pamphlets , brochures , fliers) , audiovisual materials ( i .e. , motion pictures and video tapes) , and pictorials ( i .e. , posters and similar educational materials using photographs , slides, drawings, or paintings) to describe dangerous behaviors and explain less risky practices concerning AIDS should use terms or descriptors necessary for the target audience to understand the messages. Such terms or descriptors used should be those which a reasonable person would conclude should be understood by a broad cross-section of educated adults in society, or which when used to communicate with a specific group, such as homosexual men, about high risk sexual practices, would be judged by a reasonable person to be inoffensive to most educated adults beyond that group. The Centers for Disease Control guidelines , "Content of AIDS-Related Written Materials , Pictorials , Audio Visuals, Questionnaires, Survey Instruments, and Educational Sessions in CDC Assistance Programs, " (Attachment A) should be consulted in developing appropriate educational materials . 5 . All educational materials and plans for educational group sessions must be reviewed by a Citizens Review Panel as required by the U.S. Public Health Service (see Attachment A) to ensure that these criteria are met. A Local Citizen Review Panel must be established to review materials and presentations for this purpose. The Local Citizen Review Panel must be made up of at least five persons and be designated or approved by the local board(s) of health. The panel should include representatives from organizations serving the targeted population(s) , but a majority of the members of the Citizen Review Panel should not be from the targeted population(s) . The local health department or board of health: in the, county where the central administration of the project will be located must oversee its activities to ensure that the review panel is functioning as required. Projects with a statewide focus may utilize the State Citizen I emsossamesseememommg.-- • 051 • • Review Panel for this purpose. Similar consideration may be given projects with a multi-regional focus. Documentation of review and majority approval of each item must be submitted to the AIDS Control Program prior to utilizing any grant funds for reproduction or dissemination. Each proposal must • include a statement that requirements pertaining to community review of educational materials and plans for educational group sessions will be met. 6. Recipients will be expected to meet all other conditions of the grants contract. Available Funds, The North Carolina AIDS Control Program intends to distribute a total of $150,000 in four to eight awards ranging from 520,000 to $45 ,000 each. The awards are for a 12-month project period to begin the date that agencies receive their funds . The North Carolina AIDS Control Program will provide funds , consultation, technical assistance, and program materials to those agencies receiving awards. Sys of the Pr000tal The complete proposal must be received by close of business June 20, 1988 to be considered for an award. One complete original and six copies of the proposal (including the abstract and any appendices) should be delivered or mailed to: Minority Initiatives in AIDS Education AIDS Control Program Division of Health Services P.O. Box 2091 Raleigh, North Carolina 27603 (located at 225 N. McDowell St. ) . - A letter signed by the official representative of the agency making the application should accompany the application. • Questions concerning the awards or the application process should be directed to- the AIDS Control Program (919-733-7301) . B-7 war- 052 • 0 , - g • . 6 , The body of the grant proposal may not exceed 10 double-spaced typed pages . This does not include a half-page, single-spaced typed abstract which should summarize the proposed project and which must be submitted with the proposal . Neither does this include appendices which may be used to provide supporting documentation such as letters of support and collaboration and examples of previous efforts. The body of the proposal should include the following sections : 1 . History of the agency' s AIDS education efforts. If the agency has not previously engaged in AIDS prevention efforts , what health education/disease prevention activities has it engaged in that would demonstrate the capability to conduct a community-based AIDS education project (e.g. , efforts to reduce drug use or teen pregnancy)? What kind of activities has it implemented (strategies, target audiences , etc. ) ? With what success? If the the agency has been conducting AIDS prevention activities , for how long? 2 . Specific problem or target group. Which aspect of the AIDS problem will this project address? Who will the project attempt to reach? 3. Goal(s) and objectives. What will the project attempt to. accomplish? Problems and goals are closely related. The former states the current state of affairs , the latter the intended future state. ' Goals and objectives are also closely related. Goals are general statements that express the end towards which efforts are directed. Objectives describe specific , measurable outcomes. Objectives should relate clearly to the attainment of the overall goal(s) of the project and should be measurable. Brief .examples for Sections and 3: Problem: AIDS among Black IV drug users. Target group: Black IV drug users not in treatment . Goal : To reduce the incidence of HIV infection .among Black IV drug users not in treatment who reside in Springfield County . • Objectives: a. By Sept . 1988, the Blacks Together Project will have established an outreach program for street IV drug users in Springfield County. b. By February 1989, the program will have made contact with 150 IV drug users in "shooting galleries" and other street settings , provided them with discount vouchers for enrollment in the county' s drug treatment program and 'given them guidelines for reducing their risk of contracting or transmitting HIV. • ^ 053 4. Strategy and plan of operation. How will the project achieve its objectives? What is the basic. strategy and how will it be implemented, by whom, when, and where? This section should include a general timetable for implementation • of the project. 5 . Evaluation plan. How will the agency determine that project objectives have been achieved? What measures will be used to gauge the effectiveness and efficiency of the project? 6. Project budget . A breakdown of project expenses should be presented for a 12-month period. Please be as detailed as you can. Matching funds are not required; but if the agency expects to allocate other monies to the project beyond those provided by the AIDS Control Program grant , the budget should reflect these as well. In this case the budget should indicate the portion of the total project costs that will be requested from the AIDS Control Program. It should also identify other existing or expected funding sources for the project . CriteTia_ for Evaluating Grant Proposals A variety of criteria will be used to select projects for funding. Grant proposals will be judged on the extent to which: * the AIDS education project would reach significant numbers of minority citizens in North Carolina. * the AIDS education project would reach those members of minority communities at highest risk of infection and/or in greatest need of education about AIDS, specifically: - men who have sex with other men - IV drug users • - women of child-bearing age - adolescents * the basic strategy is feasible and has a high probability of success. * the basic strategy represents an innovative, community-based approach to educating and/or facilitating behavior change in the target population(s) , * the AIDS education project would utilize existing resources in the community; O the. AIDS education project would add to and not replace existing activities; • • * all components of the proposal are clear and specific. • T1- 054 In addition, preference will be given to AIDS education projects that: * would direct monies to underfunded agencies ; * would be conducted by agencies with a demonstrated capability, to implement AIDS education/prevention or similar efforts; * would work cooperatively with other agencies to complete the project. • • • • • • • • • q-1 n 055 a HISTORY: Since the spring of 1985, Orange County Health Department has served as a commun- ity resource for A1DS informaton, education and HIV testing and counseling. The AIDS education efforts of the department began as a component of its educational programs on sexually transmitted disease control and prevention. Through public school presentations and community programs, over 1700 individuals have been educated about AIDS in Orange County. Numerous press releases and media interviews about AIDS and services have been provided to the local media. Brochures and posters on AIDS have been distributed through a number of agencies, clinics and community events in Orange County. AIDS education has also been a component of the patient education efforts in the Family Planning, Maternity, STD and Epidemiology clinis of the Orange County Health Department. To date, the efforts of the Health Department have focused on adolescents in the public schools and sexually active patients in the clinics. The effect of these efforts has not yet been assessed. The Orange County Health Department has had some success in the area of teen pregnancy prevention. Through joint collaboration with the school, Social Services Department, Planned Parenthood, Adolescents-In- Need and other agencies, teens in Orange County have received intensive education about sexual responsibility, sexuality, human reproduction, parenting and pregnancy prevention. The department has facilited access to family planning services to teens and currently has a clinic enrollment that is 40Z teens. Follow-up of sexually active teens through the schools, home visits and other agencies has enhanced com- pliance in family planning by sexually active teens. In 1986, Orange County exper- ienced the third lowest teen pregnancy rate in North Carolina, which was nearly half the state teen pregnancy rate. PROBLEM STATEMENT: From June of 1985 to May 31, 1988, 711 individuals have been tested and counseled for HIV through the department's anonymous. HIV testing program. Of the 548 indivi- duals tested between January 1, 1987. and May 31, 1988, only 37 or 6.75Z were black. Blacks comprise, 18Z of the Orange County population. The low proportion of blacks tested by the program may be an indicator that the perception-of risk for HIV infec- tion among blacks is considerably less than that among whites, expecially when exam- ination of clinical data in other clinics shows a much higher user rate among blacks (i.e., STD clinics, Family Planning). This is supported by discussions with promi- nent members of the black communities of Orange County. Attitudes about AIDS, per- sons with AIDS and the behaviors that put a person at risk for AIDS are quite nega- tive in the black community. These negative attitudes pose a barrier to effective dissemination of AIDS informa- tion to individuals at risk for practicing high risk behaviors for HIV. Adolescence is a time of experimentation and risk-taking. It is a time when many young people begin to explore their sexuality, form attitudes about themselves and others, and, for some, experiment with drugs and'alcohol. Lack of social and job opportunities, fatalism, about the future, peer pressure, low self-esteem and other factors contribute to risk-taking behavior. Among black youths, these factors com- bine to place black adolescents at an inordinate risk. To prevent AIDS in this youthful minority populationmay have the most significant impact on curbing the spread of this disease in the black community. Therefore, the y � target population of the educational al P ro ram proposed herein will be blacks age 13-20. In 1986, it was estimented by the N.C. Office of State Budget and Management to be 2,833 non-whites age 10-19 in Orange County. • • 056 GOAL: To reduce the risks of HIV infection and transmission among • black youths (ages 13-20) , through a community based education program that will employ existing local minority networks and community organizations. Time Frame: Preparation Phase (Months 1-3) OBJECTIVES: (The program strategies are listed after each objective. ) • 1. To measure current knowledge and attitudes among black youths and opinion setters in the black communities of Orange County about AIDS and HIV transmission and prevention. . To determine and assess barriers to AIDS education in the black community and develop approaches to reduce barriers. 3. Develop an evaluation of the program that will assess the ongoing program and measure the program' s impact. Activities: A. Hire a project coordinator who has a working knowledge of the black communities in Orange County and experience in community-based programs. B. Develop an assessment tool which determines the current knowledge of and attitudes about AIDS, HIV, • and high risk behaviors in the minority communities. • C. Develop an evaluation that measures the training, education materials, effect of community impact/ 4. To establish a minorities AIDS advisory council. Activities: A. Recruit from churches and other minority community- based organizations an advisory board far the purpose of: • 1) Assisting in the collection of data from the assessment questionnaire. (These members will provide entree into the minority community) ; 2) Reviewing education material ; 3) Advising on program implementation in the black communities; and 4) Facilitating access to community volunteers that would deliver programs. • Elsommullm, -------------- 057 Time Frame: Program Phase (Months 4 - 11) 5. To provide accurate information, counseling and referrals about HIV transmission, AIDS, and prevention services to individuals in Orange County through the personal contacts with the community volunteer "natural helpers" . 6. To identify, recruit, and train community volunteers to serve as community resources and program implementors for the • AIDS education program within the minority communities. 7. To initiate and provide special small group programs dealing with health issues of minority students, including AIDS, in the Orange County and Chapel Hill/Carrboro City Schools through trained Public Health Nurses. • Activities: A. Develop a community-based "natural helpers" network within the minority communities. This network will be comprised of residents of the community and will provide accurate information and referrals B. Identify, recruit, and train 5-10 community volunteers from Northern Orange County and 5-10 from Southern Orange (including Chapel Hill and Carrboro; , 100% black, at least 30% male) to provide information, advice and programs in the black communities. A special effort will be made to recruit black youths to comprise approximately 30-50% of this group C. To maintain a minimum of 10 volunteers in both the Southern and Northern part of Orange county, the project coordinator will identify, recruit, and train other • volunteers as needed. D. Provide ongoing training and support tet maintain our pool of community "natural helpers" throughout Orange County to provide accurate information and referral. E. To provide educational programs about AIDS, HIV transmission and prevention, services in the community that can help reduce HIV and transmission and the special risks to black youth for HIV infection to 20 community groups and black churches in Orange County. These programs will be provided by the project coordinator and the advisory board. • • • 058 F. To collaboratively plan and implement AIDS information dissemination and education for black youths and clients served by the following organizations: Orange-Person-Chatham Mental Health Orange County Agricultural ExtRnsion/4-H Chapel Hill. Recreation Dept. Orange County Recreation Dept. Teen Network Team Volunteers for Youth Planned Parenthood of Orange County - Natural Helpers Project S. Develop small, informal groups of minority students, facilitated by school nurses and health educators to address the health needs (as perceived by them) of • these students. This program will also provide AIDS education and prevention. F. Evaluate the program' s effect on the community by reissuing the assessment questionnaire and measuring change. • 059 Budget • Personnel Coordinator full time Grade 65 20,505 Clerk Typist half time Grade 58 7,484 Fringes Health Insurance 1,458 • FICA & Retirement 3,927 Sub-total 33,374 Operating Expenses Travel Training (staff & volunteers) 692 mileage $492 ( 2400 miles), workshops $200 Telephone - instrument ($35), install ($90), 635 month ($30), WATS, L.D ($150) Motor Pool (2400 @ .190 456 Postage 150 Duplicating 500 (monthly newsletter/calendar for vole, other information) Printing (poster, brochure) 529 Dept. Supplies (condoms for free distribution 1,250 (12,500 condoms .10) Office Supplies 400 Educational supplies (pamphlets) 300 • Sub-total 4,912 Equipment Office furniture (desk, chair, file cabinet) $20 (PC with printer) 2,500 Equipment (videos) 1,000 (portable all in one VCR) 1,000 Sub-total 5,320 TOTAL 43,606 1. - . Oli 0 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. P.3 ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1988 SUBJECT: Tax Refunds Request DEPARTMENT• • PUBLIC HEARING:. Yes X No DEPARTMENT: Supervisor ATTACHMENT(S) : INFORMATION CONTACT: Individual Request TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider 2 request for refund of tax bills. • BACKGROUND: General Statutes 105-381 (b) Action of Governing Body - Upon receiving a taxpayers written statement of defense and request for release or refund, the governing body of the Taxing Unit shall within 90 days after receipt of such a request determine whether the taxpayer has a valid defense to the tax imposed or any part thereof and shall either release or refund that portion of the amount that is determined to be in excess of the current liability or notify the taxpayer in writing that no release or refund will be made. • RECOMMENDATION(S) : Approve .10.01•1111■110 ......:.;.•.:gr-:1 • •;•:.:..... . • . • . •• .• I . . ' 4...11W., . • • .;*.i. '.....:2'....i.:. • 06.1. TWP 4 - ACCT # 10031 . . • . • . • TRACT/1 402534- ------- : . . . MAP 4..-14.A.5 - E • 3 ' Corenthia Ili. Wright . BILLO 8719793. • P.O. Box 423 • . • Hillsborough, NC 27278' - . . . • . . . . E • • • • . - . - ._ • . • . • .- - . . - • • - • . • . - . . . • . - . - . .-. - • .. •- - . - • - - . • -- . --: ... . . : . ., -.• , .. . . . .. - . ••• • . ., . . • . .. ? - • - , - . ._. • . , , --. -. . . . __ • . . . - . .. . . . . . . - . - • • • - . . • -- • . . - -7 -..., • • , . •• . . . . . - . • . - ''' . . .. . .... . . .. ' ' . - 6' ' • ' . ' • • • • . ' . • .• • . .. CODIT: The automobile•was listed by above taxpayer and World Omni Leasing n .-. . - . - . . Inc. Refund dup for 1987 for doUble -listing.':Refund due $81.31 - •-•• • - ' . . . . - ...-•\--'.. .".' - 7.-. 1 . . . • .• • ...- • - - • • • ' - ' ' ' - • , . . . - . . . . . . •• . . • . . . • . ., - -, . - . . . . . •.. • . - • • • .* - - . • . . - •- • - . . : . - . • ' - •-. ••• .-„ . . - •-• - . , - • - . - - •-• . . • ••• - ... . , . . . - • .., . • ••••• • • - - . . - . - - ,-. -.• -- ' . . . .. .. - . - . . - • • ., - - - • • . • . - •. • - -- - •- • -- - - - - ' - • • . • • • . . • - . - . - . .. . • .. • • . . . - ACTION itEIVESTED: Refund tax on 1983 Toyota StStionwagon: 'Value $7,700. ....... ' . . ' . - . - - .. - • • .- . . •. . • . - - -- -• . . . . . • -.-- . - - .;... ••• - - - • I •" ' • . • • CO GO . $4666-, : . . • •• - .•. . l• . • 93 '-34.165 . • . • • .: .. . - . . . . . • . ., .• • ‘ - • • - • - • • ' - • • • $81.31 - - ,.., .• ' , . • . . - - •.- '. - - . . ..- • . - • • . • . , • . .. . . - - „; :. : - • - . ..-. . • , - • - .•. - .-. . : ._ • • "- _ . • . ' . . . • . • • • •. • - • • • ' . -. - . . .. • -- --- • . . . . .. . • • . • . . , •- . . . • - - . • - - , , . ... . • • ._ . . • . , . - . - • - . • _. -. . • .- _ . RECOMETOATION: Approve . . .• • • - . - - • - •• • - . . . . . . . - — • • - . . - . . . - . -- - . - - • • - -- . . :- • • . - • - . .. - •• . . . - • - - - • - •- -.. •. . • . • • . _ ' - - . - • . .. .. . ' • . . . - • . . • • - . . . - . . :. -• - ' - • . . • " . . ORDER : : • DATE: , • ._ • . . ... .- • - . . • - . ' - - ._ •.t Twp Cedar C rove Q 6.+ ACCT t 1268 TRACT 202374 - . . MAP 2.5..14 • Eintu 8727876 Roger W. Cook Rt 1; Box 7A • • Cedar Grove, NC 27.231 - . • ' • • ' -• ••• • -• • .• . -. d• Two bulk barns- inadvertently picked up.on wrong property. • • • ACTT TIFF: Refund 1987 property taxes on value of two (2) 'bulk bas. '• • Valuation $3,542 r: •' GO •(.00606) ' $29'.46 ` - -• l'••.; ,-: FI ... (.0009'-',.5 -1.91 .• . • - c : • -,$23.37 . - - • • ' • '' • r • - • . _M �... • - TI : Approve - ORDER DATE: - • . - . • • 9 . . • • • . . 063 • ORANGE COUNTY • BOARD OF COMMISSIONERS Action Agenda Item No. F' ACTION AGENDA ITEM ABSTRACT Meeting Date: • SUBJECT: Legal Services Contract ...•• •••••~•■•111101111■01■••■•■■■ DEPARTMENT: PUBLIC HEARING: Yes X No Social Services ATTACHMENT(S) : INFORMATION CONTACT: Marti Pryor-Cook, Director TELEPHONE NUMBER: Legal Services Contract Hillsborough - 732-8181 (Northen, Mlle, Little, Rooks, 'Thibaut ' Chapel Hill - 968-4501 and Anderson Law Finn, thapel Mebane - 227-2031 Durham - 688-7331 . • PURPOSE: To provide legal services for Adult and Children's Protective Services • BACKGROUND: Since July, 1980, the department has had a simili r contract with Anderson Little to provide legal consultation and representation. North Carolina General Statute and P.L. 96-272 require the agency to maintain an expert legal capability in certain program areas. • RECOMMENDATION(S) : Approve the contract for Fiscal Year 1988-89 and authorize the chair to sign. ! ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HIIALSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPNZN H.HALK[OT[S JOHN HARXWELL SH[RLEY E.MARSHALL DON WH.L[[O[T September 8, 1988 Northen, Blue, Little, Rooks, Thibaut and Anderson Attorneys at Law Attn: 3. Anderson Little 880 Airport Road Chapel Hill, NC 27514 Dear Mr. Little: • Attached iS .a copy of the 'contract• as approved by the Board of Commissioners 'for legal services for the..Department of Social • Serv�. s: ::= • If you have°any ,question, please •be sure' to call me. • ' S inCez'ely, • • Beverly A. Blythe, Clerk Board of Commissioners /bab File Attachment Ot4 • STATE OF NORTH CAROLINA 4 COUNTY OF ORANGE THIS AGREEMENT, made and entered into this the 1st day of July, 1988, by and between NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT & ANDERSON, Orange County, North Carolina, a partnership organized under the laws of the State of North Carolina engaging in the practice of law, hereinafter referred to as ATTORNEYS, and ORANGE COUNTY, hereinafter referred to as the COUNTY: W I T N E S S E T H : WHEREAS the Orange County Department of Social Services (hereinafter referred to as the DEPARTMENT) has need of special legal services, not otherwise provided by County government agencies, in connection with its services to needy and dependent persons in Orange County, the administration of its functions under the provisions of Article 8, Chapter 110 of the • General Statutes of North Carolina and other laws of the State and representation of the DEPARTMENT, its caseworkers and employees before the various courts and agencies of the State of North Carolina; and WHEREAS, it is the desire of the COUNTY and ATTORNEYS to enter into a • contract, one with the other, for the purposes and considerations as set forth herein for a period of July 1, 1988 through June 30, 1989; NOW THEREFORE, in consideration of the premises and mutual terms and agreements hereinafter set forth, the COUNTY and ATTORNEYS do contract, each with the other, as follows: 1. That ATTORNEYS shall perform such services and render such advice to the DEPARTMENT on such occasions as shall be required by the Director of NORTHEN.BLUE.LITTLE. ROOKS.THIBAUT the DEPARTMENT and with the approval of said Director, employees and &ANDERSON ATTORNEYS AT LAW caseworkers shall require the services of ATTORNEYS. CHAPEL HILL.N.C.2'19tA ESSISISIEESSISIESSERW • 06 v. -2- 2. That ATTORNEYS shall be compensated for all services rendered in connection with Paragraph No. 1 above based on an hourly rate for services performed of Fifty Dollars ($50.00) per hour, such hours and amounts to be furnished to the County Finance Officer or his designate for payment. The ATTORNEYS shall be compensated for activities engaged in by an attorney which are outside the realm of legal services, and including attendance at professional meetings, seminars, and the like, at a rate up to Thirty-Five Dollars ($35.00) per hour, but not exceeding the maximum of One-Hundred and Seventy-Five Dollars ($175.00) per day. The ATTORNEYS shall also be compensated for and reimbursed for the services of clerks and legal assistants hired by them to assist them in the performance of their duties to the DEPARTMENT, based on an hourly rate of services performed of Thirty Dollars ($30.00) per hour. The COUNTY shall be responsible for all costs and expenses incurred in the performance of the services rendered the COUNTY pursuant to this Contract. All costs and expenses advanced by ATTORNEYS on behalf of COUNTY shall be reimbursed to ATTORNEYS. 