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Agenda - 04-04-1988
PIFI. "-- . ti ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING MONDAY, APRIL 4, 1988 7: 30 P.M. OLD COURTHOUSE HILLSBOROUGH, NC A. BOARD AND MANAGERS COMMENTS B. PUBLIC COMMENTS 1. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) 2 . Matters not on the Printed Agenda C. MINUTES PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that indivi- dual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PAGE # PUBLIC HEARING 002 * 1. Proposed CDBG Application/Rencher Street Area D. RESOLUTIONS OR PROCLAMATIONS 003 * 1. Resolution of Support for Welfare Reform, Family Security Act--Senate Bill 1511 005 * 2 . Community Development Week E. REPORTS 007 * 1. Receipt of Planning Board Resolution--Master Recreation and Parks Plan 009 * 2 . Seven Mile Creek Resolution from Town of Hillsborough PAGE # F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 010 1. Bid Award; Six Yard Waste Containers 012 2 . Bid Award; Sheriff Uniforms 014 3 . Authorization to Submit a VISTA Application 034 4. Authorizing Submission of the Title III-B and D Application Under the Older Americans Act 035 5. Approval of Addendum to C.A.T. Contract with Orange Enterprises 031 6. Budget Amendments G. ITEMS FOR DECISION--REGULAR AGENDA 039 1. Phase Two Eagles Chase--Preliminary Plan 048 2 . Proposed Zoning Ordinance Text Amendments (Articles 2 .2 .12-2 .2 . 14 Comprehensive Plan) (Article 22 Definitions) 068 3 . Proposed Zoning Ordinance Text Amendments (Article 4 Establishment of Permitted Use Table and Sche- dule) (Article 6 Application of Dimensional Requirements) 074 4 . Proposed Comprehensive Plan Amendment (Designation of Land Use Plan as Land Use Element) 080 5. Proposed Subdivision Regulations Text Amendment (Section IVk-B-3-c-8 Access Restrictions) 087 6. Proposed Subdivision Regulations Text Amendments (Section IV-B-3-d Private Roads) 099 7. Proposed Subdivision Regulations Amendments (Sec- tion IV Required Minimum Design Standards) 105 8. Request to Initiate Legal Action--George Tate (Owner) and Ray Butler (Leaser) 117 * 9. Request to Initiate Legal Action--Benjamin Pratt 131 * 10. Rate Schedule for Efland/Cheeks Sanitary Sewer 136 11. Smoking Policy for County Buildings 142 12. Master Recreation and Parks Plan Scheduling of Public Hearing April 19, 1988 145 * 13 . Topographic Mapping of Corporation Lake and Seven Mile Creek Study Areas 150 * 14. Town of Hillsborough Water and Sewer Extension Contract 168 H. APPOINTMENTS EXECUTIVE SESSION -TO DISCUSS PROPERTY ACQUISITION I. ADJOURNMENT (*) Indicates items that need immediate attention. ` tt 001 w ORANGE COUNTY Action Age da BOARD OF COMMISSIONERS Item No. ACTION AGENDA ITEM ABSTRACT MEETING DATE April 4, 1988 I Subject: MINUTES IDepartment: BOARD OF COMMISSIONERS i 1 Public Hearing: Yes X no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To correct and/or approve the minutes as submitted for consideration: February 22, 1988 - Joint Public Hearing March 1 , 1988 - Regular Meeting March 15, 1988 - Regular Meeting BACKGROUND: In accordance with 153A-42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. RECOMMENDATION: As the Board decides. 002 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. PH ., ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 SUBJECT: Public Hearing - Proposed CDBG Application/Rencher Street Area DEPARTMENT: Housing/Community Dev. PUBLIC HEARING YES: X NO: ATTACHMENT(S) : INFORMATION CONTACT: Tara L. Fikes TELEPHONE NUMBER- NONE Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive comments from the public concerning the proposed FY88 Small Cities Community Development Block Grant Application for the Rencher Street Area. BACKGROUND: The North Carolina Department of Natural Resources and Community Development (NRCD) requires applicants to conduct a public hearing to obtain citizen's comments at the beginning of the CDBG application process. Citizen input will be reviewed to determine whether comments are consistent or inconsistent with available Community Development data pertaining to the area. RECOMMENDATION(S) : Receive as information. YTHUO0 37[r1AHO 2A3HOiaaiWMOO 70 QPlADa f3bcxepA cioi JoA oN me$I ._._...... . TDARTa8A M3TI AQM3OA NOITDA 'riF> ∎ : 9fea pni9e 9M :Y'. '. I :T.l3GHIl2 :011 :$3Y zNINA3H O I.IHUq .. :TF43MT:3A43a :TOATMOO NO ITAMfiO'tTM I : ( 8 )TN3MH W ATTA --513HMUM 3HOH93.I'3T t 8 t8- EV - dpuo-iodml i iH POdt,-8a8 iliH lagadO rEOS-VSS - easdoN tEEC -8883 - mAdluG r r.. r +.•. r::: i 91' :afUOfirmAH a r. . ( 2 t HO I TAQy3MMC 0:3.5 003 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. J ACTION AGENDA ITEM ABSTRACT Meeting Date: APRIL 4, 1988 SUBJECT: RESOLUTION OF SUPPORT FOR WELFARE REFORM, FAMILY SECURITY ACT-- SENATE BILL 1511 DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S RESOLUTION OFFICE, X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane -- 227-2031 Durham - 688-7331 PURPOSE: Consideration of adopting a resolution of support for the Welfare Reform, Family Security Act. BACKGROUND: At the recent National Association of Counties Official Legis- lative Update Conference, County Commissioners and staff participated in a briefing on Welform Reform Legislation. In response to the information received County staff has drafted the Resolution of Support for Senator Daniel Moynihan's Welfare Reform bill. RECOMMENDATION(S) : Adopt resolution and authorize Chair to sign. o04 RESOLUTION OF SUPPORT FOR WELFARE REFORM, FAMILY SECURITY ACT, (5. 1511) WHEREAS, the United States Senate is considering the Welfare Reform, Family Security Act, (S.1511) sponsored by Senator Daniel Moynihan; and WHEREAS, the Family Security Act includes the National Education, Training and Work Program (NETWork) which requires all adults who receive family support supplements, which replace aid to families with dependent children (AFDC) payments, to participate in NETWork; and WHEREAS, the Family Security Act includes day care and transportation assistance, work incentives through increased income, Medicaid transitional extension and benefits improve- ments; and WHEREAS, the cornerstone of the Senate bill is child support enforcement through mandatory wage withholding; and WHEREAS, the Job Opportunities and Basic Skills (JOBS) Program is a component of the Family Security Act which would allow states to create and operate their own education, training and employment programs for long-term recipients and coordinate with other work-related programs such as JTPA; and WHEREAS, the National Association of County officials, the American Public Welfare Association and the nation's governors have identified welfare reform as a priority for the 100th Congress; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners supports Welfare Reform, Family Security Act, (5. 1511) and urges its timely consideration by the United States Senate. This the 4th day of April, 1988. Shirley E. Marshall, Chair Board of County Commissioners ATTEST: 005 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: April 4, 1988 SUBJECT: Community Development Week DEPARTMENT: Housing/Community Dev. PUBLIC HEARING YES: NO: X ATTACBMEMT(S) : Proclamation INFORMATION CONTACT: Tara Fikes TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To proclaim April 2-9, 1988 as Community Development Week in Orange County to recognize the significant contribution the Community Development Block Grant program has provided to the low and moderate income residents of Orange County. BACKGROUND: The National Community Development Association, the U.S. Conference of Mayors, the National League of Cities and the National Association of Counties are continuing efforts in support of National Community Development Week - April 2-9, 1988. They are urging all cities and counties to support this week by proclaiming Community Development Week in their respective localities. RECOMMENDATION(S) : Adopt proclamation designating April 2-9, 1988 as Community Development Week and authorize the chair to sign the proclamation on behalf of the board. • _ 4“0 YTHOOD 3DHARO 51SHOIE2IMMOO 'W (IPAOH sbnepA noi /DA ,: .oM meJI TOART2HA MSTI AOMSCA HOTTOA :91.50 pni±e9M :Toataua :23Y OHISASH OILISUR :11,13MTFIARSO • !TDATMOO MOITAMHOWI : (2)T13MHTT1 - -9SHMUM MOHTLIST tEit8- CV dpuolocialliH roe -so ' NH Ismisei ty.) -7aa - ensdoM tEEr-88a msdluO :320q51UR - - :GMUORDX0A8 . . . 170-.1s11 :7 : ( EMOITACIWAMMOOT.ci 006 PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK APRIL 2 - 9 1988 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; WHEREAS, community development block grant funds are used by thousands of neighborhood-based nonprofit organizations throughout the Nation to address pressing neighborhood and human services needs; WHEREAS, in the last several years the Federal Government has reduced Federal assistance to local governments and nonprofit organizations; WHEREAS, during this time of constricted Federal contributions to the task of meeting the needs of low and moderate income persons, the problems have grown as evidenced by the dwindling supply of affordable housing, the massive rise in homelessness, and the resurfacing of hunger and malnutrition; WHEREAS, during this time of Federal withdrawal from responsibility, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has assumed increasing importance for meeting pressing community problems; WHEREAS, the Congress and the Nation has often overlooked the critical value of the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and the significant number of organizations and projects that rely on its funds for support; WHEREAS, the Congress of the United States has declared April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK; NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK and call upon all citizen of our County to support the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. GIVEN UNDER MY HAND AND THE SEAL OF THE COUNTY OF ORANGE, ON THIS THE FOURTH DAY OF APRIL, IN THE YEAR OF OUR LORD, NINETEEN HUNDRED AND EIGHTY EIGHTY. Shirley Marshall , Chair Board of Commissioners SEAL 007 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 Action Agenda Item It El SUBJECT: PLANNING BOARD RESOLUTION - MASTER RECREATION & PARKS PLAN DEPARTMENT: PLANNING PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Draft 3/21/88 Planning Board Minutes 3/21/88 Planning Board Resolution TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: Receipt of Planning Board resolution concerning the Board of Commissioners action on the proposed Master Recreation & Parks Plan. BACKGROUND: The proposed Master Recreation & Parks Plan was initially presented at public hearing on November 23, 1987. As a result of citizen and advisory board concerns, revisions to the original document were proposed and subsequently presented at a second public hearing on February 22, 1988. The proposed revisions affected only the greenways portion of the Master Recreation & Parks Plan. Proposed natural conservation areas were deleted, and active recreational trails were retained. Due to citizen opposition voiced at the February 22 public hearing and concerns that the greenways issue would adversely affect bond funding opportunities for recreation improvements, the Board of Commissioners, at its March 15 meeting, voted unanimously to delete the greenways element from the Master Recreation & Parks Plan. At its March 21, 1988 meeting, the Planning Board was informed of the Commissioners action. Due to concerns about the pre-emption of a recommendation on the Master Recreation & Parks Plan, the attached resolution was adopted by the Planning Board. RECOMMENDATION: 008 The Board of Orange County Commissioners has repeatedly stated its commitment to orderly, open government. Key to that commitment has been an attempt to abandon ad hoc decisionmaking, instead following regularized channels to achieve reasoned and fully informed choices. Considering this goal, as well as the stipulated process by which Orange County reaches land-use decisions, the Planning Board must protest the manner in which the Commissioners addressed the issue of greenways prior to receiving the Planning Board's recommendation, which they requested at the conclusion of the February 22 hearing. It is indeed unfortunate that presentations at public hearings did little to assuage fears, or communicate county intentions, regarding greenways. Further, despite repeated requests by the Planning Board, little effort was made to explain to the public the different ways in which green corridors might be achieved in Orange County. This made it easy for citizens already leery of government to see the worst in attempts to establish public walkways and/or wildlife corridors. The Planning Board must ultimately defer to the wisdom of the Commissioners regarding the establishment of such greenways. It cannot, however, become a party to the circumvention of the very processes from which it derives its authority, and by which the citizens of Orange County are assured a full and fair discussion of issues. March 21, 1988 oo $ ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: APRIL 4, 1988 SUBJECT: SEVEN MILE CREEK RESOLUTION FROM TOWN OF HILLSBOROUGH DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S RESOLUTION OFFICE,X501 (UNDER SEPARATE COVER) TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive as a report from the Town of Hillsborough as requested on March 23, 1988. RECOMMENDATION(S) : Upon receipt of the Seven Mile Creek Resolution from the Town of Hillsborough the Manager recommends that the Board consider the following steps: (1) Retain the services of Hazen and Sawyer to analyze and report on the estimated expenditures for reservoir con- struction as described by the Hillsborough proposal. (Funding from the balance of Senate Bill 2 funds $11, 015. ) (2) Authorize County Manager, selected staff and/or officials to work on the following elements: (a) Financing alternatives available for the County's share of project costs; (b) Alternatives of revenue to pay for County's share of costs; (c) Aspects of ownership of the reservoir and methodology of water distribution. ORANGE COUNTY 010 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE APRIL 4, 1988 SUBJECT: Bid Award; Six Yard Waste Containers *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES Bid Tabulation EXT 497 PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 *************************************************D RHAM ***************** PURPOSE: To consider award of a bid for waste containers. BACKGROUND: G.S. 143-129 stipulates that the governing body shall approve expenditures for "apparatus, supplies, materials, or equipment requiring an estimated expenditure of public money in an amount equal to or more than ten thousand dollars ($10, 000) . " Six (6) vendors responded to the bid solicitation (tabulation attached) , with Nu-Life Environmental of Easley, S. C. submitting the lowest bid of $404 per unit. Nu-Life's containers are in compliance with the specifications and bonding requirements were met by the vendor thereby qualifying them them as the "lowest responsible bidder". Containers purchased under this bid are budgeted in the 1987-88 budget. They are to be used for replacement of worn containers in addition to providing set up containers for two new collection sites on High Rock Road and Highway 86 North. RECOMMENDATION: Award bid for 100 six (6)Environmental of Easley, yard waste containers to $40,400. for a sum of BID FOR: BID TABULA'T'ION FOR OFFICE USE: 1'�.vC� �S(-� C�� y��S BID AWARDED TO: CLOSING DATE:_ BID PRICE: .CLOSING TIME: S:oc, M BUDGEhD AMOUNT: ML,4- ry — P W,E�c 11 r O U CaSfuei a — iU .S ► :tit Cu Ln�fr OQ — �IeS 3Odays Cnshrtks the 308ay 5 �sC� 8w.d 15-306a ol�Pw1 �� 5o t €GC 5{YICS Salk.i�ti L��iU� c1.PC�v (S 3ocla, �SCkvS . his`�ieat Czrflf ",4Ckk v 25k2 �P S �ork5r�rtC. 14 CS 51 ci r r ORANGE COUNTY 01 2 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. Elk MEETING DATE APRIL 4, 1988 SUBJECT: BID AWARD; SHERIFF UNIFORMS *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 BID TABULATION PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To consider award of a bid for Sheriff Department uniforms. BACKGROUND: Bids were solicited for the annual allotment of uniforms and equipment for the Sheriff Department with four vendors responding (Tabulation is attached. ) Pursuant to G.S. 143-129, which requires expenditures in excess of $10, 000 to be awarded by the governing body, we are requesting that the award for uniforms be made to Showfety's, Inc. of Greensboro and Lawmen's Safety Supply, Inc. of Raleigh. Sufficient funds are included in the 87- 88 budget to cover this expenditure. RECOMMENDATION: Award bid for uniforms to Showfety's Inc. and Lawmen's Safety Supply. BID TABULATION BID #598 ITEM: SHERIFF UNIFORMS I EQUIPMENT CLOSING DATE : MARCH 9, 1988 RAINCOATS L.S. SHIRTS S.S.SHIRTS TROUSERS TIES HELMETS QUANTITY 31 130 130 110 48 65 LAWMEN'S SAFETY SUPPLY NO BID NO BID NO BID No BID No BID *$50.86 HUB STINNETT 56 .00 19.25 17.75 31.75 2.75 57.00 SHOWFETY'S, INC. 51 .75 17.95 '16.25 26.49 *2.50 No BID TUXALL 63.95 NO BID No BID No BID No BID 69.80 TOTALS $1604.25 $2333.50 $2112.50 $2913.90 $120.00 $3305.90 TOTAL AMOUNT TO BE AWARDED $12,390.05 DENOTES LOWEST BID MEETING SPECIFICATIONS. M .-a 0 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No._ 3 Meeting Date: APRIL 4, 1988 SUBJECT: AUTHORIZATION TO SUBMIT A VISTA APPLICATION DEPARTMENT: AGING/SOCIAL SERVICES PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: JERRY PASSMORE/MARTI PRYOR-COOK VISTA PROJECT APPLICATION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Request approval to submit a VISTA request to ACTION for two skilled volunteers assigned to the Department on Aging and the Department of Social Services. One Vista worker would be a C.A.T. Transportation/Aging Marketing Specialist and the other a County interdepartmental Outreach Coordinator. A stipend and living expenses are paid by ACTION. BACKGROUND: Volunteers in Service to America (VISTA) is a full-time, year- long volunteer program for individuals over 18 years of age committed to improving the conditions of the low income com- munity. One VISTA volunteer would develop a marketing plan and assist in implementing it for the C.A.T. (Coordinated Agency Transportation) program and for other senior center services targeted for low income elderly. The other VISTA volunteer would develop a community outreach program designed to identify and assist new low income families with County public benefit services. RECOMMENDATION(S) : Approve submission of VISTA Project Application to ACTION and authorize Chair to sign. • I 015 0�R A L 0,E tr..; CGAT ne E E R InESTA Proj ect Application ACTION Form A-1421 OMB Approval 3001-0098 Expires 7/31/90 • ACTION Form A•1421 OMB No. 3001-0()9a Expires:7/30/90 (Rev.7-e� For ACTION use only: VISTA PROJECT APPLICATION DATE RECEIVED: PAC IECT NO. BASIC HUMAN NEEDS AREA(S) 1.APPLICANT ORGANIZATION NAME 7.Total number of VISTA Volunteers requested 2 Orange County ADDRESS 8.Name each county in which Volunteers will serve — P.O Box 8181 CITY [STATE 1zpcoD E - Oran e Hillsborough L N.C. 27278 AREA CODE TELEPHONE NO. Terms and Conditions: If your organization is approved (919) 732-8181 as a VISTA Sponsor,your organization must agree to AGENCY DIRECTOR NAME assume responsibility in the community(ies)served for John Link, Jr. the development, implementation,and management of TITLE the VISTA Volunteer activities and the projects in which County Manager they serve. The undersigned accept the obligation to 2. PROJECT DIRECTOR - comply with statutes and regulations,policies,and the NAME terms and conditions pertinent to this program. Jerry M. Passmore The applicant organization must comply with the attached TITLE Department on Aging Director Assurances,page 13, if requested assistance is approved. ADDRESS Mewl?fro above) The undersigned further certify that the data in this application are true and correct and that the filing of this CITY STATE I.zp CODE application has been duly authorized by the governing body of the applicant organization. AREA CODE TELEPHONE NO. Applicants Certification Regarding intergovernmental 3.TYPE OF ORGANIZATION Review Under Executive Order 12372: If you are unsure, check with the ACTION State Office. A-State H-Community Action Agency ❑ Yes, this application was made available to B-Interstate I-Higher Educational Institutions the State Executive Order 12372 Process C-Substate District J-Indian Tribe for review on: D•County K•Other(Specify) E-City State Application Identifier No. (assigned F-School District by State) G-Special Purpose District • ENTER APPROPRIATE LETTER D ❑ No, Program is not covered by E.O. 12372, or 4. Was your organization previously a VISTA Sponsor? YES® NO❑ I yes,specify El No, Program has not been selected by If y P fy year(s)and number of vohmteer(s): State for review. — 1984-86 — One Volunteer S.Was your organization previously assigned VISTA Volunteer(s)? SIGNATURES:(Original signatures in blue ink required) .- YES© NO n a.SIGNATURE OF ORGAN1ZATION/AGENCY DIRECTOR If yes,specify year(s)and number of volunteer(s): 1984-86 — One Volunteer DATE 6.Congressional District Number(s): b.SGNATURE OF GOVERNING BODY CHAIRPERSON(,r igorrabiej a.of Sponsor Fourth b.of VISTA Project Sites Fourth f]47E Page 3 • SECTION I. BACKGROUND INFORMATION 017 (Answer all questions only In the space provided) 1. Briefly describe the sponsoring organization's purpose and major program accomplishments;experience with the problems to be addressed by the VISTA Volunteers;and experience in the use of local volunteers. Established in 1752, Orange County Government has,mandated for years to provide human services to county residents through its established departments s Social Services, Health, Housing and Aging. The De partments such as Social sponsoring unit, functions as an advocate for theninterest nof older ladults,the designate. provides services and coordinate programs sensitive to the changing needs. In 1984-86 the Department on Aging was a successful VISTA sponsor which resulted in the development of the telephone ressurance r and the OCIM Home Delivered Meals service in northern e Orange County.All programs closet, continue to exist and provide assistance through the effort of public and private • volunteer sector. • 2. Total Financial Resources of Sponsoring Organization SOURCE OF FUNDS: CURRENT FUNDING LEVEL Federal Total Dollar Amount Amount Allocated to VISTA Project State Local Government Other(Sped/) Total 2a. Are any of your resources presently provided by ACTION? II so,please specify name of program and funding level. RSVP project - $24,775 2b. Will there be a major change in your funding level over the next 12 months? If so,please explain. No 3. Required sponsor documentation to be attached to Project Application. 3a.New Applications REQUIRED Copy of Amides of Incorporation Non-Profit Public Agencies Tax exempt status;either IRS determination or copy of application NO PY pplication to IRS for YES Organizational chart showing relationship of the VISTA NO project in the organization 1111121.= Letters of Support _ List of current Board of Directors,showing their names,addresses.and affiliations,indicating how organizational or community 9 many members represent the low-income population YES NO If less than 51%of the Board of Directors represents the low-income community,the sponsor must form a VISTA Advisory Council with at least 51%of the membership representing the low-income community YES YES Resume of project supervisor and job description !OMR. MN 3b. Renewal Applications C ation only if there is a change `.: .::;>'!`: " `r :.:.::`s Copy articles of incorporation {;�: . Updated letters of support(include letter from Board of Directors or VISTA Advise YES NO for self-sufficiency) Advisory Council detrrg plan Resubmit any documents in item 3a if there is a change ACTION Form A-1421(Rev.7-87) YES Page 4 • SECTION II. PROBLEM IDENTIFICATION AND ANALYSIS Problem No. 1 (Answer all questions only In the space provided) 018 i p INSTRUCTIONS A problem is an unsatisfactory situation that your organization plans to change. For example: Sixty-five percent of employable low-income youth ages 16-21 in Michael County have complete a separate Problem Identification and Analysis(Section 1), Project Work Plan Section III), and VISTA difficulty f R jobs. For each problem you identify,Assignment Description(Section IV). Make as many copies of these sections as you need . 1. Provide an overview of the purpose of the VISTA project to Include: Overall population statistics of the service erect; percentage of low-Income people;what VISTA Volunteers ere requested to do;how the low-Income community will benefit born the VISTA project. The VISTA volunteer will address ways to better utilize and coordinate the availabl- C.A.T. (Coordinated Agency Transportation) vehicles in serving low income and elderly clients for essential community services in Rural Orange. Overall County handicapped population -a, 90,000 with 40,000 living outside Chapel Hill-Carrboro transit area. An estimate is 5,0 low income families reside in this area. 2. of low-Income pe tple directlyafj cued by the the specific em problem the VISTA project will address,Including the number It is estimated that 500 low income families in Rural Orange County have transportation problems to essential community services. The projected trip demand for the low income family should be 1,224 per day yet current level is estimated 775 trips (63.3%). at 3.If.VISTA Volunteer,will be assigned to orgenizetions other than yours,list those organizations,end provide a letter of support from the Board of Directors of each organization. 4.If other organizations are addressing the problem described in number 2,Indicate any plans to coordinate the VISTA Project with these organizations. The human services Transportation Board composed Center to more Mental low 1) is concerned about the'utilization of trans persons. Plans are to coordinate the VISTA project with this Board and several agencies serving the poor. • . LCTION Form A-1421(Rev.7-P7) Page 5 • 01(� SECTION II. PROBLEM IDENTIFICATION AND ANALYSIS Problem No. 2 (Answer all questions only in the space provided) INSTRUCTIONS A problem is an unsatisfactory situation that your organization plans to change. For example: Sixty-five percent of employable low-income youth ages 16-21 in Michael County have difficulty complete a separate Problem Identification and Analysis(Section II), Project o Work Plan (Section III), and yVISTA identify, Volunteer Assignment Description(Section IV). Make as many copies of these sections as you need. 1. Provide an overview of the purpose of the VISTA project to Include: Overall population statistics of the service area; percentage of low-Income people;what VISTA Volunteers are requested to do;how the low-Income community will benefit from the VISTA project, be,. The VISTA Volunteer will address the problem of eligible low income families not -be ng- aware of nor seeking out available government. Orange County has a total public benefit services from County - as low income. The VISTA project would improve othe f 9a�ty of 20% identified families by encouraging the greater use of existing erity sf life for low income ttig services. 2.Stale In qunntifable and measurable terms the specific problem the VISTA project will address,Including the number of low-Income people directly affected by the problem. It is estimated that 500 low income families in Orange County are eligible for several public benefit services such as food stamps, energy assistance, medicaid, ✓ elderly nutrition, home care yet for various reasons donot receive them. • 3.ff VISTA Volunteers will be assigned to organizations other than yours,last those organizations,and provide a letter of support from the hoard of Directors of each organization. 4.If other organizations are addressing the problem described hi number 2,Indicate any plans to coordinate the VISTA Project with these organizations. The County Human Services Management Team composed concerned with addressing this problem . Plans are to coodinateetheHVISTAlproject with the Team in developing a consolidated outreach effort. ACTION Form A-1421(Rev.7-87) • Page 5 SECTION III. VISTA PROJECT WORK PLAN In this Section you arc asked to write a project work plan for VISTA Volunteers. The project ' I 12 months and should clearly state: (I) what is to be accomplished, (2) when it is to be accomplished and accomplished. The work plan must be stated in quart/fable,measurable terms using p lest work plan will cover a period of g goals and objectives format. INSTRUCTIONS it is to be INSTRUCTIONS Se the following VISTA Project Work Plan format, submit a complete project work plan for each Section Ii: problem identified in I. In column A, list the proposed project goals and objectives which ou expect the VISTA Volunteers to achieve in relation to the problem(s) identified in Section II. The last goal of the work plan(s) must demonstrate how Y telly elicit the support and/or participation of local public and private Sector resources in order to enhance the chances and continuance after the VISTA Volunteers leave. The goals and objectives should relate directly and only to the you will actively proposed Project and work of the VISTA Volunteers within the context of your organization's total of cs of the project's GOALS: are the ends toward which VISTA resources are directed. They are broad in scope,oI�I up to 12 months in duration, and identify changes which will occur in the problem(s) identified in Section II. OBJECTIVES: arc definite results (outcomes) leading to achievement of the related goals, quantifiable,measurable terms. They are narrower in scope or short nduration.c slated in 2. in column B, indicate the quarter(s) during which the Volunteers will work on,and achieve, the stated 3. Complete column C when you submit the VISTA Quarterly goals. Project Progress Report. SAMPLE SECTION 111. VISTA PROJECT WORK PLAN Problem No. VISTA PROJECT COALS AND OBJECTIVES Period o1 Work and ACTUAL VISTA PROJECT ACCOMPLISHMENTS Accomplishment IS in n Ouaned cormmvnrnesbne v150u:alery Pre/ea ^9 a Goal I: To develop P job-readiness designed t and ist 1 Ong youth per to assist ]0 youth per month with placement in private sector jobs. willCorganise and coordinators task force tat ptc. from the iv to-an individuals pl sectors o design and public financial oresourcesnfrom ethe l community at large.' VITA b to Participate Ina 2nd Orr campaign about the o -r a inereneas ess Program targeting schools, community Centers, places of worship, and other areas where youth congregate. Goal I2:... - • ♦crarr�....urn.. .n TION Form A-1421(Rev.7-87) Page 6 SECTION 111. VISTA PROJECT WORK PLAN Fer Pemv ;:Rom TO Problem No. 1 July 1, 198$ June 30, 1989 Cokrmn A Column 8 VI'S'TA PROJECT GOALS AND OBJECTIVES Planned period of Column C Work and '4CTUAL VISTA PROJECT ACCDmpLISH#EN S Accomplishment (Complete this column when submitting Goal I: To develop and implement a C.A.T. VISTA Quarterly Project progress Report) Coordinated Agency Transportation) Transportation- Marketing/Advertising Plan resulting in 200 new lo End of 4th Qtr. income families being served. Objectives: 1. Locate and employ VISTA worker with required Marketing/Advertising skills 1st Quarter 2. Provide VISTA worker pre-service job 1st orientation Quarter 3. Provide VISTA worker with on the job training at least quarterly Quarterly 4. Assure that VISTA worker attend all required required ACTION or sponsor training Quarterly 5. Arlalyze existing CAT route schedule and availability of vehicles and seats for ride 1st Quarter sharing 6. Assess unmet client transportation needs as well as ability to pay by agencies 1st Quarter 7. Evaluate existing marketing efforts to serve low income residents, s 1st Quarter Program Pacifically the CAT 8. Present Marketing. plan options for Transportation Board's approval 2nd Quarter 9. Assist Department on Aging in the implementation ,of Marketing/Advertising plan 3rd/4th Quarter m Continued m V ACTION Form A_1421(Rw.7 b7y SECTION III. VISTA PROJECT WORK PLAN For POmU FROM TO Problem No. 1 July 1, 1988 June 30, 1989 Column A Column B _ Column C VISTA PROJECT GOALS AND OBJES Planned period of ANAL VISTA PROJECT ACCOmpUSI} f Work and Acoampflshment (Complete this caolumn when submitting VIVA Ouarierty Project Progress Report) 10. Evaluate the implementatio-1-44th an and recommend further improvements for Quarter continuation 0 y 0 V AC rror1 Form A.1421(Rev.7.87) r SECTION III. VISTA PROJECT WORK PLAN Fo`PWIOU FROM TO Problem No. 2 July 1 , 1988 June 30 Coku"n A I r 1989 i COlurnn 9 C� Column,C VISTA PROJECT GOALS AND OBJECTIVES Planned period of Work and ACTUAL VISTA PROJECT ACCOMpUg}.ME Accomplishment (Complete this column wnen submitting NTS Coal I: To develop and implement a' 9reSS Reoon) coordinated Community Outreach Program End of 4th Qtr_ VISTA Quarterly proJeci pro designed to identify and assist 200 ne low income families yearly with public benefit services county Objectives l - Locate and employ VISTA worker with required skills as Outreach coordinator 1st Quarter 2 . Provide VISTA worker pre-service job 1st orientation Quarter 3 . Provide VISTA worker with on the job training at least quarterly 4 . Assure that VISTA worker attend all Quarterly required ACTION sponsor training 5 . Organize and coordinate a Quarterly 5-10 human services countytdepartmentof representives. 1st Quarterly 6 . Identify causes far underutilized benefit service and character is tics lst Quarterly of low income target group. 7. Design an interdepartmental. outreach Plan for implementation by county 2nd Quarterly volunteers 8. Identify and recruit 20 local neighbor volunteer leaders to participate in a 2nd Quarterly County Advocates training program. 9 . Arrange and implement Training Program 2nd Continued Quarterly ACTION Form A.1421(Rev.7-87 ...1uii Y on Agirl(j SECTION III. VISTA PROJECT WORK PLAN FROM TO Problem No. 2 July 1, 1988 Column A June 30 ► 1989 ++ i Column 8 + Column C VISTA PROJECT GOALS AND OBJECC71VES Planned period of Work and ACTi1AL VISTA PROJECT AC^O Accomplishment (Complete this column when s ubmming � '`�• P=ov-4.c'S2 assistance s VISTA Quarterly Project Progress Report) Arta r,=ortitac outcach Cf}:Oi:is of trained neigtruor noivrrtee.a 4thr3`d Qtr. 11 ' Evaluate outreach plan and reconirnend futnor iniprovenients for cantiiluation. 4th Quarterly O ' 1V ACr-0—N Fenn A-1421 IRev.7,87) 02 SECTION IV. VISTA VOLUNTEER ASSIGNMENT VISTA Volunteer assignments require a full-time, full-year commitment. VISTA Volunteers engaging in any employment while in service. During the recruitment process, the sponsoring sponsor's responsibilities to the Volunteer as well as the terms and conditions of VISTA serviceecrs arc prohibited by Inv, from 'Ilrc VISTA Volunteer Assignment Description is used to recruit and inform organization must discuss the performed in the VISTA project. Volunteers Description is used to the pxrtcnlial volunteers for specific follow in achieving the goals and objectives of the project. project will use the Assignment Description as asm jar guide to • INSTRUCTIONS These instructions will help you to develop Volunteer Assignment Descriptions. Please note that you must complete a separate Assignment Description for each different Volunteer assignment (whether Performed b Reproduce additional copies of the form as needed. paratc by one volunteer or a group of volunteers). 1 (I) Self-explanatory.6).Self-explanatory. ! (2) Indicate the geographic area(s) this assignment will serve (e.g., Washington and Wald (4) Each VISTA Volunteer Assignment Description must Waldo Counties,southern i`lainc). Objectives) and the corresponding problem statement. specifically relate to the Project Work Plan (5) Describe the sponsoring organization, its purpose (Goals and (6) List rib responsibilities th g g P rT�e and programs; ojc (tasks and activities) of the Volunteer(s) ork under lthis assignment in a objectives or the VISTA Project Work flan. (7) Describe the kinds of skills and qualifications needed by a achieving the included in the Work Plan. If a Volunteer must have specific skills or credentials, list them;Y potential Volunteer to accomplish the tasks/activities (8) Federal law requires that VISTA sponsors make reasonable accotnmodations to the persons wishing to serve as VIS'T'A Volunteers. Indicate any factors ACTION should b e g.must speak (loon( Spanish. persons w to this project,e ve such as availability needs of assigning disabled bled y of transportation and housing, c aware of when assigning disablccl etc. 1\'U'1'1s: Volt must complete a scpnrnlc nsslgnmcnt description for accCSSihilit N'hcn AC'1'I, selects s to a'A arnte °r for this nest different ofpe of Vs, int p tech t giv t type n eer a Cop assignment. Form for use nt the ACTION pre-scr.lce orientation.assignment, you must give the Volunteer a ropy of this SAMPLE '. f" :1 .- ., • �Nry a .r ill •' lam• l k'•' rh° Voro~ r`~ •„.::,----;:---t ,t � ti� q°^' r�ERASSIMENr 5 • •' 4. % r•. J otter ! w°i`n"y,ac I •f...,,r r hu !° bran, eft,* *-44..• `M`r�. r�"H'dl ' f .' '•.� t: !� tead., ° e to�t�r Jttd tJta wJJr ~beW- . . . "..,...t + _ )yJ eehOb�y °I;-;7!4'tae.,d•rdnaJe her i ' er PUN rhtee r,ne�d F a�•ry�Pnd�l �n� d°"'Pi";vot :Id r ' r °loot Youth a c°�,Jd c° °Jeq Pr Of pi. i ; i - a ee)v.........y tJr AJwcOry9t�,te aJ! loote add teak tOree • i;•' auto / le ea n and 1409,74t: to 1 % ,•i >.rM...,,.,,rn���•rJe.��r9ary�fs+t'on�:onit�h �tdui!9ronp � to���� 9nt The Pt ~N�•'Now... Joq+�nlny re• cneygt'nl '' nt Joe rr°!! r�b a 4 �•'ne�r. +°d oe p Ith yod,�se • a as '.r 7IJ pals inc.. n hark. JJJe and cetneduth-nit' you• r•: the P 1vYJedyethe archnaoY the 9uaJJFleetl and ab111 to and r anA anitet jo J ae robrema one are • to + ty t° PubllecJdr eryr cot,nJt are r / i 3. • .: An �d°ce Peak ber°r n Jc t!t°t lcrJenee ant the JtAe ant •'�• l• , •, ,e i'.{.. to atJo.rJlg �,d;�d i F or 9r°"Pa r Mbar JyJ•eyJ"dJrlduaJee/n r ',•; r •Jao d t able'n'IJv,d Jn yr J I . :.r,!: .T-.•• , ;., to4rtirl, • tatJ ad by+l^�ror}edt/ns. ; '~*� NM + a r'- .., rt 4*vr.•v / • ~"'V Fate A-1421(pev.747) Page 8 SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 1 026 (Answer all questions only In the space provlded) 1 a. Sponsor's Name 1 b Orange County Department on Agin. Location(Chy,State) 9 Hillsborough, NC 2. Geographic Ares(s)of Volunteer assignment 3. Number 01 Volunteers required for this assignment Orange County - Rural One 4. Brief description of sponsoring organization and VISTA Pro/eel The Orange County Department will provide overall .County VISTA project direction and to supervise the volunteer assignment to improve the C.A.T. transportation program utilization. The Department on Aging is responsible for the staffin coordinating , management) of C.A.T. Program. g (planning , • • • 5. Identity the problem(s)described In SECTION 11 to which assignment relates One -VISTA worker will be employed as to address the problem of better utiliNzingtand�coordg Specialist coordinating the C.A.T. (Coordinating Agency Transportation) program vehicles • :TION Form A•1421(Rev,7.Bfl Page 9 02►� SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 2 (Answer all questions only In the space provided) 1 a. Sponsor's Name 1 b. Location(City,State) Orange County Department of Social Hillsborough , NC Services 2. Geographic Area(s)of Volunteer assignment 3. Number of Volunteers required for this assignment Orange county One 4. Brlel description of sponsoring organization and VISTA Project While the Department cn Agin; will provide overall County VISTA A project director, the Department of Social Services will supervise the volunteer assignment to improve the utilization of •public benefit services by eligible low income families. of Social Services is the zes' The Department of the low primary mandated agency to meet the need;; ow intone community. • 5. Identify the problem(s)described In SECTION II to Which assignment relates • One V1S -A worker- would .he ✓ lbyed a:6 a Outreach coorc,=.nator -to address the problems under utilized public benefit services. ACTION Form A.1421(Rev.7-87) • Page 9 • SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 1 028 (Answer all questions only in the space provided) 6. List responsibilities(tasks and activities)of the VISTA Volunteer working under this assignment description in achieving the objectives of the VISTA Project Workpian. The volunteer tasks and responsibilities will be: 1 . Analyze existing C.A.T. Program, its routes, schedule, available vehicles and people served. 2. Assess unmet transportation needs of low income. 3. Evaluate marketing/advertiting efforts for the C.A.T. Program 4. Recommend marketing plan option for approval . 5. Design approved plan. 6. Oversee the implemation of the Marketing Plan. 7. Evaluate impact. • 7. List essential VISTA Volunteer skills and qualifications The pr ferred volunteer skills and qualifications are: 1 . Interest in working on the problems of improving transportation to low income population. 2. Knowledge and experience in marketing research and evaluation. 3. Knowledge and experience in program advertising . 4. Ability to express .deas verbally and in written forma retired business professional would be desirable.A college degree or course work in marketing desirable but not required. will under the direction of the Department on Aging oDirector. work 8. Indicate any factors ACTION should be aware of when assigning disabled Volunteers to this project, such as availability of transportation and housing,accessibility of facilities,etc. Are services to be provided accessible to the disabled members of the community? Yes I have read the assignment description,and if selected,l agree to fulfill the duties and activities described above. SIGNATURE OF APPLICANTNOtUNTEER DATE CTION Form A-1421(Rev.7.87) Page 10 SECTION IV. VISTA VOLUNTEER ASSIGNMENT 029 Problem No. 2 (Answer all questions only in the space provided) 6. List responsibilities(tasks and activities)of the VISTA Volunteer working under this assignment description In achieving the objectives of the VISTA Project Workptan. The volunteer task and responsibilties : 1 . Identify reasons for under utilized public services by low income families. ✓ 2. Analyze existing and g past outreach efforts success and failures . 3. Design a interdepartmental outreach plan. 4. Recruit volunteer participants in County Advocates Training Program. 5. Arrange and implement Outreach Training Program. 6. Provide technical assistance to trained volunteers. 7. Evaluate outreach project for improvements. 7. List essential VISTA Volunteer skills and qualifications The preferred volunteer skills and qualifications are: 1 . Interest in working on the problem of improving access to public benefit services to low income population. 2. Knowledge and experience in research and evaulation of human service programs. 3. Knowledge and experience in implementing a training program. 4. Ability to express ideas verbally and in written form. A college or course work in human service planning and delivery desirable but not required. 8. Indicate any factors ACTION should be aware of when assigning disabled Volunteers to this project, such as availability of transportation end housing,accessibility of facilities,etc. Are services to be provided accessible to the disabled members of the community? Yes I have read the assignment description, and if selected,I agree to fulfill the duties and activities described above. SIGNATURE of APPLICANTNOLUNTEER DATE ACTION Form A-1421(Ray.7.87) Page 10 SECTION V. COMMUNITY INVOLVEMENT IN PROJECT (Answer all questions only in the space provided) 030 INSTRUCTIONS ACTION legislation requires that the low-income community to be served by VISTA Volunteers participate in planning, developing, and implementing the VISTA project. Your responses to questions below must demonstrate how you plan to meet these requirements. ACTION legislation also requires the VISTA project to generate the commitment of private sector resources and volunteer service at the local level to carry out the purpose of the project. The sponsoring organization must plan for the phase-out of VISTA Volunteers and for the performance of the Volunteers'functions by local citizens. 1.Describe In specific terms how the low-Income people the project proposes to serve ere being Included In the planning, development,and implementation of the project. A special VISTA Advisory Council will be formed and staffed by the Project Director . A majoity of the members (5-10) will reFresent the low income community. The Council will be used for review and ✓ comment on all phases of the VISTA Project : implementation. planning,develapment, 2.What specific steps will the sponsor take to generate the commitment of private sector resources and recruitment of volunteers from the community to help carry out the VISTA project's activities?(Attach letters of support from __ the public and/or private sector organizations that will be involved In supporting the VISTA project's efforts.) Orange County has already received the comettrtent of the Hunan Services Management Team and their willingness to commit staff and volunteer resources to a coordinated Outreach effort_ The Association of Community Agency (ACA) composed of private agencies will be imformed about the VISTA project and request assistance . The RSVP Program, sponsored by Orange County would be requested to help with volunteer recruit. ACTION Form A-1421(Rev.7-87) Page 11 031 SECTION VI. VISTA PROJECT MANAGEMENT AND SUPPORT (Answer all questions only in the space provided) INSTRUCTIONS AND REQUIREMENTS This section is designed to assess your organization's ability to manage and support the proposed VISTA 1. Your organization is required to provide VISTA Volunteers with work facilities,supplies,materials,ettcJ,for the operation of this project. 2. Approximately 30 days prior to the start of the ACTION pre-service orientation, your organization will be required to submit a detailed on-the-job training plan to the ACTION State Office for approval. 3. You are also required to submit to the ACTION State Office individual career development plans for locally recruited low-income volunteers after they have been assigned. 1. Desclbe In specific terms how your organization will recruit qualified VISTA Volunteers to serve on the project. If you need ACTION recruitment assistance,please Indicate what type. Orange County will use normal recruiting channels through its established Personnel Department . However, additional avenues will be pursued — specifically 1 . Inquire if RSVP Program has interested volunteer 2. Contact the University Department. Who may have qualified candidates 3. Advertise with the Employment Security Commission. 4. Request ACTION to circulate VISTA job description through the channels. 2. Describe plans for the daily supervision of VISTA Volunteers.Specify time,or delegated to other organizations where Volunteers will be asignedeAttach job description(will s)full-time and,part be resume(s)of the person(s)who will have major responsibility for supervising the VISTA Volunteers assigned to this project. VISTA Volunteers will receive daily supervision. Marketing Specialist will be under the director of the Department on Aging. The De artmen of Social Services will assign a staff supervisor to provide p t guidance to the outreach coordinator, ACTION Fern A-1421(Rev,7.87) Page 12 SECTION VI. VISTA PROJECT MANAGEMENT AND SUPPORT (Answer all questions only in the space provided) 3. Describe the on-the-Job transportation needs of the Volunteers and your plans for meeting those needs. 