HomeMy WebLinkAboutAgenda - 09-22-1987 1
APPROVED NOVEMBER 17, 1987.
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
SEPTEMBER 22, 1987
The Orange County Board of Commissioners met in regular session on
September 22, 1987 at 7:30 p.m. in the Courtroom of the old Post
Office, Chapel Hill, North Carolina.
BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and
Commissioners Stephen Halkiotis, John Hartwell and Don Willhoit.
BOARD MEMBER ABSENT: Moses Carey, Jr.
ATTORNEY PRESENT: Geoffrey Gledhill.
STAFF PRESENT: Interim County Manager Albert Kittrell, Assistant
County Manager William T. Laws, Interim Assistant County
Manager/Personnel Director Beverly M. Whitehead, Management
Analyst/Commission for Women Coordinator Andi Reynolds, Finance
Director Gordon Baker, Clerk to the Board Beverly A. Blythe, Director
of Data Processing Keith Brooks, Social Services Director Marti Cook,
Director of Housing and Community Development Tara Fikes, Purchasing
Director Pam Jones, Director of Department on Aging Jerry Passmore,
Economic Development Director Sylvia Price, and Data Processing
Technician Jane Sparks.
A. BOARD AND MANAGERS COMMENTS
Chair Marshall added to the agenda a proclamation to proclaim
October 4-10 as "National 4-H Week" .
She made comments on the progress made in the Joint Planning
meeting and a public hearing was tentatively set for October 14, 1987.
Commissioner Halkiotis added an item to the agenda requesting a
letter be sent to Duke Power for joint discussions on the possible use
of refuse derived fuel (RDF) .
B. AUDIENCE COMMENTS
None.
C. MINUTES
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis to approve the minutes for August 24, 1987 as circulated.
VOTE: UNANIMOUS.
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis to approve the minutes for September 8, 1987 as circulated.
VOTE: UNANIMOUS.
PUBLIC CHARGE
Chair Shirley E. Marshall read the public charge.
PUBLIC HEARING - COUNCILVILLE CDBG PROGRAM - CLOSEOUT
Tara Fikes presented for receipt of citizen and Board comments a
summarization of the closeout activities of the Councilville Community
Development Program. All project activities proposed in the original
grant application have been completed. She summarized the proposed
accomplishments and the actual program results.
THE PUBLIC HEARING WAS OPEN FOR COMMENTS.
2
STAN COUNCIL talked about the psychological impact of growing up
in a community like Councilville without all the modern conveniences
and the embarrassment when the Robins Wood Community was developed. He
indicated he appreciated the improvements made to the area and that the
money was well spent. The people now have a lot of pride in the
community.
BRENDA HARRIS who recently moved to the area asked about mail
boxes and road names. Tara Fikes explained that the postmaster needs
to be notified about the mail boxes and the street names should be
decided by those who live in the community. These two items were
referred to Albert Kittrell for follow-up.
HELEN COUNCIL DAVIS indicated she recently returned to
Councilville and was pleased with the changes that have taken place.
She thanked the Board and stated that the changes do make a difference.
She suggested for future projects that the building material be of a
higher quality than that used for Councilville. She asked about the
procedure for getting a sign for the entrance to Councilville and was
told by Tara Fikes that the money allotted for Councilville could not
be used for an entrance sign.
WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED.
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis to (1) approve the Certification of Completion and authorize
the Chair to sign on behalf of the Board and (2) authorize the Chair to
sign a Certification of Public Hearing to include all comments received
at this public hearing.
VOTE: UNANIMOUS.
NACO ACHIEVEMENT AWARD PRESENTATION
Chair Marshall recognized and presented a certification of award to
the County Departments that received NACo awards for 1987:
1. DEPARTMENT ON AGING
Director of the Department on Aging Jerry Passmore accepted the
award for the Volunteer Income Tax Assistance Program.
2 . COMMISSION FOR WOMEN
Chair of the Commission for Women Miriam Saxon accepted the
award for the Business Women's Roundtable.
3 . DATA PROCESSING
Data Processing Technician Jane Sparks accepted the award for
the Computerized Permit System.
4 . RECREATION AND PARKS DEPARTMENT
Chair of the Recreation and Parks Advisory Council Lorraine
Parker accepted the award for the Nature Enrichment Program in Orange
County Schools.
D. RESOLUTIONS OR PROCLAMATIONS
1. 4-H DAY
Motion was made by Commissioner Hartwell, seconded by
Commissioner Willhoit to proclaim the week of October 4-10 as "National
4--H Week" in Orange County. The Proclamation is stated below:
WHEREAS: Orange County's 4-H members and leaders are observing
National 4-H Week, October 4-10, 1987, and
WHEREAS: Four-H is an integral part of the U.S. Department of
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Agriculture and the land-grant university system in each
state. In North Carolina, the North Carolina Agricultural
Extension Service, headquartered on the campuses of North
Carolina State University and A & T State University,
provides a professional leadership base for the 4-H
program. Extension staffs in each county-professionals and
paraprofessionals and adult and teen volunteers carry out
the program at the local level.
WHEREAS: 4-H members working with educational learn-by-doing
projects put into practice new skills and science as they
arrive "To Make the Best Better, " the motto of 4-H Club
work; and
WHEREAS: The citizenship and leadership training which 4-H members
receive in this program is a valuable asset to our
democratic way of life; now
THEREFORE: We, the Orange County Board of Commissioners, County of
Orange, do hereby proclaim October 4-10, 1987 as "NATIONAL
4-H WEEK" in Orange County, and urge all of our people to
encourage and support the work of the 4-H Clubs.
VOTE: UNANIMOUS.
E. REPORTS
1. EMPLOYEE SMOKING SURVEY
Albert Kittrell provided an update on the smoking survey. He
explained the procedure that took place in developing the survey and
how it will be distributed and analyzed. The results will be presented
to the Board at the November 2 Board Meeting.
2 . CITIZEN COMMENT PROCEDURE
Albert Kittrell reported on the development of a centralized
internal tracking system for citizen comments. It is the
responsibility of the department that receives the complaint to follow
through by calling the appropriate department and obtaining the
information desired by the complaintee.
Commissioner Halkiotis asked that the form also be used for
compliments as well as complaints.
3 . INFORMATION CARD
A newly developed information card was distributed to the Board
and its use explained.
F. ITEMS FOR DECISION - CONSENT AGENDA
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis that the Consent Agenda be approved as follows:
1. RESPITE CARE BLOCK GRANT
To approve the Respite Care Service Contract and authorize the
Chair to sign.
2. TRANSPORTATION DRIVER PROVISION CONTRACT - OPCMH
To approve the driver provision agreement with OPC Mental
Health Center in which OPC-MHC would reimburse Orange County at $6.50
per hour for a contract period from October 1, 1987 through June 30,
1988.
3 . 1987-88 WORKPLAN FOR RE-MAPPING PROJECT
(Copy is in the permanent agenda file in the Clerk's Office)
To approve the 1987-88 workplan for the re-mapping project to
complete Phase 3, explore GIS (computer mapping) as an option to future
phases, and to purchase map reproduction equipment.
4 . BUDGET AMENDMENT - SOIL AND WATER
To approve including the $12, 000 appropriation from USDA, Soil
4
Conservation Service, in the Orange Soil and Water Conservation
District's 87-88 budget.
5. RENTAL REHABILITATION CONTRACT
To approve the fiscal year 1986 Memorandum of Understanding and
authorize the Chair to sign on behalf of the Board.
6. ECONOMIC DEVELOPMENT COMMISSION PRELIMINARY STUDY CONTRACT
To approve the contract with Sarah Rubin to do a study for the
Economic Development Commission at a cost of $5,000.
7. LEASE AND SUBLEASE APPROVAL - TOWN OF CHAPEL HILL FOR THE
EMPLOYMENT SECURITY COMMISSION
To approve the lease from October 1, 1987 through September 30,
1988 between the Town of Chapel Hill and the County and the sublease
between the County and the Employment Security Commission and authorize
the Chair to sign on behalf of the Board.
8. RESOLUTION FOR EARL WALKER ASSESSMENT (A complete signed copy
is in the permanent agenda file in the Clerk's office) .
To approve a resolution which will reduce the assessment for
Mr. Earl Walker from $865.47 to $200.00 and authorize the Chair to
sign.
VOTE: UNANIMOUS.
G. ITEMS FOR DECISION - REGULAR AGENDA
1. ENVIRONMENTAL AFFAIRS BOARD REPORT
Bill Laws reported that in May, the EAB presented a report
which outlined the needs which effect Orange County. Several of those
items listed in the report have been completed while others are in the
process of being finished. The Local Emergency Planning Committee has
been appointed; the county appropriated $7, 000 in the 1987-88 budget
for a comprehensive survey of natural resources in the County according
to the guidelines of the North Carolina Natural Heritage program; the
Orange County Planning Board is formulating alternative approaches for
protecting and enhancing natural areas as identified in the survey into
the Long Range Plan for the County; the Water Conservation Ordinance
addressed the concerns for the management of the water of the Upper Eno
River during drought conditions and the sediment and erosion control
concern is being handled administratively with a report to the Board
before January.
Albert Kittrell requested that the EAB address the concern
regarding the application of sludge and bring back a recommendation to
the Board on April 1, 1988.
Dave Moreau listed the items that need Board action:
(1) The County Planning Department should be directed to
identify areas of the County that are particularly
sensitive to unplanned disposal of hazardous material.
(2) The Commissioners should consider the adoption of an
Ordinance requiring the posting of a performance bond of
sufficient size to provide a reasonable guarantee that
private wastewater package plants will continually satisfy
their effluent limits. Would such an ordinance be legal
and, if so, start the process for development of such an
ordinance.
(3) The Commissioners should direct the Health Department to
conduct a sanitary survey of County watersheds in 1987 and
repeat that survey at intervals not exceeding three years.
(4) The County Commissioners should authorize the EAB to
provide continuing oversight of the bi-county Solid Waste
study and make recommendations, as appropriate, concerning
the progress of the study and its findings.
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(5) The County Commissioners should strongly urge U.N.C. to
consider the use of Refuse Derived Fuel (RDF) in the new
power plant planned for the Chapel Hill campus.
(6) The Commissioners should continue the EAB indefinitely.
Membership of the EAB should rotate through staggered three
year terms with one third of the present membership being
replaced annually, beginning July 1, 1988. The EAB should
be directed to adopt by-laws governing the conduct of its
meetings and the annual selection of its chair.
In answer to a question from Commissioner Willhoit on the
effectiveness of the process for sediment and erosion control, Moreau
indicated that the study would include number of permits, number of
notices for violations, number of trips per individual site, and other
pertinent information. He stated that Orange County has one of the
most stringent ordinances and also is experiencing growth. The
ordinance will be reviewed by the EAB and a report will be given to the
Board by December 31, 1987.
Commissioner Willhoit commented that he wrote Gene Swecker,
Plant Manager at UNC, about the use of RDF and that Swecker asked for
the volume and type of material. The problem with using RDF in the
boilers at the University is the lead time on the design that is
necessary to accommodate this fuel. The design has been changed and
there is still a possibility that something may be done to reopen talks
with the University on the issue of RDF.
Commissioner Halkiotis suggested, and the Board members
concurred, that a letter be written to the University to request that
talks be reopened and that RDF be explored further.
Motion was made by Chair Marshall, seconded by Commissioner
Halkiotis to continue the Environmental Affairs Board with members
serving three year staggered terms and bylaws adopted, and to refer all
other items mentioned above to the County Manager for further study.
VOTE: UNANIMOUS.
2. COUNTY CAPITAL POLICIES
Commissioner Willhoit disagreed with the logic of adopting
policies on revenue allocations prior to reviewing revenue projections,
estimates of the cost of the capital projects and the impact that the
policies would have on funding alternatives.
Chair Marshall stated it was important to set aside money and
keep this money set aside for major expenses instead of spending the
money elsewhere. By doing this, it is hoped that the County can create
enough reserve to go pay-as-you-go. The policies have been formulated
to give the administration some guidelines when doing the CIP. If the
policy does not work, it can be changed.
Commissioner Willhoit stated that the staff should be asked to
present alternatives for funding the capital needs to the Board and
then adopt policies necessary to implement the preferred plan.
After a brief discussion and additional comments by members of
the Board, motion was made by Commissioner Halkiotis, seconded by Chair
Marshall to adopt the policy statement as stated below:
1. Eighty percent (80%) of the original half-cent sales tax
revenue and sixty percent (60%) of the additional half-cent
sales tax revenue shall be dedicated to school capital
expenditures. Such expenditures shall be limited to
acquisitions of or improvements to land, buildings, and
equipment costing $50, 000 or more. Any year in which such
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revenues exceed such expenditures, the excess shall be
transferred to the School Capital Reserve Fund.
2. Twenty percent (20%) of the original half-cent sales tax
revenue and forty percent (40%) of the additional half-cent
sales tax revenue shall be limited to acquisitions of or
improvements to land, buildings, and equipment costing
$30, 000 or more. Any year in which such revenues exceed
such expenditures, the excess shall be transferred to the
County Capital Reserve Fund.
3. The School Capital Reserve Fund shall be used to accumulate
funds for acquisitions of or improvements to land,
buildings, and equipment for school purposes costing
$50,000 or more.
4. The County Capital Reserve Fund shall be used to accumulate
funds for acquisitions of or improvements to land,
buildings, and equipment for county purposes costing
$30, 000 or more.
5. A vehicle Capital Reserve Fund shall be established and
used to accumulate funds for the acquisition of county
vehicles.
6. Each year an amount equal to $800,000 minus the amount
required for that year's debt service on school bonds
issued prior to the 1987-88 fiscal year shall be
appropriated in the General Fund budget and transferred to
the School Capital Reserve Fund.
7. Debt incurred under the "two-thirds net debt reduction"
rule shall be limited to instances where the health and
safety of Orange County citizens are threatened.
8. The amount to be appropriated to each school system for
recurring capital expenditures shall be $750,000. This
appropriation shall be in effect for a period of at least
five years and includes funds for roof repairs.
9. County capital expenditures with a cost of $30, 000 or more
and a useful life of at least five years shall be
considered capital projects and accounted for in capital
project funds.
10. During each fiscal year, the Board shall adopt a Five-Year
Capital Improvement Program. The Five-Year Program shall
include anticipated county capital expenditures costing
$30,000 or more and anticipated school capital expenditures
costing $50, 000 or more, as well as available financing
sources. The first year of the adopted Five-Year Capital
Improvement Program shall be incorporated into the next
annual operating budget recommended to the Board by the
County Manager.
VOTE: AYES, 3 ; NOES, 1 (Commissioner Willhoit)
3. SENIOR CITIZENS BOARD ORDINANCE AMENDMENT
Jerry Passmore presented for consideration of approval an
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amendment to the Ordinance which created the Orange County Senior
Citizens Board. The amendment would change the name to County Advisory_
Board on Aginq and would increase the size of the Board to 15 members.
After a brief discussion a motion was made by Commissioner
Hartwell, seconded by Commissioner Halkiotis to approve the amendment
to the Ordinance to change the name of the Senior Citizens Board to
County Advisory Board on Aging and to increase the size of the Board to
12 members.
VOTE: UNANIMOUS.
4. COMPUTER NEEDS FOR BOARD OF COMMISSIONERS' OFFICE
Keith Brooks informed the Board of three alternatives for
handling the computer needs in the Clerk's Office. After a brief
discussion, motion was made by Commissioner Hartwell, seconded by
Commissioner Halkiotis to approve for the Clerk's Office the moving of
all functions from the mainframe to microcomputers, retaining one CRT
and the printer to use with the county-wide office automation system.
VOTE: UNANIMOUS.
ADDED ITEM
REQUEST FOR ASSISTANCE FROM DUKE POWER COMPANY
Commissioner Halkiotis suggested that a letter be sent to the local
Duke Power Managers requesting their assistance in examining
alternatives to the landfill operation in Orange County.
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis to approve writing such a letter to Duke Power.
VOTE: UNANIMOUS.
H. APPOINTMENTS
The following appointments were made:
PRIVATE INDUSTRY COUNCIL - Dan Lunsford and Mildred Council were
reappointed; Marti Cook was appointed replacing Phyllis Lotchin.
HUMAN SERVICES ADVISORY COMMITTEE - Jim Garland was appointed
replacing Horace Grant as the United Way Representative.
COMMISSION FOR WOMEN - Marion Webb O'Malley and Ann M. Johnson
were appointed.
ECONOMIC DEVELOPMENT COMMISSION - James E. Gibson was appointed as
the Chamber of Commerce representative.
DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Randy Brantley was
appointed.
I. ADJOURNMENT
With no further items to come before the Board, Chair Marshall
adjourned the meeting at 9:35 p.m. The next regular meeting will be
held on Monday, October 5, 1987 at 7: 30 p.m. in the courtroom of the
Old Courthouse, Hillsborough, North Carolina.
Shirley E. Marshall, Chair
Beverly A. Blythe, Clerk
ORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA
REGULAR MEETING
TUESDAY, SEPTEMBER 22 , 1987
7: 30 P.M.
OLD POST OFFICE
CHAPEL HILL, N.C.
A. BOARD AND MANAGERS COMMENTS
B. AUDIENCE COMMENTS
1. Matters on the Printed Agenda
(We would appreciate you signing the pad ahead of
time so that you are not overlooked. )
2 . Matters not on the Printed Agenda
C. MINUTES
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of
Orange County its respect. The Board asks its citizens
to conduct themselves in a respectful, courteous manner,
both with the Board and with fellow citizens. At any
time should any member of the Board or any citizen fail
to observe this public charge, the Chair will ask the
offending person to leave the meeting until that indivi-
dual regains personal control. Should decorum fail to
be restored, the Chair will recess the meeting until
such time that a genuine commitment to this public
charge is observed.
PAGE # PUBLIC HEARING
002 *1. Councilville CDBG Program
007 *NACO ACHIEVEMENT AWARD PRESENTATION
1. Department on Aging
2. Commission for Women
3 . Planning Department
4. Recreation and Parks Department
PAGE #
D. RESOLUTIONS OR PROCLAMATIONS
E. REPORTS
008 * 1. Employee Smoking Survey
0152. Citizen Comment Procedure
018 3. Information Card
F. ITEMS FOR DECISION--CONSENT AGENDA
Any item may be removed for separate consideration)
Approval of Respite Care Block Grant
0332 . Transportation Driver Provision Contract with OPC
Mental Health Center
0353 . Approval of 1987-88 Workplan for Re-mapping Pro-
ject, completion of Phase 3 and GIS Exploration
037 *4. Budget Amendment--Soil and Water
0113 *5. Rental Rehabilitation Contract
050 *6. Economic Development Commission Preliminary Study
Contract
070 *7 . Lease and Sublease Approval; Town of Chapel Hill;
Employment Security Commission
082 *8. Resolution for Earl Walker Assessment
G. ITEMS FOR DECISION--REGULAR AGENDA
083 *1. Environmental Affairs Board Report
088 *2 . County Capital Policies
091 *3 . Senior Citizens Ordinance Amendment--Department on
Aging
098 *4. Computer Needs for Board of Commissioners' Office
101 H. APPOINTMENTS
I. ADJOURNMENT
(*) Indicates items that need immediate attention.
ry
ORANGE COUNTY Action Agenda
BOARD OF COMMISSIONERS it No. Cj
ACTION AGENDA ITEM ABSTRACT
MEETING DATE September 22, 1987
Subject: MINUTES
Department: BOARD OF COMMISSIONERS f 1 Public Bearing: Yes X no f
! 1
• -
Attachments: Information Contact: Beverly A. Blythe
Under Separate Cover
Phone Numbers: 732-8181, 968-4501,
.
227-0231
PURPOSE: To correct and/or approve the minutes as submitted for consideration:
August 24, 1987 - Joint Public Hearing
September 8, 1987 - Regular Meeting
BACKGROUND: In accordance with 153A-42 of the General Statutes, the governing
Board has the legal duty to approve all minutes that are entered into the official
journal of the Board' s proceedings.
RECOMMENDATION:
As the Board decides.
4
ORANGE COUNTY 002
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO. ()Hi
MEETING DATE September 22, 1987
SUBJECT: Councilville Community Development Block Grant Program
***********************************************************************
DEPARTMENT: HOUSING/COMMUNITY DEVELOPMENT PUBLIC HEARING X YES NO
**************************************************************************
ATTACHMENT(S) : INFORMATION CONTACT: TARA FIXES
Program Smeary EXT 425
Certificate of Completion PHONE NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH 732-9361
CHAPEL HILL 967-9251
MEBANE 227-2031
DURHAM 688-7331
**************************************************************************
PURPOSE: To receive citizen and board comments prior to official closeout
of the Councilville Community Development Program.
BACKGROUND: In FY 1983, the County was awarded a Community Revitalization
Grant in the amount of $687,000 for Community Development
activities in the Councilville Community located in Southern
Orange County. Presently, all project activities proposed
in the original grant application have been completed. In
order to complete the official grant closeout process, the
Department of Natural Resources and Community Development
(NRCD) requires that a public hearing be held prior to of-
ficial closeout to assess the performance of the County in
administering the grant program. Additionally the County is
required to submit the following documents to NRCD.
1) Certificate of Completion
2) Certification of Public Hearing by the Chief
Elected Official
3) Copy of the Final Audit
Upon submission of the Certificate of Completion and the
Certificate of Public Hearing, the grant may be closed
contingent upon the receipt of the final audit.
The program accomplishments are outlined in the attached
Program Summary. All comments received during the hearing
should be reviewed to determine the level of consistency with
program goals. Additionally, all comments received shall be
reported to NRCD along with the Public Hearing Certification.
RECOMMENDATIONS:
1) Approve the Certification of Completion and authorize the
Chair to sign on behalf of the Board.
2) Authorize the Chair to sign a Certification of Public Hearing
to include all comments received at this public hearing.
0 0 3 COUNCILVILLE CDBG PROGRAM SUMMARY
PROPOSED ACODI�L.I-_SEll�7 PROGRAM RESULTS
ACQUISITION
Acquire eight (8) Six (6) dilapidated
dilapidated dwellings and dwellings and 196,800
196,800 square feet of square feet of Right-of
Right-of-Way Way was acquired.
*Two dilapidated dwellings
were removed by the owner.
TOTAL COST - $39,335
STREET IMPROVEMENTS
4,720 linear feet of road Road construction
construction including has been completed
clearance, grading, storm resulting in two (2) paved
drainage system and road streets - Street A is approxi-
paving mately .30 miles long and
street B is approximately .45
miles long.
TOTAL COST - $241,073
CLEARANCE
Demolish eight (8) dilapidated Six (6) dilapidated dwellings
dwellings and clear approximately were demolished and
1.5 acres of unburied refuse approximately 1.5 acres of
unburied refuse cleared.
TOTAL COST - $7,900
RELOCATION
Relocate two (2) homeowners One (1) homeowners and five
and 3 tenants from dilapidated (5) tenants were relocated to
dwellings standard dwellings.
*One homeowner moved out prior
to beginning Community
Development activities and two
tenants moved into vacant
units after Community Develop-
ment work began.
TOTAL COST - $34,970
REHABILITATION
Rehabilitate nineteen (19) sub- Nineteen (19) substandard
standard dwellings dwellings were rehabilitated
to standard conditions accord-
ing to HUD's Model Property
Rehabilitation Standards
TOTAL COST - $266,822
- 1
ADMINISTRATION 004
Provision of ongoing administration of program activities via County Staff
TOTAL COST - $98, 103
1. Total Program Costs - $688,203
2. Total Program Income Applied to Program Costs - $ 1,203
3 . Total Grant Amount (No. 1 - No. 2) - $687,000
6.
CERTIFICATE OF COMPLETION
1. NAME OF RECIPIENT 3. PROJECT NUMBER
005' County of Orange C-1
2. GRANT NUMBER 83—C-6654 4. PROJECT NAME Councilville
5. FINAL STATEMENT OF COST
•
TO BE COMPLETED BY RECIPIENT TO BE COMPLETED
BY NRCD
PROGRAM ACTIVITY CATEGORIES PAID UNPAID TOTAL COSTS APPROVED
(a) COSTS COSTS (COL. b&c) TOTAL COSTS
Activity _ (b) (c) (d) (e)
a. Acquisition $ 39,335
b. Disposition $39/335
c. Public facilities & improvements
(1) Senior & Handicapped centers
(2) Parks, playgrounds & recreational facilities
(3) Neighborhood facilities
(4) Solid waste disposal facilities
(5) Fire protection facilities & equipment -
(6) Parking facilities
•
(7) Public utilities, other than water and sewer
(8) Water and sewer improvements
(9) Street improvements 241,073 241/073
(10) Flood & drainage improvements
(11) Pedestrian improvements
(12) Other public facilities
d. Clearance activities 7,900 7/900
e. Public services
f. Relocation assistance 34,970 34,970
g. Construction, rehabilitation and preservation activities -
(1) Construction or rehabilitation of commercial and industrial bldgs.
(2) Rehabilitation of privately owned dwellings 266,822 266,822
(3) Rehabilitation of publicly owned dwellings
(4) Code enforcement
(5) Historic preservation
h. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of architectural barriers
j. Other activities
k. SUBTOTAL 590,000 590,000
I. Planning
m.Administration
98,103
n. TOTAL — 98,103
o. Less: Program Income Applied to Program Costs 688,203 - 688,203
1,203 1,203
p. Equal: Grant Amount Applied to Program Costs 687,000 —687,000
6. COMPUTATION OF GRANT BALANCE
TO BE TO BE
• COMPLETED BY COMPLETED BY
RECIPIENT NRCD
DESCRIPTION APPROVED
(a) AMOUNT AMOUNT
_ (1) Grant Amount Applied to Program Costs (From Line p) I, Icl
$6$7,
(2) Estimated Amount for Unsettled Third-Party Claims 000
(3) Subtotal
(4) Grant Amount 687,000
per Grant Agreement(s)
687,000
_ (5) Unutilized Grant to be Cancelled (Line 4-minus 3)
(6) Grant Funds Received
(7) Balance of Grant Payable (Line 3 - minus 6)* 6$7,000
*If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to
—
NRCD by check, unless NRCD has previously approved use of these funds (describe in block 8 below).
CDBG#1 18 (3-84)
7. UNPAID COSTS & UNSETTLED THIRD-PARTY CLAIMS
List any unpaid costs and unsettled third-party claims against the recipient's grant. Describe circumstances and amounts involved.
N/A
•
006
❑ Check if continued on additional sheet and attach.
8. REMARKS
9. CERTIFICATION OF RECIPIENT
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page
1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement;that proper provision has
been made by the Recipient for the payment of all unpaid costs and unsettled third-party claims identified on page 1 hereof; that
the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess
of the amount identified on Line 7 hereof;and that every statement and amount set forth in this instrument is, to the best of my
knowledge, true and correct as of this date.
DATE TYPED NAME AND TITLE OF RECIPIENT'S SIGNATURE OF RECIPIENT'S
AUTHORIZED REPRESENTATIVE AUTHORIZED REPRESENTATIVE
Shirley E. Marshall, Chair
Orance County Board of Commissioners
10. NRCD APPROVAL
This Certification of Completion is hereby approved.Therefore,I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of$ , less $ previously authorized for cancellation.
(from Section 6, line 5, page 1)
DATE TYPED NAME AND TITLE OF NRCD SIGNATURE OF NRCD
AUTHORIZED OFFICIAL AUTHORIZED OFFICIAL
CDBG#118 (3-84)
007
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: RECOGNITION OF 1987 (NACO) AWARD RECIPIENTS
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
NONE
OFFICE,X501
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To recognize and congratulate County departments that received
NACo Awards for 1987.