1 3. That ATTORNEYS shall keep an itemized record of work performed for the DEPARTMENT on a case-by-case basis and shall submit its bill therefor showing a breakdown of those services performed and the cost. 4. That this Agreement shall exist and continue from July 1, 1988 to and including June 30, 1989, unless sooner terminated by thirty (30) days NORTHEN.BLUE.LITTLE. written notice to the other party. ROOKS,THIBAUT &ANDERSON ATTORNEYS AT LAW CHAPEL HILL N.C.27514 :s -3- IN WITNESS WHEREOF, the COUNTY and ATTORNEYS have hereunto signed this Agreement in duplicate originals, one of which is retained.by each party hereto and either of which is sufficient as the original. ORANGE COUNTY, NORTH CAROLINA • By: 111/44;t4hew6 SHI MARSHALL, Chair Orange County Board of Commissioners • Attest: AZ Beverly B //lie or Clerk of 4,e Orange County Board of Commissioners NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT & ANDERSON . Attorneys at Law • By: — r4311:=+ ERSON LITTLE This instrument has been preaudited in the manner required by the Local Government Budget and Fisral Control Act. za2,, ELLEN G. LISTON, Orange County Finance Officer NORTHEN.BLUE.LITTLE. ROOKS,THIBAUT 3 ANDERSON ATTORNEYS AT LAW CHAPEL HILL.H.C.27514 070 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. FS ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: CONTRACT AMENDMENT BETWEEN ORANGE COUNTY AND US GEOLOGICAL SURVEY DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 JOINT FUNDING AGREEMENT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To amend the contract with US Geological Survey, adding five hundred dollars ($500) . BACKGROUND: Orange County has a standing joint contract with US Geological Survey for maintaining the Eno River gage located at the end of Cameron Street in the Town of Hillsborough. The shared cost is two thousand and nine hundred dollars ($2900) for each party. A telemeter can be added to the gaging station, which will permit a dial-up monitoring of the cubic feet per second, at a shared cost of five hundred dollars ($500) for each party. The contract would need to be amended to three thousand and four hundred dollars ($3400) for the year of 1988-89. A maintenance cost of four hundred dollars ($400) per year for each party will be added to the contract after June, 1989. With the installation of the telemeter many man hours could be saved as well as being able. to check the flow at the same time each day and on weekends. RECOMMENDATION(S) : Approve contract amendment. ..t; .., .,.r.:. -. .. a .. ,..,.• -� 4017-01144, stf,- United States Department of the Interior GEOLOGICAL SURVEY Post Office Box 2857 Raleigh, North Carolina 27602 September 28, 1988 Mr. William T. Laws Assistant County Manager - - Orange County 106 R. Margaret Lane Hillsborough, North Carolina 27278 Dear Mr. Laws: In accordance with the agreement between the U. S. Geological Survey and Orange County dated July 1, 1988, the U. S. Geological Survey accepts the offer of $1,225 for an operation and maintenance of a gage on the Eno River, North Carolina. This agreement covers the period of July 1, 1988, through June 30, 1989. The U. S. Geological Survey also agrees to contribute $1,225 to support this cooperative investigation, subject to the availability of Federal matching funds. It is understood that the results of this work will be available to the U.S. Geological Survey for publication and use in connection with related work. We look forward to continued cooperation with Orange County in this important endeavor. Sincerely, 011010-,_ • - F.. .-s F Turner astrict Chief NAW/rl Attachment t4 'ice Department of the Interior (REV.6/86l Geological Survey Joint Funding Agreement FOR Water Resources Investigations THIS AGREEMENT is entered into as of the 1st day of July 19 88by the GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the Orange County, North Carolina party of the second part. 1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a gage on Eno River, North Carolina hereinafter called the program. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and office work directly related to this program,but excluding any bureau level general administrative or accounting work in the office of either party. (a) $ 1,225.00 by the party of the first part during the period July 1, 1988 to June 30, 1989 • (b) $ 1;225.00 by the-party of the second part during the period - July 1, 1988 to June 30, 1989 (c) Additional amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. 3. Expenses incurred in the performance of this program may be paid by either party in conformity with the laws and regulations respectively governing each party, provided that so far as may be mutually agreeable all expenses shall be paid in the first instance by the party of the first part with appropriate reimbursement thereafter by the party of the second part. Each party shall furnish to the other party such statements or reports of expenditures as may needed to satisfy fiscal requirements. 4. The field and office work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included In the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the progress of the work all operations of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either part%may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps,records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However,the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request,be furnished by the party of the first part,at cost,impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties. 9. Billing for this agreement will be rendered annually . Payments of bills are due within 60 days • —after the-billing-date.If not paid by the due date, interest will be charged at the current Treasury rate for each 30-day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983.). GEOLOGICAL SURVEY i UNITED STATES By 4 / ee ..� . DEPARTMENT OF THE INTERIOR ' • _, e COUN By (SIGNATURE & TITLE) - By James F. Turner, District Chief • (USE REVERSE SIDE IF ADDITIONAL SIGNATURES ARE REQUIRED) , c1 Ewm 9 �°° Department of the Interior • (REV.6/86) Geological Survey • Joint Funding Agreement .FOR Water Resources Investigations THIS AGREEMENT is entered into as of the 1st day of July 1987 by the GEOLOGICAL SURVEY. UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the Orange County 1. The parties hereto agree that subject to the availability of party of the second part. ty appropriations and in accordance with their respective authorities there shall be maintained in cooperation a gage on Eno River, North Carolina hereinafter called the program. 2. The following amounts shall be contributed to cover all of the cost of the necessary.field and office work directly related _ to this program,but excluding any bureau level general administrative or accounting work in the office of either party. (a) $ 2,900.00 by the party of the first part during.the period July 1, 1987 to June 30, 1988 • . (b) $ 2,900.00 by the party of the second part during the period • July 1, 1987 to June 30, 1988 (c) Additional amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. 3. Expenses incurred in the performance of this program may be paid by either party in conformity with the laws and regulations respectively governing each party, provided that so-far as may be mutually agreeable all expenses shall be paid in the first instance by the party of the first part with appropriate reimbursement thereafter by the party of the second . part. Each party shall furnish to the other party such statements or reports of expenditures as may be needed to satisfy fiscal requirements. • 4. The field and office work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives.The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the progress of the work all operations of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party,may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records.Upon request, • copies of the original records will be provided to the office of the other party. 8. The maps,records or reports resulting from this program shall be made available to the public as promptly as possible. •The maps, records or reports normally will be published by the party of the first part. However,the party of the second • part reserves the right to publish the results of this program and,if already published by the party of the first part shall, upon request,be furnished by the party of the first part,at cost,impressions suitable for purposes of reproduction similar • to that for which the original copy was prepared. The maps, records or reports published by either party shall contain • a statement of the cooperative relations between the parties. . 9. Billing for this agreement will be rendered annually • . Payments of bills are due within 60 days • after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30-day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File • B-21P299, August 23, 1983.). - . - GEOLOGICAL SURVEY • _ • . • UNITED STATES By • • - • DEPARTMENT OF THE INTERIOR . . • Orange County • • By By_ : — • ' (SIGNATURE & TITLE) By • James F. Turner; District Chief • • (USE REVERSE SIDE IF ADDITIONAL SIGNATURES ARE REOt1IRED1 • 072 • • ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 1:6 ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21 , 1988 SUBJECT: Emergency Shelter Grant Agreement DEPARTMENT: Housing\Community Dev. PUBLIC HEARING YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: Tara L. Fikes 1-Funding Approval Form 2-Emergency Shelter Grant Agreement 3-Agreement w/InterFaith Council TELEPHONE NUMBER- , Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve the execution of the Emergency Shelter Grant Agreement and Funding Approval form with NRCD and the execution of an Agreement with the subgrantee-InterFaith Council for Social Service. BACKGROUND: On May 25, 1988, Orange County was awarded $6,949 in Emergency Shelter Grant funds to be .used for the IFC Shelter for the Homeless in Chapel Hill . The InterFaith Council will serve as subrecipient of the grant funds and will expend funds for the ongoing operation and maintenance of the Shelter. In order to receive funds, the County must execute a Grant Agreement and Funding Approval form. Th'se documents along • with the Approved Grant Application and regulations constitute a contract between NRCD and Orange County. Additionally, an Agreement between InterFaith and Orange - County must be executed. This agreement will govern the expenditure of funds for the approved activities. All documents have been forwarded to the appropriate County Officials for review RECOMMENDATION(S) : Approve the execution of the Emergency Shelter Grant Agreement, Funding Approval and the Agreement with Inter- Faith Council and Authorize the Chair to sign on behalf of the Board. A t t 073 EMERGENCY SHELTER GRANTS PROGRAM FUNDING APPROVAL FORM 1. Name and Address of Recipient 2. NRCD Grant Number County of Orange 88-H-1169 P. 0. Box 8181 Hillsborough, N. C. 27278 (X) ORIGINAL Date: 3. Name of Subrecipient: ( ) AMENDMENT Date:---- Inter-Faith Council for Social Services, Inc. 4. ESGP Funds Approved for Operations Activities: $ 6,949 5. Activities Approved for Funding: Purchase of toiletries is not an eligible activity under this grant. All other proposed activities are approved. Additional funds must be used for eligible activities and must meet all federal requirements. Please submit a revised Operations Activities Form (ESGP #112) indicating any changes or additions to proposed activities. Secretary of N. C. Department of Natural Resources and Community Development BY: 446:074- Robert E. Chandler, Director Signature of Chief Elected Division of Community Assistance Local Government Official May 27, 1988 Typed Name of Local Government Date Official Title Date ESGP #108 (Revised 5/88) 074 • NORTH CAROLINA DEPARTMENT OF NATURAL RESOURCES AND COMMUNITY DEVELOPMENT. GRANT AGREEMENT EMERGENCY SHELTER GRANTS PROGRAM • Upon execution of this grant agreement, the North Carolina Department tof Natural Resources and Community Development (NRCD) agrees recipient the Emergency Shelter Grants Program assistance under the Stewart B.. McKinney Homeless Housing Act of 1987, as amended, (P.L. 100-77), authorized by the NRCD Funding Approval, the North Carolina Emergency Shelter Grants ProgramAdminiStrative Rules, applicable laws and all'other requirements of NRCD now or hereafter in effect. . The grant agreement is effective on the date the grant agreement and funding approval are signed by the recipient. The grant agreement consists of the rules in Title 15, Subchapter 13P of the North Carolina Administrative Code (Emergency Shelter Grants Program Administrative Rules), subsequent guidelines prepared by NRCD, the approved application, any .subsequent amendments to the application, and the following general terms and conditions: 1. Definitions. Except to the extent modified or suppplleementedbbyyttthis ' document, any term defined in the North Carolina Emergency when Program Administrative Rules, 15 NCAC 13P, shall have the same meaning used herein. (a) Agreement means this grant agreement, as described above, and any amendments or supplements thereto. (b) Recipient means the entity designated as a recipient for grant assistance in the funding approval. (c) Certifications means the certifications submitted with the grant application pursuant to the (e) of Section of the North Carolina Emergency 15 NCAC 13P. (d) Assistance provided under this agreement means the grant funds provided under this agreement. (e) Program means the program, project, or other activities for which assistance is being provided under this agreement. The recipient shall perform the Ob11 scions of the Recipient. t 2. eci ien D The recipient �f.— NRCD.approved.by program as specified in the application approv y shall comply with the certifications pursuant to Paragraph (e) of Rule .0301 of the North Carolina Emergency Shelter Grants Program Administrative Rules, 15 NCAC 13P. The recipient shall also comply with all other lawful i ESGP 1118-1 (Revised 5/88) . 075 • w • requirements of NRCD, all applicable requirements of the General Statutes of the State of North Carolina and any other applicable laws and Executive Orders currently or hereafter in force. 3. Obligations of Recipient with Respect to Certain Third Party Relations. NRCD shall hold the recipient responsible for complying with the provisions of this agreement even when the recipient designates a third party or parties to undertake all or any part of the program. The recipient shall comply with all lawful requirements of NRCD necessary to ensure that the program is carried out in accordance with the recipient's certifi- cations, including the certification of assumption of environmental responsibilities, under Rule .0601 of the North Carolina Emergency Shelter Grants Program Administrative Rules, 15 NCAC 13P. 4. Interest of Members, Officers, or Em.lo.ees of the Recipient, • Members of Local Governing Body, or Other Public Officials. No member, officer, or employee of the recipient or its agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities•with respect to the program during his tenure or for one year thereafter, shall have any financial interest, either direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this • agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any financial interest in the program. The recipient shall incorporate, or cause to be incorporated, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purposes of this section. The assistance provided under this agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining NRCD approval of the application for such assistance, or NRCD approval of applications for additional assistance, or any other approval or concurrence of NRCD required under this agreement or the North Carolina Emergency Shelter Grants Program Administrative Rules, with respect thereto; provided, however, that reasonable fees for bona fide- technical, consultant, managerial other er. if such services, other than actual solicitation, are not thereby p rorio otherwise eligible as program costs. • 5.. Remedies. NRCD shall have grounds to carry out the actions described in 15 NCAC 13P .0604 REMEDIES when it determines that program goals and objectives have not been met, that state or federal require- ments have not been followed, or that grant funds have been improperly • expended. 6. Access to Records Related to ESGP Activities. The recipient • will give NRCD, HUD and the.Comptroller General, through any authorized • representatives, access to and the right to examine all records, books, papers or documents related to the ESGP grant and will require the subrecipient(s) to provide the same access to and the right to examine its records, books, papers or documents related to the ESGP grant. • • ESGP #118-2 (Revised 5/88) 076 Upon execution of this agreement by NRCD and the recipient in the spaces below, the recipient hjreby accepts the assistance on the terms of this grant agreement, effective on the date indicated below, and further certifies that the official signing below has been duly authorized by the recipient's governing body to execute this grant agreement. Date: May 27, 1988 Secretary of Department of Natural Resources and Community Development By: Robert E. Chandler, Director Division of Community Assistance • Date: Name of Recipient By: Signature of Chief Elected Official Typed Name (Title) ESOP #118-3 (Revised 5/88) 077 AGREEMENT This agreement is entered into this day of 1988, by and between; the County of Orange ("County" ) and the Inter-Faith Council for Social Service, Inc. a non-profit corporation ( "InterFaith" ) . WHEREAS, the County is the recipient of a $6, 949 Emergency Shelter Grant; and WHEREAS, InterFaith was designated as the subgrantee in the application; and WHEREAS, by the terms of the Emergency Shelter Grant, the County and InterFaith must meet certain requirements. NOW, THEREFORE, IN CONSIDERATION of the premises and the mutal promises set forth below, the parties hereby agree as follows: • 1 . As evidenced by the attached current year budget showing its source of funds, InterFaith certifies in accordance with Federal and State Emergency Shelter Grant Program requirements that it can and will supplement or match the Emergency Shelter Grant program funds. 2. InterFaith will expend $6, 949 in grant funds for Operations Activities by no later than October 27, 1988. No funds will be reimbursed for expenditures incurred before the date of execution of the Grant Agreement-June 21 , 1988. InterFaith will make a concentrated effort to expend all funds as rapidly as possible. 3. InterFaith will expend the funds in the following manner: 1 . Operating Costs $6,949 a. Maintenance b. Appliances c. Furnishings d. Maintenance Supplies e. Blankets/Cots f. Telephone TOTAL $6, 949 4. Upon InterFaith's presentation of receipts of expenditures made in accordance with paragraph 3, the County shall reimburse InterFaith with grant funds. Ammes! • a 078 5. InterFaith will continue the operation of the shelter for the homeless for at least 3 years. 6.. InterFaith shall comply with all applicable Federal laws, State laws', regulations, rules and executive orders cited in the attached provisions of State and Federal Administration rules (15 N.C.A.C. 13N C.F.R. 575) . 7. In the event that the County is required to refund any portion of the grant due to the InterFaith noncompliance with any of the above provisions, InterFaith will reimburse the County for such refunds. This agreement is executed the day and year first above written. COUNTY OF ORANGE INTERFAITH COUNCIL FOR SOCIAL SERVICES, INC. BY: BY: Chair, Orange County Board Richard Edens, President of Commissioners ATTEST ATTEST: Clerk to Orange County Board of Commissioners This instrument has been preaudited in the manner required by , the Local Government Budget and Fiscal Control Act. Finance Officer . _ 079 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No Fri ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21 , 1988 SUBJECT: Emergency Shelter Grant-December Award DEPARTMENT: Housing/Community Dev. PUBLIC HEARING YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: Tara L. Fikes Letter to NRCD - June 6, 1988 Letter from NRCD - June 8, 1988 Funding Approval Form Amendment TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve the execution of the Emergency Shelter Funding Approval Form Amendment. BACKGROUND: On December 10, 1987, Orange County was awarded $13, 648 in Emergency Shelter Grant funds to be used for the IFC Home- less Shelter in Chapel Hill . Grant regulations required all monies for shelter operations and services ($7,097.00) be expended by June 8, 1988. Additionally, the State re- quired that all monies to be spent for rehabilitation ($6,551 ) be obligated by June 8, 1988 and expended by December 5, 1988. All funds for shelter operations and services were expend- ed by the InterFaith Council prior to the June 8th deadline. However, on June 6, 1988, County staff was notified by Inter- Faith Council that they would be unable to obligate the re- habilitation funds due to difficulty in receiving bids from qualified licensed asbestos contractors to remove asbestos materials from the Old Police Building. At this time, County staff formally requested that NRCD extend the deadline for obligation of rehabilitation funds to June 30, 1988 to allow InterFaith more time for bid solicitation and subsequent contract award. (Letter attached) . This request was granted by NRCD and requires that an amended Funding Approval Form be executed to make this extension effective. (See attached) County staff will continue to work with the InterFaith Council to ensure that the new deadline is met . The Funding Approval Form has been forwarded to the appropriate County officials for review. RECOMMENDATION(S) : Approve the execution of the amended Funding Approval Form and authorize the Chair to sign on behalf of the Board. I 080 TOWN OF CHAPEL HILL 306 NORTH COLUMBIA STREET CHAPEL HILL.NORTH CAROLINA 27514-3610 Telephone (919) 968-2700 June 6, 1988 Mr. Chandler Bryan NRCD Division of Community Assistance P. O. Box 27687 Raleigh, NC 27611 Re: ESGP Grant- - Chapel Hill . - No. 87-H-1109 Carrboro - No. 87-H-1053 Orange County - No. 87-H-1094 Total Amount - $19 ,107.00 Dear Chandler: The Town of Chapel Hill, Carrboro and County of Orange formally request that your agency extend the deadline for obliga- tion of funds received under the above referenced ESGP grants for rehabilitation services. As you are aware Inter-Faith Council has had difficulty in receiving bids from qualified license asbestos contractors. Therefore, more time is needed for bid solicitation and subsequent contract award. Extension of the June 8th deadline to June 30, 1988 should provide ample time to complete this process. Thank you for your consideration of this request. The aforementioned local governments as well as Inter-Faith Council is most appreciative for the ESGP funds received to date. We look forward to continuing our work with you under this grant program. Sincerely, udy Russell Town of Chapel Hill l erser"e#r /P6 , o of Carrboro 6‹6240-r-- ara Fikes County of Orange cc: Richard Edens, President - - Inter-Faith Council for Social Services TF/jr . - �}�'. r'sure.,. State of North Carolina Department of Natural Resources and Community Development Division of Community Assistance 512 North Salisbury Street ® Raleigh, North Carolina 27611 James G. Martin, Governor Robert E. Chandler S. Thomas Rhodes, Secretary Director June 8, 1988 Ms. Tara likes Orange County 300 West Tryon Street Hillsboro, North Carolina 27278 Dear Ms. hikes: We have received your letter of June 6 asking that the deadline for obligating your Rehabilitation grant on behalf of the Inter-Faith Council be extended until June 30, 1988. In view of the unforeseen difficulties encountered by Inter-Faith Council in acquiring bids for the project, we are extending the period for obligating the funds as you request, to June 30, 1988. This extension does not affect the 360-day expenditure deadline for these funds, which remains December 5, 1988. Enclosed are two copies of an amended Funding Approval Form. Please have the Chairman execute the forms in order for this extension to become effective, and return one executed copy to _thie office. If you have any questions, please call Chandler Bryan of this office. • Sincerely, Robert E. Chandler REC/pd Enclosures P.O.Box 27687.Raleigh. North Carolina 27611-7687 Telephone 919733-2850 An Equal Opportunity Affirmative Action Employer • 082 EMERGENCY SHELTER GRANTS PROGRAM FUNDING APPROVAL FORM 1. Name and Address of Recipient 2. NRCD Grant Number County of Orange 87-H-1094 106 E. Margaret Lane Hillsborough, N. C. 27278 ( ) ORIGINAL Date: 3. Name of Subrecipient: (X) AMENDMENT Date: 6/8/88 Interfaith Council for Social Services, Inc. 4. ESGP Funds Approved for: ( ) Operations $ Services $ 0/S Total $ (X) Rehabilitation $ 6,551 5. Activities Approved for Funding: All requested Rehabilitation activities are approved as renovation. Asbestos removal should be a discrete project, with contract signed after the execution of the Grant Agreement. Funds must be obligated by June 30, 1988. Deadline for expending Rehabilitation funds remains December 5, 1988. Secretary of N. C. Department of Natural Resources and Community Development BY:---4144111ratine-,461L__ Robert E. Chandler, Director Signature of Authorized Local Division of Community Assistance Government Official June 8, 1988 Typed Name of Local Government Date Official Title Date ESGP #108 (Revised 11/87) • I ' . - . , . . , . . CCNTRACT ROUTING STEPS - FILE COPY . . • Orange County, N.C. . . Subject of Proposed Contract ,41 ,, „,„,, ,, •W,_ _/- I, IIIMPIIIMIllgtir - ' / i Parties Involved We - / fif Date of Initiation 4 Department ■AlliolitiWilffir • _ • . • Review Approval. Steps . PERSON RESPONSIBLE FOR PROCESSING DATES NATURE OF ACTION: INITIATION/ACTION OR REFERRAL INITIATED/ ACTED APPROVE DISAPPROVE SIGNATURE RECEIVED UPON Department Head 6-ll _670. 