032 a.Geographical area In which Volunteers will have to travel: 6 5 0 square miles. b.Estimated cost: (1)Private Vehicle:Estimated no.of miles per year 1 r 000, 2 0$ cents per mile $ 205 (2)Public Transportation: No. of Vols. x est.no.of trips @ � per trip= $ c.Indicate how costs of on-the-job transportation will be covered. Department on Aging/Social Services 4. Describe your plans to recognize and publicize the work of the VISTA Volunteers,community volunteers recruited,and private sector support recelvec) ✓" VISTA volunteers will be T through several county publications such as the County Employees Newsletter, the Department on Agng Senior Center Calendar and RSVP newsletter. l 9 newspaper coverage will b Monthly requested for the project. Local newspaper coverage wi11 be Special Brochures will likely be developed to inform the public and low income community of the Outreach and improved transportation service efforts. 5. Describe how your organization and/or other community agencies will provide on-the-Job training and technical assistance to the VISTA Volunteers as needed to carry out their assignments. _..._ The project Director will provide on the job technical assistance to the two VISTA volunteers as needed. If required and beneficial, the VISTA volunteers will be enrolled in a local Communit Coll assignments. Y age course directly related to their On the job training and orientation will be provided by the staff of the Department on Aging and Social Services, but also the Human Services Management Team. ACtION Form A-1421(Rev.7.87) Page 13 0-33 SECTION VII. ASSURANCES the Applicant hereby assures and certifies that it will comply with the regulations. policies, guidelis, and Circulars No. A-21, A-102, A-110. and FMC 74-4, as they relate to the application, acceptance, and use of Federal efunds sfor tlha'federally assisted project. Also the Applicant assures and certifies with respect to the grant that: I. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been dlil adopted or amended by Public Law 92-500), respectively, relating to inspcc- Y P passed as an lion, monitoring, entry, reports, and information, as well as other official act of the applicant's governing body, authorizing the filing requirements specified in Section 114 and Section 30R of the Air of the application, including all understandings and assurances guide- contained therein, and directing and authorizing the person identi- Act and the Water Act, respectively, and all regulations and guide- lied as the official representative of the applicant to act in connec- tion with the application and to provide such additional informa- 12. It will comply with the flood insurance purchase requirements of lion as may be required. Section 102(a)of the Flood Disaster Protection Act of 1973, Public 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. Law 93-234. 87 Stat. 975, approved December 13, 1976, which ( requires, on and after March 2, 1975, the purchase of flood insur- 98-352),-and in accordance with Title VI of that Act, no person in ante in communities where such insurance is available as a condi- the United States shall, on the ground of race, color or national origin, be excluded from participation in. be denied benefits of, or lion for acquisition isition purposes spy Federal financial ysaiseanth for as been be otherwise subjected to discrimination under any program or icon of acq y the etarry for use in any area of Housing been activity for which the applicant receives Federal financial assis- Urban identified Development the as an of the Department of Housing and lance and will immediately take any measures necessary to effec- tuate this agreement. The phrase "Federal financial assistance" includes any form of 3. It will comply with Title VI of the Civil Rights Act of 1964(42 USG loan, grant- guaranty, insurance payment, rebate, subsidy, disaster asderaae loan grant, or any other form of direct or indirect 2000d) prohibiting employment discrimination where (I) the primary Federal l assistance. purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatment of persons 13. It will assist the Federal grantor agency in its compliance with who are or should be benefiting from the grant-aided activity. Section 106 of the National Ilistoric Preservation Act of 1966 as 4. It will comply with requirements of the amended (16 (1.5-C. 470), Executive Order 11593, and the It will on ply with r qui Real Property provisions Boos Act of Uniform Archeolgical and Historic Preservation Act of 1966 (16 U.S-C. Relocation tion4A) whicc provides for opr and equitable treatment 0 469a-1 et seq.) by (a) consulting with the State Ilistoric Preservation persons 91-646) as a result or Federal and federally meat of Officer on the conduct of investigations, as necessary. to identify programs, properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (sec 36 CIR 5. It will comply with the provisions of the Batch Act which limit the Part 800.8) by the activity, and notifying the Federal grantor political activity of employees. agency of the existence of any such properties, and by (b) comply- ing with all requirements established by the Federal grantor agency 6- It will comply with the minimum wage and maximum hours provisions to avoid or mitigate adverse effects upon such properties. of the Federal Fair Labor Standards Act, as they apply to employ- 14. The applicant agrees that it will comply with Section 504 of the ees of institutions of higher education, hospitals, and other nonprofit Rehabilitation Att of 1973, as amended (29 U.S.C. 794, PL: 93-112). organizations. and all requirements imposed by or pursuant to the regulations of 7. k will establish safeguards to prohibit employees from using their the Department of Health, Education, and Welfare (45 C.F.R. positions for a purpose that is prohibit or gives the appearance g Parts 80, 81, and R4),promulgated under the foregoing statute. The p motivated r a u pos for private gain for appear ceorf being applicant agrees that, in accordance with the foregoing requirements, particularly those with whom they have family. business, or other shno all otherwise qualified participation person,denied dethe en of has of.or ties. shall be excluded from participation in, be denied the benefits of,ar be subjected to discrimination under any program of activity receiving R. It will give the grantor agency or thedinptrnller General through Federal financial assistance, and assures that it will take any measures any authorized representative the access to and the right to exam- necessary to af(cctuale this agreement. ine all records,books,papers,or documents related to the grant. 15. It will comply with P.L. 93-348 as implemented by Part 46 of Title 9. It will comply with all requirements imposed 45 (45 C.F.R. 46) regarding the protection of human sdbjects agency concerning special grequirements of slaw, program lgrame equl grantor m ts, byte grant. in research, development. and related activities supported prog requirements, P pported and other administrative requirements. by the grant. 16. It will comply with the Laboratory Animal Welfare Act of 1966 10. It will insure that the facilities under its ownership, lease, or super- vision which shall be utilized in the accomplishment of the project (P.L.promulgated , e amended, 7 U.S.C. ry of seq.) l ur regulations(9 C.F.R., P 1 promulgated Ihcreundtr by the Secretary of Agriculture (9 C.F,R., are not listed on the Environmental Protection Agency (EPA) list Subchapter Ii of violating facilities and that it will notify the Federal grantor r ) Pertaining to the care, a earth, and ing. or of er of agency of the receipt of any communication from the Director of warm blooded animals held or w r for research, teaching, or other the EPA Office of Federal Activities indicating that a facility to be activities supported by Federal awards. used in the project is under consideration for listing by the EPA. 17. It will comply. to the extent applicable, with Title IX of the Educa- 11. It will comply, to the extent applicable, with all the requirements of tion Amendments of 1972, 20 U.S.C. 1681, el seq., which provides Section 114 of the Clean Air Act, as amended (42 U.S.C. 1857, et excluded no person in participation United States shall, the benefits basis of sex, be excluded prom participation in, be denied the benefits of, or be seq. as amended by Public Law 91-604) and section 308 of the subjected to discrimination under any educational Federal Water Pollution Control Act (33 U.S.C. 1251 et seq., as receiving Federal financial assistance. Program or activity • CTION Form A-1421(Rev.7.87) Page 14 • r - ORANGE COUNTY 034 BOARD OF COMMISSIONERS Action Agen a Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 SUBJECT: Authorizing Submission of the Title III-B & D Application under the Older Americans Act DEPARTMENT: Aging PUBLIC HEARING YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: Jerry Passrnore NONE TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider authorizing submission of the Title III-E & D Older Americans Act (social services/senior center operations) application to Triangle J Council of Governments by the Chair, County Commissioners, effective July 1, 1988 through June 30, 1989 for federal/state funds in the amount of $105, 544. Submission of completed application is due April 12, 1988. County matching funds would not increase over previous years. BACKGROUND: This is a yearly continuation application covering the following services which are a part of the Department on Aging' s current budget : Transportation, Senior Center Operations and Case Management. The application will also include a small amount of special emphasis funds for respite care ($1, 130) and legal service ($1,500). required by the revised Older Americans Act. The Dept. on Aging would continue to emphasize ACCESS SERVICES in order to facilitate service delivery by a multitude of community organizations. These DOA services were ranked as high priority according to COG and local needs assessments. Due to the late receipt of the application, forms and the extensive preparation time, the completed application is not attached to the agenda abstract. RECOMMENDATION(S) : Approve Application subject to the County Attorney' s review before April 12, 1988. ORANGE COUNTY 035 BOARD OF COMMISSIONERS Action Agenda Item No. 5 ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 SUBJECT: Approval of Addendum to C. A. T. contract with Orange Enterprises DEPARTMENT: Aging PUBLIC HEARING YES: NO: X ATTACHMENTS) : Addendum INFORMATION CONTACT: Jerry Passmore TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 . Durham - 688-7331 PURPOSE: To request approval of a contract addendum to clarify criteria for eligible riders, emergency procedures and insurance coverage. BACKGROUND: In order for Orange Enterprises to meet state ADAP standards, a major source of funding to them, they are required to include in their transportation contract the above areas of clarification. RECOMMENDATION(S) : Approve addendum and authorize Chair to sign. .•4 - 036 ADDENDUM FN:OE88O322 TO ORANGE COUNTY C. A. T. VEHICLE LEASE AGREEMENT This is an addendum to the original contract between Orange Enterprises, Inc. (0. E. ) and the County of Orange. • The purpose of this addendum is to clarify criteria for eligibility of O. E. Riders, outline emergency procedures and clarify liability and collision insurance coverage. A. Criteria for eligibility of O. E. riders will include: 1. Availability of seats. 2. Inability of employee to provide own transportation 3. Where employee lives and his ability to get to pickup point. 4. Behavior on van. B. Following are agreed upon emergency procedures: Two-way radios will be installed in each van with the base located at the Department on Aging. In the event of a mechanical emergency, the van driver will radio to base for help. In case of a medical emergency, the van driver will first radio to 911 for aid and then to the base. Base operator will be responsible for contacting Orange Enterprises, Inc. At no time will the driver leave riders unattended. C. Insurance Orange Enterprises will provide liability insurance for their drivers. Orange Enterprises will provide a certificate of insurance showing the county as additional insured for vehicle liability and showing limits agreed upon by the County and Orange Enterprises_ The term of this addendum shall be. from Feb. 1, 1988, through June 30, 1988, unless sooner terminated by either party giving 30 days prior written notice to the other party of r� .-intention to -terminate_ - IN WITNESS WHEREOF, Orange County and Orange Enterprises, Inc., have executed the Agreement of the date first above - written County of Orange Orange Enterprises, Inc. By By Date Date 037 ORANGE COUNTY BOARD OF COMMISSIONERS Action A etida Item No. �O ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 SUBJECT: Budget Amendments DEPARTMENT: Finance PUBLIC HEARING YES: NO: x ATTACHMENT(S) : Proposed Budget INFORMATION CONTACT: Donnaa95agner Amendments TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve the following budget amendments . BACKGROUND: 1 . The Orange County Commission for Women has been awarded a mini-grant from the NC Council on the Status of Women. This grant is in the amount of $500 and will be utilized to 1) host a conference on women and finances and 2) produce a brochure which explains property rights and marriage contracts . No County match is required. 2 . The Department of Social Services has received an Emer- gency Food and Shelter Grant. The total grant amount is $5,900 . 25 and no County match is required. RECOMMENDATION(S) : Approve motion to amend the 1987-88 Budget Ordinance by the proposed amendments . 0 3 8 ORANGE COUNTY PROPOSED 1987-88 BUDGET AMENDMENTS The 1987-88 Budget Ordinance as adopted on August 4, 1987, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT: 1 . General Fund Appropriation: Commission for Women 37, 134 500 37, 634 Source: NC Council on Status of Women 0 500 500 To accept mini-grant from NC Council on Status of Women. 2 . General Fund Appropriation: Emergency Food & Shelter 0 5,900 .25 5, 900 . 25 Source: Emergency Food & Shelter Grant 0 5, 900 .25 5, 900 .25 To accept Emergency Food & Shelter Grant. Approved this 4th day of April, 1988 . ORANGE COUNTY • 039 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April A 1988 Action iLada Item # SUBJECT: PHASE TWO EAGLES CHASE - PRELIMINARY PLAN ACTION BY: May 10, 1988 DEPARTMENT: PLANNING PUBLIC HEARING Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Eddie Kirk Checklist Preliminary Plan Certification Vicinity Map Agency Letters Preliminary Plan Draft 3/21/88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: Consideration of the preliminary plan for Phase Two Eagles Chase subdivision. BACKGROUND: The property is located in Hillsborough Township off Ode Turner Road (SR 1130) . There are 14 lots proposed out of 18 . 62 acres . The average lot size will be 1 . 11 acres . Each lot will have frontage on Jacobs Trail or James Court. Both roads will be dedicated and constructed to NCDOT standards . The property is zoned Residential-1, and the Land Use Plan designation is Rural Residential . All lots are proposed to be served by individual wells and septic tanks . The closest water line is located on Jefferson Drive north of Interstate 40 and is approximately 2000 feet from the property. The closest sewer line is a force main approximately 3000 feet from the property located at the Grady Brown School . The Rural Residential designation in the Land Use Plan indicates this area is suitable for low density residential development that would not require urban-type services . All agencies have reviewed the preliminary plan for Phase Two Eagles Chase. -44 040 At its March 21, 1988 meeting, the Planning Board recommended approval of the preliminary plan subject to the following conditions : 1 . A temporary cul-de-sac is to be provided at the end of Jacobs Trail to provide a turn-around until Phase Three is developed. 2 . Lots 5 and 8 are to have access from James Court. 3. Lots 4 and 12 are to have access from Jacobs Trail. RECOMMENDATION: The Administration recommends approval of the preliminary plan per the Planning Board recommendation. PLEASE TYPE DR PRIn•T ( INK ONLY) 6/E7 pcol ? ? W rnp C11c l v c I N ADDP VA' • ----- pRAN•"-= co111;""Y e-/-4445- DATE: /-.� s-19 041. SUBDIVISION NAME: t1 7/ES �rk/p L OAT I ON: aCCI,.SO ,14 ;1 OF / (��71lz �qGt' !•�/clot) Arv/10.0e 7 /vae S.f//ao� N 1\ ,42."1,4(64/ 44( yOWNER/DEVELOPER: - CX 4 C .v q/ Atieh syo ADDRESS: /07 i✓ r'// +74a,/ TELEPHONE NO. : zllr6120.06C& 6v427Z 3 • AGENT/CONTACT: .DOr24y~Scoic..5/,1)..5 TELEPHONE NO. : 7&Z-65g3 A. SUMMARY INFORMATION: - r - Oranoe County Tax Map 47 Block a Lot(s) Township 2anIng DIstrIct(s) : - _ Total Number of Acres: /B+GZ.-- 3 Total Number of Lots: /s -Avereoe Lot 5Ize:aQZMinimu Lot Sl2e, '-9Z Number/Type of Structures; ( exlstlno) /.SAD (/1 ( proposed) '. LIneel Feet In Streets: lf5-0 Acres In Open Space Water SuppIy:.rte/ _Public (specify), _Community Individual Wastewater Disposal :_Pub IIc(speclfy) Community IndlvIduel School District: F•1 ref,Di,6Trlct: General Land Uses I n Area: i.x-r d.of - Critical Areas: stream/Orelnaoeways ( load prone areas '••• \ watershed- (specify) hlstarlc sites •_. -- other-- (expIa1n) ' - ' - B. All plats must be submitted on sheet no smaller then one Inch eouaIs two—hundred feet ( 1"=2D01 ) and; no Ieroer than one inch equals fifty• : feet (1"v5D1)- and.m_ust canta;in-.;he tai Iowlnil .information: - •Y � subdivision nere • .•: building setback lines nere Of owners) s 'r _ firma of Surveyor, by notation or typical lot :;"_�_•� engineer or lend :.};': layout : PI — .:T;,;r: existing end Proposed ��:: - eesemenTS (Orb l hepr. --•••-:• (tide) Prel Iminery Plan uTII ltles, r pas, etc.) stale, north ammo', :- • ezisTlh •• adjoining rlghTS�o1..r8 r-:':�" (north et Tpp p1 nap) Includino dimenSiOns and :- --: acre ( including T nrmes -end stare �__ re',IS IPh Cbi.S) — :,;, Township. 1/A ---��-�((�'- Cord ,, bed proposed bloc.-jb- referencef - S•• •-��•••- _ VTII IT Iei. Intl Yd lnC Type, � . b y aescrlped sizes, nydrorTS. ',elves __• with beerheps and •- distances - =::: rlanno l♦s }- •�•'-•''• �-} exlsTlnp end proposed -if .�•� TDTaI (scrooge pf The tract and r•=-•: Culver, Including 412ls acreage Di _- .. G :`:::-::� IOi 1 fie l ud l ny end �• and orepe5 1�•-^ :" typical eeeeee trossv -- - - d • {X.,.. excluding area wlt4ln - - rip's-rt.-el-way fe CTlens end Inters eCT lo n N 30:::: edblls incipeing Design `. - - Control corner - •' ': tn 1JSTh D+ Trbr el ray proposed !oT fleet _ and shculoers__ __ _ - � • r1Tn dlwentlo, :fi norl2enTet alignment rod y 1..$ --.E w ,— .� lot numbers I Curve .Date `� }' phasing lines - Cocos) public _ - p �C f• topography et Ten toot :;. .:.•. 110) 1 _ parnbnenT rraTUres cueh ■s Is C l—S-�—� L • :: w boD les, rtreelu,. ": bu l l d Inp5, cemeteries. TIOODvby / filr7brlC 1 CO 0 .ter :..i end f lope- .. •:,: - CO -- plains :•:.,.r-• edJolfiing lot IeYDa1 nrmef .., :: strepm butlers end of adjoining property noTeTlpn IndlCbting _ _ owners and subdivisions E restrlrTad De',e IOprent D L1 • potential - - 41 ::• TOwhihIG. corporbwe end extra-Territorial plehnieg • V • lion lines which cross The property Jurlsdlc- dJ ftl _ - :: 1OtpTion end site ci parcels oedleetrd for public use or V _.sot- d I n common — wr:•: location end 512e e! JOTS of restricted oevelOpnent poTenTlbl end nOtbtlOn on plot regarding Same :: stormvbuer management pion Indic ,ine provision for :- =: Of The f irtT 1/2 Inch of rinO Cpl fi trom impervious surtbees please complete reverse side 042 OTHER SUBMITTAL _ REOUIREMENTS 1 . Twenty-seven ( 27 ) copies of the preliminary plat. 2. Two full size copies of an Orange County Tax map ( one copy with tax parcels involved , clearly marked) . 1. 3. Where municipal - or ' OWASA sewer Is not ' avallable, _- art letter from the Orange . .. County-- Health Department certifying the proposed wastewater system for each lot. „- the applicant; hereby— that the fore oin a mplete and accurate. I understand that a $105.00 fee (subdivisions 1 -5 lots) , $210 . 00 fee ( subdivision of 6-9 lots) , $315 . 00 fee ( sub- visions of 1 0-2511 ots )- or a 5420. 00. .fee -( s ub d l v 1 s 1 ons of 26 lots or re) is due at the-time- of- appl icatian --- A- $5. 00- per- lot fee is due 'at: e t i m e the f 1 n a l pI at.--1s presented for- recordation. . 7 - PL __�_._ y• SIGNATUI2V &I I CANT� S S NATURE R (C ,A7). 14.0tf Ti~ DATE Z 3,g _ E • ti /5- moon 7 Date Paid= �-2 cf0 v Receipt f41/ - . 10.tip. - - • : - • - ..'7..., °--...• .,., ' �.;K� 1F ,57040— � _ ;'T..▪ •.`i W +Y • - ▪ �- , yy-.. •+.WAS 1 ,- •• - ...e. - 1'; •� �.`�~ 'S�' :;' :T:•~: [- �• _ i` -,- • •♦- -'a-`ry• -.. - -r.. �w-ma'• ? 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' - -__ - --' _ep_i...• .....�•_•r ' -_- r,= ;•�• - �•a�s;;-..�_.__�.: :..:t1•�c:y�r»:.; -•;`;�;b_.. ���•'�• ±fir-..• xr r,•1 Y...MT rte' ?r• :... •BAs' ;® : //,-..±- .70D : - - ... ,.. . 111:10re . _` _ -'. • 1 4.42 AC-f35/2 1�3 AC + `' SEE•MAP 47A.' :t� L 1 .,./. .., i I r.,.. n 111(7T 1.5322981..- 1 I 044 • PHASE TWO EAGLES CHASE — PRELIMINARY 11/85 COUNTY CERTIFICATION AND APPROVALS — PRELIMINNARY PLAT STAFF ASSIGNMENT: Eddie Kirk SKETCH PLAN: Received 12-28-87 Reviewed 1-13-88 PRELIMINARY PLAT: Received 1 -25-88 Reviewed 1-28-88 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 1-29-88 CERTIFICATION Mike Mills SCHOOL BOARD (Orange/Chapel Hill—Carrboro) : DATE 2-24-88 CERTIFICATION N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE 3-8-88 _ Certification Health Dept. OTHER: Recreation Advisory Council (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Other - Erosion Control 3-9-88 (Date) - Orange Soil & Water 3-3-88 (Date) Conservation PLANNING BOARD: Date _ Approval Approval with Conditions Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial New- 045- Orange Soil and Water Conservation District Orange County Agricultural/Environmental Center 306 Revere Road Hillsborough, NC 27278 Phone: (919) 732-9361, Ext. 451 March 3, 1988 TO: Eddie Kirk, Planning FROM: Kenneth R. Ray, Orange District Technician RE: EAGLE CHASE SUBDIVISION - Phase 2 The Eagle Chase Subdivision presently under consideration consist of a Georgeville soil . Georgeville is a silt loam type soil which has moderate to slight limitations for dwellings with and without basements due to slope. There is a low shrink-swell potential and moderate limitation for septic systems due to slow percolation and slope; however, this can usually be overcome by modifying the septic field or increasing the absorption area. For more detailed information on Georgeville soils, refer to the Orange County Soil Survey. CONSERVATION- DEVELOPMENT-SELF-GOVERNMENT ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD 047 HILLSBOROUGH. NORTH CAROLINA 27278 `# MEMORANDUM TO: Eddie Kirk, Planner FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: Eagles Chase Subdivision Phase II DATE: March 9 , 1988 This subdivision meets the Ordinance requirements for storm- water management by having large lots, limits on the amount of impervious surface on each lot, and retaining a buffer of vegetation around the perimeter of each lot to filter and absorb runoff. A02 IIS A 4./ , , ORANGE C O U N T Y BOARD OF COMMISSIONERS 048 ACTION AGENDA ITEM ABSTRACT Meeting Date: Avril 4, 1988 Action g nda Item # SUBJECT: PROPOSED ZONING ORDINANCE TEXT AMENDMENTS (ARTICLES 2 .2 . 12-2 .2 . 14 - COMPREHENSIVE PLAN) (ARTICLE 22 - DEFINITIONS) DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Proposed Ordinance Amendments Land Use Plan Amendment Procedures Article 20 (Amendments) - Zoning Ordinance Draft 2-22-88 Public Hearing Minutes Draft 3-21-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider proposed amendments to Articles 2 .2. 12 - 2 .2 . 14 and Article 22 of the Zoning Ordinance to change the definition of the Comprehensive Plan and incorporate procedures for its amendment. This item was presented at public hearing on February 22, 1988. BACKGROUND: Existing references in the Zoning Ordinance refer to the Comprehensive Plan for the County as the Land Use Plan. While the Land Use Plan has served well as the County's Comprehensive Plan, new issues are emerging which warrant special recognition and study. Among the subjects which have received or are contemplated for such treatment are recreation and parks, open space, housing, utility services, and transportation. To recognize the special nature of such issues yet incorporate them as part of the Comprehensive Plan, a re-definition of the Plan is proposed. The Comprehensive Plan would consist of several documents or plans, each dealing with a specific element of 049 physical development and each adopted by resolution as part of the Comprehensive Plan. Proposed elements would include land use (the current Land Use Plan) , recreation, transportation, housing, open space, economic development, services and facilities, and additional elements as needed. While the proposed amendments to Article 2 .2 . 12, 2 .2 . 13, and 22 seek to re-define the nature and intent of the Comprehensive Plan, the proposed amendment to Article 2 .2 . 14 would incorporate the Procedures for Amending the Land Use Plan (adopted November 1, 1982) into the Zoning Ordinance. The procedures have been altered only to address the Comprehensive Plan rather than the Land Use Plan. At its March 21, 1988 meeting, the Planning Board recommended approval of the proposed amendments. RECOMMENDATION: The Administration recommends approval of the proposed amendments per the Planning Board recommendation. • PROPOSED ORDINANCE AMENDMENT 050 ORDINANCE: Zoning Ordinance REFERENCE: Article 2.2. 12 (Comprehensive Plan, Intent) Article 2 .2 . 13 (Comprehensive Plan Adoption ) Article 2.2 . 14 (Amendment of Adopted Comprehensive Plan) Article 22 (Definitions ) ORIGIN OF AMENDMENT: .X Staff Planning Boardd BOCC Other: STAFF PRIORITY RECOMMENDATION: X High Middle Comment: Low EXPECTED PUBLIC HEARING DATE: February 22, 1988 ****************************************** PURPOSE OF AMENDMENT: To revise the statement of intent concerning the Comprehensive Plan for Orange County and incorporate adopted procedures for its amendment into the Zoning Ordinance. IMPACTS/ ISSUES: Existing references in the Zoning Ordinance generally refer to the Comprehensive Plan for the County as the Land Use Plan . Furthermore, procedures for the amendment of the Comprehensive • Plan (or Land Use Plan) have been approved by the Board of Commissioners but not incorporated into Article 2.2 . 14 of the Zoning Ordinance. While the Land Use Plan has served well as the County' s Comprehensive Plan, new issues are emerging which warrant special study. Among the subjects which have received or are contemplated to receive special study are recreation and parks, open space, housing, utility services, and transportation. To recognize the special nature of such issues or subjects yet incorporate them as part of the Comprehensive Plan, a re-definition of the Plan is proposed . The Comprehensive Plan would consist of several documents or plans, each dealing with a specific element of physical development and each adopted by resolution as part of the Comprehensive Plan . Proposed elements would include land use (the current Land Use Plan ) , recreation, transportation , housing, L • Open space, economic development, --- -_. 0.51 services and facilities, and additional elements as needed . Within this context, the Comprehensive Plan could be considered a puzzle with each element comprising a specific piece or part thereof . COIi(PREEIEl 4'E PIS ELEMENTS EcenonFc Oswioprnsn+ Lard Uw c‘ 0;11 `"tir.ipoadiam., r n IracrraMan ■ EXISTING ORDINANCE PROVISIONS : .mar 2.2 . 12 Comprehensive Plan . Intent The Comprehensive Plan, which includes, the land use plan, maps, plats, charts, and descriptive matter, task force reports, official statements which are officially approved by resolution of the Orange County Board of Commissioners, and are part of the underlying policy of the County, shall constitute the Boards recommendation of the physical development of that portion of the County under County jurisdiction. The recommendations shall address in whole or part such things as the general location, character, extent of streets, bridges, boulevards, parkways, playgrounds, squares, parks, aviation fields, and other public ways, grounds, and open spaces; the general location and extent of public utilities and terminals, whether publicly or privately owned or operated, for water, light, sanitation, transportation, communication, power, and other purposes; the removal , relocation, widening, narrowing, vacating, abandonment, change of use, or extension of any of the foregoing ways, buildings, grounds, open spaces, property, utilities, or terminals; the most desirable pattern of land use within the area, including areas for residential uses, for farming and forestry, for manufacturing and industrial uses, for commercial uses, for recreational uses, for open spaces, and for mixed uses. In preparation of these recommendations the Board shall ever be mindful of the need to balance the public interest with the needs of private interests, particularly in the conservation of . surface and underground water resources, soil resources,O Jr and natural growth resources of the county and the efficient use of the renewable and non-renewable sources of energy. 2.2. 13 Lomprehensive Plan Adoption The Board of Commissioners upon receipt of a recommended Comprehensive Plan and portions thereof from the Planning Board shall consider such recommendations and adopt them by resolutions, either unchanged or with modifications. Prior to adoption of the Comprehensive Plan, the Board of Commissioners shall hold a public hearing thereon. Notice of the public hearing shall be iven by publishing said notice at least twice in a newspaper of general circulation in Orange County, stating the time and place of such hearing, and the substance of the proposed plan . This notice shall appear in said newspaper for two successive weeks with the first notice appearing not less than fifteen days nor more than twenty-five days before the date set for the public hearing. 2 .2 . 14 Proposed amendments to the adopted Comprehensive Plan, if not initiated by the Planning Board, shall be referred to it by the Board of Commissioners for recommendation. The Planning Board shall have sixty days from the date of referral in which to make such recommendation. Failure to make a recommendation within the sixty day period shall be considered approval of the proposed amendment by the Planning Board . — Adoption of all amendments to the adopted Comprehensive Plan shall be made only after a public hearing with notice as specified in 2.2 . 13 . Article 22 - Definitions Comprehensive Plan Land Use Plan, maps, and descriptive matter, task foce plats, reports, and o f f i c i a l statements which are o f f i c i a l l y approved by resolution of the Orange County Board of Commissioners. The plan shall address in whole or part such things as the general location, character, extent of streets, bridges, boulevards, parkways, playgrounds, squares fields, and other public ways, grounds,pnrss' ndiaoion spaces; the general locationandextent ofdpublic utilities and terminals, whether publicly or privately owned or operated, for water, light, sanitation, transportation, communication, power, and other purposes; the removal , relocation, widening, narrowing, vacating, abandonment, change of use, or extension of any of the most desirable pattern of land use within the area, areas for residential uses, for farming and forestry, for manufacturing and industrial uses, 053* for commercial uses, for recreational uses, for open spaces, and for mixed uses. ( See also attached Procedures for Amending the Land Use Plan) PROPOSED ORDINANCE PROVISIONS : 2 .2. 12 Comprehensive Plan . Intent The Comprehensive Plan shall constitute an internally consistent and compatible statement of policies for the long-term, physical development of that portion of Orange County under County jurisdiction . The Comprehensive Plan shall consist of a statement of development policies and shall include maps and text setting forth objectives, principles, standards and plan proposals for physical development. The Comprehensive Plan shall be comprised of the following individual elements: a) A land use element which designates the general distribution, location, and extent of the uses of land for housing, business, industry, open space, education, public buildings and grounds, and other categories of public and private uses. b ) A transportati.on element which identifies the general location and extent of existing and proposed major highways, scenic roads, railroads, transit routes and facilities, bikeways and pedestrian facilities, airports, and other public and private transportation facilities. c ) A housing element which contains an evaluation of housing problems and sets forth a program to alleviate unmet needs, including standards and plans for the improvement of housing and the provision of adequate sites for housing. d) An open space element which identifies the location and extent of existing and proposed open space for the preservation of natural resources, the managed production of resources, outdoor recreation, and public health and safety_ e) A recreation elsment which designates a system of areas and public sites for recreation, including parks and- playgrounds, recreational trails, and other similar areas. f ) An economic development element which contains an analysis of the local economy and projections of future economic activity. The economic development element may also identify existing and proposed sites for new and expanding businesses and industries, and the facilities needed to serve them. g ) A which identifies existing and proposed service areas and improvements for water, sewer, refuse disposal , education, emergency services, and other utilities "r•4 and service facilities. h ) Such additional elements dealing with other subjects which in the judgment of the Board of Commissioners relate to the physical development of the County . Such elements may include, but not be limited to, the subjects of historic preservation, community or rural design, growth management, etc . As part of the Comprehensive Plan, area plans may be prepared which focus on a portion of the County such as a township, a watershed or an interstate highway interchange. Likewise, technical information and/or task force reports prepared as part of a plan element or an area plan may be incorporated as part of the appendix of or as a supplement to the Comprehensive Plan . In preparation and adoption of a plan element, area plan or other similar document, the Board of Commissioners shall ever be mindful of the need to balance the public interest with the needs of private interests, particularly In the conservation of surface and underground water resources, soil resources, and natural growth resources of the county and the efficient use of the renewable and non renewable sources of energy . 2 .2 . 13 Comprehensive Plan Adoption The Comprehensive Plan shall be so prepared that all or individual elements and parts thereof may be adopted by the Board of Commissioners. The Board of Commissioners, upon receipt of a recommended Comprehensive Plan or portion thereof from the Planning Board, shall consider such recommendations and adopt them by resolution, either unchanged or with modifications. Prior to adoption of the Comprehensive Plan or portion thereof, the Board of Commissioners shall hold a public hearing thereon . Notice of the public hearing shall be given by publishing said notice at least twice in a newspaper of general circulation in Orange County, stating the time and place of such hearing, and the substance of the proposed plan . The notice shall appear in said newspaper for two successive weeks with the first notice appearing not less than ten ( 10) days nor more than twenty-five (25) days before the date set for the public hearing. 2 .2 . 14 Amendment of Adopted Cornprehej)s i ve P1 an For the purpose of establishing and maintaining sound, stable, and desirable development within Orange County, the Comprehensive Plan or portion thereof shall not be amended except as follows: a) Because of changed or changing conditions in a particular area or areas of the County; 055' b ) To correct an error or omission ; or c ) In response to a change in the policies, objectives, principles or standards governing the physical development of the County. 2 .2 . 14 . 1 I iti t An amendment to the Comprehensive Plan or portion thereof may be initiated by: a) The Board of Commissioners on its own motion; b ) The Planning Board; or c) Application, by any person or agency, which accurately and completely sets forth the reason ( s ) for the proposed amendment as prescribed in Article 2 .2 . 14 above. 2 .2 . 14 .2 Classification of Amendments Amendments to the Comprehensive Plan or portion thereof are classified as "principal " or "secondary" amendments . Principal amendments include: a) Additions to or modifications of policies, objectives, principles or standards; b ) The creation of new activity nodes or additions to existing activity nodes which exceed ten ( 10 ) acres in land area; or c ) Proposals for new freestanding plan areas or additions to existing areas that exceed one hundred ( 100 ) acres in land area . Secondary amendments include: a) The expansion of an activity node where the _ additional area is contiguous to an existing node and does not increase its land area by more than - ten ( 10 ) acres; b ) The expansion of a designated plan area where the additional area is contiguous to the existing plan designation and does not increase its land area by more than one hundred ( 100) acres; c) A correction of an error or omission ; or d ) Revisions to any factual or descriptive material . 2 .2 . 14 .3 Consideration of 6me,ndjents Except as noted herein, the submission and consideration of applications for proposed amendments to the Comprehensive Plan or portion thereof shall be governed L by the procedures contained in Article 20 of this • Ordinance. 056 Principal amendments shall only be considered once each year at the quarterly joint public hearing in February. Secondary amendments may be considered four (4 ) times each year at the quarterly Joint public hearings in February, May, August, and November. No proposed amendment is to be considered in conjunction with a rezoning, planned development or special use permit request for the same property. Requests for a rezoning, planned development and/or special use permit may only be considered at subsequent hearings or meetings following approval of the proposed amendment to the Comprehensive Plan . Article 22 - Definitions Comprehensive Plan An internally consistent and compatible statement of policies for the long term, physical development of that portion of Orange County under County Jurisdiction, consisting of a statement of development policies and maps and text setting forth objectives, principles, standards and plan proposals for physical development. The Comprehensive Plan is be comprised of the following individual elements: a) A land use element which designates the general distribution, location, and extent of the uses of land for housing, business, industry, open space, education, public buildings and grounds, and other categories of public and private uses. b ) A transportation element which identifies the general location and extent of existing and proposed major highways, scenic roads, railroads, transit routes and facilities, bikeways and pedestrian facilities, airports, and other public and private transportation facilities. c) A housing element which contains an evaluation of housing problems and sets forth a program to alleviate unmet needs, including standards and plans for the improvement of housing and the provision of adequate sites for. housing. ing. d) An open space element which identifies the location and extent of existing and proposed open space for the preservation of natural resources, the managed production of resources, outdoor recreation, and public health and safety . e) A recr eatiQn element which designates a system of areas and public sites for recreation, including parks and playgrounds, recreational trails, and other similar areas. f ) An economic development element which contains an analysis of the local economy and projections of future economic activity. The economic development - -- 057 element may also identify existing and proposed sites for new and expanding businesses and industries, and the facilities needed to serve them. g) A services and faciIities element which identifies existing and proposed service areas and improvements for water, sewer, refuse disposal , education , emergency services, and other utilities and service facilities. h) Such additional elements dealing with other subjects which in the judgment of the Board of Commissioners relate to the physical development of the County. Such elements may include, but not be limited to, the subjects of historic preservation, community or rural design, growth management, etc. The Comprehensive Plan also consists of adopted area plans which focus on a portion of the County such as a township, a watershed or an interstate highway interchange. Technical information and/or task force reports prepared as part of a plan element or an area plan and incorporated as part of the appendix of or as a supplement are also considered part of the Comprehensive Plan. ******************************************** ORDINANCE REVIEW SUBCOMMITTEE: PLANNING BOARD REVIEW: BOCC REVIEW: FEBRUARY 1 , 1988 amend : complan-2 .2 . 12 • COtc i ? sso$oZ� • S P =Sgd- 9i30iEZ 058 Revim7 17 • by P�,,...,,-:,,y -•? x/18 ,£2 • ^ .� by the E= "._,/1/E2 P�ZL 'ear P- giCab.r. FOR 1 Z FIAT FUMOM Tae D zge Cy :me Use Plat (Pi ) kas ad. ed by to Eo=d of Ctr~-*ss�se3 m Seg=zipe! 2, 19EL Toe a of ' ' the. Plat t anal as C a- i-olf—"y 7a 1=1. use D_ Tae Pla be zmm.ae.d the Cate-_ p- ores P '7.7.oms by P .w be azr ode • • U . . . . - Tae Plan ray be am=ried. i • th.e =as= ' • _ a a gAc wag ocae:•-;.mss :.a a. pa--.jai area • - -. .. cr =eas tai 3 C=.y - - b) =re= er or cra ssi=. • c) z tO a. damage in_1=.6. use ro?i.-S: • •"+ 0=1- CEA* Z—s= " Y • - a) 3s 3o of - -an. c'l,p!-r= �'r,r�2 tt] p=sc3 Ci age:3' y. '—: - - • - - • - -- - • - - :�: ?:.'^ —}""7,e...= cr-- �;.�;-r:.;s of golds md.po i^es; . -_ •- - )" �c�-e�*�t +_.ot.aas; e� s_ nom �,...zs • p7s7csalp "-'.�csz �ls . --_ ass. - • 059 i - = -.. � • S • ems ,� yea =s m_r bra 1p a..^ - `ease a eg �-- A) e "-..=si� cf �p - - k�3 _ z wee the a -;.�.• 1 _ �� • them, 1DO E-"- ` - `ese the e-=•S~� by d _"mss of y o� c ss �� - +�Zt to � `7 S _mot �e`Ve .-21 in the per_ � � :TAY . . • . �,. aL :S: e p Qty-gyp•J° - 7-bli- n g `�eo-�- T- be ��m on= a. pew' - ,, - dye`"' a4 3 c a: - t�qS cznsick=c-bd in .J_ with a se. �;g = is n be ( �- g_ ca..t.p be "ed eqt : s D S . - T....of A* - r....._. : _ - . • : . _ �'�� �tp �laxz ag ��,� a ca n. ay s��1 7.,-....-..... Bo=r1.-: �: �p of r ' g i a� ��` a?P�` ^5 S sm „ �L • a - T _17.,...crz po=4:, a.,I.:..-=wiLz. tme =2.a.7.,.....r.....c ... e =Flan= sealts, . .=2. =..7._-_ezz, . . e ya �,- S = F'?rase . e- Se. G-•izzt 2 a d �e . _ - - = - • 4.-....=:."7" ;:-` � ;� -_ - - _ =lag-. snaa be--o=sidered b --the lag-._ ?1=i�.g Bo=d re.._, -. a �c d.2_a' p,:��p s -.a _ _ _ I 3 • -_ - 060 .:ti-�•.y Co zr a; (s) ..:m. =.e =.a of t o Cy th. be r f.=ea by _, _ a) on: = ==:=.; b) a =ec s az --:r=c� (s) of the T.7-w - '- Adr sc y C..•-• ;? (s) it the = bea mac; c) =� =°s` se• = a -�zr,..ies 4 1"-- • ST.-_- .11 . `y . saw all am3 :s to to P1i ,. the Bid of = • �� �:a' r hp--�*�; kwa ?I�-- -,� �. C....u:ss�'~ae� shall Wald a joint - ...Lng Bca,_� m a D'.:-:..c n��g is h ,a nat.= :-sac.1 be vez by i s-r.:�g the =-ter p a:e id sus:. :.e ••a�= a. least �� � of tee.used �i$- a Baer of cc-7.e_a1. :,' a-i'�]. :� the C���-. s -=-;_.^.r shat. der- for-...._ �7a SL"�.^S51V8 X15 �.`� the �3``^r,•--C �1g not �ims- that - ....��� r set far the gdoli� 17 _�S_ mare -+� �''��- -eve X9.5 bey -+ • by � PRt .-. Fo •yg a. ja""''= tr± } - -- -'g Q a Pam_�G - the "'w�7as S�aT1, be to zed.ba& to the ?1 a -�-,g :.---.....-r. : "' - �.•y.Q�'.s " • or, .r^-•. - , - Tile BomrcL of Cbzct s�^-,°-3 shall. r -4 ne by -r cam. . Z ��:it '�llor tag the -IlZ P1 -"4,i g Board aonmead= ^�•,� - LAND Tom• _AN AV:TM I, - -t - - P 3g5o . = -1= =go m~- g -e±Tav � s i b a 1. 22.=, g S y.: a - sta.= of the.LLc•rise Pam. .;. - •- :�=- -4 as Df f � •*�• :::.. 1--,.`� ov= 17251 _ - - b) a =al -Lt of t- +r_ 43:6.. 1:.^7---- �1 1"n71 1Zi iac ;�_•u1Q - ~G:',�_- - - - - 2:14 T Gr �?- aKP � . 2 c E. ,; 5•=-- _ - ��� as . ~^ S-.Z��s �_,o , 3 _ -= � + xt .,..-3 e".�� � = 1`. .1,, _ S'JE,...��. 1 Pa= C= i the B.:2r�'s• o -' . fw d =a the .71.. .-a...-..... P' �Cr- ...4 s •7e �° �c7= • �e of C�-z-7 e�r-,e..s 1 p�aiQ - . �.d ��, ��.e 3.-� 3�g re...^•-�d:.� . .-- a• - =••o-•s of 3 Lmod tse P1�.. 7 - • _•' _ 061 ipT7Clr 20 . AMENDMENTS 20 . 1 C Ow1aT F I` fir. ,4 For the purpose of establishing and maintaining and desirable development within Orange y sound , stable shall not be amended except to correct County this ordinance the ordinance or , because of changed or changing c ditions a manifest error in in a particular area or i in boundary in the county g conditions y of an existing zoning ct or or to extend area either to a different 8 d-strict , or to rezone an corresponding Planned Development zdistrict , or or regulations and restrictions thereof. to a or to change the be reasonably necessary to promote 4 These amendments shall and general welfare and o the public health adopted general plan to achieve the health , safety , purposes of the part ..hereof. 20 .2 Subject to the limitations of the Intent , an amendment to this ordinance foregoing i be may of y nittiated d b by y; a) . The Board of County Commissioners on its own mot ' b) � motion;Planning Board ; c) Application , by any person or agency 20 .3 ter, g y . / dn,n�, h1GhL • • 1�t 1 PT �, 1 • 20".3 . 1 . . , ; 4- ' .,, bT� + . _ . _ o.. All applications for amendments to this ordinance a� writing, signed and filed , a ih�-1 be i and- one-- copy , two copies with the Zoning Officer in py with the County Manager- for presentation 0_ 1Che " Board p. esenta�loA to the Boandmenf County Commissioners . `s see Article (For Planned Development _ _ • 8) . 7 ; for Special Use Permits see Article _ _ - . The- Zoning " D+flee;- ". sha1? f - app?ication , ensure bef re accepting- any amendment - lion , as specified that _t contains .all required i ia_ •h_s ordinance . n� arena spot campiete , .0r - otherwise do �pp'ications . which . moo., comply are fs ordinance , shall act be with the provisaoas Officer , but shall be returned , to accepted, by the Zoning th notation by the Zama- a the applicant application .—,: '___ :-- - . s Officer of _the deficiencies -in 1lhhe kneaded : _. -_ -18-86- Applications _ _ : ' ppl ions + or amendments to indlor- •_-.