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HomeMy WebLinkAboutAgenda - 12-07-1981 • . — - ORANGE COUNTY, 'NORTH CAROLINA BOARD OF COMMISSIONERS Regular Meeting 10: 00 A.M. , Monday, December 7, 1981 Commissioners ' Room, Orange County Courthouse Hillsborough, North Carolina A. COMMENTS FROM THE BOARD B. COMMENTS FROM THE AUDIENCE 1. On the Agenda 2 . Not on the Agenda C. APPROVAL OF MINUTES Regular Meeting, November 17, 1981 D. RESOLUTION OF APPRECIATION--RON HYATT E. ITEMS FOR DECISION BY THE BOARD OF COMMISSIONERS 1. Board organization 2. Dr. Pamela Mayer 3. Audit Report--Peat, Marwick & Mitchell 4 . HSAC 5. CD legal & appraisal contracts 6 . Sheriff Specifications 7. Ratification of Government form 8. Procedure for recruiting Tax Supervisor 9. Subdivisions a. Steep Bottom Run b. Seven Miles Falls, Section II c. Oakdale Woods--renewal 10. Architects ' proposals discussion 11. Resolution--Extended area coverage 12. Appointments 13. Budget Amendments 14. Executive SeSSiOn: Legal & Property matters .. ,.. .) . .,...........----.---- ORANGE COUNTY COMMISSIONERS Room No, 12 106 EAST MARGARET LANE HILLSBOROUGH,N. C. 27278 ANIqe BMINCs,CLa r NORMAN GUSTAVE3011 NCIIIMAN WALIML DACHAU,WIRITED DONALD WILLHorr RESOLUTION OF APPRECIATION AND CONGRATULATIONS FOR ....X 7Z1- _ Z1Z WHEREAS, RONALD W, HYATT has served on the Orange County Recreation and Parks Advisory Council since 1978; and, WHEREAS, RONALD W. HYATT has served as Chairman of that Council since 1980; and, WHEREAS, RONALD W. HYATT was recently selected as Chairman of the Citizen-Board Member Division of the North Carolina Recreation and Park Society; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners, through its members, Anne Barnes, Norm Gustaveson, Norman Walker, Richard Whitted and Don Willhoit, does hereby express its sincere appreciation and congratulations to RONALD W. HYATT for his recreational efforts in Orange County and in the State of North Carolina. THIS, the 7th day of December, 1981. . J. .4,'NefiliNk,i- '1 -4kV,zy.1 T .Ii. .. ;, ..vw:r .., . ANNE BARNES, CHAIR .,- -!.,c i ...,...,,;..5.•:, .o . . 4. e':0 . . ..____ _ ... ..._ . . ... _ . ECS,70 CF Ca2.IISS IC-Yr.;'.. Act ion Agenda E-1 It=771 Z.7c). ACTIal 7,:::', 0,-; ITZ24 AL'iSTRACT 1W.T.1,7C; DATE DECEMREE....21.9.81 0 Subject: Board organization , D4,p= uLent:Board of Commstioners Frublic 1.rearing: yes YY ._ -in.forration Contact; Clerk to the Boa AttachrrP_nt(s) : No Phene iNtate.r: 732-8181 , ext. 510 .................... PURPOM: The Board should elect a Chair and. Vice-chair for December, 1981 till December, 1982 . MED: The Board by Statute elects a member to serve as Chair for the following year. The Board by Statute elects a member to serve as Vice-chair for the following year. The Board also traditionally considers its individual repre- . _ sentation on various Boards and Commissions . The Board may wish to refer to agenda item E-12 (F) . The Clerk will provide ballots for the Board to elect a Chair III and Vice-chair at the meeting. DVACT: To organize the Board for the following year . RECOMMENDATtON: As the Board decides. DECEMBER 7, 1981 BALLOT FOR VICE-CHAIRMAil CO. MISSIONER BARNES COMMISSIONER GUSTAV. COMMISSIONER WALKER COMMISSIONER WHITTED COMMISSIONER WILLHOIT it DECEMBER 7 , 1981 BALLOT FOR CHAIRMAN COMMISSIONER BARNES COMMISSIONER GUSTAVESON COMMISSIONER WALKER r COMMISSIONER WHITTED COMMISSIONER WILLHOIT A9 L--- e/4/AM • DEC IBM: 7 , 1981 BALLOT FOR CH AIRMAN COMMISSIONER BARNES COMMISSIONER GUSTAVE S ON COMMISSIONER WALKER Z:6M MISS'ON E R / C OMM IS S I9N-ER-Wr-LLHOI T . _ DECEMBER 7 , 1981 BALLOT FOR CHAIRMAN COMMISSIONER. BARNES COMMISSIONER GUSTAVESON COMMISSIONER WALKER COMMISSIONER WHITTED COMMISSIONER WILLHOIT IV/1Y) AMMON DEC. MBER 7 , 19E1 BALLOT FOR CHAIRMAN COMM) SSIONER BARNES COMMISSIONER GUSTAVESON COMMISSIONER WALKER MMISSIONER WHITTED COMMISSIONER WILLHOIT DECEMBER 7 , 1981 BALLOT FOR CHAIRMAN COMMISSIONER BARNES COMMISSIONER GUSTAVESON COMMISSIONER WALKER CV42,00P-nsr1WHITTED COMMISSIONER WILLHOIT 000" 41111111111111 DECEMBER 7, 1981 BALLOT FOR VICE-CHAIRWIN COMMISSIONER BARNES COMMISSIONER GUSTAVESON COMMISSIONER WALKER COMMISSIONER WHITTED COMMISSIONER WILLHOIT A DECEMBER 7, 1981 BALLOT FOR VICE-CHAIRMAN COMMISSIONER BARNES COMMISSIONER GOSTAVESON COMMISSIONER WALKER COMMISSIONER WHITTED COMMISSIONER WILLHOIT (11/1) DECEMBER 7, 1981 BALLOT FOR VICE-CHAIRMAN COMMISSIONER BARNES IONER GUS TAVE SON COMMISSIONER WALA-gli I COMMISSIONER WH I TTED COMMISSIONER WILLHOIT 4 DECEMBER 7 , 198.1 BALLOT FOR VICE-CHAIRMAN COMMISSIONER BARNES COMMISaltigii ;;;TAVESON COMMISSIONER WALKER COMMISSIONER WHITTED COMMISSIONER WILLHOIT IP 41111 4, ORA:■:GE ccoNTY BOARD OF CO:2,11SSIONE;RS Action Agenda w_3 Item No." ACTION 2,GENDA IT.DI. ABSTMCP t.=.'.1113:C4 DATE 12/7/81 . Subject: 1980-81 Audit. - Dep=-Iment: ..ounty anager Public Hearing: yes x Attachrmmt(s) : Informaticn Contact: Kenneth Thompson No Extension 500 Phcne. NuTte= . _ PURPOSE: To consider accepting the audit 411 NEED: The audit was prepared by Peat, Marwick, Mitchell & Company covering all books and records relating to fiscal affairs under the General Fund, Special Revenue Funds, Debt Service Fund and Capital Project Funds, Representatives of the firm will be present to report on the audit and answer any questions. 411 IMPACT: Fulfill requirement of the Local Government Budget and Fiscal Control Act, G.S. 159-34. RECOMMENDATION: Approve acceptance of the audit report as presented. The contract for the 1981-82 fiscal year will Pe presented after ,....,.-M.V.,74... ....S.,,...•V..•-, EOATM 07.... COC"241SSICS Action. Acpr.cla Item No.E-4 ACTION AGE.7:7D.A, ITEZI .1%3STRAC2 , MEETYNG DATE DECEMER 7 . 1981 0 Subject: Needs Assessment Project I. DeparLxe.nt: Manager' s Office 1 1 Public Hear:ing= yes . .... ' - - Attackment(s) : Ilifo=a1-0/1 Ccritact" Lisa 3erolzheimer Nomination lists Phone Number: 967-3867 . WRPOSE: To consider appointing citizen committees for human services needs assessment project. NEED: This Fall the Board authorized an Assessment. Six citizen committees of 15 members each were planned to rank the needs identified. ,... _ ... ill DMICT: All of the persons have been contacted and have expressed a willingness to serve . RECOMMENDATION: Approve attached lists . NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 0-6 Name , Address , Phone No . Background or Sex - Race • Area of Reside Qualification Mir BrW10 N.OrangelS .Ora 1 i Dr. Michael C. Sharp Pediatrician, * *1 * Dept. of Pediatrics Father, OASIS UNC School of Medicine Chapel Hill, N.C. 27514 966-2504 Gail Henderson Parent, Sociol- * * * 107 Turnage Road ogist Chapel Hill, N. C. 27514 933-9434 Sue Russell, Vice-Chair DSS Day Care j * * * P.O. Box 664 Specialist Chapel Hill, N.C. 27514 929-1315 (h) 966-2504 (w) Norma Goins Pediatric Sac- Berkshire Manor Apts. ial Worker * * 4 Chapel Hill, N.C. 27514 , 942-8319_ , Maryanne Popovich Nursing Super- * The Villages visor, Health Carrboro, N.C. 27510 Dept. 967-1407 Mark Pipkin Parent, * * * Orange Grove Road Contractor Hillsborough, N.C. 27278 732-3539 Eva Caldwell Teacher, FPG * * 712 Church Street Child Dev. Chapel Hill,* N. C. 27514 Center 929-2478 Lynda Wade Parent * * 300 W. Tryon Street DSS Eligibil- Hillsborough, N.C. 27278 ity Special- i 968-4501 (w) 1st Betsy McAdoo Retired j * * * Rt. 2 Teacher Mebane, N .C. 27302 1 , 563-1824 , . . AMMWMEMM NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 0-6 Name, Address , Phone No . Background or 1 Sex Race ' Area of Resid Qualification MiF BiW10 N.OrangeiS .Or, I TV E=Tr' c * * 1415 Level Road sService Chapel Hill , N.C. 27514 News I _ 967-1090 1 Rachel Lynch Parent * * * Walnut Grove Church Road Head Start Hillsborough, N.C. 27278 Teacher 1 732-3289 (h) 1 732-8194 (w) I Joe Sparling Research Assoc * 4 Alp]. NCNB Plaza Professor t apel Hill, N.C. 27514 FPG ' i 962-2001 (w) 1 ! Carrie Bynum Home Visitat- * * * 201 King Street tion Super- i 1 Carrboro, N. C. 27510 visor 968-5911 (h) FPG Child Dev. , 966-4121 (w) Center ; . Chuck Cleary Parent of hand/ * i * * P.O. Box 568 icapped child 1 f Hillsborough, N. C. 27278 Field Engineer 4 732-4794 , I I • Elaine Foster Teacher, Family * 1 *; * 24 Azalea Drive Pre-School apel Hill, N. C. 27514 Aldersgate , . I J33-0498 ; .. . ; . NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 7-12 Background or Sex Race Area of Reside Backg Sex ,d 0 N ,eaa of I S .idet Name, Address , Phone No , Qualification Mi F B W Carolean Craig, Chair Parent t Community 109 Grant Street CoLeader � � � Chapel Hill, N.C. 27514 968-1434 (h) 929-6221 (tv) ! , * Vice-Chair Agency/Admin. Ruth Burnette, Rt. 5 , Box 100B I Mebane, N.C. 27302 t t 1 562-5246 Community I * 1 Evelyn Patterson CoLeader Rt. 3 , Box 104 i t j t 27278 Teacher N.C. 272 Hillsborough, 732-2626 Pediatrician/ * ' ' * 1 * Dr. Alan Cross Leaden � j i 238 Knollwood Drive Prof. I f Chapel Hill, N.C. 27514 Parent 942-2587 ? � Libby Read Agency Serv/ I * * 323 Azalea Drive Vol. � Chapel Hill, N.C. 27514 i 4 933-6858 ' Richard Courtright community Leader 616 Tinkerbell Road Lea Teacher Chapel Hill, N.C. 27514 P.S. I I i 967-4739 Prof. Leader * * Dr. Richard Beane Orthodontist 105 Roundtree Road OOrtnt Chapel Hill, N.C. 27514 1 929-2642 Winnie Cramer Parent 1 r Rt. 2, Box 246 I ' Hillsborough, N.C. 27278 732-8661 ' t * Barbara Stephenson Community * Rt. 3 , Box 54A Leader Hillsborough, N.C. 27278 fi � i s 732-4064 t t i t { 3 111[ f I 1 ' NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 7-12 Name, Address , Phone No . Background or Sax Race ' Area of Reside) Qualification MiF B1W O N .OrangetS .OraJ 1 Dr. Janie Switzer Prof. Leader * 2437 Springview Tr. Parent Chapel Hill, N.C. 27514 929-3304 Catherine Butler Agency/Admin. 1 * * 32 Emily Road Prof. Leader 1 Chapel Hill, N.0 27514 Betsy Davis Community * * At. 8, Box 107 Leader Iltple Street Parent Chapel Hill, N.C. 27514 929-5439 Lynn McCormick Community #6 Deerwood Court Leader Chapel Hill, N.C. 27514 967-6591 Jackie Poole Parent * * C-502 Sykes Street Chapel Hill, N.C. 27514 967-9198 (h) 966-1377 (w) Aipan Adcock Parent * iv 4 , Lot 10 Johnson Mobile Park Chapel Hill, N.C. 27514 ! 942-3692 (h) I 942-8501 (w) i ! NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 13-18 Name , Address , Phone No . Background or Sex Race • Area of Reside Qualification MiF BIW ;0 N.Orange; S .Ora Elvira Mebane Community * * P.O. Box 185 Leader Efland, N. C. 27243 563-6053 Miranda McPherson Retired Teache ' * * Fairview Street Hillsborough, N.C. 27278 732-3806 Anna Richardson Chapel Hill H.S A 1701 Fountain Ridge Student Chapel Hill, N.C. 27514 942-5755 Craig Blackwood Orange High .* Rt. 2, Box 706 School Chapel Hill, N.C. 27514 942-4601 Richard Hicks Principal, Stan * P.O. Box 1171 for Jr. High Hillsborough, N.C. 27278 School 968-4352 Lewis Roland Former Princi- * 413 Overland Drive pal, currentl, Chapel Hill, N.C. 27514 MCH student 942-6164 • • • . 1 I • ' I ; • 1 • NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 13-18 Name , Address , Phone No . Background or ' Sex Race ' Area of Resid QUalification MiF BiWtO N.Orange S .Or Minerva Kenyon, Chair Housewife 138 Tryon Street Hillsborough, N.C. 27278 732-4486 Fred Battle, Vice-Chair Recreation Rt. 4, Box 183 Department Chapel Hill, N.C. 27514 Employee 942-4475 Sheila Priefer Housewife and gli450 Honeysuckle Road Parent mihapel Hill, N.C. 27514 929-5058 Karen Scott Children and 9 Orange-Person-Chatham Youth Coord- Mental Health Center inator 0-P-C 333 McMasters Street Chapel Hill, N.C. 27514 929-0471 Herb Allred Jr. High Schoo * , * Phillips Jr. High School Principal Chapel Hill, N.C. 27514 929-2188 Alpd Parrish State employee 9 Cole Street Chapel Hill, N.C. 27514 942-7701 William I. Burke Professor, UNC * 74 Dogwood Acres Chapel Hill, N.C. 27514 966-1346 Hazel Lunsford Guidance 138 Tryon Street Counselor Hillsborough, N.C. 27278 732-4281 Isaisetta Cooper Teen I * * P.O. Box 811 Hillsborough, N. C. 27514 732-7087 1 NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 19-25 Name, Address , Phone No . i Background or i Sex ' Race ' Area of Reside Qualification MLF B. W .0 N .OrangeiS .Ore . . ! . . , Barbara Cleveland, Chair Professional * * . I . 1822 N. Lakeshore Leader Chapel Hill, N.C. 27514 Community . . . . ,.. 942-6061 Leader Bill Richardson, Vice- Community * . .k * Chair Leader 210 W. Union Street Hillsborough, N.C. 27278 Jeff Beyle Member of age * * 503 Landerwood Lane group, native Chapel Hill, N.C. 27514 of C. Hill, 942-1281 attending uNc Sally Boericke Community , * ; * * Leader Hillsborough, N.C. 27278 732-8616 t Dr. Helen Brantley Adolescent I * * 104 Saratoga Trail psychologist I Chapel Hill, N.C. 27514 Professional 942-6180 Leader Joyce Bulgar Nurse, agency * j * j * Laurel Ridge Apartments staff-servic Chapel Hill, N.C. 27514 In age group 929-7212 John Frey Professional * * 714 Greenwood Road Leader . . Chapel Hill, N.C. 27514 929-2414 ‘ . . , Lillian Lee Agency staff- * * 9 Riggsbee Road service , Chapel Hill, N.C. 27514 942-6528 t • ' . Eva Smith Service recip- 1 * *. * Rt. 1, Box 91A lent Hurdle Mills 732-9254 t 1 1 • ! ' ! , r AMIMMMINIMOM NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 19-25 Name, Address , Phone No . Background or - Sex 1 Race Area of Resid Qualification MiF B• WIO N .OrangelS .Or 1 1 ' . : Rebekah Tate Service recip- !I * , *1 * ■ Rt. 2 , Box 65A ient Mebane, N.C. 27302 . i 563-3620 . . ! Virginia Parker Service * * * 1 Rt. 1, Box 154 provider 1 Cedar Grove, N. C. 27321 562-5414 (h) . 1 Oscar Holman Community rep- •i' * 0227 Knolls Street resentative , 'Chapel Hill, N.C. 27514 * ' . , 942-8662 • . i . f Tim Peck Service recip- * * $ Rt. 9 , Bex 430 Lent . • • Chapel Hill, N.C. 27514' 933-8485 . I John Jones Police Officer * * i * 404 Lindsay Street ! I Chapel Hill, N.C. 27514 929-8797 ! . , Rita Grey , Rt 5 Box 325 Nurse, mother of , , • hapel Hill, NC 27514 teens, volunteer * I * * , 1 942-3571 in schools ; • . , . ; , • . . 1 . . , . . • , . ii 1 1 NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 26-60 Name, Address , Phone No . Background or ' Sex Race • Area of Reside; 1 Qualification M( F B. W .0 N .Orange! S .Ora. Bob Ellis, Chair Minister- * t * 109 Cameron Administrator Hillsborough, N.C. 27278 ... 732-9839 Tom Waldrop, Vice-Chair Artist, Medical * * * 314 W. Margaret Lane Illustrator Hillsborough, N.C. 27278 732-4617 Glenda Harris Social Worker * * , * A19 University Lake Apts. Carrboro, N.C. 27510 967-3163 or 929-0471 (w) 929-5217 (h) Donna Burns Homemaker * * * 108 Pleasant Drive Carrboro, N .C. 27510 . 929-7069 (h) , Cathy Morris Energy Consult- * * * c/o Integrated Energy ant Systems 301 N . Columbia Street Chapel Hill, N.C. 27514 942-2007 (w) Hank Majestic Psychologist * * I * 250 S. Estes Drive Chapel Hill, N.C. 27514 929-0740 (h) . 929-0471 (w) I .. Roberta Carlin Homemaker * ! * 2105 Old Oxford Road Chapel Hill, N. C. 27514 . . 929-0260 Judy Eastman Social Worker * * 617 Caswell Road Chapel Hill, N. C. 27514 967-9332 (h) 966-5171 (w) Kirsten Nyrop Grad. Student * ,lc * 144 N. Wake Street Hillsborough, N. C. 27278 , 7328815 I ) . i NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 26-60 Name , Address , Phone No . • Background or Sex Race ' Area of Reside Qualification MiF B( 1410 N.OrangelS .Ora Edna Caruthers Nurse * * * Rt. 2, Box 56 i i Hillsborough, N.C. 27278 1 _ 732-7070 1 1 1 Roy Mc Adoo Community * * 1 * Rt. 1 Leader Efland, N.C. 27243 563-2541 I Ben Lloyd Farmer * * * Rt. 1 Efland, N.C. 27243 i •2-6552 . 1 1 1 Josephine Barbour Secretary * I * , * Rt. 4 , Box 516 t 1 Hillsborough, N.C. 27278 732-8082 Gloria M. Williams Administrator * * I , * P.O. Box 27 i Pittsboro, N.C. 27312 i 929-0494/929-3534 i Vance Isenhour Retired * * I * 355 E. King Street Ext. Insurance Hillsborough, N.C. 27278 1 1 732-3008/732-3172 1 III . . NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES . 60+ Name , Address , Phone No . Background or '.. Sex '..., Race ' Area of Resid. Qualification MiF B010 N .Orange( S .Orz 1 ! Ruth West, Chair Forther mayor of * 402 Brandywine Road Carrboro Chapel Hill, N.C. 27514 Community _ 942-2432 worker , Bernard Segal, Vice-Chair Social worker, * 202 Hillsborough Road Director, Healt Carrboro, N. C. 27514 Consumer Org. i 942-7606 Rebecca Clark Retired Hospital * * 205 Crest Drive worker, commun- Chapel Hill, N.C. 27514 ity worker . 942-1422 ; i Al Dawson Manager, Caro- * I , * 221 Northampton Terrace lina Inn Chapel Hill, N.C. 27514 Volunteer IFC 933-2001 Geraldine Gourley Retired Social * * 2117 Markham Drive worker Chapel Hill, N. C. 27514 942-6926 Kenneth Strayhorn Farmer, Commun- * * , * Rt. 2 , Shady Oaks Farm ity worker, Chapel Hill, N.C. 27514 Volunteer fire- 967-4668 man, etc Francis Hargraves Retired school * * 108 Caldwell Street teacher, , Chapel Hill, N.C. 27514 active communit 942-5847 worker Kay Huey RSVP , community * * The Village Apts. I worker • : Carrboro, N.C. 27510 967-3082 . . Walter McDade Director Commun- * 1 * . * Rt. 1, Efland 27243 ity Program 563-6982 . i Van Kenyon Community j * : * , i I i * 122 E. Tryon Street leader . . . Hillsborough, N.C. 27278 1 ; 732-4486 • , 1 , . . : . NOMINATIONS FOR MEMBERSHIP IN COMMITTEE FOR AGES 60+ Name , Address , Phone No . ' Background or ; Sex Race ' Area of Reside Qualification MiF BfW10 N.OrangelS .Ora ! ' Jeanie Arnel Director, * Id ! * 147 Dixie Drive Meals on , Chapel Hill, N. C. 27514 Wheels (.CH) ! ._ 942-2880 ! r Martha Barbour Community * * * Rt. 3 , Box 79 Leader Hillsborough, N.C. 27278 929-5767 Libby Conley Agency Board * I * * 408 Lake Shore Lane Member ape Hill,Hill, N.C. 27514 II/9-6687 Community * * * Leader John Banks Community * * * 104 Boulder Bluff Leader Chapel Hill, N. C. 27514 967-9571 III 001§6 ORANGE COUNTY BOARD 07 CCMMISSICNERS Action-Agenda Item No, E-5 ACTION AGENDA ITEM4PTIG DMZ DECEMBER 7. 1911L___ Subjoct: Legal and Appraisal contract for Comminity Development 'public Hearing: yes xx no LDepar-U-rent ni:Commu Develoo -nt At-.techiment s IA-formation Contact: Albert Yitt; i1 _ Yes, AnPraiSer's contract 732-2163 Attorney's contract Phone Nueler: PURPOSE: 'It consider authorizing a cost modification to the legal agreement and a County representative to sign the contracts with appraisers. NEED: Legal ntract—Hogue and Strickland It was originally estimated that 100 rights-of-way would be acquired for road improvenents within the Northern Fairview Oammunity. Per a recent meting with Cyrus Hogue and John McAdams, Consulting Engineer, it has been determined that up to 20 additional rights-of-way must be acquired with the attendant need of more searches. Since the present contract limits the work to the original number a revision needs to he approved as to number and cost (-Piling. Appraisal Contrgcts--Joseph K. Daley; Fred K. Ruffin; Kathleen K.Buck Additionally some of the rights-of-way will have to be appraised. Six vacant lots will be assigned to Ruffin at $50 each; two vacant lots to Buck at $50 each and five lots with houses to Buck at $75 each (total of $925). Previous appraisal since April 1, 1981 amounted to $7,381. The $925 addition will bring the figure to $8,310 as compared to the $15,000 budgeted. The additional works can be done without adjusting the $5,000 ceiling specified under each contract. Board action is needed to authorize signature before additional appraisals are awarded. Note that the agreements are retroactive to. April 1, 1981. Note also that only one appraiser's contract is attached for your inspectic all are identical. IMPACT: CD funds are budgeted for the additional, scope of the contract for legal services. No modifications are needed to appraisal contracts. RECCMmENDATIONS: 1. Approve attached legal contract which includes a revised page 4 specifying up to 120 parcels and a higher not to exceed figure of $19,200 (versus the previous 100 lots and a ceiling of $16,000). 