1 , . Finance Director 4/Ar-/rr GAIAT County Attorney 5V4/16/88 ' 06/417 Ai// ' 6Vi-4,--1° ( lk, -.;,- Manager 1 Board of Commissioners • - - Chair - . . Clerk to Board for . . . Distribution . 4 A • _._ 1 #11P : UrAtAj Mil elk/ ilitt, ed ct.,( , Au, 0 /.. 14"(1...f7-./..e...„...44444..e4...."7 krt-r4, .#0-‘444„ a i . Ir , aAL. . AoLet,"0„1„1 4.4____tuu.„. pt Jett, etA.0 ,I. --- Iiiital ge, . . . . . . - . • . -0. . 083 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. F g ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21 , 1988 SUBJECT: CONTRACT RENEWAL; JAIL MEDICAL SERVICES DEPARTMENT: PURCHASING PUBLIC HEARING YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES RENEWAL AGREEMENT ext. 498 FEE. SCHEDULE TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Bill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider renewal of an agreement with Orange Family Medical Center to provide medical care to inmates in the County's jail. • BACKGROUND: State law requires that medical care be made available to all inmates held in the. County jail . Orange Family Medical has been successfully providing this service since July 1 , 1985. Both the Sheriff and the Medical Center are pleased with the arrangement and have agreed to renew another year • Orange Family Medical Center has offered to renew at last year's rate, which is $550 per month, $6,600 per year As in years past, the County will be invoiced separately for lab ti fees and x-rays, a schedule of fees is attached. yX i{I RECOMMENDATION(S) : Renew the contract for jail medical services with Orange Family Medical Center through June 30, 1989, for a fee of $6,600 per year; and authorize the Chair to sign on behalf of the Board. � x tt,�. • ORIGINAL RENEWAL AGREEMENT BETWEEN COUNTY OF ORANGE AND ORANGE FAMILY MEDICAL CENTER \ • - NORTH CAROLINA COUNTY OF ORANGE WHEREAS, an agreement was made and entered into as of the 1st day of July, 1985 by and between Orange County, hereinafter referred to as the "County" and Orange Family Medical Center, hereinafter referred to as "Health Authority" , for the provision of primary medical services for the Orange County Jail . WHEREAS, the COUNTY and the HEALTH AUTHORITY mutually agree to the following: 1 . The agreement will be continued for a period of one year commencing July 1 , 1988 and ending at 12:00 midnight on June 30, 1989. 2, Section E, IA shall continue to read "Six thousand six • hundred dolalrs per annum to be paid in equal monthly installments of $550 each. This compensation is for all services described in this agreement performed by the Health Authority during the normal business hours including the sick calls and other visits to the jail , . the office of the Health Authority or such other health care facility selected by the attending physician pursuant to Section A of this agreement. The Health Authority will not be responsible for billing any non-county agency for services rendered to non-county prisoners. " • FOR AND ON BEHALF OF FOR AND ON BEHALF OF COUNT c- s;* 'N ORANGE FAMILY MED/CAL CENTER • Shirley :117-rshall , Chair Sue Powell , • County Commissioners Orange Family Medical Center _6- - -. DATE DATE • This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. - FINANCE OFFICER, ORANGE COUNTY , • • 085 ORANGE FAMILY MEDICAL CENTER FEE SCHEDULE LABORATORY PROCEDURES PROCEDURE CPT CODE AMOUNT GC CULTURE 87070 8. 00 GLUCOSE 82947 6. 00 GRAM STAIN 87205 10. 00 HEMA TOCR I T 85014 5. 00 MONO TEST 86300 10. 00 OCCULT BLOOD 82270 2. 00 each PAP SMEAR 88150 12. 00 PREGNANCY TEST 84139 6.00 SED. RATE 85650 8. 00 KOH PREP. 87220 7. 00 THROAT CULTURE 87060 6. 00 UA COMPLETE 81000 10. 00 UA DIPSTICK ONLY 81005 4. 00 VAGINAL DROP (WET PREP) 87210 6. 00 WBC 85048 7. 00 DIFFERENTIAL 85009 12. 00 • • Effective 9/1/86 • Essalawassuagamor a - ' 086 ORANGE FAMILY MEDICAL CENTER FEE SCHEDULE REFERENCE LABORATORY PROCEDURES THE FOLLOWING LABORATORY PROCEDURES ARE PERFORMED BY A REFERENCE LABORATORY. THE ORANGE FAMILY MEDICAL CENTER CHARGES A $10. 00 FEE FOR COLLECTION AND HANDLING IN ADDITION TO THE PROCEDURAL FEES LISTEN BELOW: PROCEDURE PANEL 1249 80019 12.50 DIGOXIN 82643 24. 00 PANEL 1144 80019 15. 00 DILANTIN 84045 26. 50 LIVER PANEL 80010 19. 30 GLUCOSE TOLERANCE 82951 25. 00 PANEL 1039 80018 13. 00 FSH SERUM 83001 42. 70 PRENATAL PROFILE 80055 15. 15 FOLIC ACID 82746 29. 40 ELECTROLYTE PANEL 80004 11. 00 HEPATITIS PANEL 80059 68. 10 ANEMIA PROFILE II 80086 23. 20 IRON BINDING CAP. 83550 13. 00 ARTHRITIS PANEL (RA) 80072 27. 40 PINWORM PREP 87208 3. 00 LIPID PANEL I 80061 20. 10 OVA & PARASITES 87211 14. 80 CBC & DIFFERENTIAL 85022 6. 95 RH ANTIBODY T I TER 86025 12. 80 THYROID PANEL 80070 37. 00 URIC ACID 84550 6. 30 CHOLESTEROL 82465 8. 00 VITAMIN B-12 82607 38. 00 TRIGLYCERIDES 84478 11. 20 ALPHA FETOPROTEIN 86244 35. 00 SEROLOGY (RPR) 86592 8. 00 STREP TEST 86045 8. 00 PRO THROMB I N (PT) 85610 8. 00 BLOOD GROUP & RH 86082 9. 90 PART. THROMBOPLASTIN CULTURE & SENSI T I V. 87086 . 20. 00 TIME (PTT) 85730 11. 90 FUNGUS CULTURE 87102 32. 10 LITHIUM 83725 17. 00 HERPES CULTURE 87250 31. 20 THEOPHYLLINE 84420 31. 00 CHLAMYDIA CULTURE 87206 10. 80 PLATELET COUNT 85580 8. 00 ROUTINE CULTURE PHENOBARBITAL 82210 32. 00 (STOOL, SPUTUM) 87082 20. 00 Effective 3/1/85 .. - 087 ORANGE FAMILY MEDICAL CENTER X-RAY SER V I CES CHEST CPT CHG PROF Chest, 1 view 71010 31. 00 16. 00 Chest, apical lordotic 71021 31. 00 16. 00 Chest, 2 views 71020 37. 00 21. 00 Chest, 3 views (stereo, PA, lat. ) 71015 50. 00 27. 00 Chest, 4 views 71030 50. 00 27. 00 Ribs, unilateral, 3 views 71100 39. 00 29. 00 Ribs, unilateral, w/PA Chest 71100&71010 47. 00 29. 00 Ribs, bilateral, 6 views 71110 52. 00 29. 00 Ribs, bilateral, w/PA Chest 71110&71010 62. 00 29. 00 Sternum, 3 views 71 120 36. 00 22. 00 Sterno-clavicular joints, 3 views 71130 36. 00 22. 00 SPINE & PELVIS Cervical Spine, 2 views 72040 39. 00 24. 00 Cervical Spine, 4-5 views 72050 50. 00 39. 00 Thoracic Spine, 2 views 72070 . 35. 00 27. 00 L umbo sa cra l Spine, 2 views 72100 48. 00 27. 00 Lumbo sacra l Spine, 5 views 72110 59. 00 34. 00 Spine, Entire Survey, AP & lateral 72010 95. 00 61. 00 Pelvis, AP 72170 40. 00 22. 00 Pelvis, stereo, 2 views 72180 47. 00 30. 00 Pelvis & lateral Hip, 2 views 73510 47. 00 30. 00 Pelvis, 3 views 72190 • 47. 00 35. 00 Sacro- iliac joints, 4 views 72202 40. 00 24. 00 Sacrum & Coccyx 72220 41. 00 24. 00 UPPER EXTREMITIES Clavicle 73000 30. 00 22. 00 Scapula, 3 views 73010 40. 00 23. 00 Shoulder, 2 views 73030 36. 00 20. 00 Shoulder,. 3 views 73030 46. 00 30. 00 Acromioc lay icular joints 73050 36. 00 22. 00 Humerus, 2 views 73060 31. 00 23. 00 Elbow, 3 views 73080 35. 00 27. 00 Forearm, 2 views 73090 32. 00 20. 00 Wrist, 3 views 73110 36. 00 17.00 Hand, 3. views 73130 • 36. 00 27. 00 Finger, 3 views 73140 31. 00 17. 00 Opposing view for comparison 76499 20. 00 12. 00 Post Reduction, 2 views • 76499 25. 00 17. 00 ABDOMEN Abdomen, single AP 74000 38. 00 24. 00 Abdomen, 2 views 74020 49. 00 29. 00 Abdomen, 2 views & PA Chest 74020&71010 55. 00 36. 00 • Abdomen, 3 views 74010 61. 00 36. 00 10/86 088 LOWER EXTREMITIES CPT CHG PROF Femur 73550 37. 00 23. 00 Knee, 2 views 73560 36. 00 24. 00 Knee, 3 views 73570 46. 00 24. 00 Tibia & Fibula 73590 . 32. 00 22. 00 Ankle, 2 views 73600 30. 00 17. 00 Ankle, 3 views* 73610 39. 00 20. 00 Foot, 2 views 73620 33. 00 24. 00 Foot, 3 views 73630 39. 00 24. 00 • Os .Calcis, 2 views 73650 29. 00 20. 00 • Toes - 73660 31. 00 20. 00 HEAD STUDIES Skull, 6 views 70260 57. 00 42. 00 Skull, 4 views 70260 47. 00 34. 00 Sinuses, 4 views 70220 42. 00 44. 00 Facial Bones, 4 views 70150 46. 00 42. 00 Nasal Bones, 4 views 70160 31. 00 24. 00 Sella Turcia, 1 view 70240 26. 00 12. 00 Sella Turcia, 2 views 70240 36. 00 27. 00 Mandible, 4 views 70110 52. 00 30. 00 Zygomatic Arches, 6 views w/facial 70150 46. 00 42. 00 Tempera-mandibular joints, unilateral 4 views 70328 48. 00 30. 00 Tempera-mandibular joints, bilateral 6 views 70330 • 48. 00 30. 00 SPECIAL STUDIES Neck, Soft Tissue, 2 views 70360 31. 00 22. 00 Sao I foals, 1 view 72090 32. 00 17. 00 10/86 i i imumer.---- FILE COPY CONTRACT ROUTING STEPS ORANGE COUNTY, NC SUBJECT OF PROPOSED CONTRACT: JAIL MEDICAL SERVICES CONTRACT RENEWAL PARTIES INVOLVED: COUNTY AND ORANGE FAMILY MEDICAL CENTER DATE OF INITIATION: JUNE 9, 1'q. DEPARTMENT: PURCHASING AND CENTRAL SERVICES REVIEW APPROVAL STEPS: PLEASE INITIAL WHERE APPROPRIATE AND PASS TO THE NEXT PERSON ON THE LIST. I PERSON RESPONSIBLE FOR I PROCESSING DATES I APPROVED? I SIGNATURE INITIATION/ACTION/REFERRAL I RECEIVED/ ACTED ON I I DEPARTMENT HEAD I 6/9/N 16/9/ I YES 13 FINANCE DIRECTOR I I COUNTY ATTORNEY id 8616 I - i ALA COUNTY MANAGER I I I, I BOARD OF CRUSSIONIRS I I I I CHAIR TO THE BOARD I I I CLERK TO THE BOARD FOR I • I I I DISTRIBUTION I I I I ORANGE COUNTY 088 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. F9 MEETING DATE JUNE 21,1988 SUBJECT:Bid Award, Contract Approval; Food Stamps *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JO ES497 Contract PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688 -7331 ************************************************************************** PURPOSE: To consider awarding a contract to Cost Containment, Inc. for the direct mail issuance of food coupons. BACKGROUND: Orange County originally entered into an agreement with Cost Containment, Inc. on June 30, 1985. Pursuant to OMB circular A-102 the contract was then renewed for two twelve month extensions, the maximum period of time the contract can stay in place without bidding. Bids were solicited from all known vendors in April, 1988, with only Cost Containment responding. Their bid is fifty- five cents per issuance, for an annual, not to exceed total of $6,600. Although Cost Containment lowered their charge to forty-five cents per issuance in 1986, fifty-five cents is the same amount quoted in 1985. The cost of fifty-five cents does not include the cost of postage. RECOMMENDATION: Approve contract with Cost Containment, Inc. through June 30, 1989 at a cost of fifty-five cents per food coupon issuance; and authorize Chair to sign on behalf of the Board. d{' { it$ ORIGINAL V NORTH • CAROLINA SERVICE AGREEMENT Orange COUNTY THIS SERVICE AGREEMENT entered into as of the 1st day of July 19 88 , by and bewtween COST CONTAINMENT, INC. a corporation incorporated under the laws of the State of North Carolina with a place of business in Wake County, North Carolina (308-B Sherwee Dr., Post Office 1661, Raleigh, North Carolina 27602), hereafter referred to as Contractor, and Orange County a body corporate and politic, of Orange County, Hillsborough. NC hereafter referred to as County shall be valid for 12 months commencing the effective dates hereof unless terminated pursuant to this agreement. • FOR AND IN CONSIDERATION OF SERVICE PAYMENTS and the mutual covenants and agreements herein set forth, IT IS STIPULATED AND AGREED: 1. SERVICE PAYMENTS: County agrees to pay to Contractor for service: (a) Fifty-five cents ($.55) - per transaction per month. A transaction is the moiling of the correct amount and number of food stamp coupons (hereafter called coupons), correctly addressed and postage prepaid by the Contractor to a designated client of the County, at an address furnished to the Contractor by the State (F.S.I.S.). The address to be in the form of an insert for a window envelope. (b) The cost of postage for each transaction in addition to the transaction fee. Postage cost will be itemized for the County each month. In the event the U.S. Postal Service increases the cost of the 1st Class mailing during the contract period, the increased costs of postage (to the Contractor) shall be borne by the County beginning with the month such increase occurs. All monthly service payments shall be paid to Cost Containment, Inc. P.O. Box 1661, Raleigh, North Carolina 27602. Campensation at the rate set above to represent full and complete compensation for services rendered under the terms of this agree- ment with total cost to the County not to exceed $6600.00 for the 12-month period covered by this agreement. • Page 2 NC SERVICE MOMENT II. SERVICE PROVIDED: Contractor agrees to provide the following service to the County: (a) Contractor will correctly mail, by First-Class mail, food stamp coupons to clients designated by the County at the addresses . furnished to the Contractor by the State FSIS or by phone calls from the County. Contractor will provide a small supply of food coupons to the County Agency to be used for emergency issuances. CO Contractor will, within 24 hours of receipt of the same from the County, make any and all changes of the mailing lists to comply with the applicable changes submitted to ensure the correct mailing to clients at changed and corrected addresses. (c) The Contractor will complete and deliver, between the 15th-20th, a monthly ENS-250 report to the County for certification and forwarding ' to the State Office. The Contractor will complete a daily Cashier's Reconciliation Report (CDRR) and forward same to the County along with a copy of the issuance register. The Contractor shall also provide to. the County monthly- CCI-3 (DSS-8638) and such information needed by the County to complete reports as may be required. (d) In order to deter thefts, Contractor will stagger the dates of mailing of coupons by date and zip code according to instructions • from the County. (e) Performance of service will be conducted in a manner to ensure the • confidentiality of information, data, instruments, documents studies, and reports given to Contractor to use or prepared by the Contractor for the County. (f) Approved vault storage for coupons while in possession of Contractor. Vault equipped with electronic motion sensors which are monitored 24 hours per day 'when facility is closed. • - (g) Contractor will place stuffers in envelopes at no cost to County. • III. LIABILITY: Inasmuch as.the County is liable to the State of North Carolina for any unauthorized coupon issuances or coupon thefts and for any coupon shortages or losses for whatever cause, including, but not limited to, loss due to erroneous mailings, the Contractor agrees that it shall be liable to the County in like manner and amount and shall bold the County harmless from claims of the State arising from any such cause; the Contractor further agrees: • (a) That it will maintain in full force and effect during the term of this contract, or any renewal or extension thereof, such insurance or bond, and in such amount, as the County may require to indemnify the County against any theft of coupons while they are in the actual • or constructive possession of the Contactor, its agents and employees, • and against any loss or shortage of coupons or other loss arising out • of any act or omission of the Contractor, its agents and employees. • . . • • Page 3 NC SERVICE AGREEMENr (b) That if the County suffers any loss or any shortage or reduction in coupons by reason of any act or omission of the Contractor, its • agents oramployees the County, may recover the value of its losses by requiring that the Contractor pay the amount of such loss under the terms of this contract: but in no event shall the amount recovered by the County hereunder exceed its losses. IV. AUDITS AND PROCEDURES: As required the Contractor will allow onsite reviews, audits, and inspections by County, State, or Federal staff and comply with their procedural requirements. Any deviations from Federal or State guidelines and procedures by either Contractor or County must have both the State office and FNS PRIOR approval. V. DEFAULT AND TERNINATION: - • (a) Upon default by County, Contractor shall determine and receive from County the sum due for services rendered. In the event Contractor Shall be required to institute a suit to collect any unpaid service payments due under this service agreement, Contractor shall be entitled to reasonable attorney's fees set by the Court which shall not be more than 15 per cent of the service payments so recovered by the Contractor from County. (b) Upon default by Contractor, County shall be entitled to immediate termination of this agreement and, further, to liquidated damage in an amount equal to the sum of service payments made by County to Contractor for the first month of service rendered under this agreement. County, however, is not limited to the amount of liqui-. dated damages if the county suffers damages in excess of the amount of liquidated damages determined as herein set forth. In the event County shall be required to institute a suit to collect any damages'for any amounts due under thug agreement, County shall be • entitled to reasonable attorney's fees set by the Court which shall not be more than 15 per cent of any amount recovered by County from • Contractor. (c) Either party may terminate this agreement by giving to the other party ' hereto a written notice of its intention to terminate this agreement. This agreement shall be considered terminated upon the date set forth for termination of the agreement which shall be not less than 60 days from the service and delivery of the notice. The parties hereto may agree to an earlier date of termination of the agreement. Contract may be terminated because of circumstances beyond control of . Contractor - such as war, strikes, riot and/or natural disaster. VI. SPECIAL PROVISIONS: (a) It is understood and agreed between the Contractor and the County that the payment of compensation specified in this agreement, its continuation or any renewal or extension thereof, is dependent upon and subject to the allocation of appropriation of necessary funds to the County by the Federal Government and the State of North Carolina . - • for the purposes set forth in this agreement. Pep 4 NC SERVICE AGREEMENT • (b) County may, from time to time, require changes in the scope of the services of the Contractor to be performed under this agreement including but not limited to renewal or extensions shall be incorporated in written amendments to this agreement. (c) Neither this agreement nor any part hereof which involves the specialized skill or expertise of the Contractor shall be assigned, subcontracted, or in any way transferred without the prior approval of the Contract Administrator (project coordinator) and the State of • North Carolina. (d) The authorized County official, Ms. Martha N. Pryor-Cnnk is designated as the Contract Administrator (project coordinator) for the County with responsibility for all matters relating to this agreement including but not limited to invoice approval. However, any CHANGES in the scope of the agreement which will increase or decrease the contractor's compensation shall not be effective until they have been approved by the Contract Administrator and documented through a written amendment to this agreement. • (e) Contractor shall comply with all provisions of Executive Order 11246, entitled "Equal Employment Opportunity" as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60). (f) County officials, State Officials, Contract Coordinator, the Federal Grantor Agency, the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any books, documents, papers and records which are in anyway pertinent to this agreement for the purpose of making audit explanation, excerpts, and transcriptions. Contractor shall maintain all required records for three years after the County makes final payments and all pending matters are closed. Contractor assures the County that the County, with the other officials and agencies mentioned in this item (f), Section VI, of this agreement, shall have access to any and all books, documents, papers, and records of the Contractor for the purpose of audit, examination, excerpts, and transcriptions. (g) Contractor shall comply with Mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation plan issued in compliance with the Energy Policy . and Conservation Act (P.L. 94-165). (h) The County is granted the right to renew this contract for two additional one-year periods as long as the cost and the specifications remain the same. (i) In preparation for mail issuance, it is important to screen the food coupon caseload for "problem" households which should receive allot- ments by certified inst1 or by pickup at the DSS. These households are usually known by Eligibility staff. These households :should be coded as outlined in #3 below. The Contractor will be responsible for all County losses under the U.S.D.A. regulations for replacements for any quarter as long as the Agency abides by the following conditions: 1. All allotments of $300.00 and over and all known probelm cases will • be sent to the DSS for pickup or by certified moil. • • . • • Page 5 NC SERVICE AGREEMENT * 2. The county agency will assign participating households for either mail-pickup at the DSS (or issuance office) or for certified mail issuance upon the event of one replacement loss. The agency may elect to use mail-pickup or certified issuance for reasons other than replacement losses. 3. The county agency agrees to log such households at risk as a code 3 or code 7 respectively, on the State Computer (PSIS). 4. When losses for any quarter exceed the USDA tolerance level (now .5% of total quarterly issuance), beginning with the next quarter, all issuances of $200.00 and over will be sent either certified mail or to the agency for recipient pickup. 5. The county agency agrees that the contractor will not be obligated to insure or share in the replacement losses of those households at risk when conditions 1,2,3 & 4 listed above have not been met by the county agency. • 6. Claims will be accepted by the Contractor at the time the loss is established by the state based on written notice to the county agency. To file a claim, the county agency will forward to the Contractor copies of the letter of notice from the state and form FNS-259 for the appropriate period. Losses are not to be deducted from the service invoice. The county agency is protected against losses by private insurance, paid by Contractor. Losses will be filed with the insurance carrier . and reimbursement will be sent to the county agency when received by CCI, usually within 90 days. VII. AUTHORITY OF COUNT : The official executing this agreement covenants that he or she has authority to execute this agreement on behalf of the County of Orange , and approves the proprosal submitted by the • • Contractor for the services to be rendered as set forth in Section II of this agreement. VIII. INDEPENDENT CONTRACTOR: Conformity with The Laws (a) For all purposes of this agreement, the Contractor shall be deemed an • . independent Contractor, and neither the Contractor nor its agents or employees are or shall be deemed to be agents or employees of the County Agency or the State of North Carolina; and the Contractor shall hold and save harmless the County and the State of North Carolina from the claims of third parties arising out of any act or omission of the Contractor, its agents or employees, in performance of this agreement. • , • • • • • • • • Page 6 NC SERVICE ALERT (b) The Contractor shall pay all taxes, assessments, premiums and fees and shall file all reports and returns required by law and arising out of its operation e under this agreement. (c) The Contractor shall perform its obligations under this agreement in conformity with all applicable laws and regulations, Federal, State or local. • IN WITNESS WHEREOF, the parties through their duly authorized representative, have • caused this agreement to be executed in their respective names on the day ana year, first above written. • • CHAIRMAN,-an, OF COUNTY COMMISSIONERS c . AUTHCRIZED COUNTY OFFICIAL Sworn and subscribed to before me this the 0142,,0Z.day of :rage, , 19i r . , • • lip a? 4000 •or - .