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HomeMy WebLinkAboutAgenda - 06-06-1988 i Y ORANGE ONES BOARD OF COMMISSI AGENDA REGULAR E 6G 6,MONDAY, 7:30 P.M. THOUSE OLD COUNTY COUR HILLSBOROUGH, N.C. A. BOARD AND MANAGERS COMMENTS B. gUBLIC COMMENTS Matters on the printed Agenda 1• signing the pad ahead of appreciate you sig (We would overlooked.) time so that you are not 2. Matters not on the Printed Agenda C. MINUTE PUBLIC CHARGE citizens of pledges to asks its citizens The Board County Commissioners rsspect.s The Board asks manner. Orange County its respect. respectful, At any fellow citizens. fail to conduct the a d with or any citizen both should the member of the Board will zek the time should this mpuublic charge, the Chair that indivie this P until fail to to observe person to leave the meeting decor until du lnregai personal control. the meeting ubl o be regains P will recess to etifl P be hettored, the Chair commitment such time that a genuine charge is observed- D. RESOLUTIONS OR PROCLAMATIONS Page# E. REPS S 0 * 1.� 2. Manager's Proposed Budget Presentation 04 Mod Housing Task Force Recommendatyons Low/ 005 F. ITEMS DECISION- CONSENT AGENDA (Any e removed for separate consideration) FOR may .- Child Support Legal Services Contract Numbers in Telephone 1• o f Emergency Phone Nub 023 2. Listing Hazardous Materials 030 3. Public Transportation 028 N�DOTContract Approval for a Pub Study in the State's Land Res Feasibility of Participation 4. Resolution Grant Program 031 Records Modernization , 036 5. Expansion of Insurance Rated District 040 6. Nurse Consultation Services 044 7. Tax Settlement Preliminary Report 061 8. Fireworks Permit--Town of Carrboro 064 9. Lease Renewal--Efland ReSCUe Unit Building 066 10. Renewal of Leases Expiring in June, 1988 070 11. Audit Contract-1987-88 G. ITEMS FOR DECISION--REGULAR AGENDA 086 *1. orange Regional Landfill Tipping Fees 099 *2. Eagles Chase Subdivision--Preliminary Plan 117 *3. Oak Crest Subdivision--Preliminary Plan 173 *4. Boulder Bluff Subdivision--Preliminary Plan 197 *5. PD-1-87 Flowers Mobile Home Park--Request for Extension 212 *6. Town of Hillsborough Request--Relinquishment of Subdivision Regulations 249 *7. Request To Initiate Legal Action--Dwight Wagoner 257 *s. Procedural Change—Issuance of Building Permits 263 *9. Assignment of House/Building Numbers--Rural Routes and Chapel Hill Areas 269 *10. OWASA/Chatham Agreement 271 *11. Joint Application for an Allocation of B. Everette Jordan Lake Water Supply H. APPOINTMENTS I. ADJOURNMENT Executive Session (*) Indicates items that need immediate attention. NOTE: The Budget document will be available for the media to pick up in the Clerk's office at 2:00 p.m. on Monday, June 6, 1988. The document will be avail- able for citizens to review in the Clerk's office and in the Hillsborough and Chapel Hill libraries at that time. 0 03 ORANGE COUNT! Action Agenda BOARD OF COMMISSIONERS It No. (10 ACTION AGENDA ITEM ABSISACT iftETLEG DATE June 6, 1988 Subject: MINUTES Department: BOARD OF COMMISSIONERS 1 Public Rearing: Yes X no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 132-8181, 968-4501, 227-0231 PURPOSE: To correct and/or approve the minutes as submitted for consideration: October 20, 1987 May 2, 1988 - Regular Meeting May 17, 1988 - Regular Meeting BACKGROUND: In accordance with 153A-42 of the General Statutes, the governing Board has legal duty to approve all minuesti t that are entered into the official journal of the Board's proceedings. RECOMMENDATION: As the Board decides. 004 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. j Meeting Date: JUNE 6, 1988 SUBJECT: FISCAL YEAR 88-89 MANAGER'S PROPOSED BUDGET DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S NO OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: The Manager's Proposed Budget will be presented as a report at the Commissioner's meeting on Monday, June 6. 0' 0.5 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 1; 2! ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6, 1988 SUBJECT: Staff Implementation Report - Housing Task Force Recommendations DEPARTMENT: Housing/Community Dev. PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Staff Report INFORMATION CONTACT: Tara L. Fikes TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To provide the Boar ti with a Staff Implementation Report on the Housing Task Force Recommendations. BACKGROUND: In September 1987, the, Low and Moderate Income Housing Task Force presented a report of the housing conditions and housing needs in Orange County to the Board of • Commissioners. Embodied in this report was ten recommendations for addressing.the housing needs in the . County. In October 1987, County staff presented a workplan for implementation of these recommendations. Since that time, strategies for action have been developed, . _ The attached reports provides objective. and realistic staff implementation measures for each Task Force recommendation. The Housing Task Force has also received this document. s 006 • STAFF IMPLEMENTATION REPORT ROUSING TASK FORCE RECOMMENDATIONS The Board of Commissioners referred the Housing Task Force Report to the Manager for review and development of implementation strategies in September 1987. The Manager designated the Directors of Finance, Housing and Community Development, Planning, Economic Development, the CAT Coordinator and the Assistgpt County Manager to work on this project. The Manager's Office convened the group for the purpose of formulating an action plan to accomplish the above stated tasks. In October 1987, this group presented a Staff Workplan for implementation of the Task Force recommendations. In order to keep the Board of Commissioners informed of the progress of the previously presented Workplan, the following report has been prepared. The Low' and Moderate Income Housing Task Force has reviewed this document. For clarity, each task force recommendation is stated and then followed by a staff response. 001 STAFF REPORT PAGE 1 TASK FORCE AECOMMENDAT/ON ONE SUPPORT AND ENABLE THE CREATION OF AN ORANGE COUNTY NON- PROFIT HOUSING CORPORATION, CHARGED WITH PURPOSES OF CREATING HOUSING FOR ORANGE COUNTY CITIZENS NOT SERVED BY THE PRIVATE HOUSING MARKET, AND OF SUPPORTING PROGRAMS FOR IMPROVEMENT OF HOUSING QUALITY FOR ALL RESIDENTS. STAFF REPONSE Interested Task Force members along with the Housing Services Director are presently involved in an effort to develop a strategy for the development of a non-profit housing corporation in Orange County. Meetings are being held with area non-profit groups to determine how this corporation should be structured to meet the needs of Orange County. Much work still needs to be done, however, the group envisions presenting a proposal to the Board of County Commissioners for their support (especially financial support) during the • Fiscal Year 1988-89.: TASK FORCE RECOMMENDATION TWO REFER THIS REPORT TO THE ORANGE COUNTY PLANNING BOARD AND ECONOMIC DEVELOPMENT COMMISSION, AND TO PLANNING AND • HOUSING/COMMUNITY DEVELOPMENT STAFF, FOR CONSIDERATION AND DEVELOPMENT OF SPECIFIC POLICY PROPOSALS. STAFF RESPONSE Completed-the report was referred to the appropriate county boards and departments. TASK FORCE RECOMMENDATION THREE INCREASE PRIORITY OF PROGRAMS FOR REHABILITATION OF MARGINAL AND SUBSTANDARD HOUSING. A. PREPARE A PORTFOLIO OF PUBLIC AND PUBLIC/PR/VATS SUPPORT OPPORTUNITIES FOR REHABILITATION EFFORTS, INCLUDING STATE AND FEDERAL LOAN AND SUBSIDY PROGRAMS AND TAX INCENTIVES DISCUSSED IN THIS REPORT -- PARTICULARLY FEDERAL LOW INCOME HOUSING TAX CREDITS AND THE NORTH CAROLINA HOUSING TRUST FUNDS WITH THE INTENTION OF ASSISTING HOMEOWNERS AND LANDLORDS IN LOCATING THE BEST SOURCES OF HOME IMPROVEMENT FUNDING. STAFF. REPORT PAGE 2 STAFF RESPONSE A poit.folio of various public and public/private housing opportunities is available in the County Housing and Community Development Department in Hillsborough and Carrboro and will, be available in the Resource Center in the Court Street Annex - Administrative Bldg in Hillsborough. This information and any technical assistance desired is available to the general public as well as local non-profit profit organizations. An itemized list of contents will be prepared for circulation to interested agencies and individuals. The availability of this information is being advertised through other departmental public relations methods. B. CREATE A FUND FOR SUBSIDIZATION OF REHABILITATION LOANS TO PERMIT FURTHER REDUCTION OF INTEREST RATES WHERE SUCH ASSISTANCE IS NEEDED OR WHERE PARTICULAR PUBLIC PURPOSES ARE SERVED. CONSIDER MAKING SUCH SUBSIDIES AVAILABLE SUBJECT TO AGREEMENTS, WHERE' APPLICABLE, TO SELL OR RENT SUCH REHABILITATED HOUSING TO LOW AND MODERATE INCOME INDIVIDUALS DIRECTLY OR THROUGH SECTION 8 OR OTHER RENTAL SUBSIDY PROGRAMS. STAFF RESPONSE The Housing and Community Development Department has designed a local Housing Rehabilitation Program. During FY 1988-89, County staff will identify possible sources of initial funding for a local housing trust fund to provide financial rehabilitation assistance. The recommended program will be presented to the BOCC for approval and implementation in FY 88-89. This effort will be hampered somewhat since presently, state legislation does not allow counties to use certain local general fund monies for housing purposes. Specifically, House Bill 238 passed in 1987 gives cities and towns authority to use general fund revenues for housing purposes. Counties were not included in this legislation. The Task Force suggests that a local bill be initiated in order to allow inclusion of Orange County in this legislation. C. SUPPORT AND ENCOURAGE VOLUNTEER EFFORTS FOR HOUSING REHABILITATION SUCH AS THOSE SPONSORED BY WEATHERIZATION AND HOME IMPROVEMENT PROJECTS OF ORANGE CONGREGATIONS IN MISSION AND THE CHAPEL HILL/CARRBORO INTERFAITH COUNCIL, BY PROVIDING SUCH ORGANIZATIONS WITH INFORMATION REGARDING FAMILIES IN NEED OF THEIR ASSISTANCE, BY WARMLY RECOGNIZING THE IMPORTANT SERVICE PROVIDED BY SUCH GROUPS AND BY NEIGHBORHOOD STAFF REPORT PAGE 3 IMPROVEMENT EFFORTS, AND BY COMMENDING PARTICIPATION IN VOLUNTEER REHABILITATION PROJECTS TO ORANGE COUNTY CITIZENS. STAFF.RESPONSE The County will continue to support the volunteer efforts of these agencies by providing referral services and technical assistance to enhance their present housing efforts. Specifically, the County will continue to support the weatherization program sponsored by JOCCA, the InterFaith Council Shelter for the Homeless, and the "sweat-equity" new construction efforts of Habitat for Humanity as well as other local housing related efforts. D. WHERE DILAPIDATED ANp ABANDONED. STRUCTURES CAN BE CONDEMNED AND PURCHASED 'BY THE COUNTY GOVERNMENT FOR REHABILITATION PURPOSES, UNDERTAKE REHABILITATION AS A COUNTY PROJECT, OR PROJECT OF THE ORANGE COUNTY NON-PROFIT HOUSING CORPORATION, OR ENTER INTO CONTRACT ARRANGEMENTS WITH LOCAL BUILDERS FOR SUCH REHABILITATION, WITH THE PURPOSE OF RESALE OF THE PROPERTY AND RECOVERY OF PURCHASE AND CONSTRUCTION COSTS, OR SUBSIDIZED RENTAL. STAFF RESPONSE Staff receives this recommendation as information and will review this option when land and/or abandoned structures is acquired by the County. The present County Community Development Program exercises this option in designated CD target areas.E. ACTIVELY SUPPORT THE RIGHT OF TENANTS TO DECENT HOUSING THROUGH RIGOROUS ENFORCEMENT OF THE ORANGE COUNTY MINIMUM HOUSING CODE. MARE ALL COUNTY AGENCIES AWARE OF REFERRAL PROCEDURES FOR SUBSTANDARD HOUSING COMPLAINTS TO THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT BY PREPARING AND DISTRIBUTING THROUGH COUNTY AGENCIES A PAMPHLET DESCRIBING CODE ENFORCEMENT AND THE RIGHTS OF RENTERS. LINK SUCH EFFORTS TO PROGRAMS FOR HOUSING REHABILITATION DESCRIBED ABOVE. STAFF RESPONSE All County Human Service Agencies are aware of referral procedures for Minimum Housing Code complaints to the Housing and Community Development Department. However, to enhance the knowledge of these agencies as well as inform the rental community in Orange County, the Department is preparing brochures/pamphlets describing the Minimum Housing Code • 011) 1 STAFF REPORT PAGE 4 Enforcement. Program as well as designing public service announcements to be made through local media publications. This will be accomplished by July 15, 1988. Further, inforivational sessions for various human service agencies will be conducted. Staff is also reviewing the present Minimum Housing Code to ensure that the procedure is clear and operable, thereby minimizing any potential enforcement problems. The inclusion of Mobile Home Parks in the Enforcement Program will also be examined. F. CONTINUE TO EMPHASIZE HOUSING REHABILITATION IN APPLICATIONS FOR CDBG GRANTS, AND EXPAND GRANT PROPOSAL PREPARATION AND SUBMISSION TO THE NC HOUSING FINANCE AGENCY AND NC HOUSING COMMISSION WHEN SUCH AGENCIES MAKE ORANGE COUNTY ELIGIBLE TO APPLY UNDER THEIR PROGRAMS. STAFF RESPONSE Housing rehabilitation will be emphasized in all grant applications prepared by the County. TASK FORCE RECOMMENDATION FOUR AMEND THE COUNTY ZONING ORDINANCE TO INCREASE INCENTIVES AND CREATE NEW OPPORTUNITIES FOR NEW CONSTRUCTION OF LOW AND MODERATE INCOME SITE-BUILT OR MODULAR HOUSING. A. CURRENT PROVISIONS FOR BONUS INCENTIVES IN ZONING ORDINANCE SECTION 5.1 AND 6.22, WHICH APPLY ONLY TO PLANNED DEVELOPMENTS AND WHICH ALLOW ONLY MINIMAL ADJUSTMENT IN RECREATION SPACE RATIOS FOR RB, AR AND R-1 ZONES, MINIMAL LUI AND FLOOR AREA RATIO ADJUSTMENTS, ARE DEMONSTRABLY INSUFFICIENT TO ENCOURAGE NEEDED NEW CONSTRUCTION. REWRITE THESE SECTIONS TO MAKE LUI AND FAR ALLOWANCES APPLICABLE TO ALL RESIDENTIAL ZONES. CONSIDERATION SHOULD BE GIVEN TO A "SLIDING SCALE" FOR SUCH INCENTIVES, PROVIDE OVER 10% LOW AND MODERATE INCOME UNITS, UP TO A MAXIMUM OF 50%. FURTHER, SINCE REFERENCES TO HUD SECTION 8 GUIDELINES ARE OUTDATED, THEY SHOULD BE REVISED TO REFLECT CURRENT STATE AND FEDERAL PROGRAMS, AS WELL AS THE CONTRIBUTIONS OF PRIVATE NON-PROFIT. ORGANIZATIONS SUCH AS HABITAT FOR HUMANITY. B. DEVELOP AND IMPLEMENT BONUS INCENTIVES TO AFFORDABLE SINGLE FAMILY CONSTRUCTION, SIMILAR TO REVISED INCENTIVES FOR PUD'S. 011 STAFF REPORT PAGE S C. - ENCOURAGE CONSTRUCTION OF DUPLEX AND TRIPLEX STRUCTURES ON PHEARLF TIMES THAT OF THE BE BUILT IN MINIMUM APPLICABLE ZONE, AND ALLOWING ONE TRIPLEXES ON DOUBLE LOTS. D. CONSIDER IMPLEMENTATION VBDIVISIONS�CTYING�ISSUANCE OF PROVISIONS FOR PUD'S AND DEVELOPMENT PERMITS TO PROVISION OF NEEDED HOUSING FOR ALL INCOME GROUPS. THREE POSSIBILITIES DISCUSSED BVEST INVESTIGATED FURTHER IN EXPLORATION OF SUCH AN ORDINANCE AMENDMENT. .....ALLOCATE PERMITS TO BE GRANTED IN A GIVEN YEAR ACCORDING TO PRICE LEVEL GOALS TO BE MET BY NEW CONSTRUCTION. WHEN GOAL FOR A GIVEN PRICE LEVEL HAVE BEEN MET FOR THE TEAR, 'REQUIRE RESUBMISSION OF PROPOSALS TO MEET REQUIREMENTS FOR ANOTHER PRICE LEVEL, OR POSTPONE CONSIDERATION UNTIL THE NEXT PERMITTING YEAR. --INTEGRATE INCLUSIONARY ZONING CONCEPTS WITH PROPOSALS CURRENTLY UNDER DISCUSSION FOR TRANSFERABLE DEVELOPMENT RIGHTS. GRANT TFR "POINTS" FOR PROVISION OF LOW AND MODERATE INCOME HOUSING AS WELL AS FOR OPEN SPACE CONSERVATION. --CREATE SPECIAL INCLUSIONARY ZONING OVERLAY DISTRICTS IN AREAS TO BE PROVIDED WITH URBAN WATER AND SEWER SERVICES IN ORDER TO ASSURE THAT A FAIR SHARE OF THE COST ADVANTAGES OF SUCH SERVICES ACCRUE TO LOW AND MODERATE INCOME HOUSEHOLDS. E. INVESTIGATE SUGGESTIONS PROPOSED BY THE NATIONAL HOMEBUILDERS INSTITUTE IN A LETTER APPENDED TO THIS REPORT. DUE TO THE TECHNICAL NATURE OF MANY OF THESE SUGGESTIONS, THE TASK FORCE HAS NOT REVIEWED THEM IN DETAIL, BUT RECOMMENDS TEAT THIS BE DONE BY PLANNING DEPARTMENT STAFF. STAFF RESPONSE The Ordinance Review Committee (ORC) of the County Planning Board has scheduled consideration of this recommendation as a part of updating Article 7 (Planned Developments) and Article 8 (Special Uses) of the Zoning Ordinance. This will occur during the fourth quarter with ORC review on October 11, 1988, a Public Hearing on November 28, 1988 and BOCC Decision on January 3, 1989. • 012- • STAFF REPORT PAGE 6 TASK FORCE RECOMMENDATION FIVE AMEND THE COUNTY ZONING AND HOUSING ORDINANCES TO PERMIT CONSTRUCTION OF NEW MOBILE HOME PARKS OF VARYING SIZES, ADEQUATE IN SUPPLY TO ALLEVIATE THE CURRENT SHORTAGE OF PARK SPACES, AND TO REQUIRE DESIGN AND MAINTENANCE STANDARDS IN • NEW AND PLEASANT EXISTING IVING CONDITIONS FOR PROVIDE ALL RESIDENTS OF MOBIRLE, HOME PARKS. SUBJECT TO CAUTIONS AND LIMITATIONS, WE RECOMMEND THE FOLLOWING CHANGES TO THE COUNTY ORDINANCE: A. DEVELOP STAND S OFFOR SMALL 10 MOBILE ACRES HOME IN PARKS,°DENSITY PERMITTED ON TRACKS RESIDENTIAL ZONES. P. ITTED USES ON TRACTS LARGE OF 10 TO 500 ACRES IN HOME PARKS, PERMITTED ZONES WHERE NOW ALLOWED. 'C. IN ALL MOBILE HOME PARKS, REQUIRE FULLY ADEQUATE LANDSCAPING AND BUFFERING FROM CONTIGUOUS USES AND, PROVIDE FOR SPACING BETWEEN LOTS AND OVERALL TRAFFIC PLANNING TO ASSURE SAFETY AND ' EMERGENCY ACCESS, AND ADEQUATE AND WELL- MAINTAINED COMMON AREAS AND RECREATION SPACE, MINDFUL OF THE NEEDS OF THE NEEDS OF FAMILIES. D. STRICTLY ENFORCE HOUSING CODE STANDARDS AND OTHER RELEVANT REGULATORY STANDARDS REQUIRING ADEQUATE INSTALLATION AND MAINTENANCE OF ALL SANITARY FACILITIES, WATER SUPPY, REFUSE DISPOSAL FACILITIES, AND RECREATION FACILITIES. MAKE ALL COUNTY AGENCIES AWARE OF REFERRAL PROCEDURES FOR SUBSTANDARD HOUSING COMPLAINTS TO THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT BY PREPARING AND DISTRIBUTING THROUGH COUNTY AGENCIES A PAMPHLET ON THE RIGHTS OF MOBILE HOME PARK RESIDENTS, PROVISIONS OF SANITATION AND HOUSING CODES, AN PROCEDURES RESENTLY DOES NOT�PERTO*�MOBILE HOME PARKS) HOUSING CODE PARK5) E. WHERE FEASIBLE, SUPPORT ACQUISITION OR DEVELOPMENT OF MOBILE HOME PARK COMMUNITIES THROUGH RESIDENT COOPERATIVES UTILIZING ASSISTANCE FROM FINANCIAL RESOURCES OF AN ORANGE COUNTY NON_PROFIT HOUSING-CORPORATION, AND-OTHER-SOURCES_SU H-_ AS NC HOUSING TRUST FUNDS, SECTION . 8 AND FARMERS HOME ADMINISTRATION. • • F. UNDERTAKE A STUDY DOF MODEL DHE FLORIDA MOBILE REGULATIONS SUCH AS THOSE CONTAINED MOBILE HOMELANDLORD • I • 013 STAFF REPORT PAGE 7 AND TENANT ACT FOR THE PURPOSE OF PROPOSING SPECIAL LEGISLATION AUTHORIZING SIMILAR LEGISLATIVE AUTHORITY, ADAPTED TO THE NEEDS OF ORANGE COUNTY, THROUGH A LOCAL BILL IN THE NEXT SESSION OF THE GENERAL ASSEMBLY. STAFF RESPONSE The Ordinance Review Committee (ORC) of the County Planning Board has scheduled consideration of this recommendation as a part of updating Article 7 (Planned Developments) and Article 8 (Special Uses) of the Zoning Ordinance. This will occur during the fourth quarter with ORC review on October 11, 1988, a Public Hearing on November 28, 1988 and BOCC Decision on January 3, 1989. TASK FORCE RECOMMENDATION SIX DEVELOP COUNTY-WIDE TRANSPORTATION PLANS TO ENCOURAGE RATIONAL, COST EFFECTIVE DEVELOPMENT, AND REVISE ROAD POLICIES ACCORDINGLY. A. PREPARE AND IMPLEMENT A COUNTY THOROUGHFARE PLAN IDENTIFYING ROADS TO BE DEVELOPED FOR LONG-TERM, COUNTY-WIDE TRANSPORTATION, AND REQUIRE SUCH ROADS TO BE PAVED TO NCDOT STANDARDS. OTHERWISE, ALLOW GRAVEL SURFACES AS AN OPTION IN NEW DEVELOPMENTS, SUBJECT TO ROAD MAINTENANCE AGREEMENTS WHICH ALLOW ASSESSMENTS FOR LATER PAVING IF NEIGHBORHOOD ROADS ARE "BROUGHT INTO COUNTY THOROUGHFARE PLANNING. UNNECESSARY PAVEMENT OF ROAD SURFACES IS EXPENSIVE, AND CAN REPRESENT THE DIFFERENCE BETWEEN AFFFORDABILITY AND EXCESSIVE PRICES IN NEWLY-SUBDIVIDED AREAS. STAFF RESPONSE The Orange County Thoroughfare Plan is to be done in conjunction with NCDOT. The Comprehensive Division of the Planning Department is receiving assistance with this plan from the NCDOT Thoroughfare Planner. The proposed schedule for developing this plan follows. 1. Review of Land Use Plan and other pertinent local policies and documents - completed May 1, 1988. 2. Preparation of base map and data collection (traffic counts and base street data) - completed May 1, 1988. 3. Develop preliminary thoroughfare plan State complete by July 1, 1988. • 014 STAFF REPORT PAGE 8 4. . Local review and comment on Preliminary Plan - Lead role County - July-August, 1988. 5. Develop street appendix to detail plan (preliminary) - State - August 1, 1988. 6. Finalize plan - Local and State effort - September- October, 1988. 7. Local adoption of Thoroughfare Plan - Local lead November-December, 1988. 8. Documentation of Thoroughfare Plan - State - after adoption. r The County Attorney at the request of the Ordinance Review Committee has been asked to review and comment on the provision of allowing gravel surfaces as an option to paved road surfaces in new developments. Specifically, this review relates to a request from Habitat for Humanity to allow gravel surfaces in their Chestnut Oaks subdivision. A recommendation will be made by the Ordinance Review Committee during its fourth quarter review. B. PURSUE PLANS FOR COUNTY-WIDE PUBLIC TRANSPORTATION, KEEPING IN MIND THE BENEFITS OF SUCH A SYSTEM TO LOW AND MODERATE INCOME INDIVIDUALS BOTH IN TERMS OF EMPLOYMENT OPPORTUNITY AND HOUSING CHOICES. STAFF RESPONSE Currently, the County has a Transportation Plan that addresses transportation needs of special populations under the umbrella of the human service delivery system. The present focus is the expansion of the existing Orange County Transportation Development Plan (TDP) , which outlines the County's human service transportation network. Several board and staff representatives from the Orange County Planning, Housing and Community Development, Social Services and Aging Departments as well as persons from InterFaith Council, CAT Transportation, and the Manager's — office met with Helen Bunch, Consultant with the NC Department of Transportation on. December 8, 1987. A definite interest in pursuing the issue of public transportation in rural Orange County as well as the Region was generated during this meeting. It was decided that it would be 01$ STAFF REPORT PAGE 9 premature to apply for Section 18 (Public Transportation) funds in the Spring of 1988, since an application must be supported by an approved TDP. At present, Orange County's plan includes only human service transportation and it would take 'several months to revise the existing TDP to include other transportation needs. Therefore, the Human Services Transportation Board proposes that the County hire a Transportation Consultant to complete a Public Transportation Feasibility Study. The recommendations received from this study would be utilized in the revision of the present TDP. This effort has the full support of the Housing Task Force. TASK FORCE RECOMMENDATION SEVEN INITIATE AND CONTINUE PROGRAMS, EITHER DIRECTLY THROUGH COUNTY GOVERNMENT OR THROUGH A NONPROFIT HOUSING CORPORATION, TO PROMOTE MODERATE INCOME HOMEOWNERSHIP. A. DEVELOP SPECIFIC PARCELS OF COUNTY-OWNED SURPLUS LAND FOR LOW AND MODERATE INCOME HOUSING. CONSIDER CONSTRUCTION OF SUCH HOMES UNDER ARRANGEMENTS WITH HIGH SCHOOL CONSTRUCTION SKILLS COURSES. ALTERNATIVELY, CONSIDER DEVELOPMENT OF SUCH LOTS AS A DEMONSTRATION PROJECT FOR MANUFACTURED OR MODULAR HOUSING. IT IS UNDERSTOOD THAT THERE ARE ONLY A FEW SUCH PARCELS CURRENTLY AVAILABLE FOR SURPLUS USE. STAFF RESPONSE All County owned surplus land has been inventoried by the Housing and Community Development Department. Only a few, two (2) parcels are available for development of low and moderate income housing. B. ASSIST MODERATE INCOME FIRST TIME HOMEBUYERS BY PREPARING A PORTFOLIO OF PUBLIC AND PUBLIC/PRIVATE FINANCING OPPORTUNITIES AND TAX INCENTIVE OPTIONS, BY PRESCREENING APPLICANTS FOR SUCH FINANCING AND AIDING IN COMPLETION OF PAPERWORK. PUBLICIZE SUCH ASSISTANCE THROUGH PREPARATION OF A — BROCHURE—DESCR/BING FINANCING OPTIONS AND—REQUIREMENTS,—AND- -- — STATING COUNTY GOVERNMENT'S COMMITMENT TO MODERATE INCOME HOMEOWNERSHIP THROUGH THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT. 016 STAFF REPORT PAGE 10 STAFF RESPONSE A portfolio of various public and public/private housing opportunities is available in the County Housing and Community Development Department in Hillsborough and Carrboro and will be available in the Resource Center in the Court Street Annex - Administrative Bldg in Hillsborough. This information and any technical assistance desired is available to the general public as well as local non-profit profit organizations. An itemized list of contents will be prepared for circulation to interested agencies and individuals. The availability of this information is being advertised through other departmental public relations methods. At this time a brochure outlining county governments financing options and requirements is not feasible in the absence of a local homeownership program. ' C. STUDY MORTGAGE REQUIREMENTS OF LOCAL LENDERS TO DETERMINE WHETHER THESE DISCOURAGE MODERATE INCOME HOUSING CONSTRUCTION (E.G. THROUGH MIMINUM FLOOR AREA REQUIREMENTS IN EXCESS OF ZONING ORDINANCE PROVISIONS) OR PURCHASE OF MOBILE HOMES FOR LOCATION ON PURCHASER-OWNED LOTS, AND WORK WITH LOAN DEPARTMENTS TO CLARIFY ANY SUCH REQUIREMENTS IN THE SPUR= OF THE FEDERAL COMMUNITY REINVESTMENT ACT. RECOGNIZE CONTRIBUTIONS OF LENDING INSTITUTIONS TO FAIR HOUSING UNDER THE COMMUNITY REINVESTMENT ACT. STAFF RESPONSE County staff has begun surveying all area lending institutions to determine their involvement in the Community Reinvestment Act. These institutions will be encouraged to comply with the requirements of the Reinvestment Act by encouraging the purchase of and investment in low and moderate income housing projects. D. CREATE A FUND FOR SUBSIDIZATION OF FIRST-TIME HOME PURCHASES BY QUALIFYING HOUSEHOLDS THROUGH LOW INTEREST SECOND MORTGAGE ARRANGEMENTS, INCLUDING IF FEASIBLE, DEFERRED PAYMENT PROVISIONS. STAFF RESPONSE This recommendation will be implemented simultaneously with Recommendation 2B. Establishment of a local Housing Fund will make funds available for not only housing rehabilitation but for downpayment assistance as well. Additionally, County 011 • STAFF REPORT PAGE 11 Staff has requested that the NC Housing Finance Agency consider Orange County to participate in a demonstration Downpayment Assistance Program the agency will launch in the Summer of 1988. E. INITIATE ARRANGEMENTS TO FACILITATE INVESTMENTS UNDER THE LOW INCOME HOUSING TAX CREDIT ALLOWANCE, FOR PURPOSES OF CONSTRUCTION OF NEW LOW AND MODERATE INCOME HOUSING. PUBLICIZE THE NEED FOR SUCH INVESTMENTS AND THE AVAILABILITY OF INFORMATION AND INVESTMENT CONTACTS THROUGH THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT. STAFF RESPONSE Information and technical, assistance on the Low Income Housing Tax Credit Program is available in the County Housing and Community Development Office to interested non-profit organizations. F. CONSIDER PURCHASE OF LARGE PARCELS OF LAND WITHIN AREAS SCHEDULED FOR URBAN SERVICES, FOR THE PURPOSE OF LONG TERM DEVELOPMENT OF INFRASTRUCTURE AND SALE OF LOTS AND PUD SITES, PROVIDING DEFERRED REPAYMENT OF INFRASTRUCTURE COSTS BY QUALIFYING MODERATE INCOME PURCHASERS. STAFF RESPONSE Acquisition of additional parcels is being investigated by the Housing and Community Development Department. G. CONTINUE CONTACTS WITH THE FARMERS HOME ADMINISTRATION TO ENCOURAGE AVAILABILITY OF PROGRAM FUNDS TO ORANGE COUNTY RESIDENTS, ALLOWING FOR THE NEEDS OF MODERATE INCOME CLIENTS AND FOR HIGH PRICES ON THE LOCAL REAL ESTATE MARKET, AND TARE IMMEDIATE STEPS TO ENCOURAGE AUTHORIZATION OF LOCAL MOBILE HOME DEALERS FOR SALES ELIGIBLE FOR PIMA LOANS AND SUBSIDIES. STAFF RESPONSE The Orange County Farmers Home Administration office presently administers two programs-FmEA 502 --Homeownership Program and the FmHA 504 -Rural Rehabilitation Program. Many —-- _-- FHA programs are - available—to non-profit --housing organizations which again stresses the need for a such an agency in the County. Staff will continue to stress to the local office the need to make program funds available to County residents. STAFF REPORT PAGE 12 H. SPONSOR A ONE-DAY CONFERENCE ON LAND COOPERATIVES IN ORDER TO PROMOTE THE CONCEPT, EDUCATE INTERESTED RESIDENTS ON POTENTIAL BENEFITS AND PITFALLS, AND ENABLE COUNTY STAFF TO PROVIDE APPROPRIATE TECHNICAL SUPPORT TO SUCH GROUPS. MAKE A TRANSCRIPT OR VIDEOTAPE OF PROCEEDINGS AVAILABLE TO GROUPS WHO REQUEST IT. CONTINUE TO NETWORK WITH ANY POTENTIAL SUPPORT OR REFERRALS TO SUCH GROUPS. CONSIDER SUCH GROUPS, ASSUMING THEY MEET MODERATE INCOME QUALIFICATIONS AND DEMONSTRATE ORGANIZATIONAL VIABILITY, AS DEVELOPERS FOR SURPLUS COUNTY LAND OR OTHER SUPPORT AND DEMONSTRATION PROJECTS. STAFF RESPONSE County staff is working with a subcommittee of the Task Force to identify local contacts who are knowledgeable and/or involved in land cooperatives to assist in planning and implementing the suggested one-day conference during the Spring of 1989. TASK FORCE RECOMMENDATION EIGHT DEVELOP PROGRAMS TO ALLEVIATE HOUSING NEEDS OF SPECIAL POPULATIONS INCLUDING THE ELDERLY, HOMELESS INDIVIDUALS, DEINSTITUTIONALIZED, CHRONICALLY MENTALLY ILL. PHYSICALLY HANDICAPPED, DEVELOPMENTALLY DISABLED AND MENTALLY INDIGENT. A. STUDY THE ORANGE COUNTY ZONING ORDINANCE TO IDENTIFY ANY SECTIONS WHICH MAY HAMPER THE DEVELOPMENT OF NECESSARY FACILITIES SUCH AS FAMILY CARE HOMES, GROUP HOMES, INDEPENDENT LIVING FACILITIES, . BOARDING AND ROOMING HOUSES, TRANSITION HOMES, HOSPICES, AND COMMUNITY SHELTERS. ASSURE THAT USE CATEGORIES AND STANDARDS PROVIDED ARE SUCH THAT SUCH PUBLIC NECESSITIES CAN BE LOCATED AS PERMITTED USES IN APPROPRIATE AREAS. STAFF RESPONSE Article 8 (Special Uses) of the Zoning Ordinance is scheduled for review by the Ordinance Review Committee in October 1988 for the November 28, 1988 Public Hearing Cycle. B. CONTINUE TO AID COUNTY ORGANIZATIONS PROVIDING SERVICES TO THESE SPECIAL POPULATIONS THROUGH DIRECT GRANTS, INTERAGENCY COOPERATION, AND WARM SUPPORT FOR THEIR VITAL CONTRIBUTIONS TO ORANGE COUNTY. THESE GROUPS INCLUDE THE CHAPEL HILL/CARRBORO INTERFAITH COUNCIL, ORANGE CONGREGATIONS al 9 STAFF REPORT PAGE 13 IN. MISSION, ASSOCIATION FOR RETARDED CITIZENS, COMMUNITY HOUSING ALTERNATIVES, RONALD MCDONALD HOUSE, RESIDENTIAL SERVICES, INC., AND OTHERS. ASSIST IN THE FORMATION AND FUNDING OF NEW GROUPS TO PROVIDE SERVICES TO SPECIAL POPULATIONS, AND PROVIDE FOR PROVISION OF SIMILAR SUPPORT THROUGH AN ORANGE COUNTY NONPROFIT HOUSING CORPORATION, STAFF RESPONSE The County has provided direct financial support to InterFaith Council and Community Housing Alternatives in their efforts to assist the homeless and the elderly. Continued assistance and support will be provided to these agencies and others addressing the needs of special populations. C. PROVIDE SPECIAL ASSISTANCE AS REQUIRED BY HANDICAPPED AND TROUBLED INDIVIDUALS IN ORDER TO ESTABLISH ELIGIBILITY FOR SECTION 8 AND OTHER RENTAL ASSISTANCE PROGRAMS AND ASSIST THESE PERSONS IN LOCATING RENTAL HOUSING. STAFF RESPONSE The Housing and Community Development Staff makes a special effort to assist handicapped and troubled individuals find suitable housing and participate in the Section 8 program. Additionally, the department proposes giving preferences for assistance to elderly and disabled qualified applicants. D. MARE REVOLVING LOW INTEREST LOAN FUNDS AVAILABLE UNDER REHABILITATION AND HOMEOWNERSHIP PROGRAMS FOR UPFITTING OF • STRUCTURES TO MEET REQUIREMENTS OF HANDICAPPED INDIVIDUALS AND FOR PROVISION OF HOUSING OPPORTUNITIES FOR SPECIAL • POPULATIONS. STAFF RESPONSE This recommendation will be incorporated into programs designed for the proposed Local Housing Fund. E. INCLUDE PROVISIONS FOR INDIVIDUALS WITH SPECIAL NEEDS IN • COUNTY WIDE TRANSPORTATION PLANNING. Alinanstemiumnia 020 STAFF REPORT PAGE 14 STAFF RESPONSE Inclusive in the study of county wide transportation needs proposed by the Human Service Transportation Board will be consideration of transportation needs for special populations. TASK FORCE RECOMMENDATION NINE COMMIT ORANGE COUNTY, THROUGH COUNTY GOVERNMENT OR THROUGH A COMMUNITY BASED NONPROFIT HOUSING CORPORATION, TO A GOAL OF PROVIDING A FIXED PERCENTAGE OF TOTAL AVAILABLE HOUSING FOR LOW INCOME INDIVIDUALS THROUGH CONSTRUCTION OF NEW PUBLIC HOUSING UNITS AND AGGRESSIVE EXPANSION OF SUBSIDIZED RENTAL OPPORTUNITIES, REPRESENTING'AT LEAST TEN PERCENT OF ALL UNITS CONSTRUCTED. A. MAKE AN ONGOING COMMITMENT TO SUPPORT THE CONSTRUCTION OF NEW RENTAL HOUSING FOR LOW INCOME PERSONS EACH YEAR, INCLUDING ALLOCATION OF NECESSARY COSTS OF OPERATION AND MAINTENANCE OF SUCH UNITS. TAKE A LEADERSHIP ROLE IN SECURING FEDERAL AND STATE FUNDING FOR CONSTRUCTION OF NEW UNITS. B. EMPLOY METHODS OF COST ANALYSIS IN LOW INCOME HOUSING WHICH ACCURATELY REFLECT AFFORDABILITY FACTORS SUCH AS HEATING AND ENERGY USES, AND CONSTRUCT SUCH HOUSING TO HIGH STANDARDS OF ENERGY EFFICIENCY. STAFF RESPONSE It is general consensus among the staff and task force members that immediate attention should be given to improving existing housing conditions and availability. A more appropriate timetable for achieving goals relating to new construction projects could be developed in consultation with the proposed non-profit housing corporation which would represent a broad sector of the County's community. Additionally, Housee Bill 238 would have to be revised to allow counties to use specific general fund monies for housing purposes before active implementation of this recommendation could take place. County Staff is always seeking federal and state programs which would increase the housing stock in the County. However, new construction is not presently being emphasized by these levels of government, limited funding from all levels of government is available. r 021 STAFF REPORT PAGE 15 C. ESTABLISH PROCEDURES FOR CONTACTING EACH DEVELOPER OF NEW MULTIFAMILY HOUSING TO EXPLAIN COMMUNITY NEEDS FOR UNITS AVAILABLE FOR SUBSIDIZED RENTALS UNDER SECTION 8 AND OTHER PROGRAMS, AND TO PROMOTE USE OF DENSITY BONUSES AND OTHER INCENTIVES, INCLUDING TAX INCENTIVES AND CONSTRUCTION SUBSIDY PROGRAMS. REQUIRE DISCLOSURE OF CONTRIBUTION BY ALL NEW PUD'S AND SUBDIVISIONS TOWARD MEETING COUNTY HOUSING GOALS, AND INCLUDE SUCH INFORMATION IN MATERIALS FORWARDED FOR CONSIDERATION BY THE PLANNING BOARD AND COUNTY COMMISSIONERS. STAFF RESPONSE The County Housing and Community Development Department will coordinate implementation of this recommendation with the County Planning Department. Review of low and moderate income incentives for developers `will take place duing the fourth quarter review cycle (November 1988) . D. PUBLICIZE THE.,NEED FOR SUBSIDIZED RENTAL OPPORTUNITIES THROUGH ADVERTISEMENTS IN LOCAL MEDIA, EXPLAINING PROGRAMS AND CITING THE BACKLOG OF 500 FAMILIES CURRENTLY ON WAITING LISTS. INVITE CONCERNED COMMUNITY ORGANIZATIONS TO PARTICIPATE IN A "SECTION 8 HOUSE HUNT" TO LOCATE ELIGIBLE UNITS. CONTACT EACH LANDLORD RENTING OVER THREE UNITS WITHIN THE COUNTY TO PROVIDE INFORMATION REGARDING SUBSIDY PROGRAMS AND SOLICIT PARTICIPATION. STAFF RESPONSE A massive outreach/publicity campaign for the County's Section 8 Program has been planned for Fiscal Year 1988-89 which will be undertakened by the Housing and Community Development. This campaign will include but not be limited to: newspaper advertisements to attract new rental property owners, brochures explaining the program and informational sessions for landlords and tenants. 022 STAFF REPORT PAGE 16 TASK FORCE RECOMMENDATION TEN ENCOURAGE THE ORANGE COUNTY ECONOMIC DEVELOPMENT COMMISSION TO EXPLORE POSSIBILITIES FOR ATTRACTING OR ASSISTING IN THE ESTABLISHMENT OF ENTERPRISES FOR THE MANUFACTURE OF MODULAR AND OTHER LOW COST HOUSING. STAFF RESPONSE This recommendation has been referred to the Economic Development Commission. e 025 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. FI Meeting Date: JUNE 6, 1988 SUBJECT: CHILD SUPPORT ENFORCEMENT CONTRACT FOR ATTORNEY REPRESENTATION DEPARTMENT: CHILD SUPPORT ENFORCEMENT PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: CONTRACT JANET SPARKS, X484 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To provide legal representation for the Child Support Office through contract with Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave, Attorneys at Law. BACKGROUND: Certain functions essential to the IVD program can be per- formed only by an attorney. Orange County will continue to be in compliance with the NC law and Federal regulations. The $45.00 hourly rate remains unchanged. RECOMMENDATION(S) : Approval of the contract as presented and authorize the Chair to sign. 4 ....4wor 4 , NORTH CAROLINA CONTRACT OF EMPLOYMENT ORANGE COUNTY THIS CONTRACT made and entered into this day _ of _ _, 1988 , by and between Orange County, hereinafter County, and Northen, Blue , Little , Rooks , Thibaut, and Anderson, hereinafter Attorneys. W I T N E S S E T H: THAT WHEREAS , the County desires to employ Attorneys as its counselors at law for the County of Orange upon the following terms: E 1. This contract shall be for the representation > 1 of the Orange County Child Support Program in the case• 4 involving Teresa Mills against Frederick Copeland. Attorneys d may proceed upon the initiation of contact with the Orange 6 0 County Child Support Enforcement Program and shall continue 1 m g in the representation of the Orange County Child Support E 0 0 Enforcement Program in this case until it is completed as g determined by the Director of the Orange County Child Support 1 Z Enforcement Program. 8 2. Attorneys agree to keep an itemized record of work performed for County, submitting a bill , therefore , 1 showing a breakdown of services performed . In the event Attorneys are awarded counsel fees by the Court , an accounting shall be made to County for any such award. 3 . Attorneys agree to comply with all the • requirements of Article 9 of Chapter 110 of the North 1 1 - 1 RECEIVED SEP 16 1933 ,, _ P Carolina General Statutes, Tile IV-D of the Social Security Act and the regulations promulgated pursuant thereto relating to the performance of program legal services including, but not limited to, maintaining such records as are required by County, and making the same available to County as directed by County. 4. For their services under this contract, County agrees to pay Attorneys Forty-Five and No/l00 Dollars a ($45.00) per hour for each hour spent by them providing legal services as provided herein . Such hourly rate shall A encompass all expenses, including but not limited to, those for salary, supplies, office space, heating and maintenance 0 for office space, telephone service , long distance telephone 6 • calls, and travel. Attorneys are not to be reimbursed for any extraordinary expense incident to performing the service 1 included under this agreement; except, that County agrees to pay all court costs and filing fees which are required to be 0 paid in conjunction with services provided by the attorneys 2 under this agreement. 8 IN TESTIMONY WHEREOF, said parties have executed this contract in duplicate originals, one of which is to be 2 retained by County and one of which is to be retained by Attorneys. ORANGE COUNTY, NO•TH CAROLINA / By: // Li Joh M. Li'r , J/ . Or- go County Manager by authority of contract between Orange County and Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave dated July 1, 1988. NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT and ANDERSON By 01/114/7.1444,414-.----, This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. Orange County Finance Officer 3 024 STATE OF NORTH CAROLINA CONTRACT OF EMPLOYMENT COUNTY OF ORANGE THIS CONTRACT made and entered into this the 1st day of July, 1988, by and between Orange County, hereinafter County, and Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave hereinafter Attorneys. WITNESSET H: THAT WHEREAS , the County desires to employ Attorneys as its counqelors at law for the County of Orange upon the following terms: 1. This Contract shall begin July 1, 1988 and unless sooner terminated by 30 days' notice of either party shall exist and continue through June 30 , 1989. 2. Attorneys, upon reasonable notice, are to be available for consultation , legal advice and for representation as requested by the Child Support Enforcement Agency on all legal matters arising from the duties of County under Article 9 of Chapter 110 of the North Carolina General Statutes , Title IV-D of the Social Security Act and the federal regulations lawfully promulgated pursuant thereto. 3 . Recognizing that from time to time representation of County by Attorneys may result in a conflict of interest for the Attorneys, it is agreed that when such a conflict arises, the Attorneys may refer cases requiring legal services to other lawyers in Orange County. • 1 A........m 025 Such referrals shall be with the consent and approval of the County Manager. In all cases of referrals, the attorney to which the case is referred shall be compensated in the same manner as specified in paragraph 5 below, and shall keep an itemized record of work performed by County on a case-by-case basis , submitting a bill therefor showing a breakdown of ' services performed on a case-by-case basis as specified in paragraph 5 . In the event such an attorney is awarded counsel fees by the Court in this regard, an accounting shall be made to County in. the same manner as provided for in paragraph 5 below. 4. Attorneys agree to comply with all the requirements of Article 9 of Chapter 110 of the North Carolina General Statutes, Title IV-D of the Social Security Act and the regulations promulgated pursuant thereto relating to the performance of program legal services including , but not limited to, maintaining such records as are required by • County, to make said reports available for federal or state audit, if required, and to make financial, statistical, and program progress reports as are required. 5. For their services under this contract, County agrees to pay Attorneys Forty-Five and No/100 Dollars ($45.00) per hour for each hour spent by them providing legal services under the Child Support Enforcement Program. Such hourly rate shall encompass all expenses, including but not limited to, those for salary, supplies, office space, heating 2 O26 and maintenance for office space, telephone service, long- distance telephone calls, and travel. Attorneys are not to be reimbursed for any extraordinary expense incident to performing the services included under this agreement; except, that County agrees to pay all court costs and filing fees which are required to be paid in conjunction with services provided by the attorneys under this agreement. 6. Attorneys further agree to attend at least one regional training session on Child Support Enforcement per year conducted by the hate Child Support Enforcement Agency. Reimbursement shall be made based upon the hourly rate but not to exceed la maximum of $200 .00 for the full two-day session or $100 for each day attended or such amount as set by the State. Child Support Enforcement Agency. With the prior approval of the Orange County Child Support Enforcement Director, Attorneys may attend training functions other than those conducted by the State Child Support Enforcement Agency. If attendance is approved, Attorneys shall be reimbursed for travel and per diem at the prevailing Orange County rate. Attorneys shall not be reimbursed at the hourly rate for attendance at any such non-State Child Support Enforcement Agency training function. IN TESTIMONY WHEREOF, said parties have executed this contract in triplicate originals, one of which is to be retained by County, one of which is to be retained by Attorneys, and one of which is to be filed with the Child 3 4,, , •_,. - --- . Support Enforcement Section , Division of Social Services of - the Department of Human Resources , Raleigh , North Carolina. COLEMAN, BERNHOLZ , DICKERSON, BERNHOLZ, GLEDHILL AND HARGRAVE / / , 1 1 ..„,„„t„,o," ..„ It, IrG1-dhill ' Or .NGE ! O 13 Y, NORTH CAROLINA — By: dLAA Shirley—Ar Marshall , Chair . . ATTEST: 4"... , . • . Beverly B / the Clerk to the Board of Commissioners . This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. Orange County Finance Officer . . • . _ 4 ORANGE COUNTY tI 66 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. Flo. MEETING DATE JUNE 6, 1988 SUBJECT: Renewal of Leases expiring in June, 1988 *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 Renewals PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To consider renewing leases from July 1, 1988 through June 30, 1989 for the following agencies: 1.) Wake Opportunities (Head Start) - Cedar Grove 2.) JOCCA - Cedar Grove Day Care 3.) Community School for Children Under Six - Chapel Hill BACKGROUND: These agencies operate day care services at Cedar Grove and at the Southern Human Services Building in Chapel Hill. They are on-going programs with leases originating in 1983. Terms and conditions of each lease remain the same. RECOMMENDATION: To approve lease renewals for Wake Opportunities, JOCCA, and Community School for People Under Six through June 30, 1989; and authorize the Chair to sign on behalf of the Board. • LEASE AGREEMENT cn ,,y • RENEWAL NORTH CAROLINA ORANGE COUNTY WHEREAS , a lease agreement was made and entered into as of the 15th day of November, 1983, by and between Orange County, LESSOR and The Community School for People Under ' Six, TENANT , for space to be used as a Day Care Center at the Northside Multipurpose Center, Chapel Hill, N.C. WHEREAS , the LESSOR , and the TENANT wish to renew the lease agreement as amended. NOW, THEREFORE, LESSOR and TENANT mutually agree to _ the following: (1) The lease agreement will be continued for a period of one year commencing on July 1, 1988 and ending at 12:00 midnight on the day of June 30, 1989. (2) The Lessor's monthly utility, charge shall be $325.00 per month. (3) All other terms and conditions will remain the same. This agreed to, the day of 988. LESSOR: :irange Co oty .401f6. ...4. d,(44 BY: Shirl -1, -rshall Chair, Orange County Board of Commlioners • ATTEST: 4111! : - - TENANT: ' Tki4)(1:117: ".i7Sae? '''-"People Under Six 070 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. F I 1 ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 6, 1988 SUBJECT: 1987-88 AUDIT CONTRACT DEPARTMENT: FINANCE PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: ET.T,EN LISTON, X490 CONTRACT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider awarding a contract to develop the audit for the fiscal year ending June 30, 1988. BACKGROUND: Local governments are required to have an annual audit of their financial records by an independent auditor. Since 1983, the firm of Touche Ross has performed the audit for Orange County. Their record over the period has been excellent. Touche Ross has performed the audit in a profes- sional and timely manner and has been readily accessible throughout the year. Also, its fees have been competitive with other firms which perform audits of governments such as Orange County. Changes in the fee structure have merely reflected normal cost escalation due to inflation. Finally, the quality of the work can be attested by the fact that for five consecutive years the audits have received the highest awards possible. Given this record, only one proposal was solicited to do the report for fiscal year 1987-88. Touche Ross' proposed con- tract for the Comprehensive Annual Financial Report and Certificate of tax levy is $25,750, an increase of $750 from 1986-87. The fee for the single audit of grant funds is $11,850, an increase of $300 from 1986-87. Preliminary audit work can begin as early as mid-June. RECOMMENDATION(S) : Approve contract for fiscal year 1987-88 and authorize the Chair to sign. 6A/9 e LCC-Q)5(Rev.1/1988) CONTRACT TO AUDIT ACCOUNTS of Orange County, North Carolina (Governmental unit) • • This agreement, made this 5th day of April , 1988 , by and between Touche Ross & Co. P. O. Box 13866, Research Trian•le Park, NC 27709-3866 Auditor Mailing Address hereinafter refet,ed to as the Auditor, and Board Of CoL ngCom+sa; ra rs of Orange-County Governmental Unit ~' refereed to as the Governmental Unit, as follows: 1. The Auditor shall praminP all statements and disclosures required by generally accepted accounting principles and additionally required • legal disclosures of all funds and/or divisions of the Governmental Unit for the period beginning 17uly 1 1987 --�., ,and ending June 30 ,19 88 The combining,individual fund,and account group financial statements and schedules shall be subjected to the auditing procedures applied in the examination of the combined financial statements and an opinion will be rendered in relation to the combined financial statements taken as a whole.The Audit will have no scope limitations except: 2. The Auditor shall conduct his examination and render his report,in accor.dance with generally accepted-a ditiag standards.The eia"mitla= _ tion shall include such tests of the accounting records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances,except as follows:(See Item 4 of Instructions) • 3. It is agreed that generally accepted auditing standards include a review of the Governmental Unit's system of internal control and account- ing as same relates to accountability of funds and adherence to budget and law requirements applicable thereto;that the Auditor will make a written report,which may or may not be a part of the written report of audit,to the Governing Body setting forth his findings, together with his recommendations for improvement.The Auditor shall file a copy of said report with the Sa:r etary of the Local Govern- ment Commission. 4. The Auditor shall,after completing his examination,submit to the Governing Body a written report of audit.This report shall include, at least,the financial statements and rates thereto prepared in accordance with generally accepted accounting principles,combining and supplementary information requested by the client or required for full disclosure under the law,and the auditor's opinion on the material presented.The Auditor shall furnish 1 copies of the report of audit to the Governing Body as soon as practical after the close of the accounting period.The Auditor shall file 3 copies of said report of audit(1 copy if no single audit is required)with the Secretary of the Local Government Commission. 5. It is agreed that time is of the essence in this contract All audits are to be performed and the report of audit submitted by September 30 , 19 88 6. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the•Auditor shall inform the Governing Body in writing of the need for such additional investigation and the additional compensation required therefor.Upon approval by the Secretary of the Local Government Commission,this agreement may be varied or changed to include the increased time and compensation as may be agreed upon by the Governing Body and the Auditor. 7. The Auditor shall perform a compliance examination for all federal and State financial assistance programs in accordance with the Single Audit Act of 1984(Pub.L.No.98-502 and C.S.159.34).The Auditor will file three copies of all reports required under the Federal and State Single Audit Acts with the Secretary of the Local Government Commission. (This includes the report required in paragraph 3.) (See Items 7 and 9 of Instructions.) 8. In consideration of the satisfactory performance of the provisions of this agreement,the Governmental Unit shall pay to the Auditor,upon °•--• •--approval by the Secretary of the Local Government Commission,a•fee which includes any cost the Auditor-may'incuffrom work paper '- reviews by third parties(Federal and/or State agencies)as required under the Federal and State Single Audit Acts: CAPS and Certification of Tax Levy $25.750; Single Audit of Grant d $11,850 9. Brae are no c agreements eea a parties an n6 other agreements relative hereto that shall be a Panda unless entered into in accordance with the procedure set out herein and approved by the Secretary of the Local Government Commission. 10. There are no special provisions,except: 11. MI of the above paragraphs are understood and shall apply to this agreement,except the following numbered paragraphs shall be deleted: (See Item 9 of Instructions.) Touche—Ross & Co. Orange County, North Carolin Alf":"4—°r By t By C,ai 044-44-e (' Approved by the Secretary of the Local Government Commis. This instrument has been don as provided in Article 3,Chapter 159 of the General Statutes preaudiddin the manner required by or Article Part 3,Chapter 115C of e General Statutes. School l B Government Budget and Fiscal. Control Act or by the School Budget and F' Control Act. the � Q1 For e secretary Finance Officer Date ,JUL 1 9 1988 Date • File in Triplicate p' (The terms and conditions on the reverse side are an integral part of this contract.) • • • OTHER TERMS AND CONDITIONS • (Reference — C. S. 159-34 and G. S. 115C-447) 1. All local government and public authority contracts for annual or special audits, financial statement preparation,finance-related investigations, or any audit-related work in the State of North Carolina require the approval of the Secretary of the Local Government Commission.Invoices for services rendered • under these contracts shall not be paid by the governmental unit until the invoice has been approved by the Secretary of the Local Government Commission. (This also includes any interim invoices.)The invoice should be submitted in triplicate. The original and one copy will be returned to the auditor and a copy retained by the Secretary of the Local Government Commission. Approval is not required on contracts for system improvements and similar services of a non-auditing nature. 2. The contract should be executed and submitted in triplicate to the Secretary of the Local Government Commission, 325 North Salisbury Street, Raleigh, North Carolina, 27611. 3. Upon approval, the original will be returned to the governmental unit, a copy, will be forwarded to _ ,. .. _ _0-0.auditor, am_d•a copy._retained by the Secretary of the Local Government Commission. The-audit - should not be started before the contract is approved. 