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Home My WebLink AboutAgenda - 11-01-94 - VIII-L ORANGE COUNTY 1 BOARD OF COMMISSIONERS Action Agenda Item No. V,uir-j_ ACTION AGENDA ITEM ABSTRACT Meeting Date: November 1, 1994 SUBJECT: Increase in State Funding for Breast and Cervical Cancer DEPARTMENT: HEALTH PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: HEALTH DIRECTOR'S OFFICE X2411 1. Memorandum from DEHNR TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: The purpose of this item is for the Board of Commissioners to accept funding for the Breast and Cervical Cancer Program. BACKGROUND: The attached memorandum indicates a five percent increase in state funds for the Breast and Cervical Cancer Program. This is a total of $3,374 for the 94/95 fiscal year. No county match is required. RECOMMENDATION(S) : The Manager recommends that the five percent increase in funds be accepted and the Chair authorized to sign the budget pages and the contact amendment. CC: 2 State of North Carolina Department of Environment, Health and Natural Resources j * A Division of Adult Health Promotion James B. Hunt, Jr., Governor 1 )� u Jonathan B. Howes, Secretary July 20, 1994 ( I NI Ft J. Dale Simmons, M.D., Director Mr Daniel B Reimer - Health Director Orange County Health Dept 300 West Tryon St Hillsborough NC 27278 Dear Mr. Reimer: SCREENING A five percent(5%) increase over the amount originally budgeted for FY 94/95 has been approved by CDC for all BCCCP contractors. The effective date of the increase is July 1, 1994. The additional amount may only be used for screening and follow-up services or to support re-screening and data entry activities. The goal of the BCCCP this year is to increase the number of older and minority women age-appropriate screened for BOTH breast and cervical cancer. This is a critical year for the BCCCP. During FY 94/95, expenditures and screening will be tracked closely. After including the 5% increase, your total screening contract amount for the FY 94/95 is $25,950. Your minimum number of women to be screened for FY 94/95 is 191, of which 75% MUST be over age 50. This percentage does not change if additional women are screened. The enclosed Summary Guidelines provide clarification regarding use of BCCCP funds. OUTREACH We are pleased to inform you that your agency is hereby awarded outreach funds in the amount of $2,138 based on your June 15, 1994 application and contract supplement request. The funds, which are effective July 1, 1994, are provided based on your current BCCCP performance and plans to conduct local outreach activities. It is expected that this funding will be of great benefit to you in reaching your target number of women to be served, especially with hard to reach older minority women. There, are two requirements for counties awarded outreach funding: 1. Attendance at two proposed training sessions. These will be held in the western/eastern regions in October 1994 and March 1995. 2. Submission of a brief progress report (see enclosed) in November 1994 and May 1995. To assist you locally with this new outreach effort, we have employed Karen Uebele, an experienced health educator, to provide technical assistance and training. She will send an informational packet and will contact you to determine the best times/dates for the proposed training sessions during this month. Karen can be reached at 919/715-0117. P.O.Box 27687,Raleigh,North Carolina 27611-7687 Telephone 919-733-7081 FAX 919-715-3144 An Equal Opportunity Affirmative Action Employer 50%recycled/10%post-consumer paper - Funding for outreach activities is subject to renewal based on successful 3 performance. BUDGET & CONTRACT CHANGES The signed supplemental contract addendum is enclosed. Revised separate budgets for the $25,950 screening activity (the 5% increase) and the $2,138 for outreach activity must be submitted by September 30, 1994 using the enclosed new budget form. Because the outreach award represents a new contract activity, the enclosed amendment to the consolidated contract form must be signed and returned along with the budget pages. If you have any questions, please call Larry Jenkins at 919/715-0123, or contact your regional nurse consultant. (Regional health education and administrative consultants may also provide useful advice.) Please return your budget page and signed contract to: DEHNR Purchase and Contracts Section P.O. Box 27687 Raleigh, NC 27611-7687 Courier # 520100 It is expected that $75,000 - $100,000 additional funding will be available later in this fiscal year which will