• • ve • . • , • . - Commission Expires 1;..-6"-ite • • _ - ATTEST: • cosi' •45 I ID 3 INC. • • , • * doh BY: viriatiL, 4 • . . . 111"Yle- — • • A •err (OCRPCRATE SEAL) • IT-T*..7-7!-Sr rS :;t:Ig TV*: • (.724 • Mis.tr.:L".:17 1:7 ;:3,0 :* -..• -.';;;Li* • t t•• c •! jt• • TIM.V1 • ft, • (47—& • • • Finance Giir,:az . . -• • • • ORANGE COUNTY COMMISSIONERS 106 Emir MARGARET LANE HILLEIBOROUGII. N. C. 27278 • MOSES CAREY.JR- STEPHEN H.HALKIOTIS JOHN HARTWEU. amizymmestmu MMWIUMMT • • June 27, 1988 Cost Containment, Inc. 308-8 Sherwee Drive P.O. Box 1661 Raleigh, NC 27602 • Dear Sir/Madam: Attached is a copy of an agreement that was approved by the Board of Commissioners at their meeting held on June 21, 1988. This copy is for your files, • If you li4 ire .,anquestieds:, :pl'ease' do-....:4/W.hesitate to contact Marti Oryerook,- our Director of--804.al.'.113ervices. • . • . •.. Thank you.i, . -. • - • . - • •-; • . . .• Si:neerely„' . • • . . . . - • . • Beverly A. Blythe, Clerk Board of Commissioners /bab File Attachment - .- '' =merit 84 Chandlcr -New York, Inc.•��r' y FULLY lN7EGRA'IED INSURANCE SERVICES ta s . •• 529 FIFTH AVENUE a�=-•-= NEW YORK, NEW YORK 10017 `� ^ V Telephones (212) 883.1700 Date_ 687 Advio�s of Ittsvranco ~" ' `�" °'"'i`i"°.®"" Insured liI ether th.n admit.), CD BIT VD NIT 11:1.• . ff... Document Issued tot • • The insurance specified herein ore hereby bound subject to the terms and conditions of the policies or endorserr►ents to be Issued. ` Attoching Expiring: Until Cancelled COMPANY AMOUNT - Lloyd's London $ U.S. ALL RISK PER OCCURRENT • Description and Location of Coverages: Interest: Food Stamps ; Covering Liability of the. insured against all risks ofephysical I loss or damage from any external cause including employee infi*. _ delity or theft. Covering within the Continental United States while being stored or conveyed by land or air, including postal sendings. • I ,,,r, a • Fe EMIT:' .Sr Crt.'Vnt.r.n : • IN-ROUSE SERVICE PROCEDURES • • 1. ALL CAPES (FACI1 AND EVERY ONE) ARE WEIGHED TO A HUN RE -OF--AN OUNCE (.01). A COUNTY RUN IS NOT CERTIFIED AS BALANCED UNLESS EACH ENVELOPE IS CORRECT AND MANY THERE ARE NO FOOD STAMPS OVER OR �' � � �� PHONE CALLS FROM CLIENTS REPORTING SHORTAGES GIVES AGENCY !EMBER THE CONFIDENCE TO DEAL WITH SUCH 011PLAINTS CORRECTLY, 2. CERTIFIED MAILINGS AND FIRST CLASS MAIL ARE SEPARATED AFTER WEIR AS WE DO NOT MIX, THE CLASSIFICATIONS. THIS AVOIDS DOWNGRADING THE CERTIFYING SERVICE AS THE MIXING WOULD ELIMINATE THE SPECIAL HANDLING BY THE SUCH ENVELOPES 'WILL BE AS � 7 � AgIEWt GOING THROUGH THE HAND-SORT PROCESS ON THE CONVEYORS OF THE POST OFFICE SYSTEM. 3. THE CERTIFIED MAILINGS ARE ENTERED IN A POST OFFICE CERTIFIED BOOK IN TRIPLICATE (COUNTY, POST OFFICE AND CCI Get A COPY). A coun IS OF THE MADE AND IS BESIDES BEING 7 POST OFFICE SS THE TINE NAILING, THE COPY OF THE CERTIFICATION GOES TO THE A PROOF OF PROCESSING AND MAILING, PROEMS TO QUICKLY •COUNTY CORRECTLY.THE I DOES NOT CHARGE FOR THIS COSTLY PROCESSING IT DOES SAVE THE AGENCYTSY• CCI MOST DIFFICULT TYPE OF CLIENT. THE AGENCY STAFF COUNTLESS HOURS OF HANDLING THE SEALED FOR PROTECTION AND MOVE AS SINGLE PACKAGES. G. ALL 5-DIGIT ST OFFICE ICE TRAYS ARE BEAT-SEALED AS WELL. THE BAGS, '�, COST ALL POST OFFICE TRAYS ARE HEAT-SEALED COUNTING THE COST OF LABOR. THE PURPOSE OF THE CENTS ($.05) A PIECE...NOT PLASTIC BAGS IS TWO-FOLD: A. mums AND ELIMINATES THE TEMPTAMON TO "GRAB A HANDFUL" FROM THE END OF,A POST OFFICE TRAY. B. SUPPORTS THE POST OFFICE SYSTEM THAT MOVES THE CCI PRODUCT FROM SUPERVISOR TO SUPERVISOR (SEE Ate). • 5. . CCI INSURANCE IS A SPECIAL SERVICE IN ITSELF. BESIDES THE USUAL PROTECTION OF : FOOD STAMPS IN OUR. VAULT AND IN THE HANDS OF OUR. EMPLOYEES, ��ENVELOPES ARE -WELL. S0, • INSURED IN THE HANDS OF THE POST OFFICE AND THE AGENCY CLIENTS OR THE ENVELOPES S , . YOU HAVE OVER-THE-COUNTER ISSUE FOR CERTAIN HAVE TO BE DELIVERED TO THE AGENCY IN THE E ,VENT OF A POSTAL STRIKE THE COUNTY - I5 INSURED REGARDLESS OF THE CIRCUMSTANCES. THE COST OF SUCH INSURANCE FOR CCI SIX CENTS ($.06).O6) PER IS CURRENTLY THIS SILENT SERVICE IS THE TRAD EMARK OF CCI. THE REASON FOR SUCH SERVICE IS THAT THE DIRECT MAIL ISSUANCE SYSTEM IS IMPOSSIBLE WITHOUT IT. • • FOOD STAMPS THE POST OFFICE PROTECTION SYSTEM FOR THE DIRECT MAIL ISSUANCE PROGRAM AS THE RESULT OF SERIOUS, INTERNAL LASSES IN A MAJOR REGIONAL FACILITY. THE POSTAL INSPECTORS DEVISED AND IMPLE `A SYS= FOR STOPPING INTERNAL TES OF FOOD STAMPS. THIS SYSTEM IS OMPSLEITaLY EFFECTIVE AND HAS PROVEN ITSELF FOR OVER. THE LAST SEVEN YEARS. CCI WOULD LIKE ALL-POSTAL SYSTEMS TO ADOPT THE SAME MEASURES AS THE PROVEN WAY TO CONTROL 7.'aFT OF THE FOOD STAMPS THAT WE ENTRUST TO THE POST OFFICE. ANY EVALITATION OF THE ME'ITIODS USED WOULD SHOW THE ENCOURAGEEENT OF SAVING TIME, MCNEY AND TROUBLE...DOLLARS AND SENSE. STEP 1: CCI ZIP-CODES ACCORDING TO POST OFFICE SPECIFICATIONS. STEP 2: ALL ENVELOPES GOING TO A 5-DIGIT STATION WILL BE BANDED, CODED AND HEAT- SEALED IN PLASTIC BAGS. THE TRAYS CONTAINING THE SINGLE PACKAGES WILL BE CODED AND Mr-SEALED IN LARGE PLASTIC BAGS. NO OPENING LARGER THAN A QUARTER WILL BE ALLOWED. EVEN A SINGLE ENVELOPE WILL BE SEALED AND HANDED AS A PACKAGE. STEP 3: ALL TRAYS WILL BE LISTED BY DESTINATION ON AN APPROVED FORM. STEP 4: ALL CERTIFED MAIL WILL BE COUNTED, PACKAGED, AND IDENTIFIED AS TO BEING . CERTIFIED. THE COUNT OF EACH PACKAGE WILL BE EASILY READ THROUGH THE PLASTIC BAG. STEP 5: EACH ENVELOPE WILL BE LISTED IN THE POST OFFICE CERTIFIED BOOK. STEP 6: POST OFFICE DRIVER WILL COUNT AND APPROVE BOTH THE NUMBER OF TRAYS AND THE NUMHER OF CERTIFIED ENVELOPES BY SIGNATURE. STEP 7: • THE SUPERVISOR WILL APPROVE THE TRANSFER AT THE LOADING DOCK AND THE ENVELOPES WILL BE MOVED TO THE REGISTERED MAIL CAGE TO WAIT SHIPPING. STEP '$: THE SUPERVISOR WILL BE 7 SEILIS•ON THE VARIOUS TRUCKS-AMID LOCK THE DOOR. STEP 9: THE SUPERVISOR WILL CALL THE SUPERVISORS AT THE VARIOUS DESTINATIONS AND GIVE THE NUMBER OF TRAYS SENT TO THEIR DESTINATIONS. 10: v STEP THE RECEIVING SurE�r 1SORS WILL UNLOCK,THE DOORS OF THE TRUCKS AND COUNT AND EXAMINE THE PLASTIC SEALS•-ON THE TRAYS. ANY TRAYS WITH BROKEN SEALS WILL GO BACK TO CCI FOR RECOUNT. STEP 11: *TRAYS WITH OILY ONE 5-DIGIT ZIP CODE WILL GO THROUGH THE SYSTEM WITH SEAL ATTACHED. THE SEAL WILL BE BROKEN WHEN DISTRIBUTED TO THE ROUTE CARRIERS. STEP 12: TRAYS WITH 3-DIGIT TAGS WILL HAVE THE OUTSIDE SEAL EXAMINED AND BROKEN BY THE SUPERVISOR AT THE REGIONAL FACILITY. TfIE SEALED PACKAGES WILL BE ROUTED TO THE 5-DIGIT ZIP CODE AND THE SEAL EXAMINED AND BROKEN BY THE • • SUPERVISOR PRIOR TO BEING GIVEN TO THE ROUTE CARRIERS, • LOU COI'AIRIEID IC. COMPUTER SERVICES FOR SOCIAL SERVICES 1.1.1.9 yr Post Office Box1661 Telephone(919)779-7161 Robert G.Stewart Raleigh,N.C.27602 Presideig COST CONTAINMENT, nic. PROCEDURES MANUAL • MAIL LOSS PREVENTION AGENCY OPERATIONS WELCOME TO CCI. OUR ONEK AND ONLY BUSINESS IS TO SERVE YOU AND YOUR AGENCY IN YOUR FOOD STAMP AND OTHER SOCIAL SERVICE PROGRAMS. WE HAVE BEEN IN THE FOOD STAMP MAIL ISSUANCE BUSINESS SINCE 1.980 AND ARE THE LARGEST PRIVATE DIRECT MAILER OF FOOD STAMPS IN THE COUNTRY. EVEN SO, WE WELCOME AM ACTIVELY SOLICIT YOUR SUGGESTIONS, COMMENTS AND CRITISISMS. THE ONLY WAY WE CAN BEST SERVE YOUR NEEDS IS IF YOU TELL US YOUR NEEDS AND DESIRES. • • 113E FOLLOWING IS CLASSIFIED INFORMATION DEVELOPED BY CCI OVER THE YEARS. PLEASE DO NOT SHARE THIS arm OR THE INFORMATION ON IT WITH ANYONE ELSE EXCEPT WITH CCI APPROVAL. THANK YOU. MANY AGENCIES HAVE DEVELOPED COMPREHENSIVE PLANS FOR HANDLING FOOD COUPON REPLACEMENT REQUESTS FROM DECEITFUL CLIENTS AND OMER REPLACEMENTS. TRESE MEtHODS HAVE PROVEN SUCCESSFUL OVER THE YEARS. A. NAIL ISSUANCE START—UP 1. ADVERTISE MUCH THE LOCAL MEDIA (RADIO, NEWSPAPERS, ETC.) THAT THE CHANGE IN ISSUANCE METHODS WILL TAKE PLACE. REQUEST THAT ALL ' HOUSEHOLDS UPDATE THEIR ADDRESS BY:— A. TELEPHONE, • B. Lurriza, C. IN PERSON, D. OR BEST, WHEN THEY PICK UP THEIR FOOD STAMPS ON THE LAST MONTH OF OVER—THE—COUNTER ISSUANCE. • HAVE THEM STATE THEIR ADDRESS FIRST. NEVER, NEVER GIVE THE ADDRESS YOU HAVE AND ASK IF IT IS CORRECT. IRE ONES PLAYING A GAME WILL AIMS ANSWER YES. 2. IDENTIFY A. THE HOUSE/MS 'MAT HAVE CAUSED PROBLEMS IN THE PAST. B. GEOGRAPHICAL AREAS OF POSSIBLE PROBLEMS (TRAIT= PARKS, ETC). MOST CLIENTS IN THESE AREAS SHOULD BE AGENCY PICK—UP OR CERTIFIED MAIL. C. THE OLDS WHO RECEIVE OVER $300 PER MONTH IN FOOD STAMPS. HAVE CCI SEND THESE HOUSEHOLDS' STAMPS TO THE AGENCY FOR CLIENT PICK—UP (CHEAPEST AND BEST CONTROL) OR HAVE CCI CERTIFY TFIRJR MAIL • (EXPENSIVE WI WORKS) SO THEY HAVE TO SIGN FOR THEIR FOOD STAMPS. AGENCIES LOCATED IN CITIES OR WHICH HAVE CITIES AS PART OF THEIR SERVICE TERRITORIES NEED TO BE ESPECIALLY CAREFUL. THESE AGENCIES MIGHT BEST HAVE AGENCY PICKUP AND/OR CERTIFIED MAIL OF $200 OR EVEN LESS FOR CERTAIN SE7CTIONS OF THE CITY. CCI'S INSURANCE PROTECTS THE AGENCY FROM THE TIME CCI RECEIVES THE FOOD STAMPS FROM THE USDA ALL THE WAY TO THE CLIENT. FOOD STAMPS SENT TO THE AGENCY BY CCI ARE FOLLY INSURED FOR ANY LOSS BY CCI WHILE IN THE HANDS OF THE AGENCY. PLEASE, HOWEVER, STORE Tt% CLIENT ENVELOPES IN AS SAFE A PLACE AS POSSIBLE. 3. PROBABLE PROBLEMS AGENCIES CONVERTING FROM OVER THE COUNTER OR ATP CARDS TO MAIL ISSUANCE SHOULD EXPECT A FAIRLY HIGH LEVEL OF CLAIMS OF MAIL LOSSES IN THE FIRST M N H(S) DUE TO: A. BAD ADDRESSES. FOOD STAMP RECIPIENTS.FREQUENTLY DO NOT REPORT • CHANGES IN ADDRESSES. THEY MIGHT BE ON TIM RUN FROM CREDITORS OR OTHERS OR THEY MIGHT BE RECEIVING BENEFITS IN TWO OR MORE COUNTIES. B. TESTING THE SYSTEM. IF A 'CLIENT CAN EASILY GET THE AGENCY TO REPLACE THE FOOD STAMPS, THE CLIENT HAS BEATEN THE SYSTEM. HE THEN BOASTS TO'OTHER. RECIPIENTS WHO THEN TRY TO DO THE SAME. C. FINANCIAL PROBLEMS, FOOD STAMP CLIENTS DON'T HAVE MUCH MONEY. • . THEY MAY TRY FOR a+ y• - STAMPS IN THEIR DESPERATION, THE. OPPORTUNITY . TO GET EXTRA BENEFITS MAY BE TOO GREAT TO RESIST. • 4. CCI HAS NOTIFIED THE POSTAL SYSTEM YOUR FOOD STAMPS WILL BE MAIL ISSUED, • FROM CCI'S OFFICE. ALL YOUR LOCAL AND MAIN POST OFFICES KNOW CCI WILL START MAILING FOOD STAMPS TO YOUR HOUSEHOLDS AND'AGENCY. . B. CONTINUING OPERATIONS • 1. REPLACEMENTS • li HAVE THE ELIGIBILITY SUPERVISOR PERSONALLY APPROVE EACH AND EVERY REQUEST FOR REPLACEMENT. LX) NOT GIVE REPLACEMENT APPROVAL AUTHORITY TO THE E'LIGIBIL'ITY WORKERS. THIS STEP HAS THE FOLLOWING POS.ravE . AFFECTS: • A. THE CLIENTS WILL TEND TO BE MORE HONEST. IF THEY KNOW ALL REQUESTS ARE REVIEWED BEFORE REPLACEMENTS ARE AUTHORIZED. " B. THE CLIENTS WILL NOT BE ABLE TO CHAR. THE WORKERS WITH FAVORITISM, INCONSISTANCIES, ETC. C. THE WORKERS WILL TEND TO FOLLOW PROCEDURES MORE CLOSELY. . D. THE SUPERVISOR WILL HAVE IMMEDIATE KNOWLEDGE OF REPLAYS AND CAN ACT ON A TIMELY BASIS TO PREVFNF RUNS OF LOSSES. • • THE SUPERVISOR WILL NOT BE HEAVILY BURDENED. MOST AGENCIES HAVE LESS THAN FIVE REPLACEMENTS PER MONTH. MANY AGENCIES HAVE ONLY ONE OR TWO REPLACEMENTS IN A YEAR. _ - • • FOR ALL REPLACEMENT'S, VERIFY HOUSEHOLD ADDRESS. HAVE THEM STATE THEIR ADDRESS FIRST. NEVER STATE THE ADDRESS YOU HAVE AND THEN ASK IF THE ADDRESS IS RIGHT. THE LYING CLIENT WILL ALWAYS SAY YES. A. IF THE CLIENT GIVES THE CORRECT ADDRESS, ASK WHEN YOU CAN MAKE A HOME VISIT. MAKE THE HOME VISIT. A FEW HOME VISITS WILL PAY TREMENDOUS DIVIDENDS...WORD WILL GET AROUND AND YOU CAN CEASE HOME VISITS...FOR THIS AND OTHER AGENCY PROGRAMS. ALSO, DO NOT BE SURPRISED IF THE CIS CHANGES HIS MIND ABOUT NEEDING THE REPLACEMENT OR IS NOT HOME, WHEN YOU MAKE THE HOME VISIT. B. IF THE CLIENT GIVES A DIFFERENT ADDRESS THAN THE ONE YOU HAVE, TR[T, THEM TO RETURN TO THEIR OLD ADDRESS AND CLAIM THEIR MAIL. IF THE STAMPS ARE NOT THERE, HAVE THEM RETURN TO THE AGENCY. ADVERTISING MIS IS GOOD FOR MANY REASONS. DON'T BE SURPRISED IF THEY DON'T COME BACK) (ERNE CERTIFIED CLIENT IED MAIL) FOR THE REPLACEMENT AND THEIR STAMPS - (OR SENT CERTD:F Mt3NIES. NOTIFY CCI IMMEDTATFTY UPON KNOWLEDGE OF A POSSIBLE MAJOR LOSS, SUCH AS SEVERAL CLIENTS ALL ISSUED ON ONE DAY CALLING IN AND COMPLAINING THEY HAVE NOT RECEIVED THEIR STAMPS. - TOE$20 NOT C FOR PROCESSING A SINGLE REPLACEMENT WILL OUNTING PAYING CCI FOR ISSUINGG THE REPLACEMENT. LEAST $15 TO $20 2. OTHER COUNTIES SHOULD EXPECT A CONTINUING PROBLEM WITH SOME CLIENTS. AFTER ALL: A. 4% OF THE CLIENTS WILL TRY TO CHEAT AND DECEIVE THE AGENCIES (MEANS 96% ARE HONEST). B. 80% OF THE REPLACEMENT PROBLEMS COME FROM THE WELFARE CASELOAD C. THANKSGIVING, CHRISTMAS, AND START-OF-SCHOOL MONTHS ARE THE WORST CLAIMS IONTHS FOR THE OBVIOUS REASONS$100.00. H DAYS AND SCHOOL COSTS.. D. OVER 80% OF ALL CLAIMS E. 70% OF THE DOLLAR VALUE OF LOSSES ARE OVER $200. -AGENCIES WITH GOOD SOLID MAIL REPLACEPOLICIES TIME, MONEY HAVE STS PROBLEM. • AQHI•rF;E ICE TO THE POLICY WILL SAVE THE , MOST FOOD STAMP RECIPIENTS ARE AS HONEST AS THEY CAN BE. TTIEY ONLY WANT WHAT THEY ARE PROMISED. A GOOD AGENCY POLICY SST CLIENTS. EVERY CLIENTS IN THEIR HONESTY AND WILL HELP DRIVE OUT THE EVERY , OVER 75% OF THE CCI COUNTIES REPORT EITHER NO LASSES-OR LOSSES OF LESS THAN 0.2% OF 'MIR ISSUANCE LEVELS. MOST OF THE REMAINING COUNTIES REPORT LOSSES-BETWEEN 0.2. AND 0.4%. ONLY A VERY FEW COUNTIES HAVE HIM LOSSES IN ANY QUARTER. HOWEVER, THEY SEEN TO BE THE SAME .ONES MONTH AFTER MONTH. . . - CCKINTIES WITH POOR OR NO REPLACEMENT PLANS CAN EJECT SERIOUS TROUBLE. • PLEASE CALL CCI IF YOU HAVE ANY QUESTIONS OR SUGGESTIONS. WE EXIST ONLY TO SERVE YOU. "SERVICES FOR SOCIAL SERVICES" IS NOT ONLY OUR MOTTO, IT IS OUR GOAL AND REASON-FOR BEING. LIABILITY SECTION - #3--EXCEPTION Item 3 under Liability Section has been changed to reflect the requirements of our insuror. We must have proof of loss before insurance carrier will reimburse loss. The loss is proven by the reduction of the County/State monthly reimbursement check. See Section. VI, Page 5, Item (i) of the Service Agreement for the procedural requirements for collecting losses. • ; • • FILE COPY CONTRACT ROUTING STEPS Orange County, N.C. Subject of Proposed Contract Bood Stamp Direct Mail Issuance Contract Parties Involved Cost Containment, Inc. and Orange County Social Services Date of Initiation July 1, 1988 Department Social Services Review Approval Steps PERSON RESPONSIBLE FOR PROCESSING DATES NATURE OF ACTION: INITIATION/ACTION OR REFERRAL INITIATED! AUTED APPROVE DISAPPROVE SIGNATURE RECEIVED UPON Department Head .04/25/88 05/24/88 X --awartj4.4.41-06-•./ 4/e/gre 19/6/(1.4* Finance Director (o( -5115 ‘4"5/51 County Attorney 6/)3/g8 93/csv Manager Board of Commissioners Chair Clerk to Board for • Distribution _ . - - -. . • . • 7-,- . 103 ORANGE COUNTY BOARD OF COMMISSIONERS pietian Agenda Item No. al ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: PROPOSED TIMETABLE FOR NOVEMBER BOND ISSUE DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider a proposed timetable to complete the steps neces- sary in conducting a successful bond referendum for the November date. BACKGROUND: There are a number of steps required by the North Carolina local government commission in order for a local government to successfully proceed with the bond issue. Assuming that the bond referendum will be held at the same time of the general election in November, the staff proposes that the attached timetable be considered by the Board of Commissioners in pro- ceeding with the steps necessary for a submission of a bond issue of referendum to the voters. RECOMMENDATION(S) : That the Board of Commissioners concur in the attached state- ment authorize staff to meet of procedures and timetable and authorzz proceed accordingly. II ; 104 PROPOSED SCHEDULE FOR BOND ISSUE Date Action June 21 Orange County Commissioners formally request resolutions of support from both School Boards Begin deliberation on amount and projects to be included in Bond Issue July 5 Orange County School Board adopts resolution petitioning the County to issue bonds 11 Manager and Finance Officer attend Preliminary Conference with LGC to discuss proposed Bond Issue Chapel Hill/ Carrboro School Board adopts resolution petitioning County to issue bonds 19 Adopt resolution authorizing submission of application for issuance of bonds to LGC Hire Bond Counsel Final decisions on amount and projects to be included must be complete 22 Clerk to the Board publishes "Notice of Intent" to file application August 3 File application for Bond Issue with LGC 4 Special Meeting Introduction of Bond Order Finance Officer files sworn statement of debt Set date for Public Hearing 10 Publish Bond Order and Public Hearing date 16 Public Hearing, adoption of Bond Order and official call for referendum 19 Publish Bond Order and Notice of Election ...k• .. ; 105 e . PROCEDURES FOR BOND ISSUE • Once the projects to be considered for a Bond Issue are determined the following steps must be taken prior to submission of referendum to the voters . 1. Notice Of Intent To Make Application For Issuance of Voted Bonds A legal notice must be published of the intent to make application to the LGC for the issuance of bonds 10 days before the application is filed. 2 . Application To LGC For Approval Of Bond Issue, Preliminary Conference, And Acceptance Of Application ' . The application form provided by the LGC must be completed and submitted to the Secretary of the LGC. The application can be completed within the 10 day period mentioned above. Before the application is accepted, the Secretary may require the Board or its representatives to attend a preliminary conference to consider the proposed issue. Upon the filing and acceptance of the application; the Secretary submits it to the Commission for approval. The entire process takes approximately 30 days. This time frame includes the possibility of a preliminary conference and any additional information or hearings that may be required by the LGC. - - - - • 3. The Bond Order . _.--- After the application is accepted for submission to the Commission, a bond order should be introduced before the Board /d a time and be/et .for a public hearing on the Order should be et. A legal 11 hotice should be published containing the bond Order as introduced and the time place set for the hearing. The hearing must be at least six days after the publication date. 4. Sworn Statement Of:Debt:'And Debt Limitation After the introduction of the Bond Order to the Board and before the public hearing the Finance Officer should file with the Clerk to the Board a sworn statement containing the County' s current debt and debt limitation. . - • —....■aMMEMEMEMMOIMMO 168 • 5. Passage Of Bond Order The Bond Order should be adopted (Passed) after the public hearing. Upon adoption of the Order the Clerk must again publish it. The publication must state the date of adoption and publication. It must also contain a statement informing the Public that there is a 30 day period for any actions questioning the validity of the Order. This is the final step that has to occur before the Bond Referendum is put to vote. According to the Local Government Commistion, the entire process for a voter approvedi, Bond Referendum should take a maximum of ninety (90) days . This 90 day period includes preparation of the actual ballots as required' by the Board of Elections . For the 1979 Bond Referendum, which failed, this entire process began July 26, 1979 and was completed on August 27, 1979. • • 107 RECENT BOND ISSUES INVOLVING LOCAL JURISDICTIONS Town of Chapel Hill Amount of Bond Issue $11. 8 million Month Resolution of Intent Adopted by Board March, 1986 Approved by Voters November, 1986 Marketing Time 5 months * Strategies - Wide variety of citizen groups input. Durham County • Amount of Bond Issue • $120.6 million Month Resolution of Intent Adopted by Board June, 1986 Month Approved by Voters November, 1986 Marketing Time 4 months 4..Strategies - "Kick-off" at Centerfest - Printed brochure for Voters - telephone bank (one week before election) sponsored by the Chamber of Commerce • - Chairperson of Board, County Manager and School Board Chairs spoke at civic-oriented club meetings Wake County Amount of Bond Issue $105 million • Month Resolution. of Intent - Adopted by Board April, 1985 Month Approved by voters October, 1985 Marketing Time . 4 months * Strategies - Gain support of community-based organizations - printed brochure for Voters - slide shows for community groups/ meetings - Chairs of Boards and Manager spoke • * at civic-oriented club meeting-a All Marketing Strategies shoujd 114. rm „ ., 108 ORANGE COUNTY PLANNING BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date: June al, 1988 Action Agenda Item #_G SUBJECT: MASTER RECREATION & PARKS PLAN DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Planning Director - Ext. 346 Recreation & Parks Advisory Council Recommendation 4/19/88 Public Hearing Minutes Draft 5/2/88 Public Hearing Minutes Draft 5/16/88 Planning Board Minutes Draft Resolution TELEPHONE NUMBERS: S2 $181 Hillsborough 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: Consideration of the proposed Master Recreation & Parks Plan for Orange Ca�ntheand CamprehensiveoPlan�n as the Recreation Elemen t o BACKGROUND: The proposed Master Recreation & Parks Plan was initially presented at public hearing on November 23, 1987. As a result of citizen and advisory board concerns, revisions to the original inal were proposed and subsequently presented hearing on February 22, 1988. A proposal was also presented to incorporate the Master Recreation & Parks Plan as the Recreation Element of the Comprehensive Plan. The proposed revisions affected only the greenways portion of the Master Recreation & Parks Plan. Proposed natural conservation areas were deleted, and active recreational trails were retained. Due to citizen opposition voiced at the February 22 public hearing and concerns that the greenways issue would adversely affect bond funding opportunities for recreation improvements, the Board of Commissioners, at its II 15 meeting, unanimously delete the greenways elmentromthe MasterRecreation & Parks Plan. • 109 At its April 4 meeting, the Board scheduled additional public hearings on the Plan for April 19 and May 2 to receive citizen comment on the parks and pools aspects of the Plan. At its May 4 meeting, the Recreation & Parks Advisory Council recommended that the planning principles contained in Chapters 1-6 of the Master Recreation & Parks Plan be incorporated as part of the Comprehensive Plan. The financial/funding data contained in Chapter 7 would not. Subsequent discussions between the Recreation & Parks Director and the Planning Director have indicated the need to approve and incorporate the complete Master Recreation & Parks Plan (Chapters 1-7) as part of the Comprehensive Plan. At its May 16, 1988 meeting, the Planning Board recommended approval of the Master Recreation & parks Plan (Chapters 1-7) , excluding, however, specific proposals for funding the capital improvements program as contained in Tables 7-1 and 7-2. The Planning Board also recommended: 1. That the Occoneechee Mountain park site be included in the Plan and that a County commitment be made to expansion of that site; 2. That additional funding be provided for the acquisition of park lands during the five-year capital improvements program; and 3. That the Master Recreation & Parks Plan be incorporated as the Recreation Element of the Comprehensive Plan. (See attached resolution. ) RECOMMENDATION: The Administration recommends approval of the Master Recreation & Parks Plan (Chapters 1-7, excluding reference to the capital improvements funding program) , and its incorporation as the Recreation Element of the Comprehensive Plan. In response to item #1 above, the Administration recommends that the recommendation regarding Occoneechee Mountain be referred to the Town of Hillsborough for review and comment. In response to item #2 above, the Administration acknowledges the Planning Board's wishes to share its view for additional CIP funding. However, the Administration believes deliberation of additional funding should be a matter of annual budget process and review. *zoom- .. 1 J.. ■ ' . . . . . • , . . 1 RECREATION AND PARKS ADVISORY COUNCIL MRY 4 . 