__ -- - . Hance the Zoning Atlas ar�dJor material ; text ," without liniting the right ..on�ng shall contain at least of r0 file addition-al the following : • 20-1 a) For amendments to the Zoning Atlas , 062 _`_ map at a scale of not less than one a hundred feet the inch showing the land which , to the Proposed Zoning � hieh raouad be covered by the of the land ; ng A�lzs amendment , and a legal description b) for amendments to the Zoning the existing text i Ordinance text , a COPY of proposes for amendmentrovandon(s) which the applicant describes in detail changes w a written statement which de make to the g which the applicant proposes text of the Zoning Ordinance ; C ) The alleged Ordinance error beocorrectedab and/or Zoning d amendment with a detailed explanation ofysuch proposed the Zoning Atlas and/or Zoning text in detailed reasons how oning Ordinance text and same ; , the proposed amendment will correct d ) The changed or changing conditions , if any , in or in the County generally ; which makes the the area Zoning Atlas and/or Zoning Ordinance , text amendment reasonably necessary to the amendment - health , safety and frrmotion of the public - general welfare ; _ e) -- The. _ manner in which . The - p the proposed Zoning Atlas and/Or . Zoning - Ordinance - text amendment ' intent and purpose will carry out the -" - ' part-_ thereof-- p of the adopted Comprehensive Plan'or : 1• • _ � and -' - f) All other circumstances , factors and applicant of w reasons which fe. s - in support of the the v _ rand/or Zoning Ordinance text amendment . Zoning Atlas 2D .3 .3 ..,� _ �,.,, _ . ��o_. _ . _ e=mended - - -.- °, ^ , vr ; _ Ph . t,,P . . 7.i j 3-7 B-85 =- the "Zoning Of:icer shall , :; • . . - - application to amend the , �`h_n 3O4days of the . recei + of • _ _ be made _ of the - application Atlas , cause an py m, an - pp.lication and , based upon that analysis to = prepare'. a--recommendation - for /Planning Board lad the= board consideration by the Planning -- °- _ Period of County - Commissioners . . The G-n_ng .may be extended with_ 3D-::a = applicant u t . maximum `h- the written consent Of e : . - - _ _ . . �?� Pat p o a- cf � 50 s _ . the -- - Y -;_D rd i nano apply_.to;,apps ications roam =en - 3 „ dzy e. Zni Zoning : - - - to a or eadme�t th - __ - The Zoning Officer shall submit - - __ - to the "Zoning . Atlas t any application=for_ zmendment . ? r - o . the. _ ? Boa. d - _= egLler men tip z*•. er _ the expiration.lan_wng -� w ���.. the -firs - -- __-:� - _- specified .rn 2D.-3 .3 e- z_ a of _ the - t-- - __ -- ..-: -. shall fed _ y extension thereof. _- 7nis provision.period _ _ apply - to any -has provision _ Zoning G. y_ application - for..:.: amendment to Zon_ Ca rtinance ._text . - _ the : _: - ' 20-2 - • 063 • 20 . rho B r nr rb12. :y r _t rr + r r,r . yP ti. 1......z, 11 =o• ti in fi Er' :E. The Board of County Comnissioners and the Planning Board shall hear applications for amendments to this ordinance in a Public Hearing at the County Commissioners last regular meeting in August , November , February and May . 20 .6 i i Dr and Note T"rei'` 20 .6 . 1 A public bearing shall be held by the Board of County Amended Commissioners before adoption of any proposed amendment to 7 -2-S4 this ordinance . Notice of the public hearing shall be given by publishing said notice at least twice in a newspaper of general circulation in the County , stating the time and place of such bearing and the substance of the proposed amendment . This notice shall appear in said newspaper for two successive weeks with the first notice appearing not less than ten ( 10) days nor more than twenty-five (25) days before the date set for the public hearing . in computing the notice . period , the day of publication is not to be included , but •the ' day of the hearing is to be included . • 20 .6 .2 The Zoning Officer in the case of amendments to the zoning - _ atlas shall - post on the applicant 's affected property a • notice of the public bearing at least ten days prior to the • date of said hearing . _ 20 .6 .3 - - Amended 11-19-85 In the case" of amendments to the Zoning Atlas , written notice shall be -sent - by . certified mail to the affected property - owner and - all adjacent property owners not . less than fifteen days before the hearing date . Adjacent property owners are those whose names and addresses are currently listed in the .- - Orange County tax records- and whose property- li.es within five _ hundred feet of the affected- property. - - _ -. If amendments to the Zoning Atlas are proposed by the County, notice - shall. be sent by first class may 1 to all affected - 1_.•- - --_- property- ers- •and - to - all adjacent -property owners within - -- .500_ ;eet as=_provided above . - - - - ^ The • Zon ing Officer shall certif y the mailing—of all— such such __- - -- --:notices to: the ,aoard of Lounty Commissioners : -:- - " .__ -20_7 _ ?lZ.,-4,-, Soz-,r1- r".i'` tlnr pn -he krien _nory- r. 1u+� 1 ^s4-inh% . --: _-- - _ she Planning board shah" s-ithin thirty r b = - - •-- --- _-_ - • hearin^ ._ _ p - -Y Bass a, ..e- -• she public - ' hearing -: - prepare are -.. and submit. • for . the board - of - County - Commissioners a recommendation concerning the • dispositi.on. or- • - the" application . - . . - --. Failure" cf the Planning ••• board to ' submit - a recommendation within the - required time shall be considered- f • _� _ - _recommendation without a avo_ able - = ,. Chou ., conditions . •-- _ :-. : .: - - ___ 20-3 • I 20 . 8 „ ....4 064 he Board of County COmmissioners shall not consider enactment of the proposed amendment until thirty days after the date of the public hearing or until the Planning Board makes this recommendation , whichever ,comes first . 20 . 9 T; t applicant thdraw his or her application at any time by written notice to the County Manager . Bowever , any withdrawal of an application after the giving of the first notice as required in 20 .6 shall be considered , for the purposes of ARTICLE 20 , a denial of the petition . 20 . 10 r fp ,- of er 4 1 Ca .a pp { 4 j n • When the Board of County Commissioners shall have denied an application or the application shall have been withdrawn after the first notice of the public hearing ' thereon , the Board of County Commissioners shall not receive another application for the same or similar amendment , affecting the . same expiration the property or a portion of it until th one year period , piration of a • , extending from the date of . denial or withdrawal , as appropriate . 2 0• P O - - Fees for filing application for amendments shall be set b resolution of the Board of County Commissioners , by 2D. ,2 ,.., a • S `vP _o - - - _ --.- _ - t�1 ow r ')LO.+ r The Planning Board shall from time to time , - - not more than five years a i n. erva_s of : ~ordinance and y examine the p^osisians of- -th;s the location cf Zoning District boundary lines . _ and - shall- . submit a report--- Commissioners_ retommemdi na� p°,«i y .1 o the Board .. of County changes and amendments , 4f - an _.'t._ which are desirable in the interest of any -_ general welfare public --health , safety,. i -- and welfare , - Subsection 20 .7 . mindful of the -intent-- expressed. in 2D-4 - - 06.5 1 D D e 3 . Zoning Ordinance Text Amendments a. Comprehensive Plan (1 ) Article 2 - Administration (Statement of Intent/Amendment Procedures ) (2 ) Article 22 - Definitions (Definition of Comprehensive Plan) Staff presentation by Gene Bell. This agenda item is to receive citizen comment on proposed amendments to Articles 2 . 2 . 12 - 2 .2. 14 (Comprehensive Plan) and Article 22 (Definitions) of the Zoning Ordinance. Existing references in the Zoning Ordinance refer to the Comprehensive Plan for the County as the Land Use Plan. While the Land Use Plan has served well as the County's Comprehensive Plan, new issues are emerging which warrant special recognition and study. Among the subjects which have received or are comtemplated for such treatment are recreation and parks, open space, housing, utility services and transportation. To recognize the special nature of such issues yet incorporate them as part of the Comprehensive Plan, a re-definition of the Plan is proposed. The Comprehensive Plan would consist of several documents or plans, each dealing with a specific element of physical development and each adopted by resolution as part of the Comprehensive Plan. Proposed elements would include land use (the current Land Use Plan) , recreation, transportation, housing, open space, economic development, services and facilities, and additional elements as needed. While the proposed amendments to Articles 2 .2 . 12, 2 .2 .13, and 22 seek to re-define the nature and intent of the Comprehensive Plan, the proposed amendment to Article 2 .2 . 14 would incorporate the Procedures for Amending the Land Use Plan (adopted November 1, 1982 ) into - the Zoning Ordinance. The procedures have been altered only to address the Comprehensive Plan rather than the Land Use Plan. The Planning Staff recommends approval of the 2 D a d • proposed amendments . 066 Commissioner Hartwell, regarding 2 .2 . 13, asked how adopting by resolution differed from the way the Land Use Plan is adopted at the present time. Bell responded that historically the Land Use Plan has been referred to as the Comprehensive Plan although it primarily has dealt with land use and land use policies. Going into the Comprehensive Land Use Plan concept we are going to have basically plans that address each of the elements previously mentioned. Bell continued that his understanding for having a resolution on each of these is so that there can be an adopted comprehensive plan but also add to it from time to time and the adding to is done in the form of a resolution when a new element is completed or amended. Chair Marshall indicated she would like for the County Manager and County Attorney to go over these changes for streamlining to make sure that they are all compatible. The County Manager stated that he would review those changes with Staff and Mr. Gledhill. Commissioner Hartwell continued that his concern was not with streamlining but to insure due process. County Attorney Geof Gledhill responded that it is a matter of terminology and that it is not envisioned that resolutions would be adopted to change the Comprehensive Plan which have not been to public hearing. Gledhill continued that there is a statute which addresses ordinances or resolutions that affect ordinances regarding County government. Ted Latta questioned the number of days for advertising (fifteen and twenty-five) .. Jacobs responded that this time frame was consistent with the other ordinances. Chair Marshall also noted the change was consistent with the change in enabling . legislation. Gledhill indicated that the enabling legislation changes regarding advertising schedules occurred about two years ago. Hartwell moved, seconded by Marshall that the 067 3 ® 6 public hearing be held open for the purpose of receiving the Planning Board's recommendation at the Board of Commissioners meeting on April 4.. Vote was unanimous . (3 ) Article 4-Establishment of Permitted Use Table and Schedule and Article 6 -Application of Dimensional Requirements (References to "Land Use Plan" ) Staff presentation by Gene Bell. This agenda item is to receive citizen comment proposed amendments to Article 4 (Establishment of Permitted Use Table and Schedule) and Article 6 (Application of Dimensional Requirements ) of the Zoning Ordinance. The Zoning Ordinance currently contains references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re-define the nature and intent of the Comprehensive Plan. To provide consistent terminology throughout the Zoning Ordinance, all references which cite the Land Use Plan and/or related documents are proposed to be changed to refer to the Comprehensive Plan. The following subsections of the Zoning Ordinance refer to the adopted Land Use Plan , the Land Use Plan, the adopted Countywide Land Use Plan or the Orance County Land Use Plan. Article 4.2. 1 b) 1 . 4 .2 .2 b) 1. 4 .2 .3 b) 1. 4 .2 .4 b) 1 . 4.2 .5 b) 1 and 3 . - 4 .2. 8 b) 1 and 5. - 4.2 . 9 b) 1 and 5 4 .2 . 10 b) 1, 4 and 7 . 4 .2 . 11 b) 1 and 3. 4 .2 . 12 b) 4.2 . 16 b) 1 and 5 . 4 .2 . 19 b) 1 . 4 .2 .20 a) and b) 4 .2 .21 b) 1 and 3 . 4.2 .22 b) 1 . 068 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 Action Agenda Item * G3 SUBJECT: PROPOSED ZONING ORDINANCE TEXT AMENDMENTS (ARTICLE 4-ESTABLISHMENT OF PERMITTED USE TABLE AND SCHEDULE) (ARTICLE 6-APPLICATION OF DIMENSIONAL REQUIREMENTS) DEPARTMENT: PLANNING PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Proposed Ordinance Amendments Draft 2-22-88 Public Hearing Minutes Draft 3-21-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough -- 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: Consideration of proposed amendments to Articles 4 and 6 of the Zoning Ordinance to change references to "Land Use Plan" and similar documents to "Comprehensive Plan. " BACKGROUND: The Zoning Ordinance currently contains references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re-define the nature and intent of the Comprehensive Plan. To provide consistent terminology throughout the Zoning Ordinance, all references which cite the Land Use Plan and/or related documents are proposed to be changed to refer to the Comprehensive Plan. The following subsections of the Zoning Ordinance refer to the adopted Land Use Plan, the Land Use Plan, the adopted Countywide Land Use Plan or the Orange County Land Use Plan. Article 4. 2. 1 b) 1. 4. 2.2 b) 1. 4. 2. 3 b) 1. 4.2. 4 b) 1. 4. 2. 5 b) 1 and 3. 4. 2. 8 b) 1 and 5. 4. 2. 9 b) 1 and 5. 4. 2. 10 b) 1, 4 and 7. 069 Article 4.2. 12 b) 4.2. 16 b) 1 and 5. 4. 2. 19 b) 1. 4. 2. 20 a) and b) 4. 2. 21 b) 1 and 3. 4.2.22 b) 1. 4. 2. 23 b) 1. 4. 2.24 b) 1. 4. 2.27 b) 1. 4. 2. 28 b) 1. 4. 2. 29 b) 3. 4. 2. 30 a) and b) 1. Article 6. 20. 1 The proposed amendment to the Zoning Ordinance would change all of the above citations to the adopted Comprehensive Plan. At its March 21, 1988 meeting, the Planning Board recommended approval of the proposed amendments. RECOMMENDATION: The Administration recommends approval of the proposed amendments per the Planning Board recommendation. • 070 PROPOSED ORDINANCE AMENDMENT ORDINANCE: ZONING ORDINANCE REFERENCE: ARTICLE 4 -- ES T ABLISH^^1ENT OF PERMITTED USE TABLE AND SCHEDULE ARTICLE 6 - APPLICATION OF DIMENSIONAL REQUIREMENTS ORIGIN OF AMENDMENT: X Staff Planning Board BOCC Public Other: STAFF PRIORITY RECOMMENDATION: X Higt1 _Middle__ __Low Comment : EXPECTED PUBLIC HEARING DATE: February 22, 1955 PURPOSE OF AMENDMENT: To change all references to the Land Use Plan and/or related documents to the Comprehensive IMPACTS/ISSUES: The Zoning Ordinance currently contains references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re-define the nature and intent of the Comprehensive Plan. To provide consistent terminology throughout the Zoning Ordinance, all references which cite the Land Use Plan and/or related documents are proposed to be chanced to refer to the Comprehensive Plan. EXISTING PROVISIONS: The fallowing subsections of the Zoninn_ Ordinance refer to the adc.Lted Land Use Plan, thk =and Use Plan, the- adopted Countywide Land Usz Pan or the Orarce ...._ Co:inty Land Use Plan. Article 4. 2. 1 b) 1. 4. 2.2 b) 1. 4_ n) 1. 4. 2. 4 c) 1. 4. 2. 5 b) 1 and 3. 4. 2. E b) 1 and 5. 4. 2. 9 a) 1 and 5. 4. 2. 10 b) 1, 4 and 7. 4. 2. 11 b) 1 and 3. 4. 12 b) 4. E. 16 b) 1 and 5. 4. 2. l 9 hi 1. 071 Article 4. -2. 20 a) and b) 4. 2. 2_ b) 1 and 2. 4. 2. 22 5) 1. 4. 2. 22 n) 1. 4. 24 b) 1. 4. 2. 27 b) 1. 4. 2. 28 b) 1. 4. c. 29 b) 2. 4. 2. 30 a) and b) 1. Article 6. 20. 1 PROPOSED AMENDMENT: The proposed amendment to the Zoning Ordinance would charge all of the above citations to the adopted Comprehensive Plan.. ORDINANCE REVIEW COMMITTEE: PLANNING HOARD REVIEW: BOCC REVIEW: February 1, 1989 r " • 3 D tif G3 072 public hearing be held open for the purpose of receiving the Planning Board's recommendation at the Board of Commissioners meeting on April 4 . Vote was unanimous. (3) Article 4-Establishment of Permitted Use Table and Schedule and Article 6 -Application of Dimensional Requirements (References to "Land Use Plan" ) Staff presentation by Gene Bell. This agenda item is to receive citizen comment proposed amendments to Article 4 (Establishment of Permitted Use Table and Schedule) and Article 6 (Application of Dimensional Requirements ) of the Zoning Ordinance. The Zoning Ordinance currently contains references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re-define the nature and intent of the Comprehensive Plan. To provide consistent terminology throughout the Zoning Ordinance, all references which cite the Land Use Plan and/or related documents are proposed to be changed to refer to the Comprehensive Plan. The following subsections of the Zoning Ordinance refer to the adopted Land Use Plan the Land Use Plan, the adopted Countywide Land Use Plan or the Oranoe County Land Use Plan. Article 4.2.1 b) 1. 4.2 .2 b) 1. 4.2.3 b) 1. 4_2. 4 b) 1. 4.2.5 b) 1 and 3. 4 . 2 . 8 b) 1 and 5. 4.2 . 9 b) 1 and 5 4 .2 . 10 b) 1, 4 and 7 . 4 .2 . 11 b) 1 and 3 . 4 . 2 . 12 b) 4 . 2 . 16 b) 1 and 5 . 4 .2 . 19 b) 1 . 4.2 . 20 a) and b) 4 .2 .21 b) 1 and 3 . 4 . 2 .22 b) 1. 4 a 073 4 .2 .23 b) 1 . 4 .2 .24 b) 1 . 4 .2 .27 b) 1 . 4 .2 .28 b) 1 . 4.2 .29 b) 3 . 4 .2 . 30 a) and b) 1. Article 6.20/1 The proposed amendments to the Zoning Ordinance change all of the above citations to the adopted Comprehensive Plan. The Planning Staff recommends approval of the proposed amendments . Motion was made by Hartwell, seconded by Carey that the public hearing be held open to receive the Planning Board's recommendation at the Commissioners meeting on April 4 . Vote was unanimous . 4. Comprehensive Plan Amendments a. Designation of Land Use Plan as the Land Use Element of the Comprehensive Plan Staff presentation by Gene Bell. This agenda item is to receive citizen comment on a proposed- amendment to the Comprehensive Plan which would designate the Orange County Land Use Plan as the Land Use Element of the Comprehensive Plan. Existing references in the Zoning Ordinance refer to the Comprehensive Plan for the County as the Land Use Plan. While the Land Use Plan has served well as the County's Comprehensive - Plan, new issues have emerged which warrant special recognition and study. Among the subjects which have received or are contemplated for such treatment are recreation and parks, open space, housing, utility services, and transportation. To recognize the special nature of such issues yet incorporate them as part of the Comprehensive Plan, a re-definition of the Plan has been proposed. The Comprehensive 1 ORANGE COUNTY 074 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date April. 4, 1988 Action agenda Item # j4 SUBJECT: PROPOSED COMPREHENSIVE PLAN AMENDMENT (DESIGNATION OF LAND USE PLAN AS LAND USE ELEMENT) DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Draft Resolution Draft 2-22-88 Public Hearing Minutes Draft 3-21-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough -- 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider adoption of a resolution which would designate the Orange County Land Use Plan as the Land Use Element of the Comprehensive Plan. This item was presented at public hearing on February 22, 1988 . BACKGROUND: Existing references in the Zoning Ordinance refer to the Comprehensive Plan for the County as the Land Use Plan. While the Land Use Plan has served well as the County' s Comprehensive Plan, new issues have emerged which warrant special recognition and study. Among the subjects which have received or are contemplated for such treatment are recreation and parks, open space, housing, utility services, and transportation. To recognize the special nature of such issues yet incorporate them as part of the Comprehensive Plan, a re-definition of the Plan has been proposed. The Comprehensive Plan would consist of several documents or plans, each dealing with a specific element of physical development and each adopted by resolution as part of the Comprehensive Plan. Proposed elements would include land use (the current Land Use Plan) , 2 075 recreation, transportation, housing, open space, economic development, services and facilities, and additional elements as needed. Proposed amendments to Article 2 .2 . 12 through 2 .2 . 14 of the Zoning Ordinance would re-define the purpose, intent, and method of adoption of the Comprehensive Plan. Article 2 .2 . 12 of the Zoning Ordinance, if amended, would provide that one element of the Comprehensive Plan be a Land Use Element which designates the general distribution, location, and extent of the uses of land for housing, business, industry, open space, education, public buildings and grounds, and other categories of public and private uses. Article 2 .2 . 13 of the Zoning Ordinance, if amended, would provide that the Board of Commissioners, upon receipt of a recommended Comprehensive Plan or portions thereof from the Planning Board, adopt them by resolution. The Orange County Land Use Plan adopted on September 2, 1981 as amended, fulfills the purpose and intent of the Land Use Element of the Comprehensive Plan. Adoption of the attached draft resolution would implement the Zoning Ordinance amendments through re- adoption and designation of the Orange County Land Use Plan as the Land Use Element of the Comprehensive Plan. At its March 21, 1988 meeting, the Planning Board recommended approval of the resolution. RECOMMENDATION: The Administration recommends approval of the draft resolution per the Planning Board recommendation. _ ' 111) Mt If Ilk RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS ADOPTING AND DESIGNATING 076 THE LAND USE PLAN AS THE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN FOR ORANGE COUNTY, N. C. WHEREAS, the Board of Commissioners adopted the Orange County Land Use Plan on September 2, 1981 ; and - WHEREAS, the Board of Commissioners has from time-to-time adopted amendments to the Qrange County Land Use Plan because of: 1. Changed or changing conditions in a particular area or areas of the County: An error or emission. in the Plan; or A change in the policies, objectives, principles or standards governing the physical development of the County; and WHEREAS, proposed amendments to Articles 2. 2. 12 through 2. 2. 14 of the Orange County Zoning Ordinance were presented at public hearing on February 22, 1988 which re-defined the nature, intent and method of adopting the Comprehensive Plan for Orange County; and WHEREAS, following the conclusion, of the public hearing and the receipt of the Planning Board recommendation, the Board of Commissioners adopted the proposed amendments on , 198_; and • WHEREAS, Article 2. 2. 12 of the Zoning Ordinance, as amended, states that one element of the Comprehensive Plan shall be a Land Use Element which designates the general distribution, location, and extent of the uses of land for housing, business, industry, open space, education, public buildings and grounds, and other categories of public and private uses; and WHEREAS, the Oranoe County Land Use Plan adopted on September 2, 1981, and as amended, fulfills the purpose and intent of the Land Use Element of the Comprehensive Plant and WHEREAS, Article 2. 2. 13 of the Zoning Ordinance, as amended, states_ that the Board of Commissioners, upon receipt of a recommended Comprehensive Plan, and r , 077, portions thereof from the Planning Board, shall adopt them by resolutions; and WHEREAS, a public hearing was conducted on February 22, 1988 for the purpose of designating the Orange County Land Use Plan as the Land Use Element of the Comprehensive Plan- and WHEREAS, following conclusion of the public hearing and the receipt of the Planning Board recommendation, the Board of Commissioners wishes to designate the Land Use Plan as the Land Use Element of the Comprehensive Plan: NOW, THEREFORE, BE .IT RESOLVED by the Orange County Board of Commissioners that : 1. -The Orange County Land Use Plan, . adapted on September a, 1588, is hereby re-adopted and designated as the Land Use Element of the Comprehensive Plan for Oranoe County, N. C. E. All amendments to the Orange County, Land Use Flan made since its adoption on September ,_:, 1981, including all amendments to the Plan text and maps as well as area studies which focus on a particular portion of the County, are hereby re-adopted and designated as part of the Land Use Element of the Corprehensive Plan for Oranoe County, N. C. Adapted this day of , 198__ • • 4 ID G3 - 4 .2 .23 b) 1 . 07b 4 .2 .24 b) 1. 4 . 2 .27 b) 1 . 4.2.28 b) 1. 4 .2 .29 b) 3 . 4.2 . 30 a) and b) 1. Article 6.20/1 The proposed amendments to the Zoning Ordinance change all of the above citations to the adopted Comprehensive Plan. The Planning Staff recommends approval of the proposed amendments. Motion was made by Hartwell, seconded by Carey that the public hearing be held open to receive the Planning Board' s recommendation at the Commissioners meeting on April 4. Vote was unanimous . 4 . Comprehensive Plan Amendments a. Designation of Land Use Plan as the Land Use Element of the Comprehensive Plan Staff presentation by Gene Bell. This agenda item is to receive citizen comment on a proposed amendment to the Comprehensive Plan which would designate the Orange County Land Use Plan as the Land Use Element of the Comprehensive Plan . Existing references in the Zoning Ordinance refer to the Comprehensive Plan for the County as the Land Use Plan. While the Land Use Plan has served well as the County's Comprehensive - Plan, new issues have emerged which warrant special recognition and study. Among the subjects which have received or are contemplated for such treatment are recreation and parks, open space, housing, utility services, and transportation. To recognize the special nature of such issues yet incorporate them as part of the Comprehensive Plan, a re-definition of the Plan has been proposed. The Comprehensive M 11111IP' 0.79 5 U Plan would consist of several documents or plans, each dealing with a specific element of physical development and each adopted by resolution as part of the Comprehensive Plan. Proposed elements would include land use (the current Land Use Plan) , recreation, transportation, housing, open space, economic development; services and facilities, and additional elements as needed. Proposed amendments to Articles 2 .2 . 12 of the Zoning Ordinance would re-define the purpose, intent, and method of adoption of the Comprehensive Plan. Article 2 .2 . 12 of the Zoning -Ordinance, if amended, would provide that one element of the Comprehensive Plan be a Land Use Element which designates the general distribution, location, and extent of the uses of land for housing, business, industry, open space, education, public buildings and grounds, and other categories of public and private uses. Article 2 .2 . 13 of the Zoning Ordinance, if amended, would provide that the Board of Commissioners, upon receipt of a recommended Comprehensive Plan or portions thereof from the Planning Board, adopt them by resolution. The Ox�anae County Land Use Plan adopted on September 2, 1981 as amended, fulfills the purpose and intent of the Land Use Element of the Comprehensive Plan. Adoption of the attached draft resolution would implement the Zoning Ordinance amendments through re- adoption and designation of the Orange County Land Use .Plan as the Land Use Element of the Comprehensive Plan. The Planning Staff recommends adoption of the draft resolution. (An attachment to these minutes on page ) . Motion was made by Carey, seconded by Halkiotis to refer this item to the Planning Board for recommendation to the Commissioners on April 4 . Vote was unanimous . 080 1 ORANGE C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date April 4 1988 Action gra Item # SUBJECT: PROPOSED SUBDIVISION REGULATIONS TEXT AMENDMENT (SECTION IV-B-3-c-8 - ACCESS RESTRICTIONS) DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Proposed Amendments Draft 2-22-88 Public Hearing Minutes Draft 3-21-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider proposed amendments to Section IV-B-3-c-8 of the Subdivision Regulations which set forth circumstances where access restrictions apply in new subdivisions . This item was presented at public hearing on February 22, 1988 . BACKGROUND: As land along major County highways develops, both the amount of traffic on such highways and the number of driveways increases . The result is increasing conflicts between vehicles turning into and exiting from driveways and through traffic. The conflicts create safety problems and could lead to eventual widening of the highways as a means of resolving the problems. Increasing concerns about the effects of driveways on major highways in Orange County prompted the Planning Board to draft proposals which would strengthen access restrictions for parcels of land created during the subdivision review and approval process. During the process, the number and location of driveway locations could be controlled. Alternatively, lot 081 2 configurations could be developed which require access to major highways other than through individual driveways . As examples, marginal access streets could be designed which funnel subdivision traffic to a common entrance/exit or access to a side street of lower classification (and away from major highways) could be required. At its March 21, 1988 meeting, the Planning Board recommended approval of the proposed amendments. RECOMMENDATION: The Administration recommends approval of the proposed amendments per the Planning Board recommendation. r • PROPOSED ORDINANCE AMENDMENT 082 ORDINANCE: Subdivision Regulations REFERENCE: Section IV-B-3-c-8 Access Restrictions ORIGIN OF AMENDMENT: Staff X Planning Board BOCC Public Other STAFF PRIORITY RECOMMENDATION: High X Middle Low Comment: EXPECTED PUBLIC HEARING DATE: FEBRUARY 22, 1988 ************************************************************* PURPOSE OF AMENDMENT: To amend Section IV-B-3-c-8 of the Subdivision Regulations to strengthen access controls on arterial and collector streets. IMPACTS/ISSUES: There has been increasing concern among Planning Board members about the effect of driveways on major highways in Orange County. The Planning Board is concerned that as land along major County highways develops, both the amount of traffic on the highway and the number of driveways will increase. There will also be increasing conflicts between vehicles turning into and out of driveways and through traffic. These conflicts will create a safety problem and, potentially, -a -need for road widening that might be avoided if some control is placed on the location of driveways. These concerns can be addressed by creating or strengthening access restrictions to major County highways from parcels of land created under the Subdivision Regulations. It is during subdivision review and approval that the number and location of driveways can be controlled. It is also through subdivision review and approval that lot configurations can be developed that will allow for access provisions other than individual driveways and lot dimensions that will permit desirable driveway locations with regard to intersecting streets. Being part of the subdivision regulations, these requirements would apply to only the } • creation of new lots. Existing lots would 083 not be made non-conforming as would be the case if these provisions were incorporated in the Zoning Ordinance. This is consistent with the concern that additional development will create the conflicts cited above. This item was considered at public hearing on August 24 . 1987. Subsequent to the hearing, the Planning Board recommended that the proposed amendment be referred to the Ordinance Review Committee for further study. EXISTING ORDINANCE PROVISIONS: IV-B-3-c-8 ; Where a subdivision adjoins a heavily traveled street, in the interest of highway safety, the subdivider may be required to provide either a marginal access street parallel to said heavily traveled street or reverse frontage on a smaller street. Where access is available to any internal subdivi- sion street, whether by reverse frontage or other lot arrangement, private driveways shall not have direct access to said heavily traveled street. It is the intent of this section to minimize the number of points of egress and ingress to main roads within Orange County. PROPOSED ORDINANCE PROVISIONS: IV-B-3-c-8 Access Restrictions Where a subdivision adjoins a heavily traveled collector in the 9rnse County ompreh_ensiNzB Plan in the interest of highway safety, the subdivider shall be required to provide a common dr..vewa,y a marginal access street parallel to the arterial or collector , or reverse frontage on a smaller street when the only access to the subdivj.sipn will be from an arteLial or collector strggt. Where access is available to any internal 084 subdivision street, whether by reverse frontage or other lot arrangement, private driveways shall not have access to the Arterial or _collector. It is the intent of this section to minimize the number of points of egress and regress to main roads within Orange County. ******************************************** ORDINANCE REVIEW SUBCOMMITTEE: January 21 , 1988 PLANNING BOARD REVIEW: January 25. 1988 BOCC REVIEW: February 1 . 1988 amend:access-street 0 A • s D o 141 agreed that he also would like to hear public comment on other parts of the Plan. It was the consensus of the Board to defer action until other parts of the Plan had been discussed at a public hearing. Ted Latta indicated that he had attended three out of the four Township meetings and that he felt that at least 80% of those in attendance were opposed to any recreational plan due to the cost. County Manager Link indicated he would review dates with Staff for another public hearing on the other elements of the Plan and report his findings to the Board on March 1 . 5 . Subdivision Regulations Text Amendments a. Access Restrictions (1) Section IV-B-3-c-8 - Access Restrictions Staff presentation was by Eddie Kirk. This item is to receive citizen comment on proposed amendments to Section IV--B-3-c-8 (Access Restrictions) of the Subdivision Regulations . As land along major County highways develops, both the amount of traffic on such highways and the number of driveways increases . The result is increasing conflicts between vehicles turning into and exiting from driveways and through traffic. The conflicts create safety problems and could lead to eventual widening of the highways as a means of resolving the g problems. Increasing concerns about the effects of driveways on major highways in Orange County prompted the Planning Board to draft proposals which would strengthen access restrictions for parcels of land created during the subdivision review and approval process. During the process, the number and location of driveway locations could be controlled. Alternatively, lot configurations could be developed which Ti- — D 8 086 require access to major highways other than through individual driveways . As examples, marginal access streets could be designed which funnel subdivision traffic to a common entrance/exit or access to a side street of lower classification (and away from major highways ) could be required. The Planning Staff recommends approval of the proposed amendments . Vic Knight asked about a definition for major highways . Jacobs responded that this was included in Article IV-B-3-c_8 ( street classified as arterial or collector) . Ann Joyner asked about the guidelines in the reviewing of driveway applications . Kirk • responded that the previous ordinance _provision reegarding to heavily traveled street has been changed to a heavily traveled street classified as arterial or collector and basically "heavily traveled" would be a judgment call on the part of Planning Staff, Planning Board and the Board of Commissioners • but it would be a street classified as arterial or collector. .Joyner continued asking the criteria for access location of the driveway. Kirk responded that the possibility of common driveways would be considered, marginal access street parellel to the arterial or collector street or reverse frontage. Each subdivision would be reviewed for driveway access on an individual basis. Josephine Barbour expressed her opposition to shared driveways. - - Hartwell moved, seconded by Marshall, to refer this item to the Planning Board for recommendation to the Commissioners on April 4 . Vote was unanimous. b. Private Road Standards (1) Section IV-B-3-d - Private Roads C. Comprehensive Plan (1) Section IV - Minimum Design Standards (References to "Land Use Plan" ) • 1 O R A N G E C O U N T Y O 8 Ni BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date April 4, 1988 Action Agenda Item # GG SUBJECT: PROPOSED SUBDIVISION REGULATIONS TEXT AMENDMENTS (SECTION IV-B-3-d - PRIVATE ROADS) DEPARTMENT: PLANNING PUBLIC HEARING Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Proposed Amendments Commissioners 2-1-88 Resolution Draft 2-22-88 Public Hearing Minutes Draft 3-21-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider proposed amendments to Section IV-B-3-d of the Subdivision Regulations which add criteria for determining when private roads may be permitted in new subdivisions . This item was presented at public hearing on February 22, 1988. BACKGROUND: Recent events involving the interpretation of the private road standards contained in Section IV-B-3-d of the Subdivision Regulations have indicated a need to insure consistency of application. On December 9, 1987, the Transportation Advisory Subcommittee met with the Ordinance Review Committee of the Planning Board for the purpose of discussing the private road standards. Based on the discussion, a draft policy resolution was prepared which emphasized the following points: 1. The preservation of the rural character of Orange County; 2 . The use of restrictive covenants to prevent further subdivision, thereby maintaining the 088 2 approved density and decreasing the likelihood of NCDOT acceptance of roads for maintenance purposes; and 3 . The use of design features for watershed protection, natural/historic areas preservation, and the retention of scenic views and natural vegetation. At its January 18, 1988 meeting, the Planning Board considered the recommendations of the two committees and adopted the proposed policy resolution. Subsequently, the Board of Commissioners adopted a similar resolution on February 1 and set February 22 as the public hearing date for the purpose of incorporating the provisions of the policy resolution into the Subdivision Regulations. If approved, the new provisions would be administered until a more detailed study of private road standards could be completed and additional amendments proposed. At its March 21, 1988 meeting, the Planning Board recommended approval of the proposed amendments with the revisions as recommended by the County Attorney. RECOMMENDATION: The Administration recommends approval of the proposed amendments per the Planning Board recommendation. Proposed revisions as recommended by the County Attorney are underlined on the attached proposals. PROPOSED ORDINANCE AMENDMENT 089 ORDINANCE: Subdivision Regulations REFERENCE: Section IV-B-3-d (Private Roads) ORIGIN OF AMENDMENT: X . Staff Planning Boardd BOCC Other: STAFF PRIORITY RECOMMENDATION: X High Middle Low Comment: EXPECTED PUBLIC HEARING DATE: .February 22, 1988 ****************************************** PURPOSE OF AMENDMENT: To incorporate standards for determining situations in which private roads will be permitted in subdivisions. IMPACTS/ISSUES: Recent events involving the interpretation of the private road standards contained in Section IV-B 3-d of the Subdivision Regulations have indicated a need to insure consistency of application. On December 9 , 1987 , the Transportation Advisory Committee met with the Ordinance Review Committee to discuss the private road standards. Both groups agreed that an interim policy regarding the interpretation and application of the standards was needed until a detailed study could be completed and revisions prepared. A draft policy resolution was prepared which contained the major points identified by the two Committees at the December 9 meeting. Emphasis was placed on the preservation of the rural character of Orange County; the use of restrictive covenants to prevent further subdivision, thereby maintaining the approved density and decreasing the likelihood of NCDOT acceptance of roads for maintenance purposes; and the use of design features for watershed protection, natural/historic areas preservation, and the retention of scenic views and natural vegetation. At its January 18, 1988 meeting, the Planning Board approved the policy resolution and recommended that the Board of Commissioners approve a similar 090 resolution. At its February 1, 1988 meeting. the Board of Commissioners approved such a resolution and set February 22 as the public hearing date to consider incorporating the policy into the Subdivision Regulatiions. EXISTING ORDINANCE PROVISIONS: Section IV-B-3-d Private roads may be allowed in a subdivision where: 1 . In the judgment of the Planning Board and with the approval of the Commissioners, it is found that the nature and location of the subdivision, including such considerations as topography, the surrounding area. the present and future road plans, and access by public safety vehicles are such that a private road is justified; and 2. If one or more of the following conditions are met: a. The subdivision consists of less than ten (10) lots. b. The subdivision preserves a natural area through deed restrictions and special design features. c. The subdivision does not embrace or abut any part of a thoroughfare or street shown on the Orange County Thoroughfare Plan, or a municipality' s thoroughfare plan within the county, or does not lie within a designated Transition Area as determined by the County. d. The subdivision joins or extends an existing subdivision where the streets of the subdivision are private or unpaved. and the new subdivision shall be platted to connect with the streets of such existing subdivision and be compatible with and in harmony with the surrounding community. e. The subdivision roads, even if constructed to State standards, would not be accepted by the State for maintenance due to density or some other State requirement that the subdivision cannot meet For a subdivision to be approved with private roads. it should meet as many of the above criteria as possible; provided, however , the meeting of one or more of the specified conditions will not insure automatic approval of private roads. PROPOSED ORDINANCE PROVISIONS: IV-B-3-d Roads Public roads are generally reuired in all subdivisions and will be rquired where it is found that: 091 1. The subdivision roads, if constructed to State standards, would be accepted by the State for maintenance due to density or other State requirement; or 2. The subdivision streets extend existing streets which are public; or 3 . The subdivision roads are part of a development which is located in an area designated as Urban or Transition on the Orange County Comprehensive Plan; or 4 . A proposed street is designated as an arterial or collector street on an approved Thoroughfare Plan for a municipality or in the Orange County Comprehensive Plan. provided, however, private roads may be alloyed in a subdivision where, in the judgment of the Plannj.ng Board and . 1 4 4- toe • . - : . . . • _ • _ 1 • 11u 61 found that the nature and location of the subdivision are. such that a private road is justified. Zn determining whether to permit private roads in subdivisions, the following design features will be considered: 1. The location and design of the subdivision is such that it clearly preserves the rural character of the County through: a. The provision of lot sizes and building setback lines greater than required by ordinance provisions; b. The retention and/or provision of landscaping and use of clustering of dwelling units to screen the view of the subdivision from public roads and/or maintain a wooded or forested character; c. The maintenance of scenic views, including vistas of open farmland and/or forested hills and mountains; and/or d. The clustering of dwelling units to preserve wildlife, botanical, historic, archeological and/or recreation sites; 2. The number, location and/or size of lots to be located in the subdivision are such that, even if constructed to State standards, the streets would not be accepted by the State for maintenance due to density or other State requirement; 3 . Restrictive covenants are proposed which prevent further subdivision of the property and the same shall be made a condition of approval, thus maintaining project density; 4. Recreation and/or open space areas, including lands containing significant botanical, wildlife, historic and/or archeological sites, are to be dedicated and/or U 5 preserved through restrictive covenants in amounts greater than required by standards for recreation/open space dedication; and/or 5 . Larger than required stream buffers and lot sizes, and/or other design features are proposed as part of a subdivision to be located in a Protected Watershed as designated on the Orange County Comprehensive Plan to reduce the amount of impervious surface and cause infiltration of storm water runoff to prevent the pollution of water supply reservoirs. It shall be the responsibility of the applicant for subdivision approval to supply a written statement justifying the reasons for private roads in the proposed subdivision. Compliance with one or more of the above standards does not insure approval of either a public or private road within a proposed subdivision. ******************************************** ORDINANCE REVIEW SUBCOMMITTEE: PLANNING BOARD REVIEW: BOCC REVIEW: February 1 , 1988 amend:new-iv-b-3-d • • O9 RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS REGARDING THE INTERPRETATION AND APPLICATION OF THE PRIVATE ROAD STANDARDS CONTAINED IN SECTION IV-B-3-d OF THE ORANGE COUNTY SUBDIVISION REGULATIONS WHEREAS, Orange County adopted Subdivision Regulations which apply county-wide on February 27 . 