BACKGROUND: During 1986-87 Orange County initiated many enhancements to
programs and activities. Four program descriptions were sub-
mitted in the NACo Award competition. The NACo Achievement
Awards Program, now in its 15th year, gives National recogni-
tion to significant, innovative activities that improve the
management or services of member counties.
RECOMMENDATION(S) :
Recognize the achievements of the following departments.
1. Commission for Women - "Business Women's Round Table
Program"
2. Recreation and Parks - "Nature Enrichment Programs"
3 . Planning - "Computerized Permit System"
4. Aging - "Volunteer Income Tax Assistance
Program"
008
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agult
Item No. bp
ACTION AGENDA ITEM ABSTRACT
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: EMPLOYEE SMOKING SURVEY UPDATE
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
SURVEY
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To provide an update on Employee Smoking Survey.
BACKGROUND: The Board of Commissioners heard a resolution from the Health
and Medical Care Advisory in May requesting smoking be pro-
hibited in all County buildings. The Board did not adopt the
resolution, but requested a survey of County employees be
undertaken. A survey on smoking was developed to gather
information from County employees about various issues related
to smoking at work. It was distributed to all permanent
(part-time and full-time) County employees (398) as well as to
those non-County employees who predominantly work in County
buidings and offices (279) --a total of 677 people--on
September 18. A final report to the Board is expected to be
ready by November 2 .
RECOMMENDATION(S) :
No Board action requested.
•
009 ORANGE COUNTY EMPLOYEE SURVEY
About Smoking at Work •
Check the Answer that Applies to You:
1. What is your current status of tobacco use?
a. Never smoked
b. Ex-smoker/currently use no tobacco products
c. Current cigarette smoker
d. Current pipe or cigar smoker
e. Currently use only smokeless tobacco (chewing tobacco or
snuff)
f. Currently smoke cigarettes and pipes or cigars
g. Currently smoke and dip or chew
2 . How much do you smoke on average daily?
a. Non-smoker--not applicable
b. Dip or chew tobacco only
c. Smoke less than 1/2 pack per day
d. Smoke 1/2 to 1 pack per day
e. Smoke 2 packs per day
f. Smoke 2 or more packs per day
g. Smoke 1-2 cigars or pipes per day
h. Smoke 2-3 cigars or pipes per day
i. Smoke 4 or more cigars or pipes per day
3 . How often do you smoke at work on average?
a. Non-smoker--not applicable
b. Do not smoke at work
c. Seldom smoke at work
d. Occasionally smoke at work (not daily)
e. Smoke 1-2 times a day at work
f. Smoke 3-4 times a day at work
g. Smoke more than 4 times a day at work
4 . Where do you usually smoke at work?
a. Non-smoker--not applicable
b. At my work station (desk, work area, office)
c. In an employee lounge
d. In the restrooms
e. In the hallways
f. Outdoors
g. Other
(ovER)
Page 1 of 6
010
5. To what extent are you bothered by someone else smoking at work?
a. Not at all
b. Slightly
c. Considerably
d. It constitutes a health hazard for me
6. How often are you bothered by someone else smoking at work?
a. Always
b. Frequently
c. Occasionally
_ d. Seldom
e. Never
7 . In what ways are you bothered by smoking? (Check as many as
apply. )
a. Not at all
b. Eye irritation
c. Coughing
d. Headaches
e. Interferes with work performance (ex. must move to a
smoke- free area to work)
f. Concerned about long-term health effects
g. Clothing and hair smell
h. Allergy
i. Asthma
j . All of the above
k. Some of the above
1. Other (specify)
m. Odor
8. What is your opinion of a County smoking policy? Please rank the
following on a scale of 1 to 6 with 1. being most acceptable and
6. being least acceptable.
a. There should be no restrictions.
b. There should be a total ban on smoking by employees and
public alike in all County facilities.
c. There should be a total ban on smoking by employees with
public restricted to smoking in designated areas.
d. There should be designated smoking and non-smoking areas
for employees and public alike.
1) If smoking is allowed, smokeless ashtrays purchased
at personal expense of smokers required Yes ^ No
e. Smoking should be allowed in work areas if all co-
workers agree, except in areas restricted for safety
(elevators, around flammable or explosive materials,
etc. ) , otherwise smoking prohibited.
1) If smoking is allowed, smokeless ashtrays purchased
at personal expense of smokers required __ Yes — No
(Question 8 is continued on the next page. )
Page 2 of 6
011
f. Smoking should be allowed in work areas if the majority
of all co-workers sharing the workspace agree, except in
areas restricted for safety (elevators, around flammable
or explosive materials, etc. ) , otherwise smoking
prohibited.
1) If smoking is allowed, smokeless ashtrays purchased
at personal expense of smokers required — Yes ! No
g. Other ideas? (Specify)
9. How would you prefer a policy regarding smoking be adopted?
a. No opinion
b. County wide
c. By Department
d. By division
e. By immediate work area
f. By Building
g. Other (specify)
10. Should the County offer programs to employees to help them stop
smoking voluntarily?
a. Yes
b. No
c. Not Sure
11. If the County offered a voluntary program to help you stop
smoking, would you attend?
a. Non-Smoker, not applicable
b. Yes
c. No
d. Not Sure
12 . If the County introduces a policy restricting smoking on County
premises, how do you feel this would affect your smoking? (Choose
only one)
a. I 'm a non-smoker--if smoking allowed at all, I would
seek employment elsewhere
b. Not applicable--Do not smoke
c. Would not affect my smoking
d. I would probably smoke more away from work
e. I would probably smoke less overall
f. I might try to quit smoking
g. I 'd consider getting a job where I can smoke at work
h. Other (specify)
(OVER)
Page 3 of 6
012
13 . Which County Building do you predominantly work in?
a. Old County Courthouse _ m. Old Agricultural Building
b. New County Courthouse n. Jail
c. Human Services Complex o. Child Support Office
d. Public Works p. Economic Development
e. Sheriff' s Office Office
f. Tax and Records Office q. 911 Center
g. Northside Center Complex r. Moody Building
_ h. Planning/Agricultural Complex s. Carrboro Health Dept.
i. Northern Recreation Center Office
j . Calvander Recreation Center
k. Efland Community Center
1. Central Recreation Center
14 . How many employees are in your immediate work area?
a. 1-5
b. 6-10
c. More than 10
d. Varies
15. How many employees in your immediate work area smoke?
a. None
b. 1-5
c. 6-10
d. More than 10
e. Varies
16. Is the public allowed to smoke in your immediate work area?
a. Yes
b. No
17. To what extent are you bothered by the public smoking in your work areas?
a. Not at all
_ b. Slightly
c. Considerably
d. It constitutes a health hazard for me
18 . How often are you bothered by the public smoking in your work area?
a. Always
b. Frequently
c. Occasionally
d. Seldom
e. Never
Page 4 of 6
013
19 . How often are you bothered by the public smoking in your building?
a. Always
b. Frequently
c. Occasionally
d. Seldom
e. Never
20. In what parts of the building are you bothered by the public smoking?
(Check as many as apply)
a. No smoking allowed
b. Not bothered
c. Restrooms
d. Hallways
e. Elevators
f. Stairwells
g. Lobbies
h. Waiting Rooms
i. Reception Areas
_ j . Meeting Rooms
k. Immediate work area
21. Are you. . .
a. Male
b. Female
22 . Please denote your race:
a. Black
b. Asian or Pacific Islander
c. White
d. American Indian or Alaskan Native
e. Spanish Surnamed American
f. Other (specify)
23 . What is your age?
a. 18-25
b. 26-35
c. 36-55
d. Over 55
24 . Which of the following best describes your working environment:
a. Predominantly closed, individual office
b. Shared office/work area with limited public or visitor
traffic
c. Open work area with public and visitor traffic
d. Predominantly outdoor/outside field work
e. Varying work areas (combination field/office/clinic or other
work areas)
f. Other (specify)
(OVER)
Page 5 of 6
014
25. Do you supervise other employees?
a. Yes
b. No
26. Additional Comments:
INSTRUCTIONS FOR RETURN:
Please return to your department head by September 23rd.
OR
Return to a member of the smoking committee by September 23rd (see
attached list) .
OR
Return to: Andi Reynolds
(Interoffice mail) Manager' s Office
(U.S. mail) 106 E. Margaret Lane
Hillsborough, NC 27278
Thank you for your help. To contribute ideas and suggestions about
smoking at work, or to ask questions, contact a member of the Smoking
Survey Committee (list is attached) or call Andi Reynolds at ext. 556.
Page 6 of 6
ORANGE COUNTY 015
BOARD OF COMMISSIONERS
Action Agenda
Item No. E .
ACTION AGENDA ITEM ABSTRACT
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: CITIZEN COMMENT PROCEDURE
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
CITIZEN COMMENT PROCEDURE
CITIZEN COMMENT FORM
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To review citizen comment procedure.
BACKGROUND: A standardized, centralized procedure to handle citizen com-
ments--compliments, ideas, suggestions, concerns and com-
plaints--has been established. This procedure facilitates
County government's responsiveness to citizens and the Board
of Commissioners. It also improves internal communications.
A long term benefit is the collective information which can be
used to analyze persistent trouble spots in County government.
RECOMMENDATION(S) :
No Board action requested.
016 STANDARD PROCEDURE
COUNTY OF ORANGE
SUBJECT:
Citizen Comment Procedure
PURPOSE:
It is the purpose of the Citizen Comment Procedure to:
Provide a formalized method of receiving, document-
ing, and taking action on citizen comments;
Promote County Government's responsiveness to
citizens and the Board of Commissioners; and to
-- Centralize information which can be used to analyze
persistent concerns with services provided by the
County.
ORGANIZATIONS AFFECTED:
All Departments and Divisions
ADMINISTRATIVE POLICY:
It is the administrative policy of Orange County to receive,
document, and take action on citizen comments in a fair and
expeditious manner.
PROCEDURE:
1. Departments shall immediately attempt to resolve
concerns or complaints of citizens regarding their
departmental operation.
1.1 Documents the concern/complaint on the "Citizen
Comment" form and disseminate as outlined.
1.2 Contact the citizen, by phone or in writing,
regarding the status of the matter within 10 (ten)
working days of first contact.
1. 3 If the complaint can not be resolved at the depart-
mental level, notify the Manager' s Office.
1.4 The Department and Manager's Office shall maintain
permanent record of the matter.
2 . Departments shall document citizen comments, such as
compliments, ideas or suggestions, by completion of a
"Citizen Comment" form and disseminate on the last
workday of the month.
3 . Citizen comments received in the Manager's Office shall
be routed to the appropriate department.
VaTIZEN COMMENT, FORM
ROUTE:
CODE (See Below) 017
•
TO: FROM: DATE:
TO: FROM: - DATE:FROM: _DATE:�
CITIZEN ~`
Name
ADDRESS
Street City
DAY/WORK pgOgE
Zip Code
HOME PHONE
COMMENT (Attach and copy extra page(s) if necessary)
PREVIOUS CONTACT ON THIS MATTER WITH Comm?
NO YES WHEN?
WITH WHOM?
TAKEN BY
Name Department
DATE
TIME
❑ In Person ❑ Phone ❑ Letter ❑ Commissioners Referral Ei Managers Referral TO a1
DATE
CORRESPONDENCE AND OTHER BACKGROUND INFORMATION FIL1) WHERE
DISPOSITION
DATE INITIALS
Revised 9/87 White Copy: Department Original Pink Copy: $es onse
Yellow Copy: Citizen P
Buff Ledger Copy: Manager
COMMENT CODES
01 County Commissioners
02 Elections 14 Planning (Physical)
_._03 _ -Electior.of Deeds 14A Erosion Control 20 Aging Senior,)
04 Soil & Water 14E Inspections 20A Senior Center
05 County M 15 Economic Development 20C RSVP.-
06 Countynel Manager i6 Social Services (Admire.) 20C Transportation
07 Finance 16A Income Maintenance 20D I & R
08 Purchasing 16B Services 21 Commission for Women
08A Central Services Division 16C Veteran 22 Sheriff (Admin.)
17 Public Health Affairs
09 Tax Supervisor 22A Patrol
09A Listing 17A Medical Health 22B Jail
09B Appraisal
17B Environmental 22C Investigation
17C Dental 22D ABC
09C Revaluation 23 Emergency
10 Land Records 17D Animal Control- g y Management Services (Admire.)
11 Tax Collector 18 Agriculture 23B Communications
12 Child Support 19 Recreation and Parks 23B Medical Services
13 Data Processing 23C Flight Program
24 Public Works (Admin.)
24A Buildings & Grounds
24B Sanitation
24C Motor Pool
25 Housing & Community Development
ORANGE COUNTY 018
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No._E
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: INFORMATION CARD
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
(TO BE DISTRIBUTED AT MEETING) OFFICE,X501
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To review information card.
BACKGROUND: A generic information card to enclose with routine citizen
requests for information has been developed for use by all
County departments. The card provides general phone numbers
for the County and blank space to hand write a note to the
citizen when sending out information. The back of the card
lists emergency numbers and most-called County department
extensions for citizens' use.
The Manager's office is pursuing a more responsive mode to
citizens, County personnel and the Commissioners. This infor-
mation card is one mechanism among several to help foster
better communication and information flow.
RECOMMENDATION(S) :
No Board action requested.
MEW
_ 1
019
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. F
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 22 , 1987
SUBJECT: Approval of Respite Care Block Grant
DEPARTMENT: PUBLIC HEARING: Yes X No
Social Services/Aging
ATTACHMENT(S) : INFORMATION CONTACT: Marti Pryor-Cook
Contract with Jerry Passmore
Triangle J Council of Governments TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane -- 227-2031
Durham - 688-7331
PURPOSE: To consider renewing a Respite Care Service contract with the Triangle J
Council of Governments effective July 1, 1987 through June 30, 1988 in the
amount of $4,081.00
BACKGROUND: If approved, the contract would provide funds to assist with short-term
relief for caregivers of patients who are not covered by N.0 Medicaid
eligibility standards. The respite care service would be coordinated by
the Inter-department Case Management Team (Social Services/Aging) and in-
home aides provided by the existing DSS Chore Program and the Home Health
Agency.
There is a local match of $510.00 to be provided in the existing DSS budget.
Approximately, sixteen families will be served by this contract.
RECOMMENDATION(S): Approve Respite Care Service Contract and authorize
Chair to sign.
020 ORANGE COUNTY
and
TRIANGLE J COUNCIL OF GOVERNMENTS
CONTRACT FOR RESPITE CARE SERVICE
THIS AGREEMENT, entered into as this 1st day of July, 1987, by and
between Orange County , (hereinafter referred to as "Contractor" or
Agency") and the Triangle J Council of Governments, (hereinafter referred to as
"C0G").
W I T N E S S E T H THAT :
WHEREAS, COG desires to engage the Agency to render certain social
services (hereinafter described in connection with an undertaking or project and
referred to as the "Project") which is to be wholly or partially financed by a
grant from the N.C. Division of Aging (hereinafter, along with the appropriate
auditing agency of the entity making such grant, referred to as the "concerned
Funding Agency or Agencies"), said grant being a Contract for Respite Care
Service (hereinafter referred to as "Grant") and,
WHEREAS, the Agency desires to render such services in connection with
the Project:
NOW THEREFORE, in consideration of the premises, and the mutual
convenants and agreements hereinafter contained, the parties hereto agree as
follows:
1. Employment of the Agency. C 0 G hereby agrees to engage the
Agency and the Agency hereby agrees to perform the services hereinafter set
forth in accordance with the terms and conditions contained herein.
2 Local Support. In accepting this contract providing for $ -0- of
federal funds and $ 3,571 of the state funds, the Agency agrees to provide not
less than $ 510 of acceptable non-federal cash and $ -0- acceptable
in-kind contributions.
3. Scope of Services. Agency shall do, perform and carry out in a
satisfactory and proper manner the work and services described in Attachment
"A" (or as described in FY 88 Area Plan) which is attached hereto and made a
part hereof.
4. Time of Performance. The services of the agency are to commence no
later than fifteen (15) days after the execution of this contract and shall be
undertaken and pursued in such sequence as to assure their expeditious
completion and as may be required in Attachment "A". All services required
hereunder shall be completed on or before June 30, 1988.
5. Compensation and Method of Payment. The Agency shall be compensated
for the work and services to be performed under this contract as set forth in
021
Attachment "A" which is attached hereto and made a part hereof. In no event,
however, will the total compensation and reimbursement, if any, to be paid the
Agency under this contract exceed the sum of S3 .571
6. Progress Payments. Unless otherwise provided in Attachment "A", the
Agency shall be entitled to receive progress payments on the following basis: As
of the last day of each calendar month during the existence of this contract, the
Agency shall submit to COG an invoice for payment based on the unit cost
reimbursement rate per service (as identified in Attachment "A") through the
invoiced period. Subject to COG's right to verify the accuracy of the invoice
and the satisfactory performance of the work evidenced thereby, C 0 G will make
payments to the Agency on a monthly basis as the work progresses but not more
often than once a month. Invoices must cover a period ending with the end of a
month and must be received within ten (10) days following the end of the invoice
period. The Agency will be paid an amount which equates the agreed upon unit
cost reimbursement rate to the units provided during the invoice period.
7. Documentation of Expenses. Agency shall maintain full and complete
documentation of all expenses associated with performing the scope of work
under this contract. Expense documentation shall include: timesheets for each
employee, showing time spent on services for recipients; receipts for any supplies
purchased for use on this contract; any applicable subcontract expenditures; all
applicable overhead and indirect expenditures; and such other documentation
necessary to substantiate overall costs of delivering the contracted service
(including Agency contribution as well as amounts reimbursed by C 0 G).
8. Documentation of Service Recipents and Confidentiality. It is expressly
understood and agreed that the report procedures established by COG may
include, but not be limited to, the names and addresses of individuals receiving
services under the terms of this contract, with the understanding that no
personal information obtained from any individual will be disclosed by C 0 G in a
form which allows identification of the individual, without the written consent of
the individual.
It is understod and agreed that the report procedures established by COG
may also include actual costs incurred per unit of service including both COG
costs and Agency contributions.
9. Reprogramming of Funds. It is understood and agreed that, in the event
that the amount of funds received from the North Carolina Division of Aging is
reduced, COG may, in turn, decrease the total compensation and reimbursement
to be paid hereunder and require corresponding changes in the Scope of Services
as set out in Attachment "A".
It is further understood and agreed that, in the event at the end of each
quarter, the Contractor's rate of progress on this contract is leading to
underspending at the end of the contract period, due to inability to provide
services at planned levels, C 0 G may decrease the total compensation and
reimbursement to be paid hereunder in order to allocate funds to other contracts
and services.
10. Change of Unit Cost Reimbursement Rates. COG may renegotiate the
reimbursement rates as set forth in Attachment "A". The parties agree that COG
will consider increasing the reimbursement rate only under two circumstances:
022 -
(a) Upon a showing by Agency that actual costs have increased due to
factors beyond Agency's control; or
(b) Upon a showing by Agency that actual costs have increased due to a
sudden increase in client load (e.g., due to a disaster event).
The parties further agree that COG shall have the right to decrease the
reimbursement rate under any circumstances which show that actual costs are
less than projected; including, but not limited to, circumstances in which:
(a) Overall costs of providing service are shown to be less than forecast in
the Agency's original bid for this service; or
(b) The Agency fails to document the required local match such that the
COG reimbursement rate exceeds ninety percent (9( X) of service costs.
In the event the reimbursement rates are decreased, COG may, at its
option, increase the total number of units of service to be delivered.
11. Payments by Service Recipients. No individual receiving services under
the terms of this Agreement shall be required to pay any part of the cost of the
service. However, recipients shall be given the opportunity by the Agency to
make some contribution for the service in a manner approved by C 0 G.
Agency shall post a notice in a conspicuous place, stating that no charge
is made for the service, but that contributions will be accepted. Agency shall
furnish envelopes to all clients for confidential contributions. Agency shall offer
a locked box in a convenient location for confidential deposit of envelopes. All
envelopes shall be collected and operated by the Project manager or a person
designated by the Project Manager. Envelopes shall be opened in the presence of
another person, the money shall be counted and the total recorded. The money
shall be deposited in accordance with the usual procedures of the Agency, with a
separate receipt., Accumulation of contributions should not exceed fifty dollars
($50) between deposits.
12. Program Income. Program income is any money received by Agency as
a direct result of contract activity. Agency shall maintain daily records of
voluntary contributions by (or on behalf of) service recipents, interest received
on COG advance before disbursement, and any other program income. Agency
shall not withold any program income as an offset to COG reimbursement.
Program income shall be used in the same year it is received to provide
additional services. Upon completion of the work, including the receipt of any
final written submission of the Agency, C 0 G shall pay the Agency a sum equal
to one hundred percent (100%) of the compensation to be paid under this
contract, less the total of all previous payments made.
Notwithstanding the foregoing provisions of this paragraph, COG will make
diligent efforts to obtain advance funding from its funding source; and if it
receives such advance funding, then the Agency shall be entitled to advances
once a month based upon requisitions of the estimated amounts of expected
expenditures for such month.
023
13. Agency's Personnel. Agency represents that it has, or will secure at its
own expense, all personnel required in performing the services under this
contract. Such personnel shall not be employees of C 0 G, nor shall such personnel
have been employees of COG duirng any time within the twelve-month period
immediately prior to the date of this contract, except with the express prior
written consent of C 0 G. Further, Agency agrees that no one employed by C 0 G
now, or within the twelve-month period immediately prior to the date of this
contract, shall be involved in any way with the performance of this contract,
without the express prior written approval of COG.
14. Approval of Subcontracts. None of the work of services to be
performed under this contract by the Agency shall be subcontracted without the
prior written approval of COG. if such subcontracting is authorized as herein
provided, all subcontract documents shall be submitted to COG for review and
approval prior to the execution of such subcontract. Further, if requested by
COG, the Agency shall provide COG with such documentation as it shall require,
regarding the method the Agency used in selecting its subcontractor. the Agency
acknowledges that if the work or services to be performed under this contract is
financed soley or partially through Federal funds, the selection of subcontractors
is governed by regulations requiring competition between potential subcon-
tractors adequate justification for sole source selection. The Agency agrees to
abide by such regulations in its selection procedure.
15. Review and Coordination. To insure adequate review and evaluation of
the work, and proper coordination among interested parties, C 0 G shall be kept
fully informed concerning the progress of the work and services to be performed
hereunder. COG may require the Agency to meet with designated officials of
COG and the Concerned Funding Agency from time to time to review the work.
Reasonable prior notice of such review meeting shall be given the Agency.
16. Reports. The Agency shall furnish COG with a quarterly progress
report, (the period for which C 0 G is required to report to the funding agency),
in such form as may be specified by COG, outlining the work accomplished by
the Agency during the period of such report and the current status of the
Project, including the percentage of the work which has been completed as of
the end of the period covered by suh report. Such report shall be furnished
within fifteen (15) days of the end of the period covered by such report.
17. Inspections. Authorized representatives of COG and the Concerned
Funding Agency may at all reasonable times review and inspect the Project
activities and data collected pursuant to this contract. All reports, drawings,
studies specifications, estimates, maps and computation prepared by or for the
Agency shall be made available to authorized representatives of COG and the
Concerned Funding Agency for inspection and review at all reasonable times in
the Agency's office where data are normally accumlated. Approval and
acceptance of such material shall not relieve the Agency of its professional
obligation to correct, at its expense, any errors found in the work.
18. Maintenance of Cost Records. The Agency shall maintain all books,
documents, papers, accounting records and and other evidence pertaining to costs
incurred in the Project and shall make such material available at all reasonable
times during the period of the contract, and for three years from the date of
final payment under the contract, for inspection by COG, the Concerned Funding
Agency, and if the work and services to be performed under this contract is
024
wholly or partially funded with Federal funds, the Comptroller General of the
United States, or any of their duly authorized representatives. The Agency shall
include the provisions of this paragraph in any subcontract executed in
connection with this Project.
19. Compliance with Requirements of the Concerned Funding Agency. The
Agency shall be bound by the applicable terms and conditions of the Grant
Contract between COG and the Concerned Funding Agency, which said Grant
Contract is on file in the offices of COG, a copy of which has been delivered to
the Agency, and is hereby made a part of this Agreement as fully as if the same
were attached hereto.
20. Data to be furnished Agency. All information, data, reports,
records and maps which are existing, readily available and reasonably necessary,
as determined by COG, for the performance by the Agency of the work and
services required by this contract shall be furnished to the Agency without
charge by C 0 G. C 0 G, its agents and employees, shall fully cooperate with the
- Agency in the performance of the Agency's duties under this contract.
21- Rights in Documents, Materials and Data Produced. Agency agrees that
all reports, drawings, studies, specifications, estimates, maps, computations and
other data prepared by or for it under the terms of this contract shall be
delivered to, become and remain, the property of COG and the Agency shall
have the right to use same without restriction or limitation and without
compensation to the other. For the purposes of this contract, "data" includes
writings, sound recordings, or other graphic representations, and works of a
similar nature. No reports, maps or other documents produced in whole or part
under this contract shall be the subject of an application for copyright by or on
behalf of the Agency or its subcontractors. The work to be performed under this
contract may be subject to certain regulations issued by the Concerned Funding
Agency. Information regarding these relevant regulations may be obtained upon
written request to C 0 G. This contract does not provide for the development of
systems analysis products, models, electronic data processing systems, software
and related services. Any development of such methods, materials, logic and
systems shall be paid for by the Agency from funds not allocated to this
contract as local support and shall be the property of the Agency.
22. Identification of Documents. All reports, maps and other documents
completed as a part of this contract shall bear on the title page of such report,
map or document, the following legend: "Prepared by (insert name of Agency)
under Contract with the Triangle .] COG". The date (month and year) in which
the document was prepared shall also be shown.
23. Interest of Agency. The Agency covenants that neither the Agency,
nor anyone controlled by the Agency, controlling the Agency, or under common
control with the Agency, nor their agents, employees or subcontractors,
presently has an interest, nor shall acquire an interest, direct or indirect, which
would conflict in any manner or degree with the performance of its service
hereunder, or which would prevent, or tend to prevent, the satisfactory
performance of the Agency's service hereunder in an impartial and unbiased
manner. The Agency further covenants that in the performance of this contract
is any person having any such interest and employed by the Agency contemplates
taking some action which may constitute a violation of this paragraph, the
Agency shall request in writing the advice of C 0 G, and if C 0 G shall notify the
025
Agency in writing that the Agency's contemplated action will not constitute a
violation hereof, then the Agency shall be authorized to take a such action
without being in violation of this paragraph.
24. Interest of Members of COG and Others. No officer, member or
employee of COG, and no public official or any local government which is
affected in any way by the Project, who exercises any function or
responsibilities in the review or approval of the Project or any component part
thereof, shall participate in any decision relating to this contract which affects
his personal interest or the interest of any corporation, partnership or
association in which he is directly or indirectly interested; nor shall any such
officer, member or employee of COG, or public official of any local government
affected by the Project, have any interest, direct or indirect, in this contract or
the proceeds arising therefrom.
25. Officials not to Benefit. No member of or delegate to the Congress of
the United States of America, resident Commissioner or employee of the United
States Government, shall be admitted to any share or part of this contract or to
any benefits to arise herefrom.