1 19SEI ' O110 Recommendation to Board of County Commissioners . . Subject: Master Recreation and Parks Plan and 5-Year CIP The Orange County Recreation and Parks Master Plan is a document which can "stand alone" as a planning tool for tne Recreation and Parks Department. The Plan is composed of two components: * planning principles (Chapters 1-6) * financial/funding data (Chapter 7) The planning principles are appropriate for inclusion in the Orange County Comprehensive Plan, as the Recreation and Parks Element. The financial data is appropriate for utilization . in Orange County' s 5-year capital improvement planning . . efforts, to be reviewed annually. - The financial data has been recently reviewed in light of much public discussion in recent months concerning the broad scope of the Plan. If funding support of the Plan is to be realized, it is important that monies requested are clearly identified with specific projects. . . To provide this focus, it is recOmmended tnat the CIP Request be broken down into funding for (a) pools, (b) park development (for three existing publically-owned sites) , and (c) park lands fund. . Specifically: POOLS Two (2) pools--one to be located in tne , $3, 260, 000 Chapel Hill area and one in the Hillsborough area. PARK DEVELOPMENT Development of existing publically-owned $738, 000 sites. "... • !... Efland-Cheeks Community Park 5113, 000 Fairview Community Park ' 5436, 000 . '3. Cane Creek District Park $189, 000 PARK LANDS FUND Acreage for park development as future $600, 000 pbpulation demand warrants. Use of these monies would include securing options on properties. . . . - 5-YEAR CIP REQUEST: Pools $3, aso, 000 Park Development 738,000. Contingency 399, 800 Park Lands Fund 600. 000 4.997, 800 TOTAL . . . . , ,.. . . -11This recommendation results in a re-prioritization of the project elements in the first five-year planning period and focuses efforts on development of three projects on existing publically-owned facilities. This recommendation results in a $1, 505, 000 difference (compared with the original Plan request) in needed funding for the first five-year planning periOd. This significant cost difference is caused by the exclusion of all but $600, 000 in park land funds in, the first five-year planning period. • • • ' • ; • • • • APPROVED MAY 2 , 1988 112 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING APRIL 19, 1988 The Orange County Board of Commissioners met in regular session on Tuesday, April 19, 1988 in the courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, ,Jr. , Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. . Link, Jr. , Assistant County Managers William T. Laws and Albert Kittrell, Planner Gene Bell, Recreation and Parks Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Director of Housing and Community Development Tara Fikes, Finance Director Ellen Liston, and Tax Assessor Kermit Lloyd. A. BOARD AND MANAGERS COMMENTS Chair Marshall added to the agenda two proclamations under that category. County Manager John M. Link added to the agenda as G8 a discussion on the proposed agreement between OWASA and Chatham County. He deleted from the Consent Agenda Fl - Board of Elections Tabulators and F5 Health Yourself Policy Statement. B. PUBLIC COMMENTS 1. MATTERS ON THE PRINTED AGENDA None 2. MATTERS NOT ON THE PRINTED AGENDA None C. IIIINUTES • Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the March 15, 1988 minutes as corrected. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the minutes for April 4, '1988 as corrected. VOTE: UNANIMOUS. PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. PUBLIC HEAPING 100 **MASTER RECREATION AND PARKS PLAN Recreation and Parks Director Mary Anne Black made the presentation. She stated that the Board of Commissioners voted on March 15 to delete the greenways element of the Plan. The other three elements are being presented at this time for public comments. She presented a slide presentation which gave an overview of the process that was followed in developing the She used two maps to explain the differences between district parks and ---------- • 113 community parks. THE PUBLIC HEARING WAS OPEN FOR PUBLIC COMMENTS Chair Shirley E. Marshall read a statement from the League of Women Voters. This statement is made a part of these minutes and is printed below: "The League of Women Voters of Chapel Hill/Carrboro commends the Board of County Commissioners for their support of long-range planning for parks and recreation facilities in Orange County. Orange County has been very fortunate to have residents who were good stewards of the land. However, with changing patterns in agriculture, this loyal stewardship will, in some areas, slip out of local hands. In view of the rapid development brought about by the growth of the Research Triangle Park and stimulated further by the extension of 1-40 through Orange County, it is crucial for the future of this area that resource management decisions be addressed now. These decisions should' include identification and regulation of areas impacted by expected public and private investment and acquisition of land for public use, through donation or purchase. The League believes that the County Commissioners are promoting public understanding and participation in this planning effort. Citizens were given the opportunity to express their views and desires at township meetings. Citizen's input continues to be encouraged at public hearings such as tonight's. The League of Women Voters of Chapel Hill/Carrboro supports the goal set forth in the Master Park Plan: "To provide the citizens, elected officials and staff of Orange County a 20 year course of action that adequately addresses the needs of all citizens within the community regardless of age, sex, race, handicap or income, and provides economically attainable timetable for acquiring, developing and administering recreation and park resources, programs and facilities. The League therefore urges the County Commissioners to adopt the Master Park Plan. " • TED LATTA stated that he has come out in opposition to the Park Plan because it is being considered for the CIP bond package and he feels it is not a good idea for the county because the needs of the schools and an adequate and clean water supply outweigh the needs of the parks. Be is not saying drop the parks. The plan can be handled through Recreation and Parks and through small appropriations to the county budget without going with a bond for six million dollars to get it started. BARRY ZACOBS ,Chairman of the Planning Board, explained that although the Planning Board has not voted on the Plan that they have generally worked to support it. A few recommendations that have been made include .(1) that the park plan include some work with Hillsborough in an effort to preserve portions of Occoneechee Mountain and (2) those lands that are currently under County ownership that would not be flooded by a reservoir on Seven Mile Creek be designated due to their unique natural characteristics. They encourage that passive and active recreation be part of the plan. He presented statistics contained in a newspaper article which points out that the responsibility for developing parks and recreation in North Carolina is at the County level and not the State as is the case in other states. JEAN roRREsT asked what would happen if a person does not want to sell their land for a park when a site becomes definite. Chair Marshall stated that a site would not become definite if a person did not want to sell their land. No one will be forced to sell their land for a park. vERN MILLER does not agree that there is an overall need for parks. Some are needed and some are wanted. Orange County should not be compared with other counties. County government should look at the needs of Orange County and try to take care of these needs without taxing the people more and more. The needs of the municipalities should be different from those of the county. He spoke against swimming pools indicating they are wants instead of needs. Some of the larger parks are not needed. TOM O'DWYER spoke in support of the Plan. He stated he feels people should look at the future instead of the present situation. Recreation and Parks is an investment in our future that involves a sacrifice now for that future. He emphasized that governmental implementation of preservation is something that can last a lot longer and provide for the future of the community. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. D. RESOLUTIONS OR PROCLAMATIONS ADDED ITEMS 1. RECYCLING DAY PROCLAMATION Motion was made by Commissioner Wilihoit, seconded by Commissioner Hartwell to proclaim April 23 as Recycling Day in Orange County. The proclamation is stated below: RECYCLING DAY WHEREAS, Orange County is rapidly exhausting the present landfill for disposal of our wastes; and WHEREAS, Recycling of our solid waste can save valuable landfill space as well as energy and natural resources; and WHEREAS, The proceeds from the sale of recyclable newspaper, glass and aluminum to be collected on April 23 will benefit various community organizations; THEREFORE, The Orange County Board of Commissioners now proclaims Saturday April 23 as R(ecycling) Day in Orange County and urge the citizens to recycle their newspapers, aluminum cans and glass bottles to save landfill space, and, on April 23, to support community organizations in Orange County. VOTE:. %UNANIMOUS. 2. NURSES DAY PROCLAMATION Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to proclaim May 6 as National Nurses ' Day 1988 in Orange County. The proclamation is stated below: NATIONAL NURSES' DAY 1988 WHEREAS, Registered Nurses are knowledgeable health care professionals who are leaders in the management and delivery of health care services, and WHEREAS, Registered Nurses are striving to meet the challenges of an ever-evolving health care system while continuing to provide safe, dependable, conscientious care for each of us at affordable rates, and WHEREAS, The demand for nursing services is escalating in light of changes in the financing of health care services, the settings where services are delivered and the health care needs of the population, and WHEREAS, The supply of nurses is not keeping pace with the demand and there is an urgent need not only to recruit well-qualified candidates into the profession but to retain nurses in the Manninnar . . 115 1 MINUTES DRAFT ORANGE COUNTY BOARD OF COMMISSIONERS • REGULAR MEETING MAY 2, 1988 The Board of Equalization and Review met at 4:00 p.m. Those minutes will be approved by that Board and entered into the Minute Book in the Clerk' s Office. The Orange County Board of Commissioners met in regular session on May 2, 1988 at 7:30 p.m. in Superior Courtroom, New County Courthouse, Hillsborough. North Carolina. BOARD NUMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey. Jr. . Stephen Halkiotis, John Hartwell and Don Wilihoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Manager William T. Laws and Albert Kittrell, EMS Director Bobby Baker, Recreation and Parks Director Mary Anne Black. Clerk to the Board Beverly A. Blythe, Data Processing Director Keith Brooks, Planning Director Marvin Collins. Community Development Director Tara Pikes, Finance - Director Ellen Liston, Tax Assessor Kermit Lloyd, Land Records Manager Roscoe Reeve, Health Director Dan Reimer and Planner Mary Scearbo. A. BOARD AND MANAGES COMMENTS Chair Marshall added to the agenda a Resolution to rename a portion of 15-501 in honor of Chancellor Christopher Fordham and the swearing in of those Equalization and Review Board members who were not present for the 4:00 p.m. meeting. Commissioner Halkiotis publicly commended the Orange County Sheriff' s Department. the Hillsborough Police Department, the SBI and other law enforcement groups that participated in providing a safe environment in the Orange County area last Saturday with the Klan march. They did an outstanding job and should be commended. B. pumag COMMENTS 1. MATTERS ON THE PRINTED AGENDA Those citizens who have signed up to speak will be recognized at the time their item appears on the agenda. 2. MATTERS NOT ON THE PRINTED AGENDA None. C. MINUTES, Motion was made by Commissioner Hartwell, seconded by Commissioner Wilihoit to approve the April 19. 1988 minutes as corrected. VOTE: UNANIMOUS. PUBLIC CH4RGE Chair Marshall read the public charge. 1116 414, H T FO* : • ;111 • MU; IZ; 0 ;ill IA, 4 0: Clerk Beverly A. Blythe gave the oath to Commissioners Moses Carey Jr. . Stephen Halkiotis and Don Willhoit. The oath was given earlier at the 4:00 meeting of the Equalization and Review Board to Shirley E. Marshall and Lee P. Butzin. AWARD PRESENTATIONS 1. "HEALTH YOURSELF" CONTEST Chair Marshall presented to Tim Lutenski an award for winning the logo contest and an award to Meg Molloy for submitting the winning title for the newsletter. PUBLIC HEARINGS 1. MASTER RECREATION AND PARKS PLAN Chair Marshall stated that concerns have been raised about the location of the proposed parks and noted that the sites have not been determined. The circles on the map indicate only an area -- not a specific location. She noted that she cannot ever foresee that any future Board would move in and condemn land for recreational purposes when the family that owns that land does not want to sell. Recreation and Parks Director Mary Anne Black presented slides which gave an overview of the process that was used in developing the proposed Master Recreation and Parks Plan and how the plan is unique in that it addresses those recreation and park needs for the County for the next twenty years. The Public Hearing was open for citizen comments. CHARLES DDRGER member of the Orange County Recreation and Parks Advisory Council, stated he takes his responsibilities very seriously. He expressed his advocacy for the cause of public parks and recreation in Orange County. He noted that only through a well planned initiative by County Government can we put together a parks system which meets the recreational needs of Orange County citizens. Civic and volunteer organizations are important but are only a part of the whole structure. He asked that adequate support be given to the talented and dedicated recreational staff so they can deliver their services. He stated that the plan is both proper and reasonable for Orange County. He talked about the vision and courage that would be needed by the Board to initiate the Plan. FRANK SHEFFIELD spoke in strong support of the proposed Master Parks Plan and in particular the idea of a district pgrk in the vicinity of a proposed new reservoir that will be built somewhere near Hillsborough. He also supported the need for a swimming pool at Orange High School. In general he stated that more parks are needed in Orange County. Be pointed out that there is not a public swimming pool available north of Chapel Hill and there is a desperate need for a pool in the northern part of the County. GRAINGBR B4RETT spoke in support of the Master Plan. Parks are a legacy for generations to come. He emphasized that approval of the plan is the first step before going to the citizens with a bond referendum to pay for these parks and pools. The bonds will be spread over a twenty year period and will be the best dollars spent in Orange County. 1011717 LUDINGTON spoke about the controversy that the plan has aroused 117 • 3 and her surprise at this controversy indicating a lot had to do with a lack of understanding of what the Master Park Plan actually is. It is important for the people to know that the County is not going to take their land or raise taxes. The County is growing with a rapid pace of • development which makes it critical that the County have a plan for , the next twenty years or even the next fifty years. Without a plan, the County will not be a very attractive place and people will not want to come to a place without green space and recreational facilities. She noted that there are a lot of people who have been silent before who have not spoken out and that she represented many people who have not come to the public hearings but who strongly support the plan and she thinks it is an excellent plan. GEORGECROCKLEX from Cedar Grove Township stated he is not against recreation, swimming pools or any form of recreation but is against the master plan for rural Orange County. He stated that rural Orange County is going to be developed in the next fifteen to twenty years but the plan, if approved. will be implemented as soon as feasible which will throw the burden of cost on a sparsely populated rural Orange County. He suggested waiting until the area becomes more populated to implement the plan because there will be a base to draw from. JAMES R. SMITH spoke in opposition to the entire Master Plan. He is not opposed to the idea of swimming pools or parks and swimming pools in the schools. He emphasized that although the Master Plan has been studied, very little attention has been given to the details of the plan. He noted that when the plan is evaluated using a set of criteria that it fails in the technical and pragmatic approach. cost analysis and organi- zation and management. Assumptions were made that determined the numerous contributing factors which influence the needs and are neither stated or discussed. There is no supportive data or discussion of utilization rates or current or proposed facilities. Alternative approaches. if any were considered, are not discussed in the plan. He asked that the Board study the Plan before accepting it. CAROL RIGGS submitted a petition with 531 signatures. The petition read as follows: "We the undersigned tax payers of Orange County N.C. hereby petition the Orange County Board of Commissioners to dispose of the proposed Parks and Recreation Greenway program which is totally unacceptable. The Greenway plan is too expensive and invades the rights of land owners in Orange County. We the people of Orange County demand that the elected Commissioners condemn the proposed Greenway plan immediately before any further tax dollars are wasted. " YINERVA, KMON member of the Tree Board, spoke in support of designated and managed places for recreation space. Parks have trees and they are important to the whole community. 222Z2BLOCKLEAR read a statement which asked the Commissioners what the basis 'of their assumption was that gave them the power and authority to tell the people how they can and cannot use their property. LAMNCE GIHRAFD talked about land that had been in the family for generations. Be expressed concern about the proposed community park in the Caldwell area and noted that the circle on the map landed on 140 acres of Miller property. He stated that the money could be used for better things in Orange County. He is opposed to the Plan. He distributed a copy of his statements to the Board Members. 118 4 DEN LLOYD stated he does not oppose parks or swimming pools and that the decision to delete the greenways was a good decision. He made reference to the tax rate and noted that the schools have dire needs. He stated that the County cannot afford to spend money at this particular time on parks and recreation. He made reference to a contract to put sewage to his house and indicated that this line should be run before money is spent on parks and swimming pools. He is against the plan at this time but will support it when and if the time comes that Orange County can afford it. FERVEY MCGIVEK spoke in support of the Master Plan. He feels it is a farsighted effort by the County to address the needs that will exist in the future. He also supports the flexibility provided in the plan for implementing certain aspects of the plan. The plan should go to referendum and it is his hope that there will be parks in Orange County. pEARSON STEWART spoke in support of the Master Plan. The need for parkland will continue to increase and become more difficult and more expensive to acquire. He urged the County Commissioners to come up with a financial plan which will permit the gradual acquisition of both schools, sewers and parkland over a period of years because all are necessary. RDBLETAIMLE stated he is not opposed to parks and recreation but considers the plan a partial plan because the financing of it is not included in how to obtain what is wanted. The property owners cannot support everything that is needed. A financial plan is needed which includes all the people. He suggested a sales tax that would tax all the people. MARIE TATE stated there are no parks or recreational facilities for the children in Cheeks Township. She is not opposed to the Plan. She is for the future and what can be done now for those that have no facilities. She is against waiting twenty years for these recreational facilities. SUSAN WALDROP expressed her surprise at finding there were no pools or parks in Hillsborough when she moved to the area eight years ago. She feels the community does not have adequate parks or recreational facilities and thus Orange County may not be the attractive location in which companies may want to locate. Investing now to make Orange County a better place to live and work is making good use of the County' s tax dollars. ELETCHERREIMAK stated the proposal does not contain facts on how to fund it. He questioned how anyone could vote to support the plan. JEAN FORREST asked about a statement made by Mary Anne Black with regards to OWASA. Mary Anne Black explained that the Master Plan proposes a district park in conjunction with the OWASA reservoir and adjoining properties. Patrick Davis. Assistant Director of OWASA. explained that OWASA has participated in the discussion about a Cane Creek district park. They will review some development plans with the County in the upcoming months. There are recreation activities at University Lake which are provided by OWASA. The uses of the Cane Creek Reservoir and the appropriate funding would need to be determined. pAvuto SMUT r member of the Orange County Recreation and Parks Advisory Council, stressed and illustrated the need for recreational facilities. Pools are needed in rural Orange County. Be suggested that a . . 119 5 way needs to be found to finance these needs. DOROTHY BAIN noted that the Southgate Home is owned by the State and would be a wonderful recreational area for the County. Eno desperately needs water and sewer and she would like more clean industry in that area. 2. PROPOSED CDBG APPLICATION/RENCHER STREET AREA Tara Fikes presented for the receipt of citizen comments the proposed FY1988 Community Development Block Grant application for the Reacher Street area. The public hearing was open was citizen comments. ALV1S LONG spoke for the Rencher Street Community and asked that the Board approve the project and make it a better place for everyone to live. G. C. CORBETT spoke in support of the project. He thanked the Commissioners and also the people in the community. The people are in need of some of the facilities that are included in the project. Water, sewer and roads needs to be improved. Housing needs to be upgraded. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the proposed project activities in the Reacher Street Community Development Program. VOTE: UNANIMOUS. p. RESMUTIONS OR PROCLAMATIONS 1. OLDER AMERICANS MONTH Betty Landsberger. Chair of the County Advisory Board on Aging. presented the following proclamation for approval: PROCLAMATION WHEREAS. According to the latest population figures. there are over 10,000 persons over 60 years of age in Orange County; and WHEREAS, Orange County is proud of the older adults who live here and wishes to show appreciation for what they have given and for what they have contributed to their County. State and Nation; and, WHEREAS. Because of them, the rest of the citizens enjoy the fruits of their visions and their labors, and their example is an inspiration to continue to make Orange County a good place in which to live; and, WHEREAS. Orange County wishes to set aside a special month for recognition of the older segment,of its citizenry; and, NOW. THEREFORE. WE. the Orange County Board of Commissioners. join the • Governor of North Carolina and the President of the United States in proclaiming May. 1988 as OLDER AMERICANS MONTH and further do encourage all citizens to join us in honoring our older Americans. Motion was made ,by Commissioner Carey. seconded by Commissioner Halkiotis to approve the proclamation as stated above. VOTE: UNANIMOUS P ADDED ITEM W 2. RENAMING A PORTION OF HIGHWAY 15-501 Motion was made by Commissioner Willhoit. 