2. AUthorize a County representative to sign the appraisal contracts. CONTRACT FOR FURNISHING LEGAL SERVICES IN CONNECTION WITH ACQUISITION OF LAND By and Between Hogue and Strickland and Orange County Community Development (HUD Grant No. B-80-DS-37-0023) THIS AGREEMENT entered into as of this OA sd day of 1981 , by and between Cyrus Hogue and Lucy D. Strickland, a profejnnal / • partnership practicing law under the name of Hogue and Stricklar - (herein called the "Attorney") and Orange County, North Carolina (herein sometimes callea "County" and sometimes called "Agency") . WITNESSET H: THAT WHEREAS, the County is undertaking certain activities necessary for the execution of a Community Development Project, situated in the project area described below, and; WHEREAS, the County desires to engage the Attorney to render certain professional advice and assistance in connection with such undertakings of the County; _ NOW THEREFORE, the parties hereto do mutually agree as follows: 1 .. Scope of Services._ The Attorney will perform all the necessary services provided under this Contract in connection with and respecting the Community Development Project Area, Northern Fairview Community. 2. Character of Work. The work to be performed hereunder will be accomplished in two stages as follows: Stage I: Title Examination Upon receipt of a Notice to Proceed from the Agency, the Attorney will perform the following services and be responsible for all title work in connection with: The preparation and examination of searches of title, and furnishing preliminary certificates of title in duplicate with respect to each parcel of land, showing the condition of the title thereto as of a date subsequent to the date of acceptance of this offer, including therein information as to all liens and encumbrances thereon and any defects in or exceptions to such title and will also furnish the names and addresses, so far _asInown to the Attorney or disclosed of records, of all persons or parties owning or claiming, or who may own or claim, an interest in or to such parcel , and the nature of such interest, and the names and addresses of all the persons 6; parties in possession or occupancy thereof and the rights which' they have or claim. Stage II: Closing Purchases, Final Certificate of*Title, and Condemnation Proceedings. Upon receipt of a Notice to Proceed from the Agency, the Attorney will perform the following services and be responsible for the following title work: (a) Attend to all details necessary to procuring of good title, preparation of settlement sheets, closing purchases with each individual property owner, recording of all necessary papers and documents, and curing defects in title. (b) Within one year from the date of the original Certificates, at the request of the Agency, make continuations of its examinations of the title with respect-to each such parcel and will furnish written supplemental reports of title in triplicate continuing such original Certificates to later dates. (c) Upon notification by the Agency, make the necessary preparation of petitions and prosecution to completion of all condemnation proceedings which may be necessary _ in connection with the acquisition of the parcels of land described herein. (d) Upon the completion of the acquisition of the above described area by the Agency, the Attorney will , if requested by the Agency, furnish a final Certificate of Title in triplicate with respect to the entire area. 3. Additional Parcels. If the Agency desires to include additiona parcels, the Attorney will , if requested by the Agency, in writing prior to completion of work hereunder, perform the same services as herein set forth in connection with such additional parcels at the same rate per parcel and otherwise upon the same conditions as herein set forth. - 2 - J. 4. Exclusion of Parcels. The Agency may at any time by notice in writing to the Attorney exclude any parcel or parcels from the operation of this contract, and in such event, the Attorney will only be entitled to receive payment at the rate hereinafter specified for all work completed and accepted prior to such exclusion, and in addition, equitable adjustment will be made for any substantial amount of work or service performed by the Attorney to the date of such exclusion, but not accepted by the Agency. 5. Performance of Work. The Attorney will perform the services hereinabove described as expeditiously as possible after receipt of written notification of the acceptance of this proposal by the Agency. Services. All services, documents and information to be furnished or performed by the Attorney hereunder shall be furnished or performed as promptly as possible. It is understood that the time within which the work is to performed is of primary importance and of the essence of this proposal . The performance of services or the delivery of documents required hereunder shall not relieve the Attorney from the obligation to correct any defective work subsequently discovered and all incomplete, inaccurate, or defective work shall be remedied promptly by the Attorney on demand without cost to the Agency. The Attorney will proceed with the work hereunder in such sequence and order as to the different parcels as the Agency may from time to time request. The Attorney will promptly deliver to the Agency all documents from time to time as completed. Title Examination. The preparation and examination of searches of title and furnishing preliminary Certificates of the title thereto as of a date subsequent to the date of acceptance of this offer, including therein information as to all liens and encumbrances thereon and any defects in or exceptions to such title and will also furnish the names and addresses, so far as known to the Attorney or disclosed of record, or all persons or parties- owning or claiming, or who may own or claim an interest in or to such parcels and the nature of such interest, and the names and addresses of all the persons or parties in - possession or occupancy thereof and the rights which they have or claim. - Stage III: Closing Purchase, Final Certificate and Condemnation Proceedings. (a) Attending to all details necessary to the procuring of good title, curing defects in title, drafting deeds, preparation of settlement sheet, closing purchase with each individual property owner, and recording all necessary papers and documents. - 3 - (b) The Attorney will, within one year from the date of the original Certificates, at the request of the Agency, make continuations of their examinations of the title with respect to each parcel and will furnish written supplemental reports of title in triplicate continuing such original Certificates to Later dates. (c) If it becomes necessary to examine the titles of adjoining property comers or the titles of property owners where their prescriptive rights to streets within the project area are affected, a fee for such shall be included in the cost of the adjoining properties. (d) Upon completicn of the acquisition of the above described area by the Agency, the Attorney will, if requested by the Agency, furnish a final Certificate of Title in triplicate with respect to the entire area. (e) For each condemnation case appealed, in addition to other compen- sation, a reasonable ccmpensation to be agreed upon depending upon the services rendered. 6. MaxinunCompensatimPayable. The County shall compensate the Attorney for the services rendered under this agreement an the following basis: (1) For the basic services described herein, the Attorney shall receive total maximum compensation not to exceed $19,200 (120 parcels, $160. per parcel for each parcel acquired by direct purchase) except in the event eminent domain proceedings are necessary. A, umitten addendum to increase the maximum compensaticn payable shall be approved by the CD Director and manager whereby the Attorney would receive $400.00 per parcel for each parcel acquired through eminent domain proceedings. (a) The term "Parcel" as used herein means any contiguous tract of land in the same ownership whether such tract consists of one or more platted lots or a fractional part thereof. 7. Time of Performance. Title will be examined and preliminary opinions will be furnished on all parcels within Thirty (30) working days of notice to proceed. 8. Termination for Breach. In the event of any breach of any condition or provision hereof, the Agency shall have the right, by prior written notice, to terminate the Attorney's employment hereunder and cancel this contract and have the work called for hereby otherwise performed, without prejudice to any other rights or remedies of the Agency. The Agency shall have the benefit of such work as may have been completed up to the time of such termination or cancellation, and with respect to any part which shall have been delivered to and accepted by the Agency there shall be an equitable adjustment of compensati -4- 9. Cancellation. Irrespective of any default hereunder, the Agency may also at any time in its discretion terminate the Attorney' s employment hereunder and cancel -the contract, in whole or in part, and in such event the Attorney shall be entitled tb receive compensation as specified herein for all work completed and accepted prior to such termination or cancellation, and in addition an equitable adjustment shall be made, as compensation for any substantial amount of work or services performed by the Attorney to the date of such termination or cancellation, but not accepted by the Agency. 10 Assignment of Attorml. The Attorney's obligations and duties under this contract shall not be assigned in whole or in part, but this shall not prohibit the assignment of the proceeds due hereunder to a bank or financial institution. This contract may be assigned by the Agency to any corporation, agency or instrumentality authorized to accept such assignment. 11. Equal Employment Opportunity. During the performance of this contract, the Attorney agrees as follows: (a) The Attorney will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Attorney will take affirmative action to ensure that applicants are- employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Attorney agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Agency setting forth provisions of this • nondiscrimination clause. (b). The Attorney will , in all solicitations or advertisements _ for employees placed by or on behalf of the Attorney, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, or national origin. 12. Officials not to Benefit. No member of or Delegate to the Congress or Resident Commissioner of the United States of America shall be admitted to any share or part of this Contract or to any benefit to arise therefrom. 13. Interest b Members of A•enc . No member, officer or employee of the Agency curing his tenure of office or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof. - 5 - 4. Hogue & Strickland .Aw-i. C rus Hog r• � Orange County Anne Barne§-, Chair Orange County Board of Commiss;c Attest: _ "Thi: instrument bas been preiudlted is the manner requires by the Local Government Budget and Fiscal Control Act. 4 mance ©if eer of Orange County" - 6 - AGREEMENT for APPRAISAL SERVICES IN CONNCETION WITH THE ACQUISITION OF LAND between COUNTY OF ORANGE, NORTH CAROLINA and JOSEPH K. DALEY, APPRAISER BACK PORCH LTD, INC. DURHAM, NORTH CAROLINA Community Development Program ARTICLES OF AGREEMENT THIS AGREEMENT, entered into this Cth day of Seotember 1981 by and between the County of Orange, North Carolina (herein called the 'COUNTY ) and Joseph K. Daley, Appraiser, Back Porch Ltd., Inc, of Durham, North Carolina (herein called the "APPRAISER"). However this agreement is retroactive as of the 1st day of April , 1981, WITNESSET H: THAT WHEREAS, the COUNTY is receiving a "Small Cities" Community Development 8lock Grant (Grant No. 8-80-0S-37-0023) under the Housing and Community Development Act of 1974 (as amended by the Housing and Community Development Act of 1977) in Fiscal Year 1980-1981; and WHEREAS, the COUNTY in implementing this grant proposes to acquire certain property in the Northern Fairview Community Development Project Area (herein called the 'Project Area") and desires that the APPRAISER furnish an appraisal of each parcel of tne property; and WHEREAS, the services to be provided under this agreement are necessary to achieve the purposes of this grant and the Uniform Relocation Assistance and Real ?",oPerty Acouisition Policies Act of I970 (Uniform Act); and WHEREAS, the APPRAISER represents that he is autnorized and .70Jalified :o lo such work and is familiar with recognized appraisal practices, with standards required for determining values, particularly in eminent aomain proceedings, with negotiation procedures in the acouisition of real property, and has the ability to complete the work in a successful and timely manner; and WHEREAS, :ne '70UNTY has likewise indicated its desire to engage the APPRA:SER :o renaer professional services ana assistance in connection tnerewith; end NOW, THEREFORE, the COUNTY and the APPRAISER, in consideration of these premises and of the mutual convenants herein set forth, do mutually agree as follows: SECTION I PROPERTY TO BE APPRAISED A description of the real property to be appraised, including an identifi- cation of any interest in the real property to be specifically excluded from appraisal, are set forth in the attached Exhibit A. A separate appraisal is to be furnished for each "parcel". (The term "parcel" means any tract or contiguous tracts of land in the same ownership, whether any such tract consists of one or more platted lots or a fractional part of a lot. An easement or other separately held interest in two or more parcels shall be considered to be a separate parcel for appraisal purposes and an exception to the title to the parcels so encumbered. An easement in a parcel that is appurtenant to another parcel to be acquired by the COUNTY shall be considered to be part of such other parcel and an exception to the title of the parcel encumbered.) Each parcel shall be considered to include all right, title, and interest of the owner in or to any adjacent or abutting streets, alleys, or other public rights-of-way. SECTION Li PURPOSE AND BASIS OF VALUATIONS 1. Purpose and Significance of Appraisals. The appraisals to be furnished under this agreement are required by the COUNTY for its guidance in making fair and impartial determinations of fair market value and the just compensation to be offered to each property owner. The APPRAISER shall be guided by those objectives when estimating values. Appraisal reports will be reviewed carefully by the COUNTY. Accordingly, the text of each appraisal report must cover all matters germane to the required valuation findings and must provide a full explanation of the APPRAISER'S reasoning and his analyses of the evidences of value, so valuationoconclus o ins.APP�ISER'S analyses 2. Appraisal Standards. The appraisals under this agreement shall be based on nationally recognized appraisal standards and techniques to the extent that such principals are consistent with the concepts of value and the rules on the admissibility of evidence of value under the eminent domain law of the State. Factors relating to race, color, religion, sex or national origin, or to racial, religious and ethnic identification of neighborhoods are not relevant to the estimation of value and shall not be considered in connection with appraisals of residential real property. 3. Date of Valuation. The APPRAISER'S valuation shall be as of a date concurrent with cne preparation of his report, unless the COUNTY has specified some other date of valuation. a. Relocation Assistance. The APPRAISER'S analyses and opinions of property value shall not reflect any allowance for the relocation payments and other assistance provided under Title II of the Uniform Act. 5. Influence of Project on Property Value. In forming his opinion(s), the APPRAISER she' d sregar any aecrease or increase in the fair market value of the real property to be acquired, prior to the date of valuation, caused by the project for which the property is to oe acquired, or by the likelihood that the property .could ee acquired for such project, other than that due to pnysical deterioration within the reasonable control of the owner.. '..In the case of a partial acquisition, using the before-and-after method of valuation, the APPRAISER'S opinion of the value of the remaining not-to-be-acquired portion of the property shall reflect any increase or decrease in ialue attribu- table to the project.) if :he determination of changes in value caused by the project is a problem, the APPRAISER'S report shall cite the ruling followed and its source and shall explain the effect of the ruling on his opinion of value. -2- SECTION III SCOPE OF SERVICES The APPRAISER agrees zo perform the following services: 1. Appraisals, Appraise each parcel comprising part of the real property described in SECTION 1 of this agreement and deliver to the COUNTY are (1) original and two (2) copies of the appraisal reports conforming to the provisions of this agreement. The time delivery for these appraisals shall conform to the provisions of SECTION VI, 2. Property Inspection. Personally inspect each parcel, including all .buildings, structures, improvements, fixtures, appurtenances, and other elements of value thereon or belonging thereto. The APPRAISER shall give the owner an opportunity, by reasonable advance notice in writing or otherwise, to accompany the APPRIASER, or to have his designated rapresentative accomoany the APPRAISER, during his detailed inspection of the property. If an owner of a compensable interest in the property or a representative of such owner does not accompany the APPRAISER during such inspection, the APPRAISER shall include in his appraisal report a copy of his notification to such owner of such opportunity to accompany the APPRAISER, certified by the APPRAISER to have been delivered to such owner personally or by certified or registered mail not less than seven (7) days prior to his inspection of the property. In the process of inspecting property, the APPRAISER shall, to the extent practicable, ascertain the rights of all parties in possession and note for consideration all factual information and comments furnished by the owner or his representative relevant to the appraisal. If the APPRAISER's inspection or investigation discloses a sale of a portion of a parcel by an unrecorded contract of sale or otherwise, the APPRAISER shall furnish separate reports for each separately owned portion of the parcel. If another APPRAISER is also to appraise the same property, the APPRAISER may make his inspection with such other appraiser, but must otherwise prepare his appraisal report independently. 