HomeMy WebLinkAboutAgenda - 10-05-94 - VIII-N Orange County
Board of Commissioners
Action Agenda
Item No Vj-iI
Action Agenda Item Abstract
Meeting Date: October 5, 1994
Subject: Budget Amendment#2
Department Budget Office Public Hearing YES_ NO _x_
Attachment(s) Information Contact
Proposed Budget Ordinance Amendments Budget Office Ext. 2150
Telephone Number
Hillsborough 732-8181
Proposed Capital Project Ordinances Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
Purpose
To approve proposed budget ordinance amendments and capital project ordinances.
Background
General Fund
1. On June 30 of each year, certain designated appropriations are not fully expended. Many of these are
related to outstanding purchase orders, where goods and services have been ordered but not yet
received and/or paid. In accordance with the fiscal year budget ordinance, funds for these purchases are
automatically reappropriated in the new budget. Funds for certain other planned but unencumbered
expenditures are set aside as a reserved portion of fund balance. In order to carry these items forward
and to authorize their expenditure in fiscal year 1994-95, it is necessary for the Board to approve the
attached technical amendment.
Chapel Hill-Carrboro City Schools Capital Projects
2. Phase I of the Chapel Hill High School construction project has been completed. This amendment
transfers the unexpended pay-as-you-go budget, $4,547, from this project to a related one, Chapel Hill
High School (Phase II)/Transportation Center. The budget for this facility's second construction phase
will be increased from $1,140,146 to $1,144,693. The attached ordinances close the Chapel Hill High
School (Phase I) capital project by transferring the remaining budget to the Chapel Hill High School
(Phase II)/Transportation Center capital project.
Orange County Schools Capital Projects
3. Air conditioning has been installed and windows replaced at Orange High School and at A.L. Stanback
Middle School. This project budget totals $2,876,389 while the actual renovation costs were $2,807,833.
The project's remaining balance of$68,556 will be transferred to the C. W. Stanford Renovation Capital
Project and the OHS/Stanback Air Conditioning Capital Project will be closed.:
Recommendation
The Manager recommends that the Board of County Commissioners adopt the proposed budget ordinance
amendments and proposed capital project ordinances.
Orange County 2
Proposed
1994-95 Budget Amendments
The 1994-95 Orange County Budget Ordinance,is amended as follows:
Before After
Amendment Amendment Amendment
1. General Fund
Source:
Intergovermental $9,083,344 $13,243 $9,096,587
Appropriated Fund Balance $908,271 $551,604 $1,459,875
Appropriation:
General Administration $2,674,944 $3,195 $2,678,139
Community Planning $1,431,369 $10,829 $1,442,198
Human Services $16,256,990 $47,030 $16,304,020
Public Safety $6,424,739 $1,140 $6,425,879
Miscellaneous $658,012 $59,879 $717,891
Transfers to Other Funds $4,566,247 $442,774 $5,009,021
To budget prior year expenditure carry—forwards.
2. See attached Chapel Hill High School (Phase I) Capital Project and Chapel Hill High School (PhaseH)/
Transportation Center Capital Project Ordinance.
3. See attached OHS/Stanford Air Conditioning Captial Project Ordinance and C.W. Stanford Refurbishment
Capital Project Ordinance.
Budget Amendment#2
October 5, 1994
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OHS/Stanback Air Conditioning Project
Orange County Schools
Capital Project Ordinance
Program Number 64-860-7011
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized is for air conditioning and electronic HVAC control systems at
Orange High School and A.L.Stanback Middle School. The project will be financed
by 1988 bond proceeds,proceeds from the Schools'portion of the one half cent sales
taxes,and proceeds from completed Orange County Schools capital projects.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from School Capital Reserve Fund(1990-91) $655,000
Transfer from School Capital Reserve Fund(1991-92) $139,273
Transfer from School Capital Reserve Fund(1992-93) $1,297,091
Transfer from Stanford/OHS/Stanback Project(1992-93) $39,654
Total Transfers from Other Funds $2,131,018
1988 Bond Proceeds 810,076
Total Revenue $2,941,094
Section 4. The following amount is appropriated for this project:
Air Conditioning — OHS and Stanback Project $2,941,094
Section 5. A portion of the available funds for this project has been transferred to the Orange High School
Renovations.