54 Commissioner Carey to approve the resolution as stated below: 1 i DRAFT 1120 AGENDA ITEM #9: MATTERS HEARD AT PUBLIC AR'NG a. Master Recreation & ark Plan (5/2/88) b. Comprehensive Plan en ents (2/22/88) (1) Designation and nco poration of the Master Recreation & Pa s P an as the Recreation Element of the mpr hensive Plan Presentation by Marvin lli s. 1 This agenda item is for he onsideration of the proposed Master Recreat* n & Parks Plan for Orange County and its incorpor ion as the Recreation Element of the Comprehe ive Plan. The proposed Master Rec ati n & Parks Plan was initially presented at blif hearing on November 23, 1987. As a result of c izen and advisory board concerns, revisions to e original document were proposed and subsequently presented at a second public hearing on February 2 , 1988. A proposal was also presented to incorpiorat the Master Recreation & Parks Plan as the Recreation Element of the Comprehensive Plan. The proposed revisions affected only the greenways portion of the Master Recreation & Parks Plan. Proposed natural conservation areas were deleted, and active recreational trails were retained. Due to citizen opposition voiced at the February 22 public hearing and concerns that the greenways issue would adversely affect bond funding opportunities for recreation improvements, the Board of Commissioners, at its March 15 meeting,' voted unanimously to delete the greenways element from the Master Recreation & Parks Plan. . At its April 4 meeting, the Board scheduled additional public hearings on the Plan for April 19 and May 2 to receive citizen comment on the parks and pools aspects of the Plan. At its May 4 meeting, the Recreation & Parks Advisory Council recommended that the planning principles contained in Chapters 1-6 of the Master Recreation & Parks Plan be incorporated as part of the Comprehensive Plan. The financial/funding data contained in Chapter 7 would not Subsequent discussions between the Recreation & Parks Director and the Planning Director have indicated the need to approve and incorporate the complete Master Recreation & Parks Plan (Chapters 1-7) as part of the 1 121 2 Comprehensive Plan. Such action would not, however, bind the Board of Commissioners to specific funding plan or source. Such decisions are made as part of the annual budget process and through the use of available funds. The Recreation & Parks Director and the Planning Director recommend approval of the Master Recreation & Parks Plan and its incorporation as the Recreation Element of the Comprehensive Plan. A copy of the Draft Resolution regarding the adoption and designation of the Master Recreation & Parks Plan as the Recreation Element of the Comprehensive Plan is included on page of these minutes. Jacobs asked how the CIP request (funding breakdown) differed from the original proposal. Mary Anne Black, Director of Parks and Recreation, responded that the original proposal was 6.5 million and this request is 5 million. Jacobs continued asking about the difference. Black responded that rather than funding for ten projects, only three projects and two pools are in the CIP funding request. She continued that the Recreation and Parks Advisory Council felt that the public was concerned with the twenty year time frame and thus were unable to focus on the immediate benefits of the Plan. Jacobs asked about the Advisory Council's preference that Chapter 7 (regarding funding) not be adopted. Black responded there was not a great deal of discussion since she had presented it to the Council with only Chapters 1-6 but she indicated after discussions with the Planning Director, it was much more obvious why Chapter 7 should be adopted as well Jacobs noted that the Chair of the Board of Commissioners had indicated to him that she preferred that the Planning Board not get involved in the funding aspect of the Plan. Black referenced the statement in the agenda abstract that this does not bind the Commissioners to any particular funding program or source. Jacobs indicated he felt the c6st of acquisition of parklands had been greatly under-estimated and felt more effort should be made towards acquisition prior to the sixth through tenth years when land prices would increase. Jacobs referenced previous discussions of other options and asked if they were to be included in the Plan. Black responded that Occoneechee Mountain is included in the Plan under the inventory section. 1 122 3 She continued that the Town Board has committed to the expansion of Occoneechee Mountain. Jacobs asked about Seven Mile Creek. Collins responded that natural areas such as this would be addressed in the Open Space Plan. He continued that he had indicated earlier the desire to keep active recreation areas and natural areas as separate items. ' Black noted that Occoneeche• Mountain is listed in the Plan as a resource 'such as Fairview Park and is a part of the on-going work p an. Jacobs asked about the County's commitment; to he Town of Hillsborough regarding Occoneechee mount-in. Black responded that the County's position has s mply been a willingness to work with the Town of Hi isborough to improve and expand Occoneechee Mountain facilities. Black continued that the flexibil ty of the Plan should be such that everything does nit have to happen in the exact order that is listed n the Plan and that the natural areas such as Occon echee Mountain and Seven Mile Creek can be addressed as needed. Collins noted that the comment from Jacob at the public hearing was that some work be inclu.ed with Hillsborough in an effort to preserve portions of Occoneechee Mountain and he questioned hick portions of the mountain was being referred to. He noted that the Natural Areas Inventory wou d address that question. His concern with the sites t Seven Mile Creek Reservoir was that it is not known just what commitment the County is going to make regarding the reservoir. He noted also that those sites are so spotted that perhaps they would be open space rather than active recreation. Jacobs indicated that he felt Occoneechee Mountain could be better addressed and more site specific and expressed concern that too much flexibility is being expected. Collins reminded the Board again that Occoneechee Mountain is already included in the Plan as an existing facility. Collins suggested that the Board include as a part of its motion that the County is committed to working with the Town of Hillsborough to expand the park site at Occoneechee Mountain and that it should be designated on the Plan as well Yuhasz expressed concern with the County making such a commitment when there are some private development plans for at least a portion of the property. Collins noted that one of the problems with such a motion is that it remains very general rather than site specific. 123• 4 MOTION; Pilkey moved in support of the Parks and Recreation Plan Chapters 1-6. Seconded by Yuhasz. Yuhasz suggested that Chapter 7 be re-written to broadly state what the revenue items are without the specificity that is included in the current Chapter 7. Black responded that Chapter 7 needed to stay as is for implementation purposes for Planning and Recreation and noted that Yuhasz's suggestion could be added as Chapter 8. Yuhi.sz responded that he felt it is not the responsibility of the Planning Board to decide on specific funding. VOTE: 4 in favor (Yuhasz, Pilkey, Lewis, Eddleman) . 5 opposed (Jacobs, Cantrell, Best, Taylor, Dickinson all felt that Chapter 7 should be included) . MOTION: Jacobs moved that the Planning Board support Chapters 1-7 insofar as specifying the method for implementing the Plan and that the County is committed to expanding the Occoneechee Mountain park site and that it be included in the Plan. Seconded by Dickinson. VOTE: 8 in favor. 1 opposed (Yuhasz - per discussion was not in favor of the Recreation and Parks Plan) . MOTION: Taylor moved that the Master Recreation and Parks Plan be incorporated as the Recreation Element of the Comprehensive Plan. Seconded by Cantrell. VOTE: 8 in favor. 1 opposed (Yuhasz - same as previous vote) . MOTION: Cantrell moved that a higher percentage from the Five-Year CIF be committed to parkland acquisition. Seconded by Lewis. VOTE: 8 in favor. 1 opposed (Yuhasz - felt this was not a decision to be made by the Planning Board) . Adjournment time was reached. MOTION: Yuhasz moved extension of the xteeting to address Agenda Items #11 b, c, and d and those items scheduled for public hearing on May 23, 1988 having to do with Land Use Plan Update (Agenda Item #10a) . Seconded by Cantrell. VOTE: Unanimous. • • • 124 RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS ADOPTING AND DESIGNATING THE MASTER RECREATION AND PARES PLAN AS THE . RECREATION ELEMENT OF THE COMPREHENSIVE PLAN FOR ORANGE COUNTY, N.C. WHEREAS, the Board of Commissioners adopted the Orange County Land Use Plan on September 2, 1981; and WHEREAS, the Board of Commissioners has from time-to-time adopted amendments to the Orange County Land Use Plan because of: 1. Changed or changing conditions in a particular area or areas of the County; 2. An error or omission in the Plan; or 3. A change in the policies, objectives, principles or standards governing the physical development of the County; and WHEREAS, proposed amendments to Articles 2.2.12 through 2.2.14 of the Orange County Zoning Ordinance were presented at public hearing on February 22, 1988 which re-defined the nature, intent, and method of adopting the Comprehensive Plan for Orange County; and WHEREAS, following the conclusion of the public hearing and the receipt of the Planning Board recommendation, the Board of Commissioners adopted the proposed amendments on April 4, 1988; and WHEREAS, Article 2.2.12 of the Zoning Ordinance, as amended, states that one element of the Comprehensive Plan shall be a Recreation Element which designates a system of areas and public sites for recreation, including parks and playgrounds, recreational trails, and other similar areas; and WHEREAS, the Master Recreation and Parks Plan fulfills the purpose and intent of the Recreation Element of the •Comorehensive Plan; and • WHEREAS, Article 2.2.13 of the Zoning Ordinance, as amended, states that the Board of Commissioners, upon receipt of a recommended Comprehensive Plan and • portions thereof from the Planning Board, shall adopt them by resolutions; and • 125 • WHEREAS, a public hearing was conducted on February 22, 1988 for the purpose of designating and incorporating the Master Recreation and Parks Plan as the Recreation Element of the Comprehensive Plan; and WHEREAS, public hearings on the Master Recreation and Parks Plan were conducted on November 23, 1987, February 22, 1988, April 19, 1988, and May 2, 1988; and WHEREAS, following conclusion of the public hearings and the receipt of the Planning Board recommendation, the Board of Commissioners wishes to designate the Master Recreation and Parks Plan as the Recreation Element of the Comprehensive Plan: NOW, THEREFORE, HE'IT RESOLVED by the Orange County Board of Commissioners that: 1. The Master Recreation and parks Plan is hereby adopted and designated as the Recreation Element of the Comprehensive Plan for Orange County, N.C. Adopted this day of , 198 . 126 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 6.3 ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: BIDS--ORANGE HIGH SCHOOL - RENOVATION/EXPANSION - PHASE II DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 BID SUMMARY TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: The Board of Commissioners has been requested by the Orange County Board of Education to authorize the funds necessary to complete construction of Phase II of the Orange High School renovation project. BACKGROUND: The total project cost including contingency and architectural supervision fees is $423,254, based on the low bids received. (Please see attached bid summary.) Dr. Lunsford has indicated that the deadline for approving low bids is June 24, 1988. The Manager's recommended budget for 1988-89 includes capital funding necessary to complete this project based on the low bids as itemized. RECOMMENDATION(S) : III The Manager recommends that the Board of Commissioners authorize orange County Board of Education to accept the low bids for the Orange County High School expansion project. 127 --( 0 C S range (goutttg ,Schools tA. 111610 200 EAST KING STREET HILLSBOROUGH.NORTH CAROLINA 2727$ OFFICE OF THE SUPERINTENDENT (919) 732-8126 • June 1, 1988 • MEMORANDUM - TO: - John-Link. ' Orange County Manager FROM: Dan G. Lansford Val/ Superintendent, Orange County Schools REFERENCE: Orange High School - Renovation/Expansion - Phase II As you are aware, I have already forwarded to you the bid information for the Orange High School Phase II construction work. At the May 31 meeting of the Orange County Board of Education, the Board officially approved the low bidders for the total scope of the work, pending the authorization of the funds by the Board of County Commissioners. Therefore, on behalf of the Board I would like to officially request the full amount to include contingency and architectural supervision. The total project cost is $423,254. Thank you for your attention and support of this request. DGL:ha . . cc: Lindsay Efland, Board Chairman Wayne Watts, Director of Business Affairs , • . - . _ . 128 Os v. O range (gaunt $rliools 4. to i e .114116 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732.8126 ... TO: Mr. John Link, County Commissioner leieFROM: averne Brown, Finance Clerk DATE: May 17, 1988 SUBJECT: Opening Bids for renovation of Orange High School Media Center/Guidance Department and the resurfacing of the Orange High School Parking Lot. Attached you will find bids choosen on this date, May 17, 1988, for the above named jobs' at Orange High School. Dr. Dan G. Lunsford will be contacting you tomorrow on the subject. cc: Dr. Dan Lunsford Wayne Watts 129 0 C S Orn range County oStipais aa 200 EAST KING STREET HILLSBOROUGH,NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 MEDIAIGUIDIANCE RENOVATION BASE BID ONLY General Contractor $207,987.00 Plumbing 9,989.00 Mechanical 66,177.00 Electrical 51,272.00 $335,425.00 MEDIA/GUIDIANCE RENOVATION BASE BID PLUS ALTERNATIVE General Contractor $208, 188.00 + 1,975.00 =$210,163.00 • Plumbing = 9,989.00 Mechanical 66,177.00 + 4,100.00 = 70,277.00 Electrical 51,272.00 + 1,995.00 = 53,267.00 $343,698.00 • PAVING Base Bid Only $41,120.00 Base Bid + Alternative Bid $41,120.00 +13,489.00 $54,609.00 Media/Guidiance Renovations Base + Alternative Bids $343,696.00 Paving Base + Alternative Bids 54,609.00 $398,305.00 • 130 0 C E range (flaunty c$clitiols 411 200 EAST KING STREET HILLSBOROUGH.NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 Total Construction/Paving Bids $398,305.00 Planning and Supervision 13,000.00 Contingency (3%) 11,949.00 $423,253.00 131 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. /;11. ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: ORANGE COUNTY BOARD OF EDUCATION--PETITION TO SELL LOT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S BOE ATTORNEY'S CORRESPONDENCE OFFICE,X501 MAP OF EXISTING LOTS AND NONCONFORMING SUBDIVISIONS PROPOSED SUBDIVISION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham 688-7331 PURPOSE: At the May 17, 1988 meeting of the Orange County Board of Commissioners, Dr. Dan Lunsford presented to the Board a proposal that a lot owned by the Orange County Board of Education located on West Union Street, across from A. L. Stanback Middle School be disposed of. After discussion, the Board of Commissioners took no action and requested that school officials re-examine the subdivision approach to get more lots than what was proposed. Dr. Lunsford will be in attendance to cite additional information that has been obtained. BACKGROUND: RECOMMENDATION(S) : 132 • 0 S Orang County Schools at, 40 01 200 EAST KING STREET HILLSBOROUGH,NORTH CAROLINA 27278 OFFICE OF THE EUPEPINTENDENT (919) 732-8126 June 10, 1988 Mr. John Link, County Manager Orange County P. O. Box 8181 Hillsborough, NC 27278' Dear Mr. Link: Re: Disposition of Property You will recall we have discussed with the Orange County Board of Commissioners the disire.of the Board of Education to dispose of a lot located on West Union Street, across from the A. L. Stanback Middle School. At the most recent discussion with the Commissioners on this issue, the Commissioners took no action and requested that we re-examine the subdivision approach to get more lots than what was proposed. We have re-examined the situation and submit this for reconsideration. You will need to reference the attachments, which are as follows: Attachment A - Letter from Board Attorney Mike Parker on the zoning review and requirements. Attachment B - A map showing the existing lots (B-1) and nonconforming sub- divisions (B-2). Attachment C - The proposed subdivision which would allow the Board of Education to dispose of the new lot 1. The substance of the review is that the re-subdivision of the existing lots (B-1) can only occur under Town zoning ordinance as outlined in the resolution and depicted on Attachment C. If we were to attempt the subdivision as outlined in B-2, the new lot A would be nonconforming even with the inclusion of the small acreage currently owned by the Mebane Chapel Holiness Church. Furthermore, given the fact that the church facility is so close to the property line, I can never anticipate that the Board of Education would use the land immediately adjacent to the small church lot; therefore, it would seem to me to be expedient for the Board to dispose of the lot in the manner so described in the resolution forwarded earlier and as outlined on Attachment C. 1 ‘ . • 133 John Link -2- June 10, 1988 I look forward to reviewing this matter again with the Board of Commissioners on June 21. Thank you for your assistance in this matter. 2 incerely, 42W/(,// Dan G. Lunsford Superintendent DGL:ha Attachments cc: Mr. Geof Gledhill Mr. Lindsay Efland Mr. Mike Parker 1 JUN 7 CHESHIRE 6 PARKER ATTORNEYS AT LAW 100 N.CHURTON STREET P.O.BOX 100 D.MICHAEL PARKER HI LLSBOROUGH.N.C.27278 ALEXANDER H.GRAHAM (I890-1977) FLICK BUTLER LUCIUS M.CHESHIRE (B.EIMED) AREA CODE 919 732-8141 May 23, 1988 Dr. Dan G. Lunsford, Superintendent Orange County Schools 200 E. Ring Street • Hillsborough, NC 27278 Dear Dan: Re: Mebane Chapel Holiness Church You asked that I consult with Alois Callemyn, the surveyor, to inquire as to why he reconstituted the A.L. Stanback property into four lots (including the L-shaped lot adjoining the church) rather than five lots, the realignment preferred by the Orange County Board of Education. Alois explained to me that under the present Hillsborough Zoning Ordinance, there was not sufficent road frontage along Union Street to create more than four lots. Even with the creation of the four lots, the L-shaped lot adjoining the church property would be non-conforming under the zoning ordinance unless it were combined with the existing church lot. Hopefully, this answers the questions raised by the County Commissioners. With best regards, I am, Yo / D. Michael Parker DMP/cal EXISTING LOTS ( -/)/J Li______6 135''' WEST UNION STREET . 120.7' 175' 175' w tz H I U) o W 1_ W 50' N -H +0 u �r W v N N W LOT 12 LOT 5 up LOT 4 u o 170.56' Ca-ca) I WEST UNION STREET - 70. 7' 100' 100' 100' 100' . u, to 0 H 50' 4.1 - A w B C D E N N N 14 en u W W 120.56' n ---• 0 0 O • A.■ - ...■.. , .106. 0 1 I I ' 1 I . I ! i— --— -- ________________ 133(1/1.9 3311033N0000 HAWN „• ._. . _ I ti V b 3 eti 4ki I. .4 21... N. 2 1 I•4 0 N - • ...1 • 0 X .. I. a 0 1.. k O N 40'092 ,.. 1 1 i _ al 00-Of—ZO S ,. su I ou 2 0 is V ac-— --- –__. _...... _ .,. c; a I 4 : • P9.. t1 k. ...— 1 1 • 14.) 06' 13 /4.1 i ' ::•' 14 i 0 • .4 V k. t I. ,1144114 I .4 I V) ••■ .00'OW * it •. Ct iu• Sill ' O Ai 00•OS-20 S---...0, 0, 01 "4 . t.) 0 0 0 .1r 11.■ ' 1... iD F. *440) I Cig 14. O b 0 4 t; N b IA CI ■•■ t...1...' ,.. 01 6, P4 2 3 i , al) .... -•••■. ....1 • ... 14i I *:( I k to o • r14414emlk ..Z ...-.................. I. A 00-OS••ea s Nilo) at ,.. t 1.... 0, t 12 II ;4 a ti,N... so Et C:o 7 o d n t 4 o fe 3.... 0 w is s Is • O 4 4 :3' "US 03 03 .4 . r 00.• • . 0 ...I • ,.... ee4I .4 Z k L W e co -oorsq LtA' ta arz. ••■•-• 44 i ' ,--. 0 -771a7"•—• • ......._ _ - I ; f ' ... z I I I ct 3 la. ... I ;.• P.::. e .:. ' e k '"•'.1...m... ....... ..........—.........—.....................°. 1 • 137 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. &S; ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: ORANGE COUNTY BOARD OF EDUCATION ELEMENTARY SCHOOL SITE PURCHASE DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 PURCHASE AGREEMENTS TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: The Orange County Board of Commissioners are requested by the Orange County Board of Education to approve agreements as attached to acquire property for a new elementary school site. BACKGROUND: On June 6, 1988 the Orange County Board of Education approved the final agreements to purchase the necessary land for the elementary school proposed in their long-range capital improvement plan. Dr. Lunsford indicates that he believes that all requirements of the Board of Commissioners regarding this project have been satisfied. The total cost of the land acquisition as cited in • Dr. Lunsford,s attached letter is $430,630. Dr. Lunsford will be at the meeting on Tuesday evening, June 21, to speak to any questions that the Board may have as to the acquisition of this site. RECOMMENDATION(S) : Ecgamtawmtn.----- I � V 1.380 C S range Qiountg Stipple 200 EAST KING STREET HILLSBOROUGH,NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 June 10, 1988 Mr. John Link, County Manager Orange County P. 0. Box 8181 Hillsborough, NC 27278 Dear Mr. Link: Re: Elementary-School Site Purchase As we have discussed, the Orange County Board of Education approved on June 6, 1988, the formal agreements to purchase the necessary land for the elementary school proposed in our Long Range Capital Improvement Plan. The Board approved the agreements, which are attached, as part of my recommendation that was outlined in my memorandum to the Board dated June 6. The memorandum cites only direct land acquisition cost and does not :include the necessary legal fees that are included in the total budget. On behalf of the Board of Education, I respectfully request that these agreements be approved by the Board of Commissioners and that the Board of Education receive immediate authorization to execute deeds of purchase in that we have satisfied all requirments of the Board of Commissioners regarding this site. The last requirement, to my knowledge, was to determine if the site.was suitable for on-site septic facilities and on-site water source through a well. I have received documentation from'a certified soil scientist that the site meets both requirements, if necessary. Of course, the Board of Education still prefers that the facility be served by municipal water and sewer service. - The Board of Education and I appreciate very much your support in working through this process, and appreciate the support of the Commissioners in the provision of appropriate facilities for the youngsters of the Orange County School System. Jiincere14111 411.4 -AgAIL , an . unsf• d Superintendent DGL:ha Attachments cc: Mr. Geof Gledhill Mr. Lindsay Efland - Without Attachments • QCS 139 Grange gaunt rhaa10 200 EAST KING STREET HILLSBOROUGH,NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919)7324126 June 6, 1988 MEMORANDUM TO: Orange County Board of Education FROM: Dan. G. Lunsford REFERENCE: Formal Approval - Agreements to Purchase Land It is a pleasure to recommend to the Board of Education the formal approval of agreements to purchase property for the purpose of the con- struction of an elementary school. This recommendation is be inclusive of all provisions of the agreements to purchase which have been executed with Robert and Helen Strayhorn, Wade and Barbara McDonald and the Blackwood Family. To my knowledge we have met all requirements of the Orange County Board of Commissioners in this regard, and if the Board formally authorizes the purchase of this property, we will submit this request to the Commissioners for final authorization for the release of funds to purchase the property under the terms of the agreement. In summary, land acquisition costs are as follows: Blackwood: 8.51 acres $110,630.00 Strayhorn: 20.46 acres 315,000.00 McDonald: property exchange--1.3 acres for 1.38 acres 5,000.00 $430,630.00 It is my plan to submit this formal request to the Commissioners for action at their June 21 meeting, and pending their approval, we will immediately proceed to execute-the deeds of transaction, hopefully - before the end of the fiscal year, June 30, 1988. DGL:ha A © 0 PY A 140 NORTH CAROLINA ORANGE COUNTY THIS AGREEMENT FOR THE PURCHASE AND SALE OF LAND, made and entered into this 3 day of �-,.� �--. Y 1987, by and between NANNIE M. BLACKWOOD (single) , MARY A. BLACKWOOD (single) , JOHN H. BLACKWOOD (single) , and DAVID H. BLACKWOOD, AS TRUSTEE FOR GARY BLACKWOOD, and DAVID H. BLACKWOOD, AS EXECUTOR and TRUSTEE UNDER THE WILL OF HOMER D. BLACKWOOD (deceased) , Parties of the First Part, hereinafter referred to as "Sellers", and the ORANGE COUNTY BOARD OF EDUCATION, Party of the Second Part, hereinafter referred to as "Buyer"; W I T N E S S E T H: That whereas the Sellers are the owners of a certain 8.51 acre tract or parcel of land located in Chapel Hill Township, Orange County, North Carolina, and being more particularly described hereinafter; and whereas the Buyer wishes to purchase the said 8.51 acre tract from the Sellers; and whereas the parties have agreed that the Sellers will sell the said land to the Buyer upon the terms and conditions herein set forth; Now, therefore, the Sellers agree to sell aild the Buyer agrees ' to purchase that certain tract or parcel of land hereinafter described upon the following terms and conditions: 1. That the property which is the subject of this Agreement for the Purchase and Sale of Land is a certain tract or parcel of land located in Chapel Hill Township, Orange County, North Carolina and being more particularly described as follows: 141 BEGINNING at an iron stake located in the center of the right- of-way to N.g. Highway 86, said stake being located bx measur- ing North 42 01' 50" West 478.62 feet and North 39 00' 36" West 115.26 feet from the point where the center of the right- of-way to N.C. Highway 86 intersects the center of the right- of-way to New Hope Church Road (S.R. 1723) ; running thence with the center of the right-of-way to N.C. Highway 86 the followin courses And distances: North. 