4. This contract contemplates an unqualified opinion being rendered. Any limitations or restrictions in scope which would lead to a qualification should be fully explained In an attachment to this contract. Contracts with such limitations will not be approved unless satisfactory explanation is made. 5. If an approved contract needs to be varied or changed,the change must be reduced to writing,signed by both parties, and submitted to the Secretary of the Local Government Commission for approval. No change shall be effective unless approved by the Secretary of the Local Government Commission, the Governing Board, and the Auditor. 6. A separate contract should not be made for each division to be audited or report to be submitted. The scope of the audit should be dearly stated and the fee for both the financial and compliance audit should be broken down between audit services rendered for federal and State moneys on the invoice if the governmental unit desires.All fees include any cost the Auditor may incur from work paper reviews • by third parties(federal and State agencies)as required under the Federal and State Single Audit Acts. 7. Three copies(one copy for units not having a single audit)of the report of audit and any other written report by the auditor shall be filed with the Secretary of the Local Government Commission when(or prior to) submitting the invoice for the services rendered no later than four months after the close of the fiscal year(for fiscal years ending June 30 this would be October 31).The report of audit, as filed with the Secretary of the Local Government Commission,becom 50 of, u_blir,reeodn#orinspc – -- - -„ �` tioiiaiid ieview in�lie offves of the Secretary by any interest parties.These reports are used in the prepara- tion of Official Statements for debt offerings as well as by municipal bond rating services.The Auditor's analysis of the accounting system and his recommendations for improvements are intended for the Secretary's staff having direct responsibilities in the area of accounting and fiscal controls. 8. Whenever the auditor uses an engagement letter with the client,Section 9 may be completed by referen- cing the engagement letter and attaching a copy of the engagement letter to the contract to incorporate the-engagement-letter-into-the-contract. 9. Units of government not having a single audit on federal and State funds would list paragraph 7 in paragraph 11 of the contract.An explanation must be given in paragraph 11 for any unit not receiving a single audit on federal and State funds(e.g. a single audit is not required under the Federal and State Single Audit Acts and is not being performed.) • Touche Ross&Co. 077 One Triangle Executive Parts Suite 600 Touche Ross Post Office Box 13866 ' Research Triangle Park,NC 27709-3866 Telephone:919 481-4474 Telephone:919 683-2150 • April 5, 1988 • The Board of County Commissioners - Orange County, North Carolina Ladies and Gentlemen: We are pleased to serve as independent accountants for Orange County, North Carolina. Mr. Rex Price will be the partner in charge of all audit work we perform for you. Examining and reporting on your annual financial statements is to be our recurring basic assignment. We would like also to be helpful to you on current problems as they arise throughout the year. Hence, we hope you will call Mr. Price whenever you feel he can be of assistance. An audit manager, Mary Lou King, is also assigned to your engagement. It will be the responsibility of Mr. Price and Ms. King to make sure that your management receives good service. They will, as desirable, call upon otner individuals with specialized knowledge, either in this office or elsewhere in our Firm. The purpose of our engagement is to examine the County's financial statements for the year ending June 30, 1988, and evaluate the fairness of presentation of the statements in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding period. Our examination will be conducted in accordance with generally accepted auditing standards, which will include a review of the system of internal control and tests of transactions to the extent we believe necessary. Accordingly, it will not include a detailed audit of transactions to the extent-which-would-be-required-if-intended-to-disclose-defalcations_or other irregularities, although their discovery may result. -Touche Ross International 1,1 Touche Re • 0 The Board of County Commissioners Orange county, North Carolina Page Two April 5, 1988 • We direct your attention to the fact that management has the responsibility for the proper recording of transactions in the books of account, for the safeguarding of assets and for the substantial accuracy of the financial statements. Such statements are the representations of management. The objective of our examination is the expression of an opinion on the County's financial statements. Our ability to express that opinion, and • the wording of our opinion will, of course, be dependent on the facts and circumstances at the date of our report. If our opinion will be other than unqualified, the reasons therefor will be fully disclosed. In addition, as part of our audit engagement, we will perform the following: a) an examination of the schedules of property taxes receivable and the related schedule of 1987 tax levy and collections for the year then ended, and b) a single audit in accordance with The Single Audit Act of 1984 which will include, as a noimal part of our examination, a letter of recommenda- tions including comments on deficiencies we have observed in internal controls and possible ways to improve the efficiency of your operations. It is also our practice to discuss our comments on such matters with the appropriate level of management. Assistance to be supplied by your personnel, including the preparation of schedules and analyses of accounts, will be discussed with the Director and Deputy Director of Finance. Timely completion of this work will facilitate the conclusion of our examination. Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket expenses, payable upon presentation of our invoices. We estimate that our fees for the audit engagement will be 037,600, including expenses. We will notify you immediately of any circumstances we encounter which could significantly affect our estimate. Enclosed is LGC Form 205 regarding the audit of financial statements for the year ending June 30, 1988 for the Governing Body and Finance Officer's signatures. If the foregoing procedures are in accordance with your understanding, please sign and return to us the duplicate copy of-this letter. EIENUMESEIssimeavr---- t. Touche The Board of County Commissioners Orange County, North Carolina Page Three April 5, 1988 We appreciate this opportunity to serve you and trust that our association will be a long and pleasant one. Yours very truly, "1-171Aatt- 49-24, 4.- 4, Certified Public Accountants Accepted: ORANGE COI. TY, NORTH CAROLI Ate4e-re-57-----------". By: Date: 63 / 7t, 1 -oz9 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. �',Z Meeting Date: JUNE 6, 1988 SUBJECT: THE LISTING OF EMERGENCY PHONE NUMBERS IN TELEPHONE DIRECTORIES FOR HAZARDOUS MATERIALS NOTIFICATION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : yEs INFORMATION CONTACT: MANAGER'S OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider making a request of each telephone company operating in Orange County for publishing the telephone numbers for hazardous materials along with other emergency numbers in the telephone directories. BACKGROUND: The Environmental Affairs Board at its May meeting recommended that the Orange County Board of Commissioners re listing of telephone numbers be Veit all a tories in Orange County for notificationofhohazardous materials along with other emergency numbers. RECOMMENDATION(S) : Approve request. . . . • • • - - • ., . Zci*:-.' •--' . . .. •• • , . • . . '• ' . . . . • • . • . ...• •. . "....-:....".;... :•...;..-: •••‘.;_:••••: .-• '•".- :•':.;••••••••.7. ‘• •:-,'• -,••••-"-...: -••••••-• -•-••.--..'"' •••.,::- - KC NAZARDOUS MATERIALS NOTIFICATION CHANT * *-..- ••' •• --:'•••--•:•• -.---•••••-• •.- ' .::" • '.-• .: - -•-- ‘...:.- "• •.i''''•'... :. •• - .. . ,.- — ., au - FOR INCIDENTS INVOLVING wok lions 24 Flour ' --. IJID•OACIIVE MATERIALS (919)733-4283(8031 662-7956*`. , • •'••• • : • • • .... : • -- ••• - - - • .. • 011/CNOINCALIBEASE/SPOIS 1919)733,5291 (800)662-7956•* - - - •_ . V. . . . .. . . . .. . • - . . • ... . • 1 ". EXPLOSIVES (919)7794400(919)779-1407 • • • . - . • . • ..-- • - • • • . . . . U.S. EPA National Response Center (800) 424-8802 '•::• Tell answering party you are reporting a hazardous materials IL •-:.-...-...*:".':. „: :,•:;,••:... ••: -.,•'..,; ,•••••:.:,'•;•.• -..'••• --- -...'.'.-2'... : ..,-.•:...'-'.:::• ..... -' incident.Provide answers to questions listed on the reverse side of i....:.: 1. ..-..•';':.., - .... ..••;•..,' '.'• ;-:'•1•,-;..1.:::,-..•::.:,' :. ...i.'--,:-..• ...*--.•.-: -'-.-',5 ..:-.:-.7."-:• •-.*••":•-* '..:.' this card. • • ;,,-, •• .-..-•...--•••• ..: ••-..,,..••-.•,• .. 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'•:....-.:':-...-".•i •-: handle imidents involving hazardous inateriols. - •i .....:-.:.:. :-• .•.•...-; •, - ..-•••' -... :*...'......- ;.:::-... • . :„....:•. .-.:-• .•,: .• • FOR ADDITIONAL INFORMATION - -,-:: Esiftniewcr Ilimogswoof Cooesifeurfor *Mgr Soppliy • ..- .. - -,.- . ., -.* KC,Oefonmeto of Crier[moot KC.Dept.of home 11esctoecos cod Pub&&defy finitoftwevel NOW.Secke. ,f... Enetgaricy 14,09tivield DM** (9191 733-7321 . • •"" f9191 7'33.3867 1800)6624955 •(SOO)662•7956 nedioretive ardevisis ON/Chesuiall Sri - St.C.Dep&of home itesoucees /Water Polletion •• . Ro6coico 1%k:don Secial .:,... N.C.Dept.of tfolieul ResouTats .• 1919)7'334283 .. end Cormenehy Deeelopmettd ' Iwo 6624936 ,..-•..,:-....,..A.:17...r..:,.•!-•.-:i:.-..„:;-;:••ii'-`,•ct:i'.-s•..".i,::.•••••;:•1.•c'. '',,,---.....- k-77%-,,,,,.%•';',„.,t• ..;::::..,.rt.--•••-..•• -' 1919)733.5291 • PItKN • •-;:•••I' II.C._Dept ci eleiculhee . 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':'..1....7•:::•••'",'***;!!-:::.;••••-'••••:,--•;,;':;•.•:•-• ..•••::•-*•',..i:.- •••,C,::•:!.-•'77=''i.:',:?:,--::.:•:.*:3):f:,f.:-::;3.:,.7- : :. -'- ? ii.:.,..1::::::,..;k14'ii.:`;'!.;'...z.".3.F:'* :,'.,,z,L.,.-:--..-!..''. - -':...- . ' -.'".2.;•-..'''•f':'.--,:f••-' .-.-• .- -••. -:-•-'•'•---::••'•-• • ,---f"•"-:::•e..-.::-.•':•-..'-:.,---<*-.-47:-.....'"-k..-:-.:':-/....2.-:::,/,••---'!'......".,4,:":.-1-,..:-.1- •:'f,.; .1.*.-;-;•••;•:,;1_:-:r.17:7,1",','5,:-::::!";..:-.?j..1*::•;::.•' 030 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. F3 Meeting Date: JUNE 6, 1988 SUBJECT: NCDOT CONTRACT APPROVAL FOR A PUBLIC TRANSPORTATION FEASIBILITY STUDY DEPARTMENT: AGING PUBLIC HEARING: Yes X No ATTACHMENT(S) : NONE INFORMATION CONTACT: JERRY M. PASSMORE TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane -- 227-2031 Durham - 688-7331 PURPOSE: To approve entering into an agreement with the N.C. Department of Transportation, Public Transportation Division, for funds to hire a transportation consultatnt for completing a Public Transportation Feasibility Study. NCDOT would fund the study up to $10,000 maximum with Orange County providing a 10% match. BACKGROUND: Several Board and Staff representatives such as County Planning, Aging, Housing and Development, Recreation, Social Sevices, C.A.T. Transportation and Manager's Office met with the NCDOT Consultant on December 8, 1987. Group consensus was tc pursue the issue of public transportation for all of Orange County. A consultant would investigate the public transpor- tation need as to how much, where at, when is it needed and by whom, as well as present options for meeting the need. Several Boards--Human Services Transportation, Housing Task Force--have gone on record supporting such a study. RECOMMENDA-T--ION(S)-: - — - To approve such an agreement and to establish an Ad Hoc Committee to work with the Consultant. • 031 ORANGE COUNTY BOARD OF COMM/SSIONERS Action Agenda • Item No. F ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6, 1988 SUBJECT: Resolution of Participation in the State's Land Records Modernization Grant Program. DEPARTMENT: Central Land Records PUBLIC HEARING: Yes No ATTACHMENT(S) : Resolution INFORMATION CONTACT: Roscoe Reeve Application Copy TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: to adopt a resolution indicating the desire of Orange County to continue to participate in the State' s Land Records Modernization grant . program for 1988. The resolution qualifies the County to receive grant funds for the re-mapping project. BACKGROUND: Counties seeking grant funds from the State for improving their land records must pass a resolution of participation each year to qualify for the grant award. Orange has participated in the State program since 1979, and has received matching funds which it has been able to use in its Land Records Program, a multi-year, multi-phased program of re-mapping, and computerization. The grant program is administered through-the :Land Records Office of NRCD, and the fund amount is determined each year by the General Assembly. RECOMMENDATION(S) : Adopt the resolution and forward a copy to the nate. • . . • O32 Alf ••■ COUNTY of ORANQE CENTRAL.LAND RECORDS OFFICE Roscoe E. Reeve Patricia B. Smith Manager Mapping Supervisor BE IT RESOLVED by the Orange County Board of Commissioners, that it recognizes and appreciates the Land Records Management Program of NRCD and its assistance to counties through matching grants, and desires to participate in the modernization program of land records for the 1988-1989 fiscal year. It further agrees to abide by the agreements and contracts with the program that are mutually adopted. EDAM IfillsbompakE27278 208 South Cameron Street • Hillsborough, North Carolina 27278 Telephones: 919 732-8181 • 919 967-9251 • 919 688-7331 • 919 227-2031 Nana Carolina Deparim.nf D parttn.M 01 Natures _• • 3 • • Roa tttl our att and CO ulvily Development STATE OFFILE USE ONLY 1 LAND RECORDS MANAGEMENT GRANT APPLICATION i • DATE RECEIVED: DATE EFFECTIVE: . k tame*TtEAUttOM1YOF0Mt:a tom ISEaatritUM*.tan DATE OFFERED: AMOUNT: twACfTOPROMENastemZT40outittat FORME exPOO EssfelT I,WOOSECC ant' I INSTRUCTIONS: CoApiere all intros. Submit m dupl•eote to: DATE ACCEPTED: N.C.Dopaftment Of NRCO.Lind Rttainls Llans ttmoni Program P.O.Bas 27687,Raleigh,N.C.27611 1. HE BOARD OF COUNTY COMMISSIONERS OF; REA CODE/PHO E: ORANGE • (919) 732-8181 Ext 547 DOR 5S street ar boar,city, town, sip code) P 0 Box 8181 Hi ee a • . • P • ROJECT TYPE:(check olI•opplicoble) TOTAL GRANT REQUEST: TOTAL EST. PROJECT COST: Ell BASE MAPS ❑PARCEL IDENTIFIER s S IZICADASTRAL MAPS ❑AUTOMATED SYSTEM 83,955 167,910 CERTIFICATION: The attached statements and exhibits are hereby mode pan of this application and the unders.gned representotire of the applicant certifies that the in(ermotion contained therein is true,correct,and complete to the best of his knowledge and belief. He further certifies that: he has been authorised to file this application by formal action of the Board of County Commissioners of said county as is evidenced by the attached certified copy of euthori:o►Ian mode by the Board of County Commissioners; the opplieont agrees that if a State Groot for the project is mode pursuant to the Act to Provide Assistance to Counties for the Improvement of Land Records the applicant will arrange financing for all remaining costs of the approved project; the applicant will provide proper and efficient operation and maintenance of the approved project after completion thereof; and the applicant hos substantially complied with or will substantially comply with all Store and local lows,rules,regulations,and ordinances applicable to the project. • AME OF REPRESENTATIVE: SIGNATURE: v (DATE: Roscoe E. Reeve , LRM • PROJECT DESCRIPTION(to be attained to application) This item shall briefly define the work to be occomplished.with the assietonee of the grant funds requested heroin. Such work shall be as outlined in the applicant county's Long Range Plan for Modernization of Land Records broken down into convenient units or projects to be landed separately and in logical sequence,,Projects should generally be scheduled to be completed within 3 years or less. • Describe the proposed project in terms of man months,work elements and related costs. Indicate where additional personnel,consulting services, and equipment purchases may be required. Office space and additional overhead expenses should be noted. Other details that will further define the oro'aet should be included to assist the Deportment in oniving at a most,favorable assessment of the described project, REQUIRED DOCUMENTATION(the following documents are required as pon•of application,explain briefly if'they are not attached) 1. Rrsolution(s)of Beard of County Commissioners providing required assurances and agreements, 2. Long Range Plan for Modernization of Land Records(see.Keys c(pending) oys to Modernization of Count' Load Records). 3, Agreements with effected county officials. 3 4, Name and address of Land Records Manager. Roscoe E Reeve, 5. Resolution establishing capital rrswe Sued(If applicable). N/A Box 8181, Hillsborough, NC 27278 er ( GENERAL PROJECT INFORMATION 1.Enter numher of parcels in county as of date of application: • 11 •. Enter date of nest revaluation: 1 48 000 •rob, . • • 1 (e 3.Enter estimated project costs far appropriate project: l 1 , A. BASE MAPS - - -••— ..-- (1)•AERIAL PHOTOGRAPHY Q ' 12) CARTOGRAPHIC BASE MAPS • .«».».«.«r«.».......»....M»Nr..»..w......»... 13) ORTHOPH070_BASE_MAPS .__ 14: _ B. CADASTRAL MAPS«.....,... ,...,,.$ 167,910 (Phase IV) C. STANDARDIZED SYSTEM OF PARCEL IDENTIFIERS...—. W..,,....»...»......,., $ i D. AUTOMATION OF LAND RECORDS...„.•.,..,_, • TOTAL: $ 167.910 , oleo . .. - • .. . ..... 1 InIA F ihTltiei4 INFORM*TION •• . _ . .Source(s)of funds: • A. Funds to be made available by the applicent: . .- AMOUNT : - DATE AltiTLABLE CASH"................................................................................-....................... S 83,955 . 7-1--.W. GENERAL OBLIGATION BONDS......................................................-................ S . .. OTHER(specify) • • - - ................................ S • -• . -.... ...''''• . I B. sTAT GRANT REQUESTED -• -7..................................moo...,................................ S 83 955 • E i I i •• •,, .• 1 . ' .. . . - C. FEDERAL GRANTwiNivAID . . . ........-.................................................$ ._ _ ..... . .. - _ ' e II - . . i - • • •• TOTAL; - S 167. 910 , 1. . ... . 1 2. Nome sources and amounts of Federal grants end loons‘roquested. Indicate status of each request: . . • : • . • . .• - .,.. .... .. - _ . . • i r 3. If bond financing is required for Project: - • . :f* A.OYES Has bond issue been authorised by gavi- ing-ba dyi if-yes.give°moan. 1 ii, dare: ." .1.....m..11111111111=.1•■■•••••■■•••■■•■•■•■■■ illibiml••••.•••••=M.M.m.MIIIPIIIIINM■mN•o 1 ONO if no,et4doin: • .. ••....s.- • . • - . • .1. - B.OYES I,referendUrn requited to approve bond authorization 1 • ONO . •• • 1,. 1. OYES Has referendum been held? If yes Jim•e5U I •... " Otto il no,emplain plans and proposed ref: ddOsMend tiose!.."""".......".""""".." 1 PASSE3FAIL - • •Most recent official total tax rate: 5.Estimate debt service tax increase caused by prefect: - • i $ •601 ,....sloo assessed valve . S Der 5100 assessed value / I- I' Outstanding bonded riebt ereiudirtg bonds for this tonlaet: _ . , • 7.Total opproteed property eoirretion: • _ s 3,317,399,541. . - ..,".. . . . _ . • Ptoposed proom a S ,when-added to'misting indebtedness.does emceed piearer debt limit prow:sioes of the general laws • ..i.j, . . oil th-e-Stote. Eaphtirts • '— . , • ••••.. .F.- : - ri.;;.. ., . . -i- li .. :-: • •• ... ... f . 4, . 035 COUNTY of ORANGE CENTRAL LAND RECORDS OFFICE Roscoe R. Reeve Patricia B. Smith Manager Mapping Supervisor Plan: This grant request is part of the on-going participation of Orange County in the State's Land Records Modernization Program thru the Department of Natural Resources and Community Development. This request is for the completion of 70% of Phase 4, digital cadastral record of Chapel Hill Township. County plans to use digital record in an automated mapping/GIS system, upon delivery. (Resolution of Participation by Board of Commissioners to follow) May 10, 1988 PA lax MN I6orosp4NC272711 208 South Cameron Street • Hillsborough, North Carolina 27278 Telephones: 919 732-8181 • 919 967-9251 • 919 688-7331 • 919 227-2031 a.. 036 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6, 1988 Action Agenda Item t F5 SUBJECT: Expansion of Insurance Rated District DEPARTMENT: Emergency Services PUBLIC HEARING: Yes R No ATTACHMENT(S) : Yes INFORMATION CONTACT: Bobby Baker TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: For the board to consider approval of the expansion of the East Orange insurance rated district from (4) road miles to five (5) road miles. BACKGROUND: East Orange insurance rated district, when expanded to the five (5) road miles, will encompass most of the Eno Fire District. The exception is a small area to the North and that portion which extends into Durham County. The area North is beyond the five (5) road mile limit The areas outside Orange County would require rating by Durham County. This would comply with new provisions approved by the Insurance Service Office, which allows rated fire departments to expand their road districts by one (1) road mile. This would allow residents within the one mile expanded rated district to be eligible for a reduction in fire insurance premiums. RECOMMENDATION: That the board approve expansion of the East Orange Insurance rated district from four (4) road miles to five (5) road miles. ,- EAST ORANGE FIRE DISTRICT ...._ . . - ORANGE COUNTY • .. . • - Served Hy.: Eno Fire Department _ ____:___„: . ///r. j • I . 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EAST ORANGE FIRE DISTRICT ORANGE COUNTY Portion in Durham County Served By: Eno Fire Department 5--Mile Insurance Fire District Beginning at point (1) on Road 1569 at the Orange-Durham County Line; thence southeasterly into Durham County to point (2) at the intersection of Roads 1449 and 1401, excluding property on Road 1401 between this and the preceding point; thence southeasterly to point (3) on Road 1402, 0. 3 mile northeast of its intersection with Road 1401; thence southerly to point (4) on Road 1534, 0.2 mile northeast of its intersection with Road 1401; thence southerly to point (5) at the intersection of Roads 1401 and 1544; thence southeasterly to point (6) at the intersection of Interstate 85 and the western City Limits of Durham, excluding property on Roads 2319, 2300, 1584, 1587, 1567, 1598, 1597, 1568 and 1569; thence southerly along the Durham City Limits to point (7) on N. C. Highway 751, 1. 3 miles southeast of its intersection with Road 1309; thence southwesterly to point (8) on Road 1308, 0.6 mile southeast of its intersection with Road 1309; thence southwesterly into Orange County to point (9) on the Orange-Durham County Line at 36 Degrees, 00 Minutes North Latitude, said point being• approximatly 0.7 mile north of the intersection of Road 1718 and the Orange-Durham County Line; thence southerly along the Orange-Durham County Line to point (10) at its intersection with Road 1718; thence westerly along the centerline of Road 1718 to point (11) on Road 1718, 1. 1 miles southwest of its intersection with Road 1712; thence northwesterly to point (12) on N. C. Highway 86, 0.2 mile southeast of its southernmost intersection of Loop Road 1789; thence northwesterly along the centerline of N. C. Highway 86 to point (13) at its intersection with Road 1723; thence northeasterly along the centerline of Road 1723 to point (14) at its intersection with Road 1710; thence northwesterly along the centerline of Road 1710 to point (15) at its intersection with Road 1709; thence northeasterly along the _ centerline of Road-1709—to point (16) at its intersection with Interstate 85; thence southeasterly along Interstate 85 to point (17), 0.8 mile southeast of its intersection with Road 1709; thence northerly along the centerline of Road 1711 to point (18) at its intersection with U.S. Business 70; thence southeasterly along the centerline of U. S. Business 70 to point (19) at its intersection with Road 1562; thence northerly along the centerline of Road 1562 to paint (20) at its intersection with Road 1561; thence northerly along the centerline of Road 1561 to point (21) at its intersection Page 1 039 • EAST ORANGE FIRE DISTRICT with Road 1002; thence northeasterly to point (22) on Road 1567, 0. 5 mile north of its intersection with Road 1572; thence southeasterly to point (23) on Road 1572, 0. 5 mile east of its intersection with Road 1567; thence southerly along the Orange-Durham County Line to point (1), the beginning. Note: This description describes an area of Orange and Durham Counties pursuant to General Statute 153A-233 for insurance grading purposes only. • • • • Page 2 . 040 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. Fl ACTION AGENDA ITEM ABSTRACT Meeting Date: SUBJECT: Nurse Consultation Services DEPARTMENT: PUBLIC HEARING: Yes X No Social Services (DSS) ATTACHMENT(5) : INFORMATION CONTACT: Marti Pryor-Cook, Director • Nurse Consultation Agreement TELEPHONE NUMBER: between Social Services and Home Hillsborough - 732-8181 Health Agency of Chapel Hill, Inc. Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: TO provide nurse consultation services for the Adult Services Program, Orange County Department of Social Services. BACKGROUND: • In March 1988, the DSS received a $20,000 Adult Services Model Project grant .fram the N.C. Division of Social Services to *prove the agency's ability to evaluate and plan for the social and health needs of elderly and/or disabled clients. The Nurse Consultant will accompany workers when appropriate, on home visits to elderly home bound clients to assist with assessments, supervise certain tasks Of chore workers provide in-service training for staff, etc.. The Home Health Agency of Chapel Hill, Inc. has agreed to provide the professional services of a nurse (RN) at a cost of $17.00 per hour. This agreement was approved by the DSS Board on Thursday, May 19, 1988. RECOMMENDATION(S) : Approve the agreement between Orange County and the Home Health Agency of Chapel Hill, Inc.; and authorize the Chair to sign the agreement. 041 , STA.TE CIF BORTH CARCILMA COUNTY OF ORAIVE THIS ? MEET, made and entered into this 15th day of June 1988, by and between GRANGE COUNTY (hereinafter referred to as the (OUNTY) and the HOME HEALTH XENCY OF CHAPEL HILL, INC., Orange County, North Carolina. WITNESSETH: WHEREAS, the parties have agreed with each other that the Home Health Agency of Chapel Hill, Inc. will provide certain services for the Orange County Department of Social Services (hereinafter referred to as DSS) in connection with the In-Home Servi6e Program; and igHEREAS, the COUNTY has agreed to pay certain compensation for said service and the partiesdesire to execute this contract to delineate their understanding of their agreement; NOW, THEREFURE„ IEE PARTIES HEREBY AGREE AS FOLLOWS: I. That the Hans Health Agency will at the request of the Department of Social Services, provide a registered nurse to (A) assess needs of clients in medical and psychological areas; (B) provide consultation on specific cases, (1) in client's home or facility, (2) in-office, (3) informally answer medically related questions and (4) consultation an rest bane client issues; (C) shall assist with short term Adult Protective Services decisions regarding health and mental health risks; 00) participate in client case reviews for service appropriateness; (E) prepare DSS staff for inter-agency team duties involving health related issues and questions, and serve as a team umber as requested by DSS; (F) shall be amember of intra-agency team(s); (C) shall read/interpret ELF-2's with social workers—suggest when other levels of care might be appropriate or possible; (H) serve as liaison with physicians; (I) shall be an educator for chore staff and rest home operators and (J) shall • 042 provide supervision of ,Level II tasks for chore providers. Said registered nurses shall be an employee and agent of the Home Health Agency of Chapel Hill, inc. and shall not be an agent or employee of Orange Cbunty. II. That the Home Health Agency shall maintain proper documentation and records as necessary for all visits perfammeheumunder and shall submit docurrentation to DSS within 30 days of each client contact. • III. That the Home Health Agency will provide workers' compensation insurance on all employees assigned to this program and shall insure that adequate liability insurance is carried on all motor vehicles used in connection with this program for the limits on the liability, $1,000,000 - $1,000,000. IV. That the Department of Social Services shall pay unto the Home Health Agency of Chapel Hill, Inc. the sum of $17.00 per hour for nurse's consultation and home visits, included in this cost is a travel allowance of 200 miles per month. The Hare Health Agency shall submit to the DSS on or before the fifth day of each month a bill for the previous month's activities. V. This contract Shall be effective and shall continue until terminated. It may be terminated by either party by giving the other notice thirty (30) days advance notice of its intention to terminate. • • IICWITNESS WEIERICE", the parties hereto have caused this contract to be signed by its duly authorized officials. ORANGE (mar, NORTH Cr; Byve Ctairri = ge County Board of ..75..curn.issioners Director, Home Hea. hi:tY4:--.) Attest: / If Cl,7 of - .= County Board of Commissioners This instrument has been preaudited in the manner required by the Local Government Budget and Fisca1 Control Act. /4, Ellen Lis , Orange County Finance Officer • • ,.. . • . • . 044 . t. • • . . . . _ . . • • - .',... ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda . Item No..S.M... • - ACTION AGENDA ITEM ABSTRACT Meeting Date: JUne 6, 1988 SUBJECT: TAX SETTLEMENT PRELIMINARY REPORT DEPARTMENT: REVENUE • AT17AMMENT(S) : INFORMATION CONTACT:John T. Horner DOCUMENTS (2) TELEPHONE NUMBER: Hillsborough - 732-8181 ext 432 ' Chapel Hill - 988-4501 Mebane - 227-2031 Durham - 688-7331 • PURPOSE: To receive reports from the Tax Collector regarding the annual Tax Lien Sale which gives the total amount of unpaid real : • . Property taxes for 1987 and the list of those having unpaid personal property taxes for 1987. BACKGROUND • - . , . • Mandated by General Statutes 105-373 Which states : Settlements. --(a) Annual Settlement of Tax Collector- (1) Preliminary Report. On the second Monday following the . . Tax Lien Sale, the Tax Collector shall make a sworn report to the governing body of the taxing unit showing: • (a) Action taken with respect to the Lien Sale; and (b) . A list of the persons not owning real property whose personal property taxes remain unpaid. (to this list the per Collector shall append his statement under oath that • he has made diligent efforts to collect the taxes due _ • : from the persons listed out of their peraonal property and by other means available to him for collection, and he shall report such other information concerning these • taxpayers as may be of interest to' or required by the ' - governing body, including a report of his efforts to ' • . . ____ make collections outside the taxing. unit under the provisions ,. of G. S. 105-364. (2) Insolvents . Upon receiving this report required by subdi- • • vision (a) (I) , above.the governing body of the taxing unit • shall enter upon its minutes the names of persons awing :.- taices (but Who listed no real property) whom it finds to be solvent, and it shall by -resolution designate the list entered in its minutes as the insolvent list to be credited . . to the Tax Collector in his settlement. . • 1ECOMMENDATION(S) : . . Accept the report and enter the lien and insolvent lists into the minutes. - _ • . mmmm Sit 045 REPORT OF LIEN SALE May 24, 1988 COUNTY, , , , , , , , , , , , , . . . . . . . . . . . . . .$ 344, 734,56 CHAPEL HILL CITY, . , ; . . . . . . . , , , , , , , ,$ 57,039.34 CARRBORO CITY. . . . . . . . . . . . . . . . . . . . $ 83,279, 13 HILLSBOROUGH CITY. . . . . . . . . . . . . . . . . . . . . 6,021.99 FIRE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 15,831.48 CHAPEL HILL SCHOOL . . . . . . . . . . . . . . . . . .$ 59,992. 74 TOTAL REAL PROPERTY SOLD TO ORANGE COUNTY MAY 11, 12 & 18, 1988 $ 566,898. 74 _ . 046 To: Orange County Board From: of Count John T. Y Commissioners Ref; Horner, Director of Revenue - RePprt of Tax Lien Sale and Date: May 24, 1988 unpaid Personal property As required by G.S. 105` Lien Sale held 373 attached i Persons whose May 11, 12 and is a report of the Personal nd 18, 1988 and a list May 24, 1988. Pr°perty taxes are unpaid as Revenue The Director of of made Revenue and all members efforts to collect for efforts These taxes charged to the Collector of the staff have more same efforts forceful me will continue along with ` I John T by the General Statutes. sol1 Horner, Director Y swear of Revenue Orange Co (or affirm of bran true to the best of my know ) ledge. the above statement do ledge, nt is . , o n :.' -.-. .4 Sworn to and Air -rner subscribe r.."° Y--„_ ,, 19 88 a b ore me this 24 day of tray—Fuo- lc MY-commission expires _February bruar 24 19 91 _ c :v,rs:.�,iy� v�° O - • e b0acQipcfiirbmbetft�gaipb ° e e e w ". r °x°.r.roIaPoz�mfimmmbm°mmmagbbbbb H�m.smzm3°mr'mvm yzIczirc�vAiaaDaaaab�'baDb Zrhm z z r m.uyb«rryzfifim '"5irrrE n c-+-+-bizzblaabPb ammm c bmz y mm zgravmr �"Ncss 2zrr- rr rr _ xbmb« zmyz zc <a mmm r syd rr ayb Cr abmsmr- Of rZ:Uw m ■+o-�a r-h Z-Immo�Maaazwn�4wcncnNNw'"rr'`r�ab z ,z,71,qr`r:!. zs Sq xmy �•►- -�c�b.� me-i-r-iH �mrxatcJ m a t'car mzzd zmmm� m�z+o `+-+-+�•... �o�K.d�Mfia7Ora- p .��CS�'CZ^�ixNarfiCCCbb«~fi��xmdmOZZZZZZZ20�p~]aCi zo fi'�bdb«dbOZ..r- «mur �►�pDw ms3md =' zm z -� Zr az, 4aZmQpCr r ozomrD z�°r mrMfi`'`'QDCdr-"Z rpy"r=r'rt�+r�zrsDaD C RI Z'A4m m;pyZr..K ►1 .� m m .CmK rft rmti3^bbw Z�-.x0Z--%mmCamr.to 6) fip m-►ryZ�x'�,m r<�ls �'mmd r HZC4ZdD1 A7pbrb(DS.�bZOmq Z"'mw.�.�t'�`fry'�`"f:WbO(+ W r r ml.Z Np r h -CZ o Q M �r�4,q,1aCC-i7zr.r.raa'af-fi'pAbmDDZd9+�`~3«. z Zb t] Z yr, dArrj ...� D -4 AT a7 „'ZRmit! { w t7 r fir2.+ M� .hi K Mm 3 -i N• DRi x r mARJ z ah Ti d < Z yC O c - anrm� * r`s 74 m z ,-+ Ti c Ti z n to m z m Ti rz -r, zz _ _ o c z+"f ni-nb•t ��b? 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F$ MEETING DATE JUNE 6, 1988 SUBJECT: Fireworks Permit; Town of Carrboro *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 YES PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To consider approving a permit for a fireworks display during Carrboro's annual Fourth of July Celebration. BACKGROUND: The Town of Carrboro will once again sponsor a Fourth of July celebration to be held on the grounds around Town Hall. Part of the celebration will include a fireworks display by Southern International, Inc. (This is the same company that provided the display approved May 2 in conjunction with the Special Olympics opening ceremonies.) The criteria has been met for adequate safety precautions as well as law enforcement and emergency medical coverage for the event. Although the Town has guaranteed that the - required insurance coverage will be in place by July 4, the County has no proof of insurance at this point. The recommendation is made contingent upon receipt of the certificate of insurance declaring coverage and limits for the event. RECOMMENDATION: To approve, contingent upon submission of proof of insurance, a fireworks permit for the Town of Carrboro on July 4,1988. • :15-0 6 2 .20 tlpe P.O.Box 337 arrboro 301 West Main Street Carrboro.North Carolina 27510 N.C. (919)968-7700 (919)942-8541 May 19, 1988 Ms. Pamela K. Jones Director of Purchasing 300 W. Tryon St. Hillsborough, N.C. 27278 Dear Ms. Jones, For more than fifteen(15) years the Town of Carrboro has featured a fireworks display at our Annual Fourth of July Celebration held on the Carrboro Town Hall grounds on July 4th. We understand that-a permit to "shoot" a fireworks dis- play mist be received from the Orange County Board of Commissioners as stipu- lated by the NC General Assembly. We submitted to you a similar request last year and the following information proved adequate for the Commissioners to approve our request for this permit. The Town has been working with a professional fireworks company to actually supervise the shooting of the display and this has taken additional time and Board action. Therefore,we would respectfully ask that this matter be brought to the County Commissioners in the most expedient manner.so that we may be as- sured that this process will not endanger the signing of certain contractual documents and the -purchase or binding of additional insurance to cover the specific fireworks activity. I hope that the following information is sufficient for you to forward our permit request to the County Commissioners with a positive recommendation. SITE: The fireworks will be shot over the former Town Hall Ballfield grounds, located behind and adjacent to the Carrboro Town Hall at 301 W. Main Street, Carrboro. This is the same site that has been used in the past. FIREWORKS/DISPLAY SHOOTING: The fireworks display will take place between 9:00pm and 10:00pm on July 4th, 1988. The actual firing will be by a professional pyrotechnic expert with assistance and stand-by/back-up of the Carrboro Fire Department. Only aerial display will be featured. SAFETY: Safety supervision will be provided by the Carrboro Police De- partment and will include both traffic and crowd control. Bar- ricades and roping manned by uniform officers and Town staff will be used-te-deftne- et=backTareas-from-the-firing-stte. INSURANCE: Insurance of a general liability nature in the amount of $1 mil- lion dollars has been confirmed by the Town's independent insurer, the Chapel Hill Insurance Company. This additional insurance above the Town's present policies cannot be binded until thirty (30) days before the actual firing date. However, the Chapel Hill Insurance Company has confirmed the insurance would definitely be available through E&S Facilities, Inc. ,P. O. Box 220905, Charlotte, NC 28222. This insurance will be bound on or after June 4, 1988 after all per- mits and contractual arrangements are finalized. The Town guarantees to provide the required $1 million insurance coverage for the Town. rr-tr 063 Page 2-Fireworks Permit Please contact Richard E. Kinney, Recreation and Parks Director at 968-7703 for addition information or clarification of any mat- ters as presented. I appreciate, tn advance your timely constder- ation of this matter. Since - y, Robert W. Morgan Town Manager xc: Mr. John Link, Jr. Orange County ManagerV Mr. Richard E. Kinney Recreation and Parks Director-Carrboro ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA 064 ACTION AGENDA ITEM ABSTRACT ITEM NO. F q MEETING DATE JUNE 6, 1988 SUBJECT: LEASE RENEWAL; EFLAND RESCUE UNIT BUILDING *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO **********************************************************************T*** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 LEASE RENEWAL PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To approve lease renewal between the Efland Rescue Unit, Efland Volunteer Fire Company, Inc. and Orange County for the building used as the Efland Rescue Unit Building in Efland, North Carolina. BACKGROUND: An agreement was entered into in July 1985, between the above named parties for a building to be used as the Efland Rescue Unit Building. The lessor is desirous this arrangement to be continued under the same terms and conditions. RECOMMENDATION: To approve lease renewal between the Efland Rescue Unit, Efland Volunteer Fire Company, Inc. , and Orange County for the Efland Rescue Unit building in Efland, North Carolina to continue for a period of one year commencing July 1, 1988 and .terminating at 12:00 midnight June 30, 1989 and to authorize the Chair to sign the lease agreement on behmlf of the Board of Commissioners. LEASE AGREEMENT CC) 1:717 RENEWAL NORTH CAROLINA ORANGE COUNTY WHEREAS , A lease agreement was made and entered into as of the 5th day of July, 1985 by and between Efland Rescue Unit and Efland Volunteer Fire Company, Inc. , LESSOR Party of the First Part, and Orange County, LESSEE , Part of the Second Part, for premises known as the Efland Rescue Unit Building in Efland, North Carolina. WHEREAS , the LESSOR and the LESSEE wish to renew the lease agreement. NOW THEREFORE LESSOR and LESSEE mutually agree to the following: (1) The lease agreement will be continued for a period of one year commencing on July 1, 1988 and terminate at 12:00 midnight on June 30, 1989. (2) All other terms and conditions will remain the same. This agreed to, the 6 day of _ 4. ,-c.e_ „._ 1.988. Party o the First Pa. • BY: 44) e f W.C. Dawkins -or Efland Rescue Unit and Efland Volunteer Fire Co. , Lessor BY: 'Ter Wild , for Efland Rescue Unit and Efland Volunteer Fire Company, Lessor Party of a Sec- ,d P BY: c /' 4.1Aitait-g-IL Shirl E. . sail, Chair Orange County Board of Commissioners — LEASE AGREEMENT RENEWAL NORTH CAROLINA ORANGE COUNTY WHEREAS , A lease agreement was made and entered into as of the 29th day of August, 1983 by and between Orange County, LESSOR and Wake-Opportunities, Inc. , TENANT , for space to be used as a Day Care Center at the Cedar Grove Multipurpose, N.C. HWY 86 N. WHEREAS , the LESSOR and the TENANT wish to renew the lease agreement. NOW THEREFORE , LESSOR and TENANT mutually agree to the following: (1) The lease agreement wal be continued for a period of one year commencin# on July 1, 1988 and ending at 12:00 midnight on the day of June 30, 1989. (2) All other terms and conditions will remain the same. tn This agreed to, the ti-;„& day of jç, 1988. LESSOR: Orange County BY: Shin .-7krshall Chair, Orange County Board of Commissioners 1 '71 ATTEST: Ag TENANT: , Wake Opportun - es Inc. LEASE AGREEMENT j FV7 RENEWAL NORTH CAROLINA ORANGE COUNTY WHEREAS , A lease agreement was made and entered into as of the 29th day of August, 1983 by and between Orange County, LESSOR and Joint Orange-Chatham Community Action, Inc. , TENANT , for space to be used as a Community Center as the Cedar Grove Multipurpose Center, Cedar Grove, North Carolina. WHEREAS , the LESSOR and the TENANT wish to renew the lease agreement as amended. NOW THEREFOR , LESSOR and TENANT mutually agree to the following: (1) The lease agreement will be continued for a period of one year commencing on July 1, 1988 and ending at 12:00 midnight on the day of June 30, 1989. (2) All other terms and conditions w' 1 remain the same. This agreed to, the day of wee . 1988. LESSOR: *range C ty hir]. hall Chair, Orange County Board of Commissioners ATTEST: / ! _ A TENANT: �e I/ � - •t Orange-C, - am Community Action, Inc. 086 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ( . ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 6, 1988 SUBJECT: ORANGE REGIONAL LANDFILL TIPPING FEES DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S YES OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider a request from the Town of Chapel Hill, Adminis- trator of the Orange Regional Landfill, to establish a new schedule of tipping fees beginning July 1, 1988. BACKGROUND: Since the beginning of the joint partnership., the tipping fee has been used to finance the cost and maintenance of the opera- tions. The reserve from the tipping fees has been used to purchase land, equipment, etc. The tipping fees for garbage and refuse started out at three dollars per ton and increased to four dollars at present. Cost for rubble such as construc- tion debris and bulk material is now six dollars. The new suggested tipping fee is ten dollars per ton for garbage and refuse and twelve for ruble and bulk. Added cost for liners, equipment purchase using a sinking fund method, expanded recycling program, engineering cost, treatment of leachate collection, equipment for power plant ash disposal and resource recovery are reasons for the tipping fee increase. Please refer to the attached letter from David Taylor for explanation of increasing fees. RECOMMENDATION(S) : The Manager recommends approval of this new fee schedule. Il '4 081 . TOWN OF CHAPEL HILL 306 NORTH COLUMBIA STREET CHAPEL HILL.NORTH CAROLINA 27514-3699 Telephone (919) 968-2700 • May 23, 1988 Mr. John Link Orange County Manager • 108 E. Margaret Lane Hillsborough, N.C. 27278 Dear John: The Town of Chapel Hill, as administrator of the Orange Regional Landfill, is considering a budget of $1,117,001 for solid waste management activities for FY 88-89 . The following tipping fee schedule for waste brought to the landfill would generate the revenue required to finance this budget: Garbage and refuse: $10.00 per ton Construction waste and bulk materials: $12.00 per ton Asbestos: $100 .00 per ton Coal ash from UNC Power Plant: $15.00 per ton Pick up Truck & Trailer Loads: $5.00 Car Loads: $3.00 This would generate the revenue required, assuming that we receive and estimated 101,250 tons of waste of all types. This is 90% of the total waste projected by HDR Engineering, our consul- tants, to be generated in Orange County in FY 88-89. We estimate that the doubling of the tipping fee for construction and bulk wastes from its present $6.00 to $12.00 would result in a 35% reduction in the amount that generators and haulers of this material bring to Orange Regional Landfill. This fraction could go to sanitary landfills in other counties which do not have tipping fees or to demolition landfills which can accept limited types of wastes. Our FY 88-89 landfill budget proposal—has three major—components to it, two of which are new this year. The base budget of $841,150 includes the following: all basic landfill operations; - special equipment for separate disposal of power plant ash from the University (separate disposal is being required by the state Department of Human Resources) ; • 088 groundwater monitoring and analysis; additional engineering studies for extending the life of the existing landfill and opening the south side of the presently permitted landfill; and The two new components include: - a fully funded, permanent recycling program including a pilot residential curbside program budgeted at $119,000 and - an initial contribution of $100,000 equal to 1/15 the estimated cost of the landfill liner for the first cell of the south side of the present landfill. Additional information on the landfill budget is provided as an attachment to this letter. The significant increase in the landfill tipping fees brings to the fore the need to ensure that all waste is properly disposed of. We know from the experience of New Hanover County and other jurisdictions that rising fees may result in the opening of unregulated landfills and illegal dumping along the road. We understand that at least one new demolition disposal site has recently opened northwest of the present Eubanks Road Landfill. We are not aware of its exact location. We expect that, with the advent of higher tipping fees, others will open as well. I have enclosed a copy of the State regulations for these demolition landfills for your information. In addition, we know that Mr. Dexter Matthews of the State Solid and Hazardous Waste Management Section is available to advise on monitoring the opening of these sites and to work with the owners of the sites to ensure that they are operating legally and are aware of the limited types of material allowed in these sites. Our primary concern with demolition landfills is that materials other than the permissible dirt, stumps, rocks and inert material will be mixed with the legal materials and possibly create pollution problems and certainly be in violation of State stat- utes for sanitary or hazardous waste landfills. Our other major concern in the face of rising tipping fees is the pOssibility of illegal dumping. We have tried to keep the pro- posed landfill fees for cars and pidkup trucks lour—enough to avoid creating a burden on the small hauler. In spite of this, we expect that there will be some who will dump illegally to avoid the $3.00 fee for cars and the $5.00 fee for pickups and trail- ers, as well as larger haulers who may try to dump illegally to ' avoid the $12.00 per ton tipping fee. 1 ' 089 Since we anticipate that most of the illegal dumping is likely to take place in rural areas, we depend on the County' s help to enforce illegal dumping regulations rigorously. We look forward to discussing these matters with you further. For further information, please contact Bruce Heflin or Blair Pollock at 968-2796. Sincerely, David R. Taylor Town Manager cc: Sonna Loewenthal, Assistant Town Manager Bruce Heflin, Chapel Hill Public Works Director Blair Pollock, Solid Waste Planner Attachments • 090 • Orange Regional Landfill Proposed 1988-89 Program May 17, 1988 • Landfill Fee Background In the past, the unrestricted reserves of the landfill fund were adequate to fund all needed equipment and land purchases. These reserves are effectively depleted with the current year's purchase of a bulldozer. Consequently all revenues are from a zero base budget. The base budget proposed for operation of the landfill in 1988-89 includes a change in the manner in which capital requirements for future purchases are determined. Reserves for future purchases will be determined based on a sinking fund concept in which a capital contribution equal to the pro-rated share of the projected replacement cost of the equipment is placed in reserve. Up until this year, the capital requirement was determined using a depreciation schedule based on the initial purchase price of the equipment in use. The new method provides a more accurate picture of future capital needs. Landfill Improvements Significant costs will be incurred to construct access roads and drainage and erosion control devices to support our operations on the north side of the road. The improvements in drainage and erosion control are required by the state as they tighten restrictions on stormwater runoff. Recycling • One of two major additions to the Solid Waste Disposal Budget is the creation of a permanent recycling program to be staffed by a Solid Waste Planner. The recycling program will include expansion of the present drop-off recycling program as well as the addition of a pilot project for curbside collection of residential recyclable s. Landfill Liners • The other major addition to the budget is the initial contribution to engineering and construction of a lined landfill on the south side of the road. The state now requires landfill owners and operators to of a performance standard of no measureable pollution of the groundwater from landfill operation. For almost any landfill, this means either proving that the landfill will never contaminate the groundwater -- an almost impossible task -- or installation of a liner, monitoring wells and leachate collection systems. HDR Engineering has estimated the cost of lining the south side of the Orange Regional Landfill with a synthetic liner would be $3 million dollars for two cells of twenty acres each. • 091 The ,first. of these cells must be ready by 1990-91 when the north side of the landfill is due to close. We must accumulate $1 .5 million to pay for the cell by that time. We have proposed funding this over three years, with increasing contributions each year. To pay cash for the liner will require additional tipping fee increases in 1989-90 and 1990-91. Resource Recovery The consulting firm of HDR Engineering has recommended that we expend $400,000 in FY 88-89 towards the engineering of a resource recovery facility. We are not recommending the inclusion of this engineering fee as part of the 1988-89 solid waste disposal budget. The final report resulting from the current Regional study is due this summer. It will present a number of feasible scenarios which should all be thoroughly considered by the elected officials and the public in each of the jurisdictions involved. This process may take a large part of 1988-89. In the 1989-90 budget year we will have a much better idea of our needs and be better able to consider the appropriate means through which to finance them. Power Plant Ash Ash from the UNC Power Plant is presently disposed of by mixing it with solid waste at the landfill. The state has indicated that they intend to require separate disposal of the ash. In order to do this properly with minimal dispersion of the ash, the landfill would require a new piece of equipment known as an integrated tool carrier (ITC) , which can function as a roller, a spreader or an earth mover. It is versatile enough to serve additional functions but its initial use in FY 88-89 will be as an ash compactor. This ITC will cost $150,000 to be spent in FY 88-89. It is possible to recover the cost of the ITC and other costs associated with separate ash disposal through a premium on the tipping fee which is charged for ash. This is discussed below. Tipping Fees Our analysis of operating and capital requirements for the Orange Regional Landfill Solid Waste Disposal Program demonstrates the need for an average tipping fee of approximately $10.50 per ton in FY 1988-89. (The analysis is attached to this report) . We need to generate enough revenue to meet the budget requirements presented with this memo and we will generate that revenue from tipping fees on 101,250 tons of waste. This amount is 90% of the 112,500 tons that HDR, in their December 1987 memo, projected the landfill would receive in FY 88-89. Our projected tonnage reduction is due to a predicted loss of 35% of the tonnage from private haulers because of the tipping fee increase. We assume that the private haulers, when faced with a relatively high tip fee at the Regional Landfill, will dispose of their waste at cheaper landfill or rubble fill sites. Construction +, 1pnAfilic in 092 Orange and northern Chatham County. Mixed waste may be hauled to adjoining Alamance or Chatham Counties where there are no tipping fees. There will probably be some additional small loss due to illegal dumping. Since this is most likely to be from household and small haulers using pick ups and trailers, we have decided to keep these fees lower as well as to strictly enforce illegal dumping regulations. We have requested that Orange County enforce these regulations. We incur additional expenses and problems in arranging for asbestos disposal. Our new fee structure would reflect the difficulty and expense associated with handling this special waste. Requiring the University to pay a premium for the additional costs we will incur due to the anticipated state requirement for special handling of the power plant ash would allow us to recover the cost of the required ITC as well as additional staffing and excavation necessary. Key Objectives in 1988-89 • The coming year will be a watershed year for solid waste managment in this region. The proposed significant rise in the tipping fee is a sign of things to come. The key objectives for the solid waste management program are as follows: Properly manage and dispose of an estimated 90,000 to 112,000 tons of refuse and bulk materials in compliance with State standards; Determine and implement the optimal tipping fee structure for waste disposal at the Orange Regional Landfill; Finalize plans and acquire permits for continued operation of the present landfill, including the south side of Eubanks Road; - Construct required roads and erosion control projects on the north side; - Finalize procedures and-implement plan for-ash disposal and asbestos disposal; Expand existing drop-off recycling program and • implement pilot residential curbside collection program; and - Conduct effective public discourse on the results of the HDR Regional solid waste management study and develop a plan for future waste management efforts. 