26. Equal Employment Opportunity.
(a) The Agency will not discriminate against any employee, applicant
for employment or subcontractor because of race, color, religion, sex, age, or
national origin. The Agency shall take affirmative action to insure that
applicants are employed and subcontractors are selected, and that employees are
treated during employment, without regard to their race, color, religion, sex,
age, or, national origin. Such action shall include, but not be limited to the
following: employment, upgrading, demotions, or transfers; recruitment or
recruitment advertising; layoffs or terminations; rates of pay or other forms of
compensation; selection for training, including apprenticeship; and participation
in recreational and educational activities. the Agency certifies that it presently
has in effect such an affirmative action program which specifies goals, target
dates to assure the implementation of such plan. The Agency agrees to post in a
conspicuous place available to employees and applicants for employment, notices
to be provided setting forth the provisions of this non—discrimination clause. The
Agency will in all solicitations or advertisements for subcontractors or employees
placed by or on behalf of the Agency, state that all qualified applicants will
receive consideration for employment without regard to race, color, religion, sex,
age, or national origin. The Agency will cause the foregoing provisions to be
inserted in all subcontracts for any work covered by this contract so that such
provisions will be binding upon each subcontractor provided that the foregoing
provisions shall not apply to subcontractors for less than $10,000.00.
(b) The Agency shall keep such records and submit such reports concerning
the racial and ethnic origin of applicants for employment and employees as C 0 G
or the Concerned Funding Agency may require.
(c) The Agency agrees to comply with such rules, regulations or guidelines
as COG or the Concerned Funding Agency's compensation which are mutually
agreed upon by and between COG and the Agency, shall be incorporated in
written amendments to this contract.
27. Changes. COG may require changes in the work and services which the
Agency is to perform hereunder. Such changes, including any increase or
026
decrease in the amount of the Agency's compensation which are mutually agreed
upon by and between COG and the Agency, shall be incorporated in written
amendments to this contract.
28. Assignability. The Agency shall not assign, sublet or transfer all or any
portion of its interest in this Agreement without the prior written approval by
COG.
29. Licenses and Permits. Agency shall maintain all required licenses,
permits, bonds, and insurance required for carrying out the services in Appendix
A. The Agency shall notify COG immediately if any required licenses or other
permits are cancelled, suspended, or otherwise ineffective. Failure to maintain
proper licenses, permits, bonds and insurance shall be a basis for COG
disallowing all or part of payments under this contract or for termination of this
agreement for cause.
30. Insurance. If Agency uses vehicle in fulfilling its duties under this
Agreement, Agency shall also provide evidence of automobile insurance in the
minimum amount of Twenty-Five Thousand/Fifty Thousand Dollars
($25,000/$50,000) liability insurance and Fifty Thousand Dollars ($50,000)
property insurance. Failure to provide evidence of insurance shall be deemed an
automatic violation of this Agreement and could therefoe lead to termination of
the Agreement by COG. The Agency shall hold COG harmless for any damages to
the person or property of any individual or organization as the result of the
execution of the scope of service to be performed under this Agreement.
31. Termination of the Contract. If the Agency shall fail to fulfill in a
timely and proper manner its obligations under this contract; or if the Agency
shall violate any of the covenants, agreements, representations or stipulations of
this contract; or if services do not meet standards as set forth by N.C. Division
of Aging; or if for nutrition service specifically, meals fail to follow the
approved program menu and meet reasonable standards of nutrition, sanitation
and palatability as determined by COG, C O G shall give the Agency written
notice specifying such failure or violation, and giving the Agency a specified
reasonable time, not less than fifteen (15) days, within which to cure or remedy
such failure or violation. If within such specified period the Agency shall cure or
remedy such failure or violation, or shall take steps from which it is apparent
that such failure or violation will be substantially cured or remedied within a
reasonable time after such period, then this contract shall not be terminated.
But if the Agency shall fail within such specified period to cure or remedy the
same or to take such steps as foresaid, then this contract shall be deemed to
have terminated effective at the end of the period of such notice.
In the event of such termination, all finished or unfinished documents and
other materials collected or produced under this contract (as more fully
described in paragraph 15 hereof) shall, at the option of COG, become its
property (subject to full accessibility thereto by the Agency) and the Agency
shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents or materials. Notwithstanding the foregoing,
the Agency shall not be relieved of liabilitiy to COG for damages sustained by
COG by virtue of any breach of this contract by the Agency and COG may
withhold any payments to the Agency for the purpose of set-off for damages
caused by the Agency's breach, until such time as the exact amount of damages
to COG from the Agency is determined.
_ 027
32. Termination for Lack of Funds. In the event of prospective termination
due to non—receipt of funds with which to carry out the provisions of this
Contract by giving written notice to the Agency of such termination and
specifying the effective date of such termination. In the event such written
notice is given, all finished or unfinished documents and other materials as
described in paragraph 15 above shall, at the option of the COG, become its
property (subject to full accessibility thereto by the Agency) and the Agency
will be paid for work satisfactorily completed by the termination date according
to the agreed upon unit cost reimbursement. If this Contract is terminated due
to the fault of the Agency, paragraph 24 hereof relative to termination shall
apply.
33. Applicable Law. This Contract shall be deemed to have been executed
and performed in the State of North Carolina, and all questions of interpretation
and construction shall be construed by the laws of such State.
IN WITNESS WHEREOF, the Agency and COG have executed this
Agreement as of the day first above written.
AGENCY:
BY:
Chairman or Designated Official
TRIANGLE J COUNCIL OF GOVERNMENTS:
BY:
Executive Director
s ' cd h�d .i,ie<is. cr.e?tGt aaiv`eec rnr aentt h
e
3.lro Act.
c. r':jai t .
"3-pr..044.,____/g- -A_____ --
r - ;'r:.,J County
APPROVED AS TO LEGAL FORM: r''''-' I
,,,/,:9•._.- . / z,
Counsel, Triangle Council of Governments
028 _
i -)`i RESPITE CARE
SERVICE DEFINITION : A service which provides needed relief to care-
givers of patients who cannot be left alone
because of mental or physical problec :.and whose
incomes preclude coverage under North Carolina's Medicaid
eligibility standards.
UNIT OF SERVICE: One ( 1 ) hour .
SERVICE OBJECTIVES To provide relief time for unpaid caregivers who
are caring for patients who require constant super-
vision and who cannot be left alone either because
of memory impairment or other problems that make
them subject to wandering or make them dangerous to
themselves or others , or because of physical
immobility regardless of etiology , that renders them
unsafe alone . These services are aimed toward
preventing premature long-term institutionalization
of the patient .
PREFERRED TARGET
GROUP; Caregivers of mentally or physically impaired adults
(sixty years of age or older and/or their spouses )
at risk of institutionalization .
SERVICE ACTIVITIES; Activities may include:
1 . Attendance and companion services for the patient
in order to provide release time to the caregiver .
2 . Personal care services , including meal prepara-
tion, to the patient of the caregiver .
3 . Patient assessment and care planning for the
patient of the caregiver .
4 . Counseling and training in the caregiving role ,
including coping mechanisms and behavior
modification techniques .
5 . Counseling in accessing available local , regional
and state services .
6. Temporary placement of the patient in an adult
day care , family care or domiciliary care facility .
The above are limited to a maximum of forty-eight
(48) hours of service per month per caretaker .
Duration of the service period shall be unlimited
for as long as the caretaker continues to qualify as
a caretaker as defined by the service objective .
LOCATION OF 029
SERVICE;. Any of these :
1 . Home of the patient
2 . Offices or training location of the service
providing agency .
3 . Licensed domiciliary home , family care home ,
or adult day care facility .
ASSESS TO SERVICE, Patient and/or caregiver may be referred by se] f,
physician , family members, friend or other service
provider .
Referral accompanied by name , address, and phone
number , if available , of applicant .
DELIVERY
CHARACTERISTXCS: . The specific services to be provided shall be
determined by an appropriate professional staff
member (e .g . , registered nurse , social worker , home
economist , etc . )
. An appropriate in-home assessment shall be made
and documented within ten ( 10 ) days of referral .
. All contacts must be documented .
. An emergency contact person identified and
maintained on each participant.
. A monitoring contact will be made at least
quarterly to each service recipient during the
period .
STAFFING
REOUJiEMENTS: . The provider shall assure supervision of all
respite care workers .
. All respite aides shall be at least eighteen ( 18 )
years of age and older.
. Ability to follow oral and written instructions
and keep necessary records .
. Understanding of care of disabled , ill or
convalescing people .
. Staff assignments shall be determined by the level
of care needed (e.g. , chore , homemaker , registered
nurse) .
. Assigned staff must have the appropriate training
to provide services to a given client .
PROHIBITED SERVJcE
ACTIVITIES: . Accepting gifts
. Lending or borrowing money or articles
. Minor home repairs
. Pet grooming
. Yard maintenance
. Heavy household cleaning (cleaning closets ,
washing walls )
030
MINIMUM TRAINNN5
REQUIREMENTS, Shall include the following:
Twenty (20 ) hours of training and/or orientation
including the following :
1 . Orientation to respite care ,
2 . Basic first aid
3 . Emergency response
4 . Human relationship skills
a . Coping skills regarding disorientation and
dementia
b . Aging process
c . Dealing with terminal illness
d . Communication with caregiver
_ .e . Leisure time with aged_ .
5. Routine, personal hygiene and meal preparation
All staff, however, assigned to clients , shall have
a basic orientation to respite .
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34
• r
ORANGE COUNTY 033
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No. _2_
Meeting Date: September 22, 1987
SUBJECT: Transportation Driver Provision Contract with OPC Mental Health
Center
DEPARTMENT;
Aging PUBLIC HEARING: Yes x No
ATTACHMENT(S) : INFORMATION CONTACT:
J
OPC Mental Health Center Contract Jerry M. Passmore, Ext. 280
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: Request approval for driver provision agreement with OPC Mental
Health Center who is part of the Orange County Transportation
Plan (TDP) . OPC-MHC would reimburse Orange County at $6.50 per
hour for established work schedule. Contract period would be
•
October 1, 1987 through June 30, 1988.
BACKGROUND: The Orange CAI Program, administered by the Department on
Aging, provides van drivers to transport Program clients. This
agreement would maintain the coordinated use of certified drivers
and shared use of CAT vehicles encouraged under the County Trans-
portation Development Plan (TDP) .
The Agreement would pay for the full cost of hirin a
driver by the Depatment on Aging and provide additional revenues
to cover other CAT transportation-related expenses.
RECOMMENDATION(S): Approve contract and authorize Chair to sign.
034 Orange County C.A.T. Driver
Agreement
This agreement entered into this 1st. day of October, 1987 ,by
and between the County of Orange on behalf of the Department on Aging ,
hereinafter referred to as the"County" and Orange-Person-Chatham
Mental Health Center , Inc. on behalf of Children 's Learning Center
hereinafter referred to as "OPCMH.
The purpose of this agreement is to outline the conditions under
which the County and OPCMHC will cooperatively provide human service
transportation under the C.A.T. (Coordinated Agency Transportation)
system.
SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY
1 . To provide a certified driver for Children ' s Learning Center
Southern Orange route Monday through Friday for daily pick-up and
take home of clients between the hours of 7 : 15 - 9:00 a.m. and
2: 15 - 4:00 p.m.
2. To provide back-up drivers in case the regular driver is not
available due to pre-arranged absences.
3. To employ a C.A.T. Transportation Supervisor to handle any
problems and to assure there is a driver available.
SPECIFIC RESPONSIBILITIES OF OPC MENTAL HEALTH CENTER
1. To reimburse Orange County at $6. 50 per hour for a three hour
minimum each day of operation within 30 days after billing .
2. To provide and pay for specialized training in the areas of
client behavior interaction techniques with clients/families, med-
ical management including CPR and first aid training and, any other
procedures specific to the Children' s Learning Center program and
route.
The term of this contract shall be from October 1 , 1987 through
June 30, 1988.
IN WITNESS WHEREOF, Orange County and Orange-Person-Chatham
Mental Health Center, Inc. have executed the Agreement of the
date first written above.
County of Orange
Orange-Person-Chatham Mental
Health Center
By:
Chair or Designated Official By:
Chair or Designated Official
Date :
Date:
035
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No.
• Meeting Date: September 22, 1987
SUBJECT: Approval of 1987-88 Workplan for Re-mapping Project, completion of
DEPARTMENT: n'
Central, Land Records PUBLIC HEARING: Yes • No
•
ATTACHMENT(S) : Memorandum INFORMATION CONTACT:
Roscoe Reeve
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To approve the 1987-88 workplan for the re-mapping project, and to
issue a workplan letter to L Robert Kimball & Associates completing
Phase 3 ; to explore GIS (computer mapping) as an alternative to the
next mapping phase; and, to purchase additional map reproduction
equipment .
•
•
BACKGROUND: The completion of Phase 3 of the multi-year, multi-phased remapping
project, will provide the orthophoto base maps of all the remaining
County townships, and a complete orthophoto model of the County at
1" = 400 ' . All land records departments will participate in ' exploring
and evaluating the option of computer mapping for the final re-mapping
phases , with a resulting recommendation to the Board of Commissioners
in early 1988 . The purpose would be to obtain accurate and usable
map information for citizens and decision-makers .
In addition, equipment will be purchased to provide the Land
Records Office with the ability -to - develop map prints produced
on its copier, which will be sold to citizens .
Funds for the workplan will be provided by the County and by
•
a matching grant from the State of North Carolina .
RECOMMENDATION(S) :
Approve the 1987-88 Workplan (attached) to complete Phase 3, to explore GIS
(computer mapping) as an option to future phases, and to purchase map repro-
duction equipment.
.nv
flik.:
036
COUNTY of ORANGE
CENTRAL LAND RECORDS OFFICE
Roscoe E, Reeve
Manager Patricia B. Smith
Mapping Supervisor
MEMORANDUM
To: Orange County Board of Commissioners
From: Roscoe E. Reeve, Land Records Manager.dt.
Date : September 22, 1987
Subject : Approval of 1987-88 Workplan for Re-Mapping Project .
In cooperation with the Contractor, we propose the following
workplan and costs for this year, completing Phase 3 :
Item Cost
Analytical Aerial Triangulation $27 618 County Cost
$27 , 618
Orthophoto Base Maps 65,408
65,408
GIS Exploration Fund 3 ,000
3,000
GIS Exploration Contingency Fund* 10,000 10,000
Diazo Copy Developer 2 ,000
2 ,000
Bond - -1 , 527
1 ,-52-7-
Sub-Total $198;026 $108,026
Less State Grant
(10, 000)
Less Bond non-execution
(1 ,527)
Total:
$96,499
The Board of Commissioners asked staff to explore and evaluate
computer mapping as an option of the re-mapping project, and not
have the County hire consultants . It is requested that the $10,000
that could be deducted from the map budget ($97 ,000) by receiving
a grant from the State of North Carolina, be designated to a
contingency fund for the GIS exploration, to supplement the $3,000
designated in the budget for that purpose .
208 South Cameron Street • Hillsborough, North Carolina 27278
Telephones: 919 732-8181 • 919 967-9251 • 919 688-7331 • 919 227-2031
031
°t�ori Age nda
O
RANGE I IONERS Item No BOARD OF CO
•
ACTION AGENDA p e M AB
S TgACpT
Meeta q Date' September 22, 1987
SUS5EC T
DEARe ST id: e� Amendment Soil and Wager pUBXIC 'BEARING:
Yes.$ __lc_
01 1-
a
No
Orange Soil Conservation District INFORMATION CONTACT Charles Snipes/
ATTACENT`S, R Mike Washington
PROPOSED DRAFT OF AGRE gMgNT B 1� ANGE TE EpYONEE
AND USDA, SOIL CON58RVA SERVICE. yl l 11 h — bxt• 1
Meb ne - 2.20 31
Durhm 658-1 31
88
v
at i on District's
i stn i ct�s Conservation 8S Service ce (SCSI
Soil and Water Cserva iil ct's '40-8 t° the
the Orange from the tergln 1rvi F°
To amend th appropriation in-office de REQUIRED by the t"
pUgPOSE� a $12,000 t° make as a d prepare documen
ding s county basis
Budget by mployee on an hourly lands conduct analysis
hire an of highly facts
anon gather identification g nations-
bmploYee d determinations.Act (ESA erodible lan
for highly er
u1re5 that d
85 req
BACKGROUND• Food Security Act ° 1 °untY• The o' r
X1 , of the be made in each provisions
ovis'The
Tit
highly erodible lands
nt the conservation will be provided
more rapidly 'guidance and training farm in 0r8
supervision, g made on every approve
be us be. p
Sbeterminat'°ns must 0_ All plans must Determinations
199
b'1 �a uarY
g ND ATI O N(S
o include t e $12,000 appropriation from°m USDA, 'e
Sof i and Waer Con istrict's '87-88 budget.
v� •
•i
111, DR f
038 COOPERATIVE AGREEMENT Agreement No. A-4532-41
between the O eft 6 E
SOIL AND WATER CONSERVATION DISTRICT
and the
SOIL CONSERVATION SERVICE
UNITED STATES DEPARTMENT OF AGRICULTURE
This agreement is entered into this day of , 19 , by
and between the Fishing Creek Soil and Water Conservation District (District) ,
and the United States of America, acting by and through the Soil Conservation
Service, United States Department of Agriculture (Service) , to provide federal
financial assistance to the District.
I. Authority
Food Security Act of 1985, 16 U.S.C. § 3801 et. seq. , and the Soil
Conservation and Domestic Allotment Act, as amended, 16 U.S.C. § 590
a-f. This is a cooperative agreement as defined in the Federal Grant
and Cooperative Agreement Act, 31 U.S.C. § 6301 et. seq. , and Office of
Management and Budget Circular A-102.
II. Purposes and Objectives
Under the provisions of Title XII of the Food Security Act of 1985, the
Service is assigned responsibility to make determinations relating to`
identification of highly erodible lands and wetlands and to assist
owners and operators with the development and implementation of
conservation plans and systems. The District is a subdivision of state
government empowered under state law to establish and administer a
program of soil and water conservation. Under Title XII of the Food
Security Act, conservation districts are assigned responsibility for
approving conservation plans and systems. This agreement is intended
to further the implementation of the Food Security Act.
This agreement will (1) assist the District in gathering facts and in
preparing documentation to form the basis for determinations of highly
erodible land, wetlands, converted wetlands and minimal effects of
wetland conversion and (2) assist the District in providing assistance
to landowners and landusers in the development and implementation of
conservation plans and systems. This assistance will more rapidly
implement the conservation provisions of the Food Security Act of 1985.
III.)e-The District Agrees to do the Following:
A. To perform any or all of the following items of work as designated
by the Service:
4 A
•
Page 2 of 5 039
g pages, Agreement No. A-4532--41
1. ether facts conduct anal sis and re are documentation to
form the basis for hi:hly erodible land determine ions to
be char•ed to a ante advances at the - - • WNW per
determination.
B. Perform Item of Work No. 1 as specified in the SCS National Manual
for Assisting ASCS Cost Share Programs, SCS National Conservation
Planning Manual, and the Field Office Technical Guide. In no case
shall the District make any final dete
Act, i.e. , sign off Highly tLe
and Wetland Conservation Determination. All of the above
ble Land
reference materYa s are avai a e In all SCS field offices and
the Service shall make them available upon request by the
District.
C. For accounting purposes, notify the Serv3Re money of items of
work performed. Monitoring and reporting will be done pursuant to
Attachment I of Office of Management and Budget Circular A--102.
D. Comply will all of the provisions of Office of Management and
Budget Circular A-102 and audit guidelines of Circular A-128, both
of which may be amended from time to time and which are herein
incorporated by reference. Copies of both of these documents will
be provided to the District by the Service.
B. Comply with the nondiscrimination provisions of Title VI of the
Civil Rights Act of 1964, and other nondiscrimination statutes;
namely, Section 504, Title IX, and the Age Discrimination Act of
1975, and in accordance with the regulations of the Secretary of
Agriculture (7 CFR-15, Subparts A & B) which provide that no
person in the United States shall, on the grounds of race, color,
national origin, age, sex, religion, or handicap, be excluded from
participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity
receiving federal financial assistance from the Department of
Agriculture or any agency thereof.
F. Give the Service or the Comptroller General, through any
authorized representative, access to and the right to examine all
records, books, papers, or documents related to this agreement.
IV. The Service Agrees to do the Following:
A. Provide technical supervision, guidance and training_as determined
Ehe Service to be adequate to enable the District to carry out
its responsibilities under this agreement. If the Service is
unable to maintain such support, the District's requirements will
be adjusted by mutual agreement.
040
Page 3 of 5 pages, Agreement No. A-4532-41
B. Advance assistance funds to the District pursuant to this
agreement with requests submitted on Standard Form 270. Advances
will be made to ediate disbursement needs on a monfhTy-
asis. However, the Service may make disbursements at any time it
Niermines it to be necessary to facilitate the purposes of this
agreement.
C. Upon notification of the completion of an item of work, the
Service shall promptly review the performance of the District to
determine if it has met the specifications for that item.
Approval of such performance shall be required prior to such item
f� being charged against assistance advances.
It is Mutually Agreed:
A. The total amount of assistance which may be provided to the
District under this agreement is
B. This agreement shall be effective on the date appearing in the
first paragraph and shall continue in effec rou er 30,
1987. It may be renewed for subsequent fiscal years by an
exchange of correspondence between the State onservationist
acting for the Service and 17e C airman of„t_hp igtrict Board
acting for the District.
C. This agreement may be terminated by either party hereto by written
notice to the other party at least 30 days in advance of the
effective date of the termination.
D. It is the intent of the Service to fulfill its obligations under
this agreement. However, the Service cannot make commitments in
excess of appropriated funds authorized by law or administratively
made available. If the Service cannot fulfill its obligations
because of lack of appropriated funds, this agreement will
automatically terminate.
E. In the event that this agreement is terminated for any reason, the
financial obligations of the parties will be as set forth in
Paragraph 3 of Office of Management and Budget Circular A-102,
Attachment L.
F. No member of, or delegate to, Congress, or resident commissioner
after his election or appointment, and either before or after he
has qualified, and no officer, agent, or employee of the
government shall be admitted to any share or part of this
agreement, or any benefit to arise therefrom. The provision
herein with respect to the interest of members of, or delegates
to, Congress, and resident commissioners shall not be construed to
extend to any incorporated company where such agreement is made
for" the general benefit of such incorporated company.
04.E
Page 4 of 5 pages, Agreement No. A-4532-41
G. No officer, agent or employee of the District shall participate,
rest y or indirectly. in any stork agreed tofu tip agreement on
h-3-_ -5 -her r own land or on the land of any other officer, agent or
employee of the District.
H. Employees of the District shall not be considered federal
employees for any purpose under this agreement.
I. The District will cooperate, as appropriate, with the Service in
the event of the appeal of any decision of the Service which is
based upon any item of work performed by the District under this
agreement.
J. Any dispute between the District and the Service arising under
this agreement that cannot be resolved at the District
Conservationist level will be referre1 to the Area
Conservationist. Unless reviewed by the State Conservationist,
the Area Conservationist shall be the highest level for dispute
resolution. If the dispute cannot be resolved at the Area
Conservationist level, the State Conservationist, in consultation
with the State Soil Conservation agency, may attempt to effect a
resolution. It is agreed that this is not a contract subject to
the Contract Disputes Act, 41 U.S.C. 601, et. seq.
K. This agreement may be amended by the State Conservationist acting
for the Service and by the Chairman of the District Board acting
for the District.
VI. Definitions
A. All terms herein which are defined in the Food Security Act of
1985 and implementing regulations & CFR Parts 12, 614, 1940, 1941,
1943, 1945, and 1980 shall have the same definitions for purposes
of this agreement.
B. The term "Training" means providing opportunities to obtain the
skills and knowledge needed to complete the agreed upon items of
work.
C. The term "Technical Supervision" means providing the day-to-day
guidance needed and/or requested to carry out satisfactorily the
items of work agreed upon in this agreement.
D. The term "Conservation planning" means the gathering of
information and preparation of materials for use in development of
conservation plans, in conformity with the local SCS Service field
office technical guide, for individuals or groups; and arranging
for and conducting group conservation planning meetings.
•
042
Page 5 of 5 pages, Agreement No. A-4532-41
E. The term "Determination" means a decision by the Service, under 7
CFR Part 12, on the identification of highly erodible lands,
wetlands, converted wetlands, and whether the conversion of
wetland for agricultural commodity production would have a minimal
effect on the hydrological and biological aspect of wetland.
' -.. - - SOIL AND WATER CONSERVATION DISTRICT
BY:
TITLE: Chairman
DATE:
UNITED STATES DEPARTMENT OF AGRICULTURE
SOIL CONSERVATION SERVICE
BY:
TITLE: State Conservationist
DATE:
t a• '
ORANGE COUNTY
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO. J-S
MEETING DATE September 22, 1987
SUBJECT: Rental Rehabilitation Agreement
043
**********************************************************desk***********
DEPARTMENT: HOUSING/COMMUNITY DEVELOPMENT PUBLIC HEARING YES X NO
**************************************************************************
ATTACHMENT(S) : INFORMATION CONTACT: TARA FIXES
Memorandum of Understanding - 1985 EXT 425
Memorandum of Understanding - 1986 PHONE NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH 732-9361
CHAPEL HILL 967-9251
MEBANE 227-2031
*****************************************************UR*I*********************
PURPOSE: To execute a FY1986 Memorandum of Understanding for the Rental
Rehabilitation Program with the Town of Chapel Hill.
BACKGROUND: The Town of Chapel has been administering the Rental Rehab Program
(RRP) in Chapel Hill since 1985. At that time a Memorandum of
Understanding was executed between the Town of Chapel Hill, the
Orange County Housing and Community Development Department as the
local Public Housing Authority (PHA) and the North Carolina Housing
Finance Agency. (See Attached) At that time the Town was awarded
$75,000 in Rental Rehab grant funds to provide matching rehabilitation
funds for rental property owners.
Presently, the Town of Chapel Hill has expended all Rental Rehab grant
funds and has requested an additional $7,000 from the N.C. Housing
Finance Agency (NCHFA) in order to complete two remaining units.
N.C. Housing Finance Agency has approved this request for additional
grant fLhds,however,since these funds are a part of the state's FY86
grant a FY86 Memorandum of Understanding must be executed. Although
additional funds are being granted, no new Section 8 vouchers will
be allocated to Orange County. Therefore, execution of this Memorandum
will represent the County's commitment to continue to support the RRP to
the extent of availability of previously received and unused Section 8
vouchers.
This document has been forwarded to all required Orange County officials
for review.
RECOMMENDATION:
Approve the execution of the FY86 Memorandum of Understanding and
authorize the Chair to sign oibehalf of the Board.
0 4 4 MEMORANDUM OF UNDERSTANDING .
RENTAL REHABILITATION PROGRAM
1986
BONUS ROUND ADDITIONAL FUNDING
This Memorandum of Understanding (hereinafter referred to as the "Agreement")
is between the Town of Chapel Hill (hereinafter referred to as the "City"),
the Orange County Department of Housing and Community Development (hereinafter
referred to as the "PHA") and the North Carolina Housing Finance Agency
(hereinafter referred to as "NCHFA"). This Agreement sets forth the
obligations of the parties in conducting the Rental Rehabilitation Program
(hereinafter referred to as the "Program") having the primary goals described
in the Notice entitled "Rental Rehabilitation Program; interim rule" published
in Volume 49 No. 78 of the "Federal Register" at pages 16936 - 16957 April 20.
1984 (hereinafter referred to as the "Notice") .