39° 00' 36" Weat 117 .42 feet; North 33 54' 33" West 227.56 feet; North 29 34' 02" West 271.32 feet; North 24 29' 42". West 206.75 feet; North 19° 27' 28" West 273.87 feet and North 15 10',44" West 185.08 feet to an iron stake; running thence South 89° 09' 05" East 54.74 feet to an iron stake set on the eastern margin of th8 right-of-way to N.C. Highway 86; thence continuing South 89 09' 05" East 494.73 feet to an iron stake, corner with Robert Strayhorn; running thence with Strayhorn South 00 36' 26" East 753.52 feet to the place and point of beginning and being designated as Lot A, containing 8.51 acres, more or less, according to plat of survey entitled PROPOSED SCHOOL SITE FOR ORANGE COUNTY BOARD OF EDUCATION, dated July 9, 1987, by Alois Callemyn, Land Surveyor. 2. That the agreed upon purchase price for the purchase of said land to be paid by the Buyer to the Sellers is THIRTEEN THOUSAND DOLLARS ($13,000.00) per acre, said purchase price shall be paid upon compliance with all terms and conditions of this Agreement herein and delivery of a general warranty deed, free and clear of all encumbrances, save and except routine utility easements, the right-of-way for N.C. Highway 86 and the conditions and terms set forth in this Agreement. 3. The closing shall take place in the Office of the Orange County Board of Education, Hillsborough, North Carolina on or before twenty days (20) from and after the date of approval of this Agree- ment by the Orange County Board of Commissioners. 4. As a condition of the sale of said land, the Buyer agrees to pay the cost of preparation of a general warranty deed from the Sellers to the Buyer and the Buyer further agrees to pay the revenue stamps for the recordation of the general warranty deed conveying title to the Buyer. 2 - . •142 5. The Buyer agrees that it will deliver to a site located on adjacent property owned by the Sellers, said site to be designated by the Sellers and to be accessible by motor vehicle, an unspecified amount of hardwood cut into lengths of no greater than six feet, said hardwoods to be at least pix inches in diameter. The hardwoods that are referred to in this paragraph are those that it will be necessary to remove in the course of construction of any necessary roads on the above-described tract or parcel of land incident to the construction of a public school building. 6. The parties agree that this sale and purchase of the above-described property is conditioned upon one of the following stipulations or conditions obtaining, which stipulation or condition shall be binding and enforceable against the Buyer, or its successors in title, for a period of twenty (20) years from-,..,and after the date of closing. After expiration of said twenty (20) year term, said restriction of condition shall become null and void; provided, Buyer, or its successors, shall afford David H. Blackwood (if he shall be living) , the "right of first refusal" of any bona fide offer to purchase said property which the Buyer or its successors is prepared to accept. Said stipulation or condition shall be set forth in the General Warranty Deed to be executed by the Seller to the Buyer at closing. The stipulations or conditions li are as follows: (a) That the Buyer will purchase the entire above-described tract of land with the restriction set forth in the General Warranty Deed that the parcel may not be subdivided for sale by the Buyer, or its successors in title; or 3 I • 143 (b) That the Buyer will purchase the entire tract of land and may subdivide said property, provided that no subdivision of said property will include any road frontage whatsoever on N.C. 86, which said road frontage shall be retained by the Buyer, or its successors in title; or (c) That the Buyer may purchase less than the above-described tract, leaving a lot no less than two acres nor no more than three acres to be retained by the Seller, which said retained lot shall contain the entire road frontage on N.C. 86. If this option is selected by the Seller, Deed conveying the premises from the Buyer to the Seller shall contain the restriction that the Buyer or its successors in title, will not subdivide said property, or sell any of the road frontage on N.C. 86. The Buyer shall have the option to choose any one of the above stipulations that most nearly suits its needs, provided that the Buyer must choose one of the above stipulations to be set forth in the Deed of Conveyance from the Sellers to the Buyer. 7. The Sellers and the Buyer acknowledge and agree g g that the Agreement for the Purchase and Sale of Land is subject to approval by the Orange County Board of Commissioners on or before thirty (30) days from the date hereo f. The parties acknowledge that failure of the Orange County Board. of Commissioners to approve this Agreement and appropriate the necessary funds to pay the sums set forth herein shall void the same and that neither party will have any further obligations under this Agreement. 8. There must be no restrictions, easements, zoning or other governmental regulations which would prevent the reasonable use of 4 . . - 3:: 144 above-described tract or parcel of land for the purpose of construc- tion of a public school. The Sellers warrant that there are no encumbrances or special assessments, either pending or confirmed, for sidewalk, paving, water, sewer or other improvements on or adjoining the property. 9. All parties agree to execute any and all documents and papers necessary in connection with closing and transfer of title at a time and a place designated by Buyer. The deed of conveyance is•to be made to the Orange County Board of Education. Possession shall be delivered at closing. The Sellers agree that the Buyer, its agents or employees may go upon the property for the purpose of inspecting the site in connection with the proposed construction on the site any time prior to closing, provided that this Agreement is still in force and effect. 10. Ad valorem taxes on the real property shall be pro-rated on a calendar year basis to the date of closing. Any ad valorem taxes on personal property for the entire year shall be paid by the Seller. Any late listing penalties shall be paid by the Seller. 11. All deeds of trusts, liens or other charges against the property not assumed by the Buyer must be paid and cancelled by Sellers prior to or at closing. Upon request, the Seller must furnish an affidavit and indemnification agreement in a form satis- factory to Buyer, showing that all labor or materials, if any, furnished to the property within one hundred twenty (120) days prior to the date of closing have been paid and agreeing to indemnify Buyer against all loss from any cause or claim arising therefrom. 12. Sellers agree to exercise their best efforts to deliver to Buyer as soon as reasonably possible after the signing of this 5 145 Agreement, copies of any title information in possession of or available to Seller, including, but not limited to, title insurance policies, attorney's opinions on title, surveys, covenants, deeds, notes and deeds of trust and easements relating to the real property described above. Sellers further agree to provide any information requested by Buyer regarding title to the above-described property, including any information relating to family history which may be necessary to obtain to establish title in the Sellers. 13. This contract shall be binding and shall enure to the benefit of the parties, their heirs, successors and assigns. 14. Any provision contained herein which by its nature and affect, if required to be observed, kept or performed after the closing shall survive the closing and remain binding upon and for the benefit of the parties hereto until fully observed, kept or performed. 15. This contract contains the entire agreement of the parties and there are no representations, inducements or other provisions other than those expressed in writing. Any changes, additions or deletions hereto must be in writing and signed by all parties. IN WITNESS WHEREOF, the parties of the first part have hereunto set their hands and seals and the party of the second part has caused this instrument to be executed in its corporate name by its chairman, attested by its secretary and its corporate seal affixed thereto the day and year first above written. (SEAL) • ANNI 4 M. BLACKWO•D (a ngle) "'' f (SEAL) MARY A BLACKWOOD (single) 6 .� . 146 • I 4 J' •. (SEAL) 'J. t' H. s7i1.C ,OOD single) bew\kp 0-2444410P (SEAL) DAVID H. BLACKWOOD, TRUSTEE FOR GARY BLACKWOOD 2)(X4) rcr DAVID H. BLACKWOOD, E CUTOR(AND(SEAL) TRUSTEE UNDER THE WILL OF HOMER D. BLACKWOOD, (DECEASED) ORANGE COUNTY BOARD OF EDUCATION ! / [CO' -ORATE SEAL CHAT• A : a, J!''` * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * STATE OF NORTH CAROLINA COUNTY OF ORANGE for the above Coun y and State, do hereby certify thatlNANNIE and BLACKWOOD (single) , personally appeared before me this day and acknowledged the due execution of the foregoing instrument. WITNESS my hand and notarial seal, this the 3 day of , 1987. ,z,". (42 411 , 1 , 0 ita ,+ 1 Any Public My Commission Expires: )/ -ag -Q() Ti! PUBLIC . i A,y�rCUUN ` 7 14; STATE OF NORTH CAROLINA COUNTY OF ORANGE `iz(� I ��'^'" • l A )odi< , Notary Public in and for the above County and State, do. hereby certify that MARY A. BLACKWOOD (single) , personally appeared before me this day and acknowledged the due execution of the foregoing instrument. QWITNESS my hand and notarial seal, this the _ d - - roc o.Y. r , 1987. ,' ay a.t 1,_._... 1. 1 NOTARY `# -ta Publics ! (FA. PUBLIC G My Commission Expires: /1 ',Q,(1,- 9b 1.14, * * *. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * COUN STATE OF NORTH CAROLINA COUNTY OF ORANGE I' 30-na . L)J , Notary Public in and for the above ounty and State, do hereby certify that aOHN - H. BLACKWOOD (single) , personally appeared before me this day and acknowledged the due execution of the foregoing instrument. WITNESS my hand and notarial seal, this the .3 day 6er , 1987. .� R. 84 rw.0 VC• gclAgst.ik. NOTARY 1ota" Public PUBLIC My Commission Expires: I !- : C,-9) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CO U NZ�' STATE OF NORTH CAROLINA COUNTY OF ORANGE I Gr. ' c'e-od"" , Notary Public in and for the above County and State, do hereby certify that DAVID H. BLACKWOOD, Trustee for Gary Blackwood, personally appeared before me this day and acknowledged the due execution of the foregoing instrument. WITNESS my hand and notarial seal, this the 7 day of 1.9-ca _, 1987. c ��z.+PF•- A C•( Notary Public My Commission Expires: G�,4' 8 - • 148 STATE OF NORTH CAROLINA COUNTY OF ORANGE r � � c. i+^✓ _ , Notary Public in and for the above' C County and State, do hereby certify that DAVID H. BLACKWOOD, Executor and Trustee Under the Will of Homer D. Blackwood (deceased) , personally appeared before me this day and acknowledged ' the due execution of the foregoing instrument. WITNESS my hand and notarial seal, this the `7 day of /age- . , 1987. Notary Public My Commission Expires: ((s, A /j,, Aiel.,_ ******************************************************************** STATE OF NORTH CAROLINA COUNTY OF ORANGE f ( P , Notary Public in and Ii �e ecQ. dt �`` for the above County and State, do hereby certify that 14.0.06m1 foc. personally came before me this defy and acknowledged that he is the Chairman of the ORANGE COUNTY BOARD OF EDUCATION, a corporation and that, by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its Chairman, sealed with its corporate seal, and attested by At., 6. 1.4,44 as its secretary. _ WITNESS my hand and notarial seal, this the �f4 day of tw,.e , 1986. A PA- 1 Noa: Public -- .0` My Commission Expires: ,'-3-q/ JTH:re • 9 • - - © oiy 149 NORTH CAROLINA ORANGE COUNTY THIS AGREEMENT FOR THE EXCHANGE OF LAND, made and entered into this the 62(it day of 1111 ,1988, by and between WADE B. MACDONAID & wife, BARBARA A. MACDONALD, 2624 Winton Road, Durham, NC 27707, Parties of the First Part, and the ORANGE COUNTY BOARD OF EDUCATION, 200 E. King Street, Hillsborough, NC 27278, Party of the Second Part; WITNESSETH : That, whereas, the parties of the first part are the owners of a certain 1.38 acre tract or parcel of land located in 0 0 Chapel Hill Township, Orange County, North Carolina and more particularly described hereinafter; and whereas the party of the 0 4 second part is in the process of purchasing a 1.30 acre tract or a parcel of land also located in Chapel Hill Township, Orange g• County, North Carolina, and being more particularly described d hereinafter; and whereas the parties hereto have agreed to 0-• exchange said tracts and parcels of land upon the terms and 0 1• conditions herein set forth; Now, therefore, the parties hereto agree each with the other as follows: 1. That the parties of the first part will convey to the party of the second part a certain tract or parcel of land located in Chapel Hill Township, Orange County, North Carolina, and being more particularly described as follows: BEGINNING at an iron stake set in the western line of the property presently owned by Nannie M. Blackwood and others, the northwest corner of property presently owned by Robert Strayhorn; running thence with 1 15® Strayhorn North 89° 46' 56" East 800 feet to a point in the northern line of Strayhorn, a new corner; running thence a new line North 79° 36' 18" West 814.45 feet to a point in the western line of property presently owned by Blackwood; running thence with Blackwood South 00° 24' 59" East 150 feet to the place and point of beginning and being designated as Lot F, containing 1.38 acres, according to plat of survey entitled PROPERTY SURVEYED 'FOR ORANGE COUNTY BOARD OF EDUCATION, dated July 9, 1987 by Alois Callemyn, Land Surveyor. 2. The party of the second part agrees to convey to the parties of the first part a certain tract or parcel of land N located in Chapel Hill Township, Orange County, North Carolina, and being more particularly described as follows: x BEGINNING at an iron stake set in the northeast corner of property presently belonging to Nannie M. Blackwood and others, the southeast corner of an existing parcel belonging to Wade B. McDonald; running thence with McDonald North 89° 09' 05" West 494.73 feet to an iron stake set on the eastern margin of the right-of-way to NC Highway 86; running thence a new line South 64° 29' 43" East 549.93 feet to a point in the eastern line of r property of Blackwood; running thence with Blackwood's line North 00° 24' 59" West 229.47 feet to the place and point of beginning and being designated as Lot E, containing 1.30 acres, more or less, according to plat of survey entitled PROPERTY SURVEYED FOR ORANGE COUNTY BOARD OF EDUCATION, dated July 9, 1987, by Alois Callemyn, Land Surveyor. 4 3. The party of the second part in addition to conveying the land described in paragraph• 2 above to the parties of the first part shall also pay to the parties of the first part the sum of FIVE THOUSAND DOLLARS ($5,000.00) , said monies to be paid upon compliance with all of the terms and conditions of this agreement herein and delivery of a general warranty deed, free and clear of all encumbrances, save and except routine utility 151 easements conveying title to the property described in paragraph 1 above to the party of the second part. 4. The party of the second part shall convey title to the tract or parcel of land described in paragraph 2 above by general warranty deed, Tree and clear of all encumbrances, save and except routine utility easements; the parties hereto acknowledge that the party of the second part does not presently own in fee simple the tract or parcel of land described in paragraph 2 above and that this agreement contemplates and is conditioned upon acquisition of said tract or parcel of land from o• Nannie M. Blackwood, Mary A. Blackwood, John H. Blackwood and W• David H. Blackwood as trustee for Gary Blackwood and David H. Blackwood as Executor and Trustee under the will of Homer D. 0 • Blackwood. The parties hereto acknowledge and agree that in the • event that the party of the second part is unable to acquire • title to the said tract or parcel of land described in paragraph W 2 above, that this contract shall be null and void and of no a effect and neither party shall any further obligations hereunder. 5. All parties agree to exchange deeds and to pay the u agreed upon additional purchase price as set forth above at closing. Closing shall take place in 'the office of the Orange County Board of Education, Hillsborough, North Carolina, or at such other place as may be designated by the party of the second part. 6. The parties hereto acknowledge and agree that this agreement for the exchange of land is subject to approval by the Orange County Board of Commissioners and do further acknowledge 3 AMMON r . 152 that failure of the Orange County Board of Commissioners to approve this agreement and appropriate the necessary funds for execution of the provisions and conditions of this agreement shall void this agreement and that neither party shall have any further obligations under this agreement. 7. The party of the second part agrees that it will provide a means of access over and across the above-described property to be received by it from the parties of the first part as well as other properties to be purchased by the party of the second part to provide for personal and private access for the parties of the first part to other lands owned by the parties of the first part; said access shall be in the nature of a profit a prendre and shall not be assignable or transferable, either by deed, devise or decendency from the parties of the first part to any other party. The party of the second part agrees that such access will be provided across its now or future property as aforesaid in such a manner as to provide a reasonable means of access to other properties owned by the P P y parties of the first part, such access shall not in any way inhibit the use of the property of the party of the second part for school purposes. 8. The party of the second' part agrees that it will maintain a natural-state buffer of at least twenty-five (25) feet along the property lines of its property adjoining property belonging to the parties of the first part; natural-state buffer to be defined as an area of natural trees and other vegetation indigenous to this area of the State of North Carolina. 4 153 9. The party of the second part agrees that it will erect along the property boundary separating the property of the party of the second part and the property of the parties of the first part a perimeter fence not to exceed four (4) feet in height. 10. The parties of the first part warrant that there are no restrictions, easements, zoning or other governmental regulations which would prevent the reasonable use of the parcel N of land described in paragraph 1 above for the purpose of N• construction of a public school facility. The parties of the o first part warrant that there are no encumbrances or special O assessments, either pending or confirmed for sidewalk, paving, S water, sewer or other improvements on or adjoining the subject O m property. 11. The party of the second part warrants that there Fare no restrictions, easements, zoning or other governmental dregulations which would prevent the reasonable use of the parcel of land described in ara ra h 2 above for residential P g P purposes. The party of the second part warrants that there are no N ftt 6 encumbrances or special assessments, either endin or confirmed, P g for sidewalk, paving, water, sewer or' other improvements on or adjoining the subject property. 12. The deed of conveyance to be executed by the party of the second part to the parties of the first part shall be made to Wade B. MacDonald and wife, Barbara A. MacDonald and shall be delivered at closing. The deed of conveyance to be executed by the parties of the first part to the party of the second part 5 . - _____ammimmismommem • 154 shall be made to the Orange County Board of Education and shall be delivered at closing. Possession for each tract shall be delivered at closing. Each party agrees that during the term of this contract, the other party may go upon the respective tract to be conveyed to that Party for the purpose of inspecting the site at any time prior to the closing, provided that this agreement is still in full force and effect. 13. Ad valorem taxes for each parcel shall be pro-rated on a calendar year basis to the date of closing. Any ad valorem taxes on personal property for the entire year for each tract shall be paid by the present owner of each such parcel . Any late listing penalty shall be paid by the present owner of each parcel. 14. Any and all deeds of trusts, liens, or other • charges against the property must be paid and cancelled by the present owners of such parcel prior to or at closing. Upon request, each party agrees to furnish an affidavit and indemnification agreement in a form satisfactory to the other showing that all labor and/or materials, if any, furnished to the property within one hundred twenty (120) days prior to the date of closing have been paid and agreeing to indemnify the other against all loss from any cause or claim arising therefrom. 15. Each party agrees to execise their best efforts to deliver to the other as soon as reasonably possible after the signing of this agreement by all parties, copies of any title information in possession of or available to each such party, including, but not limited to title insurance policies, attorneys 6 •. 15b opinions on title, surveys, covenants, deeds, notes and deeds of trust and easements relating to the real property described above. Each party further agrees to provide any information requested by the other regarding title to the above-described property. 16. This contract shall be binding upon and shall enure to the benefit of the parties, their heirs, successors and assigns. 17. Any provision herein contained which by its nature and affect, if required to be observed, kept or performed after closing shall survive the closing and shall remaining binding upon and for the benefit of the parties hereto until fully observed, kept or performed. 18. This contract contains the entire agreement of the , parties and there are no representations inducements or other • provisions other than those expressed herein in writing. Any changes, additions or deletions hereto must be in writing and signed by all parties. IN WITNESS WHEREOF, the parties of the first part have hereunto set their hands and seals the day and year first above written and the party of the second part has caused this instrument to be executed in its corporate name by its chairman, 7 : 15t, attested by its secretary and its corporate seal affixed thereto the day and year first above written. a; ItSEAL) • WADE B. MACDONALD a44SEAL) BARBARA A. 541444L ORANGE COUNTY BOARD OF EDUCATION • Atre t: Allfe dill • Of Art. wadi CHAI RE 'tRY 0 0 0 0 J STATE OF NORTH CAROLINA • COUNTY OF DijwiriArn I, KFN.--RE.g L Thiro e-5 , Notary Public of•6 the aforesaid County and State, do hereby certify that WADE B. MACDONALD & wife, BARBARA A. MACDONALD personally appeared before t me this day and acknowledged the due execution of the foregoing • instrument. Witness my hand and notarial seal, this the 2_0 day ri of rr_j1 , 1988. 671)at fiy (2-4/6azziA 0 NOTARY PUBL C I My commission expires: aleatmiu 7 /992, 8 . • 157 STATE OF NORTH CAROLINA COUNTY OF Vibme- D I orezei Arier Notary Public of the afpresaid County and State, do hereby certify that An 6-. Zet.44.4r;./ personally came before me this day and acknowledged that he is secretary of the ORANGE COUNTY BOARD OF EDUCATION, a North Carolina corporation, and that by authority duly given and as the Act of the corporation, the foregoing instrument was signed in its name by its chairman, sealed with its corporate seal and attested by him as its Secretary. Witness my hand and notarial seal, this IA. da • te , 1988. -- o !PRY PUBLIC My commission expires: a :19 0 x ci a. al t r 6 9 _ . (cAL)) 11i V14 • 158 NORTH CAROLINA ORANGE COUNTY THIS AGREEMENT FOR THE PURCHASE AND SALE OF LAND, made and entered into this the 641 day of %fume 1989, by and between ROBERT STRAYHORN & wife, HELEN STRAYHORN, Parties of the First Part, hereinafter referred to as Sellers, and the ORANGE COUNTY BOARD OF EDUCATION, Party of the Second Part, hereinafter referred to Buyer; WITNESSETH : That whereas the sellers are the owners of a certain z • 20 .46 acre tract or parcel of land located in Chapel Hill 0 0 2 Township, Orange County, North Carolina, and being more particularly described hereinafter; and whereas the buyer wishes 4 0 m to purchase the 20. 46 acre tract from the sellers; and whereas the parties have agreed that the sellers will sell the said land E to the buyer upon the terms and conditions herein set forth; NOW, THEREFORE, the sellers agree to sell and the buye agrees to purchase that certain tract or parcel of land 0 • hereinafter described upon the following terms and conditions: O 1. The property which is the subject of this agreemen for the purchase and sale of land is a certain tract or parcel o - . land located in Chapel Hill Township, Orange County, North Carolina and being more particularly described as follows: BEGINNING at an iron stake set at the point where the center of the right-of-way to NC Highway 86 intersects the center of the iight-of-way to New Hope Church Road, (S.R. 1723) ; running thence with the center of the right-of-way to N.C. Highway 86 the following courses and distances: North 42° 01' 50" West 478.62 feet and North 39° 00' 36" West 115.26 feet to an iron stake; running thence North 00° 36' 26" West 753.52 feet to an 1 158 iron stake, corner with Wade McDonald; running thence with McDonald North 89° 46' 56" East 1036.63 feet to an iron stake, corner with Orange County; running thence with Orange County South 2° 40' 22" East 447.53 feet to an iron stake set in the center of the right-of-way to New Hope Church Road; running thence with the center of the right-of-way to New Hope Church Road the following courses and distances: along the arc of a circle to the left having a radius of 942.67 feet, a distance of 414.49 feet to an iron stake; and South 35° 51' 05" west 595.56 feet to the place and point of beginning and being designated as Lot-B, containing 20.46 acres, more or less, according to plat of survey entitled PROPOSED SCHOOL SITE PLAN FOR ORANGE COUNTY BOARD OF EDUCATION dated July 9, 1987 by Alois Callemyn, Land Surveyor. 2. The agreed upon purchase price for the purchase of said land to be paid by the buyer to the sellers is THREE HUNDRED ° DOLLARS ($315 SAN TH FIFTEEN OUD D ($315,000.00) , said , purchase price shall ° be paid upon compliance with all the terms and conditions of this agreement herein and delivery of a general warranty deed, free ° d and clear of all encumbrances, save and except routine utility easements, the right-of-way for N.C. Highway 86 and New Hope ° Church Road and the conditions and terms set forth in this agreement. 3. The closing shall take place in the office of the rc Orange County Board of Education, Hillsborough, North Carolina, or at such other place as may be designated by the buyer. 4. The buyer and the sellers acknowledge that the property hereinabove described along with other contiguous property which may be purchased by the Orange County Board of Education is for the purpose of construction of an elementary school building. The sellers and the buyer agree that in the event an elementary school building is not constructed on the land within a period of four (4) years or if such construction is 2 ' • . = 160 not commenced within a period of four (4) years, that the sellers will have an option to repurchase said land for the purchase price of THREE HUNDRED FIFTEEN THOUSAND DOLLARS ($315,000.00) less whatever parcel may be sold to Orange County as hereinafter set forth for the purpose of expanding an existing lot used by Orange County for emergency services hereinafter referred to. The sellers and the buyer agree that if the subject property is used for purposes other than for the construction of an elementary school site, this paragraph of this agreement will E become operative and will give the sellers the option to repurchase said land at said price. The sellers and the buyer agree%that this provision shall not be merged into a general 0 ! warranty deed conveying the property from the sellers to the buyer, but will, remain in full force and effect for a period of 0 • four (4) years following the date of the general warranty deed executed by the sellers to the buyer conveying title to the • herein described property. In the event that the buyer has not d commenced construction of an elementary school building on the ‹ • subject property within a period of four years from the date of • this deed, then the sellers shall give the buyer notice in 5 writing of their intent to exercise the option herein within a period of thirty (30) days following the expiration of the said four (4) year period and the sellers will then have a period of sixty (60) days thereafter (ninety days after the expiration of the four year period) within which to tender the purchase price and close the reconveyarice of the said land. That the Orange County Board of County Commissioners is executing this Agreement for the purpose of waiving their first opportunity to purchase as set forth in North Carolina General Statutes 5 115C-518. IEfern"-- • 161 . 5. Subject to the provisions of paragraph 6 the sellers and buyer agree that closing shall occur on or before July 5 , 1988. Sellers and buyer further agree that payment may be made in two separate payments, one to be made on or before June 30, 1988 and the other on or after July 1, 1988 but before July 5, 1988. Sellers agree to transfer title to said property upon receipt of the first payment to be made on or before June 30, 1988 and to accept from the buyer a promissory note secured ry by a purchase money deed of trust for the balance of said purchase price, said note to be due in full on or before July 5, 1988. D ' 6. The sellers and the buyer acknowledge and agree that this agreement for the purchase and sale of land is subject to approval by the Orange County Board of Commissioners and do further acknowledge that failure of the Orange County Board of Commissioners to approve this agreement and appropriate the necessary funds for the execution of the provisions and conditions of this agreement shall void this agreement and that neither party shall have any further obligations under this w , agreement. 9 t. 7. There must be no restrictions, easements, zoning or other governmental regulations which would prevent the reasonable use of the above-described tract or parcel of land for the purpose of construction of a public school. The sellers warrant that there are no encumbrances or special assessments either pending or confirmed for sidewalk paving, water, sewer or other improvements on or adjoining the property. 4 • 162 , 8. The deed of conveyance to be executed by the sellers is to be made to the Orange County Board of Education. Possession shall be delivered at closing. The sellers agree that the buyer, its agents or employees may go upon the property for the purpose of inspecting the site in connection with the proposed construction on the site at any time prior to closing, provided that this agreement is still in full force and effect. 9. Ad valorem taxes on the real property shall be g pro-rated on a calendar year basis to the date of closing. Any ad valorem taxes on personal property for the entire year shall be paid by the seller. Any late listing penalties shall be paid 0 • by the seller. 10. Any and all deeds of trust, liens or other charges • against the property not assumed by the buyer must be paid and 6 i cancelled by the .sellers prior to or at closing. Upon request, • sellers shall furnish an affidavit and indemnification agreement in a form satisfactory to buyer showing that all labor and/or 1 materials if any furnished to the property within one hundred s twenty (120) days prior to the date of closing have been paid and 5 agreeing to indemnify buyer against all loss from any cause or claim arising therefrom. 11. Sellers agree to exercise their best efforts to deliver to buyer as soon as reasonably possible after the signing of this agreement, copies of any title information in possession of or available to seller, including, but not limited to, title insurance policies, attorney's opinions on title, surveys, covenants, deeds, notes and deeds of trust and easements relating 5 163 to the real property described above. Sellers further agree to provide any information requested by buyer regarding title to the above described property, including any information relating to family history which may be necessary to establish title in the sellers. 12. This contract shall be binding and shall enure to the benefit of the parties, their heirs, successors and assigns. 13. Any provision contained herein which by its nature and effect, if required to be observed, kept or performed after closing shall survive the closing and shall remain binding upon = and for the benefit of the parties hereto until fully observed, 0 0 • kept or performed. 14. This contract contains the entire agreement of the parties and there are no representations, inducements or other 6 i provisions other than those expressed in writing. Any changes, g• additions or deletions hereto must be in writing and signed by 0 all parties. 2 15. Sellers acknowledge that the buyer is w• contemplating sale of a parcel containing approximately one-half gl (0.5) acre to Orange County, said one-half acre parcel located along the eastern boundary of the above-described property and adjacent to an existing lot owned by Orange County described by plat recorded in Plat Book 35 at Page 104 of the Orange County Registry. The sellers and buyer agree that in the event that said parcel is conveyed to Orange County by the buyers after the date of closing, that said sale shall be final as between the buyer and the sellers herein and the sellers agree that they 6 A waive the option rights for the said parcel conveyed for Orange County, said option rights being set forth in paragraph 4. Buyer and sellers agree that in the event that the option rights set forth in paragraph 4 above become operative, then the purchase price shall be reduced by whatever purchase price is paid by Orange County to the Orange County Board of Education for the purchase of the said approximately one-half acre lot. IN WITNESS WHEREOF, the sellers have hereunto set their E hands and seals the day and year first above written and the buyer has caused this instrument to be executed in its corporate name by its chairman, attested by its secretary and its corporate 0 seal affixed thereto the date and year first above written. 0 (SEAL) ROBERT ITFr24ZIORN a 2 ILL -44 (SEAL) HELEN STRAYHoEN ORANGE COUNTY BOARD OF EDUCATION A te,tt 0 fi VA. - Ave* CH -.0.17 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS Attest: By: 744/11/4142( - - eloACK 710 rolig 43424/21) 7 p • • STATE OF NORTH CAROLINA COUNTY OF 13% ri\Pi C\ If () Vv.r41 L., ,cpry , Notary Public of the aforesaid County and State, do' hereby certify that ROBERT STRAYHORN & wife, HELEN STRAYHORN personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and notarial seal, this the (0 day of June, 1988. ALL,42. Al NOTIO PUBLIC , /nn My commission expires: 8/4)1/ g STATE OF NORTH CAROLINA COUNTY OF (9A4A/W /3,P 1:rime I P.rker , Notary Public of the aforesaid County and State, do hereby certify that LL, 0• tkarAfi personally came before me this day and 2 acknowledged that he or she is Secretary of the ORANGE g COUNTY BOARD OF EDUCATION and that by authority duly given and as ST the act of the Orange County Board of Education, the foregoing • instrument was signed in its name by its chairman, sealed with 0 m its -seal and attested by him or her as its Secretary. Witness my hand and notarial seal, this 7/i da of June, 1988. dicida NOT=1*Y PUBLZ-C cc • My commission expires: a. ta E STATE OF NORTH CAROLINA 12 COUNTY OF rapiVC,A.0 0 I, Sylunq T. C-1,.."643-rS , Notary Public of the aforesaid County and State, do hereby certify that Airk S. A4cLeska/ personally came before me this day and acknowledged that he or she is Ciladrfteeicetesy of the ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS and that by authority duly given and as the act of the Orange County Board of County Commissioners, the foregoing instrument was signed in its name by its chairman, sealed with its seal aid attested by him or her as its clerk 4z, Rpeer-ei-etrar- 44. Witness my hand and notarial seal, this enrd day of June, 1988. io tronit ns ze_ „4011 Ciff% „. NOTARY NOTARY PUBLIC *** My commission expiris: PUBIAt trA4,4„..,..,4&..,/e, ‘,64 '4u e COU \1,,.‘° 4411m::tr1,0” • 166 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. Gig ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 21, 1988 SUBJECT: EQUITY STUDY PROPOSAL--IOG bEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S YES OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732--8181 . Chapel Hill - 968-4501 Mebane - 227-2031 Durham -- 688-7331 PURPOSE: To evaluate the equity of present arrangements for financing public services and functions by local governments in Orange County that result from jurisdictional arrangements and practices. To suggest to what extent jurisdictional inequities, if any, may be offset or increased by the incidence of taxes and program benefits. An understanding of the nature and extent of the equities or inequities in present arrangements should assist citizens and local officials in making better decisions about future programs and activities and their financing. BACKGROUND: Scope 1) Units covered will be Orange County and the town of Chapel Hill, Carrboro and Hillsborough. 2) The study will take a "slice in time" approach, and will be confined to the experiences of the 1987-88 fiscal year. (Data for that year that are known to be abnormal will be highlighted.) 3) Funds from all sources and expenditures for all purposes of the covered units will be analyzed. i . 67 Methods of Analysis 1) Basic principles of jurisdictional equity will be set • forth. The current arrangements will then be compared with the basic principles to determine to what extent the present arrangements are in accord with the basic princi- ples and the extent to which they are inconsistent with the basic principles. Variations, if any, will be expressed in per capita amounts for citizens of the County, citizens of each municipality and citizens of the unincorporated area of the County. 2) The findings will then be examined in light of the estimated incidence of each taxing measure and service program of each unit. This examination should suggest the direction and rough magnitude of adjustments that might appropriately be made to the findings of jurisdictional inequities, if any, in order to reflect the "real" circum- stances for citizens of the various governmental units. 3) No attempt will be made to evaluate the equity or appro- priateness of any particular taxing measure, or the efficiency or effectiveness of any particular program or function. State and federal financial support in the form of grants, loans and shared revenues will be included at their 1987-88 levels, but without evaluation of their appropriateness. RECOMMENDATION(S) : The Manager recommends that the Board approve Orange County's participation in the study of tax equity. II • INSTITUTE OF GOVERNMENT 168 CBI 3330 KNAPP BLDG UNC AT CHAPEL HILL CHAPEL HILL NC 27599-3330 MEMORANDUM V/// TO: Harding Hughes, John Link, Robert Morgan, and David Taylor FROM: Jake Wicker DATE: June 13, 1988 SUBJECT: Study of Tax Equity In recent informal discussions you asked if we might assist you in making a study of the tax equity in financing local, government in Orange County. Enclosed is a brief, preliminary outline for such a study. If we should work with you on such a study, we would suggest the following arrangements: A. The preliminary outline enclosed will be reviewed and modified by you to assure that its purpose and scope meets your needs. B. You and your staffs will develop all the necessary information about funding and spending for the 1987-88 year as outlined. In a like manner, you will develop the necessary information about the use of your various programs in order to make estimates about their incidence. C. With the assistance of my colleagues at the Institute of Government, I will compile a summary of the information developed and make the analysis as indicated in the study outline. • D. The four of you will serve as a review committee to advise on estimates and other questions of scope and treatment as may be necessary. E. It is anticipated that the information developed by you and your staffs will be available in September and that the analysis and final report should be completed about 90 days later. F. The Institute's charges will be for actual expenses, not to exceed $2,500. The subject of the study is one of considerable interest to local officials throughout the state. We look forward to working with you on it if your decision is to move ahead. WJW:jj Enclosure Outline • 169 Preliminary Draft TAX EQUITY IN FINANCING LOCAL GOVERNMENTS IN ORANGE COUNTY, 1987-88 I. Introduction A. Purpose 1. To evaluate the equity of present arrangements for financing public services and functions by local governments in Orange County that result from jurisdictional arrangements and practices. 2. To suggest to what extent jurisdictional inequities, if any, may be offset or increased by the incidence of taxes and program benefits. An understanding of the nature and extent of the equities or inequities in present arrangements should assist citizens iand local officials in making better decisions about future programs and activities and their financing. B. Scope 1. Units covered will be Orange County and the towns of Chapel Hill, . Carrboro, and Hillsborough. 2. The study will take a "slice in time" approach, and will be confined to the experiences of the 1987-88 fiscal year. [Data for that year that' are known to be abnormal will be highlighted.] 3. Funds from all sources and expenditures for all purposes of the covered units will be analyzed. C. Methods of Analysis 1. Basic principles of jurisdictional equity will be set forth. The current arrangements will then be compared with the basic principles to determine to what extent the present arrangements are in accord with the basic principles and the extent to %ditch they are inconsistent with the basic principles. Variations, if any, will be expressed in per capita amounts for citizens of the county, citizens of each municipality, and citizens of the unincorporated area of the county. 2. The findings will then be examined in light of the estimated incidence of each taxing measure and service program of each unit. This examination should suggest the direction and rough magnitude of adjustments that might appropriately be made to the findings of jurisdictional inequities, if any, in order to reflect the "real" circumstances for citizens of the various governmental units. 3. No attempt will be made to evaluate the equity or appropriateness of any particular taxing measure, or the efficiency or effectiveness of any particular program or function. State and federal financial support in the form of grants, loans, and shared revenues will be included at their 1987-88 levels, but without evaluation of their appropriateness. -2- 170 II. Basic Principles of Jurisdictional Equity [These are the principles against which the present arrangements will be measured. Agreement on these is a necessary first step in undertaking the study.] • A. Revenues 1. A revenue that is collected from all the citizens of a jurisdiction under uniform standards should be expended for programs of benefit to all the citizens of that jurisdiction under uniform standards. B. Expenditures 1. A program that is of benefit only to the citizens of a particular jurisdiction should be supported from revenues derived from the citizens of that jurisdiction. 2. A program that has special or additional benefits for the citizens of a particular jurisdiction (as compared with general, or base, benefits available also to citizens of other jurisdictions) should be supported by revenues derived (1) in part from the citizens of . all the jurisdictions in which there are general benefits, and (2) in part from additional revenues from the citizens in the jurisdiction with special or additional benefits, and (3) with the support from the citizens of each jurisdiction to be in proportion to their total benefits. III. The Setting A brief review, as an introduction to the analysis, of the general distribution of governmental responsibilities among the state and local governments in North Carolina and the current approaches to their financing. It is an arrangement in which most of the funds are raised at the state and federal levels and most are expended at the local level. IV. Orange County Finances A. Expenditures . B. Revenues V. Chapel Hill Finances A. Expenditures B. Revenues VI. Carrboro Finances A. Expenditures Be Revenues VII. Hillsborough Finances A. Expenditures B. Revenues i . . 171 `3_ VIII. Findings: Jurisdictional Equity A. Orange County and Chapel Hill B. Orange County and Carrboro C. Orange County and Hillsborough D. Chapel Hill and Carrboro IX. Estimates of Extrajurisdictional Incidence A. Program Benefits B. Revenue Measures X. Findings and Evaluations Appendix: Source tables and historical information as appropriate. • • 172 L M 0 M • 0 0 V a w c a I arVo C1.4 «1 CO • W 4 u C., w 0 O. 10 M • W N 0• 41 0 0 O ..I .4 c 0 N u CO «I O a a a !.7 w ty a cu 0. w .e C0 N C W O� O 3 O H .. Ci 0 u d F '� . 0 01 U H 1 w H '00°' C C CI U .01 0 O C O 0 O U 0 • Z O .0 CO 0 .0 u c «4 u p, • «1 c O 0 cu w •0 0.• m = 0 I 1 00 0 0 10 O W E 01 ■ 4 • CO ii O* EO wa •- • • C PI «1 4441 0 Y 4. U LI +H 07 3 CO . ..I 0 0)N « N M N ' N •.Crj N Q7 O 0 W 0 O x CO u 0 44 0 6 O 0 N 0Of a m «I w • O- J 0 O N «II 01 w O 0F 0 H F i 0 H J 0- C U .0 G 0 O a A U u 0 0 vw0 0 yC ad rna o.w s a F a 9 a ° w • • • A 173 Information needed: 1 Population and Assessed Valuation, 1987-88 Population Assessed Valuation (000) Percent of Percent of Unit or Area Number County Amount County Chapel Hill (in Orange) Carrboro Hillsborough Mebane (in Orange) Unincorporated Area County Total 100.0 100.0 as 174 • --,44 r-1 01 Ca CO C...3 0 L .d 4.3 b 0 4J O w O O d N 0 0 N O 3 `'4p u W u a - o u o 0 it c N u u •-f ,-t to 14 H CO L u $4 x d w u �0 a ro Pt. •-1 a ,E too E 0 ts N O b0 Ai O o y C Sr a) a1 O a. .O C 1.1 U .0 .1-3 0 O G 0 0 L a1 '0 0.1 Z iJ `t t o ro M O .. 1r a1 4J O C -0 H '0 o u' 4W 0 G G .. o co al H C 14 .0 0 e w M 0) L U a1 w✓ .a 54 14 U 4J L to O O b0 U w 8 to 14 •as L p-`1 a1 4. ,. 0° o sr 0 to N x u w ,-1 CO 44 rn cO -0 a) F+ a 0 O 4-1 U 9 W d H e C it N al d co v. 0 U 1.4 a a A tow r-1 0 bO O tl yp w O H 0 N U al a 0 CO ~t c a) a. rC 44 N 'rf .I Ht CO 11) 0 O w? . » .I CO j1 O p 00 ...1 L U O 0 0 al 14 Of 0 u a' ro cd 0 04 43 .� C.) .C.04 H v "+ o C e •,-1 r Q! N H a) .0 a H iJ ri L L el V }+ 14 0W x 0 O E co 144 a y w w L O 04 14 q1 0• 01 to o 0 b w U w H u co -,-1 .0 01 p a.1 1 175 • CU a 0 44 0 a a) a a a . b V 0 a1.1 u 44 1. C O'if r I -1 .1 u G r . W ,E a ,01-H a th w. 0 C7 a 4., 41 W Si 0• V to D O 0 0~l ro O 0 CU 0W 3 a .a `' a 0 d N a d v O 0, u Q O ,� H u 1n a N M +i 011 O O ,!,�aU,! a'1 V V O '0 044 �✓ 00 L a Lc .� 1r 0 c a w `C1 ta E O O <0 ° s"- O {n C Lt a C4 O P. o 0 •N .. n. U '�o 0 CO c CO H l-44-4 5, Al 0 O td C . 0 w 011 aa) H U W tka w ro s..... w 14 o .a d e a. H . b aa) ai 03 .4 u w 1' < )r aoi E r, O Q+ . ro c .� Y1 -Q k 14•CU o 4) u co co H co a bO V ,..1 y Si� N w at Z ! ; k ..• - a L w h a W ••.f ,-1 ..1 '° pa ""1 ,� U La t. CO ?A. a oA a a r~ • 0 . tio • o b •r4 t14 u "0 14 0 d O b a 0.M o M al >a w v au o 0 El .,.1 no w O tit u 00 v v ° P4 u C U 0 «-1 a ai a ro U a x U V O .-1 a41 .d ca e cd Z W o O.• 44 71 0 y ° tii r o O 0 "' n a)a W . a c. H ,u •-1 c.s Li a 4.1 o c ,n •i oro u x 0 e w u1 41 u o a. w a o a 0 E W d ...-I N C .pj H O i ° ca CO H A. z Z 0 CO ca I . I 1 , • 176 Information Needed: 4 For Each Class and Type of Funds Used in 1987-88 (County and Each Town) Local Taxes Property Etc. Other Local Revenue Measures Park fees Etc. State-Shared Taxes State Grants 'State Loans Federal Grants Federal Loans Other (list) Distribute any surplus from prior years as appropriate and note basis below. Reduce, as appropriate, any increase in unappropriated surplus. For local taxes and other revenue measures, show estimated incidence as follows: Countywide $ Chapel Hill $ Carrboro $ Hillsborough $ Mebane $ Unincorporated Area $- Outside Orange Co. $ 177 ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item Ho. Kt ACTION AGENDA ITEM ABSTRACT MEETING DATE June 21, 1988 . Subject: APPOINTMENTS Department: BOARD OF COMMISSIONERS i Public Hearing: , Yes X no Attachments: Information Contact: _ Under Separate Cover y Phone Nummbers: 732-8187., 968-4501, • 227-0231 • PURE: Appointments to the following boards and commissions might be made: B-4 COUNTY ADVISORY BOARD ON AGING - 2 vacancies. 8-20 HUMAN RELATIONS COMMISSION - 2 vacancies . C-7. ORANGE COUNTY BOARD OF ADJUSTMENT - 1 vacancy ` • NEED: • RECOMMENDATION: As the Board decides. -