enable us to repeat the BCCCP screening incentive opportunity for serving additional women. Proposals for these additional screening funds will be accepted after December 1, 1994 with reviews and awards made on an ongoing basis for the remainder of FY 94/95. You will receive instructions as the application date nears. The Breast and Cervical Cancer Control Program staff are appreciative of your efforts to provide early detection screening services to North Carolina women. We will work together for continued program improvements during the new fiscal year. Sincerely, eph L. Holliday, ' , MPH Director, NC BCCCP cc: J. Dale Simmons, MD Peter Andersen >,. BCCCP Team Coordinators . Rebecca Whitley, RN, MPH Regional Nurse Consultants Administrative Consultants Regional Health Education Consultants HMT enclosures 4 AMENDMENT NUMBER 01 to CONSOLIDATED CONTRACT between THE STATE and THE ORANGE COUNTY/DISTRICT HEALTH DEPARTMENT This Contract covering the period from JULY 1 1994 to JUNE 30 1995 (Month) (Day) (Year) (Month) (Day) (Year) is hereby amended to add the following activities: ACTIVITIES BCCCP Screening BCCCP Outreach All provisions and clauses set forth in the Contract are hereby incorporated in this Amendment and constitute the terms and conditions applicable for the above activities involving State funding. CONTRACTOR SIGNATURES NORTH CAROLINA DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES AP • ' Jonathan B. Howes, Secretary Health Director Date By Finance Officer Date Department Head's Signature or Authorized Agent Chairman of County Date Commissioners DEHNR 2946A (Revised 3/93) General Services Division (Review 10/95) LOCAL HEALTH DEPARTMENT BUDGET 5 N.C.Department of Environment, Revision Number 0 1 Health,and Natural Resources Division of General Services Division of Adult Health SFY 7 / 94 10 / 95 Activity: COMP.Breast&Cervical Cancer Control Effective Date Termination Date Contractor: ORANGE COUNTY HEALTH DEPT• Project Director: DANIEL B. REINER TOTAL BUDGET: $ $ Screening Outreach P.O.Number P.O.Number 91. 5452 Q69 9 5 5453 0__.€$ ITEM DESCRIPTION CLASSIFICATION I1'EM Contract Number" Contract Number STATE EXPENDITURES: E Salaries&Fringe Benefits SA/FR 1000 1,463 X Operating Expenses OP EXP 2000 675 P Purchase of Equipment EQUIP 5000 - E General Contracted or N Purchased Services GENERAL. 6100 1 ,216 School Health SCH HLTH 6200 D I Clinician CLN 6863 T Laboratory ;LAB 6862 U Pharmacy Services RX SERV 6865 R TransferTXlX 6864 ,.!: 0 ' '' . E Subtotal State Expend. S LOCAL EXPENDITURES: LOCAL EXP 9000 TOTAL EXPENDITURES—equal to Total Receipts LOCAL FUNDS: RAppropriation APPROP 101 TXIX TXJX 102 E Other Receipts OTHRREC 103 C Subtotal Local Funds E STATE/FEDERAL/SPECIAL I Screening P FUND OBJ RCC PROG T Outreach S _ FUND OBJ RCC PROG Subtotal State/Federal/Special 1,236 2,138 , TOTAL RECEIPTS—equal to Total Expenditures 1,236 2,138 Local Authorized Official Signature Date • Branch Head Division/Section Signature Date Initial Finane,e Officer Signature Date Accountant Fiscal Management Signature Date Initial DEHNR 2948(Revised 7/94) General Services Division(Review/96) LULAL HEAL I11 1 ISL i r , I N.C.Department of Environment, Revision Number 0 1 Health,and Natural Resources —Division of General Services Division of Adult Health SFY 7 / 94 10 / 95 Activity: COMP. Breast& Cervical Cancer Control Effective Date TerminationDate Contractor: ORANGE COUNTY HEALTH DEPT. Project Director: DANIEL B. REINER TOTAL BUD GET: $ $ Screening Outreach P. O.Number P. O.Number 95 5452068 955453 068 ITEM DESCRIPTION CLASSIFICATION ITEM Con tractNumber Contract Number STATE EXPENDITURES: E Salaries&Fringe Benefits SA/FR 1000 1,463 X Op elating Expenses OP EXP 2000 675 P Purchase of Equipment EQUIP 5000 - E General Contracted or N Purchased Services GENERAL- 6100 1,236 School Health SCH HLTH 6 O0 I Clinician CLN 6863 T Laboratory ;LAB 6862 U Pharmacy Services RX SERV 6865 R Transfer TXUK 6864 E Subtotal State Expend. S LOCAL EXPENDITURES: LOCAL EXP 9000 TOTAL EXPENDITURES—equal to Total Receipts LOCAL FUNDS: R Appropriation APPROP 101 TXIX TXIX 102 •E Other Receipts OTHRREC 103 C Subtotal Local Funds E STATE/FEDERAL/SPECIAL Screening P FUND OBJ RCC FROG T Outreach S FUND OBJ RCC PROG Subtotal State/FederaUSpecial 1,236 2,138 . TOTAL RECEIPTS—equal to Total Expenditures 1,236 2,138 Local Authorized Official Signature Date Branch Head D ivision/Section Signature Date Initial Finance Officer Signature Date Accountant Fiscal Management Signature Date Initial DEHNR 2948(Revised 7/94) General Service,Division(Review/96)