WHEREAS, the NCHFA is currently administering the Rental Rehabilitation
Program for small cities in North Carolina; and
WHEREAS, the United States Department of Housing and Urban Development (HUD)
on September 25, 1986 submitted to the NCHFA notification of approval of the
Program Description and the award of $714,000 in Rental Rehabilitation Program
grant funds and an accompanying 142 Section 8 Housing Assistance Vouchers; and
WHEREAS, the City submitted an application to the NCHFA requesting
determination of eligibility to participate in the Program; and
WHEREAS, the NCHFA has awarded to the City a Fiscal Year 1986 Rental Rehabili-
tation Program Fund Reservation in the amount of $7,000 and,
WHEREAS, the PHA administers the Section 8 Housing Assistance Payments Program
for the City; and
WHEREAS, the City has the administrative and legal capacity to locally
administer the Program.
NOW, THEREFORE, all parties hereby agree as follows:
1. Compliance with Federal Register Notice. The parties hereto agree
to carry out the Rental Rehabilitation Program in a manner which
conforms with the provisions of the Notice and all other applicable
Federal and State laws.
2. Commitment of Public Funds. The City agrees that it will commit
adequate local public funds for the local administration of the
Program. The City represents that it currently has the amount of
local public funds unconditionally available for such commitment.
3. Performance. The City agrees to carry out its Rental
Rehabilitation Program in accordance with the schedule in its
Program Design as submitted to and approved by the NCHFA.
h A /
045
4. Tenant Assistance and Displacement. The City agrees to implement
and operate its Program in accordance with its Tenant Assistance
and Displacement Policy as submitted and approved by the NCHFA.
5. Affirmative Marketing. The City agrees to
its Program in accordance with its AffirmativelMarketing Plan Bas
submitted and approved by the NCHFA.
6. Agreements with Investor/Owner. The City agrees to enter into an
agreement with each investor/owner receiving Program assistance
which provides for a recapture of the Program assistance should the
investor/owner convert the assisted project to condominiums,
discriminate against prospective tenants on the basis of their
receipt of or eligibility for public rental assistance programs or
discriminate against prospective or existing tenants on the basis
of their having (or proposing to have) a minor child or children
living with them unless the assisted project is an elderly Agreement will constitute a lien against the assisted project.
project.
7. Eligible Projects. The City may include a project in the Program
if it meets all of the requirements of the Notice and any
additional project eligibility requirements as outlined in the
City's Program Design.
8. Provision of Information. The City agrees to provide the NCHFA
with any data, information or assistance that the NCHFA deems
necessary to allow the NCHFA to monitor and evaluate the Program
including, but not limited to, information regarding rehabilitation
financing and any relocation of tenants occupying the building
prior to rehabilitation and the specific relocation measures used
in each case.
9. Notice to PHA. The City agrees to
give
notice of the actual need for issuance ofhSectionw8nHousing days of
Vouchers for the City's Program or the maximum feasible notice
possible. This notice will state the number of Section 8
Certificates and/or Housing Vouchers needed and the Bedroom sizes.
10. Administration of Section 8 Assistance. The PHA agrees to
administer the Section 8 Existing Housing Voucher Program funding
provided by HUD for the City's Program in accordance with:
a. Section 8 and other applicable laws;
b. The regulations in 24 CFR Part 882; and
c. Other HUD regulations and requirements including the Annual
Contributions Contract (ACC) between HUD and the PHA, and the
Administrative Plan and Equal Opportunity Housing Plan
approved by HUD.
11. Tenant Certification. The PHA agrees, upon notice by the City of
the projects approved for Rental Rehabilitation Program assistance,
to determine the eligibility for Section 8 Assistance of the
. a
046
families residing in the projects to be rehabilitated. The PHA further
agrees to refer to the investor/owner of rehabilitated, vacant projects
eligible Section 8 existing voucher holders for the initial occupancy of any
vacant rehabilitated unit(s).
12. Technical Assistance. The North Carolina Housing Finance Agency
agrees to provide to the City technical assistance to assist in
designing and implementing an effective Program to the extent that
the Agency determines feasible within statutory and budgetory
limitations.
City of
Mayor Date
_ Housing Authority
Name
Date
Title
NORTH CAROLINA HOUSING FINANCE AGENCY
Name Date
Title
MEMORANDUM OF UNDERSTANDING 047
RENTAL REHABILITATION PROGRAM
1985
This Memorandum of Understanding (hereinafter referred to as the
"Agreement") is between the Town of Chapel Hill (hereinafter referred to as
the "City"), the Orange County Housing and Community Development Department
Housing Authority (hereinafter referred to as the "PHA") and the North
Carolina Housing Finance Agency (hereinafter referred to as "NCHFA") . This
Agreement sets forth the obligations of the parties in conducting the
Rental Rehabilitation Program (hereinafter referred to as the "Program")
having the primary goals described in the Notice entitled "Rental
Rehabilitation Program; interim rule" published in Volume 49 No. 78 of the
"Federal Register" at pages 16936 - 16957 April 20, 1984 (hereinafter
referred to as the "Notice") .
WHEREAS, the NCHFA is currently administering the Rental Rehabilitation
Program for small cities in North Carolina; and
WHEREAS, the United States Department of Housing and Urban Development (HUD)
on February 18, 1985 submitted to the NCHFA notification of approval of the
Program Description and the award of x1,353,000 in Rental Rehabilitation
Program grant funds and an accompanying 271 Section 8 Housing Assistance
Vouchers; and
WHEREAS, the City submitted an application to the NCHFA requesting
determination of eligibility to participate in the Program; and
WHEREAS, the local needs analysis or existing Housing Assistance Plan of the
City supports the increased allocation of 15 units for the Section 8
Existing Housing Assistance Payments Program as evidenced in Exhibit A,
which is hereto attached; and
WHEREAS, the NCHFA has awarded to the City a Fiscal Year 1985 Rental
Rehabilitation Program Fund Reservation in the amount of $75,000 and, upon
availability, the use of 15 Section 8 Existing Housing Assistance; and
WHEREAS, the PHA administers the Section 8 _Housing Assistance Payments
Program for the City; and
WHEREAS, the City has the administrative and legal capacity to locally
administer the Program.
NOW, THEREFORE, all parties hereby agree as follows:
1. Com liance with Federal Re ister Notice. The parties hereto agree
to carry out the Rental Rehabilitation Program in a manner which
conforms with the provisions of the Notice and all other applicable
Federal and State laws.
Z.�8Commitdient of Public
Funds. The City agrees that it will commit
adequate local public funds for the local administration of the
Program. The City represents that it currently has the amount of
local public funds unconditionally available for such commitment.
3. Performance. The City agrees to carry out its Rental
Rehabilitation Program in accordance with the schedule in its
Program Design as submitted to and approved by the NCHFA.
4. Tenant Assistance and Displacement. The City agrees to implement
and operate their Program in accordance with their Tenant
Assistance and Displacement Policy as submitted and approved by the
NCHFA.
5. Affirmative Marketing. The City agrees to implement and operate
their Program in accordance with their Affirmative Marketing Plan
as submitted and approved by the NCHFA.
6. Agreements with Investor/Owner. The City agrees to enter into an
agreement with each investor/owner receiving Program assistance
which provides for a recapture of the Program assistance should the
investor/owner convert the assisted project to condominiums,
discriminate against prospective tenants on the basis of their
receipt of or eligibility for public rental assistance programs or
discriminate against prospective or existing tenants on the basis
of their having (or propose to have) a minor child or children
living with them unless the assisted project is an elderly
project. This Agreement will be liened against the assisted
project.
7. Eligible Projects. The City may include a project in the Program
if it meets all of the requirements of the Notice and any
additional project eleigibility requirements as outlined in the
City's Program Design.
8. Provision of Information. The City agrees to provide the NCHFA
with any data, information or assistance that the NCHFA deems
necessary to allow the NCHFA to monitor and evaluate the Program
including, but not limited to, information regarding rehabilitation •
financing and any relocation of tenants occupying the building
prior to rehabilitation and the specific relocation measures used
in each case.
9. Notice to PHA. The City agrees to give the PHA 5
notice of the actual need for issuance of Section 0 8 Housing
Vouchers for the City's Program or the maximum feasible notice
possible. This notice will state the number of Section 8
Certificates and/or Housing Vouchers needed and the Bedroom sizes.
10. Administration of Section 8 Assistance. The PHA agrees to
administer the Section 8 Existing Housing Voucher Program funding
provided by HUD for the City's Program in accordance with:
049
a. Section 8 and other applicable laws;
b. The regulations in 24 CFR Part 882;
c. The Notice of Funding Availability for Section 8 Housing
Vouchers and Certificates dated July 12, 1984; and
d. Other HUD regulations and requirements including the Annual
Contributions Contract (ACC) between HUD and the PHA, and the
Administrative Plan and Equal Opportunity Housing Plan
approved by HUD.
11. Tenant Certification. The PHA agrees, upon notice by the City of
the projects approved for Rental Rehabilitation Program assistance,
to determine the eligibility for Section 8 Assistance of the
families residing in the projects to be rehabilitated. The PHA
further agrees to furnish to the investor/owner of rehabilitated,
vacant projects eligible Section 8 tenants for the initial
occupancy of any vacant rehabilitated unit(s).
12. Technical Assistance. The North Carolina Housing Finance Agency
agrees to provide to the City technical assistance to assist in
designing and implementing an effective Program to the extent that
the Agency determines feasible within statutory and budgetory
limitations.
City Applik
011: ir - I 4Z/s 5--
L or V°
/ Date
nr ? r o ing Authority
LAJJ)k-d 4/4 *
Name Date
CA1A.r
Title
NORTH CAROLINA HOUSING FINANCE AGENCY
Name GJ Date
Title
ORANGE COUNTY
BOARD OF COMMISSIONERS 050
Action Agenda
Item No. F
ACTION AGENDA ITEM ABSTRACT
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: EDC Preliminary Study-Contract
with Sarah Rubin
DEPARTMENT: PUBLIC HEARING: Yes X No
ECONOMIC DEVELOPMENT
ATTACHMENT(S): INFORMATION CONTACT: Sylvia Price
Contract with Sarah Rubin TELEPHONE NUMBER:
Proposal from Sarah Rubin, as amended Hillsborough - 732-8181 Ext. 279
September 2, 1987 Chapel Hill - 968-4501
Proposed EDC Preliminary Study, approved Mebane - 227-2031
by BOCC on May 4, 1987 Durham - 688-7331
PURPOSE: The EDC wishes to engage Sarah Rubin, consultant, to carry out
the EDC Preliminary Study on a contractural basis. The
attached contract specifies the terms and conditions,
performance schedule and financial obligations for the
services provided. The proposal from Sarah Rubin, which will
become a part of the contract, specifies the work which will
be undertaken by the consultant.
BACKGROUND: The EDC in 1987 developed a proposal for a preliminary study,
which would help to develop a more explicit, operational
definition of "economic development" (ED), the structure of an
eventual ED plan, and to identify models, policy guidelines/
methods, and data required to make an ED plan realistic,
effective and operational. The results of the study will be
available as an input into the on-going work of the Planning
Board and staff to update the Land Use Plan, and to prepare an
enhanced comprehensive plan, which would have economic
development as one of its elements.
The proposed preliminary study was submitted to the BOCC, and
at its meeting on May 4, 1987, the Commissioners approved: 1)
in concept the development of a comprehensive ED plan for
Orange County; and 2) the preliminary study with funding of
$5,000.
Following approval and funding by the BOCC, the EDC sought
proposals from four consultancy groups, and received
proposals from two of them. Both were subsequently
interviewed, and a decision was made to recommend that Sarah
Rubin be contracted to carry out the study, subject to
clarifications in her proposal. The amended proposal, dated
September 2, 1987, incorporates the clarifications desired
by the EDC.
RECOMMENDATION(S):
Approve the contract with Sarah Rubin and authorize Chair to sign.
051
Proposal
to
Orange County Economic Development Commission
for
Preliminary Economic Development Study
Submitted by:
Sarah Rubin
Route 1 , Box 2V1-F
Durham, NC 27705
(919)967-4855
June 30, 1987
Revised: September 2, 1987
052
I. INTRODUCTION
Now is an advantageous time for Orange County to plan
for economic development. Economic development can help the
county expand its tax base to support public services for
the growing population, as well as creating more and better
jobs for current residents and stimulating locally-owned
enterprises and small businesses. Careful planning will
enable the county to preserve the unique attributes that
make it such a desirable place to live, while insuring that
sufficient land is available for economic development.
II. APPROACH
This study will seek answers to the four questions
posed in the Board of Commissioners May 4 resolution. We
will review published materials and as necessary consult
with national organizations (and their local members) such
as the National League of Cities, National Association of
Towns and Townships, National Association of Counties, and
National Council for Urban Economic Development, to see how
other local governments have dealt with the questions facing
Orange County. We will make use of materials in the
University of North Carolina 's Department of City and
Regional Planning library, Institute of Government, and main
library, including: standard planning references and
economic development texts; journals; economic development
materials published by the Urban Land Institute and other
organizations; economic development plans prepared by
cities, counties, and regional agencies; U. S. Census and
North Carolina statistical reports. We will also consult
experts at UNC, particularly the Department of City and
Regional Planning, as needed during the course of the study.
Specifically, our approach to each of the four
questions is as follows:
QUESTION 1: SUGGEST ALTERNATIVE DEFINITIONS OF
ECONOMIC DEVELOPMENT
An operational definition of economic development must
emerge from a consensus on economic development goals and
objectives for the county. Acceptance of a general set of
goats can lead to agreement on more specific ob lec t ives,
which can begin to define the kInds_ of _development the
county seeks. That, in turn, can help paint a picture of
what economic development will mean for the county in
physical , or land use, terms.
The process of establishing goals and objectives and
defining the kind of development the county seeks (i . e.
rnm-
- 053
setting strategies) will undoubtedly be a lengthy one, which
will occur when the county develops its economic development
plan. The present study, however, can begin the process by
presenting a framework for arriving at objectives and
sketching out scenarios that would result from some of the
alternative objectives. The scenarios will be useful to the
EDC in educating the public about what economic development
can mean for the county, and will also be helpful in
focusing the research in Section 3 of this study.
The Resolution of December 1982 which created the EDC
cites three "problems of economic development in Orange
County, " which could be restated as goals: reduce
underemployment, strengthen the tax base, and improve the
geographic distribution of job opportunities. " The
Resolution also lists four factors to consider in defining
types of development that will best serve the public
interest: rate, type, location, and balance. These
considerations can help generate economic development
objectives, by asking, for instance:
* What balance should be sought between start-ups.
expansions, and recruited firms? How many of each
would the county like to see, and how soon?
* What sectors of the economy would the county
like to see expanded -- manufacturing, retail,
wholesale, services, agriculture, etc. . CAn objective
might be "to increase retail sales in the county so the
ratio of sales:population equals the state average" ]
* What mix of small , medium, and large businesses
is seen as most desirable?
* What types of jobs are needed, in terms of
skills, occupations, and wage level? [Objectives might
be "to create jobs for displaced textile workers in
Northern Orange, " or "to create entry level jobs with
opportunities for advancement for the county ' s high
school and college graduates. " ]
* In which areas of the county is development most
needed? What kinds of development are best suited to
different areas of the county?
We will prepare a discussion paper proposing an
operational definition of economic development. The paper
will begin with the three goals (and any others suggested by
the EDC) , and will present a list of possible objectives
that address those goals. It will then sketch out what
kinds of economic development would meet each objective --
e. g. neighborhood or regional shopping center's, office
complexes, large or small manufacturing plants, new business
start-ups, etc. Each scenario will have specific
054
implications for land use and infrastructure. More
detailed specification of these scenarios and their
implications will undoubtedly occur when the county begins
developing a full-blown economic development plan.
QUESTION 2: EXAMINE THE FEASIBILITY AND STRUCTURE OF A
COMPREHENSIVE ECONOMIC DEVELOPMENT PLAN FOR ORANGE
COUNTY
Because local economies are so interconnected,
comprehensive economic development planning is more feasible
for counties than for individual towns, more feasible for
regions than for individual counties. Therefore, if Orange
County seeks to develop a comprehensive plan it makes sense
to do so as a joint effort between the county and its
municipalities. Whether the county and its four towns can
agree on a joint plan is a policital question beyond the
scope of this study. The study can, however, offer models
for how to structure a joint plan, based on the numerous
examples of regional and county-wide plans from around the
country.
We will use library sources and national organizations
(as necessary) to identify examples of economic development
plans prepared for other local governments and regions,
looking especially for situations that resemble Orange
County ' s in terms of the economic climate or the array of
political jurisdictions.
We will comment on the plans ' scope, main features, and
a.p._Pl icalb_i 1_i_ty__to,..,Orange County. Where possible, we will
provide information on the process by which the plan was
developed, including:
-- Who developed the plan? A planning department
or other agency? Were consultants involved=
-- How was consensus reached? Does the plan have
legal status?
-- How were other local jurisdictions involved in
the planning process, and how are they included in the
plan?
-- How long did it take to develop the plan?
-- For how long has in been operational? What
effect has it had?
055
QUESTION 3: SEEK FORMULAS OR MODELS TO INTRODUCE
ECONOMIC DEVELOPMENT CONCERNS INTO THE LAND USE
PLANNING PROCESS
3a. Relationship between population growth and need
and _private services.-
The tremendous growth in residential development which
is already occuring and is expected to accelerate in Orange
County will clearly increase the need for public services.
The need for expansion of various services will depend on
factors such as household size and residential density.
After reviewing research in this area, we will propose
formulas to predict the change in demand for schools, pubic
safety, parks and recreation, transportation, water and
sewer, and other government services.
The demand for private sector services is harder to
project because the county 's economy is not self-contained.
New households may require a predictable volume of certain
public services, but their private sector-related activities
(shopping, entertainment, health care, and others) will not
necessarily occur within the county. Thus a model developed
for a region or metro area would yield inaccurate results if
applied to Orange County. The most useful kind of model
would be one that could predict a range of demand based on
different assumptions about consumers - behavior. We will
survey the relevant research for formulas or models
applicable to Orange County s situation. We will also take
into account objectives ( identified in the Definition
section) that call for increased retail sales and services
in the county.
3b. Economic development acres as a function of
residential acres
The amount of land that the county should set aside for
economic development depends largely on the county 's overall
goals and priorities: the sort of residential environment
the county wishes to maintain; the degree to which business
development is needed to strengthen the tax base; and the
perceived importance of creating employment opportunities
close to home for county residents. These considerations
will determine the enthusiasm with which the county
encourages new service and retail businesses to meet the
growing consumer demand. The same considerations will
determine the county s receptivity to new "base employment, "
including manufacturing, wholesale trade, and services to
businesses i .e. any establishments not supported
primarily by the demand from local households. The latter
create jobs and contribute to the tax base but are not
primarily a function of residential growth.
056
In seeking models to guide the county in setting aside
land for economic development, we would consider household-
generated service and retail businesses separately from
"base employment. " For the former, we will look for
formulas that can translate the findings from "a" above into
acres. It is less meaningful to project base employment as
a +unction of residential development, but we can provide
average ratios between acres of manufacturing and other
"base employment" ) and population. We can also use formulas
that estimate jobs per acre for different kinds of business
and industry, to predict how much land would be required for
the various economic development scenarios to be identified
above in the Definition section.
3c. Estimate the effect of economic development_ on__
county revenue
By contributing to the county ' s property tax and sales
tax revenue, business and industry can help offset the
public cost of residential development. However, business
development also incurs costs to the county in increased
demand for public services and infrastructure. Some types
of business and industry generate more tax revenue than
others, and some incur more costs than others. Estimates
of expected benefits from economic development should be
readily available; estimates of projected costs may be
harder to find. We will review the research in this area to
seek guidelines for calculating the cost and benefit to the
county of various types of business and industry.
3d. How far from residential areas should businesses
be located?
The question of where businesses should be located in
order to protect the residential environment is an issue
that depends heavily on the county 's goals and values on
what sort of residential environment is desired in different
parts of the county. However, we will seek relevant rules
of thumb from the planning literature.
QUESTION 4: ASSESS DATA NECEESSARY TO UTILIZE
FORMULAS AND MODELS
After assembling suggested formulas and models in #3
above, we will determine the specific data needed to utilize
the formulas,
057
III . PRODUCTS
We will produce a written report addressing the four
questions in the Board of Commissioners resolution. The
report will include a bibliography of reference materials.
We will also make an oral presentation to the EDC
and/or the project steering committee when the study is
complete.
In addition, midway through the project we will draft a
discussion paper on alternative definitions of economic
development. If EDC members so desire, we will participate
in a discussion of alternative definitions.
IV. REWIRED INPUT FROM COUNTY OFFICIALS AND STAFF
We request the following from the EDC director:
-- periodic discussions as questions arise during the
course of the research;
-- assistance in scheduling the roundtable discussion,
if EDC members feel such a discussion would be fruitful;
-- review and comment on a draft of the report before
it is finalized;
-- photocopying of the final report (consultant will
provide two copies. )
V. WORK PLAN AND STAFFING
The primary consultant will be Sarah Rubin, who has ten
years experience in research and planning related to
economic development and employment. (See attached resume. )
She will be responsible for the planning, management, and
completion of all work. Ms. Rubin has lived in Orange
County for six years. She will hire an assistanct, subject
to approval by Sylvia Price.
The work will occur between October 1 , 1987 and January
14, 1988, and will proceed as follows:
1 . Definition of Economic Development
** Library research
** Draft discussion paper on alternative definitions
** Roundtable discussion (optional )
058
2.__....Str uctur n3 ?__.Comprehensive Plan
** Library research -- texts, journals, examples of
plans on file
** Contact national organizations and local
governments, as necessary, for more information
** Analyze materials ' applicability to Orange County
3. Formu l as and Models
** Library research -- texts, journals, etc.
** Analyze materials applicability to Orange County
4. Data Needs
** Assess what data is needed to utilize suggested
formulas
5_m_..Final..._Report and Oral Presentation
** Draft report
** Receive comments from EDC director and finalize
report
** Make oral presentation
VI . BUDGET
25 days @ $200/day = $5000.00
059 SARAH IUBIN
•
Route 1.Box 201-F
Durham,NC 27705
(919)967-4855
EDUCATION
Master of City and Regional Planning (1977).Harvard University,Cambridge. MA.
Areas a Specialization. Economic and Community Development
Boners..Department Scholar,Best Workshop Award
Bachelor of Arts,Psychology(1972).Oberlin College,Oberlin,Ohio.
Honors'Dean's List
EXPERIENCE
ECONOMIC DEVELOPMENT CONSULTANT(1985- present)
Conducted research on rural economic development strategies as part of MDC's Shadows in the
Sunbelt study. Designed study, reviewed literature, conducted telephone interviews, co-
authored report cataloging and assessing innovative economic development approaches.
Participated in Southern Growth Policies Board's analysis of changing employment patterns in
the nonmetro South.Designed study.analyzed data, co-authored report(After the Factories)
Currently conducting survey of rural development resources and activities for the new N. C.
Rural Economic Development Center.
RESEARCH ASSOCIATE(1979- 84) MDC, Inc. Chapel Hill,North Carolina
Managed and participated in numerous studies related to economic development and
employment and training. Responsibilities included research design, conducting interviews,
analyzing data,supervising staff,writing reports. Among the projects were the following:
•Rural Lab, a national study of state and local economic development
strategies.
•Monitoring and assessment of efforts to establish the Local Initiatives
Support Corporation progam (an innovative approach to community
economic development)in eastern North Carolina.
•Study of the economic status of women in the rural South.
•Staff to Southern Education Foundation Task force on "Linking Post-
Secondary Education and Economic Development".
•Staff to Governor Hunt's Blue Ribbon Commission seeking to establish a rural
development center in North Carolina.
•Technical assistance to South Carolina community colleges in training
women for nontraditional occupations
•Monitoring and assessment of numerous state and national demonstration
employment and training programs.
060
COMMUNITY DEVELOPMENT SUPERVISOR/SPECIALIST(1978-79) Massachusetts State
Employment and Training Council,Boston,MA.
Responsible for community development efforts of innovative state agency. Supervised five-
person unit with responsibility for technical assistance, grant management, and policy
development.
Advised local governments and community organizations on use of CETA for economic
development, energy conservation, and housing rehabilitation. Produced written materials
and workshops; negotiated with state and federal agencies to facilitate local program
implementation. Developed CETA Job Creation concept and administered innovative Governor's
grant program to assist community-based enterprise development.
FIELD REPRESENTATIVE (1974-75) Kentucky Commission on Human Rights,Louisville. KY.
Served as liaison between state agency and local civil rights groups in eight towns. Helped
local groups plan strategies; analyzed local government compliance with public housing and
school desegregation;negotiated with local officials.
VISTA VOLUNTEER (1973-74) Louisville-Jefferson County Community Action Commission,
Louisville,KY.
Organized and managed inner-city food cooperative; obtained grant to establish co-op
warehouse: conducted workshops on consumer problems,nutrition,and co-ops.
REFERENCES
. Available upon request.
061
PUBLICATIONS
Broadening.......---- . .. the Baif Economic-.....Development: __New Approaches
for Fen with Linda Shaw, MDC, Chapel Hill , April
Rural ... ',...__. ......w.7 ._. .,.. .1..._.. ...."....._-..:_........._---__9.,....__9_.._Emp 1o.Ym... Edward Bergman,
the_.- Factories. Chan. in
South with Stuart Rosenfeld and d...._,._._. ...._...__. _..rg_....._...._...—....
en F'attsr°ns in the
Southern Growth Policies Board, Research Triangle Park,
December 1985.
"A Grassroots Development Strategy with Local Development
Perspectives. U. S. Dept. of Agriculture, RJune".....198elopment
..._.... . 985.
I ...._.an d....Econom,ic_....Developmenti_n Eastern North....Car'of naF...
First_.....Year..._.Report, MDC, Chapel Hill , July 1984.
Women ._...... ._....N ......_...._...............p i ;.... What the 198ca
3
Ceneus�Tells N�nmcor'author anMDCUtChapel Hill , 198.�. ..._
"New Strategies for Rural Economic Development, " with Emil
Malizia, in Carolina Planning, vol .8, no. 1 , summer 1982.
An Link xpandestRolee o for The Southern_ Education Foundation ..._in
olndary Education and Economic Development,
co-author, Southern Education Foundation, Atlanta, 1982.
"The Folks Next Door: North Carolina 's Seafood Industrial
Park at Wanchese, " with Jennifer Miller, Southern Exposure,
vol . X, no. 3, May/June, 1982.
Facilitator 's,
..._ � p '.._s....Role....i Collaborative. Rural Developmente ,.....The
arthGrlina Rua E m�loyment Lab oatory,
co-author, MDC,
Chapel Hill , 1981.
Concept State Employment
Paper r'..,_aCETA-_Job Creation Program, Massachusetts
and Training Council , Boston, 1978.
CE TA Opportunities in Food and Agr i_cu i turre, co-author,
ibid.
CETA _and Energy Conservation, co--author, ibid.
CETA.--_and.....Housing Rehabilitation, co-author, ibid.
4121"9 .40
CORRECTED 16 SEPTEMBER 1987
062 !�'''
This agreement, made and entered into this 22nd day of September ,
1987 , by and between the County of Orange, North Carolina,
hereinafter referred to as COUNTY. and Sarah Rubin, hereinafter
called the CONSULTANT.
Witnesseth
WHEREAS the COUNTY intends to develop a plan for future economic
development in Orange County.
NOW. THEREFORE, in consideration of the mutual agreement contained
herein, as well as the financial consideration hereinafter referred
to, the parties hereto have contracted and agreed as follows:
I. SCOPE OF WORK
1. The scope of work is a study intended to provide a
basis for a future comprehensive economic development plan. The work
is detailed in the attached proposal, which was submitted June 30,
1987 and revised September 2, 1987.