093 Orange Regional Landfill.PropoEed Budget FT 86p,Emma* • Recycling 111111A00(147X1 ` Non-Dsparksenti t2T6.730 124.710 Lewitt Mee' 1rT40,000 tLr,AX) . V • 1 Operators t8222T1!66.790 • • Orange Regional Landfill Proposed Midget -FT 88-89 Remus; • • • Rsnyeinp t2S,000 p3%) Interest 425.000 02X1 Privet!Tip Foils 025.7%1 - t \�.` $sirs of Scrap IN=WM h. • • • eavErnetnit Tyr Foss;MAN i 094 • Orange Regional Landfill Budget Projections LANDFILL FUND EXPENSES 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 Non-Departeentalt 404,274 851,452 1,341,372 948,918 955,522 972,648 Operations 522,271 857,200 588,700 473,147 463,717 1,109,854 Recycling 90,456 181,558 245,338 257,605 270,485 284,009 TOTAL 1,117,001 1,890,210 2,175,410 1,679,670 1,689,724 2,366,511 LANDFILL FUND REVENUES Fees 1,065,001 1,789,610 1,935,210 1,612,510 1,620,506 1,660,133 Interest 25,000 25,000 25,000 25,000 25,000 25,000 Sale of Scrap 1,000 1,000 1,000 1,000 1,000 1,000 Recycling 26,000 35,900 39,200 41,160 43,218 45,379 Contribution from Reserves 38,700 175,000 0 0 635,000 Approp Fd Dal TOTAL 1,117,001 1,890,210 2,175,410 1,679,670 1,689,724 2,366,511 Projected 101,250 112,500 130,500 134,415 138;447 142,601 Tonnage 8 90% of original Projected Average Tip Fee 10.52 15.91 14.83 12.00 11.70 11.64 t Note: Hon-Departmental Expenses Include Landfill Liner Contributions and Recycling Expenses for collections by Town of Chapel Bill and site construction for two new drop off recycling sites. No costs of new landfill acquisition or resource recovery are included. Recycling program expenses are escalated at 6% per year with no program expansion after Fy 89-90. • 095 NORTH CAROLINA • .. SOLID WASTE MANAGEMENT RULES (e) Barrels and drums shall not he disposed of unless they are empty and perforated sufficiently to ensure that no liquid or hazardous waste is contained therein. { (11) Waste Acceptance and Disposal Requirements (a) A site shall only accept those solid wastes which it is permitted to receive. (b) No hazardous, liquid, or infectious waste shall he accepted or disposed of in a sanitary landfill except as may be approved by the division. (c) Spoiled foods, animal carcasses, abattoir waste, hatchery waste, and other animal waste delivered to the disposal site shall be covered immediately. (d) Asbestos. waste that is packaged in accordance with 40 CFR 61, as amended through January 1, 1985, may be disposed of separate and apart from other solid wastes at the bottom of the working face or in an area not contiguous with other disposal areas, in either case, in virgin soil. Separate areas shall be clearly marked so that asbestos is not exposed by future land-disturbing activities. The waste shall be covered immediately with soil in a manner that will not cause airborne conditions. Copies of 40 CFR 61 may be obtained and inspected at the Solid & Hazardous Waste Management Branch, Division of Health Services, P.C. Box 2091, Raleigh, N.C. 27602 (12) Miscellaneous Requirements (a) Effective vector control measures shall be applied to control flies, rodents, and other insects or vermin when necessary. (b) Appropriate methods such as fencing and diking shall be provided within the area to confine solid waste subject to be blown by the wind. At the conclusion of each day of operation, all windblown material resulting from the operation shall be collected and returned to the area by the owner or operator. • History Note: Statutory Authority (LS. 130A-294 Eff. April 1, 1982; Amended Eff. January 1, 1985. • .0506 APPLICATION REQUIREMENTS FOR DEMOLITION LANDFILLS This Rule contains the information required for a permit application for each demolition landfill. It is recommended that the site application be submitted and acted upon prior to submitting the_applicatio_n or the_operational_pian_. A_minimum of_faur sets of - _ plans will be required in each application. (1) The following is required for reviewing a site plan application for a proposed demolition landfill: (a) A map or aerial photograph accurately showing the area within one-fourth mile of the site and identifying the following : (i) Entire property owned or leased by the person providing the disposal site; 1 . -- • 096 (ii) Location of all homes, industrial buildings, public or private utilities, roads, wells, watercourses, and other applicable details regarding the general topography; (iii) If site is in 100-year floodplain, provide map showin relationship (Federal Insurance Agency map, if available) ; (b) An approval letter from the unit of local government having zoning authority over the area where the site is to be located; (c) Location of site on a county roadmap; (d) The types of waste for disposal;. and (e) Any other information pertinent to the suitability of the proposed site; (2) The following is required for reviewing a construction plan application for a proposed demolition landfill: (a) A plot plan of the proposed site showing the property boundary, proposed landfilling limits, access controls and features such as roads, streams, etc. ; (b) Provisions for controlling erosion; (c) Procedures for promoting vegetative growth as soon as • possible on all completed areas (seeding and fertilizer specifications) ; • (d) A copy of the deed or other legal description of the site that would be sufficient as a description in an instrument of conveyance and property owner' s name; (e) Anticipated type of material to be disposed of at the site (f) Name and phone number of individual responsible for operation and maintenance of the site; (g) Projected use of land after completion of the fill; and (h) Any other information pertinent to the proposed operational plan: • History Note: Statutory Authority G.S. 130A-294; Eff.. April 1, 1982. . 0507 OPERATIONAL REQUIREMENTS FOR DEMOLITION LANDFILLS Any person who maintains or operates a demolition landfill site shall maintain and operate the site in conformance with the following practices, unless otherwise specified in the permit: (1) Operational plans shall be approved and followed as specifie for the site; (2) A site shall only accept those solid wastes which it is permitted to receive; (3) Solid waste shall be restricted to the smallest area feasibl • and compacted as densely as practical into cells; (4) Solid waste shall be covered as specified by the division ir. the permit; • • • - - ' j1 • • - '41 .41 (12) Q97 (5) Within six months after final termination of disposal operations at the site or a major part thereof or upon revocation of a permit, the area shall be covered with adequate soil cover, adequately sloped to allow surface water runoff in a controlled manner without excessive on-site erosion and off-site siltation, and seeded with native grasses or other suitable vegetation. The division may require further action to be taken in order to correct any condition which is or may become injurious to the public health; (6) If necessary, to prevent erosion, seeded slopes shall be covered with straw or similar material; (7) Temporary seeding will be utilized as necessary to control erosion; (8) Adequate erosion control measures shall be practiced to prevent silt from leaving the site'; (9) The site shall be adequately secured, by means of gates, chains, berms, fences, etc. , to prevent unauthorized entry except when a trained operator is on duty. An attendant shall be on duty at the site at all times while it is open for public use to assure compliance with operational requirements and to prevent entry of hazardous waste and other unacceptable waste onto the site; (10) Surface water shall be diverted from the operatonal area and not allowed to be impounded over waste; (11) Solid waste shall not be disposed of in water; (12) Open burning of solid waste is prohibited; and (13) Equipment shall be provided to control accidental fires or arrangements shall be made with the local fire protection agency to immediately provide fire-fighting services when needed. History Note: Statutory Authority G.S. 130A-294; Eff. April 1, 1982. i .0508 APPLICATION REQUIREMENTS FOR INCINERATORS This Rule contains the information required for a permit • application for each incinerator. A minimum of two sets of plans will be required for each application. (1) Site and operation plans of the proposed incinerator; (2) A copy of the air quality permit application to the division of environmental management, Department of Natural Resources and Community Development; (3) An-approval letter-from-the-unit-of local government-having zoning authority over the area where the facility is to be located;. and (4) The type, quantity and source of waste for disposal. " History Note: Statutory Authority G.S. 130A-294; - Eff. April 1, 1982. - • 098 10 NCAC 10G; SOLID WASTE MANAGEMENT; has been adopted as follows ; SECTION .0100 - GENERAL PROVISIONS .0101 DEFINITIONS The following definitions shall apply throughout this Subchapter: (1) "Airport" means public-use airport open to the public without prior permission and without restrictions within the physical capacities of available facilities. (2) "Blood products" means all bulk blood and blood products. (3) "Cell" means compacted solid waste completely enveloped by a compacted cover material. (4) "Disposal" means the discharge, deposit, injection, dumping, spilling, leaking, or placing of any solid waste into or on any land so that such solid waste or any constituent thereof may enter the environment or be emitted into the air or t1cuharged into any water, including groundwaters. 5) re • on an i ,-ans : 1 ary - - limited to receiving stumps, limbs, leaves, concrete, brick, wood, uncontaminated earth or other solid wastes as approved .v • - .~ ' sion. "Division" mean t e director of the division of health services or his authorized representative. (7) "Explosive gas" means Methane (CH4) . (8) "Federal act" means the Resource Conservation and Recovery Act of 1976, P.L. 94-580, as amended. (9) "Floodplain" means the lowland and relatively flat areas adjoining inland and coastal waters, including flood-prone areas of offshore islands, which are inundated by the 100-year flood. (10) "Garbage" means all putrescible wastes, including animal offal and carcasses , and recognizable industrial by-products , but excluding sewage and human waste. (11) "Hazardous waste" means a solid waste, or combination of solid wastes, which because of its quantity, concentration, or physical, chemical or infectious characteristics may: (a) cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness ; or. (b) pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed of, or otherwise managed. (12) "Hazardous waste facility" means a facility for the storage, • collection, processing, treatment, recycling, recovery or disposal of hazardous waste. (13) "Hazardous waste landfill facility" means any facility or any portion of a facility for disposal of hazardous waste on or in land in accordance with rules promulgated under this article. (14) "Incineration" means the process of burning solid, semisolid or gaseous combustible wastes to an inoffensive gas and a residue containing .little or no combustible material. Ra 269 • ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6, 1988 Action Agenda Item # (T i 0 SUBJECT: OWASA AND CHATHAM COUNTY WATER SUPPLY AGREEMENT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 RESOLUTION TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To consider support of the Chatham County - OWASA agreement for the sale and transfer of supplemental drinking water supply. BACKGROUND: On Wednesday, May 18, a joint meeting of representatives : from OWASA, Chapel Hill, Carrboro and Orange County and Chatham County met to discuss the Chatham - OWASA contract. Discussion was productive in intergovernmental cooperation- on water supply and on the joint application for water withdrawal from Lake Jordan. RECOMMENDATION: That the Board of Commissioners consider the adoption of the attached resolution. • 2 70 WHEREAS, the OWASA Board of Directors has asked the governing bodies of Orange County, Carrboro and Chapel Hill to comment on a proposed agreement between OWASA and Chatham County regarding sale of water and cooperative planning of water facilities; and WHEREAS, the Orange County Commissioners support the sharing of water supplies in the mutual interest of the citizens of Chapel Hill and other jurisdictions; and WHEREAS, the proposed agreement would enable sharing of OWASA'S water supplies on an interim basis as Chatham County develops facilities to use Jordan Lake water, most likely on a joint basis with other entities; and WHEREAS, the management of growth in southern Orange and northern Chatham Counties should be conducted on a cooperative, coordinated basis in the best interests of the citizens of the areas; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners: That the Orange County Commissioners endorse the purposes of the proposed draft agreement, dated April, 1988, between Chatham County and OWASA, regarding sale of water and cooperative water supply planning. This the 6th day of June, 1988. % 271 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. t .j ACTION AGENDA ITEM ABSTRACT Meeting Date: JUNE 6, 1988 SUBJECT: JOINT APPLICATION FOR AN ALLOCATION OF B. EVERETTE JORDAN LAKE WATER SUPPLY DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 RESOLUTION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To endorse the County's joint application for water withdrawal from B. Everette Jordan Lake in cooperation with OWASA, Town of Hillsborough, Orange-Alamance Water System, Inc. and Chatham County. BACKGROUND: We have reviewed the attached resolution from OWASA which confirms authorization for a joint application. OWASA has agreed to be the lead agency in compiling and submitting the joint application. RECOMMENDATION: That the Board of Commissioners consider the adoption of the attached resolution. - - f RESOLUTION AUTHORIZING THE FILING OF ORANGE COUNTY'S APPLICATION FOR AN ALLOCATION OF B. EVERETT JORDAN LAKE WATER SUPPLY STORAGE AND EXPRESSING SUPPORT FOR SUBMITTING SAID APPLICATION IN COOPERATION WITH OTHER AGENCIES WHEREAS, Orange County has reviewed possible water demands for the next several decades and assessed the water supply available from existing and planned water supply sources within the County, and has determined that additional water supply sources will need to be developed to meet the potential demand for water within the County; and WHEREAS, B. Everett Jordan Lake is a multiple-purpose water resource which is reported to have approximately 100 million gallons of water per day potentially available for use as a public water supply; and WHEREAS, B. Everett Jordan Lake will, continue to undergo close observation, testing and evaluation as to quality and suitability for use as a public,water supply source, and the technology for the treatment of water from this potential source may be further developed to improve protection of the public health of water users who may depend upon the lake as a source of potable water supply; and WHEREAS, the North Carolina Environmental Management Commission has the authority and responsibility to allocate the water supply potentially available in B. Everett Jordan Lake to water supply purveyors and has adopted rules and regulations applicable to the submittal of formal requests for an allocation of water from said lake, and the Division of Water Resources has stated that the date by which allocation requests are to be submitted is July 1, 1988; and WHEREAS, B. Everett Jordan Lake may in the future be a suitable and economically feasible water supply source for use by Orange County and an allocation of water supply from said lake should be requested; and WHEREAS, the development and utilization of B. Everett Jordan Lake in cooperation with other parties in the region may offer substantial benefits, including: economies of scale in facility development and ongoing operations; reduction in the adverse environmental impacts associated with facility development; improved water treatment, staffing and water quality testing; and greater ability to implement future modifications to the water treatment process; and WHEREAS, Orange County desires to carefully and fully evaluate in cooperation with all other interested parties the benefits of joint development and/or utilization of B. Everett Jordan Lake as a future public water supply source. NOW, THEREFORE, BE-IT-RESOLVED: 1. The Board of Commissioners of Orange County hereby authorizes and directs the County Manager to file with the North Carolina Environmental Management Commission an application for an allocation of B. Everett Jordan Lake water supply storage. Based on present water demand projections, a Level I water supply storage allocation is not required; however, a Level II water supply storage allocation of 1.3 million gallons per day shall be requested by Orange County. Asso.monswagammenesen Orange County Board of Commissioners June 6, 1988 Page Two 2. The Board of Commissioners authorizes and directs the County Manager to develop and submit Orange County's allocation application jointly in cooperation with the applications of other parties in the region, if possible. Said parties may include, but are not limited to, the Tbwn of Hillsborough, Orange-Alamance Water System, Orange Water and Sewer Authority, Chatham County and the Tbwn of Pittsboro. Orange County's request shall state that substantial public benefits are anticipated from participation in a cooperative approach to developing and/or utilizing water supply-related facilities at B. Everett Jordan Lake. 3. If a joint allocation application is submitted, said application shall clearly state that the respective allocations requested in the joint submittal are to be made to the individual parties participating in the application. Each party should formally express its interest in evaluating cooperative development and/or utilization of B. Everett Jordan Lake as a future water supply source; however, participation in the joint application submittal shall, not in any way preclude any party from utilizing and developing its respective allocation either independent from or in cooperation with any or all of the parties to the request. 4. The monitoring data collected to date 'indicates that B. Everett Jordan Lake may be used as a public water supply; however, increasing development and other land-disturbing activities within the lake's drainage basin will affect the quality of the water supply available in the lake. Orange County supports the continuation and strengthening of programs established to comprehensively monitor, maintain and improve the quality of water in B. Everett Jordan Lake. Adopted this 6th day of June, 1988. / IL Shirley Man041, ir ATTEST: Be‘Bve) -444 Clerk o the Board u4;--! t • 099 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 1988 Action Agenda Item # SUBJECT: PHASE THREE EAGLES CHASE - PRELIMINARY ACTION BY: July 12, 1988 DEPARTMENT: PLANNING PUBLIC HEARING Yes _X_No ATTACHMENT(S) : INFORMATION CONTACT: Eddie Kirk Checklist Preliminary Plan Certification Vicinity Map Agency Letters Preliminary Plan Planning Board 4/18/88 Minutes Planning Board 5/16/88 Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: Consideration of the preliminary plan for Phase Three Eagles Chase subdivision. BACKGROUND: The property is located in Hillsborough Township off Ode Turner Road (SR 1130) . There are seven (7) lots proposed out of 21.71 acres. The average lot size will be 3.10 acres. Each lot will have frontage on Jacobs Trail. The road will be dedicated and constructed to NCDOT standards. The property is zoned Residential-1, and the Land Use Plan designation is Rural Residential. All lots are proposed to be served by individual wells and septic tanks. The Rural Residential designation in the Land Use Plan indicates the area is suitable for low density residential development that would not require urban-type services. The Planning Board initially considered the proposal on April 18, 1988, and recommended that a 50-foot reserved right-of-way extending from the cul-de-sac to 1.00 the southeast corner of the property be eliminated. The preliminary plan was referred back to the Planning Board for reconsideration in light of a recently adopted Planning Department policy relating to stubouts and reservation of rights-of-way. The proposal was considered by the Planning Board at its May 16, 1988 meeting. The policy will require that a dedicated public right- of-way be extended to the boundary of a subdivision when such an extension is justified. Future development potential and access to surrounding properties are used to determine if extension of right-of-way would provide a more efficient land development pattern. Actual construction of the road to the property boundary may not be required. If there is no apparent benefit or reason for a right- of-way to continue to the adjacent parcel, then no dedication would be recommended. The Planning Department recommended that the right-of- way for Jacobs Trail be continued from the cul-de-sac to the southeast corner of the property. The recommendation was based on two factors: 1. 1-40 was being constructed less than 1/2 mile to the east of the site. Options for access to parcels on the east side of Eagles Chase were limited to the south side of the 1-40 right-of- way. Access to Ode Turner Road via Jacobs Road could be an option for the restricted properties. 2. Immediately south of Eagles Chase was an 80-acre tract currently zoned R-1. Jacobs Trail could potentially provide a second access to the property to prevent all traffic from being directed to Ode Turner Road, currently the sole access. Dedication of the right-of-way will not in itself assure any particular future road pattern but will provide opportunities and options in the future. At its May 16, 1988 meeting, the Planning Board recommended approval of the preliminary plan with the extension and dedication (to Orange County) of the 50- foot right-of-way from the cul-de-sac on Jacobs Trail to the eastern property line. Actual construction of Jacobs Trail would terminate in a temporary cul-de-sac as presently shown. The future extension of Jacobs Trail would be the responsibility of the adjoining owner at the time the property to the east is developed and would require that the right-of-way in the cul-de-sac (above that required for a 50-foot 10.1 right-of-way) be incorporated into lots 21, 22, and 23. RECOMMENDATION: The Administration recommends approval with the 50 foot right-of-way dedication for public use from the cul-de-sac on Jacobs Trail to the eastern property line. The acceptance of this dedication by the Board is also recommended at this time. Actual construction of Jacobs Trail would terminate in the temporary cul- de-sac as presently shown. wommomm....mr•mmmw, • • - 102 PHASE THREE EAGLES CHASE - PRELIMINARY 11/85 ORANGE COUNTY CERTIFICATION AND APPROVALS _ PRELIMINARY PLAT STAFF ASSIGNMENT: Eddie Kirk SKETCH PLAN: Received 2-8-88 Reviewed 2-10-88 PRELIMINARY PLAT: Received 2-22-88 Reviewed 2-24-88 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE: 4-4-88 CERTIFICATION: Mike Mills SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE: 3-22-88 CERTIFICATION: N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE: 4-4-88 CERTIFICATION: Health Department OTHER: Recreation Advisory Council (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Other - Orange Soil & Water 3-24-88 (Date) Conservation (Date) 4-18-88 PLANNING BOARD: Date: 5-16-88 Approval Approval with Condition(s) X Denial BOARD OF COMMISSIONERS: Date: Approval Approval with Condition(s) Denial History of Eagles Chase Phase I 3 lots Approved 1-6-88 Phase II 14 lots Approval in process • r—_.-..... , :.rl, Lift r'wirii t INIC uNLY) - „/B510• APPLICATION FOR SUBDIVISION APPROVAL ORANGE COUNTY • DATE: Z.— Z?•- • SUBDIVISION NAME: A G_ z. r4 • LOCATI ON: br= .2,____M,"r- 2 _, '-eta'} .`�1„(� OWNER/DEVELOPER: C. —_ Lam- rat "t i► i ADDRESS: ie77 ♦ , �t� ,11?-�-r�c j TELEPHONE NO . :� 1212-•ka-lc-t1 • - N-1 I.S'"—„" ...Pr • xc4.1 I\./C--1 AGENT/CONTACT: ,�:kntg-rW�.Cr0(••) „n?9 r TELEPHONE ND . : "732--' SiS3 nW N . 14U 'G)4..„. 5r. . • A. SUMMARY XNFORMATXDN: Orange County Tax Map 14°7 Block (. _Lot Es) 'Township Zoning District[a) : • Total Number of Acres: ") ,'7r+, 'P is -,—. ► ZI."fit Phases: , Total Number of Lots: 2S-- Average Lot Size : i.`5 ac.Minimum Lot, Size .412.66 • Number/Type of Structures : (existing) -- _(prapaeed) 'Daot „v\." Lineal Feet in Streets : • t S Acres in Open Space '"� - - Water Supply:, Pub licIspecify) Community K Individual Wastewater Disposal: Pub Lic(specify) Community x Inds vi dun L Schoo L Di stri ct; Fire District: General Land Uses in Area : _ i :5j.c2g.:11r ,L&< , Critical Areas: 1 stream/dreinegeways flood prone.• areas 4. . , ,watershed specify)' - historic sites . atheriexplain) • B . ALL p Lets .must be submitted on sheet no sea l Ler than one inch equa is two-- hundred feet 11 "=213011 and no Larger than one inch aqua is fifty feat ' -(1 "=50 ' ) and must contain the following information : - r •ubdi W ' Sion neon building setback lines re ?'.4..! name of oenerle] Ng by notation or trpital Lot neck items gg pare of surveyor, engineer or •;,3g' . leyous ra; land planner _400•' ofi feted • X' — aunts tp and proposed Util ties— p � ,=� ,isl2lo) Prallrinery Plrn •�- D uslttttsa, ,�,•:•r; ri.;: aunts (bfi iRp r, . • ••= seals, north arrow (berth et . icM rood', etc.) . too of wsP]x C �.,. ezlstin y, pr ppasrd end, oat, lulling revlilon dates' :?%•jai adjoining righta-of—Coy vr... township, tax ■tCt ..10:.; including diva: lens and •y: 'Thrones, •(n. street Dawes end stile read boundary Oweerided with `�. ill". husbsrs • {^"t• bearings, wed distances stinting and proposed iii' ' total aersapa by' the tract :;_ry;_ utiLitlrr, ihcluatng =;;M: end *creeps of lefts. lneluding mg type, sizes, •• =: and minding area within "%•� ` • vj,;: hydrae tt. velvet and _ right.-rof...ay ��n *crone lam gay control Corner Ai •:!mein aad • � propped Lbt Linea with �:.. D tas lend Cproems �,r �v��l�°-' tllagnsion■ k {£y'y including altos ■nd proems A 1;3; diftensionn —`•''•"' tZPIRe_L_s-t.r_rom_e,rosx--are:-!ens WO and int►reaosion entails ., '-s"•'••`; Charing lines •`i'• IncLuein p ����iy c� '`?`r: p Design awl ninth ..._ 4 tbpcpraphy at ten foot lip) of trevelney end .enouteers intervals ?*M•--: horizontal a Lignarnt and ', �,• water DDd{aa, ',crease, flood- LDCorat torus ors. (publtt �,4 way and floolipLrins :��;� reeds] I "%ream buffoon and notrtlen ' peraanent /morns ouch in „r� C::,;$ incic.zing restrieted W+::: buildings. demnter1e., ,�, '•j( enveloosans -potential �`.",�!'� hirtoric tanorertg. ( �,,,.,, townenlp, corporate and extra* OWal: adjoining cps layout tarrltbrlat pi.nnlnp f edjointhe prDDerty Imo-"= jurlatlietion tines which earners and supdivialbns idra :�4T.,i cross the property , : Loom:ion and nits of Darnels dedicated for A/n :;: ':r in coaaan Puoiie use or raaerrsd all {F = LDtmtibn end size Cr Leta of restricsrd dwvCLC$a.nt potential and notation en plat rwp.roint *war • Al .. ator„wat■r eanapaewnt DLan indicating • first 1/2 {nth of runoff (Pi.* I twparritrsapaurfresa for control of tow , I (GRAY AREAS FOR. OFFICE USE ONLY) . r; = :1'o _ • OTHER SUBMITTAL REQUIREMENTS : • 1 . Twenty—six [26) copies of the preliminary plat 2. Two full size copies of an Orange County Tax nap, tone copy with tax parcels involved clearly marked) . 3 . Where municipal or OWASA sewer is not available , a Letter from the Orange County Health Department certifying the proposed wastewater system for each Lot . I , the applicant, hereby certify that the foregoing application is complete and accurate . I understand that a 41210.00 fee (subdivisions of 15 lots or less) or a 141370.00 fee [subdivisions of 16 Lots or more) is due at the time of application . A $5 .00 par Lot fee is due at the time the final plat is 3resentad for recordation . APPLICANT 'S tItHATURIE1 O A ' - SI - ATURE •]ATE- -- —SSA ? _ 2Z. • � . DATE • FEES: Amount) Z4a . Date Paid 1-22-r e- Receipt /70(Y- ..,c,,...,.....a • . : - • I ....: .. .A....7 V . ..... ..... 7 P.:or \ I ■• ....-....-47... . .7.■ ' ......_ ittO V 1‘• ......, 1 _.........._......_ A •-•-7- ---.*".4.--- °"1 Ac . -... • .„..___.— -.:.— -- -- - •- •-- --' ___:,i,..„....- -, 7-----:"------t"--..-....,,,,.../.--- . / / tow,0 ,, ,.. 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N - ...- \\ ... •i, t... ,. . c.•3 1 ,' 1 1 . e• •-- • . \ I I 1 1 i . \\C) 4301 I 1 • .1 \\ 1 ---.-••--/ . , . 1 142 I - - . . 1 107• • • vaf New- INIIIMMIIIIIIIIIMMOMMII.V.11■■■•■00011111■IMI■14.■■■•111,110. ■■•■••■■sm.a■•••■•••■■■•■■■ Orange Soil and Water Conservation District Orange County Agricultural/Environmental Center 306 Revere Road • Hillsborough, NC 27278 Phone: (919)732-9361, Ext.451 March, 214, 1988 TO; Eddie Ki rk,. planner • Orange County Manning Department • FROtt; Gail A. Hugh211,1145oll Conservationist SMUT; FreUrntriary Plan for Eagles Chase Phase III • have reviewed this site as requested and have these comments: • • 1. The soils on this site are Georgeville and Herndon. These soils have moderate limitations for septic tank - 5 •absorption fields because of slow percolation.- -The . . area of f 1 ter field may need to be increased .3 n order - for the septic tank absorption to function. f i.can be of further assistance, please call. iiw • . ' • CONSERVATION-DEVELOPMENT-SELF-GOVERNMENT • • • 108 • _ . • 4Pr7-: ::74•16Ak • VkLAY ••<1/4. ‘.111waro, STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN April 4, 1988 DIVISION OF HIGHWAYS GOVERNOR - JAMES E.HARRINGTON GEORGE E.WELLS,P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR • Mr. Eddie Kirk Orange County Planning Department 306-F Revere Road Hillsborough, NC 27278 • Subject: Eagle's Chase - Phase III Off SR 1130 in Orange County Dear Mr. Kirk: • This is to advise the subject preliminary plan has • bean approved by this office. • • If there are any questions, do not hesitate to con- tact this office. Yours very truly, 7Th ,77 • • Mills, P. E. DISTRICT ENGINEER ..7MM/SPI:jbh • • • • An Equal ODoortunity/Affirmative Action Employer • • ORANGE COUNTY PLANNING DEPARTMENT - • -109 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 •r.041 t 4. 7411 ° 4,• 5: MEMORANDUM TO: Eddie Kirk, Planner II FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: Eagles Chase Phase 111 DATE: April 5, 1988 • • This subdivision meets the Ordinance requirements by using large lots, limited additional impervious surfaces on each lot, • stream buffers, and retaining a buffer of vegetation around the perimeter of each lot to filter and absorb runoff. • 0 ' ttAk.4.401. • • • • • • ' I 1 41PRIL 1.$, 1988 PLANNING BOARD MINUTES 11 Yuhasz again expressed concern with adjoining property owners having immediate access without being a party to the Road Maintenance Agreement. Collins suggested that the condition be worded- That property owners to the east of Theodore Parrish Subdivision have access to Running Green Road if said property is developed in the future. Collins continued that Staff's concern is the possibility of another road being created if adjoining property is developed in the future. The Planning Department is also concerned that if, due to development of adjoining properties in the future, the Board of Commissioners determine that Running Green Road should be upgraded, all property owners with access would participate in the upgrading and maintenance. One of the lot owners of Theodore Parrish Subdivision informed the Board that restrictive covenants of the subdivision prevented further. subdivision of the lots. The following amendment was made to the motion and accepted by the first and second; If it is determined by the Board of Commissioners that Running Green Road should be upgraded to public road status, the Road Maintenance Agreement should include provisions which would permit the property to the east to have access to the proposed Running Green Road and require upgrading of the proposed Running Green Road if the property to the east is subdivided and if in the future it accesses Running Green Road. VOTE; Unanimous. (2) Eagles Chase - Phase III Presentation by Eddie Kirk. This item is for consideration of the preliminary plan for Phase Three Eagles Chase subdivision. Kirk indicated this is the final phase of Eagles Chase Subdivision. The property is located in Hillsborough Township off Ode Turner Road (SR 1130) . There are 7 lots proposed out of 21.71 acres. The average lot size will be 3.10 acres. Each lot will have frontage on Jacobs Trail. The road will be dedicated and constructed to NCDOT standards. There will be a 50 foot reserved right-of-way at the end of the cul-de-sac for future road extension. The • 1.11 12 property is zoned Residential-1, and the Land Use Plan designation is Rural Residential. All lots are proposed to be served by individual wells and septic tanks. The Rural Residential designation in the Land Use Plan indicates this area is suitable for low density residential development that would not require urban-type services. All agencies have reviewed the preliminary plan for Phase Three Eagles Chase. The Planning Staff recommends approval of the preliminary plan subject to the following condition: 1. Designate the 50-foot reserved right-of-way extending from the cul-de-sac on Jacobs Trail to the eastern property line as a private 50- foot reserved right-of-way. The future extension of Jacobs Trail will require that the right-of-way in the cul-de-sac (above that required for a 50 foot right-of-way) be incorporated into lots 21, 22, and 23. Jacobs asked how Kirk knew this was the final phase of the subdivision. Kirk responded that the developer had indicated this was the final portion of the lot in his ownership. Pilkey expressed concern with a public road ending in a private cul-de-sac. Kirk responded that if the property behind Eagles Chase Phase III was developed in the future, the developer of the adjoining property would have to purchase easement rights. Eddleman asked if the Planning Staff felt that the property behind Eagles Chase could become landlocked. Collins responded that that was not justification for providing right-of-way through the property. He continued, noting that if there was a need for a collector road being extended it could be required. Collins said that in the past, the recommendation had been for a reservation aflsnd for possible future right-of- way. The difference would be the notation on the plat regarding the cul-de-sac. Eddleman asked about the stream buffer. Kirk indicated that the stream was actually on property to the south and that the Erosion Control Officer had requested only a drainage easement. 112 13 Pilkey asked why Phases 2 and 3 were not combined. Yuhasz suggested that perhaps the Health Department had not been able to check all the lots on a schedule that would have enabled the developer to combine the two phases. MOTION; Eddleman moved approval. Seconded by Cantrell. Yuhasz asked about the letter from the Soil Conservation Service. Kirk responded a part of the Subdivision Regulations require that requests for review be sent to Soil Conservation Service. Collins also noted that the review was required since there had been problems experienced in installing foundations where soils had a very high shrink and swell potential. Needed information could be provided for the developer as well as the homeowner and builder. Pilkey expressed concern with the steep slopes in the building area. The slopes were explained. Jacobs expressed concern with unclear plats being provided by Alois Callemyn, the surveyor of the subdivision. VOTE: Unanimous. (3) Setter Run - Section Two Presentation by Marvin Collins. The 74.6 acre tract is located in northern Cheeks Township on the south side of Harmony Church Road (SR 1339) west of Efland-Cedar Grove Road (SR 1004) . The property is zoned Agricultural- Residential and Protected Watershed II (Upper Eno) . The Land Use Plan designation is also Agricultural-Residential. Section One of Setter Run consists of four (4) lots which were created through a minor subdivision in October, 1987. Ten (10) lots are proposed in Section Two which range in size from _ 2.86 acres to 18.1 acres and will have individual wells and septic tanks. The applicant has proposed a Class B private Road to access the ten lots as shown. The required private road justification is included in the agenda packet. Restrictive Covenants and a Road Maintenance Agreement have also been submitted. All applicable agencies have reviewed the preliminary plan. • • • 1.13 6 The Planning Staff recommends approval of the final plat for McAdams Estates, Section Two. MOTION: Cantrell moved approval. Seconded by Pilkey. VOTE: 8 in favor. 1 abstained (Yuhasz - due to professional conflict of interest) (Taylor out of the room during this vote) . b. Preliminary Plats (50 Lots) II] Li I 1 f- (1) Eagles Chase - Phase III (7 Lots - Hillsborough Township) Presentation by Eddie Kirk. This agenda item is for reconsideration of the preliminary plan for Phase Three Eagles Chase subdivision. The property is located in Hillsborough Township off ode Turner Road (SR 1130) . There are seven (7) lots proposed out of 21.71 acres. The average lot size will be 3.10 acres. ' Each lot will have frontage on Jacobs Trail. The road will be dedicated and constructed to NCDOT standards. The property is zoned Residential-1, and the Land Use Plan designation is Rural Residential. All lots are proposed to be served by individual wells and septic tanks. The, Rural Residential designation in the Land Use Plan indicates the area is suitable for low density • residential development that would not require urban-type services. The Planning Board discussed the proposal on April 18, 1988, and recommended that a 50-foot reserved right-of-way extending from the cul-de- sac to the southeast corner of the property be eliminated. The Planning Department recommends reconsideration of the action in light of a recently adopted department policy relating to stubouts and dedication of rights-of-way. The policy will require that a right-of-way be extended and dedicated to the public to the boundary of a subdivision when such an extension is justified. Future development potential and access to surrounding properties are used to determine if extension of right-of-way would provide a more efficient land development 114 10 111 in\ IP If 7 pattern. Actual construction of the road to the - property boundary may not be required. If there is no apparent benefit or reason for a . right-of-way to continue to the adjacent parcel, then no dedication would be recommended. It is recommended that the right-of-way for Jacobs Trail be continued from the cul-de-sac to the southeast corner of the property. The recommendation is made based on two factors: 1. 1-40 is being constructed less than 1/2 mile to the east of the site. Options for access • to parcels on the east side of Eagles Chase are limited to the south side of the 1-40 right-of-way. Accesi to Ode Turner Road via Jacobs Road could be an option for the restricted properties. 2. Immediately south 0 Eagles Chase is an 80- acre tract currently zoned R-1. Jacobs Trail could potentially provide a second access to this property to avoid all traffic being directed to Ode Turner Road, currently the sole access. Dedication of the right-of-way will not in itself assure any particular future road pattern but will provide opportunities and options in the future. The Planning Staff recommends approval of the preliminary plan with the extension and dedication (to Orange County for public use) of the 50-foot right-of-way from the cul-de-sac on Jacobs Trail to the eastern property line. Actual construction of Jacobs Trail would terminate in a temporary cul-de-sac as presently shown. The future extension of Jacobs Trail would be the responsibility of the adjoining owner at the time the property to the east is developed and would require that the right-of-way in the cul-de-sac (above that required for a 50- foot right-of-way) be incorporated into lots 21, 22, and 23. Jacobs asked about the policy change relating to stubouts and reservation of rights-of-way. Collins responded that the County Attorney's concern arises out of the "taking issue" . If it is felt that a road should be extended to adjoining properties to serve future development and could form a sub-collector or collector ri 1r 8 us street, the means should be provided for the dedication of the right-of-way to be stubbed out at the property line. If there are no indications that an extension is needed, the County Attorney feels that there should be no right-of-way reservations and the County does not need to provide access for landlocked properties. Previously, the policy was reservation of right- . of-way and negotiations would occur between private owners for the use of the right-of-way. In this subdivision and future subdivisions where a collector street is desired or needed, the County would be providing assurance that the - right-of-way was already in place. Lewis noted that if this is to become a general policy he felt a restriction was being placed on private property and the owner was receiving no restitution. He indicated that he was more in favor of the reservation of a right-of-way since the owner would possibly gain from future private negotiations. Collins responded that the goal is to insure that as property develops in the county, it is provided with .adequate means of access. Eddleman asked about the time of the actual dedication of the right-of-way. Collins responded that the project would be presented to the Commissioners for approval, and they could accept the right-of-way in the name of the County. At the time of the final plat, there would be a notation on the plat that the right- of-way is for future road extension, is dedicated for public use to Orange County, but that the County accepts no responsibility for maintenance of any road constructed within that right-of-way. Once the final plat is recorded, it would no longer be on the tax listing for the original property owner. Yuhasz expressed concern that the Planning Board had made a recommendation on Phase Three Eagles Chase Subdivision and it had been brought back for further consideration. Collins responded that the Adritinistration did review subdivisions being forwarded to the Commissioners and could recommend further study by the Planning Board. 'Jacobs noted that the Planning Board did not have to change its original recommendation. Yuhasz continued, asking how this reconsideration would fit into the time frame for decision. Collins responded that since the Planning Board had made a recommendation, it had met its time , 116 9 requirement. The Board of Commissioners hasra thirty-six day time frame, but that time does not begin until the item first appears on the Commissioners agenda. Yuhasz expressed concern with the possible "gap" or "gray area" in the time frame. He continued that he felt the Ordinance Review Committee should address this problem. He expressed concern with the possible uses of the dedicated public right-of-way. Collins noted that the Board of Commissioners would be responsible for such decisions. Jacobs stated that a written policy regarding the dedication of right-of-way was desired by the Planning Board. Collins agreed but asked that in an effort to expedite the processing of this application that it be sent forward without a written policy. Jacobs agreed. • MOTION: Best moved approval of• tr.he Planning Staff's recommendation. Seconded by Pilkey. Pilkey commented that she felt the letters from SCS should be more site specific. Collins responded that the reviews and comments from SCS are intended to make staff and the developer aware of any severe problems regarding possible limitations of the soils for building foundations. He noted that plats are provided to SCS so that the reviews are site specific. VOTE: 8 in favor. 2 opposed (Lewis - opposed to the policy, Yuhasz - concerned with the legal implications of the policy for the County) . (2) Oak Crest M cff (38 Lots - Chapel Hill Townshi Presentation by Emily Crudup. The property is located in Chapel Hill Township near Star Point at the end of Booth Road (SR 1531) on the Orange/Chatham County_line. The tract is zoned Rural Buffer and Protected Watershed II (University Lake) . The Joint Planning Area Land Use Plan designation is Rural Residential. Adjacent properties include Heritage Hills, Comet Trail, UNC lands, and other residential land uses. The total acreage of the tract is 113.99 acres. Thirty-eight (38) residential lots are proposed, • • -.45■11111111161 117. ORANGE COUNTY • . BOARD OF COMMISSIONERS • ACTION AGENDA ITEM ABSTRACT Meeting Date June 1988 Action Agenda Item * C7 3 SUBJECT: OAK CREST SUBDIVISION - PRELIMINARY PLAN ACTION BY: July 12, 1988 DEPARTMENT: Planning PUBLIC HEARING: ' Yes. X No • ATTACHMENT(S) : /NFORMATIWCONTACT: Emily Crudup • Application Vicinity Map • • Preliminary Plan • Preliminary Plan Certification • ; Acceis Easement Document Agency Comments • 5/16/88 Draft Planning Board Minutes • TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham • - - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: — - ConsideratiOn-of the preliminary plan for Oak Crest Subdivision. BACKGROUND: The property is located in Chapel Hill Township near Star Point at the end of Booth Road (SR 1531) on the Orange/Chatham County line. The tract is zoned Rural Buffer and Protected Watershed II (University Lake). The Joint Planning Area Land Use Plan designation is • • Rural Residential. Adjacent properties include . Heritane. Hills, Comet Trail, UNC lands, and other residential lane uses. • Thirty-eight (38) residential lots are proposed on the 143-99-acre-tract, Aza lots-are over two acres-i-n-si-ze • (average 2. 6 acres) . Thd lots will be served by public roads and by individual wells and septic tanks. An access easement for the extension of Booth Road has been obtained (included in the agenda packet) . The • N. C. Department of Transportation has begun to realign and pave Booth Road from its intersection with • U.S. Highway 15-501 to the point where State maintenance ends (indicated on the preliminary plan). The developer will construct to State standards the portion of the road to connect the State improvements • . . . .. . . . • 1.18 • , .-. . . . ... . . with the proposed subdivision. The applicant proposes to dedicate to Orange County 5. 86 acres of recreation/open space along Price' s • . Creek. All applicable agencies have reviewed the preliminary plan for Oak Crest. NCDOT has approved the road plans provided that right-of-way for Booth Road is dedicated and extended to the subdivision boundary. The dedication, will be accomplished when the easement agreement is approved by the County Attorney and ' .•. • subsequently recorded with a plat of the easement. Mary Anne Black, 'the Director4of Recreation and Parks, , .10r recommends that the Commissioners accept the : dedication of 5.86 acres provided that it be noted on . . the final plat as " Land dedicated to Orange County . for public recreation/opence purposes. " Ms. Black . also recommends that some type of access be provided connecting the proposed dedication with the Heritage Hills Recreation Area. A 30-foot4.public pedestrian and non-motorized vehicle amcessosasement has been included as a condition of approval. . . . The Town of Carrboro had the following comments/ recommendations: 1. A semi-opaque screen would be needed between the . Adjacent recreational area and the single family . , . . lots. . . . .. • . . .•. •• ._ . ... . . • Screening between residential and recreational land , uses is not required by either the Zoning Ordinance or the Subdivision Regulations. Section IV-B-8 describes Tree Protection Areas which are required on each lot and include the rear .yard building setbacks. These are indicated on the landscape plan to ensure that the existing vegetation in those - . • - areas will be maintained. 2. Sidewalks would be required on Booth Road and Oak Crest Drive. • 1 ' I Sidewalks are not required improvements in subdivisions under the County' s jurisdiction. 3. All trees having a diameter greater than 18" would be required on the landscape plan. Clearing limit lines for the roads and drainage facilities would also be required. . . Section TV-B-8 of the Subdivision Regulations does not specify that individual trees be shown on the • . 1 1 • 11-9 landscape plan. The ordinance does, however, require that the landscape plan include "stands of existing trees. " Clearing limits are defined by Section IV-B-8-b-2, which states ". . .existing trees may be removed only from designated street rights- of-way and utility and/or storm water drainage easements. " All other areas of the subdivision are covered by the required Tree Protection Areas. 4. Septic field locations should be included on the plans. The Board of County Commissioners has considered a policy regarding the indication of nitrification fields on subdivision plats; The Commissioners decided not to make this a requirement until additional information can be obtained on the costs • of implementing such apoliqy (refer to attached 3/18/88 letter from theTaunty Manager). 5. The Carrboro stream buffer area would be calculated with the following manner: 109: year floodplain boundary 50 ft. a distance,.;eoual to 4 x slope% x 100. - . Under Article 6.23 of the Orange County Zoning Ordinance, a similar formula is used to determine the stream buffer. S. Carrboro street specifications would require a 50 foot right-of-way with 20 feet of paving on the three cul-de-sacs and a 60 foot riot-it-of-way with 26 feet of paving for the entire length of Booth Road and Oak Crest Drive. All- roads built in the subdivision must meet NCDOT • construction standards which, according to Pat Ivey, Assistant District Engineer, will be '50 feet • of right-of-way with 18 feet of pavement. 7. Impervious surface limitations and density • requirements -could differ under our development . . standards in watershed_areas. The proposed plan meets the watershed protection standards set forth in the Orange County Zoning Ordinance. Carrboro requires an additional 20 foot setback from the stream buffer. Applicable sections from Carrborc,' s regulations are attached. 8. Proposed grading would be needed for all streets and drainage facilities. Detailed stormwater calculations would be required to to insure adequacy of the proposed facilities. • • • 120 • Grading and erosion control plans must be approved • by the County prior to the issuance of a grading permit. Additional measures for stormwater management have been recommended by the Erosion Control Supervisor and are attached as conditions of approval. S. Correspondence from the Army Corps of Engineers • would be required for the construction work within the regulated 100 year floodplain (ie. either a- . permit or written verification that a permit will- • • not be needed for the work). The County will require that the applicant provide a registered engineer' s calculations and certification that improvements to -the road. crossing at Price' s Creek .will not decrease the • flood carrying capacityiqRrithe stream. This -will also be reviewed by the Hydrologic Division of NCDOT. The Carrboro Staff had addition4Iwconcern with (1)the location of a portion of Oak Crest Drive in the stream buffer, and (2) the need for a second access for emergency vehicles to the northern end of the subdivision should the only entrance to the site • •become impassable. • Under the Orange County Zoning Ordinance provisions, 'public: streets are a permitted use in the stream • buffer. The proposed location minimizes grading since it makes use of the existing road bed. A second access point at the northern end of the site is unavailable at this time; however, the applicant has provided a stub out which may provide access in the future if adjacent parcels are developed. •• • • Orange Water and •Sewer Authority submitted comments - regarding effective stormwater management, effective, • permanent sedimentation and erosion control measures, and septic tanks in a water supply watershed. DWASA' s • suggestion-of drainage-easements-and-a-stormwater management structure have been included as conditions of approval based on similar comments from the County Erosion Control Supervisor. The issue of using roadways to carry run off will be addressed with revisions/additions to the stormwater management plan • as required by the Erosion Control Ordinance: Any grassed swales or other drainage structures located within the public road right-of-way will become the responsibility of NCDOT at the time the roads are accepted for State maintenance. Until that time, the developer must maintain all drainage/erosion control • • ' . • • • 121 facilities which will be monitored by the County Erosion Control Staff. Other drainage structures and easements located on the residential lots will be maintained as prescribed in the restrictive covenants (see condition #1) . DWASA .also recommended that alternative septic tank system design and maintenance concepts be considered as suggested in their review of previous projects (dual-drainfields, identification of primary and reserve drainfield areas in the field and on the plat and deed, regular inspection and maintenance program, %. etc. ) . The developer has worked very closely with the Orange County Health Department and retained the services of a soil scientist in order to determine the most suitable locations for septic tank systems. Following previous recommendations from DWASA, the • • Board of County Commissioners, considered requiring • drairfield locations to be,:.s5biwn on subdivision plats. The Commissioners decided noZto make this a requirement until additional information can be obtained on the costs of implementing such a policy (refer to attached 3/18/88 letterWtrom the County Manager).