1978 , and the effective date for application of the Regulations was established as March 13 , 1978; and WHEREAS, Section IV-B-5-b of the Subdivision Regulations requires that each lot in a subdivision abut a publicly dedicated street except in subdivisions approved with private roads; and WHEREAS, Section IV-B-3-d of the Subdivision Regulations states that private roads may be allowed in a subdivision where: 1 . In the judgment of the Planning Board and with the approval of the Commissioners, it is found that the nature and location of the subdivision, including such considerations as topography, the surrounding area, the present and future road plans, and access by public safety vehicles are such that a private road is justified; and 2. = One or more of the following conditions are met: a. The subdivision consists of less than ten (10) lots. b. The subdivision preserves a natural area through deed restrictions and special design features. c. The subdivision does not embrace or abut any part of a •thoroughfare or street shown on the Orange County Thoroughfare Plan, or a municipality' s thoroughfare plan within the county, or does not lie within a designated Transition Area as determined by the County. d. The subdivision joins or extends an existing subdivision where the streets of the subdivision are private or unpaved, and the new subdivision shall be platted to connect with the streets of such existing subdivision and be compatible with and in harmony with the surrounding 094 community. e. The subdivision roads. even if constructed to State standards► would not be accepted by the State for maintenance due to density or some other State requirement that the subdivision cannot meet; and WHEREAS, Section IV-B-3-d also states that for a subdivision to be approved with private roads, it should meet as many of the above criteria as possible; provided, however, the meeting of one or more of the specified conditions will not insure automatic approval of private roads; and WHEREAS, clarification of the interpretation of the private road standards is necessary to insure consistency of application and expeditious handling of subdivision applications; and WHEREAS► an interim policy for the interpretation and application of the private road standards is needed until specific ordinance amendments are prepared and considered for approval: NOW. THEREFORE. BE IT RESOLVED by the Orange County Board of Commissioners that: 1. The following design features will be considered in determining whether to permit private roads in subdivisions: a. The location and design of the subdivision is such that it clearly preserves the rural character of the County through: (1) The provision of lot sizes and building setback lines greater than required by ordinance provisions; (2) The retention and/or provision of landscaping and use of clustering of dwelling units to screen the view of the subdivision from public roads and/or maintain a wooded or forested character; (3) The maintenance of scenic views► including vistas of open farmland and/or forested hills and mountains; and/or (4) The clustering of dwelling units to preserve wildlife, botanical. historic, archeological and/or recreation sites; • - b. The number, location and/or size of lots a ` to be located in the subdivision are such that, even if constructed to State standards, the streets would not be accepted by the State for maintenance due to density or other State requirement; c. Restrictive covenants are proposed which prevent further subdivision of the property and the same shall be made a condition of approval, thus maintaining project density; d. Recreation and/or open space areas, including lands containing significant botanical , wildlife, historic and/or archeological sites► are to be dedicated and/or preserved through restrictive covenants in amounts greater than required by standards for recreation/open space dedication; and/or e. Larger than required stream buffers and lot sizes, and/or other design features are proposed as part of a subdivision to be located in a Protected Watershed as designated on the Orange County Comprehensive Plan to reduce the amount of impervious surface and cause infiltration of storm water runoff to prevent the pollution of water supply reservoirs. 2. Public roads will usually be required where it is found that: a. The subdivision roads, if constructed to State standards, would be accepted by the State for maintenance due to density or other State requirement; or b. The subdivision streets join or extend existing streets which are public; or c. The subdivision roads are part of a development which is located in an area - designated as Urban or Transition on the Orange County Comprehensive Plan; or d. A proposed street is designated as an arterial or collector street on an approved thoroughfare plan for a municipality or in the Orange County Comprehensive Plan. 3. It shall be the responsibility of the applicant for subdivision approval to supply a written statement justifying the reasons for private roads in the proposed subdivision; and O y b , 4.- Compliance with one or more of the above standards does not insure approval of either a public or private road within a proposed subdivision. Adopted this 1st day of February, 1988. marvin:p/p-bocc h) LP If 9 b. Private Road Standards (1 ) Section IV-B-3-d - Private Roads Staff presentation by Eddie Kirk. This agenda item is to receive citizen comment on proposed amendments to Section IV-B-3-d (Private Roads) of the Subdivision Regulations . Recent events involving the interpretation of the private road standards contained in Section IV-B-3-d of the Subdivision Regulations have indicated a need to insure consistency of application. On December 9 , 1987, the Transportation Advisory Subcommittee met with the Ordinance Review Committee of the Planning Board for the purpose of discussing the private road standards . Based on the discussion, a draft policy resolution was prepared which emphasized the following points : 1 . The preservation of the rural character of Orange County; 2 . The use of restrictive covenants to prevent further subdivision, thereby maintaining the approved density and decreasing the likelihood of NCDOT acceptance of roads for maintenance purposes; and 3 . The use of design features for watershed protection, natural/historic areas preservation, and the retention of scenic view and natural vegetation. At its January 18, 1988 meeting, the Planning Board considered the recommendations of the two committees and adopted the proposed policy resolution. Subsecuently, the Board of Commissioners adopted a similar resolution on February 1 and set February 22 as the public hearing date for the purpose of incorporating the provisions of the policy resolution into the Subdivision Regulations. If approved, the new provisions would be administered until a more detailed study of private road standards D � � W Lg 1r 058- 1 could be completed and additional amendments proposed. The Planning Staff recommends approval of the proposed amendments . Jacobs noted that the time frame for further consideration is envisioned as part of the transportation element of the Comprehensive Land Use Plan. Hartwell noted that he preferred to see the lot count in the provisions . Marshall noted that #2 in the proposed provisions is a more workable provision than the one indicating the number of lots . Hartwell agreed. (Copies of the existing and proposed provisions included as attachment to these minutes on pages ) . Ted Latta expressed concern that #la was too vague and needed clarification. Hartwell agreed with Mr. Latta noting that the developers needed clarity and help now. • Carey expressed concern with restrictive covenants asking if it should be provisions restricting further subdivision rather than restrictive covenants . Kirk responded that it is understood in zoned townships and rural buffer that minimum lot size is already set and further subdivision is prohibited. Ann Joyner, developer, expressed concern with the lack of specific guidelines. Hartwell responded that while there still are some problems with vagueness that this interim policy does take care of some immediate problems . Hartwell moved, seconded by Carey to refer this item to the Planning Board for recommendation to the Commissioners on April 4 . Vote was unanimous . c. Comprehensive Plan 099 ORANGE C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 4, 1988 Action A a Item # `', / SUBJECT: PROPOSED SUBDIVISION REGULATIONS AMENDMENTS (SECTION IV - REQUIRED MINIMUM DESIGN STANDARDS) DEPARTMENT: PLANNING PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Proposed Ordinance Amendments Draft 2-22-88 Public Hearing Minutes Draft 3-21-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham .- 688-7331 Mebane -- 227--2031 _ Chapel Chapel Hill - 967-9251/968-4501 PURPOSE: Consideration of p pro used amendments to Section IV of the Subdivision Regulations to change references to "Land Use Plan" and similar documents to "Comprehensive Plan. " This item was presented at public hearing on February 22, 1988. BACKGROUND: The Subdivision Regulations currently contains references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re-define the nature and intent of the Comprehensive Plan. To provide consistent terminology throughout the Subdivision Regulations, and, to provide consistency between the Subdivision Regulations and the Zoning Ordinance, all references which cite the Land Use Plan and/or related documents are proposed to be changed to refer to the Comprehensive Plan. The following subsections of the Subdivision Regulations refer to the Land Use Plan, major thoroughfare plan, Orange County thoroughfare lan adopted Land Use Plan or the Orange County Land Use Plan. Section IV-B-1 IV-B-3-a IV-B-3-d C) 100 IV-B-7-a-1 IV-B-7-b-2 IV-B-7-b-3 IV-B-7-b-3 (a) IV-B-7-b-6 IV-B-9-a The proposed amendment to the Subdivision Regulations would change all of the above citations to the adopted Comprehensive Plan. At its March 21, 1988 meeting, the Planning Board recommended approval of the proposed amendments. RECOMMENDATION: The Administration recommends approval of the proposed amendments per the Planning Board recommendation. l 1o1 - PROPOSED ORDINANCE AMENDMENT ORDINANCE: SUBDIVISION REGULATIONS REFERENCE: SECTION IV - REQUIRED MINIMUM DESIGN E-�`.:+1DARDS ORIGIN OF AMENDMENT: _:Y. Staff _r-...._.. Planning Board BOCC Puri is -- ..�. Other: STAFF PRIORITY RECOMMENDATION: ____X ;r;igh Middle - Low Comment : EXPECTED PUBLIC HEARING DATE: February E:::, 1568 PURPOSE OF AMENDMENT: To change all references to the Lard Use Plan and/or related documents to the Comprehensive Plan. IMPACTS/ISSUES: The Subdivision Regulations currently contains references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re- define the nature and intent of the Comprehensive Plar:_ Ts provide consistent terminology throughout the Subdivision Regulations; and to provide consistency between the Subdivision Regulations and the Zoning Ordnance, all references which cite the Land Use Plan and/or related documents are proposed to be charmed to refer to the Comprehensive Plan. EXISTING PROVISIONS: The following subsections of the Subdivision Rebulations refer to the Land Use r,;a ibr thorounhfare plan, Oranuee County thoroug,hfare clan the acppted Land Use Plan or the Orange- - Co:_r.ty Lard Use Plan. Se-t ic:n IV-B-_ IV-B-3-a I V-P `d C) IV-B-7-a-I IV-B-7-b-2 IV-B-7-C-2 IV-B-7 :ai IV-B-7-a-c. 1.02 PROPOSED AMENDMENT: The pr ;,:_.sec amendment to thie Subcivis=or: =:egu at lons w_,:_;: =nar:me all bf the above citations to tag ga_,d_=d cr,ri;pr,e.;er:slve 'ywr�. ************************************************** ORDINANCE REVIEW COMMITTEE: PLANNING BOARD REVIEW: BOCC REVIEW: February 1, 1988 • 10 1 F (1 ) Section IV - Minimum Design Standards (References to "Land Use Plan" ) Staff presentation by Eddie Kirk. This item is to receive citizen comment on proposed amendments to Section IV (Required Minimum Design Standards) of the Subdivision Regulations . The Subdivision Regulations currently contain references which cite the Land Use Plan in one instance and the Comprehensive Plan in another. Amendments are being proposed to the Zoning Ordinance which re-define the nature and intent of the Comprehensive Plan. To provide consistent terminology throughout the Subdivision Regulations, and, to provide consistency between the Subdivision Regulations and the Zoning Ordinance, all references which cite the Land Use Plan and/or related documents are proposed to be changed to refer to the Comprehensive Plan. The following subsections of the Subdivision Regulations refer to the Land Use Plan, ma-or thoroughfare plan , Orange County thoroughfare planes the adopted Land Use Plan or the Oranoe County Land Use Plan . Section IV-B-1 IV-B-3-a IV-B-3-d C) IV-B-7-a-1 7V-8--7-b-2 IV-B-7-b-3 IV-B-7-b-3 (a) IV-B-7-b-6 IV-B-9-a The proposed amendments to the Subdivision Regulations would change all of the above citations to the adopted Comprehensive Plan. The Planning Staff recommends approval of the proposed amendments. Marshall moved, seconded by Carey to refer this item to the Planning Board for recommendation to the Commissioners on April 4 . r - L-.) La i/: 104 12 Vote was unanimous . c ORANGE COUNTY 105 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date Aprjl 4, 1988 Action enda Item iLb' - SUBJECT: REQUEST TO INITIATE LEGAL ACTION - GEORGE TATE ( OWNER) AND RAY BUTLER ( LEASER) DEPARTMENT: PLANNING PUBLIC HEARING Yes _X__ No ATTACHMENT( S) : INFORMATION CONTACT: DON POWELL Complaint/ Inquiry Record Vicinity Map Letter Dated March 27 , 1987 Letter Dated September 30 , 1987 Zoning Ordinance Provisions Photographs TELEPHONE NUMBERS : Hillsborough - 732-8181 ` Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 Ext. 345 PURPOSE: Consideration of a request to initiate legal proceedings against George Tate and Ray Butler for violation of the Orange County Zoning Ordinance. BACKGROUND : A zoning violation complaint was received on February 26 , 1987 . A field inspection on March 7 , 1987 revealed junked automobiles stored on the property on the east side of Old NC 86 , north of Eubanks Road zoned Rural Buffer ( RB) . Certified letters dated March 27 , 1987 were mailed to both Mr . Tate and Mr. Butler apprising them of violations of the Zoning Ordinance (Article 6 , Section 16 .7 Storage of Junked or Wrecked Motor Vehicles) and informing both of the amortization effect imposed by the ordinance amendment of March 5 , 1986 . No response was made by either party to this office, but some removal of autos occurred prior to May 15 , 1987 . A second complaint was received on May 22, 1987 stating that the moving of Junked cars onto the property had begun again . Field inspections confirmed this. On September 30 , 1987 a second mailing of certified letters to Mr. Tate and Mr . Butler was made, restating the zoning ordinance violations and establishing a date for compliance (March 5 , 1988) . No response was made by either party . RECOMMENDATION: The Administration recommends initiation of legal proceedings against both George Tate and Ray Butler . �aT• •�.. 106 Orange County k1- oil ; '` COMPLAINT / INQUIRY RECORD COMPLAINT RECEIVED BY: D• Rere/ -// DEPARTMENT R/AC//CU/jt,// DATE: . - -7 7 TIME: 7.17ei A.M. P.M. COMPLAINT RECEIVED: x PHONE LETTER IN PERSON COMPLA NANT: 94Z6/2i ' ieR56/1 PHONE NO. ?if p? ADDRESS: Qa y 7g.2 at n ye) emoRed , THE COMPLAINT: 2A* L / J C ft ,3 'x'1 i7# D 7 /7/20gefe7>, LOCATION: i9T "A- az? G ciN.(T sw , rl a F C.05 i i ,> AV77-12SxC7764 TM, A 20. ./� CE6F //q R- A Kr' ) REFERRED TO: -5-191(-- DEPT. ,Y /U/ft/ j DATE Z ,-�,yc ACTION TAKEN: 80 7 // fl(7 AJ P./v(4,1-2(79 N %f8 Cgs �/N� 2- /90/5~ /17.x. S o P,# 7Y F2/P ' /9f Or V cA7 797-- 3 Y2 al. /2e/co/ire', ca- /1. - TAX 7•a4.1.2. ; 026,69e7r LA/A'6 //f469 Y 'i✓T_s /y,PA p.f c° ( 2y OrZ4') y412- 95W7 ; /-gos1= 9 7r w 72uce 2-12/rro Tom, ?,urzr7s 6 y/au 71M) PI-777V-7" Y ,.errectie Lj f5FT' 6 Y £724 (7.41125 ,9 D...14/414-1- 2.7 € ;2,svr % ��r/rr 7/if. f - 1&r //72Ne"7" SIGNED: A DATE: 3 7-e-7 D E U E E 0 P M E N T F f C__.E APPLICANT TOWNSHIP MAP BLOCK ACTION , PLANNING DEPARTMENT PLANNING BOARD BOARD OF COMMISSIONERS APPLICATION TYPE ❑ BUILDING PERMIT ❑ MINOR SUBDIVISION ❑ MAJOR SUBDIVISION ❑ REZONING ❑ PLANNED DEVELOPMENT ❑ CLASS A SPECIAL USE ❑ CLASS B SPECIAL USE ❑ V IANCE / APPEAL OTHER (LING DATE FEE RECEIPT NO. COMMENTS / REMARKS PUBLISHED ADVERTISEMENT PROPERTY L CATION DATE COMMENT INITIAL OWNER -,-?L S7 e6ortollllT/?eee0 fir! P,,e&/d'=( � •p /f �I/�fi■f DRESS W' PHO Z(/NINFj /✓ I/' IAL� PESEN ZONING (TO) PROPOSED T� � ` I, PUBLIC HEARING DATE �7 MCr L {j{aF We A4,fF?z,?7 U GATE PROPERTY POSTED owe,,yx-,&w;r/ y9Vlf-5 f— &• 7 <'RAAAd 2'�-��� DATE PROPERTY OWNERS NOTIFIED 44 ,* �I�i4tn� Copy 2ro PREVIOUS CASES CERTIFIED `W-G&tRLtlOW L2-s 7 W25 r6ywvY d4aCW z-a sq y y eA/ls � 6 ,q F 4 zz- 7 -WW? o/N ?�p/2r�'e �Y s- � �` °�� 6L 7�f 9 7 1°-s"94 51 57 97/ f X23 n�v�� ,o -5j-17 znq/LETS 7v 7X rt f-64f74W cC- 570r%c/h CA4Ni'y/Z�irroiY �r� rte} S�6 ��9 Z't 7 AGENCY COMMENT C � - jd l �T ❑ N.C.DOT ♦r ❑ SHERIFF ❑ FIRE ❑ RESCUE Q ❑ HEALTH DEPARTMENT ❑ SCHOOL BOARD Cl CHAPEL HILL ❑ CARRBORO ❑ HILLSBOROUGH ❑ OWASA ❑ OTHER 108 Lev ru4_ AA I�/, 7,2o.. if - . non Td A),5 z, '2 ` 466R.V. 7 f PP y 8Lf7i ‘/524e < 'AI G' Rd�D -ctSi /1 LL NI P .,_ , :7 :_.. .r r Niec1pi FdletST 1i-q. ` (� '�/ { 1 �l ! 10 l �r i � _ _ . F 9. G`fAC J-7-6 35.x9 'K- ( `6 ' N3 NI Q !/ 1 • ORANGE COUNTY PLA1\'N/NG DEPARTMENT. IIILLSBOROUGH NORTH CAROLINA 27278 10 9 mw m March 27, 1987 George Tate 342 W . Rosemary St. Chapel Hill , NC 27514 Dear Mr . Tate: This office has received numerous complaints over the past several weeks in regard to junked automobiles stored in an area on the east side of Old Hwy. 86, and north of Eubanks Road . Field inspections and Tax Map References (Chapel Hill Township, Map 20, Lot - 12, Zoned R-B) indicate your ownership ' of that land and - that Ray Butler, of Butler' s Garage in Carrboro currently is using the property for storage of ':: Junked vehicles, estimated to number in excess of 100 . • This letter Is to inform you that such activity is in violation of Orange County Zoning Ordinance Article 6, Section 16 .7. (Storage of Junked or Wrecked Motor Vehicles) . Please be advised that movement of any more junked or wrecked automobiles onto this property will constitute added viola- tion and could result in legal action against you through the County Attorney ' s office. • Zoning Ordinance Article 11 , Section 11 .8 ( Non-conforming Uses of Land ) and Article 22 which defines junked or - wrecked motor vehicles, amended 3/5/86, allows you two years from date of amendment to come into compliance. This means all wrecked and junked vehicles now in place on above-cited property must be removed by 3/5/88. This office suggests that immediate measures begin for removal of vehicles in order to have all property cleared on or before 3/5/88. Failure to do so will place you in violation of Orange County Zoning Ordinances and prosecution shall be provided under General Statute 14.4. On--site survey of the above-cited violations addition- - ally revealed the potential health hazards to adjoining residents posed by infestation of rats and other vermin . Accordingly, this office will coordinate our findings with the Orange County Sanitation Department toward any action their office may deem necessary. • 110 -George Tate _ -- March 27 , 1987 Page 2 Periodic inspections will be made and documented by the Zoning Officer to ensure compliance according to the terms of this notice. Any questions you might have can be directed to this office with response from the undersigned . Sincerely, - 44_ i .0( / / . Don Powell Planner DP/dmg ' cc: Ray Butler • Geof Gledhill • Tony Laws -- _ •; .." :;lH_;r -.c;°- -- - --- ':3i*;:r.-:7:-•'.•u,.y.6"TK-,_.,.:;.,.Fr.2;.":"7.1 1,..;.-."=:-'�•'.' .4: '..,:::2--":.- - . 7,� • ° 4-4*.1.41 ' ; 1 `gki '' .:F`- _ �•� a ,1J "--:.1-+.� \ � - x- w � w 2• "`1:.:1 r .1 ". t 0. . � a 7 2 a ;x.: ". xl.ilk e•� ..... * o• Ogg O.1 ,,.2 4 _.�`' - e m» - _Cr Q 1 1.-1 , Pr .6 _ 1s • '�� - �.;i.= - .�• '-.'-��• - `09, t- ---4.---- -�� �-.gym- ,• i lt...? 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XI #-... ---- - ■ o a 'n , 1 4' g '`r• - '`F.-_:+L r'�'+r--.-• ry a e -. `-r-- -.z1•y, o-�&r: ,,T T.-� .-'-'11:. -:•. _ 0 c'1{ '`_`' �. o .°7' f4.� .'-.�.---I, '�. - .a.- a -:3-`DSO ~7 W i= µ-- r'j r 7 9.r .01 0 i_3::4rrtii a' Rte;: '• m �`' �r + �' IL7 „wYs --- .,i :_- ••—;:'::•,• :. E-:-.5.�•' 4 n may'' ,f• .- "-,°!-, . ,,--. .e a .ER ;A• ,x., -;,„.t 'g +77,- . ft,-.. -=_,4-•.0 O _m _ - r �,_-,./ --y •LI y:�+F'_ �_', T ..•,_. ,,T, ,gyp;--.7ti, .,. •r 4,...--....4,1-t-';'.:1-,,. . . _ -a :9 . "F. F'. 4.�.. ? ” wr `::fl:,ra::;• isr 1—_,• .rtii:7". yt-..-.--.�-r.-i-•'-:.if-' > iW 7y A..• 37"-P' •; '?'F .:'u" • ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD 1.1 1 HILLSBOROUGH, NORTH CAROLINA 27278 September 30 , 1987 George Tate 342 W. Rosemary 5t. Chapel Hill , NC 27514 Dear Mr . Tate : This letter ' Is to re-state the County' s position regarding Junked automobiles stored on your property located on the east side of old N. C. 86 and referenced by Zoning Atlas as Chapel Hill Township, Page 20 , Lot 12, zoned RB (Rural Buffer) . The property currently is being used by Ray Butler of Butler ' s Garage in Carrboro. Certified mailings to you and to Mr . Butler on March 27 , 1987 , informed you of the zoning ordinances in violation (Article 6, Section 16 .7 ; Article 11 , Section 11 . 8 ; and Article 22 which defines junked vehicles) . It was explained that Article 22 was amended on March 5, 1986 and that by virtue of that amendment you would be allowed until March 5, 1988 to have all junked and wrecked vehicles cleared from the property and to be in compliance. Random inspecti ons of the site indicate that some effort was made to remove a number-- of the vehicles after receipt of the letter . • However, more recently, additional wrecked vehicles have been moved back onto the site, and this was specifically indicated as action in violation of the terms of the original letter of advisement. This is to inform you to refrain from placing any Junked or wrecked vehicles on the above-cited property. Conversely, you should continue with your original effort to have the site cleared by March 5, 1988. Failure to do so will place you in violation. of Orange County Zoning Ordinances and the case shall be referred to the County Attorney for further action . • / . • . George Tate September 30, 1987 Page 2 It Is felt by this office that this letter should be the final notice to you regarding your responsibility in this matter. Approximately six months remain for you to clear the property of existing vehicles, ample time to get the job done. If there are questions, please contact the undersigned . Sincerely, • Don Powell Planner DP/dmg cc : Ray Butler Marvin Collins, Planning Director Geoffrey Gledhill , County Attorney Greg Szymik, Current Planner III - • • � 'w.. ;mot.=. s.,• ' m .401 ''7:ti'..4c:.• V4t ", all 0 '1- V Z ;_ *it!' %"- � ,0 0 z'.",q -' 4... 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"`3 n m , ?:-i -"t y,,„,', y 4y;;,w a v d _L,-,--.......` t . n or - m a_ o. 7 •�'� :a O`° -e: rT V` c m o e, ,. .����H�'��a,� m r.E_ ar�i_.^�y.e �• rid'_a • 3'P � :� ; ' �, ° 2 r� ��- ° �, m �° �= •■1 :: •J..3f 1 .-3-::,----.7- I-- L 1.m —�.AD,m s .i--37 .f .---.'"=4;7''Fr i Y ..+i.- ,, -.+-2. y C v tih +C �: ,� i-1,. a ; m9 °• y: !+•v .e_�0 m D' �`.7, ., G • .._ 1 �t i�• .� '._� ,, ,.���`; P E eOa> � 3�� i,-v•°F �"�, � ;.� � �� tr O e - 1,34-= — •4=m 'p"; 'w }}, _ ,CC � 0. _ ". :X.z ='....- :, •:� fa �.. 2 +,x.,, 3 4. W 113 and/or additional landscaping or screening to adequately screen the home occupation from adjoining properties. If the application is approved, either with or without conditions, the Zoning Officer shall send the applicant a permit letter informing him of the approval and of the requirements of the Ordinance that apply to the home occupation . The permit letter must be signed by the applicant to indicate his/her willingness to operate the home occupation in conformance with the requirements and conditions set forth in the permit letter. Each permit letter shall be kept on file by the Zoning Officer and shall constitute the Home Occupation Permit for the particular use in question. The home occupation may be operated by the applicant as long as it -is operated in conformance with the requirements and conditions set forth in the permit letter. If the application is denied, the Zoning Officer shall notify the applicant of the denial and shall state the reasons for denial in writing. The applicant may appeal the decision of the Zoning Officer to the Board of Adjustment as set forth in Article 21 of this Ordinance. 6 . 16 .7 Storage of Junked Or Wreaked Motor Vehicles Amended t-5-86 The storage of junked or wrecked motor vehicles is specifi cally prohibited in all residential districts. This section does not apply to any motor vehicle in an enclosed building which building conforms to applicable building code and zoning regulations or which building lawfully exists as a non-conforming use under applicable building code and zoning regulations. 6 . 16 .8 Temporary_ar_ci_S a I e Temporary yard sales are permitted in all residential districts provided that these sales do not exceed two days per month. 6 . 16 .9 Temporary Fund Raising Acfiyity Temporary fund raising activities are permitted in all residential districts provided that these activities do not exceed two days per month. 6 . 16 . 10 Recreational Facijities (Profit/NQn-Profit) The following restrictions shall be applied to profit or non- profit recreational facilities such as a golf course or country club with golf course: a) The minimum lot area shall be 50 acres. b ) No building shall be closer than 20 feet to a property line or the minimum requirements of the district whichever is greater. 6-24 114 Junk Yard An establishment operated or maintained for the purpose of storing, dismantling, salvaging, recycling, buying or selling scrap or used materials such as paper, metals, rags, glass, wrecked, used or ad articles, such as machiner y, vehicles, appliances and the like. Vehe not display a current Motor da Amended current registration sticker and which do not 3-5-86 display a current inspection sticker issued by or in the same state as the Iicense plate or registration sticker and which either : ( a ) are partially dismantled or wrecked, or ( b ) cannot be self-propelled or moved in the manner in which originally intended to move. 22-12 r � 11 .7 1.1 ti 11 .7. 1 • • • - ► • • - . I • 11 1 . • � 1 _ 11 De *Amended A one-family detached dwelling and customary cce so 3-24-87 structures may be erected, occupied and used on a separate non-conforming • lot of record in accord with other requirements applying in the districts. 11 .8 L. • - • I • 11 1 . -.L.- Lnor Strurturnr I M Non-conforming, uses of land not involving any permanent structure. with a replacement cost of $2,000 or combina- tion of permanent structures with a replacement cost exceeding $5,000 as determined . by . the Zoning Officer shall cease within two years of the adoption of this ordinance, or any amendment which shall cause such uses to assume non-conforming status. • 11-4 , . .. 1.16 . , 4.\ • „1.,t .::dr qk j t•110. ,,, 1,,,i,,_'" ° " ir,!,•$1,4,3 4 ;A .', I' ,,,a-• r.,411 ,,, . $ a ,..! ••'...•rk,,,:ii,f, ,. _ a - '.4".:,..., 1,7.....1P 4.1 f, •rir ,•i :," f.7'%-' !." " ..'"4'•'. -- -.L.'IL:, ii,...0110.:1 Iht 4, ,,,, l'• •• ' ,_i':b., : n - _. ill t -• :,-,. , il. -4 ,.•• '.. ••• . fel ,n, _ • irr;‘4.,......I...., ,-,416 i • "• ;- s c 1.-• ,,,,--. :'• I . ,•• . I :...1 ,.• I i . t......•:, . . • •• . . , 111 ..,...... - n...,.. ,..,-_. • I cr..../ 4.„- ...,,N 114....?Fx...1-1-: ._,.... ir ,---7, /1..,,•,. . tocaii6.31.$_. \ 9 , _ • co " - -_, -..0. jr --■^A"'''',07:--"-- • :1,t`W'Cpri'y",;09'"_. - ' , , • , • - ,__ • - •,,„,„— 4 1 _ •. , l -- '." - -A 1-4.-.1..r. ■:,:■■•••''----; .-% - . '' II \ .-:■...-*.". •r ., \; \ j7,..7 IMP 7.7 mire- 3- 7.jr 7 77,74° ro4 & .) - -- . •, . 3 . ,- ., , -.. ,- ..'.• . _ 1 • ../- r . ' 1 , ::. ,„ - - --• ‘-1 -,,' 1 i : ■ . ..:-'-",:, -.. - ' - , , ' • 4,. . ' ''' 1 '. : ' ':'`'.' 1 '74 '• '', ' •- ' . , v i' Pr! .„( 7 • ....,r ,- -,.• _ -,,..., ,,,,,,-- am,' 3.., •. 7.10, , ■.,,, _I' , V'Jiy -.._ • • 1 ',;-'1 -' 1''■';" - ;''.i•-•••°41..''''' - 7 • •••••-. i ; ,' I 51. -.1,• I•,, - ' • I l'- _ 4 - - .., za . . . • r .. - '"111;11X - ' %,,,. L- • - .1.... , _ _._ --.•-•_ • 7.-.--- J: .'-=,...... .....':-77.--7.---= "6---•-------- -.1-1Z:,.-- --7 - - ,--,- ' • - . -,,- -•-••••••=111,...~1=■.- '..■.■-.-"......11‘.... . .._-._ • • _ •••- - -••- •-_4.,..--- 1_,,- ...,1116.11...-....40.■•- - ••• ..i...'""' . --wr --.4....- ... "......1.16. ., .....--'1..--.4.- ". .1111R. • .5"'r.a1K-..' . rlfrre P/ 34 p' -01424te: re re 7..b..... , pze-P 7 2 .2y -S ? • 040 ire ....... 1.17 1 ORANGE C O U N T Y PLANNING BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date April , 1988 Action Agenda Item # G SUBJECT: REQUEST TO INITIATE LEGAL ACTION - BENJAMIN PRATT ACTION BY: Immediate Action Required DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Don Powell Complaint/Inquiry Record Notification Letters to Mr. Pratt Vicinity Map Zoning Ordinance Provisions Photographs Administrative Search Warrant TELEPHONE NUMBERS: Hillsborough - 732-8181 - Ext. 345 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of a request to initiate legal proceedings against Benjamin Pratt for violation of the Orange county Zoning Ordinance. BACKGROUND: The property in question is located on Dairyland Road (SR 1112) in Chapel Hill Township. The property consists of 0 .53 acres and is zoned Rural Buffer (RB) . Legal action was initiated by Orange County in 1985 against Mr. Pratt for violation of Zoning Ordinance Section 6 . 16 . 7 (Storage of Junked or Wrecked Motor Vehicles) . The courts determined that more explicit meaning should be applied to "Junked or Wrecked Motor Vehicles" , and the Zoning Ordinance was amended on March 5, 1986 to reflect the refined definition. The amortizing effect created by the amendment allowed Mr. Pratt an additional two years from date of amendment to clear his property of junked vehicles and to come into compliance. The two year extension period ended March 5, 1988 and Mr. Pratt has been found to be in continued violation of the Orange County Zoning Ordinance - Section 6 . 16. 7 . 1.18 RECOMMENDATION: The Administration recommends initiation of legal proceedings against Benjamin Pratt. 2 Orange County 119 �� , _ ��� •: .pta , g `?" COMPL A/NT / INQUIR Y RECORD , ei‘ COMPLAINT RECEIVED BY: _ I L_1� L'I?V 12UP DEPARTMENT 171-4,41K I A-4 DATE: e �Z�O '8- - TIME: S ; 4-0 A.M. P.M. COMPLAINT RECEIVED: ✓ PHONE LETTER IN PERSON NAME OF /Iry PHONE NO. °JZ`� '� �9 COMPLAINANT: P `rte I rt(-1 ADDRESS Lf�l1 L SPl�l iL THE COMPLAINT: ���-�-'l ` 11/4-1�'�A V Oki Doer- Q4 tz.-e L-44117 t?O AP 4R5 S F'n M LOT 1 I L 4 L E-ff L PI?l1�1�5 , L-OT # I I F414 {4DV5 111LH-lG+I TN _ .� To -M V e, U L4 fa.E. To 3 r l Sidf5L -C DV 5 To ju ail `lodcZp- p rnz?Y 574,/ 977 - x` $0sA, P-'z- (64 'f' /2/' 2s �/ / Poi.( G � Pow 44.kt c l4lSrO --(. c' t eAtP IT \g ml T 'I o CoU eT LOCATION: 7. 1/0 , 1 15 4 c ouR- . of k-ltAE.s Ago. Maevlid 1-1•8 ( REFERRED TO: pgL!/-r``G DEPT. /L/9 /A//W if DATE r- 2(1-ep 7 ACTION TAKEN: rrt 2r- r • - A - A $ g/ �� /fJ Al. v D ?7 y. f'/a2TiE/'9 Zfrr /1743:2-/L ,7/52/)114- /7/9/ — ems'/ re ,i `Tf 72/ / Jc aF .7 Q / N eG/17, ,/ 9/5 ' <4z4; 02/4b 72e ,2 75/e SIGNED: / / DATE: ` CASE HUMBER � ' E LOPMENT FILE APPLICANT TOWNSHIP MAP BLOCK LOT ACTION !ING DEPARTMENT PLANNING BOARD BOARD OF COMMISSIONERS APPLICATION TYPE ❑ BUILDING PERMIT ❑ MINOR SUBDIVISION Q MAJOR SUBDIVISION Q ❑ REZONING ❑ PLANNED DEVELOPMENT ❑ CLASS A SPECIAL USE 0 CLASS B SPECIAL USE Q ARIANCF I APPEAL OTHER FILING DATE FEE RECEIPT N0. PROPERTY C ION �� / REMARKS F'U8L[SNED ADVERTISEMENT O .e DATEp COMMENT INITIAL OWNER 7 rkWl! INT ge-ec-f r176,n ADDR Ss L PIHOHEJ H(JO. RESENT 20NiH6 TO) PROPOSED IONIHO 0j„0e$,27y t PUBLIC HEARING DAT£ 2A—.*7 1�77e%` /�W ZeW 74 P2AI 7f,&,Py DATE PROPERTY POSTED 7ZN DATE PROPERTY OWNERS NOTIFIED �, -fit-�� ��FG� �NsP�7/G'�/ r�h►,pf-� �-�s PREVIOUS CASES �T/ CERTIFIED RECEIPT NOW OM MENT Q FIRE 0 RESCUE DEPARTMENT ❑ SCHOOL BOARD 4.... '7.4 '-:r. !"._.S':,*'''-'-..."-ti ‘••••'-.44.!....: :: Zoll i It '. ' -_, , 1.- -;M. • '- .-4' 2' ---,kr' • •" '• .'i -' --")--. ',.::"•:;;;=:t.„..i.:- is% •':41.1:4e/-1-''''--4 IL:.' .. ;• 1 ,.- ...r*-7-1". .Y•-• .••-,..aiL. „;,;ai•:,.... _,., I.7----,-., - • - . 7 - / ' .`,.• ,..,„..'''' '':._.' if*.L":"'--I-7'k-..-' -7- ,_ft ••••,1 -2.- .. • tr., 4. g "," a ..N4 - --', : • ,..."';:t1T. -4,'.1-. . ' 4,74 P... r'''-!44._■_. *: . tyk • : . .. , "_ -,4 . .. - ' ■..., - -• 4t--;14.,,r -•, .- ...-:- „..:4 31:- - •••••41.x. _ '7"P t,„,:t-"-V"'1,...'.(.. ..,'t ',1."7• `` . .:-7, _ , c .- t _ ,.. ,... a .:a -'•.',.....:- •'. ... PL.A.1\TNING DEPA_RTMICNT-t"......14.1.1.,:-.tZ:::,;--'"-?::• - . 4_•- 4" 17- •-."*.;7%4,'..4.--1-11Pit‘ - :::.---' -.7: • HITJ.SBOROUGH --. ,- 1 -'- --: '- • • -_. .-,v , .-- 7..."-0 J - ' . _.+ l. # 7 4- _ a _11., _ _ .. , No rrrir CARCILLINTA. .. ••,-*--- .:f..--.::; -.-... ,, ,,.. .: -,1,-„Ii:.!... , 12' .. 27278 1 ret* r,s'i• ' --- • .. ;. 77.-- 4:aa.,,:- - - • : -A:1*'--,-;,:',1,, - .„-: ... -, .....-.,-,, - „.-_-.T*. _:'• -;:-•-- .6.411.111■1%. - • : ,. 1-...t.a r....... , - -- - 4: -.5.1 47, -A.- r-N-..,.; - - -,:, - . • -'‘ --.3% -f. _ ,,' - • • .47'27 . - • -, 1. _4- -:.,e--7-4 E _5 .-,.• • 4..iii• . .-''-''. v,I1---?, . , .,---- - -i4t ,. 1"-•-:, -.. ;,. . -: --14 thi-41-l...- „.-.F. -...:- .. : ; .-_ ,' -.7^.. --:'...-:%'.' -": . -.7 ' 7 4- wee " _.- . r ...._.,.,.,...„,.;.,....... -7i. -::4 ' • - •,gtibi- -Tr's 5,..r.•17-----i":-", ',•'-`.'.: 7."1. 7,-7-.4----`---.74.,-,--.7 .,---- - :.'----,- 7:: -- ,.. ' . ----'''-.,-"'n- -11ii,'.4' .• 10%_141 • '' ...3:•-•,:....-t'-f-`:...-:''.:-_:,].-,,477'.-. - .i:. 7.. : :: '• - ''. December 21,-- 1978-- i",:.-_.i..j,;.,1- „,:-.-:...,;.,,.,..-.7,7- :-., _.,;::.:....,-.. :-. ,... -, • - .. : . ,.:___,._. ..., ,'se.... • .,--. 1. -. 1:--71or 'a' -" -- • ' -. _ - - "J, • t .A.......::•.A7-4..::....I.- -: . - 7' •-••-. . . : - , --" '''-•--:r i"'•••t '' ,:7.41,--t. . 1...' n . .. . , Mr. Benjamin Pratt . 4.11, . . • - , -.-_-:. Rt. 4, Box 378 • -.46=-4;.; Chapel Hill, NC 27514 , ..1., — , • .• f :..er- ,_-•u__- -- • 4- Dear Mr. Pratt: • - . . . • . .. __ . ,r'f-SI;i:I'L ' . ." • . - . --...1.7.., .f. . ::-...„,•• - . : ! . . It has come to our attention that your property located on ....0 e.. ....--.;-.',-,4-7. ,',...:-.., .---• ,. .:- • State Road 1104 (Bethel Church Road) has accur...uldted an excessive e.s•rt.- ....... .. :•,z_:::,::._' — -__, '...-- .''' number of cars on your lot. -- Please let Me remind you that Chapel . . ., . . • :. -__.. _ .....,, -. Hill. Township is Zoned. Your property whic1.-: is in Chapel Hill . -- . ....."..:-.. Township is zoned residencial .: Residenria": ly zoned land does not allay for the selling or repairing of carR. ;n any ,.....Iy. Therefore accordin , to our information vou are currently in .._ - - • - violation of the Orange C'unty Zoning Ordinance. It a person is ...-. - - . • . found guilty of violating Olis-ordinance it com7idtroe a misCe- - ' ..- - - meanor in a court of law. ?lease correrr thi nroblem and contact - - this office as 50.012 as passible about corr,..1- '..r."?. •1-As prohltfm. . . . • Sincerely, . . -.:. • z",‘,.L.--t. .c.,_' - 1..4-.7.4c' . ,. • Eddie Kirk- ---:' . Ordina ico 1,,JiLintst.r...: ,; .. , • ' ' ' ' ' • ' mb ' • • 7.,••'- ....-4-1.,'- - '.• ...-:7".!--.Z..7.'-iz.,f.---•- • . - ,e•tv.;,,,T.:1;. ; • -. ■ • , - - 4 _,,4 , ..!.. 447".': ::. '•- '. ,' ./ . . -* '•,-4•-•'k . - :4ta--- . :•.-":•"-;:ip i •.,e-;.:-,..-..: -•_ _.7. ..1.4",t-••7 . _•.: . ,.-..... , 'l'rY14••:7;,:::"."-f".":t.,;'' ...1q.K..` ..4j.. t ..- - 5.-• :. .. • • - . :-:,_. .. . . 2_-..• •-7'1,:' t-... •• - 'TS 4:.: f LI•J17 1.4 4. ' ■a.r t„goi, 21-,4:. ' PI"4 . ,t,,:j,s'...:.-_,,••••7'...;," ' ';.;" '': 'fi. .i.,,, ••-•r ;, ', . _ . •04,..:-..‘.' 'I:- '''j. :'''.,•-` ' t'...,■ '-- • ''-• 4.:'+.1i ;'-' '-- ., . : ' ' .1.,.- 4-.4 '1`1-,.1.-.;v-•"•'•%:1- ! ...‘•.":- -',:'..--'• - ,--- -';-- '-- . ''.- - - : ,.."-;.., , .,,,; , '..7 :._..., ,• : ,./4714-tiol.',--ii., ,-,i,` .:?;• -•7...,± A' -,46-%if...•t r"''7"-" 7.. ' "-..":•-; -..*:,'"' -:• •.-,--"'. ,*,•4-",_- ... •- ••• - . --,- . 7, -.Or •,.,"4 4.. i.:!•1 ' '.-:..5,;• 'n ‘' : .--)s ."1- . - '.. i•-- -VZ. -::- -. . . .. ORANGE COUNTY PLANNING DEPARTMENT 122 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 4-,3:,N Per- a August 28, 1987 Ben Pratt Route 4, Box 212 Chapel Hill , NC 27514 Dear Mr. Pratt: A field check of your property located on the north side of Dairyland. Road, Zoning Atlas recorded 7 . 110. . 13, indicates you are in violation of Orange County Zoning Ordinance Section 6. 16.7 . This Ordinance prohibits the storage of junked or wrecked motor vehicles, as amended on 3/5/86. Based on Section 11 . 8 of the ordinance citing non-conforming uses of land, such non-complying use of land shall cease within two years of amendment. Since the amendment occurred on 3/5/86 you have until 3/5/88 to remove all junked or wrecked motor vehicles from above-cited property. If there are any questions concerning your responsibility in this matter, please contact the undersigned . Sincere I y, Don Powell Planner DP/dmg Enclosures 7, 12 1 P7/21I TT 7/2026v71 .___________ Tillf-) 7, no „ / 3 -00N a 0 126 • I $k cx _______...,........i u .6E)4 czzioLT ( -) 7.5"")-AC 7'4.14:42114 .--p`IND reo 6E'ti PR-if-T • ..., I Ai.,,i,;. \ I ,--.... y?,- v-7 T (_ --r--,.-- LI t,i p. V t•-- C.---). t,...... \I k---1-I-II:---- Rlf-A) VI n - _ 14 -_-_—__ 4 Oct r, and/or additional landscaping or screening to adequately 124 4 screen the home occupation from adjoining properties. If the application is approved, either with or without conditions, the Zoning Officer shall send the applicant a permit letter informing him of the approval and of the requirements of the Ordinance that apply to the home occupation . The permit letter must be signed by the applicant to indicate his/her willingness to operate the home occupation in conformance with the requirements and conditions set forth in the permit letter. Each permit letter shall be kept on file by the Zoning Officer and shall constitute the Home Occupation Permit for the particular use in question. The home occupation may be operated by the applicant as long as it is operated in conformance with the requirements and conditions set forth in the permit letter. If the application is denied, the Zoning Officer shall notify the applicant of the denial and shall state the reasons for denial in writing. The applicant may appeal the decision of the Zoning Officer to the Board of Adjustment as set forth in Article 21 of this Ordinance. 6 . 16 .7 Storage of Junked Or Wrecke. Motor Vehicles Amended t-5-86 The storage of junked or wrecked motor vehicles is specifi tally prohibited in all residential districts. This section fb does not apply to any motor vehicle in an enclosed building which building conforms to applicable building code and zoning regulations or which building lawfully exists as a, non-conforming use under applicable building code and zoning regulations . 6 . 16 .8 temporary Yard sale Temporary yard sales are permitted in all residential districts provided that these sales do not exceed two days per month. 6 . 16 .9 Temporary Fund Raising Activity Temporary fund raising activities are permitted in all residential districts provided that these activities do not exceed two days per month. 6 . 16 . 10 Recreational Facilities SProf (t/Non-Profjt) The following restrictions shall be applied to profit or non- profit recreational facilities such as a golf course or country club with golf course: a) The minimum lot area shall be 50 acres . b ) No building shall be closer than 20 feet to a property line or the minimum requirements of the district whichever is greater. 6-24 • 12 Junk Yard An establishment operated or maintained for the purpose of storing, dismantling, salvaging, recycling, buying or selling scrap or used materials such as paper, metals, rubber, rags, glass, wrecked, used or dismantled products and articles, such as machinery, vehicles, appliances and the like . Vehes not display .a current Motor do a Amended current registration sticker and which do not 3-5-86 display a current inspection sticker issued by or in the same state as the license plate or registration sticker and which either : (a) are partially dismantled or wrecked, or ( b ) cannot be self-propelled or moved in the manner in which originally intended to move. 22-12 126 11 .7 11 .7 . 1 BL S ingi e Ran-Conforming Lots For Orte-Fames Detached pwei I ings *Amended A one-family detached dwelling and customary accessory 3-24-87 structures may be erected, occupied and used on a separate non-conforming lot of record in accord with . other requirements applying in the districts. 1 1 . 8 . Bon-Conforming Uses of Land Without Structures Or With Minor Structures Non-conforming- uses of land not involving any permanent structure with a replacement cost of $2,000 or comb ina- tion of permanent structures with a replacement cost exceeding $5,000 as . determined by the Zoning Officer shall cease within two years of the a n of ordinance, any amen men which shall cause such uses osume non-conforming status. - 11-4 • 12i Photographs showing general condition of Pratt prperty --- Information obtained pursuant to Search Warrent issued and administered March 14, 1988 (11 :00 am - 11 :30 am) .�1 �;4 \ ppM�1\��_+ ,_ yam _ _ =i r S : r��=.A.-._nN`�y.'�"�!�. z}.....4 - -, .11 ,,.5‘,1,:: i; ,•1 ' .1-‘.,„\17 .. 'Ilkall''''Cn II IP5: k:74.fri°416 tg -.." f , IR - I ...,_ -Au - . ,;-...--c- t g:3-71 ._ '"'mot ..}} +. kti,J.,- ; :•/� e.._ * .,:. �N • �: ,�•■ ' ,,--.--7_ y = if Y •T`� cif n� ._. - d• .T. w • ',---:$2-.• -•=,,,:-.';-.,--'..:;.y.,•.:_ __.$..,»': ti_.,.: , - " = r r° n :? -4 _ ii..:.s1e• _.; ',• ' .,,A teaa a + tiN[ µ q - ;: . • ,:4,-----...--.. •M . - , ;. -.1,---47.,_*-�—.: _ °.��+ .tr � Yti ;4,ate.'.:=mo•s -•" 4 7:z, • APPLICATION FOR SEARCH WARRANT I, Don Powell , Zoning Officer for the Orange County Planning Department (Insert name and address;or if law enforcement officer.name, rank and agency) being duly sworn, request that the court issue a warrant to search the person, place, vehicle, and other items described Co this application and to find and seize the property and person described in this application. There is probable cause t) believe that vehicles, serial numbers of these vehicles, the general condition of the vehicles, en photographs of the verxl,§property to be seized;or if search warrant is to be used for searching a place • - to serve an arrest warrant or other process, name person to be arrested) constitutes evidence of a crime and the identity of a person participating in a crime, violation of- Orange County Zoning Ordinance Number 6.16.7. , and is located (Name Crime) _. (check appropriate box(es) and fill-in specified information) © ,in the following premises the property of Benjamin Pratt. ma i 1 i ng address Route 4, Box 212, . (Give address and,if useful,describe premises) Chapel Hill , on Rural Paved Road #1104 (Bethel Church Road) . Tax Map Number 110, Chapel Hill (and) . ®cmcxibecf04}006*.permox Township. Lot #13. Approximately .56 acres, located on the north (Give name(s)and, it useful,describe person(s)) "side of Rural Paved Road #1104, approxi_ma_tel_y one-quarter mile west of Old N.C. 86 Highway. (and) • - ❑ in the following vehicle(s) (Describe vehicle(s)) (and) . - . ,. (Name and/or describe other places or items to be searched, if applicable) :I, The applicant swears to the following facts to establish probable cause for the issuance of a search warrant: That I the applicant (Don Powell ) am employed with Orange County as Zoning Officer of the Planning 'Department. I have held this position since March of 1987. As Zoning Officer, I was made aware of a violation of County Ordinance Number 6. 16.7 on the property of Benjamin Pratt around August of 1987. I , the applicant, then reviewed the files, conferred with Marvin Collins, Planning Director, and determined that said violation had (please see attached continuation sheet) SWORN AND SUBSCRIBED TO BEFORE ME Date �J .Signature Signature•f nt / U Deputy CSC Ill Asst.CSC ❑Clerk of Superior Court�%% Mag. ❑Judge ❑ In addition to the affidavit included above, this application is supported by additional affidavit(s) attached, made by ❑ In addition to the affidavit included above, this application is supported by sworn testimony, given by This testimony has been (check appropriate box) ❑ reduced to writing ❑ tape recorded and I have filed each wits, the Clerk. *If a continuation is necessary, continue the statement on an attached sheet of paper with a notation saying "see attachment." Date the continuation and include on it the signatures of applicant and issuing official. l , A No. ile No. STATE OF NORTH CAR(blNA In the General Court of Justice SEARCH WARRANT - -z-�-P -r''nun t�RA �u'�rf�f �. District Court Division In the Mail er of U /0 HAR 1968 OQ 17 HNama ed Time Issued A"" PM* "" To any officer with authority and jurisdiction to conduct the search authorised by this Search Warrant: pi nl. ddilional Adiant ,tAddilional Arfiant 1, the undersigned, find that there is probable cause to believe that the property and person described kt ; in the application on the reverse side and related to the commission of a crime is located as described - the application. RETURN OF SERVICE I cortify that this Search WARRANT was received and executed as follows: You are commanded to search the premises, vehicle, person, and other place or item described in the application for the property and person in question. if the property and/or person are found, make the Hale Received Time Received seizure and keep the property subject to Court Order and process the person according to law. 3- IY• Er AM ❑ P.M Dale Executed Dale and Time of Return You are directed to execute this Search Warrant within forty-eight (48) hours from the time indicated on El I made a search of this Warrant and make due return to the Clerk of the Issuing Court. This Search Warrant is issued upon information furnished under oath by the person or persons shown. as commanded. ❑ I seized the items listed on the attached inventory Date ❑ I did not seize any items. 1, Signalu a ❑ This warrant was not executed within 48 hours of the date of issuance and I hereby Deputy ❑Cs �A.l. c ❑ Clerk of Superior Court return it not executed This Search Warrant was returned to me on the date Magistrate ❑ District ct.Jude ❑ Su erior Cl.Judge and time shown below [tSignature f officer Mak ng Aeturn Date Time ❑- AM AM t or Agency of officer Signatur I..► N, AOC-CA-119 ❑ Deputy CSC ❑ Rn.. A'q4 p Y Ass.CSC Clark of S erior Court 130 Attachment I , Affidavit on Benjamin Pratt been occurring since 1978, and that Mr. Pratt had been aware of the said violation since 1978. Files of the Orange County Planning Department include copies of letters to Mr. Pratt concerning the violation dated from 1978 through January 1984. In December, 1983, Mr. Jeff Coutu, Planner III , and Mr. Eddie Kirk, Planner II , went to Mr. Pratt's property and reported a continued violation. (Mr. Coutu is no longer on the staff.) The Orange County Planning Department files in this matter also include photographs taken at Mr. Pratt's property spanning the' time period 1979-1984, confirming the ongoing presence of vehicles described above on his property. On August 27, 1987, I , the applicant, observed what I believed to be junked, wrecked automobiles on the property of Benjamin Pratt. On February 26, 1988, this applicant observed the same cars as had been observed on August 27, 1987. On March 8, 1988, this applicant . ascertained by personal observation that the situation remained unchanged. From the information this applicant has obtained from the files of the Orange County Planning Department, from information conveyed to him by Marvin Collins, Planning Director, and from the personal knowledge and observation of the Benjamin Pratt property, it is reasonable to believe that Mr. Benjamin Pratt is storing and parking junked, wrecked, inoperable vehicles in violation of Orange County Zoning Ordinance 6.16.7. Evidence of said violation will be serial numbers of these vehicles, observation of their general condition, and photographs. 