2. The study will include all necessary research and the
preparation of:
A. A discussion paper proposing an operational
definition of economic development;
'I,
063
2
B. A draft and final report addressing questions
posed by the Board of Commissioners and the Economic Development
Commission, as referenced in the original proposal.
II. SCHEDULE OF PERFORMANCE
The CONSULTANT shall accomplish the work defined in Section
I on the following schedule:
On or before November 6, 1987 shall deliver to the
Economic Development Director a discussion paper proposing an opera-
tional definition of economic development;
At the discretion of the Economic Development
Commission, the CONSULTANT shall participate in a discussion of the
paper.
On or before December 31, 1987 the CONSULTANT shall
deliver to the Economic Development Director, one copy of the draft
final report;
On or before January 14, 1988 the CONSULTANT shall
deliver to the Economic Development Director two (2) copies of the
final report;
D
iP,
ref
3 064
On January 14, 1988, the CONSULTANT shall make a
presentation of the final report to the Economic Development
Commission.
III. COMPENSATION
The total contract price is five thousand dollars ($5,000) .
Payment shall be made on the following basis:
$500 (10%) at contract inception to be paid no later
than October 1, 1987.
$1,000 (20%) following acceptance of discussion
paper on the definition of economic development, to be paid no later
than November 10, 1987 .
$3,000 (60%) following acceptance of draft final
report; to be paid no later than January 5, 1988 .
$500 (10%) following presentation of final report
to the Economic Development Commission; to be paid ,no later than
January 16, 1988 .
•
CONSULTANT will submit invoices for completed work at each of the
four benchmarks listed above. Payment will not be made without
invoice.
lb
,
r. : 065 �
4
IV. TERMINATION OF AGREEMENT
The COUNTY, by seven (7) days written notice, deliverable
in person or by certified or registered mail to the CONSULTANT, may
terminate this agreement, in whole or in part, when it is in the best
interest of the COUNTY. In the event of termination as herein
provided, the CONSULTANT shall be paid compensation for work
performed to termination date.
V. WHOLE AGREEMENT
This agreement and the proposal submitted by the
CONSULTANT, a copy of which is attached hereto and made a part hereof
shall constitute the whole contract between the parties.
IN WITNESS WHEREOF, the COUNTY and the CONSULTANT have caused this
instrument to be executed as of the day and year first above written.
County of Orange, North Carolina
Shirley E. Marshall, Chair
Orange County Board of Commissioners
Sarah Rubin
This instrument has be preaudited in the manner required by the Local
Government Budget and Fiscal Control Act.
Gordon Baker, Finance Director
For Submission to the Orange County Board
of Commissioners, 4 May 1987
066
PROPOSED EDC PRELIMINARY STUDY
It is believed that an overall and comprehensive plan for
economic growth and development for Orange County is necessary if the
Economic Development Commission is to fulfill its charge. This
charge, which is part of the Resolution dated December 14, 1982,
specifically states: "it is deemed desirable to achieve the goal of
increased economic development through clear and effective strategies
and policies which stimulate development of an appropriate rate,
type, location and balance to serve the public interest"; and that
the Economic Development Commission shall "carry out an economic
development program for all portions of the County and its encom—
passed municipalities."
Currently, there is considerable misunderstanding in the Country
as to what constitutes economic growth and development, and it is
further believed that there are factors within the infrastructure and
operating procedures at both the County and the municipal Levels that
are inhibitors to proper growth and development. Since it is
generally acknowledged that development of some sort is going to
occur, it is prudent to have in place a plan on which to guide an -
regulate this growth.
As a result, and because the Economic Development Commission
desires to continue its progress in fulfilling its charge, the EDC
�+ EDC Preliminary Study — Page 2
067
requests that the County Commissioners: 1 ) accept and approve that
an overall and comprehensive economic development plan for Orange
County is needed; and 2) appropriate $5000.00 to the Economic
Development Commission to conduct a preliminary study to develop a
set of guidelines and recommendations to be used by the Commission in
its initiation of a major comprehensive study. The expected outcome
of this future major study would be a proposed economic development
plan for Orange County which would be offered to the County Commis-
sioners for acceptance.
Specifically, the $5,000.00 would be used to provide answers to
the following questions.
1 . Specify explicit operational definitions of "economic
development" which would be appropriate for Orange
County. (The preliminary study should provide suggested
definitions. The EDC will then consider these suggestions
and agree on an acceptable operational definition for
"economic development" in Orange County.]
2. Is the vision of an overall and comprehensive economic
development plan for the county and its encompassed
municipalities feasible? If so, how can such an
economic development plan be structured so as to make it
not only consistent with the Orange County Land Use Plan
and the relevant municipal plans, but also to have equal
status with those existing and future plans?
L
068
EDC Preliminary Study -- Page 3
3. Do formulas or receipes or models exist that will assist
in the formulation of the following types of policy
guidelines:
a. If population increases by X%, then the need for
support services (public and private) must increase
by 11? The answers provided should relate to specific
service and infrastructure, and should be in terms
of capacity measures and costs.
b. If X acres are developed for residential uses, then
Y acres should be set aside for economic development?
c. In a. and b. above, what effect will economic
development have in offsetting the costs to the
public sector (i .e. infrastructure, public safety,
parks and recreation, other government services)?
d. How far away from residential development should
business and commerce be located in order to protect
the residential environment and yet provide convenient
access which minimizes traffic strain and promotes
less dependence on costly roadways?
_0 6 9 EDC Preliminary Study — Page 4
4. What data must be assembled by the major study to make
the economic development plan realistic, effective and
operational?
5. What is a suggested timetable for conducting the major
study?
6. What is the Likely cost for the major study?
7. What firms or individuals should be included in the
list of potential contractors for undertaking the
major study?
I 3
ORANGE COUNTY 070
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO. Fri
MEETING DATE SEPTEMBER 22, 1987
SUBJECT: LEASE AND SUBLEASE APPROVAL; TOWN OF CHAPEL HILL;
EMPLOYMENT SECURITY COMMISSION
***********************************************************************
DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO
**************************************************************************
ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES
LEASE WITH TOWN EXT 497
SUB-LEASE WITH EMPLOYMENT SECURITY COMMISSION
PHONE NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH 732-9361
CHAPEL HILL 967-9251
MEBANE 227-2031
688-7331
*************************************************D*U* *******************
PURPOSE: To consider approving the following leases:
a. ) Between the Town of Chapel Hill and the County;
b. ) Between the County and the Employment Security
Commission.
BACKGROUND: Since January, 1984 the Employment Security Commission
has maintained a Job Service office in the Chapel Hill
Housing Authority Building at 318 Caldwell Street
Extension. Since the County requested the satellite office
be located in Orange County, they and the State have shared
the $8.00 per square foot cost at a $5. 00 (County) / $3 .00
(State) split, which represents a cost of $8360 per year for
Orange County.
In 1987 the Chapel Hill Housing Authority was absorbed into
the Town of Chapel Hill, thereby requiring that a new lease
be negotiated with Town rather than with the Housing
Authority. The Employment Security Commission subsequently
leases the space from the County for Job Service offices.
During the negotiations for the new lease, Job Service
office management requested that the lease be modified to
include an additional 337 square feet that they were using
on an informal basis. It was negotiated with the State that
the cost of the new lease, with the additional square
footage included, be shared at a $4.00/$4.00 split. The
cost to the County will be $8036 per year under this
arrangement.
For your information, the Town of Chapel Hill intends to
utilize the space in the Housing Authority building for Town
purposes next year and have therefore included a non-renewal
clause in this lease. The State Property office is aware of
the situation and is currently bidding space in the Chapel
Hill area so the move can be made in an orderly manner.
RECOMMENDATION: Approve the lease from October 1, 1987 through
September 30, 1988 between the Town of Chapel Hill and the
County; and the sub-lease between the County and the
Employment Security Commission; and authorize the Chair to
071 sign on behalf of the Board.
STATE OF NORTH CAROLINA
COUNTY OF ORANGE
LEASE AGREEMENT 072
THIS LEASE AGREEMENT, made and entered into this the First day of ,
October, 1987 by and between the TOWN OF CHAPEL HILL, a North Carolina
Municipal Corporation, 306 North Columbia Street, Chapel Hill, North
Carolina, hereinafter referred to as "Town" and the COUNTY OF ORANGE
hereinafter referred to as "County".
In consideration of the mutual covenants and conditions set forth
below, the Town and the County agree as follows:
1. Lease of Premises
The Town agrees to lease to the County the First Floor (2, 009
square feet) of the Department of Housing and Community Develop-
ment Administration Building at 317 Caldwell Street Extension
for use by the Employment Security Commission of North Carolina.
2. Rent
a. The County agrees to pay to the Town as rent for the Leased
Premises the sum of $1, 339 per month.
b. Rent shall be due in the Town's Municipal Building on or
before the Fifteenth day of each month.
c. The County shall be deemed to have taken possession of the
Leased Premises on October 1, 1987.
3 . Term of Lease
The term of this lease shall commence on October 1, 1987, and
shall run for a period of twelve months. This lease shall be
subject to nonrenewal.
4. Par g
The County may, as a right and incident of this lease, use any
of the parking spaces in the parking lot except those that have
been reserved for Town staff.
5. Sublease or Assi ent
The County may not sublease the leased premises to any agency
other than the Employment Security Commission of North Carolina.
6. Alterations
The Lessee shall have the right during the existence of this
lease, with the prior written conscent of the Town Manager, to
make alterations, attach fixtures and e
additions, structures or signs in or upon thp
eleased premises.erect
Such fixtures, additions, structures or signs so placed ineor
upon or attached to the leased premises under this lease or any
prior lease of which this lease is an extension or renewal shall
be and remain the property of the Lessee and may be removed
therefrom by the Lessee prior to the termination of this lease
or any renewal or extension thereof, or within a reasonable time
thereafter The Lessee shall have no duty to remove any
�,7 3 improvement or fixture placed by it on the premises or to
restore any portion of the premise altered by it. In the event
Lessee elects to remove his improvements or fixtures and such ,
removal causes damage or injury to the demised premises, Lessee
will repair only to the extent of any such damage or injury.
7. Responsibilities of the County
In addition to the other covenants and conditions of this lease
to be observed by the County, it shall have the following
responsibilities with respect to the Leased Premises:
a. The County shall maintain the leased premises in good
repair.
b. The County shall be responsible for the proper security and
safekeeping of the Leased Premises.
8. Responsibilities of the Town
The Town shall have the following responsibilities with respect
to the Leased Premises:
a. The Town shall provide all utilities except telephone
b. The Town shall provide janitorial services
c. The Town shall have the right to regularly inspect the
premises and approve alterations and renovations, but shall
not enter the leased premises nor allow any agent of his to
enter the leased premises after Lessee's business hours,
except in emergency, without permission from the Lessee.
9. Personal Injury or Property Damage
The County shall indemnify and hold harmless the Town against
any claim, cost, expense, liability, action or judgement arising
out of or related to any personal injury, death or property
damage with respect to the Leased Premises to the extent allowed
by law and insurances maintained by the County.
Lessor shall be liable to Lessee for any loss or damages
suffered by Lessee which are a direct result of the failure of
Lessor to perform an act required by this lease, and provided
that Lessor could reasonably have complied with said
requirement.
10. Insurance
The Town shall provide all risks of Physical of Physical Loss or
Damage insurance coverage to the Leased Premises. Contents of
the leased Premises will be insured by the State of North
Carolina.
If the said premises be destroyed by fire or other casualty,
without fault of the Lessee, this lease shall immediately
074
terminate and the rent shall be apportioned to the time of the
damage. In case of partial destruction or damage by fire or
other casualty without fault of the Lessee, so as to render the
premises untenantable in whole or in part, there shall be an
apportionment of the rent until the damage has been repaired.
During such period of repair, Lessee shall have the right to
obtain similar office space at the expense of Lessee or the
Lessee may terminate the lease by giving fifteen (15) days
written notice to the Lessor.
11. Right of Inspection
The Town reserves the right to enter Leased Premises and inspect
them, or to repair and maintain them, at reasonable times and
upon reasonable notice, but shall not enter the leased premises
nor allow any agent of his to enter the leased premises after
Lessee's business hours, except in emergency, without permission
from the Lessee.
12. Cancellation
This Lease Agreement may be cancelled upon 60 days prior written
notice by either the Town or the County.
Upon termination of this lease, the Lessee will peaceably
surrender the leased premises in as good order and condition as
when received, reasonable use and wear and damage by fire, war,
riots, insurrection, public calamity, by the elements, by act of
God, or by circumstances over which Lessee had no control or for
which Lessor is responsible pursuant to this lease, excepted.
13. Notice
Any notice or written communication related to this Lease
Agreement shall be deemed effective if mailed or delivered to:
1. For the Town
Town Manager
306 N. Columbia Street
Chapel Hill, N. C. 27514
2. For the County
County Manager
300 West Tryon Street
Hillsborough, N. C. 27278
075
IN WITNESS WHEREOF, the parties hereunto cause this Lease
Agreement to be executed in their respective names.
This the day of , 1987.
TOWN OF CHAPEL HILL COUNTY OF ORANGE
A Municipal Corporation
BY:
Town Manager Chair, Board of County Commissioners
ATTEST: ATTEST:
Town Clerk
Approved as to Form and Authorization:
Town Attorney
This instrument has been preaudited in the manner required by the
Local Government Budget and Fiscal Control Act.
Finance Director
Director, Department of Housing
and Community Development
•
4•
STATE OF NORTH CAROLINA 076
COUNTY OF ORANGE LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered into this the 22nd day
of September, 1987, by and between COUNTY OF ORANGE of Orange County, '
North Carolina, hereinafter designated as Lessor, and the STATE OF
NORTH CAROLINA, hereinafter designated as Lessee,
W I T N E S S E T H :
THAT WHEREAS, authority to approve and execute this lease
agreement was delegated to the Department of Administration by
resolution adopted by the Governor and Council of State on the 1st day
of September, 1981; and
WHEREAS, the parties hereto have mutually agreed to the terms
of this lease agreement as hereinafter set out,
NOW THEREFORE, in consideration of the rental hereinafter
agreed to be paid and the terms and conditions hereinafter set forth,
Lessor does hereby let and lease unto Lessee and Lessee hereby takes
and leases from Lessor for and during the period of time and subject
to the terms and conditions hereinafter set out certain space in
Orange County, North Carolina, more particularly described as follows:.
(include square feet and address) .
BEING approximately 2,009 square feet of
office space being the entire first
floor of the building located at 317
Caldwell Street Extension, Chapel Hill,
Orange County, North Carolina.
(Dept. of Commerce - ESC)
THE TERMS AND CONDITIONS OF THIS LEASE AGREEMENT ARE AS FOLLOWS:
1. The term of this lease shall be for a period of one
year; commencing on the 1st day of October, 1987, and
terminating on the 30th day of September, 1988.
2. The Lessee shall pay to the Lessor as rental for said
premises the sum of $8, 036.00 Dollars per annum, which
sum shall be paid in equal monthly installments of
$669.67 Dollars, said rental to be payable within
fifteen (15) days from receipt of invoice in triplicate.
The Lessee agrees to pay the aforesaid' rental to Lessor at
the address specified, or, to such other address as the
Lessor may designate by a notice in writing at least fifteen
(15) days prior to the due date.
3. Lessor agrees to furnish to the Lessee, as a part of the
consideration for this lease, the following services and
utilities.
077 A.- Heating facilities, air conditioning facilities,
electrical facilities, adequate lighting fixtures
and sockets, ventilation, hot and cold water
facilities, and adequate toilet facilities.
B. Janitorial services and supplies. Maintenance of
lawns and paved areas.
C. All utilities except telephone.
D. Parking.
4. During the lease term, the Lessor shall keep the leased
premises in good repair and tenantable condition, to the
end that all facilities are kept in an operative
condition. Further, the Lessor agrees to be responsible
for the proper security and safekeeping of the leased
premises. Maintenance shall include, but is not limited
to, furnishing and replacing electrical light fixture
ballasts, air conditioning and ventilating equipment
filter pads, if applicable, and broken glass. In case
Lessor shall, after notice in writing from the Lessee in
regard to a specified condition, fail, refuse, or
neglect to correct said condition, or in the event of an
emergency constituting a hazard to the health or safety
of the Lessee's employees, property or invitees, it
shall then be lawful for the Lessee, in addition to any
other remedy the Lessee may have, to make such repair at
its own cost and to deduct the amount thereof from the
rent that may then be or thereafter become due
hereunder. The Lessor reserves the right to enter and
inspect the leased premises, at reasonable times, and to
make necessary repairs to the premises.
5. The Lessee shall have the right during the existence of
this lease with the Lessor's prior written consent, to
make alterations, attach fixtures and equipment, and
erect additions, structures or signs in or upon the
leased premises. Such fixtures, additions, structures
or signs so placed in or upon or attached to the leased
premises under this lease or any prior lease of which
this lease is an extension or renewal shall be and
remain the property of the Lessee and may be removed
therefrom by the Lessee prior to the termination of this
lease or any renewal or extension thereof, or within a
reasonable time thereafter. The Lessee shall have no
duty to remove any improvement or fixture placed by it
on the premises or to restore any portion of the premise
altered by it. In the event Lessee elects to remove his
improvements or fixtures and such removal causes damage.
or injury to the demised premises, Lessee will repair
only to the extent of any such damage or injury.
6. If the said premises be destroyed by fire or other
casualty, without fault of the Lessee, this lease shall
immediately terminate and the rent shall be apportioned
to the time of the damage. In case of partial
destruction or damage by fire or other casualty without
078
fault of the Lessee, so as to render the premises
untenantable in whole or in part, there shall be an
apportionment of the rent until the damage has been
repaired. During such period of repair, Lessee shall
have the right to obtain similar office space at the
expense of Lessee or the Lessee may terminate the lease
by giving fifteen (15) days written notice to the
Lessor.
7. Lessor shall be liable to Lessee for any loss or damages
suffered by Lessee which are a direct result of the
failure of Lessor to perform an act required by this
lease, and provided that Lessor could reasonably have
complied with said requirement.
8. Upon termination of this lease, the Lessee will
peaceably surrender the leased premises in as good order
and condition as when received, reasonable use and wear
and damage by fire, war, riots, insurrection, public
calamity, by the elements, by act of God, or by
circumstances over which Lessee had no control or for
which Lessor is responsible pursuant to this lease,
excepted.
9. The Lessor agrees that the Lessee, upon keeping and
performing the covenants and agreements herein
contained, shall at all times during the existence of
this lease peaceably and quitely have, hold, and enjoy
the leased premises free from the adverse claims of any
person.
10. The failure of either party to insist in any instance
upon strict performance of any of the terms and
conditions herein set forth shall not be construed as a
waiver of the same in any other instance. No
modification of any provision hereof and no cancellation
or surrender hereof shall be valid unless in writing and
signed and agreed to by both parties.
11. Either party shall give not less than sixty (60) days
written notice to terminate the tenancy.
•
12. The parties to this lease agree and understand the
continuation of this lease agreement for the period set
forth in this lease is subject to the Employment and
Training Administration, United States Department of
Labor allocating annually sufficient funds to continue
rental of the property at the monthly rental rate set
forth in paragraph 2 of this lease. The parties to this
lease also agree that in the event that the Employment
and Training Administration, United States Department of
Labor reduces funding for leasing purposes, the Lessee,
Employment Security Commission, in its sole discretion,
may determine, in view of its total local office
operations, whether available funding for payment of
rents is sufficient to continue the operation of it s
local office on the premises leased herein; and that
upon such determination by the Lessee that the available
funding is inadequate for such continued operation on
leased premises herein, the Employment Security
Commission shall give not less than sixty (60) days
079 written notice of its determination to the Lessor; and
that upon the expiration of such notice period, the
lease shall terminate without further liability of the
Lessee, Employment Security Commission.
13. All notice herein provided to be given or which may be
given, by 'either party to the other, shall be deemed to
have been fully given when made in writing and deposited
in the United States mail, certified and postage prepaid
and addressed as follows: To the Lessor at 300 W. Tryon
Street, Hillsborough, North Carolina (c/o Chairman) and
the Lessee at (ESC) P.O. Box 25903, Raleigh, North
Carolina. Nothing herein contained shall preclude the
giving of such notice by personal service. The address
to which notices shall be mailed as aforesaid to either
party may be changed by written notice.
14. The Lessor hereby agrees that he will not enter the
leased premised nor allow any agent of his to enter the
leased premises after Lessee's business hours, except in
an emergency, without first obtaining permission from
the Lessee.
IN TESTIMONY WHEREOF, this lease has been executed by the
parties hereto, in duplicate originals, as of the date first above
written.
STATE OF NORTH CAROLINA
BY
TITLE
LESSOR: COUNTY OF ORANGE
CHAIRMAN
ATTEST:
Secretary
APPROVED AS TO FORM:
LACY H. THORNBURG
Attorney General
Associate Attorney General
080
STATE OF NORTH CAROLINA
COUNTY OF
, a Notary
Public in and for the County and State aforesaid, do hereby
certify that
this day appeared before me and acknowledged that he/she is
Secretary of the Board of County Commissioners of
County and that pursuant to a resolution duly adopted by said
Board, and as the act of County, the foregoing
instrument was signed in its name by
Chairman of the Board of County Commissioners , sealed with its
corporate seal and attested by himself/herself as Secretary.
WITNESS my hand and Notarial Seal , this the day
of - , 198
Notary Public
My Commission Expires:
081
STATE OF NORTH CAROLINA
COUNTY OF WAKE
I , a Notary
Public in and for the County and State aforesaid, do hereby
certify that CHARLES L. HOLLIDAY, personally appeared before
me this date and acknowledged the due execution by him of the
foregoing instrument as Director of State Property Office of
the Department of Administration of the State of North
Carolina, for the purposes therein expressed.
WITNESS my hand and Notarial Seal , this the day
of 198
Notary Public
My Commission Expires:
ORANGE COUNTY 082
BOARD OF COMMISSIONERS
Action Agenda
Item No. Fr8
ACTION AGENDA ITEM ABSTRACT
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: RESOLUTION TO REDUCE EARL WALKER ASSESSMENT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
RESOLUTION (UNDER SEPARATE COVER)
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To reduce the assessment made of Mr. Earl Walker from $865. 47
to $200. 00.
BACKGROUND: Mr. Walker signed a PPP agreement based on information from
the Planning Department and NCDOT which showed paving of a
portion of road which fronted his property. The information
was incorrect; that particular portion of the road had been
abandoned and was not paved. Mr. Walker declined to pay the
full amount of the assessment since the agreement he signed
was in error. He did agree to pay $200. 00, since he does
receive some benefit from the paved portion of the road.
The County has already spent considerable administrative time
in several departments straightening out this situation. To
fully reassess the entire project would add considerable addi-
tional cost far beyond the amount of the reduced assessment
($665.47) .
Note that as a result of this and other similar situations,
the Planning Department and NCDOT, in particular, have
revamped their assessment procedure, adding two steps of on-
site reconciliation prior to the actual paving or assessment,
to avoid creating similar situations in the future.
RECOMMENDATION(S) :
Approve the resolution and authorize the Chair to sign.
083
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Ag n a
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: SEPTEMBER 22, 1987
SUBJECT: ENVIRONMENTAL AFFAIRS BOARD RECOMMENDATIONS AND ASSIGNMENTS
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
EAB RECOMMENDATIONS
SLUDGE INFORMATION UPDATE (UNDER
SEPARATE COVER) TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: Consideration of items in the Environmental Affairs Board
report and assign tasks to EAB.
BACKGROUND: The Environmental Affairs Board presented a report in May,
1987 as to needs which effect Orange County. While the Board
has addressed concerns of the EAB, others still require
attention. The attached summary of recommendations identifies
the EAB concerns.
On September 8, 1987 the Board authorized preparation of a
Local Environmental Impact Statement Ordinance following study
by the Planning Department and review by the Planning Board
and EAB. The ordinance is to be presented at public hearing
on November 23, 1987. Although stated by the Board, EAB has
not been formally assigned this task.
Orange Water and Sewer Authority application of sludge in
Bingham Township. Since the Bingham Township Advisory
Committee presented sludge application concerns before the
Board in 1985, there have been numerous discussions among
citizens, OWASA, State Division of Environmental Health, Plan-
ning staff/Board and County Management. Requesting the EAB to
review OWASA sludge application and provide report/recommen-
dation to the Board would centralize the discussion under one
County entity. Planning and Health Departments along with
Agriculture Extension would be readily available to assist
EAB. (Please note several copies in attached background
information are in poor condition; readable copies are not
available.
•
o84
RECOMMENDATION(S) :
As the Board decides regarding EAB Report. Manager recommends
assigning EAB the tasks of reviewing Local Environmental
Impact Statement Ordinance before November 23 , 1987 and
review/comment/offer recommendation on OWASA Sludge Applica-
tion in Bingham Township by April 1, 1988.
085
The Environmental Affairs Board presented a report to the Orange
County Board of Commissioners in May, 1987 outlining certain areas of
concern and requested action in this report. Some of these request have
been accomplished at this point while others remain as a request.
HAZARDOUS MATERIAL
1. The EAB recommends that the County Commissioners promptly esta-
blish a Local Emergency Planning Committee (LEPC) as required by
Title III of the federal Superfund Amendments and Reauthoriza-
tion Act of 1986. This Committee shall be responsible for col-
lecting information on hazardous materials used in the County
and for preparing an emergency management plan for the County.
The EAB recommends that the County and city fire departments
report to the LEPC on the types, quantities and locations of
hazardous materials contained in buildings in the County.
* The Local Emergency Planning Committee has been appointed.
2. The County Planning Department should be directed to identify
areas of the County that are particular sensitive to unplanned
disposal of hazardous material.
3 . The Orange County Health Department should be directed to deve-
lop public education programs regarding:
a. the existence and functions of the County Emergency Response
Team,
b. requirements of the Right to Know law regarding hazardous
materials,
c. identification and disposal of farm and hazardous wastes.
NATURAL RESOURCES
1. The County should appropriate funds for a comprehensive, survey
of natural resources in the County according to the guidelines
of the North Carolina Natural Heritage program. The EAB should
have an advisory role in defining the scope and maintaining
oversight of the project.
* Orange County has appropriated in the 1987-1988 budget $7, 000 to
assist in the natural resources and three members of the Envi-
ronmental Affairs Board are attending the steering committee for
the project. This recommendation has been accomplished.
086
2 . The Commissioners should request the Orange County Planning
Board to formulate alternative approaches for protecting and
enhancing natural areas as identified in the survey into the
Long Range Plan for the County. The alternative should include
at least the following options:
a. dedications,
b. fee purchases,
c. real estate transfer fees,
d. preferential tax policy,
e. developer contributions in lieu of on-site dedications.
* Most of these are being accomplished at this point with the
exception of transfer tax and the Long Range Plan of the rest of
the County other than the buffer area.
3 . Special attention should be given to protection of the North
Carolina Botanical Garden and those sections of Duke Forest
located in Orange County.
WATER RESOURCES
1. The Board of Commissioners should direct the Orange County
Reservoir Siting Committee to develop a proposal for the manage-
ment of the water of the Upper Eno River during drought condi-
tions. The proposal should include an operational definition of
a drought, a set of rules for allocating available resources
under a range of conditions that may exist during a drought, and
a rule governing the release of water from upstream reservoirs
to maintain appropriate levels of instream flow. That committee
should report its findings to the Commissioners for review on or
before December 31, 1987.
* This recommendation should be dropped as the water conservation
ordinance addresses most of the concerns. The sub-committee had
not seen the ordinance when this recommendation was proposed.
2 . The Commissioners should consider the adoption of an Ordinance
requiring the posting of a performance bond of sufficient size
to provide a reasonable guarantee that private wastewater pack-
age plants will continually satisfy their effluent limits.
3 . The Commissioners should direct the Health Department to conduct
a sanitary survey of County watersheds in 1987 and repeat that
survey at intervals not exceeding three years. The survey
should identify any activities that continuously discharge to
streams in those watersheds, activities from which stormwater
w runoff could reach the streams, or activities that could acci-
dentally discharge to streams. Results of that survey should be
made available to purveyors of public water supplies both in the
County and to others who may be affected.
'087
4. The Commissioner should authorize and direct the County Sediment
Control Officer to conduct a review of the adequacy of existing
enforcement of the sediment control ordinance, and the adequacy
of present staff resources to manage sediment and erosion in the
County. The sediment control officer should be directed to
deliver a report of its findings and recommendations to the EAB
by December 31, 1987.
* The sediment control concerns of adequacy of enforcement and the
annual report are being addressed based on recommendation this
is being handled administratively.
5. The Commissioners should authorize and direct the County EAB to
undertake a study of the options for stormwater management. The
study should include a review of policy and practices in neigh-
boring communities and states. The EAB should be directed to
deliver a report on its findings and recommendations to the
Commissioners no later than May 1, 1988.
SOLID WASTE
1. The County Commissioners should authorize the EAB to provide
continuing oversight of the bi-county Solid Waste study and make
recommendations, as appropriate, concerning the progress of the
study and its findings.
2 . The County Commissioners should authorize the EAB to recommend
appropriate steps to enhance the County's coordination with
Chapel Hill and Carrboro concerning their recycling program.
3 . Since the planned U.N.C. power plant may contribute additional
solid waste that will shorten the useful life of the landfill,
the County Commissioners should strongly urge U.N.C. to consider
the use of Refuse Derived Fuel (RDF) in the powerplant planned
for the Chapel Hill campus.
FUTURE OF THE ENVIRONMENTAL AFFAIRS BOARD
1. The Commissioners should continue the EAB indefinitely. Member-
ship of the EAB should rotate through staggered three year terms
with one third of the present membership being replaced
annually, beginning July 1, 1988. The EAB should be directed to
adopt by-laws governing the conduct of its meetings and the
annual selection of its chair.
r 4
T �
088
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Ag nc a
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 22, 1987
SUBJECT: County Capital Policies
DEPARTMENT: PUBLIC HEARING: Yes x No
Manager
ATTACHMENT(S): INFORMATION CONTACT: Manager, ext. 501
Orange County Capital Policies TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To adopt policy statements regarding capital expenditures, capital
reserves, and the Five-Year Capital Improvement Program.
•
BACKGROUND: Various policy issues relating to capital expenditures, capital
reserves, and the capital improvement program were discussed by the
Board at the September 8th meeting. The decisions made by the Board
are incorporated into the attached policy statements. No policy
regarding the use of the Recreation Capital Reserve Fund is included
at this time as the Board expressed a desire to wait until receiving
the Master Park Plan before making a final decision on this issue.
RECOMMENDATION(S): Adopt the attached policy statements.
ORANGE COUNTY CAPITAL POLICIES
1. Eighty percent (80%) of the original half-cent sales tax revenue and sixty
percent (60%) of the additional half-cent sales tax revenue shall be dedicated
to school capital expenditures. Such expenditures shall be limited to acquisitions
of or improvements to land, buildings, and equipment costing $50,000 or more.
Any year in which such revenues exceed such expenditures, the excess shall be
transferred to the School Capital Reserve Fund.
2. twenty percent (20%) of the original half-cent sales tax revenue and forty
percent (40%) of the additional half-cent sales- tax revenue shall be dedicated
to county capital expenditures. Such expenditures shall be limited to acquisitions
of or improvements to land, buildings, and equipment costing $30,000 or more.
Any year in which such revenues exceed such expenditures, the excess shall be
transferred to the County Capital Reserve Fund.
3. The School Capital Reserve Fund shall be used to accumulate funds for acquisitions
of or improvements to land, buildings, and equipment for school purposes costing
$50,000 or more.
4_ The County Capital Reserve Fund shall be used to accumulate funds for acquisitions
of or improvements to land, buildings, and equipment for county purposes costing
$30,000 or more.
5. A vehicle Capital Reserve Fund shall be established and used to accumulate funds
for the acquisition of county vehicles.
6. Each year, an amount equal to $800,000 minus the amount required for that year's
debt service on school bonds issued prior to the 1987-88 fiscal year shall be
appropriated in the. General Fund budget and transferred to the School Capital
Reserve Fund.
7. Debt incurred under the "two-thirds net debt reduction" rule shall be limited to
instances, where the health and safety of Orange County citizens are threatened.
8. The amount to be appropriated to each school system for recurring capital
expenditures shall be $750,000. This appropriation shall be in effect for a
period of at least five years and includes funds for roof repairs.
9. County capital expenditures with a cost of $30,000 or more and a useful life of
at least five years shall be considered capital projects and accounted for in
capital project funds.
10. During each fiscal year, the Board shall adopt a Five-Year. Capital Improvement
Program. The Five-Year Program shall include anticipated county capital expenditures
costing $30,000 or more and anticipated school capital expenditures costing $50,000
or more, as well as available financing sources. The first year of the adopted
Five-Year Capital Improvement Program shall be incorporated into the next annual
operating budget recommended to the Board by the County Manager.
Page 2 OCIO
Orange County Capital Policies
Adopted this 22nd day of September, 1987.
Chair, Orange County Board of
Commissioners
ATTEST: _
Clerk, Orange County Board of
Commissioners
091
ORANGE COUNTY
BOARD OF COMMISSIONERS
•
Action AgAnda
ACTION AGENDA ITEM ABSTRACT Item No. j
Meeting Date: Seutember 22, 1987
SUBJECT: Senior Citizens Ordinance Amendment -- Department on Aging
DEPARTMENT: - PUBLIC HEARING: Yes x No
Aging
ATTACHMENT(S) : INFORMATION CONTACT:
Jerry M. Passmore
Original Ordinance and Resolution - TELEPHONE NUMBER:
September 2, 1980 Hillsborough -- 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To amend the Ordinance. of the Orange County Senior Citizens Board
which would change the name to County Advisory Board on Aging and to
increase the size from nine to fifteen members. The Ordinance, Article i ,
Section 1.0 would be amended as follows: "There is hereby created an
Orange, County Advisory Board on Aging composed of fifteen citizens of
Orange ■County. Each member of the Board shall be a County Resident,
appointed by the Orange County Board of Commissioners. The Board shall
include: at least eight members over the age of 60 years, one County
Commissioner, at least one person who is a resident ofthe Town of Carrboro,
at least two persons who are residents of the Town of Chapel Hill and
at least one person who is a resident of the Town of Hillsborough. " The
By-Laws would be changed to reflect the Ordinance Amendment and appoint-
ments would continue to be three years with five member ' s terms expiring
each year.
BACKGROUND: In the spring, the Senior Citizens Board considered its size,
composition and name. Due to the Boards ' limited size and turnover, many
interested persons have not been able to serve on the Board. In addition,
a larger Board would provide ( 1 ) a broader representation of the County' s .
elderly, ( 2) a more varied discussion of issues affecting the elderly,
and (3) a larger pool of people to draw from to fill various subcommittees.
The proposed name change would show a more direct tie to the Department
on Aging and to indicate its concern with not only older persons, but
the aging process.
RECOMMENDATION(S) :
As the Board decides.
duvN 4GJ j M IC 44 u114� "Uliill�Z S.
September 2 , 1980
t
092
AN ORDINANCE AND RESOLUTION TO ESTABLISH
THE ORANGE COUNTY DEPART:-LENT ON AGING
AND TO CREATE THE ORANGE COUNTY
SENIOR CITIZENS BOARD
WHEREAS, Orange County deems it appropriate to meet the
special needs of the elderly by establishing a Department on
Aging and creating a Senior Citizens Board in order to provide
a comprehensive=`and- integrated approach to the delivery of ser-
vices to Orange County ' s senior citizens in- the fields of helth,
mental health, social services , recreation, employment and other
programs under federal , state -and local authority; IT IS NOW
THEREFORE' ordained and resolved by the Board of County Commissioners
of Orange County , North Carolina- as follows :
ARTICLE I . SENIOR CITIZENS BOARD
SECTION 1. CREATION, NAME, COMPOSITION. OF THE BOARD.
There is hereby created an Orange County Senior Citizens
Board composed of nine citizens of Orange County. Each member of
the Board shall be a County resident appointed by the Orange
County Board of Cornmi ssidners. The Senior Citizens Board sha?
include: at least five members over the age of 60 years, one -
County Commissioner, at least two persons who are residents of
the Town of Chapel Hill , at least one person who is a resident of
the Town of Carrboro and at least one person who is a resident of
the Town of Hillsborough : The C ty..ot.n� Commissioner member of the
Senior Citizens Board shall serve a term of office concurrent with
093
his or her term of office as County Commissioner. When the
County Commissioner member of the Board ceases to be a County
Commissioner for any reason , his 'or her appointment as a mem-
ber of the Board shall .also cease and the Board of County
Commissioners , during their next meeting, shall appoint another
Commissioner to the Board . All vacancies in the Senior Citizens
Board occurring from any cause shall be filled by appointment
by the County Board o f Commissioners , and the person appointed
shall serve for the unexpired portion of the term.
Members of the Senior Citizens Board shall serve three-
year terms , but no Board member may serve more than two consecu- -
tive three-year terms . In order to establish a uniform
staggered-term structure for the Senior Citizens Board whereby
''some members ' terms will expire each year, the Board of County
Commissioners shall initially appoint two persons to a -one-year . .
term, three persons to a two-year term and three persons to. a
three-year term. All subsequent appointments for each such
• member or successor shall be for three-year terms .
•The Senior Citizens Board shall adopt By-Laws for the
conduct of its business including the selection of appropriate
officers and the setting iof regularly scheduled meetings_ Senior
Citizens Board meetings shall be held in compliance with the Open
Meetings Law, N.C. Gen. Stat . 5143-318 . 1 et sec
• Senior Citizens Board members shall serve without monetar
compensation . Consistent with general policies of Orange
County , Board members may be reimbursed for travel and subsist-n-e .
-2-
094 •
for attending meetings , conferences and workshops .
SECTION 2 . POWERS AND DUTIES OF THE SENIOR CITIZENS BOARD.
A. The Board shall serve as a liasion between the
older citizens of Orange County and the County government_
B. The Board' shall serve as the advisory body for the
Orange County Department on Aging . The Board shall suggest
policy and make recommendations to the Department, and the Board
of County Commissioners on the special needs of the elderly,
particularly with respect to the ;feeds for a comprehensive,
integrated approach to the delivery of services in the fields
• of health, mental health, social services, recreation, employment
•
and other programs for the elderly_
C. The Board shall work to stimulate and promote needed
' services and programs for older persons .
D. The Board shall assist public and voluntary agencies
in providing services to older persons .
E. . The Board shall review and make recommendations con-
cerning service proposals and funding of . services that have an
impact on older persons,. -
F. The Board shall consult with and assist the Director
of the Department on Aging in the preparation of the Department's
budget.
G. The Board shall review the proposed budget of the
Department on Aging prior to the time the Department ' s budget is
submitted to the County Manager. Thereafter the Board may advocate
the needs of the Department on Aging to the Board of County
-3-
095
Commissioner .
H. The Board shall assist the Director of the Depart-
m •nt on Aging in planning and developing a unified and
coordinated "County Aging Plan" with a view towards defining
policies , services and facilities in consultation with the
Area Agency on Aging of the Region J Council of Governments and
the North Carolina Division of Aging.
I . The Bo rd' shall perform other functions and duties as
may from time to time be requested and vrescribed by the Board of
County Commissioners .
ARTICLE II . _DEPARTMENT ON AGING
SECTION 1 . CREATION OF THE ORANGE COUNTY DEPARTMENT ON AGING.
• There is hereby created a Department to be known as
*the the Orangge County Department on Aging, which shall function
directly under the County Manager.
SECTION 2 . . DEPARTMENT ON AGING POWERS AND DUTIES_
The Department on Aging shall :
' A. Plan, coordinate and evaluate County programs and
policies with respect -to- needs of ..older persons_
B. Cooperate with local , regional, state and federal
agencies on _program fund, ng and development_
C. manage County facilities that serve as Senior Citizens
Centers .
D. Provide direct services that are appropriate to the
needs of the older citizens of Orange County_
E. Negotiate contracts with public and voluntary agencies
for services to older persons .
-4-
� y
..096
F. Serve generally as an advocate in promoting the
health and welfare of the older citizens of Orange County.
SECTION 3 . DIRECTOR OF DEPARTMENT ON AGING.
The position of Director of the Department on Aging is
hereby created. He shall be the chief administrative officer
of the Department on Aging and shall be a Department head,
reporting directly to the- Orange County Manager.
The position of Director of the Department on Aging shall
be filled pursuant to and in compliance with the Orange County
Personnel Policy . The Senior Citizens Board will . have input regarding
the position in accordance with the Orange County Personnel Policy_
Personnel as may be deemed necessary to the supervision,
operation and maintenance of the Department on Aging programs and
— services shall be employed and discharged in accordance with the
Personnel Policy of the County .
S.t CTION 3 . POWERS AND DUTIES OF THE DIRECTOR OF THE DEPARTMENT
ON AGING.
The Director on Aging shall :
A. Serve as Secretary to the Senior Citizens Board_
B. Administer programs and services established for the
Department. ` -
C. ' Appoint and supervise department personnel consistart
with the Orange County Personnel Policy.
D. Administer funds appropriated to the Department through_
t e County ' s budget process and administer funds provided through
other funding sources in accordance with approved policies of
)range County . •
-5-
'
09
E. Have such other powers and duties as are necessary
for the operation of the Orange County Danartrnent on Aging.
A complete job description for the position of Director
of the Department. on Aging shall be devised by Orange County_
The Senior Citizens Board shall make recommendations further
defining the duties and responsibilities of the Director of the
Department on Aging .
This ordinance and resolution shall be in full force and
. effect on October 1 , 1980 after having 'been adopted according
to law by the Orange County Board of Commissioners .
Adopted this the day of , 1980 _
ORANGE COUNTY BOARD OF COMMISSIONERS-
.
BY:
Richard E. [:bitted. Chairman
Attested to :
Clerk to the Board of
Commissioners of Orange
County
-6-
II
Q
ORANGE COUNTY Q 9 8
BOARD OF COMMISSIONERS ACTION AG DA
Item No. j L.�
ACTION AGENDA ITEM ABSTRACT
MEETING DATE: September 22, 1987
SUBJECT: Computer use by the Clerk to the Board
DEPARTMENT: DATA PROCESSING PUBLIC HEARING: YES NO
ATTACHMENT(S) : INFORMATION CONTACT: KEITH BROOKS
PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH - 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031
DURHAM - 688-7331
PURPOSE: To redefine the use of computer equipment in the
Clerk's office.
BACKGROUND: In the report, "Computer Utilization - Current
and Projected" of April 21, 1987, and in the preparation of
the current 1987-88 budget the County decided to move some
applications and some users from the mainframe to
microcomputers. The Clerks office is one of our primary
users of word processing. The attached report details three
options on how to utilize the computer equipment in the
Clerk's office. The Data Processing Manager recommends option
number one.
RECOMMENDATION(S):
Approve Option Number One.
L � ,
099
September 17, 1987
MEMO TO: County Commissioners
SUBJECT: Computer Equipment Use by the Clerk
FROM : R. Keith Brooks, Data Processing Manager
In the preparation of the 1987-88 budget Orange County
decided to reallocate several of the heavy word processing
users from our mainframe computer to microcomputers. The
Clerk to the Board uses word processing on the mainframe for
the minutes, ordinances and regular office correspondence.
The Clerk's office, and Planning, are the primary users on
the mainframe for word processing. Currently the Clerk has
three ports (connections) on the mainframe, two CRT's and
one printer. In addition to the word processing the Clerk
uses the mainframe for Information and Referral, Indexing
the minutes, and keeping up with various Boards and
Commissions. The following three options are ways to move
some of this load off the mainframe to microcomputers.
1. The Clerk could move all functions to
microcomputers but retain one CRT and the printer to use
with the county-wide office automation system. This would
require the reprogramming of those functions
(Indexing,Boards and Commissions, Etc. ) which are not total
word processing applications. It would also require the
ability to transfer the data in the existing files
(Ordinances, I and R, Etc. ) so the prior information can be
saved. There are software packages on the market to do this
and we are planning on having the capability in place by
January, 1988.
The Clerk would have two microcomputers, one CRT, one
printer and part-time access to a shared micro on the third
floor. The existing laser printer would be shared by the
mainframe and the microcomputers.
With this option, distribution of any data
(minutes,etc. ) could be on diskettes.
2 . The only difference here is that the Information
and Referral data base would stay on the mainframe. This
system was designed to operate off the mainframe and since
so many agencies were involved in the design of this
function it may be required to leave it alone. The machine
requirements would be the same as above except the Clerk
would not need access to the third floor part-time micro.
3 . The Clerk could leave all functions except word
processing on the mainframe. The maintenance of the
ordinance files, the indexing of minutes, i and R and Boards
and Commissions would stay on the mainframe with basically
only the preparation of the minutes going to the
microcomputer.
00
The machine requirements would be one CRT, one i
microcomputer, one printer and access to the third floor
part-time micro.
The Data Processing staff recommends option number one.
This would be the most efficient use of County staff and
resources. It takes a big load off the mainframe (which is
a problem with the existing hardware) and gives the Clerk's
staff a lot of flexibility as to how they operate their
various functions. This is basically the direction taken in
the 1987-88 budget except we had only planned for one
microcomputer in the Clerk's office.
101
ORANGE COUNTY Action Ager
BOARD OF COMMISSIONERS Item No.
ACTION AGENDA IT124 ABSTRACT
MEETING DATE September 22, 1987
Subject: APPOINTS
IDepartment: BOARD OF COMMISSIONERS I I Public Bearing: Yes X no f
Attachments: Information Contact: Beverly A. Blythe
Under Separate Cover
Phone Numbers: 732-8181, 968-1+501,
227-0231
PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards.
The following vacancies are announced for the first time for information only:
A-12 - PRIVATE INDUSTRY COUNCIL - 3 expiration of terms (Dan Lunsford, Tom Holt, and
Mildred Council ) Tom Holt is not eligible for reappointment. Lunsford and Council are
eligible and desire to be reappointed.
B-7 - HUMAN SERVICES ADVISORY COMMISSION - 2 resignations (Horace Grant and Francis
Douglass) A recommendation has been received to replace Mr. Grant.
The following vacancies are announced together with the indication of the status
of securing candidates for possible appointment consideration.
A-4 - COMMISSION FOR WOMEN - 3 vacancies. A recommendation has been received.
A-5 - ECONOMIC DEVELOPMENT COMMISSION - 2 vacancies.
8-4 - COUNTY SENIOR CITIZENS BOARD - 1 vacancy for a Carrboro representative. No resumes
have been received.
B-5 - DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - 4 vacancies. A recommendation
has been received.
B-6 - HEALTH AND MEDICAL CARE ADVISORY BOARD - 1 vacancy. Resumes have been submitted
for consideration.
B-10 - NURSING HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy. Resumes have been submitted
for consideration.
RECOMMENDATION:
As the Board decides.
ers of Prange County ,
• mission the
of the $Oard of Com Carolina,
A meeting Creel Hill► North
held at or the 2 2nd day of
North Carolina, was at 7 :30 o' clock p.m. ,
regular place of meeting ,
September ,
1987 • E. Marshall and Commissioners John Hartwell ,
Chair ' Shirley
Present:
Ste.hen Halkiotis and Don Willioit•
Commissioner Moses �-
Absent ****************************
°wing resolution was read to
the Board:
foil ROLL
The .following ASSESSMENT
ORANGE COUNTY OF
RESOLUTION RNA C D N BY OF THE COSTS OF
FOR T SHA?:E O ROAD #1818 ,
LOCAL ROAD.
THE NORTH CARP: INA STATE ROAD
CAROLINA
PAVING KNOWN AS CLSARWATEC LAKE NORTH
ALSO ( RANGE
CHAPEL HILL TOWNSHIP .
IN the Board of Commissioners of
on August S ` 195r Roll fax
WHEREAS, confirmed the Assessment R
Carolina, share of the Costs of
Prange County , North local
,f the
Orange County known as Clearwater
the financing by Road #1918r also
awing North Carolina State R°a
P Road; and
WHEREAS , of the Assessment
Lake R subsequent to the c goad was
EgEASr subseq Clearwater Lake
that
e County has determined Assessment
Orange contemplated when the
Roll, length as
not t paved to its full
Roll was confirmed; and
1
91, Return to Orange County County Commissioners
106 East Margaret Lane, Hillsborough NC
RIGHT OF WAY AGREEMENT 27278
800:680 _ _ 257
STATE OF NORTH CAROLINA
COUNTY OF Orange Street A and Street B - Councilvi,lle,�
TOWNSHIP OF Chapel Hill Local Name of Road Parcel 1
Orange County
the undersigned owners of that certain right of way recorded in the Register of
Deeds office of Orange_County, and referred to as follows:
PARCEL TOWNSHIP
ID # MAP,BLOCK,LOT NA NE RECORDED
9768-58-8891 7 . 113 .C. 17
9768-58-8907 7 . 113.C. 17B
9768-58-6423 7. 113 .C. 19
9768-58-6065 7 . 113 .C. 18B
9768-58-4445 7 . 113 .C. 18
9768-58-8689 7 . 113 .C. 17D
9768-58-9561 7 . 113 .C. 23 Minor Deed Book 526, Page 496
9768-58-8895 7 . 113 .C. 17
9768-58-8907 7 . 113.C. 17B
9768-58-6423 7 . 113.0. 19
9768-58-6065 7. 113.0. 18B
9768--58-405. 7 . 113 .C. 18
9768-58-8689 7. 113 .C. 17D
9768-58-9561 7 . 113 .C. 23 Colson Deed Book 525, Page 447
9768-58--6145 7. 113 .C. 18A Davis Deed Book 525, Page 446
9768-58-6226 7 . 113 .C. 18C Atwater Deed Book 525, Page 445
9768-58-5341 7 . 113 .C . 18D Baldwin Deed Book 525, Page 444
9768-58-6423 7 . 113 .0. 19 Jones Deed Book 526, Page 494
9768-58-5852 7 . 113 .0. 16 Parrish Deed Book 539, Page 115
9768-59-7036 7. 113 .C. 15 Harris Deed Book 525, Page 443
9768-59-9238 7 . 113 .C. 13
9768-59--8149 7 . 113.0. 14 Fryar Deed Book 525, Page 422
9768-69-0325 7 . 113 .C. 12 Basden Deed Book 528, Page 592
9768-59-9545 7 . 113 .0. 11 Foggie Deed Book 525, Page 442
9768-59-970$ 7 , 113 .C. 10 Atwater Deed Book 525, Page 441
9768-69-4645 7. 113 .C. 25B Ingram Deed Book 525, Page 440
9768-79-5739 7. 114 ..1B Lloyd Deed Book 525, Page 439
9768-69-2558 7 . 113 .0. 26 Harris Deed Book 525, Page 438
9768-69-2446 7 . 113 .C. 27 -,'. 1 '--• _ - _ _
�.�: boo,K880 FADE 258
• Street A and Street B -- Councilville
Local Name of Road Parcel 1
recognizing the benefits to said right of way by reason of the Department of
Transportation assuming responsibility for the maintenance of the, above-
described road, hereby grants to the Department of Transportation, the right of
way for said proposed roads being 50 feet in width, 25 feet on each side of the
center line of the proposed roads and releases the Department from all claims
for damages by reason of said right of way across the lands of the undersigned
and the past and future use thereof by the Department , its successors and
assigns for all purposes for which the Department is authorized by law to
subject said right of way; said right of way is shown upon plans for the
project in the office of the Department of Transportation in Raleigh. it is
further agreed that the property owner will erect no fencing nor engage in
cultivation upon the right of way referred to herein.
There are no conditions to this agreement not expressed herein. The
undersigned hereby covenant that they are the sole owners of said right of way;
that they solely have the right to grant this right of way, and that the: .rill ,
forever warrant and defend the title to the same against the lawful c ar
all persons whomsoever. �3,�?i � llp�,;;`w,
IN WITNESS WHEREOF we ha ye hereunto set our hands and affix f „1
this ' of yy ;d
the day ,Ota e.�” 1 g�. ;`q, '`! :t
ORAN E C•UNTY J '�.
4r,•3.ci 1`�w,Y"1" '""'� '115 /�: '`ti
(SEAL) S •• _�iL ! �.�.'i:,
Clerk � y r�
Ch-; , County Board 'o ", � J .-- �C, ,.
(SEAL) Commissioners .N
(SEAL) ;:_._:. (SEAL)
DRAWN FOR DEPARTMENT OF TRANSPORTATION
By: Robert H. Broome, III
NORTH CAROLINA, DIjis-M6E. COUNTY
I , SpVto.1. CLemetl % , a Notary Public of O('a.ncj e County, North Carolina,
do hereby certify that L'�je.Vex-ly IPT.'g\V-h. personally came before me this day
and acknowledged that she/bm is thA (!1Ary „.F +ti.- n.._-a _t
„ 0(
. /Rez/se7
CONTRACT
EDC PRELIMINARY STUDY
ORANGE COUNTY ORIGINAL
1
ORIGINAL - ORANGE COUNTY COPY
This agreement, made and entered into this 22nd day of September
1987 , by and between the County of Orange, North Carolina,
hereinafter referred to as COUNTY, and Sarah Rubin, hereinafter
called the CONSULTANT.
Witnesseth
WHEREAS the COUNTY intends to develop a plan for future economic
development in Orange County,
NOW, THEREFORE, in consideration of the mutual agreement contained
herein, as well as the financial consideration hereinafter referred
to, the parties hereto have contracted and agreed as follows:
I. SCOPE OF WORK
1. The scope of work is a study intended to provide a
basis for a future comprehensive economic development plan. The work
is detailed in the attached proposal, which was submitted June 30,
1987 and revised September 2, 1987.
2. The study will include all necessary research and the
preparation of:
A. A discussion paper proposing an operational
definition of economic development;
r '
2
B. A draft and final report addressing questions
posed by the Board of Commissioners and the Economic Development
Commission, as referenced in the original proposal.
II. SCHEDULE OF PERFORMANCE
The CONSULTANT shall accomplish the work defined in Section
I on the following schedule:
On or before November 6, 1987 shall deliver to the
Economic Development Director a discussion paper proposing an opera-
tional definition of economic development;
At the discretion of the Economic Development
Commission, the CONSULTANT shall participate in a discussion of the
paper.
On or before December 31, 1987 the CONSULTANT shall
deliver to the Economic Development Director, one copy of the draft
final report;
On or before January 14, 1988 the CONSULTANT shall
deliver to the Economic Development Director two (2) copies of the
final report;
r
3
On January 14, 1988, the CONSULTANT shall make a
presentation of the final report to the Economic Development
Commission.
III. COMPENSATION
The total contract price is five thousand dollars ($5,000).
Payment shall be made on the following basis:
$500 (10%) at contract inception to be paid no later
than October 1, 1987.
$1,000 (20%) following acceptance of discussion
paper on the definition of economic development, to be paid no later
than November 10, 1987 .
$3,000 (60%) following acceptance of draft final
report; to be paid no later than January 5, 1988 .
$500 (10%) following presentation of final report
to the Economic Development Commission; to be paid no later than
January 16, 1988 .
CONSULTANT will submit invoices for completed work at each of the
four benchmarks listed above. Payment will not be made without
invoice.
4
IV. TERMINATION OF AGREEMENT
The COUNTY, by seven (7) days written notice, deliverable
in person or by certified or registered mail to the CONSULTANT, may
terminate this agreement, in whole or in part, when it is in the best
interest of the COUNTY. In the event of termination as herein
provided, the CONSULTANT shall be paid compensation for work
performed to termination date.
V. WHOLE AGREEMENT
This agreement and the proposal submitted by the
CONSULTANT, a copy of which is attached hereto and made a part hereof
shall constitute the whole contract between the parties.
IN WITNESS WHEREOF, the COUNTY and the CONSULTANT have caused this
instrument to be executed as of the day and year first above written.
County of Orange, Nor h Carolina
,■//eafq
Shirley E. Marshall, Chair
Orange County Board of Commissioners
Sarah Rubin
This instrument has be preaudited in the manner required by the Local
Government Budget and Fiscal Control Act.
771144.4 �.
Gordon Baker, Finance Director
Proposal
to
Orange County Economic Development Commission
for
Preliminary Economic Development Study
Submitted by:
Sarah Rubin
Route 1, Box 201-F
Durham, NC 27705
(919) 967-4855
June 30, 1987
Revised: September 2, 1987
8
1 . INTRODUCTION
Now is an advantageous time for Orange County to plan
for economic development. Economic development can help the
county expand its tax base to support public services for
the growing population, as well as creating more and better
jobs for current residents and stimulating locally-owned
enterprises and small businesses. Careful planning will
enable the county to preserve the unique attributes that
make it such a desirable place to live, while insuring that
sufficient land is available for economic development.
II . APPROACH
This study will seek answers to the four questions
posed in the Board of Commissioners ' May 4 resolution. We
will review published materials and as necessary consult
with national organizations (and their local members) such
as the National League of Cities, National Association of
Towns and Townships, National Association of Counties, and
National Council for Urban Economic Development, to see how
other local governments have dealt with the questions facing
Orange County. We will make use of materials in the
University of North Carolina 's Department of City and
Regional Planning library, Institute of Government, and main
library, including: standard planning references and
economic development texts; journals; economic development
materials published by the Urban Land Institute and other
organizations; economic development plans prepared by
cities, counties, and regional agencies; U.S Census and
North Carolina statistical reports. We will also consult
experts at UNC, particularly the Department of City and
Regional Planning, as needed during the course of the study.
Specifically, our approach to each of the four
questions is as follows:
QUESTION 1 : SUGGEST ALTERNATIVE DEFINITIONS OF
ECONOMIC DEVELOPMENT
An operational definition of economic development must
emerge from a consensus on economic development goals and
objectives for the county. Acceptance of a general set of
g_oal.s can lead to agreement on more specific ob, ectives,
which can begin to define the kinds_of development the
county seeks. That, in turn, can help paint a ..picture of
what economic development will mean for' the county in
physical, or land use, terms.
The process of establishing goals and objectives and
defining the kind of development the county seeks (i . e.
mm
setting strategies) will undoubtedly be a lengthy one, which
will occur when the county develops its economic development
plan. The present study, however, can begin the process by
presenting a framework for arriving at objectives and
sketching out scenarios that would result from some of the
alternative objectives. The scenarios will be useful to the
EDC in educating the public about what economic development
can mean for the county, and will also be helpful in
focusing the research in Section 3 of this study.
The Resolution of December 1982 which created the EDC
cites three "problems of economic development in Orange
County, " which could be restated as goals: reduce
underemployment, strengthen the tax base, and improve the
geographic distribution of job opportunities. " The
Resolution also lists four factors to consider in defining
types of development that will best serve the public
interest: rate, type, location, and balance. These
considerations can help generate economic development
objectives, by asking, for instance:
* What balance should be sought between start-ups,
expansions, and recruited firms? How many of each
would the county like to see, and how soon?
* What sectors of the economy would the county
like to see expanded -- manufacturing, retail,
wholesale, services, agriculture, etc. . [An objective
might be "to increase retail sales in the county so the
ratio of sales: population equals the state average"]
* What mix of small, medium, and large businesses
is seen as most desirable?
* What types of jobs are needed, in terms of
skills, occupations, and wage level? [Objectives might
be "to create jobs for displaced textile workers in
Northern Orange, " or "to create entry level jobs with
opportunities for advancement for the county s high
school and college graduates. " ]
* In which areas of the county is development most
needed? What kinds of development are best suited to
different areas of the county?
We will prepare a discussion paper proposing an
operational definition of economic development. The paper
will begin with the three goals (and any others suggested by
the EDC) , and will present a list of possible objectives
that address those goals. It will then sketch out what
kinds of economic development would meet each objective --
e.g. neighborhood or regional shopping centers, office
complexes, large or small manufacturing plants, new business
start-ups, etc. Each scenario will have specific
implications for land use and infrastructure. More
detailed specification of these scenarios and their
implications will undoubtedly occur when the county begins
developing a full-blown economic development plan.
QUESTION 2: EXAMINE THE FEASIBILITY AND STRUCTURE OF A
COMPREHENSIVE ECONOMIC DEVELOPMENT PLAN FOR ORANGE
COUNTY
Because local economies are so interconnected,
comprehensive economic development planning is more feasible
for counties than for individual towns, more feasible for
regions than for individual counties. Therefore, if Orange
County seeks to develop a comprehensive plan it makes sense
to do so as a joint effort between the county and its
municipalities. Whether the county and its four towns can
agree on a joint plan is a policital question beyond the
scope of this study. The study can, however, offer models
for how to structure a joint plan, based on the numerous
examples of regional and county-wide plans from around the
country.
We will use library sources and national organizations
as necessary) to identify examples of economic development
plans prepared for other local governments and regions,
looking especially for- situations that resemble Orange
County 's in terms of the economic climate or the array of
political jurisdictions.
We will comment on the plans - scope, main . teatures, and
applicability to ,Orange County. Where possible, we will
provide information on the process by which the plan was
developed, including:
-- Who developed the plan? A planning department
or other agency? Were consultants involved?
-- How was consensus reached? Does the plan have
legal status?
-- How were other local jurisdictions involved in
the planning process, and how are they included in the
plan?
-- How long did it take to develop the plan?
-- For how long has in been operational ? What
effect has it had?
V
QUESTION SEEK FORMULAS OR MODELS TO INTRODUCE
ECONOMIC DEVELOPMENT CONCERNS INTO THE LAND USE
PLANNING PROCESS
3a. Relationship._...between._...population..___gr owth.....and. need
..-
for.._...public_....and...._private_..services.
The tremendous growth in residential development which
is already occuring and is expected to accelerate in Orange
County will clearly increase the need for public services.
The need for expansion of various services will depend on
factors such as household size and residential density.
After reviewing research in this area, we will propose
formulas to predict the change in demand for schools, pubic
safety, parks and recreation, transportation, water and
sewer, and other government services.
The demand for private sector services is harder to
project because the county ' s economy is not self-contained.
New households may require a predictable volume of certain
public services, but their private sector-related activities
(shopping, entertainment, health care, and others) will not
necessarily occur within the county. Thus a model developed
for a region or metro area would yield inaccurate results if
applied to Orange County. The most useful kind of model
would be one that could predict a range of demand based on
different assumptions about consumers - behavior. We will
survey the relevant research for formulas or models
applicable to Orange County s situation. We will also take
into account objectives ( identified in the Definition
section) that call for increased retail sales and services
in the county.
3b_ Economic development acres as a function of ---
residential acres
The amount of land that the county should set aside for
economic development depends largely on the county 's overall
goals and priorities: the sort of residential environment
the county wishes to maintain; the degree to which business
development is needed to strengthen the tax base; and the
perceived importance of creating employment opportunities
close to home for county residents. These considerations
will determine the enthusiasm with which the county
encourages new service and retail businesses to meet the
growing consumer demand. The same considerations will
determine the county s receptivity to new "base employment, "
including manufacturing, wholesale trade, and services to
businesses -- i . e. any establishments not supported
primarily by the demand from local households. The latter
create jobs and contribute to the tax base but are not
primarily a function of residential growth.
In seeking models to guide the county in setting aside
land for economic development, we would consider household-
generated service and retail businesses separately from
"base employment. " For the former, we will look for
formulas that can translate the findings from "a" above into
acres. It is less meaningful to project base employment as
a function of residential development, but we can provide
average ratios between acres of manufacturing (and other
"base employment" ) and population. We can also use formulas
that estimate jobs per acre for different kinds of business
and industry, to predict how much land would be required for
the various economic development scenarios to be identified
above in the Definition section.
-mac. Estimate the effect of economic development on
county revenue
By contributing to the county 's property tax and sales
tax revenue, business and industry can help offset the
public cost of residential development. However, business
development also incurs costs to the county in increased
demand for public services and infrastructure. Some types
of business and industry generate more tax revenue than
others, and some incur more costs than others. Estimates
of expected benefits from economic development should be
readily available; estimates of projected costs may be
harder to find. We will review the research in this area to
seek guidelines for calculating the cost and benefit to the
county of various types of business and industry.
3d, _ .How far from residential areas should businesses
be located?
The question of where businesses should be located in
order to protect the residential environment is an issue
that depends heavily on the county's goals and values on
what sort of residential environment is desired in different
parts of the county. However, we will seek relevant rules
of thumb from the planning literature.
QUESTION 4: ASSESS DATA NECEESSARY TO UTILIZE
FORMULAS AND MODELS
After assembling suggested formulas and models in #3
above, we will determine the specific data needed to utilize
the formulas.
III . PRODUCTS
We will produce a written report addressing the four
questions in the Board of Commissioners ' resolution. The
report will include a bibliography of reference materials.
We will also make an oral presentation to the EDC
and/or the project steering committee when the study is
complete.
In addition, midway through the project we will draft a
discussion paper on alternative definitions of economic
development. If EDC members so desire, we will participate
in a discussion of alternative definitions.
1y, REQUIRED INPUT FROM COUNTY OFFICIALS AND STAFF
We request the following from the EDC director:
-- periodic discussions as questions arise during the
course of the research;
-- assistance in scheduling the roundtable discussion,
if EDC members feel such a discussion would be fruitful ;
-- review and comment on a draft of the report before
it is finalized;
-- photocopying of the final report (consultant will
provide two copies. )
V. WORK PLAN AND STAFFING
The primary consultant will be Sarah Rubin, who has ten
years experience in research and planning related to
economic development and employment. (See attached resume. )
She will be responsible for the planning, management, and
completion of all work. tie. Rubin has lived in Orange
County for six years. She will hire an assistanct, subject
to approval by Sylvia Price.
The work will occur between October 1 , 1987 and January
14, 1988, and will proceed as follows:
1 . Definition of Economic Development
** Library research
** Draft discussion paper on alternative definitions
** Roundtable discussion (optional )
.-...._.St.r'uctur'ing a ...Com_prehensive Plan
** Library research -- texts, journals, examples of
plans on file
** Contact national organizations and local
governments, as necessary, for more information
** Analyze materials - applicability to Orange County
3. Formulas and Models
** Library research -- texts, journals, etc.
** Analyze materials ' applicability to Orange County
4. Data Needs
** Assess what data is needed to utilize suggested
formulas
5. Final Report and Oral Presentation
** Draft report
** Receive comments from EDC director and finalize
report
** Make oral presentation
VI . BUDGET
25 days @ $200/day = $5000.00
SARAH RUBIN
Route 1,Box 201-F
Durham,NC 27705
(919)967-4855
EDUCATION
Master of City and Regional Planning (1977).Harvard University,Cambridge. MA.
Areas of Specialization..Economic and Community Development
Honors..Department Scholar,Best Workshop Award
Bachelor of Arts,Psychology(1972).Oberlin College,Oberlin,Ohio.
Honors:Dean's List
EXPERIENCE
ECONOMIC DEVELOPMENT CONSULTANT(1985- present)
Conducted research on rural economic development strategies as part of MDC's Shadows in the
Sunbelt study. Designed study, reviewed literature, conducted telephone interviews, co-
authored report cataloging and assessing innovative economic development approaches.
Participated in Southern Growth Policies Board's analysis of changing employment patterns in
the nonmetro South. Designed study, analyzed data, co-authored report(After.the Factories)
Currently conducting survey of rural development resources and activities for the new N. C.
Rural Economic Development Center.
RESEARCH ASSOCIATE(1979- 84) MDC. Inc. Chapel Hill,North Carolina
Managed and participated in numerous studies related to economic development and
employment and training. Responsibilities included research design, conducting interviews,
analyzing data,supervising staff,writing reports. Among the projects were the following:
•Rural Lab, a national study of state and local economic development
strategies.
•Monitoring and assessment of efforts to establish the Local Initiatives
Support Corporation progam (an innovative approach to community
economic development)in eastern North Carolina.
•Study of the economic status of women in the rural South.
*Staff to Southern Education Foundation Task force on "Linking Post-
Secondary Education and Economic Development".
•Staff to Governor Hunt's Blue Ribbon Commission seeking to establish a rural
development center in North Carolina.
•Technical assistance to South Carolina community colleges in training
women for nontraditional occupations
•Monitoring and assessment of numerous state and national demonstration
employment and training programs.
COMMUNITY DEVELOPMENT SUPERVISOR/SPECIALIST(1978- 79) Massachusetts State
Employment and Training Council,Boston,MA.
Responsible for community development efforts of innovative state agency. Supervised five-
person unit with responsibility for technical assistance, grant management, and policy
development.
Advised local governments and community organizations on use of CETA for economic
development, energy conservation, and housing rehabilitation. Produced written materials
and workshops; negotiated with state and federal agencies to facilitate local program
implementation. Developed CETA Job Creation concept and administered innovative Governor's
grant program to assist community-based enterprise development.
FIELD REPRESENTATIVE (1974-75) Kentucky Commission on Human Rights,Louisville, KY.
Served as liaison between state agency and local civil rights groups in eight towns. Helped
local groups plan strategies; analyzed local government compliance with public housing and
school desegregation;negotiated with local officials.
VISTA VOLUNTEER (1973-74) Louisville-Jefferson County Community Action Commission,
Louisville,KY.
Organized and managed inner-city food cooperative; obtained grant to establish co-op
warehouse; conducted workshops on consumer problems,nutrition,and co-ops.
REFERENCES
. Available upon request.
PUBLICATIONS
for Rural Areas, with....Liindo. a Shaw, New Approaches, April
Broadening of Economic Development:
Rural April
1986.
Aftei tFactories?_.._.._.Chan 5 i ng. Empioyment....-Patte-ne_ n the het ,
with Stuart Rosenfeld and Edward Bergman,
Southern Growth Policies Board, Research Triangle Park,
December 1985.
"A Grassroots Development Strategy with Local Development
Organizations, " with Emil Malizia, in Rural Development
P'e_rsPect ives, U. S. Dept. of Agriculture, June 1985.
LISC......and
.....Economic Development in...._East ern_...North.....Carolina:
.....
First Year Report, MDC, Chapel Hill, July 1984.
Women in Nonmetro.., ol_itan... Southeast: What
MDC, Chapel--. a�!P- -....--_ .. the 1980
......--._.__...._......_...._..............
Census Tells Us,, co-author, MDC Cha el Hi 11 1983.
"New Strategies for Rural. Economic Development, " with Emil
Mal is ia, in Carolina Planning, vol .8, no. 1 , summer 1982.
An
Expanded .._Role +o, The Southern_-.Education Foundation.._...inLinking e ,y Ed u ationand Economic Development,
co-author, Southern Education oundation,
Atlanta, 1982.
"The Folks Next Door: North Carolina 's Seafood Industrial
Park at Wanchese, " with Jennifer Miller, South ern Exposure,
vo i . X, no. .;,, Ma /June 1982.
Faci i,itator :s.. Role in Collaborative Rural Development: The
NorthlCai 1l,Carolina Laboratory,Tator .- .
, eo-author, MDDC,
1981 .
Concept....-.Paper_.._for a CETA Job_.,Creation. Program, Massachusetts
State Employment and Training Council , Boston, 1978.
CE TA: ....._Opportunities i n Food and Ac1r ii.cu l tore, co-author,
ibid.
CETA.-._and Energy Conservation, co-author, ibid.
CETA_ and....-..Housing Rehabilitation, co-author, ibid.
BOARD OF COMMISSIONERS MEETING SUMMARY
FOR: Tuesday, September 22, 1987 - Chapel Hill
NOTE: This Summary is organized according to the meeting's agenda and
includes items which require Board and staff follow-up. Items
not on the printed agenda appear where they occurred. See the
meeting's agenda and abstracts in the Clerk's Office - 732-8181
ext. 505.
A. BOARD AND MANAGERS COMMENTS
The Intergovernmental Planning Committee has come to an agreement.
The Board authorized notice of a public hearing on the agreement for
October 14. The place of the public hearing will be announced.
B. AUDIENCE COMMENTS
1. Matters on the Printed Agenda
2 . Matters not on the Printed Agenda
C. MINUTES
The minutes for the meetings of August 24 and September 8 were
approved as corrected by written, distributed changes.
PUBLIC HEARING
1. Councilville CDBG Program
The Councilville CDBG Program activities and accomplishments
were summarized (see attachment) . Public comments included
concerns about placing the mailboxes in front of residents'
homes, putting up street signs, the quality of materials used
and designating the area as Councilville with a sign.
Expressions of appreciation for the project were also made.
The Department of Housing and Community Development and the
Manager were asked to follow up on the concerns about mailboxes
and road signs. Material quality is governed by resource
limitations and CDBG funds were not targeted for a community
sign.
NACO ACHIEVEMENT AWARD PRESENTATION
Chair Marshall presented National Association of Counties
Achievement Awards to four department representatives. They were:
1) Department on Aging--Jerry Passmore, Director, accepted the
award for the Volunteer Income Tax Assistance Program.
2) Commission for Women--Miriam Saxon, Chair, accepted the award
for the Business Women's Roundtable.
BOARD OF COMMISSIONERS MEETING SUMMARY -�
SEA 22, 1987
PAGE 2
3) Planning Department--Jane Sparks, Data Processing Department,
accepted the award for the Computerized Permit Process.
4) Recreation and Parks, Lorraine Parker, Recreation and Parks
Advisory Council Chair, accepted the award for the Nature
Enrichment Program in Orange County Schools. Special mention
was made of Steve Law's contribution to the program (formerly
District Supervisor in the department) . .
D. RESOLUTIONS OR PROCLAMATIONS
The Board proclaimed the week of October 4-10, 1987 as "National 4-H
Week" in Orange County and urged "all of our people to encourage and
support the work of the 4-H clubs. "
E. REPORTS
1. Employee Smoking Survey
Interim Manager, Albert Kittrell, reported on the progress of
the Employee Smoking Survey. The survey was distributed
through payroll on September 18. The committee conducting the
survey will make a final report to the Board on November 2.
2. Citizen Comment Procedure
Interim Manager, Albert Kittrell, reported on the development
of a centralized internal tracking system for citizen
comments. The system includeds a procedure and a form that can
be routed.
3 . Information Card
A newly developed information card was distributed to the Board
and its use explained.
F. ITEMS FOR DECISION--CONSENT AGENDA
All of the Consent Agenda items were approved:
1. Respite Care Block Grant--was approved and Chair authorized to
sign.
2. Transportation Driver Provision Contract with OPC Mental Health
Center--was approved and Chair authorized to sign.
3 . 1987-88 Workplan for Re-mapping Project, completion of Phase 3
and GIS Exploration--was approved.
4. Budget Amendment--Soil and Water--to include the $12, 000
appropriation from USDA, Soil Conservation Service, in the
Orange Soil and Water Conservation District's 1987-88 budget--
was approved.
BOARD OF COMMCSSIONERS MEETING SUMMARY
SEPTEMBER 22, 1987
PAGE 3
5. Rental Rehabilitation Contract--execution of the FY86
Memorandum of Understanding--was approved and Chair authorized
to sign.
6. Economic Development Commission Preliminary Study Contract--was
approved and Chair authorized to sign.
7. Lease and Sublease Town of Chapel Hill; Employment Security
Commission--a lease from October 1, 1987 through September 30,
1988 between the Town of Chapel Hill and the County and a
sublease between the County and the Employment Security
Commission-- was approved and the Chair authorized to sign.
8. Resolution for Earl Walker Assessment--was approved and Chair
authorized to sign.
G. ITEMS FOR DECISION--REGULAR AGENDA
1. Environmental Affairs Board Report
Chair David Moreau reported to the Board.
Hazardous Material
EAB requested that the Planning Department be directed to
proceed with identification of areas of the County which are
sensitive to unplanned disposal of hazardous waste.
EAB asked that the Health Department be directed to develop
public education programs regarding the County Emergency
Response Team, Right to Know regarding hazardous materials and
proper disposal of hazardous wastes.
Natural Resources
EAB asked that special attention be given to protection of the
N. C. Botanical Garden and those sections of Duke Forest
located in Orange County.
Water Resources
EAB asked the Board to consider adopting an ordinance requiring
posting of a performance bond on private wastewater package
plants. The Board asked the Interim, Manager to refer this
suggestion appropriately and report back to the Board.
EAB asked the Board to direct the Health Department to conduct
a sanitary survey of County watersheds in 1987 and to repeat
that survey at intervals not exceeding three years.
EAB requested Board authorization to undertake a study of
stormwater management options, the final report to be delivered
no later than May 1, 1988.
s
BOARD OF COM IISSIONER.S MELTING SUMMARY ••• _.
SEPTEMBER 22, 1987
PAGE 4
Solid Waste
EAB requested a more defined role from the Board regarding
solid waste. Such definition could be derived from the Board
authorizing EAB to continue its oversight of the bi-county
solid waste study and to make recommendations to enhance the
County's coordination with Chapel Hill and Carrboro's recycling
program.
EAB requested that the Board strongly urge UNC to consider the
use of Refuse Derived Fuel (RDF) in the planned campus power-
plant. The Board voted to write a letter to the University
requesting such consideration and a meeting to further discuss
the issue.
Future of the Environmental Affairs Board
The Board voted to continue the EAB indefinitely and directed
EAB to adopt by-laws.
The Board voted to assign EAB the tasks of reviewing the Local
Environmental Impact Statement Ordinance before November 23,
1987 and to review/comment/offer recommendation on the OWASA
Sludge Application in Bingham Township by April 1, 1988.
2. County Capital Policies--(see attached) --were adopted.
3 . Senior Citizens Ordinance Amendment--The name change to County
Advisory Board on Aging was approved. The request to increase
the size of the Board from nine to fifteen was not approved.
The Board agreed to an increase to twelve members.
4. Computer Needs for Board of Commissioners' Office--Option One
was approved.
ADDED ITEMS:
The Board voted to send a letter to Steve Cruise and Dave Maner of
Duke Power Company asking for suggested handling alternatives to
burial of solid waste.
H. APPOINTMENTS
- Private Industry Council--Marti Pryor-Cook, Dan Lunsford,
Mildred Council
One vacancy (Rehabilitation Community)
- Human Services Advisory Commission--Jim Garland
Two vacancies (Mental Health Advisory Council on Aging)
Commission for Women--Ann Johnson, Marion O'Malley
Two vacancies (Hillsborough, Cheeks)
Economic Development Commission--James Gibson
One vacancy (Carrboro)
- - BOARD OF COMMISSIONERS MEETlIG SUMMARY
SIMMENHMR22, 1987
PAGE 5
Advisory Council on Aging--no recommendations
One vacancy (Carrboro)
- Domiciliary Home Community Advisory Committee--Randy Brantley
Three vacancies (at-large)
- Health and Medical Care Advisory Board--will be readvertised
One vacancy (at-large)
- Nursing Home Community Advisory Committee--resumes being con-
sidered
One vacancy (public sector)
I. ADJOURNMENT
- The meeting adjourned at 9:35 p.m.
Orange County C.A.T. Driver
Agreement
This agreement entered into this 1st. day of October, 1987 by
and between the County of Orange on behalf of the Department on Aging,
hereinafter referred to as the"County" and Orange-Person-Chatham
Mental Health Center, Inc. on behalf of Children 's Learning Center
hereinafter referred to as "OPCMH.
The purpose of this agreement is to outline the conditions under
which the County and OPCMHC will cooperatively provide human service
transportation under the C.A.T. (Coordinated Agency Transportation)
system.
SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY
1 . To provide a certified driver for Children's Learning Center
Southern Orange route Monday through Friday for daily pick-up and
take home of clients between the hours of 7:15 - 9:00 a.m. and
2: 15 - 4:00 p.m.
2. To provide back-up drivers in case the regular driver is not
available due to pre-arranged absences.
3. To employ a C.A.T. Transportation Supervisor to handle any
problems and to assure there is a driver available.
SPECIFIC RESPONSIBILITIES OF OPC MENTAL HEALTH CENTER
1. To reimburse Orange County at $6.50 per hour for a three hour
minimum each day of operation within 30 days after billing.
2. To provide and pay for specialized training in the areas of
client behavior interaction techniques with clients/families, med-
ical management including CPR and first aid training and, any other
procedures specific to the Children' s Learning Center program and
route.
- The term of this contract shall be from October 1 through June 30,
1988 unless sooner terminated by either party giving 30 days price-~
written notice to the other party of intention to terminate.
IN WITNESS WHEREOF, Orange County and Orange-Person-Chatham
Mental Health Center, Inc. have executed the Agreement of the
date first written above.
County of Orange Orange-Person-Chatham Mental
Health Center
114117 BY: e ' G �
Chair �- - �esi-noted By: � '
7 Official Chair or D -signi/ed Official
Date: .26'_ Y
Date:
COOPERATIVE AGREEMENT Agreement No. A--4532-48
between the
ORANGE SOIL AND WATER CONSERVATION DISTRICT
and the
SOIL CONSERVATION SERVICE
UNITED STATES DEPARTMENT OF AGRICULTURE
This agreement is entered into this day of SFp}E,K , 19 41 , by
and between the Orange Soil and Water Conservation District (District) , and the
United States of America, acting by and through the Soil Conservation Service,
United States Department of Agriculture (Service) , to provide federal financial
assistance to the District.
I. Authority
Food Security Act of 1985, 16 U.S.C. § 3801 et. seg., and the Soil
Conservation and Domestic Allotment Act, as amended, 16 U.S.C. § 590
a-f. This is a cooperative agreement as defined in the Federal Grant
and Cooperative Agreement Act, 31 U.S.C. § 6301 et. sea. , and Office of
Management and Budget Circular A-102.
II. Purposes and Objectives
Under the provisions of Title XII of the Food Security Act of 1985, the
Service is assigned responsibility to make determinations relating to
identification of highly erodible lands and wetlands and to assist
owners and operators with the development and implementation of
conservation plans and systems. The District is a subdivision of state
government empowered under state law to establish and administer a .
program of soil and water conservation. Under Title XII of the Food
Security Act, conservation districts are assigned responsibility for
approving conservation plans and systems. This agreement is intended
to further the implementation of the Food Security Act.
This agreement will (1) assist the District in gathering facts and in
preparing documentation to form the basis for determinations of highly
erodible land, wetlands, converted wetlands and minimal effects of
wetland conversion and (2) assist the District in providing assistance
to landowners and landusers in the development and implementation of
conservation plans and systems. This assistance will more rapidly
implement the conservation provisions of the Food Security Act of 1985.