Section 6. The following amendment is anticipated to complete this transfer:
Transfer to OHS Renovations Project(1993-94) $64,705
Air Conditioning — OHS and Stanback Project ($64,705)
Section 7. All funds remaining at the completion of this project have been transferred to the C.W.Stanford
Refurbishments Capital Project.
Section 8. The following amendment is anticipated to complete this transfer and close this project:
Transfer to C.W. Stanford Refurbishments Project(1994-95) $68,556
Air Conditioning — OHS and Stanback Project ($68,556)
Section 9. This ordinance supersedes all previous OHS/Stanback Air Conditioning Capital Project Ordinances
for the Orange County Schools System.
Section 10. This ordinance,originally adopted June 26, 1990,shall be in effect until October 3, 1994.
Section 11. The officers of the County are hereby authorized to close this project at the expiration date contained
in Section 10.
Adopted this 5th day of October, 1994.
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C. W. Stanford Refurbishments
Orange County Schools
Capital Project Ordinance
Project Number 64-860-7007
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized provides for converting present workshop space to a classroom and
a modern technology lab. This project will be financed with proceeds from the Schools'
portion of the one—half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from General Fund(1993-94) $125,000
Transfer from General Fund(1994-95) $365,581
Transfer from OHS/Stanford Air Conditioning(1994-95) $68,556
Total Transfers from Other Funds $559,137
Public School Building Funds(1994-95) $419,419
Total Revenue $978,556
Section 4. The following amount is appropriated for this project:
C.W. Stanford Refurbishments $978,556
Section 5. This ordinance supersedes all previous C.W.Stanford Refurbishments Capital Project
Ordinances for the Orange County Schools System.
Section 6. This ordinance,originally adopted June 29, 1993,shall be in effect until June 30, 1995.
Adopted this 5th day of October 1994.
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Chapel Hill High School (Phase I) Project
Chapel Hill—Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7106
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized is for the initial phase of construction of classrooms and support
areas at Chapel Hill High School. The project will be financed with proceeds from the 1988
Bond Referendum and the Schools'portion of the one—half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
1988 Bond Proceeds $6,449,978
Transfer from School Capital Reserve Fund(1990-91) 1,104
Total Revenues $6,451,082
Section 4. The following amount is appropriated for this project:
Chapel Hill High School(Phase I) $6,451,082
Section 5. All funds remaining at the completion of this project have been transferred to th Chapel Hill
High School(Phase II)/Transportation Center Capital Project.
Section 6. The following amendment is anticipated to complete this transfer:
Transfer to Chapel Hill High School(Phase II)/ $4,547
Transportation Center
Chapel Hill High School(Phase I) ($4,547)
Section 7. This ordinance supersedes all previous Chapel Hill High (Phase I)Capital Project Ordinances
for the Chapel Hill—Carrboro City Schools System.
Section 8. This ordinance,originally adopted August 1, 1989,shall be in effect until October 3, 1994.
Adopted this 5th day of October 1994.
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Chapel Hill High School (Phase II)/Transportation
Center Project
Chapel Hill/Carrboro City Schools
Capital Project Ordinance
Project Number 64-880—7107
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized is for the second phase of construction of classrooms and support
areas at Chapel Hill High School. A transportation center will also be constructed with funds
allocated in this project. This project will be financed with proceeds from the Schools'portion of the
one—half cent sales taxes and Public School Building Funds.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained
herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from Middle School Project(1991-92) $40,000
Transfer from School Capital Reserve (1992-93) $425,146
Transfer from General Fund(1993-94) $243,810
Transfer from General Fund(1994-95) $50,000
Transfer from Chapel Hill High School Capital
Project(1994-95) $4,547
Total Transfers from Other Funds $763,503
Public School Building Funds (1993-94) $381,190
Total Revenue $1,144,693
Section 4. The following amount is appropriated for this project:
Chapel Hill High School(Phase II) $1,144,693
Section 5. This ordinance supersedes all previous Chapel Hill High(Phase II)/Transportation Center Capital
Project Ordinances.
Section 6. This ordinance,originally adopted June 26, 1990, shall be in effect until June 30, 1995.
Adopted this 5th day of October 1994.
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