4. .41407 417ZZ, /-�z . '7 131 ORANGE COUNTY BOARD OF COMMISSIONERS Action A nda Item No. W0 ACTION AGENDA ITEM ABSTRACT Meeting Date: APRIL 4, 1988 SUBJECT: RATE SCHEDULE FOR EFLAND/CHEEKS SANITARY SEWER DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 ESTIMATED RATE SCHEDULE EXECUTIVE SUMMARY TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Adoption of rate schedule for Efland/Cheeks Sanitary Sewer Service Area. BACKGROUND: During the sign-up period for sewer service the residents of Efland/Cheeks were given an estimated sewer rate schedule as well as an estimated cost for that particular house as an attachment to their contract (see attached estimated rate schedule) . The sign-up period was through February 12, 1985. Since that time, the Town of Hillsborough has increased its sewer rate and tap fee. The sewer rate for outside customers increased from $1.16 to $3 .80 per thousand gallons. In the finalization of the contract for treatment of the Efland sewage there is a provision for payment of 70% of the outside rate which brings the cost to $2 . 66 per thousand gal- lons. Secondly, the Hillsborough tap fee increased from $400. 00 to $600. 00 for new customers. There are variables that should be considered as identified in the attached executive summary as follows: 1. Customers will sign-up and begin use of sewer system at different times. 2 . There will be additional customers not included in the original sign-up. 3 . Expectations of many system users is that the estimated sewer rate schedule would be used, at least initially. 4. There is no history as to actual costs of system. 5. There will be a deficit in 1st year of operation. 132 RECOMMENDATION(S) : Manager recommends that the original estimated rate schedule be used for 1st fiscal year of operation that it be adjusted for 1989-90 based up-coming FY 88-89 history of expenditures/ review. During the 1988-89 year further recommend that: (1) present and potential customers be informed that future rate structure is dependent on present/potential number of customers and/or degree of usage, (2) an incentive program be initiated to encourage tap-ons. 13' ESTIMATED RATE SCHEDULE EFLAND AREA-WESTERN ORANGE COUNTY SEWER SYSTEM ESTIMATED ESTI MATED USER ESTIMATED NTJMBER OF MONTHLY CATEGORY MONTHLY USAGE CUSTOMERS WATER BILL Residential 3,000 (Min. ) 116 15.20 Residential 4,000 • 13 19.60 Residential 5,000 12 24.00 Residential 6,000 11 28.40 Residential 7,000 8 32.80 Residential 8,000 6 37.20 Residential 9,000 3 41.60 Residential 10,000_ 1 46.00 Residential 11,000 ' 1 50.40 Residential 12,000 2 54.80 Commercial 13,000 2 59.20 Industrial 14,000 - 1 63.60 Commercial 15,000 1 68.00 Commercial 20,000 1 90.00 Institutional 74,000 1 328.00 179 Unimproved Parcels 3,000 36 15.20 Improved Parcels (Adjacen t Southern Avenue) 3,000 14 15.20 Unimproved Parcels (Adjacent-Southern Avenue) 3,000 4 15.20 54 1 _ 1_z_,.3>000 233 134 EXECUTIVE SUMMARY EFLAND/CHEEKS SANITARY SEWER CONNECTIONS AND OPERATIONS The Efland/Cheeks Sewer System should begin operations around May 1, 1988 with only the school being operational at this point. One hundred and four single family residence are scheduled to be tied on after school is operational. There are more than one hundred and four resi- dential homes within the service area that did not sign up. In the initial sign up period which ended February 12, 1985 anyone who signed up would not pay a tap-on fee. The tap on fee at that time was $400. 00 from the Town of Hillsborough has increased their tap-on fee to $600. 00 which now brings the total tap fee to $1,200. 00. During the sign up period each owner of property with a residence were asked to sign a Sewer Easement and Agreement. Within the agreement there was attached an estimated rate schedule for the charge per thousand gallons of water used. The rate schedule was based on a 1.16 per thousand gallon treatment fee by the Town of Hillsborough. Since that time the Town has increased the treatment cost to 2. 66 per thousand gallons or 229% increase. The following represents estimated expenditures and revenue expendi- tures projected for a full fiscal year: Annual Debt Service Annual Maintenance cost $15,885.00 Annual Operational Cost 13,330.20 Annual Treatment Cost 95.75 Annual Billing Cost 13,406.40 1,575. 00 Total $44,292 .95 Projected Annual Revenue--First Year 103 customers @ 3,000 gal./mo. x 15.20 x 12 1 customer @ 11, 000 gal./mo. x 50.40 x 12 $18,787.20 1 customer 100, 000 gal./mo. x 328. 00 x 12 39, 936.00 36.00 Total $23, 328. 00 Estimated Deficit $20, 964.95 One would need to realize that there are questions as to when these customers will come on line and the exact amount of monthly use. Efland/Cheeks School for example ranges from 66, 000 gallons to 169, 000 gallon per month. Maintenance cost is fixed for inspection but correc- tive maintenance then is an unknown. Secondly, someone who did not sign up originally may come on line. There are those who were not allowed to sign up (due to having only vacant land) who can now use the sewer to utilize land that before was not suitable for septic tanks. Because of these unknowns an estimated maximum deficit of $30, 000. 00 for the first year would seem appropriate. 136 It is suggested that an incentive program be developed to encourage the number of customers. One incentive which could be used would sign up by September 1, 1988. The amount which could be used would be $900. 00 with $600. 00 to the Town of Hillsborough and $300.00 for Orange County or a net 300 reduction from present tap on fee. This could coincide with the timeframe of those who have sign up to be hooked up by that date. The other thing that can be done is to make residents aware that there are both grants and loans to residents who can qualify from FHA and JOCCA. In case of a septic tank system failure in the future where there is no repair area the Orange County Health Department will pro- bably require typing on to the service if it is available. There will be some vacant land which can now be used and will be coming on when the system is in operation. This will help to bring the annual deficit down after the first year. Within the immediate area of the sewer some 18 lots probably will be coming on very quickly. At least part of these lots can be served without a pump station. We will notify the owner when the system is operational. 136 ORANGE COUNTY BOARD OF COMMISSIONERS Action A e, da Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: APRIL 4, 1988 SUBJECT: SMOKING POLICY FOR COUNTY BUILDINGS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 PROPOSED SMOKING POLICY TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of recommended policy governing smoking in County buildings. BACKGROUND: On May 19, 1987 the Board responded to the Health and Medical Care Advisory Council resolution requesting a prohibition on smoking in County buildings by directing County management to conduct an employee smoking survey. County management esta- blished a volunteer employee smoking committee of smokers and non-smokers to develop and implement the survey. At the November 2, 1987 Commissioners meeting, the Board received the Final Report of the Smoking Survey Committee. The Board instructed the Smoking Survey Committee to analyze/ interpret the findings of the Final Report and present recom- mendations at the beginning of 1988. The committee's recom- mendation is attached. RECOMMENDATION(S) : Manager recommends that the proposed policy be approved with the following conditions: (1) Effective Date: September 1, 1988 . (2) Test period of implementation of one year. (3) Evaluation of test period to be conducted by joint Management/Employee Committee. (4) Report back to County Manager with recommendation as to any changes in policy. (5) Manager evaluate the costs as cited in the report incorporating necessary cost of implementation in 1988-89 budget. - SMOKING POLICY COMMITTEE RECOMMENDATION 137 to the ORANGE COUNTY BOARD OF COMMISSIONERS on a SMOKING POLICY FOR COUNTY FACILITIES January 19, 1987 The Committee The Smoking Policy Committee is made up of ten members of the defunct Smoking Survey Committee. All SSC members were invited to participate in drafting a recommended policy to the Board; all department heads were advised of the opportunity to send a representative to the Smoking Policy Committee. Nine of the County' s twenty-five departments are represented. Of the ten SPC members, eight are female; one is black; two are smokers; two are ex-smokers; six have never smoked. The Charge The SPC was asked to analyze the findings of the Smoking Survey to determine what policy elements would match county employees ' responses, and, to research what kinds of policies on smoking are in effect in area businesses and government units. The Methodology and Results The SPC divided into two committees - Analysis and Research. The Analysis Committee studied the Smoking Survey findings. They found no overwhelming majority for any one approach to a smoking policy. However, there was a significant spread between the two highest ranked choices - designated smoking and non-smoking areas for employees and the public alike (36 .7%) ; no restrictions on smoking (25.4%) - and the other choices: smoking permitted if all co-workers in the area agree (14. 8%) ; total ban on smoking by employees and public alike (14.4%) ; smoking permitted if majority of co-workers agree (10%) . Approximately one third (32. 5%) of those responding to the survey, both county and non-county employees, said that any policy on smoking should be adopted county-wide. The second choice for implementation was by department (19.6%) ; third choice was by immediate work area (13. 6%) . The Research Committee called numerous public and private entities to learn about other policies, including the Federal Building in Raleigh, Cone Mills, Piedmont Electric, Northern Telecom, Wilmore Electronics, the University of North Carolina at Chapel Hill, Durham County, the town of Chapel Hill, Chapel Hill-Carrboro Schools, and IBM. Where policies on smoking exist, they were either highly structured or completely informal. Most places with policies had designated smoking areas; smoking is prohibited in most of their facilities; individual office spaces are left up to the individual worker. Recommended Smoking Policy, page 2 138 Research also checked into the costs of implementing any given policy, and provided cost information on the policy recommended to the Board of Commissioners. Members of both committees worked individually and then reported back to the committee chair . Two meetings of the SPC were held, one to organize the charge into assignments and the other to report the committees ' work . The draft policy, created during the second SPC meeting, was circulated to the SPC for their review and comment. Those comments were called in to the SPC chair, who incorporated them and sent the final report to the attorney for the county, the Manager and the Personnel Director for their review and comment. The Recommended Policy The Statement Orange County' s policy regarding smoking is as follows: 1) Designated smoking and non-smoking areas will be determined for all county facilities. 2) Smoking will be allowed only in those areas designated as smoking areas; smoking is prohibited in those areas designated as non-smoking areas. 3) Department heads are responsible for designating smoking and non-smoking areas. Where departments share space in a given county facility, the department heads in that facility should designate both types of areas by concensus. Areas of hazard, sensitive equipment, ventilation, public traffic patterns and employee accessibility to these areas should be taken into consideration when they are designated. 4) Signs depicting designated areas should be uniform in design and prominently displayed for both types of designated areas in all county facilities. Ashtrays should be adequately provided in smoking areas and at the entrance(s) to non-smoking areas. The Department of Public Works is responsible for the procurement, placement and maintenance of signs and ashtrays. Budgeting for the equipment needed to carry out this policy should be handled as it is for data processing; individual departments make requests which are then funneled into Public Works ' budget. -• Recommended Smoking Policy, page 3 139 5) Information and materials on smoking cessation will be provided on request through the Health Department. The Implementation The recommended effective date of a policy on smoking is September 1, 1988 . This will allow time for department heads to designate smoking and non-smoking areas, by individual department and by building where space is shared, enabling them to determine the number of signs and ashtrays they will need. They can then notify Public Works of their needs, and Public Works can make the total equipment request in their 1988-89 budget. Once the budget is adopted, there would be time to order and install signs and ashtrays prior to the effective date of implementation. Meanwhile, the Health Department will have begun the "Health Yourself" project which will include counseling and programs on smoking cessation. The SPC strongly recommends notifying employees of the policy on smoking and the implementation strategy and timetable described above in writing as soon as the Board adopts a policy and implementation scheme . The Costs In order for a smoking policy based on designated areas to be effective, there should be equipment (signs) to alert employees and the public to the fact of there being a policy and the equipment (ashtrays) to encourage them to abide by it. For estimation purposes only, figure two smoking areas and/or two non-smoking areas per facility (this will vary considerably in actuality, given the very diverse nature of the County' s facilities. ) The number of signs and ashtrays necessary to implement the recommended policy is estimated to be at least two signs per area (delimiting either end of either type of area) , two smoking stands per non-smoking area (one at either limit) , and two ashtrays per smoking area. For twenty-six facilities, cost estimates are: 2 "No Smoking" signs per area @ $ 7. 60 x 2 areas/facility = $ 30.40 2 "Smoking Allowed" """ @ $10. 00 x 2 areas/facility = 40. 00 2 smoking stands per "No Smoking" area @ $20. 00 x """ = 80. 00 2 ashtrays per "Smoking" area @ $ 1.50 x 2 areas/facility = 6. 00 Total per facility for four designated areas, two each = $ 156.40 Total for 26 facilities @ $ 156.40 = $ 4,066.40 The Strategy Once a policy and implementation scheme are adopted, the SPC recommends designating a team of the department heads from Personnel, Health and Public Works to carry out the implementation of the policy. They would notify department heads of their responsibility for designating smoking and non-smoking areas in their buildings, provide them with technical assistance in doing Recommended Smoking Policy, page 4 140 so, advise them about implementation, help them determine their equipment needs, inform them about smoking cessation materials available from the Health Department, and deal with any other questions they may have, such as how to enforce the policy, especially with regard to the public. Hopefully, areas will be designated to minimize any enforcement difficulties, however, this issue has been raised throughout the development of the survey and policy recommendation. Another Recommendation The SPC recommends that the Board endorse a pilot project, to be undertaken voluntarily by one or two departments, to test the use of smokeless ashtrays and desk-top air cleaning machines. These are devices that would address the "mini-environment" of immediate work areas. The SPC proposes this idea because designated areas will be difficult for some departments to achieve due to configuration of their facility or their relationship to the public. Also, personnel changes occur frequently enough to mean that the mix of smokers and non-smokers will also change. What was designated initially may be less workable as time goes by, yet not to the point of redesignating an entire facility. Finally, when non-smokers move into an area previously occupied by a smoker and vice-versa, the use of mini-environment devices ensures the least impact on either person - diminishes the smoke smell for future non-smokers and permits future smokers to work in an area where co-workers do not smoke. The SPC has no data on which to base this recommendation except personal experiences and anecdotes, so a limited test is appropriate. The team of department heads suggested to implement the Smoking Policy could also develop, organize and monitor such a pilot project. 141 Abstract • Purpose: To submit a proposed policy on smoking in county facilities to the Board. Background: In May, 1987 the Health and Medical Care Advisory Council submitted a resolution to the Board which would have banned smoking in all county facilities. The Board asked the Administration to survey County employees on smoking before adopting that resolution or taking any other action. A survey of county and non-county employees was conducted in the fall of 1987 by an employee committee. The findings were presented to the Board at the November 2 meeting. At that time, the Board asked the Smoking Survey Committee to reconvene and analyze the findings and draft a policy based on the results. The Smoking Policy Committee 's recommendation is attached. The rationale for the recommended policy is also explained. Recommendation: Review and adopt the proposed policy. Note: The proposed policy has been sent to the attorney for the county for his review and comment. 14`4 ORANGE CO sioNERS Action Ada Item No• I OF C SOARD AGENDA ITEM ABSTRACT ACTION A Ap 4, 1988 ]988 Meeting Date: ri April l9i __ Scheduling of Public Hearing PLAN X No SUBJECT: MASTS RECREATION AND PARKS REARING; Yes PUBLIC HEA1� DEPARTMENT: Recreation and Parks INFORMATION CONTACT Mary Anne Black Draft Legal Notice ATTACHMENT(S) •• TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2Q31 Durham - 688-7331 PURPOSE: To consider scheduling the Master Recreation and Parks Plan for public 19, 1988, and to review the legal notice for that hearing on April hearing. public hearings, on March 15, input at two (2) scheduled p reenw15, 1988 public of Commissioners voted to delete the lan- The BACKGROUND: on element the Board of County Master Recreation and Parks Clement of the proposed Commissioners have indicated a desire to schedule o�u��promised Plan,hearing name Y to Corcaniss�on on the other elements receive parks, community parks, and swimming pools. district o�' of County Commissioners revae!ss•notices oard public rhearing for The Board prior to advertisemen pals and objectives. form and content p with County g proposals for content and consistency April 6 and Apri: Approval of the notice will permit advertisement on 13, 1988 as required by the N. C. General Statutes. RECOMMENDATION(S) : As the Board decides. MASER ON p PROPOSE E COUNT, N.C. � Tf HEARING O FOR ORANG NOTICE OF PUB►-X� PARKS PLAN Ncrth 4� RECREATION AN l st at ut e5 c,f i s er,era n%�t ice c� the G a�►d �`'��' ���' �y be held in the the requirements equirern Se t i,�rr,s �rd1f►k 1 aYr Street to i53A, ir' 1 �l a Pursuant Chapter public heat^ i7� �. ��, 1' �, Carolina, that a �' office, Ap�1] hereby given old F,C,S li.��15 �=� on �rll�'S��'y, the inteY`e5ed C'� Chapel Hi of North Carolina, giving all item: Chapel Hill, the following for the purpose for. or against 7:;30 p. rn. to peak an opportunity ARKS PLAN ORANGE COUNTY MASTER RECREATION AND P Recreation and parks Plan is to park needs of The purpose of the Master nd into five current Arid future recreation and P Orange the citizens. The plan is organized major components, including the following: rna,jc�ti'^ comp ( 1) Goals and Objectives Pertinent tc, Orange Current and Projected Factors p (2) yarns and Park County Programs Analysis of Current Recreation (3) Development of Recreation Standards, Facilities, Needs Assessment and Community ReCCrnrner,dat Recommendations (4) Plan Proposals and (`r) Action Plan Implementation Components 4 and 5. Component 4 district and community parks for the proposes partic�-rlar interest are P system of dr ��proposed time schedule for county, along with a prop_ F. facilities and implementation. mple e ..► itemizes the are c'a with developing each proposed p imp 1 erner,t at i ors• Component casts associated facility. reposed ir, component 4 of The gaeenway element originally P been mponent from the Master Recreation and Parks plan has the Plan. to attend this hearing invited the public comment will be heard during evidence All interested citizens are � public hearing, he be heard. Public the of Close of the P the Board hearing. Following tee will be examined by presented at public hearing ecisic'n. County Commissioners for d als which reflect be made in the advertised proc.,p g gals Chanter may and discussion at debate, objections, 4 �. 144 erected to the regarding the proposal should be d The Questions reg Parks art rner�t. Orange County Recreation and Parks Dep et H and Fag Department is located at 300 West Tryon r StrRecreation et, i l lsbarcuh, . C. Office hours are from 8:0 a. m. to 5:00 p. m. , Monday through Friday. Mary Anne Black, Recreation and Parks Director Publish: April 6, 1988 April 13, 1988 y r 146 ORANGE COUNTY BOARD OF COMMISSIONERS Action A Item No.J ACTION AGENDA ITEM ABSTRACT Meeting Date: APRIL 4, 1988 SUBJECT: TOPOGRAPHIC MAPPING OF CORPORATION LAKE AND SEVEN MILE CREEK STUDY AREAS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S FORMAL QUOTATIONS FOR SEVEN MILE CREEK AND CORPORATION LAKE TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Decide on the scope Lake and Seven mapping Mile Creek Reservoir mappin ing of Corporation Study Areas. BACKGROUND: On March 1, 1988 the Board of Commissioners approved the aerial photography for both Corporation Lake and Seven Mile Creek. The photography is denoted by task 1 and 2 of each proposal. The total amoral�st$25s030ufor Corporation The breakdown including photography Lake and $21,380 for Seven Mile Creek. The timetable would be sixty days for either project for map delivery. There is permission to use Senate Bill 2 money for the topographic mapping. RECOMMENDATION(S) : Recommend that we proceed with scope of work. IAR 21 1988 , March 18, 1988 - . Mr. John Link County Manager. . Orange County P. D. Box 8181 Hillsborough, NC 27278 . Re: Topographic mapping-- Orange County, NC Dear Mr. Link: I am enclosing a copy of the specifications and revised scope of services as prepared by James McCarthy, P.E. of Hazen and Sawyer, Raleigh, NC. The scope of services and detailed cost breakdown are in total agreement with Piedmont Aerial Surveys and we shall fulfill our obligations in strict adherence to the enclosed correspondence. I would like to take this opportunity to thank you for selecting our firm for this project and we look forward to working with you and Hazen and Sawyer. . Sincerely, - Irving t aacson _ Direct. - II/gb enclosures cc: James McCarthy Hazen & Sawyer Engineers P.O. Box 30428 - Raleigh, NC 27622 Piedmont Aerial Surveys, Inc., 123 South Walnut Circle, P.O. Box 18404 Greensboro, North Carolina 27419, Tel 9191294-6025 47 Mapping Instructions 1 . All mapping is to be performed in accordance with National Map Standards. 2. The North Carolina Grid Coordinate System is to be used for horizontal control . Vertical control is to be referenced to the National Mean Sea Level datum. 3. Point elevations accurate to ±1 foot or better are to be given on all topographic maps for the reservoir study area and potential construction area for the following: (a) ground elevations immediately adjacent to all buildings (b) low points on roads and bridge decks at all stream crossings. 4. Final maps are to be presented on 24" x 36" mylar sheets. Scope of Services for Seven Mile Creek Study Area (Please refer to Enclosure C) The scope of services and mapping instructions for this project are essentially the same as those described for the Corporation Lake study area. This study area, as shown on Enclosure C, is also generally bounded by Contour 620. Interstate 85 forms the northern boundary limit. Additional boundaries for the potential dam construction area are as shown on Enclosure C. Please prepare a formal proposal for topographic services for this site. Proposed costs should be broken down by Task 1-7. Task descriptions should be the same as those used for the Corporation Lake study area, except that all references and study area descriptions should correspond to the Seven Mile Creek site. As was conveyed to you by phone on March 2 last, the Commissioners have authorized Piedmont Aerial Surveys to undertake Tasks 1 and 2 for both study areas for a total fee of $2,480 (i .e. , total is $1 ,840 for Corporation Lake and $640 for Seven Mile Creek) . We are pleased to hear that this work is in progress and, weather permitting, will be completed by the end of the week. We understand that work can commence on the remaining tasks upon receipt of authorization from the Commissioners. 148 Scope of Services for Corporation Lake Study Area (Please refer to enclosures A and B) Proposed Cost Task 1 Perform all necessary aerial photography $ 740 for the preparation of 1"=200' scale topographic maps with 5—foot contours of the entire reservoir study area delineated on Enclosures A and B. The study area is generally bounded by contour 620. Lake Orange Dam forms the northern boundary limit and US 70 the southern limit. Task 2 Perform all necessary aerial photography $ 1 ,100 for the preparation of 1" . 100' scale topographic maps with 2—foot contours of the poten ial construction area delineated on Enclosure A. This area is bounded on the north by the AT&T (buried) telephone cable, on the east by NC Grid Coordinate E 1 ,960,000, on the south by US 70, and on the west by a line running parallel to and 100 feet west of, an existing road known as Lloyd's Dairy Road. Task 3 Perform all field surveying work necessary $ 5,600 for the preparation of the topographic maps described under Tasks 1 and 2. Erect four (4) monuments, two on each bank, in the vicinity of the potential dam site indicated in Enclosure A. Task 4 Prepare 1"=200' scale topographic maps $10,160 with 5—foot contours for the area described in Task 1 . Task 5 Prepare 1" a 100' scale topographic maps $ 3,300 with 2—foot contours for the area described in Task 2. Task 6 Convert data from Tasks 1-5 into digital $ 2,210 form for use with the County/Hazen and Sawyer AutoCAD system. Task 7 Develop a stage—area—volume relationship $ 1 ,920 for the entire reservoir study area or portion thereof to be described at a later date. Total $25,.430 148 SCOPE OF SERVICES FOR SEVEN MILE CREEK STUDY AREA (Please refer to enclosure A) Task 1 Aerial photography cost included in Corporation Lake cost proposal. This includes flying the entire study area. $ 640 Task 2 Aerial photography cost included in Corporation Lake cost proposal. This includes flying the construction area (dam) . Task 3 Perform all field surveying work necessary for the preparation of the topographic maps described under Tasks 1 and 2 . Erect four (4) monuments, two on each bank, in the vicinity of the potential dam site indicated in Enclosure A. $ 5,600 Task 4 Prepare 1" = 200-scale topographic maps with 5-foot contours for the area described in Task 1. $ 8, 128 Task 5 Prepare 1" = 100-scale topographic maps with 2-foot contours for the area described in Task 2 . $ 3, 160 Task 6 Convert data from Tasks 1 thru 5 into digital form for use with the County/Hazen and Sawyer AutoCAD system. $ 1, 980 Task 7 Develop a state-area-volume relationship for the entire reservoir study area or portion thereof to be described at a later date. $ 1,880 TOTAL $ 20,748 Hsu ORANGE COUNTY BOARD OF COMMISSIONERS Action A enda Item No. I4 ACTION AGENDA ITEM ABSTRACT Meeting Date: APRIL 4, 1988 SUBJECT: TOWN OF HILLSBOROUGH WATER AND SEWER EXTENSION CONTRACT DEPARTMENT: HOUSING/COMMUNITY PUBLIC HEARING: Yes No DEVELOPMENT ATTACHMENT(S) : INFORMATION CONTACT: TARA FIXES CONTRACT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227 -2031 Durham - 688-7331 PURPOSE: To approve the draft of the Town of Hillsborough Water and Sewer Extension Contract. BACKGROUND: The Housing and Community Development is preparing a CDBG application for the Rencher Street Community just North of the Town of Hillsborough. The area is north of the Highway 70 Bypass and generally east of the intersection of Highway 86 and Highway 57. In the application, the County is seeking to correct the serious public facility deficiencies in the pro- ject area, which include serious water and sewer needs. The Community is presently served by the Town of Hillsborough water system, however, the water lines are deteriorating and inadequately sized. This has resulted in frequent disruption of water services and inadequate water pressure. Some units also have no water supply. Additionally, the area is not served by a public sewer system. Some units have malfunction- ing septic tanks and others have no bathroom facilities and rely on outside privies. The Department is seeking CDBG funds to replace inadequately sized water lines and provide public water and sewer services to those homes which lack water and sewer facilities. All water and sewer improvements would be owned and maintained by the Town of Hillsborough and will be designed in accordance with the specifications of the Town. In order to accomplish this task, it will be necessary to request approval from the Hillsborough Town Board for the Water and Sewer Extension (from their present system) and execute a written contract approving the extension. 151 The Town Administrator has proposed that the Town and County enter into the attached standard water and sewer extension contract (attachment 1) normally used when developers requests extension of water and sewer. The County Attorney has reviewed the contract and suggests several revisions which makes the contract more applicable to County government (attachment 2) . If the Board approves the revised contract, County staff will meet with the Town Administrator and formally request the extension of public water and sewer to the Rencher Street Community at the April 11, 1988 meeting of the Hillsborough Town Board. Following approval by the Town, the contract will be executed by both parties. RECOMMENDATION(S) : Approve the revised Water and Sewer Extension Contract (attachment 2) and authorize the Chair to sign on behalf of the Board after approval by the Hillsborough Town Board. ATTACHMENT 1 152 NORTH CAROLINA TOWN OF HILLSBOROUGH ORANGE GOUNTY WATER/SEWER EXTENSION CONTRACT THIS CONTRACT is entered into this day of 19 , by and between • (hereinafter the "Developer") and the Town of Hillsborough, a North Carolina municipal corporation (hereinafter the "Town") : • WHEREAS, the Developer proposes to extend the Town water and sewer system to serve • (hereinafter the "Project") ; and WHEREAS, the Developer has agreed to pay certain costs associated with the proposed extension; and WHEREAS, at its meeting held , 19 , the Hillsborough Board of Commissioners authorized the proposed extension subject to execution of this agreement and compliance with' its terms; NOW, THEREFORE, the Developer and the Town , and the heirs, successors, and assigns of each of them agree: (1) Subject to Developer's compliance with the terms and conditions set forth herein, and subject to Developer obtaining any necessary approval from the State of North Carolina or any other agency or authority, the Town will permit the connection of improvements constructed for the above-referenced project to the Town water and sewer systems. a) The Town reserves the right to refuse to allow connection to or use of the Town water and/or sewer system ( i ) when such connection would cause the town's system or the operation thereof to be in violation of any applicable state or federal requirement; or ( ii ) for reasons not known or forseen by the town at the time this contract was executed that would create a clear and pre-ent danger to the public health or safety. Reasons for refusal to allow connection shall include, but not be limited to, lack of water supply or lack of capacity of one or more components of the water or sewer system. b) The Town's authorization to connect to the Town' s water and sewer system under this agreement shall expire if ( i ) substantial ( i .e. more than token) construction of the project has not begun within one year from the date upon which this contract was executed; ( ii ) after construction begins, construction ceases for a continuous period of at least one year; or ( iii) the extension to be constructed pursuant to this contract has not been connected to the town's system in accordance with the requirements set forth herein within three (3) years from the date upon which this contract was executed. (2) Nothing in this contract shall be construed as constituting express or implied approval of the Project by the Town under any applicable town zoning, subdivision, or other land use ordinance. 153 (3) The Developer agrees to comply with or satisfy the following terms and e conditions as well as those set the Appendix Town9 ss systerntlis Town's authorization to co nnect specifically contingent upon compliance with or satisfaction of the same. A. General Conditions: 1. Unless otherwise explicitly and specifically stated, Developer shall bear the costs and expenses of all of the obligations and duties created by this contract, including without limitation,, engineering and legal fees incurred by the Town in connection with the proposed exten- sion- 2. The Town will permit the physical connection of the extension to the Town' s Sections water or and C ds any addit onal conditions conditions set have in Sections B and G been satisfied. 3. The Town shall maintain the improvements constructed under this contract after they are dedicated. However, if within one year of the date that the offer of dedication of the extension constructed pursuant to this contract is accepted, defects in workmanship or materials are discovered in work done pursuant to this contract by or for the Developer, the Developer shall see that such defects are promptly corrected at the Developer's expense. any 4. The Town may make or authorize extensions o connections onto act fromliout of the improvements constructed pursuant permission of the Developer. 5. Developer's construction f ofmthe obligation ston this shall not relieve Developer under the Town' s water and sewer policies. 6. Developer's construction of improvements pursuant to this contract does not affect the Town ' s policy with respect to fees t) be paid to the Town by property owners other than Developer for connection to or extension of improv.rents constructed by Developer pursuant tfeto th i s contract. Flor shall Developer have any right persons connecting onto or extending the improvP1ments constructed under this contract. 7. The Town does not warrant that any particular quality, quantity or pressure of water shall be applicable to serve the Project. 8. All fees and charges be paid pursuant to this contract shall be calculated in accordance with the fee schedule in effect when payment is made. 9. This contract may be assigned by the Developer, but such successor or assignee shall obtain no rights hereunder until after it has provided the Town with a written acknowledgement of its obligations and responsibilities under this agreement. However, this contract is 154 r specific to the Project described above and any change or alteration in / the approved plans of such project shall, absent the written consent of the Town, void this contract. 10. The words "line" or "lines" shall include "main" or "mains" unless the contract otherwise requires. "Sewer" means "sanitary sewer. " 11. This contract shall be deemed made in and shall be construed in accordance with the law of North Carolina. All litigation arising out of this contract shall be brought in courts sitting in North Carolina. B. Pre-Construction Conditions 1. - The Developer shall engage a registered professional engineer to prepare plans and specifications for the construction of water improvements and/or sanitary sewer improvements to serve the Project. 2. The Developer shall secure approval of the construction plans by the following agencies or authorities, to the extent applicable: the Town the North Carolina Department of Human Resources the North Carolina Department of Natural Resources and .Community Development the North Carolina Department of Transportation 3. The Developer shall obtain any necessary encroachment agree• lents or easements for use of property not owned by the undersigned developer or project owner. 4. All water and sewer capital facilities fees for residential projects shall be paid before construction of the extension begins. Where water and sewer extensions covered by this contract are to be constructed in phases, the capital facilities fees for each phase must be paid before construction begins on that phase. The amount of the fees for each phase are based on the number of residential units which will ultimately be served by that phase of water and sewer extension construction. C. Ccnstruction Conditions:__ 1. Unless otherwise provided in this contract, all construction shall be in accordance with Town policy, standards and specifications. a) The Town shall designate the size and type of material for all water and sewer lines. b) All work shall be subject to inspection by the Town. No line may be covered up until such inspection has taken place and if any line or facility is covered up prior to inspection, the Town may require such line or facility to be uncovered or exposed to view at the developer' s expense to facilitate such inspection. 15:5 specific to the Project described above and any change or alteration in the approved plans of such project shall, absent the written consent of the Town, void this contract. 10. The words "line' or "lines" shall include "main" or "mains" unless the contract otherwise requires. "Sewer" means "sanitary sewer."hall b cnstrued in 11. This contract shall be of North Carolina. aAllslitigationo accordance with the law o arising out of this contract shall be brought in courts sitting in North Carolina. B. Pre-Construction Conditions 1. - The Developer shall engif registered for the professional construction engineer water prepare plans and spec improvements and/or sanitary sewer improvements to serve the Project. 2. The Developer shall secure approval of the construction plans by the following agencies or authorities, to the extent applicable: the Town the North Carolina Department of Human Resources the North Carolina Department of Natural Resources and Community Development the North Carolina Department of Transportation 3. The Developer shall obtain any necessary encroachment agree.nents or easements for use of property not owned by the undersigned developer or project owner. 4. All water and sewer capital facilities fees for residential projects shall be paid before construction of the extension begins. Where water and sewer extensions covered by this contract are to be constructed in phases, the capital facilities fees for - each phase must be paid before construction begins on that phase. The amount of the fees for each phase are based on the number of residential units which will ultimately be served by that phase of water and sewer extension construction. C. Construction C:nditions: 1. Unless otherwise provided in this contract, all construction shall be in accordance with Town policy, standards and specifications. a) The Town shall designate the size and type of material for all water and sewer lines. b) All work shall be subject to inspection by the Town. No line may be covered up until such inspection has taken place and if any line or facility is covered up prior to inspection, the Town may require such line or facility to be uncovered or exposed to view at the developer' s expense to facilitate such inspection. 156 c) The Town may require any testing it deems appropriate to determine that the work complies with Town standards and specifications. All such testing shall be at the Developer's expense. d) The Developer's engineer shall provide construction stake out and supervision. e) All construction shall be performed by a contractor licensed to perform this type of work in North Carolina. 2. The Developer shall bear the total cost of all water and/or sewer construction within the Project and the total cost of all water and/or sewer construction required to extend service to the project. D. Post-Construction Conditions: Before the Town will allow water to flow to the project or permit use of the Town sewer system to serve the project, Developer shall : 1. Furnish the Town two copies of the record drawings , together with a) the contractor's affidavit that the drawings accurately represent the as-built improvements, and b) a certificate of compliance executed by the engineer of record indicating that work has been performed in substantial compliance with the approved plans and specifications. 2. Convey to the Town and record or cause to have recorded in the Orange County Registry all deeds of easement and plats showing all water and/or sewer easements required to serve the project. 3. Formally dedicate to the Town all physical improvements constructed to serve the project that is the subject of this contract, which improvements shall become Part of the Town water and sewer system and will thereafter be owned and maintained by the Town. _ E. Pam nt of Capital Facilities Fees F:r ;i n-Residential Projects: For non-residential projects, ail water and sewer capital facilities fees must be paid no later than the time when connection is glade between the lines constructed to serve each water customer (water meter) and the main lines or • lateral lines constituting the extension of the town's system. The amounts of the fees for non-residential projects are based on the number and. size of water meters to be served and the total acreage to be served as set foth in Chapter 14, Appendix A of the Hillsborough town Code and the Town 's Schedule of Water and Sewer Fees Charges. Non-residential capital faclities fees shall be paid by the individual or entity requesting service, whether the Developer or his suc- cessor in interest. IN TESTIMONY WHEREOF, the parties hereto have executed this Contract in duplicate originals, as of the day and year first above written. 157 marisaiiialm~air TOWN OF HILLSBOROUGH By'- By: A*ninistrator ATTEST: ATTEST: Secretary Town Clerk 158 / Developer _ TOWN OF HILLSBOROUGH Project IIIMNNIIIIIEMOIIIIIIMIIIIIIIIINIWIIIIIIIIMIEIIW WATER/SEWER EXTENSION CONTRACT Appendix A Developer agrees to satisfy the following conditions in addition to those set forth in the WATER/SEWER EXTENSION CONTRACT before the Town will permit the connection of improvements constructed for the above-referenced project to the Town water and sewer system: 1. Developer shall submit to the Town — requ for vo�ntary annexation f a the pr rty cluded in $fe abo referenced- project before be irni Pie/ constru�-tion of t/ he ec ro t-: P J 158 . ATTACHMENT 2 NORTH CAROLINA TOWN OF HILLSBOROUGH ORANGE COUNTY WATER/SEWER EXTENSION CONTRACT THIS CONTRACT is entered into this day of 19 , by and between Orange County, North Carolina (hereinafter the "County" ) and the Town of Hillsborough, a North Carolina municipal corporation ( hereinafter the "Town" ) : WHEREAS, the County proposes to extend the Town water and sewer system to serve the Rencher Street Area, north of the Town (hereinafter the "Project" ) ; and WHEREAS , the County has agreed to pay certain costs associated with the proposed extension; and WHEREAS, at its meeting held , 19 , the Hillsborough Board of Commissioners authorized the proposed extension subject to execution of this agreement and compliance with its terms ; NOW, THEREFORE , the County and the Town, and the heirs , successors, and assigns of each of them agree : ( 1) Subject to the County ' s compliance with the terms and conditions set forth herein, and subject to the County obtaining any necessary approval from the State of North Carolina or any other agency or authority, the Town will permit the connection of improvements constructed for the above-referenced project to the Town water and sewer systems . a ) The Town reserves the right to refuse to allow connection to or use of the Town water and/or sewer 1 . 160 system ( i ) when such connection would cause the town ' s system or the operation thereof to be in violation of any applicable state or federal requirement ; or ( ii ) for reasons not known or foreseen by the town at the time this contract was executed that would create a clear and present danger to the public health or safety. Reasons for refusal to allow connection shall include , but not be limited to, lack of water supply or lack of capacity of one or more components of the water or sewer system. b) The Town ' s authorization to connect to the Town ' s water and sewer system under this agreement shall expire if ( i ) substantial ( i .e . more than token ) construction of the project has not begun within one year from the date upon which this contract was executed; ( ii ) after construction begins , construction ceases for a continuous period of at least one year; or ( iii ) the extension to be constructed pursuant to this contract has not been connected to the town ' s system in accordance with the requirements set forth herein within three (3 ) years from the date upon which this contract was executed. (2 ) Nothing in this contract shall be construed as constituting express or implied approval of the Project by the Town under any applicable town zoning , subdivision, or other land use ordinance . 2 161 (3 ) The County agrees to comply with or satisfy the fol- lowing terms and conditions as well as those set forth in Appen- dix A and acknowledges that the Town ' s authorization to connect the proposed extension to the Town' s system is specifically con- tingent upon compliance with or satisfaction of the same . A. General Conditions: 1 . Unless otherwise explicitly and specifically stated , the County shall bear the costs and expenses of all of the obligations and duties created by this contract . 2 . The Town will permit the physical connection of the extension to the Town ' s water or sewer system only after all of the conditions set forth in Sections B and C and any additional conditions appended hereto have been satisfied. 3 . The Town shall maintain the improvements constructed under this contract after they are dedicated . However , if within one year of the date that the offer of dedication of the extension constructed pursuant to this contract is accepted, defects in workmanship or materials are discovered in work done pursuant to this contract by or for the County, the County shall see that such defects are promptly corrected at the County ' s expense . 4 . The Town may make or authorize extensions or connec- tions to or from any of the improvements constructed 3 I , 162 pursuant to this contract without permission of the County. 5 . County ' s construction of improvements pursuant to this contract does not affect the Town ' s policy with respect to fees to be paid to the Town by property owners other than the County for connection to or ex- tension of improvements constructed by the County pur- suant to this contract . Nor shall County have any right to collect fees from persons connecting onto or extending the improvements constructed under this contract . 6 . The Town does not warrant that any particular quality, quantity or pressure of water shall be applicable to serve the Project . 7 . All fees and charges to be paid pursuant to this con- tract shall be calculated in accordance with the fee schedule in effect when payment is made . 