- Warren Faircloth, the Erosion Control Supervisor, ' • reviewed the preliminary plan and determined that 30- foot drainage easements would be necessary in certain • locations, • rd that a detention pond would be • . necessary to control the peak rate of runoff .for the ten-year storm to the predevelopment rate. Mr. • Faircloth has also recommended discussion of the erosion control plan with the developer prior to plan approval. All of these comments have been attached as conditions of approval. The Orange County Health Department has not found any • suitable .areas for septic tank disposal on lots 26, . • .27, and 28. • On May 16, the preliminary plan for Oak Crest was present ed_to_the Planning Board_tor their consideration. The Planning Board recommended approval of the plan with the acceptance of 5. 86 acres of recreation/open space and the following conditions: 1. Provide restrictive covenants for review by the County Attorney which include a prohibition on further subdivision of the thirty-eight (38) lots shown on the preliminary plan as well as provisions for maintenance of drainage easements and stormwater detention facilities. (Final plat requirement) 122 2. Approval of the access easement agreement with accompanying plat by the County Attorney. (Final plat requirement) 3. Provide a warranty deed to Orange County for the 5.88 acres of recreation/open space in the format recommended by the County Attorney. (Final plat requirement) 4. Continue the 30-foot wide drainage easement shown on sheet 3 along the drainage ways through lot 11. All easements must be shown on the final plat. 5. Approval of the stormwaten..management plan including provisions to control the peak rate of runoff for the 10-year storm to the predevelopment rate: - 6. Provide a registered engl-neerls calculations and certification that proposed improvements to the road crossing at Price' s Creek will not decrease the flood carrying capacitY:141:r the stream. • ' 7. Provide a note on the final plat .which restricts • access of lots 19, 20, 21, and 22 to the cul-de- sac at the end of Booth Road; lots 14, 15, 16, 17, • and 18 to Cedar Run Lane; lots 7, 8, 9, and 10 to Ridge View Lane; and lots 34, 35, 36, and 37 to - Shiners Place. 9. Obtain approval of the erosion control plan and apply for the required -grading permit prior to any . . site disturbance. (Final plat requirement) 10. Provide a 30-foot public pedestrian and non- motorized vehicle access easement to connect the dedicated recreation/open space to the Heritage Hills Recreation Area. • • • 11. On the final plat, label the 5.86 acres on Price' s Creek as "Dedicated to Orange County for Recreation/Open Space Purposes. " (Final plat requirement) 12. Combine lots 26, 27, and 28 with other lots or label them as being of restricted development potential and not for building purposes. If • labeled on the plat, a written notice of the restriction must also be recorded. 13. Dedicate to the public (Orange County) the Booth Road right-of-way for the stub-out as indicated on the preliminary plan. 123 RECOMMENDATION: The Acministration recommends approval per the Planning Board recommendation with the following changes: - Condition #12 should be amended to include a provision that if lots 26, 27, and 28 are found to have suitable septic sites, they may be retained as separate lots on the final plat. - Revise Condition #13 to state, "Dedicate to public use (Orange County) the Booth Road right-of-way for the stub-out as indicated on the preliminary plan. " Add a provision which would require that the right- - of-way be labeled "dedicated to public use. " - The Board of County Commissioners should accept the dedication of the right-of-way with the approval of the preliminary plan. • • ' • t •:'" • • • • • • • • • • • , 124 _ ___ �'/as APPLICATION FOR SUBDIVISION APtiRQVAL 0 Rr-• LC O . • DATE: March 22; 1988 :USDIVISION NAME: • Oak Crest _OCArION: On Booth Road, 1/2 mile west of 15-501/Smith Kevel Road, Star Point Intersection 1 w E'1•/D EVELDPER:. Orange Affiliated Partners ADDRESS: - 20 West Colony Place Suite 280 TELEPHONE Na. : 919-490-0255 . Purham. North Carolina 27705 .GENT/C0 NIA CT: HunterReynoldsJewell, P.A. • TELEPHONE NO . ; 919-821-5074 .. SUMMARY INFORMATION: Orange County Tax. Nap- 1x20 Black • Lot (s1 20 ' Toan-ship' Chanel Uil7 Zoning District(a) : , Rural,_Buffer plstri.c.t/PficorOCrW WArag6i4ev Jr Total Number of Acres: 113.99 Phases: Tote L Number of Lots. .r.41 Average Lot. Size : 21A)P qr., Minimum' Lot Si za a,...0._ac. -Number/Type- of Structures : (exis-ting-) ,(proposed)._ Linea L Feet in Streets: 7,830 if Acres in Open Space 5.86 - Water Supply:. PubLic.(spool fy) Coemunity X Individual Wastewater Di sposa L: Pub Pub Li c(epeci fy) Community X a_Indi vi dua L . Scher; I, Di etri ct ChapeHill Carrboro Fire Di stri ct: Damascus Generet Land Uses in Area:- `eS nt al� Critical Areas: _stream/drainageways ✓ flood prone areas University Lake eat arshed(apeeify3 histo.ric sites otizar(axp Lain 1 . ALL pt Lets must- be submitted on sheet . no smeller than one inch erb_:t .a two— hundred feet (1 °=2DO1 ) and. no Larger than one • inch equals fifty feat (2 "=50 I ) and must 'contain the following information : A •subdivision RIMS _ : -•'•, building sutbeat lines ▪ -' name of ownsrisi MI b notation or ` y :<, r typical LOS :k l terns ;44 nese• of surveyor, engineer or lI oat .:•' :n Land planner X • ' stinting end proposed sess- fleted) • X :�.,s [titt+l Preliminary Plan M`:w wants ldreinags, utilities', scale, north arrow [North st z;�.=•,�=: roods, etc.l x▪ 3y`-;� top of seal X ;;T„i existing. proposed end wn deco [including revision Sassari~ : ;;wh adjoining rights-of-say tounshi • ':'•� 0, tax rep-bloeir•lO! -1 including dlasnefon+ end ' �'`= references; ��ti Xr'„A��.. :h_+.' street stemma end stria road i boundary dsaerfbad with 'd.'•: Y nuobsrs • Nps, bearings and glutinous •X'-�•�"�`rx sslsttnp and Proposed X �� '. sotst acreage of the tract %YiS::: 'utllltles, • including '•":>, end acreage of lots, including w:.•-:4• type, sizes, g.5: s ;�;�_�„ and excluding area within •••-_� hydrants. valves and ,Hm righta—af-way Ssnno lea —^`:' x—central aorout- X '��sistiing end proposed eulrare = ='• �c proposed Lac Linea with x including size• snd grwdes x '•' "• dimensions typical 'treat cross-faction• `' C Las nusoere• Phasing 'Anew end intereaetion details' 9 .,,N including design and cloth _';, : '.•. topography it ten foot MI �':.r:.: of trovetwey and anouldars yr ?.>:;:"<:' intervals X c-'."�+*�•:•';.`,• horizontal alignment and pa meter bodies, struena, flood- general curve data louolic way and floadplaina ':•'; roadel X ; ::_ strain puffers and notation 7�, pareansnt fastdrsr such as lot-"`''` indioatin restricted tw pulLdingu, aasstarisa t g , :�`1 deveLopsent potential •�" "� x .�i `+�:�='-' hletdrta (anoSarts, tawnabi -..---: p. carpa7ate and estre- -„... „„ .,, adjoining tot layout territorial planning - poems of adjoining pi•ooert • "` � jurisdiction lines onion owners and subdivielona y v '"'`',,,zss= truss the property Location and slits of - :-....r, parasla •dadiaatad or public urs or reserved X Mi In cannon - ° ; location and size of loss of restricted development potential and i;, notation an plat regarding /sae - ,, „ atorwwatar canaoeaent Cleo 1ndleaoiR7 pr-.ylaign .-r �•+nrr-! •f M- 125 - OTHER SUBMITTAL REQUIREMENTS: 1 . Twenty—six (25) copies of the preliminary plat 2. Two full size copies of an Orange County Tax map tone copy with tax parcels involved clearly marked] . 3. Where municipal or OWASA sewer is not available , a Latter from the Orange County Health Department certifying the proposed wastewater system for each lot. the applicant , hereby certify that the foregoing application is complete and curate . I understand that a. $210.00 fee ( subdivisions of 15 Lots or lass] a $420.00 fee (subdivisions of 15 lots or more] is due at the time of placation . A $6.00 per Lot fee is due at the time the final plat is •esentsd for recordation . / ; pucAMorz ANA URE �P OWNE - _ SIGNATURE A 22 /6 R ' 1 22 A-8 .TE DATE. • • FEES: Arocant 42,0,06 Date Paid *5--—1 8, Receipt #' 0503 • • ;li • 1.26 - o A �" . 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"4.00 ""*- -1,-•-•:--,---.*:--17.4.-..".... - ... . ........ _.... . ....■ oa-tw”" arra. 1144.::07"*. 6; • AL lit,: CY AdAltdilik. n A.% ....=..-., ...'/AL I '4%• ... d1... . .1,...s. litiriLT ',,, 00.7•P0.I0 COr.7T - "" ,-.�`:',•M1�, ""• -! Y•_.._-.a 4 _ _ _ . ms's':.. -1. • . .. • 41,' 127 .. OAK CREST - PRELIMINARY PLAN 11/85 ORANGE. COUNTY CERTIFICATION AND APPROVALS - PRELIMINARY FLAT STAFF ASSIGNMENT: Emily Crudup SKETCH PLAN: Received 2-19-88 Reviewed 2-24-88 - • PRELIMINARY PLAT: Received 3-22-88 Reviewed . 3-23-88 • REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE: 4-27-98 CERTIFICATION: J. M. Mills, District Engineer SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE: 4-8-88 CERTIFICATION: UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE: 5-3-88 CERTIFICATION: Pat Davis OTHER: Recreation Advisory Council H.A.Black 4-29-88 (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro A. Parker 4-29-88 (Date) Hillsborough (Date) Durham (Date) Other - S & E W. Faircloth 14-29-88 (Date) - Health T. Konsler 4-26-88 (Date) - SCS G. Hughes 4-11-88 .. - Chatham County R. Scales 14-26-88 - UNC G.W. Wagoner 14-21-88 PLANNING BOARD: Date: Approval Approval with Condition(s) Denial BOARD OF COMMISSIONERS: Date: Approval Approval with Condition(s) Denial 1 ,,,, • Prepard by: aP Mall after EC kV recding : ig M. 1Vargie" Happel -5-et P. 0. Box 13646 44 128 Rosear7h Triangle Park, N.C. 27709-3646 NORTH CAROLINA :':1.':.ENDNT AGREEMENT • CHATHAM COUNTY (2) 42 () THIS AGREEMENT made and entered into this the 4;?_2.- day of 1988, by and between Orange Affiliated Part- ners, a North Carolina general partnership, hereinafter called "Purchaser," and Ruby Hunt Merritt, widow, and wyndell Merritt_ (single) , hereinafter sometimes collectively called "Owners. " WITN--"ccr-"TH: THAT WHEREAS, Purchaser has purchased certain property containing approximately 114 acres from the Genron Corporation, more particularly described in Exhibit A, attached hereto and incorporated herein by reference, said property hereinafter called "Genron Property; " and WHEREAS, Owners 'own tracts and parcels which are adjacent and contiguous or near to the Genron Property, which are more particularly described in Exhibits B and C attached hereto and incorporated herein by reference which are sometimes collectively called "Easement Property; " and WHEREAS, Purchaser desires to obtain easements over portions of the Easement Property which will provide access to Booth Road for the Genron Property and which will in the future provide access to Booth Road for portions of the Easement Property, and for the purpose of installing utilities over the aforementioned 1 -- -129 oasement, and the Owners have agreed to grant said easements according to the terms as hereinafter set forth. NOW, THEREFORE, in consideration of $10, 500. 00 paid to the Owners by the Purchaser, the receipt of which is hereby acknowledged, and for the mutual covenants herein set forth, the parties agree as follows: 1. The Owners grant, bargain, sell and convey to the Purchaser the perpetual, non-exclusive right, privilege, arid easement over and across the Easement Property, which easement is described in Exhibit E, attached hereto and incorporated herein by reference, hereinafter called "Roadway Easement, " for the purpose of constructing, maintaining, repairing, replacing, using and operating a paved roadway, to be constructed and maintained to such standards and specifications required by the North Carolina Department of Transportation for a residential collector road, attached hereto as Exhibit G and incorporated herein by reference, as may be amended from time to time, and as are required for acceptance of dedication to the public as an open public street and right-of-way, and for acceptance by the North Carolina Department of Transportation for maintenance, and for the purpose of ingress, egress and regress for all vehicular and pedestrian traffic ordinary and necessary for the present and all future use of all or any portion of the Genron Property, and for the purpose of dedicating all or any portion of the Roadway • Easement as a public street and right-of-way, which dedication shall not require the joinder of the Owners, but if the Owners -2- - 130. are requested or required by any governmental board, agency or entity to join in the dedication of said street and right-of-way, the Owners hereby agree to do so, and for the purpose of installing, maintaining, repairing, replacing, using and operating all lines, wires, conduits, poles, and their proper foundations, footings, and other appliances and fixtures for all manner of utility services which are now or may be in the future desirable or necessary, together with a perpetual non-exclusive right and easement to tap onto, hook up to and utilize the same, subject to all other requirements imposed by Orange or Chatham County or any other governmental authority having jurisdiction over such matters, and in conformance with sound civil engineer- ing practices. It is hereby agreed by and between the parties that the rights and easements granted to the Purchaser herein or any of them, may be assigned by Purchaser to Orange or Chatham County, or an apprdpriate public or private authority or utility company for the purpose of dedicating any of the utility lines and facilities constructed by Purchaser to public use, operation and maintenance. Upon request by Purchaser, the Owners shall join in any instrument or conveyance necessary to dedicate any such facilities for public use. The parties agree that the grant ' of utility easements herein contained are for public and private utility lines including but not limited to lines for electric, telephone, gas, water, storm sewer and sanitary sewer utilities which may be reasonably needed or required for the full service of the Genron Property and the Easement Property, or future -3- 1 buildings and improvements to be located thereon and/or any other properties or parcels associated therewith. It is further understood and agreed that the Purchaser shall in its sole discretion designate and control the placement and location of the street and right-of-way within the Roadway Easement. 2. The Owners grant, bargain, sell and convey to the Purchaser the non-exclusive right, privilege and easement over and across the Easement Property for a period of eighteen months from the date of this Agreement for the purpose of constructing a paved roadway stubout, hereinafter called the "Stubout" , to be located in the approximate location of Thrift Road which crosses lot 33 shown on Exhibit F, attached hereto and incorporated herein by reference, and to intersect the Roadway Easement between points A and 13 as shown on Exhibit D, attached hereto and incorporated herein by reference, and which shall cross lot 33 and extend to the eastern property line of the property of Ruby Hunt Merritt described in Exhibit B for the purpose of providing. access to said property of Ruby Hunt Merritt. The Purchaser agrees to construct the Stubout within eighteen months from the date of this Agreement, and that the construction of the Stubout shall be to the standards and specifications required by the North Carolina Department of Transportation for a residential collector road, as set forth in the duly 1, 1985 minimum standards for Subdivision Roads, attached hereto as Exhibit G and incorporated herein by reference. During the construction period, the Purchaser shall have an easement 60 feet in width to -4- • • ' 1.3R construct the Stubout. The right of way width of the Stubout shall be 50 feet in width, as required by the Department of Transportation Specifications referenced above. 3 . Upon completion of the construction of the roadway over the Roadway Easement and the Stubout, Purchaser shall clean up and restore the Easement Property to its natural state as it existed prior to the commencement of construction including: ( 1) clearing the Easement Property of the debris resulting from the construction, and ( 2) grading and seeding all areas within the Easement Property disturbed by such construction; provided, however, that the parties understand and agree that the pond located on lot 33 of Exhibit F shall be affected by the construction of the Stubout and that the requirements of the Department of Transportation shall determine the extent to which the pond may be restored, and nothing herein shall obligate the Purchaser to perform any restoration that is contrary to the Department of Transportation Specifications referenced in provision 2 hereof; and further provided that Purchaser shall not Be. required to restore any trees which may be cut within the . Roadway Easement or the .60 foot wide construction easement for the Stubout. • 4 . Purchaser agrees to furnish liability insurance coverage to protect against any damage to the property or person of others, including the property or person of Owners, resulting from the construction of the roadway and stub-out, including but not limited to any damage or injury resulting from construction -5- • 1 13:4 activities or the activities of any employees of the Purchasers related to the construction of the Roadway and the Stubout. • Further, Purchaser agrees to save and hold harmless Owners for • any claim of liability relating or arising out of any aspect of this construction. 5. In addition to the Bond which is required by Orange County for Booth Road, the Purchaser agrees to furnish an Escrow , Deposit Agreement for the benefit and protection of Owners for . the construction of the Stubout. The amount of the escrow is to be equal to the initial estimated cost to complete the construction of the stubout, and in no event may the Purchaser decrease the coverage of the escrow without the prior written consent of Owners. TO HAVE AND TO HOLD all of the rights, privileges and easements to the Purchaser as herein set forth. These easements shall run with the land and be binding upon and inure to the benefit of the respective successors and assigns of the parties hereto. -6- . • 134 EXHIBIT "A" "CENRON PROPERTY" Lying and being in Orange County, North Carolina, and being more Particularly described as follows: Beginning at a point designated °nail in rocks° on the plat hereinafter referred to, said point being the nortA western corner of the property of Craig, now or formerly, as described in Deed Book 487, Page 569, Chatham County Registry, said point also being the southeaster; corner of the property of Margaret Daniel as shown on plat recorded in Plat Book 45, Page 90, Orange County Registry, said point also being the southwestern corner of the property hereinafter described; running thence along and with the eastern property line of the said Margaret Daniel property North 02 ' 45' 000 Last 8$7. 63 feet to an existing iron stake; running thence with the eastern property lines of Lot 4 and Lot 5, Comet Trail, as shown on plat recorded in Plat Book 43 , Page 136, Orange County Registry, North 02 . 23' 00° East 1379 . 52 feet to an iron stake set at the southwestern corner of the property of Bettye D. King, now or forserly, as described in Deed Book 698 , Page 347, Orange County Registry; thence along and with the southern property lines of the said Bettye O. King property South 85' 34' 00 East 1396.07 feet to an existing iro stke at the southwestern corner of the property of the University of North Carolina, now or formerly, am described in Deed Book 108, Page 322, Orange County Registry; running thence along and with the southern property line of the University of North Carolina South 8S 34 00 East 190.37 feet to an existing iron stake at the northwestern corner of the Heritage Hills, Section III, Recreation Area, as shown on plat recorded in Plat Book 15, Page 179, Orange County Registry; running thence along and with the western property lines of Heritage Hills, Section III and the property of Homo Savings and Loan Association, as shown on plat recorded in Plat Book 31, Page 18, Orange County Registry, South 23 ' 32' 00i° East 2694.11 feet to an existing iron stake at the southwestern corner of the party of Home Savings and Loan ' association, as sin on plat recorded in Plat Book 31, Page 18 , Orange County Registry; running thence along and with the boundary lines of X. O. Merritt, nov or formerly, as described in Deed Book 27S, Page 214, Chatham County Registry, and the property of Craig, now or formerly, as described in Deed Book 487, Page 369, Chatham County Registry, the following courses and distances* North 806 24' 41' West 860. 87 feet to a mathematical point; and North 84° 28' 420 West 1918 .00 feet to a nail in rocks, the point and place of Beginning, and being 113 . 99 acres., aare_a r—less4—as—shown—on *het plat and survey entitled 'Orange Affiliated Partners°, prepared by !NT Land Surveys I March 4, 1988, last revised 3/22/88. , nc. , dated • • r 135 EXHIBIT B Lying and being in, Chatham County, North Carolina and containing 35 acres more or less shown on Chatham county tax map sheet 9776 is parcel number 1962 and being more particularly described as follows: BEGINNING at a stake on the East bank of Price's Creek in the line of Marvin Edwards, and running thence South 87 degrees East, with the line of Marvin Edwards, 1470 feet to a rock and point- ers; thence North 2 degrees East 1190 feet to a rock and point- ers, John Campbell's line; thence North 83 degrees West, with John Campbell's line, 875 feet to Price's Creek; thence with said Creek, as it meanders, in a Southwesterly direction 1400 feet, more or less, to the beginning, containing 35 acres, more or less, and being more particularly described in Deed Book 278, page 214, Chatham County Registry. l - • • 136 EXHIBIT C Lying and being in Chatham County, North Carolina, and being shown on Chatham County tax map sheet 9776 as parcel number 1442 and being more particularly described as follows: All that certain lot or parcel of land situated, lying and being in the South property line of Booth Road, and known and .designat- ed as Lot No. 33 of HOMESTEAD HEIGHTS, as shown on that plat and survey prepared by John R. Gave, Engineer, dated May 1956, and recorded in Plat Book 4 , page 94 , Chatham County Registry, to said plat and survey reference is hereby made for a more .particu- lar description of same; and which said lot is more particularly described as BEGINNING at a stake in the South property line of Booth Road, the Northwest corner of Lot No. 31; running thence with the line of the said lot, South 28 degrees 8' 30 seconds West 258.94 feet to a stake; the Northeast corner of Lot No. 35 ; running thence with the line of that lot, North 82 degrees West 185 feet to a stake; running thence North 1 degrees 25' East feet to a stake in the South property line of Booth Road; 177171Ing thence along the South property line of said road, South 51 degrees East 141. 60 feet to a stake; thence continuing with the property line of the said road and along the arc of a circle to the left with a radius of 166 feet in a Southeastern direction 100. 91 feet to a stake; thence continuing with the property line of the said road, South 80 degrees ,30' East 97 feet to the Beginning. SUBJECT to the right-of-way for Thrift Road, and subject to any encumbrances of record. • • • • • ESL ' '1''121.1 9' • i N • YtE • i • � y • . S e *ttx _ is 6f *° .� dei Y r t S ' ••• 7,E o S io,' lI " 11.x` . : • a :. r1. z• ;fill ." ... - --i4 . t .. ilifilzi— : (""" s T 4 z x Z= E. ill ' ii= le ikti Li - x - ..> - 4 1 i c i % tk • . / / / k 4.:. 1;. y ` i 1 • 1 viz,4 �� Z 7...... • 4,-......1 w `. t . V y , • . V ..... , U! eh .! I qr. , ,■'°'' i/.... "ZI„i • it 0 0?//' i• 4- / I k. ■ M - / / 41' It y` I /1 -. 'c [ t Ili i lb d i i r f / ,y' On Nk Y Y Y • N r ..•• _ / 2 ' / F�e hi I I . • • , .1.3B EXHIBIT E • Lying and being in Chatham County, North Carolina, and being more Particularly described as follows: Tract 1: . That certain strip of land having boundaries which are parallel with the following described centerline, the boundaries extending and shortening as necessary so as to begin in the southern boundary of the property line of Orange Affiliated Partners as described in Deed Book , Page , Orange County Registry, and to reach and extend so as to intersect with the western boundary line of the presently dedicated portion of Booth Road (S.R. 1531) as shown on plat recorded in Plat Book 4 , Page 94 , Chatham County Registry, and lying 30 feat on each side of the following described centerline: Beginning at a nail set in the southern property line of Orange Affiliated Partners as described in Deed Book , Page Orange County Registry, said nail being located North 80. 24 ' 41' West 50.70 feet from an iron stake which is the southwestern corner of the property now or formerly of book-King Lae and Tse-Mai Lam, the nortnwmst corner of the property now or formerly owned by Ruby Hunt Merritt, widow, (Mrs. E. G. Merritt) , described in Book 278, Page 214, Chatham County Registry, and tha north westernmost corner of the property shown in Plat Book 4 , Page 94, Orange County Registry, said nail being the point and place of Beginning, and running thence along and with the nev centerline of Booth Road (S.R. 1531) the following courses and distances: South 44. 01' 10 ' East 40.88 feet to a nail; thence along and with a counterclockwise curve having a radius of 230.00 feet, an are distance of 24.05 feet to a nail; thence along and with a counterclockwise curve having a radius of 230. 00 feet, an arc distance of 43.75 feet to a nail in the western boundary of the presently dedicated right-of-way of Booth Road (S.R. 1531) . ant . . EXHIBIT F ... .47• ,.. .•,....;1. t"6.1' • m--....t.:...x.-..;. • • v., •••••••••• :„...i*:.vitv; i ■15 dr 1 411' -- • ....---..........-. c , f . II a • • ...• ,•0 0,,, 1. T1,,,, 111 NC— ! .. i *.•.* •• ..0.0. .• • 0 .:.-". .1 \ . . 1 1,,, i I.;; .: I ....:....—......... • ••i 1 ..• 1g 0 i 01,4: ... .• 40 77'.' . .1 %. 7 ''- 1 .q •$ . 0,„ . ■ .1. • • 11 to i I 1 * ' ..`t IP ••• : . a :,1 / .'" . •.4), ■./ I rt i .1 I . • • • :.. 0 0 ■ a • I 1 1 • ' , Il. i IN1 V'd.. • 4 . ••1,-.T. 0 1 0 ..,..r...V 0 I '•,;•. A• ( , . 0 a. 1 0 0 4 , /„.......... • . . t, ... •••• •: .., . 0 . ..4., .: e P X 0 r. .0 - 0 ......... li e...........ris•0 -...'s."'s.* 1 i-itio....c.......„...„, 0, . ' "...'*".•••..... .......] 0 .. ..'I o, 1 : • , ... ............"0. / o -........-"ss-.040 ..,....,,. , • -----.........,, 0 . , .,....05......... .....................,„„:„......... . ..„ • --1 ... •. :. :: • ',AS . , 0 1 0 . it Li•%:. . L....... • 7-7, 0 - . • el •-•,..,_,..... • • 1 '7, • . 1.1 ••"; .. I 0.C.,...,... i *11"'....." -.1 ... -....,.... 0 ' : -......„41.4.„ 7. I :It::111.' ).-.: ...:. . r :■.•1.:•N .. •........•:....•.• — :!t,■-e1 • n i1:•:,t,.,0t E.p-$—;r t‘1:;77,:•1-L•;:1',--1:i,:,•:,:-t:•,...*,;:'1-C1;•l0,.:.1• --i■:1oi•• i■*t,i. ;7 I\•:-1 i r 14. ;. .,....•.,.,t .L....<.1-.. 4 —..41 - " 6 ' 1 1 1 1 : 0 ...1 t: ..•.., ../. .Is. N../• ...-:,..e'S ...,,, . • 1 3 0 Z "". a 7. • n t• ; < :: I t") r . r1/4- • ri ; .-. ... ....: i .. ‘..\- 1.•1 - Z — ° - n , ; Jo.-4,7 . a ....1 .‘..1.- - : k.. • ft ./..-•PI 0 - •tf :1, 4 ; \ .,,••• •:14. Z'Imo ...". r \ a.°. . \''•S s• ..''•..... '',:,;!‘Vi. •,4._ 1Z-40 : •..!". \ \....d •I 1 . . i ....-.......... • - 140 • ,,r2J - • - - 4774-14 D - STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, N. C. 27253 April 27, 1968 JAMES G.MARTIN DIVISION OF HIGHWAYS GOVERNOR JAMES E.HARRINGTON GEORGE E.WELLS,P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR • ORANGE COUNTY Ms, Emily Crudup • Planner Orange County nanning Department 306-F Revere Road Hilisborouah, N. C. 27273 SUBJECT: Oak Crest Subdivision Off SR 1531 (Booth Road) in Chatham County and US 15-501 in Orange County Dear Ms. Crudun: This is to advise the horizontal curve data on the subject ureliminary plan meets the N. C. Department of Transportation minimum standards for subdivision roads. Please submit two complete- sets of construction plans to this office for review. The 'plans should include the following: Vertical curve alianment data 2. Complete drainage miens and calculations. 3. Please note on nians that the cul-de-sacs must be served by four (4) lots. It will be necessary to verify that the recorded right-of-way on SR 1531 (Booth Road) extends to the property lime_as Shown_on_the_mlans that_ware_pravided_to this • office. A copy of the uronosed Booth Road alignment is attached for your use. An Equal Opportunity/Affirmative Action Employer • 141 • Ms. "vr.i:v - dun Aril 27, :gas ?age :wo If you- have any questions, do not hesitate to contact this office. Yours v ry truly, J. v . .;.STRZCT ENGINEER aMM:sni Atta.: 142 • • .,11 1 i ..ec,, 117. i 1 I 4 ` I u v 4 ©G r, I` _, , . \)1 • • N/ I . / / . a ati . / •°� \J I ., n. N e2 7 v i Q Q �` I v -.1j 4 vt ab, II I I 4c- . 4d . ..7/'t r3'hs- . • a ` Y • C7./*-- • I _...lam • o � �r 4 i3 l AMV ('09 79N d21o) + C. : t • 6)bf s. 5`b or, e t . irz.'o� -1,14 (7' .O .4.4 kft9 . -* o y Apr .47t-0,L t 7S%' 1 I � 51*d5 • , M- Fy1� • y i 1 1I 1 `%.t) 1 ^Y 'LT. { 4 er- r- I . 1 / i II I 1 "C} N a 1 0 .� 9 "I n� 02 nD o NI c;. ® 4 a (V " 0 a 1- • • • \ ■ �Q L yd \ —-.,� -vt\-r-� — ` M C ill ' ` N bel 111 y,0 • 144 • .ji�}� • \ \\ 1- r• \ \ •0 N0 � �a r- N ,91) .1- i „ a ° 1 1 1V« . ; 1 rdd 49'.,s+,, I / i . . . . ► • PNa o S M N n iv 3i t cz n 9 I�,. v a� r In mac, / / " st . `{ / / ab . • / / . 1-. 1 / . I - „ / / / as /' i / /a.T s' 6,,/ i <� / /__a 1_ / �• °=. • I (P, �0 - a �� ti o N �' in:/ d . Q ~/ I f !• . : w . . • . . . . - - - • • sg*,r2 i .1 • t-• i- 1 ...,---.-0..- STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION . Asheboro, N. C. 27204 • April 18, 1988 JAMESCLANUMIN DIVISION OF HIGHWAYS GOVERNOR I JAMES E.HARRINGTON GEORGE E WELLS,P.E. 1 SECRETARY STATE HIGHWAY ADMINISTRATOR Ms. F.mfly Crudup, ASIA Planner II . Orange County Planning Department • 306F Revere Road • Hillsborough, N. C. 27278 Dear Ms. Crudup: This is in reference to your letter of April 8, 1988 concerning the improvements at the intersection of US 15-501 and SR 1919 (Smith Level • Road) . At the present time, our office anticipates that SR 1919 will be realigned to a 90° intersection with US 15-501. The new alignment moves the intersection further north, away from SR 1531 (Boothe Road) , and Provides traffic entering US 15-501 from SR 1919, better vision of US 15-501. Approval and acceptance of the proposed subdivision will be handled through the District Engineer's Office in Graham, N. C. * . Enclosed is a copy of the proposed intersection improvements. If additional information is necessary, you may reach me at 629-1423. Kindest regards, .-- k ---27(/.:—.■17;9/1 . Lex A. Kelly, P.E. - District Engineer JLP:la • , cc: Mr. J. M. Mills, District Engineer, P. O. Box 766, Graham, N.C. 27253 , , . • . 1 . An Equal Opportunity/Affirmative Action Employer .. . . . 146 Al IWOrange Water and Sewer Authority 400 Jones Ferry Road OWASA P.O. Box 366 Carrboro, NC 27510 (919) 9684421 . . . May 2, 1988 h" :"-)1ECEIV rn, 1s ) 5-4--b:: L--;_,) Ms. Emily Crudup Planning Department Orange County 306F Revere Road Hillsborough, NC 27278 Dear Emily: SUBJECT: OWASA STAFF COMMENTS: PROPOSED OAK CREST SUBDIVISION - . . Orange Water and Sewer Authority (MAW staff has reviewed the April 6, 1988 plans for the proposed Oak Crest Subdivision. This project would be located within the University Lake water supply watershed; therefore, the subdivision should be designed and constructed in a manner which will not adversely affect the quality of the water within this drinking water supply source. The following comments are offered for consideration by Orange County during the project review and approval process. The G,JASA Board of Directors has not reviewed and considered the proposed project or these staff comments. However, the Board has previously expressed concern about the need for: (1) effective stormwater runoff management practices for all projects within the University Lake and Cane Creek watersheds; (2) effective, permanent sedimentation and erosion control measures; and (3) proper long-term operation, maintenance and inspection of on-site and cluster wastewater disposal systems in public water supply watersheds. Stormwater Runoff Controls The project would be located only about 0.75 miles from the upper end of the Price Creek arm of University Lake. During a typical rainfall event pollutant runoff from the site would reach the lake in a very short time (considerably less than 6 hours) . As reconunended under Triangle J Council of Governments guidelines, the project site should be considered within a water quality critical area. Additional water quality protection buffer , . area should be provided along Price Creek and the steeply-sloped drainageway that bisects much of the site (shown on the attached sketch) . The proposed 38-lot subdivision (revised from 41 lots) would have an average lot-size-of-approxtelyt2._6_acres_, with an overall development density of one unit per three acres. Based on preliminary informatlon developed-for the University Lake watershed study, an average lot size of one dwelling unit per two acres (assuming 6% impervious surface) throughout the watershed would result in degradation of the public water supply. Additional water quality protection measures will be needed if development occurs at a density of one unit per two acres and could be needed at lower development densities, such as that proposed for this project. It is recommended that consideration be given to requiring a wet pond or other suitable area-wide water quality protection measure for this project. A suggested general location for such a structure is shown on the attached marked-up plan. An Equal Opportunity Employer ' 1 • - -- - - ' - . , , • - . . - .. _.:• ei':. 147 , Ms. Emily Crudup May 2, 1988 Page :2 :- The total road length is approximately 1.5 miles and this project will result in an increase in nonpoint pollution from additional automobile traffic. Some steeply sloped areas (15% or so) would have to be cut or filled for road construction and it appears that there would be several extended ditches along the roads. The proposed roadway drainage system will be a long-term erosion problem and become a major pathway for sediment and . pollutant transport. Runoff from the proposed roadways must be carefully, controlled to minimize discharge into surface waters. Proposed roadways Should be relocated and reduced in length to minimize the required cut and fill, and potential for pollutant runoff to directly enter surface waters. The use of grassed swales along proposed roadways must be carefully evaluated to assure that swales can be established and permanently maintained on the steeper sloped areas. • Sedimentation and Erosion Control C1SIASA has previously expressed concerns relative to the need for effective sedimentation and erosion control measures during and after project 1 construction. These issues have been generally discussed with Mr. Warren Faircioth, Orange County's Erosion Control officer. , . A number of the proposed lots and some of the proposed roads will be located on steeply sloped areas of the site. Lot 4, and Lots 21 through 30 are located on slopes that exceed 20%. Some road sections would be located on slopes of 15% or more. Roads should not be sited perpendicular to the contour on steep slopes. Significant sedimentation and erosion can occur if effective sedimentation and erosion control measures are not implemented in a timely manner and permanently maintained. Assurance must be provided that the sedimentation and erosion control measures will adequately control 1 • erosion at the site. 1 , proposed Use of Septic Tank Systems 'Individual septic tanks and soil absorption fields are proposed to be used within this project. Because of the nature of their design, septic tanks and subsurface absorption systems should not be expected to give trouble-free service over the life of a house. It has been reported that they have an average effective life of 10 to 15 years, assuming no misuse, before rehabilitation, modifications or replacement is necessary. Based on a review of the Soil Survey for Orange County, soils appear to be moderately and-severely-limited-for-use-as_septic tank absorption fields. For these reasons, consideration should be given to the alternative septic tank-system design and maintenance concepts previously recommended by °ASA for other similar projects (dual-drainfields, identification of primary and reserve . drainfield areas in the field and on the plat and deed, regular inspection and maintenance program, etc.) . , - 1 • 148 _ _- Ms. Emily Crudup May 2, 1988 Page 18 • Reservation of Sana_.__.iitaSeweEasements Presently, the MASA Board of Directors has an interim policy which strictly limits the extension of public water and sewer services into the University Lake watershed. This interim policy will be reconsidered following the completion of the comprehensive watershed study, which is in progress. Although present plans do not call for OWASA to extend public utility services into the watershed area or the Rural Buffer, OWASA must be able to provide such services within these areas in the event it is determined necessary and appropriate in the future. OWASA staff again reaffirms its request that public sanitary sewer easements be reserved in addition to the typically required drainage easements. The Planning Department has stated that Orange County's "current policy" is to prohibit the extension of public water and sewer service into protected watersheds and the Rural Buffer area. Regardless of the present policy, the possible need for future extension of public sewer service into these areas should not, be dismissed. The advanced provision of easements will permit future public sewer extensions to be undertaken in a more timely and economical manner than would otherwise be possible, in the event they are determined necessary. The project site is located upstream of and in close proximity to the Heritage Hills Subdivision wastewater pumping station and gravity sewer system. That system was built about twenty years ago. From an engineering standpoint, this system could be extended to the project to replace on-site wastewater disposal systems if that action were necessary in the future. The developer of this project should be required to provide public sewer utility easements (minimum width of 30 feet) to facilitate the timely extension of public sewer service into and through the proposed subdivision in the event such action is needed. The suggested location of these • easements is shown on the enclosed sketch. Thank you very much for your consideration of the above comments. Please do • not hesitate to contact me if you have any questions relative to OWASA's position on the proposed Oak Crest Subdivision project. • Sino4cei , • Patrick K. Davis Assistant to the Executive Director wp Enclosure • •} �t`'''f:- - �• .. _ •_ =J- • 149 .• ;:;rie;^ - ;;a=•='e - • W t13 H0.. tQ . . V; �i' W � A 1-4 tad yQE.=a1 =Re •I�= • C7 G1 H .ate V �=_s • Z a7 c4 H W 1Od '/ , • t. iJ.. 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" -2- -....1.2.i.•.... ..- •...', : • -i i'•• - al •:7_,..1.-iii.:-.-.Y.,-1:-.:-l•1+J11. Y,•L • -a` _rte a .....:,,E,,,4,r •1 /�.r �� • ^'`^Ti+^.5= r�.F7,SyVipt:ti'•s::�i-SS • ^'. i i• - - . a' _ ' ~~msµ ~ J o�� ti•t O 7O z t` �• . . 11114wituivir 1 ‘-..**.t.....---*'''„'" '--.. • • • ri ii - - 1 C�.�i • t) W I I L -4 H • r I W E-1 ••..w I .... -• — W .C. Vi L .� _ ._..... Cr W 14 • . At3caw i i a W --'— } -. ',l3 t i • .. 150 ORANGE COUNTY ----- HILLSBOROUGH NORTH CAROLINA Estagisfai 1752 Alariaget's Office • • March 18, 1988 Mr. Everett Billingsley, Executive Director Orange Water and Sewer Authority - P. 0. Box 336 Jones Ferry Road Carrboro, North Carolina 27510 Dear Everett: I would like to respond to several issues that are of mutual concern to the Orange Water and Sewer Authority and Orange County. First, the Orange County Board of Commissioners at the regular meeting on February 16, 1988 unanimously approved a committee of the Planning Board Chairs and Planning Directors of Chapel Hill; Carrboro and Orange County that will meet with the OWASA' technical ,staff to determine the pros and cons of OWASA becoming more involved " in the ownership and opera- tion of small community water and wastewater facilities. This action was: in response to an earlier request from Edward Mann, OWASA Chair,. to Shirley:Marshall, 'County Commissioner • Chair. After _ collaborative- review and .assessment, this Committee would report back to the jurisdictions for comments prior to OWASA making. a final decision:- I would suggest that OWASA assume responsibility in conducting the committee process. . , Second.;.. the . 0range County Board of Commissioners . considered a policy question regarding the delineation of primary and back-up nitrification fields on preliminary and final subdivision plats at their regular meeting of March 15. - • This issue emerged from a recommendation by OWASA that the fields be-denoted on_such_plats. 'Preliminary information - obtained from County Environmental Health personnel indicates that it is possible • to enact the above referenced policy but at a greater cost to both the applicant and the Health Department. (See attached memorandum.) Until more detailed assessment of the costs required for such a policy is determined, the administration has recommended and the Board has approved that delineation of primary and back-up nitrification fields on subdivision plats not be required. I wanted to share this action with - 1 L., .151 Mr. Everett Billingsley, Executive Director March 18, 1988 Page 2 you as it should be taken into consideration in OWASA's courtesy reviews of subdivision plans. Third, the Board of Commissioners has instructed me to obtain the service of an expert/consultant to help the Orange County Planning Board and. County Commissioners ascertain the viability of alternative-wastewater systems. I would like to ask your assistance in recommending individuals who could objectively respond to this issue. I shall be following-up this letter with a telephone call to you to discuss this matter further. As always Orange County wants to pursue these areas of mutual concern in a spirit of cooperation and collaboration. Personally, I look forward to our working together and look forward to our discussing these issues in the near future. • With -rm egards, Jor• Link 50nty Manager JMIL/srs cc: County Commissioners County Planning Board 1,,,,Cmmty .Planning Director County Attorney • • • 461111•01MMEIMMINI . • . . . - , • • . diarP Orange County Recreation and Parks Department '' 61 Itiaii r` ---—----•--.._/ \44#4 '1- Post Office Box 8181 • Hillsborough, North Carolina 27278 . lt i Life.Beinit. o 4r,„. • Mary Anne Black, Director MEMORANDUM TO; Emily Crudup, Planner XI FROM: Mary Anne Black`Mq$ . DATE: April 29, 1988 SUBJECT: Courtesy Review -- Oak Crest Subdivision Upon review of the preliminary plan for the proposed Oak Crest subdivision, I offer the following comments pertaining to the land to be dedicated to Orange County for public recreation / open space purposes. • I recommend that the Board accept the land designated as "greenway to be dedicated to the County", but that it be denoted on the plan as "Land dedicated to Orange County for public recreation / open space purposes. " ' I would recommend the provision of some type of access from • the proposed greenway to a point adjoining the Heritage Hills Recreation Area. The residents of this existing subdivision are currently using the tract denoted as "greenway" and will probably continue to do So, even upon the development of the • , proposed subdivision. Provision of a designated "access way" down to the area could prevent unauthorized pedestrian , traffic from the Heritage Hills Recreation Area going across proposed lots 25, 26, and 27 and onto the greenway. I recommend a 30' easement be provided along the denoted 20' Type A Buffer area as shown on the attached. (This would give additional buffer to the current Heritage Hills - residents whose homes back up to the proposed lots 25, 26, • and 27. ) From my limited knowledge of the legal terminology, I woul-d th-ink a--"-conservation easement" would be the appropriate designation, allowing the land to be retained in private ownership. Please confer with Mr. Gledhill on this mmendation, Emily. - . Offices located at 300 W. Tryon Street, Hillsborough, NC Telephones: 919 732-8181 - 919 967-9251 • 919 688-7331 • 919 227-2031 '711 -, \ , , Heritage Hills . . ' Recreation Area - 1 53 ., *. _:ç •, • •1' 1 t ' ' . ....:ro.f."1:\\ 1 ■ 11: • 1 1 \ ,,, 1 1 ' : • 1 1 1 11, , \ ;‘1 . ti j 1 i. V1 ' .• • . ' ‘, ' 1 • ' .e'r 1 1 •• . j :, ‘ ,..•••'•; j '‘ 1 • \ ,,,'1. : ' • ',Olt 1, . • ...,*::•r • • •...:nerAi. r:\ 1 i . ..0„..•••••11 , ':, ‘, 1,\\ , .,'••'.... '1 't \ '1 \ 1 \ A'44‘\ • t "' II : 1 ‘1 1 1 \ •:, 1, 1, 4, 1, It 1, \ 1i tt I, 1, '1, Ni• ! ' . It 1 1 ; I% , ; : ; 1 1 i•■•.r: 1 , .. • \ i 1 '0 ! ; '! 1 'ir4•: ' : / ' I • : I ! 1 1 ....,..• '' .4:.; ' 1 :. '•.'"\ : j I i ' '•:•• 1 ' '• !/•••••fr.1 ; ; 'X' / • : • I 1 i••••••: ; , ,..•••1 : I ' .....I / -— _ • ......- , ,',...7 ! ; i , ! ■ ; ; ; : 1.„,11,-; ! ; 7 : ' : • , ' s • . 7 , 7 , 1 I I . ' • . % .• ,..,.....<1 -1 I : i I : , 1 _ ' . ■ ■ Heritage Hills i • , •; ' , .. ', '. '"•• — - - . • / : • ; , 1 : 1 , . s `41 • ..z• i i : 1 1 '. •• \ `ie.0\ jo„ \ Residential Use i ; '; ; ! : ' ',, s• `.,,' `. Pr . . • . • '•-.. :A,...<'. Conservation Easement -- allowing access to , , ,, s.,,, - ,t . : ‘, t ••, `, - re',...%,....)•-•';\ • . s . %, greenway t7'ac ; '• , X '‘ ',, ■ --• s., , ,, - 1 ..,,...r."; i tu.,,...t.- •,, \ .. \ t, \ ',, se••• •• I /pi- , ).,...--. ,. t, 1, • t, , \ -. \ 1 , , , • : :, , - 1 • ,/,/ .: : , •1 ', ‘, • ; : ', ', • \ . / , . • / . : • , 1, / //s: ' ,..-' lType_AL,Buffer / .7, / / i ! 26' ' .* ; ;,/ /1/ ' • tkite: The use and maintenance of this buffer and the building of st.: 1 i 12.?.0 l'ac I ' : 4./...,k if \,‘ \ . .-• thereon is restricted pursuant to Article IV-R-5-d of the Orar , s ,-• 1 • ' ' County Subdivision Regulatinns. 1 ,' , i 1 1 . /-, I • K ■ 1 e• /' ' ' / •1 I e: .., , / , , i \S / ...,. ...,,, l, ,, / il,... / / , 1 I , ; \ i • -->'.;• • .' • . : i / it , . '•..." ,' •• ,,,• , , i . • , ' -0, • %."'N.:„„s. / ‘ . 7 I a , , i • . 1,PC1 „„„..., ‘,,,,/ ,,,- if, ,,' / 1 / , • , ' — , . , , I , I : • ' \ . L . 4•••, ..., .../ • / i • ; I •• ; . . , 0 • • • • • • I • I .'I 1, i . : „ .. / •.N.4 1 ; . • -- , • , '. !: ' Greenway To Be Dedicated To County • , „,..• , , , .. t.,1 ... • • . •' .i) ‘_.. .0 0 . .49 tt.4—+— 0 ----*-- ' _......--t.SR,,,,,/ 'Ci•-••,::: , , ,, \.. . — . - fk ! _.......2......... ...o.,.; „... ..... , I'._. IN . ; / 11" .. . ,,,... ao. ,' -ea ---4...„ im A. , • „ -- ..>'.. „, \ • ■ , . / , , ------__ Property of Home Saving and an Assoc / 8----—-:--------' ,,-• 1 1 • • • ' 5-ac..------:-_-__.? ,:. ,N, • ., , , , ' Undeveloped ,.. . ; ; r . r . ,./...., r s i .,1, a • I i . ' t1!) ' ;.•. ? , • / 1 / „•••••••• •••••■... i 4\ \ \ 1 1 492.4+ ,, - 1* 1 ........ /4(IA. ,,—•....,,T'' 1 \ ' s 7.1.4./ 1 -..."- ■••*"... --- 1 %,... . , ,i ' ir/ / • / ... • A / . / „, , —..... -- --•—..."'"" -.....1 , , / /7":....._ \\ ... . , ... , , . . ,„-- ,/ \ , \ - , • . . ____... 1 nmussinaliessmow-- • 1.,4. • TO::4- 77173,17)1 ,• • fut. • am. 32.— arrboro COrrhArr, Carv.-ta r.5^:" .c.r?. :■42.$1;.21 17":7 NC . Emily Crudup April 29 1988 Orange County Planning Department Hillsborough, NC • Re: Courtesy Review - Oakcrest Subdivision Dear Emily Carrboro Staff has completed the review of this subdivision, and offer. the following comments/recommendations: Under the Carrboro Land Use Ordinance the following items would be required on the plans: - A semi-opaque screen would be needed between the adjacent recreational area and the single family lots. - The Carrboro stream buffer area would be calculated with the following manner: 100 year floodplain boundary + 50 ft. + a distance . equal to 4 .x slope% x 100. - Our street specifications would require a 50 ft. right-of-way with 20 ft. of paving on the three cul-de-sacs and 60 ft. right-of-way with 26 ft. of paving for the entire length of Booth Rd. and Oak Crest Dr. - Sidewalks would be required on Booth Rd. and Oak Crest Dr. - Impervious surface limitations and density requirements could differ under our development standards in watershed areas. Please find attached a copy of the applicable Carrboro Ordinance sections. Proposed grading would be needed for all streets and drainage facilities. Detailed stormwater calculations would be required to insure adequacy of the proposed facilities. All trees having a diameter greater than 18" would be required on the landscape plan. Clearing limit lines for the roads and drainage facilities would also be required. - Correspondence from the Army Corps of Engineers would be required for the construction work within the regulated 100 year floodplain (i.e. • either a permit or written verification that a permit will, not be needed for the work) . . - Septic field locations should be included on plans. This is of special concern on those lots in close proximity to the buffer area. Staff has additional concerns with some aspects of the subdivision desian. It is recommended that the southern connection af Oak Crest Dr- to Booth Rd. be relocated to the north to lessen the amount of paving and grading in the vicinity of the buffer area. An additional concern is the need for a second access for emergency vehicles to the northern end of the subdivision in the case that the only entranceway to the site becomes impassable. Per our conversation, the Carrboro Planning Board will be reviewing these plans on May 5 , and their comments will be forwarded to your office. 7p2171y,ii -teZ a.ke , Development Coordinator . . . . - 155 AMENDED ; (e) -Nr#withstindinf: any other provision of this section, on acs , 100 5/26/81 residential zones used for residential purposes, a maximum of one access-ory building may be located in the rear yard of such lot without regard to the setback requirements otherwise applicable to the rear lot boundary line if such accessory building does not exceed fifteen feet in height or contain more than 150 square c . feet of gross floor area. --, -,. AMENDED . (f) In addition to the foregoing requirements, no imuljsum—SNtilcg_. - .. . 12/7/83 within any C, R-80, R-40, 8-5, or WM-3 zoning district, ma 7 b- • , ed " . • closet' 11-11-86thani ,7n ___.7.2_, • 0 th- .-. - ,,. - . a de is , . -. . - - as described in Section 15- .z, ascept that the permit issuing authority e - may authorize the crossing of a designated buffer area and the presence of impervious surface .there and in the setback area - from the bu - ffer area by or for: . . , . ■6 1 8 T. . (1) a subcollector, local or minor.street where the prOitissuing authority finds that the crossing is 3ustified . (a) in that without such a crossing over . . 50r of a tract would be without access and therefore . undevelopable; or . - - - • (b) in that the crossing ts necessary to comply with overriding Town policies relating to 'safety, as in ' . provisions for dual access for police and fire protection; or . (c) in that it allows a design that would clearly result in less damage to the watershed environment than would result if the property were developed without such a crossing; . (L , . , • , C2) a bike or pedestrian path; • . . (3) water and/or sewer lines and pump stations where the permit issuing authority finds that (a) it is practicably unavoidable if the suboect property and upstream property is to be served or. ' potentially served by a public or community water or sewer system, and an alternate designs would result in greeter damage to the watershed environment, and (b) the system, taken as a whole, emphasizes placement outside of the buffer area; and . ] _ (o) to the eXtent- practical, and . consistent with (a) and (b) above, the direction of the line crossing is perpendicular to the stream: and • . . (d) in the case of sewer lines, the lines are constructed of ductile iron pipe, or of comparable material which will not .reauire significant clearing of vegetation, and . . . . (e) in the case of a pump station, the station will be capable of pumping peek water flow with the main pump out of service. have en emergency power-supply and a telemetering system (that will provide the Orange Water and Sewer .. Authority with information concerning the status of the pumps, electricity, end the wet well level) . . . (... . • Zoning Department Town of Carrboro PO Box 337 Carrboro, NC 27510 • (919) 968-7712 • ri, - . . - . . 156 riaa re, Z. F. • . . _ . , . . . . . . .------ AMENDED . (g) Notwithstanding the provision of subsection (f) , 11-11-86 (1) No crossing shall be allowed except - where full measures are employed to minimize, to the maximum -- extent practicable, potential adverse effects. In meeting .this -- • standard, the permit issuing authority shall consider factors such as the Use of bridges as opposed to culverts, the length of bridge spans, the redirecing of storm water runoff through a buffer or filtering mechanism, safeguards to line breakages, and _other similar factors. . . • - i.2) The provisions of subsection (f) , may not be utilized to allow the crossing of a designated buffer if the situation otherwise 3ustifying the crossing has been created • . ■ by or results from the subdivision of a tract after the effective . date of this section. . . • . . , • •. • • • . . i Amended - • (lir Notwithstanding any other provision of this section, no setback 1 VIM requirement shall apply to bus shelters erected by or at the direction of ... . the town. . . • . . . . 2/4/86 . -Ti) Notwithstanding anYprovisionin. (a), no minimum distance from a lot boundary line for buildings or freestanding signs shall be required • from any railroad right-of-way or other railroad property being used principally as a track bed or corridor. . . AMENDED (j) Any building in a B-1(c) or 8-1 (g) district shall be located away (--- \ 2/4/86 from any residential dwelling unit existing on July 1 , 1985 a minimum ditanett. -of fifteen feet plus two feet for each additional foot that the building exceeds thirty feet in height. . . . . • . : - /83 . MENDED Section 15-185 B uilding Heicht Limitations 9/13 , . .. . 274786 (a) Subject to-the remaining provisions of thls chap- ter: . • .., . . / . , _ .... . • • • (1) No building In any zone other than those . listed In the following table may exceed a height of 'thfrty-five feet and no building In the 'following zones may exceed the height indicated. 7-on ' -a• . . . • B-1 (c) 25' . . 9-1 (g) . • 28' . . R-S. 1 .N. 1 00' • . .. R-S. I .R.-ii 100' CT 40T 8-2 281 281 B-4 50' t■...: \- R.-2 501 . . • cart-10er°(7, (5) University Lake. Measure along a line running perpendicular th - 7 -- hign water mark or floodplain boundary (whichever is farther from the Lake) one hundred feet from such high water mark or floodplain . boundary (whichever is farther from the Lake) plus an additional distance equal to: 4 x slope x 100 • • where "slope" is expressed as a percentage derived by dividing by 100 the rise in elevation between the high water line of the Lake . -and a point one hundred feet from that point along the above described perpendicular line. AMENDED (c) Subject to subsection (e), the existing natural vegetation in a designated 11-11-86 buffer area shall, not be disburbed in any way that would reduce the buffer area's effectiveness in achieving the objectives set forth in subsection (a). In addition, buffer areas from which the vegetative cover has been removed shall be planted or otherwise provided with ground cover, devices, or structures sufficient to allow the • buffer area to accomplish the objectives set forth in subsection (a): (d) Notwithstanding the remaining provisions of this article, whenever a floodplain lies between a watercourse and a designated buffer area or within a designated buffer area, the floodplain shall be considered a part of the buffer area for purposes of the development restrictions set forth in subsection (c). • • - • (e) Notwithstanding the :foregoing provisions, the permit issuing authority may authorize the crossing of o e designated . buffer area by a street, bikeway, sidewalk or water or sewer line or pump station under the circumstances speci.-Eied in Subsection 15-184(..5) or (g) . • AMENDED Section 15-266 Impervious Surface Limitations 12/7/83 (a) Subject to subsection (b)-, within a C, R-80, R-40, B-5, or WM-3 . zoning district, • :t o - twent -five percent of the land on any lot (or portion thereof) excludin. . 1. within a .esignated buffer area -- Section 15-265) ov-red b al "a.er. . . zet, ' drive, sfdewalk, parking lot, building, or other roo e. • • Cb) Within a 8-5 or WM-3 zoning district, the imperviout surface limitation - set forth in subsection (a) may be increased to (.i) a maximum of thirty-five -perCent if all paved vehicle accomodation areas are' paved with a 'porous paving material approved by the-Public Works Director (porous paving shall be regarded as an impervious surface in making this calculation), and (.ii) a maximum of sixty percent if stormwater management techniques are employed that would retain the first one-half inch of rainfall running off of all impervious surfaces on a lot, A registered_,en.gineer must certify that the starmwater techniques_used will accomplish this objective before a permit is issued, and it shall be a con- tinuing condition of the permit that the developer provide necessary maintenance so that the stormwater retention techniques continue to function effectively. Cc) If a lot is subdivided for purposes of the sale of undeveloped lots, . then the percentage restrictions set forth in subsections (a) and (b) shall apply first to the entire tract as it is being subdivided and then subsequently to each --N subdivided lot as it is developed. However, the subdivider shall allocate to kt:- each lot a proportionate share of the total subdivision's impervious surface, and that allocafion shall be shown on the face of the subdivision plat. The amount of impervious surface so allocated shall be included in determining the maximum amount allowed under subsections (a) and (Jb) . • . Ccor r-b ..- 158 - • . , • _ . ' AMENDED Section 15-265 Designated Buffer Areas in Watershed „. f2/7/83. . (a) The Board finds that: .'• (1 ) Soil and pollutants carried overland, primarily from roads, ' trails, and land disturbing activities, can be effectively trapped by leaving a relatively undisturbed strip of vegetation parallel and adjacent to the watercourse. - • - (2) Properly managed overland water flow can be directed into WM. this buffer area in a manner that will reduce velocity and cause dispersion of the water. • • (3) Sediments and associated pollutants carried by the water • • • will settle out as a result of this slowing and dispersion • . - . process. • • - • . (b) Developments on lots within the C, R-40, B- 5, or WM-3 zoning districts shall , if any of the watercourses identified in this subsection are located in whole or in part within the lots so developed, contain a designated buffer area adjacent to such watercourse. The buffer area boundaries shall be demarcated by a line connecting the points on either side of a watercourse located as follows: Cl) Creeks and tributaries (.i.e. , permanent streams flowing directly into • University Lake and permanent streams flowing into such streams). Measure along a line running perpendicular to the edge of the flood- ' 14h; plain (or if *no floodplain has been demarcated, the center of the stream) fifty feet from the edge of the floodplain (or if no flood plain has been demarcated, from the edge of the water) plus an • additional dittance equal to: • • 4 x slope x 100 . • • where "slope" is expressed as a percentage derived by dividing by 100 the rise inielevation between the floodplain. boundary line (or if no • floodplain has been demarcated, the edge of the water) and a point one hundred feet from-that point along the above-described perpendicula line. (2) Intermittent streams flowing into creeks and tributaries.. Measure along a line running perpendicular to the centerline of the inter- mittent stream fifty feet from such stream centerline. (3) Intermittent streams flowing directly into University Lake. Measure aiong----a4ine-runni-ng-perpendieul-ar-to-the-centerl-ine-of-the-i-ntermittt stream one hundred feet from such stream centerline. (.4) Intermittent streams flowing into streams which flow directly into University Lake. Measure along a line running perpendicular to the centerline of the intermittent stream fifty feet-from such stream centerline. • • • Ceurriporo. p- S" 159 (d) If a development is completed in phases or stages, the percentage restrictions set forth in subsections (a) and (b) shall apply to each separate phase or stage. AMENbED 96 • 1,5'action 15-257 Additional Development Standards --- Concerning the Location of Structures and Impervious Surfaces in the University Lake Watershed. (a) The density of development on individual tracts in the University Lake Watershed shall be graduated with the number of allowable units on developable land increasing by zones, reSerred to in this section as polygons to distinguish them from zoning districts in this ordinance, as one moves away from the designated buffer area(s) . - • , , (I) For purposes of this Section, developable land is land other than that which might have been required to be set aside as Category 1 through 4 usable open space in Section 1 -l86 or 15-187 had this land been developed as an - architecturally integrated subdivision or a cluster subdivision, and assuming that full clustering or lot reduction were provided. subject to the limitations set out in Subsection (d) of those • : sections. • (2) In applying the concept of increasing zones of density within the tract, the tract shall be marked by lines drawn parallel to the designated buffer and at 600 soot intervals until one reaches the ridge line marking Slow away from the designated -buSfer, or 1800 whichever is less. These lines will • • be closed where necessary by the property lines oS the tract to form. polygons (the zones) or purposes of determining density within the tract. An increase in density means that the maximum • . allowable density in the polygon closest to the designated buffer will be 50a of the maximum allowable density of the polygon • second closest to the designated buffer, which shall be 50% of the maximum allowable density of the polygon third closest to the • designated buffer,, assuming sufficient distance exists to create such :polygons. Allowable but unused density in any polygon may be used in the polygon. Surthest from the designated buffer. (3) The maximum allowable impervious surface shall also decrease as one approaches the designated buffer. The maximum allowable impervious surface in the polygon closes to the • designated buffer will be 50% of the maximum allowable Impervious surface of the polygon second closest to the designated buf4rer, which shall be 50x of the maximum allowable impervious surface the polygon third closest to the designated buSSer, assuming • • sufficient distance exists to create such polygons.. Allowable but unused impervious surface may be used in the polygon furthest from the designated buffer. (4) Any polygon with less than five acres shall be merged with the polygon adjacent to it and further from the designated buffer, and calculated as part of the area in that polygon. (5) Where a building lies in two polygons, it shall be construed to lie in the polygon furthest from the designated buffer in which it partially lies. Where the location of buildings are not designated on the site plan, they shall be deemed to lie on the :front setback line of the lot and at a point halfway between the adjacent lots. - Car f-k,e) p-Co 160 (6) Where two or more polygons of the same class. as in the polygon closest to the designated buffer, are created • by two distinct, non-contiguous designated buffers, the units 1 attributable to that class shall be distributed in proportion to (: the developable area in each polygon. (7) Where a designated buffer lying more than 3.200 feet from a tract would result in the creation of a polygon. .6 .., that designated buffer shall be ignored for purposes of applying this subsection. Furthermore, where two or more designated buffers lie in a general direction, such as on the west side of the tract, only the designated buffer closest to the tract will be considered in determining the shape of the polygons. • (8) For purposes of applying this section, • adjacent parcels in common ownership and not developed at the time this provision is enacted shall be joined. • (9) In the event, that after applying the above ' • ' provisions, a tract is composed :ot only one polygon, then . paragraphs (2) and (3) above shall be applied by substituting the number "300 feet" for each reference to "GOO feet", and "25z" for each reference to '"50 " (b) Within the context of allowing development consistent with the provisions of (a) above, buildings and imperviouss surfaces shall be sited so as to pose the least adverse impact on the watershed environment and so as to take full advantage of the assimilative capacity of the land. The first one-half (1/2) inch - of runoff from all impervious surfaces shall be detained'from reaching the watercourses through the full use of undisturbed, . vegetated areas for infiltration of the run-off. In the event that on-site infiltration is not possible, or that areas with suitable soils are not sufficient to accomplish infiltration, • • then alternative measures to control the run-off shall be employed. These alternative measures may include structural infiltration measures and retention/detention structures. • (c) Notwithstanding the density allowable in (a) above, - • . the density ofland,. both developable and undevelopable as those term& are used in this Section, lying within an area marked by a line drawn- parallel to the butter and 300 feet from it shall not exceedone unit per two acres. Furthermore, notwithstanding the • maximum allowable impervious surface in . (a) above, the maximum • alloWable impervious surface of land, both developable and undevelopable as those terms are used in this Section, lying ' • within an area marked by a line drawn parallel to the buffer and 1 300 feet from it shall not exceed 10z. Provisions regarding • constructive siting, namely subsection (a) (4) and (5) shall be applied_to-determine-the-location-of units-where-units-are shown on on the site plan. or -otherwise specifically designated on the site. Section 15-268 throush 15-269 Reserved. 1 I • ORANGE COUNTY PLANNING DEPARTMENT 6 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 elrA MEMORANDUM *TO: • Emily Crudup, Planner II FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: Oak Crest Subdivision DATE: April 29, 1988 I have reviewed this subdivision and have the following comments. 1. Drainage easements 30' wide are needed on the drainagewgys through lot 2; lots 3, 28, 39, 38, 36, and 35; lots 30 and 32; lots 12 and 11. 2. The plan meets stormwater management requirements as far as lot size is concerned, but provisions must also be made to control the peak rate of runoff for the 10-year • storm to the predevelopment rate because the subdivision is located in University Lake Watershed. (This is an • Erosion Control Ordinance requirement. ) Meeting this requirement will probably involve a detention pond. I would encourage the developer to consider building a pond on the drainageway just above the Oak Crest Drive at "the T-intersection. I would encourage the developer or agent contact me to discuss these requirements. 3. The developer or agent should contact me to discuss the erosion control plan before proceeding with the approval process; We need to discuss the plan, particularly the crossing at Price's Creek and stabilization of the ditches on the proposed roads. /1 II ' .A c: Orange Affiliated Partners • • D e 162 . Orange Soil and Water Conservation District Orange County Agricultural/Environmental Center 306 Revere Road Hillsborough, NC 27278 Phone: (919) 732-9361, Ext. 451 April 11 , 1988 TO: Emily Crudup, ASIA, Planner II • FROM: Gall Hughes, Conservationist RE: Oak Crest Subdivision • I have reviewed this site as requested and have these comments: 1. The soils on this site are Appling, Chewacla, Louisburg and Wedowee. Appling has moderate limitations for septic tank absorption fields because of slow percolation. Appling also has moderate limitations for dwellings with and without basements. Chewacla has severe limitations for septic tank absorption fields and dwellings because' of a seasonal high water table and flooding. Louisburg has moderate limitations for the same uses because of depth to bedrock. • Wedowee has moderate limitations for septic tank absorption fields because of slow percolation and severe limitation for dwellings with and without basement because of slope, low strength, and high shrink-swell. 2. The Orange County Soil Survey indicates that there is bedrock at or near the surface that may affect development in those areas. • If I can be of further assistance, please call. GMH:jw • CONSERVATION-DEVELOPMENT-SELF-GOVERNMENT • G 3 • COUNTY OF CHATHA1VI E D -615 A • PLANNENG DEPA.RTHENT 1'.44 PHONE:919.542-4873 POST OFFICE BOX 54 PITTSBORO,N.C.27312 5.7• - : t1fl n • ri_ ORGANIZED 1770 7117 SQUARE MILES • 22 April 1988 Ms. Emily Crudup Planner II, Orange County 306F Revere Road Hillsboro, NC 27278 Dear Emily, This letter is in reference to your request for a courtesy review of the proposed Oakcrest Subdivision which lies along the central Orange/Chatham border. The project will not adversely affect our current zoning for the area as Chatham • County zoning standards i.e. , lot, sizes, buffer strips, and landscaping requirements are significantly less than Orange County zoning standards. However you will need to contact • Mr. Lex Kelly, the Department of Transportation 's District Engineer, concerning any dedication or improvements to Booth Road (SR 1531 ). Thank you for your neighborly concern and if you have any questions. feel free to call or come in at your convenience. Sincerely Reginald Scales Land Use Administrator RS/ga • • • 164 THE UNIVERSITY OF NORTH CAROLINA E I VI n AT - CHAPEL HILL University Property Office The University of North Carolina at Chapel Hill (919)966-3296 134 E.Franklin St.(165A) • Chapel Hill,North Carolina 27514 April 21, 1988 Ms. Emily Crudup, ASLA Planner II - Orange County Planning Department 306F Revere Road Hillsborough, North Carolina 27278 Dear Ms. Crudup: Subject: Oak Crest Subdivision Courtesy Review Representatives of the University Administration have reviewed your letter and the proposed plans for the Oak Crest Subdivision . and we have no problems with the plan as presented to us. Therefore we have no comments to offer. However, if there should be any changes which affect University land holdings in the area of Price's Creek, please advise us. Thank you for your consideration in permitting us to review the Oak Crest Subdivision project. Sincerely, 74- race 451444.4-4-"/W. Wagoner Property Department . • cc: Mr. C. E. Swecker Mr. Gordon Rutherford • • I mt._ • \-1) frk 11 165 9 requirement. The Board of Commissioners has a thirty-six day time frame, but that time does not • begin until the item first appears on the Commissioners agenda. Yuhasz expressed concern with the possible "gap" or "gray area" in the time frame. He continued that he felt the Ordinance Review Committee should address this problem. He expressed concern with the possible uses of the dedicated public right-of-way. Collins noted that the Board of Commissioners would be responsible for such decisions. Jacobs stated that a written policy regarding the dedication of right-of-way was desired by the Planning Board. Collins agreed but asked that in an effort to expedite the processing of this application that it be seat forward without a written policy. Jacobs agreed. MOTION: Best moved approval of he Planning Staff's recommendation. Seconded by Pilkey. Pilkey commented that she felt the letters from SCS should be more site specific. Collins responded that the reviews and comments from SCS are intended to make staff and the developer aware of any severe problems regarding possible limitations of the soils for building foundations. He noted that plats are provided to SCS so that the reviews are site specific. . VOTE: 8 in favor. . . 2 opposed (Lewis - opposed to the policy, Yuhasz - concerned with the legal implications of the policy for the County) . M )1 (2) Oak Crest (38 Lots - Chapel Hill Townshi Presentation by Emily Crudup. The property is located in Chapel Hill Township near Star Point at the end of Booth Road (SR 15311—on—the_OrangetChatham County line. The tract is zoned Rural Buffer and Protected Watershed II (University Lake) . The Joint Planning Area Land Use Plan designation is Rural Residential. Adjacent properties include Heritage Hills, Comet Trail, UNC lands, and other residential land uses. The total acreage of the tract is 113.99 acres. Thirty-eight (38) residential lots are proposed, 166 10 with all over two acres in size (average 2.6 acres) . The lots will be served by public roads and by individual wells and septic tanks. The applicant has obtained an access easement (included in the agenda packet) from the adjacent property owner to extend Booth Road to serve the subdivision. The N.C. Department of Transportation has begun work to improve the alignment of and pave Booth Road from its intersection with U.S. Highway 15-501 to the point where State maintenance ends (indicated on the preliminary plan) . The developer will construct to State standards the portion of the road to connect the State improvements with the proposed subdivision. The applicant proposes tä dedicate to Orange County 5.86 acres of recreation/open space along Price's Creek. All applicable agencieehave reviewed the preliminary plan for Oak Crest. NCDOT has approved the road plans provided that a right-of- way dedication is recorded which extends the right-of-way for Booth Road- to the property line of the proposed subdivision. The dedication will be accomplished when the easement agreement is approved by the County Attorney and subsequently recorded with a plat of the easement. Mary. Anne Black, the Director of Recreation and Parks, recommends that the Commissioners accept the dedication of 5.86 acres provided that it be noted on the final plat as " Land dedicated to Orange County for public recreation/open space purposes. " Ms. Black also recommends that some type of access be provided connecting the proposed dedication with the Heritage Hills Recreation Area. A 30-foot public pedestrian •and non-motorized vehicle access easement has been included as a condition of approval. The. Town of Carrboro had the following comments/ reammendations: 1. A semi-opaque screen would be needed between the adjacent recreational area and the single family lots. Screening between residential and recreational land uses is not required by either the Zoning Ordinance or the Subdivision Regulations. Section. IV-B-8 g3) 167 describes Tree Protection Areas which are required on each lot and include the rear yard building setbacks. These are indicated on the landscape plan to ensure that the existing vegetation in those areas will be maintained. 2. Sidewalks would be required on Booth Road and Oak Crest Drive. Sidewalks are not required improvements in subdivisions under the County's jurisdiction. 3. All trees having a diameter greater than 18" would be required on the landscape plan. Clearing limit lines for the roads and drainage facilities Would also be required. Section IV-B-8 of the Subdivision Regulations does not specify that individual trees be shown on the lands4pe plan. The ordinance does, however, require that the landscape plan include "stands of existing trees. " Clearing limits are defined by Section IV-B- 8-b-2, which states H . ...existing trees may be removed only from designated street rights- of-way and utility and/or storm water drainage easements. " All other areas of the subdivision are covered by the required Tree Protection Areas. 4. Septic field locations should be included on the plans. The Board of County Commissioners has considered a policy regarding the indication of nitrification fields on subdivision plats. The Commissioners decided not to make this a requirement until additional information can be obtained on the costs of implementing such a policy. 5. The Carrboro stream buffer area would be calculated with the following manner: 100 year floodplain-boundary + 50 ft. + a distance equal to 4 x slope% x 100. Under Article 6.23 of the Orange County zoning Ordinance, a similar formula is used to determine the stream buffer. 6. Carrboro street specifications would require a 50 foot right-of-way with 20 feet of paving on the three cul-de-sacs and a 60 foot right- __ &4 168 12 ti\ 12 of-way with 26 feet of paving for the entire length of Booth Road and Oak Crest Drive. All roads built in the subdivision must meet NCDOT construction standards which, according to Pat Ivey, Assistant District Engineer, will be 50 feet of right-of-way with 18 feet of pavement. 7. Impervious surface limitations and density requirements could differ under our development standards in watershed areas. The proposed plan meets the watershed protection standards set forth in the Orange County Zoning Ordinance. Carrboro requires an additional 20 foot setback from the stream buffer. Applicable sections from Carrboro's regulations are attached. • , 8. Proposed grading would be needed for all streets and drainage facilities. Detailed stormwater calculations would be required to insure adequacy of the proposed facilities. Grading and erosion control plans must be approved by the County prior to the issuance of a grading permit. Additional measures for stormwater management have been recommended by the Erosion Control Supervisor and are attached as conditions of approval. 9. Correspondence from the Army Corps of Engineers would be required for the construction work within the regulated 100 year floodplain (ie. either a permit or written verification that a permit will not be needed for the work) . The County will require that the applicant provide a registered engineer's calculations and certification that improvements to the road crossing at Price's Creek will not decrease the flood carrying capacity of the stream. This will also be—reviewed by the Hydrologic Division of NCDOT. The Carrboro Staff had additional concern with (1) the location of a portion of Oak Crest Drive in the stream buffer, and (2) the need for a second access for emergency vehicles to the northern end of the subdivision should the only entrance to the site become impassable. 1-11) a IT' 13 169 Under the Orange County Zoning Ordinance provisions, public streets are a permitted use in the stream buffer. The proposed location minimizes grading since it makes use of the existing road bed. A second access point at the northern end of the site is unavailable at this time; however, the applicant has provided a stub out which may provide access in the future if adjacent parcels are developed. Orange Water and Sewer Authority submitted comments regarding effective stormwater management, effective, permanent sedimentation • and erosion control measures, and septic tanks in a water supply watershed. OWASA's suggestion of drainage easements and a stormwater management structure have been included as conditions of approval based on similar comments from the County Erosion Control Supervisor. With regard to the proposed use of roadways for carrying runoff, the issue will be addressed with revisions/additions to the stormwater management plan as required by the Erosion Control Ordinance. Any grassed swaleg. or other drainage structures located within the public road right-of-way will become the responsibility of NCDOT at the time the roads are accepted for State maintenance. Until that time, the developer must maintain all drainage/erosion control facilities which will be monitored by the County Erosion Control Staff. OWASA also recommended that consideration be given to alternative septic tank system design and maintenance concepts as suggested in their review of previous projects (dual-drainfields, identification of primary and reserve drainfield areas in the field and on the plat and deed, regular inspection and maintenance program, etc. ) . The developer has worked very closely with the Orange County Health Department and retained the services of a soil scientist in order to determine the most suitable locations for septic tank systems. Following previous recommendations from OWASA, the Board of County Commissioners considered requiring drainfield ations to be shown on subdivision plats. The Commissioners decided not to make this a requirement until additional information can be obtained on the costs of implementing such a policy. Warren Fairclothr the Erosion Control Supervisor, reviewed the preliminary plan and determined that 170 L:\ j 14 30-foot drainage easements would be necessary in certain locations, and that a detention pond would be necessary to control the peak rate of runoff for the ten-year storm to the predevelopment rate. Mr. P`aircloth has also recommended discussion of the erosion control plan with the developer prior to plan approval. All of these comments have been attached as conditions of approval. The Orange County Health Department has not found any suitable areas for septic tank disposal on lots 26, 27, and 28. The Planning Staff recommends approval of the preliminary plan for Oak Crest Subdivision with the acceptance of 5.86 acres of recreation/open space and the following conditions: 1. Provide restrictive_povenants for review by the County Attorney which include a prohibition on further subdivision of the thirty-eight (38) lots shown on the preliminary plan as well -as provisions for maintenance of drainage easements and • stormwater detention facilities. 2. Approval of the access easement agreement with accompanying plat by the County Attorney. 3. Provide a warranty deed to Orange County for the 5.86 acres of recreation/open space in the format recommended by the County Attorney. 4. Continue the 30 foot wide drainage easement shown on sheet 3 along the drainage ways through lot 11. All easements must be shown on the final plat. 5. Include in the stormwater management plan provisions to control the peak rate of runoff for the 10-year storm to the predevelopment rate. 6. Provide a registered engineer's calculations and certification that proposed improvements to the road crossing at Price's Creek will not decrease the flood carrying capacity of the stream. 7. Provide a note on the final plat which restricts access of lots 19, 20, 21, and 22 15 171 to the cul-de-sac at the end of Booth Road; lots 14, 15, 16, 17, and 18 to Cedar Run Lane; lots 7, 8, 9, and 10 to Ridge View Lane; and lots 34, 35, 36, and 37 to Shiners Place. 8. Obtain approval of the erosion control plan and apply for the required grading permit prior to any site disturbance. 9. Provide a 30-foot public pedestrian and non- motorized vehicle access easement to connect the dedicated recreation/open space to the Heritage Hills Recreation Area. 10. On the final plat, label the 5.86 acres on Price's Creek as "Dedicated to Orange County for Recreation/Open Space Purposes. " 11. Combine lots 26, 2744 .and 28 with other lots or label them as belhg of restricted development potential and not for building purposes. If labeled on the plat, a written notice of the restriction -must also be recorded. Pilkey noted the number of conditions regarding stormwater management and asked if the Erosion Control Officer, Warren Faircloth had reviewed these plans. Crudup responded that those conditions were in response to review and comment by Mr. Faircloth. Eddleman asked what criteria were used for long- term stormwater management in regard to this subdivision. Crudup responded that the stormwater management plan is intended for maintenance of the ten-year design standards. A stormwater management plan has been submitted and reviewed by Mr. Faircloth. His comments indicate he will need to discuss the construction of a detention pond with the developer. Eddleman noted that his concern related to comments made by OWASA regarding relocation of proposed roadways_to minimize runoff. Crudup responded that the proposed road follows an old road bed in many places in order to access the property. Jacobs noted that condition #6 addresses some of the concerns expressed by Eddleman. Jacobs expressed concern with the number of conditions of approval for this preliminary plan 172 ULPLrij 16 and noted that on previous plans, the Commissioners had expressed concerns when a number of conditions were added for preliminary . plans. Collins responded that many of these conditions would be addressed prior to or during the final plat approval process. Best stated that he felt most of the conditions should be addressed before the presentation of a preliminary plat. Collins responded that these conditions are all generally done between preliminary and final plat approval. (Boland left the meeting at 8:50 p.m. ) Taylor asked the basis of:.the easement connecting the dedicated recreation/open space to the Heritage Hills Recreation Area. Crudup responded that the recommendation was from the Orange County Recreation Departent. She noted also that a representative of the Heritage Hills Homeowners Association had indicated it would be beneficial to connect the two sites, particularly since citizens who are not residents of Heritage Hills use their recreation area. Best asked if the dedication of the northern right-of-way stubout would be to Orange County and not NCDOT. Jacobs noted it could be added as condition #13 to read: That the northern right-of-way stubout be dedicated for public use to Orange County. MOTION: Best moved approval with the 13 conditions. Seconded by Cantrell. Best asked if the restriction in condition #12 could at some point be lifted if a non-ground absorption system were found that would make those lots buildable. Crudup responded that lifting that restriction would require a plan submittal and would be another major subdivision. VOTE: 8 in favor. 1 abstained (Yuhasz - due to professional conflict of interest) . (3) Boulder Bluff (14 Lots - Bingham Township) Presentation by Emily Crudup. ..i 173 ORANGE COUNTY BOARD OF COMMISSIONERS 1 ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6. 1988 Action Agenda Item * (. j SUBJECT: BOULDER BLUFF -- PRELIMINARY PLAN ACTION BY: July 12, 1988 DEPARTMENT: Planning PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Emily Crudup Application Vicinity Map Preliminary Plan Preliminary Plan Certification Agency Comments Private Road Justification Information on Significant Natural Area 5/16/88 Draft Planning Board Minutes TELEPHINE RS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: Consideration of the preliminary plan for Boulder Bluff Subdivision. BACKGROUND: . The property is located on the east side of Dodsons Crossroads (1102) two thirds of a mile south of . Dairyland Road (SR 1177). It is zoned Residential-1; the Land Use Plan designation is Rural Residential. Adjacent land uses are residential with a large undeveloped parcel on the east side which contains the majority of Pickard's Mountain. The The-total acreage of-the-tract-i s-6-2 7 acre. Twelve (12) lots and two tracts over ten acres are proposed in two phases. The average lot size is 4. 1 acres. The open space easement which will be owned and maintained by a Homeowners Association includes approximately 1.97 acres. The developer has agreed to provide an easement for a trail along the length of the creek. All the lots will be served by individual wells and septic tanks. The applicant has also proposed that ten of the lots 174 and the two tracts be served by a Class B private road. His justification for the private road is included in the agenda packet. In addition to the written justification, the applicant has submitted a proposed road profile which illustrates the amount of grading that would be required to construct a road to Class A specifications at an 8% slope. Larger amounts of cut and fill would be required to build a road to State standards due to road width requirements. The location of this subdivision on the southwest end of Pickard's Mountain has the potential for being included in a significant natural area. A significant plant community was identified in the "Inventory of Sites of. . .Biological and Geological Significance in the Unincorporated Portions of Orange County" (see attached memo). The large mature stand of mixed hardwoods was also noted by Dawson Sather as being significant because of its size. Due to the location of the proposed subdivision on Pickard's Mountain next to a creek and based on the design features included, the Planning Staff recommended a Class A private road to access ten of the lots and two tracts proposed. The plan is consistent with Orange County's policy of protecting water quality and it preserves the rural character of the County by providing: 1. Larger lots than required; 2. Larger building setbacks than required; 3. Larger stream buffer than required; 4. Preservation of common open space; 5. Restrictive covenants to prevent further subdivision. On May 16, the proposed plan was presented to the Planning Board for its consideration. The developer proposed the possibility of constructing the private road with a median in order to preserve additional trees. The Planning Director pointed out that the Orange County Private Road Standards do not allow for variation in construction of the travelway. The Planning Board agreed to refer the Private Road Standards to the Ordinance Review Committee for methods to allow for design innovation. The Planning Board recommended approval of the preliminary plan for Boulder Bluff Subdivision with a Class B private road having pullovers as needed for 175 cars to pass each other safely. The Planning Board's recommendation also included the following conditions of approval: 1. Submit Restrictive Covenants and Road Maintenance Agreement for review and approval by the County Attorney; 2. Indicate a fifty-foot right-of-way on the private road; 3. Show acreage of lots 3 through 12 and Tracts A and B including and excluding the road right-of-way. 4. Choose a new road name which is not repeated elsewhere in the County; 5. Include in the Restrictive Covenants provisions for tree protection; 6. On the final plat, indicate an easement to allow the residents access along the creek; and 7. Provide a note restricting access of lots 3 and 4 to the private road. RECOMMENDATION: The Administration recommends approval per the Planning Board's recommendation. PLEASE TYPE OR PRINT ( INK ONLY) 6/67 . •-• 4 ; 176 APPI i AT • •R I- • I N APpR• Ai QRANGE. COUNTY DATE; ..>? SUBDIViSION NAME:. ' 1.-oCu►,,.1 Su(3r)-C71C-VE2'+p4NC' +�( c)PLE)Lre.. Bt,.UF'F LOCATION: • • • . _ .. A. (-0 r TC.IjTAT V E. N.1A pen E OWNER/DEVELOPER: ,1 .k CA E'11(- — •1' ►'!C L0ovn.) ADDRESS: + G, TELEPHONE NO. : z1 7 1 C i•1 A R[_L 1-4 l Lt., AGENT/CONTACT: .1FF a&Y P -rnw ELEPHONE NO.: 92.9' -? ?3? A. SUMMARY INFORMATION: Orange County Tax Map Block Lot(s) tI Township ZINC •NA►Y' _ Zoning District(s): if?ec! Total Number of Acres: (,,P-o-70 AL. ��,Phases: , E. Total Number of Lots:,,, verage Lot Size:;4i.i> J iinimum Lot Size, 1.4.c- Number/Type of Structure (existIng) A.'tts%F (proposed/YES. Lineal Feet In Streets: 4 (an' Acres in Open Space ,, . Water Supply: Public (specify) Community ✓' Individual Wastewater Disposal :, Pub 1ic(specify) Community✓ IndivIdua.1 /. School District: cti At i? f buM"( Fire Dist l ( AWE C IPr_ck, General Land Uses is, Area:- Gi(• 2!t 1'2/71//a , /D4,M/AL Critical Areas: •,./'stream/drainageways _flood prone areas • watershed (specify) historic sites other (explain) 1 B. All plats must be submitted on sheet no smaller than one inch equals .two-hundred feet (1"=200') and no larger than one Inch equals fifty feet (1"=501) and must contain the following information: .,_++ : :% subdivision name _.. :;3;;.`; building setback lines ✓` *:•::j name of owner(s) ::_::-; by notation or typical lot • _....0v;414§ name of,surveyor, layout engineer or land +•••'•••••••••' existing end proposed k��:::�,,•��t••• planner easements tarelnege. ::, ::: (title) Preliminary ::: utilities. roads. OTC.) '•••••' Plan ..!' existing, proposed end ..!+ OK scale, north arrow • adjoining rights-0'1,-1+6y • (North at top of map) :W s� Including dimensions end ,i ' '•` date (including ):::00:: •♦ .: �; g street names and State revision dares) .....":5x....,0, road numbers . .,.4.d-;y�;;.•, township, tax map- i4tZ5 existing end proposed block-lot references • utilities, Including type. ..:G. ; : boundary described : sizes. hydrants, valves with bearings end manholes :::: _.i •••••• distances :•i, :Y::: existing and proposed >•• ✓: ti:: total acreage of the :.: culvert Including sizes G : tract and acreage of v.^:•; and grades p lets, Including and ::;:::: typiCal street cross- :•::::: �•...:: �%•�- excluding area within ...;:.::i sections end Intersection m ✓,, •�:�.,�t'{ rights-of-way details Including design a 'r": control Corner and width of travelwby •_:.df'f proposed lot lines f •'••'':' and shoulders m U with dimensions ;';:;a:: horizontal alignment end E ..- !!/ : lot numbers gener_aLcu.r_we_date_(-pub..l_1= N k+- .:;;,;;Z.: phasing lines ▪ : ' roads) °•) ' / ::: topography at ten foot-- o ....- .:iq„y:: , ::•;T•• permanent features such as (10) intervals *.m0 buildings, cemeteries, •p 1- % ;r i. water bodies. Streams, "'• historic landmarks 1 0 tioodve and flood- /:•. . i,,c. Y - 44.4::: adjoining lot layout names d) plains of adjoining property to -;::,;;;-,*•: stream buffers end owners and subdivisions G. w notation Indicating E •• restricte d development @ - �� potential Q▪ .... township. corporate end extra-territorial planning jurisdic- -. 0 4W tion lines which cross the property W 44.w:: location and size of parcels dedicated for public use or . •,.G S ::::=• reserved 1 n Common c. I' ...1,41 location end size of lots of restricted development potential end notation on Diet regarding same stormweter management plan indicating provision for control of the first 1/2 Inch of runoff from Impervious surfaces please complete reverse side r,. • ' C. OTHER SUBMITTAL REQUIREMENTS 177 1 . Twenty-seven (27) copies of the preliminary plat. 2. Two full size copies of an Orange County Tax map (one copy with tax parcels involved clearly marked) .. • 3. Where municipal or OWASA sewer is not available, a letter from the Orange County Health Department certifying the proposed wastewater system for each lot. I , the applicant, hereby certify that the foregoing application is complete and accurate. i understand that a $105.00 fee (subdivisions of 1 -5 lots) , $210.00 fee (subdivision of 6-9 lots) , $315.00 fee (sub- divisions of 10-25 lots) or a $420.00 fee (subdivisions of 26 lots or more) 1s due at the time of application. A $5.00 per lot fee -is due at the time the final plat is presented for recordation. APP X4T'tS IGNAT E O INER'S SIGNATURE 7> //Wm. v DATE • DATE • FEES: Amount Date Pa I d 3 `22 133 Rece 1 pt * (741 30 - • , . • . • • ...:x - - tivr ::1;7 8 • - • ..,„-:-..a.,,,. ..• - • . Arr.-1 c-Awr : .1 m .ft reuxotn ki 7--- _ t....- ...A 7.7 "'",.. ........ / k..' • ••••••■ ••,..... • rr•-: 5r...A.L.Z.:1".1 pool . 0 \ . -- .. it GM- t-.. .........• .06.11 k...... .."..,... I . 'Th-';••••"" &PVC. NM' ......../4...% Za... . 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V) . • . , . . ..-.-••-• ''.1 "1 Ato W iiiinieja* .. 0 d -----.........,.., 1113$,t Le I ,n la v..• air".. . ....ta i ‘..../ ._......3 ....s. ...... ■ ,.....c ,r-_, _ - • er'...). , . 179 BOULDER BLUFF - PRELIMINARY PLAN 11/85 ORANGE COUNTY CERTIFICATION AND APPROVALS, - PRELIMINARY PLAT STAFF ASSIGNMENT: Emily Crudup SKETCH PLAN: Received 12-10-87 Reviewed 12-18-87 PRELIMINARY PLAT: Received 3-22-88 Reviewed 3-23-88 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE: 4-20-88 CERTIFICATION: J.M. Mills, District Engineer SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE: 3-31-88 CERTIFICATION: UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE: CERTIFICATION: OTHER: Recreation Advisory Council (Date) Carrboro Fire Department (Date) Chapel Hill V V (Date) • Carrboro (Date) ' Hillsborough V (Date) Durham (Date) Other - S & E W. Faircloth 4-29-88 (Date) - Health T. Konsler 3-22-88 (Date) - SCS G. Hughes 4-11-88 PLANNING BOARD: Date: Approval Approval with Condition(s) Denial BOARD OF COMMISSIONERS: Date: Approval , Approval with Condition(s) Denial • 180 - r. . . 1..4- RE • STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION r:411\17 .11)11-2-5--efb Graham, N. C. 27253 1988 JAMES G.MARTIN April 20, DIVISION OF HIGHWAYS GOVERNOR JAMES E.HARRINGTON GEORGE E.WELLS,P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR • ORANGE COUNTY 'Ms. Emily Crudup: Orange County Planning Department 306-F Revere Road Hillsborough, N. C. 27278 SUBJECT: Boulder Bluff - Preliminary Plan Off SR 1102 • (Dodsons Cross Road) • Dear Ms. Crudup: This is to advise the sight distance at the subject location is adequate: therefore, the subject preliminary plan is approved. The subject road is approved as a private road and will require a driveway permit from this office. If,.there are any questions, please advise. Yours very truly, • J M. Mills, P. • • LvOISTRICT ENGINEER . JMM:-smA • • An Equal Opportunity/Affirmative Action Employer • • Ez,I 7.17- • Orange Soil and Water Conservation District Orange County Agricultural/Environmental Center • 306 Revere Road Hillsborough, NC 27278 Phone: (919)732-9361, Ext. 451 April 11, 1988 TO; Emily Crudup, Planner II FROM: Gail M. Hug(10 ,,- Soil Conservationist RE: Boulder Bluff I have reviewed this plan as requested and have these comments: 1. The soils on this site are Chewacla, Georgeville, Herndon, and Tatum. Chewacla has severe limitations for septic tank absorption fields and dwellings because of .a seasonal high water table and flooding. Herndon and Georgeville have moderate limitations, for septic tank absorption fields because of slow percolation,and slight limitations for dwellings. Tatum has severe limitations for septic tank absorption fields because of depth to rock and severe limitations for dwellings becausi of low strength, depth to rock and slope. If I can be of further assistance, please let me know. GMH:jw • CONSERVATION-DEVELOPMENT-SELF-GOVERNMENT • CI• 182 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 • aait MEMORANDUM TO: Emily Crudup, Planner II FROM: . Warren Faircloth, Erosion Control Supervisor SUBJECT: Boulder Bluff Subdivision • • DATE: April 29, 1988 • This subdivision meets Ordinance requirements for stormwater • management by creating large lots, limiting the amount of impervious surfaces on each lot, and retaining a buffer of vegetation around the perimeter of each lot to filter and absorb runoff. • iltiv+rpri-„ta • • • • • MTN: g.miGy tegirooP AID ATTN: Orange County Planning Department March 7, 1988 Re: Exhibit "A" Carver Tract, 64± Acres. Proposed Subdivision PRIVATE ROAD JUSTIFICATION Because of the Nature and Location of this Proposed Subdivision, and Given the Facts Listed, We feel that a Private Road is Justified. 1. The Location of the Proposed Subdivision is in an Area of Agricultural/ ' Residential Usage Where most of the Existing Surrounding Subdivisions are on Private Roads, Many of Which are Substantially Larger Parcels - Containing Smaller Lots. 2. The Topography of this Tract is Rolling and Contains Beautiful Mature Chestnut Oak Trees, Which if a Public Road is Mandated, Would Certainly Detract from the Aesthetics of the Area. This is Because of the Minimum Curve Radius and Horizontal Alignment Standards the D.O.T. Requires in • order to take over the Road. In a Meeting with the D.O.T., it.was Dis- cerned that this Proposed Subdivision Just Barely met the Density Regu- irements of the State to Take it Over Once Completed. 3. Also Given the Topography, and the Only Logical Road Placement, Much More Cut and Fill Would be Required that necessary With a Private Road. Given that There Can Only be a Maximum of 14 Homes ever Built Fronting on this Road and With a Creek Located at the Basin of the Tract, it • Seems Only Sensible to Thwart as Much Erosion as Possible. 4. It will be Written. into the Covenants that No Further Development can be Allowed Beyond the Tract than Proposed, and no extensions to the ' Road May Ever be Built. • 5. The Road to be Built Will in Fact Meet Class "B" Standards, and will Provide Adequate Public use for Owners and Public Safety Vehicles. It Will Also be Covered by a "Road Maintenance Agreement" to be Recorded Prior to First Phase of the Subdivision Being Recorded. • See Page Two. , • Ati 184 Page 2 SUMMARY: Given: 1. The Larger Lots as Proposed, 2. The Minimum Density of the Subdivision, 3. The Location of the Tract and its Surrounding. Developments, 4. The Desire to keep Physical Degradation and Erosion to a Minimum on the rand, and Especially Protect the Creek From Wash, and 5. The Installation of Safeguards Against Further Development, - i.e., Covenants Limiting Such, It is Our Feeling that a Private Road is Justified, and ask for Approvals as Needed. Owner Developer awry—. 9r/f, '15 • ; 185 Narch 21, 1988 • - Attention: Orange County Planning Department Orange County Board of Commissioners Re: Carver Tract (Proposed Peloquin Subdivision) to be named BOULDER BLUFF Addendum to Private Road Justification • Items listed below indicate even greater justification for a Private Class "B" road. (1) Cut and fill necessary for Class "A" road is of extreme amount. In meeting with Pat Ivey of the DOT, he concurred that excessive amounts of cut and fill would be necessary for Class "A". In view of sensitivity to the surrounding waterShed, we propose a larger stream buffer for protec- tion and realize that a Class "B" road would have less severe impact in development. Please note open space designated for creek. (2) We propose larger setbacks than required on most of the • lots. Please note setbacks on Plat. To preserve the natural beauty of the area and cause as little harm to the environment.as possible, we want to eliminate the heavy exca- vation and blasting that would be required with Class "A". • • , • .s. 186 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 • ':2,1■ • MEMORANDUM TO: Marvin Collins, Planning Director FROM: Emily Crudup, ASLA Planner II oat • DATE:. May 3, 1988 SUBJECT: Proposed Subdivision on Pickard's Mountain On March 22, the Planning Staff received an application for preliminary approval of a proposed major subdivision located in Bingham Township. on the east side of Dodsons Crossroads • south of Dairyland Road. The 62. 7 acre tract includes the western end of Pickard' s Mountain' as shown on the USGS White Cross 'Quadrangle. Approximately 1000 feet east of this site, a significant plant 'community was identified in the "Inventory of Sites of. . .Biological and Geological Significance in the Unincorporated Portions of Orange County. " The site was described as a "large mature stand of mixed hardwoods; beech, . poplar, white oak, chestnut oak, along with sourwood, dogwood, and blueberry, " and "on the southeast side of Pickard's Mountain. " Dawson Sather has also identified Pickard's Mountain as being the location of a "large stand of mesic and dry-mesic hardwoods, with some chestnut oak. " Upon visiting the site of the proposed subdivision, I noted that the plant community east of the creek is very similar to that described above. The majority of the trees on that portion of the site were in fact mature, chestnut oak, white , oak, and sourwood with the understory community of dogwood and blueberry. In addition, along the creek I noticed an abundance of ground pine and fern. I have discussed the Boulder Bluff site with Dawson Sather. He explained that one- o± the reason-s—for—tne—s-igni-ficance—of the Pickard' s Mountain plant community is its size, but that no boundaries had been established. I told him that the creek on this tact seemed to be a division between plant communities. I sent him a copy of the preliminary plan and vicinity map to help him locate the site and possibly to set a western boundary for the significant plant community: • • Eel+ • TRIANGLE LAND CONSERVANCY DATE 3 a4- POTENTIAL INTEREST SITE DATA. -rtc Ill /14- = 187 INFO FROM T1L5.—RAcz4 ljaL2Ec DI" 2Y1?...^)8 COUNTY and TOWNSHIP or "1-t - B, ..- - SITE LOCATION F e,L S no-z. 'boas CNow-tuat) S I S & R In?, 1)Z1 .rys, R ) iC,) '1")i L■or uu-.4 • <2,d%...4ke•IA 4 M0,1, e 0 • USGS QUAD SHEET \ li+ C`f 6.1./ COORDINATES N '? 1 a ci F (arrrli TAX PLAT DATA 20 0 60..r...f-Or% )4 9,ri 900 & OWNER • - • OWNERS ADDRESS • .• ACREAGE • • GENERAL DESCRIPTION e•e- r • • DOMINANT VEGETATION — Canopy, understory, herbs, pasture, other ee d ok. 0 d 0.) d • 6 I AGE 07 FOREST SITE OF WOODLAND 1. 171-v, f— • SITE DISTURBAN CE • ENDANGERED AND TURF:ATM/ED SPECIES IN1 — • TDPOGRAM: PHYSICAL FEATURES )41 r ) ) c. • . c-1./1 e cL ..t.rs,cri— STREAM, POND DESCRIPTION HISTORIC INTF.P.EST USE BY PEOPLE 7, L; CLL. lot. !or r 0i-tr..,to OTHER DATA OR COn•ENTS CZ-in r..11 cr,) cp."1.7 U uudi. - - Pile- kec) %Apo pea-Lc," i 3.../ - • 18 a t; `' _ 1°�a I ' WHITE CROSS QUADRANGLE ��;' - nn D NORTH CAROLINA ��.��.`}1�'' J 7.5 MINUTE SERIES (TOPOGRAPHIC' _seorA;Gr, o wr/ 665 10' 666 Y 667 668' 1 960000 FEET 79°C c•--- ,...- /' �/" I `J x — ! `��^ 1. _ — - =.—^ F��L g Jam.: . 4 --_ 90 .� ."�.•: •'�1 -.`.•:u• $ J ., r- ..t. 7 / r • .ill ��,`'��~Y -•a 70 j/-��\ , „fit ha+�/ (..:„,11:::........ ` .� � :....1-.---. ,.� -'�_'„_,,,,..:._ ...„,....4 oo .~ �.;_ _,��- \ -: \ j{�. 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[SR1177] on the se side of Plckards Mtn . near the E*. headwaters of Morgan Creek tmr: 6.20 Large mature stand of mixed hardwoods; beech, poplar, white oak, chestnut oak, along with sourwood, dogwood, and blueberry. Horse trail along ridge. • 2. USGS Coordinates: 35 57 40 N 79 13 30 W, White Cross Quad . Cane Creek at Crawford Mountain tmr: 6.23 . Creek bordered by narrow corridor of mature hardwoods; mixed oaks and hickories. Cane Creek Reservior will have adverse Impact on area . C. Other 1 . CONTINENTAL TIMBERLANDS SITE e/s Orange Chapel-Clover Garden Rd . ESR19567 Milliken Rd . ESR19593 tmr: 6.33. .21 Access road closed to vehicles by NC Wildlife Resources Commision for benefit of wildlife. Posted "foot travel encouraged." Small knoll about 1/2 mile in from Orange Chapel -Clover Garden Rd . Is high spot with vista towards Haw River. Owned by Continental Group, Forest Products Division. 335 acre site. • -56- 1 . • ', . ---194 i . - _. - . _ • . . •,,:7,-Ii., M6. Several sites for Rhododendron catawbiense along Morgan l'Y Creek. M7. Mason. Farm Northern Shagbark hickory forest. A unique forest type occurring on diabase substrate. MB. Big Oak Woods. An excellent mature bottomland on the Mason • Farm Preserve. . . . . . • M9. - Morgan Creek swamp below Mason Farm. Contains fauna found • nowheie else in the county. . • • ' riao. Pickards Mountain. Large stand of mesic and dry-mesic • hardwoods, with some chestnut oak. . . . . . • . - . , . • Hyco Creek Drainage : , ' • . . . . H1.- Site for Hexastylis lewisii on Hyco Creek , owned by the Nature Conservancy. . • . . . . . • Cane Creek Drainagr ..: - ' • . . Cl. Site for ,rsopyrum biternatum on Cane Creek, which will be searched for this spring . • . • - . • C2. Bluffs along Cane Creek below dam. * . . • C3. Land bordering Cane Creek Reservoir at Crawford Mtn; mesic hardwood forest grades into chestnut oak forest. \....• . • . • C4. • Floodplain levee of Haw River below confluence- with Cane . . Creek. The only site in the county where this order stream has • ,. . deposited such a levee. Managed by NC Wildlife Commission. • . . . .. .. r . . . ' • . . ' . . ••. . • • ' . . • • • . •. ' - - . . - • • • '.- • • • . - .., . . . . . . . . . . . ' . • . • . . • . . ' - * ' • . . ' . . • • . . • • 3 \ atd 221••• 14 , ,,• J .>w _ �• \� r' 1• a1 yI I.' t/1t I i-•». ,,,1 J ti' Ida �11L' ./ • // nd* L2 ti 18i• .ItQl y: M Uit / Lro T J171 ., r larr/W !!!! _ �� I R/. Ike/ 11N lilltiii‘ JIL T ' , .7 I L �� = - i1re� Val •.1 �,_ 'Up l\j UV• C•1!{11ar� uu' I Ial y 111E ' AM�• 'J:W 4,,,....:", 4;, Lt.Y ly.y,� u 1 I .PH, ., - r •aVIIIIINAMIR��917 JiN.TM. i + •'�. NILtS: ' 1, 11.J . w1 .. , ` i 1 ^I.t \J '��' .rye le `����h7 Io.[= 1 1 yp TL fic„ .L ts. E3 •Y v Ida !l.i ;�► 1,11 Pr411'''''''-‘2" ,"'S'1 ' 0 t V. ' IC4 a'! lad 4.• r e.IF e! '�g ...NW ., u.� S r / 1 • 1 �1 yJ' • r. .. '...." ...). ."""...':--`,......,......- __; ,+....."41k7.14 .00.• ••• .... • v t•M� r ssM \ L'Z(•'- --11 0 •=.i ` ItT - k \ /."'",'�•,!N-IJ-' ,w`r. )•y,a•�11�r' -f1 b 1 % /1't1» 1.•»w L ,!„ " �\ rae3i•�. / g•�r .b Nrr. w - .il) y , 4 70 - .4:-..- >. I .r - .. .. J11 !I»• , ) yi1J1 • �, 1x11. q11 ��•u• ' I R! //J /1QZ ! '•N 1 rs - ��• _ 1Q1 a_- • 'a• ql7 i • • (� I—1 r ) « .". , �7T3 r 1QL 1..I •• It:•7�q /O4 / • v '': }� c 716 I ILt1 '+ 'U, .M ` )1 , if. I YA ` ". 1 att 1,/,., • '-d f...n. 110 • 1 '1 u�• •• \ '7 HM It s 11V•.7 / _, !1., • '`�, •. •J 47 •11 I ; t111 1171 , buKi•• aza Al gyp, aq 11b ,' ��� •I r111 - JAJ !»; �r�.•�, .\ vt+ _ • I 1 • :14 •1 1• Ilr'1 ..• '�e 1 a AM .1_N ) )n ....-**-=<•`' fJ • •• i /nil or t., ♦ c. .. Iltr •-. •• "" lies / A )„144; i• , s WI 0, “" ' n, 1 - i \:,..",37.) 1•‘.•.4/ . ri..... .. .. 4V,�",�7 C2 ` ' oar • ••. 1= l C/JIt�ORO w,,,� r �• 'Si' 1 w�. ...• •tN / .rain ..71 'i_+t>^51 • : /�N... I i` -!t --11., ,,,, _ I. _Ia i --•.+-s 1_0;•:._ r 'it N PP • 1 .� :• NILE J _ f et■ 1 .J. -iI ”II t . '),j� - AIM /..•\ .. to.sati+- D.1� - •1 37 •'1, c • • , .Irr1 J ••, Iw •}1♦ • ♦ iJM1'l:J•- �-'+- :•-w:, % C. (. p Iy � 5J,'Y �� 1.1 •a.. 1_p .. u12 «\.:: f 1 U.*: �1 "�.44 "rte—.._- I • 193 16 and noted that on previous plans, the Commissioners had expressed concerns when a number of conditions were added for preliminary . plans. Collins responded that many of these conditions would be addressed prior to or during the final plat approval process. Best stated that he felt most of the conditions should be addressed before the presentation of a Preliminary plat. Collins responded that these conditions are all generally done between preliminary and final plat approval. (Boland left the meeting at 8:50 p.m. ) Taylor asked the basis of:-the easement connecting the dedicated recreation/open space to the Heritage Hills Recreation Area. Crudup responded that the recommendation was from the Orange County Recreation Departient. She noted also that a representative of'ihe Heritage Hills Homeowners Association had indicated it would be beneficial to connect the two sites, particularly since citizens who are not residents of Heritage Hills use their recreation area. Best asked if the dedication of the northern • right-of-way stubout would be to Orange County and not NCDOT. Jacobs noted it could be added as condition #13 to read: That the northern right-of-way stubout be dedicated for public use to Orange County. •MOTION: Best moved approval with the 13 conditions. Seconded by Cantrell. Best asked if the restriction in condition #12 • • could at some point be lifted if a non-ground absorption system were found that would make those lots buildable. Crudup responded that lifting that restriction would reguire. a plan — submittal and would be another major subdivision. - VOTE: 8 in_favor. 1 abstained (Yuhasz - due to professional conflict of interest) . ) (3) Boulder Bluff (14 Lots - Bingham Township) Presentation by Emily Crudup. 194 Og 17 The property is located on the east side of Dodsons Crossroads (1102) two thirds of a mile south of Dairyland Road (SR 1177) . It is zoned Residential-1; the Land Use Plan designation is Rural Residential. Adjacent land uses are residential with a large undeveloped parcel on the east side which contains the majority of Pickard's Mountain. The total acreage of the tract is 62.7 acres. Twelve (12) lots and two tracts over ten acres are proposed in two phases. The average lot size is 4. 1 acres. The open space easement which will be owned and maintained by a Homeowners Association includes approximately 1.97 acres. The developer has agreed to provide an easement for a *trail along the length of the creek. All the lots will be served by individual wells and septic •tanks. -4" The applicant has also .proposed that ten of the lots and the two tracts be served by a Class B private road. His justification for the private road is included in the agenda packet. In addition to the written justification, the applicant has submitted a proposed road profile which illustrates the amount of grading that would be required to construct a road to Class A specifications at an 8% slope. Larger amounts of cut and fill would be required to build a road to State standards. The location of this subdivision on the southwest end of Pickard's Mountain has the potential for being included in a significant natural area. A significant plant community was identified in the "Inventory of Sites of. . .Biological and Geological Significance in the Unincorporated Portions of Orange County" . The large mature stand of mixed hardwoods was also noted by Dawson Sather as being significant because of its size. Due to the location of the proposed subdivision on Pickard's Mountain next to a creek and based on the design features included, the Planning Staff recommends a Class A private road to access ten of the lots and two tracts proposed. The plan is consistent with Orange County's policy of protecting water quality and it preserves the rural character of the County by providing: 1. Larger lots than required; 2. Larger building setbacks than required; • D 1-1\ .195 18 3. Larger stream buffer than required; 4. Preservation of common open space; 5. Restrictive covenants to prevent further subdivision. The Planning. Staff recommends approval of the preliminary plan for Boulder Bluff with a Class A private road subject to the following conditions: 1. Submit Restrictive Covenants and Road Maintenance Agreement for review and approval by the County Attorney; 2. Indicate a fifty-foot: right-of-way on the private road; 3. Show acreage of lots 3 through 12 and Tracts A and B including 44a excluding the road right-of-way. 4. Choose a new road name which is not repeated elsewhere in the County; 5. Include in the Restrictive Covenants provisions for tree protection; 6. On the final plat, indicate an easement to allow the residents access along the creek; and 7. Provide a note restricting access of lots 3 and 4 to the private road. Jacobs asked the rationale for the Planning Staff's recommendation for a Class A private road rather than a Class B as requested by the applicant. Crudup responded with the number of • lots (12) Staff was concerned that a wider travelway was needed, particularly in those areas with steeper slopes to provide safer access. Jeff Peloquin, the developer, spoke, giving reasons for requesting a Class B private road. He noted that his desire is to preserve as many trees as possible and allow for better erosion control. He suggested a divided road where additional width is needed. Crudup noted that pull-overs could be placed in such areas. Mr. Peloquin continued that in an agricultural/residential area, he felt the • character of the development would be better • 196 .19 G3 a d4 19 preserved with a Class B private road. Discussion followed regarding the possibilities of a divided road. Crudup responded that she felt it would be a good design feature but was unsure of approval by the Erosion Control Division. Mr. Peloquin continued that he felt more erosion would occur with a Class A road. Jacobs asked if Mr. Peloquin would be agreeable to a Class A road if permitted to be divided in those areas where wider travelways are needed. Mr. Peloquin indicated that he would much prefer a Class B road and that erosion was still a major concern as well as preservation of natural areas. After checking the Private Road Standards, Collins stated that there are no provisions for medians but pull-overs could be provided. In order to allow such medians, Collins noted that the • Private Road Standards would have to be amended. Jacobs stated that such ,future amendment could be considered by the Ordirikice Review Committee, presented to the Planning Board at its June 20 meeting and to the Board of Commissioners in July. •" MOTION: Best moved approval with the Planning Staff recommendations. Seconded by Yuhasz. VOTE: 3 in favor (Yuhasz, Best, Taylor) . 6 opposed (Jacobs, Eddleman, Pilkey, Dickinson, Lewis, Cantrell - all were opposed to the Class A • road) . MOTION: Eddleman moved approval with a Class B private road with pull-overs. Seconded by Pilkey. VOTE: 6 in favor. 3 opposed (Taylor, Yuhasz, Best - felt that with the standards which are in place, a Class A road must be required) . V .' a 197 ORANGE COUNTY PLANNING BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date June A 1988 Action Agenda Item # G-5 SUBJECT: PD-1-87 FLOWERS MOBILE HOME PARK - REQUEST FOR EXTENSION DEPARTMENT: PLANNING PUBLIC HEARING Yes _x No ATTACHMENT(S) : INFORMATION CONTACT: Eddie Kirk MCE Company 2-1-88 Letter Commissioners 7-6-87 Minutes Article 7.2.8 - Zoning Ordinance Vicinity Map Planning Board Minutes 2/15/88 Letter to County Attorney 3/16/88 Planning Board Minutes 5/16/88 County Attorney 5/18/88 Letter TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane . - 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of a request for a six-month extension of the approval of a Planned Development/Special Use Permit for Flowers Mobile Home Park. BACKGROUND: Flowers Mobile Home Park is an existing 43-unit mobile home park located in Eno Township on the west side of Mt. Hermon Church Road (SR 1812) . On July 6, 1987, the Board of Commissioners approved a rezoning and Planned Development/Special Use Permit for the addition of 25 mobile home spaces on the remaining undeveloped 25 acres. The PD-MHP-R-1 designation was approved with 19 conditions. (See attached minutes. ) Article 7.2.8 of the Zoning Ordinance states that — construction of a planned development must start and proceed at a reasonable rate within 12 months of approval. The owner can request one six-month extension if the request is made before the permit expires. The applicant indicated in the attached letter that the length of time needed to obtain all State and local permits will exceed the deadline of July 6, 1988. r ; 198 The Planning Board first considered this request on February 15, 1988. Because the developer intends to use a low-pressure wastewater disposal system, the Planning Board asked if action could be delayed or referred to public hearing for reconsideration pending results of the Alternative System Study. The County Attorney responded that the Zoning Ordinance does not allow consideration of any issue other than the time extension itself (letter attached) . On May 16, this response was presented to the Planning Board. The Planning Board recommended approval of the time extension. RECOMMENDATION: The Administration recommends approval of the time extension. If approved, the special use permit would expire on January 6, 1989. s L • p, r"- !III, . • aaml.mY. --.)IC---." lg....z._..zz._.........ENTER' ..- fitr‹...-88 L.„114 February 1, 1988 #50618 Mr. Marvin Collins Department Orange County Planning 306 F Revere Road 27278 Hillsborough, N. C. Re: Flowers Mobile Home Park - Phase 2 I- - Dear Marvin: project was approved by the The above referenced PD-MHP proj 1987 which means the Orange County Commissioners on July 6 , approval will expire on July 6, 1988 . I would like to request a six (6) month extension of this expiration date. Financing arrangements have just been completed for the . project. Within the next few days the design led to authorized to begin work. However, the leng th engineer exceed time need time gain all state and local permits will definitely extension ension .t 6 , 1988. January 6, 1989 , and w Therefore, we request a six (6) month limit of Juoy ill commit to beginning e construction work on the site as soon as all p ermits are received, prior to January 6, 1989 . . - I look forward to bearing from you favorably regarding this request. Sincerely, • MCE Company, Inc. . Terry Carden, President Property Owner and Applicant TC:jn • i CARDEN HOME SALES, INC. Lot 2 Lot 7 • 5226 Fayetteville Rd. 3512 North Blvd. Raleigh, NC 27fiO3 Raleigh, NC 27604 � (919) 7?5-9207 (979) 872-3290 / . . , • 200 JULY 6, 1987 - COUNTY COMMISSIONERS MINUTES 0- ., P . . .- • i hotels, rooming houses, etc. (page 5-2 of the Zoning Ordinance) _ Motion was made by Commissioner Hartwell, seconded by Commis- • sioner Halkiotis to approve the amendment to Article 5.1.1 of the Orange County Zoning ordinance. VOTE: UNANIMOUS. 8. P'LO -S MOB -OME PARK PD 1-87 • The County Attorney explained Special Use Permits and the pro- cess that is followed in considering and approving an application for a Planned Development. Marvin Collins presented for consideration an application for a proposed Planned Development - Mobile Home Park. Flowers Mobile Home Park is an existing park located in Eno Township on the west side of Mt. Hermon . Church Road. The proposed Planned Development would be an expansion of the existing park, adding 25 mobile home spaces to the 43 existing spaces. The tract on which the park addition is to be located consists of 25 acres west of and adjacent to the existing park. The property is currently zoned R-I and is designated Rural Residential in the Land Use Plan. The Planning Board considered the evidence as presented at the Public Hearing and found no evidence that would warrant a denial of the application. They • found the applicant complied with the standards, specific rules and *require& regulations. Certain negative findings were made which are addressed through conditions of approval attached to the Special Use Permit.' The Planning Board recommended approval of the reauest with the attachment of 17 conditions. Conditions 5, 6, 8, and 13 address the negative findings' found by the Planning Board. --. ..4, Motion was made by Commissioner Hartwell, seconded by Corn- • missioner Carey to approve the request for a Class A Special Use Permit tor the Planned Development - Mobile Home Park application of Flowers Mobile Home Park and rezoning of the property from Residential-1 to PD- BHP-R-1 subject to the seventeen (17) conditions as listed below. Motion for approval is based on positive findings by the Board of Commissioners that there is a preponderance of evidence which indicates compliance with the general standards and specific rules governing the specific use or where negative findings have been made, compliance with the required standards and regulations has been assured through the recommended con- ditions of approval. " • Chair Marshall amended the motion to add conditions 18 and 19 as listed below: - . • 1. The grantee of this Special Use Permit shall post with Orange County, in a form acceptable to the County Attorney, a bond or letter of credit in an amount equal to the cost of all public improvements plus 10%. The amount shall be determined on the basis of fully executed construction con- . tracts or certification by a registered engineer employed by_the_grantee of this Special Use Perult. Security for construction of the improvements in this project may follow phasing in the project. Specifically, as improvements are completed in each Phase a corresponding amount of money may 1 • be released from the security instruments or the security instruments may be renegotiated based on the "yet to do" portion of the improvements. 2. Security shall be provided for the grading, paving and , • stabilization of all cleared areas, streets and other : . vehicular travelways; sidewalks and other pedestrian walk-. ways; erection of street signs; utility installation and Lft---- • G • . 201 hookups; recreational facilities landscaping and mulching around all mobile home units. 3. All necessary easements to permit utility (electricity, telephone and cable- television by any cable television provider franchised by Orange County to serve this devel- opment) installation, servicing and hookups to the devel- opment and to each unit within the development shall be provided at no cost to the utility provider. 4. Roads, parking areas, walkways, street signs and lights, utilities, recreation facilities and sites, landscaping and mulching around units shall be maintained as constructed. All such improvements and facilities shall further be main- . • tained and operated in a safe manner. 5. The grantee shall promulgate rules and regulations govern- . ing tenancy in the development which shall restrict accumu- lation of litter, trash and debris outside of the mobile home units, shall restrict storage of abandoned appliances, • automobiles, building materials and similar materials out- side- of mobile- homes and shall further prevent the growth • of ragweed, poison ivy, poison oak or other noxious weed. • The : grantee •shall file with the Orange County Planning • Department a copy of the rules and regulations promulgated under this condition and maintain an up-to-date copy of the rules and, regulations in -the Orange County Planning Depart merit. 6. All roads will be named and the names not duplicate any other names within Orange County. Road name signs to Orange County standards shall be erected at all inter- sections. • _ . 7. Removal of snow and ice from the roads in the development • and - the sidewalks within the development shall be the responsibility of the grantee. Such removal shall be com- pleted promptly. • 8. Prior to the initiation of construction activity, final . approval by the State must be obtained for the community well system and the community low pressure wastewater dis- • posal facility. 9. The recreation areas shall be constructed as provided in the approved final application and site plan. 10. Grading on the site shall be kept to a minimum. Existing vegetation-shall be maintained-between units. 11. All plans for drainage, soil erosion and sedimentation con- . trol shall be reviewed and approved by Orange County prior to the start of construction. In' addition, Orange County shall inspect the installation of control devices and the on-going work for the total project. The project shall at all times meet the requirements of the Orange County Soil Erosion and Sedimentation Control Ordinance. 12. The project must remain in unitary ownership and no lots -..... . c ,/ I , .. . an be sold to Individuals. i.ii 202 - 13. A Unit numbering system and corresponding unit location based on the equal interval numbering system employed by Orange County shall be permitted to and approved by the Planning Department prior to the issuance of any building Pet. This system shall be used in obtaining and issuing any building permit. Any change in the unit numbering . system must be filed with the Orange County Planning Department. An approved copy shall also be filed with the emergency/fire service agency serving the park. 24. A final boundary survey of the Planned Development and public improvements shall be recorded by the developer. 15. The final site plan and narrative of the Project incor- . . porating all changes, deletions and additions through the final approval of the project are incorporated herein and made a part of this Planned Development Special Use Permit. A copy of the final site plan and narrative are on file with the Orange County Planning Dapartment. Grading and . building permits, upon application will be issued after approval and recordation of the Special Use Permit. ‘ „ • 16. The development shall be built and operated according to .: the site plan and written narrative supplied by the developer and in compliance with the above conditions. ..,r 17. Should any of the above conditions be held invalid this .. ;... approval shall be void. - - 18. Building heights shall be no more than 25 feet. 19. An .attached structure shall be at least 5 feet from any . -. . Other mobile home or building. . . ,T;: . UNANIMOUS. 9. ZoNING ORDINANCE AMENDMENT - ARTICLE 2.3. 3 Greg Szymik presented for consideration a Zoning Ordinance andment -to Article 2.3.3 which would ' change the notification procedure 7 public notices for amendments to ordinances. This change would make ! procedures uniform for all ordinances. • The proposed amendment to Article 2.3.3 would reauire that lic hearing notices for property for which a Class B Special Use Permit _ 7ariance has been requested would need to be posted at least ten (10) 3 prior to the public hearing date. , Motion was made by Commissioner Carey, seconded by Commissioner . :well to approve the amendment with an effective date of auly 6, 1967. :: UNANIMODS. 10. SUBDIVISION REGULATIONS AMENDMENT - SECTION TTI-B3 STAPP REVTrW Greg Szymik Presented for consideration an amendment to the Sub- . zon Regulations Section iii-B-3 which contains the procedure for h Plan review of subdsion proposals. The Proposed revision places a of of one (/) year on the validity of the Planning Staff Sketch comments the and clarifies language in the regulations regarding the , ficance of comments. Motion was made by Commissioner Hartwell, seconded by Commi - . Carey to approve the proposed amendment with an effective date 1 • • *7.2.7 n 4-7 „ I - - • r • Oti ded Any violation of a term or indication of a Planned Development -2-81 • Permit shall be treated the same as any other such violation. In addition the Planned Development Permit shall become null and of no effect, and the property shall be rezoned at the next scheduled bearing to its previous zoning district. *7.2.8 414 el ...4" • r 0 -v- 1 lended • Construction of the planned development must start and proceed -2-81 at a reasonable rate within twelve (12) months of the approval -4-86 of the permit. If no construction has started within the • stated time frame the permit becomes null and of no effect. The owner can request only one (1) six month extension from • the Board of County Commissioners upon the favorable recommendation of the Planning Board if the request is • received before the permit expires. • 7 .3 • 1 Of VD z -0 . . .e T. - 1 -r • SatiStartiOM Of public Purposes. The planned development regulations which follow shall apply • generally to the initiation and regulation of all Planned • •Development districts. Where there. are conflicts between the special . PD regulations herein and general zoning, • subdivision, or other regulations or requirements, these PD regulations shall apply in PD districts, unless the Board of County Commissioners find, in the particular ' case, that provisions herein do not serve public purposes to a degree at least equivalent to. such general zoning, subdivision or other .regulations or -requirements. • Where actiOns, designs or solutions proposed by the applicant are not literally in accord with applicable PD or general • regulations, but the Board of County Commissioners make a - finding, in the particular case. that -Public purposes are Satisfied, to an equivalent or greater -degree, the Board of - - County Commissioners may make specific modification of the • regulations in the particular case, provided that where floor area and similar ratios. as maximum permitted amounts of • - development have •been established by these regulations, the Board 'of County Commissioners shall not act -in a particular case. to modify such ratios or maximums: 'Except as indicated above, and notwithstandina_procedures and . requirements generally in effect, the procedures and requirements set forth herein and in the guides and standards • adopted as part of the regulations for particular classes of PD districts shall apply in PD districts, and to issuance of all required permits therein. 7.4 P1) Ditics -- Where and ow ?erm ' ted Planned development districts may hereafter be established by amendment to the official Zoning Atlas, approval of a Special Dse Permit, and related amendatory action, where tracts suitable in location and character for the uses and st,-uctures proposed are to be planned and developed on a unified basis, according to the requirements and procedures se!: forth hrr 1 v., -• .'" • / ..N., ci•, 7. 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":".....".,":•:r. e, „c_......,..-- . ..... ,. ........ . • ...- ,... - .3 ii,p • .. _ z , .... ,,... , .... .., ,_ - .... .._ .b......•.,... .... ., .. . c., t 1_ ------. ..... _ ... ..7..... ..:___ ...,15,,t,....... • • .. / 4.4 • \, 10)\ 41" ...- - //// 34/ EISIIIIN‘," \\ . '' 410 • - . .— .- . . .,.......4.....,,,,,,,r.. ...0=;,-,.'• .. .. ,..or, -..-..... • . . • ... ••••..o.:••■•,.... • '•*.• . :.■.• ••■• •••• ' . •' i / co,4.•••111*,s ,,u • .. . .,.. . ,.. • ,. ,..." • -7.''.- _"" _.,,,,, ,,,,...,..-„,sa- ■ R......,,„„„_....... .- Ie4C.°74', -.. ::/.- .... '•••••,".„„___ ///.'' , .tt'•. . .. - i IIESIV •••••••------ i . : 205 . . 2/ 5/ P 16 pimmi NG BOARD MI”LITES 2125 ,. • . . , .26 hilly with deep ravines and gullies. It would thus not be economically feasible to construct a road in the easement. Jacobs asked what steps were taken to try and acquire the additional right-of-way that is needed. Ms. Crain responded that after discussion with the owner, her attorney began contacting the heirs. Considerable opposition was met and he attorney recommended she contact the Planning Department about a Possible alternative. , Collins presented photographs showing the existing road and easement and stated the existing road is a very satisfactory Class C private road. MOTION: Best moved approval. Seconded by Pilkey. : . . VOTE! Unanimous. • .• , - . . . . b. PD-1-87 Flowers Mobile Home Park . , . (Request for Approval Extension) • Presentation by Marvin Collins, • . . This agenda item is for consideration of a request . ' for a six-month extension of the approval of a ;. . . . • Planned Development/Special Dse Permit for Flowers • , . . • Mobile Home Park. • Flowers Mobile Home Park is an existing 43-unit • . mobile home park located in no Township on the • west side of Mt. sermon Church Road (SR 1812) : On July 6, 1987, the Board of Commissioners approved a • • request for rezoning and the issuance of Planned . . • Development/Special Ose Permit for the remaining - . undeveloped 25-acre portion of the tract. The approval applied to the expansion of the existing park, involving the addition of 25 mobile home Space s. The PD-MBP-R-1 designation was approved . . • • with 19 conditiont. Article 7.2.8 of the Zoning Ordinance states that • construction of_a-planned develonment must start and proceed at a reasonable rate within 12 months . . of approval. The owner can request one six-month extension if the request is made before the permit . . expires. • • The applicant has indicated by letter that financing arrangements have just been completed. The length of time needed to obtain all State and local permits will exceed the deadline of July 6, 1988. The app/icant is there fore .requesting a six-month extension to January 6, 1989 . The Planning Staff recommends approval . . , . , 4.: 206 ' . . 17 i ' . . request for a six-month extension to January Gr 1989 . Best asked if the request for extension could be utied-in". with the request to the Commissioners for a study on alternate systems. Collins responded . that he did not believe this was an option for the Board. The Special. Use Permit has already been issued and the only request to be considered is • that of a six-month extension of the Special Use • Permit. Collins stated that the Ordinance does not address issues regarding alternative systems as criteria to be considered in order to grant the extension. • Jacobs stated that this decisidn did not have to be • made before July 6. 1988. The study on alternative systems could be completed prior to that date and • time would remain in which to refer Flowers Mobile • Some Park Special Use Permit back to public hearing . . . . if necessary. Collins recommended that this item • • • • be referred to the County Attorney for legal . implications since . this Special Use Permit was . . • issued eight months ago. . . - • . . . . • . . . • • . . - • • • c. Capacity Use Public Bearing • • . . Jacobs asked if minutes were to be available from ' the public hearing. Collins responded he would request them from the Division of Water Resources. Best asked when the Board had to make a statement - • regarding the capacity use designation. Collins responded that March 3 is the deadline for written comments to the Division of Water Resources. MOTION: Best moved that a statement be prepared to . accept • . the capacity use designation with assurance from . the State that they will work with the local governments . and in a designated time frame to develob regional cooperation and a management plan • that would eventually lift the capacity use • designation. Seconded by Pilkey. • • . • PileyLamorted-on the capacIty use public-ire-axing noting that of the forty-five people speaking at the February 3 public hearing, only five were against the capacity use designation and two remained unsure. Almost everyone spoke to the • . . • concern of water management. She noted that an elected official from the Town of Smithfield thanked State representatives for the Capacity Use . Searing and urged the designationfor 'the benefit of those users downstream. Pilkey continued that most of the people speaking were landowners along the river all the way . to Smithfield and they , expressed the desire for a capacity use designation • ORANGE COUNTY PLANNING DEPARTMENT 207 306F REVERE ROAD • • HILLSBOROUGH, NORTH CAROLINA 27278 • MEMORANDUM • -TO: • GEOFFREY. GLEDHILL, COUNTY ATTORNEY • FROM: MARVIN COLLINS, PLANNING DIRECTOR DATE:- MARCH 1E, 1988 • •• • • • - SUBJECT: PD-1--87 FLOWERS MOBILE HOME PARK -. COPIES: EDDIE KIRK, PLANNER II . • - At its February• 15, 1988 meeting, the Planning Board • • considered a request by MCE Company, Inc. for a six—month extension of the approval of a Planned Development/SpeciaI Use Permit for Flowers Mobile Home Park. Section 7.2. 8 of the . Zoning Ordinance permits the owner- to request one such extension provided the request is made prior to the - expiration date of the initial permit (July 6, 1988) « During the discussion, two questions arose remarding the request, based on the fact that the developer intends to use • - a commUnity low pressure o...:ostewater disposal system for sewage disposal: 1. Can the Planning Board delay action on the request pending receipt of the results of the Alternative Systems Study requested by the Board of Commissioners? Z. Can the Planning Board refer the Flowers request . back to public hearing for reconsideration depending upon the results of the Alternative Systems Study? 2 have attached copies of the amenda materials as well as draft Planning Board minutes for your consideration. Can you provide answers to the above questions? • Your prompt response would be. mreatly appreciated. IV o 62. ‘..D• Marvin Collins Planning Director 208 2 Recreation & Parks Plan (Chapters 1-7) as part of the Comprehensive Plan. Such action would not, however, bind the Board of Commissioners to specific funding plan or source. Such decisions are made as part of the annual budget process and through the use of available funds. The Recreation & Parks Director and the Planning Director recommend approval of the Master Recreation & Parks Plan and its incorporation as the Recreation Element of the Comprehensive Plan. A copy of the Draft Resolution regarding the adoption and designation of the Master Recreation & Parks Plan as the Recreation Element of the Comprehensive Plan is included on page of these minutes. AGENDA ITEM #11: PLANNING BOARD ITEMS a. 1988-89 Planning Department Budget Informational only. b. PD-1-87 Flowers Mobile Home Park 13 M a 11 (Request for Extension) Presentation by Mary Scearbo. This agenda item is for the consideration of a request for a six-month extension of the approval of a Planned Development/Special Use Permit for Flowers Mobile Home Park, an existing 43-unit mobile home park located in Eno Township on the west side of Mt. Hermon Church Road (SR 1812) . On July 6, 1987, the Board of Commissioners approved a rezoning and Planned Development/ Special Use Permit for the addition of 25 mobile home spaces on the remaining undeveloped 25 acres. The PD-MHP-Rffadesignation was approved with nineteen conditions. Article 7.2 .8 of the Zoning Ordinance states that construction of a planned development must start and proceed at a reasonable rate within 12 months of approval. The owner can request one six-month extension if the request is made before the permit expires. [n\ 3‘ RUS The applicant indicated in a letter that the length of time needed to obtain all State and local permits will exceed the deadline of July 6, 1988. The Planning Board considered this request on February 15, 1988. The following questions arose regarding the request, because the developer intends to use a community, low- pressure wastewater disposal system for sewage disposal: 1. Can the Planning Board delay action on the request pending receipt of the results of the Alternative Systems Study requested by the Board of Commissioners? 2. Can the Planning Board refer the Flowers request back to public hearing for reconsideration depending upon the results of the Alternative Systems Study? The County Attorney indicated that the Zoning Ordinance does •not allow reconsideration of any element of the permit other than the time extension itself. The time extension should be either approved or denied. If approved, the time limit would be extended to January 6, 1989. The applicant would have to resubmit an application if construction had not started and proceeded at a reasonable rate as required by Section 7.2.8 of the Zoning Ordinance. If denied, the permit would expire on July 6, 1988. The County Attorney recommends that since the request for an extension of time was made in February, the Planning Board should make its recommendation promptly and forward that to the Board of commissioners. Written response from the County Attorney will be distributed when available. The Planning Staff recommends approval of the time extension. MOTION: Yuhasz moved approval. Seconded by Eddleman. VOTE: 8 in favor. (Dickinson out of the room during this vott) . M L C. Town of Hillsborough Request (1) Subdivision Administration Relinquishment (2) Proposed 1-40/1-85 Design Standards • 210 • COLEMAN, BERNHOLZ, DICKERSON, BERNHOLZ, GLEDHILL & HARGRAVE ATTORNEYS AT LAW P.O. DRAWER 1529 129 E. TRYON Si. HILLSBOROUGH, N.C. 27278 rPr7P1/7t 919-732-2196 919-942-8000 CHAPEL HILL OFFICE May 18, 1988 t"1/4-6 SUITE 20,FRANKLIN BUILDING 137 E.FRANKLIN STREET CHAPEL HILL.N.C.27514 919-929-7151 At.ONZO B.COLEMAN,JR. STEVEN A.BERNH02 DONALD R.DICKERSON ROGER B.BERNH012 GEOFFREY E.GLEDHILL Mr. Marvin Collins DOUGLAS HARGRAVE G.NICHOLAS HERMAN Director KIM K.STEFFAN NATHANIEL E.CLEMENT' Orange County Planning Department MARILYN E.'TOMEI 306F Revere Road Of Counsel Hillsborough, North Carolina 27278 BONNER D.SAWYER (1902-1972) Re: Flowers Mobile Home Park Dear Marvin: This letter is in response to your March 16, 1988 letter concerning the special use permit and a request for an extension of time to proceed with construction pursuant to the special use permit for Flowers Mobile Home Park. In your letter you ask two questions. The first is as follows: • Can the Planning Board delay action on the request pending receipt of the results of the Alternative Systems Study requested by the Board of Commissioners? There are no standards contained in Section 7.2 .8 to guide the Planning Board in its recommendation or the Board of County Commissioners in its decision whether to grant an extension of the requirement that construction start and proceed at a reasonable rate within 12 months of the approval of the permit. There are, likewise, no time tables contained in the ordinance for action on a request for an extension. It does seem to me, however, that a request submitted after February 1, 1988—for an extension of a permit which will expire on July 6, 1988 should be acted on within a reasonable time of February 1, 1988 . I do not think delaying action on the request to a point at or beyond the expiration date of the permit is reasonable. Your second question is as follows: . . • 21j Mr. Marvin Collins Page Two May 18, 1988 Can the Planning Board refer the Flowers request back to public hearing for reconsideration depending upon the results of the Alternative Systems Study? The Planning Board 's recommendation and the decision of the County Commissioners to extend the commencement of construction six months should be based on the reasons for the requested delay and any changed Conditions in the planning process, both procedural and substantive, that would make the project review different were it a ‹ new application. However, there are no provisions in the ordinance for reconsidering the special use permit followed by a public hearing called for that purpose as 2 part of a request for more time. The permit extension a should either be granted or denied on the basis set out > above. A new public hearing and reconsideration are only appropriate if the County is dealing with a revised application involving major modifications. izs Your questions do suggest to me that Section a 7 .2.8 could be revised to include standards and perhaps a reconsideration procedure under certain circumstances. Very truly yours, 0 4441[ Gledhill GBG/lsg = xc: Mary Scearbo 2 8 • 212 ORANGE COUNTY PLANNING BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date: June j,. 1988 Action Agenda Item # SUBJECT: TOWN OF HILLSBOROUGH REQUEST - RELINQUISHMENT OF ADMINISTRATION OF SUBDIVISION REGULATIONS BY ORANGE COUNTY DEPARTMENT: PLANNING PUBLIC HEARING Yes _x No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Emily Crudup 9/24/87 Sheffield Letter 6/9/87 Rigsbee Letter G.S. 160A-360 12/31/87 Rigsbee Letter Proposed Amendment to Hillsborough Zoning Ordinance Excerpts from draft Hillsborough Subdivision Regulations Table of Triangle J and other Local Design Standards for 1-40 Corridor 1/15/88 Crudup Memorandum Comparison of Triangle J Recommended Design Standards with Current Orange County MTC Regulations 4/13/88 Rigsbee Letter 5/4/88 Rigsbee Letter Second Draft of Proposed Amendment to Hillsborough Zoning Ordinance Changes to Hillsborough Subdivision Regulations 1/26/88 Minutes from Hillsborough Public Hearing Draft 5/16/88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: Consideration of (1) proposed amendments to the Town of Hillsborough Zoning Ordinance and the proposed Subdivision Regulations regarding development standards along 1-40 and 1-85; and (2) a request by the Town of Hillsborough for Orange County to relinquish administration of its Subdivision Regulations within the Town's planning and zoning jurisdiction. BACKGROUND: On June 2, 1980, the Town of Hillsborough formally requested that Orange County enforce the County 213 Subdivision Regulations within the Town limits and extraterritorial zoning jurisdiction. The Board of Commissioners approved the request. Since June of 1980, subdivision activity within the Town's corporate limits and extraterritorial zoning jurisdiction has been limited (3-5 applications per year) . Likewise, revenues collected from application fees have been minimal, ranging from $630 to $1050 annually. The Town, by way of a September 24, 1987 letter from Mayor Frank Sheffield, officially requested that Orange County release to the Town of Hillsborough the administration and enforcement responsibilities for the Subdivision Regulations. The request followed a June 9, 1987 proposal by the Town that Orange County release control of enforcement of the Subdivision Regulations. The Board of Commissioners agreed to the release on June 16, 1987 under the following conditions: (1) The Town provides Orange County with the opportunity to review and comment on the proposed regulations prior to adoption; and (2) The Town adopts and incorporates into its zoning ordinance and subdivision regulations design standards applicable within the Major Transportation Corridors of 1-85 and 1-40 and which meet, as a minimum, the Recommended Minimum Design Standards for the Interstate 40 Corridor and Other Controlled Access Highways as approved by the Triangle J Board of Delegates on May 27, 1987. G.S. 160A-360 (g) contains the statutory authority under which the County assumed responsibility for enforcement of its Subdivision Regulations within the Town's jurisdiction. The same statutory citation identifies the procedure by which the release of jurisdictional authority may be accomplished. The release of jurisdiction would not alter other services currently performed by Orange County at the request of the Town; i.e. , administration and enforcement of the N.C. State Building Code and the Orange County Sedimentation and Erosion Control_Ordinance. On December 31, 1987, the Hillsborough Planning Director provided copies of the proposed amendments. On January 26, 1988, the Town of Hillsborough conducted a public hearing on proposed amendments to its Zoning Ordinance and on draft Subdivision Regulations which would establish design standards for the 1-40 and 1-85 corridors. No action has been taken by the Town Board, pending receipt of Orange County's recommendation regarding the standards. 4, 214 The Planning Staff reviewed the proposed amendments and draft regulations and recommended the following revisions: To the proposed Zoning Ordinance amendment - (1) Clarify the language of the amendment in order to describe more accurately where the requirements will apply. (2) Specify that site clearing, construction, and signs are not permitted in the 50-foot buffer adjacent to the rights-of-way of the interstate. (3) Define the 100-foot "buffer" as a building setback. Under the Hillsborough Zoning Ordinance, this would also prohibit signs within the 100-foot buffer. (4) In the definition of Building Height Above Benchmark, refer to the centerline elevation of the roadway as the benchmark, and not "the right- of-way" . (5) Determine a limit on total building height. To the draft Subdivision Regulations - (1) On the "Required Landscaping" Diagram, refer to Section 4.B.8.c.1, not 4.5.8.c.1. (2) Under standards for Required Buffers, the first sentence should cite Article 4.B.8.d.3, not 4.B.8.b.3. On April 12, 1988, the Planning Staff's recommendation was presented to the Planning Board. The Board requested that the Town's proposed design standards for 1-40/I-85 and draft Subdivision Regulations be presented to the Hillsborough Township Advisory Council for recommendation to the Planning Board. On May 3, a meeting of the Hillsborough Township Advisory Council was held to review the Land Use Plan update and to make a recommendation on Hillsborough's ordinance amendment_and_Subdviison—Regulations. — A quorum was not present with only three TAC members in attendance. Thus, the TAC was unable to make a recommendation to the Planning Board. The members who were present held a brief discussion of the Town's proposals. With regard to the draft Subdivision Regulations, the three TAC members agreed that differences from the County's present ordinance were minimal and that the Town's proposal was basically a good document. One member reported that a third draft of the I-40/1-85 design standards would be presented to the Town Planning Board on Thursday, May 5. 215 The Planning Staff received the Town's response to the review comments made by Staff on the proposed regulations. Hillsborough revised its proposals to clarify the design standards for 1-40/1-85, and made minor changes to the Subdivision Regulations to address the recommendations from Orange County. At its May 16, 1988 meeting, the Planning Board recommended approval of the proposed amendments and draft regulations as revised by the Town in the second 5/4/88 draft. RECOMMENDATION: The Administration recommends approval per the Planning Board recommendation. The Board's decision will, be forwarded to the Town of Hillsborough. Following adoption and incorporation of the design standards into the Hillsborough zoning and subdivision regulations, the Board of Commissioners may consider the specific request to relinquish administration and enforcement of the Orange County Subdivision Regulations in the Town's planning and zoning jurisdiction. I - ..c( Harding S::gh ltuzrt '�tlLh.cr ::u .: Mayor Frank H. Sheffield, Jr. • 4 • 9 i twos Cierk 1 Johnson -, HILLSBOROUGH, NORTH CAROLINA rrns • - - Supt. Wirer works Commissioners lzst .Or_.,,A. lama Peaaerpzph J-loran H. Johnson Srrrr: Supt. Alien A. Lloyd w'4iy, L.D. Wagoner Remus J. Smith ` ti` Chief of Pollee 3:11 �'�7 :� Arnold W. Hamictt • Sally boeric'K.e i 1 P Fire Chief 44• \\ John Portal a� • • September 24, 1987 • • i.. r - ha. Shirley Marshall, Chair . _ . • Orange County board of Commissioners • _ Orange County Courthouse • . E:1laborough, N. C. 27278 . .. . - •,.• Dear Shirley: . : Since 1980, Orange. County ?')i.ng Lepa-meat has =forted the . . Orange County Subdivision Regulations 1.i.thin E3.l1sborough and its environs and has been most effective in its atm-inistratioa. -:-/ - • • last July, the 'Town was able to hire a full-time planning Jerson • • . ' • ,. and laser this-fiscal year a part-time person will be .added to that depambent to help vith_.the plan:iag and zoning for Ed sborougb and - -.• - ' - -- i.ts extraterritori.a.l. area. The ioun Board feels the Town is no ready to adopt and enforce its own subdivision regulations, a '.raft of which r.^= be reviewed by the 7o wn board at the Grtober. 2 1987 meeting. .A. public hearing regarding the re gulations has been schedule • d- • .- for October 27, 1987. •• x'ith this schedule in -;n$, the ?a:.� officially recuest that Grange •' ,. County release the Town of '`.1 .sborough from the a:.f orcemert of the _- - Orange County Subdivision. Regu;t.F,rions._ •• - • - ?sborough appreciates the service Orange County has ex esdet to_ is c'...:.::,ea.s and :.he'?,own Board looms forward to continued unae_tar ngs :_~_ - ' ti�th the County.:.. -•- - . - _ - -- - 'Pith highest rega rds. - -•- - -_ _ - . :rank E. she ie1'F -- - ... _V have .. . - Earc ing Bugnes _ _•. :. E:- ii ions Roard • • 217 &nu of litillobtiramA's mayor Town Clerk Frank H. Sheffield, Jr. Agatha Johnson HILLSBOROUGH, NORTH CAROLINA 27278 Supt. Water Works Commissioners James Pendergraph Myron L. Martin Street Supt. Horace H. Johnson L.D. Wagoner Allen A. Lloyd 4°111114'4- Remus J. Smith "4!'• Chief of Police , tt Sally Soericke r.147,jok Arnold W. Hamlett Fire Chief John Forrest tip , Ivo" 4NOWAN-1°- June 9, 1987 Orange County Board of Commissioners 106 E. Margaret Lane Hillsborough, N.C. 27278 Dear County Commissioners:- At the June 8, 1987 meeting of the Hillsborough Town Board, the Board instructed me to write to you regarding the County's relin- quishment of the administration of the Town of Hillsborough's Subdivision Regulations. The Town Board would like to inform you that Hillsborough has started developing subdivision regulations for the Hillsborough zoning area. Orange County' s Subdivision Regulations will serve as our model as we feel that they are well conceived and well written. Of course, the new subdivision regulations will need to be discussed at many meetings in the near future, be commented upon at a Public Hearing, and, then, finally adopted by the Hillsborough Town Board. Before the above work is started in earnest, we would like to know if the Orange County Board of Commissioners will release control of the enforcement of the subdivision regulations for the Town of Hillsborough when the Town Board adopts the Subdivision Regulations of the Town of Hillsborough. If you foresee any problem in releasing us from your subdivision administration, we would appreciate it if you will advise us as soon as possible. I should like to request the Board of County Commissioners to place this matter on your agenda for the June 16th meeting of your Board. The Town Board thanks you and your efficient and knawledgeable. plan- ning staff for all of the assistance_and-cooperation-that-you have shown to the Town of Hillsborough over the past years. Respectfully ours, . net.yt li Director cc: Marvin E. Collins, Planning Director, Orange County 1 • • ) . • - Planning and Regulation of Development ORGA.NlZkT1c x MTh 3DR1SDICTION - Chapter 160A. . Cities and Tomas:. A TIC..E 19. • Punning and Regulation of Development • - part 1. General provisions. . ~ f 360A-360. Territorial jurisdiction.--ta)MI of the powers granted by this Articie may be exercised by any city within its corporate limits. in addition,any ' - city may exercise these powers within a defined area extending not more than one'mile beyond its limits. With the approval of the board or boards of county commissioners with jurisdiction over the area,a city of 10.000 or more pcnuiation but less than 25.000 may exercise these powers over an area extending not more •than two miles beyond its iimits.and a city of 25.00D or more population may exercise these powers over an area extending not more than three miles beyond its limits. The poundaries of the dri•'s extraterritorial jurisdiction shall be the • same for all powers conferred in this Article. No city may exercise extraterriutrialiy any power conferred by this Article that u. is not exercising Within its corporate limits. in determining the population of a city for the _ purposes of bits pxtic c,the city council anti the board of count' commissioners may use the most recent annual estimate of Population as certified by the•• Setreta.-y of the North Carolina Department of Administration, . - .. "...I bt Anr council u ishine to exercise extraterritorial jurisdiction under this - Article shall aonpt..and may amend Crum time to time.an ordinance spewif;►inz the areas.to be inelutie'd based upon existinr or projected urban de+•eiooment. _ : and areas of critical cnneern to the city. as evidenced by officially adopted • plan;far its development.Boundaries shall he defined.to the extent feasible. in te:-msof eeosrraahirdl features identifiable un the around. A council mar, it its }. _::47.-discretion. exclude from its extraterritorial jurisdiction areas 11'ine in another. _ ruunty. areas separated front the city by barriers to urban reowl;.o;areas whose-projected-deyeion et:t-wilt hare minimal i;:na on the cirr. The — btauhdaries Specified in the ordinance shy. Il at all times he drawn on z mar..set . __ - . . fora) in a written ttr.srripiior Or shown by 2 cam ination of these technicues. _ This deiineztit,n shall be maintained in the manner aruvitied in GS. 360A..•.2- :-for the delineation of the corporate limits.and shall be recd : 'the resister of ded t �of each roomy in which any portion of the a in the office of r _ - ` act Where into exiratirr tetrial iurl':riiction of Two or more cities.ateriar,{, the - ' ; jut isdietioral tvuoaaey between them shall he a line cttnnectinc the midwa • - twines of the t•yerai)pint.' area Jnit•5c thy city councils awree to another • - - • • Fe;7 • • 219 - t 1.10 boundary line within the uaeria),Pins area ha.Cd upon existing or projected __`' patterns of de%eiooment. 'dt if a city fain to arinpt an nrdinanet. :necifvine the houndarie: of it.7 extraterritorial iuri.rilrt ion. the f nunt v of which it it a ban shall he authorized to exercise the powers granted by this Article in any area beyond the city's corporate limits. The county may also• on request of the city council, exercise any or all these powers in any or all areas iring within the city's corporate limits or within the city's specified area of extraterritorial jurisdiction. le) No city may hereafter extend its extraterritorial powers under this • Article into any area for which the county at that time has adopted and is enforcing a toning ordinance and subdivision regulations and within which it is enforcing the State building Code. However, the city may do ao where the - county is not exercising all three of these powers, or when the city and the county have agreed upon the area within which each will exercise the powers conferred by this Article. (f) When a city annexes+, or a new city is incorporated in. or a city extends its jurisdiction to include, an area that is currently being regulated by the county, the county regulations and powers of enforcement shall remain in effect until • (i) the city has adopted such regulations, or fii)a period of 60 days has elapsed following the annexation, extension or incorporation, whichever is sooner. • During this period the city may hold hearings and Lake ant•other measures that • may be required in order to adopt its regulations for the area. - fi'1) When a city relinquishes jurisdicuon over an area that it is re under this Article to a county, the city regulations and powers of enforcement • snail remain•in effect until (1) the county has adopted this regulation or (ii) a period of 60 days has elapsed following the action by which the city relinquished • jurisdiction, whichever is sooner. During this period the county may hold bearings and take other measures that may be required in order to adopt its regulations for the area. tgl When a local government is granted powers by this section subject to the request, approval, or agreement of another local government, the request. • approval, or arreetnent shall be evidenced by a formally adopted resolution of • that government's legislative body. Any such request. approval, or , can be rescinded upon two years' written notice to the other leei_siatiave bodies concerned by repealing the resolution. The resolution may be modified at arty time by mutual agreement of the legislative bodies concerned. • Ill Nothing in this section shall repeal, modify, or amend any local act • • which defines we boundaries of a city's extt'aterritori2) jurisdiction by metes and bounds or courses and distances. (i) Whenever a city or county, pursuant to this section•acatuires jurisdiction over a territory that theretofore has been subject to the jurisdiction of another . local trove.-nment•, any person who has acquired vested rights under a permit, • �h rricncet. nor other evidence of compliance issued by the local goverment g jurisdiction may exercise those rights as if no change of • jurisdiction had oc'red. The city or County acquiring jurisdiction nta; take • . • - any action regarding such a permit.-certificate, or other evidence of compliance __.- --- ee •that could have been taken by the local government surrendering jurisdiction pursuant to its arainances and regulations_ xxceat as provided in this'. _ subsection., any buiidjn„ s,.-ucture. or other ia.nd use in a territon- over which _ a city or.couryt• has acquired jurisdiction is subject to the orol-antes and • regulations of the city or county- lj t Revealed PI* L2 v ?S`• o • • , , s ,3. a. 66_. s 1 1:550. :._L t , S4 :/a;a 1�'. i;6P-••— 19.1 as x'121: a 24E.e0rk: - d50 s. ::to fib' s:. 5-i :5i:': .G07C 11G3: .& a c. .2? c s4E.s. • • :act cc. ?% 14 c 1S s.2: �` • _ 1..c:.: 3010.s.S:a )05r ± £ I: cc.Y46, ol;b:G 1?OE,s a. • - _ 56:c.;it,=•:c. best s- 1. $r r E5i.s. c 10 ie,s. 25:s c.��c.s F 160n-361. ?'' E € = -.. - oesi,.tatr_one or more����p acs• An sit: that ni ordinance create or - aiz•nt tes to perfor-,,, the Solloa:-_n2 duties: • (I) Make studies of the area within its jurisdiction aid surrounding area_; :2l 1.3eter:.iirte objecti,Fs to sought in the deveinpmcut of the study • area; 157`r • .• • ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD ' HILLSBOROUGH. NORTH CAROLINA =78 220 ..-',:-: •- Er "•• ••••••• MEMORANDUM • . TO: Marvin Collins, Planning Director FROM: Emily Crudup, Planner 11 0547e., SUBJECT: Evaluation of Town of Hillsborough Proposals for Screening and Buffering Along Interstate Highways • DATE: January 15, 1988 . • • . . . . . . . . . . After comparing the proposed amendments to the Town of , . Hillsborough Zoning Ordinance with the Triangle J recommended . , design standards for the l-40 corridor, the following - '. comments are submitted for review. _ . • - - . _ . . . . . . . . ) • - , . Triangle J •. . . . • : . . , Hilisborouoh . . . • , . , • • . Width of area from .right- ". . . 1250 adjacent 70 Inter- . .. - of-way and width -at states and lnterchandes of 1-85• Interchanges . and 1-40. " 1250 - 1500 feet ' . • . ------.. . _The • lanouaoe of Hillsborough' s proposed amendment IS not sufficient 70 accurately locate where the requirements will . apply. The width of the area should be measured 1250' from - . ... - - byLctharLtLsaz.LztP4 -t-t ' nh-i_ v on both sides of the ..:.'=“.- • highway, If that Is The intent 'of the regulations. - .- • '-- --. • . , Width of Buffer. area: Triangle J -, 50 feet . : • ' . . Hillsborouoh - 100 feet .ln two - .......____ ._. . ._ . • . . . • - • 50 foot sections. - . • . . . _ •••• . . .. -.. .., - triangle=J- recommends-no site clearing or construction, and . - ' . requires vepetative .screening within 50 feet adjacent 70 the ' • . ..., , - 1-loht-ot-w-ay. -. The - amendment, proposed by Hillsborough does % .i ..- .: : . . not spell out that clearing and construction are prohibited . ._- . -- . . In the 50 feet adjacent to the rioht-of-way. - Hillsborough' s - - - - - -: , - - proposal .„ Does meet ; the _ screening - requirement; however, . - - 4: ...--..7. ..* irlanole-J recommends That the plant materials reach- a helohT* :- - . . . .. . . - of 10 to 12 - feet within _ 3 years of . planting. - Hilisborouoh . ._ - - - . ) - zoning reouires that trees planted for screening purposes be -- - .- - . 6 feet Tell a7. Installation, but the buffer standards . . proposed . for interstate highways do -not specify the, trees - - double in size within 3 years. . - • I --- 411MO R A ND U M JANUARY 15, 19BB i PAGE 2 Furthermore, the 100-foot "buffer" proposed by Hillsborough . is not defined as a building setback. If the property is being subdivided, a Type F Land Use Buffer ( 100' ) would be located adjacent and parallel to the right-of-way. No - - building or structures are permitted in a Land Use Buffer. The standards recommended by Triangle J do not allow signs in the 50-foot buffer. The Hillsborough Zoning Ordinance prohibits signs in any setback area, and the proposed amendment would limit the height of any sign to 15 feet. . Billboards are .not permitted. - - - The proposed definition of Building Height Above Benchmark . does not meet the standard suggested by Triangle J . . Hillsborough' s definition states that ". . . height shall be • . determined by using- the rlshM-of-wev as the benchmark. . . " . • The elevation of the right-of-way can vary . considerably in • one cross section; therefore, Triangle J recommends "a benchmark level equal TO the eerl-er i 1ne e l ya ion . of the - roadway. " - Hillsborough has specified a building ' height above the • •- "benchmark" at 60 feet. However, the Triangle J standards set a limit on ' toi- I build"ing height which includes portions ,, of a building located . below the benchmark level at the .centerline of the roadway. . . . . • - waturt lif iiiLLEhrtrralaii„ r . (- • 22.2: Town ... i Fred S. Cates, Jr. I. Harding Hughes, Jr. HILLSBOROUGH, NORTH CAROLINA 27278 Town Cie.* Commissioners Agatna R. Johnson J. Michael Kirby Sireei Sup:. Horace K. Johnson ' , L. D. Wagoner Alien A. Lloyd .t- P. Riley / ."-!'”. .4... 1 ''..;.. ' Water Bobby -Sewer Dist. Supt. Remus .1. Smith • .z, ‘ 9 P. Richard Cherry Chief of Police •')Ir\,4,.."."4',1" Larry C. Biggs • . , Fire Chief . . . . Mark L. Gordon ' . . December 31, 1987 • • . Marvin Collins . • . Planning Director . 3D6F Revere Rd. • • Hillsborough, W 27278 - • • , . • ' . Dear. lia--N-in: • • . .. - .• • - • • The Town of Hillsborough is a•rtempting to revise its .. • . • Zoning Ordinance to reflect -the reco=nendations of the - 7.r.a.a. ngle 3 minimum design standards along interstate. • -• Highways. • - -• •- . -- ....\ • - r-nclosed are the :proposed text amendments and 'how "r • . - ' . - - -•— - envision the Triazgle 3 would include .Billshorough . • • . . • . • on its Crverle.y Development Regulations ist.. 1 would • surely appreciate your review and co=nents as to - - •• - - -..ine.ther. the Town or Hillsborough has met ths design standa.rds. - . ._. . . . . - • - - - - . • - . Plea.se contact ae at 732-2104 '5 you have any _ _ . • questions. . .• . . . ,-- • • z - .. ... . . . .. ... • • .., , appy New lea:I . - , : :. • . . . _ . - • • egads Bests rr .. • - . -- • - • - . .,. ..... . • - - - - - . . - - _ --- - -- •., • - Janet V.: Rift=sbee _ - ••: . • •- . . . . . .. .. . . ...F.-. - - -. •-•,.:-:-.....--, Planning DeZ•r_o*:: . .:. --- - Z. - - - . - , • - - - . _ . . . ". . .. - . . - _ - -- - •.F. -: •- =es • . - - • .1 0S • - - - . . • .- - • . . .,.. ._ . . _. . .... . ' - • . _ - . •7'- • ' - • -,- -- . .- ' . . . . . . .. • •.. • •-' .. - -- .• . r**. • • • '''' --'• • . ." .- .. ' • . .- . . . . - ••. • . . -''. -. . . . . • . ' . - ._..• - . , . - . . . - - •- - - • . . • ' - • . - . • . . . .- _ . ... • • _....-..mm...m.m. -. -- - - --- -------.7--,:. ---- , ..:!-,-..,.. .-.7.. ... .,:: ...... .. .R. STANDAZDS ALDN; THE INTERSTATE 17:1,11.-74AYS AND M7NOR MaD'F::A7:=S • r ( The Board cf Cantissioners cf the Town of Hillsborough orda'ns : In Section 3. 5 Dimensional Requirements , delete all *'s and the * notation which refers to screening and plan: material. In Section 3. 5 Dimensional -Reouirements add an * at the title "Dimensional Requirements" and at the bottom of the table add the note *NOM See Section 7. 2. b for additional reouirements along the 1250 foot width adjacent to the rights-of-way of- Inter:states 1-85 and 1-40. . • 7o change the title of Section 7. 2 to read Screening and Buffer Standards and Reouirements . . . lo add the word ireneral and the letter a) to the first and second • paragraphs of section 7. 2. . . ......- .7o add Section 7 . 2.b to read as follows : - . . • . . . • . b) Specific along Interstates .1-:85 and • 1 • • Additional screening and buffer Ltd andards and • . requirements shall e;p2y ....7i:h4n the 1250 -Fee: . . - adiacent to Inter:states and interchanges of . • l-B5 and 7-40. A buffer width of 10D feet shall . . - be provided. The 10D foot. wide bu'fer =ay be . . • divided into two sertions . The 50 coot section . acjacen: to the right-cf-vey shall be avegitav;v- i buzzer of solid evergreen plantings and/or berm . . which will reach a mature height of 30 feet. • The 50 foot section of buffer wh4ch is not V - • . . aojacent to the right-of-uay may be used for parking, fences, signs, and accessory uses . m _ • no: exceeding 3 feet- in height. Signs in the buffer erea may no: exceed 15 feet .... ._ . 4 . '"' V . ...n ZE1Zt-. . • • •. • . • -....- - . - I . - • 1 \ . . - • ,Buildint. heier.: above benchmark (see definition') .. . 11' • ZIE.'11 =I no case exceed OD :::ee7.. • , . ' \ I■ . . - - - -. • ... . • the' followinz to the Definition section o' the Ord4nance: . V . • . '17. ithia__:the_1.2.5D_foot-ipuffer acreaax c4" 1! . ' -- - - ' -e--" ___ Interrnates I-E5 and I-4D, buildi.mg . 11 ____,........... _ . -.,.- . • • . height shall be determined by Uv4"; :. . .. .. ..- • • .• the right-of-way as the benchmark . • •. I - . ..., • _ .. . . . - • . - - measurin.; the building height from --ti . • -. . . .- _._ -- • • ...- ..-. .. - . - - _ this oencl=ark. 1= no rase shall this h • . • _ ' -•- height exoeed 60 feet. 1.1 ...„- ... • -.1 „.... c"isions of any To - ace repealed. • • • . -. -- - . . - . This ordinance shall become effective upon adoption. ____ .. ...... . ..- ___ • ____ ___ , .4- 1 . . — . - ........ "..... .... .• -.. ..._._ . 1 i -t r• .: RLAY DFVELOPMENT REGULATIONS IN THE REGION .1* 1.40 CORRIDOR Proposed for _____ Trionole J- Drnan GrY Drrian CO kit Iii2.1sborough . 4:: OF ORDINANCE Zr; . bore; Zoning General • lOnocc Zoning aroeurr Cray Overlay Delesance (a) Orcenarce , Or d.j./lance 1TH OF AREA .. =wisp°Falai 1250 Foot 1250 Feet ' 1000-1E30 Feet NA, 12.50 feet • ..-.. • lecti-di way) . TH AT • • . 1 -±,---.RCHANGES 1250-lsoo Feat 2500 Fs 2500 Feet 1 400-15C0 Peos4 NA . 1 1250 feet- • 7FE-Fi AREA • . ... . ' — ba.'n . SD feek 1 DD Feet 5.0 F•6431 50 Fee. 10D Fee; 100 f ee7..- :Ins2ruribil Ali:AVM:ST No No len No IC11 t•ao No 'It.es (a) :e Gie-ararce Altftwed7 ..- No hc No 1+1,4 1•Ic 'Y es (a) 12...iro a Naivrat -. • . . . . ..: . . . .caiwial FtecpirB:1? ' y..*le) `ref Yer NA. Yes 1:.es .1. !DING SETBACK 'co Perot tx• DM RIGHT-OF-WAY mar&sa.baics on LUZ_ . U.L1., NA U.L-7.. 100 feet 4.4n1(t) . . PLAN REVIEW? Yes(h) Yes Yes Yes - Yes Yes . . . =r1...L.1 1 /q= Pr:P.1...47?Viotti • .-- No Yee NA • • N/A . _. . . - . - - 's • . -PREM:S.F.-S) NS• CD • (k) (k) slim ont. - U I / . 177-Z (..7‘,) . . _ -.• . , ; .. . . . !BOARDS - ' ..... ....... , No. ..- - 1•410 . --XIMUM-BUILDI-NG -- • . , . . . • . . • .. . . ...'›ii - 111,.."1 .L.- • UZ. - NA LI.L1.- - - : 60 fee: . . .. . . ..,. . . . . . I :Not t1/4loplicabia - • - .-— .. _ . .... • -. • : . _ _UI;.- iy i . ..-,.. . . .... . ____.. • . ' - (a) 5.4 0.e".1 e e z f-r.c . - :- r ---cz ----.=`• nrinp Zonn . - • f - •- — - . (o) . eez = - ••".. . ' - _ ' • - • • . - . . • • • - . . . . 1 . . ..„ Lxcerpz rrom arart Subdivision Regulations • 225 4 d) Buffer Reouirements Buffers shall be required to separate a proposed subdivision froM------ adjacenstreets and different land uses or zoning designa- tions in order to protect, preserve and promote the visual appeal, character and value of the proposed subdivision and/or surrounding property; to provide for the separation of spaces and provide for a sense of privacy; to promote the public health, safety and welfare through minimizing potential nuisances such as the trans- . mission of noise, odor, dust, litter and glare of lights; and to provide screening between incompatible land uses. Except as otherwise specifically provided in fnis Ordinance, the type of buffer required between a proposed subdivision and adjacent streets, land uses or zoning designations shall be as specified in • . Article 4.B.B.d.3 of this Ordinance. • • • 1. Location and Use of Buffers • Required buffers shall be located along the interior or street lot lines nearest the adjacent streets,' land uses and/or zoning designations. Buffers shall not be located on any portion of an existing or proposed street right-of-way or utility easement. • No building shall be erected, constructed or installed in a • required buffer area. *PP Ilw-girrrecs art- ;ft-c.1,,dr.e as • 2. Designation of Buffers •• • A required buffer shall be designated as a part of platted lots and shall have the following restriction lettered on the face of • both the preliminary and final plats of the subdivision: • "Land Use Buffer: The use and maintenance of this buffer and the building of structures thereon is restricted pur- suant to Article 4.B.B.d of the bun of Billsborough • Subdivision Regulations. - • The nature of the street, land use and/or zoning designation ad- joining the subdivision .and/or the required buffer shall also be noted on the plat. . _ - - • 3. Schedule of Reouired Buffers „ •-• The type of buffer required between a proposed subdivision and adjacent-streets, land-uses and-J-6r zoning designations shill-be :• • as specified in the following table. The type of buffer required ••• is determined by the existing and/or proposed principle use(s) in • the subdivision for which approval is reauested. To determine .-- which type of buffer is required adjacent to an existing and/or • proposed principle use(s) in the subdivision, then identify the adjacent existing and/or proposed land uses. The type of buffer required is identified at the intersection of the two columns. ••„• • . - - — J6•y[hPV• P•r•{DM.wp 1 1 .al i. br.«e� JprlLry.ic. 1 i I z•w•c f i pi ' 1 I 15.:z ii I P.IJ.hpY( I I •� 7� Pre to rtrt 0.,,. � i rc� mtal...rtr� A r, •.t•o 11bJ,1+.•+.nC•,101•x•.1, ,.� a..I p ,p U. 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Standards for Required Buffers The types of buffers as described in the following table are to • be used as the basis for the Schedule of Required Buffers set . forth in Article 4.B.8.b.3. . Compliance of planted vegetative buffers will be judged on the - . - basis of the average height and density of foliage of the subject • . . species upon maturity. Compliance of existing vegetative buffers will be judged on the basis of field .observation. Upon maturity, the semi-opaque or portion of intermittent visual obstructions ' . • should not contain any completely unobstructed openings more than - • • ten (10) feet in width. Suggested planting patterns to achieve the buffer standards are provided in the Appendix. New plant •• . materials installed to satisfy thelfuffer requirements of Lriticle 4.3.8.6 shall be installed and maintained in accordance w ith the provisions of Article 4.B.8.e. • ' Standards for Required Buffers i •• - , ' Required Buffer Buffer. Buffer Description . Type . Width • . •• a buffet composed of deciduous and/ cr evergreen vegetation, forming ' semi-opaque intermittent visual obstructions from the ground to a • 3yoe A 20 feet - height of at least thirty (30) feet. •. • • 4 buffer composed of deciduous and! - or evergreen vegetation that is' • . opaque from the ground to a height . .. ' ,- " - of at least five (5) feet, utth . - . _ . _ • ee.:�i-opaque or intermittent visual -- . "' oiistruc:.ions from :lie o�sagv"e porti n _ _ — ` - to a height of at least thirty (30) • Type 3 . • 30 feet. feet. _- . . - - -- Same as tor Type .c except opaque pot-^F .. - Lion share extend from the ground to - - - • a height of a: least ten (10) feet, - `"� _ _ and semi-opaoue portion shall extend - from the opaque portion to a height - - Type C 40 fee: • • of at least thirty (30) feet-. 1 ___________Amenuemagmems1 C. . s. , . , • , i - 228 -----___ . Same as for Trpe B except opaque portion shall extend from the ground to a height of at least twenty (20) feet, and semi-opaque portion shall extend from the opaque portion to Type D 50 feet a. height of at least thirty (30)feet. . A buffer composed of predoninately evergreen vegetation that is opaque . from the ground to a height of at • * . least twenty-five (25) feet, with . . semi-opaque or intermittent visual obstructions from the opaque portion to a height of at least thirty (30) • ype F. 75 feat feet. A buffer composed predominately of evergreen vegetations that is opaque in all seasons of the year from the ground to'a height of at least thirty -Type F . -.100 feet (30) feet.6. • 17Z----- t...;«4 t.- .,..,s4.,.. 1,c, ti;v;e:fre • • - L:c(TIvni u$ spec,4-,e.0 ,.: -r-t.474.00;..1 (-edinente- e) Recommended Standards for Installation and Maintenance Zxisting landscape material in a healthy condition may be used • . . . • ‘ to satisfy the requirements of this Article in'whole or in • • • part when such material achieves the intent of this Article.. • Sound and accepted horticultural practices should be used to protect the root tones Of all retained existing plant material during monstruttion and also during underground utility installation. All pew landscaping should be of good quality and installed in a sound, workmanship-like -manner and according to the following platting - procedures (See Appendix in Zoning Ordinance for details): . . . . . 1. Planting holes should be dug at least one-third (1/3) larger • . - . than the root ball. If the soil is poor, holes should be dug . . . • two (2) or three (3) times larger than the ball and backfilled . _ • with rich .top-scil; . - - . . • 2. Plants should be planted in their permanent location immediately .- --• - . . - . . upon delivery to the site. Plants should be installed so that • . . . : . - the top of the root hall is one and one half (1 1/2) inches _ . . . .: . - . be l.low ground level. . String_around_the_szem_of-the-plant--abould _. . . . _ be removed and the burlap around the root ball folded from the top after the plant is in the bole. Soil around the plant .. • . , should be tamped to remove .air potkets, and a good mulch applied . - % - . . to help retain moisture; . - - - . - __ ...... ... - . . . _ _ . . . . . . . , - 3. 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Harding Hughes, Jr. HILLSBOROUGH, NORTH CAROLINA 27278 Town Clerk Commissioners Agatha R.. Johnson J. Michael Kirby 101447.. Street Supt. Horace H. Johnson 4114- lk W Allen A. Lloyd 4 ii.* - L. D. agoner Bobby P. Riley to 1 _ . i Water- Sewer Dist. Supt. Remus J. Smith ,...o. ' 9 P. Richard Cherry : Ai Chief of Police ri-., J Larry C. Biggs , PZ-1-/ 7.,„ ......15_,_/ l' " ILD, . Fire Chief cPfts 1 Li Mark L. Gordon . . April 13, 1988 Mr. Marvin Collins Planning Director 306F Revere .Rd. Hillsborough, NC 27278 . ... Dear Marvin: Per the decision of the Orange County Planning Board, I will be submitting for review the minutes of the Public Hearing and the changes that you proposed in a revised Zoning Ordinance amendment and in two pages of the Subdivision Regulations. What is the deadline for that submission so the Hillsborough Township Advisory Council and Planning Board can review it? Also, the Town of Hillsborough formally requests the relinquishment:10f the-Subdivision Regulations to be again considered at the May 16th meeting of the Planning Board. • Would you please let me know when the Hillsborough TAC • will meet - I would like to attend (the only free nights that I have in the first two weeks of May are: May 2nd, 4th, 10th and 12th) . Any consideration and advise you can give me are appreciated. Best regards, . . a9t J et V. Rigsb ;; u. Panning Director r.-........_ ............., . :. . .. Mayor Town of lititslinrougli Town Administrator Fred S. Cates, Jr. 1. Harding Hughes, Jr. HILLSBOROUGH, NORTH CAROLINA 27278 Town Clerk Commissioners Agatha R. Johnson J. Michael Kirby Horace H. Johnson P L. D. Wagoner Street Supt. . rr„, Allen A. Lloyd • .4 ,, .4!.. Bobby P. Riley , t - 1 Water-Sewer Dist. Supt. . Remus J. Smith ' 9 P. Richard Cherry \ to• op7.1, ..., Chief of Police 1Nlrrf;" Larry C. Biggs Fire Chief c) ECERVE ...... % Mark L. Gordon • n May 4, 1988 6-- 4-00 _It) Mr. Marvin Collins Planning Director 306F Revere Road Hillsborough, NC 27278 Dear Marvin: • Enclosed are the revisions to the Zoning Ordinance amendment regarding buffers along the interstate with Triangle J recommendations and my analysis of the changes, the minot .changes to the Subdivision Regulations, and the minutes of the January 26, 1988 Public Hearing on the Subdivision Regulations. These changes were made pursuant to the recommendations of the Planning Staff and at the request of the Orange County Planning Board. If any other information is needed before the May 16th Orange County Planning Board meeting, please advise me. Please keep me abreast of any meetings at which the Subdivision Regulations/Ordinance amendments will be discussed and of any problems or changes needed in the regulations. Cordially yours, -z 44te- 3 fiat V. Rigsbge . . Planning Director cc: Mayor Fred Cates enclosures , . ■■■•••=msi■OPIIMM • •.> "' LON1NG ORDINANCE TO ADD ALif5ITT- 5N..t' BUFFER STANDARDS ALONG THE INTERSTATE HIGHWAYS AND MINOR 1.'0DIFICA-10-c A-6 - - .% 1'1 245THE ORDINANCE. D 1.54=511.1.11 ardk57--- 7- 156 1±L) The Board of Com=issioners of the Town of Hillsborough ordains : In Section 3. 5 Dimensional Requirements , delete all * 's and the . * notation which refers to screening and plant material. In Section 3. 5 Dimensional Requirements add an * at the title "Dimensional Requirements" and at the bottom of the table add the note *NOTE: See Section 7. 2.b for additional requirements along the 1250 foot width adjacent to the rights-of-way of Interstates . 1-85. and 1-40. To change the title of Section 7. 2 to read Screening and Buffer Standard i and Reouirements . To add the word General and the letter a) to the first and seccnd paragraphs of section 7 . 2 . To add Section 7 . 2.b to read as follows : b) Specific Along Interstates 1-85 and 1-40 Additional screening and buffer standards and requirements shall apply to the 1250 feet measured from the edge of the rights-of-way of 1-85 and 1-40. A buffer width of 100 feet shall be provided. The 100 foot wide buffer may be divided into two sections: the 50 foot section adjacent to the right-of-way shall be a vegetative buffer of solid evergreen plantings and/or berm which will reach a mature height of 30 feet, site clearing, construction, and signs are not permitted; 'the 50 foot section of buffer which is not adjacent to the right-of-way may not be used for buildings or signs. Building height above roadway elevation shall not exceed 60' feet. • To add the follawing_to the-Definition-section-of-the-Ordinamc-e: Building Height above Within the 1250 foot application Roadway Elevation: area from both edges of the right- of-way, building height is measured from a level equal to the adjacent centerline road elevation. All provisions of any Town Ordinance in conflict with this ordinance are repealed. This ordinance shall become effective upon adoption. TRIANGLE J COUNCIL OF GOVERNMENTS 236 100 PARK DRIVE P.O.BOX 1276 RESEARCH TRIANGLE PARK.N.C. 27709 (919)549-055' 14 January 1988 Janet V. Rigsbee Planning Director Town of Eillsb=ugh Hillsborough, N.C. 27278 Dear Janet: As requested in your 30 December 1987 letter the 'Triangle j 1-40 Carridar Subcommittee reviewed the proposed amendment to Hillshcroughs zoning • concerned with design. standards along the interstate highways. The subcommittee concluded that the prcposed amendment does meet the Triangle j . Minimum Design Standards. . The subcom mittee appr—e=clates the Town of Hillsborough's efforts to enhance the appearance of 1-40 and 1-85 and is willingly to provide further review or guidance as requested. A suggested rewording of a portion of the proposed amendment prepared by Triangle 3 staff is enclosed far your oonsideration. Plea contact me if you have any quest:ions or if you need additional information. • Sincerely, . Senior Planner BB:mj Enclosures • cc: Herb Stout, 1-40 Subcommittee Chair Harding Hughes, talsbocough Town Administrator Fred Cates, Mayor, Hillsborough SUGGESTION FOR REWORDING OF PROPOSED AMENDMENT TO TOWN OF' HILLSBOROUGH ZONING ORDINANCE SECTION 7.2.15 Building height above roadway elevation shall not exceed 60 feet. Definition Building Height Above Roadway Elevation: the 1250 foot application area from bofn edoes of the right-of-way, building heWithin ight is measured from a level equal to the adjacent.oenterline road elevation. E 111.c • . 237 ORANGE COUNTY PLANNING STAFF RECOMMENDATIONS WITH THE TOWN OF HILLSBOROUGH' S PLANNING DIRECTOR ' S REASONINGS REGARDING THE ADDITIONAL BUFFER STANDARDS ALONG THE INTERSTATE HIGHWAYS : :COMMENDATION: The Planning Staff has reviewed the proposed amendments and • draft regulations and recommends the following revisions: To the proposed Zoning Ordinance amendment - (1) Clarify the language of the amendment in order to describe more accurately where the requirements will apply. dILLSBOROUGH: Addressed in 'the 1st paragraph of 7 . 2 . b. (2) Specify that site clearing, constructions and signs are • not permitted in the 50-foot buffer adjacent to the • rights-of-way of the interstate. :IILLSBOROUGH: Addressed in the 2nd paragraph, 6th & 7th lines • (3) Define. the 100-foot "buffer" as a building setback. Under the Hillsborough Zoning Ordinances this would also prohibit signs within the 100-foot buffer. HILLSBOROUGH: Rather than define as building setback, our revision prohibits signs and buildings in the 100 foot buffer. - Hillsborough cannot define this as a building setback as the existing 'ordinance does not allow parking in a setback area (although that requirement can be reduced by the Board of Adjustment) (4) In the definition of Building Height Above Benchmark, refer to the centerline elevation of the roadway as the benchmark , and not "the right-of-way" . 1ILLSBOROUGH: Addressed in Definition section • (5) Determine a limit on Iota;I. building height. 4ILL.S.B.GROUGIL: maximum building height allowed in any zoning category is 65 feet. We trust that is sufficient. • 1 238 • If different land use types are proposed it in the subdivision, the type of buffer required between such urts shall be determined by employing the same procedures. For the purposes of this Article, "adjacent" land uses and vacant lands shall also include uses and lands across a street, other than an interstate highway, from the proposed subdivision. 4. Standards for Required Buffers The types of buffers as described in the following table are to be used as the basis for the Schedule of Required Buffers set forth in Article 4-.44-14T--3.: ji, e. 8.d.3 fa•�c. O.ca. �°'. Compliance of planted vegetative buffers will be judged on the basis of the average height and density of foliage of the subject species upon maturity. Compliance of existing vegetative buffers will be judged on the basis of field observation. Upon maturity, the semi-opaque or portion of intermittent visual obstructions should not contain any completely unobstructed openings more than ten (10) feet in width. Suggested planting patterns to achieve the buffer standards are provided in the Appendix. New plant materials installed to- satisfy the fuffer requirements of Ariticle 4.B.8.d shall be installed and maintained in accordance with the provisions of Article 4.B.8.e. Standards for Required Buffers Required Buffer Buffer Buffer Description Type Width A buffer composed of deciduous and/ or evergreen vegetation, forming semi-opaque intermittent visual obstructions from the ground to a Type A 20 feet height of at least thirty (30) feet. A buffer composed of deciduous and/ or evergreen vegetation that is opaque from the ground to a height of at least_f_ive (.S) feet, with semi-opaque or intermittent visual obstructions from the opaque portion to a height of at least thirty (30) Type B • 30 feet. feet. Same as for Type B except opaque por- tion shall extend from the ground to a height of at least ten (10) feet, and semi-opaque portion shall extend from the opaque portion to a height Type C 40 feet of at least thirty (30) feet. 1 • • . / i . a - 239 ,. • r R E. aU1R P LAJJPSCAFLJJC REF,.R TD £L.. 1 Dili 17 J L .. i 4. '774 f .4...:V . y. .i ,a,e,c, J za ! -. "s `.i Rigrlt-o `-way line/Property line Building seth.acr, line --- . Proposed Proposed tree small tree large tree ,� (2; ' value) (41V value) . H=xisns 1 o roes //// /7, Setba.tic �-� ° — t .ob. . 1Front i �� � w tSetsack _ • . ei,./,' D? 11ak a, , STREET P.I Kl °Dt-JM' •• D 7101: DP~1off z3 . . —1 (.. it I - . OP'. t ., „/M---....„ ' , t �/ nnau i ret ' / / - 1/ :tees in e� `� • 1 sloe and I rear se:ha _.ks k. '''' ) . , 'le ,... ) , • , 2 . i , ....._... i , _,.' z.I.M..1 -- L„.... _ ////// // ,,k 1 t - 1 f ) 1 T-J, Joint Public Hearing January 26, 1988 David Parker is opposed to the rezoning. • Len Bultema asked what criteria does the Board use to judge a rezoning request and Culbreth responded the criteria in the Zoning Ordinance. Bultema asked if the Zoning Ordinance could be amended to allow for only stick built homes. Poole-Kober asked if any of the letter of opposition were protest petitions and Rigsbee said no. She then asked if there could be a show of hands of persons in opposition to the request. 35 persa raised their hands. Robert Whitesell asked the Boards to take time to ride up Button- . wood Dr. and see the nice homes there and to see the mess of the existing mobile homes. ITEM #2: The proposed Rezoning Request by Willie Laws to rezone 5.4 acres from R-20 to GC was presented by Rigsbee. Rigsbee explained the area that would be rezoned, the uses that could be allowed if it were rezoned to GC, and the application criteria imposed by the Zoning Ordinance to rezone a lot to GC. . Willie Laws spoke to the commercial uses in his area and said that he needed help to get this property rezoned. John Hilton asked to approve the rezoning as there already is much commercial on Highway 70. Guy Baldwin said there is a steady expansion of St. Mary' s Rd and Hwy 70 it is very busy at Laws ' residence so he is for the rezoninE Laureen Turner is in favor of rezoning. Helen Robinson lives in her mother' s house and said that if the lot were rezoned that a commercial use would be in her mother ' s backyard and would change the complexion of a quiet, residential neighborhood and ruin their privacy. She is against the rezoning. • Herbert Allen lives on Hwy 70 and has seen the traffic increase . in the last 17 years and is for the rezoning. Mary Ballard would hate to see it rezoned commercial because once hr. Laws sold the property he couldn't help what could be put on the property. James_liaGhee_said he—is a—friend of the—Laws ' and—he—feels—that Hwy 70 is going to open up and he is for the rezoning. Jack Knight lived on Highland Loop Rd. since 1953 and he said he has invested money in a home that suits his personality. They live on a quiet 30' wide private road. If the lot is rezoned to GC then other lots will asked to be rezoned, if the lot stays R-20 then homes will be put up there. The extra traffic could affect resale value and change the solitude of the neighborhood. He opposes the rezoning. • ;i.. 24 1 7lPri MINUTES JOINT PUBLIC HEARING "-J-fril-] 41 Li: JANUARY 26, 1988 —\.EMBERS Mayor Fred Cates, Remus Smith, Horace Johnson, Allen Lloyd, PRESENT: Bobby Riley, Michkel Kirby, Jim Culbreth (acting Chair) , Margaret Moore, Cheshire Cole, Calvin Ashley, Robin Coleman, David Cates, Dr. Murphy, Ida Louise Evans, Barbara Page • OTHERS Walter Floyd, Lee Floyd, Willie Laws, Lee Baldwin, Guy Baldwin, PRESENT: Jan Hilton, Johnny Hilton, Lee Caviness, Edna Ellis, W.L. Caviness Vernon Clark, Lawrence Noah, Betty Parker, Julia Woods , Macon Woods, Clarene Bennett, Mary Ballard, C.D. Jack Knight Jr. , Karl Pittman, .Herbert Allen, James McGhee, Gordon.McGhee, Betty McGhee, Freddy Laws, Cara Mitchell, Charles Roberts, Tony Cain, Pamela Barnes, Robert Whitesell, Daniel Parker, Lee & Becky Gordon, Patricia Coleman, Rita Benson, Neil Benson, Russell Terrell, Janice Bultema, Len Bultema, Donald Pittman, John Pridgen Jr. , Carolyn Oettinger, Evelyn Poole-Kober, Thomas Merritt, Wayne Watts, Chris Ely, Neal Littman, Grainger Barrett, Anwar Abd- Elfattah, Clarence Rosemond, Mr. Brown, Janet Rigsbee, Mr. Hughes ITEM #1: The proposed Rezoning Request by Roger Dale Stephens to add the + overlay zone to lots on the west side of Buttonwood Dr. and the east side of Latta Rd. (see map for exact area) was presented by Rigsbee. Rigsbee explained the area that would be affected, the current uses in that area, and the application criteria imposed by the Zoning Ordinance to rezone to a + overlay district. (see file for letter) Rigsbee read a letter of opposition to the rezoning that was signed by 20 persons and said that she had received one phone call in support of the request and one phone call in opposition. Edna Ellis read a letter signed by James & Mary Fox in opposition to the request (see file) . W.L. Caviness opposed the rezoning as he feels that it lessens • property value and that mobile homes are a nuisance. Donald Pittman feels that it is true that mobile homes devalue the property and also he feels that they increase the crime rate. Len Bultema said that he put alot of hard labor into his home and he agrees that it decreases property values and lessens the tax base. He feels that there is no advantage except for the develope:t and that the Town should provide areas that are for stick built homes only. - Chris Ely presented photos of the area (see file) and read a letter in opposition with 41 signatures (see file) . Patricia Coleman asked to leave the zoning as it is and that owner occupied housing should be a priority not rental units. Walter Floyd and Vernon Clark said they agreed with the opposition. Carleton McKee owns all the land bounding the proposed + district and he wants no mobile homes on his lands in the future. Page 3 • Joint Public Hearing • January 26, 1988 242 Willie Laws said that the land available on the 5. 4 acre lot will not perk as he has tried to get it perked. If it would perk he would love for his son to live there. He feels like he is on Broadway as the headlights shine into his windows . Bill Crowther said that Highland Loop Rd. is a nice place to live. He respects the right to rezone property but then the headlights would be in his window. He prefers the zoning to remain as is . Horace Johnson said that the intersection is designated as a commercial node in the Pantry area study. Tommy Merritt said that there are alot of businesses on the south side of Town and that is a burden on Churton St. He iS in favor of the rezoning. Willie Laws presented 17 letters (see file) in favor of the rezoning request. BREAK: The Mayor received a report on a standing violation at the sewer treatment plant. ITEM #3: Rigsbee reviewed the changes that were proposed for the parking • section of the zoning ordinance. ITEM #4: Rigsbee reviewed the new section on buffers along the interstate r-- highways . She said that the Triangle J Council of Governments has reviewed the addition and it meets their standards . Neal Littman said that he is in favor of the buffer requirements and also of the parking changes and he supports their adoption. ITEM #5: Rigsbee explained the Road Classification System. ITEM #6: Rigsbee explained that a Parks Advisory Council will be needed to •review Subdivisions and ensure that they meet the recreation standards of the Subdivision Regulations . She explained the recreation standards of the. proposed subdivision regulations. • Rigsbee noted areas on the Park Plan that would be used for Park purposes. These are all areas already owned by the Town or the County. Poole-Kober asked if the Town lot at King, Occoneechee and Margaret Sts. could be designated park space. ITEM #7: Rigsbee explained that the Subdivision Regulations are taken from Orange County' s and edited to fit the needs of the Town. She distributed this first draft to the Town Board members, to some Planning Board members, to the Town Attorney, to Rich Ducker, to Brian Benson, and to Marvin Collins. With their input she produced the 2nd draft which is the 1st draft with changes noted i: red and this 2nd draft is what she is bringing to Public Hearing. Mayor Cates said that he had talked with Bob Rose and Rigsbee and they were in agreement that the Subdivision Regulations were in good form and that any changes that might be needed in the futu: could be taken care of as amenaments . Page 4 . • Joint Public Hearing a 243 January 26, 1988 The Town is still awaiting comments from the Orange County Board of Commissioners. The Public Hearing ended. The Mayor reported and distributed a letter to the Town Board from OWASA. Commissioners Smith and Johnson had attended a meeting held in Chapel Hill dealing with the management of water supply for a large regional area and they reported on this meeting. Ire/ J , et V. 'igs.ee, ,cretary • On June 2, 1980, the Town of Hillsborough forMally 244 • requested that Orange County enforce the County Subdivision Regulations within the Town limits and extraterritorial zoning jurisdiction. The Board of - Commissioners approved the request. Since June of 1980, subdivision activity within the Town's corporate limits and extraterritorial zoning jurisdiction has been limited (3-5 . applications per year) . Likewise, revenues collected from application fees have been minimal, ranging from $630 to $1050 annually. • The Town, by way of a September 24, 1987 letter from Mayor Frank Sheffield, officially requested that Orange County release to the Town, of Hillsborough the . administration and enforcement responsibilities for the Subdivision Regulations. The request followed a June 9, 1987 proposal by the0.4'own that Orange County release control of enforcement of the Subdivision Regulations. The Board of Commissioners agreed to the • release on June 16, 1987under the following • conditions: ' • 1;4' (1) The Town provides Orange County with the opportunity to review45d- comment on the proposed regulations prior to adoptiOr; and (2) The Town adopts and incorp*tes into its zoning ordinance and subdivisior0. regulations design standards applicable within the Major Transportation Corridors of 1-85 and 1-40 and which meet, as a minimum, the -Recommended Minimum Design Standards for the Interstate 40 Corridor and Other Controlled Access Highways as approved by the Triangle J Board of Delegates on May 27, 1987 . G.S. 160A-360 (g) contains the statutory authority under which the County assumed responsibility for enforcement of its Subdivision Regulations within. the -* Town's jurisdiction. The same statutory citation identifies the procedure by which the release of jurisdictional authority may be accomplished. The release of jurisdiction would not alter other services . • currently performed by Orange County at the request of the Town; i.e. , administration and enforcement of the N-C. State Building Code and the . Orange County Sedimentation and Erosion Control Ordinance. On December 31, 1987, the Hillsborough Planning Director provided copies of the proposed amendments. On January 26, 1988, the Town of Hillsborough conducted a public hearing on proposed amendments to its Zoning . Ordinance and on draft Subdivision Regulations which would establish design standards for the 1-40 and 1-85 corridors. No action has been taken by the Town. Board, pending receipt of Orange County's recommendation reaarding the standards. • The Planning Staff reviewed the proposed amenaments • 245 . and draft regulations and recommended the following revisions: To the proposed Zoning Ordinance amendment - • (1) Clarify the language of the amendment in order to describe more accurately where the requirements will apply. (2) Specify that site clearing, construction, and signs are not permitted in the 50-foot buffer adjacent to the rights-of-way of the interstate. • (3) Define the 100-foot "buffer" as a building setback. Under the Hillsborough Zoning Ordinance, this would also prohibit signs within the 100-foot buffer. • (4) In the definition of Building Height Above Benchmark, refer to the centerline elevation of the roadway as the bencteMatk, and not "the right- of-way" . (5) Determine a limit on_totaI.louilding height. fi:W • -4- To the draft Subdivision Regulations - • (1) On the "Required Landscapin4T Diagram, refer to Section 4.B.8.c. 1, not 4.5:1'.c. 1. (2) Under standards for Required Buffers, the first sentence should cite Article 4 .B.8.d.3, not 4.B.8.b.3. • On April 12, 1988, the Planning Staff's recommendation was. presented to the Planning Board. The Board requested that the 'Town's proposed design standards for 1-40/1-85 and draft Subdivision Regulations be • • presented to the Hillsborough Township Advisory Council for recommendation to the Planning Board. On May 3, a meeting of the Hillsborough Township Advisory Council was held to review the Land Use Plan update and to make a recommendation on Hillsborough' s ordinance amendment and Subdivision Regulations. A quorum was not present with only three TAC members in attendance. Thus, the TAC was unable to make a • recommendation to the Planning Board. The members who were present held a brief discussion of the Town's proposals. With regard to the draft SUbdivision • Regulations, the three TAC members agreed that differences from the County's present ordinance were minimal and that the Town' s proposal was basically a good document. 'One member reported that a third draft of the 1-40/1-85 design standards would be presented to the Town Planning Board on Thursday, May 5. The Planning Staff has received the Town's response to - the review comments made by Staff on the proposed regulations. Hillsborough has revised its proposals to clarify the design standards for 1-40/1-85, and made minor changes to the Subdivision Regulations to address the recommendations from Orange County. == 246 a Ed 1 If 3 ' The applicant indicated in a letter that the length of time needed to obtain all State and local permits will exceed the deadline of July 6, 1988. The Planning Board considered this request on February 15, 1988. The following questions arose regarding the request, because the developer intends to use a community, low- pressure wastewater disposal system for sewage disposal: 1. Can the Planning Board delay action on the request pending receipt of the results of the Alternative Systems Study requested by the Board of Commissioners? 2. Can the Planning Board refer the Flowers request back to public hearing for reconsideration defending upon the results of the Alternative4ystems Study? The County Attorney indicated that the Zoning Ordinance does not allow reconsideration of any element of the permit other than the time extension itself. The time extension should be either approved or denied. If approved, the time limit would be extended to January 6, 1989. The * applicant would have to resubmit an application if construction had not started and proceeded at - a reasonable rate as required by Section 7.2.8 of the Zoning Ordinance. If denied, the permit would expire on July 6, 1988. The County Attorney recommends that since the • request for an extension of time was made in February, the Planning Board should make its recommendation promptly and forward that to the • Board of Commissioners. Written response from the County Attorney will be distributed when available. The Planning Staff recommends approval of the time extension. • MOTION.: Tuhasz-moved approval. Seconded by Bddleman. VOTE: 8 in favor. (Dickinson out of the room during this vote) . , FP, ":1-1: • M 1.3 P U aumarsenta+ c. Town of Hillsborough Request U (1) Subdivision Administration Relinquishment (2) Proposed 1-40/1-85 Design Standards 247 r1 ifu. 4 Presentation by Collins. This item is for consideration of (1) proposed ' amendments to the Town of Hillsborough Zoning Ordinance and the proposed Subdivision Regulations regarding development standards along 1-40 and I-95; and (2) a request by the Town of Hillsborough for Orange County to relinquish • administration .of its Subdivision Regulations within the Town's planning and zoning jurisdiction. (A copy of background information • is an attachment to these minutes on pages ) . The Planning Staff recommends approval of the proposed amendments and draft regulations as revised by the Town in the second draft (attachment to these minutes on pages ) . Jacobs asked about the status of the mayor's proposal to eliminate setbacks along, the streams. Janet Rigsbee, Town of Hillsborough Planning Director, responded that it is one of three proposals to be presented at public hearing on May 26. She continued that the Town's stream buffer requirement adds 50 feet to 150 feet to the edge of the floodplain and is more strict than any other buffer requirement in the area according to information received from Triangle J. One proposal is just to clarify. Another proposal is to reduce the requirement and have the stream buffer from the middle of the stream or the stream bank and the third proposal is delete the entire stream buffer requirement. When asked if she is familiar with Orange County's regulation she noted that the Town of Hillsborough has no water-quality critical area. Pilkey asked why the mayor favored no stream buffer. Rigsbee responded that, even though she could not speak for the mayor, it is known that he feels very strongly about the "taking of property" and indicated that the use of the floodplain requirements should be sufficient. • Jacobs asked the number-of streams-that-would go through the 1-85 and 1-40 corridors. Rigsbee responded that Cates Creek would be the only one. • Pilkey expressed concern that the full Hillsborough TAC did not review the draft documents. Collins noted that the TAC had been properly and sufficiently notified and referral to the TAC again would not be a suitable action for the Board to take. 248 T If 5 MOTION: Yuhasz moved approval of the changes and referral to the Board of Commissioners for action. Seconded by Lewis. VOTE: 7 in favor. 2 opposed (Pilkey and Eddleman - concerned th at the full Hillsborough TAC did not review the draft documents) . • , - 249 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date June A, 1988 Action Agenda Item # SUBJECT: REQUEST TO INITIATE LEGAL ACTION - DWIGHT WAGONER ACTION BY: June 6, 1988 DEPARTMENT: PLANNING PUBLIC HEARING Yes _x_No ATTACHMENT(S) : INFORMATION CONTACT: Don Powell Complaint/Inquiry Record Certified Letters to Mr. Wagoner Vicinity Map Zoning Ordinance Provisions Photographs TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of a request to initiate legal proceedings against Dwight Wagoner, Route 2, Box 766, Hillsborough, NC 27278. The property in violation is on NC Highway 86 North in Hillsborough Township (TMP Ref 4.3. .23) and consists of approximately 4 acres zoned AR (Agricultural Residential) . Property is owned by John Wagoner, father of Dwight Wagoner. BACKGROUND: Dwight Wagoner erected a sign on property of his father shortly prior to February 23, 1988. Said sign is in violation of Orange County Zoning Ordinance Section 9.11 (Permitted Sign Table) . Initial contact was made on February 24, 1988 with Mrs. Wagoner, Dwight Wagoner's stepmother, giving notice of violation. An office visit by Dwight Wagoner on February 25, 1988 affirmed sign violation and conditions for sign removal. Two certified letters were mailed to Dwight Wagoner (March 16, 1988 and April 21, 1988) with no results. Site check on May 2, 1988 confirmed sign remains in place and in violation of ordinance. RECOMMENDATION: The Administration recommends initiation of legal proceedings against Dwight Wagoner. Orange County Y ,�w COMPLA/N /INQUIRY ) - _ . COMPLAINT RECEIVED BY ,P A®'L1/ / DEPARTMENT tex,d/A//03 DATE: p`Z-.23--g TIME A.M. j.2;/ S P.M. COMPLAINT RECEIVED: j PHONE LETTER IN PERSON • COMPLAINANT: t/4*WkY_,, ke PHONE NO. ADDRESS: THE COMPLAINT: j7Z41i i/ &/9 44/4'2 /4/4i4W telgie-e 774V 2a/-3. z-Z- ,,,,, . /♦ /L/ /%M,," i / • ., eV? 7 '99'41?"2 - 6 5-IS--r if S)16)4 6671�L. u I-'fj tfi—6 ?.MNF� d I F (f ? Td Sg o �--rTfi2/-0 ,p cot Flit?* -66 , `. .µ.y.I�.s 1g J4I4 p.72:7 8 • 3 .16 - 'g- 1st- LE- - ova-0 4 7 f-8T sire eMEe�• —5/6N 5-ree. U/°j ,2411 ii-fW ,'r0 /S A q- 2 - gg II " eI k II 'S e0.0 at — 7-- : ,.-. S r a -S' A ' ' 9 hit. .• 7 / ,„.',.,e,f✓ LOCATION: lye° T6 4/ -• /1?/ �i�/ I. /'7i%c7 (be ..7.4 / �G&/i' 7f® 9, ..r 3° 70vtGrO ,9 le -• --- REFERRED TO 2 fioa4 I6 DEPT 1 4/A/M,'"Gj •DATE ■ ACTION TAKEN'. ,2 V-Y .S'/Tip I//5/T ' 7. 4e- `'u/7fi��//, S . Ge/..96aA/X-/z ~- - _.../ L AV I ' / A..z..,'i' / • .// '' ie./5 0k'R GU/Tff/iV /O "V is'.s'. / 9 2- VS-- '? / /ATa# - i'V . -71P- / e-o s'/... . /' - ay ©. e "" : 4.,.t. "iew I e 70 A' ,i ' .s/.. . .:...:. . SIGNED: 61,1_,/ ,/ DATE: oc.---$2 "'' - ORANGE COUNTY PLANNING DEPARTMENT 251 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 ft t•••".* April 15, 1988 Dwight Wagoner Route 2, Box 766 Hillsborough, NC 27278 - Dear Mr. Wagoner: A site check yesterday (April 14, 1988) revealed the illegal sign you were instructed to remove is still in place. Prior correspondence has indicated to you the consequences of non- compliance. This second and final letter allows you two additional weeks ) from date of this letter to remove the sign - located on property on NC 86N (Ref as TM? 4g.t23) and zoned AR (Residential) . Orange County Zoning Ordinance, Article 9, Section II (Permitted Sign Table) does not permit signs of the size and type which you have erected. If the sign has not been removed by April 29, 1988, the matter will be referred to the County Attorney for final disposition. Sincerely, ,d4S7/4e Planner - DP/dmg cc: Mart-CcIlins, Planning Director /3-*2 • 252 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 „4,..... tde-roP. e 110' March 16, 1988 • • Dwight Wagoner Route 2, Box 766 Hillsborough, NC 27278 Dear Mr. Wagoner: This letter is a follow-up to our conversation on February 25, 1988 in which we discussed the illegal sign you erected on property on NC 86 North (TMP 4(Y:23) zoned AR. • (Residential) . A field check yesterday revealed the sign has not been removed as you were instructed, and you remain in violation of the Orange County Zoning Ordinance Section 9 .11 (enclosed) . An additional two-week period is allowed from date of this letter for you to remove the sign and come into compliance. z„.) - If there is any additional information I can provide you with, or if you have any questions regarding your responsibility in this matter, please contact me. Sincerely, • Don Powell Planner DP/dmg 5/120eZ.CeetAtdie (10 Enclosure cc-: Plamning-Director - - . • . . _ 2.53 i - • . . - " " .. . . , •SENDER:Complete Items 1 and 2 when additional services are desired,and complete items 3 and 4. t I Put your address in the''RETURN TO"space on the reverse side.Failure to do this will prevent this 1 card from being returned to you.The return receipt fee will •rovide you the name of the person I delivered to and the date of delivery.For additional fees the following services are available.Consult postma9er for fees and check brix(es)for additional service(ç)requested. t.. • r 1. Lin-how to whom delivered,date,and addressee's address: . 2. D.Restricted Delivery. 1 . 1. . 3.Article Addressed to: . .. . -. ... •." . 7-.: • • 4.Article Number •. - 1-11 .406.#1- di.915,/v/re --: . . ' - - 94(511, ge?'". - .- Type of Service: . . r...- 121:2' ‘,#)c: 7tre.-- .... . . .. . 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" w ir t`4). - r , ^ 1 , •. ,..i .?""t ./i- '' mil • + ofitvY e osel v.,21- f# - - a .. _ . . . . .. . . .. . .__ . . .. . . . . ......„,• .•_ . •..... .. . ......_..•. . .... ............. . . • • ,,........___ 257 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date June 6., 1988 Action Agenda Item # GB SUBJECT: BUILDING PERMIT APPROVAL PROCEDURE DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Mary Scearbo Draft Building Permit Application Form TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: To obtain support from the Board of Commissioners for a procedural change in the issuing of building permits. BACKGROUND: Building permits are currently issued on a walk-in basis, as a means to provide fast, convenient service to applicants. However, problems or issues connected with permits are often not apparent at first glance. Those issues invariably arise at a later date, often at substantial cost to the developer or owner, as well as the county. The Planning Department proposes to require submittal of an application for all permits, and issue the permit by 5:00 on the day after submittal. It would appear that a procedural change to allow a longer review time could be burdensome to the applicant. However, staff believes that the overall benefits will far outweigh any inconvenience_. Described below are examples of problems which have arisen in the past as a result of the existing procedure. 