III. The District Agrees to do the Following:
A. To perform any or all of the following items of work as designated
by the Service:
Page 2 of 5 pages, Agreement No. A-4532-48
1. Gather facts, conduct analysis and prepare documentation to
form the basis for 600 highly erodible land determinations to
be charged to assistance advances at the rate of $20.00 per
determination.
B. Perform Item of Work No. 1 as specified in the SCS National Manual
for Assisting ASCS Cost Share Programs. In no case shall the
District make any final determination required by the Act, i.e. ,
sign off on the form SCS-CPA-026, Highly Erodible Land and Wetland
Conservation Determination. The above referenced material is
available in all SCS field offices and the Service shall make it
available upon request by the District.
C. For accounting purposes, notify the Service monthly of items of
work performed. Monitoring and reporting will be done pursuant to
Attachment I of Office of Management and Budget Circular A-102.
D. Comply with all of the provisions of Office of Management and
Budget Circular A-102 and audit guidelines of Circular A-128, both
of which may be amended from time to time and which are herein
incorporated by reference. Copies of both of these documents will
be provided to the District by the Service.
E. Comply with the nondiscrimination provisions of Title VI of the
Civil Rights Act of 1964, and other nondiscrimination statutes;
namely, Section 504, Title IX, and the Age Discrimination Act of
1975, and in accordance with the regulations of the Secretary of
Agriculture (7 CFR-15, Subparts A & B) which provide that no
person in the United States shall, on the grounds of race, color,
national origin, age, sex, religion, or handicap, be excluded from
participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity
receiving federal financial assistance from the Department of
Agriculture or any agency thereof.
F. Give the Service or the Comptroller General, through any
authorized representative, access to and the right to examine all
records, books, papers, or documents related to this agreement.
IV. The Service Agrees to do the Following:
A. Provide technical supervision, guidance and training as determined
by the Service to be adequate, to enable the District to carry out
its responsibilities under this _agreement. If the Service is
unable to maintain such support, the District's requirements will
be adjusted by mutual agreement.
Page 3 of 5 pages, Agreement No. A-4532-48
B. Advance assistance funds to the District pursuant to this
agreement with requests submitted on Standard Form 270. Advances
will be made to satisfy immediate disbursement needs on a monthly
basis. However, the Service may make disbursements at any time it
determines it to be necessary to facilitate the purposes of this
agreement.
C. Upon notification of the completion of an item of work, the
Service shall promptly review the performance of the District to
determine if it has met the specifications for that item.
Approval of such performance shall be required prior to such item
being charged against assistance advances.
V. It is Mutually Agreed:
A. The total amount of assistance which may be provided to the
District under this agreement is $12,000.00.
B. This agreement shall be effective on the date appearing in the
first paragraph and shall continue in effect through September 30,
1988. It may be renewed for subsequent fiscal years by an
exchange of correspondence between the State Conservationist
acting for the Service and the Chairman of the District Board
acting for the District. -
C. This agreement may be terminated by either party hereto by written
notice to the other party at least 30 days in advance of the
effective date of the termination.
D. It is the intent of the Service to fulfill its obligations under
this agreement. However, the Service cannot make commitments in
excess of appropriated funds authorized by law or administratively
made available. If the Service cannot fulfill its obligations
because of lack of appropriated funds, this agreement will
automatically terminate.
E. In the event that this agreement is terminated for any reason, the
financial obligations of the parties will be as set forth in
Paragraph 3 of Office of Management and Budget Circular A-102,
Attachment L.
F. No member of, or delegate to, Congress, or resident commissioner
after his election or appointment, and either before or after he
has qualified, and no officer, agent, or employee of the
government shall be admitted to any share or part of this
agreement, or any benefit to arise therefrom. The provision
herein with respect to the interest of members of, or delegates
to, Congress, and resident commissioners shall not be construed to
extend to any incorporated company where such agreement is made
for the general benefit of such incorporated company.
Page 4 of 5 pages, Agreement No. A-4532-48
G. No officer, agent or employee of the District shall participate,
directly or indirectly, in any work agreed to in this agreement on
his or her own land or on the land of any other officer, agent or
employee of the District.
H. Employees of the District shall not be considered federal
employees for any purpose under this agreement.
I. The District will cooperate, as appropriate, with the Service in
the event of the appeal of any decision of the Service which is
based upon any item of work performed by the District under this
agreement.
J. Any dispute between the District and the Service arising under
this agreement that cannot be resolved at the District
Conservationist level will be referred to the Area
Conservationist. Unless reviewed by the State Conservationist,
the Area Conservationist shall be the highest level for dispute
resolution. If the dispute cannot be resolved at the Area
Conservationist level, the State Conservationist, in consultation
with the State Soil Conservation agency, may attempt to effect a
resolution. It is agreed that this is not a contract subject to
the Contract Disputes Act, 41 U.S.C. 601, et. seq.
K. This agreement may be amended by the State Conservationist acting
for the Service and by the Chairman of the District Board acting
for the District.
VI. Definitions
A. All terms herein which are defined in the Food Security Act of
1985 and implementing regulations & CFR Parts 12, 614, 1940, 1941,
1943, 1945, and 1980 shall have the same definitions for purposes
of this agreement.
B. The term "Training" means providing opportunities to obtain the
skills and knowledge needed to complete the agreed upon items of
work.
C. The term "Technical Supervision" means providing ,the day-to-day
guidance needed and/or requested to carry out satisfactorily the
items of work agreed upon in this agreement.
D. The term "Conservation planning" means the gathering of
information and preparation of materials for use in development of
conservation plans, in conformity with the local SCS Service field
office technical guide, for individuals or groups; and arranging
for and conducting group conservation planning meetings.
Page 5 of 5 pages, Agreement No. A-4532-48
E. The term "Determination" means a decision by the Service, under 7
CFR Part 12, on the identification of highly erodible lands,
wetlands, converted wetlands, and whether the conversion of
wetland for agricultural commodity production would have a minimal
effect on the hydrological and biological aspect of wetland.
ORANGE SOIL AND WATER CONSERVATION DISTRICT
BY: �4 2 i�+r r e 1
TITLE: Chairman
DATE: 95-F f7GEM , 0/ /9p,
UNITED STATES DEPARTMENT OF AGRICULTURE
L CON ERVATION SERVICE
BY:
TITLE: Sta Conservationist
DATE:
,1 b
MEMORANDUM OF UNDERSTANDING (SEC E
IVE-Q
RENTAL REHABILITATION PROGRAM
1986
BONUS ROUND ADDITIONAL FUNDING
This Memorandum of Understanding (hereinafter referred to as the "Agreement")
is between the Town of Chapel Hill (hereinafter referred to as the "City"),
the Orange County Department of Housing and Community Development (hereinafter
referred to as the "PHA") and the North Carolina Housing Finance Agency
(hereinafter referred to as "NCHFA") . This Agreement sets forth the
obligations of the parties in conducting the Rental Rehabilitation Program
(hereinafter referred to as the "Program") having the primary goals described
in the Notice entitled "Rental Rehabilitation Program; interim rule" published
in Volume 49 No. 78 of the "Federal Register" at pages 16936 - 16957 April 20,
1984 (hereinafter referred to as .the "Notice") .
WHEREAS, the NCHFA is currently administering the Rental Rehabilitation
Program for small cities in North Carolina; and
WHEREAS, the United States Department of Housing and Urban Development (HUD)
on September 25, 1986 submitted to the NCHFA notification of approval of the
Program Description and the award of $714,000 in Rental Rehabilitation Program
grant funds and an accompanying 142 Section 8 Housing Assistance Vouchers; and
WHEREAS, the City submitted an application to the NCHFA requesting
determination of eligibility to participate in the Program; and
WHEREAS, the NCHFA has awarded to the City a Fiscal Year 1986 Rental Rehabili-
tation Program Fund Reservation in the amount of $7,000 and,
WHEREAS, the PHA administers the Section 8 Housing Assistance Payments Program
for the City; and
WHEREAS, the City has the administrative and legal capacity to locally
administer the Program.
NOW, THEREFORE, all parties hereby agree as follows:
1. Compliance with Federal Register "Notice. The parties hereto agree
to carry out the Rental Rehabilitation Program in a manner which
conforms with the provisions of the Notice and all other applicable '
Federal and State laws.
2. Commitment of Public Funds. The City agrees that it will commit
adequate local public funds for the local administration of the
Program. The City represents that it currently has the amount of
local public funds unconditionally available for such commitment.
3. Performance. The City agrees to carry out its Rental
Rehabilitation Program in accordance with the schedule in its
Program Design as submitted to and approved by the NCHFA.
4. Tenant Assistance and Displacement. The City agrees to implement
and operate its Program in accordance with its Tenant Assistance
and Displacement Policy as submitted and approved by the NCHFA.
5. Affirmative Marketing. The City agrees to implement and operate
its Program in accordance with its Affirmative Marketing Plan as
submitted and approved by the NCHFA.
6. Agreements with Investor/Owner. The City agrees to enter into an
agreement with each investor/owner receiving Program assistance
which provides for a recapture of the Program assistance should the
investor/owner convert the assisted project to condominiums,
discriminate against prospective tenants on the basis of their
receipt of or eligibility for public rental assistance programs or
discriminate against prospective or existing tenants on the basis
of their having (or proposing to have) a minor child or children
living with them unless the assisted project is an elderly project.
This Agreement will constitute a lien against the assisted project.
7. Eligible Projects. The City may include a project in the Program
if it meets all of the requirements of the Notice and any
additional project eligibility requirements as outlined in the
City's Program Design.
8. Provision of Information. The City agrees to provide the NCHFA
with any data, information or assistance that the NCHFA deems
necessary to allow the NCHFA to monitor and evaluate the Program
including, but not limited to, information regarding rehabilitation
financing and any relocation of tenants occupying the building
prior to rehabilitation and the specific relocation measures used
in each case.
9. Notice to PHA. The City agrees to give the PHA twenty (20) days of
notice of the actual need for issuance of Section 8 Housing
Vouchers for the City's Program or the maximum feasible notice
possible. This notice will state the number of Section 8
Certificates and/or Housing Vouchers needed and the Bedroom sizes.
10. Administration of Section 8 Assistance. The PHA agrees to
administer the Section 8 Existing. Housing Voucher Program funding
provided by HUD for the City's Program in accordance with:
a. Section 8 and other applicable laws;
b. The regulations in 24 CFR Part-882; and
c. Other HUD regulations and requirements including the Annual
Contributions Contract (ACC) between HUD and the PHA, and the
Administrative Plan and Equal Opportunity Housing Plan
approved by HUD.
11. Tenant Certification. The PHA agrees, upon notice by the' City of
the projects approved for Rental Rehabilitation Program assistance,
to determine the eligibility for Section 8 Assistance of the
families residing in the projects to be rehabilitated. The PHA further
agrees to refer to the investor/owner of rehabilitated, vacant projects
eligible Section 8 existing voucher holders for the initial occupancy of any
vacant rehabilitated unit(s) .
12. Technical Assistance. The North Carolina Housing Finance Agency
agrees to provide to the City technical assistance to assist in
designing and implementing an effective Program to the extent that
the Agency determines feasible within statutory and budgetory
limitations.
City of Chapel Hill
C September 27, 1987
Mayor Date
Orange County _ using Authority
t1-4'44-e--e September 22, 1987
Name Date
Chair, Orange County Board of Commissioners
Title
NORT CAROLINA HOUSING FINANCE AGENCY
fi
I I r- October 1, 1987
Name Date
Executive Director
Title
ORANGE COUNTY COMMISSIONERS
106 EAST MARGARET LANE
HILLSBOROUGH,•SBOROUGH, N. C.
27278
MOSES GREY,JR.
STEPHEN H.HALKIQTIS
JOHN HARTWELL
SHIRLEY E.MARSHALL COUNTY OF ORANGE
DON WILLHOIT
P R O C L A M A T I O N
WHEREAS: Orange County's 4-H members and leaders are observing
National 4-H Week, October 4-10, 1987, and
WHEREAS: Four-H is an integral part of the U.S. Department of
Agriculture and the land-grant university system in each
state. In North Carolina, the North Carolina Agricultural
Extension Service, headquartered on the campuses of North
Carolina State University and A & T State University,
provides a professional leadership base for the 4-H program.
Extension staffs in each county-professionals and parapro-
fessionals-and adult and teen volunteers carry out the program
at the local level .
WHEREAS: 4-H members working with educational learn-by-doing projects
put into practice new skills and science as they arrive "To
Make the Best Better," the motto of 4-H Club work; and
WHEREAS: The citizenship and leadership t-raining which 4-H members
receive in this program is a valuable asset to our democratic
way of life; ..now..:_. -
THEREFORE:'"--We-, .County._Board of .Commissioners, County of
Orange; do hereby proclaim October 4-10, 1987 as "NATIONAL
4-:H WEEK" in Orange County, and urge all of our people to
-- encourage and support the work of the 4-H Clubs.
•
hirle . Marshall , Chair
Orange Co my Board of Commissioners
This the 22nd day of September, 1987.
•
ti x'tti,1 �
_`S S 1TL7.1
w
a
ORANGE COUNTY CAPITAL POLICIES
1. Eighty percent (80%) of the original half-cent sales tax revenue and sixty
percent (60%) of the additional half-cent sales tax revenue shall be dedicated
to school capital expenditures. Such expenditures shall be limited to acquisitions
Of or improvements to land, buildings, and equipment costing $50,000 or more.
Any year in which such revenues exceed such expenditures, the excess shall be
transferred to the School Capital Reserve Fund.
2. Monty percent (200) of the original half-cent sales tax revenue and forty
percent (40%) of the additional half-cent sales tax revenue shall be dedicated
to county capital expenditures. Such expenditures shall be limited to acquisitions
of or improvements to land, buildings, and equipment costing $30,000 or more.
Any year in which such revenues exceed such expenditures, the excess shall be
transferred to the County Capital Reserve Fund.
3. The, School Capital Reserve Fund shall be used to accumulate funds for acquisitions
of or improvements to land, buildings, and equipment for school purposes costing
$50,000 or more.
4.. The. County Capital Reserve Fund shall be used to accumulate funds for acquisitions
of or improvements to land, buildings, and equipment for county purposes costing
$30,000 or ,more.
5. A vehicle Capital Reserve Fund shall be established and used to accumulate funds
for the' acquisition of county vehicles.
6. Each. year, an amount equal to $800,000 minus the amount required for that year's
. debt service on school bonds issued prior to the 1987-88 fiscal year shall be
appropriated in the. General Fund budget and transferred to the School Capital
Reserve Fund.
7. Debt incurred under the "two-thirds net debt reduction" rule shall be limited to
instances: where the health and safety of Orange County citizens are threatened.
8. The amount to be appropriated to each school system for recurring capital
expenditures shall be $750,000. This appropriation shall be in effect for a
period of at least five years and includes funds for roof repairs.
9. County capital expenditures with a cost of $30,000 or more and a useful life of
at least five years shall be considered capital projects and accounted for in
capital project funds.
10. During each fiscal year, the Board shall adopt a Five-Year Capital Improvement
Program. The Five-Year Program shall include anticipated county capital expenditures .
costing $30,000 or more and anticipated school capital expenditures costing $50,000
or more, as well as available financing sources. The first year of the adopted
Five-Year Capital Improvement Program shall be incorporated into the next annual
operating budget recommended to the Board by the County Manager.
rage 2
Orange County Capital Policies
Adopted this 22nd day of September, 1987.
•
Chair, Or e County Board of
Commissioners
ATTEST:
Clerk, Orange t+ounty B- -rd of
Commissioners
ORANGE COUNTY COMMISSIONERS
106 EAST).01ARGARET LANE
HILLSBOROUGH, N. C.
27278
MOSES CAREY,JR.
STEPHEN H_HALKIOTIS
JOHN HARTWELL
SHIRLEY E.MARSHALL
DON WILLHOIT
September 24, 1987
Mr. Dave Maner, Area Manager
Duke Power Company
120 Homestead Road
Chapel Hill, NC 27514
Pr
Dear M
At the Board of Commissioners meeting held on September
22, Commissioner Stephen Halkiotis added an item to the
agenda requesting assistance from Duke Power in examining
alternatives to the landfill operation in Orange County.
The purpose of this letter is to set up a meeting
between Duke Power and the County to explore some of the
alternatives that may be available here in Orange County that
will help expand the life of the present landfill such as the
use of Refuse Derived. Fuel for steam. - -
We would `appreciate you providing us with some dates
that you would be available to meet with -members of the Board
of Commissioners and - other members - of the County
administrative staff.
Thank you.
Sincerely,
//44-1---.0
Shirley E. Marshall, Chair
Board of Commissioners
/bab
File
cc: Steve Cruise
ORANGE COUNTY COMMISSIONERS
106 EAST MARGARET LANE
HILLSBOROUGH, N. C.
27278
MOSES CAREY,JR.
STEPHEN H.HALKIOrIS
JOHN HARTWELL
SHIRLEY E.MARSHALL
DON WILLHOIT
October 20, 1987
John W. Downs
CDBG Program Director
N.C. Department of Natural Resources
and Community Development
Division of Comunity Assistance
P.O. Box 27687
Raleigh, N.C. 27611 7687
Re: CDBG Grant Number: 83-C-6654
Dear Mr. Downs:
This correspondence transmits the following required documents for
official closeout of the above referenced grant:
1 -- Certificate of Completion: .:- -,
2 - Copy of..the Final Audit. _ `-`
•�Mr.R'
Also, this letter serves a tion s-certificat .. ".
:: ;that �a final Public Hearing
was held on Tuesday;:;September_ 22T_1987_in__Chapel, Hill, N.C. during a
regular Commissioners Meeting to receive citizen comments regarding the
County's performance_; in administering_ -the grant.. program. Public
comments received. included concern
s- about--placing - the., mailboxes in
front of the .residents': homes,;;`installing_street_ signs,, the quality of
materials used for housing rehabilitation and designating-the area as
Councilville with-_a sign. -_Additionally expressions of appreciation were
made. — _ __.
In response to these comments, the Board asked the Manager and the
Housing and Community Development Department to follow up on concerns
about mailboxes and road signs. Additionally, the Commissioners
advised that the material quality of goods used for rehabilitation is
governed by resource imitations and CDBG funds were not targeted for a
community sign.
If you need further information, please contact Tara L. Fikes,
Housing Services Director at (919)732-8181.
Sincerely,
g:14/1144.--4-4<--
Shirley . arshall
Chair
Page 2
,Orange County Capital Policies
Adopted this 22nd day of September, 1987.
air, e County Board of
Commissioners
ATTEST: a0P ! ° dOr
lerk, Oran - County Boar. .f
Commission:" s
CERTIFICATE OF COMPLETION
row_
1. NAME OF RECIPIENT County of Orange 3. PROJECT NUMBER
C-1
2. GRANT NUMBER 83—C-6654 4. PROJECT NAME Councilville
5. FINAL STATEMENT OF COST
TO BE COMPLETED BY RECIPIENT TO BE COMPLETED
BY NRCD
PAID UNPAID TOTAL COSTS APPROVED
PROGRAM ACTIVITY CATEGORIES COSTS COSTS (COL. b&c) TOTAL COSTS
(a) (b) (c) (d) (e)
Activity
a. Acquisition $ 39,335 , $39,335
b. Disposition
c. Public facilities & improvements - -
(1) Senior & Handicapped centers
(2) Parks, playgrounds & recreational facilities
(3) Neighborhood facilities
(4) Solid waste disposal facilities
(5) Fire protection facilities & equipment
(6) Parking facilities
(7) Public utilities, other than water and sewer `
(8) Water and sewer improvements
(9) Street improvements 241,073 241,073
-
(10) Flood & drainage improvements
(11) Pedestrian improvements `
(12) Other public facilities
d. Clearance activities 7,900 7,900
e. Public services
f. Relocation assistance 34,970 34,970
g. Construction, rehabilitation and preservation activities
(1) Construction or rehabilitation of commercial and industrial bldgs.
(2) Rehabilitation of privately owned dwellings 266,822 266,822
(3) Rehabilitation of publicly owned dwellings
(4) Code enforcement
(5) Historic preservation -
h. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of architectural barriers
j. Other activities
k. SUBTOTAL 590,000 590,000
I. Planning
m. Administration , 98,103
n. TOTAL 688,203 688,203
o. Less: Program Income Applied to Program Costs 1,203 1,203
p. Equal: Grant Amount Applied to Program Costs 687,000 687,000
6, COMPUTATION OF GRANT BALANCE
TO BE TO BE
COMPLETED BY COMPLETED BY
RECIPIENT NRCD
APPROVED
DESCRIPTION AMOUNT AMOUNT
(a) (b) (c)
(1) Grant Amount Applied to Program Costs (From Line p) $687,000
(2) Estimated Amount for Unsettled Third-Party Claims
(3) Subtotal
687,000
(4) Grant Amount per Grant Agreement(s) 687,000
(5) Unutilized Grant to be Cancelled (Line 4-minus 3)
(6) Grant Funds Received 687/000
(7) Balance of Grant Payable (Line 3 - minus 6)' —0—
*If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to
NRCD by check, unless NRCD has previously approved use of these funds (describe in block 8 below).
CDBG#1 18 (3-84)
r--�v
• j 7, UNPAID COSTS & UNSETTLED THIRD-PARTY CLAIMS
List any unpaid costs and unsettled third-party claims against the recipient's grant. Describe circumstances and amounts involved.
N/A
❑ Check if continued on additional sheet and attach.
8. REMARKS
9. CERTIFICATION OF RECIPIENT
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page
1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement;that proper provision has
been made by the Recipient for the payment of all unpaid costs and unsettled third-party claims identified on page 1 hereof; that
the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess
of the amount identified on Line 7 hereof; and that every statement and amount set forth in this instrument is, to the best of my
knowledge, true and correct as of this date.
DATE TYPED NAME AND TITLE OF RECIPIENT'S SIGNATURE OF REC PIENT'S
AUTHORIZED REPRESENTATIVE AUTHORIZE REPR ENTATIVE
g 2 .--r7 Shirley E. Marshall, Chair
Orance County Board of Commissioners ,e .
10. NRCD APPROVAL
This Certification of Completion is hereby approved.Therefore, I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of$ , less $ previously authorized for cancellation.
(from Section 6, line 5, page 1)
DATE TYPED NAME AND TITLE OF NRCD SIGNATURE OF NRCD
AUTHORIZED OFFICIAL AUTHORIZED OFFICIAL
-CDBG#118 (3-84)
MEMORANDUM OF UNDERSTANDING RECEIVE
O-' E% 19�
RENTAL REHABILITATION PROGRAM
1986
BONUS ROUND ADDITIONAL FUNDING
This Memorandum of Understanding (hereinafter referred to as the "Agreement")
is between the Town of Chapel Hill (hereinafter referred to as the "City") ,
the Orange County Department of Housing and Community Development (hereinafter
referred to as the "PHA") and the North Carolina Housing Finance Agency
(hereinafter referred to as "NCHFA") . This Agreement sets forth the
obligations of the parties in conducting the Rental Rehabilitation Program
(hereinafter referred to as the "Program") having the primary goals described
in the Notice entitled "Rental Rehabilitation Program; interim rule" published
in Volume 49 No. 78 of the "Federal Register" at pages 16936 - 16957 April 20,
1984 (hereinafter referred to as the "Notice") .
WHEREAS, the NCHFA is currently administering the Rental Rehabilitation
Program for small cities in North Carolina; and
WHEREAS, the United States Department of Housing and Urban Development (HUD)
on September 25, 1986 submitted to the NCHFA notification of approval of the
Program Description and the award of $714,000 in Rental Rehabilitation Program
grant funds and an accompanying 142 Section 8 Housing Assistance Vouchers; and
WHEREAS, the City submitted an application to the NCHFA requesting
determination of eligibility to participate in the Program; and
WHEREAS, the NCHFA has awarded to the City a Fiscal Year 1986 Rental Rehabili-
tation Program Fund Reservation in the amount of $7,000 and,
WHEREAS, the PHA administers the Section 8 Housing Assistance Payments Program
for the City; and
WHEREAS, the City has the administrative and legal capacity to locally
administer the Program.
NOW, THEREFORE, all parties hereby agree as follows:
1. Compliance with Federal Register "Notice. The parties hereto agree
to carry out the Rental Rehabilitation Program in a manner which
conforms with the provisions of the Notice and all other applicable '
Federal and State laws.
2. Commitment of Public Funds. The City agrees that it will commit
adequate local public funds for the local administration of the
Program. The City represents that it currently has the amount of
local public funds unconditionally available for such commitment.
3. Performance. The City agrees to carry out its Rental
Rehabilitation Program in accordance with the schedule in its
Program Design as submitted to and approved by the NCHFA.
4. Tenant Assistance and Displacement. The City agrees to implement
and operate its Program in accordance with its Tenant Assistance
and Displacement Policy as submitted and approved by the NCHFA.
5. Affirmative Marketinf. The City agrees to implement and operate
its Program in accordance with its Affirmative Marketing Plan as
submitted and approved by the NCHFA.
6. Agreements with Investor/Owner. The City agrees to enter into an
agreement with each investor/owner receiving Program assistance
which provides for a recapture of the Program assistance should the
investor/owner convert the assisted project to condominiums,
discriminate against prospective tenants on the basis of their
receipt of or eligibility for public rental assistance programs or
discriminate against prospective or existing tenants on the basis
of their having (or proposing to have) a minor child or children
living with them unless the assisted project is an elderly project.
This Agreement will constitute a lien against the assisted project.
7. Eligible Projects. The City may include a project in the Program
if it meets all of the requirements of the Notice and any
additional project eligibility requirements as outlined in the
City's Program Design.
8. Provision of Information. The City agrees to provide the NCHFA
with any data, information or assistance that the NCHFA deems
necessary to allow the NCHFA to monitor and evaluate the Program
including, but not limited to, information regarding rehabilitation
financing and any relocation of tenants occupying the building
prior to rehabilitation and the specific relocation measures used
in each case.
9. Notice to PHA. The City agrees to give the PHA twenty (20) days of
notice of the actual need for issuance of Section 8 Housing
Vouchers for the City's Program or the maximum feasible notice
possible. This notice will state the number of Section 8
Certificates and/or Housing Vouchers needed and the Bedroom sizes.
10. Administration of Section 8 Assistance. The PHA agrees to
administer the Section 8 Existing,Housing Voucher Program funding
provided by HUD for the City's Program in accordance with:
a. Section 8 and other applicable laws;
b. The regulations in 24 CFR Part-882; and
c. Other HUD regulations and requirements including the Annual
Contributions Contract (ACC) between HUD and the PHA, and the
Administrative Plan and Equal Opportunity Housing Plan
approved by HUD.
11. Tenant Certification. The PHA agrees, upon notice by the City of
the projects approved for Rental Rehabilitation Program assistance,
to determine the eligibility for Section 8 Assistance of the
families residing in the projects to be rehabilitated. The PHA further
agrees to refer to the investor/owner of rehabilitated, vacant projects
eligible Section 8 existing voucher holders for the initial occupancy of any
vacant rehabilitated unit(s).
12. Technical Assistance. The North Carolina Housing Finance Agency
agrees to provide to the City technical assistance to assist in
designing and implementing an effective Program to the extent that
the Agency determines feasible within statutory and budgetory
limitations.
City of Chapel Hill
r1 ' September 27, 1987
Mayor Date
Orange County using Authority
September 22, 1987
Name Date
Chair, Orange County Board of Commissioners
Title
NORT CAROLINA HOUSING FINANCE AGENCY
4/4otAa— October 1, 1987
Name Date
Executive Director
Title