8 . This contract may be assigned_ by the County, but such successor or assignee shall obtain no rights hereunder until after it has provided the Town with a written acknowledgement of its obligations and respon- sibilities under this agreement. However, this con- tract is specific to the Project described above and any change or alteration in the approved plans of such project shall , absent the written consent of the Town, void this contract . 4 163 9 . The words "line" or " lines" shall include "main" or "mains" unless the contract otherwise requires . "Sewer" means "sanitary sewer . " 10 . This contract shall be deemed made in and shall be construed in accordance with the law of North Carolina . All litigation arising out of this contract shall be brought in courts sitting in North Carolina . B. Pre-Construction Conditions 1 . The County shall engage a registered professional en- gineer to prepare plans and specifications for the construction of water improvements and/or sanitary sewer improvements to serve the Project . 2 . The County shall secure approval of the construction plans by the following agencies or authorities , to the extent applicable : the Town the North Carolina Department of Human Resources the North Carolina Department of Natural Resources and Community Development the North Carolina Department of Transportation 3 . The County shall obtain any necessary encroachment agreements or easements for use of property not owned by the undersigned developer or project owner. 4 . All water and sewer capital facilities fees shall be paid no later than the time when connection is made 5 • 164 between the lines constructed to serve each water cus- tomer ( water meter ) and the main lines or lateral lines constituting the extension of the Town ' s system before construction of the extension begins . The amount of the fees for each phase are based on the number of residential units which will ultimately be served by that phase of water and sewer extension construction. The capital facilities fees shall be paid by the individual or entity requesting service , whether the County or its successors in interest . C. Construction Conditions: 1 . Unless otherwise provided in this contract , all con- struction shall be in accordance with Town policy, standards and specifications . a) The Town shall designate the size and type of material for all water and sewer lines . b) All work shall be subject to inspection by the Town. No line may be covered up until such in- spection has taken place and if any line or facility is covered up prior to inspection, the Town may require such line or facility to be un- covered or exposed to view at the developer' s ex- pense to facilitate such inspection. c ) The Town may require any testing it deems ap- propriate to determine that the work complies with 6 • 185 Town standards and specifications . All such test- ing shall be at the County ' s expense . d) The County ' s engineer shall provide construction stake out and supervision. e ) All construction shall be performed by a contrac- tor licensed to perform this type of work in North Carolina . 2 . The County shall bear the total cost of all water and/or sewer construction within the Project and the total cost of all water and/or sewer construction required to extend service to the Project . D. Post-Construction Conditions: Before the Town will allow water to flow to the Project or permit use of the Town sewer system to serve the Project, County shall : 1 . Furnish the Town two copies of the record drawings , together with a) the contractor ' s affidavit that the drawings ac- curately represent the as-built improvements , and b) a certificate of compliance executed by the en- gineer of record indicating that work has been performed in substantial compliance with the ap- proved plans and specifications. 2 . Convey to the Town and record or cause to have re- corded in the Orange County Registry all deeds of 7 • 166 easement and plats showing all water and/or sewer easements required to serve the Project . 3 . Formally dedicate to the Town all physical improvements constructed to serve the Project that is the subject of this contract , which improvements shall become part of the Town water and sewer system and will thereafter be owned and maintained by the Town. IN TESTIMONY WHEREOF, the parties hereto have executed this Contract in duplicate originals , as of the day and year first above written. TOWN OF HILLSBOROUGH By: Administrator ATTEST: Town Clerk ORANGE COUNTY By: Shirley E. Marshall, Chair Orange County Board of Commissioners ATTEST: Beverly Blythe , Clerk to the Board of Commissioners 8 167 TOWN OF HILLSBOROUGH Project: Rencher Street Area WATER/SEWER EXTENSION CONTRACT Appendix A County agrees to satisfy the following conditions in addi- tion to those set forth in the WATER/SEWER EXTENSION CONTRACT before the Town will permit the connection of improvements con- structed for the above-referenced project to the Town water and sewer system: 9 168 ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item No. ACTION AGENDA ITEM ABSTRACT MEETING DATE April 4, 1988 Subject: APPOINTMENTS IDepartment: BOARD OF CO1IISSIONERS I L Public Hearing: Yes % no I Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following vacancies are announced for the first time. B-1 BOARD OF HEALTH - 1 resignation (Nick Holland) B-5 DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy (resignation of Ernie Mills) B-18 REGION J EMS COUNCIL - 2 vacancies (expiration of terms for Jeanette Smith and Alfred Hansen) The following vacancies are announced together with the indication of the status of securing candidates for consideration of appointment . A-5 'ECONOMIC DEVELOPMENT COMMISSION - 2 vacancies. A-13 RECREATION AND PARKS ADVISORY COUNCIL - 1 vacancy. - B-4 COUNTY ADVISORY BOARD ON AGING - 1 vacancy. B-6 -HEALTH AND MEDICAL CARE ADVISORY BOARD - 6 vacancies. B-7. HUMAN SERVICES ADVISORY COMMISSION - 3 vacancies. B-10 NURSING HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy. B-14 ARTS COMMISSION - 4 vacancies. B-20 HUMAN RELATIONS COMMISSION - 1 vacancy. B-25 CITIZENS ADVISORY GROUP - 3 additional names have been submitted. B-27 HUMAN SERVICES TRANSPORTATION BOARD - 2 vacancies. C-2 CARRBORO PLANNING BOARD 1 vacancy. EQUALIZATION AND REVIEW BOARD - 1 resume has been received. RECOMMENDATION: As the Board decides. PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK APRIL 2 - 9 1988 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; WHEREAS, community development block grant funds are used by thousands of neighborhood-based nonprofit organizations throughout the Nation to address pressing neighborhood and human services needs; WHEREAS, in the last several years the Federal Government has reduced Federal assistance to local governments and nonprofit organizations; WHEREAS, during this time of constricted Federal contributions to the task of meeting the needs of low and moderate income persons, the problems have grown as evidenced by the dwindling supply of affordable housing, the massive rise in homelessness, and the resurfacing of hunger and malnutrition; WHEREAS, during this time of Federal withdrawal from responsibility, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has assumed increasing importance for meeting pressing community problems; WHEREAS, the Congress and the Nation has often overlooked the critical value of the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and the significant number of organizations and projects that rely on its funds for support ; WHEREAS, the Congress of the United States has declared April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK; NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK and call upon all citizen of our County to support the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. GIVEN UNDER MY HAND AND THE SEAL OF THE COUNTY OF ORANGE, ON THIS THE FOURTH DAY OF APRIL, IN THE YEAR OF OUR LORD, NINETEEN HUNDRED AND EIGHTY EIGHTY. Shirley M hall , Chair Board of Commissioners SEAL RESOLUTION OF SUPPORT FOR WELFARE REFORM, FAMILY SECURITY ACT, (S. 1511) WHEREAS, the United States Senate is considering the Welfare Reform, Family Security Act, (5.1511) sponsored by Senator Daniel Moynihan; and WHEREAS, the Family Security Act includes the National Education, Training and Work Program (NETWork) which requires all adults who receive family support supplements, which replace aid to families with dependent children (AFDC) payments, to participate in NETWork; and WHEREAS, the Family Security Act includes day care and transportation assistance, work incentives through increased income, Medicaid transitional extension and benefits improve- ments; and WHEREAS, the cornerstone of the Senate bill is child support enforcement through mandatory wage withholding; and WHEREAS, the Job Opportunities and Basic Skills (JOBS) Program is a component of the Family Security Act which would allow states to create and operate their own education, training and employment programs for long-term recipients and coordinate with other work-related programs such as JTPA; and WHEREAS, the National Association of County officials, the American Public Welfare Association and the nation's governors have identified welfare reform as a priority for the 100th Congress; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners supports Welfare Reform, Family Security Act, (S. 1511) and urges its timely consideration by the United States Senate. This the 4th day of April, 1988. 4:1(Y/ Shirle Marshall, Chair Board of County Commissioners ATTEST: - - - ' ! �� NAME (PLEASE PRINT) ADDRESS ITEM # A 4E1 i./`; )0/ /7,4/7. /�......_C Z2 -.gU � S #c0�/5 4' 1.4H - 3- C�SR 4 • i (3zP NC, G 4- ,ea-r to z � /,G 5- 4. 4 �/_y /P--' G /(a-- /Cc _ 7 reit 7v7vAy- 8. I 9. 11 . 12. 13. 14. 15. 16. 17. 18. 19 20. 21 . 22. 23. 24. 25. 26. 27. 28. 29. 30• 31 - 32. 33- 34. 35 36- 3 7- _. 38.- • SUMMARY STATEMENT TO ORANGE COUNTY BOARD OF. COMMISSIONERS APRIL 4, 1988 • COMMISSIONERS: We have prepared a follow--up statement to •our Notice of Concern presented to you at the meeting or . • February 22, 1988. We ask that it be entered ' into the record of this meeting. Our follow-up statement is based primarily on information contained In • news media reports. Therefore it was necessary to make. sbrld assumptions. It is understood that you have deleted the greenways from your Master Recreation and • Parks Plan for now--although you continue to support the concept and plan to pursue it at a later date and by other means. Apparently you have the impression that the people of rural Orange County are not opposed to the parks and swimming pools proposed in your Master Plan. Let us correct that impression. We are not opposed to parks and swimming pools per se. We are opposed to the program presented in your plan. The principles and reasons upon which we found the greenways plan unacceptable apply equally well • to the proposed park plans. The difference is a matter Of degree. . *A critical need for more parks has not been . .t established. *The problem of land acquisitibn is the: tate- again a matter of degree 600 acres versus 6000. We will oppose any action by the county to acquire • land from even a single individual for that purpose. ... *The burden cost and taxes falls primarily• upon the property owners of rural Orange County. We have no obligation to provide an urban area the • luxury of recreational land and facilities.' *The parks, a luxury item, would be developed- at • the expense of higher priority programs •such as schools and education , security, (police and fire) ; and water , sewer and waste facilities, or property, taxes • would be further increased. *We have no objection to budgeting for swimming • pools in our school system. Elimination of the pork barrel items currently in your budget would . • . cover the cost. There is no neaed •far the Parks and Recreation Department to be involved in this program. We have made some recommendations in our . . follow-up statement. - t","e`,$=r�*��r8:�c '. '���„`,^, Gr Y;' Pb.S;trw:•7-�a•,,:Nr'Zi.•r I�wr,,'r a„u ,.. 1��Wl�,, e'•�iy•P' :+f�dr7 Mr�.�`,. .,1`''r•Ifj .:..A;���'4• .�. 1. I r,rt r•.� . *According to statements attributed to Commissioner Carey in the news media your real objective is the power to control completely land use and development . in rural Orange County. This was obvious from the • beginning. The. Master Plan is merely a guise, a ruse. So it is time that we drop the Master Plan in its . entirety and lay the real issues of power and control on - the table: i . e. land use plans, zoning ordinances, building codes, and taxes. These issues are discussed in some detail in our follow-up statement. We 'Suggest that you consider our position carefully. It would be well that you realize that the people of rural Prange County own the majority of the land. We have no intention of abdicating the power. If you fail to recpgnize this fact , a long era of conflict and complication will prevail and a trail of disaster will ensue. • • • . .. p"�^`. •' t�Jr, ;r 1ir;M1 . ?:r � ,'r�. ,•rIiTI;'•""fir,' FOLLOW-UP STATEMENT TO THE ORANGE COUNTY BOARD OF COMMISSIONERS ORANGE COUNTY PARKS AND RECREATION DEPARTMENT ORANGE COUNTY PLANNING DEPARTMENT REGARDING THE MASTER RECREATION AND PARKS PLAN BY THE • CITIZENS OF RURAL ORANGE COUNTY APRIL 4, 1988 The views and concerns of the citizens of rural Orange County regarding. you Master Recreation and Parks Plan were presented to you on February 22, 1988. At that time the emphasis was placed on the greenways for obvious reasons. The degree of absurdity was aver-riding. None the less it - was stated 'repeatedly that the entire plan was unacceptable and should be rejected. According to news media reports ,(essentially our only source of information on the subject) You made the decision to drop the proposed greenways for now, and to concentrate on parks and swimming pools. So here we are again. Apparently, you have the impression that the people of rural Orange County are not opposed to parks and swimming pools proposed in your Plan. Let us correct that impression. We are not opposed to parks and swimming pools per se. In fact if we need them, and can afford them, we will build them. We have no more right to as4:: other people to pay for our needs than you have to ask us to pay for urban needs. We are, opposed to the entire program presented in your Master Plan, and ask that it be dropped. The exercise was doomed to failure from the beginning; because the most important segment of the population was excluded in it 's preparation--the property owners and taxpayers. The basic principles upon which our concerns were . based, and the practical reasons for finding the Master Plan unacceptable were clearly stated to you at the meeting on February 22, 19GS. These have not changed. They apply egt-tally as well to the parks as to the greenways. *A critical need for additional parks has not been established. *The problems of land acquisition is the same. The difference is only a matter of degree--600 acres versus 6000 acres, a few people versus many. It is wrong for the County to confiscate land for this purpose. Reduction of the number of people directly affected from 5000 to 1 does not make it right. We will oppose any action to acquire property from even a single individual against their will . *The burden of cost , security, and the loss of rights and privacy again would fall primarily upon the x , property owners of rural Orange County. You have increased the property taxes over 100% during the past five years. The only change we see is an order • of magnitude :increase in the size of the county government staff . You have made no effort to increase the tax base--iri fact just the opposite. The anti- industry, and anti-business, anti-private property mentality still prevails. Is there no limit to the burden which you will ask the property owners of rural Qrange County to bear--even as you further attempt to deny them their rightful vote on the future through the arbitrary and capricious decisions of you managers and planners, some of whom own no property and pay little or no taxes. *The. parks program, a luxury item, would be developed at the expense of higher priority programs; e. g. schools and education, security (police and fire) , and water , sewer and waste programs; or taxes would be raised even further. *Current parks and recreation facilities in Orange County and nearby areas are not fully utilized; e. g. for example, University Lake, Jordan Lake, Cane Creek Reservoir , Eno River State Park, Meuse River Park , and many other smaller ones. They should be, or else - returned to private ownership. Use fees should be levied for use of these Park facilities to cover cost for operation and maintenance. *It is premature to build a network of parks such as proposed in your Master Plan. There is no evidence that the location and distribution of the park system proposed is optimum. This is analogous to building walks on a college campus before the students have established a path and told you where they are going to walk. *The operation and maintenance of parks is not a proper function of county government. It is a functgpn of municipalities and communities. The proposed Master Plan is an effort to usurp the rights and power of the people at the community level . It is an exercise in empire building. If the county government has a role it does not go beyond a budgetary function. The proposal to build swimming pools at the schools is a reasonable one. The priority is secondary compared to the educational facilities, but is much greater than the pork barrel items included in your current budget. The operation and maintenance of the school swimming pool facilities should be the sole responsibileity of the school staff. Attempting the share the responsibility, and authority, under the guise of Joint use, would be a violation of sound management principles. The role of the county should be limited to budgetary processes. The facility should be open . daily throughout the year except for the necessary down-time for maintenance. During the summer vacation the utilization rate may increase. In this case the additional staff requirement could be met by placing deserving teachers and Staff members, who are interested, on a 12 month salary base to supplement their teaching income. Pubic use could be scheduled as necessary to meet the demand. Public participants should be required to pay a use fee to defray the operation and maintenance costs. This project could be accomplished through sound and prudent fiscal planning without an increase in taxes above the current level . Recent news media repor=ts have revealed the real objectives and motives of the board of commissioners. According to statements attributed to Commissioner Moses Carey, the Board would drop the greenways for now because the people were upset and confused. The Board still supported the greenways and would work on the issue later. The real objective was to preserve land as urbanization moves out. The Master Recreation and Parks Plan was merely a guise, a ruse, a means to an end. Recreation , like motherhood , means a nice cover for a conspiracy. So the real objective and motive is power. The power to control all land use and development in rural orange county. The greenway concept was an excellent plot for if successful it would give the county complete control of all surface water and adjacent land. Property owners would no longer have a vote. Ownership of private property would be subverted, The yreenway concept will be dropped for now, and other mechanisms will be used. Special ordinances will be quietly passed.. The people of rural orange county will go back to work and forget. We suOrj4 t to yoU Mr. Carey that it is just possible that the board of commissioners and your managers and planners are the ones who are confused. It is abundantly clear that you have no knowledge and understanding of rural orange county and it 's people. It is doubtful that you ever will . We admonish you not to sustain the notion that our memory is short---just the opposite is true. Do not underestimate our tenacity. Having deceived us once you will find it more difficult , rather than easier , at a later date. We don 't sleep that soundly. There are three generations alive at this time that you must get through to own rural orange county. We submit that you will find that to be a sizeable task at any time. So the real objectives concern development and control--- a struggle for power. - If this, is so it means that the real issues are land use plans, zoning ordinances, building codes, Vii,. t ;7; ` y ri ..�iI,Y,.ilm" and taxes. It might be well to remember that any of these instruments which are not acceptable to the property by owners, developers, and the trades will fail in the end. Building codes and specifications originated with designers, engineers and builders--not government bureaucrats. They must be prepared by those who have in-depth knowledge of sound design principles, and good engineering practices, which serve as the basis. When the content goes beyond these sound design principles and good engineering practices, and attempts to deal with the specifics of design on an individual basis, then it is not only ineffective it is counter-productive. The zoning requirements, conditions, covenants, restrictions, and reservations for the Research Triangle Park were written in 1959. they have been opened twice in the intervening period for two minor changes--a period of almost 30 years. They were prepared and administered by the Research Triangle Park Foundation , the land owner. The administrative staff for most of the 30 years consisted of four people--the maximum at any time was 6 people. The Park is a model for such developments and one of North Carolina 's greatest achievements. Delegations from all over the world have come to study it. At this time the covenants can be changed only by majority vote by the property owners--one acre one vote. Compare this to orange county. The size of the administrative and planning staff is orders of magnitude greater The Ann Lander ' s syndrome prevails: i . e. there are only two solutions, one or both of which are applicable to any and all problems--either see a professional (a psychiatrist) or have the government pass another law. Arbitrary ancj capricious decisions are made daily. The planting of a shrub at point A or point Fl becomes a point of . contention. Sound design principles and good engineering practices are rhetorical terms, don 't confuse the issue with facts. The rules are changed daily, dependent upon the mood of the bureaucrat. The system is out of control . The staff has grown sa large that it generates it 's own work solving non--problems. If the system is to be brought under control , the size of the county government staff must be reduced , not expanded as you propose A reduction of 50% should be made as a first step Hopefully that would be enough to put the system back in control so that the real problems would . receive attention. Sound design principles and good engineering practices would cease to be rhetorical terms and become the basis for prudent planning again. At that point . it would be possible to work with the property owners in rural orange county, the developers, and the . trades to try to establish a reasonable set of rules by which the game will be played. Given the right conditions, development will occur at some point in time. Holding back development is like trying to hold back the wind with your hands; the best one can do is to divert a little cool breeze to the forehead. Even that cannot be accomplished if the fingers are widespread. No, Commissioner Carey, your efforts will not preserve the land. If that is to be done it will be through the efforts of the property owners in rural orange county who understand it 's real value. Much of the development in Chapel Hill has occurred on your WATCH. Where is the preserved land? It seems• there are three option open to us; first , you, the board , can work with the people in rural orange county O ider a set of rules which preserve -the rights and power guaranteed to us under the United States Constitution; second, we can agree to an era of peaceful coexistence (you stick to ydu knitting and we will tend to our own business) ; or three, an era of conflict and confrontation will follow from which a trail of disaster will ensue. We suggest that you, as a Board of Commissioners, reflect: upon the issues discussed above as you ponder your decision as to whether or not you will continue your efforts to force your Master Plan and it 's hidden agenda upon us, or re,iect in completely and start over. • PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR Hazen/Sawyer Estimate Elev. Dam Top: 596.0 FT MSL " / Dam Height: 74.00 FT 20 Yr Safe Yld. (MGD) : 6.00 / Storage: 2,070 MG ITEM WORK TOTAL 1 . Contractor Mobilization 231 ,381 2. Dam Site Preparation 894,900 3. Dam Embankment 2,424,250 4. Principal Spillway 3,489,500 5. Diversion Conduit 446,500 6. Intake Tower 1, 156,400 7. Access Roads 345,000 B. Miscellaneous Site Work 540,000 9. Electrical 100,000 10. Reservoir Clearing 370,000 11 . Property Acquisition 1 ,462,200 12. Road Relocations/Modifications 930,000 13. Modifications to Existing Utilities 0 Subtotal 12,390,131 Eng . and Contingencies a 30/. 3,717,039 TOTAL BUDGET COST $1$, 107, 170 COST/GALLON YIELD $2.68=. COST/GALLON YIELD $3.29 (adj . for instream flow required: 1 .10 MGD) PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR SINGLE PROJECT 3.30.88 Elev. Dam Top: 597.0 FT MSL / Dam Hgt: 87.00 FT 20 Yr Safe Yld. (MGD) : 8.0 / Storage: 4,900 MG ITEM WORK QUANTITY EA TOTAL 1 . Contractor Mobilization 300,000 2. Dam Site Preparation 391 ,000 3. Dam ! Spillway Const. 110,737 CY a $30 3,322,110 4. Diversion Conduit 150 FT Q $1 ,304 195,600 5. Intake Tower 800,000 6. Access Roads 4,400 FT a $75 330,000 7. Miscellaneous Site Work 480,000 8. Electrical 100,000 9. Reservoir Clearing 750 AC @ $1 ,700 1 ,275,000 10. Property Acquisition a. Max. Flood Pool 660 AC a $2,500 1 ,650,000 b. Wildlife Mitigation 700 AC a $500 350,000 c. Impacted Structures 0 d. Poss. Impacted Structures 187,200 11 . Road Relocations/Modifications 1 ,000,000 12. Modifications to Existing Utilities 0 Subtotal 10,380,910 Eng. and Contingencies a 30% 3, 114,273 TOTAL BUDGET COST $13,495, 183 COST/GALLON YIELD $1 .69 COST/GALLON YIELD (net) $1 .96 (adj . for instream flow required: 1 . 10 MGD) NOTES: ITEM NO. 10.a. Maximum Flood Pool includes all land inundated minus 100 acres of land already owned by the county. 10.b. Wildlife Mitigation includes replacement acres for all land inundated (normal pool ) by acquiring Duke Forest easements. PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR FIRST STAGE 3.30.88 Elev. Dam Top: 570.0 FT MSL / Dam Hgt: 60.00 FT 20 Yr Safe Yld. (MGD) : 3.0 / Storage: 1 , 100 MG ITEM WORK QUANTITY EA TOTAL 1 . Contractor Mobilization 300,000 2. Dam Site Preparation 270,984 3. Dam & Spillway Const. 64,374 CY Q $30 1 ,931,220 4. Diversion Conduit 150 FT a $1 ,304 195,600 5. Intake Tower 659,699 6. Access Roads 4,400 FT a $30 132,000 7. Miscellaneous Site Work 280,000 8. Electrical 75,000 9. Reservoir Clearing 270 AC a $1,700 459,000 10. Property Acquisition a. Max. Flood Pool 220 AC Q $2,500 550,000 b. Wildlife Mitigation 200 AC a $500 100,000 c. Impacted Structures 0 d. Poss. Impacted Structures 0 11 . Road Relocations/Modifications 0 12. Modifications to Existing Utilities 0 Subtotal 4,953,503 Eng. and Contingencies a 30Y. 1 ,486,051 TOTAL BUDGET COST $6,439,554 COST/GALLON YIELD $2.14 COST/GALLON YIELD (net ) $2.56 (adj . for instream flow required: 0.50 MGD) PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR SECOND (final ) STAGE 3.30.88 Elev. Dam Top: 597.0 FT MSL / Dam Hgt: 87.00 FT 20 Yr Safe Yld. (MGD) : 8.0 / Storage: 4,900 MG ITEM WORK QUANTITY EA TOTAL 1 . Contractor Mobilization 300,000 2. Dam Site Preparation 214,882 3. Dam & Spillway Const. 63,583 CY a $30 1 ,907,490 4. Diversion Conduit 0 FT a $1 ,304 0 5. Intake Tower 219,895 6. Access Roads 4,400 FT a $15 66,000 7. Miscellaneous Site Work 200,000 8. Electrical 25,000 9. Reservoir Clearing 480 AC a $1 ,700 816,000 10. Property Acquisition a. Max. Flood Pool 440 AC a $2,500 1 , 100,000 b. Wildlife Mitigation 500 AC a $500 250,000 c. Impacted Structures 0 d. Poss. Impacted Structures 187,200 11 . Road Relocations/Modifications 1 ,000,000 12. Modifications to Existing Utilities 0 Subtotal 6,286,467 Eng. and Contingencies a 30% 1,885,940 TOTAL BUDGET COST $8,172,407 COST/GALLON YIELD $1 .02 COST/GALLON YIELD (net) $1 .18 (adj . for instream flow required: 1 . 10 MGD) PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR TOTAL, ALL STAGES 3.30.88 Elev. Dam Top: 597.0 FT MSL / Dam Hgt: 87.00 FT 20 Yr Safe Yld. (MGD) : 8.0 / Storage: 4,900 MG ITEM WORK QUANTITY EA TOTAL 1 . Contractor Mobilization 600,000 2. Dam Site Preparation 485,866 3. Dam & Spillway Const. 3,838,710 4. Diversion Conduit 195,600 5. Intake Tower 879,594 6. Access Roads 198,000 7. Miscellaneous Site Work 480,000 8. Electrical 100,000 9. Reservoir Clearing 1 ,275,000 10. Property Acquisition a. Max. Flood Pool 1 ,650,000 b. Wildlife Mitigation 350,000 c. Impacted Structures 0 d. Poss. Impacted Structures 187,200 11 . Road Relocations/Modifications 1 ,000,000 12. Modifications to Existing Utilities 0 Subtotal 11 ,239,970 Eng. and Contingencies a 30% 3,371 ,991 TOTAL BUDGET COST $14,611 ,961 COST/GALLON YIELD $1 .83 COST/GALLON YIELD $2. 12 (adj . for instream flow required: 1 . 10 MOD) • SEVEN MILE CREEK RESERVOIR COMPARISON OF H/S AND PRIDGEN DESIGNS 3.30.88 HAZEN/SAWYER PRIDGEN 1 . Stream invert feet 520 510 2. Hgt of dam above ( 1 ) feet 74 87 3. Total dam length feet 1 ,400 2,050 4. Length of prin. spillway feet 100 1 ,800 5. Length of aux. spillway feet 270 N/A 6. Top of dam elevation feet 596 597 7. Max . flood pool elevation feet 591 600 8. Normal pool elevation feet 581 597 9. Total storage @ nor. pool MG 2,070 4,900 10. Area inun. a normal pool acres 332 700 11 . Area inun. O max. pool acres 525 760 12. Total drainage area sq mi 13.7 13.7 13. Estimated 20 yr safe yld. MGD 6.0 13.4 14. Instream flow req. MGD 1 . 1 1 . 1 15. Net 20 yr safe yield MGD 4.9 8.0 16. Cost/gallon yield (net) $ 3.29 1 .96 i I Proposed Seven Mile Creek Reservoir Cost Allocation, Stage One (3.16.$8) f County Cost (22.4%) Town Cost (77.6%) I I Proposed Seven Mile Creek Reservoir Cost Allocation, Stage Two (3.16.88) Town Cost (46.7%) County Cost (53.3%) i Proposed Seven Mile Creek Reservoir Cost Allocation, Stages 1 & 2 {3.18.88} County Cost (39.7?) Town Cost (60.3%) ' . SEVEN MILE CREE, RESERVOIR FIRST STAGE Town Cost 3844503 County Cost 1109000 SEVEN NILE CREEK RESERVOIR SECOND (final ) STAGE Town Cost 2933267 County Cost 3353200 SEVEN MILE CREEK RESERVOIR TOTAL, ALL STAGES Tc.wn Cost 6777770 Couny Cost 4;62200 y . . l , • , , 4 Roller-compacted concrete From gravity,dams to heavy-duty pavements, RCC emerges . as an attractive construction material by Thomas C. Hale The development and application compaction techniques with a mini- Field Editor of RCC for water control projects mum of forms and joints. has progressed rapidly in the past Although there is no universal 4_ oiler-compacted concrete few years, according to Kenneth agreement as to a definition of is being used as an effec- Hansen, an engineer with the Rocky RCC, it can be broadly defined as a '�' .�" tive construction tool for Mountain-Northwest Regional Of- lean concrete of non-slump con-11 water control structures. The advent Tice, Portland Cement Association, tency-that is compacted by vibratory of RCC has made gravity dam con- Denver, Colo. Attention has been rollers. According to the AMir-I an struction competitive with embank- given to the concept of building a 'Concrete Institute, it differs from ment dam construction. concrete gravity dam using earth conventional concrete principally in \21,ii, ri-1;1 �t • - y'*_ 11 c . i ` •i t p. , • . . " k b 1 &:.4f " . / 1 *''. 1 - 4...:it' V : ha •r. ti M.•�• �•r Tt f L. a r - y ,j7t ..--...:7-....-,...••-y.� �y� -. i ' '.}-• 1F M1 •-• r _ ..\• . - _-- " "^...F"'.*ice'~-3` "'di_' --.f� . L::`S' .. `_ - - --,. - - -:.--- .r"-* ti p;* --j '---..,,2,• -4 — •f.r.:f - - Lt.a �. ••. j _ - . :t-..• --ti- __ -ice ''- 7-r—.. i....., _ -„:"v--.•..-r1-i = _ _•--...��`__ _ . _• : - --Sri..(~1� -_ A-r- i,,.- wp'� tom '7firr: : -y~ - _ Zi,- <..'" z�", _ -'r'J_ _ '---- �_ - _ _ -. polo �,.;. _ '1-.-= .,� ' : `* _ ,r.'.4 hrt:�- -. to speak for full-scale projects," ' -- - . " ?_2 •.� 1-64%' comments William Dinchak, ircc- for of energy and 4 # - �,._ - _ -, gY water resources • 4 -r+' . , ;4 • Arg t•'- :-Y ` #' •- =: {; '-.e for the Portland Cement Associa- ..- +>;4 =`., `.:� - y' r.: : lion, Skokie, ill. "There have been a "'-= '•,` =f` x. �t a. number of them built now and many ;*w-7-7 ,;; �� ''i= =� _ Y a, more are on the drawing board. '•''.'. • s_ . r ' .-: -1y•.`"1 _ ki .r •- -; . � Adds Ernest chrader, formerly a•.. ,F. t : • _ d�- U�i1' .�• ' �, ..�J 1• , _, f with the Corps' Walla Walla, Wash.,• .� IIpli � � Ip'r I/ District and now a consultant, "To- ` _- ;:t, -l' - - z..,-,ti,�.. Y-. r *-,:--. ! impossible to keep -..c., �- ;-�±,,'- '=' _=i.. . -r -#'ri !Fi1` `F L day, it's about } - y_ •=- J of all the places worldwide t.�' y7 ,-.....;: "-:"�: •sr � '- track f a r - , :r _:�. �- � ;" ,....4., where it is being used." AL.� _, -7-7;."7.:•:;/'-'-'----.77-377;71-1� ; RCC was used to develop a major ' - r� .. . „ 4,:-Y_ � ' ; �� ., -- ti,� gravity dam project in Austin, Tex., *ice• -_ ”' , • .....•-,� .,-_ t.- in late 1983 an 4.-i& . ;. ��� - yam..,-•-y• and early 1984. The .. , `` 's - ,• ----w� '.' 2%1 _ -•_r r North Loop Business Park '; -- :. >-y0,,_.:„ _�-- ��,V,ir Stormwater .�.- .° - ._ +•••- -� Ater Detention Dams were •L ti -► ti r •'I. .,_ b e..+t_ �`;• - _- . .. -_.:;...7.---,r ` _- - ; ,.:., constructed by H.$. Zach 1. Co.. - ' r~1 "�® San Antonio, Tex., under a 51.8 mil- H.B. Zachr', C:.• 5a° r■.^.;p^io, Tex., was r e main con:raC.•or for wor+ on the North Loop Busing;; S;err^.,at?r Delp ;,on Dams. lion contract with the Tramell Crow Development Co., Austin, Tex. Freese & Nichols, Inc., Fort Worth, its required consistency. RCC must 430,000 cubic Yar�s of lean concrete Tex., designed the structure. be dry enou_h to support the weight fill which was contained by precast These two structures are 1.600 and of vibrator.. equipment but wet concrete panels on the vertical up- 1 200 fee[ long, 32 feet or less to enough to permit adequate distribu- stream face. This X14 million project height, and have precast concrete Lion of the paste binder throw,hout was built by Eucon Corp., Tri Cit- facing panels on the downstream the mass during the mixing and con- ies, WaSh. surface of the dams to form planter solidation process. For %Villow Creek, RCC was boxes. They required a total of ap- The concept of RCC for dams spread by 16-cubic-yard scrapers. proximately 21,000 cubic yards of had its start in the late 1960s when it Bulldozers positioned it into I-foot RCC. was assumed that an increase in lifts and vibratory rollers compacted The dams, which are keyed into shear strength of the cement- it in four passes. rock about 8 feet below grade, were enriched, granular fill materials constructed of RCC placed in 10- would result in significant reduction The construction of the Willow inch lifts. Each lift was compacted of the darn cross section as corn- Creek Dam kicked off the market so continued • pared with a typical embankment .«,7,... ,- —, dam. The concrete could b -.. —AL.,.' :��- Yvr " .� ;�-- .: ,� ,. ,,. :rte e e e trans- :.=±� ,;Y.-=•. :� ��.-' - `_ �'. �,: ported by truck spread by dozers ti ': : '�` s T- ��- and compacted by vibratory roller. ''} '` ` • ,-� ti;�„r-rti1,,Y, -_ j Initial development work on RCC - xi,- f��� "�--_ -_„r was conducted by the Tennessee Val- � =' '?. "9 ley Authority and the ars � � T" ---'? r "rs� ,.. e .army p ,.,4 _. •: � .•. Of Engineers in the early 1970s. - ?�. _ .r:T Y s`_' �� ;r. 3 '-:-- •-43n In 1978 the Army Corps of En i- J� _ �' ;_,•;,..- _ - - -�- '' '"' veers used 16,?00 cubic yards of `, _- "- - _.� _' ",.'-'"7'? =y'x RCC in construction of a 5-foot ' `+_ - F - thick by - ��_r7' _ `;-•',;; .•..r. -- •- y long sill block "� the end of a floodway on its Chena `'- w '- - -_:--..•,,-.r.,-,...' - a.y.• - -� . River Project, Alaska Standard a._* �+ r r, .11,� - - t-••�� +� .-;"--#!--7i•-'37--.--_"j--' earth moving and compacting V-,.....„,'• -- ; _: :: _,�,� , z tom actin ti • ---` r-�. ,'. �:>= `=,�� ..: equipment, a �' r,rcr.tiur.al concrete " ' `-' •.:..� _ "=- - `- ...;.F� ==_` �".v batch plant and a ''e!I graded sandy - x , - - ' � 4 '�'�'A feria usually �` r' •',,_:•_:-�. 2:0-7, fill material specified for • '..-..:�. "--••- �'r'_ ..,_ :._,. transition zone in at. c nh _ � :. '�=' r- -_... ---:1;,:;-,•:.,•-•i-.,:-.".----x,7``. .'. dam were utill...:. `!Mi _� 1 ~� --2. • -Y,��� -- •-, The Willow e uti Creek i)am crm ` ``'_ • `%'t i . ' :z .y .' ., _ ;Fy^c �-?ti: ; 11. ♦a--.. - ��-'`'��. _, ri I V'tr - M Y. ti pleted In 19J� ;'.tar }1C�(net. Ore., s' .� i 'Y'� Mi,,.,,trf !� • -e-_-.. was the first concrete dam bunt .rich }` . `� •_ RCC by the Corps of Engineers and - - -•; - - At +ec - `r : :. -- _, -- the first RCC dam built in this coun- - � j ` First concrete dam built with RCC in the United States was the Willow Creek Dam try. This 1,780-foot, 169 foot high near 1-1innner, Ore., completed in 1982. The project was constructed by Eucon structure required approximately Corp • Tr: C,rres, Wash. COn,mvcfv,n O.. i! -- Ac-^,us. 1, I:u rs -w. - - -. _ .. - - � RCC. . . Knudsen Engineers, Denver, Colo., the dam by conveyor. -Layers were to 95% maximum modified Proctor to protect some facilities from spread with the aid of either a front- density. flooding and also to store process end loader or small dozer and corn- water. patted by a vibratory roller. The RCC for the North Loop The Middle Fork Dam has a crest project was blended in a pug mill set length of 410 feet and width of 16 up near the dams. The mix included feet and will impound 390 acre-feet ix design for the RCC was 200 pounds of cement, 3,390 pounds of water when filled. It has a facing 7 1,316 pounds of 4-inch-minus aggregate and 80 pounds fly ash per of conventional concrete over both and 1,974 pounds of 1-inch-minus cubic yard with 6071) water. its vertical upstream face and oil shale aggregates, 120 pounds of steeply-sloped downstream surface. portland cement and 180 pounds of Another interesting project was Some 55,000 cubic yards of RCC water. Design strength of the RCC the Middle Fork Creek Dam at Ex- was placed for the gravity structure was 1,650 psi in 90 days. xon Co., U.S.A.'s Colony Oil Shale in just six weeks. Middle Fork Dam was the second Project in Parachute, Colo. It was The RCC used for the bulk of the in the United States to make full- completed in late 1984 by Avery dam, consisted of a zero-slump scale use of RCC. It was the first in Structures, Inc., Buena Vista, Colo. mass concrete with a low cement the country to employ maristone oil The dual-purpose, 124-foot-high content mixed in a regular concrete shale as the concrete aggregate. dam was designed by Morrison- production plant and delivered to continued ROLLER COMPACTED CONCRETE GRAVITY DAMS Max. Quantity Cement/ Cost Constr. Prolect Ht. Cu.yd. Application Cn.yd. yd' Period 1. Willow Creek Dam— Heppuer, Ore. 169' 433,00 Concrete gravity dam WI 1181 aver 519.00 1982 Owner!Engr: COfE,Walla, Walla, wash. 152 ml Precast Concrete panel Contr: Eucon Corp.Tri Cities.Wash. vertical upstream face 2. North Loop Detention Dams— 32' 20,670 2 Concrete gravity dams on 2001 526.00 1984 Austin, Tee. (10.ml downstream side of earth 801 FA Owner: Trammell Crow Co.. Austin, Tex. embankment Engr: Freese&Nichols. Inc.. Ft.worth, Tex. Contr: H.B. Zachry Co., San Antonio, Tex. 3. Winchester Dam—Winchester, Ky. 70' 32,000 Concrete gravity dam w/ 1751 532.50 1984 Owner:Winchester Municipal Utilities . 121 ml membrane lined precast Engr: Parrott, Ely, & Hurt. Lexington, Ky. concrete panels upstream & Palmer Engrg. Co..Winchester. Ky. - COntr: McCormick Contractors,Winchester, Ky. 4. Middle Fork Dam— Parachute,Colo. 124' 55,000 Concrete gravity dam with 1201 less than 1984 Owner: Exxon CO. USA, Houston, Tex. 138 ml conventional concrete both 525.00 Engr: Morrison-Knudsen Engrs., Denver, Col. faces (was international Engineering Co.) Contr: Avery Structures. Inc., Buena Vista, Cold. S. Great Hills Dam—Austin,Tex. 37' 13,000 Concrete gravity dams on 2464 — '84-'85 Owner: Trammell Crow Co., Austin, Tex. 111 ml both sides of roadway 984 FA Engr: Camp, Dresser, r. McKee, Austin, Tex. embankment Contr: M.B. Zachry Co., San Antonio, Tel. 6. Galesville Dam—Azalea, Ore. 167' 223,000 Concrete gravity dam wI 911 521.42' Owner: Douglas County, Roseburg. Ore. 1511 conventional conc. upstream 874 aver. 1985 Engr: Morrison-Knudsen Engrs., San Fran., Calif. unformed downstream aver. Contr: venture Const. Inc., Auburn, Wash. 7. upper Stillwater Darn — Durham, Utah 285' 1,357,000 Concrete gravity dam wl 1291 23.81 '85-'86 OwnerlEngr: USER, Denver,Colo. 187 ml slipformed concrete both 2891 FA Contr: Tyger Const. Co..Spartanburg.S.C. faces 8. Monksvllie Dam—Ringwood,NJ. 150' 289,000 Concrete gravity dam WI 1081 greater than 1986 Engr:O'Brien 3 Gere, Blue Bell, Pa. 145 ml convention concrete both $16.52 Owner: No.Jersey 01st. Water Supply faces prig Did Comm& Hackensack Water Co.. Hackensack, N.J. Contr:S.J. Groves Co., Minneapolis, Minn. 'plus 56.75Icu.yd. for 16--I aggregate Dy previous road relocation contractor 18 Atpvtt 1, 1985—Construction Digest L RCC. . . �sy r.-t•�' -.,.::,s,':•-;;; :,:--rte„ cam-y- .L - .. ~ McCormick Contractors Win- -ti.`.�- .,,,`=tii.•. 0,..'72,-:4-1-:::.- '- ;c•-+ =" : : :►. Chester, Ky., completed the first - '`ls-..•'' im.-4"" --'*`"• - • - ''-r':::'r�,'• RCC dam east of the Mississippi — ma '''r, �• "7:-..s.1-1.- ` ',: the Winchester Municipal Utilities 1 ;. ' -C - '. ~:` ...9---4.,1 Dam in Winchester --- in late 1984 - r.'. : under a S3.2 million contract with # _.•.,1 :�; .•yy `--_ .1,,- °' tJ• 7:' 1 �� - to t r.:! ti—.,c,k ", . 7 , f r X ..M This water storage dam consists _ _ -_ � --i pt..-_ ;4 N ,e '? of a 70-foot-high spillway notched -r- •'`-� -).,,Si "�_�"'.� 1�� _fi - - into high ground on the east abut- e. r jj . r . c_. •�.:;1;.,i-• `, ment, and another 900 feet of shoul- : .� 'r • °''. "ter ' - _ `'� der dam up to SO-feet-high ',-.-_ J' ' .61 "'ikm ~'. ..w*; extending upgrade to the west. The - .-- structure has a 10-foot crest width, a _. - -. : : =-�.,�, :, • _-'fir:._..• .:. vertical upstream face and a one-on- r ' ::f. -_ • , -. � -_�,"�: tip`•= =• • one sloping downstream face. It - ''. - -r~: '{,•,,:, 1 : ; .. contains approximately 32,000 cubic. -4 - '" -`e-- "'��•'•-" '; ; % - yards of RCC, .ref by -_ _ ▪ • - • _ .;.. ,;;•f ::,: `.�--_- t. _ . membrane-lined precast panels on y`- - - ▪ '' • • -. - ' ==' --:�.: :. : :: ; ti the upstream face for seepage con- Dual-purpose, 124-loot-high Middle Fork Creek Dam in Parachute, Colo., was de- trol. signed by Morrison-Knudsen Engineers, Denver, Colo. A portable plant supplied the bed- ding concrete and RCC mix. The RCC mix was hauled by two scrap- curtain wall and RCC mix. 175 pounds of cement and 15 to 19 ers carrying 16-cubic-yard loads. The RCC mix contained 1,280 gallons of water. The mix was Production averaged about 1,000 cu- pounds of I- to 3-inch stone, 2,560 dumped from scrapers, spread into bic yards per day of bedding, pounds Of 0.75-inch-minus DGA, continued -49., ,_ . i : 0 . 0 . sk .- 'e -," . f Fit If ou • • • ( 1_ , E.11-4t1 _x _.4...1 i . it 1 EAGLE A\ Er ibil . . , / . .. . . ,_. .ii ! i �'i -•`i,` e exclusively for mining and construction equipment. �� Air conditioning in the summer, heating in the ° c*�r� ., winter, dust-suppressing positive pressurization all 1%.7 ''x+ - ' '�� year long. Heating and pressurization are optional. � =a� I Eagle Air Conditioning gives you custom '� _ installed equipment with a factory installed look 1 t ;, 1- at a comfc:gia prie. ' / Once ordered, we take over. we install it at i �. • 1 G your facility. We service it in the field. Our c^^' dependable system is backed by a nationwide network of factory trained service technicians. With the introduction of Eagles Hydraulic Air Manpower has as much to do with productivity as . Conditioner, you now have the capahilits to install horsepower.A safe,alert.comfortable operator can air conditioning on equipment that cannot be mean more productivity from any piece of equipped with a conventional unit. . equipment. See your local equipment dealer or call us toll- When you're looking for more 1 . - free for further information. productivity, think Eagle Air Con- ditioning — the heavy-duty air ir• *' Y NGINEERING ,-- conditioning systems designed ' r = INC. .i 1-800=533-0502 BOt]!S•Wf![OMf.M/NM 56187 �� - t-800-722-0557 (In Minnesota) ,- 70 Avgvir 1, 198.5 — Con,rr,,cien ppest CC, . . i �Z VOLUME VERSUS HEIGHT RELATIONSHIP FOR TYPICAL DAM CROSS SECTIONS ,e .— _ -- -_ _ -�__. (tl.) �. CAA TMFIIL CMBANK 4ENT D14 AOCR FICL EMB ANKuEMT DAM 1-. _w �r •r� ACC CRA VIT♦ DAM 1 , 3�:,%-, 01414- ■••■ + tti T'T, ` 4 ._ 12 f i. S .•-�- --4h$ .,. �_ (10 0). - - r _ - Y ...11__;'•_v _:.�wr..: O (6�) el Artist's rendering of Elk Creek Darn in w: . c - southwest Oregon. =u (6 7) 7 cc'31.3 •/ u I . 4, w L,1 6 . 1-foot lifts with a dozer and tom o rso) patted by a vibratory roller. • • MI According to Hansen, the Gales- (3.3) ville Dam near Azalea, Ore., is the • • most impressive RCC project under construction. "Work started on (122), - - .„••■"•May 30," he says. "It was over 100 feet high when we visited the site on •• I*" •1-... ~ " • . w June 28. It was going up at the rate 0 (0)0 100 200 300 .00 of 4 feet a day — an 'instant' dam." 0)) (70 s) (61.0) (II 4) (1210) 1-�'Ge; Venture Construction, Inc., Au- - °AM ME!GMT IN FEET (METERS) + burn, Wash., is building this con- --• crete gravity dam with conventional COMPARISON OF RCC AND MASS CONCRETE COSTS concrete upstream, unformed down- (1984 DOLLARS) stream. It involves 223,000 cubic yards of RCC. 2 175 1 - - - _- i Elswhere, Tyger Construction a (229) 1 I Co., Inc., Spartanburg, S.C., re- ceived a $60.1 million contract from u (196) I- I I 1 [11 the Bureau of Reclamation for Up- per Stillwater Dam, which is under 125 -.— I ` construction near Dusehene, Ut. a � I1J I ft USER, Denver, Colo., is the engi- u too — - neerin firm. . (131) I CONVENTIONAL MASS Thi massive project includes con- _ oA �oo $RETE GRAV)TY struction of a dam 2,700 feet long at 19B) r .ZMI1flit, crest, with a maximum height of '� Lfti ° I l i 275 feet and crest width of 30 feet. o 50 p p • .The front end rear faces of the z (65) Cc G AVITY DAMS o of r I structure will be of conventional LL . JJi ms° concrete, slipformed in a stairstep 0 u. (331~ �Ewb �;+ F fashion. Upper Stillwater Dam will o - 0 I I II1iUii 1 I 1 111111 1 ' 1 111 Ll] feature 1.3 million cubic yards of C RCC., 10.000 100.000 1.000.000 10.000.000 S.]