3. Valuation Data. Make such investigations, studies, and property inspections as are appropriate to enable the APPRAISER to derive sound conclusions and to prepare the appraisal reports to be furnished under this agreement. The APPRAISER shall ascertain the most recent sale of each property appraised and any other sales of such property during the last five years or in accordance preceding the appraisal and shall investigate any recent offer or offers of the owner to sell his property. Such sale or sales of the property appraised and all recent sales of other properties that are sufficiently comparable to the property being appraised to be considered by the APPRAISER in forming his opinion of fair market value shall be verified insofar as practical. Each such verifica- tion shall include inspecting the property and interviewing the seller, buyer, agent, or other person, aho participated in the transaction, to ascertain the consideration paid, the terms and conditions of the sale, any special factors affecting the amount of the sale price, and the actual character and condition of the property at the time of sale, 4. Testimony in Judicial Proceedinas. Testify as an expert witness in behalf of the COUNTY in any judicial proceedings involving any property appraised antler this agreement. Sucn services shall include such reasonable time as may be reouired for reinsoection of the aroperty, updating the APPRAISER'S valuation, participation in ore-trial conferences with counsel for the COUNTY, and testifying in the judicial proceeding. Such services snail be compensates in accordance with SECT:ON II, S. Modification of Delivered Appraisal Reoorts. Modify or furnish supplements to any aepraisal report furnisned lereunder, without additional cost to vie COUNTY, if (a) applicable principles of law •ith respect to the raluation of the aroperty require the modification 3r supplementing of such appraisal, (d) material omissions, inaccuracies, or defects in the appraisal report are discovered after delivery and acceptance of the report by zne :OUNTY, or (c) the APPRAISER receives or becomes aware 3f relevant adaitional aporaisal information in existence prior to the date the APPRAISER signed the report. If there is a significant aelay between the late of taluation and the date of acquisition of any parcel or if :me aroperva has been materially altered since the appraisal by a fire, a revised determination of the 3ounaaries or the interest to be acouireo, or other cause, :he APPRAISER snall, if reauested ay the :OUNTY, furnis. the ;OUNTY a supplementary report dooating us valuation and the supporting :ate and analyses to a current lace. The compensat:on For sucn pdating of an appraisal shall be determinea in accordance aith any applicaple orovisions lf :nis agreement. .2. 5. Reservations in Owners. Furnish the COUNTY, if requested by the COUNTY the APPROTAITTsi575Te7577517value of any right or interest proposed to be reserved by the owner in a property appraised by the APPRAISER, including such reservations as mineral rights, an easement for access to other property of the owner, the right to continue occupancy for an extended period after the COUNTY acquired the property, or the right to remove any building, structure, fixture, or other improvement, or a part thereof, at the owner's expense and without cost to the COUNTY, The compensation to be paid to the APPRAISER for furnisning any such valuations, and such data and analyses as may be required to support the valuations shall be determined, as applicable, in accordance with the provisions of SECTION VI. 7. Retention of Appraisal Records. Retain a copy of each appraisal report and all notes and records germane to the appraisal for three years after delivering the appraisal report to the COUNTY or until the property is acquired by the COUNTY or its proposed acquisition of the property is abandoned, whichever is the later. 8. Consultation with COUNTY. Advise and consult with the COUNTY and its legal counsel regarding services performed and to be performed by the APPRAISER and the real property acquisition aspects of the COUNTY plan and programs as related to the properties involved in this agreement, at such time or times as may be mutually convenient for the parties to this agreement, without additional charge to the Agency. The APPRAISER shall initiate such consultations whenever he is in doubt as to whether an element of property is real or personal property or needs legal advice on any aspect of the appraisals to be furnished under this agreement. There shall be no charge by any party for such consultations except as may be outlined in SECTION VI. SECTION IV CONTENTS OF APPRAISAL REPORTS Each appraisal report to be furnished by the APPRAISER under this agreement shall contain certain information and the APPRAISER'S conclusions and opinions, together with the data and analyses by which they were derived, as set forth below. A separate report shall be submitted for each parcel. However, if more than one parcel is to be appraised, all general data may be included in separate data volume that is referenced in the separate appraisal reports on the individual parcels. The appraisal reports on each parcel shall include the following: 1, Appraisal Summary. A cover sheet headed 'Appraisal Report for the County of Orange, North Carolina - Community Development Program, that provides the following: a. Project name and number. (To be provided by County). b. Date of report. c, Parcel number, address of the property, brief identification of the interest in the property appraised, ana the name of the owner or owners. d. Date or dates of the APPRAISER'S insoection of the property with the owner, owners, or the owner's designated representativie, including the name of each owner er representative of an owner wno accompanied the APPRAISER during his inspection and the interest held in the property or representative capacity of each such oerson. Identify any cwners of a compensable interest in the property, who were not present or represented during the kPPRA1SER'S inspection, including identification of the interest in the property neld by each such owner. For each represented owner, include in the narrative eortion ef the appraise report the evidence of notification required by SECTION !II of tnis agreement ana any further explanation deemed appropriate, e. The APPRAISER'S estimate of the fair market value of the prooerty and the fair market ialue of the same interest in the -.and, if vacant.. f, Any other fact or eenclusion from the APPRAISER'S report enich the COUNTY requests the APPRAISER :o incluoe on the summary page. -4- g. She limiting conditions of the appraisal , enich may include assemptions (1) that :ne title is ;cod and marketable, ;2) that no responsibility is assumed by the APPRAISER for 'legal ratters, especially those affecting the title eo the property, (3) that the legal description of the property and the interest therein to be appraised, furnished to the APPRAISER by the COUNTY, is correct, and (1) that no survey of the property has been made. Any other appropriate assumption or limiting condition may be added if it has been specifically approved in writing by the COUNTY, h. The certifications of the APPRAISER (1) that he personally made a thorough inspection of the property, (2) that, to the best-of his knowledge and belief, everything contained in the report is true and no relevant and important fact has been omitted, (3) that neither his employment nor his compensation Is contingent on the valuation reported, and (4) that he Was no past, present, or prospective interest (including that of real estate agent or broker) in the property, the parties . involved, or any other interest that would conflict in any way with services performed or the making of an Impartial report. i. A certification that, in the APPRAISER'S opinion, the fair market value of the property is (an amount to be stated) as of (the date of valuation determined in accordance with SECTION II 3 of this agreement). ,j. The signature of the APPRAISER. 2. Ownership. The name and address of the owner of the property and the name and the address, if known of any other party known or beleived to hold a separate compensable interest in the property. For any party listed as holding a separate compensable interest in the property, furnish a description of the interest when providing the property delineation in accordance with SECTION IV of this agreement. 3. Delineation of Property. The street address of the property and an accurate legal description of the real property and the interest therein appraised. The property description shall identify all conditions, restrictions, easements, servitudes, and reservations affecting the title, but not mortgages, special assessment levies, or other liens securing the payment of indebtedness or claims against the owner. The property delineation shall specifically exclude and describe any separately held interest in the real property, which under the definition of "parcel" in SECTION I of this agreement is to be appraised and acquired either separately or as an appurtenance of another parcel to be acquired. The description shall also specifically exclude all separately held interests which are not acquired and will not be affected adversely by the COUNTY'S project, if there are any separately held interests in a parcel, such as leaseholds, tenant-owned improvements, life estates, easements, and water gas, oil, or mineral rights, furnish a description of each separate interest comprising part of the property appraised and the name of its owner. 4. , Off-Record Title information. information with respect to outstanding interests or instruments affecting the title, but not of record, such as leases, contracts of sale, and other interests or rights of parties in possession. Such information shall be reported, and if the facts obtainable by inquiry and inspection are sufficient, the APPRAISER'S report shall to based on such additional title information and so noted in the appraisal report, Otherwise, the APPRAISER shall refer the :patter to the COUNTY and defer completion of the appraisal until the question is resolved. S. inventor, of improvements, An inventory ioentify,ng each building, structure, or ether improvement, including movable and immovable building equipment and other fixtures considered to be oar; of :he real property. For the purpose of delimiting the real property improvements, any building, structure, fixture, or other improvement, which would be real eroper_y if awnee ey the owner of the and, snail oe _onsidered to be real property hotwithstanoing the right or =Aligation of a tenant, as against the owner of any other interest in the real oraperey, to remove Such building, structure, =ixture or other improvement, at the expiration of his :arm. The ownership of any improvement oy anyone other than the land owner shall be identified on :ne Inventory. :n :he case of a :ammerciel, industrial, institutional , javernmental , or farm orooe ry involving suostantial quantities ana <inas of fixtures, such as machinery and equipment, a Property analysis shall Pe mane in accordance .ri:h ?aragraph =.6 hereof. he property anal!s:s snail be Suomi_tec to, Intl Pe accroveo by the _OUNTY oefore completing the appraisal and, as approved oy the .'v1NTY, snail :e inciudeo is an exnibit in the .:Pope:ZER'S report. 6. Prooer•v ;analysis_neApf0pperyaanalysissnael list, ein accordance gith Paragraph 5 eereor. `y classify as to ownership and type of improvement, all items of physical prooerty considered to be part of the real property. The property analysis shall also identify tangible personal property located on the premises to the extent reasonably necessary to prevent misunderstandings as to hat ing real or personal property. Buildings including appurtenant movable building equipment, structures, other improvements, and fixtures, including their accessories and spare parts, shall be identified and classified as to ownership and type of property as follows: a, Ownership (1) Owner of the land (2) Each tenant in occupancy (3) Each e the premises ny fixtures or other improvements, or personal property b. Type of property (1) Building, structure, or other fixed improvement (2) Building equipment, movable (3) Fixtures, classified as to whether economically movable for reuse, movable for salvage only, or immovable (4) Personal property, identified as to types and approximate amounts, or otherwise, as needed to obviate misunderstandings as to the classification of any item. If any building, structure, or other improvement, is not to be acquired, will not be adversely affected by the COUNTY'S project, and will not be required by the COUNTY to be removed, such as a pipeline in an easement not be acquired, such improvement shall be identified as excluded from the appraisal. 7, property D,, ?• Description of the Qroperty, includin 9 information pertinent to the appraisal with respect to such matters as (a) the environment and location of the property, (b) the zoning and any restrictive covenants, (c)cnditins, or theoassessedevaluedof the e real g available propertyandlthescurrentcannual realhestate� taxburden, (d) the use and occupancy of the property at time of appraisal, (e) the public improvements, services, and utilitiesnservingaandaprovidingealcess to the property, (f) the character, topography, (g) the freedom of the property from or susceptibility to special hazards, {h) the current rental and rental history of the property, if rented, (i) the estimated annual costs of ownership and for operation and main t%anceSofathe property, and (j) a description of the buildings, structures, other improvements if any, appurtenant tothet land, I ncludinglrelevantnininformation as to type of improvement, designed use, c equipment, dimensions, floor area, age, condition, space or room arrangement, functioal thelvalueaoff any he othe The appraisal attributes of the containmants germ m sketch plat showing the shape and dimensions of the land, the location af the principal improvements on the land, the location of any easements in the land, and the abutting streets, alleys, or other public rights-of-eaY , The report shall also include such exterior and interior photographs, each clearly identified, as are appropriate as part of the description of the property. 3. Leal and Title Matters Affect®4A'alue. eportyofgany`official citations or personal ooservations by title or matters ffectin otheeavailableolawful uses law ortheivalue other of :he prooerty ma..ers a 9 g, Highest and erty.'Js The The ISER'Stsopinion shall alsoo;the ni9ithet.aPPRAISER" opin use for the pvariaty. for opinion as to any variations of such use and any other assn "differ° nces ,ber.reen ,rnich the property i5 reasonably suitable or adaotaole_ Any the APPRAISER'S estimate of highest and best use and the actual use of the property at the time of iaivation shall be explained, ,; the highest ono :est uSe is self-evident and not materially different from the ic-ual existing Jse, a statement to that affect rill suffice. However, if the zropert.I is Jnused vacant and or the highest anc best use If found to differ significantly from -6- the present use, the appraisal report shall contain the analyses by which the APPRAISER reacneo his conclusions as to the highest and best use and as to the relative ouitaoility or adaptabilit] of the property for any other available uses for which the property could reasonably be Considered to be suitable or adaptable. The analysis of a potential use shall include consideration of relevant :natters, such as :he suitability of_the location, the environment, and the legal and physical attributes of the property for such use, the estimated cost, if any, of converting the property to such use, and the supply, sale price levels, and relative desirability of other properties that would compete for the same kind of use. Because the APPRAISER'S finding as to the highest and best use is a conclusion that the property does not have a higher present value for any other use, the analysis of the property for the process of appraising the property and, therefore, may be included in the valuation analysis furnished in accordance with Paragraph 10 hereof. 10. Property 'Valuation and appraisal Analysis. The opinion of the APPRAISER as the fair market value of the property. The appraisal report shall contain a description of the reasoning process used by the APPRAISER in reaching his conclusion as to value and all data and analyses needed to explain and support his valuation. The supporting data and analyses furnished in the appraisal report shall include, among other things, the following: a. An analysis of the property, as identified and described in accordance with the preceding paragraphs of this SECTION, from the point of view of evaluating the effect of its characteristics and attributes on its value for the available use or uses for which the property is best suited.. Particular attention shall be given to the characteristics of the property most such as, in the case of an of ownership, maintenance, aropertY, and operation. b Evaluation anyorecentnoffers respect to revious property the property. c. The data and the analyses that constitute the principle basis for the APPRAISER'S opinion of the fair market value. Information shall be furnished with respect to recent sales of other properties which are considered by the APPRAISER to be comparable with, and the provide useful evidence of the value of, the property appraised. The information furnishe with respect to each such comparable property and its sale shall include, among other pertinent facts, the names of the grantor and grantee, the date of the sale, the sale price, any special terms or conditions or circumstances of the sale that affected the transaction, and a description of the property and its condition at the time gf sale in sufficient detail for use in comparing it with the property appraised. The appraisal report shall contain the APPRAISER'S analysis of each comparable property and its sale in relation to the property appraised, The APPRAISER'S analysis in eacn case shall reflect consideration of, and appropriate allowances for, the difference in the time of the sale and the date of appraisal and the differences in the utility, desirability, and productivity of the properties that are pertinent to their relative value. The appraisal report shall contain a valuation data map showing the location of the property appraised and the Comparable properties referred to in the appraisal report. d. All other information, analysis, and the estimates considered by the IPPRAISER to be relevant to the estimation of the fair narkett value of :ne proper:y. e. :f the property appraised is part of a larger parcel in the same owenrshio or is less than the entire interest of the owner in the property, the appraisal report shall contain the .APPRAISER'S opinion of ,ust compensation for a taking of such property or interest, using the before-and-after method of valuation as interpreted under State law unless it is oovious that there would be oo damages or benefits to the remaining property or interest of the owner. However, if the part or interest to oe taken is sucn a small par: of the wnole property that the damages -or :ne taking tan be more accurately estimated directly, that .method nay se used if permitteh ander :tate law, ,vithout estimating,the fair market value of the entire property of :he 3wner The foregoing opinions of :ne APPRAISER snail 'ae supported in his report ay the data ano anaiys�s by which he reached his conclusions, The appraisal report shall also contain, for information purposes only (unless required by State Law) , the APPRAISER'S estimates of trie fair market value of the to -oe-acquired part or interest as part of the whole property and the net damages or benefits to the remaining property of the owner. if, in the opinion of the APPRAISER, acquisition of the part of, or interest in, the property proposed for acquisition would leave the owner with an uneconomic remnant, the APPRAISER shall furnish a separate estimate of the fair market value of the entire property and interests of the owner unless informed by the COUNTY that it does not have authority legally to acquire the remnant. A remainder parcel or intereet shall be considered to be an uneconomic remnant if by itself it is not capable of being used economically. f. Such maps, plans, photographs, or other exhibits, as necessary, to explain or illustrate the analyses of the APPRAISER. g. The APPRAISER'S evaluation of the indications of value deduced from his separate analyses of the various evidences of value and an explanation of how he reached his final conclusion as to the fair market value of the property. 11. 1;114121a. The opinion of the APPRAISER as to the fair market value of the land, if vacant. The valuation shall be for the same interest in the and as is to be acquired in the real property. The report shall contain information with respect to the available use or uses for which the land would be suitable if vacant, the opinion of the APPRAISER as to its highest and best use, and the APPRAISER'S analysis of the evidences of value and of the use potential by which he reached his conclusions as to the highest and best use and the land value. 1Z. Additional Findin.s in Certain Cases. Additional conclusions, if applicable, as fo ows: a. Parcels Com.rised of Inde.endentl Marketable Pro.erties, If the parcel s marketable as two or more separate properties, the appraisal report shall, in addition to furnishing the APPRAISER'S opinion of the fair market value of the entire parcel, identify each separately marketable property by street address and the actual or an assumed suitable legal description and provide a separate estimate of the fair market value of each such separately marketable property as an independent property. The appraisal report on the entire oareel in such a case may be presented as separate reports, one for each separately marketable property, with an overall report on all such properties considered as a single property. Any difference between the sum of the APPRAISER'S opinions of the fair market value of the separately marketable properties and his opinion of the fair market value of the entire parcel shall be explained. b. Senaratelvgelests. If there are separately held interests in the real property to oe acquired, such as easements, leaseholds, air rights, life estates, and oil, gas, or mineral rights, and the division of ownership is not of such character as to destroy the eractical unity of the property, the APPRAISER shall apportion his estimate of the fair market value of the property ;all interests therein to be acquired) to eacn separately held interest. If a tenant owns any real property improvements which he has the right or obligation to remove at the expiration of nis term, the apportionment between the landlord ano the tenant shall be made in accordance with Paragrapn c below. The reoore shall contain the data, analyses, and reasoning by which the APPRAISER made the apportionment. If the "unit rule° is regarded as not applicable because the division of ownership is such as to diminisn the fair market value ef the property as 3 (mole, the separate interests involved snall be appraised separatelj, c. Tenara1117 ---it-Oelrovements. If any buildings, structures, fixtures, or comprising part of the property appraised are identified, as provided in ?aragraph 5 of this agreement, as oeing the property of a tenant who as the right or obligation so remove them at the expiration af eis term, the APPRAISER shall apportion eis ese.:maee of the fair market ealue af tee real property aooraiseci, incluoing the property f each such tenant, ;3 the landowner and the ;anent or :anants s so that the amount apportioned to each tenant for his interest in the real oroper`y will be the greatest of (1', the `air market value of the tenant's 'leasehold interest in tne property, '2) the amount which the tenant's property contributes to the fair market value of the property as a •vnole, or :3) the fair market vale of tne tenant's improvements for removal from the property. The appraisal report shall state the basis for the valuation of each tenant's interest and furnish the date and analyses on which such valuation was made. d, Owner-Occupant in a Multi-famil or ;fixed Use Prooert' . If the property is a multi-family or mixed-use residential and non-residential) property and the owner of a compensable interest therein, as defined in the next sentence, occupies a dwelling in the property, the APPRAISER shall furnish an apportionment of his estimate of the fair market value of the whole property to such dwelling or to each such owner occupied dwelling if more than one, and to the remainder of the property. For the purpose • of this paragraph, an occupant of a dwelling shall be Considered to own a compensable interest in the property if he holds fee title, a life estate, a 99-year lease, or a lease with not less than 50 /ears to run from the date of valuation, or holds an interest in a cooperative housing project which includes the right of occupancy of a dwelling unit therein, or is the contract purchaser of any of the foregoing estates or interests, or has a leasehold interest with option to purchase. The APPRAISER'S report shall explain how he made the apportionment and the rationale therefore. 13. Machinery: Equipment and/or Fixtures. If machinery, equipment and/or fixtures used in a trade, business, farm operation, institutional or governmental function constitute part of the real property, the appraisal report shall contain a separate schedule which provides separate estimates for each sucn item, as prescribed below. If there is more than one owner of such beafurnishednonheachoitemcare owner. as follows: (1) Description of the item, including, as appropriate, the manufacturer, model and serial number, size or capacity, age and condition, and degree of obsolescence. Accessories and spare parts, special foundations, and power wiring and process piping generally shall be listed separately, following the listing of the item(s) to which they apply, (2) Estimate of the replacement cost installed of the item as listed and identified excluding any elements listen separately). Separately identify the basis of estimated replacement cost (new or used). (3) The contributive (enhancement) value of the item to the fair market value of the real property as a whole, ;4) Estimated fair market value of the item for removal from the property at a purchaser's expense. Such value shall be considered to be the probable selling price if the item were offered for sale for removal r from the property at the purchaser's expense, allowing a reasonable time to find a purchaser buying with knowledge of the uses ano purposes for enich it is adaptaole and capable of oeirg used, including salvage for serviceeole components and scrap +nen it appears :hat will proviae the hignest value. The schedule(s) of estimates shall oe consistent, with theEproperrt� , r,-� analysis approved by the COUNTY, as Provided. The to use the services of such technical specialists as may be needed to enable the APPRAISER to orovide valid estimates and sound raivations. The scneauie(s, snail 3e supported by an explanation of the procedures followea in gathering the necessary market information and technical data. The principle purpose of the APPRAISER'S accompanying narrati /e, however, must 3e to explain his analyses and nis evaluations of the dollar amount of the overall contribution of the machinery, equipment, and fixtures to the 'air market raiue of ene real property as a eho e. The report ;hail tbntain any layout plans, ;ketones, or anotograpns that are restrict-ions, .mineral rights, leases, and any mown, but jnrecorded, interests of atner parties. Sufficient '.nformation snail oe f.1rni:nea to oisclOSe the 3rooabie effect of such outstanding 'nteres_s on the title of the recoro owner (5) Outstanding special assessments, if any, for public improvements such as streets, sidewalks, public utilities, and similar public facilities; (6) The amount of real estate taxes for the current year and the assessed valuation stated separately for land and for improvements. SECTION V TIME OF PERFORMANCS The preparation and delivery of the required appraisal reports by the APPRAISER, as outlined in the applicable sections of this agreement, shall be completed within sixty (60) calendar days after the APPRAISER has received a Notice to Proceed issued by the COUNTY. It is understood by the parties to this agreement that the time within which the work is to be performed is of 12._.2.12Lirirn ortce and of the essence of this ai_gLeee_ment. The APPRAISER will proceed with the work outlined herein in such sequence and order as to the different parcels as the COUNTY may, in writing, direct, and will furnish and deliver the appraisal reviews and price recommendations to the COUNTY as soon as completed. In the event unforeseen delays, or additional requests for work, cause this performance deadline to be exceeded the COUNTY and the APPRAISER shall establish a mutually agreeable written extension which shall be negotiated and incorporated as an addendum to this agreement. SECTION VI MAXIMUM COMPENSATION PAYABLE The COUNTY shall compensate the APPRAISER for the services rendered under this agreement on the following basis: 1. For the basic services described in SECTION III, exclusive of those services rendered in accordance with any other sections of this agreement, the APPRAISER shall receive total maximum compensation not to exceedi1„90,22__ In the event unforeseen circumstances result in the CON '—rfnes'ii--"Tigaconal services whose cost is in excess of the total maximum compensation payable hereabove, a mutually agreeable written addendum to increase the maximum compensation payable shall be negotiated and incorporated into this agreement. 2. The specific fees to be charged by the APPRAISER and paid by the COUNTY shall be In accordance with Exhibit B - Fee Schedule, which is attached to this agreement. 3. For additional services to be rendered by the APPRAISER for supplementary parcels added to this agreement, in the same manner as described previously, the APPRAISER shall receive additional compensation at the rates shown on Exhibit B attached to this agreement. Such services shall be submitted to the COUNTY within the same timeframe as outlined previously in SECTION 1. For services as an expert witness for the COUNTY in judicial proceedings, incluaing formal pre-trial conferences, as provided eith respect to' any property appraised by the APPRAISER pursuant to this agreement, the APPRAISER and the COUNT' hereby agree that the fair and reasonable comoensation for the APPRAISER'S sereiea! shall ee at the rate of 1100,02 _per day for each day of court testimony and/or pre-trial conference, in the event such attendance shall ee for one-half day or ess, compensation shall oe made on the oasis of 550.00 for such half-day, The payments outlined above shall be mule to the APPRAISER ey the :M.:N*1'i subject to completion of the required service aporopr1ate recognition by the court of the APPRAISES as an expert witness ana the receipt of an eporopriate requisition. ,e_ •••••••Al - MO SECTION 711 IiEMERAL TERMS Aria :ONDIT:ONS 1. Project Area. A Project Area map will be provided that references the parcels to te acquired. This map, and any additional information may be added to it by the COUNTY and is incorporated Into this agreement. Z. Agreements of APPRAISER. As an inducement to the execution of this agreement by the COUNTY, and in-consideration of the responsibilities of the COUNTY tne APPRAISER agrees that: (a) gdalifications. The APPRAISER is qualified to perform the services to be furnishedunder tnii-Ogreement and is permitted by law to perform such services, and all personnel engaged in the work shall be qualified and so permitted to do the work they perform. Attached as Exhibit C, is a statement by the APPRAISER, certified by him to be true and correct, setting forth his technical qualifications general appraisal experience, specific experience in appraising properties of the type involved in this agreement, the courts in which he has testified as an expert witness. and other information pertinent to establishing his technical qualifications. (b) Solicitation of Agreement, The APPRAISER has not employed any person to solicit this agreement and has not made, and will not make, any payment or any agreement for the payment of any commission, percentage, brokerage, contingent fee, or other compensation in connection with the procurement of this agreement. (c) Interest of APPRAISER and APPRAISER'S Emolo ees. The APPRAISER does not have any interest ncliping that a rea. estate agent or broker), direct or Indirect, present or prospective, in any property described in this agreement or in its sale, or any other interest, whether or not in connection with the property, which would conflict in any manner or degree with the performance of the services and the submission of impartial reports, and has not employed and will not employ, in connection with the services to be furnished under this agreement, any person naving any such interest. Until the property is acquired by the COUNTY or excluded from its project by resolution of its governing body, the APPRAISER and any employees of the APPRAISER so long as they are employed by the APPRAISER, will not acquire any such interests and will not, for their own account or for other than the COUNTY, negotiate for any of the property, perform services in connection pith the property, or testify voluntarily as a Nitness in a condemnation or other proceeding with respect to the property. (d) Services to be Confidential. All services, including reports, opinions, and information, to be furnisned under this agreement are confidential and shall not be divulged, in whole or in oart, to any person, other than to duly authorized representatives of the COUNTY, without Prior written approval of the :OUNTY, except by testimony under oath in a judicial proceeding or as otherwise reoui-ed by law, The APPRAISER snall :ake all necessary steps :o ensure that no memper of nis staff or organization divulges any such information except as may be required by law. ;e) Facilities and Personnel. The APPRAISER has and will continue to nave proper faelities ano personnel to perform the services and work agreed to be performed. :f the APPRAISER proposes to employ any oerson or persons to make any aopreisals of machinery and aquioment or other specialized elements or attributes of a property appraised under this agreement, the emoloyment of sucn person or persons for sucn purpose snail not place :he AGE1C( under any coligation of sucn employee, nor relieve the APPRAISER nf full responsibility for the faithful performance of :ne services to De furnished under :nis agreement. Equal Emo;oyment Ooportunitv. :tiring the performance of this agreement: ;1) The APPRAISER mill not discriminate against any employee Dr apolicant for employment because of 'ace, :olor, religion. sex. or national or:gin The APPRAISER All take affirmative action :0 ensure that acolicants are employe . and that employees are treated during emoloyment, 41:hour, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the folloing; employment, '-111grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, The APPRAISER agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the COUNTY, as the COUNTY may deem appropriate, setting forth the provisions of this nondiscrimination clause. (2) The APPRAISER will , in all solicitations or advertisements for employees placed by or on behalf of the APPRAISER, state that all qualified appli- cants will receive consideration for employment without regard to race, color, religion, sex, or national origin. (g) ectior ----mativeAction, During the performance of this agreement the APPRAISER agrees as follows (1) The work to be performed under this agreement is on a proiect assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the require mentS of Section 3 of the Housing and Urban Development Act of 1968, as amended. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part, by persons residing in the area of the project. (2) The parties to this agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development and all applicable rules and orders of the Department issued thereunder prior to the execution of this agreement. (h) Discrimination Because of C-rtain Labor Matters. The APPRAISER agrees no person emp oye. on the work covered by this agreement shall be discharged or in any way discriminated against because he has filed any complaint or instituted any proceeding under or relating to the labor standards applicable hereunder to his employer. (i) Assi.Viliient. The APPRAISER'S rights, obligations, and duties under this agreeFiktshall not be assigned in whole or in part, but this shall not prohibit the assignment of the proceeds due under this agreement to a bank or financial institution, This agreement may be assigned by the Agency to any corporation, agency, or instrumentality having authority to accept the assignment. (j) Yeee_11l 'actin . None of the work or services covered by this agreement shall be subcontracted without the prior approval of the COUNTY, (k) Records. The APPRAISER shall maintain records of all details with respe to the services to be performed under this agreement, including one complete copy of each appraisal report and related notee, for three (3) years after delivering the report or until the property is acquired by the COUNTY or the acouisition is abandoned, whichever is later, (I) Affidays_...21C.------ornpliance. The APPRAISER mill , if requested by the COUNTY, furnish the COUNTY affidavits certifying compliance with the provisions of thiS SECTION VII Z. 3, Committment, It is understood and agreed that tne execution of this agreement the makes it a binning contract between them and upon all of the foregoing terms and conditions incorporated into this agreement, 4, WilEulisEIA. The term 'parcel" as used in this agreement means any tract or cTralguous tracts 3f land in the same ownership, Nhether any such tract consists of one or more platted lots or a fractional part 3f a lot, An easement or other separately held interest in TO or more parcels shall 5e considered :0 De a separate earcel for appraisal purposes and an exception to the title to the Parcels so encumpered, An easement in a parcel that is appurtenant to another parcel to be acquired ty the :DOTY shall oe considerec :o be eare of such ether earcel and an exception to the title of the parcel encumbered, Each oarcal shall .12- be considered to irc?ude all right, title, and interest of the owner in or to any adjacent or abutting streets, alleys, or other public rights-of-way. 5. Termination for 3reach. In the event of breach of ,ny. condition ro provision hereof, the -,UNT'. snail have the right, by prior REVIE41 APPRAISER, to t erminate his employment nereunder and cancel this agreement and have the work called for hereby otherwise performed, without predudice to any other rights or remedies of the COUNTY. The COUNTY shall have the benefit of work as may have been completed up to the time of such termination or cancellation, and shall part which llbe have been accepted y compensation. 6. Cancellation. Irrespective of any default hereunder, the COUNTY may also at any time its discretion terminate the APPRAISER'S emoloyment hereunder and cancel this agreement, in whole or in part, and in such event the APPRAISER shall be entitled to receive compensation as specified herein for all work completed and accepted prior to such termination ar cancellation, and in addition an equitable adjustment shall oe made, as compensation to the APPRAISER for any substantial amount of work or services performed ay the APPRAISER to the date of such termination or cancellation but not accepted by the COUNTY, 7. Notices, All notices or requests required to be given or made to the APPRAISER hereunder shall be deemed to be duly and properly given or made if mailed to the APPRAISER, postage prepaid, addressed to him/her at Back Porch Lta., 2601 Chanel Hill Road, Durham, North Carolina 27707 • . All notices, requests, or other papers required to be given or delivered to the COUNTY Hereunder shall be sufficiently given or delivered if mailed, postage prepaid, to County of Orange, Attn: Community Development Department, 106 E. Mar.aret Lane, Hillsbarou'h, I. C. 27278, or to such other representative or aodress as the COUNTY may cesignate in writing. 8. Interest of Local Public Officials. No member of the governing body of the COUNTY, and no other officer, employee, or agent of the COUNTY who exercises any functions or responsibilities in connection with the carrying out of the work to which this agreement pertains shall have any personal interest, direct or indirect, in this agreement. 9. Accessibility. Representatives of the COUNTY, Department of Housing and Urban Development, the Comptroller General of the United States, or any of their duly authorized agents, shall have access to any books, documents, papers, and records of the APPRAISER which are directly pertinent to the project to the purpose of making audit, examination, excerpts, and transcripts thereof. WITNESS the signatures of the parties on the day and year first above written. -.111011=1111111111111111111111111111111111.1101100w. IMMO by Appraiser) S treet Address TC7F5T1 Agency) Attest: COUNTY OF ORANGE., NORTH CAROLINA by: exhibit A to AGREEMENT FOR APPRAISAL SERVICES IN CONNECTION WITH THE ACQUISITION OF LAND between COUNTY OF ORANGE, NORTH CAROLINA (HUD GRANT NO, B-80-0S-37-00E3) and JOSEPH K. DALEY, APPRAISER BACK PORCH !TD, INC. DURHAM, NORTH CAROLINA RES :ER1E3 Exhibit B - FEE SCHEOULE to AGREEMENT FOR APPRAISAL SERVICES IN CONNECTION WITH THE ACQUISITION OF LAND between COUNTY OF ORANGE, NORTH CAROLINA (HUD GRANT NO. 8-80-05-37-0023) — and JOSEPH K. DALEY, APPRAISER BACK PORCH LTD, INC. DURHAM, NORTH CAROLINA The following fees shall be used in calculating the compensation to be paid to the APPRAISER by the COUNTY in fulfilling the obligations under this agreement: 580.00 Per Parcel (32 oarcels) -- - Exhibit . , continueti QUALIFICATIONS OF THE APPRAISER 'L!t; 010_15, ORANC.E COUNTY B010.0 OF CallISSIO.IVS P.ction "As.4-ar.da Item. "Co_.17_6 AC2IO ABSTRACT' 1,,OELN:G DATE Decmnber 7, 19E31 Subject: 1982 Sheriff's vehicles Public Fearing: yes . I] De2aib0-9-11t: Purchasin. and Central Services . Information C.ontact: - At-t- IlmeatCs) : 1) Proposed car specifications - Mark H. Rees - - 2) . LIFE cycle cost formula vhOne tqUair: (919) 732-9361 ext#• 498 I • Purpose; To receive clarification from the Board of Commissioner's concerning the vehicle and engine size of Sheriff's cars to be acquired and to receive Board approval to use LIFE cycle cost in the award of the bid, rather than straight purchase price. „ — Need: During the 1981-82 Budget hearings the Board allocated funds for the purch,,--s of four mid-sized Sheriff's cars. In a meeting with the Sheriff, it was determ:: that if at all possible the size of the vehicle should be maximized to insure d. comfort while on patrol, while the engine size should be kept as small as possible and still be able to do the job so as to conserve the amount of fuel needed. Along these lines, specifications were d.raWn up to include three models of cars The Chev- rolet Malibu, the Plymouth Gran Fury and the Ford LTD with a minimum of engine size of 255 cu, in., V-8. immact: By using LIFE cycle cost, which takes into consideration fuel consumption as well as purchase price in the award of the bid, the County by using its proposed specifications should be able to insure the smallest engine size necessary to do the job, and at the same time allowing the deputies to have a vehicle adequate for their needs. By going with a smaller vehicle and engine, greater fuel economy could be achieved but at the cost of poorer working conditions for the deputies. Life cycle cost is a legitimate basis to award contracts per General Statute 143-129 which states "award shall he made to the lowest responsible bidder or bidders, taking into consideration goRlity, performance, and the time specified in the proposals for the performance of the contract." 1eccrndnt1On(S) : To approve the 1982 Sheriff's vehicle specification as proposed and to allow the award to be based on LIFE cycle cost. UU150 2(1 :; REQUEST FOR BIDS FOR 1982 SHERIFF'S VEHICLES ORANGE COUNTY, NORTH CAROLINA Pursuant to the General Statutes of North Carolina, Chapter 143 as amended, sealed bids will be received in the Orange County Courthouse at 2:00 P.M. on January 5, 1982 for the purpose of purchasing four 1982 Sheriff's vehicles. Complete specifications are available at the Orange County Purchasing Depart- ment, 300 West Tryon Street, Hillsborough, North Carolina 27278, between the hours of 8:00 A.M. and 5:00 P.M. Monday through Friday. Telephone: (919) 732-8181 extention 498. -Sealed bids should be delivered to the Orange County Purchasing Department prior to the bid opening or mailed to the following address, marked as indicated. Orange County Purchasing Department 300 West Tryon Street Hillsborough, North Carolina 27278 Sealed Bids 1982 Sheriff's vehicles The Orange County Board of Commissioners reserves the right to reject any or all such proposals. Contract award will be on the basis of lowest life cycle cost rather than pur- chase price alone. See special condition which defines had life cycle cost will be calculated. 00156 SPECIAL CONDITIONS The award of this bid will be based on LIFE cycle cost which evaluates both operating expenses and purchase price. The following formula will be used in claculating the LIFE cycle cost for each vehicle. Maintenance cost and salvage value will not be considered in the calculation due to lack of quantitative data however, quality of the vehicles bid will be researched if possible. LIFE Number of miles driven X Price of gas X 2.487 + Purchase price = CYOW. EPA gas mileage figures COST • WHEHE: number of miles driven = 57,000 miles/year/vehicle price of gas = $1.23/gal. EPA gas mileage = from 1982 EPA gas mileage guide for particular car 2.487 = discount factor * Purchase price = as submitted on bid ',Discount factor is used to make future expenses for operation of the vehicle ccmparable to initial costs incurred in the present time. Useful LIFE of three. years for the vehicles and an inflation rate of 10% is assumed. • OUI5 SPECIFICATIONS 1982 SHERIFF'S VEHICLES DIMENSIONS: Wheelbase, 108" to 115" Overall length, 192" to 210" Interior space, minimum 370 cu. in. Fuel capacity, minimum: 18 gallons Trunk space, minimum: 15 Cu. ft. ENGINE: Minimum, 255 Cu. in V-8 with single barrel carburetor BRAKES: Heaby duty, Front: disc, semi-metallic lining . _ rear: drum or disc with semi-metallic lining SUSPENSION: Heavy duty, springs & shocks, front and rear stabilizer bars TRANSMISSION: Heavy duty, automatic ELECTRICAL: Battery, heavy duty, minimum 80 AMP/MRS Alternator, minimum 60 AMP STEERING: Power COOLING SYSTEM: Heavy duty with oversized radiator BODY: Four door Color to be specified after award (will be standard color) Bumper guards, front and rear Corrosion protection, minimum three year warranty Rearview mirrors, left and right Hole and wiring in roof for placement of dome light Glass: tinted all around Full wheel cover INTERIOR: Bench type seats, heavy duty cloth with vinyl trim - Carpet, front and rear floor Floormats, front and rear A.M. radio Electric clock Cigeratte lighter Arm rests and ash receivers, front and rear Glove compartment with lock Heater and defroster Air-conditioner Interior dome light Certified calibrated speedometer TIRES: Five steel-belted radial tires, certified for pursuit use Jack and lug wrench, suitable for vehicle KEYS: Same key for ignition, door, trunk, and glove box, three keys for each vehicle, PARTS MANUAL AND SERVICE MANUAL_ BID FORM Model and Engine size of vehicle offered: These vehicles vary from the specifications in the following manner: (1) . Unit cost of vehicle: (2) . Cost of four (4) units: (3) . North Carolina sales tax: (4) . Total cost: - Certified checks, bid bond, or cash deposit in the amount of $ (5% of bid) is submitted herewith. In compliance with above request for bids, and subject to all conditions thereof , the undersigned offers and agrees, if this bid is accepted within 30 days from the opening to furnish any or all of the items upon which prices are quoted at the price set opposite each item, and unless otherwise specified, within 60 days after receipt of order to delive, said items to Hillsborough, North Carolina. If there are any exceptions to the specifications. They are noted above. 111 BIDDER: ADDRESS; TELEPHONE: AUTHORIZED SIGNATURE: NAME AND TITLE: DATE; POSITIVILY NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM. OU 1 5� , ' CONDITIONS l, All bids and proposals shall be for furnishing apparatus, supplies, materials, equipment and/or work and services in accordance with the applicable plans and specifications prescribed by Orange County. From the date shown above until the date of opening the proposals, the plans and specifications of the proposed work and/or a complete description of the apparatus, supplies, materials or equipment and/or work and services are and will continue to be on file in the Finance Office at the Orange County Courthouse, Hillsborough. 2. No bid will be considered or accepted unless at the time of its filing the hall be accompanied by a deposit in cash or a certified check on some same sratrust company insured by The Federal Deposit Insurance Corporation, 'u/'^ or t of not less than five per cent (5%) of the proposal. In lieu in an amoun o making the cash deposit as above provided, such bidder may file a bid bond d executed by a corporate surety license d deposits the laws of North Carolina to execute such bonds, all bid bonds, and epnsi s heing further conditioned under G. S. 143-129, as amended.* 3. Orange County reserves the right to evaluate all bids especially where there ' is a wide range in specifications or to reject any and all bids and proposals, and further specifically reserves the right tWmake the award in the best interest of Orange County. 4. The bidder and/or bidders to whom contract is awarded must comply fully with the requirements of General Statutes, Section 143-129, as amended. 5. In case of default of the contractor, Orange County may procure the articles or ^ services from other sources and hold the contractor responsible for any excess cost occasioned thereby. 6. Payment by check due thirty days after delivery, installation, and inspection ' unless otherwise specifically provided; subject to any discounts allowed. *This deposit shall be retained if the successful bidder fails to execute the contract within 10 days after the award or fails to give satisfactory surety as required herein. .' '` + ` u015 ORATE COUNTY BOARD OF CCOUSSIONERS Action Agenda Item Mo. E-7 ACTION AGENDA IM ABSTRACT IQ DLTE DEXENBER 7, 19$l Subject: Form of Government Resolution Department: Manager's Office .1 public yes Attachmant(s): Iriformation Oontaot: Ken Thompson one Resolution pholr, Nurber:732-8181, ext. 501 . . PURPOSE: To consider ratifying the County Manager Plan as provided under General Statute Section 153k-81. NEED: In November, 1974, the County shifted from an Administrator to a Manager without formally adopting the county-manager plan. Since practice has been togperate under the plan for all cbpeztments under the general control of the Board of Commissioners adoption now Would, formalize the type of organization under which the County is administered and delineate authority for personnel actions as referenced under separate statutes. IMPACT: RECOMENDATION: Approve the attached resolution adopting the plan. 6'0/63 COLEMAN, BERNHOLZ, DICKERSON, BERNHOLZ, GLEDHILL&HARGRAVE ATTORNEYS AT LAW 110 CHURTON STREET 'ILLSBOROUGH,N C 27278 i97322196 19 942.8000 December 8, 1981 -LAPEL HILL SLATE 20,FRANKLIN BUILDING 137 E.FRANKLIN STREET CHAPEL HILL NC 27514 919-929-7151 LEGAL CLINICS .136 E.ROsEmARY STREET Mr. Ken Thompson NC NB PLAZA County Manager CHAPEL 1-1ILL N C 27514 919-929-0394 Orange County Courthouse 116 W.MAIN STREET 106 Margaret Lane DURHAM. C 27701 Hillsborough, North Carolina 27278 919 605-9631 ALONZO B COLEMAN.JR. STEVEN A.BERNHOLZ Re: Form of Government DONALD R.DICKERSON ROGER R.BERNHOLZ GEOFFREY E.GLEDHILL Dear Ken: DOUGLAS HARGRAVE MARTIN J.BERNHOLZ PATRICLA STANFORD HUNT Confirming our brief discussion on December 7, DOUGLAS WEIK5 1981, Orange County formally adopted the County Manager Courael BONNER D.SAWYER Form of Government when it adopted its Personnel OWzom Ordinance effective July 1, 1976. (See Article I, Section 6) . It is for this reason that the Resolution accompanying the Board's December 7, 1981 agenda is one to ratify that decision. The new Resolution, however, serves to clarify the role of the manager in Orange County. Subsection 3(n) of the Resolution should read as follows: - (n) Area mental health director; G.S. Section 122-35.45; Area mental health board appoints with the approval of the Department of Human Resources. Ver, truly yours, E. Gledhill GEG/jac , - UU16;.' NORTH CAROLINA RESOLUTION ORANGE COUNTY WHEREAS G.S. Section 153A-8I authorizes Orange County to adopt the county-manager plan for the administration of Orange County government; and - - WHEREAS Orange County has adopted and for some time now has functioned under the county-manager plan and has appointed from time-to- time a county manager to serve at its pleasure as authorized by G.S, Section 153A-81(1); and WHEREAS the board of commissioners desires to ratify its decision to administer Orange County pursuant to the county-manager plan; IT IS HEREBY RESOLVED THAT: 1. Orange County ratifies and in all other respects confirms its election of the county-manager plan for the administration of all departments of county government under the general control of the Board of Commissioners. 2, The Orange County Manager is hereby empowered to appoint, without the prior approval of the Board of Commissioners, and suspend, or remove all county officers, employees, and agents except those who are elected by the people or whose appointment is otherwise provided for by law. The manager shall make appointments, suspensions, and removals in accordance with the Orange County Personnel Policy. The manager shall do all other things required of him by law and necessary for the administration of Orange County Governeinnt. 3, The following offices shall be filled by appointment as provided • 0016.1 213 by law: (a) Clerk to the board of commissioners, G.S. Section 153A-111; board of commissioners appoints. (b) County attorney; G.S. Section I53A-114; board of commissioners appoints. (c) Health director; G.S. Section 153A-18; board of health appoints, upon consultation with the Secretary of Human Resources and the board of commissioners in accordance with the State merit system. (d) Health department personnel (other than director); G.S. Section 130-19; helath director appoints in accordance with the State merit system. (e) Social services director; G.S. Section 108-17; board of social services appoints in accordance with State merit system. (f) Social services personnel (other than director); G.S. Section 108-19; social services director appoints in accordance with State merit system. (g) Special county attorney for social services; G.S. Section 108-20; board of commissioners appoints with the approval of the board of social services.. (h) County tax supervisor; G.S. Section 105-294; board of commissioners appoints; must be a person whose qualifications have been certified by the Department of Revenue as provided in G.S. Section 105-289(d). (i) County tax collector; G.S. Section 105-349; board of commissioners appoints. (j) Supervisor of elections; G.S. Section 163-35; Executive Secretary - Director of State Board of Elections appoints upon -2- . . 00162 recommendation of Orange County Board of Elections. (k) Elections personnel (other than supervisor); G.S. Section 163-35; supervisor of elections appoints. (1) Alcoholic beverage personnel; G.S. Section 18B-1 et. seq.3 A.B.C. Board appoints. (m) Agricultural extension personnel; G.S. Section 106-1 et. seq.; jointly appointed by board of commissioners and N.C. Extension Service. (a) Mrital Health Director All other county officers, employees, and agents except those appointed by the Sheriff and Register of Deeds shall be appointed by the county manager in accordance with the Orange County Personnel Policy. This resolution is effective upon its passage. Thereupon commissioner Z3r/75/Li ox_.• moved the passage of the foregoing resolution and Commissioner seconded the motion, and the resolution was passed by the following vote: Ayes: Commissioners A e 4/0c-in _ /al 4, ).„4:11,4011 Noes: Commissioners ,4'Ofr 4 -3- . - ORANGE cavrx Bam),D CF ca:NissicEas Action .7...gencla o. E-8 Item Z: ACrIC'::: :=..G..7.... DA VITZ.Zi .;F...stru-kc-r 1.=D7,7, DA=DECEMBER 7, 1981 .. Subject: TAX SUPERVISOR POSITION Public Hearing: yes x i Departzw.t: masa= . .._ ..—., _ (s) : informa#on contact: Personnel Director AtteChment . . Yes, I & II vilOne Min:bar: 732-8181, ext. 516 - . . 41) ... , PatExme: To determine the Board' s desired approach to filling the position vacated by the promotion of W. T. Laws to assistant County Manager. . .... , . ..._ - . Need: Tax Supervisor is appointed by the Board. Past practice included Board S participation in the solicitation of applications , review and decision. Since part of this work can be delegated a number of ways, it is desirable that the Board spell out the approach it wishes to follow. It should be noted that any vacancy normally is advertised, even where there may be opportunity for promotion. Internal and external advertising requires a minimum of two weeks , such that it will be January before the interviewing could begin. With the tax listing process being mounted at the same time, it would be beneficial to have a replacement selected as soon as possible. A job specification for this position is attached. Facilitate the orderly functioning of the department. TAX SUPERVISOR ATTACHMENT 1 Definition Under general direction, to have responsible charge of the assessing and listing of all real and personal property in the County and Municipalities for tax purposes; and to do related work as required. Examples of Duties Plans , coordinates and supervises the work of a technical and clerical staff in the assessment of real and personal property and in maintenance of tax files and records; appoints and trains haters in the methods of securing complete lists of property to be appraised for tax purposes; ascertains that all property has been listed at the level of valuation required by laws, and insures that standards of valuation are applied uniformly to all property; supervises periodic revaluations through in— house staff or contractors; designs and develops work program for the office; studies or supervises the study of office procedures , forms and equipment to facilitate the work; participates in the development of geocodes for the cross referencing of property records within the tax office and officeof the Register of Deeds and Planning; participates in the application of data processing methods to tax procedures; talks with taxpayers having difficult or unusual problems; reviews or determines pertinent facts and explains tax laws and procedures; testifies in court and before the State Property Tax Commission as a representative of the County; dictates correspondence; keeps informed on changes in State and County tax laws, procedures and rulings; serves as Clerk to Board of Equalization and Review. Education and Experience: Any combination equivalent to graduation from college and three years of supervisory or technical experience in the administration of State and local taxes. Certification or ability to be certified as a tax supervisor by the State. Knowledge, and Knowledge of applicable State and County laws and procedures; knowledge of modern office methods and equipment, including data processing; knowledge of the principles and practices of organization and management; ability to plan, organize, coordinate and direct the work of a technical and clerical staff ability to establish and maintain effective relationships with taxpayers , other officials , and employees ATTACHMENT II An approach the Board may wish to consider would include the following: I. Internal and external advertisement A. Internal advertisement would permit County employees to make application B. Decide to limit recruitment to sources within the State C. External advertisement sources would include 1. News of Orange 2. Durham Morning Herald 3. Chapel Hill News 4. Raleigh News & Observer 5. Charlotte Observer 6. County Lines 7. N. C. League of Municipalities II. Request referrals from the following: Ad. Volorum Tax Division Institute of Government III. Screen applications to the top five candidates by the Manager and Personnel Director IV. Agree to pay mileage at a rate of 22c per mile and meals for candidates interviewed V. Interview of the five candidates by the Board; or by the Manager and Personnel Director followed by Board interviews - • • - BOARD OF CO:-21ISSIONERS' - Itm to E-9 a ACT EON 1,GENDA itliSTRACT 11=TE,G DATz.. 12-7-81 co. subj,..c.t: Steep Bottom Run Subdivision PLANW1NI., D-=`Oarb7ren PUbliC yes x, • Attach-aamt(s) : Checklist, Tax Nap Plat, InfOraatian Cootect.: Jim Polatty Planning Board Minutes I:bane Nmiber: 732-8181 Ext. 342 • PURPOSE: To reconsider a revised preliminary plan to subdivide seven lots. The County Commissioners requested the Planning Board consider alternatives to increase traffic safety. NEED: This subdivision is located in Chapel Hill Township on SR. 1129. In addition to the proposed 7 lots there is a minor 4 lot subdivision on the southside of the road. This tract lies at the outer edge of the Upper Eno Watershed. All lots meet the Minimum standards of the zoning and subdivision regulations. This area is designated agriculture residential in the adopted Land Use Plan. Planning Board recommends approval unanimously of the revised _preliminary plan dated 11-3-81. Planning Staff recommended approval to the Planning Board on November 16, 1981, with three shared driveways for a total of four driveways. IMPACT: The tract is in the Upper Eno Watershed and will have a minimal adverse impact on Lake Ben Johnson and the proposed Seven Mile Creek reservoir. There are 7 lots in this major subdivision. RECOMENDATION(s): Planning Board and Planning Staff recommend approval with three shared driveways for a total of four driveways, 00166 • . . • ATTACHAIT.NT G ORANGE COUNTY PLA1N74,-LNG DEPART:N.17NT )3ILLSB0R0UGH NOR TIT CAROL1 S.3. 27278 v4611 .1, ona •••=, 4,40. MEMO TO: Planning Board FROM: Planning Staff SUBJECT: Commissioners concern for number of driveways on Steep Bottma Run and Seven Mile Falls, Section II INTE: November 11, 1981 The Caunty Commissioners at their meeting on November 2, 1981 expressed concern about the numb of driveway cuts in the above subdivisions. They instructed the Planning Staff to work with the developer and make a recommendation back to the Planning Board, The Staff has done an on site survey of these two subdivisions and the plats have been changed to reflect shared driveways. In Steep Bottom Run, the number of driveways was reduced from 7 to 4. In Seven Mile Falls, Section II the number was reduced from 6 to 4. /sw 00161i ATTACHMENT A ORANGE COUNTY PLANNING BOARD MINUTES November 16, 1981 MEVERS PRESENT: Pat Crawford; chairperson, Art Cleary, Dr. Kizer, Hazel Lunsford, Claudine Harris, Dr. Irvin, Dr. Gordon, David Shanklin STAFF PRESENT: Jim Polatty, Eddie Kirk, Rick Cannity, Susan Smith, Fred Luce, Norma Walker Agenda Item #1: There were no additions to the agenda. Agenda Item #2 The Board unanimously approved of the September21,1981 minutes as written. The minutes of October 19, 1981 meeting were approved with the following correction; agenda item 4, third line, remove the words "by Cheeks Residents". Agenda Item 43: Final Plat approval of Aire]. Hill Subdivision Kirk gave a brief presentation and gave staffs recommendation for approval. Motion for approval made by Cleary, seconded by Shanklin, approved unanimously Agenda Item #4: Final Plat approval of the Francis T. Hill Subdivision Kirk gave a brief presentation and gave staffs recommendation for approval. Motion for approval by Irvin, seconded by Lunsford, approved unanimously. Agenda Item #5: Final Plat approval of Riveredge Subdivision Kirk gave a brief presentation. He indicated that the developer had combined lots "C & D" into one and that the Commissioners had approved this compromise. staff recommended approval. Motion for approval by Lunsford, seconded by Irvin, approved unanimously, Agenda Item #6: Final Plat approval of Ann Joyner et. al. Subdivision Kirk gave a brief presentation and gave staffs recommendation for approval. Motion for approval by Cleary, seconded by Irvin, approved unanimously. Agenda Item #7; Revised Preliminary Plat for Steep Bottom Run Subdivision Kirk gave a brief presentation explaining that the Commissioners had referred the subdivision back to the Planning Board for consideration of shared driveways to increase traffic safety. The Commissioners felt that by restricting the number of driveways along a stretch of road, the ability of that road to carry traffic would not be reduced. Staff recommended approval 00160 • 7 ■ Shanklin expressed the idea that shared driveways might not be safer and might increase the chances for an accident. Con Collins, the developer, of the project stated he would do whatever the Board requested. He indicated that i would have been easier for him if all standards such as this could be spelled. out before hand. After further discussion a motion to approve the revised preliminary plat was made by Irvin, seconded by Cleary, approved unanimously. Agenda Item 48: Revised Preliminary Plat for Seven Mile Falls Subdivision, Section II Kirk gave a brief presentation of this subdivision. The Commissioners had referred this project back to the Board for the same reasons as Item t7. Kirk stated that staff recommended approval of the revised preliminary plan- There was a brief discussion of the idea of shared entrances, and its use- fulness. Lotion for approval of revised plan made by Cleary seconded by Irvin, approved unanimously Lunsford abstained, Agenda Item #9: Renewal of preliminary plan approval of Oakdale Woods Kirk gave a brief presentation, stating that this was the second request for a one year extention of preliminary approval. The request had been appro- first in 1979, and renewed in 1980. Cannity apologized for not have a formal. staff recommendation, he stated staff recommended approval. He also stated that some of the Board's previous concerns about water pressure in the Oakdale area may be addressed by the construction of Cornwallis Hills Subdivision, and the proposed water tank. Since the project was originally approved the Town of Hillsborough had zoned the area. The minimum lot size meets the towns zoning.requirements. Mtion to approve one (1) year extension of preliminary plan by Kizer, seconded by Lunsford, approved unanimously. Shanklin abstained. Agenda Item 410: Board discussion of the Northern Fairview Redevelopment Plan and the 1979 community Development Target Area Study- Polatty introduced Albert Kittrell, Orange County Community Development Director. He briefly described the process the Planning Department had gone through in arriving at the Northern Fairview Target Area request for funding. The study included the levels of rehabilitation needed in an area, the number of units requiring work, etc. Kittrell answered questions by the Board, concern- ing location, demolition and condemnation of property. Agenda Item 011: Water Resources Task Force Report The Planning Board continued their previous review of the Report's recommendat as -2- - _ BOARD OF COYAISSIONERS--- ' = b ACTION AGENDA rro TRACT rElaINc DAT?. 12-7-81 subj,ct: Seven Mile Falls, Section II 1±,Dpart"., 117.: PLANNING I PUbliC 11 ;iring: yes _ • • AttaciTnertt(S):Checklist, InfOrmation. ODat.k7J.7.t.: Jim Polatty Tax -Map, Plat, Planning Board Minutes Phor,t Nuct-.. .: 732-8181 Ext. 342 . PURPOSE: To reconsider a revised preliminary plan to subdivide seven lats., The County Commissioners requested the Planning Board consider alternatives to increase traffic safety. MED: Property is located in Hillsborough Township on Dimmocks Mill Road and Grady Brown School Road All lots will have direct access on to state raods. The proposed lot size meets the minimum standards of the Zoning Ordinance and Subdivision Regulations. This tract is designated rural residential in the Land Use Plan; it is also within the Upper Eno Watershed. The first section of Seven Mile Falls contained 7 lots. , The Planning Staff recommended approval on November 16, 1981 with four diveways instead of the original six, two of these being joint driveways. - . _ _Planning Board recommends approval of the preliminary plan -date .. 9-3-81 as revised. MN:PACT; The proposal meets the existing standards for lot size. The tract does however lie in the Upper Eno Watershed. There is the possibility of adverse impacts on water quality. Approval of the request as drawn could have long term impacts on water quality. Increasing lot size may mitigate somewhat these impacts. Deferral of action until Water Task Force Report can be considered would protect water quality. The request could be denied based on the location of the tract in the watershed, RECOMMENDATION(s) : The Planning Staff and Planning Board recommend approval with two joint driveways for a total of four driveways. 1 MA.IUI� t SU13UT'` Robert 7 Steele C Seven I1ile Falls Section IS Ot4NER OR FA,,1E O1 SUBDIVISION DEVELOPER F--+ ti 13ox 277 Mebane, H.C. .: 0DRESS x . 5171 LOT "a Fire District rfland `QT..tNS11IP Cheeks TAX MAPS il1QGK----- i :AME OF SURVEYOR OR ENGINEERtobert 11. Janes To be developed in,____,�hase(s), Total number of acres s.3 57 ae coral number of lots 8 or proposed none individual______ Typical dwelling units at ) i,llsborough Community X SCI10OL DISTRICT JA'4t3R SUPPLY: Public(name) Community 11, idual Septeic tank 31 WAGE TREATMENT: Public C Diln�noc-s . i Rd. ,; or Private Class Ate_: B } 1134 RoAd SrAndArd: Public________ _ Other ( ) , 'Explain:.______.__ \cress onto State Road f6_________ y, blood prone areas E ): historic Sites ( ): Existing critical Small such shown on(one�plat Land uses in the general area:�Re..sir . Approved ( ) Recommended Changes ( x) SILETGIi PLAN RECEIVED (Date) 6--12-01 REVISED PRELIMINARY PLAN RECEIVED Officer 1L In-15-W PRELIMINARY PLAN RECEIVED (Date)Se tember 19 1981 Preliminary Review by health Department 10-15-81 Board of Education Dan Lunsford 10-15-81 oasibartment of iransportat on OVIASA (i_ Possible) -ldebane (if possible) Other -Hillsborough (if possible)recommends Sac. mznin3ua� lot size -Orange/Alamance (if possible) preliminary Action by the Planning Board Recommend a roval l0-l_9-s . ao _ Preliminary Action by the County CO'Mnissioners Referred book t-n the nl.atll,in d FINAL PLAT RECEIVED (Date) All Tots were approved by the health Department ( ) hots failing Health Departments approval are combined or list properly on the pint d . road Maintenance Agreement= submitted (where applicable). Approve Of era ( } Improvements have been provided for; C Imanemll�pbond,&letter fications.� pate Date } Final OWASA approval (where alp ( ) Profiles and Sections Received ( j Final DOT approval on plat Final Action by the Planning Board U-0,1 yi r, i i ... 'i il 4 I I; : 70 A C, I 1 I ( 11 1 7?.?.4 N DISTRICT 0 -----6-RA:N-GE FuRAL\I FIRE D'ISTRIG t . I 11 1102-4 AC„ ti 15 I 1 (7-20, 1 I 2.02 AC1 * I 1 /i 06 ,ixeiniiA 1:- 1 05 NEW G 1 _ m ...... _ ..... N \\1\ ) H /5::::i::::':::::ii::::: :::::::ett.:1:1: 4 0) HA \ I\ 4.12,1,11,1 1 SEE 30 67 AC, 1, \ MAP 1\420 r I k ,::::::::$::::',::::::::: :::::::::::::::::::::::::::05::::•Al 0 I \ 1 - - - -1,--..- -- (a) \ 3.69 AC. I 1 9 il `,... .i.....) 1.4 i \ \ 4.-- (ft 05A I \ \ r _.I , , SEE • 7 • \\ 3157 AC. 1 ; MAP 42 ‘ \ .... SEE MAP 51-5 \ \ RO"■5 26" AC' — ,,_,...-,;----V Ch,....z.ko I WS,9 .., 1. \ --;:\.:_-,2,)_1:1 :17,3 .......- 4 ' • ' . ■,.., ..----------- '`,1 ( , . i 's I I ..-1— t • 1 !'.1.7.,p, 5....,_,,_I \ \\ I P'''013 4 1;- 1 -----...--:.._-- . , . „. . MAJOR Srrrr` €r�) i.. ":tLIST non Collins steep tceta iSrai:t ni41 itur€ OWNED. OR DEVI'sLOPER NAME OF SUBD1VI.a,.1tTN u I AI33?I.liSS tit• 3 tl'tllsiaoroucih, N..0 j E Chapel Hill TAX HAP 1 BLOCK LOT ] 12e 26 D{5tt" Ci Orange Grove j iCai .Sttlt' - ------ 1 Alois Callemyrt hAISL' OF SURVEYOR OR ENGINEER } 7 J � To be developed in 1 phase(s), Total number of acres Total number of lot€ or ro osed Tylai.enl dwelling units at present none P Individual -x Conn€unity gC1tpOL DISTRICT C}ra€t e l.,A'rrrx SUPPLY: putaliC(nan€e) Individual septeic tank X � SE WAGE TRt''KrMENT; PubliC Cop€nnunity - i_ Access onto State Itnad 1129 Road Standard: Public X or Private Class A + Il ' ------- Explain: Flood Prone areas ( ), historic Sites ( ), Other ( ), t Existing criti.caliareas sucia tts streams � �, P Land uses in the general area: Resident al - - Approved ( } Recommended Changes SKI., PLAN RECEIVED (Da e) REVISED PRELIMINARY PLAN RECEIVED (Bate) PitlsLjg1NARY PLAN RECEIVED (Bate) on a ctaay -15-£31 Erosion Control Officer—ill 10 Preliminary Review by Health Dcpar t€iient cation a€a ,uns orc - -8 Department of 'transportation OWASA if possible) -11ebane (if possible) OL'iaer _Hillsborough (if possible) -Orange/Alan€ance (if possible) Preliminary Action by the Planning Board Recommended a roval 10-19-B1 Preliminary Action say the County Commissioners Referred hack to Manning Board to consider combined driveways 11-2-81 rjI IAL PLAT RECEIVED (Date) € ) All lots were approved by the health Department { approval are combined or listed Approveoperly on the plat ) Lots failing Health Departments ( 1 Road 71..1111tc€aancc Agreement submitted (where applicable) improvement, have been provided for, completed, bond, letter of credit, cash, Rate { } final OWA5A Approval (where applicable) on all plans b specifications, Date ( ) Cinal DOT approval on Plat final action by the Planni€tg Board O01 / 3 r-. .. ,Li..1. k 1, --7--- : ', I \ , 1 ti: g 1. 1 ! ; 22 t ( 1 1 i ........, , . 7.:. ;....1.. 1 i -ssaa ,•;;/ L t . -- : \ , ,., • i \ ' ei) 8566 --- I \ 5.18 '01C, .' \ 5AC (.2.2.-32.4a 11 '2,3a!sas,ti 2.3 AC 1 \•.,_.." .1 ----1---45 -.... 1 •..,,..›......".... 1 "4'. ■„, -,...,.. .......,"" .'.:..'"....'11•U'' tt. ---__ ..,,.-->• ''''. 5 .1512, \ '34,0 -- --------- ---- ---."..4---------- , e.,.., 1 • 35c1 \11;\ ... ::: ........ 1 r"\ 6.,I AC, . ., 4189 i-.,\ ., 10 15 AC s. \ 1 s, ,........ i t \ '"••••-.,„...__,..____-____--/ / ■.1\ / c\ cj L.: -c-:1 c: ...v.• ^ ..- :-.E -ENCES ..CLAND DoDc ;,1 : -- - i 51.-III :, 1 JOE '4';L.1_f i:,,MS. ^-"- i "3 2-5 3 1 l, T Z.N t4 1"...-- 1 r...--.....".‘1":".-. 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' PLAN — • D:r..0aitr..ant: NING ___I [Pall lic 'Hearing z -Yes x. Tr„ . . . . . , At.t.ac...1Tnant(s):Checklist, Tax Map, Letter , infOrr.,ap-ort. ContEiCe.= 4im Polatty Planning Board Minutes 10-2ô-80; 10-22-79; 11-16-81, - PhOrlels11.77:,lar: 732-8181 Ext. 342 .. . . . . , PURPOSE: To renew the Preliminary Plat approval of Oakdale Woods Subdivision. Approval was originally granted in November 1979; Renewal was approved in November 1980. , . WEED: Developer requests renewal of the Preliminary Plan for one year. The . . Planning Board and Commissioners have previously approved this plan. The Town of Hillsborough has approved the Plan. When originally approved a lot size Variance was granted subsequently Hillsborou has zoned the area R-10. This makes the variance unnecessary. , . The request is for 25 lots to be developed in 3 phases, public water and sanitary sewer are available to the site. The road will be built to N.C.D.O.T. standards, -..- _ Planning Board recommends approval with the conditions as outlined by 22-79 staff 10- . ' . _ .: „„A Planning Staff recommended approval to the Planning Board on November 15, 1981, with the conditions as outlined in the staff Memo dated 10-22-79: . - . - . . . . IMPACT: This property is located approximately 1500' west of Old 86 on Oakdale Drive. It has public water and sanitary sewer available to it. The project lies outside of water supply water sheds . . There should be miMinal adverse impacts froM this development. RECOMMENDATION(S) : Planning Staff and Planning Board recommend ap,proval with conditions as of 10-22-79. . . . OviE OR DEVELOPER D NA#fE of SUBDIVISION Oakdale Woods. #. � DDRESS ERS, Inc.' Rt. B, Box 5160 chapel Hill A N. 'C. 2751 i" TOWNSHIP Ilillsbarough TAX MAPS BLOCK LOT 9 „� ie B751TiC Oran e IIE OF SURVEYOR OR ENGINEER Philip post C Associates Inc. 104 Eastowne Dr Ch :€A " 25 To be developed in 3 phase(s), Total number of acres Total number of lots l SF Residence OI proposed 2l sinc e ily dwellings buildings with a Individual ^�_ fatal of 37 units dwelling Typical dwelling units at Pre!, of IlillsLx�rouc{3ommunity SCHOOL DISTRICT 14ATER SUPPLY: Publ�c(name) X Community Individual Sept SEWAGE tan�t SEWAGE TREATY NT: Public _ ---------- C or Private Class A ' D Other^(): Explain: Access onto State Road �€ 1133 Road Standard: PFlood roue areas { ), Historic Sites ( }e Existing critical arcas such as streams ( ). P None; there is an existin 0.7 acre pond on tno ro�erty Land uses in the general area: multi-famil a artmc:nt com 1�:t '1 4 ar re sx ) residential on 2-5 acre tracts, trailer ark Re .. ..ended Changes S,ETCH PLAN RECEIVED (Date; 5 Octaoer 1979 APProved ( X 7?RI;LIMIHAItY PLAN RECEIVED (Date} 5 October 1979 REVISED PRELIMINARY PLAN RECEIVEosiontControl Officer October_, 1979 Preliminary Review by Health Departmentducation o ° er Department of Transportatiorl�3ctaber 15 1979 �UWASA (if possible) -Mebane (if possible) Other -Hillsborough (if possible) -Orange/Alamance (if possible) On -41811 the Planning Board Unanimously reconmencted approval October 22 7.979 wi h ed ?reliminary Action by Approved November �, 1979 with same conditions a one year extension. Preliminary Action by the County Commissioners � a one e r-extension. p ;;( , PLAT RECEIVED (Date) the Heslth Department on the plat approved commissioners ( All lots Were approved by a raved a one year extens� ( } Lots failing health Departments approval are combined or listed properly Approve planning Board Recommended ( ) Road Maintenance Agreement submitted" completed�,lbond,eletterp of credit, cash. Data a one year extension. 10-19-- ( ) Improvements have been provided fort on all plans & specifications. Date Commissioners approved a { Final p:,h� approval (where applicable) one year extension. Town ( ) Final DOT approval on plat { } Final action by the Planning Board U0176 . - " - .,: . • -- ,-5•7:7';:-",,i.......":77:1=7:.77--"I''''!'":"■■•dit-•'., ;. A",,'""^-4.,i',-- ".21),<5 Ws:..-1:PAI:-•;;:: : :...7„; cn -.. .,..*,t;,-,E,r.•:-:-... ,..-7,.:■.,....,.....,,14, ,''-----; • • A k*''''A*.-*&.,.. a' :.,:,•''ti.-1:.... 71...it:i'ii:•:1 P-av:..,. _t-•;.i , •! 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Tha•-4.i/ r a •••, , t k 1 / 8932 ps,3•2 0942 I, ero.3 k 210.4 I IDA' 1 ‘ 1 1 I i z z 0 3Z I 4.7'3' , 0 _ ! , / v / • . „,1,. ■f:.-,:,,• ; . .... • / ■„.. 1 . ._ - jk) __ . . ..... . MC Saar . Constr=lims , November 1 1981 "="-----__---- -1' 4-,1 4- - - ' /,--t•-.-•'-..;"- N---" . . '.....' / 1 .///lillitil k\\\\\ •.;' .. hi ili Edward Kirk !- Orange County Planning I3oard ;. Jthn Harday Orange county Planning Department 919-942-4720 Orange County Commissioners . . RtB Box 516c Chapel Hill North Carolina 27514 Re; Oakdale Weeds Subdivision Preliminary Plat Extension. Dear Mr Kirk Due to the record high interest rates and current housing - depression, it is financially unsound to file the final plat . _ atthis time. We therefore request a one year extension on thepreliminary plot plan for Oakdale Weeds Subdivision. Sincerply, z .... 6,-14. -/(cir -------- hn and Barbara Ea{tley . . . UUI?o Oakdale Subdivision Planning Department Staff Recommendations October 22, 1979 Include: 1. Site plan should be included for the multi-family lots and these conditions should be recorded as deed restrictions. a. number of dwelling units b. parking c. location of trash dumpsters d. area to remain for open space or recreation uses 2. Provide utility easements along sewer lines. 3. The utility easements should allow for a pathway system. 4. The water system should be tied into the six inch (6") line on Murdock Road and the two (2) inch line on Oakdale through the use of a pressure valve. 5. The water and sewer system should be approved by the Town of Hillsborough before _Final Plat approval. 6. Fire Hydrants should be provided. 7. L-Turnarounds should be provided in the multi-family parking lots for fire trucks. 8. A grafting station should be provided at the end on the eastern cul-de-sac. 9. Drainage easements should be drawn on the plat to cover drainage under Oakdale Drive. .‘".77 •• -- - UOlrij _ — OR 4_1\TGE COUNTY PLA.1n-NITCG- DEPI-'1-RTATTr.T.S17 BRLLSOROI:TGEL NORTE{ CAROLINA 2.7278 NLO co0 TO: Mr. S. M. Cattis, County Manager FROM: Orange County Planning Department DATE: RE: Planning Board -recommendation onPreliminery Plan of Oakdale Woods Subdiv5 Case ------------------------ This case was referred to the Planning Board for their consideration at the November 4, 1980 meeting of the Planning Board.. The Planning Board recommends: el.-tension. of t.1-2 Prelirnir' lary Plan approve of Oakdale Woods Subdivision for one year. This Preliminary Plan was oriainallv aonrov-ac3.Noverher 5, 1979. • • ORANGE COTT:N.-TY PLAIN-IN-LNG DEPARnIENT iiirmsBoRaGGII NORTEL CAROLE-NA. 2'7278 6.010 s .4" ei •; 1.s, 47 ( 441-13 arlw cuse PLANNING BOARD MINUTES October 20, 1980 Members Present: Ms. Pat Crawford, Dr. ,Logan Irvin, Ms. Hazel Lunsford, Ms. Claudine Harris, Dr. Steve Kizer, Art Cleary, Dr. Alice Gordon, Paul Gates Staff Present: Jim Polatty, Rick Cannity, Brian Benson, Sue Wagoner Others ?resent: Ms. Josephine Barbour, Dr, Jerome Harris, Randall Waugh Agenda Item 41 The following were additions to the agenda: Dr. Gordon asked that a memorandum regarding Public Notification of Rezoning be added to the agenda. The Board agreed. Dr. Jerome Harris presented a citizens petition concerning a commercial recreation activity in a residential area, and asked this be added to the agenda. The Board agreed. Agenda Item 42 The minutes from the October 7, 1980 meeting were approved with the following corrections: Dr. Kizer asked that in Item 6 it be shown that approval was unanimous. Dr. Irvin moved approval as corrected. Mr. Cleary seconded. Dr. Irvin commented on the extension of the old ordinance in Bingham Township He stated that the Commissioners had decided not to proceed with the decision to extend the present zoning ordinance to Bingham Township. In Item 7 the word "when" was deleted. The scale for the proposed zoning map should have been shown as " 1" = 2,000' ". Agenda Item 43 Staff recormended approval of the subdivision. Dr. Irvin moved the subdivisi be approved subject to any finding which wouls show an incorrect line showing sor Planning Board Minutes October 20, 1980 Page 2 lots as substandard. Cleary seconded the motion. Motion unanimously approved. Agenda Item 5. Mr. Benson thanked the Planning Board for an enjoyable experience working with Orange County and the Planning Board. Mr. Benson then presented a status report on the County Land Use Plan. A County wide summary is in the final pre- paration stages. The various township components are in draft form and have been distributed to both the Planning Board and Board of County Commissioners. Mr. Benson began a township by township discussion of the Land Use Plan. Cedar Grove - Mr. Benson indicated that this vonld be a primarily rural township zoned Agricultural Residential. The water supply watershed for the Upper Eno is partly within this township and a reservior protection district would probably overlay the primary zoning. The Planning Staff will recommend Aliadditional development requirements for a water supply watershed district. He IMF indicated that there are two rural community activity nodes in Cedar Grove Town- ship and also several rural commercial nodes. • . Dr. Kizer asked what the basis for the growth projections were. Mr. Benson answered that a field survey of homes was done in 1975 and this was supplemented by Building Permit information and a projection formula for future growth. -•• Mr. Benson made a brief statement about the Land Use Plan for Little River Township. Dr. Gordon made the' statement that there was a mistake on page 39 concerning the Chapel Hill Township Plan. The Parker Road activity center designated in the Chapel Hill Land Use Plan does not correspond to a County Activity node and should be removed from the Orange County Plan. Dr. Wilson made the comment that the population figures should also include 410 absolute or maximum population figures. Mr. Gates observed that there were sever4 dairy farms in Little River and one egg farm. Cheeks Township was presented by Mr. Benson with the following comments; the Town of Mebane had a large extraterritorial planning jurisdiction and that the I-85 - 70 corridor through the townshiprwould. be considered part of the ten- twenty year transistion area. The township advisory council felt that similar types of development as presently exists should be allowed in the corridor. The Council was also concerned about the marketability of the land for residential purposes. Dr. Gordon asked if commercial and industrial uses could be allowed in the area and still protect the water supply watershed. Mr. Benson answered yes it was possible, that certain uses would not be appropriate but that standards fox development could alleviate many possible problems for other uses that were basic- ally acceptable. Hillsborough Township. There were no comments or questions about the Land Use Plan. Eno Township was discussed next and Mr. Benson indicated that part of Durham city's urban transition area will encrouch on Eno Township. MINUTES ORANGE COUNTY PLANK 97 G BOARD October 22, Nancy Robert Bona Hazel Lunsford, Pat Crawford, Logan Iry Members Present: Lindseya z land , Dr. John Wilson, Laszlo, Dr. Rb Staff Present: Jim Polatty, Fred Luce, Joe Kott, Eddie Kirk, Stephanie Rile Orange County Planning Board was The regularly scheduled meeting of the Orang Courthouse.Planning-Board Following called to order in the basement of the County are the proceedings of that Agenda Item #l: Additional Agenda Items recommended that Oakdale Woods Shat through S 0 oned by Hartley ley be Planning dtaff noted be added to the agenda. �Ir. Folatty 1978 to We John Hartley jurisdiction had been enforced from Mr ch, 1978 M 1979 extraterritorial Towniaf ] lsborough, creating several illegal subdivisions.1r. around the Town of H31 Mr. Hartley had agreed to rasubdivi.de and straighten out this problem. A enda ItemZ; Review of the September 17, 1979 Minutes Mr. Cleary, to approve the minutes made a motion, seconded by Dr. Irvin as written. Motion p assed unanimously. A enda Item #3: Status Report on Sketch Land Use Plan a material. for the laud use plan were distributed to presented this material giving a b Notebooks containing member. Joe Kott P t Little v giving a brief ri each planting board member: discussion. Be noted that all Townships were include except Dr. Irvin stated that he had some reservation ea about be the node concept.cept. I felt that commercial areas and the conceptenen encouraging sprawl. beyond municipalities.by , for example, do not Mr. Kott explained that rural commercial uses, the nodal concept was encourage residential. development at sprawl over long stretches of roadway.being used precisely to discourage sp Agenda Addition: Oakdale Woods Subdivision Mr. Kirk, this major' subdivision to the , Kirk, planning staff, presented and north Oakdale Drive board members. This is in Hillsborough Township and west of 86, �thhase: and east of Cheshire Drive, south of Murdock Road, ed in three p approximately 26 lots on an 11.35 acre tract to be Sete oP P ided with city water and sewer and paved roads tooDsTastaaae1 There will will provided telephone 1 require average but the Orange County Subdivision Regulations req obtains There will be underground electric and to eg Town of Hillsborou, 1q. ft sq. ft. , sq. ft. per lot. Mr. Kirk noted that if the ` rt located requested pal "urisdiction, this subdi-vi.sio will be a yin that are extraterritorial jurisdiction, sq. feet allowed.a minimum lot size of 10, _ 11 nnn tea_ foot lots for this subdivision. OR.A;;GE COUNTY PLANNING BOARD MINUTES Pa, ,e. 2 October 22, 1979 Dr. Wilson questioned the road that the flow of traffic would bean,. He was concerned about congestion on Old NC 86. Mr. Efland: What's the status of Hillsborough's extraterritorial extension? Mr. Kirk: It has not been decided upon yet. The maps have been drawn up marking the areas, but no official action has been, taken by the Town of Hillsborough. Mr. Efland: Row many lots would the developer lose if he had to comply with the:15,000 sq. foot lots? John Hartley: I thought the land I purchased was a legally recorded subdivi but before I closed on the property I found there was a legal problem. I am presently building is Flint Ridge Woods. This is the development just to th north. ; These lots are 10,000 sq. feet. My original subdivision vas 10,500- 11,000 sq. feet. I designed the subdivision to make it as Compatible as I could in size to Flint Ridge Woods. The area is zoned A-10 by the Town of Hillsborough on their proposed zoning maps which would allow for 10,000 sq. lots or multi.-fmnrly. Already Flint Ridge Woods has a density of around fou dwelling units per acre. The way that the land lies I would like to reserve a small section of it for potentially 16 multi-family units. I plan to repair the dam and use this open space for this part of the subdivision. I asking for a variance, I would lose about three or four lots if I were to me the 15,000 requirement for the County, but I feel that I have designed a subdivision of the same character as surrounding areas, and I would like the variance to require a 13,000 sq. foot lot. - Mir. Hartley was asked by the Board if he had studied the recommendation from the Planning Staff (see Attachment A) and if he would be able to meet these as stated. Mr. Hartley stated that his only problem would be the turn around that would make the subdivision accessible for fire trucks. He felt that his plan had provided accessible for fire trucks. He felt that his pla had provided adequate access. Mr. Polatty: John Forrest, Hillsborough's Fire Chief, was concerned with the water pressure in the area. A 2" line is on Oakdale Drive and a 6" line is on Murdock Road. Re felt this was not sufficient to supply the area and suggested that a drafting station should be provided at the and on the easte cul-de- sac. Mr. Hartley: if the hydrants are provided will you still need the drafting station? Mr. Efland: Would the hydrants be on the 6" line or the 2" line? Hydrants should not be connected to a 2" line because it is deceiving and dangerous. Mr. Polatty: Clarence Rosemond, Hillsborough's Water Superintendent, has checked this and saw that there would be no problem to tie into the 6" line. The drafting station should also be available as a supplementary measurement Mr. Efland: I would' imagine that fire hydrants connected to a 6" line would be sufficient and a drafting station would be necessary. Mr. Pdlatty: We recommended both and think that they are needed. John Fort feels that this would be necessary. In conclusion, we decided to include this recommendation. Dr. Irvin: Will busing be available to the children in this development and will they be in the Hillsborough school district? �_�_ v„1.rt r. we checked with the school district, and btises do travel in v. l.'.laL t,l1lL'1 L L ri,.0.3LI 1.LS- Durt.EL i L1L'IU LP...7 Page 3 October 22, 1979 that area. We are not sure about the buses capacity. Dan Lansford, Board of Education, has reviewed this subdivision. Dr. Irvin questioned if the lots were to be sold or if Mr. Hartley would do all of the building. Mr. Hartley hopes to do all of the building. Dr. Irvin asked if any precautions would be taken to secure protection for children playing around the pond located be the pond but rather a Mr. Hartley stated that no fencing would toepath would surround it for recreational purposes• to check this? Mr. Cleary: Has the Town of Hillsborough had an opportunity to Ms. Guthrie, Mr. polatty: A plat was taken to the Town Hall. and Mr. Forrest have looked at thQn was similar to this layout would be not look at this. S•which wn Board Mr. Hartley: The first subdivision approved by the proposed Hillsborough zoning ordinance.whether State or Dr. Irvin questioned the standards used for the roaSs, w etheraSta. Hillsborough. Mr. Bartley answere�t�aproblems with subdivisions because Dr. Irvin: The County is running they do not conform to the municipalities' standards. erk their road Mr. Polatty: We have inquired me from the those standards. It s�something that standards and they can a©t gi with the Town. we should address in Joint Planning Dr. Irvin: Will you have cement gutters and curbing and what is the width of paving? Mr. Hartley: There will be curb and gutter. There will be 20' of paving with a 60' right-of-war. m? Mr.- Cleary: Will this be connecting to the Hillsborough sewer ssysteiem. is Mr. Hartley: Yes, It's a force-vain extension. The pumping there, and there will be no problems. Mr. Cleary: You've asked for a variance ked£orz notice to thesese lots are smaller than what you have two lots? Mr. Hartley: Yes, I am. There will be some lot line adjustments made to bring these up. But, I prefer that the 13,000 be the average lot size. There will be some adjustment nsize these; is 13,000;tso�nerareout 14,000 1 ,000. for the sewer. The average granted and it is 13,000, you can have Mr. Cleary: If the variance is gr anything above that without any problems. Mr. Hartley: I prefer that the variance be granted on the smallest lot size, which is 12,7$0• approval of the Oakdale Woods Subdivision Mr. Cleary: I recommend the app 13,000 sq. feet and preliminary plan with a variance *�-tht�etp3sannino Staff. Motion seconded by incorporating the recommendations by Mrs. Laszlo. Mr. Efland stated that for the Oakdale Subdivision Recommendations, item no. 6 should read: "Fire hydrants must be e puck aed onlshon the 6 lines Also, for item no. 8 it should include: ORANGE COUNTY PLANNING BOARD MINUTES Pa ge. 4 October 22, 1979 Dr. Irvin: Before we take the vote, T would like to ask the planning staff if this will cause any problem with development of the surrounding area if this development does go in. Will it fit in with the over all plan? Will it be conflicting or cause a traffic problem? Mr. Polatty: We see no problem. This is why we have recommended a variance. I suggest that the eastern cul-de-sac can be shortened. Dr. Irvin: I am concerned abut the road standards, such as wear and tear on these roads causing potholes. If we do pass the prelinjTnary plan 'this will not stop us from checking into these standards before it is finalized. There being no further discussion on this matter, a vote was taken. The motion was passed unanimously. • Agenda Item #5: Valley Wood - Preliminary Plan IIThis major subdivision is located on MC 54 east of the Aherican Stone Company and Rock Quarry in Chapel Hill Township. There are 24 lots proposed on a 40.8 acre tract. This subdivision will have state maintained roads with individual wells and septic tanks. Approval was sent from the Health Department in gray, 1979. A more recent evaluation has been sent for the present plan and all the lots have been approved except numbers 1, 11, 12--these are to be further evaluated. • Mr.-Polatty: The original plat was received in February but later Mr. Carlyle withdrew this. Without proper planning, he cut a road in this proposed subdivision violating the regulations of the Sedimentation Control Ordinance. The Orange County Commissioners are £infazg him $3,000. In Mr. Carlyle's original plan he requested that a stream be rechannel7.ed (when he cut the road the flow of the stream was changed). - Mr. Carlyle presented his actions taken on the property. The map of the proposed subdivision was reviewed. Dr. Irvin questioned the drainage for some of the lots. Mr. Carlyle noted that the "stream" mentioned was only a "spring" and not very big in size. There is not a creek or stream there. Mr. Polatty noted that the property was checked by the Erosion Control Officer and it was determined to be a stream.. Dr. Irvin, again, asked about the septic tank drainage noting that the downward flow would go into the stream. Mr. Carlyle stated that this was checked by the Health Department and it compl: to their standards. Dr. Irvin was concerned with the flow from the stream i.ntc University Lake. The recommendations were reviewed by the Board. There was some discussion on the length of the cul-de-sac and its disadvantages as proposed. A shorter cul-de-sac would be more beneficial for safety purposes. After some discussion on lot size, Dr. Irvin made a motion to approve the preliminary plans for Valley Wood Subdivision with the stipulation that restrictive convenants, approved by the County Attorney, be placed on the lots west of the cul-de-sac road to disallow any further subdivision in the future (referring to the long, narrow lots on the map) , seconded by Mrs. Laszlo. Shanklin expressed the idea that shared driveways might not be safer and m increase the chances for an accident. Don Collins, the developer, of the project stated he would do whatever the Hoard requested. He indicated th would have been easier for him if all standards such as this could be spel out before hand. After further discussion a motion to approve the revised preliminary plat made by Irvin, seconded by Cleary, approved unanimously. Agenda Item #8: Revised Preliminary Plat for Seven Mile Falls Subdivisicr Section II Kirk gave a brief presentation of this subdivision. The Commissioners hai referred this project back to the Board for the same reasons as Item #7. Kirk stated that staff recommended approval of the revised preliminary pli There was a brief discussion of the idea of shared entrances, and its use fulness. notion for approval of revised plan made by Clea4y seconded by Irvin, app; unanimously Lunsford abstained, Agenda Item #9: Renewal of preliminary plan approval of Oakdale Woods Kirk gave a brief presentation, stating that this was the second request for a one year extention of preliminary approval. The request had been a first in 1979, and renewed in 1980. Cannity apologized for not havia fo staff recommendation, he stated staff recommended approval. He also state that some of the Board's previous conci.xns about water pressure in the Oa area may be addressed by the construction of Cornwallis Hills Subdivision and the proposed water tank. Since the project was originally approved the Town of Hillsborough had zoned the area. The minimum lot size meets towns zoning_requirements. Motion to approve one (1) year extension of preliminary plan by Kizer, seconded by Lunsford, approved unanimously. Shanklin abstained. Agenda Item 410: Board discussion of the Northern Fairview Redevelopmeni Plan and the 1979 Community Development Target Area St' polatty introduced Albert Kittrell, Orange County Community Development ) He briefly described the process the Planning Department had gone througi in arriving at the Northern Fairview Target Area request for funding. 'V study included the levels of rehabilitation needed in an area, the numbe: units requiring work, etc. Kittrell answered questions by the Board, co: ing location, demolitibn and condemnation of property. Agenda Item 011; Water Resources Task Force Report The planning Hoard continued their previous review of the Report's recomm -2- ....■—•.-- rU:'.4(JJ W■ %..A.A.-..J.A...,........---- - CU.,,... Z-V•z•,7.:L Item ZIO.,E 10 fra.,L, DxrE, =EMBER 7, 1981 subject'Architectural PresenActartii:n:ma ITr7:11.2-57cs: -------- Public Hearing: __Yes fl Oepartrent: Manager's Office At.tac.batent(s) : No Information Contact: Ken Thompson . Phone Darter: 732-8181, ext. 501 puRposE: To consider whether to extend invitations to other architects to make present2 NEED: Of those make proposals for Old Courthouse renovation four architects have been invited to make oral presentations. Others have expressed interest in being accorded time for this purpose. If more are to be heard direction should he in the form of which architects are to be invited and according to what schedule. IMPACT: Facilitate father comparison of proposals through oral presentations. RECOMMNDATION: As the Board decides. 0016,1' CSAN-.7E CCUNTT BOARD CF CCCAISSIC-NERS ActiCn .1:genda Item nO. E-11 ACTIO N AGE:TCA .1=-1 AESTPACT Z,I.LNG CATE December 7, 1981 • aibject: Extended Area Coverage , 7,e7ar.4.7.17entpurchasinq and Central Services . Ptiolic Hearing: x n • AttaChiterit(5) : copy of resolution passed infOnmatiOn COntact: ]lark H. Rees in October 1980 • - _ _ . Phone iNtrerr: (919) 732-9361 ext# 498 To authorize the County Manager to sign ballots in favor of extended area telephone service; which, if passed, would allow for calls made between Hillsborough, Durham and Chapel Hill to be made on a local call basis. •• Need: On October 6, 1980, the Board of Commissioners adopted a resolution in favor of extended area telephone service. The authorization to sign these ballots would be one further step toward making EAS a possibility in Orange County. 1171222=t: The extended area telephone service would: (1) save the County a minimum of $11,500 a year in telephone costs while still maintaining the same number of outside lines; (2) allow Hillsborough located County offices to be more accessible to citizens living in the Southern and Eastern partsgof the County; (3) allow Orange County citizens to have greater use of their telephone to conduct business rather than having to call long distance or use their vehicles. ec=endatiOn(s) : Authorize County Manager to sign ballots. . _ z!:LeJJ WHEREAS; Orange County believes that it is important that its citizens be able to have proper communication with County Offices. WHEREAS; Orange County citizens in the Southern and Eastern sec- tions of the County have to either wait for a foreign exchange line or call long distance to contact County Offices at the County Seat. WHEREAS; The need to conserve energy will make Orange County citizens more dependent on the telephone system to conduct their business. WHEREAS; Orange County spends a great deal of money renting for- eign exchange lines and on long distance charges. NOW, THEREFORE BE IT RESOLVED; that the Orange County Board of 411 Commissioners do wholeheartedly support any effort to increase the toll free calling area so that residents in the Southern and Eastern regions of the County may call the County Seat without incurring long distance charges. 1 8r! ORATE COUNTY BOARD OF CO!-'24ISSIONE.RS Action Agenda u E-12 Item. No. AcrIoN ACalta IT T.BS'fRACE .Mr-DG DAT.F.DECEI ,L12.1.- Subject: APPOINTMENTS • ommissioners Public Hearing Yes Attackmlnt(s): Informatic' n Contact.: Paulette Pridgen- Yes, one memorandum Pond several resumes PhmvanITIcarr. 732-8181 ext. 510 PURPOSE: To inform the Board of current activity regarding vacancies and appointments on various Boards and Commissions. WED: A) The Southern Triangle Fire District Board of Trustees: There are five vacancies; please see attached memo. B) Personnel Advisory Board: There are three vacancies; Please see attached memo and resumes. C) Orange County Board of Adjustment: There is one vacancy; Please see attached memo and resumes. D) Energy Commission: There is one at-large vacancy; Please see attached memo. E) Commission forWomen: There are four vacancies; Please see attached memo. F) Senior Citizens Board: Board of Commissioners' representative is vacant. IMPACT: To enable these Board/Commissions to fulfill the charge given by the Board of Commissioners, by appointing citizens to these Boards or to give the Clerk direction regarding these Boards/ Commissions. RECOMMENDATION: As The Board desires. ORANGE COUNTY COMMISSIONERS Room No„ 12 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 FLORA Gmuurrr, Cbremen NoamAN WAD= RICHARD WHIT= NORMAN GUSTAVESON JAN P1NNRY MEMORANDUM TO: The Board FROM: The Clerk RE: Appointments; Agenda attachment DATE: December 2, 1981 A) Southern Triangle Fire District-Board of Trustees: The Board at its meeting of November 17 , set the number of trustees at five and asked the Clerk to advertise the vacancies and to contact Mr. Allen Steckler, a member of the original organizing committee of this district, for suggestions also. The Board has been advertised and Mr. Steckler has submitted four names for Board consideration. All have been contacted and are willing to serve as a Trustee. They are: P. Geoffrey Feiss; 101 Hunter Hill Place, CH Bobby Spaugh; Box 647 Old Lystra Road, Route 7, CH John Harold; Box 50 Wave Road, Route 7 , CH Barbara Steckler; 280 Hillside Drive, CH I hope to have the resumes by the meeting on Monday. B) Personnel Advisory Board: At its meeting of August 3, 1981, the Board of Commissioners set the membership of this Board at three, re- serving the right to enlarge it at a later date. I have advertised this Board, as directed. At a subsequent meeting, the Board asked that I return this Board's vacancies to it for consideration on each subsequent agenda until the Commissioners have made a decision. I have attached three resumes. I have also attached the memorandum written to the Board by the Personnel Director on July 7 regarding the composition and duties of the Personnel Advisory Board. C) Orange County Board of Adjustment: Alternate delegate . The Board appointed Mr. Pattishaw, the previous alternate delegate, to the member's seat. I have received one resume" for this Board and it is attached. D) Energy Commission: One-at-large vacancy. I have advertised this vacancy also. E) Commission for Women: There is one vacancy from Cedar Grove and three at-large vacancies. It has also been advertised. F) Senior Citizens Board: One vacancy due to the resignation of Commissioner Walker AGENDA ATTACHMENT 19D , ORANGE 1a E. Margaret Lane Hillsborough, N.C. 27278 BEVERLY M. WHITEHEAD PERSONNEL DIRECTOR - MEMORANDUM Board of County Commissioners TO: Beverly M. Whitehead,—FROM: Personnel Director DATE: July 27, 1981 Personnel Board SUBJECT: Recommendation to establish the Advisory p a In accordance with Article I Section 7 of the Personnel Advisory Report, the Commigsio n E as authorized by GS 153A-95, will appoint an Advisory Personnel Board to conduct hearinc on employee grievances involving demotions, suspensions, and dismissals. The Personnel Board wil l make determinations on employee grievances and forward its recommendations t/ the Manager, who will make final determinotionm^ Provided below are the provisions o f the section: (1) The Personnel Board will consist of three (3) members. Two members bers will be appointed for a one year term, with one member appointed for o r a two year term. Thereafter, each member w ill serve a term of two years and may be reappointed by the Commissioners. A member o f the Pe sonnel Board may be removed before the en d of his term by the Commimoi ` however, the member must be given a written statement of the reasons f his removal and the opportunity to respond in a public hearing. A vac in an unexpired term will be filled by the Commissioners by oppui»tmmn for the remainder of the term. (2) Each member of the Personnel Board will be a resident of Orange Cou nty and no county employee or o ffi ce r will be eligible to serve on the Personnel Board. At least one member o f the Personnel Board will have had experience in public or private management or personnel =dministr o Members of the Personnel Board will serve without compensation, except that they will be reimbursed for expenses incurred on Personnel Board business. (3) The Personnel Board at its first meeting following w1ng thabeginningo fa new term will elect one of its members as chairman, who will be respor b1e for calling and presiding at all meetings. However, the Chairman c the Board of Commissioners will call the first meeting of the pecSonnv Board following its appointment for purpose of organization. All memL of the personne l Board must be present at meetings to constitute a quc The Clerk to the Board will serve ox officio as secretary to the pore( Board and will be responsible for maintaining records of Personnel BEN e proceedings, determinations, and recommendations. NUORANDUM BOARD OF COUNTY COMMISSIONERS PAGE TWO As you are aware,the Local Government Division of the State Office of Personnel, prepare this Advisory Report for the County about five years ago. Since that time, they have changed their policies regarding the make up and size of Personnel Boards. Provided bel are the significant changes: (1 ) The membership of the Board will consist of not less than five no more than seven persons appointed by the Board of Commissioners with due regard to its nature and purpose, with the stipulation that at least one member be chosen to represent the employees of the county. Such appointments will not include the county manager, county attorney, incumbent county commissioners, depart- ment heads, or their family members or relatives. (2) Further they recommend that the composition of the Board might drat upon community resources in a nature consistent with its purpose. Persons selected from business or induttry who are engaged in the current practice of personnel administration, instructors of public administration from institutions of higher learning, and persons whose professional orientation would lend objective understanding of employee concerns would be examples in keeping with this purpose Membership also needs to be enhanced by minority and female repre- sentation. I am recommending that the Board begin the process of establishing the Personnel Board as soon as time permits. It is important that in the event of disciplinary action, suspension, and dismissal, the county is in a position to provide permanent employees with the right to appeal through a timely and impartial process. If you have questions or concerns regarding this matter, I am available and pleased to respond. =~ cc: Bill Laws, Interium County Manager Mark Rees, Acting Assistant County Manager RESUME' ( lame 4 R .0 0 NT R : )1 IA • . ■-.. - E: L. t__ ____ — Ma i 1 ing Address: et-fA 9 ' • t-i (Lt. , c , Zip Code ,:zi5J. q Tel ephone: 6/.21 ?OS i Home Ethnic Background: Black _ Indian 1,-,-.. White Other Sex: Male Female L.'''. Age: 3L Education: (Highest) • - ...::r. ii))054c. Occupation: Community Interests and Activities: 1 le 1....LF.0 . ) ..c- ------------ What■•■■•■••■■■•■••■• ••••■••••■■••••••••••••■•• ■ ••■••••"..... • What segment of county or population would you represent (Not applicable in some instances) I am interested in serving on: Ca c‘o,(fv, t -. - -r 1 1 A.,,,se Ole ..,,ar- d • /ff .,.. Date: ..i.:;- 2,L._.—L..' '. _ S 1 Li Signature 7,__,',.,7-,110-0.1/4 1,,,,, i ,ct... .:,..,■...,, 0 1.) -,, - ..): 1 6 . _ i ,, ..... AMMO RESUME' Name: _ Q 9 a 2 L/. �, ' //a ,l • i✓ Mailing Address: : a L © rf ,•// '11 At e , 'Z i P Code , 7.r/ • Business - . Telephone: ,2 G `f Home Indian White � Other Ethnic Background: Black ---- , Sex: bale Female ,Age: . e •�. P ay.k.%1fry.44'" i.` E ducation: (Highest) 0 .5, cis. A. , — • 40c4.+1-4 isle+ g -It A/"., A/�a71? Occupation: / T/- • a D s Ge c9-IVO /I - N.t -a ¢ 4/77 C&411,44 Ti ve/ Community Interests and Activities: • AP, S c ra1.a.TS e.et r X , ST d Mer er1/JT 1rkXGl2 .c 0 774 c os • ; - / rf/ ) 4/® fA c h' `e ,/r /Vac ' C ese? .4/c/,G. ,. IV 9-41 0 eaS -AM 4/44 r i 1:9.4/ - In inIcn township do you reside? c„`. ,4 ,1A7,4 h/ •//•• , (not applicable in some instances) R 4110 �in serving on: o S !a A• ioa .e c/ ti . A e c r--o r I a/m interested , P Ar: 2 S © .ri fle / A-Q V �`12 • G a - .t S$2. ;f. d d. r r a.v_! • - nature ., ��C �-�'--- Date: l/Y l Si geturn to; C1ert to the Board of County Commissioners 196 E. Margaret Lane Hillsborough, NC 27278 • �— even �. Nave: � . .1.. L � (�G. �1 - G1 ?D L6'cC;or l 4 Code �., Mailing Address: r Zip r`- 4 r '^^� d ' ------ Business~ 4 6 -et 3 Home Other Telephone: tShi to �._ Black Indian __r_._ ,• • round: '_r , Ethnic Background: Age, ! ??_, !ti Male Female ..�- � s Sex: c- �o t.0 dos• Gam- , Hi hest) �a5� � ...���:�,�,.�.S�-�esw�-- Education: E g (-.��-�cka.N.e-e. C�'�.�,L.s� Occupation: CommunitY Interests and Activities: , u a ^^- y acylf-` CL5W-AA " a •i 0,,--' 7 , g-ft,-11 t)--4A- , -.,--0. iti:L: -,---cf,LI a. &et,— - Illi ...1,---..-e% - ../ f.t-e-1 -,v71,/. ,.\ . . e ,....:,v,„ ,....„...„ c2R..1110W5 711,1, " &,,1.41, .1-f-at, '' . . In which township do you reside?(not . not applicable in some instances) serving on: ��aWS I am interested in J• �. •- � 6� T)o�� '� { P � L 'tiro- � � � ��� �arS� �✓Glr�-` yw•C C. • r f . 2 • r .. . „ . . j Signature • 0A---A--/A, Date: 1 , , . oard of County C©mn?lssioners Retu to* Clerk. to the Board 106 g. Margaret h Hillsborough, NC 27aneZ78. . _ — RESUNt. • Name: --.r_c E 4-., . 0 rv, p ._. 0 Mailing Address: C1-70 4■r,r0o ft 12.34 r__ .. C \\_c., ,-2,.. . y\], f,t, , 4....)„,,,1 , . Zip Code 27 S-7>C , Telephone: 4° 6- -91 3 Home Business —.._—_—__ Ethnic Background: Black it Indian white Other . Sex: Male . V Female Age: -5-S- , Education: (Highest) ias4-e-( q ( c .... -v--.-- Se---L. . -- ii 7s'i Occupation: 1'P-A4 -- GI"CkL 6.6t1IN CJI- L "..t.'"S-2-61 1 ' Community Interests and Activities: Cow.AA ti-Lf a. 0. ...,..,..4 g..,,a. L'-'4-12- e.-t-,0 Zit:,,A.,.. -k(',,,... (7 aiv--(24,-0. • • /2 , . ------7.--- -- 7---- • 0 1---_;6. . /*-- _ RA: . _ 5 ;Qv, - 6 . p Viti iii, "44 o . ••• ..■.■-■...•■••• r. " -.... ---...- ---- ". „6, C1•45A- ,/}1,. 1 Ltet,:04f.,. /.../tir. areeti-lia7FALS - 41.,e`tot.0" ':^(' (16.4.,a.••1"..1.2.4„..--(i ...• n . , , I ( •f In which township do you reside? C y e - (not applicable in some instances) . . . , . . . • . . .• , . • . . . • . . , . , • , - . • ( . 1: ., '°'"\ 1 ', . I am interested in Serving .r.......w.+....w....q...........raoal . (-20 R. 4-vie-Cau.— ' CZei'•-L Ak-v.••:- AIN/. 6.(',.-..-. t) 1,:1:\-c5t4 920:•,,, ,'t)Ei..241/,..,5 . • . ' • 411)L.A,,- -c., 1,te:Crz,ce;-,. .‹, A4 6:c,,,• (S-4L,:,j24/.. .. 6°- .2A,41-ens----0;1 41c-i'vj f:%)(f?'"`i ., • i . . . . , . . - • • . . ... - . - , ,••-, 7 ,I tj —Y Date: I ...2' .--- Signature ; \it----x-iv-, (-•?..,:-----"--= ki • , # • ' A ( ' . Return to: Clerk. to the Board of County Commissioners . 106 E, ti4rgart Lane Hillsborough, NC 27278 . • BaARD 0? CC.);,1::,11SS.1:03 : c-.L . Item ro. E-13 \crIoN ca; itG 1.1724 1,240"1:TCC EMT, • Subject: Budge: Amenthnents Depar=e-nt: :inance PUblic Hearing: yes Attachment(s) : Jes Izis!arMet3a Cov-t2-ct: Stutts Pro9os4d 3udget Amendment 'Axone =ober: '4 .Tat. 495 POPPOSE: Board )f Commissioners Consideration of Proposed 3udget Amendments NEW: To record audget Amendment . -- IMPACT: Adjusts current budget 00181 ORANGE COUNTY PROPOSED 1981-82 BUDGET ORDINANCE AMENDMENT _ The 1981-82 Budget Ordinance of Orange County as adopted on June 23, 1981, and subsequently amended, is hereby amended as follows: FUND - ITEM (DECREASE) TOTAL Aging - Senior Center - Personnel $ (4,423) $ 13,877 Aging - I & R - Personnel 2,284 20,687 Aging - Transportation - Personnel 981 1,773 Aging - Homekeeper - Personnel 1,158 12,423 • , Adopted this the day of , 1981.