1. The county requires construction to be done by a licensed contractor, except where improvements are made by the owner and there is no intention to sell the property. In some cases, permits have been issued to unlicensed contractors. Also, property owners may obtain permits, have work done by unlicensed contractors, and sell 258 property under the premise that the construction was done by a qualified person. Even though inspections may indicate no problem, structural problems can occur later on. Additional review time can be used to determine more precisely who will be doing the work, and whether or not that person is qualified to do so. This represents a benefit to future buyers, as well as property owners who may unknowingly allow work to be done by unqualified persons. The additional review thus provides protection to the homeowner against poor workmanship. 2. Under the current system, there is no in-depth review of soil and drainage conditions. Review is limited to determining the location of floodplains. Permits can be approved in areas of poor soils and high erosion, and siting of buildings can result in drainage problems. Such problems often surface after homes have been sold, and can result in legal problems for the seller. Under the proposed system, all permits would be reviewed by the Erosion Control Officer. Changes in design, construction, or location could be incorporated into building plans prior to construction. The owner could proceed with construction knowing that any potential problems had already been identified. 3. Under the current system, there is no in-depth review of ordinance requirements. As an example, a building permit was recently approved without requirements for landscaping and parking. However, such an error on the part of the Planning Department does not relieve the applicant of responsibility for compliance. This is stated in Section 105.9 of the Building Code and N.C. General Statutes 153A-362. This poses a problem for the applicant in that he is now responsible for additional requirements he was previously aware of. Such problems are usually brought to our attention by angry neighbors who are not afforded the protection from visual and other impacts provided through land development ordinance. 4. Currently_, it takes anywhere from 20 to 40 minutes to issue a building permit, depending on the information provided by the applicant. (This includes the entire permitting process for electrical, plumbing, and mechanical permits as well. ) On a daily basis, there are times when 1 to 2 people may be waiting for permits to be issued to those ahead in line. On less frequent occasions, there may be as many as 4 people waiting for permits. Thus an applicant may be faced to wait 1 to 2 hours for a permit, or return at a later time. Even after waiting, the ,;. s . 258 applicant may find that he/she does not have all of the necessary information, such as an adequate plot plan, or health department 4 approval. The current system was set up to provide maximum convenience to the applicant. However, past experience indicates that this "short-term" convenience has been at the expense of thorough review, and more serious problems may not surface until after the permit is issued. The ramification of insufficient review can result in poor quality of construction, non-compliance with ordinances, disputes with neighbors, and could possibly result in structural failure of the structures themselves due to future drainage and erosion problems. It is impossible for staff to provide adequate review and anticipate possible problems under the current procedure. ' - The following procedure is proposed: 1. Any person desiring a building permit will call or visit the Planning Department. An application form (attached) and detailed instructions for completion (to be prepared) would be provided. Once completed, the application would contain all necessary information currently needed before a “t. permit can be issued. 2. The applicant would complete the application and return it to the Planning Department. Upon submittal, the application would be briefly reviewed for completeness. The work effort required by the applicant up to this point would be no greater than that required at present. All , information required by the application is necessary before a permit can be issued. As an additional benefit, the applicant would not be required to wait for issuance at that time. Also, applications could be mailed in from out of town. 3. The planner responsible for permits would complete to the extent possible a draft building permit, with information provided • by the - applicant, and as well as other basic information relating to zoning. The draft would be circulated to Current Planning and Erosion Control for review and approval. Comments would - be due by noon on the following day. After comments are received, the permit would be typed and printed. Permits are automatically issued and entered into the computerized system upon typing. The review process will result in an identical written draft prior to the final issuance. , . , ,‘ 260 4. Once printed, the permits are ready to be picked up, or mailed if the applicant so desires. The final deadline for completion is proposed for 5:00 on the day following submittal. 5. If significant problems were identified, the applicant would be notified, and the permit would not be issued until the problem was resolved. This procedure will assure a rapid turn-around, by providing staff with specific deadlines, while allowing flexibility within the various divisions for scheduling time and staff to meet those deadlines. The Planning Department would like to begin implementation of this system on July 1, 1988. This would allow time for preparation of application and handout materials for prospective applicants, and post notice at the Planning Department of a pending procedural change. This proposal was presented to the Inspections Division Advisory Committee on May 19, and met with approval. RECOMMENDATION: The Planning Department recommends that the Board of Commissioners support the proposed procedural change for the issuing of building permits. 261 PROPOSED BUILDING PERMIT APPLICATION The following sheet is the current form used for issuing building permits. Underlined is information which must be submitted by the applicant. The Department proposes to modify this form to include the following: 1) Highlight the underlined items so that the applicant knows exactly which items to complete. 2) Attach line-by-line instructions which will indicate how or where information is to be found 3) Attach also instructions for plot plan, building plans, and any other items which may are a necessary part of the application, and provide comprehensive checklist for applicant's convenience. 4) Add space on the application form for comment and signature by Current Planning and Erosion Control. Planning Staff is currently in the process of revising existing handouts to accomplish 2) and 3) above. Drafts should be available for your review at the meeting on June 6. The permit forms will have to be revised and re-ordered before 1) and 4) above can be accomplished . . APPLICATION/ .!� .__ R9 LAND use • P O ID NAP WATERSHED COI kin PROPERTY 9US • C>�CWP'TIDF1 WM PROP>�irY ADDRESS - sense' • PROPERTY -- . - .-PROPERTY ' LANp AREA 9 - NM. INtAMPlgpgS PERMIT HDLDETi•j,P'-. . buto sgs :" C CONTRACTOR PHONE LICENSE 4 LICENSE IT ELECTRICAL COA TpACTOR - A • • Lome i WIDNIESS A • • •Oftsuis E MECHANICAL • t• LICENSE E INSULATION CONTRACTOR ASS • fia.....____GRADING CONTRAcToR ADDRESS • MINSIMID - OTHER( FY) • • • ..Jj i�� e 1 ty r 1 d F�3T dyy *} _ ':,.•,3 Y� .:t •t'.�9�i^�r 1,�l x"7I.L��:„� --s•T�•1i '? Y4 _�9 _l, PC8C9. .�,.: t,Y..,, �.�,:-...�I�r'�. � I. ;, _.may.}�T �.s fiOOM � ��� r•'"rL1^�+ ?ifi3l•,�Y.+. .^.s:- ;;���a� ���� CONSY.X037 '�`' :iNt.f�[»tY does hereby•... that the informon given m9tdoes hereby N.C.Store Bai g n above is careCC and agrees b w,any!s the property ownier'nr.hafthae-does truly rsx odthe party owner.ns shown below.Tire t hath loan lav►,bcld or- ,_. - � detare9 that haAyrg APPLICANVS SIGNATURE• • • APPROVAL ay -• DATE RESTRICTIONg: .. . • • • DATE C 4 " t. 1 .I «.:µ i V't j rgfili '7. 77 .'.,7 TY PE DATE ACTION TYPE DATE WP.' 4.„. ar tov*, t 1 r. ��ci• ' � j '. o" r"�""av, •i ! Riliptigl.i, 4147 N^ t `i tjS; t f#6 j} „ } ? pu!,� 7 EIPT •. ", 4}�• '1.: 't a •1' ,.t.aryf:•hi.iii�: ". •; g.• ..!7. `•t{n. 5557777 . 1.., •Z' • _ •✓ td.': ''' -^u . . • ..11 to .'. .,,�! , •4, 8�'f45 d. a;� — — •r,•+*, .. •-- :r°'•Vii:-�'r -1 :!• :A•e." r �:•yy1330 +' °; ub,F ....1‘;',i;'t . 6' .,• r:4 ., _ i { f„.•,,••• ;t •h .: t•u I il * -r T ., � .§ • :% S t*Eh �• :4 tYcCL)',t'4• p:i y : ..."”i••• ,7 .:1A• .. � M41 r+te a#'• w:`. i 14 .,� + r;) .", E "� r 4 •Dt..Zi•LA t A.i tl..: y �At1 r�T • i ti G :• , ;.,' ; 1 GEi1ERAi CBNSTRUGYION iNf6PECTiON SCHEDULE •• *withal you hive obtained your permit,please readthe fondwinginformati . , .. _,_i gfa41►( Vrith . . . r The following Ilst of inspections are generally the inspections that are necessary Orail9a CotltrtYs•_ .: -• . • -. .: construs on and bOrrs• for new tl addf orroommaratronal I - - Footing(beforeanyspecteteispou ted),Framing(beforeany , •E3uildiwg ore any wallow*• •; t = walls orcaiiingsare couared),Insutatiari(bef 4 ENERAI lNFARhIf*tIDN•• — covered).Final Final .. ,.,... : . I�po,•ay- 1(4-N'+• thsn centric-ling the Inspec6orts Office;you W81 rteed 10 krtori your PermM . pedricai— .Saw Service 1 • plumbing— Rough-in, number most be used for all Inspectbtt �� eCh Final .,.,:'NtntttigA, T icel— Rough-in,... ... :, • _ - nfrecton of Oils number- , ilPlrtsta ( Be sore Inform Your subcontractors rciai and industrial construction,react the Inspectors It applied for your permit cdustr will vary Co. e for additional _the__ number of i�spe •• '-if you the no postcards all of to contractors when you knOW who thecontrectorsare•No .• the__ .riAtion. :Inspnthe swill be madntoy0 � :Inspections will be made for each phase of the job until the contractors' ontractors- mtt. MOBILE HOME(l $PEC1dOM p names am entered on the par , ;'i'r, Thefe will be anly qne inspeFtion.t)tat yourel@rlrical contractor Should request. r, 1 for corne5 to our hWhe: • if you change contractors,notify the Inspections office tie}ore or at the time- 1 should be completed before ' I thg Inspection request is made. •1 hooked up roveir ntof this _ • ;vyatarandsewer•sYstems ' Ire,. app c t1onorapanvedpansareallowedunie writte app fvatrontofthis OnPoleandatlefectock dup • 3 :.. -aPPlicatio�or approved p.. supported in accordance with the owner's manual from the Inspection office. • home tied down andn�stepiled r' on9(�)set of steps' stove installed(ft applicable)• -Display the red Placard so it is visible from the road.It should remain posted � µ - -•. , until the Certificate of Occupancy is issued. it:Arrange :1. for will have to enter the mobile home to ins months or our permit The'ins emade for his inspection before he arrives, • t " r Y 11 expil ha After that,t.if work stops within the projectfor 12 months,the if work stops on the project for twelve( ) y r 'RIND MOBILE HOMES • will expire.After that. ;- T, ILLEGAL PRACTICES R • l Qar ng will expire. s'A'''';'; J f 1;•••••-• •:I en till dirt unt dirt• -••:. the appticpnt's copy of the plunk":inelltdr ••s O elf of soil. >r >R}t�fe pidhs''are ret('ui• . r th tQr • compacted and a core sample i>;tested fir hardness "approved'must be available at thew •• The mobile home cannel bear •• be necessary because of tatWre to comply With self su ported• i •r Additional inspections may Inspection Failures ; Roofs on mobile homes must bg q applicable code requirements or work was incomplete.Inspe • •will cost an additional 520.00.T his fee will be paid by the permit holderbelere • any additions!weight. Q_. • . • t or at the time of inspection. •t lc aikg00 h, r • .. ' . • . • i a, I. occupied until -.•• ticate• One Firsp(4trkt(cpRiRiQ .' t.: mitisiesuedmaYnotbeoc pi •'/of Hill ally Hillsborough)you ohoild conmber• tor:;• tors have made i f Occupancy is issued.This will be issued after all of the Inspectors of Hillsborough)you should contact the Building IrispeC ThebuildingtOrwhichth®per ";- pit Orange shalt be done according to the N.G.State Building Codes and the tlnat'inspections and,if you have a septic system,the Health Department must •Issue a Certificate of Compliance: •Orange County ordinances. N AND,MOBILE H0 r •_ ELECTRICAL PO,w _NEw•CONSTRUCTIO• After the Final Inspections are completed and a to your home Occupancy a Utility been issued,electric power will not be P ro r h power company • Number( phoned into the appropriate must Send their U-Number)has been P GRADING INFORMATION Please allow the power company some time to do this as they structure on the site personnel to your home to install the electric meter. except Grading Permit does not cut buildings;the placement temporary n offices,to be used by • y except approved accessory bulidings;such as temp ry CONTACT INFORMATION . "the Grading Contractor. r, -t"'; f1„ ,•,' • - i Quad Erosion Control Ptarr'or Office is located at 306-F Revere Road,• ~ control devices shown on the appr The • Planning and Inspections Offl• .•""bl'a filled in d any modifications to the plan required by the Hillsborough,NC 272713. • :1 grl('jed io tr plan f car•sha and time in the �'II i'',�rOiirtt Control Officer•shall be installed at the appropriate i construction schedule. ction can be made by phone or in person Mon. Fri.,B 00 •1 ` be modified by the Erosion Control Officer as pppointmentsforinspa _�The Erosion Control Plan may- a.m•-6:00 p•m. • construction progressealf the planned-practices_am found to be inadequate or it Frl:8:OO a.m.-8:00 a,m- To speak with an inspector,call Mon-- ' it can be shown that certain practices are unnecessary. permanent bona pt9es0 contact this • i ,. uestions about permits and inspections.'t', Upon completion,of constructiosi the site shall be seeded in l>c If you h any 4 t vegetation gibed in the!Erosion Control Plan. office ext:' Control Plan end. t isions of the Erosion 732 8181 ext 358 Failure to fulfill the requirements and Pro++ in the Orang9 i Miesbororr9h 227-2031 st 358 Grading Pgwrtit'shill'result in enforcement action as Prsribed', Mebane • • 688.7331 and Erosion Control Ordinance. • : •Durham , 9 79251 ext 358 II County Sedimentation •, Chapel All • • • demolished,constructed,reconstructed.altered,or repaired ins`h ardous manner.,nn or in violation rogson fof the codes or work t0 be imtrred)at Y building or structurefe pert o is being the Inspection'Dtvisi°n may onler the tme aI,tt holder in Writing feofanyapplicabte • STOP ORDERS—Whenever Whenever arty life or property, wire the return of any perthe by rk t'tfYHi9 -REVOCATION OF PE MITT—T manner Inspection ion may revoke and req ro areturntiOnoy pert iOrratusaiorfaiWretocomPiY a ,+the tin semen REOCatlO Pe OF PERMITSvTheinspect fr the app ,, - revocation.permits shall be revoked for any substantial departure���t. • . revocation. coda or ordinances or for false statements made in securing 263 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date June 6. 1988 Action Age1da Item # �'T SUBJECT: ASSIGNMENT OF HOUSE AND BUILDING NUMBERS FOR RURAL ROUTE 11, CHAPEL HILL AND A PORTION OF ROUTE 15, CHAPEL HILL (FORMERLY ROUTE 5) DEPARTMENT: PLANNING PUBLIC HEARING __Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Don Powell G.S. 153A-240 Location Map Notification Letter Legal Notice TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 • PURPOSE: To consider setting a public hearing date concerning assignment of house numbers on Rural Route 11 and a portion of Route 15, Chapel Hill, and approval of the advertisement for the hearing. BACKGROUND: Per an agreement reached in January, 1987 between the County Manager and the Chapel Hill Postmaster, a joint project between the County and the Postal Service was undertaken to convert rural box numbers to permanently assigned house numbers. Since the adoption of the House Numbering Ordinance by the Board of Commissioners-on-April 2-1-, 1987,three Chapel Hill rural routes, 2, 5 and 8, have been converted to street number addresses. Additionally, Rural Routes 2 and 3, Rougemont, have more recently been converted to street number addresses. Chapel Hill Rural Route 11 and a portion of Route 15 have now been prepared for conversion to house numbers. Route 11 includes that area along Highway 54 East from Neville Road to Old Fayetteville Road, 264 extending eastward to Hillsborough Road (SR 1009) , then northward along both roads to Calvander, east on Homestead Road to NC 86 and including Rogers Road and Seawell School Road. Route 15 (partial) includes that area along Damascus Church Road from Meacham Road to Smith Level Road which was not included in the previous Route 5 conversion. General Statute 153A-240 requires that a Public Hearing be held on the proposed house and building numbers to be assigned. RECOMMENDATION: The Administration recommends approval of Notice of Public Hearing for June 21, 1988. • / . I 265 CH.153A.COUh"1'IES § 153A-240 ( § 153A-236 t... tdl, set the duties of any pe rson appointed or designated as a fire prevention { inspector. A fire prevention inspector shall not make electrical inspection r t ( unless he is qualified to do so under G.S.153A-351.(1965,c.626;1969,t.11:16.1. 3 ant' s. 3; 1973, c. 822,s. 1.) 4 -1 §§ 153A-236 to 153A-238: Reserved for future codification purposes. a . 1 I ARTICLE 12. , 1 CI. Roads and Bridges. 'i L. - 1 r' § 153A-239. Public road defined. T In this Article "public road" or "road" means any road, street, highway, i thoroughfare, or other way of passage that has been irrevocably dedicated to r, the public or in which the public has acquired rights by prescription,without a � r� regard to whether it is open for travel. (3.973,c. 822, s. 1.) P 0 . Local Modification. — Brunswick: 1979, 0 2nd Seas.. c. 1319: Csbarruc 1981, c. 568, t amending 1979.2nd Seas..c.1319. c P roads and assigning street numbers in c § 153A-240. Naming l unincorporated-areas. t ublic road within ,I A county may by ordinance name or rename any street numbers for the , e county and not within a city,and may assign► may not on such a roag» ih xn me.if ry,�en to the road by the Board ofTranspdrta- (1) Change the name,xf any,given agrees; ' Lion, unless the Board of Transportation (2) Change tine number assigned to the road by the Board of Transports { lion, but may give the road a name in addition to its nurtrer:or l . (3) Give the rasa a name that is deceptively similar to the name of am 5 ,,. other public road in the vicinity. street +: A county shall not name or rename a road or assign or reassign. = numbers on a road it has the board of commissioners shall caux* i • •= 10 days before the y . notice of the time,place,and subject matter of the hearing to be prominently ..= at the county courthouse,in at least two public places in the township d or townships where the road is lbeated,a o shall publish a notice of such hearing in at least one newspaper of general circulation published in ilk a public Mad. or assigning or reassigning county.After naming or renaming p . street numbers on a public roa a county ao shall over the road,to the Board of a •. yen to the local poste i Transportation, and to any city within five miles of the road. This_section does not repeal or modify Chapter 945 of the Session Laws c 1953,which per,.ains to naming sweets-in-Kannapolis-11957,-c.-1068;1973_.t. 507,s. 5; c. 522,s. 1; 1981, cc. 112, 518.) • . Local Modification. — Brunswick: 1979, been substituted for"Ste e 1 ��_y 2nd Sess.. c.. 1810. Cabarrua 1981. c. 566, s and for Co r n in t.� amending 1979. 2nd Sess.. a 131_: Forsyth: i 2961,n 558:Guilford 1979.c.283. Effect of Amendments.—•The firs: )9c"s 1 • v tt Editor's lvote.—Pursuant to Session Laws amendment subsututed'et the County Coss- • G c 1973.c.507.s 5.''board of'7ransponation"has house, in at ►east two public places in tL . . • s ' 78 • i ei • • ,. ..„, - • ••••• .. -. ,; •••.i.4 4 I ,: ,,, a err ■ V. .• 4411011W. •mic... - "..' •." 1.r I Alla • - ' .614/1 i ma T, . .. N, y my . - 1. . ' i .• . It 6' AY # • g fig . i ... . , .. Lip 1 ail __ * I ' .. i , 410111 4 . N\ , I .. ., lin MIL .M. " ' • I inWL 411 ‘ j-L' ) I. - • .4 44:4 .... ....7: ..... ..., . 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Oak . „ ...I • :. ` s'''111.'' 64"......./..,,-._.. :ri • "an....:••• ‘11 •.■■ -• :.....44r, *--.••■--. 4 _ .., ,_ , oaf ga Shaormyymy i41.•.....„: ...r,',, i . ;,',C,)...i - d , ., . ...,...4r. .7.,..., _. z••yam..... a°14'i .4,v,- i . .,ISSic.....!.., •le an .... I , --.....„ .. HZ 86 , co - • _ . .. 1 .. 14140 " ma . mo .- • SI •..1. 1 ■. % ' au • '‘. ^X ar...• 44.• \ au ...% gm •■ • ,---- - , .`, sza43 ;wi ,. lc 1 "Ile • . =al. / , de: - ■••..1 • ° • r _.. . ' --4.lased ' • rogieto.. 1 taLA '-7'' ..i. .2 e:la ...iyy.- 0•••••• - lei• ..• . ' .. Al \t,. •_ ..> Ilimar „ 40 f" _ .. ._ z.,1 t un•..- 1 Ilirqic: - ...„v,• '2215/9 „, .a,' 4 ,., - ..- y• t..,'•4k rso.24' 421 .: 14‘ - *14•14Y-4 .r...,,\44;• .. .0 •■■ or aliamiz4,,, • " ftai V. ■ iir-A -.- ;LIIIIIIMIMI: ihi . 11'.*/‘ .1 ..a •Cmo Lill „„,. LIU JIM I mr/I'f /7/7"/ (11.-4 vn. V ., 7,74' •Ir •. • ..... .•ill Ji I/fr". . .'-':# 1 . .,,,%.eg r I ,„,,,,, 1,41.4141ii. . % .. _ r,f ,-iv//1„:4? "' :,' ikle,--1- ; s , • •r i 3 ., -z -ar,„.://..47-- . ,..- ,..., •• "• • • . ... .....• ...,- ,• ,./.../, --J.. - -,/,._ -,- - .. .... .. -,,,, ,,.,,. ..... ...• . ....„. ........„ , . K • \L......: --=:4-'.. , ....,./;t: -----. • --• -• Ch ...Sr 0 .12. "" • ' "‘ 4,1 i q'tstiks ..1,k r -• - , ...: apel_Hill .... 3 • ., • • R R 1 1 - i .f."- •*.'" M. , 7...„,• • ; Yr ,„I,,...■•_,.. .. T • ,....,wo, J von re (......„,45,......., C.m 41' 40.4.111aL %Iv, Ai- '••• "... 4.1,;21y I N \Vt 1(1 R R 15 L •L fa oidr I .r,.„. 7" Iv L.\ , • • • • '(PARTIAL) ,.. -.,•■•••••-'4.'0 - i I • .At.'4%.".--::-.- • ..r re N v....,-. / . .„..\ - - • - I \'l • • • . rt • r"• I *pr . 1 \ aft.no.I ; ! ..•D ". ■ • I - C . f ..... 1 - ■ .- 1 • • 267 ORANGE COUNTY PLANNING DEPARTMENT - 0 306F REVERE ROAD • HILLSBOROUGH, NORTH CAROLINA 27278 • 4,•t6 bear. Citizen: • On April 21, 1987 the Orange County Board of Commissioners adopted the House Numbering Ordinance as required by NC General Statute 153A-240. This statute authorizes the •conVersion to house numbers from rural route and box numbers of all Orange County addresses. Postal routes in their entirety are being used to effect address changes. • Chapel Hill Rural Route 11 and a portion of Route 15 (formerly Route 5) are now being proposed for conversion to house numbers. On Tuesday, June 21, 1988, a public hearing will be held before the Orange County Board. of. Commissioners to consider the proposed assignment of house numbers to • residences and buildings on Rural Route 11 and the Damascus Road portion of Route 15 between Meacham and Smith Level Roads, both served by the Chapel Hill Post Office. The • hearing will be held at 7:30 p.m. in the Franklin Street Post • Office .in Chapel Hill, N.C. • If approved, the house numbers will replace the old system of rural route- and box numbers. This change will improve mail delivery and allow 911 emergency calls faster access to addresses. Residents will be required to display their new number on their mailbox with numerals at least 1 inch high. • The proposed change affecting your address is as follows:•OLD ADDRESS NEW ADDRESS If you wish to speak in regard to this proposal, please attend the public hearing. We welcome your comments. If there are questions, please contact: Don- Powell or Miriam Coleman Orange County Planning Department Hillsborough, NC 27278 • Phone: 732-8181, Ext. 345 or 575 Sincerely, Marvin Collins Orange County Planning Director I. -* '268 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 47' NOTICE OF PUBLIC HEARING ON THE ASSIGNMENT OF HOUSE NUMBERS TO CHAPEL HILL RURAL ROUTE 11 AND A PORTION OF ROUTE 15 IN ORANGE COUNTY, N.C. Pursuant to the requirements of the General Statutes of N.C. , Chapter 153A, Section 240, notice is hereby given that a public hearing will be held in the Franklin Street Post Office in Chapel Hill on Monday, June 21, 1988 at 7:30 p.m. for the purpose of giving all interested citizens an opportunity to speak for or against the assignment of house numbers on' Rural Route 11 and a portion of Rural Route 15 • (Damascus Church Road) . ASSIGNMENT OF HOUSE NUMBERS • Chapel Hill Rural Route 11 and a portion of Rural Route 15 (formerly Rural Route 5) are proposed for a change from existing rural box numbers to a system of permanently assigned house numbers. Route 11 encompasses an area eastward on Highway 54 from Neville Road to Old Fayetteville Road extending to Hillsborough Road (SR 1009), then northward to Calvander and east along Homestead Road to N.C. 86, • including Rogers Road and Seawell School Road. The portion • of. Route 15 proposed for conversion to street addresses consists of houses along Damascus Church Road, from Meacham Road to Smith Level Road (formerly Route 5) . All interested citizens are invited to attend this hearing • and be heard. Public comment must be received during the public hearing. Changes may be made in the advertised proposal which reflect debate, objections and discussion at the hearing. Questions regarding the proposal should be directed to Don Powell in the Orange County Planning Department. The Planning Department is located in the Agricultural- Environmental Center, 306F Revere Road, in Hillsborough. Office hours are from 8:00 a.m. to 5:00 p.m. , Monday through • Friday. The Planning Department telephone number in Hillsborough is 732-8181 - Extension 345. Marvin E. Collins Planning Director 214 ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item No. 1 ACTION AGENDA ITEM ABSTRACT MEETING DATE June 6, 1988 • Subject: .APPOIN'1hTS Department: BOARD OF COMMISSIONERS Public Rearing: Yes S no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following resignation is announced for the first time for information only: C-S ORANGE COUNTY PLANNING•BOARD - resignation of Carol Bilbro. The following vacancies are announced together with the indication of the status of seucring candidates for consideration of appointment. A-1 ABC BOARD - 2 vacancies. A-4 ORANGE COUNTY COMMISSION FOR WOMEN - 5 vacancies. A-5 ECONOMIC DEVELOPMENT COMMISSION - 4 vacancies. A-8 OWASA BOARD - 1 vacancy. A-9 ORANGE COUNTY LIBRARY BOARD OF TRUSTEES - 2 vacancies. A-11 PERSONNEL ADVISORY BOARD - 3 vacancies. • A-13 RECREATION AND PARKS ADVISORY COUNCIL - 1 vacancy. 0-1 BOARD OF HEALTH - 4 vacancies. B-4 COUNTY ADVISORY BOARD ON AGING - 3 vacancies. B-5 DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - 5 vacancies. B-7 HUMAN SERVICES ADVISORY COMMISSION - 2 vacancies. B-10 NURSING HOME COMMUNITY ADVISORY COMMITTEE • - 1 vacancy. B-20 HUMAN RELATIONS COMMISSION - 2 resumes have been received. 8-27 HUMAN SERVICES TRANSPORTATION BOARD - 2 vacancies. C-3 CHAPEL HILL BOARD OF ADJUSTMENT - 3 vacancies. C-4 CHAPEL HILL PLANNING BOARD - 2 vacancies. C-7 ORANGE COUNTY BOARD OF ADJUSTMENT - 2 vacancies. RECOMMENDATION: As the Board decides. •'Ir t CORRECTION TO MINUTES OF 6/6/88 Page 5 - Oak Crest Subdivision - Preliminary Plan The intent of the motion was to accept the dedication of 5.86 acres of recreation/open space along Price's Creek provided it be noted on the final plat as "Land dedicated to Orange County for public recreation/open space purposes." The motion should be corrected to read as follows: Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the preliminary plan for Oak Crest Subdivision with the following 11 conditions, accept the dedication of the right-of-way and to accept the dedication of 5.86 acres of recreation/open space along Price's Creek provided it be noted on the final plat as "Land dedicated to Orange County for public recreation/open space purposes." (continue with the 11 conditions as stated in the minutes) F ' PAGE 1 APPROVED JULY A, 1988 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING JUNE 6, 1988 The Orange County Board of Commissioners met in regular session on Monday, June 6, 1988 at 7:30 p.m. in the Courtroom of the Old Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners John Hartwell, Stephen Halkiotis and Don Willhoit. BOARD MEMBER ABSENT: Moses Carey, Jr. ATTORNEY PRESENT:, Geoffrey Gledhill. STAFF PRESENT:, County Manager John M. Link, Jr. , and Assistant County Managers William T. Laws and Albert Kittrell, County Extension Director Fletcher Barber, Recreation and Parks Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Deputy Finance Office Ken Chavious, Planning Director Marvin Collins, Director of Housing and Community Development Tara Pikes, Tax Collector Johnny Horner, Director of Purchasing Pam Jones, Finance Director Ellen Liston, Director of the Department on Aging Jerry Passmore, Social Services Director Marti Pryor-Cook, Health Director Dan Reimer, Planners Emily Crudup, Mary Scearbo and Brad Torgan, Budget Analyst Donna Wagoner and Personnel Director Beverly Whitehead. A. BOARD COMMENTS None B. PUBLIC COMMENTS 1. MATTERS ON THE PRINTED AGENDA None 2. MATTERS NOT ON THE PRINTED AGENDA None PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. C. MINUTES Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the October 20, 1987 minutes as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve the May 2, 1988 minutes as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Chair Marshall to approve the May 17, 1988 minutes as corrected. VOTE: UNANIMOUS. I • 4 L PAGE 2 D. RESOLUTIONS, OR PROCLAMATIONS None E. REPORTS 1. MANAGER'S PROPOSED BUDGET PRESENTATION County Manager John Link stated that the 39 million dollar budget outlines a progressive plan and service system for Orange County for the next fiscal year. The major components of the budget include emphasis on education and human services. There is a significant increase in outside agency appropriations. Improvement of the county's financial position was a main objective in the budget to prepare the county for the future bond referendum. Link continued with a slide presentation outlining the major impacts of the budget and the expected revenues. In order to fund the. recommended budget a tax rate of 64.5 cents would be required (increase of 3.9 cents) and an increase of 2.2 cents for the Chapel Hill-Carrboro School District Tax. He described the budget objectives which were used as guidelines for making the decisions in the recommended budget. The current expense request from the Chapel Hill-Carrboro School system was $932 per student from county funds plus $904 per student from the district tax. Orange County requested $1017 per student for current expense. In the recommended budget $950 per student is recommended for both school systems. Link highlighted the significant increases in the budget and explained those increases. He reviewed the new County positions included in the recommended budget and listed the school capital projects. In conclusion, Link stated that the proposed budget is a reflection of the county's efforts to respond to the changes of the community and diversified service needs for the citizens of Orange County. The Board members asked specific questions to which John Link answered. 2. LOW/MOD HOUSING TASK FORCE RECOMMENDATIONS (A copy of the staff implementation report is in the permanent agenda file in the Clerk's office) Director of Housing and Community Development Tara Pikes summarized the report and stated that several of the recommendations are in progress and scheduling has been done to implement those recommendations. Recommendations 2, 3 and 10 have been completed. All planning items -- recommendations 4, 5, 6a and 8a have been scheduled for review in October of 1988 with public hearing in November of 1988. She pointed out that recommendation 6b pertaining to the study of public transportation in Orange County was being done by the Orange County Transportation Board and the task force supports those efforts. Recommendation 3b and 7d pertain to the establishment of a local housing and trust fund. House Bill 328 was passed by the General Assembly last year and gave cities and housing authorities the authority to provide local funds for low and moderate income housing. However, this authority was not extended to counties. Chair Marshall asked that a bill be prepared for review by the PAGE 3 commissioners by November which would include counties in this legislation. F. ITEMS FOR DECISION ! CONSENT AGENDA (ANY ITEM MAY BE REMOVED FOR SEPARATE CONSIDERATION) Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the items as stated below: 1. LEGAL SERVICES CONTRACT - CHILD SUPPORT To approve the contract with Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave, Attorneys at Law to provide legal representation for the Child Support Office dated July 1, 1988. 2. LISTING OF EMERGENCY PHONE NUMBERS IN TELEPHONE DIRECTORIES FOR HAZARDOUS MATERIALS To make a request of each telephone company operating in Orange County for publishing the telephone numbers for hazardous materials along with other emergency numbers in the telephone directories. 3. NCDOT CONTRACT APPROVAL FOR A PUBLIC TRANSPORTATION FEASIBILITY STUDY To approve an agreement with the N.C. Department of Transpor- tation, Public Transportation Division, for funds to hire a transportation consultant for completing a Public Transportation Feasibility Study and to establish an Ad Hoc Committee to work with the Consultant. NCDOT would fund the study up to $10,000 maximum with Orange County providing a 10% match. 4. RESOLUTION OF PARTICIPATION IN THE STATE'S LAND RECORDS MODERNIZATION GRANT PROGRAM To adopt the resolution stated below indicating the desire of orange County to continue to participate in the State's Land Records Modernization grant program for 1988 and forward a copy to the State. BE IT RESOLVED by the Orange County Board of Commissioners, that it recognizes and appreciates the Land Records Management Program of NRCD and its assistance, to counties through matching grants, and desires to participate in the modernization program of land records for the 1988-89 fiscal year. It further agrees to abide by the agreements and contracts with the programs that are mutually adopted. 5. EXPANSION OF INSURANCE RATED DISTRICT To approve the expansion of the East Orange Insurance rated district from four (4) road miles to five (5) road miles. 6. NURSE CONSULTATION SERVICES To approve the agreement between Orange County and the Home Health Agency of Chapel Hill, Inc. to provide nurse consultation services for the Adult Services Program, Orange County Department of Social Services and authorize the Chair to sign the agreement. ?. TAX SETTLEMENT PRELIMINARY REPORT (A copy of this report is in the minute book on pages 16`c5-1"l`] ) PAGE 4 To accept the report from the Tax Collector regarding the annual Tax Lien Sale which gives the total amount of unpaid real property taxes for 1987 and the list of those having unpaid personal property taxes for 1987 and enter the lien and insolvent lists into the minutes. 8. FIREWORKS PERMIT FROM THE TOWN OF CARRBORO To approve, contingent upon submission of proof of insurance, a fireworks permit for the Town of Carrboro on July 4, 1988. 9. LEASE RENEWAL-EFLAND RESCUE UNIT BUILDING To approve the lease renewal between the Efland Rescue Unit, Efland Volunteer Fire Company, Inc. , and Orange County for the Efland Rescue Unit building in Efland, North Carolina to continue for a period of one year commencing July 1, 1988 and terminating at 12:00 midnight June 30, 1989 and to authorize the Chair to sign the lease agreement on behalf of the Board. 10. RENEWAL OF LEASES EXPIRING IN JUNE, 1988 To approve lease renewals for Wake Opportunities, JOCCA, and Community School for People Under Six through June 30, 1989, and authorize the Chair to sign on behalf of the Board. 11. 1987-88 AUDIT CONTRACT To approve the contract for fiscal year 1987-88 to develop the audit for the fiscal year ending June 30, 1988 with Touche Ross & Co. for the amount of $25,750 and to authorize the Chair to sign. VOTE: UNANIMOUS. G. ITEMS FOR DECISION-REGULAR AGENDA 1. ORANGE REGIONAL LANDFILL TIPPING FEES Bruce Heflin, Director of Public Works for Chapel Hill, gave background information and summarized the reasons for the recommendation to increase tipping fees at the Orange County Landfill. Because of the additional requirements from the State, the operation costs for the landfill have increased. With the additional revenues they will purchase new equipment which will be needed to meet the state requirements as well as dig new wells for monitoring. The first installment of the landfill liner will be paid in 1988. Three payments of $100,000 each will be paid over the next three years. The recycling program will be expanded. Commissioner Halkiotis asked if there was a law against trash being hauled in open trucks and Bruce Heflin responded that all trucks are supposed to be covered so that debris does not blow out. Commissioner Hartwell suggested making the tipping fee lower for cars and pick-up trucks stating that these are the people who make the decision to go to the landfill or dump the trash elsewhere. Heflin indicated that some pickup trucks come to the landfill scraping the pavement because of being overloaded. They would like to discourage this by keeping the pick-up truck rate close to the per ton rate. Heflin indicated he would study the request from Commissioner Hartwell and try to get a breakdown on how much material is coming in from pick- up trucks and cars and report that information back to the Board. Further discussion ensued on the future of the landfill /e/CPP . PAGE 5 ._operation and alternatives to the landfill. Commissioner Willhoit made comments about debris blowing out of trucks and asked that he be provided with a copy of the state regulation. The Board requested that Heflin take the comments made by the Board members back to the Landfill committee and report back at a later time and he agreed. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve a new schedule of tipping fees for the Orange Regional Landfill beginning July 1, 1988 as listed below: garbage and refuse $10.00 per ton construction and bulk $12.00 per ton asbestos $10.00 per ton coal ash $15.00 per ton pick-up trucks and trailers $ 5.00 per load single carloads $ 3.00 per load VOTE: UNANIMOUS. 2. EAGLES CHASE SUBDIVISION -PRELIMINARY PLAT The property is located in Hillsborough Township off Ode Turner Road (SR 1130) . Seven (7) lots are proposed out of 21.71 acres. The average lot size will be 3.10 acres. Each lot will have frontage on Jacobs Trail. The property is zoned Residential-1 and the Land Use Plan designation is Rural Residential. The Administration recommends approval with the extension and dedication to Orange County of the 50-foot right-of-way from the cul- de-sac on Jacobs Trail to the eastern property line. The acceptance of the dedication by the Board is also recommended. Actual construction of Jacobs Trail would terminate in the temporary cul-de-sac as presently shown. Motion was made by Commissioner Hartwell, seconded by Commis- sioner Halkiotis to approve the Administration's recommendation. VOTE: UNANIMOUS. 3. OAK CREST SUBDIVISION-PRELIMINARY PLAN The property is located in Chapel Hill Township near Star Point at the end of Booth Road (SR 1531) on the Orange/Chatham County line. The tract is zoned Rural Buffer and Protected Watershed II. The Joint Planning Area Land Use Plan designation is Rural Residential. Thirty-eight (38) residential lots are proposed on the 113.99 acre tract. All lots are over two acres in size. The Administration recommends approval per the Planning Board Recommendation with three changes which are included in the conditions listed below in the motion. Planner Emily Crudup and the developer of the subdivision answered various questions from the Board. Motion was made by Commissioner Hartwell, seconded by Commis- sioner Halkiotis to approve the preliminary plan for Oak Crest Subdi- vision with the following 11 conditions and accept the dedication of the right-of-way. 1. Provide restrictive covenants for review by the County Attorney which include a prohibition on further • PAGE 6 subdivision of the thirty-eight (38) lots shown on the preliminary plan as well as provisions for maintenance of drainage easements and stormwater detention facilities. (Final plat requirement) 2. Approval of the access easement agreement with accompanying plat by the County Attorney. (Final plat requirement) 3. Provide a warranty deed to Orange County for the 5.86 acres of recreation/open space in the format recommended by the County Attorney. (Final plat requirement) 4. Approval of the stormwater management plan including provisions to control the peak rate of runoff for the 10- year storm to the predevelopment rate. 5. Provide a registered engineer's calculations and certification that proposed improvements to the road crossing at Price's Creek will not decrease the flood carrying capacity of the stream. 6. Provide a note on the final plat which restricts access of lots 19, 20, 21, and 22 to the cul-de-sac at the end of Booth Road; lots 14, 15, 16, 17 and 18 to Cedar Run Lane; lots 7, 8, 9, and 10 to Ridge View Lane; and lots 34, 35, 36, and 37 to Shiners Place. 7. Obtain approval of the erosion control plan and apply for the required grading permit prior to any site disturbance. (Final Plat requirement) 8. Provide a 30-foot public pedestrian and non-motorized vehicle access easement to connect the dedicated recreation/open space to the Heritage Hills Recreation Area. 9. On the final plat, label the 5.86 acres on Price's Creek as "Dedicated to Orange County for Recreation/Open Space Purposes." (Final plat requirement) 10. Combine lots 26, 27, and 28 with other lots or label them as being of restricted development potential and not for building purposes. If labeled on the plat, a written notice of the restriction must also be recorded. If lots 26, 27, and 28 are found to have suitable septic sites, they may be retained as separate lots on the final plat. 11. Dedicate to public use (Orange County) the Booth Road right-of-way for the stub-out as indicated on the preliminary plan. It is required that the right-of-way be labeled "dedicated to public use." VOTE: UNANIMOUS. 4. BOULDER BLUFF SUED. -PRELIMINARY PLAN The property is located on the east side of Dodsons Crossroads two-thirds mile south of Dairyland Road. It is zoned Residential-1 and the Land Use Plan designation is Rural Residential. Twelve (12) lots and two tracts over ten acres are proposed in two phases out of 62.7 acres. The open space easement which will be owned and maintained by a Homeowners Association includes approximately 1.97 acres. The devloper has agreed to provide an easement for a trail along the length of the creek. The Administration and the Planning Board recommends approval of the preliminary plan for Boulder Bluff Subdivision with a Class B PAGE 7 private road having pullovers as needed for cars to pass each other safely and seven conditions as listed below in the motion. Motion was made by Commissioner Hartwell, seconded by Chair Marshall to approve the preliminary plan for Boulder Bluff Subdivision as recommended by the Administration and the Planning Board with the following seven conditions: 1. Submit restrictive covenants and Road Maintenance Agreement for review and approval by the County Attorney. 2. Indicate a fifty-foot right-of-way on the private road. 3. Show acreage of lots 3 through 12 and Tracts A and B including and excluding the road right-of-way. 4. Choose a new road name which is not repeated elsewhere in the County. 5. Include in the Restrictive Covenants provisions for tree protection. 6. On the final plat, indicate an easement to allow the residents access along the creek. 7. Provide a note restricting access of lots 3 and 4 to the private road. 8. Included in the restrictive covenants prohibition of further subdivision. VOTE: UNANIMOUS. 5. PD-1-87 FLOWERS MOBILE HOME PARK -REQUEST FOR EXTENSION Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve a six-month extension of a Planned Development/Special Use Permit for Flowers Mobile Home Park. VOTE: UNANIMOUS. 6. TOWN OF HILLSBOROUGH REQUEST - RELINQUISHMENT OF SUBDIVISION REGULATIONS Planning Director Marvin Collins gave background information on the request from Hillsborough for Orange County to relinquish administration of its Subdivision Regulations within the Town's planning and zoning jurisdiction. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the proposed amendments made by Hillsborough to clarify the design standards for I-40/I-85, and other minor changes to the Subdivision Regulations to address the recommendations from Orange County. VOTE: UNANIMOUS. The Board's decision will be forwarded to the Town of Hillsborough. Following adoption and incorporation of the design standards into the Hillsborough zoning and subdivision regulations, the Board of Commissioners may consider the specific request to relinquish administration and enforcement of the Orange County Subdivision Regulations in the Town's planning and zoning jurisdiction. 7. REQUEST TO INITIATE LEGAL ACTION - DWIGHT WAGONER Motion was made by Commissioner Wilihoit, seconded by Chair Marshall to initiate legal proceedings against Dwight Wagoner who is in violation of the Orange County Zoning Ordinance. VOTE: UNANIMOUS. PAGE 8 8. PROCEDURAL CHANGE - ISSUANCE OF. BUILDING PERMITS (Copy of the procedure is in the permanent agenda file) Motion was made by Commissioner Halkiotis, seconded by Chair Marshall to support the proposed procedural change for the issuing of building permits. VOTE: UNANIMOUS. 9. ASSIGNMENT OF HOUSE/BUILDING NUMBERS -RURAL ROUTES AND CHAPEL HILL AREAS Motion was made. by Commissioner Halkiotis, seconded by Commissioner Willhoit to approve the advertisement and the public hearing date of June 21 for the assignment of house numbers on Rural Route 11 and a portion of Route 15, Chapel Hill. VOTE: UNANIMOUS. 10. OWASA/CHATHAM AGREEMENT Motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to adopt the resolution as stated below: WHEREAS, the OWASA Board of Directors has asked the governing bodies of Orange County, Carrboro and Chapel Hill to comment on a proposed agreement between OWASA and Chatham County regarding sale of water and cooperative planning of water facilities; and WHEREAS, the Orange County Commissioners support the sharing of water supplies in the mutual interest of the citizens of Chapel Hill and other jurisdictions; and WHEREAS, the proposed agreement would enable sharing of OWASA's water supplies on an interim basis as Chatham County develops facilities to use Jordan Lake water, most likely on a joint basis with other entities; and WHEREAS, the management of growth in southern Orange and northern Chatham Counties should be conducted on a cooperative, coordinated basis in the best interests of the citizens of the areas; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners: That the Orange County Commissioners endorse the purposes of the proposed draft agreement, dated April, 1988, between Chatham County and OWASA, regarding sale of water and cooperative water supply planning. VOTE: UNANIMOUS. 11. JOINT APPLICATION FOR AN ALLOCATION OF B. EVERETTE JORDAN LAKE WATER SUPPLY Motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to endorse the County's joint application for water withdrawal from B. Everette Jordan Lake in cooperation with OWASA, Town of Hillsborough, Orange-Alamance Water System, Inc. and Chatham County as stated in the resolution stated below: RESOLUTION AUTHORIZING THE FILING OF ORANGE COUNTY'S APPLICATION FOR AN ALLOCATION OF B. EVERETT JORDAN LAKE WATER SUPPLY STORAGE AND EXPRESSING SUPPORT FOR SUBMITTING SAID APPLICATION IN COOPERATION WITH OTHER AGENCIES PAGE 9 WHEREAS, Orange County has reviewed possible water demands for the next several decades and assessed the water supply available from existing and planned water supply sources within the County, and has determined that additional water supply sources will need to be developed to meet the potential demand for water within the County; and WHEREAS, B. Everett Jordan Lake is a multiple-purpose water resource which is reported to have approximately 100 million gallons of water per day potentially available for use as a public water supply; and WHEREAS, B. Everett Jordan Lake will continue to undergo close observation, testing and evaluation as to quality and suitability for use as a public water supply source, and the technology for the treatment of water from this potential source may be further developed to improve protection of the public health of water users who may depend upon the lake as a source of potable water supply; and WHEREAS, the North Carolina Environmental Management Commission has the authority and responsibility to allocate the water supply potentially available in B. Everett Jordan Lake to water supply purveyors and has adopted rules and regulations applicable to the submittal of formal requests for an allocation of water from said lake, and the Division of Water Resources has stated that the date by which allocation requests are to be submitted is July 1, 1988; and WHEREAS, B. Everett Jordan Lake may in the future be a suitable and economically feasible water supply source for use by Orange County and an allocation of water supply from said lake should be requested; and WHEREAS, the development and utilization of B. Everett Jordan Lake in cooperation with other parties in the region may offer substantial benefits, including: economies of scale in facility development and ongoing operations; reduction in the adverse environmental impacts associated with facility development; improved water treatment, staffing and water quality testing; and greater ability to implement further modifications to the water treatment process; and WHEREAS, Orange County desires to carefully and fully evaluate in cooperation with all other interested parties the benefits of joint development and/or utilization of B. Everett Jordan Lake as a future public water supply source. NOW, THEREFORE, BE IT RESOLVED: 1. The Board of Commissioners of Orange County hereby authorizes and directs the County Manager to file with the North Carolina Environmental Management Commission an application for an allocation of B. Everett Jordan Lake water supply storage. Based on present water demand projections, a Level I water supply storage allocation is not required; however, a Level II water supply storage allocation of 1.3 million gallons per day shall be requested by Orange County. 2. The Board of Commissioners authorizes and directs the County Manager to develop and submit Orange County's allocation application jointly in cooperation with the applications of other parties in the region, if possible. Said parties may include, but are not limited to, the Town of Hillsborough, Orange-Alamance Water System, Orange Water and Sewer Authority, Chatham County and the Town of Pittsboro. Orange County's request shall state that substantial public benefits are anticipated from participation in a cooperative approach to developing and/or utilizing water supply- �/. a PAGE 10 related facilities at B. Everett Jordan Lake. 3. If a joint allocation application is submitted, said application shall clearly state that the respective allocations requested in the joint submittal are to be made to the individual parties participating in the application. Each party should formally express its interest in evaluating cooperative development and/or utilization of B. Everett Jordan Lake as a future water supply source; however, participation in the joint application submittal shall not in any way preclude any party from utilizing and developing its respective allocation wither independent from or in cooperation with any or all of the parties to the request. 4. The monitoring data collected to date indicates that B. Everett Jordan Lake may be used as a public water supply; however, increasing development and other land-disturbing activities within the lakevs drainage basin will affect the quality of the water supply available in the lake. Orange County supports the continuation and strengthening of programs established to comprehensively monitor, maintain and improve the quality of water in B. Everett Jordan Lake. VOTE: UNANIMOUS. H. APPOINTMENTS The following appointments were approved: ABC BOARD -- Reappointment of Caleb Moore and Sharlene Pilkey COMMISSION FOR WOMEN - Reappointment of Ann McPherson, Anne Loeb and Loretta Coble and appointment of Patricia Keshen and Jane Norton. ORANGE COUNTY LIBRARY BOARD OF TRUSTEES - Reappointment of Aileen Ray and Barbara Page. ECONOMIC DEVELOPMENT COMMISSION - Reappointment of John McKee. OWASA BOARD OF DIRECTORS - Appointment of Don Francisco PERSONNEL ADVISORY BOARD - Reappointment of Carol Cantrell and appointment of Charles Rivers and Michael Hendricks. BOARD OF HEALTH Reappointment of William E. Beel, Riley Wilson and Emil Chanlett. DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Reappointment of Chester Cavallito, Barbara Chavious, Ruth Ferguson and Randy Brantley. ORANGE COUNTY BOARD OF ADJUSTMENT - Reappointment of Michael Drowns. EXECUTIVE SESSION - Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to go into Executive Session for legal purposes. VOTE: UNANIMOUS. Motion was made by commissioner Hartwell, seconded by Commissioner Halkiotis to go back into regular session. I. ADJOURNMENT With no further business to come before the Board, Chair Marshall adjourned the meeting. The next regular meeting will be held on June 21, 1988 at 7:30 p.m. in the Courtroom of the old Post Office, Chapel Hill, North Carolina Beverly A. Blythe, Clerk Shirley E. Marshall, Chair