. Groves & Sons, Minneapolis, (7.645) (76.450) (746.500) (7.465.000) Mn., received a contract in early QUANTITY OF MASS CONCRETE AND RCC IN CU. YD. (CU M.) 1984 to build the Monksville Water Reservoir Dam on the Wanaque . Dam in southwest Oregon. The According to Kenneth Hansen, River in Ringwood, N.J. The 1,900- main dam is scheduled for a spring RCC has many applications. For foot-long, 154-foot-high dam will 1986 award, pending release of gov- water control projects, its uses are contain 289,000 cubic yards of RCC ernment funds. Elk Creek Dam will separated into three categories: plus 22,000 cubic yards of concrete have a maximum height of 249 feet gravity dams; overflow structures facing. . and have a maximum crest length of and spillways, and miscellaneous Another large water control proj- 2,580 feet. The volume of concrete applications. ect will take place at the Elk Creek will be 1.1 million cubic yards. continued ?? Avgus( 1, 1985 —Cmt'ruction D-gest r r • RCC• • • ti• •. : •_ ,t.> for use on the Upper Stillwater Dam r.. ,--r:... -- ,,,,. .`.-..•'.-, •. because of environmental reasons ..',;:i7:.--.:: � - . -.,;:P and because the cost was less than Hansen describes RCC as "a very r' --:!',$,....-• - other alternatives. '' Donald Sexton, chief designer ti.. quick, equipment intensive opera- - * �, and resident engineer on the Win- tion. In other words, we're talking . ' g S rs „•, chaster job for the joint venture of high speed production with equip- r._: : • -- - �� .-tit - Parrott, Ely& Hurt and Palmer En- ment rather than a lot of hand la- ' -- ' gineering Co., says RCC was chosen bor." \ �� ` 'r i w 1 because it was more economical and - - could be built faster than alternative • -r =' ,.' dams. "We had a local contractor - tme is saved in placing RCC be- ` -- - - price both earth and RCC, and the cause it is brought on site in - -; `�, - :.'`•'?t tr.- RCC was about a half million dol- dump trucks or scrapers and spread '- 4 . '+ Ir 0.,1 lars less expensive. Also, it was by dozers or graders. Also, very lit- i.::' -t+� ,- much quicker to use -- we placed �'' ^ � '. 30,000 yards in six weeks, so it went tie formwork is used and no joints ���--�" � �7,. rr ��..� are usually formed. l• '"' ' g4 `=""•.+:_ up real quick," he says. RCC can usually be placed for - • ' :;:. ` He adds, "We're very pleased considerably less than the cost of =. �,+..a_,� ; ; ,;� .-""ter -5 with RCC. In fact, the Winchester conventional concrete. Relative to �'- dam just won an award, It's really a the traditional concrete gravity dam, Kenneth Hansen good looking dam." the economies of RCC are mainly Elk Creek Dam was originally due to reduced unit cost of the cone planned as an embankment dam, Crete materials, reduced labor costs structjon seasons and bring it down but it was restudied and the use of and reduced time of construction. to one." RCC was found to be more econom- Schrader says, "We can greatly re- Alan Richardson, principal de- ical. "We value engineered the Elk duce the construction time, taking a signer with the Bureau of l eclama- Creek site and found that we could project that might take three con- tion, Denver, says RCC was selected save a considerable amount of money by going to RCC,' says Den- _- �' F_ w: •;w _ nis Hopman, chief of the Concrete �z Dv_.viintiaiiii=Chica_gois_w --_- - 4---..4;; s-- E-_ - "� ._i: Control Section, Portland District, - �rr+ - �,Fr;='� '^w11TO]frPJ,Ji$Rd � =, •_ I- r �--- •• - - Corps of Engineers, Portland, Ore. w * ->:F , M. "I think RCC has a lot of good po- -` �] � __;'.. = xc4 ,_j.;.- prl.cled tential. It can take a lot of dam prof- " `' _ ars; :" ects that were marginal before and iii- ::std t.`._ ..?-,Y=_7-:' .440 _-,, , -_- ,:.�.,-.. i:.t-y:::T; make them very cost effective.' 16 ..�; =� � -_ 1.i2: ;�, • .�=4=_ = At a symposium sponsored by the ► , ``--7.1."=ti '- ' �-"` �' � '-`=a Colorado Section and Construction :Y�- -., -`` r Division of the Americian Society of t : 'fir .... = ►^s'- �` Civil Engineers in May, Charles Lo- `` ``. ,-;. �� gie, a consulting partner with• fi Y l- / '. Dames & Moore, Earth Structures r - . .-, .. . 7::::-:::'-;:-. ., - .. •.._ . . . .. .. - _ - . .- -; Design Division, Phoenix, Az., The Essex Inn's one-price S45 corporate package rate gives the said, "RCC has recently emerged as traveling executive everything he wants—guaranteed rate.a new- an economically attractive material • ly remodeled guest room (well upgrade you to a suite if It's continued available),complimentary Wall Street Journal with your Continen- tai breakfast,and your spouse can stay free with you.Free park- .; rl.'' rr-�r & Iraq, t001 �IIIIII�I ~�.._..� -. The corporate package Is one of the new programs designed . �`�`"� _ to complement the Essex Inn's recently completed 53 million x� I I�, `� '� remodeling;new rooms,suites and lobby.New York style dell for - ...-/-447,-74.. •„�!,, • breakfast,lunch,dinner,late snacks,a comfortable lounge with y ; ,. " � .�: entertainment along with . 5- ' .1!l `' `'•+k .1 g Ih a swimming pool and sun deck. New, .. - r1.I.-t .. �' modem, economical, Informal and friendly . . . and downtown I 1 [[/ Chicago. �•- se---7...... ,fir L —I"'�« At, FRI -�-_r --' .-1 . Call for Guaranteed gate Corporate •-•,•••...,•^•��••.-•a•-.•,.. _ ..,�;; Program Plan details: ; ESSEX IN i JohnCostalo, 312-939.2800 � _ Winchester, Ky., dam features precast 4.,.,,..•.. «et% st concrete facing panels which serve as cmnpe uue\u s0�-05 star-in-place forms on the upstream face. 26 August 1, t985 - Conoruction Digest - These Mitsubishi ` dealers can show RCC. . YOU ' quirements can have an adverse im- pact on overall embankment dam t 1t' qtx ty Yr r+;4r .J. •+••1 :.=;, ,z;• construction economics. With an•• �•� :--61 .r--. ,-, ;; i - 1_u RCC gravity dam, floodwater can C:;:ierenee. • 'f^ r.--�..�-` - _-.=:.. 4 be spilled directly over the dam crest --- by way of an overflowspillway, thus -- �, _ rt 1 ti-ter?- -:' eliminating the need for a conven- t '.,"':i-. j i.•.••:4STRUCTION _ „ : ' r, 5.T_:� tional separate side channel spillway. •_ ':HINERY CORP. . ..- ' Such a structure can typically con- � r ' r stitute a significant line item in the ?ox 99096 -• - construction budget." 'v Decimal Drive -( ;'' g t ----.....s.0.-:• Decimal KY 40231 r-_' - . `,, Logic pointed out that for place- 267.9000 ` ment of approximately 2 million cu- !,.c :CH +- . — _. bic yards or less, a minimum per 9 Llox 1742 €in • =r cubic yard advantage of about 1:2 is C�, Rag, Drive '- - , t +sbaro, KY 42301 ._� Y. • *1 -- realized with RCC versus conven- •: 683.2000 : Tom•tl?s :''�_-t- Y- tionally constructed mass concrete NCH ' ;y gravity dams, ' 2 , � y + rr, CC differs from conventional Box 154 A '.` r �n, IL 62959 concrete chiefly in its dry con- }982-2112 ii 62 William Oinchak sistency. It is a zero-slump mix that contains less cement that conven- �4 -DIANA EQUIPMENT tional concrete. "By being able to J., INC: for gravity dam construction, re- place it in such a dry form, less wa- J1 Box 68555. placing the use of conventional con- ter is used," Logic told Construction 2� 0 Zionsville Road crete and even challenging the Digest. "So, the water-cement ratio - •t Si. 'anapolis, IN 46268 economics of earthfill and rockfill decreases. Thus, for the same ce- :, ") 872.8410 embankment dams." ment content you can develop much :,.c_"; ANCH He pointed out that the Willow greater strength. For a specific de- r D. Box 1139 $ $ '' -4 w.Coliseum Road Creek Dam was completed in ap- sign requirement, you can reduce -.):j Wayne, IN 46856. proximately one-third the estimated the cement content required." 119) 482-9517 • time required for an alternate rock- The use of RCC depends on the fill design and at approximately site conditions and materials. "It's :ECO EQUIPMENT 50% of the cost (S14 million versus like any other design technique, it n6420 Belmont-Morristown Rd. $27 million). has strong 'Norristown, OH 43759 g points for certain appli- (614) 782.1314 Willow Creek was built as a mon- cations," explains Ronald Southard, 2014 Longwood Ave. olithic mass, thus it has no vertical president of Avery Structures, Inc., • Frank Rood Ind. Pork joints. In addition, it was con- Buena Vista, Col. "It's not a cure- Grove City, OH 43123 strutted without cooling devices un- all." • (614) 871-2884 like the .us[ornary concrete dam. Hopman says, "There are a lot of S.R. 93 These differences, plus reduced la- different ideas in RCC. Most of the Hamden, OH 45634 bor costs, contributed to the low different ideas originate because of (614) 384-5621 construction cost of the dam. the different objectives that people STEVE'S EQUIPMENT Logic stated, "At a given height, are trying to achieve. A 2-foot lift is SERVICE, INC. the RCC gravity dam contains a great for my area. For another job 29 W. 581 North Avenue much smaller volume of construe- - with a smaller dam that has an- West Chicago, IL 60185 Lion material. This, together with other type of aggregate and differ- (312) 231-4840 the speed of the RCC construction ent weather conditions — it would BRANCH method, results in a much shorter be quite different." P.O. Box 6362 construction time than that required The techniques for aggregate pro- 6915 W. Chicago Ave. for embankment dams. Therefore, cessing and mixing vary Gory IN 46406 g y greatly, ac- (219) 949-9595 RCC construction has considerable cording to a paper presented by appeal in areas where the construe- Dinchak and Hansen at the Miami MIDCO EQUIPMENT CO. tion season is short, and in general, International Conference on Alter- MIDCO SALES & SERVICE has an economic advantage in the native Energy Sources in Miami 11475 Page Service Road time factor of cost. Beach, Fla., in 1982. Mixing can be P.O. Box 28729 "Also, appurtenant structure similar to conventional concrete that St. Louis, MO 63146 _ location/elimination and construe- is weigh batched and mixed in a (314) 872-8440 tion alternatives provided by RCC standard drum mixer or continuous v�•�»S�B�SH� offer additional economic advan- mixing methods may be used. Con- .TS++P,.ae,,y,,,, rages. Spc if icaily, spillway, energy tinuous mixing may be in a tilt drum l-€tit--I.°.Lrry DIFFERENCE dissipa[or and intake structure re- continued [ • Conttryctjn Digest..August 1, 1985 31 • RCC. . . • PAVEMENT FA SIDEWALK fir mixer or a pugmill similar to that used to mix soil-cement. Continuous 100 YR wATER LINE i 9'j PLANTER mixing is preferred where high pro- ---- i r duction rates are needed. RANDOM ZONE 1 `r K. The AC1 states that the selection COMPACTED EARTH ,z zs' '! EM6ANKMENT 1 of aggregates and control of aggre- I gate gradation are important factors IL PRECAST influencing the quality and proper- IMPERVIOUS ZONE/ L ties of RCC. It says that aggregate (EXISTING GROUND LINE 5 PANEL variability affects cement and water ROLLER COMPACTED requirements of the mix which in CONCRETE turn affect strength and yield. The durability °e RCC is an as- DETENTION DAM NO. "I -- AUSTIN, TEXAS c peer that has to be looked at very c carefully, reports Logic. "Quite ob- . viously, with RCC you can't put the 4. air-entrained agents in it that you freeze-thaw resistance. There's no going to be used as the exterior face can in conventional concrete," he problem with it in the projects that and downstream side of a dam, an says. "Consequently, on a compara- are being built now because generally additional thickness would be pro- live basis, it is not as durable. But a conventional concrete designed to vided to account for any deteriora- r this is fairly easily overcome—it de- resist freeze-thaw cycles is used for lion that might take place with pends on the application." _the upstream and downstream face regard to alternate freeze-thaw cy-• Dinchak adds, "One of the ques- of a dam. ties." tions rieht now that is being investi- "The RCC is used for the harden- gated by our laboratories is ing of the interior concrete. If it is - continues if,lz: ... , .:::: . , ___,_,.. _ In , , .5?....,3_,... -". ._. Your savings are HE :ti 1 i okt =:,- Less time . . . less cost, but more production -: � ' - I from pan.-type design! rj .4---,wt1 a The Pav-Saver's big production capacity stems ; �"• -, 4 s- '--I , ,,, -w " .,: from the pan. Over 60% of the machine's ~_ I )`I• the pan t `- ''` �` `...a" "�- weight rides on to produce a t: i� smooth, dense paving In less time, less t✓ - effort and less cost. +�n' - FORM ... Take a good look at the Pay-Saver-- the SLIPFORM ... original pan-type finisher.The savings ~ OR CONVERTIBLE g MODELS you get could be your profit on a :._ il DELS close-bid job! _ _ �4_- �',,, Call or write for full information - _ !- - ', -- no obligation. y`7-- �r Rom ` I • + ' + -t Dealer Inquiries Invitee t _ _ _ . .. - RCC. . . have been used very successfully in ams certainly aren't the only How well does'RCC contain wa- RCC construction. Watertightness applications of RCC. Its used ter? Ernest Schrader told those at- can be built into the system by has spread to heavy equipment t--.-: tending the May ASCE convention means of an extremely tough, dura- parking lots and airport aprons and in Denver that a mass of RCC with- ble, flexible and permanent water- taxiways, plus container ports. 14: out joints is essentially watertight proof barrier cast into the back of At Fort Hood, Tex., RCC was r' within the normal range of very low the panels. Every joint betwee=n pan- placed for a parking lot for tanks, to high cement factors. "However, els must be spliced in the field after and RCC was used to pave a tractor- joints between RCC layers and panel installation to provide a con- trailer yard for the Burlington 1-: cracks permit seepage and internal tinuous watertight barrier, and every Northern Railroad in Houston, Tex. pressures that normally are undesir- anchor or tie-back support must RCC has been applied to form � . able and sometimes are intolerable," also be permanently sealed to the pavement which can be used to carry , he said. barrier," he said. heavy loads. For example, RCC has "When seepage control is neces- "This was done at Winchester res- been used to pave sorting yards, log ..* sary, a variety of techniques are ervoir using a 0.065-inch thick corn- haul roads and a coal storage site in available to accomplish it. Each job mercially available ribbed PVC western Canada. j:; is site specific." sheet liner specifically developed With the swift development of The upstream face of an RCC and used as a watertight and wear- RCC have come distinct opinions as dam can be constructed using a vari- . resistant material for concrete pipes to the material itself and the con- ety of techniques from standard subjected to severe environments. struction methods to place it. How- ' forming with internal tie-backs to The trained crew, heat welding the ever, industry officials agree that it precast panels, according to Schra- lapped splices between the panels is an interesting concrete concept der. and over the anchor bars, was able which is continually being upgraded "Precast upstream facing panels to keep up with production on this through testing and application. -V. which serve as a stay-in-place form relatively small dam." continued ROLLER COMPACTED' CONCRETE PROJECTS UNDER CONTRACT Owner RCC Probable RCC . Name Designer Contractor lc.y) Constr. Gates iti 1. Galesville Dam Morrison-Knudsen EngrS. Douglas County. Ore. 223,000' June-July 1985 Azalea,Ore. San Francisco, Calif. Venture Const. M.A. Segale RCC Sub.) 2. Kerrville Poeding Dam-rehab. Espey-Huston & Assoc. Upper Guadalupe River Auth. 21,000 June-July 1985 Kerrville,Tel. Austin, Tex. H.B. Zachry Co. & Rone Engrs. —Dallas, Tex. - 3. Upper Stillwater Dam Bureau of Reclamation Bureau of Reclamation 1,400,000' Start Aug. 1985 Duchesne,Utah Denver, Colo. Tyger Const. Co. complete in 1987 a 4, Monksvllle Dam O'Brien & Gere NJ Dist. Water + 289,000' 1986 Ringwood, N.J. Blue Bell. Pa, Hackensack Water CO. S.J. Groves Co. 5, Grindstone Canyon Dam Boyle Engineering village of RuidosO 120.000' 1986 Rnidoso,N.M. Albuquerque, N.M. Avery Structures, Inc. pending award w ROLLER COMPACTED CONCRETE PROJECTS PLANNED FOR BIDDING IN 1985 OR 1986 1- 1. Pamo Dam Dames & Moore San Diego County 485.000' 4th quarter 1985 Ramona, Calif. Phoenix, Ariz_ Water Dist. 2. lake Robertson Dam Lemieux Roy & Assoc, Hydro Quebec 41,800' 4th quarter 1985 eastern Quebec. Canada Montreal, Canada Jan, 1986 3. Cedar Falls Overflow Dike R.W. Beck & Assoc. Seattle City tight 4,800' March 1986 :0 North Bend, Wash. Seattle, warn. ' site visit 10-7-85 4. Stagecoach Dam Woodward Clyde Consultants upper Yampa Water 80,000' 1986 Steamboat Springs, Colo. Denver, Colo. Conic. Dist. S. Elk Creek Dann Corps of Engineers Corps of Engineers 1,100,000• 1986 — depends on Medford,Ore. Portland. Ore_ govt. funding 6, Spring Creek Dam — rehab Colorado Div. of Wildlife Colorado Div. of Wildlife 4,000' 1986 — depends on Gunnison,Colo. + M-K Engrs. — Denver, Colo. govt. funding 'plus conventional concrete facing 34 August 1, 1985— vg Consnvpion Nest RCC. . . RCC OVERFLOW STRUCTURES & SPILLWAYS Quantity CemenU Cost Constr. Project Cu.Yd. Application Cu.Yd. Yd.' Period 1. Moose Creek Darn Floodway Completion Pro'. 16,700 5' thick floodway sill — 300111 567.00 1978 Fairbanks, Alaska flooaway to Tanana River Cu.yd. IAlaskai Owner/Engr: CofE — Anchorage, Alaska approx. Contr: Green Constr. Co.. Des Moines, la. 2. Ocoee Darn #2— rehab., Benton,Tenn. 3.500 Downstream slop stabilization — — 1980 Owner/Engr: TVA, Knoxville, Tenn. of wood crib &rockfill • Contr: TVA, Knoxville, Tenn. dam constructed In 1913 3. Debris Retaining Structure Spillway 18,000 Spillway to replace failed 500#/ 537.00 1981 Castle Rock, Wash. Shotcrete Coated gaDion Spillway Cu.yd. Owner/Engr: CofE, Portland, Ore. Contr: Mountain Engrg & Constr., Bozeman, Mt. 4. Brownwood Country Club Dam Rehab- 1,400 Downstream erosion 310# $42.00 1984 Brownwood, Tex. protection for overtopping (Type 1PI Owner: Brownwood Country Club, Tex. Engr: Freese & Nichols, Inc., Ft.Worth, Tex. Contr: Central Plains Contracting Co. Shawnee MisSIOn, Kan. 5- Dolet Hills Power Plant Spillway, Mansfield, la. _ 26,120 Zoned mass spillway 160# + 533.51 1984 Owner: Southwestern Electric Power CO. 64# Shreveport, La. laver) Engr: Freese & Nichols, Inc., Ft. Worth, Tex. Contr: Central Plains Contracting Co. Shawnee Mission, Kan. 6. Kerrville Pending Darn Rehab — Kerrville,Tex. 21,000 Gravity overflow Section 175# — 1985 Owner: Upper Guadalupe River Authority downstream of failed Engr: Espey-Huston& ASSOCS., Inc., Austin,Tex. Concrete Capped embankment Contr: H.B. Zachry Co., San Antonio, Tex. MISCELLANEOUS RCC WATER CONTROL APPLICATIONS Onantity Cement/ Cost Constr. Project Cu.Yd. Application Co.Yd. Td.' Period 1. Cochltf Dam— Cochiti, N.M. 58.460 Cement Stabilized fill under 16711 S 4.60 1968 Owner/Engr: CofE, Albuquerque, N.M. outlet conduit Contr: Nolan Bros., Inc., Minneapolis, Minn. iup to 40 ft. thick) 2. lost Creek Dam-Medford, Ore. 1,250 9' RCC working platform for 23511 — 1973 Owner/Engr: Umpqua River Navigation Co., RIC spillway on 11°slope— Eugene, Ore. replaces 2'shotcrete 3. Bonneville Lock& Dam—Second Power house 17,000 Protection Of horizontal 280# 533.00 1978 Borth Bonneville,Wash. excavated rock surfaces from air (horiz) Owner/Engr:CofE, Portland, Ore. Slaking 543.00 Contr: Groves-Kiewit-Granite. Bellevue. Wash. (sloping Surf aces) 4. New Cumberland Lock& Darn— 2,150 Lock chamber floor 3't0 5' 35011 573.00 1982 New Cumberland,W.Va. thick for lock&dam originally Owner/Engr: CofE-Pittsburgh. Pa. completed In 1962 Contr: Alan Stone Co.. Chester Hill, 0. S. Highway Diversion Channel — El Paso, Ter. 14,100 Flood control channel 324N 1984 Owner/Engr: CofE, Albuquerque, N.M. Contr: Elias Brothers Constr. Co., El Paso, Tex. - 6. Power Plant Reclaim Pond—Sibley, Ind. 2,650 12' thick bottom for pond 350# 1985 Owner: Missouri Public Service CO. - Engr: Black & Veatch, Kansas City, Mo. Contr: List & Clark Constr. CO., Overland Park, _ Kan. 7. Lake Brazos Darn Rehab-Waco, Ter, 17,000 Support of concrete spillway 300# 518.82 1985 Owner: City of Waco and stilling basin Engr: Harza Engineering. Chicago, 111. Contr: Young Brothers Contracting, Waco. Tel. 36 August 1, 1985— Construction Neat 911 A RESOLUTION REQUESTING ORANGE COUNTY TO PARTICIPATE WITH THE TOWN OF HILLSBOROUGH IN THE DEVELOPMENT OF A RESERVOIR AT SEVEN MILE CREEK WHEREAS, water is a fundamental life-sustaining resource, necessary for the general welfare of all Orange County citizens, and vital to the ecologi- cal and economic needs of the area; and WHEREAS, it has been estimated that there will be a projected deficit of water supply ranging from 7.3 to 11.6 million gallons per day (MDG) shortly after the year 2000 (Water Supply Study, S-3) ; and recognizing that the needs of the future may continue to over-tax the present sources of supply and storage (Capacity Use Inv. , p.10) ; and WHEREAS, under low rainfall conditions, there is insufficient instream flow in the Eno River to assure adequate aquatic habitat, human recreational potential, and acceptable aesthetic standards (Capacity Use Inv. , p.14) ; and WHEREAS, the present insufficiency of long-term water resources and the uncertainty regarding their development has created a disincentive for in- vestment in areas of the County which are zoned for industrial growth; and WHEREAS, an estimated 80% of the Orange County tax base is composed of residential property owners, whose ever-increasing tax burden might be lessened by providing adequate and dependable water resources for industries seeking to locate in the region; and WHEREAS, a. dependable, safe and economical source of water to meet the present and future ecological and human needs of Orange County has been of critical concern to each citizen of the County; and, the Orange County Board of Commissioners have indicated their desire to study and consider all reason- able alternatives and proposals that seek to address those needs(Capacity Use, p.29) ; and WHEREAS, the assessment of these alternatives has suggested the designa- tion of the Eno River basin as a capacity use area, resulting in an allocation policy potentially detrimental to economic development and cumbersome to administer; and WHEREAS, short-term supplies of water through the proposed Durham pipeline represent a significant cost to taxpayers and consumers, without addressing the long-term needs expressed in the various studies; and WHEREAS, the management and governance of said pipeline may present considerable obstacles for zoning, as well as maintenance problems related to extended tap-on use; and WHEREAS, the adoption of other transfer systems, such as the use of water from Jordan Lake represents an initial cost of more than 20 million dollars, and a cost per-gallon of $3.12 (nearly three times that of the Revised Seven Mile Creek Reservoir Project, herein proposed) ; and 2 WHEREAS, other short-term alternatives fall short of the projected water needs of the entire County (Capacity Use, p:31) ; and WHEREAS, the Orange County Planning Board has stated as a general policy that, "prime reservoir sites should be designated, based on an evaluation of water resources throughout the County. .." (O.C. Water and Sewer Policy, 12/10/87) ; and WHEREAS, the Orange County Water Supply Study has observed that only two sites have the potential for meeting the future raw water needs of the County: Corporation Lake Expansion, and Eno River above McGowan Creek (Water Supply Study, S-3) ; and WHEREAS, the cost of expansion of reservoir holding capacity at Corporation Lake is estimated to be $24,600,000, resulting in a cost per gallon of $2.89 (compared to a total cost of $14,600,000 for the Revised Seven Mile Creek Reservoir plan, at a cost per gallon yield of $2.12) ; and WHEREAS, the building of an enlarged facility at Corporation Lake would require the purchase of 1150 acres of land and the removal of several structures recognized as having historical significance (Water Supply Study, p.5-12) ; and WHEREAS, the effective capacity of a reservoir at Corporation Lake is expected to decrease over the safe yield period due to build up of siltation caused by relative lack of forestation along its perimeter; and WHEREAS, the construction of a new reservoir above McGowan Creek is estimated to cost $24,600,000, which does not include costs of purchasing existing Corporation Lake facilities, nor does it take into account the likelihood of costly and time-consuming litigation to achieve the removal of several historically significant structures (Water Supply Study, p.5-25); and WHEREAS, the maximum capacity of the expansion of a reservoir above McGowan Creek is 4500 MG, with a 20 year safe yield of 12 MGD, at a cost per gallon of $2.43 (compared with a maximum storage of 4900 MG and a 20 year safe yield of 8 MGD, at a cost of $2.12 per gallon yield for the Revised Seven Mile Creek Reservoir); and WHEREAS, the Revised Seven Mile Creek Reservoir is designed in such a manner as to provide significantly greater storage capacity (4900 MG compared to 2070 MG) than the previously proposed concept; and WHEREAS, the Revised Seven Mile Creek Reservoir will insure the natural habitat of the area by a wildlife mitigation plan, which entails the acquisition of easements to Duke Forest lands, thus preserving them for ecological posterity; and 3 WHEREAS, the Revised Seven Mile Creek Reservoir will utilize approximately 100 acres of land already owned by Orange County, and will not require the removal or destruction of any known sites of historical significance; and WHEREAS, the Revised Seven Mile Creek Reservoir would enable Orange County to establish significant recreational facilities on its acquired lake-front land area; and WHEREAS, the Revised Seven Mile Creek Reservoir will free the County of any obligation to own, maintain, or regulate the dam site or downstream waterworks; and WHEREAS, the Revised Seven Mile Creek Reservoir will have the capacity to make transfers to other contiguous water systems should such needs arise, thereby maintaining the political and territorial integrity of existing entities; and WHEREAS, the Revised Seven Mile Creek Reservoir is possible to construct in stages, due to the use of a roller-compacted concrete dam structure, thus giving the project a more cost-effective payback; and WHEREAS, the Revised Seven Mile Creek Reservoir will provide a safer less expensive, less time-consuming, and more dependable source of water, thus stimulating economic development in the County; and WHEREAS, the Revised Seven Mile Creek Reservoir will have a significant positive impact upon the Eno River, Duke Forest, and the recreational areas under supervision by Orange County; and WHEREAS, it is clearly in the best interest of Orange County citizens to provide a long-term water supply that will meet their needs as consumers as well as taxpayers, while insuring the protection of the environment in which they live; and NOW, THEREFORE, the Town Board of Commissioners of the Town of Hillsborough resolves: Section 1. The Board requests the participation of Orange County (the "County") in a joint undertaking pursuant to N.C.G.S. Chapter 160A, Article 20, Part 1, with the Town of Hillsborough (the "Town") in the Revised Seven Mile Creek Reservoir Project (hereinafter the "Reservoir Project") more specifically described as follows: a. The Reservoir Project is proposed as a joint undertaking designed to ensure adequate water resources for the Town and its customers and to provide a recreational and environmental resource for the County. As such, the Town proposes to undertake responsibility for construction, maintenance and operation of the dam and all utility aspects of the reservoir project. It is proposed that the County be responsible for acquisition and preparation of the land necessary for the reservoir, and that the County operate and con- trol all recreational facilities and land uses appurtenant to the reservoir 4 when completed, subject to a long-term lease of utility facilities and structures to the Town. b. The proposed location of the Reservoir Project on Seven Mile Creek is shown on the map attached hereto as Exhibit A. c. The estimated cost of the Reservoir Project has been evaluated by the Town Board of Commisisoners and is determined to be feasible and acceptable. The Reservoir Project could be accomplished as a single project or in phases. Preliminary estimates indicate that project costs, if completed in one or two stages, would be as follows: 1. Preliminary Cost - Single Project Total Budget Cost $13,495,183 2. Preliminary Cost Summary - Two Stage Project First Stage Budget Cost $ 6,439,554 Second Stage Budget Cost $ 8,172,407 TOTAL Budget Cost $14,611,961 Itemized descriptions of the preliminary costs summarized above are attached hereto as Appendix A (single project figures) and Appendix B (two stage project figures) . d. The Town proposes that the County be responsible for item 9 through 12 on the cost summary (as shown on Appendix A for single project or Appendix B for two-stage project) . These items relate to the acquisition and preparation of land necessary for inundation and construction of the Reservoir Project. The Town proposes to take responsibility for items 1 through 8 on the Preliminary Cost Summary, these items relating to the construction of the dam and utility related features. This allocation of responsibility would result in the following proportional cost undertakings: Single Project: Town 57.0% County 43.0% Two Stage Project: Stage One Town 77.6% County 22.4% Stage Two Town 46.7% County 53.3% 5 Stages One and Two Town 60.3% County 39.7% e. The preliminary cost summaries were prepared based upon the use of construction methods proven to be of superior quality and feasibility. The dam is to be constructed of roller-compacted concrete (RCC) , an innovative construction technique recommended for water control projects , and one which makes it economically feasible to construct the project in phases. f. The Town further proposes, as part of the joint undertaking for the Reservoir Project, that the Town and the County cooperate in seeking all available sources of financial assistance and participation from state and/or federal programs in support of recreational and water supply/utility projects. Section 2. This resolution shall be effective upon adoption. Adopted this the 31st day of March , 1988. TOWN OF HILLSBOROUGH , Ov l J 1" , 41111177 S. a es , Jr. , Mayo I Allen Ll 'yd, Commissioner if Remus Smith, Commissioner Horace H. Jchnso P Commissioner(ij-C7 1111■Bobby Rile , Commissioner J. Michael Kirby, Commission • PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR SINGLEE PROJECT 3.30.88 Elev. Lam Top: 597.0 FT MSL / Dam Mgt: 87.00 FT 20 Yr Safe Yld. (MGD) : 8.0 / Storage: 4,900 MG ITEM WORK QUANTITY EA TOTAL 1 . Contractor Mobilization 300,000 2. Dam Site Preparation 391 ,000 3. Dam & Spillway Const. 110,737 CY 830 3,322, 110 Diversion Conduit 150 FT a 51 ,304 195,600 f. Intake Tower 800,000 6. Access Roads 4,400 FT a $75 330,000 7. Miscellaneous Site Work 480,000 8. Electrical 100,000 9. Reservoir Clearing 750 AC a 31 ,700 1 ,275,000 10. Property Acquisition a. Max . Flood Pool 660 AC a 32,500 1 ,650,000 b. Wildlife Mitigation 700 AC a $500 350,000 c. Impacted Structures 0 d. Poss. Impacted Structures 167,200 11 . Rad Relocations/Modifications 1 ,000,000 12. Modifications to Existing Utilities 0 Subtotal 10,300,910 Eng. and Contingencies a 30% 3, 114 ,273 TOTAL BUDGET COST 513,495, 183 COST/GALLON YIELD 81 .69 COST/GALLON YIELD (net) $1 .96 (adj . for instream flow required: 1 . 10 MGD) NOTES: ITEM NO. 10.a. Maximum Flood Pool includes all land inundated minus 100 acres of land already owned by the county. 10.b. Wildlife Mitigation includes replacement acres for all land inundated (normal pool ) by acquiring Duke Forest easements. PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR FIRST STAGE 3.30.88 Elev. Dam Top: 570.0 FT MSL / Dam Hgt : 60.00 FT 20 Yr Safe Yld. (MGD) : 3.0 / Storage: 1 , 100 MG ITEM WDRK QUANTITY EA TOTAL 1 . Contractor Mobilization 300,000 2. Dam Site Preparation 270,984 3. Darr, E Spillway Const . 64,374 CY 7 $30 1 ,931 ,220 4. Diversion Conduit 150 FT 8 $1 ,304 195,600 5. Intake Tower 659,699 6. Access Roads 4 ,400 FT 8 $30 132,000 7. Miscellaneous Site Work 280,000 B. Electrical 75,000 9. Reservoir Clearing 270 AC 8 $1 ,700 459,000 10. Property Acquisition a. Max. Flood Pool 220 AC 8 $2,500 550,000 b. Wildlife Mitigation 200 AC 8 $500 100,000 C . Impacted Structures d. Pcss. Impacted Structures 0 0 11 . Road Relocations/Modifications 0 12. Modifications to Exi=ting Utilities 0 Subtotal 4,953,503 Eng. and Contingencies n) 30% 1 ,486,051 IOTA, BUDGET COST $6,439,554 COST/GALLON YIELD $2. 14 COST/GALLON YIELD (net) 52.56 �� (adj . for instream flow required: 0.50 MGD) PRELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR SECOND (final ) STAGE 3.30.88 Elev. Darr Top: 597.0 FT MSL - / Dam Hgt : 67.00 FT 20 Yr Safe Yld. (MGD) : 8.0 / Storage: 4,900 MG ITEM WORK QUANTITY EA TOTAL 1 . Contractor Mobilization 300,000 2. Dam Site Preparation 214 ,8B2 3. Da S Spillway Const. 63,583 CY a $30 490 1 4 7 > 0 , 4. Diversion Conduit 0 FT n) $1 ,304 0 5. Intake Tower 219,895 6. Access Roads 4,400 FT a $15 66,000 7. Miscellaneous Site Work 200,000 B. Electrical 25,000 9. Reservoir Clearing 420 AC @ $1 ,700 816,000 10. Property Acquisition a. Max . Flood Pool 440 AC a $2,500 1 , 100,000 b. Wildlife Mitigation 500 AC a $500 250,000 c. Impacted Structures o. Poss. Impacted Structures 0 187,200 11 . Road Relocations/Modifications 1 ,000,000 12. Modifications to Existing Utilities 0 Subtotal 6,286,467 Eng. and Contingencies a 30% 1 ,885,940 TOTAL BUDGET COST $8, 172,407 COST/GALLON YIELD $1 .02 COST/GALLON YIELD (net ) 51 . 18 (acj . for instream flow required: 1 . 10 MGD) PPELIMINARY COST SUMMARY FOR SEVEN MILE CREEK RESERVOIR TOTAL, ALL STASES 3.90.88 Elev. Dam Top : 597.0 FT MSL / Dam Hgt : 87.00 FT 20 Yr Safe Yld. (MGD) : 8.0 / Storage: 4,900 MG ITEM WORK. QUANTITY EA TOTAL 1 . Contractor Mobilization 600,000 2. Dam, Site Preparation 485,866 3. Dam L Spillway Const. 3,838,710 4. Diversion Conduit 195,600 5. Intake Tower 879,594 6. Access Roads 198,000 7. Miscellaneous Site Work 480,000 8. Electrical 100,000 9. Reservoir Clearing 1 ,275,000 10. Property Acquisition a. Max. Flood Pool 1 ,650,000 b. Wildlife Mitigation c . Impacted Structures 350,000 d. Poss. Impacted Structures 0 187,200 11 . Road Relocations/Modifications 1 ,000,000 12. Modifications to Existing Utilities 0 Subtotal 11 ,239,970 Eng. and Contingencies a) 30/ 3,371 ,991 TOTAL BUDGET COST $14,611 ,961 COST/GALLON YIELD 51 .83 COST/GALLON YIELD $2. 12 (adj. for instream flow required: 1 . 10 MGD) ,, � .7. r,/, �, ./ 1 _ -- ./�^ -:---7,.. �` ,��, ice' I I, ▪ ✓ _�' \'' ✓^j am _ 1. . 1� !V _- yr ��- `',_.-ti- I '"`�•• ....- -1.--'.' ) ""'N)17 ' . % inl. ,.. ------ -'''' ' `.-'• -- 4••' _�. '' ' r '`.r �� � - _ 1 r' .- r' ��f ,' .YJJv• - •— _ r 'rte. .....7 �•_ --. Y ,, - ` t - - , �� rr `-' �` 1'1- -, ._ `/ .• rte• -- - - 4• _ • + , / I �- \� � -` 1 ...i _ k..,.--Z-/ - '•--...- - ./...-----. J \^ , ,,t- , . -8 _ �'.: `_ /- 1 r _ is - - , - i• /. ../-�.s.- \ ( • 44,1 A f . - ' .... -•■ ,... 1 .- _ ... 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N _ roo r7rj co /Ms- . 40/../14, 17'r OMB No.3001-0098 Expires:7/30/90 ACTION Form A-1421 For ACTION use only: (Rev.7-87) _ y VISTA PROJECT APPLICATION BATE RECEIVEb: PROJECT O. BASIC Hl1MAN NEEbS AREAS) I.APPLICANT ORGANIZATION NAME 7.Total number of VISTA Volunteers requested 2 Orange County ADDRESS 8.Name each county in which Volunteers will serve P.O Box 8181 CITY STATE ZP CODE O r a n g e Hillsborough N.C. 27278 AREA CODE TELEPHONE No. Terms and Conditions: If your organization is approved (919) 732-8181 as a VISTA Sponsor,your organization must agree to AGENCY DIRECTOR NAME - assume responsibility in the community(ies)served for John Link, Jr. the development,implementation,and management of TITLE - the VISTA Volunteer activities and the projects in which County Manager they serve. The undersigned accept the obligation to 2.PROJECT DIRECTOR comply with statutes and regulations,policies,and the NAME terms and conditions pertinent to this program. TITLE Jerry M. P a s s m o r e The applicant organization must comply with the attached Assurances,page 13, if requested assistance is approved. Department on Aging D i r e c t o r The undersigned further certify that the data in this ADDRESS(II Moroni from above) application are true and correct and that the filing of this application has been duly authorized by the governing CRY STATE ZIP CODE body of the applicant organization. AREA CODE TELEPHONE NO. Applicant's Certification Regarding Intergovernmental Review Under Executive Order 12372: If you are unsure, 3.TYPE OF ORGANIZATION check with the ACTION State Office. A-State H•Community Action Agency [] Yes, this application was made available to 13.Interstate I-Higher Educational Institutions the State Executive Order 12372 Process C-Substate District J-Indian Tribe for review on: t-County K-Other(Specify) E-City State Application Identifier No. (assigned F-School District by State) G-Special Purpose District • ENTER APPROPRIATE LETTER D C] No, Program is not covered by E.Q. 12372, or 4. Was your organization previously a VISTA Sponsor? YES® NO[] [] No, Program has not been selected by If yes,specify year(s)and number of volunteer(s): State for review. 1984-86 — One Volunteer 5.Was your organization previously assigned VISTA Volunteer(s)? SIGNATURES: (Original signatures in blue ink required) YES© Note e.SIGNATURE OR IZATION/AENCY (RECTOR M yes,specify year(s)and number of volunteer(s): • 1; "L ' 1984-86 One Volunteer DAM .i 6.Congressional District Number(s): b.siGNATyPE• GOVE IIMG BODY CHAT RSON tlr W a.of Sponsor Fourth / DATE b.of VISTA Project Sites Fourth . Page 3 SECTION I. BACKGROUND INFORMATION (Answer all questions only in the space provided) 1. Briefly describe the sponsoring organization's purpose and major program accomplishments;experience with the problems to be addressed by the VISTA Volunteers;and experience In the use of local volunteers. Established in 1752, Orange County Government has mandated for years to provide human services to county residents through its established departments such as Social Services, Health, Housing and Aging. The Department on Aging, who will be the designatec sponsoring unit, functions as an advocate for the interest of older adults, plans and provides services and coordinate programs sensitive to the changing needs. - In 1984-86 the Department on Aging was a successful VISTA sponsor which resulted in the development of the telephone ressurance program , sickroom equipment loan closet, and the OCIM Home Delivered Meals service in northern Orange County. All programs continue to exist and provide assistance through the effort of public and private volunteer sector. • 2. Total Financial Resources of Sponsoring Organization SOURCE OF FUNDS: CURRENT FUNDING LEVEL Total Dollar Amount Amount Allocated to VISTA Project Federal State Local Government Other(Specify) Total 2a. Are any of your resources presently provided by ACTION? If so,please specify name of program and funding level. RSVP project - $24,775 2b. Wltl there be a major change In your funding level over the next 12 months? If so,please explain. No 3. Required sponsor documentation to be attached to Project Application. 3a.New Applications REQUIRED Non-Profit Public Agencies Copy of Articles of Incorporation YES NO Tax exempt status;either IRS determination or copy of application to IRS for exemption YES NO Organizational chart showing relationship of the VISTA project in the organization YES YES Letters of Support YES YES List of current Board of Directors,showing their names,addresses,and organizational or community YES NO affiliations,indicating how many members represent the low-income population if less than 51%of the Board of Directors represents the low-income community,the sponsor must form a VISTA Advisory Council with at least 51%of the membership representing the low-income community YES YES Resume of project supervisor and job description YES YES 3b.Renewal Applications { :.CL{ Copy of articles of incorporation only If there is a change YES NO Updated letters of support(Include letter from Board of Dlrootors or VISTA Advhary Council de crlking plan for self-sufficiency) YES YES Resubmit any documents in item 3a if there is a change YES YES Page 4 ACTION Form A-1421(Rev.7-87) Q4 R sAL bo F... ivy -(°1 . • 0 i 2 64rEER ,,, .,,/,„ , VISTA . Proj e c t Application ACTION Form A-1421 OMBApproval 3001-0098 Expires 7/31/90 t. SECTION I1. PROBLEM IDENTIFICATION AND ANALYSIS Problem No. 1 (Answer all questions only In the space provided) INSTRUCTIONS A problem is an unsatisfactory situation that your organization plans to change. For example: Sixty-five percent of employable low-income youth ages 16-21 in Michael County have difficulty finding jobs. For each problem you identify, complete a separate Problem Identification and Analysis(Section II), Project Work Plan (Section III), and VISTA Volunteer Assignment Description(Section IV). Make as many copies of these sections as you need. . 1. Provide an overview of the purpose of the VISTA project to Include: Overall population statistics of the service area; percentage of low-Income people;what VISTA Volunteers are requested to do;how the low-Income community will benefit from the VISTA project. The VISTA volunteer will address ways to better utilize and coordinate the availably C.A.T. (Coordinated Agency Transportation) vehicles in serving low income, handicapped, and elderly clients for essential community services in Rural Orange. Overall County population -as-.:. 90,000 with 40,000 living outside Chapel Hill--Carrboro transit area. An estimate is 5,000 low income families reside in this area. 2.State In quantifiable and measurable terms the specific problem the VISTA project will address,Including the number of low-Income people directly affected by the problem. It is estimated that 500 low income families in Rural Orange County have transportation problems to essential community services. The projected trip demand for the low income family should be 1,224 per day yet current level is estimated at 775 trips (63.3%). 3.If VISTA Volunteers will be esslgned to organizations other than yours,list those organizations,and provide a letter of support from the Board of Directors of each organization. 4.If other organizations are addressing the problem described In number 2,Indicate any plans to coordinate the VISTA Project with these organizations. vi The human services Transportation Board composed of C.A.T. Agencies (OCCHS,JOCCA, CPC Mental Health Center,. per y) is concerned about the 'utilization of transportation to more eligible low income persons. Plans are to coordinate the VISTA project with this Board and several agencies serving the poor. . . ACTION Form A-1421(Rey.7.57) page 5 • SECTION III. VISTA PROJECT WORK PLAN In this Section you arc asked to write a project work plan for VISTA Volunteers. The project work plan will cover a period of 12 months and should clearly state: (1) what is to be accomplished,(2) when it is to be accomplished,and (3) how it is to be accomplished. The work plan must be stated in quantifiable,measurable terms using a goals and objectives format. INSTRUCTIONS On the following VISTA Project Work Plan format, submit a complete project work plan for each problem identified in Section II: 1. In column A, list the proposed project goals and objectives which you expect the VISTA Volunteers to achieve in relation to the problem(s) identified in Section 11. The last goal of the work plan(s) must demonstrate how you will actively elicit the support and/or participation of local public and private sector resources in order to enhance the chances of the project's success and continuance after the VISTA Volunteers leave. The goals and objectives should relate directly and only to the proposed project and work of the VISTA Volunteers within the context of your organization's total effort COALS: arc the ends toward which VISTA resources arc directed. They are broad in scope,up to 12 months in duration,and identify changes which will occur in the problem(s) identified in Section II. OBJECTIVES: arc definite results (outcomes)leading to achievement of the related goals,and arc stated in quantifiable,measurable terms.They arc narrower in scope or short in duration. 2. In column B, indicate the quarter(s)during which the Volunteers will work on,and achieve, the stated goals. 3. Complete column C when you submit the VISTA Quarterly Project Progress Report. SAMPLE • a;ArI C SECTION 111. rwPr+«,n VISTA rrr PROJECT WORK PLAN Problem No_ Column A Column 13 Column C VISTA PROJECT GOALS ANO OBJECTIVES PIan*wd period or ACTUAL VISTA PROJECT ACCOMPLISHMENTS Work and (conpM;le s:s colurm when subliming Aecc npashmenl VIS I A Ouarlcrly Prayed Progress Reporn Goal Ir To develop a job-readiness counseling and training program designed to assist 10 youth per month with placement in private sector jobs. Objective I: VISTA Volunteers will organize and coordinate lot Otr. task force of 10-12 individuals from the private and public sectors to design and overall financial resources from the community at large. objective 1 VISTA Volunteers 2nd lrecruit20localvolunteers Qtr. to participate in a public awareness campaign about the job-readiness program targeting schools, community centers, places of worship, and other areas where youth congregate. Goal ACrunrar, uri114.r rn - . P,Or 9 ACTION Form A-1421(Rev.7-87) Page 6 SECTION II. PROBLEM IDENTIFICATION AND ANALYSIS Problem No. 2 (Answer all questions only in the space provided) INSTRUCTIONS A problem is an unsatisfactory situation that your organization plans to change. For example: Sixty-five percent of employable low-income youth ages 16-21 in Michael County have difficulty finding jobs. For each problem you identify, complete a separate Problem Identification and Analysis(Section II), Project Work Plan(Section III), and VISTA Volunteer Assignment Description(Section IV). Make as many copies of these sections as you need. • 1.Provide an overview of the purpose of the VISTA project to Include: Overall population statistics of the service area; percentage of low-Income people;what VISTA Volunteers are requested to do;how the low-Income community will benefit from the VISTA project. bei The VISTA Volunteer will address the problem of eligible low income families not ✓ baeFr�rtg aware of nor seeking out available public benefit services from County government. Orange County has a total population of 90,000 with 20% identified as low income. The VISTA project would improve the quality of life for low income families by encouraging the greater use of existing services. 2.State In quantifiable and measurable terms the specific problem the VISTA project will address,Including the number of low-Income people directly affected by the problem. It is estimated that 500 low income families in Orange County are eligible for several public benefit services such as food stamps, energy assistance, medicaid, elderly nutrition, home care yet for various reasons donot receive them. 3.if VISTA Volunteers will be assigned to organizations other than yours,list those organizations,and provide a letter of support from the Board of Directors of each organization. 4.If other organizations are addressing the problem described in number 2,Indicate any plans to coordinate the VISTA Project with these organizations. The County Human Services Management Team composed of Department Heads is concerned with addressing this problem . Plans are to coordinate the VISTA project with the Team in developing a consolidated outreach effort. Page 5 ACTION Form A.1421(Rev.7-87) I SECTION III. VISTA PROJECT WORK PLAN --For�BrlO° FROM TO Problem No. 1 July 11 198$ June 30, 1989 Cokunn A Column 8 _ Coiumn C VISTA PROJECT GOALS AND OBJECTIVES Planned period of I—ACTUAL VISTA PROJECT AC COMPLISIiMFNTS Work and Accomplishment (Complete this column when submitting VISTA Quarterly Pmjecl progress Report) Goal I• To develop and implement a C.A.T. Coordinated Agency Transportation) Transportation Marketing/Advertising Plan resulting in 200 new to End of 4th Qtr. income families being served. Objectives: 1. Locate and employ VISTA worker with required Marketing/Advertising skills 1st Quarter 2. Provide VISTA worker pre-service job 1st Quarter orientation 3. Provide VISTA worker with on the job training at least quarterly Quarterly 4. Assure that VISTA worker attend all required Quarterly required ACTION or sponsor training 5. Analyze existing CAT route schedule and 1st Quarter availability of vehicles and seats for ride sharing 6. Assess unmet client transportation needs as 1st Quarter well as ability to pay by agencies 7. Evaluate existing marketing efforts to serve 1st Quarter low income residents, specifically the CAT Program 8. Present Marketing, plan options for 2nd Quarter Transportation Board's approval 9. Assist Department on Aging iii the 3rd/4th implementation.of Marketing/Advertising plan Quarter V CC u Continued V ACTION Furor A-1621(Rev.7-" SECTION Ili. VISTA PROJECT WORK PLAN For Penau FROM Tp . Problem No. 1 July 1, 1988 June 30, 1989 Column A Column 8 Column C VISTA PROJECT GOALS AND OBJECTIVES Planned �ROb °t ACTUAL VISTA PROJECT ACCOMPLISHMENTS Work hr (Complete this column when submitting Acramplishment VISTA Ouarterty Pmject Progress Report) 10. Evaluate the implementation plan and 4th f recommend further improvements for Quarter continuation y m v V ACiSON Fame A-1421(Rev.7.87) J SECTION III. VISTA PROJECT WORK PLAN F-P-M° FROM TO Problem No. 2 July 1 , 1988 June 30, 1989 CoMunn A Column 8 - Column C VISTA PROJECT GOALS AND OH.IEC'1VES Planned pertod of ACTUAL VISTA PROJECT ACCOMI�USyWNTS Work pl and (Complete this Column when submitting Accomplishment VISTA Quarterly Project Progress Repo ) Goal I: To develop and implement a' coordinated Community Outreach Program End of 4th Qtr. designed to identify and assist 200 ne low income families yearly with county public benefit services Objectives I . Locate and employ VISTA worker with required skills as outreach coordinator 1st Quarter 2. Provide VISTA worker pre-service job 1st orientation Quarter 3. Provide VISTA worker with on the job training at least quarterly Quarterly 4. Assure that VISTA worker attend all required ACTION sponsor training Quarterly . 5. Organize and coordinate a task force of 5-10 human services county department representives. 1st Quarterly 6. Identify causes for underutilized publi lst Quarterly 1 benefit service and characteristics Of low income target group. 7. Design an interdepartmental outreach Plan for implementation by county 2nd Quarterly volunteers rs 8. Identify and recruit 20 local neighbor �# volunteer leaders to participate in a 2nd Quarterly County Advocates training program. 9. Arrange and implement Training Program 2nd � Quarterly to Continued V AMMN Form A.4421(Raw,7,87) o • • SECTION IV. VISTA VOLUNTEER ASSIGNMENT VISTA Volunteer assignments require a full-time, full-year commitment. VISTA Volunteers are prohibited by law, from engaging in any employment while in service. During the recruitment process, the sponsoring organization must discuss the srxmsor's responsibilities to the Volunteer as well as the terms and conditions of VISTA service. The VISTA Volunteer Assignment Description is used to recruit and inform potential volunteers for specific perforrned in the VISTA project. Volunteers assigned to the project will use the Assignment Description asaacm major guide to to be follow in achieving the goals and objectives of the p: ucTloNS These instructions will help you to develop Volunteer Assignment Descriptions, Please note that you must complete a separate Assignment Description for ench different Volunteer assignment(whether performed by one volunteer or a group of volunteers). Reproduce additional copies of the form as needed. (1) Self-explanatory. (2) Indicate the geographic area(s) this assignment will serve(e.g., Washington and Waldo Counties,southern Nlaine). (3)Self-explanatory. • (4) Each VISTA Volunteer Assignment Description must specifically relate to the Project Work Plan (Goals and Objectives)and the corresponding problem statement. (5) Describe the sponsoring organization, its purpose (6) List the responsibilities (tasks and activities) of and the Volunteer(s)work working under this assignment in achieving objectives of the VISTA Project Work Plan. g the (7) Describe the kinds of skills and qualifications needed by a potential Volunteer to accomplish the tasks/activities included in the Work Plan. If a Volunteer must have specific skills or credentials, list them; e.g.,must speak fluent Spanish. nish. (8) Federal law requires that VISTA sponsors make reasonable nccommndaticros to the needs of qualified disabled persons wishing to serve as VISTA Volunteers. Indicate any factors ACTION should be aware of when assigning disabled Volunteers to this project,such as availability of transportation and housing, accessibility of facilities, etc. Ntf 11;: You must complete a separate assignment description for each different type of Volunteer a.c'lgnment. When ACTION selects a VISTA Volunteer for this assignment, you must give the Volunteer a copy of this form for use at the ACTION pre-service orientation. •■ SAMPLE ' ' ': r' - ,•i 1 :i q ► i �' r l.:i. r % .'e fir: .• 1..:• ..-s. :,.;.•, . •'r i• '� ! vM "".N `hh.► Mp�.ua6,y �IrEERdSSrMENr ) r i��,'.'t:'C 1'bbt�0 [+r „ Ra end act'', "'"".,,,4..`�! 1v6 readretv�sagelher !ltea M w""�"•.."bee, 1 2. r 1 :• '•, ;• °i ra 1r patcho eeReee prof a onedlrldua !!! bee 4,'• ' 1'. :.,r:':.t a' lv rc°fd e! heAr day kelJtram !h .. �. . er s tic ey al! at 1t !n econ0je„d ng v„ de,,p►!vale • r/ : Mae► end !rain„ °ago 017 elOp!„ a„d eotvnrep a yDblh ev„"7+a/9„"z^lt prvorelhe tae 9 a !ealr::,.yfo, r 9re9ele etie !ha to^leer„d k rOrce li, i,', aervine holldl° ear'„ a„d "n„ p►O9re�!O /m f i !1M..., ►n,°l.Icnts• r9enllelfon ode^!lce tgr°vp ev lar9 lj„y„! r:w rho p►����.ra..ew. •• 1oee!„�„eJ ett”. rhea:ly Feel 1. reed v°! .,o..4... „e°sea,^ehlhe Bel/vl� .„9s■• ,i:-.. a�� int.j„rt !„ Prices •4jJta and end eoncernee lh ''• �,'' 7, °ale °jrye of l l„ 9v on �., / • J he Jv led9 the °r9hen Mrj he Pre a,l f 1 cottons . end ablllt a and r :1 p �n!!°h!ae ceb+„e °f a arej 1 ;ono' to speck to ° ^lee a I' eef ere t! ^t lr°1! pent . •is ' .: e orator r• a�eJ le Mll1 and ° frith !„ �• aver_ 1 1 reaety are9cL a�^d ter, a 9rwMpe Verb,tly a,, dlrldpat• n r j I r�' '�; •..1 .. : •t i Jd •Jae h 1 YJe�°A id li h9 hap ^ MrJl1 9r Iv M • e r ! ! • • n 1 `,`'''‘ ,,.;1 ,. : e. � •1•e�'r•r •d bua s cried M 4 N ins.re e a Pea, tlh / ' . ION Form A-1421(Rev,7-e7) 1 Page II ura ge couazy Hya11y SECTION M. VISTA PROJECT WORK PLAN For Psrau FROM TO Problem No. 2 July 1, 1988 June 30, 1989 Cok;mn A Column B Column C Planned period at ACTUAL VISTA PROJECT ACCOMPUSHMENTS VISTA PROJECT GOALS AND OBJECTIVES Work and (Complete this column when submitting Accomplishment VISTA OuartenY Project Progress Report) 1-0.-0. P'_o_ de assistance and F:ion-1.tar outreach 4,, ;1ksm3rd Qtr. affo::ts of trained neighbor voauntee-m 11 . Evaluate outreach plan and recorameno 4th Quarterly futher improvements - for con t4nuataon, v v ACTION Form A-1421(R-.7-87) k � SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 2 (Answer all questions only In the space provided) 1 a. Sponsor's Name 1 b. Location(City,State) Orange County Department of Social Hillsborough , NC Services 2. Geographic Area(s)of Volunteer assignment 3. Number of Volunteers required for this assignment Orange county One 4. Brief description of sponsoring organization and VISTA Project While the Department on Aging will provide overall County VISTA V project director, the Department of Social Services will supervise the volunteer assignment to improve the utilization of public benefit services by eligible low income families. The Department of Social Services is the primary mandated agency to meet the needs of the low income community. 5. Identify the problem(s)described in SECTION N to which assignment relates One VISTA woi ker• would be icfrplbyed c?.:i a outrvaeh COorVnator to address the problems under utilized public benefit services. ACTION Form A.1421(Rev.7-87) Page 9 • SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 1 (Answer all questions only In the space provided) I a. Sponsor's Name _ 1 b. Location(City,Sfsfe) Orange County Department on Aging Hillsborough, NC 2. Geographic Aree(s)of Volunteer assignment 3. Number of Volunteers required for this assignment Orange County — Rural One 4. Brief description of sponsoring organization and VISTA Project The Orange County Department will provide overall .County VISTA project direction and to supervise the volunteer assignment to improve the C.A.T. transportation program utilization. The Department on Aging is responsible for the staffing (planning , coordinating, management) of C.A.T. Program. • 5. Identify the problem(s)described In SECTION II to which assignment relates One VISTA worker will be employed as t1arketing/Advertising 'Specialist to address the problem of better utilizing and coordinating the C.A.T. (Coordinating Agency Transportation) program vehicles • ACTION Form A-1421(Rev.7.57) Pape tl SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 1 (Answer all questions only in the space provided) 6. List responsibilities(tasks and activities)of the VISTA Volunteer working under this assignment description in achieving the objectives of the VISTA Project WorkpIan. The volunteer tasks and responsibilities will be: 1 . Analyze existing C.A.T. Program, its routes, schedule, available vehicles and people served. 2. Assess unmet transportation needs of low income. 3. Evaluate marketing/adversising efforts for the C.A.T. Program 4. Recommend marketing plan option for approval . 5. besign approved plan. 6. Oversee the implemation of the Marketing Plan. 7. Evaluate impact. 7. List essential VISTA Volunteer skills and qualifications The pr ferred volunteer skills and qualifications are: 1 . Interest in working on the problems of improving transportation to low income population. 2. Knowledge and experience in marketing research and evaluation. 3. Knowledge and experience in program advertising . 4. Ability to express ideas verbally and in written form a retired business professional would be desirable.A college degree or course work in marketing desirable but not required. Volunteer will work under the direction of the Department on Aging Director. 8. Indicate any factors ACTION should be aware of when assigning disabled Volunteers to this project, such as availability of transportation and housing,accessibility of facilities,etc. Are services to be provided accessible to the disabled members of the community? Yes I have read the assignment description,and if selected,I agree to fulfill the duties and activities described above. SIGNATURE OF APPLICANTNOLUNTEER DATE ACTION Form A-1421(Rev.7.87) Page 10 SECTION IV. VISTA VOLUNTEER ASSIGNMENT Problem No. 2 (Answer all questions only in the space provided) 6. List responsibilities(tasks and activities)of the VISTA Volunteer working under this assignment description in achieving the objectives of the VISTA Project Workplan. The volunteer task and responsibilties: 1 . Identify reasons for under utilized public services by low income families. ✓ 2. Analyze existing and past outreach efforts success and failures . 3. Design a interdepartmental outreach plan. 4. Recruit volunteer participants in County Advocates Training Program. 5. Arrange and implement Outreach Training Program. 6. Provide technical assistance to trained volunteers. 7. Evaluate outreach project for improvements. 7. List essential VISTA Volunteer skills and qualifications The preferred volunteer skills and qualifications are: 1 . Interest in working on the problem of improving access to public benefit services to low income population. 2. Knowledge and experience in research and evaulation of human service programs. 3. Knowledge and experience in implementing a training program. 4. Ability to express ideas verbally and in written form. A college or course work in human service planning and delivery desirable but not required. 8. Indicate any factors ACTION should be aware of when assigning disabled Volunteers to this project, such as availability of transportation and housing,accessibility of facilities,etc. Are services to be provided accessible to the disabled members of the community? Yes 1 have read the assignment description,and if selected,1 agree to fulfill the duties and activities described above. SIGNATURE OF APPLICANTNOLLINTEER DATE ACTION Form A-1421(Rev.7-87) Page 10 SECTION V. COMMUNITY INVOLVEMENT IN PROJECT (Answer all questions only in the space provided) INSTRUCTIONS ACTION legislation requires that the low-income community to be served by VISTA Volunteers participate in planning, developing, and implementing the VISTA project. Your responses to questions below must demonstrate how you plan to meet these requirements. ACTION legislation also requires the VISTA project to generate the commitment of private sector resources and volunteer service at the local level to carry out the purpose of the project. The sponsoring organization must plan for the phase-out of VISTA Volunteers and for the performance of the Volunteers'functions by local citizens. 1.Describe in specific terms how the low-Income people the project proposes to serve are being Included In the planning, development,and Implementation of the project. A special VISTA Advisory Council will be formed and staffed by the Project Director . A majoity of the members ( 5-10) will represent the low income community. The Council will be used for review and ✓ comment on all phases of the VISTA Project : ' planning,development, implementation. 2.Whet specific steps will the sponsor take to generate the commitment of private sector resources and recruitment of volunteers from the community to help carry out the VISTA project's activities?(Attach letters of support from the public and/or private sector organizations that will be Involved In supporting the VISTA project's efforts.) Orange County has already received the commitment of the Human Services Management Team and their willingness to commit staff and volunteer resources to a coordinated Outreach effort .. The Association of Community Agency (ACA) composed of private agencies will be imformed about the VISTA project and request assistance . The RSVP Program, sponsored by Orange County would be requested to help with volunteer recruit. ACTION Form A-1421(Rev.7-27) Page 11 SECTION VI. VISTA PROJECT MANAGEMENT AND SUPPORT (Answer all questions only in the space provided) INSTRUCTIONS AND REQUIREMENTS This section is designed to assess your organization's ability to manage and support the proposed VISTA project, I. Your organization is required to provide VISTA Volunteers with work facilities,supplies,materials,etc.,for the operation of this project. 2. Approximately 30 days prior to the start of the ACTION pre-service orientation, your organization will be required to submit a detailed on-the-job training plan to the ACTION State Office for approval. 3. You are also required to submit to the ACTION State Office individual career development plans for locally recruited low-income volunteers after they have been assigned. 1. Descibe In specific terms how your organization will recruit qualified VISTA Volunteers to serve on the project. II you need ACTION recruitment assistance,please Indicate what type. Orange County will use normal recruiting channels through its eSt•ablished Personnel Department. However, additional avenues will be pursued — specifically 1 . Inquire if RSVP Program has interested volunteer 2. Contact the University Department.Who may have qualified candidates 3 . Advertise with the Employment Security Commission. 4. Request ACTION to circglate VISTA job description through the channels. 2. Describe plans for the daily supervision of VISTA Volunteers.Specify whether supervision will be full-time,part- time,or delegated to other organizations where Volunteers will be assigned.Attach job description(s)and resume(s)of the person(s)who will have major responsibility for supervising the VISTA Volunteers assigned to this project. VISTA Volunteers will receive daily supervision. Marketing Specialist will be under the director of the Department on Aging. The Department of Social Services will assign a staff supervisor to provide guidance to the outreach coordinator. Page 12 ACTION Form A-1421(Rev.7.87) SECTION VI. VISTA PROJECT MANAGEMENT AND SUPPORT (Answer all questions only in the space provided) 3. Describe the on-the-fob transportation needs of the Volunteers end your plans for meeting those needs. a.Geographical area in which Volunteers will have to travel: 6 50 square miles. b.Estimated cost: (1)Private Vehicle:Estimated no,of miles per year_ 1 r 0 0 Ox 2 0% cants per mile 4 $ 20 5 (2)Public Transportation: No. of Vols. x est.no.of trips @ per trip= $ c.Indicate how costs of on-the-job transportation will be covered. Department on Aging/Social Services 4. Describe your plans to recognize send publicize the work of the VISTA Volunteers,community volunteers recruited,and private sector support receiv VISTA volunteers will be through several county publications such as the County Employees Newsletter, the Department on Agng Quarterly Newspaper and Monthly Senior Center Calendar and RSVP newsletter, Local newspaper coverage will be requested for the project. Special Brochures will likely be developed to inform the public and low income community of the Outreach and improved transportation service efforts. 5. Describe how your organization end/or other community agencies will provide on-the-job training end technical assistance to the VISTA Volunteers as needed to carry out their assignments. The project Director will provide on the job technical assistance to the two VISTA volunteers as needed. If required and beneficial, the VISTA volunteers will be enrolled in a local Community College course directly related to their assignments. On the job training and orientation will be provided by the staff of the Department on Aging and Social Services, but also the Human Services Management Team. ACtION Form A.1421(Rev.7-87) Page 13 SECTION VII. ASSURANCES The Applicant hereby assures and certifies that it will comply with the regulations, policies. guidelines, and requirements. including OMB C:ircuhtrs No. A-2I, A-102, A-I10, and FMC 74-4, as they relate to the application. acceptance, and use of Federal funds for this federally assisted project.Also the Applicant assures and certifies with respect to the grant that: I. It possesses legal authority to apply for the grant; that a resolution, amended by Public Law 92-500), respectively, relating to inspec- motion or similar action has been duly adopted or passed as an lion, monitoring, entry, reports, and information, as well as other official act of the applicant's governing body, authorizing the filing requirements specified in Section 114 and Section 308 of the Air of the application, including all understandings and assurances Act and the Water Act, respectively, and all regulations and guide- contained therein, and directing and authorizing the person identi- tines issued thereunder. tied as the official representative of the applicant to act in connec- tion with the application and to provide such additional informa- 12. It will comply with the flood insurance purchase requirements of Lion as may be required. Section 102(a)of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 13, 1976, which 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. requires, on and after March 2, 1975, the purchase of flood insur- 98-352)-and in accordance with Title VI of that Act, no person in ante in communities where such insurance is available as a condi- the United States shall, on the ground of race, color or national lion for the receipt of any Federal financial assistance for construe- origin, be excluded from participation in, be denied benefits of, or lion or acquisition purposes for use in any area that thas been be otherwise subjected to discrimination under any program or identified by the Secretary of the Department of Housing and activity for which the applicant receives Federal financial assis- Urban Development as an area having special flood hazards. lance atld will immediately take any measures necessary to effec- The phrase "Federal financial assistance" includes any form of tuate this agreement. loan, grant, guaranty, insurance payment, rebate, subsidy. disaster 3. It will comply with Title VI of the Civil Rights Act of 1964(42 USC assistance loan or grant,'or any other form of direct or indirect 2000d) prohibiting employment discrimination where (I) the primary Federal assistance. purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatment of persons 13. It will assist the Federal grantor agency in its compliance with who are or should be benefiting from the grant aided activity. 106 U the.S.C. 470).l Execiutive'sdn 1966 as Order 1593 of and the 4. It will comply with requirements of the provisions: ( the Uniform Archeolgical and Historic Preservation..Act of 1966 (16 U.S.C. Relocation Assistance and Real Property Acquisitions Act of 1970 469a-1 et seq.) by (a) consulting with the State Historic Preservation (P.L. 91-646) which provides for faits-and equitable treatment of Officer on the conduct of investigations, as necessary. to identify persons displaced as a result of Federal and federally assisted properties listed in or eligible for incl5tsion in the National Register programs. of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor 5. It will comply with the provisions of the Hatch Act which limit the agency of the existence of any such properties, and.by (b) comply- political activity of employees. ing with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to employ- 14. The applicant agrees that it will comply with Section 504 of the ees of institutions of higher education, hospitals, and other nonprofit Rehabilitation Act of 1973, as amended (29 U.S.C. 794, P.1. 93-112), organizations. and all requirements imposed by or pursuant to the regulations of the Department of Health, Education, and Welfare (45 C.F.R. 7. It will establish safeguards to prohibit employees from using their Parts 80. 81, and 84),promulgated under the foregoing statute. The positions for a purpose that is or gives the appearance of being applicant agrees that, in accordance with the foregoing requirements, motivated by a desire for private gain for themselves or others no otherwise qualified handicapped person, by reason of handicap, particularly those with whom they have family, business, or other shall be excluded from participation in, be denied the benefits of,or ties. be subjected to discrimination under any program of activity receiving Federal financial assistance, and assures that it will take any measures S. It will give the grantor agency or the Comptroller General through necessary to effectuate this agreement. any authorized representative the access to and the right to exam- ine all records,books,papers,or documents related to the grant. 15. It will comply with P.1. 93-348 as implemented by Part 46 of Title 45 (45 C.F.R. 46) regarding the protection of human stibjects 9. It will comply with all requirements imposed by the Federal grantor involved in research, development, and related activities supported agency concerning special requirements of law, program requirements, by the grant. and other administrative requirements. 16. It will comply with the Laboratory Animal Welfare Act of 1966 10. It will insure that the facilities under its ownership, lease, or super- (P.1.. 89-544. as amended, 7 U.S.C. 231 et seq.) and regulations vision which shall be utilized in the accomplishment of the project promulgated thereunder by the Secretary of Agriculture (9 C.F.R., are not listed on the Environmental Protection Agency (EPA) list Subchapter H) pertaining to the care, handling and treatment of of violating facilities and that it will notify the Federal grantor warm blooded animals held or used for research, teach*. or other agency of the receipt of any communication from the Director of activities supported by Federal awards. the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 11. Educa- tion tAmendments the 1972, 20p U.S.C. 1681h et eq.. which provides 11. It will comply, to the extent applicable, with all the requirements of that no person in the United States shall, on the basis of sex, be Section 114 of the Clean Air Act, as amended (42 U.S.C. 1857, et excluded from participation in, be denied the benefits of, or be seq. as amended by Public Law 91-604) and section 308 of the subjected to discrimination under any educational program or activity Federal Water Pollution Control Act (33 U.S.C. 1251 at seq., as receiving Federal financial assistance. Page 14 ACTION Form A-1421(Rev.7.07) •Y l APPROVED APRIL 19, 1988 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING APRIL 4, 1988 The Orange County Board of Commissioners met in regular session on Monday, April 4, 1988 at 7: 30 p.m. in the courtroom of the old Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Jr. , Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Managers William T. Laws and Albert Kittrell, Recreation and Parks Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Fikes, and Planner Brad Torgan. A. BOARD AND MANAGERS COMMENTS Item Gll - Smoking Policy will be considered first under Items for Decision. B. PUBLIC COMMENTS 1. Matters on the Printed Agenda Chair Marshall stated that those who have indicated a desire to speak on an item listed on the printed agenda will be recognized at the appropriate time. 2 . Matters not on the Printed Agenda Barry Jacobs, Caretaker of Moorefields Plantation, spoke of his commitment to preserving Moorefields. He read a prepared statement in e which he outlined the historic heritage of Moorefields and spoke tofn the importance of maintaining that heritage. He spoke in opp flooding part of the property for a reservoir and spoke against the manner in which the current process of proposing a reservoir on Seven Mile Creek has proceeded. He pledged his support for working with the County in developing plans for a reservoir that is mutually beneficial to Moorefields and the community at large. C. MINUTES Motion was minutes for seconded corrected. Halkiotis to approve ectedl VOTE: UNANIMOUS. Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to approve the minutes for March 1, 1988 as corrected. VOTE: UNANIMOUS. The minutes for March 15 were deferred to the next meeting. PUBLIC HEARING 1. Proposed CDBG Application/Rencher Street Area Housing and Community Development Director Tara Fikes presented for the receipt of public comments a proposed FY88 Small Cities Community Development Block Grant Application for the Rencher Street Area. She noted that the application will be in the amount of $600,000. The needs as identified in this community are housing, streets, sewer, water, and 2 drainage. All comments received will be reviewed during the application process. PUBLIC COMMENTS ALVIS L. LONG stated that most of the houses on Rencher Street are in poor condition and eight homes have no bathroom facilities. Water is standing in ditches and the road has not been properly maintained. He asked that this project be approved by the Board. JOHN WALTON stated that the problems are the same as last year. The largest need is proper drainage for the sewerage. G. C. CORBIT stated the community is organized and dues are paid which are used to help others in the community. The problems are still the same. Some families do not have wells and some of the water is contaminated. Sewage is on top of the ground because of the poor drainage which leads to poor health problems. He spoke of the low water pressure and illustrated the extent of the problem. He asked that the Commissioners help with getting this project approved. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. D. RESOLUTIONS OR PROCLAMATIONS 1. Resolution of Support for Welfare Reform, Family Security Act Senate Bill 1511 Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the Resolution of Support for Welfare Reform, Family Security Act - Senate Bill 1511 as stated below: RESOLUTION OF SUPPORT FOR WELFARE REFORM, FAMILY SECURITY ACT, (5.1511) WHEREAS, the United States Senate is considering the Welfare Reform, Family Security Act, (S. 1511) sponsored by Senator Danial Moynihan; and WHEREAS, the Family Security Act includes the National Education, Training and Work Program (NETWork) which requires all adults who receive family support supplements, which replace aid to families with dependent children (AFDC) payments, to participate in NETWork; and WHEREAS, the Family Security Act includes day care and transportation assistance, work incentives through increased income, Medicaid transitional extension and benefits improvements; and WHEREAS, the cornerstone of the Senate bill is child support enforce- ment through mandatory wage withholding; and WHEREAS, the Job Opportunities and Basic Skills (JOBS) Program is a component of the Family Security Act which would allow states to create and operate their own education, training and employment programs for long-term recipients and coordinate with other work-related programs such as JTPA; and WHEREAS, the National Association of County Officials, the American Public Welfare Association and the nation's governors have identified welfare reform as a priority for the 100th Congress; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners supports Welfare Reform, Family Security Act, (5. 1511) and urges its timely consideration by the United States Senate. VOTE: UNANIMOUS. 2 . Community Development Week Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to proclaim April 2 - 9 as National Community Development Week as stated in the proclamation printed below: PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK 3 APRIL 2 - 9, 1988 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; WHEREAS, community development block grant funds are used by thousands of neighborhood-based nonprofit organizations throughout the Nation to address pressing neighborhood and human services needs; WHEREAS, in the last several years the Federal Government has reduced Federal assistance to local governments and nonprofit organizations; WHEREAS, during this time of constricted Federal contributions to the task of meeting the needs of low and moderate income the heusproblems have grown as evidenced by the dwindling supply y c massive rise in homelessness, and the resurfacing of hunger and malnutrition; WHEREAS, during this time of Federal withdrawal from responsibility, the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM has assumed increasing importance for meeting pressing community problems; WHEREAS, the Congress and Nation has often overlooked the critical value of the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and the significant number of organizations and projects that rely on its funds for support; WHEREAS, the Congress of the United States has declared April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK; NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim April 2-9, 1988 COMMUNITY DEVELOPMENT WEEK and call upon all citizens of our county to support the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. VOTE: UNANIMOUS. E. REPORTS 1. Receipt of Planning Board Resolution - Master Recreation and Parks Plan Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to accept the following resolution as information. RESOLUTION The Board of Orange County Commissioners has repeatedly stated its commitment to orderly, open government. Key to that commitment has been an attempt to abandon ad hoc decision making, instead following regularized channels to achieve reasoned and fully informed choices. Considering this goal, as well as the stipulated process by which Orange County reaches land use decision, the Planning Board must protest the manner in which the Commissioners addressed the issue of greenways prior to receiving the Planning board's recommendation, which they requested at the conclusion of the February 22 hearing. It is indeed unfortunate that presentations at public hearings did little to assuage fears, or communicate county intentions, regarding green- ways. Further, despite repeated requests by the Planning Board, little effort was made to explain to the public the different ways in which green corridors might be achieved in Orange County. This made it easy for citizens already leery of government to see the worst in attempts to establish public walkways and/or wildlife corridors. The Planning Board must ultimately defer to the wisdom of the Commissioners regarding the establishment of such greenways. It cannot, however, become a party to the circumvention of the very processes from which it derives its authority, and by which the citizens of Orange County are assured a full and fair discussion of issues. VOTE: UNANIMOUS. 2. Seven Mile Creek Resolution from Town of Hillsborough 4 Hillsborough Town Commissioner Horace s h sc ,rgad the resolution which is an attachment to these minutes on pages P In summary, Johnson noted four major things: (1) Recreation - there will be additional areas for recreation. (2) Ecological - a decision should never have to be made whether the fish live or the people have water to drink. (3) Economic - hopefully this will encourage increased industry which will give the county an increased tax base. (4) History - repeated droughts - in 1954, 1967, 1984, 1985 and 1986. Chair Marshall emphasized the importance of working together to solve the water problems in the county. County Manager Link gave his recommendation as stated below: (1) Retain the services of Hazen and Sawyer to analyze and report on the estimated expenditures for reservoir construction as described by the Hillsborough proposal. (Funding from the balance of Senate Bill 2 funds - $11, 015. ) (2) Authorize County Manager, selected staff and/or officials to work on the following elements: (a) Financing alternatives available for the County's share of project costs; (b) Alternatives of revenue to pay for County's share of costs; (c) Aspects of ownership of the reservoir and methodology of water distribution. Commissioner Hartwell noted that the basic principal of paying for this reservoir should be that those that benefit the most from the project should pay the most. A separate mechanism for financing is necessary. The three groups that will benefit the most are: (1) the Town of Hillsborough, (2) those who live in Orange County and receive water from Orange Alamance and (3) those that live in Alamance County and receive water from Orange Alamance. Don Cox spoke on behalf of the Eno River Association addressing the instream flow issue. He noted that l. lmgd has been proposed as the amount needed to maintain the aquatic life in the Eno and that the goal is four to five million gallons per day. He emphasized that the size of the first reservoir built should be such size that three million gallons/day can be released for instream flow as measured at the Hillsborough gage. Horace Johnson noted that the State has indicated that the first phase of the reservoir would result in 1. 1 to 1.8 mgd being released. Commissioner Willhoit asked about the process for identifying the historic structures that may be affected and John Link indicated that an assessment identifying the impacts of this potential reservoir on ecology, historic sites and other elements will be made to the Board. Commissioner Willhoit asked that a joint partnership arrangement be considered in the financing of a reservoir between the County and the Town because the county needs to have a definite share of water which may be allocated for economic development purposes. Commissioner Hartwell endorsed the need for a water board who can carry this project forward. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the manager's recommendation as stated above. VOTE: UNANIMOUS. F. ITEMS FOR DECISION - CONSENT AGENDA 5 (Any item may be removed for separate consideration) Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the consent agenda as stated below: 1. Bid Award; Six Yard Waste Containers (The bid sheet is attached to the minutes on page agd waste containers To approve and award the bid for 100 six (6) y to Nu-Life Environmental of Easley, S.C. for a sum of $40,400. 2 . Bid Award; Sheriff Uniforms (The bid sheet is attached to these minutes on page (21 L t.12- To approve and award the bid for uniforms to Showfety's Inc. and Lawmen's Safety Supply. 3 . Authorization to Submit a VISTA Application To approve the submission of VISTA Project Application to ACTION for two skilled volunteers assigned to the Department on Aging and the Department of Social Services and authorize the Chair to sign. 4. Authorizing Submission of the Title III-B and D Application Under the Older Americans Act To authorize the submission of the Title III-B and D Older Americans Act application to Triangle J Council of Governments contingent upon the approval of the County Attorney and authorize the Chair to sign. 5. Approval of Addendum to C.A.T. Contract with Orange Enterprises To approve a contract addendum to clarify criteria for eligible riders, emergency procedures and insurance coverage and authorize the Chair to sign. 6. Budget Amendments To amend the 1987-88 Budget Ordinance by the following changes: GENERAL FUND Appropriation-Commission for Women $ 500. 00 Source - NC Council on Status of Women 500.00 Appropriation - Emergency Food and Shelter $ 5,900.25 Source - Emergency Food and Shelter Grant 5,900.25 VOTE: UNANIMOUS. G. ITEMS FOR DECISION - REGULAR AGENDA 1. Phase Two Eagles Chase - Preliminary Plan Planning Director Marvin Collins presented for consideration of approval the preliminary plan for Phase Two Eagles Chase subdivision. The property is located in Hillsborough Township off Ode Turner Road (SR 1130) . Fourteen (14) lots are proposed out of 18.62 acres. The property is zoned Residential-1, and the Land Use Plan designation is Rural Residential. The Planning Board and the Administration recommends approval with three conditions. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the preliminary plan for Phase Two Eagles Chase with three conditions as stated below: (1) A temporary cul-de-sac is to be provided at the end of Jacobs Trail to provide a turn-around until Phase Three is developed. (2) Lots 5 and 8 are to have access from James Court. (3) Lots 4 and 12 are to have access from Jacobs Trail. VOTE: UNANIMOUS. 2 . Proposed Zoning Ordinance Text Amendments (Articles 2 .2 . 12-2-.2.14 Comprehensive Plan) Article 22 Definitions) 3 . Proposed Zoning Ordinance Text Amendments (Article 4 Establishment of Permitted Use Table and Schedule) (Article 6 Application of Dimensional Requirements) 4. Proposed Comprehensive Plan Amendment (Designation of Land Use Plan as Land Use Element) 6 Planning Director Marvin Collins presented items 2, 3, and 4 which address changing the definition of Comprehensive Plan and incorporating procedures for its amendment in the Zoning Ordinance. The Comprehensive Plan would consist of several documents or plans, each consisting of a specific element of physical development and each adopted by resolution as part of the Comprehensive Plan. Proposed elements would include land use (the current Land Use Plan) , recreation, transportation, housing, open space, economic development, services and facilities, and additional elements as needed. Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to approve the proposed amendments as recommended by the Planning Board and the Administration. These amendments are attached to these minutes on pages VOTE: UNANIMOUS. 5. Proposed Subdivision Regulations Text Amendment (Section IVk-B-3- c-8 Access Restrictions) Marvin Collins presented for consideration amendments to Section IV-B-3-c-8 of the Subdivision Regulations which set forth circumstances where access restrictions apply in new subdivisions. In the case of highways or streets which are heavily traveled, the Planning Board and the Board of Commissioners would have the option of requiring marginal access roads, shared driveways and other similar standards to control access to those heavily traveled streets. The Planning Board and Administration recommends approval as an interim measure. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the amendment as an interim solution as recommended by the Planning Board and the Administration. VOTE: UNANIMOUS. 6. Proposed Subdivision Regulations Text Amendments (Section IV- B-3- d Private Roads) (A copy of these amendments is on pages _ of these minutes) . Marvin Collins explained that this proposed ordinance amendment would incorporate standards within the Subdivision Regulations which were included in a policy adopted by both the Planning Board and the Board of Commissioners. The new standards seek to define in more specific terms when private roads would be satisfactory in a subdivision and when public roads would be required. This is an interim solution which will require further study by the Ordinance Review Committee and the Planning Staff. The Planning Board and the Administration recommends approval. Motion was made by Commissioner Carey, seconded by Commissioner Willhoit to approve the amendments as an interim solution as recommended. VOTE: UNANIMOUS. 7. Proposed Subdivision Regulations Amendments (Section IV Required Minimum Design Standards) (A copy of these amendments is on pages of these minutes) . Marvin Collins explained that these amendments to Section IV of the Subdivision Regulations will change references to "Land Use Plan" and similar documents to "Comprehensive Plan. " The Planning Board and the Administration recommends approval. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the amendments as recommended. VOTE: UNANIMOUS. 8. Request to Initiate Legal Action - George Tate (Owner) and Ray Butler (Leaser) Marvin Collins reported that a complaint was received about stored 7 junked automobiles on property on the east side of Old NC 86, north of Eubanks Road. This property is zoned Rural Buffer (RS) . The owner and the tenant have both been contacted about the Zoning Ordinance violation but have not responded. The Administration recommends initiation of legal proceedings against both George Tate and Ray Butler. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the administration's recommendation. VOTE: UNANIMOUS. 9. Request to Initiate Legal Action - Benjamin Pratt Marvin Collins explained that junked automobiles are being stored on private property and that the situation has extended over a two year period. Mr. Pratt is in violation of the Zoning Ordinance Section 6. 16.7. The Administration recommends initiation of legal proceedings against Benjamin Pratt. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the administration's recommendation. VOTE: UNANIMOUS. 10. Rate Schedule for Efland/Cheeks Sanitary Sewer (A copy of this rate schedule nd , the Executive Summary is attached to these minutes on pages q�P G-: h�2 changes in the sewer rate County Manager John Link summarized g and tap fee which have occurred since the initial sign-up period for the Efland/Cheeks Sanitary Sewer Service Area. He recommended that the original estimated rate schedule be used for the first fiscal year of operation and that it be adjusted for 1989-90 based on up-coming FY 88-89 history of expenditures review. During the 1988-89 year he recommended that (1) present and potential customers be informed that future rate structure is dependent on present/potential number of customers and/or degree of usage, and (2) an incentive program be initiated to encourage tap-ons. Motion was made by Commissioner Hartwell, seconded by Commissioner Carey to approve the County Manager's recommendation. VOTE: UNANIMOUS. 11. Smoking Policy for County Buildings (A copy of the Smoking Policy is in the policy book # • ) The County Manager recommended that the proposed policy for designating smoking and non-smoking areas be approved with the following conditions: (1) Effective Date: September 1, 1988. (2) Test period of implementation of one year. (3) Evaluation of test period to be conducted by joint Management/Employee Committee. (4) Report back to County Manager with recommendation as to any changes in policy. (5) Manager evaluate the costs as cited in the report incorporating necessary cost of implementation in 1988-89 budget. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the County Manager's recommendation. VOTE: UNANIMOUS. 12. Master Recreation and Parks Plan Scheduling of Public Hearing April 19, 1988 In response to a request from several citizens to have a second public hearing on the Plan, the Board of Commissioners agreed to add a second public hearing on May 2 in Superior Courtroom. Motion was made by Commissioner Carey, seconded by Commissioner 8 Hartwell to schedule the Master Recreation and Parks Plan for public hearing on April 19, 1988 in Chapel Hill and a second public hearing on May 2 in Hillsborough. VOTE: UNANIMOUS. 13 . Topographic Mapping of Corporation Lake and Seven Mile Creek Study Areas (The scope of services that will be provided is contained in the agenda abstract in the permanent agenda file in the Clerk's Office) . Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to proceed with the scope of work at a cost of $25,030 for Corporation Lake and $21, 380 for Seven Mile Creek. Both projects will be paid for out of Senate Bill 2 funds. VOTE: UNANIMOUS. 14. Town of Hillsborough Water and Sewer Extension Contract Tara Fikes explained that this contract will become part of the application for the Rencher Street Community. In the application, the County is seeking to correct the serious public facility deficiencies in the project area, which include water and sewer. Motion was made by Commissioner Hartwell, seconded by Commissioner Willhoit to approve the contract as presented and authorize the Chair to sign on behalf of the Board after approval by the Hillsborough Town Board. VOTE: UNANIMOUS. H. APPOINTMENTS The following appointments were made by the Board: DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Margaret Turner. TRIANGLE J EMS COUNCIL reappointment of Jeanette Smith and Dr. Alfred Hansen. AA CITIZENS ADVISORY GROUP - Sarah Stewart, Todd Zapolski, Cleor7 Curry, Ted Latta and Tony Thornton ARTS COMMISSION - Vivian Walker NURSING HOME COMMUNITY ADVISORY COMMITTEE - Dr. Mary Jo Bulbrook BOARD OF EQUALIZATION AND REVIEW Lee F. Butzin Shirley E. Marshall was selected to Chair the Board of Equalization and Review. EXECUTIVE SESSION Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to go into Executive Session to discuss a property matter. VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to move back into regular session. VOTE: UNANIMOUS. I. ADJOURNMENT With no further items for consideration, Chair Shirley E. Marshall adjourned the meeting. The next meeting will be held on Tuesday, April 19, 1988 at 7:30 p.m. in the courtroom of the old Post Office, Chapel Hill, North Carolina. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk