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HomeMy WebLinkAboutAgenda - 03-15-1988 ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, MARCH 15, 1988 7 : 30 P.M. OLD POST OFFICE CHAPEL HILL, N.C. A. BOARD AND MANAGERS COMMENTS B. PUBLIC COMMENTS 1. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) 2 . Matters not on the Printed Agenda C. MINUTES (NONE) PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that indivi- dual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PAGE # AWARD PRESENTATIONS Q01 1. Orange County Arts Commission D. RESOLUTIONS OR PROCLAMATIONS 003 1. Senior Games Event Days 005 2 . Intergovernmental Board E. REPORTS 007 1. Consolidation of Health and Environmental Function 018 2 . Dairy Cattle Valuation immmlomommmmmmw • PAGE # F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 019 1. Budget Amendments 021 2 . Approval of Final RSVP Application 036 3. Animal Control Ordinance Amendments--Second Reading G. ITEMS FOR DECISION--REGULAR AGENDA 037 1. Capital Request Chapel Hill-Carrboro Schools 050 2 . Septic Tanks Nitrification Field--Delineation on Preliminary/Final Subdivision Plats 060 * 3 . James Mark Vine Subdivision--Preliminary Plan 082 *4. Albert Reaves Estate--Preliminary Plan Og6 5. Wildwood Subdivision--Building Permit Moratorium 102 ik6. Public Hearing Advertisements: 1) Joint Planning Area, 2) Orange County 105 H. APPOINTMENTS I. ADJOURNMENT (*) Indicates items that need immediate attention. Qol. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 15, 1988 SUBJECT: ORANGE COUNTY ARTS COMMISSION DEPARTMENT: PUBLIC HEARING: Yes x No Recreation and Parks ATTACHMENT(S) : INFORMATION CONTACT: Wilma K. Tinney - Ext. 296 Listing of Local Arts Grants Recipients TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Informational report to the Board concerning the distribution of Orange County grant awards and future Arts Commission endeavors. BACKGROUND: The Arts Commission serves as the official county-wide advisory body on the arts, to promote, coordinate, and strengthen private and public programs to further the cultural development of the County. RECOMMENDATION(S) : The Arts Commission greatly appreciates the support from the Board and requests continual support and financial assistance in promoting arts programs and arts awareness throughout the County. 111" 002 Orange County Arts Commission RECIPIENTS OP 1987-88 QRANCE COUNTY ARTS CCP!4ISSICN (RANTS Amount Amount Organization Requested Funded Program/Activity Cultural Arts Committee $ 500. $ 500. Fine arts festival. of A. L. Stanback School Touch Mime Theater 1000. 1000. Rehearsal, props for two new productions. The Arts Center 1000. 1000. Presenting four concerts in Hillsborough in 1988. Triangle Weavers 342.50 342.50 Festival of weaving to be held in March 1988. The Chapel Hill Ballet 1000. 1000. Production of Spring Gala, one Company act of "Swan Lake." The Community Youth 300. 300. Advertising auditions for Theatre summer program. Musica Della Collina 500. 500. Supplies and marketing of concerts. 300 W. Tryon Street, P.O. Box 8181, Hillsborough, NC 27278 0 003 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.Z 1 ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 15, 1988 SUBJECT: SENIOR GAMES EVENT DAYS DEPARTMENT: PUBLIC HEARING: Yes x No Recreation and Parks ATTACHMENT(S) : INFORMATION CONTACT: Mary Anne Black - Ext. 292 TELEPHONE NUMBER: Proclamation Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To proclaim May 18-19, 1988 as Orange County Senior Games Event Days in order to encourage support from local businesses and residents and participation from adults ages 55 and older. BACKGROUND: North Carolina Senior Games, Inc. began in 1983 as a health promotion and education program for adults ages 55 and over. The program includes year-round workshops and training clinics in a variety of sports. Emphasis is placed on wellness and fitness principles and a continual fitness program. Local district/county programs include similar dimensions and culminate in 2-5 days of competitive games during the Spring. Winners from local games are then eligible to represent their district/county in state competition in the Fall. National competition is held every other year. RECOMMENDATION(S): As the board decides. 004 PROCLAMATION Whereas, According to recent population figures, there are over 9,000 persons over 55 years of age in Orange County; and, Whereas, Orange County is concerned about the health, fitness, and general well-being of its older adult population; and, Whereas, Orange County Senior Games provides a special opportunity for older adults to grow positively in the areas of health, fitness, and social well-being; and, Whereas, Orange County would like to encourage local business and resident support and participation from county residents age 55 and older; NOW. BE IT PROCLAIMED, that the Orange County Board of Commissioners declares May 18 and 19, 1988 as Orange County Senior Games Event Days and encourages citizens age 55 and over to participate. Shirley Marshall, Chair Date Q05 Action Agenda ORANGE COUNT! BOARD OF COMMISSIONERS Item Ro. ACTION AGENDA ITEM ABSTRACT SING DATE March 15, 1988 Subject: Formation of an Intergovernmental Board Department: ublic Hearing= Yes X no �ent: SOARD OF COMMISSIONERS Attachments: Information Contact:5hirley E. Marshall Ext. 505'6-4 5501, 71 Resolution phone Numbexs: 732-8181, � 227-0231 ongoing discussions to have ong iS This from development has been recognized.establish PURPOSE: The need for elected officials stemmang within the county as necessary,forum would meet of two times per year and, forum would meet a minimum ad hoc working groups. • � ATIOR: groups and select two t the Resolution of support of the proposed Adop a County Government to attend the initial elected officials from Orange meeting 006 RESOLUTION OF SUPPORT FOR AN INTERGOVENMENTAL BOARD REPRESENTING ORANGE COUNTY AND MUNICIPALITIES WITHIN THE COUNTY WHEREAS: the elected Governing Bodies within Orange County have recognized the need for a forum promoting ongoing discussion; and WHEREAS: the Mayors of Chapel Hill and Carrboro and the Chair of the Orange County Board of Commissioners have been discussing possible structures for this forum; and WHEREAS: the Mayors of Chapel Hill and Carrboro and the Chair of the Orange County Board of Commissioners have identified the issue of impact and development fees and taxes, and the issue of alternate revenue sources for public improvements necessitated by development as worthy of immediate discussion; and WHEREAS: the Mayors of Chapel Hill and Carrboro and the Chair of the Orange County Board of Commissioners have requested each governing body to appoint two representatives to an initial working group focused on these revenue matter; NOW, THEREFORE, BE IT RESOLVED that Orange County does hereby appoint and to represent the county on this Intergovernmental Board. Adopted this 15th day of March, 1988. Shirley E. Marshall, Chair Board of Commissioners 007 .. ORANGE COUNTY BOARD OF COMMISSIONERS • Action Aa. a Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: -.March 15, 1988 SUBJECT: CONSOLIDATION OF HEALTH AND ENVIRONMENTAL FUNCTION DEPARTMENT: COUNTY MPNAGER PUBLIC HEARING: Yes X No . ATTACHMENT(S) : Governor Martin's Proposal - INFORMATION CONTACT: MANAGER`b' OFP ICE 501 • TELEPHONE NUMBER: Hillsborough — 732-8181 Chapel Hill — 968-4501 Mebane — 227-2031 Durham — 688-7331 PURPOSE: To receive a report from Health Department regarding the consolidation of Health Services at the State level. • BACKGROUND: On February 25, 1988 the Board of Health approved in concept Governor Martin's proposal to "Consolidate Health Environmental Protection, and Natural Resources Functions of State Agencies into a Department of Health and Environment". Dan Reimer, Health Director, will present the report. • • • • • A PROPOSAL TO CONSOLIDATE HEALTH, ENVIRONMENTAL PROTECTION, AND NATURAL RESOURCES U Q 8 FUNCTIONS OF STATE AGENCIES INTO A DEPARTMENT OF HEALTH AND ENVIRONMENT James G. Martin, Governor State of North Carolina I am pleased to report to you my recommendation for consolidation of health and environmental functions into a new Department of Health and Environment. It would combine the Division of Health Services, currently in the Department of Human Resources , with the natural resources and environmental management programs, currently in the Department of Natural Resources and Community Development. It also recommends moving from DNRCD the community development block grant and employment and training to the Department of Commerce, economic opportunity to DHR, and some community assistance planning aspects to the Department of Administration. Finally, the Marine Affairs Division of the Department of Administration, which includes the aquaria, would be transferred to the new Department. Existing pesticide control and radiation protection programs would not be affected by this consolidation for reasons which are described below. Actions that impact the environment will also impact both the health of the people who live in the environment and the State's natural resources. Therefore, while it is essential that health and environmental programs be closely linked, it is also important to retain the existing relationship between natural resources and environmental protection. Since most counties are organized with health and environmental programs in a single health department, a network is already in place to deliver these services at a level close to the constituents. In the new department, one secretary will have responsibility for both health and environmental protection concerns , thereby allowing the local health departments to coordinate with just one State agency. In recent years , issues related to health and the environment have received increased public attention. Discovery of increased cases of disease related to past and present waste disposal practices have emphasized the need to closely coordinate the work of the public health and environmental protection communities. At the present time, the realization that the State's natural resources are finite and subject to permanent degradation if not properly managed and protected has highlighted the need to retain the ties between natural resources and environmental protection. Combining the public health, environmental protection, and natural resources agencies into a single department will serve to 1) emphasize the interrelationship between health and the environment while maintaining the link between environmental protection and natural resources management, and 2) reduce the layers of bureaucracy needed to coordinate health and environmental - programs, thereby allowing for quicker and - more accurate responses to problems and permit applications. - 1 - • 009 This proposal will require the transfer of 1,120 positions from DHR Division of Health Services and Secretary's Office and 1,944 from DNRCD to the new department. From DNRCD 17 positions in Economic Opportunity to DHR, 72 positions in Community Development Block Grant and Employment and Training to the Department of Commerce and 29 positions in Community Assistance Planning to the Department of Administration. Transfer of supporting budgets for these personnel and their programs will also be required. One major advantage of this option is that the line units within the new structure can remain basically intact and the existing hierarchy within the units can be retained. Thus, these units will be able to function with little interruption. CONSIDERATIONS a) Relationship with Local Government In the course of developing this proposal, representatives of health organizations and local government told us of the need to maintain a close relationship between public health and environmental protection and the need to make it possible for local health departments to deal with a single state agency for health and environmental issues. A primary consideration addressed by this proposal is retention of ties with the local health department programs. More than 700 environmental health employees in local health departments currently conduct over 89,000 site investigations for on-site sewage treatment and disposal systems each year, sample wells serving private residences and facilities under their jurisdiction, provide the staffing for most of the State's food, lodging and institutional sanitation programs, assure the safety of the milk supply from the farm to the store, and provide the citizens a link with government in a wide variety of other sanitation programs. The cost to the State of losing this link would be substantial, since at this time, virtually no state funds are provided to support these programs. Under this proposal the relationship with local government in environmental and natural resource management basically will be unchanged. Delegation of administration of environmental and health protection programs to local government agencies will continue as appropriate. b) Boards and Commissions If a departmental reorganization is enacted, the matter of boards and commissions must- be addressed. The General Assembly will have to address the realignment of boards and commissions, address the - delegations of authority between the new department and the local agencies, and provide appropriate funding. It is believed this option is most likely to leave the existing local agency relationships intact. - 2 - 010 Boards and Commissions involved in this new department include: I - from the Division of Health Services (1) Water Treatment Facility Operators Certification Board (2) Commission for Health Services (3) Sickle Cell Syndrome Advisory Council (4) Perinatal Advisory Council (5) Governor's Council for Physical Fitness and Health (6) Commission of Anatomy II - from Department of Natural Resources and Community Development (1) Atlantic States Marine Fisheries Commission (2) N.R.C.D. Board (3) Coastal Resources Commission (4) Environmental Management Commission (5) Forestry Advisory Council (6) Marine Fisheries Commission (7) Mining Commission (8) Parks and Recreation Council (9) Sedimentation Control Commission (10) Soil and Water Conservation Commission (11) Trails Committee (12) Wastewater Treatment Plant Operators Certification Commission (13) Wildlife Resources Commission (14) Zoological Park Council (15) Advisory Committee on Land Records (16) Appalachian National Scenic Trails III - from the Department of Human Resources Governor's Waste Management Board IV - from the Department of Administration (1) Marine Science Council (2) Local Advisory Boards of each aquarium Also involved in this reorganization would be the transfer of the following from DNRCD, to the Department of Commerce: (1) Community Development Council (2) Job Training Coordinating Council (3) Rural Service Delivery Area - Private Industry Council. c). Space • Consolidated space for the ,central Raleigh office should be a first priority. At this time the Raleigh office staff of both DHR and - 3 - • 011 DNRCD are housed in buildings throughout Raleigh. Consolidation will focus attention on and increase expectations of an improved delivery of services. A large number of employees are presently in inadequate facilities. This issue will move to the forefront. d) Data Processin& The proposed consolidation will enable the state to develop very useful computerized data bases which cut across program lines. However, the reprogramming and equipment costs needed to make the numerous computer programs in use by the various programs compatible may be high. This cost would be a problem in any consolidation option. However, the fact that the State Center for Health - Statistics will be included in this option provides the new department with a very significant resource regarding computerized data bases. e) Laboratory This proposal would have little or no impact on laboratory services. Both existing laboratories, the one serving the Division of Health Services and the one serving the Division of Environmental Management, are undergoing facilities changes. The Division of Health Services laboratory received $2.1 million to renovate necessary parts of the Bath Building and occupy all of it. The DNRCD laboratory received $8.4 million to construct a new laboratory. This work, currently underway, should continue because the needs are immediate and urgent and because, once these changes are completed, the laboratory space needs for supporting the new department and other health-related state government activities, as well as serving the public and private health-related needs, will have been met. COMMENTS • This proposal has the following strengths: 1) Meets desired objectives by reducing a. public confusion b. duplication (perceived) c. permit shopping - d. lack of single leadership, 2) is consistent with organization of local health departments and retains ties with local health departments and local medical community, 3) addresses concern of the public that environmental issues are health-linked, 4) highlights importance of health and natural resources issues and their interrelationship by establishing them in a single department, - 4 - • .012 5) avoids the necessity and expense of creating an additional cabinet-level department, 6) by creating a "new" department, minimizes potential for conflict among newly combined personnel , since neither current department (DHR or DNRCD) will be perceived to have won or lost a "turf battle," 7) strengthens link _of environmental programs to public health and epidemiology, 8) retains and strengthens link between environmental programs and natural resources management, 9) allows maximum efficiency from the Division of Health Services and Division of Environmental Management laboratories by allowing them to continue functioning as they are with minor management reorganization and to remain housed, for the foreseeable future, in their presently provided-for facilities, 10) places State's ties with EPA (except for pesticides) in a single agency, 11) minimizes disruption of services by keeping existing line programs relatively intact, and 12) reduces perceived conflicts between environmental protection and development interests. As with any consolidation option, this proposal does present areas of concern. Because there is no perfect organizational form, there will always be some interfaces about which there will be debate. For example, this model separates some health functions from other human services programs. It also combines administratively some programs which historically have had relative little interaction. We feel, however, that this model strikes the best balance of the many we examined. Finally, this model does not totally meet the objective of bringing all environmental functions into one department. Pesticide control and radiation protection programs are not part of this consolidation. There are valid reasons for leaving both as is. Including pesticide control would simplify the internal organizational diagrams, but at the expense of farmers. As presented, this option allows farmers to continue to deal the the Department of Agriculture. Similarly, the Radiation Protection Section is to remain at DHR because of its organic relationship with license and permit services to hospitals and other health facilities. 5 - •• DEPARTMENT OF HEALTH 013 • AND ENVIRONMENT GOVERNOR' S SECRETARY . . WILDLIFE WASTE --___ DEPUTY _____- RESOURCES MANAGEMENT - ---__ SECRETARY _ -_--- _ COMMISSION BOARD - - ASSISTANT ASSISTANT ASSISTANT ASSISTANT SECRETARY SECRETARY --• CHS SECRETARY SECRETARY FOR FOR FOR FOR NATURAL HEALTH EMC --- ENVIRONMENTAL ADMINIS- RESOURCES SERVICES PROTECTION - TRATION MARINE PERSONAL WATER LABORATORY FISHERIES HEALTH RESOURCES SERVICES DIVISION DIVISION DIVISION DIVISION OFFICE OF THE COASTAL _I BUDGET MARINE CHIEF NURSE RESOURCES OFFICE AFFAIRS DIVISION DIVISION MATERNAL AND HOFFICE PERSONNEL CHILD CARE LAND SECTION RESOURCES PARKS AND DIVISION GENERAL ' RECREATION H ADULT HEALTH GEOLOGIG SURVEY SERVICES DIVISION SECTION OFFICE DAM SAFETY DENTAL HEALTH SEDIMENTATION EDUCATION ZOOLOGICAL SECTION CONTROL AND PARKS SOLID WASTE ASSISTANCE DIVISION EPIDEMIOLOGY - MANAGEMENT DIVISION I SECTION _ DIVISION POLLUTION SOIL AND OFFICE OF THE SOLID WASTE PREVEN- TION CHIEF MEDICAL HAZARDOUS WASTE TION CONSERVATION EXAMINER CERCLA PAYS DIVISION - WASTE _ ENVIRONMENTAL ENVIRONMENTAL MANAGEMENT MINIMI- FORESTRY HEALTH DIVISION HEALTH DIVISION DIVISION ,.AIR QUALITY EDUCA- JPUBLIC WATER SECTION TION SUPPLY SECT. MONITORING LAND STANDARDS RESOURCES PLAN REVIEW REGION.STAFF INFORMA- REGULATION TION TECHNICAL _ WATER QUALITY SYSTEMS ASSISTANCE SECTION• DIVISION REGIONAL STAFF PLANNING NPDES PUBLIC GRANTS AFFAIRS OPERATOR LAND APPLIC. OFFICE TRAINING OPER. TRAIN. REGION. STAFF LEGAL 4SANITATION AND ASSISTANCE VECTOR CONTROL SECTNONATER OFFICE SECTION SECTION PLANNING DATA VECTOR CONTROL LEAKING UNDG. PROCESSING FOOD & LODGING STOR. TANKS DIVISION BEDDING UNDO. INJECT. MILK CONTROL PLANNING SHELLFISH REGION. STAFF OFFICE MOSQUITO GRANTS INSTITUTIONS/DAYCARE CONSTRUCTION SUBSURFACE SEWAGE GRANTS TREATMENT & DISPOSAL SECTION REGIONAL STAFF DIM OHR HRCO NRCD TOTAL TOTAL POSITIONS BUDGET POSITIONS BUDGET POSITIONS BUDGET OFFICE Or SECRETARY Central Staff 19.00 31,319,653 14.00 31,319,653 ASSISTANT SECRETRRY: RUmINISTRATIOH Contra, Staff 3.00 $231,666 2.x10 $94,975 5.00 6325,641 Budget Office 30.00 2t1,169,926 22_00 S917,046 52.00 S2.091,972 medical Claims: 22.00 51,441,154 0_00 30 22.00 $1,441.154 Personnel 15.00 5415,562 14.00 5494,335 29.00 t909.897 Legal Assistance 3.+30 $97,242 15.00 3610.329 18.00 1707,571 Goner•al Services 33.00 51,092,471 11.00 $554.920 41.00 51.547,391 Education R Assistance 19.00 $621,159 3.00 $603.310 17.00 $1,224.469 Pla tin inq--LRI5 0.00 $O 18.00 5887,76$ 18.00 $887,768 Aw9i�nai 0.00 SO 47.00 $1,780,461 47.00 $1,780,461 Public Affairs 2.00 #:2,6212 7.00 $208.882 9.00 5281,514 Planning Q Assessment 0.00 50 10.00 $412,388 10.00 3412,388 Safety 0.00 $0 1.00 $36,065 1.00 535,065 Laboratory Services 175.00 $6,514,470 34.90 31,193,608 209.00 $7,708,166 Data Processing 17.00 5739,791 w S.00 $590,556 22.00 3590,556 RDmtNISrRRTiON TOTAL 31.1.00 511,651,290 189.00 $8,304,723 503.00 $20,036,013 RSSISTRNT SECRETARYS IMALT11 Central Staff 5.00 $118,856 5.00 $110,056 Regional 29.00 5842,270 29.00 5842,270 Health statistics 49.00 $1,731,8S9 49.00 $1,734,859 Aid to Counties 0.00 $9,992,561 0.00 $9,192,581 j Personal Health Division Office of Chief Hurse 3.00 $131,880 3.00 3131,080 maternal a Child Care 316.97 1106,200,260 316.97 '$106,200,250 Adult Health 41.15 $13.239,012 41.15 $13,239,012 11 Dental Health 90.00 $1,052.108 90.00 31.052,108 ' Epidemiology 152.60 $11,975,695 152.60 $13,975,695 Chief hedieal, Em•brilmer 26.50 $1,706,907 26.50 $1,766,907 Environmental Health Division Public Vat+r Supply 50.50 $2,682,404 50.50 $2,682,404 Sanit. Q Veckor Control 55.00 $3.272,030 55.00 $3,272,030 IIERLTH TOTAL 818.72 $155,858,862 818.72 $155,858,852 ASST. SE T R ENVIR. PROT. Central aff 2.00 $94,975 2_00 594,975 Maker Resources Division 27.00 $1.688,928 27.00 $1,688,928 Coastal Management Oivision 41.00 53,278,591 41.00 $3,278,581 Lend Resources Division 95.00 55,222,032 95.00 $5.222,032 Solid haste Mn9t. Division 87.75 55,265,810 87.75 $5.265,918 Environmental, Management Division Central Staff 38.00 51,180,713 30.00 '$1,180.713 Air quality 70.00 $3,159,545 70.00 $3,159,54S 17ater quality 147.00 $6,589r2S5 147_00 $6,589,255 GroundKaker 65.00 33,297,948 65.00 !3,297,498 Construcl;iun Grants 53.00 52.383.927 53.00 '$2,383,427 ENVIR. PROTECTION TOTAL 87.75 35,265,010 538.00 $26,894,904 625.75 $32,160,722 ASST. SECRETARY: HRTURAL RES. Centra l Staff 2_00 594,975 2.00 $94,975 Division of Forestry 653.00 530,022,158 663.00 330,022.158 Division of State Parl<t 196.00 $11,147,23S 196.00 $11,147,235 marine Fisheries Division 156.00 $8,174,238 156.00 38.174,238 Soil & Water Conservation Division 41.00 511,446,105 41.00 311.445.105 Zoo 146.00 SS,153,287 146.00 35,153,287 marine Affairs 34.00 11,715,220 MM NAr11RAL RESOURCES TorAL 0.00 $0 1209.00 $66,037,998 1238.00 $67,753,118 DEPRRrMENT TOTAL 1220.47 $172,775,970 1915 $102,637,278 3199.47 $277.128.368 „ Do Not Add. Budget is in line diirisions' budg.ts. xx marine Affairs Transferred from DOR. DEPARTMENT OF HEALTH FIND ENVIRONMENT N. C. STATE BUDGET RND POSITIONS 1987-6B NUMBER OF CERTIFIED POSITIONS AS OF STATE DEPARTMENT BUDGET * 711197 $2,938,213,356 99,304.74 Public Education 2,069,571,792 16, 150.53 }{uman Resources 1,416,303,479 27, 120.49 Universities 1,067,599,031 13,237.50 Transportation 358,492, 164 9,944.00 Community Colleges 294,249,864 8,777. 15 Correction 277,128,368 3, 190.47 Health and Environment 219,983,730 2,608-00 Commerce 104, 190,207 2, 114.00 Public Safety 52,224,460 1,393.25 I Agriculture d4,822,091 1,241_06 00 Administration 44,416,667 929-50 Justice 41,990,270 640.50 Cultural Resources 41,558,890 1,062.00 Revenue 15, 189,961 332.40 Insurance 10,762, 113 307.22 Labor Crime Control & 487,643,555 4,924. 17 Other TOTAL $9,484,340, 106 193,293.78 * Source: "Post-Legislative Budget Summary, 1907-69" Office of State Budget & Management, October, 1907 x* Source: "Summary of Permanent Positions by Cateogory" office of State Budget & Management, 1 July, 1987 Note: Budget and Position Figures for DHR and IiRCO are as of 12. 31/87. CA NRTURRL RESOURCES RNO COMMUNITY DEVELOPMENT i FUND Expenditures Ruthorirod Positions a3 of 6J3QJ97 a3 of 12!31/87 as of 12/31/87 $5,900,669.9! $6,484,755.00 149.00 RDMINISTRRTIOH (1100) $101,009.05 $724,805.00 3.00 RLBEMRRLE-PRMILCO (1115) 27.00 WRTER RESOURCES (1160) $1,602.886.06 $1,699.928.00 41.00 CORSTRL MGT. 1f� 170) $2,236,382_99 $3.278,581.00 18.00 pLRNNIiiG 01680) $655,986.56 $887,768.00 $27.210,569.25 $30,022, 158.00 663.00 FORESTRY TDTRL 521.00 Forestry Dper. (1210) $20,027,714.89 $22, 152,857.00 11.00 Developmerit (1230) $527■ 115. 3 ,205,241.00 26.00 Resourcos Mgt. 01240) $1,578,622.31 $1,205,050.00 25.00 Forestation (1250) $2,582,924.53 $2,583, 106.00 47.00 Nurseries (1260) 32. 128,861.75 $2■259,441.00 x0,00 Forests (1270) $865,330.47 $1,069.963.00 $15321,354.70 $ ,407,396.00 410.00 EN . 18 VIR. MGT. TOTRL 38.00 Envir. Mgt. Rdmin. (1310) $1,414,687.32 $1, 190,713.00 34.00 Labor-afory 11320) $1,081,611.67 $1, 193,688.00 70.00 Air Quality (1330) $3,029■597.46 $3, 159,545.00 147.00 water Quality 01340) $5.416■636.69 $6,589,255.00 53.00 Const. Grants (1343&1345) $2.046■219. 14 $2,383.427.00 65.00 Groundwater (1350) $2, i73.209. 18 $3■297,448.00 3.00 Pollut. Prev. Pays (1374) ;$159,394.24 $603,314.00 $� 711 005.14 t11.446.1Q5.00 41_00 SOIL & WATER C O � ! $4. 107.778.00 $5,222,032.00 95.00 LflND RESOURCES TDTRL $249,782.00 3.00 Land.Rasour. Rdmin. (1610) $243,637. 13 15.00 Geological Survey (1620) $751,863.80 $831,258.00 $1,811,301.97 $2, 140,05£1.00 47.00 Land Quality (1630) 7.00 Land Records (1640) $576.800.27 $1. 150,589.00 23.00 Geodetic Survey (1660) $724■ 174.93 $850.347.00 $8.949,511.92 $11. 147,295.00 196.00 PRRKS TDTRL $55236() 95 $796,936.00 21.00 , . Parks Fldmin. (1711) $1.900,607.00 1.00 Heritage Cons. (1715) $1,623,723.00 114.00 Parks Oper-btions (1720) $4,484,018.33 $5■881.688.00 45,00 Reservior ()per. (1750) $1,41'.974.20 $1$865,?'6J8.00 15.00 Recreation Plan. (1770) $772,435.47 ZOO (1760) $4,412,679_28 $5■ !53,287.00 146.00 $5 983 508.42 $8, 174,238.00 156.00 MRRINE FISHERIES TDTRL s 18.00 Fisheries Rdmin. (1810) $789,579.49 $820,904.00 29.00 Re+�earcl-i 018207 $2,272,388. 10 $1■346,769.00 87.00 Operations 01830) $1.956■467. 10 $4,.085,031.00 29_00 Development. 130) $429,358.95 $1,920,584.00$535,714.78 $951.04 3.00 Rocroation Fish (1850) #44,755.743.95 $39.700,565.00 71.00 COMM. RSST. TDTRL 42.00 Local Plant-' 01420) $?_,755,655.40 $1,901,850.00 .29.00 Comm. Qevel. Block (1431 ) $38,030,098.55 $37,798,715.00 ECON. OPPORi'_ (1470) 59,277.714.25 $10,446,756.00 17_00 EMPLOY_ & TRRIN. (1480) $56,944.751.40 $63,231,959.00 43.00 NRCD TOTRL $187, 171,550.09 x216.016,558.00 2076.00 DIVISION OF HEALTH SERVICES Expondituros 13uthorizod Positions SECTIONS as of 6/30/87 as of 12/31/97 as of 12/22/07 ADMINISTRATION TOTAL $12,303.894 317,296,047 196.23 Admin. Sor-v i cov (1) 10 7 :f-1,994,=183 $5,171, 155 1 ID13.23 St- Cont. 1-loa1th Stat. C11:i4) 11,513,709 $1,7:34,059 •49.00 HoaIt#i Rid Co. (11.40) $4,x166,343 $9,492,581 Pub. Hoa 1 t h Educ. (1580) $929,960 $5e711452 14.Oil ENVIR. EPIDEMIOLOGY TOTAL $8,928,973 $11,975,695 152.60 Highway Safety (1210) $614.953 $690,30A 13.60 Occup. Health (1220) $429,632 $673,970 15.00 Comm. Di s,D.ase t1230) $1,E170,425 $3,69-1, 163 26.00 Tlab+?r-. Control (12110) Tq,21Et,34; $3,623, 1-It 13.00 Sax: Trans. O i soazv <1250) 1999,55a 31,081.-19F3 19.00 Vitsl Records ( 1260) $1.2-7:3,301 $1,475,727 52.00 Erg-.--ir. Epidemiology (127 0) $622,6?: $737,4$8 14.04 MED. ERAMINER SERVICE TOTAL $1,652.520 $1 ,?96,90? 26.50 Mod. Exam. Servico (1310) $1,652,520 $1,796,90? 26.50 PUBLIC HEALTH LRB TOTAL 45,895. 166 $6,514,479 175.00 ..laboratory (1.410) $5,905, 166 $6.514,478 1?5.00 ADULT HEALTH TOTAL $10, 100, 101 $13.239,012 41. 15 Health Promotion (1510) $5,682,420 $6,079,7?3 25.00 Adult Health (1520) $4.417.681. $7, 159,239 16. 15 T MAT. & CHILD HEALTH TOTAL $109.533,234 $106,200,260 316_97 O Nutrition (16101) $49,408,x317 $51,293,526 36.50 { Sicklo Coll & Gonotic (1620) $2,545,297 $2,024, 742 16.00 Maternal & Child Health 01630) $21,522,374 $24.047,434 25.00 Family Planning (1640) $9, 190, LD6 $7.003,825 15.00 Doyc lop. Evaluation (1650) $8.941,027 $9,799,002 191. 1? Child. Special Health (1660) X10,455,449 $11,614,959 22.34 Porinatal (15?O) $6,470, !64 $3,627,872 11.00 DENTAL HEALTH TOTAL $3,561,902 $4,052, 100 90_00 Dental Sovvicoz (1710) 53,561,962 $4,052. 108 90.00 ENVIRONMENTAL HEALTH TOTAL $5. 111,354 $5.954,434 105.50 Food & Lodging <1810) $1,410,001 $1 ,5:33,811 33.00 Mosquito & Vector- (1920) $993. 109 $1.032, 117 6.00 Bodding (1940) $2134;9,38 $177,375 4,00 Water Supply Prot. 01650) $2,021,07? $2,Ge2,404 50.50 Shellfish (1860) $461,-135 $528,72? 12.00 SOLID WASTE MGT. TOTAL $3. 152.290 35,336,091 89.75 Solid & Hazardous Wasto ( 1830) $3, !52,2,90 $5,336,091 99.75 Totals 4159,229,414 $172,345.022 1193.70 !r 018 ORANGE COUNTY BOARD OF COMMISSIONERS Action Age d ACTION AGENDA ITEM ABSTRACT Item No. � Meeting Date: MARCH 15, 1988 SUBJECT: DAIRY CATTLE VALUATION DEPARTMENT: COUNTY MANAGER TAX SUPERVISOR PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501, KERMIT LLOYD, X424 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive dairy cattle valuation report. BACKGROUND: With regard to the appeal from dairy farmers on the pricing of producing dairy cows at $900/each, another alternative is being pursued by Tax Assessor. According to North Carolina State University, the average age of the first calving of a dairy cow is 26 months, and the average age that a dairy cow leaves the herd is 54 months, which is an average of 2 1/2 lactations per cow. It was also found that approximately 1/3 of the cows held for replacement are never kept in the herd, either for breeding, production or health problems. This means that 40% of a dairy herd is sold each year for beef. Therefore, it is practical to consider only 60% of the dairy cows taxable when we look at the whole year rather than January 1 only. If this were done, the $900 value on a producing dairy cow could be reduced by 40% to $540, which also corresponds very closely with the salvage value of a dairy cow when sold for beef. With indication of Board consensus, the Tax Assessment Office will lower the price of dairy cows from $900 to $540, and the price of two year olds (not-yet-producing) from $450 to $300 with the effective date of January 1, 1988. RECOMMENDATION(S) : County Manager Recommendation: i concur with the proposed action by the Tax Assessor and recommend Board consensus with this report. - — 019 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15 , 1988 SUBJECT: Budget Amendments DEPARTMENT: PUBLIC HEARING: Yes x No Finance ATTACHMENT(S) : INFORMATION CONTACT: Donna Wagner Proposed Budget Amendments TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve the following budget amendments . BACKGROUND : 1 . On March 1 , 1988 , the Board of Commissioners approved a contractual agreement with Independent Opinion Research and Communication , Inc . This amendment appropriates funds for a Public Opinion Survey consisting of 500 telephone surveys relating to the County ' s CIP . The cost of this portion of the survey is $7 , 500 and will be appropriated from contingency. 2 . On February 16 , 1988 , the Board of Commissioners approved a subscription and fee schedule for access to the land records system. This amendment will utilize a portion of the collected fees for the purchase of modems . -- _ _- _ 3 . On February 16 , 1988 , the Board of Commissioners approved the purchase of an ambulance from State contract. Funds were appropriated for this purchase during the 1987-88 budget adoption . The funds were budgeted in the County Capital Reserve . This amendment will transfer these funds to the General Fund . , • RECOMMENDATION(S) : Approve motion to amend the 1987-88 Budget Ordinance by the proposed amendments . 020 ORANGE COUNTY PROPOSED 1987-88 BUDGET AMENDMENT The 1987-88 Budget Ordinance as adopted on August 4 , 1987 , and subsequently amended , is hereby amended as follows : BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT 1 . General Fund Appropriation : Board of Commissioners $ 166 , 504 $ 7 , 500 $ 174 , 004 Source : Contingency 27 , 670 7 , 500 20 , 170 To budget for Public Opinion Survey . 2 . General -Fund Appropriation : Data Processing $ 305 , 764 $ _1 , 400 $ 307 , 164 Source : Land Records Subscriber Fees 0 1 , 400 1 , 400 To budget for purchase of modem. 3 . General Fund Appropriation : Emergency Services $ 1 , 055 , 169 $ 33 , 831 $ 1 , 089 , 000 Source : Transfer from County Capital Reserve 28 , 900 33 , 831 62 , 731 County Capital Reserve Appropriation : Transfer to General Fund 28 , 900 33 , 851 62 , 731 Source : Reserve. for EMS Ambulance 34 , 000 33 , 831 169 To budget for purchase of ambulance . ORANGE COUNTY BOARD OF COMMISSIONERS Action A enda Item Nv. j„ot ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 1988 SUBJECT: Approval of Final RSVP Application DEPARTMENT: Aging PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Application INFORMATION CONTACT:Jerry Passmore TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE; To request approval of RSVP (Retired Senior Volunteer Program) final application to ACTION for the period July 1, 1988, through June 30, 1989 in the amount of $24, 775 in federal funds. Total proposed grant is $64, 713 with $26, $61 from Orange County, $12, 277 from Chapel Hill, and $800 from Carrboro. BACKGROUND: This is a yearly continuation application covering volunteer services to 50 non-profit organizations in Orange County. The RSVP objectives will include recruiting, placing, and recognizing 475 older volunteers ( age 60 + ) who will provide 58, 000 service hours. RECOMMENDATION(S) : _. 022 1988 - 1989 ACTION Grant Application Orange County - Chapel Hill RSVP Abbreviated Application FEI)EI�AI. ASSISTANCE 2.APNrs a.NUMBER 3-STATE a.NUMBER APP1.1. CTI.1 A 3 I.TYPE CA �J CATION OF (1 NOTICE OF INTENT DATE FIF.R SUBMISSION IOPTII1NAId MENU- `b,DATE FIF.R ,oar,op FIER v... ..,rA .My Nu1I. to a[ b.IIATE I PItEAPI I.ICATION AS•':N:NEU AS4IGNED Tear .„„a•y ,1/J ••.nn I I APPLICATION 19 8,8 02 18 RI'STATR Appiled Awe Lear far on Ig 8R 02 18 Rl•nt 4.LEGAL APPLICANT/RECIPIENT _ a.Applicant Name 5.EMPLOYER IDENTIFICATION NUMBER(EIN) Orange County 56-6000327 b.Organization Unit County Government 8. c- Street/P.O. Box a.NUMBER I ( ( I P. Or Box 8181 PRO. 7 2 0 0 2I d,City Hillsborough County Orange GRAM f. Slate � .I-r„.,CFUA! NC /.ZIP Code. 27278 MULTIPLE U O h.Contact Person tNm.e Ica Huey I nL••""„.N.•l 91 -942Y74E b.TITLE Retired Senior t 7. TITLE OF APPLICANT'S PROJECT(Use section IV of this form to provide a summary 8.TYPE OF APP(I ANT/RECIP EQNgrraffl G description of the project-) Orange County-Chapel Hill Retired A State 0 Special I'ut1.•„e U..trtn Senior Volunteer Program. The project provides the B Insteeetale H Cwnmun.ty Active,Agency t means by which C Suriilutt 1--Indian Educational Institution Y an individual aged 60 or older Inay serve ora••I..tl•. J-Ind.•n Tribe the community as a volunteer to the best of his or her c-c1„nt' X-Otht"s'""h` ability. . F-8cl..oI DiMrtel 9.AREA OF PROJECT IMPACT.N•mn r Enter appropriate letter D f.irir.,t•n.nrrrr, .car••..err, 10.FS1'IMATEI) NO. OF '11.TYPE OF ASSISTANCE E�C Orange County, North. Carolina PERSONS BENEFITING `, A-B....Grant P-In.uranee 475 R Supplemental Grant E.-Other ■A 12. PROPOSED FUNDING r l'°.n Lair'vppny„'air n,trA.l 13. CONGRESSIONAL.DISTRICT OF: 14.TYPE OF APPLICATION a.FEDERAL '= 24,775 .00 a.APPLICANT A-New C Rert.wn b.PRO.IECT R-Renewal [-Aupmrn4lbn D-Cnntinunion b.APPLICANT 26, 861 .00 Fourth Fourth t nrrr•pprvp,w,,,left"�_ C.STATE -0- .00 15.PROJECT START 17. TYPE OF CHANGE OW ct,or 14r• 16.PROJECT lot-mow Donor* F-(Phu rsp.i/yT d-LOCAL 13.077 •� DATE V.., ,„,6,A ,n., DURATION B Mamas..udl.,,. c:.Inn.•..'Ih.ratton e.OILIER -0- 00 1988 07 01 12 ,,.„,A, n-thetwow Durototo -- f Two! 64 r 713 .00 18.DATE DUE TO ,J A FEDEItAJ. AGENCY ■ 19 tf� O1' Eng.'„,.,.,.. .©A 19.FEDERAL• AGENCY TO RECEIVE REQUEST ACTION 20. ►rr "� a.ORGANIZATIONAL UNIT(IF AI'I'ROI'RIA'IE) 1b. 20.EXISTING FEDERAL Region IV ADMINISTRATIVE CONTACT(IF KNOWNI GRANT(DENT, NO. c.ADURESS 440-4768/06 101 Marietta Street, N. W. 21.REMARKS ADDED Atlanta, Georgia 30303 ❑Yea ® No ct 22. .r.the M.!dmr knn.6dt,•e and!whet data a.YES,THIS NOTICE OF INTENT/PREAPPL.ICATION/APPLICATION WAS MADE AVAILABLE � i'11E in this preapplM•.,ti6rtapplir•IL•n are Use < + • 7'(1 711E TE EXECII 'LVEp Q1 ( 12172 PROCESS FOR REVIEW ON: 1 APPLICANT LIC r1NT •I carrel.the tkc„ment Iwo 11...n r dole DATE �r j L� A k CERTIFIES 01,1116.4rd by the so.e•n:na bdy rd the op �t1a �..�_ E THAT► plw.nt and the•polka...nu tanpty rtth the•tt•eh,J...un.Me•It the a�mar.te Is Y ap•'•••d b.NO, PROGRAM IS NOT COVERED BY E 0. 12372 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW❑ 23. n.TYPED NAME AND TITLE CERTIFYING b.SIGNATURE EREI'RE• John M. Link, Jr. County Manager SENTATIVE 24.AI'PLIt•A- 1•,,,, ,,,,,•+e ANy 125.FEDERAL APPLICATION IDENT. NO. FEDERAL GRANT TION 126.RECEIVED 19 27.ACTION TAKEN 28. FUNDING t • AR'ANltf:ll 1'01r 'm. o. An STARTING Year .wnrA J.,r hz b RFIItlt:u 29.ACTION DATE.- 19 STARTING a` a RETItIINF.Ir F1Nt a.FEDF.ItAI. 1)A I'F. 19 AMENDMENT rllm $ .00 31.CONTACT FOR ADDITIONAL 32, i< ••d NI.•111NNFn VON b-APPLICANT INFUItAIA'TION rain•„,.„„,►,,.,r r••• •••.nr, dote [n 12172MIIIML' iS(PN 00 /r.a.n.,„h•er ENDING z i Br apl1.a:ANT To C.STATE .00 DATE 19 srATF d.LOCAL E a AI:II:RNEU 33.REMARKS ADDED ig C WITHDRAWN e-OTHER ()0 f. Total $ .00 0 Yea ❑ No PAGE I Prem.-tibia ey ow Great..kw: • 024 RSVP BUDGET BUDGET PROPOSED 19— 8 8 1988-89 DIFFERENCE Staff Salaries Staff Fringe Benefits $44, 283 $45, 330 +$1,047 Staff Travel 7,445 7,671 + 226 Equipment 1 , 640 1 ,640 Supplies Office Space (Entirel 400 500 + 100 Postage and Phone Y In-Kind) Printing 522 800 + 278 Periodicals, Dues, Orientation 320 320 87 176 Volunteer Meals Volunteer Transportation 80 + 89 3, 000 82 + 2 Volunteer Recognition 3,000 Volunteer Insurance 3, 848 4,085 237 1 , 109 1 , 109 + $62, 734 . $64, 713 +$1,979 RSVP REVENUE SOURCES BUDGET PROPOSED 1987-88 1987-88 FEDERAL FUNDING FROM ACTION ~~~~ $24, 775 $24, 775 NON-FEDERAL FUNDING 37, 959 39,938 • Cash Revenues Orange County Town of Chapel Hill 24,882 26,861 . Town of Carrboro 12,277 12,277 800 800 total : $37, 959 $39�_ TOTAL REVENUE: $62, 734 (100%) $64, 713 (100%) . . _ - Note: It is not proposed that cash revenues for FY 87-88 from or local sources be increased over the o984-85, 1985-86, 1981-82 federal 1986-87, or 1987-88 funding . , 1982-83, 1983.-84, 440-4768/07 . • GRANT yo. • Orange County A►,tENO,NO.. RAMC( ORGANIZATION O 5 PART I -- BUDGET PLAN • • I, VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL III 121 1]I 141 ' 161 ---' (b) c:XC SS%Time f..I.r.l EXPEISES Annual Total 1on•Fad.r.l Sp.nt on I:WWI Title Project Ctnt Rr u.iisd Ilnourcat a :IIUla !'1: u Director s 26, 960 100% s 26, 960 $ 13, 2 30 . $ 13, 230 — Asst/E3kkpr/Sec 18, 965 100 18,965 4 , 616 4, 616 9, 233 Work Study Student 1,013 40 405 -- 409 TOTAL PERSONNEL EXPENSES S 98 % S 4:), .330 $ 17, 896 s 17, 846 r. `9,-638 J. FRINGE BENEF115 7,671 3,017 3 017 1�37_ (11 GRANTEE STAFF l OCAL TRAVEL 597 - :. (71 GRANTEE STAFF LUNG DISTANCE TRAVEL 1 .043 - 1,043 E Ou1V1.lENT • SUPPLIES 500 - _ _ 500 _ CONTRACTUAL SERVICE - :. OTHER; 176 - - - 176 Communications 800 800 Printing Suer. - 370 37_0 . INDIRECT COSTS - - TOTAL VOLUNTEER SUPPORT EXPENSES 56, 437 20, 863 20, 863 14, 711 VOLUNTEER EXPENSES _ PERSONNEL EXPENSES - - Stipend' - Living Allowance End of Service Allowance - Food and Lodprng Allowance FRINGE BEIIEFITS - MasEs FICA - e2 _ p2 Unllorms - Insurance 1, 109 387 5'76 ---146 Diner: • I TRAVEL 3,000 EQUIPMENT - 1.500 1,500 SUPPLIES CONTRACTUAL SERVICE - OrhER (Rcrmni t-i rn) - 4,i 5- 2,025 2,060 TOTAL VOLUNTEER EXPENSES 8, 276 3,912 576 576 . 3, 788 TOTAL.COSTS $ -o---____ 64,713 $ . 24, 775 $ 21, 439 7f 18, 499 rE NCENTAGE ,UO% 38 S `I-G 3=3 x • 6 VOLUNTEER sTRENGTIt; 14,000 14,200 15 600 14,200 14 500 ;rlimuad Vrlunuaf manhounl 1st qtr Ind qtr. Ord qtr 4dl qtr Av. 1•'L11 (1)5 T' 11 r.$.43 )1 ` - 4/5 4/5 4�5 1,..uoc r�num IHLIf;It�lce VOL O . 3 r;t 2nr1 3rd 4 t fl _ 475 Av.475 1'L il��.nr;,1' vnS52.15 ADMINISTRATIVE GOALS SECTION IV PROJECT WORK PLAN Column A Column 8 Column C GOALS AND OBJECTIVES Planned period of OF PROJECT Work and ACTUAL PROJECT ACCOMPLISHMENTS Accomplishment (This column to be completed only when GOAL I I submitting ACTION project progress report) To maintain the RSVP program at 475 vol- unteers who will provide 58, 000 manhours of service to meet specified basic human needs of Orange County through assignments to 50 volunteer stations during the 1988- 89 project year. The RSVP program will represent 5%D of the senior population of 9717. OBJECTIVES: No. Hours Hours Vol. w of Vols. per Cum. Stations Quarter 475 14, 000 50 July-Sept. 1988 475 14, 200 28, 200 50 Oct.-Dec. 1988 475 15, 600 43, 840 50 Jan.-March 1989 475 14, 200 58, 000 50 April-Tune 1989 GOAL II To have an average federal cost per vol- unteer of $52. 16 and' per volunteer hour of $ . 43 for the 1988-89 project year. Vols Hours Federal Federal Cost Per Funds Vol Hour 475 14, 000 $6, 193 $13.04 $ . 44 475 14, 50o 6, 194 $13.04 July-Sept. 1988 475 25, 000 6, Z94 .04 . 43 Oct.-Dec. 1988 ° 475 Z4, 500 6, 194 $13.04 . 41 Jan.-March 1989 Cumulative $13.0 4 . 43 April--June 1989 475 58,000 $24, 775 ° $52. 16 $ . 43 BASIC HUMAN NEEDS GOALS Column A j Column B Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS OF PROJECT Work and (This column to be completed only when GOAL I HEALTH AND NUTRITION Ql Accomplishment submitting ACTION project progress report) To promote rehabilitation of hospitalized patients through volunteer visitor-aides, occupational therapy kits, toys for bedfast children; to prevent institu- tionalization of persons by assisting older adults at congregate meal sites, delivering meals to home-bound, disabled persons, and working with health planning mental health, alcohol, crisis inter- vention, and physically handicapped progr ms, V GOAL I Volunteers Hours Cum. Hours 180 4, 500 180 4, 500 July-Sept. 1988 180 4, 500 91 000 Oct.-Dec. 1988 180 13, 500 Jan.-March 1989 4, Sao 18, 000 April-June 1989 GOAL II KNOWLEDGE AND SKILLS 03 To provide tutoring on .the primary and secondary levels, to Conduct tours of the N. C. Botanical Garden and University and to assist vocational training classes r libraries; English classes for foreign wives. J Volunteers Hours Cum. Hours 40 740 Q 40 :uly-Sept. 1988 N 40 900 1, 500 11000 2, 600 Oct.-Dec. 1988 40 900 3, 500 Jan.-March 1989 April-June 1989 BASIC HUMAN NEEDS GOALS Column A Column B Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS OF PROJECT Work and j;This column to be completed only when Accomplishment submitting ACTION project progress report) GOAL III ECONOMIC DEVELOPMENT/INCOME 04 To assist low-income individuals by sellilig them food, crafts, and clothes at prices ` below retail and to assist senior citizen in judicious and protective buying. Volunteer Hours Cum. Hours 70 3 , 100 July-Sept. 1988 70 3, 100 6, 200 Oct.-Dec. 1988 { 70 3, 100 9, 300 Jan.-march 1989 1 �+ 70 3, 100 12,400 April-June 1989 n , GOAL IV HOUSING 05 To build from scratch inexpensive housing for local families. Volunteers Hours Cum. Hours 3 100 July-Sept. 1988 3 100 200 Oct.-Dec. 1988 3 100 300 3 100 g00 Jan.-March 1989 April-June 1989 V GOAL V ENERGY CONSERVATION 06 To assist in environmental protection efforts through recycling, rescuing plants, and sheltering animals. Volunteers Hours Cum. Hours 10 400 July-Sept. 1988 10 400 800 Oct.-Dec. 1988 10 400 1, 200 Jan.-March 1989 10 400 1, 600 April-June 1989 BASIC HUMAN NEEDS GOALS i Column A Column B Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS OF PROJECT Work and (This column to be completed only when Accomplishment submitting ACTION project progress report) GOAL V( COMMUNITY SERVICES 07 To improve the quality of life in Chapel Hill-Orange County through providing gardens at schools, planning a retirement center, planning and implementing social services delivery systems, assisting individuals, advocating for senior citi- zens, and assisting recreation and senior citizen day care programs. y Volunteers Hours Cum. Hours sy 170 5, 000 July-Sept. 1988 170 5, 000 10, 000 Oct.-Dec. 1988 170 6, 300 16, 300 Jan.-March 1989 170 5, 000 21, 300 April-June 1989 GOAL VII LEGAL RIGHTS 08 To help prevent crime by juveniles and to advocate for prisoners and ex-offender through Volunteers for Youth and the Local Department of Corrections. Volunteers Hours Cum. Hours n 2 200 July-Sept. 1988 2 200 400 Cct.-Dec. 1988 2 200 600 Jan.-March 1989 2 200 800 April-June 1989 � �V TOTAL HOURS: 58, 000 ACTION SPECIAL EMPHASIS GOALS Column A Column B Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS OF PROJECT Work and (This column to be completed only when w Accomplishment submitting ACTION project progress reports GOAL I To have 95 volunteers serving in ACTION'S Special Emphasis areas. Obiective 1 : 5 RSVP Volunteers will serve in the area of Literacy. Volunteers Hours Cum. Hours 5 100 July-Sept. 1988 5 100 200 Oct.-Dec. 1988 5 100 300 Jan.-March 1989 5 100 400 April-June 1989 Obiective 2: 10 RSVP Volunteers will serve in the area of Service to Youth. Volunteers Hours Cum. Hours 10 200 July-Sept. 1988 10 200 400 Oct,-Dec, 1988 10 200 600 Jan.-March 1989 10 200 800 April-June 1989 Obiective 3: 5 RSVP Volunteers will serve in the area of Crime Prevention. Volunteers Hours Cum. Hours 5 100 July-Sept. 1988 5 100 200 Oct.-Dec. 1988 5 100 300 Jan.-March 1989 a 5 100 400 April-June 1989 0 ® Obiective 4 : 20 RSVP Volunteers will J serve in the area of In-Home Care. Volunteers Hours Cum. Hours 2Q 150 July-Sept. 1988 20 150 300 Oct.-Dec. 1988 20 150 450 Jan.-March 1989 20 150 600 April-June 1989 ACTION SPECIAL EMPHASIS GOALS Column A Column B Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS OF PROJECT Work and (This column to be completed only when Accomplishment submitting ACTION project progress report) Objective 5: 5 RSVP Volunteers. will serve in the area of Consumer Education and Support. Volunteer Hours Cum. Hours 5 100 July-Sept. 1988 5 100 200 Oct.-Dec. 1988 5 100 300 Jan.-March 1989 5 100 400 April-June 1989 Obiective 6: 50 RSVP Volunteers will serve in the area of Skilled Volunteer Programming. rn Volunteer Hours Cum. Hours 25 300 July-Sept. 1988 25 300 600 Oct.-Dec. 1988 50 600 1200 Jan.-March 1989 25 300 1500 April-June 1989 t. FUNDING GOALS GOAL I Prepare and submit the continuation 3rd Quarter grant application to ACTION. GOAL II Secure funding from non-federal contri-- 3rd & 4th Quarters , butions . 1 . County Government $26,861 2. Town of Chapel Hill $12,277 3. Town of Carrboro $ 800 O W VOLUNTEER ENRICHMENT GOALS Column A Column B Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS {y,� Work and (This column to be completed feted onl when OF PROJECT Accomplishment submitting ACTION project progress report) GOAL I To provide supportive services through on-going referral to local service providers on an on-going basis. GOAL II To provide recognition of volunteer efforts at a special event. v OBJECTIVES: `Q Recognition Banquet for 300-350 people Personal recognition of individual April-June .1989 efforts. A committee of the Advisory on-going Council will consider where and when to have the ceremonies, will decide how volunteers will be honored. ADVISORY COUNCIL GOAL GOAL I To ensure an effective program through th continued participation of the RSVP Advisory Council. OBJECTIVES: Conduct an annual. evaluation of the local 3rd Quarter RSVP program. Assist with public information, the 1st, 2nd, 3rd, recruitment of volunteers, and recognitio 4th Quarters activities. Review the budget and help with project' s 3rd & 4th local financial support. Quarters Act in an advisory capacity to the RSVP 1st, 2nd, 3rd staff through regular and subcommittee 4th Quarters meetings. VOLL]Nr R STATION RELATIONSHIPS GOALS Column A Column 8 Column C GOALS AND OBJECTIVES Planned period of ACTUAL PROJECT ACCOMPLISHMENTS OF PROJECT Work and (This column to be completed only when Accomplishment submitting ACTION project progress report) GOAL I To provide in-depth contact with volunteer stations through visits by Advisory , Council members. OBJECTIVES: Visit each station annually, contact each Oct.-Dec. 1988 station to update job descriptions and Jan.-March 1989 reaffirm the Memorandum of Understanding . 7 GOAT. II To hire a part-time Field Coordinator who would assist the RSVP staff with existing stations and volunteers, with the creatio of new volunteer stations and the recruit- ment of volunteers. Emphasis would be on hard-to-reach rural areas for recruit- ment and placement in "Special Emphasis Areas. " OBJECTIVE: The Orange County Commissioners will be asked to fund such a position in June, 1988. If it is funded, many of the previous objectives will be increased. n ' n 0 o V O w 034 REAFFIRMATION DATES OF MEMORANDA OF UNDERSTANDING ORANGE COUNTY - CHAPEL HILL RSVP 86-87 I OF VOLUNTEER VOLS. STATION 1987-88 1 now 02/10/87 4 AMI=RiCAN CANCER SOCIETY 01/05/88 - I AMERICAN HEART ASSOCIATION 12/22/87 4 AMERICAN RED CROSS 12/17/07 4 AMERICAN RED CROSS-HILLSBOROUGH 02/16/88 4 ANIMAL PROTECTION SOCIETY 02/08/88 2 ARISCENTER 12/16/87 7. CAROL WOODS RETIREMENT CENTER 02/03/88 2 CARRBORO ELEMENTARY SCHOOL 02/05/88 I CHAPEL HILL HIG11 SCHOOL 01/21/88 4 CHAPEL HILL HISTORICAL SOCIETY 02/11/88 I CHAPEL HILL PARKS - VIP FROG. 12/28/87 2 CHAPEL 1{ILL PARKS-NEW GENERATION 01/28/88 1 CHAPEL HILL PRESERVATION SOC. 02/11/88 4 CHAPEL HILL PUFBLIC LIBRARY 12/21/87 I CHAPEL HILL SERVICE LEAGUE 12/21/87 13 CHILD CARE NETWORKS 01/12/88 1 COALITION FOR BATTERED WOMEN 01/08/88 2 COMM SCHOOL FOR PEOPLE UNDER 6 12/28/87 3 DISPUTE SETTLEMENT CENTER 11/16/87 66 EFLAND-CHEEK SR CITIZENS CLUB 12/17/87 2 ENGLISH CLASSES FOR FOREIGN WIVE 01/01/88 3 EPHESUS ROAD ELEMENTARY SCHOOL 12/17/87 4 ESTES HILLS ELEMENTARY SCHOOL 01/06/88 42 GOLDEN AGE CLUB 01/27/88 42 GOLDEN AGE HAPPY CIRCLE 01/20/88 4 HABITAT FOR HUMANITY 05/12/87 1 HEAD START 01/13/88 1 HELPLINE 12/16/87 6 IIILLIIAVEN--CHAPEL •HILL CONVAL CTR 02/01/88 23 HILLHAVEN-ORANGE NURSING HOME 01/08/88 38 HILLSDUROLIGH CREATIVE SR CROFTER 01/14/88 21 HILLSBOROUGH SR NUTRITION AIDES 01/14/88 20 INTER--FAITH COUNCIL 12/21/87 8 L.AKEVIEW MANOR NURSING CTR. 02/11/88 19 MEALS ON WHEELS 12/16/87 48 MEET YOUR NEIGHBOR CLUB,ARTSCTR 01/20/88 20 N.C. BOTANICAL GARDEN 01/04/08 4 N.C. DEPT. OF CORRECTIONS 01/06/88 38 N.C. MEMORIAL HOSPITAL 12/16/87 I N.C. WRITER'S NETLIORK 10/05/87 10 NATIONAL KIDNEY FOUNDATION 12/22/87 18 OCIM 01/2/88 7 OPC ADULT DAY TREATMENT PROGRAM 01/21/88 2 ORANGE CO. 4-H 12/28/87 1 ORANGE CO. AORI. EXT.PRO. 1.2/15/87 2 ORAL-ICE CO. COMM. FOR WOMEN 08/06/87 38 ORANGE CO. DEPT. ON AGING 02/11/80 2 ORANGE CO. LITERACY COUNCIL 12/28/87 2 ORANGE CO. MENTAL HEALTH ASSN. 12/23/87 1 ORANGE CO. PUBLIC LIBRARY 12/22/87 4 ORANGE CO. RECREATION 12/22/87 1 P.T.A. THRIFT SHOP 01/06/88 7 PLANNED PARENTHOOD 12/31/87 18 RAINBOW SENIOR CITIZENS CLUB 12/18/87 53 RSVP 12/28/87 1 SHAG CLINIC-HEALTH DEPT. 02/15/88 4 TRIANGLE HOSPICE 12/29/87 2 TRIANGLE MEMORIAL d FUNERAL SOC. 01/20/88 1 U.S. OLYMPIC FESTIVAL '87 01/09/87 1 UNC BUSINESS SCHOOL 01/25/88 3 IJNC ENGLISH CONVERSATION PROGRAM 12/21/87 1 UNC ENVIRONMENTAL RESOURCE PROJ. 03/21/87 1 UNITED WAY OF CHAPEL HILL/CARR. 02/15/87 1 UNITED WAY OF ORANGE CO. 04/13/87 I VOLUNTEERS FOR YOUTH 1.2/23/87 6 WUIJC-FM 01/20/88 6 WLJNC-TV 01/04/88 1 YMCA OF CHAPEL HILL & CARRBORO 01/21/88 SECTION C, #2 RSVP ADVISORY COUNCIL MEMBERS 035 Diane Brown, Chair Community Volunteer Mary Arnold Retired - Community Leader Gloria Brooks Golden Age Happy Circle Hilliard Caldwell Home - School Coordinator Betsy Chamberlin - Retired - English Classes for Foreign Wives Louise Clayton Retired - AARP Brenda Harris Community Agency Coordinator Joanne Johnson Community Volunteer Anders Lunde Retired - Statistician Ted Meldahl Mental Health Association Walter Patten Counselor - Chapel Hill Jack Ray Retired - Minister Robert Schmidt Retired - Hospital Volunteer Beatrice Serotkin Retired - Hospital Volunteer Clara Simon Retired - Volunteer Coordinator John Slater Retired - Marketing Manager Clyde Whitted Retired - Blacksmith Foreman Ex-Officio Members Jerry Passmore Director, Orange County Dept . on Aging (Council expert on Aging) Kay Huey RSVP Director All ten retired Advisory Council members are over 60 and RSVP volunteers . There are four minority members of the Advisory Council. There are nine women and eight men on the Council. 036 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No._3 ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 15, 1988 SUBJECT: ANIMAL CONTROL ORDINANCE AMENDMENTS--SECOND READING DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S ANIMAL CONTROL ORDINANCE AMENDMENTS OFFICE,X501 COUNTY ATTORNEY CORRESPONDENCE CLARIFYING ANIMAL TAX (SEE 3/1/88 ATTACHMENTS) TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of adopting Animal Control Amendments. BACKGROUND: On February 16, the Board asked the Manager to report on penalty for failure to properly license an animal. A review of the Animal Control Ordinance Penalties Section with the County Attorney concluded with the following proposed ordinance amendment: Increase the civil penalty for failure to properly register an animal from $10. 00 to $25. 00 (see attached excerpt from ordinance, page 35) . All violations of the Animal Control Ordinance would require civil penalties of $25. 00. Additionally, suggested changes have been included in the Ordinance to clarify that the fees for animals are taxes (privilege taxes) . RECOMMENDATION(S) : Adopt Animal Control Ordinance Amendments. 037 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. tilL ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 15, 1988 SUBJECT: CAPITAL REQUEST CHAPEL HILL-CARRBORO SCHOOLS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 SCHEDULE OF CHAPEL HILL-CARRBORO SCHOOLS CAPITAL APPROPRIATIONS CURRENT AND PROPOSED CHAPEL HILL-CARRBORO CITY SCHOOLS MARCH 10, 1988 CORRESPONDENCE TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider a request from the Chapel Hill-Carrboro School System to reallocate funds from previously approved projects to the Phillips and Frank Porter Graham airconditioning pro j ects. BACKGROUND: The School Capital Reserve Long Range Plan contains $774,180 in the current fiscal year for two airconditioning projects (Phillips and Frank Porter Graham) . The bids for these two projects were opened on February 12, 1988 and the low bid totalled $1,313,875. This leaves a shortfall of $539, 695. School administrative staff have identified $90,998 in items that can be deducted from the projects leaving an unfunded amount of $448, 697. Staff has also expressed the need to include a 3% contingency for these projects. Based on the adjusted project amount ($1,313,875 less $90,998) this contin- gency will be $36, 686. The total amount required to fund these projects is $485, 383 . In order to fund these projects, the school system has requested that funds in the Long Range Plan for fiscal year 1988-89 be shifted from the previously approved projects to the airconditioning projects. A similar action was approved by the Board on February 16, 1988. The attached schedule reflects the current status of the Long Range Plan as it relates the Chapel Hill-Carrboro Schools appropriations. The schedule also includes the results that would be created by this request. 038 RECOMMENDATION(S) : The Manager recommends that prior to approving this request that the Chapel Hill-Carrboro School System respond to the following inquiries in writing: (1) The specific reasons for low bids which total $448, 697 (after deductions) above the amount budgeted; to include architect/engineer explanations. (2) The pros and cons of rebidding the projects. (3) The impact that the deleted projects (CHHS Media Center Renovation) , Carrboro/Estes/Glenwood Media Center Renova- tion and Kitchen Renovations--Elementary Schools) will have on the proposed five year CIP and the school systems ten year capital needs plan. 039 SCHOOL CAPITAL RESERVE FUND LONG RANGE PLAN CHAPEL HILL CARRBORO SCHOOLS (APPROPRIATIONS ONLY) 1987-88 - 1988-89 (2) Status with Requested • (1) Current Status Reallocations 1987-88 1988-89 • 1987-88 1988-89 Appropriations : Prior 'Year Encumbrances 246 , 327 246 , 327 Architect/Engineer (50 , 000) (20 , 000) - (50 , 000) ; X20, 000) Roofs 150 , 000 150 , 000 Glenwood/Estes Multi- ::::purpose 450 , 000 450 , 000 CHHS 'Cafeteria Expansion CHHS Media Center __ Renovation 115„ 000 • Carrb? 'd/Estes/Glenwood Media Center Renovation: 225 , 000 Kitchen Renovations - Elementary Schools 225 , 000 - 79 , 617 Phillips Aircondiio.: tioning 498, 300 498 , 300 310 , 645 FPG Aixconditioning 275 , 880 275 ,880 - 174, 738 Middle School Expansion 370 , 000 370 , 000 Total $1 ;570 ,507 ' $915 ,600 - $1; 570 , 507 $915 , 000 (1). The changes to this plan approved on February 16, 1988 reallocated funds from_ the CHES -cafeteria expansion ($250,000) ; _the . CHES Media Center • Renovation ($120, 000) and created a new project titled Middle School -Expansion (3:70, 000) - This action left a balance in the Media. Center - - je7roject.--of $115 ,•000_ - • __ _. _._ . - (.2) The -requested changes would shift the- funds remaining in the CHHS Media Center Project ($115 ,000) , the funds proposed for Carrboro/ Estes/Glenwood Media Center ($225 , 000) and a portion of the funds proposed for Kitchen Renovation ($l45 ,363) . This action would provide the funds necessary for the airconditi:oning projects. and would leave a balance of $99 ,617 in the Kitchen Renovation Project. • 040 MBAR 11 1988 CHAPEL HILL-CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27514 Telephone:(919)967-8211 Berrll House, Superintendent Michael Radz, Assistant Superintendent for Instructional Service Nell 6_ Pedersen, Assistant Superintendent for Support Services March 10, 1986 Mr. John Link Orange County Manager 106 E. Margaret Lane Hillsboro ,gh NC 27278 Dear Mr. v'n We are pleased that the County Commissioners will be considering our request for the re-allocation of funds from the 1966-89 Long Range Capital Projects Budget at its meeting on Tuesday, March 15, 1988. School Board administrative staff will be prepared to make a brief presentation on this request. In addition, representatives from Douglas V. Perry Associates will be in attendance to answer technical questions about the design of the system. There are two logical explanations for why the bids came in so far overbudget. First, the original estimate was made four years ago and has never been adjusted for inflation. Assuming a 5% annual inflation rate, this would increase the original estimate of $774,180 to $941,021. A portion of the difference between the adjusted figure and the original low bid of $1,313,875 can be attributed to the tight timeline for the project. = Some work must begin while school is in session which will require evening and weekend hours as well as additional set up and clean up expenses. The summer work schedule will require considerable overtime. Beyond these two major factors, I cannot be more specific about why this project came in so for over budget. It appears that we had sufficient competition for the work. Five electrical contractors bid on the Phillips job and four bid on Frank Porter Graham. Three HVAC contractors bid on the Phillips work and four bid on Frank Porter Graham. Given the reasonable level of competition, the apparent adequacy of our specifications, and the very tight timeline, there is no reason to re-bid the projects. 041. On the other hand, as state statutes permit, we did negotiate with the apparent low bidder to identify potential areas for cost savings. From this review, $90,998 worth of deducts were identified, reducing the low bid to $1,222,877. To this figure we have added a 3 percent contingency to provide for unforeseen change orders in the project. The total cost of the project is $1,259,563. Subtracting the $774,180 of budgeted funds for this project, leaves a shortfall of $485,383. We are requesting that these funds be transferred from three projects previously approved by the County Commissioners. Originally, four capital projects were scheduled for 1988-89: (1) CHHS Cafeteria Expansion/Renovations; (2) CHHS Media Center Renovation; (3) Can-bore/Estes Hills/Glenwood Media Center Expansion; and (4) Kitchen Renovations. On February 16, 1988 the Commissioners approved the transfer of funds from two of these projects to construct a four-classroom "pod" at Culbreth Junior High School. The $485,363 which we are requesting would be transferred from projects as outlined below: Project. 1988-89 Transfers for Transfers to Budget. ulbreth Project HYAC Projects Balance CHHS Cafeteria 250,000 250,000 - 0 CHHS Media Center 235,000 120,000 225,000 0 Elem Media Centers 225,000 145,383 222 0 17 79,6 Kitchen Renovations 225,000 - _ (20.000)17 Architect/Engineer (20.000) - TOTALS $915,000 $370,000 $485,383 $59,617 As we prepared our Five-Year Capital improvement Plan this year, we folded all of the 1988-89 projects into the Five-Year Plan (see attachments). The need for each project remains; however, the school district's priorities and long-range plans have been revised dramatically since the 1985-86 - 1988-89 Long Range Capital Budget was prepared. The previous capital budget was recommended at a time when the school districts enrollment had been declining for several years. Consequently, additional classroom space was not envisioned as a priority. Instead, the focus was on improving the quality of space as evidenced by the air-conditioning projects and expansion and renovation of support areas. Today, the picture is vastly different. Elementary enrollments are up by 460 students over the last four years. This trend is projected to continue. Coupled with these burgeoning enrollments, the State Board of Education approved a Basic Education Program in 1984 which required reductions in class size through 1993. Consequently, in Chapel Hill-Carrboro, we are pressured by both increasing enrollments and new BEP 042 requirements to increase the capacity of our schools. This has become a much higher priority than renovating support areas. For this reason, it has been our intention to request that funds from the original 1988-89 projects be transferred and to complete them in conjunction with the overall renovation of each school as described in the Five Year Master Plan for School Facilities 1988-89 - 1992-93 which we submitted to the County last fall. The delay of these renovationlexpansion projects does not alter our request of $27.5 million dollars because each project was included in this plan. The transfer of funds to construct the Culbreth pod had no net effect on the funding of the Five Year Capital Improvement Plan because 1988-89 dollars, which are included in the County's revenue five-year projections to fund capital improvements, are being used to begin the expansion of Culbreth Junior High School which was included in our Five-Year Plan (see attachment). Because it was assumed that the air-conditioning projects would be completed before the beginning of the Five-Year Plan, the transfer of funds does not increase our $27.5 million request, but it does decrease the available "pay-as-you-go' revenues in 1988-69. Wtjije the transfer does not increase our reouest,this will, in all likelihood, delay the implementation schedule for the projects. This, of course, is contingent upon the bond package that is prepared by the County Commissioners. Obviously, reducing the funds available to complete our Five-Year Capital Improvement Plan is an undesirable consequence of our request. The Board of Education and the County Commissioners, however, committed themselves to these air- conditioning projects and the Board believes that it must fulfill this obligation to the public. Students in these two schools clearly lose valuable instructional time in May, June, August, and September. With the air-conditioning of Phillips Junior High School and Frank Porter Graham, all of the Chapel Hill-Carrboro City Schools will be fully air- conditioned. We believe that the time is now to get these projects behind us and then move ahead with the implementation of the Five Year Capital Improvement Plan. Since , :_40: )4:24.44e...--- Gerry House Superintendent 043 Pape 5 Master Plantar&tie �Fac kiets CARRBORO Mali (assumes removal of interim classroom and metal trailer) - 1 additional classroom needed . Inadequate space for resource programs, labs, AG, and special education (need equivalent of two classrooms) . No music room (conducted on stage) . Art room is in interim classroom (undersized) . No Science Room . Multipurpose room needs new floor, additional storage areas . Inadequate computer lab (in bookroom) . Inadequate media center and support areas . Inadequate administrative support areas . Inadequate student support areas . Inadequate teacher support areas . Inadequate electrical service . Inadequate parking and need to resurface portions of driveway Recommendations Construct three additional classrooms in addition to any lost from other recommended renovations. Construct new art room, music room, science room, and computer lab. Expand media center. Expand administrative, teacher, and student support areas as well as provide additional storage. Upgrade electrical service and upgrade parking facilities. Cost Estimate. 8fi,000 140,000 7 Additional Rooms and Hallway (9,800 sq.ft.) 686,000 Media Center (2,000 additional sq. ft.) 190,000 Storage, Office, and Support Areas (2,775 sq.ft.) Renovate media center and Support 90,000 Areas (3,000 sq.ft.) 190,000 Electrical Service 75,000 Parking Lot - 40,000 Furnishings TOTAL 1,325,250 • 044 7 Ma wr Plan for School Facifies pap EPHESUS i • 10 additional classrooms .1 Art Room . 1 Music Room . Inadequate administrative support areas . Inadequate student support areas . Inadequate storage . Inadequate kitchen Recommendations Construct ten additional classrooms. Locate computer lab in shop area and construct new art and music rooms. Expand administrative and student support areas to include offices for guidance, assistant principal. conference room, and other support services. Upgrade kitchen facility. Cost Estimate $ 980,000 10 Additional classrooms (14,000 sq. ft.) 84,000 1 Art Room (1,200 sq. ft.) 874,000 1 Music Room (1,000 sq. ft.) 70,000 Expand Support areas and Storage (1000 sq. ft.) 70,000 Renovate existing Support areas ,000 Expand Kitchen 70 0,000 Furnishings TOTAL $ 1,439,000 045 Master Plan for School Facilities page ESTES HILLS • 7 additional classrooms are necessary . No Science Lab . Inadequate Administrative Support areas . Inadequate Student Support areas . Inadequate Teacher Support areas . Inadequate storage . Inadequate Media Center support areas . Inadequate electrical service Recommendations Construct seven additional classrooms as required to support the Basic Educational Program. Renovate and expand support areas to include conference and testing rooms, teacher office area, and additional storage. Cost Estimate. 784,000. 8 Additional classrooms (11,200 sq. ft.) Additional support and storage 192,500. areas (2750 sq. ft.) 60,000. Renovate present support areas Expand Media Center support 70,000. areas (1000 sq. ft.) 170,000. Upgrade electrical service 50,000. Furnishings TOTAL $1,256,500. • . 446 Master Plan for School Facilities Page 10 GLENWOOD NS • 7 Additional Classrooms are necessary . Primary classrooms lack appropriate facilities . No Science Room . Inadequate Administrative Support areas . Inadequate Teacher Support areas . Inadequate Pupil Support areas . Inadequate Storage . Inadequate Media Center Support areas . Inadequate electrical service fiec9mmendations Construct seven additional classrooms and Science Room and upgrade facilities in the primary classrooms (toilets, sinks, storage). Expand support areas to include larger facilities, adequate restrooms, and improved circulation. Cost Estimate, 8 Additional Classrooms (11,200 sq. ft.) $ 789,000 Additional Support Areas (2750 sq. ft.) • 192,500 Renovation to Support Areas, Classrooms, and Media Center 75,000 Upgrade electrical service 100,000 Furnishings 50,000 TOTAL $1,201,500 TOTAL ELEMENTARY COSTS $8,997,250 047 Master Plan for School Facilities Pam 13 CULBRETH NEEDS • 9 Additional Teaching Stations necessary . Inadequate Science Laboratories and Business class space . Inadequate Teacher Support Areas . Inadequate Athletic Facilities RECOMMENDATIONS Expand Culbreth by adding eight teaching stations to accommodate an enrollment of 750 students. Renovate and expand science and business classrooms. Expand and renovate teacher support areas. Add bleachers and tennis courts to athletic fields. COST ESTIMATE 9 Additional classrooms (11,250 sq. ft.) $ 787,500 Expand and renovate Science Labs and Business Classes (1000 sq. ft.) 70,000 Improvements to Athletic Facilities 207,000 Furnishings 60,000 TOTAL $1,124,500 • • - 098 Master Plan for School Facilities Page 17 ESTIMATED COSTS 24 Additional Classrooms (28,800 sq. ft.) $ 2,016,000 12 Additional Classrooms (14,400 sq. ft.) 1,008,000 (Phase II) Auxiliary Gymnasium (7,200 sq. ft.) 504,000 Expanded/Upgraded Vocational Area (4,000 additional sq. ft.) 480,000 Expanded/Renovated Media Center 250,000 Expanded/Renovated Cafeteria/Kitchen 250,000 Renovated Science Labs 100,000 Practice Fields, Upgraded Athletic Facilities 500,000. Natatorium 800,000 (Phase II) Elevator 75,000 Additional Support Areas (4,000 sq. ft.) 280,000 General Renovations 500,000 Transportation Center 840,000 (Phase II) Furnishings 400,000 (Phase I) Furnishings 100,000 (Phase II) TOTAL $ 8,103,000 049 Master Plan for School Facilities Pais, 18 GENERAL NEEDS In all otthe district's schools, there are six common needs which have been grouped separately for this report: (1) Attention should be given to replacing inefficient HVAC systems or instituting other energy conservation measures; (2) the district will, in all likelihood, need to remove all asbestos containing materials over the next five years from all buildings; (3) additional efforts need to be made to make our school facilities accessible to the handicapped; (4) most kitchens need some upgrading of space and equipment; (5) the district should continue expending approximately $150,000 per year on major roof replacements; and (6) much of the carpeting in the district is at the end of its useful life and is in need of replacement. The costs, which at this time are very general estimates, for each of these projects is itemized below: Energy Conservation Measures/Upgrade HVAC Systems $ 750,000. Asbestos Removal 300,000. Accessibility for the Handicapped 250,000. Upgrade Kitchen Facilities and Equipment 150,000. Major Roof Replacements ($150,000 per year) 750,000. Major Carpet Replacements 750,000. TOTAL $2,950,000. It should be noted that no funds have been earmarked for renovation or expansion of the Lincoln Center facility, even though the BEP does provide for increased staffing. Once needs become-clearer, it may be necessary to request additional funds for this purpose. 050 ORANGE COUNTY BOARD OF COMMISSIONERS Action Ag a Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 15, 1988 SUBJECT: SEPTIC TANK NITRIFICATION FIELDS--DELINEATION ON PRELIMINARY/ FINAL SUBDIVISION PLATS DEPARTMENT: PLANNING PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: PLANNING DIRECTOR 3-8-88 MEMO MARVIN COLLINS, X346 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of policy question regarding the delineation of primary and back-up nitrification fields on preliminary and final subdivision plats. BACKGROUND: At a recent agenda review meeting, two subdivisions, Albert Reaves Estates and James Mark Vine, were withheld from the Commissioners consideration, pending the collection of infor- mation regarding the delineation of primary and back-up nitri- fication fields on subdivision plats. The issue emerged from a recommendation by OWASA that the fields be denoted on such plats. A decision to require such notations on subdivision plats is a question of policy. Preliminary information obtained from Environmental Health personnel indicates that it is possible to denote primary and back-up nitrification fields on prelimi- nary and final subdivision plats but at a greater cost to both the applicant and the Health Department. (See attached memo- randum. ) RECOMMENDATION(S) : The Administration recommends further assessment of the costs involved in a policy which requires delineation of primary and back-up nitrification fields on subdivision plats. Until further assessment of the costs required for such a policy is determined, the administration recommends that delineation of primary and back-up nitrification fields on subdivision plats not be required. MAR 9 1988 D 51 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 e Ip.tij O R A N G E C O U N T Y INTEROFFICE MEMORANDUM 8803-1802 TO: John Link, County Manager FROM: Marvin E. Collins. Planning Director SUBJECT: Primary/Back-Up Nitrification Fields DATE: March 2. 1988 (Revised March 8 . 1988) COPIES: Geoffrey Gledhill, County Attorney Albert Kittrell. Assistant County Manager Dan Reimer. Health Director C. A. Laws. Environmental Health Supervisor Emily Crudup, Planner II Ron Holdway. Environmental Sanitarian Barry Jacobs. Planning Board Chair At the last Agenda Review meeting. questions arose regarding the ability of Environmental Health personnel to denote primary and back-up nitrification fields on subdivision plats. The issue emerged from a recommendation by OWASA that the fields be denoted on such plats. Two subdivisions, Albert Reaves Estates and James Mark Vine. were withheld from the Commissioners consideration pending the collection of information related to the issue. Preliminary information has been obtained and is provided below. current Procedures With regard to preliminary plat approvals. Environmental Health requires that road centerlines and property corners be staked in the field as a minimum. Another method used by surveyors is to lay off a one-acre grid system on the property. The approximate suitable area required for primary and back- up fields is then identified. by "pacing" from centerlines or property corners. for each proposed lot. Specific designations for each type of field are not denoted. however. since the location of the house is not known. and fields may have to be shifted accordingly. The preliminary INTEROFFICE MEMORANDUM: 8803-1802 052 Primary/Back-Up Nitrification Fields March 8 . 1988 Page 2 soils evaluation made at this point consists of a boring to determine texture and depth of satisfactory soils. With regard to final plat approvals. Environmental Health will use copies of the final plats to verify conclusions reached as part of the preliminary plat phase. This occurs because property lines may be shifted and/or lots combined to reflect preliminary plat approvals. If a grid system was used initially to identify suitable areas. the final plat check insures that a suitable area ended up on each proposed lot. It is not until the issuance of an Improvements Permit that primary and back-up fields are actually denoted on the site. It is this point that house and well locations are known. and fields can be defined in relation to each. Notations are also placed on the Permit which limit soil disturbances to those involving installation of the initial system only. Examples of the current methods used for denoting information on preliminary and final plats, and improvement permits are attached. Possibilities Environmental Health personnel have indicated that primary and back-up fields could be denoted on plats, but it would require the use of a smaller scale grid with accurately referenced property and setback lines. Such a grid would not be difficult for a surveyor to complete, and it would allow Environmental Health personnel to reference specific usable areas. The difficulty of implementing such a procedure at this point is that more Environmental Health staff time would be required to meet with surveyors on the site and identify specific areas. This equates to approximately one additional full-time Environmental Health position. The Environmental Health staff has indicated that compliance with such new procedures would not be possible at current staffing levels. Note also that such a procedure would require more survyor time and expense if primary and back-up fields were required to be denoted by metes and bounds. Recommendation The decision to pursue delineation of primary and back- up nitrification fields is a question of policy. It is possible. as outlined above, to identify primary and back-up nitrification fields on preliminary and final subdivision plats but at greater cost to both the applicant and the 053 MEMORANDUM: 8803-1802 Primary/Back-Up Nitrification Fields March 8. 1988 Page 3 Health Department. Prior to implementing this policy, the Staff recommends greater assessment of the costs involved. During the interim, the delineation of nitrification fields on subdivision plats would not be required. 1114)31-41414 .444:1;) Marvin Collins Planning Director w 300 W.Tryon Street• range u Hillsborough, N.C.27278 732-6181 732-9361 ext.305 HEALTH DEPARTMENT Chapel Hill line 967-925,O 5 968-4501 Mebane line 227-2032 Durham line 688-7333 688-7331 Carr Mill Mall, Suite 225 100 N. Greensboro Street Carrboro, N.C. 27510 942-4168 MEMORANDUM Daniel Reimer,-MPH Health Director TO: ORANGE COUNTY PLANNING STAFF FROM: RON HOLDWAY, R. S. -- DATE: FEBRUARY 26, 1988 RE: ALBERT REEVES ESTATE Subsequent to your memo on the above referenced estate, I will address your questions concerning primary and repair field areas. First, we denote the approximate area for the initial field and repair field on our plat. This information would not be sufficient for a surveyor to denote these areas by metes and bounds on a plat. In order for a surveyor to map usable soils for primary and repair areas on individual lots, a small scale grid with accurately referenced property and set-back lines would be necessary. This grid would allow our staff to reference specific usable areas by using grid coordinates. I do not believe that such a grid would be difficult for a surveyor to complete. However, such a system would require considerably more staff time (perhaps 2-3 times as much) and our staff could not meet such demands at present staff levels. Also, such a system would require considerable more surveyor time and expense. Please call if you have any questions concerning this matter. cc: Mr. C. A. Laws • • • - • 055 t: • N 13 *j..,,,, 1\1 ` . .,.., o , -;.,.. g . • 3 1---- .)_. \,-) ki , ,4 ,,r),. , U h y \........... .4.\''''‘...S k,,,I) N17K.9pO r y# T9 Ia fdl' III)1 i g (@*. fillii. 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(-''' •' 7•:-I•'-•••••:-..--'‘.,.--•.•%,"-!Y:'-'-',•=:-:,--7---'-'!.---,.,:•.:!-■,';'-.-.:''-'1 747is-:-.---.,-,.`94;4-'--,-.f,..., '•-'.1-:'-, r..i--,- ..-'47'..,,,-4%,r;',1$•VP..-.17,f:', .''..2."..:;-,T."..,'' ;- O R A N G E C O U N T Y 060 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date March 15 . 1988 Action ggnda Item #13 SUBJECT: JAMES MARK VINE SUBDIVISION - PRELIMINARY PLAN ACTION BY: March 22, 1988 DEPARTMENT: PLANNING PUBLIC HEARING Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Emily Crudup Application Vicinity Map Preliminary Plan Preliminary Plan Certification 12-31-88 Letter from Applicant Regarding Road Status 5-20-86 Board of County Commissioners Minutes Agency Comments 5-16-86 Letter from County Attorney 2-15-88 Draft Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of the preliminary plan for the subdivision of the James Mark Vine property. BACKGROUND: The property is located in Chapel Hill Township on the south side of Cheyenne Drive west of NC Highway 86. The tract is part of Acres of New Hope Subdivision. It is zoned Rural Buffer/Major Transportation Corridor and designated as Rural Residential on the Joint Planning Area Land Use Plan. The total acreage of the tract is 4 .40 acres. Two lots are proposed, each over two acres in size. Both lots are served by Cheyenne Drive. identified previously as a pre-existing public road (refer to attached minutes from the May 20 . 1986 County Commissioners meeting and the May 16 , 1986 letter of the County Attorney) . In this case. "pre-existing public" indicates that a public road right-of-way has been dedicated but not accepted by any public agency. Cheyenne Drive is currently maintained to Class C standards by adjacent property owners who have recorded a road maintenance agreement in the Orange County Register of Deeds. All applicable agencies have reviewed the proposed subdivision. 061. 2 The subdivision is the fifth occuring along Cheyenne Drive in the past two years. The NC Department of Transportation has indicated that Cheyenne Drive could be accepted for maintenance if upgraded to the State specifications for unpaved roads. Orange Water and Sewer Authority provided standard comments regarding individual septic tanks and sedimentation and erosion control as follows: 1. A dual absorption field system should be required to be installed at the time each lot is developed (alternat- ing use between the two fields on a regular basis) , with an additional back-up field area also being required. Supporting information on this approach is enclosed for your consideration. OWASA staff recog- nizes that this will result in increased construction costs and greater initial clearing for the system installation; however. the long-term benefits to water quality. public health and future owners of the property should offset these costs. 2. The primary and back septic tank system sites identi- fied and approved by the Orange County Health Depart- ment should be clearly designated on the plats and deed/survey for each lot. These sites must be required to remain undisturbed and reserved by present and future owners for such use. OWASA has been informed of one reported case where a reserve site identified by the Health Department was rendered unusable due to construction of improvements after the initial resi- dence had been completed. OWASA also requested that easements be reserved for the extension of public sewer lines, if that is determined to be necessary and desirable in the future. The County is restricted to the requirements of the Health Department and the N.C. Division of Environmental Management insofar as septic tank fields are concerned. There are no provisions in either the Zoning Ordinance or the Subdivision Regulations which would permit the inclusion of OWASA' s recommendation for dual absorption fields as a condition of approval. County policy regarding the extension of public water and sewer into the Rural Buffer and Protected Watershed areas also prevents reservation and/or dedication of utility easements for that purpose. The Planning Board recommended approval of the preliminary plan for the subdivision of the James Mark Vine property with the following conditions: (1) Upgrade Cheyenne Drive to meet NCDOT construction specifications for unpaved roads and petition the State for acceptance of Cheyenne Drive into its maintenance system. (2) Indicate the location of primary and backup septic tank 062 3 nitrification fields on the preliminary plat. (3) Submit payment-in-lieu of dedication of recreation/open space in the amount of $447 . When this application was considered at the Planning Board meeting on February 15. 1988 , a motion was made for approval of the preliminary plan with two (2) conditions: (1) Submit payment-in-lieu of dedication of recreation/open space in the amount of $447 . (2) Cheyenne Drive shall be upgraded to Class B private road standards and shall continue to be privately maintained. The motion was defeated by a tie vote of 4 to 4 . Those members who opposed the motion cited the following reasons: Two members who voted against the motion felt that Cheyenne Drive should be upgraded to NCDOT standards and the State should be petitioned to accept maintenance responsibility for that road. The other two members who opposed the motion felt that all the conditions recommended by the Planning Staff should be considered, including the locations of primary and backup areas for septic tank disposal to be shown on the plan. RECOMMENDATION: The Administration recommends approval of the preliminary plan subject to the following conditions: (1) Submit payment-in-lieu of dedication of recreation/open space in the amount of $447 . (2) Upgrade Cheyenne Drive to meet NCDOT specifications for unpaved roads and petition the State for acceptance of Cheyenne Drive into its maintenance system. The condition regarding the delineation of primary and back- up nitrification fields is not recommended. pending a policy decision regarding such delineation by the Board of Commissioners. abstracts: james-vine PLEASE TYPE OR PRINT ( INK ONLY) 6/87 063 APP I CATION FpR SURD N I S I ON A"ROVA' ORANGE C,,QQUNTY DATE: 17-- -S:',1 \% SUBDIVISION N A M E: �2r_yid �.. Cet-1 1m i Z-. �`LYhF� (1`-‘par_ (i i k lr LOCATION: C C-\-ke' ~-1 NA, 7-_-)'-r,)r ' ZuLE Ld OWNER/DEVELOPER: 1 . - e. ADDRESS: 9IC.' A\2-7-�z 1 TELEPHONE NO. : if.cr.-IL 9' — L-c j .AuA, -e , 1414 AGENT/CONTACT: ., \ TELEPHONE NO. : ' 2 — ?)Et: A. SUMMARY INFORMATION: Orange County Tax Map Block — Lot(s) �STownship G .C_A-4%l(L, Zoning Dlstrict( s) : 2.--Block Number of Acres: L1 1. )�fl IZ VD Phases: Total Number of Lots: ..Average Lot Size: Minimum Lot Slze,�` Number/Type of Structures ; ( exist 1 ng) I -$.5 —F-7 ( proposed)''-L- .t ,,a(•, Lineal Feet In Streets: Acres in Open Space Water Supply: Public (specify) Community,. )! Individual Wastewater Disposal : Public( specify) Community Individual School District: O W:: Cn kLt ( _ Fire District: O E ' General Land Uses in Area: l7 lAL . _ _ Critical Areas: stream/drainageways flood prone areas watershed (specify) historic sites other ( explain) E. All plats must be submitted on sheet no smaller than one inch equals two—hundred feet ( 1"=200' ) and no larger than one inch equals fifty feet ( 1"-50' ) a d must contain the following information: i '5:' ,.:' subdivision name building setback lines : name of owner(s) by notation or Typical lot :::;S;& name Of surveyor, : layout engineer or land -1: existing and proposed Planner _ :- easements (drainage. : : (title) Preliminary utilities. roads, etc.) Plan f existing, proposed and •• adjoining rights-of-ray ::i,L�.:, scale, north arrow L ::: (North et top of map) Including dimensions and _ date ( Including street names and state : revision dates) _ road numbers ' AL 4_ ; :. Township. tax map- :: ,: existing and proposed ":::::eiti block-lot references utilities. Including type, : : boundary described sizes, hydrants. valves :::::::. with bearings and ::41 :; manholes distances :p;Tr.• existing end proposed 7" : : Total acreage of the Culvert including sizes tract and acreage et �.��.}yy}��� and grades D ict , Including and ::: ;- Typical Street cross. ::: excluding area within sections end Intersection yl _/ 2,� rights-Of-ray details Including design = :- control Corner and width of trevelvay .v.-,.-:: proposed lot lines •x- and shoulders with dimensions �}, N l'J .: .-Horizontal alignment end E -- lot numbers g I curve date (public N 1+ ' phasing lines :�:±:.,e.'� roads) y v_ topography at ten foot :::-.�:: permanent features such as .- (10) I Is x buildings. Cemeteries. D v bodies. :_ historic landmarks tlOOdwey and flood- ,,, adjoining lot layout names plains of adjoining property +D _ it::4-. stream buffers and owners end subdivisions G notation indicating "" U0 L restricted development potential '0 . townable. corporate end extra-territorial planning )urlShcc- x Q1 : :: tiOn lines which cross the property lJ X.7:::-::: location end size of d) f0 •f�•:•: parcels dedicated for public use or -C 46:: reserved in Common 1..7 N7 : location end size of lots of restricted development potential end notation on plat regarding same :; sroreweter management plan Indicating 9 P g Drovlslon for control :.: of the first 1/2 Inch of runoff from Impervious surfaces please complete reverse side OTHER SUBMITTAL REQUIREMENTS 064 1 . Twenty-seven ( 27 ) copies of the preliminary plat . 2. Two full size copies of an Orange County Tax map ( one copy with tax parcels involved clearly marked) . 3. Where municipal or OWASA sewer Is not available, a letter from the Orange County Health Department certifying the proposed wastewater system for each lot. the applicant, hereby certify that the foregoing application is nmpiete and accurate. I understand that a $105 . 00 fee ( subdivisions 1 -5 lots) , $210 . 00 fee ( subdivision of 6-9 lots) , $315 . 00 fee ( sub- visions of 10-25 lots ) or a $420 . 00 fee ( subdivisions of 26 lots or )re) is due at the time of application. A $5 . 00 per lot fee is due at ie time the final plat is presented for recordation. DPLICANTIS IGNATURE oWN: R' S SIGNA U ATE DATE ( 9g7 \ FEES: Amount 1 ,cm Date Paid ( -2q -$1iece i pt (p3-72j 1-40R/W 12 66 AC —_ 1 1 I fi LErrE SAC. , .P��zo 1 x046 8.09 AC. — — - _ ` LANE _ ', r RO — 1 STOREY... _ 1 12C -- 09AC cc 2 Stl,I 10ry 2 3 I 3 gym, It 8 763 M .3619 �, 126 n 11c 7. 92 AC. ? I7 G}' 1603 (�a, 7569 ` ` 5�8557 2.09 AC. 6.06AC.n i a 11.77AC ns� r � 0 17.3 AC 3 7.92 AC. 13.71 AC. 12A l� . 8336 I 7355 17 9313 l _ -- _ —� 176 X68 r 2 013A X23i n q r / 62�9– 24�AC.50 J I 19C : c 1 2.5AC. 22 ' X190 8 37 AC ` 6A 8952@ 1902{ •2863 / 19A 8709 182>Z/ 6 b7�9 40fy�C I 6AG • 1776 /. y f. -• as a = �9 � A b � I Z 3 155 AC 4.21 3c 13.23 AC Q8 A] 664' 2 697AC , _ f- 8 2 AC. 8 SEE �l �s� 19 183 z -0 * %�i l I w I 04 2584- '� 1 8'11 z�0 7.14..10C 4.04 � AC, i1A oazr SECTIdk_ ` 3'p�. 1 1-40 7512 r .0484 s 19E , } 7-M7 1.1AC, 1A 2.18 AC. 2 820fC', Zye- `i 3 6z H Y N _ -- DRIV E SOB 11u 3 EC 60N 1 218 20 20 20C toe9 •. 8101; 9 20 _ !O 6.22 AC ° 3 ° 1 7, 2 AC 563.81AC de. n 9056 20 011V 204,6 055 5005 10.2.6 AC N 1956 4 8 AG 2AC- 400.66 t76 176 IN `l OFr JA '06 38X[ zoN1ti G Ku2AL BVFFErZ /j rG r,5 MAPP VIME Sc�4L�: I•=400' III {; y .. JAMES MARK VINE SUBDIVISION - PRELIMINARY PLAN 066 11/85 ORANGE CUNT S€BIlE LLAIla_AND _AE? YAL$_-_PR€L_l..J1LAPY_PL AI STAFF ASSIGNMENT: _ Emily Crudup SKETCH PLAN: Received 11 -24`87 Reviewed 11 -_25-87 PRELIMINARY PLAT: Received 12-�9-87 __ Reviewed 1-13-88` ` REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 1-266-88 _ CERTIFICATION J.M. Mills, District Engineer SCHOOL BOARD (Orange/Chapel Hill -Carrboro) : DATE__2:6-88 CERTIFICATION_ IVA UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE 1-19-88 Certification P,aticA_pavis OTHER: Recreation Advisory Council M.A-Black 2-15-88 (Date) Carrboro Fire Department (Date) Chapel Hi l l J`B.Culpepper 1-20-88 (Date) Carrboro (Date) Hillsborough _(Date) Durham __(Date) Other - S & E W.Faircloth 1-11 -88 (Date) - Health G.Grimes 2-4-88 (Date) PLANNING BOARD : Data 2-15-88 Approval Motion defeated 4:4 Approval with Conditions BOARD OF COMMISSIONERS : Date Approval Approval with Conditions w�� Denial 067 , 7-- 3)-0?) L) Mr. Barry Jacobs, Chairman Orange County Planning Board Dear Mr. Jacobs, I would like to take this opportunity to present our views on why Cheyenne Drive should remain as it is and not be upgraded. This area is located in the rural buffer. The lots are large and the restrictive covenants call for a two acre minimum lot size. The area of Cheyenne Drive is wooded and fits the definition of a rural buffer. The lots are large and private. Cheyenne Drive cannot be extended much because it would run into the 1-40 corridor. Therefore this area will remain a low density with low use on Cheyenne Drive. In the minutes of the Orange County Commissioners on 5/20/86 a subdivision of a lot was approved. This is very similar to our proposal. At that time no improvements to the road were required. Also Cheyenne Drive was defined as a pre-existing "public" road. While the residents are aware of this status, they maintain the road so it is not a burden on any public agency. Presently six (6) families use Cheyenne Drive. With approval of this subdivision and all possible lots using Cheyenne Drive for access, the maximum number would be eleven (11). Please note that according to Plat Book 40, Page 101; Acres of New Hope Subdivision must access from Seminole Trail. Our feeling is that the proposed density of use on Cheyenne Drive is low enough that the current drive adequately serves the needs of the present and future residents. Cheyenne Drive is likely to remain at this low density for a long time. The owners of the 13.23 acre lot have no plans for subdivision and are assuming that Cheyenne Drive will retain its rural character. We feel that approval of this subdivision of one lot would have very little effect on the nature of use and density on Cheyenne Drive. Further we feel that our proposal would not change the character of this area and would be true to the rural buffer. We would like to see the Orange County Planning Board approve this subdivision as we have proposed. Sincerely, James Mark Vine Shannon Julian 1 I t.Z OV VlP "39 ' V 9 ZZ,9 Dd 9z'ol Q O 1 �Z Z . , � JB;rOfi { 1�9`3ry,, `y!�` 1Z •�> 91Z ti 1 m 6961 21� +dO ► a-o�a _ 3NM A v.. , �S . 1 1101?3 ;��I'd ob'1 '�I 3N►b° .3v to* alga S 9ort'l"L a ll '9V . boll 33S of t alt , c"oii33s OLL� 1 , �V I brL91 _odl V1l P) 9 LPOO 4°I ,cz 9t49 w , IZb 849£ 61 ' ;�/kitir� 911! fi# � 'oV Z S Z ► ' ` � 49L�i / �/vim �j w two 1 1 c r s ► 60LO tl61 ZZ t ►► t I 3341 g - � V b V b l ry � N3V;J '�, ' ► � z4�t 1 9�1<e. � V5 ' / 'oV Z6 £ w m! � ' � .�ti L L ►I 4 9 I 1 r J� £'t1 014 Z1 01v 1 oV Z6'L Ov 1191 ci' a 9396 Z I z Mods ! 9b°s�r 3Ntl-� _ ► � a�a$ ><� Hvt �4b 'oV 99 Z I ° �,' l • £ ` :)V 9 'L I �b 61.E IIt4� l ` •�tl g -?t16 B 0£ tl b s 1 r tr I OZ91 91 �a a IF IVOIiJJS Zf90' J6Z 00 Vlf ', a r Off' ("1 ]L.t7 is A 1`1 Z... 1 -Z J� 069 • 6 8 . ACRES OF NEW HOPE - DIVISION OF LOTS 2 & S OF SECTION 5 OF THE PRELIMINARY PLAN Planner Susan Smith presented for consideration of approval the. Acres of New Hope Subdivision which is actually the division of previously created lots for a subdivision. The applicant is requesting the creation of one additional lot of 2 . 410 acres out of 8. 67 acres. The property is zoned Residential-1. The applicant proposes that the property be served by Cheyenne Drive. The Planning Staff recommended approval with two conditions: (1) the name of the owner be indicated on the plat, and (2) that there be documentation to establish the public status of Cheyenne Drive. The Planning Board recommended approval with two conditions: (1) the name of the owner be indicated on . the plat, and (2) the Board of Commissioners 3 determine in fact by action that Cheyenne Drive is a pre-existing "public" 4 road. Attorney Geoffrey Gledhill concurred with the Planning Board recommendation. He further stated that Cheyenne Road was plated in the mid 7 50 's and at that time the statute which designates a road public or private 3 did not exist and the Orange County Subdivision regulations did not exist. 9 Therefore, there were no road construction standards in place at that time. 0 There are a number of other roads which have been publicly dedicated that exist in the County that have never been accepted by a public agency. 2 Therefore the public dedication remains in place but they are not public 3 roads because they have not been accepted by some public authority. NCDOT accepts roads for maintenance after certain density requirements are met. 5 There are many roads in Orange County in this same category. The Board needs 6 to answer a policy question on whether or not the property owners should 7 bring the road up to standard for acceptance by NCDOT. Also, if the Board Ag decides to accept these roads, they should be accepted without an` •) 9 maintenance responsibilities. ;o Motion was made by Commissioner Lloyd, seconded by -Commissioner ;i Carey to approve the Preliminary Plan with the stipulation that the name of ;2 the owner be indicated on the plat. 3 VOTE: UNANIMOUS. 34 35 9 . STURBRIDGE VILLAGE PHASE II - PRELIMINARY PLAN Planner Susan Smith presented for consideration of Board approval 37 the preliminary ' plan for Sturbridge Village Phase II Subdivision. The 36 property is located in Chapel Hill Township off Old Greensboro Road 39 (SR1005) . The tract is bordered by residential and undeveloped wooded land 'p and is located in the University Lake Watershed. Sixteen (16) lots are 41 proposed out -of 51.7 acres. Access to the subdivision is to be provided via 42 Old Greensboro Road and (proposed) Salem Lane, a public road. The Planning 43 Board recommended approval-. . 44 Motion was made by Commissioner Lloyd, seconded by Commissioner 45 Carey to approve the Planning Board recommendation. 46 VOTE: - UNANIMOUS. 47 • 48 10. ORANGE GROVE - PRELIMINARY PLAN 49 Planner Susan Smith presented for consideration of approval the 50 preliminary plan for Orange Grove Subdivision. The property is located off 51 Orange Grove Road (SR 1006) in Bingham Township. 52 Because the plan was incomplete, it was tabled to June 17th. 53 1 54 11. SCOTSWOOD CONDITIONS OF APPROVAL (A corrected list of conditions-.. 55 is attached to these minutes and contained in the minute book on pages 57 Planner Susan Smith outlined the revisions as incorporated in the 58 conditions, along with those changes recommended by the Planning Staff. 59 n t1 ' 11 a. 'A..r v0.• STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION _ra:-a:° . C . 27253 .7Gnuar.- 76 1968 JAMES G. MARTIN DIVISION OF HIGHWAYS GOVERNOR 0 7 7 r- „npr r-m JAMES E. HARRINGTON 1'2 1 `e 0 .ilLI.J GEORGE E.WELLS, P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR ORANGE COUNTY '":S . Ern: ly Crud-,:.p 0rance County '23 -arming DeDartmen'. 306E Revere Road Hillsbcrouch, N. C. 2727::i SUBJECT _ Property of James Mark Vine on Cheyenne Drive off NC S6 Dear Ms . Crudup: As per your recuest of January 6 , 1988 , w am listing the state requirements for the addition of an unpaved road to the state system of maintained roads . 7ne recuirements are as follows : 1 . Final plat shall be recorded prior to September 30 , 1975 , showing. a minimum of fifty ( 50) feet of dedicated richt-of-way. if not recorded, right-of-way must be dedicated to the Department of Transportation. 2 . Minimum travelwav width shall be twenty (20) feet with four (4 ) inches of ARC stone. 2 . Minimum ditch-to-ditch width shall be forty ( 40) feet . ` 4 . Minim= housing recuirem eats must be met . 5 . All drainage structures shall be undamaced and functioning properly:. 6 . Roads must be in an acceptable state of maintenance. An Equal Opportunity/Affirmative Action Employer Page -zwo nf thcf :07S or Cheyenne -i -e apnears to cause no problems . Koweer . since Cheyeh:_e Dri% e is not on the state system . this office may adve nether approya: no disapproval . .7' you have any auestfons, do not hes:tate to contact this office . Your's Ye-v rru7Y, ! 4 . cp . 11111111°' L.. D 7 . -q---RTOT 7NG7N77-4. JMM: s.p Orange Water and Sewer Authority 072 400 Jones Ferry Road LOWASA I P.O. Box 366 Carrboro, NC 27510 (919) 968-4421 D r �J January 19, 1988 Ms. gaily Crudup Planner II Planning Department Orange County 306F Revere Road Hillsborough, NC 27278 Dear Emily: SUBJECT: OWASA STAFF COMMENTS RELATIVE TO: CHESTNUT OAKS SUBDIVISION; ROCK LEDXE SUBDIVISION; JAMES VINE SUBDIVISION; ALBERT REEVES ESTATE SUBDIVISION Orange Water and Sewer Authority (OMiASA) staff has reviewed the plans provided for the above-referenced projects. The following comments are offered for consideration by Orange County during the project review and approval process. The OWASA Board of Directors has not reviewed and considered the proposed projects or the C ASA staff comments. However, the Board of Directors has previously expressed concern about the increased dependence upon on-site and cluster wastewater disposal systems in public water supply watershed areas and the Rural Buffer without a comprehensive program in place to provide for the effective, long-term operation, maintenance and inspection of these systems. The Board of Directors has also expressed concerns about the need for effective, permanent sedimentation and erosion control measures, particularly for all projects within the University Lake and Cane Creek watersheds. A. General Comments Applicable to All Projects: The proposed subdivisions would all have lot sizes averaging more than 2 acres. Based on available information, this development density is presently considered to be generally acceptable from a water quality protection standpoint. These projects will result in limited increases in nonpoint pollution resulting from additional automobile traffic, soil disturbance, wastewater disposal system operation, and other activities. These impacts can be reduced and properly managed through timely implementation and ongoing maintenance of effective sedimentation and erosion control measures and through prope7771.TeTvative design, construction, operation and maintenance of the septic tank systems serving each lot. An Equal Opportunity Employer 073 Ms. Emily Crudup January 19, 1988 Page Two 1. Recommendations on Septic Tank Systems. Individual septic tanks and soil absorption fields are proposed for each of these projects. Because of the nature of their design, septic tanks and subsurface absorption systems should not be expected to give trouble-free service over the life of a house. It has been reported that they have an average effective life of 10 to 15 years, assuming no misuse, before rehabilitation, modifications or replacement is necessary. Furthermore, leaving septic tank system maintenance solely to the discretion of the typical homeowner, with the need for septic tank pumping and maintenance to be determined as they deem necessary or as problems occur, is, in essence, very limited control over the potential adverse impact of these systems on water quality. Therefore, consideration should be given to an alternative septic tank system design and maintenance concept. OWASA staff requests that careful consideration of the following recommendations be given by the developers of each project, Orange County, and Orange County Health Department: a. A dual absorption field system should be required to be installed at the time each lot is developed (alternating use between the two fields on a regular basis) , with provision of an additional back-up field area for one of the dual drainfields. OWASA staff recognizes that this will result in increased construction costs and greater initial clearing for the system installation; however, the long-term benefits to water quality, public health and future homeowners within these subdivisions should offset these costs. b. All septic tank system replacement sites which have been identified by the Orange County Health Department should be clearly designated on the plat and deed/survey for each lot. These sites must be required to remain undisturbed and reserved by present and future owners for such use, in the event the primary site malfunctions. OWASA is aware that there have been cases where reserve sites identified by the Health Department have, in the past, been rendered unusable due to construction of improvements after the initial residence has been completed. 2. Reservation of Sanitary Sewer Easements. Presently, the OWASA Board of Directors has an interim policy which strictly limits the extension of public water and sewer services into the University Lake watershed. This interim policy will be reconsidered following the completion of the comprehensive watershed study, which is in progress. Although present plans do not call for OWASA to extend public utility services into the watershed area or the Rural Buffer, OWASA must be able to provide such services within these areas in the event local governing bodies determine it necessary and appropriate in the future. 074 Ms. Emily Crudup January 19, 1988 Page Three OWASA staff again reaffirms its request that public sanitary sewer easements be required in addition to the typically required drainage easements. The Planning Department has stated that Orange County's "current policy" is to prohibit the extension of public water and sewer service into protected watersheds and the Rural Buffer area. Regardless of the present policy, the possible need for future extension of public sewer service into these areas should not be dismissed. The advanced provision of easements will permit future public sewer extensions to be undertaken in a more timely and economical manner than would otherwise be possible, in the event they are determined necessary. The developers of these projects should be required to provide public sewer utility easements (minimum width of 30 feet) along the low-lying areas of the sites to facilitate the timely extension of public sewer service into and through the proposed subdivisions in the event that action is determined necessary and desirable in the future. 3. Sedimentation and Erosion Control. OWASA has previously expressed concerns relative to the need for effective sedimentation and erosion control measures during and after project construction. Erosion problems exist at other recent developments within the University Lake watershed and are of continuing concern to OWASA. Assurance must be provided that effective sedimentation and erosion control measures will be installed in a timely manner and permanently maintained. The use of grassed swales along proposed roadways must be carefully evaluated to assure that swales can be established and permanently maintained on the steeper sloped areas. B. Additional/Specific Comments on Individual Projects 1. Rock Led a Place Subdivision • OWASA requests that the 50' stream buffer also be designated as a sanitary sewer easement. The topography of the site is not shown on the plat. Additional easements for future major gravity sewer facilities may also. be desirable on this site. • The plat does not state whether individual septic tank/soil absorption' systems will be used. 2. James Vine Subdivision • No additional comments. 3. Albert Reeves Estate Subdivision • Locations for the recommended sanitary sewer easements are along Phils Creek on the south side of the property, and along the two intermittent streams adjacent to Lots 2 - 7 and Lots 1 and 8. • Effective sedimentation and erosion control measures must be established in a timely manner in the steeper sloped areas adjacent to the intermittent streams. 075 Ms. Emily Crudup January 19, 1988 Page Four 4. Chestnut Oaks Cluster Subdivision • This proposed project would be located upstream of OWASA s Stone Reservoir and if improperly quarry quality of that supply.pperly developed, could adversely affect the • CWASA staff recommends that Lots 5, 6, 7, 8, 24, 25, 26 and 27 be moved to within the 10—acre open space area adjacent to Jo Mac Road. This will provide further protection of the steeper sloped areas along the intermittent streams and will provide additional buffer area for the assimilation of pollutant runoff from the development. • Locations for the recommended sanitary sewer easements are: along the intermittent streams identified on the plat. • It appears that some of the proposed lots and roadways will be located on some steeply sloped areas of the site; therefore, significant sedimentation and erosion can occur if effective sedimentation and erosion control measures are not implemented in a timely manner and permanently maintained. Consideration should be given to the benefits of constructing a stormwater/pollutant management facility, such as a small wet pond, on the intermittent stream downstream of the project. Thank you very much for your consideration of the above comments. Please do not hesitate to contact me if you have any questions relative to QIASA's position on the proposed project. Sinc ly, 6(:t k)r--)/e Patrick K. Davis Assistant to the Executive Director wp Orange County Recreation and Parks Department 'z6 300 West Tryon Street • Hillsborough. North Carolina 27278 Life.Bein it. Mary Anne Black, Director MEMORANDUM TO: Emily Crudup, Planning Department FROM: Mary Anne Black DATE: February 12, 1988 RE: Courtesy Review -- James Mark Vine Subdivision Upon review of the preliminary plan for the proposed James Mark Vine Subdivision, I would recommend that the Board of County Commissioners accept payment-in-lieu of dedication of land for public recreation and park purposes, in that no greenway or park is designated within the proposed subdivision tract. Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation & Parks Advisory Council at their March meeting and will forward to you any changes/additional comments they may have. MAB/pbl CC: Lorraine Parker, Chair, Recreation & Parks Advisory Council Telephones: 919 732-8181 • 919 967-9251 • 919 688-7331 - 919 227-2031 077 TOWN OF CHAPEL HILL 306 NORTH COLUMBIA STREET CHAPEL HILL.NORTH CAROLINA 275143699 Telephone (919) 968-2700 January 20, 19$8 rr.,.,-7, TM L---„, -r J4 '00 _ Ms. Emily Crudup Orange County Planning Department 306-F Revere. Rd. Hillsborough, NC 27278 Re: James Vine Subdivision Dear Emily: Thank you for providing an opportunity for the Town to review the above referenced major subdivision. We do concur with your recommendation that Cheyenne Drive be brought up to N.C. Department of Transportation standards for maintenance acceptance. We also recommend that consideration be given to providing a temporary T-turnaround at the termination of Cheyenne Drive. Should you have questions, please call. Sincerely, ,476//i,, ,./ J.B.LCie Peer Planner JBC/gps ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD 078 8 HILLSBOROUGH, NORTH CAROLINA 27278 a e MEMORANDUM TO: Emily Crudup, Planner II FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: James Vine Subdivision DATE: January 11 , 1987 This subdivision meets the Ordinance requirements by using large lots, limited additional impervious surfaces on each lot, and retaining a buffer of vegetation around the perim- eter of each lot to filter and absorb runoff . B.A.. 4:1(-114 C,OLFMAX. BERM HOLZ. DICFERSON. EERNHO Z. GLEDHILL d: n.ARGRAVE ATTORNEYS :AW 079 c ir,7.TO?; CTRLET HILLSBOROUGH. N.C. :7h 91G-732-21y6 91i,-442.WOO CHAPEL HULL OFFICE SPITE 20. FRANKLIN E ::DING 13' E FRANKLIN STREE' CHAPEL HIlr.,N.C.2,514 sI� May 16 , 1986 ALONZO H.COLEMAN.JR STEVEN A.BERNHOLZ DONALD R.DICKERSON ROGER E.BERNHO:1 GEOFFREY E GLEDHILL. DOUGLAS HARGkAVI MARTIN J.BERNHOL2 RICHARD .1. SNIDER.JR- JANE G.de Llssovo? cane L. Atwater C.NICHOLAS HERMAN LYNN A.ANDREWS Planner O, tie Orange County Planning Department BONNER D•SAWYER 106 E. Margaret Lane 11902-2972) Hillsborough , North Carolina 27278 Re: Acres of New Hope - Subdivision of Section Nc. 5 - Dear cane: I have reviewed the plats , one of which is recorded at Plat Book E , Page 45 cf the Orange County Registry and which plat is dated September 16 , 1959 . The other plat I reviewed is recorded at Plat Book 40 , Page 101 of the Orange County Registry and is dated October 14 , 19E3 and last revised November 26 , 1984 . do no: have the recorded version of that plat, however. have also reviewed affidavits of Eugene C. Brooks, __I and Alvis Lacy Thomas. I have also reviewed and considered the letter dated April 1E , 1986 signed by Eugene C. Brooks , __I . Based on this evidence : am unable to conclude rra_t ^hevenne Drive is a pi =, r road as that term ha been d e f i m-F by -ha-bares: C-rc ima—courts . :n that regard, the issue is whether or not the general public has the right to use the road without permission of anyone and to keep the road open in the _ace of an _ attempt to close it by all of -the property owners . adjoining the road. The evidence submitted does not, as 2 interpret the case law, meet this test. As 2 have discussed before, the leading case in North Carolina on this question is Owens v. Z_.ictt, 257 N.C. 250, 125 S.E.2d 5E9 cl962) . The North Carolina Supreme Court . in Owens stated the following: According to the current of decisions in this court there can be in this state no public road cr highway un2Less it be one either established by the 080 sane Atwater Pape Two May 16 , 1986 public authorities in a proceeding regularly instituted before the proper tribunal ; or one generally used by the public and over which the proper authorities have asserted control for the period of twenty years or more; or one dedicated to the public by the owner of the soil with the sanction of the authorities and for the maintenance and operation of wilier are ±APPTIsible . [Citation omitted . Emphasis in original . ) The case of Emanuelson. v . Gibbs , N.C. App. , 271 S.E. 2d 5% (l980) , further authorizes a county board of commissioners to accept an offer of dedication without assuming responsibility to maintain the road (Citation omitted . ) The court of appeals in the Gibbs case equated the public acceptance action by a boarc of county commissioners as being one by the " . . .proper public authorities . . . in some recognized legal manner. " (Citation omitted . ) Applying all of this law to the case at hand leads me to conclude as follows: 1. Cheyenne Drive was dedicated to the public as the result of the 1955 Section Nc. 5 , plat. Acres bw x New dope 2. Cheyenne Drive has apparently been open to and used by the public for more than 20 years.. ;. The first evidence. of the "proper h r au�` tie_"o_i (in this case the Board of Commissioners of Orange County) exercising any public control over Cheyenne Drive was the naming cf Cheyenne Drive pursuant to Article 12 cf Chapter =3A-225 . This occurred 'several years ago," but less than 20 years age.. _ 4. There has been recognition by the Board of County Commissioners that Cheyenne Drive was a road previously dedicated to the public, the latest such recognition occurred with the approval of • the subdivision of Tract No. 5 , Section Nc. 5 of the Acres of New hope, the plat cf which subdivision is recorded at Plat book 40, Pace 101 cf the Orange County Registry. = The Orange County Board cf Commissioners has neither considered the acceptance cf nor accepted the public dedication cf Cheyenne Drive. 081 Sane L. Atwater Pace Three !..,ay 16 , 1986 6 . So far as I know no other public authority, agency or the like has accepted the public dedication of Cheyenne Drive . All of the above facts lead me to conclude that Cheyenne Drive does not meet the test established by Owens v. Elliott as modified by Emanuelson v. Gibbs for a court to conclude that it is a public road. It has not been (1) established by public authorities in a proceeding regularly instituted before the proper tribunal; (2) one generally used by the public and over which the proper authorities have asserted control for the period of 20 years or more; or (3) one dedicated to the public by the owner of the soil with the sanction of the authorities and either accepted for maintenance and operation by the public authorities or accepted without responsibility. for maintenance and operation b the public authorities. Y Determining the status of Cheyenne Drive does not end the inquiry, however. What to do with it must be determined. It has consistently been the policy of the Board of County Commissioners not to require upgrading of roads designated preexisting public which designation is the same as saying that they have been previously dedicated to the public. This policy may need review by the Board of County Commissioners. .t n seems to me that the issue should be ` Board for its consideration and a decision asGtoo that whether to require improvements to such road and if to what extent and under what conditions. the raised in my April nc Further , the acceptance of these - ?7 letter concerning public dedications should be addressed as soon as possible. That is That is , should the Board Of County Commissioners accept public dedications of streets and roads, without maintenance responsibility, as part of the Orange County Subdivision approval process? Very Truly yours , /{ Ge - ey Z. GEG/isg cc: E. C. Brooks, _2: Marvin Collins Barry Jacobs Don Wilwhoit 082 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date March 15 , 2288 _ Action g nda Item #� SUBJECT: ALBERT REAVES ESTATE - PRELIMINARY PLAN ACTION BY: March 22 , 1988 DEPARTMENT: PLANNING PUBLIC HEARING Yes x No ATTACHMENT(S) : INFORMATION CONTACT: Eddie Kirk Application Preliminary Plan Certification Vicinity Map Agency Comments Preliminary Plan Draft 2-15-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane -- 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of the preliminary plan for the Albert Reaves Estate subdivision. BACKGROUND: The property is located in Chapel Hill Township on Neville Road (SR 1945) . The total acreage proposing to be divided is 31.86 acres. Eight lots are proposed with each lot having State road frontage. Lot sizes range from 2.5 acres to 6 .86 acres with 3 .98 acres being the average lot size. The property is zoned Rural Buffer (RB) with a Protected Watershed (PW-II) overlay. It is located in the University Lake Watershed and is designated Rural Residential and Resource Conservation in the Joint Planning Area Land Use Plan. All agencies have reviewed the preliminary plan for the Albert Reaves Estate. Carrboro had the following comments: 1. Perc test locations must be indicated on each lot. 2. Any proposed drainage facilities with corresponding hydrologic calculations should be indicated. 3 . Driveway cuts onto the existing road are needed. 4 . Existing and proposed clearing limit lines for proposed houses would be needed on each lot. Under Carrboro' s Land Development Ordinance, a subdivision 083 2 of the size proposed would need to secure a special use permit. Thus, plan requirements are more detailed than the County Subdivision Regulations. In regard to Carrboro' s specific comments, the Orange County Health Department has approved a septic tank location for each lot. The Planning Staff initially recommended a condition of approval to require such designation on the plat. The Orange County Erosion Control Officer has reviewed the stormwater management and drainage plan (letter attached) . No drainage facilities such as stormwater lines are proposed as part of the project. Driveway cuts and proposed clearing will not be decided until the owner is ready to build after the final plat is recorded. Under the landscape provisions of the Subdivision Regulations, existing trees must be preserved in primary and secondary protection zones. The existing vegetation in the front yards of lot 2 and 3 meet the front landscape requirements for these lots. OWASA requested 30 foot sewer utility easements along the intermittent streams on the east and west side of the property. County policy prevents the extension of public water and sewer services into the Rural Buffer and Protected Watershed areas except to address health emergencies. The policy thus prevents the reservation and/or dedication of water and sewer utility easements. The Planning Board recommended approval of the preliminary plan at their February 15, 1988 meeting subject to the following conditions: 1. Submission of payment-in-lieu of dedication of recreation/open space in the amount of $759.00 ($3300/acre x 0 .23 acres) prior to final plat approval. 2. Indicate on the preliminary plan primary and secondary tree protection zones for existing vegetation. RECOMMENDATION: The Administration recommends approval of the preliminary plat as recommended by the Planning Board. A condition of approval requiring delineation of primary and back-up nitrification fields on the preliminary plat is not recommended, pending a policy decision regarding such delineation by the Board of Commissioners. abstracts: reaves • PLEASE TYPE OR PRINT ( INK ONLY) p 084 11/85 APPLICATION FOR SUBDIVISION AP°POVAL ORANGE COUNTY DATE: /, - /57- 8-7 SUBDIVISION NAME: -5-'EI?iv) S/otti h,r THE AC-E -/C7- RE--41_4= Cs7,4; LOCATION : F'4 1.)4 C Co. (1/../A0 ,u/ _e_ Two_ .nom- 5 1945 OWNER/DEVELOPER : _ .QLg=_: if'ZJ f ADDRESS: fi 7 .Tp/Ua5 Fi r_ AL) c) 4-/C.._ � , o TELEPHONE NC . : r'IJRA6 AGENT/CONTACT: -3-I/In +-r-or-__I 1A TELEPHONE NO . : 514--z- 94--o / ' t2J .-.9iv,7 c -ivy) 5,jj j= y//VCS A . SUMMARY INFORMATION: Orange County Tax Map III Block Lots) 14 Township C-4-lA/i 1./i4 Zoning Districts) : ^»avt�C ro��r�.,ti� Roc:AL_ 4;,.,,=,-"e Total Number of Acres : 3 I ., , Total Number of Lots: __E__ Average Lot Si-ze : $1;,4 Minimum Lot Si za �‘.... Number/Type of Structu roe : (existing) I AGAIN aven Di-e -1, (propoaed) 7 P••.+ c.{/,-es Linea 1 Feet in Streets : k//A Acres in Open Space Water Supply: Pub lic($pecify) Community to' dividual Wastewater Disposal : Public(specify) Community _Individual Scheel Diatriet: TWA/Pint. i c - ea i Fire District: -A4-60--- c,e. Genera L Land Uses i Area : , .esfs .-.;/AL Critical Areas : Iatresm/drainageways flood prone areas ni.'-' I= watershed(specify) _historic sites other(expLain) 3 . A 1 1 plats must be submitted on sheet no smaller than one inch aqua is two- hundred feet (1 °12200 ' ) and no larger than one inch aqua is fifty feet (1 "1,50 ' ) end must contain the fa I Lowi ng information : *WW1 name ?'4 PO►e same •f ..lasrlsl &o1Ltling softest Lines ck items rL. y:..ra� name of parr. r. .>•... by osisslas or typical let >._ _ r swglw.ar or Layout �pletad) lad plssnrr existing sin .4 aii• Lsisla7 Preliminary Plan prapoci/ sa•e. <f ass/s, aerie arrow INarsh at sense Iarylnitd. psi 11lirs. to •f say ����+'.,�� roast. ate.J date (1gaLStllwt rawi•isw Oates)� �yz. ..1'Tiny. propose sad sF Including rtO onr J. '^ tsrwanle, tat sep�o►act—lei Including dimensions and nd DPW references :' ,. 00000t noodle sae rtase read 4 & y-e earl&ea with wrmsx•re • • { bearings Iwo di as ja• total eere•to •f the treat '. ` atiLitts sea proposed :"'. ' as serrate •f lateIncluding :• tti titles. ineaael.g f aaa secluding g type. elzas. �#-� g arse within " ' eydrents. esteem awn ti,- rugwte■pf�dy s oaeaa Lao ,..,,_� centre/ corner i �`i existing led preowned calr.rt• craesrsd Las /loss pith r'-` o plsawslswe /nsiedung size* awe grades Lot ..Nara Ad !Weal •tress crese■anatlaaa aw.. iwldr•aciis. natal I. ' Peaalag Linde 1neLeeing design and elate r'• :;1 tepograewy at ton foot 1191 Ks' - lns.rw5L. of travois•" ens shea/aara motor betties, str•amr. flood.. ft. elsPiseatsl alit end say Dad floodolatne SL errs Data lm eaLls i� stress &effort sad 1odl _/ i" isreo 1"sicoting restricted +r ., buildings tee to red •s, as ..ewe teOmsnt <si" buildings.ri ri to. I'� pafestisl >• .. historic laaswrrta. •4 f : teswssib, cerp.ress and stirs— sd midi. territorial paensing 9 lot layout jurisdiction lines wales owner• of adjoining ionearty //��//�� �,�}'��• arose ten. oropsrsy owners Inn sae..lrision• 4 : i leessisa sod size rf psree/a dedicated for A,,/e, in aolsod baslte ode OP ►aserved lid ; Lawmen end sits of Lots of restricts.. aswmLsesont `""''' satetion en b•laat7al and _14 �^�',� pint reg.roieg sear = •tardw.t•r sonegesons elan . indicating . •n far control l of eA•firvt 1/2 inert of rare. .o •rer.v.Tue ,, .,,. 085 . OTHER SUBMITTAL REQUIREMENTS : 1 . Twenty—six ( 25 ) copies of the preliminary plat 2. Two full size copies of an Cringe County Tax map (one copy with tax parcels Inv° Lved clearly marked) . 3 . Where municipal or OWASA sewer is not evil lab le , a Letter from the Orange County Wealth Department certifying the proposed wastewater system for each Lot . , the applicant , hereby certify that the foregoing application is complete end ccurate . I understand thet a $210.00 fee ( subdivisions of 15 Lots or less ) r a $370 .00 fee (subdivisions of 16 Lots or more] is due at the time of pplication . A $5.00 per lot fee is due at the time the fins I. plet is resented for recordation . �►��� CGS ,PPLICANT 'S SIGNATURE OWNER 'S SIGNATURE ATE �=Z �.5 /r r? DATE FEES: Amoont 'f1//2 oG Date Paid /2-21-f'7 Receipt /toIz7 • • 086 ALBERT REAVES ESTATE 11 /85 ORANGE_COUNII rLE I I F I C A1IQN_A N Qr A ER21A.L1_ - P ELLIML AA RY_PLA T STAFF ASSIGNMENT: Eddie Kirk SKETCH PLAN: Received 12-11-87 Reviewed 12-18-87 PRELIMINARY PLAT: Received 12-28-87 Reviewed 1 -3-88 REVISED PRELIMINARY PLAT: Received _ 1-28=88 Reviewed .. 1 -29-88 NCDOT: DATE 1 -6-88 CERTIFICATION Mike mills SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE 1230-87 CERTIFICATION N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE 2-1 -88 Cert i f i cat l on Pat Davis OTHER: Recreation Advisory Council (Date) Carrboro Fire Department _(Date) Chapel Hill _ (Date) Carrboro _ 2-1-88 _( Date) Hillsborough _(Date) Durham _(Date) Other - Erosion Control __12-:31-87 ___ (Date) - Health Department 1-6-88 _(Date) PLANNING BOARD : Date _ 2-15-e8 _ Approval Approval with Conditions X Denial BOARD OF COMMISSIONERS: Date Approval _ Approval with Conditions Denial -----,--- r4- -___- - 84„.-- . ..., - - - - .--- .... • .. ..... 914-' _ .... - '''''',4=7- X 19 • .9.- -4i: " ��..'Ly4.r� ` �a�'- �� - • _ r..• :r r- w .K= • - . , , . : �,, 7--.1.. .} _ AL RT R AVE S ES 1 . 1 br_. ...... . - -...- __._ .0 APPLICANT • J1M HOLLAND ini--__27---j— ,- - .� Z 0 N I N G • R B PW- I X4.6 \ _ ^� `, ; 'ra,' Vic= :«:1 074 -N .. . : 0 115 3; \- w' —_. . *- -iAC ' • 2C 503A.. .. �A � Gt -.}SAC t -- �_ .. � • �. ! �TE� aaL _ 5/64` \': •+; _ '3 i i,, ' E • Cr - a a. 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February 1 1988 Eddie :irk Orange County Planning Dept . 306F Revere Rd Hillsborough NC 27510 Re: Albert Reaves subdivision Dear Eddie Staff has reviewed proposed plans for the above subdivision, and we have the following comments : If located in the Carrboro planning jurisdiction, this parcel would more than likely be zoned R-40 or R-80 ( residential watershed) . Under the Carrboro Land Use Ordinance, the following information would be required on plans before approval could be granted: - Perc test locations must be indicated on each lot . Any lot unable to meet requirements for the tests could not be approved as a part of the subdivision. - Any proposed drainage facilities with corresponding hydrologic calculations should be indicated. - Driveway cuts onto the existing road are needed. - Existing and proposed clearing limit lines for proposed houses would be needed on each lot. If you need further information, please call . Si er elv y P .ker Development Coordinator -</ *4- t .r. , STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION =a , Y. 7 . 27253 ,.anua_- ' E . _92_ JAMES G. MARTIN DIVISION OF HIGHWAYS GOVERNOR JAMES E. HARRINGTON SECRETARY GEORGE E.WELLS, P.E. STATE HIGHWAY ADMINISTRATOR ORANGE COUNTY M- . Eddie K4rk O ante County P.az r r g Depar tie.^.: 30E= Revere Road _-__:sborouch. N. C . 27278 SB EC= . A.be-t Reaves Estate off ER _9-5 (Nev_.ie Road) Dee,' Mr . Kfr : ..s is to acv=se the subject ?_4_ .m_ a-y _i r has been , reviewed' and stands approved. =:pp_^ova. _s c;ven subject to the condition that on=v �J ..-_.-ate resjcer_t_a. cr.veways w=__ be a._owed fro:*. each .lot . The dedication of a s___tv ( 60) _foot _ _a:_-o_-wad. a.onc E, 1945 is a:so approved. :f you have any c_est.cns , co not hes_tate to contact this of=_ce . =ours very -v , (-Th /7 .--).A■Ze/ .7MM: +N- An Equal Opportunity/Affirmative Action Employer ORANGE COUNTY PLANNING DEPARTMENT O O 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 MEMORANDUM TO: Eddie Kirk , Planner FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: Albert Reaves Estate Subdivision DATE : December 31 , 1987 This subdivision meets the Ordinance requirements by using large lots, limited additional impervious surfaces on each lot, stream buffers, and retaining a buffer of vegetation around the perimeter of each lot to filter and absorb runoff . (LoiltierEr _ • g1 Orange Water and Sewer Authority 400 Jones Ferry toad OWASA , P.O. Box 366 Carrooro, NC 27510 (919) 968-4421 D !� '!�v�?; -'�� January 19, 19$8 M . Emily Crudup Planner II Planning Department Oranoe County 306F Revere Road Hillsborough, NC 27278 Dear Emily: SUBJECT: OWASA STAFF COMMENTS RMATIvE TO: CHESTNUT OAKS SUBDIVISION; ROCS; LVJGE SUBDIVISION; JAMES VINE SUBDIVISION; ALBERT REEVES ESTATE SUBDIVISION Orange Water and Sewer Authority ( .SA) staff has reviewed the plans provided for the above-.referenced projects. The following comments are offered for consideration by Orange County during the project review and approval process. The a,1ASA Board of Directors has not reviewed and considered the proposed projects or the CWASA staff comments. However, the Board of Directors has previously expresses concern about the increased dependence upon on-site and cluster wastewater disposal systems in public water supply watershed areas and the Rural Buffer without a comprehensive program in place to provide for the effective, long-term operation, maintenance and inspection of these systems. The Board of Directors has also expressed concerns about the need for effective, permanent sedimentation and erosion control measures, particularly for all projects within the University Lake and Cane Creek watersheds. A. General Comments Armlicable to All Proiec-.s: Tne pressed subdivisions would all have lot sizes averaging more than 2 acres. Based on available information, this development density is presently considered to be generally acceptable from a water quality ••_ protection standpoint. These projects will result in limited increases in nonpoint pollution resulting from additional automobile traffic, soil disturbance, wastewater disposal system operation, and other activities. - "Mese impacts can be reduced and properly naanaoed through timely • implementation and ongoing maintenance of effective sedimentation and erosion control measures and through proper, conservative design, - - construction, operation and maintenance of the septic tank systems serving • each low. - An Equal Ooaortunity Employer Q92 !ass. Deily Crudup January 19, 1988 Page Two 1. Recommendations on Sevtic Tank Systems. Individual septic tanks and soil aosorption fieics are proposed for each of these projects. because of the nature of their design, septic tanks and subsurface absorption systems should not be expected to give trouble-free service over the life of a house. It has been reported that they have an average effective life of 10 to 15 years, assuming no misuse, before rehabilitation, modifications or replacement is necessary. Furthermore, leaving septic tank system maintenance solely to the discretion of the typical homeowner, with the need for septic tank pumping and maintenance to be determined as they deem necessary or as proolems occur, is, in essence, very limited control over the potential adverse impact of these systems on water quality. Therefore, consideration should be given to an alternative septic tank system design and maintenance concept. OdASA staff requests that careful consideration of the following recommendations be given by the developers of each project, Orange County, and Orange County Health Department: a. A dual absorption field system should be required to be installed at the time each lot is developed (alternating use between the two fields on a regular basis) , with provision of an additional tack-up field area for one of the dual drainfielos. OAIASA staff recognizes that this will result in increased construction costs and greater initial clearing for the system installation; however, the long-term benefits to water quality, public health and future homeowners within these subdivisions should offset these costs. b. All septic tank system replacement sites which have been identified by the Ora_nce County Health Department should be clearly designated on the plat and deed/survey for each lot. These sites must be required to remain undisturbed and reserved by present and future owners for such use, in the event the primary site malfunctions. 04ASA is aware that there have been cases where reserve sites identified by the Health Department have, in the past, been rendered unusable due to construction of improvements after the initial residence has been completed. 2. Reservation of Sanitary Sewer Easements. Presently, the OrASA Board of Directors nas an interim policy wnlcn strictly limits the extension of public water and sewer services into the-university lake watershed. This interim policy will be reconsidered following the completion of the . comprehensive watershed study, which is in progress. Although present plans do not call for CWASA to extend public utility services into the watershed _ - area or the Rural Buffer, OWASA must be able to provide such services within these areas in the event local governing bodies determine it necessary and - -appropriate in the future. - 093 Ms. Emily Crudup January 19, 1988 Page Three SSA staff again reaffirms its request that public sanitary sewer easements be required in addition to the typically required arainaoe easements. Planning Department has stated that Orange County's current "_ prohibit the extension of � � polity" is to watersheds and the Rural Buffer area. Regardless sofvthe present protected possible need for future extension of printnt these areas the should not be dismissed. The advanced provision sewer service into these areas future public sewer extensions to be undertaken infaemorre�t .melyland permit economical manner than would otherwise be possible, in the event they are determined necessary. The developers of these projects should be required to provide public sewer utility easements (minimum width of 30 feet) along the low-lying areas of the sites to facilitate the timely extension of public sewer service into and through the proposed subdivisions in the event that action is determined necessary and desirable in the future. 3. Sedimentation and Erosion Control. 04ASA has concerns relative to the need for effectivee sedimenttationsand errosioon control measures during and after project construction:. Erosion problems exist at other recent developments within the University Y ed watershed and of continuing concern to � urbloveffective sedimentation and erosion control measeswilbe in a installed along timely manner and permanently maintained. The 9 proposed roadways must be carefully evaluated to use of assureathat swales can be established and permanently maintained on the steeper sloped areas. E. Additional/Specific Comments on Individual Protects 1. Rock I.eaoe Place Subdivision • NASA reouests that the 5 stream buffer also be designated as a sanitary sewer easement. The topography of plat. Additional ea ; �9 ?hY o� the site is not shown on the may also easements for future major gravity sewer facilities y desirable on this site. • The plat does not state whether individual septic tank/soil absorption - systems will be used. -- 2. James i►ine Suivision _ + No aocitian =omrnen:s. 3. F.lber~ Reeves Estate 5uivision - - __ ._ 1"OCatio.'�s for the r enoed sanitar - Creek an file soutia slat of the y seti.�e. easements are along Phils -_ -- - streams ac" property, and along the two intermittent :, _ _ -- _ _ =adjacent to Lots 2 - 7 and Lots 1 and E. - • Effective sedimentation and erosion control measures must be established i n a timely wanner in the - - .. intermittent streams. steeper sloped areas adjacent to the A - • 094 Ms. Emily Crudup January 19, 1988 Page Four 4. Chestnut Oaks Cluster Subdivision • Tnis proposes project would oe located upstream of (WASA's Stone Quarry Reservoir and if improperly developed, could adversely affect the quality of that supply. • OWASA staff recommends that Lots 5, 6, 7, 8, 24, 25, 26 and 27 be moved to within the 1P—acre open space area adjacent to Jo Mac Road. This will provide further protection of the steeper sloped areas along the intermittent streams and will provioe aoditional buffer area for the assimilation of pollutant runoff from the development. • Locations for the recommended sanitary sewer easements are: along the intermittent streams identified on the plat. • It appears that some of the proposed lots and roadways will be located on some steeply'sloped areas of the site; therefore, significant sedimentation and erosion can occur if effective sedimentation and erosion control measures are not implemented in a timely manner and permanently maintained. Consideration should be given to the benefits of constructing a stormwaater/pollutant management facility, such as a small wet pond, on the intermittent stream downstream of the project. . Thank you very much for your consideration of the above comments. Please do not hesitate to contact me if you have any questions relative to OW SA's position on the proposed project. Sin ly, r .\ 1; ' Patrick K. Davis Assistant to the Executive Director wp - • N �{`� Orange County Recreation and Parks Department - •"; Q 300 West Tryon Street • Hillsborough, North Carolina 27278 : `'G , 'r I' T ��," 095 - Life.Beinit. Mary Anne Black, Director MEMORANDUM TO: Eddie Kirk, Planner II FROM: Mary Anne Black`71795 DATE: February 10, 1988 RE: Courtesy Review -- Albert Reeves Estate Upon review of the preliminary plan for the proposed Albert Reeves Estate, I find one element warranting comment from a recreation and park perspective. The proposed development is located within the 3PA and does require dedication of an area for public recreation and park purposes or payment- in-lieu of that dedication. In that a greenway is not designated in the Land Use Plan in conjunction with the eight (8) lots under consideration, I would recommend that the Board of County Commissioners accept payment- in-lieu of the dedication. Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation & Parks Advisory Council at their March meeting and will forward to you any changes/additional comments they may have. MAB/pbl CC: Lorraine H. Parker, Chair, Recreation & Parks Advisory Council Telephones: 919 732-8181 • 919 967-9251 • 919 688-7331 • 919 227-2031 mommom ORANGE COUNTY 096 BOARD OF COM`•1ISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NOG S MEETING DATE 3-15-88 SUBJECT: Wildwood Subdivision - Building Permit Moratorium Planning/County Manager/ PUBLIC HEARING: YES , x NO pEPARTPIEP�T• Count y Attorney . ATTACHMENT(S) : Letter from Attorney INFORMATION CONTACT: PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH -- 732-9361 • CHAPEL HILL w 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE:. To lift the moratorium on issuing building permits and certificates of occupancy in the approved sections of the Wildwood Subdivision. BACKGROUND: See letter from attorney attached. • • • • RECOMMENDATION(S): Lift the moratorium on issuing building permits and certificates of occupancy in the approved sections of the Wildwood Subdivision. Mk w ;. COLEMAN, BERNHOLZ, DICKERSON, 098 BERNHOLZ, GLEDHILL & HARGRAVE ATTORNEYS AT LAW .t : P.O. DRAWER 1529 t 129 E. TRYON 5T. January 29 , 1988 HILLSBOROUGH, N.C. 27278 919-732-2196 1 919-942-8000 CHAPEL HILL OFFICE k SUITE 20,FRANKLIN BUILDING 137 E.FRANKLIN STREET f CHAPEL HILL,N.C.27514 919.929.7151 Mr. Marvin Collins ALONZO B.COLEMAN,1R. Director Y STEVENA.BERNHOLZ Orange County Planning Department , DONALD R.DICKERSON 3 0( ' Revere Road 1 ROGER B.BERNHOLZ GEOFFREY E.GLEDHILL Hillsborough, North Carolina 27278 . DOUGLAS HARGRAVE C.NICHOLAS HERMAN KIM K.STEFFAN Re: Wildwood Subdivision Stormwater 2 NATHANIEL E.CLEMENTS Management 1 MARILYN ELLISON . Of Counsel Dear Marvin: k BONNER D.SAWYER (1902.1972) 1 This letter confirms our recent discussion concerning stormwater management in the context of the problems now existing in the Wildwood Subdivision . I have reviewed the report of Hazen and Sawyer entitled v Stormwater Drainage Study Wildwood Subdivision. That ;I. study, together with the problems xisting at the Wildwood Subdivision , demonstrate to me that our Land Use Planning Ordinances are not adequate in this area. That is, whenever the County is asked to approve a i development as intense as the Wildwood Subdivision, a s comprehensive stormwater management plan which I adequately manages stormwater is essential . Ordinance 1 revisions are necessary. Also, Orange County has no 1 one on staff with qualifications necessary to review and monitor stormwater management plans for developments the intensity of Wildwood. In my opinion the County needs a civil engineer on staff or a contract with a civil engineering firm to deal with these issues . This letter is not intended to be and is not critical of the Planning staff or its work on the Wildwood Subdivision . It is intended to prompt action to remedy inadequacies in our ordinances related to urban type development . . Very truly yours, ge •ffre E. Gled ill , GEG/lsg Y xc : Albert Kittrell 'g Shirley E. Marsha for the Board xi x 4 g ■ n97 COLEMAN, BERNHOLZ, DICKERSON, BERNHOLZ, GLEDHILL &i HARGRAVE ATTORNEYS AT LAW March 11 , 1988 P.O. DRAWER 1529 129 E. TRYON ST. HILLSBOROUGH, N.C. 27278 919-732-2196 Shirley E. Marshall , Chair 919-942-8000 Moses Carey, Jr. CHAPEL HILL OFFICE SUITE 20,FRANKLIN BUILDING Donald G. W i l l h o i t 137 E.FRANKLIN STREET John Hartwell CHAPEL HILL,N.C.27514 919.929-7151 Stephen Halkiotis ALONZOB.COLEMAN,JR. Orange County Board of Commissioners STEVEN A. BERNHOLZ 109 Court Street DONALD R.DICKERSON ROGER B.BERNHOLZ Post Office Box 8181 GEOFFREY E.GLEDHILL Hillsborough , North Carolina 27278 DOUGLAS HARGRAVE G.NICHOLAS HERMAN KIM K.STEFFAN Re: Wildwood Subdivision - Building Permit NATHANIEL E.CLEMENTS Moratorium MARILYN E ASON or Counsel SA WYER Dear Board Members : BONNER D.SAWYER (1902.1972) In order to address drainage problems , on August 18 , 1987 the Board of County Commissioners approved action prohibiting additional building permits and certificates of occupancy to be issued for dwell- ings in the approved sections of Wildwood Subdivision until the preparation of a stormwater management plan, its approval and implementation by the developer of Wildwood Subdivision . Subsequent to that action , I have been involved with the Planning staff in reviewing the stormwater management plan prepared by Hazen and Sawyer and its recommendations . It is now clear to me that what will be required to correct the drainage problems in the Wildwood Subdivision exceeds that which was required in the approved sections of Wildwood and exceeds that which can be required under the County' s present ordinances . In that regard, see my letters to Marvin Collins and Lewis Cheek on this point , copies of which are enclosed. For that reason the action direct- ing that no additional building permits or certificates of occupancy be issued should be rescinded . I recommend that the Board do so immediately. Very (uly yours, frE - • rill GEG/lsg Enclosures xc: Marvin Collins John M. Link, Jr. Q99 ( I COLEMAN, BERNHOLZ, DICKERSON, 1BERNHOLZ, GLEDHILL & HARCRAVE LTTORNEYS AT LAW .0. DRAWER 1529 129 E. TRYON ST. ,¢ HILLSBOROUGH, N.C. 27278 919-732.2196 February 19 , 1988 919-942-8000 y CHAPEL HILL OFFICE SUITE 20,FRANKUN BUILDING 137 E.FRANKLIN STREET CHAPEL HILL,N.C.27514 •1 919-929-7151 ALONZO B.COLEMAN.JR. STEVEN A.BERNHOLZ nONALD R.DICKERSON Lewis A. Cheek, Esquire y 7CER B.BERNHOLZ :OFFREY E.GLEDHILL Newsom, Graham, Hedrick , Bryson & Kennon uCLASHAR Suite 1200 University Tower . .. NICHOLAS HERMAN, KIM K.STEFFAN 3 10 1 Petty Road NATHarnELE ctEMErns Durham, North Carolina 27707 MARILYN ELUSON Of Counsel BONNER D.SAWYER Re : Wildwood Subdivision (19024972) Dear Lewis: This letter is in response to yours dated January 28 , 1988 and is a follow up to our telephone conversation on or about February 9 , 1988 . I ' ll begin by briefly responding to some of the contentions of the developers detailed in your January -28 , 1988 letter . First , I 'd like to confirm that you understand that whatever problems the developers of 1 Wildwood Subdivision are now having in their efforts to recoup some or all of the costs of water and sewer facilities constructed by them for the Wildwood I Subdivision are not problems caused by or impacted by i any activity of Orange County, its Boards or employees . The County was not a party to any negotiations among the developers and others concerning the water and sewer facilities , was not privy to the substance of them and was not privy to their existence until recently so far as I know. y With respect to improvements required to North Carolina Highway 86, all those required and constructed were done so for the purpose of handling the projected traffic impact of the development of Wildwood . All of the improvements required were I required as the result of recommendations made by the North Carolina Department of Transportation . It is important to remember that the projected traffic from i Wildwood almost doubled the average daily traffic (vehicles/day) at that location of Highway 86 . Fur- s ther, the developer agreed to all improvements ( 100 Lewis A. Cheek , Esquire Page Two February 19 , 1988 5 recommended as part of the approval of Wildwood Subdivision . The only concern voiced at any time by the developer involved the alignment of an entrance to Wildwood with that of Piedmont REA, a matter which was resolved satisfactorily and with the agreement of all parties concerned . Thoroughfare improvements have benefitted the subdivision residents directly, since turning movements to and from the development are made with ease and without delaying through traffic . Final- ly on this point , Orange County has been, consistent in requiring improvements to thoroughfares resulting from the need to handle traffic to be generate& by a . development under consideration. With respect to managing storm water within the Wildwood Subdivision , progress has been made and more needs to be made . In that regard , I think it would be advisable for representatives of the Wildwood Subdivision , their engineer , a representative from Hazen and Sawyer, Marvin Collins , a representative from the North Carolina Department of Transportation , a representative of Southern Railway, if possible , and yourself and myself to meet to find common ground and c� then map a strategy for correcting phe surface water problems in the Wildwood Subdivisio -. Any other person or organization with an interest in this likewise should attend. I am available for this meeting with reasonable notice . With a copy of this letter, I am asking Marvin Collins to attempt to coordinate this meeting. Q Lastly, I am advised that Orange County has no record of applications having been made for building permits which applications were denied within the approved sections of Wildwood . This is not to say that an application has not been made or an attempt to apply has not occurred . The County' s computerized permit system is structured to accept applications which can be approved . If the staff person handling an inquiry determines that an application cannot be approved , the person is so advised and no record of the permit application is recorded . This system has changed so that records of all applications are made . Whatever activity there has been with respect to applications for building permits for the approved sections of Wildwood, there have been no appeals of the action or inaction of the Inspections Department in this regard . Be that as it may , all applications for building permits for lots within approved sections of Wildwood will he accepted and processed according to law. . _. _._- ..__ ",`4TH_'...s9 ewrr:.vwet_r!7.:. ----- --- ---- -e��_ .. `+�r��-• r .. .. -. ...-� ,..M.r. .._.+ wr.-......• �_ 9 iO1 E" Lewis A. Cheek , Esquire Page Three February 19 , 1988 I appreciate Although I may differ withrone vorvmoretofnthelconten- tions of the developers of Wild wood, and especially with their contention that they are being treated unfairly, I sincerely appreciate their willingness to attempt to resolve the drainage problems within the subdivision. Wild wood is an urban density subdivision 4 on a primary North Carolina highway, the major north- south artery in the County. No more has been demanded of this development than any other similarly situated . The demands now and in the future for similarly situ- T. 5 ated developments will be no less and will in all e _ likelihood have to be greater as the result of the r things the County has learned from this and other A. o intense development . I look forward to working with you and the Freelands in this regard . With personal regards , I am 0 i; Q Very truly yours, x 4cis �; U S*-y AGb01h1 o GEG/lsg z • xc: Marvin Collins x m z w U N .-I O i z w z . c m w d o :77_7----mmrsRMPBRIMgoummwoniwgekmmrmominrzaiommniwnsgoiwiwrnienr!lrgmmiinrmimwggimvannswnnrmn.-- - - t 102 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 1988 Action A1:11a Item It SUBJECT: PUBLIC HEARING ADVERTISEMENTS - JOINT PLANNING AREA - ORANGE COUNTY DEPARTMENT: Planning PUBLIC HEARING: _ _Yes X No ATTACHMENT(S) : - INFORMATION CONTACT: Marvin Collins Draft Legal Notices Background Information (Under Separate Cover) TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: Consideration of the legal notices for the April 13, 1988 Joint Planning Area and Orange County Public Hearings. BACKGROUND: April 13, 1988 was set as the public hearing date to consider items related to the refinement of the Joint Planning Area Land Use Plan and the implementation of the Joint Planning Agreement. The public hearing will be held at Culbreth Junior High School at 7:30 p.m. The Board of Commissioners reviews notices of public hearing for form and content prior to advertisement. The Board also reviews plan, map and/or text proposals for content and Consistency with County goals and objectives. Items scheduled for consideration at the April 13 public hearing and which involve a decision by Orange County as well as the Towns of Chapel Hill and Carrboro include the following: - A proposed amendment to the Joint Planning Area Land Use Plan text and map to provide descriptions and show the location of Transition Areas I and II, and the Rural Buffer. - An amendment proposed by the Stoneycreek Neighborhood Association to include Stoneycreek Subdivision in the Rural Buffer. 103 - An amendment proposed by Randy Danziger, a Calvander resident, to adjust the Transition Area I boundary to follow the western right-of-way line of Old N. C. 86 south of Homestead Road. - An amendment proposed by E. K. Powe, an attorney representing property owners in the Rural Buffer, to shift the boundary of Transition Area II northward to include his clients property. The proposed amendment also seeks to provide a better definition of the Transition Area boundary as related to Duke Forest. - An amendment proposed by the University of North Carolina to change the Joint Planning Area Land Use Plan text and map designation on Horace Williams Airport and adjacent UNC properties from "Public- Private Open Space" to "Future UNC Development. " The proposed amendment would provide consistency with municipal land use plans. - A proposed amendment to the Orange County Land Use Plan involving the Bingham Township component. The eastern portion of the township is in the Joint Planning Area. Items scheduled for consideration at the April 13 public hearing and which involve a decision by Orange County only include the following: - A proposed amendment to the Orange County Land Use Plan involving the remaining (western) portion of the Bingham Township component. - A proposed amendment to the Orange County Zoning Atlas which would incorporate a zoning plan prepared by the Town of Chapel Hill for that portion of the Transition Area lying in the Chapel Hill Joint Development Area (CHJDA) . - A proposed amendment to the Orange County Zoning Atlas which would incorporate a zoning plan prepared by the Town of Carrboro for that portion of the Transition Area lying in the Carrboro Joint Development Area (CJDA). - A proposed amendment to the Orange County Zoning Ordinance which would incorporate, by reference, the Chapel Hill Land Development Ordinance, making its provisions applicable within that portion of the Transition Area located in the CHJDA. - A proposed amendment to the Orange County Zoning Ordinance which would incorporate, by reference, the Carrboro Land Use Ordinance, making its provisions F 104 applicable within that portion of the Transition Area located in the CJDA. RECOMMENDATION: The Administration recommends approval of the Notices of Public Hearing for April 13, 1988. - I 105 ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS it No. H ACTION AGENDA ITEM ABSTRACT 11 MEETING DATE MARCH 15, 1988 Subject: APPOINTMENTS Department: BOARD OF COMAIISSIONERS I Public Hearing: Yes X no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain TMAmbership at effective levels on Commissioners' appointed Boards. The following vacancies are announced for the first time. INTERGOVERNMENTAL ADVISORY BOARD - 2 vacancies to be filled by elected officials. The following vacancies are announced together with the indication of the status of securing candidates for consideration of appointment. A-5 ECONOMIC DEVELOPMENT COMMISSION - 4 vacancies_ Recommendations are forthcoming. A-11 PERSONNEL ADVISORY BOARD - 3 vacancies (expiration of terms for A. Carol Cantrell , George Prillaman and J . L. Peace) . Recommendations will be received at a future date. A-13 RECREATION AND PARKS ADVISORY COUNCIL - 4 vacancies (expiration of terms for Virginia Boland, James Dingfelder, Lorraine Parker and Dwight Compton). 8-4 COUNTY ADVISORY BOARD ON AGING - 1 vacancy. • B-6 HEALTH AND MEDICAL CARE ADVISORY BOARD - 6 vacancies. .8-7 HUMAN SERVICES ADVISORY COMMISSION - 4 vacancies (1 recommendation and resume received). B-10 NURSING HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy. 8-14 ARTS COMMISSION - 6 vacancies. B-20 HUMAN RELATIONS COMMISSION - 1 vacancy, 8-25 CITIZENS ADVISORY GROUP - 21 resumes have been received. B-27 HUMAN SERVICES TRANSPORTATION BOARD - 4 vacancies. C-2 CARRBORO PLANNING BOARD - 1 vacancy. C-6 HILLSBOROUGH PLANNING BOARD - 1 vacancy, RECOMMENDATIONS: As the Board decides. PROCLAMATION Whereas, According to recent population figures, there are over 9,000 persons over 55 years of age in Orange County; and, Whereas, Orange County is concerned about the health, fitness, and general well-being of its older adult population; and, Whereas, Orange County Senior Games provides a special opportunity for older adults to grow positively in the areas of health, fitness, and social well-being; and, Whereas, Orange County would like to encourage local business and resident support and participation from county residents age 55 and older; NOW, THEREFORE E BE IT PROM/UMW, that the Orange County Board of Commissioners declares May 18 and 19, 1988 as Orange County Senior Games Dent Days and encourages citizens age 55 and over to participate. I / r7, Z/1/44e_46___ee irley =T- 1 r ll, Chair ea t /3-1 77ff Date J ._/S :0/5 -1,/.6ale-eX---, — 'Me��/d 7.. ,,. Route 5 Box 180 '� Cheyenne DriveNC 27278 Hillsborough, March Neighbor, a Drive have been Dear of us who use Cheyenne of safe access For some time several and also its lack ambulances. In about its es such asefire engines and of�ren of our concerned Vehicles been the burden drive, have for emergency rock on the past, road They have m has to keep have man 9 and Brack McFarland with cut bshes,householders. v dy or trees , storms • cut tractor moved fallen come to in ice and snow his tractor has come and negotiations with the agreed to take over the As a result Transportation,of recent suedheiDOTnhas g broo take e of Transportation, Department when it has been the drive to a of Cheyenne Drive This means widening of drive acceptance. and a surface their standards with side-ditches 20 search has run stone. as possible, and our costs as low using small but efficient We wish to keep estimates efficient us we can save much money getting work for the operators work we know. bulldozer necessary ary whose work in the ditches, and the crush-and-run work forth necessary of the road , ditches and crown stonessurface. we are stone this project, the road to be fair and equitable on proportion of western To try for costs based distance to the working on a formula i.e. used by each householder, fromlNCr86 normally of each we list front corner Using the tax map. western front corner of each lot from NC 86 This is how the formula works: the distance from the west t$�R as follows : Priestleys 22 iG&g l8Ki vine 1 20B keep, te19 Brooks 18A ay? improvement) Vine 2 20B tsCyR (cost of imp^-- cost Wright 20A } - - __--af-distan ) per ` 20D ��� distances).per--S goo (total foot IJ.�� au��5 }20C }��,lo0 U,..,r� 20 �fl d orb Brooks 19E our distance = McFarland 10 216 cost/foot x your your Novak 11A 4-4$ q5 b cost Thomas 11 s distance Total of /q/Z C) advantages to a state-maintained road: There are many vehicles; room for two cars to p ss or Safety--for emergency a meet; (2) Maintenance--This will be the last time you will have to pay for the road because the DOT will do all scraping, gravel, snow removal and ditch maintenance; ( 3 ) Increased property values, i.e. , easier resale with state road frontage and increase in values. As soon as we have estimates on the work to be done, we will contact you again. In the meantime, will you please consider the value to our area of a safe, state-maintained road that is still rural in character and whose initial standard has been shared on an equitable basis by all who use Cheyenne Drive or will be using it soon. Call us at 968-1736 or Ed Wright at 942-4045 if we can explain anything further at this point. Later we should get together at our house to discuss this and other interests or concerns of this neighborhood. Yours sincerely, Mary Ellen & Gerard Priestley Enclosure N „,4, , I IS_ . I 44 ._ ••. ,,. , . , .. , . . _ , i nimonotra,..._ - ii :! - %. 1 1 i - ,(11;) r .., 011 1 • _ -11- es g • 0 a I y 4 • • (3 A 1. 0 --- _ — t 6 . Akit141111Sgiv � CI A S.541.54• p . r t m 3 _ n (1) N .... _ r U u 0i \4 W s A ? a..4 t 4 i� n 1 O Nro •N 4e.V 2 _ C _. 20.i3 aiv \ �A V Q N N „ - 0 co it P. 0t • 4 N I' R /, ,0 8 N ' g N .-:::p„1 1 IA,' d 0 ` a v - 0 ',a' _ n 0 L ._ up, (--..) . . . n ,s_ ciii , .--, 0 ., .. ; . .is 4 V4.-- % -% - . fa 44® . . cl 1 , 2 ® M o (. 1=5 % 1 0 ,•I cos ti I 1 n i r �r� -� _- 9�o4s r� _ �-f���,f 9s� _` 0.Q '” : ~ '. 'd Z 11 N yN- ..i W ro • n ~ ry- N i : °fl 11411 t7 0 a O R A N G E• C O U N T Y INTEROFFICE MEMORANDUM TO: Board of Commissioners FROM: John Link, County Manager SUBJECT: Status Report DATE: March 11, 1988 Proposed Minimum Standards for Jails With regard to concerns regarding the proposed minimum standards to jails, I have talked with Patrice Roesler, N. C. Association of County Commissioner staff person assigned to this issue. Ms. Roesler has indicated the following: 1) The N. C. Social Services Commission has delayed action on the proposed rules until May 1. 2) A Study Committee with representatives from County Commissioner, Sheriff and County Manager Associa- tion will be appointed to study the issue and report back to the Social Services Commission at its May 18 meeting. Ms. Roesler stated that the Association is vigorously opposing these new standards. It is anticipated that there will be further postponement beyond May 18. N. C. Hwy. 57/Hwy. 157 Intersection and Orange 70E Traffic Problems/control 9 High Road/Hwy., At the March 1, 1988 regular meeting it was requested that information be acquired from the De _ tation. The Department of Transportationrehas tcomp a edpthe - - necessary surveys for installing traffic islands at the intersection of Hwy.. 57 and 157. Mr. Dwight Kelley, DOT, -_ _ .received this information on Monday, March 7, 19$8. Mr. : _- Zelley wi11 present the drawings and information to the Board - at the April 4, 1988 regular meeting. - - --- -= In conversation with Mr. Mike -Mills, DOT, on Tuesday, March 8 he stated that traffic counts will be conducted • _ during the high use times at the intersection of Orange High Road and Hwy. 70E. Traffic count is one of the eight factors considered in evaluation of traffic signal need. JML/srs `' ceiue ,4 3 - �S PP DAVID PRICE ti�aUS� OFFICES: 4TH DISTRICT 1223 LONGWORTH BUILDING NORTH CAROLINA ({i"-.f. "fi W~SHINGTON,D.C.20515 • - (202)225-1784 COMMITTEES 4! .G .:T 225 HILLSBOROUGH STREET BANKING. FINANCE AND URBAN AFFAIRS `i ti�� SUITE 330 RALEIGH,N.C.27603 SCIENCE. SPACE AND TECHNOLOGY (919)856.4611 SMALL BUSINESS 1777 CHAPEL HILL-DURHAM BLVD. SUITE 100 CONGRESS OF THE UNITED STATES CHAPEL 500.27514 HOUSE OF REPRESENTATIVES SUITE 101 FEDERAL BUILDING WASHINGTON, D.C. 20515 ASHEBORO.N.C.27203 (919)626-3060 March 8, 1988 Ms . Shirley E. Marshall Chair Orange County Commissioners 106 East Margaret Lane Hillsborough, North Carolina 27278 Dear Shirley: I appreciate sending me the Orange County Board of Commissioners resolution regarding regulations to control the use of pesticides . As you may know, the Congress intends to amend the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) this year. The Senate it currently marking up its version of the amendments and the House is expected to take action on its version (H.R. 2463) in the spring. There are provisions in both bills to strengthen regulations and guidelines for pesticide applicators as well as requiring the reregistration of inadequately tested pesticides . Currently, there are no provisions in either bill concerning aerial spraying of pesticides . There are provisions within the bill to require the Environmental Protection Agency (EPA) to protect groundwater from pesticide contamination and to use groundwater residue guidance levels as a basis for protecting the groundwater. I appreciate having your input on this matter and will be keeping your concerns in mind as FIFRA legislation progresses . Again, thank you for writing. Please do not hesitate to contact me regarding this or any other matter of concern. Si erely, 1 DAVID PRICE Member of Congress DEP/mpc l PUBLIC HEARING .., NOTICE OF PUBIJC HEARING ON PROPOSED REVISIONS TO THE LAND USE PLAN - AND ZONING ORDINANCE FOR ORANGE COUNTY,NORTH CAROLINA. ■owlet OO1vri'. th Pursuant to the requirements of the General Statutes of North Carolina.Chapter 153A, PUBLIC HEARING Sections 240.323 and 343.and Article 20,Sections 20.5 and 20.6,and Articles 2.2,12 and 22.13 of the Orange County Zoning Ordinance,notice is hereby given that a public hearing will be held in the Auditorium of Cuibreth Junior High School,225 Cutbroth Road.Chapel Hill.North Carolina,on Wednesday,Apri113,1988,at 7:30 p.m.for the pur- NOTICE OF PUBLIC HEARING ON PROPOSED REVISIONS TO THE ORANGE Pone of giving all interested citizens an nppOrbinily to speak for or against the following" COUNTY-CHAPEL HILL.CARRBORO JOINT PLANNING LAND USE PLAN ntfxr Pursuant to the requirements of the General Statutes of North Carolina,Chapter 153A, ORANGE COUNTY LAND USE PLAN Sections 240,323 and 343.Articles 2.2.12 and 2.2.13 of the Orange County Zoning Ordi- nance,and Article 2.Section 2.4,of a Joint Planning Agreement between Orange County The proposed amendment to the Orange County Land Use Plan is as follows: and the Town of Chapel Hill,adopted in October,1984,notice is hereby given that a pub- _ he hearing will be held in the•Auditorium of Culbreth Junior High School,225 Culbreth 1.Amend the Orange land County and population tat Plan,Section n d.11-Bingham Township,ar up- Road,Chapel Hill,North Carolina.on Wednesday,April 13,1988,at 7:30 p.m.for the pur- • dress changing 1ecif use and moo^1 patterns,and in response to a five-year toner ad pose of giving all interested citizens an opportunity to against proposed date the pd at the fine of Plan adoption In 1981. ty speak for or a ainst ro sad dressed include� Specific issues to be ad- revisions to the Orange County-Chapel Hill-Carrboro Joint Planning Land Use Plan. potential for trip commercial development along N.C.Highway • 54,the increasing attraction of new rural non-farm development because of the Town _ snip's accessibility,the protection of water quality in the Cane Creek Watershed,the The Proposed amendments to the Joint Planning Land Use Plan are as follows: ' I preservation of agriculture as an important economic activity and the effects of leap- 1.Amend the Joint Planning Land Use Plan map and text to address changing land use I jacent todevelopment by establishment of the Rural Buffer zoning district acl . and population 9 9 Chapel Hill and Carrboxo. patterns in Bingham Township,and in response to a rive-year update schedule specified at the lime of adoption of the Orange County Land Use Plan in. 1981,Specific issues to be addressed include the potential for strip commercial devel-• ORANGE COUNTY ZONING ATLAS opment along N.C.Highway 54,the increasing attraction of new rural non-farm devel-. The proposed amendments to the opment because of the Township's accessibility,the protection of water quality in the Orange County Zoning Atlas are as follows: University Lake Watershed,the preservation of agriculture as an important economic 1.Amend the Orange County Zoning Atlas to incorporate a Zoning Map prepared by the"'- activity and the effects of leapfrog development created by the establishment of the Town of Chapel Hill for the Transition Area located in the Chapel Hill Joint Develop-- Rural Buffer zoning district adjacent to Chapel Hill and Carrboro. ment Area as identified on the Orange County-Chapel HIII-Carrboro Joint Planning 2.Amend the Joint Planning Land Use Plan map and text to show the location of and land Use Plan and in the Joint Planning Agreement adopted November 2,1987. _ describe the Rural Buffer and Transition Areas for the Chapel Hill and Carrboro Joint 2-Amend the Orange County Zoning Atlas to Incorporate a Zoning Map prepared by the Development Review Areas as provided in the Joint Planning Agreement adopted. Town Of Carrboro for Transition Areas I and II located in the Carrboro Joint Devel •November 2,1987. I ment Area as Identified on the Orange County-Chapel Hill-Carrboro Joint Planning, , 3.Amend the Joint Planning Land Use Plan map and text to include Stoneycreek Land Use Plan and in the Joint Planning Agreement adopted November 2,1987. - division in the Rural Buffer.The proposed amendment has been neyad by the Stoneycreek Neighborhood Association. requested the ORANGE COUNTY ZONING ORDINANCE 4.Amend the Joint Planning Land Use Plan map and text to move the northern boundary The amendments to the Orange County Zoning Ordinance are as follows: of the Transition Areas to a set distance of 670 feet from the property line of Duke For- • 1.Amend ARTICLE 4,ESTABLISHMENT OF PERMITTED USE TABLE AND SCHEDULE est.The current boundary of the Transition Area follows property lines one lot depth by adding a new Article 4.1.1-Town of Chapel NIII Lend Development Standards to-- removed from Duke Forest and varies from 210 feet to 2,520 feet distance from the... incorporate by reference regulations governing the use of land and structures as Con-'. Duke Forest border.The proposed amendment is based in part on a request by Mr. - tained in the Town of Chapel HIU Land Development Ordinance. The regulations••• E.K.Powe,representing property owners in the area. - would be applicable in the Trarnsiton Area of Chapel Hill Joint Development Area as' •5.Amend the Joint Planning Land Use Plan map and text to adjust the Transition Area I identified on p �����Joint Planning Land Use Plan: boundary in the Carrboro Joint Development Review Area to follow the western right- m9 Agreement adopted November 2,1987... .. . . or-way line of Old N.C.Highway 86 and the southern right-of-way line of Dairyland 2 Amend ARTICLE 4.ESTABLISHMENT OF PERMITTED USE TABLE AND SCHEDULE! Road.The proposed amendment has been requested by Mr.Randy Danziger,a Cal- by adding a new Article 4.1.2-Town of Carrboro Land Use Standards to incorporate • vender resident. n -,- by reference regulations governing the use of land and structures as Contained in the 6.Amend the Joint Planning Land Use Plan map and text to change the land use desig Town of Carrboro Land Use Ordinance. The regulations would be applicable in • nation on Horace Planning Land Transition Areas I and II of the Carrboro Joint Development Area as identified on the •. rport and adjacent UNC properties from"Public-Private Orange'County-Chapel Hill-Carrboro Joint Planning Land Use Plan and in the Joint • •Open Space"to"Future UNC Development,"The proposed amendment is based on a Planning Agreement adopted November 2,1987• request by the University of North Carolina and would provide consistency with mu- . nicipal land use plan. I 3.Amend ARTICLE 5.ESTABLISHMENT OF DIMENSIONAL REQUIREMENTS by adding• a new Ardcle 5.1:1-Town of Chapelle{Lend Development'Standards to incorporate • • • - •- -• - -• . . - -• • by reference regulations governing dimensional requirements as contained in the.... All interested citizens a►e invited to attend this hearing and be heard_Public comment - - Town of Chapel Hill Land Development Ordinance.The regulations would be•applica-• will be received during the public hearing.Following the Close of the public hearing:only, bee M the a County-Chapel Area of the Chapel Hill Jf>int Developmrertt Area as identified on ... evidence presented at the public hearing will be examined by.the Planning Board and I the Orange County-Chapel Hilt-Carrboro a Joint Planning Land Use Plan and in the Board of Commissioners for decision _ •, i Joint Planing Agreement women November 2,1887. Changes may be made in the advertised proposal,which retieCt cabana perms 4.Amend ARTICLE 5.ESTABLISHMENT OF DIMENSIONAL REQUIREMENTS by adding•and discussion at�ne'hBaring - a new Article 512-Town of Canton"Lard Use Standards to irltmrpontts by reference-. regulations gang dimensional requirements as contained in the Town of Carrboro • • - • ' Lend Use On:MAan ce.The regulations would be applicable in Transition Areas 1 and It Questions regarding the proposals may be directed to the Orange County Planning of the Carrboro Joint Developrourmt Area as identified on the Orange County-Chapel-, Department,the Town of Chapel Hill Planning Department and the Town of.Garrboro H -Cantor°Joint Planning Land Use Plan and-in the Joint Planning Agreement_-• Planning Department The Orange County Planning Department is located;in the Orange adopted November 2,1987. • County•Agricultural-&•Environmental Center.306E Revere Road,Hotisbornugh. North• - Carolina Office hours are from 8:00 am.to 5:00 p.m.,Monday through Friday. - - Amend ARTICLE AMEM7MENTS by adding a new Article 2033-Appgpdtars ear• - Amarn t�Jo111t Planning Area which require that amendment procedures Ice both-- - . the Orange County_Zoning Ordinance and Zoning Atlas be as specified in the Joint- The Town of Chapel Hill Planning Department is located in the Municipal Building.306 +g Ag nt adopted November 2,1987,and that any amendments adopted-:: North Columbia Street,Chapel Hill,'North Carolina.Office hours are from 8:30 am.to At County be incorporated mend ent urn her provides into its Zoning Ordinance and Zoning 5:00 p.m.,Monday through Friday. Atlas.The proposed amendment further providers that where there is inconsistency - between the Zoning Ordinance and the Joint Planning Agreement the provisions of." the Joint Planning Agreement shall apply. The Town of Carrboro Planning Department is located in the Carrboro Town Hall,301 West Main Street.Carrboro,North Carolina Office hours are from 8:30 a.m.to 5:00 p.m., Upon.adoption of Me Zoning Ordinance and Zoning Atlas amendments described Monday through Friday. above,the Towns d Chapel Hill and lion Areas.will administer their land development standards within their respeclre Transition Areas, Marvin Collins,Planning Director All interested citizens are invited to attend this hearing and be heard.Public comment will be received during the public hearing.Following the close-of the public hearing,only, evidence presented at the public hearing will be examined by the Planning Board and Board of COMMiSSiOners for decision, • • . Changes may be made in the advertised proposals which reflect debate,objections and discussion at the hearing. Questions regarding the proposals.should be directed to the Orange County Planning Department The Planning Department is located in the Orange County Agricultural& Environmental Center,308E Revere Road,Hillsborough,North Carolina Office hours are from 8:00 am.to 5:00 p,m..Monday through Friday. - Marvin Collins,Planning Director 1 APPROVED APRIL 19 , 1988 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MARCH 15, 1988 The Orange County Board of Commissioners met in regular session on March 15, 1988 at 7: 30 p.m. in the courtroom of the old Post Office in Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall, and Commissioners Moses Carey, Jr. , Stephen Halkiotis, John Hartwell and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Managers William T. Laws and Albert Kittrell, Recreation and Parks Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Deputy Finance Director Ken Chavious, Planning Director Marvin Collins, Tax Assessor Kermit Lloyd, Aging Director Jerry Passmore, Health Director Dan Reimer and Recreation and Parks District Supervisor Wilma Tinney. A. BOARD AND MANAGERS COMMENTS Commissioner Carey indicated the Board has been getting a lot of feedback on the greenway aspect of the Recreation and Parks Plan. He is aware that the matter is now before the Planning Board and normally would like to wait until that Board makes a recommendation to the Board of Commissioners on an issue of this importance but the feedback indicates that the public is sufficiently enough confused and concerned about the public access greenways that are proposed that that aspect of the Plan is obscuring the entire Recreation and Parks Plan. He feels it important that the Board of Commissioners give the Planning Board some direction on the considerations they are likely to make at their next meeting. He proposed that the Board add a discussion on the greenways to the agenda and consider deleting that portion from the Plan until all the questions can be answered adequately. That aspect of the plan is going to overshadow the entire Plan and cause some of the worthwhile elements to be scuttled because of their association with the greenways. The Board agreed to add to the agenda as G- 7 a discussion on the proposed public access greenways. Manager Link made a correction on item F1 - Budget Amendments which is reflected in the approval of that item. The recommendation for item F2 was omitted from the abstract and should indicate that the manager does recommend approval for the final RSVP application. Link announced that a public hearing will be held on Wednesday, March 30 at 7:30 p.m. in Superior Courtroom in the Orange County Courthouse on the Durham/Chapel Hill/Carrboro Thoroughfare Plan. B. PUBLIC COMMENTS 1. Matters on the Printed Agenda None 2 . Matters not on the Printed Agenda None C. MINUTES NONE PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. • .. • 2 AWARD PRESENTATIONS Arts Commission member Joan Cohen thanked the Board for the grant given to the Commission and for their support. She listed the recipients of the 1987-88 orange County Arts Commission Grants. She distributed to the members of the Board a copy of a survey that was made by the Commission of all the performing art spaces and the visual arts display places in the County. D. RESOLUTIONS OR PROCLAMATIONS 1. Senior Games Event Days A slide presentation was presented by the senior citizen coordinator Kristi Scully. She gave background information on the senior citizen game events. There will be twelve events for senior participation. Motion as made by Commissioner Hartwell, seconded by Commissioner Halkiotis to proclaim May 18 and 19, 1988 as Orange County Senior Games Event Day. PROCLAMATION WHEREAS, According to recent population figures, there are over 9,000 persons over 55 years of age in Orange County; and, WHEREAS, Orange County is concerned about the health, fitness, and general well-being of its older adult population; and, WHEREAS, Orange County Senior Games provides a special opportunity for older adults to grow positively in the areas of health, fitness, and social well-being; and, WHEREAS, Orange County would like to encourage local business and resident support and participation from county residents age 55 and older; NOW, THEREFORE BE IT PROCLAIMED, that the Orange County Board of Commissioners declares May 18 and 19, 1988 as Orange County Senior Games Event Days and encourages citizens age 55 and over to participate. VOTE: UNANIMOUS. 2 . Intergovernmental Board Chair Marshall explained that this Intergovernmental Board would meet to discuss such issues as impact and development fees and taxes, and the issue of alternate revenue sources for public improvements necessitated by development. Two representatives will serve on this Board from Chapel Hill, Carrboro and Orange County. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the resolution of support for an Intergovernmental Board as stated below: RESOLUTION OF SUPPORT FOR AN INTERGOVERNMENTAL BOARD REPRESENTING ORANGE COUNTY AND MUNICIPALITIES WITHIN THE COUNTY WHEREAS: the elected Governing Bodies within Orange County have recognized the need for a forum promoting ongoing discussion; and WHEREAS: the Mayors of Chapel Hill and Carrboro and the Chair of the Orange County Board of Commissioners have been discussing possible structures for this forum; and WHEREAS: the Mayors of Chapel Hill and Carrboro and the Chair of the Orange County Board of Commissioners have identified the issue of impact and 3 development fees and taxes, and the issue of alternate revenue sources for public improvements necessitated by development as worthy of immediate discussion; and WHEREAS: the Mayors of Chapel Hill and Carrboro and the Chair of the Orange County Board of Commissioners have requested each governing body to appoint two representatives to an initial working group focused on these revenue matters; NOW, THEREFORE, BE IT RESOLVED that Orange County does hereby agree to appoint two elected officials to represent the county on this Intergovernmental Board. Adopted this 15th day of March, 1988. VOTE: UNANIMOUS. County Attorney Geoffrey Gledhill asked that he be allowed to serve on this Board at the time some type of plan for impact and development fees and taxes is developed. E. REPORTS 1. Consolidation of Health and Environmental Function Health Director Dan Reimer briefly described the situation with environmental services at the state level. He stated that even though there has been a promise of improved coordination and collaboration among the state agencies involved in providing a range of environmental services that fragmentation has continued with continued complaints from the public. As a result a legislative study commission co-chaired by Senator Russell Walker and Representative Joe Hackney has been established to recommend to the legislature how these various services can be consolidated in a meaningful form. Several of the proposals have been reviewed by the Health Board who have supported two guiding principals in arriving at a solution for this problem: (1) Because of the scientific and objective nature of the Commission of Health for the State of North Carolina through the Division of Health Services that that body remain responsible for guiding environmental health policy in the State. (2) The personal health services and the environmental health services not be disassociated from one another -- that the environmental health services not be taken out from under the jurisdictions of local health departments and placed under the responsibility of another govering body. The Health Board did endorse the concept as contained in the proposal to consolidate health, environmental protection, and natural resources functions of state agencies into a department of health and environment. Chair Marshall stated that in discussing the reorganization the steering committee of the Human Services Committee of the County Commissioners Association did not accept this as a new department. They endorsed two of the four subheadings under the Secretary and Deputy Secretary -- the Assistant Secretary for Health Services and the Assistant Secretary for Environmental Protection. They questioned why some of the things listed under the Assistant Secretary for Natural Resources and the Assistant Secretary for Administration were there. They expressed that who is in the regional offices and who is in control of these offices is of importance to the local governments that work with the environmental protection people. • 4 Representative Joe Hackney stated that the study commission has met seven times. He outlined the process that had been followed in obtaining input from citizens and from other professionals in North Carolina and other states. The lack of coordination is a most serious problem. Each department refers to its function as carrying out the environmental laws of North Carolina which is not the case. The concept of consolidating is the only thing the commission has agreed to. Senator Russell Walker stated he had some problems with the proposed plan. He talked about the issues of competition for the budget dollar and whether or not sanitarians should be made state employees. Information will be forthcoming on both these issues. Representative Joe Hackney stated that the administrative organization including the regional offices, is not one that will be addressed by this Legislative Committee. In answer to a question from Commissioner Carey, Joe Hackney stated that from the models they have seen in other states, there is a general consensus both in the academic and in the governmental communities that the consolidations has worked and that coordination is much improved. 2 . Dairy Cattle Valuation Tax Assessor reported that he reviewed the method he used in pricing dairy cows. Using the rationale that a dairy cow becomes inventory when the cow is held for sale, the $900 value on a producing dairy cow could be reduced by 40% to $540 which also corresponds very closely with the salvage value of a dairy cow when sold for beef. In answer to a question from Commissioner Willhoit, the average holstein is $550 going out of the herd. Commissioner Halkiotis expressed concern with the fact that the tax value for dairy cows increased from $350 last year to $900 this year. He disagreed with the State classifying cattle as manufacturing units. Kermit Lloyd explained the procedure he followed to arrive at the $900 valuation for dairy cows. Commissioners Hartwell and Carey endorsed Lloyd's recommendation to lower the price of dairy cows from $900 to $540, and the price of two year olds (not yet producing) from $450 to $300 with the effective date of January 1, 1988. There was a consensus of the Board that the valuation of dairy cows would be adjusted as recommended by Kermit Lloyd and approved by the Administration. Dairy Farmer Bobby Nichols asked for information on how to list his cows and Kermit Lloyd responded. Nichols stated that the dairy farmers think they are exempt from paying taxes on dairy cows and he proceeded with describing his rationale for arriving at an appraised value. It was decided that John Link would meet with Kermit Lloyd and Bobby Nichols to further discuss the way dairy cows are evaluated. F. ITEMS FOR DECISION--CONSENT AGENDA Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the consent agenda as stated below: 1. Budget Amendments To amend the 1987-88 Budget Ordinance by the following amendments: GENERAL FUND Appropriation - Board of Commissioners $ 7,500 Source - Contingency $ 7,500 Appropriation - Data Processing $ 1,400 • 5 Source - Land Records Subscriber Fees $ 1,400 Appropriation - Emergency Services $ 33,831 Source - Transfer from County Capital Reserve $ 33,831 COUNTY CAPITAL RESERVE Appropriation - Transfer to General Fund $ 33,831 Source - Reserve for EMS Ambulance $ 33,831 2. Approval of Final RSVP Application To approve the RSVP final application to ACTION for the period July 1, 1988 through June 30, 1989 in the amount of $24,775 in federal funds. The total proposed grant is $64,713 with $26,861 from Orange County, $12,277 from Chapel Hill and $800 from Carrboro. 3 . Animal Control Ordinance Amendments--Second Reading To adopt on second reading amendments to the Animal Control Ordinance as stated below: "Increase the civil penalty for failure to properly register an animal from $10.00 to $25.00. " "Clarify in the ordinance that the fees for animals are taxes (privilege taxes) . VOTE: UNANIMOUS. G. ITEMS FOR DECISION--REGULAR AGENDA 1. Capital Request Chapel Hill-Carrboro Schools County Manager John Link indicated a request had been received from the Chapel Hill-Carrboro School System to reallocate funds from previously approved projects to go toward the Phillips and Frank Porter Graham air conditioning projects. The School Capital Reserve Long Range Plan contains $774,180 in the current fiscal year for the two air conditioning projects. The low bid for these two projects totaled $1, 313,875. The total amount required to meet this low bid totaled $485,383. The School system has requested that funds in the Long Range Plan for fiscal year 1988-89 be shifted from the previously approved projects to the air conditioning projects. The projects that are being proposed as deletions next year include the media center renovation at Chapel Hill High, media center renovations at Carrboro/Estes/Glenwood schools and kitchen renovations at certain elementary schools. The Manager recommends that prior to approving this request that the Chapel Hill-Carrboro School System respond to the following inquiries in writing: (1) The specific reasons for low bids which total $448, 697 (after deductions) above the amount budgeted; to include architect/engineer explanations. (2) The pros and cons of rebidding the projects. (3) The impact that the deleted projects will have on the proposed five year CIP and the school systems ten year capital needs plan. The response to these questions is included in the permanent agenda file. Superintendent Gerry House explained that the low bid is over the estimated cost because the original estimate of $774,180 was done about four years ago and also that the requirement of doing the project during the time that students are not in school requires a lot of overtime. Commissioner Halkiotis questioned the amount of overtime that would be paid to get the project done while the students are not in school. Engineer Tom Hall stated that $ 50,000 to $100, 000 will be paid in overtime and/or for additional personnel. He further explained some of the problems 6 encountered with the project and the design that caused the bid to be higher than expected. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to approve the request for $485,383 which will come from the funds in the Long Range Plan for fiscal year 1988-89 as described above by John Link. VOTE: UNANIMOUS. 2. Septic Tanks Nitrification Field-- Delineation on Preliminary/Final Subdivision Plats Motion was made by Commissioner Willhoit, seconded by Commissioner Carey that further assessment of the costs involved in a policy which requires delineation of primary and back-up nitrification fields on subdivision plats be undertaken and that until further assessment of the costs required for such a policy is determined, the administration recommends that delineation of primary and back-up nitrification fields on subdivision plats not be required. VOTE: UNANIMOUS. 3. James Mark Vine Subdivision--Preliminary Plan Planning Director Marvin Collins presented for consideration of approval the preliminary plan for the subdivision of the James Mark Vine property. The property is located in Chapel Hill Township on the south side of Cheyenne Drive west of NC Highway 86. The tract is part of Acres of New Hope Subdivision. It is zoned Rural Buffer/Major Transportation Corridor and designated as Rural Residential on the Joint Planning Area Land Use Plan. Two lots are proposed out of 4.40 acres. The Planning Board and the Administration recommends approval with two conditions. A brief discussion ensued on the equity issue of private versus public roads and what the designation of a public road which has not been accepted by anyone for maintenance really means. Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the James Mark Vine Subdivision with two conditions: (1) Submit payment-in-lieu of dedication of recreation/open space in the amount of $447. (2) Upgrade Cheyenne Drive to meet NCDOT specifications for unpaved roads and petition the State for acceptance of Cheyenne Drive into its maintenance system. VOTE: UNANIMOUS. 4. Albert Reaves Estate--Preliminary Plan Marvin Collins presented for consideration of approval the pre- liminary Plan for the Albert Reaves Estate Subdivision. The property is located in Chapel Hill Township on Neville Road (SR 1945) . Eight lots are proposed out of . 31.86 acres. The property is zoned Rural Buffer with a Protected Watershed (PW-II) overlay. It is located in the University Lake Watershed and is designated Rural Residential and Resource Conservation in the Joint Planning Area Land Use Plan. The Planning Board and the Adminis- tration recommends approval with two conditions. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the Albert Reaves Estate Preliminary Plan with two conditions: (1) Submission of payment-in-lieu of dedication of recreation/open space in the amount of $759.00 prior to final plat approval. (2) Indicate on the preliminary plan primary and secondary tree protection zones for existing vegetation. VOTE: UNANIMOUS. 5. Wildwood Subdivision--=Building Permit Moratorium • 7 Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to lift the moratorium on issuing building permits and certificates of occupancy in the approved sections of the Wildwood Subdivision. VOTE: UNANIMOUS. 6. Public Hearing Advertisements: 1) Joint Planning Area, 2) Orange County (A copy of the advertisement is in the permanent agenda file in the Clerk's Office) Motion was made by Chair Marshall, seconded by Commissioner Carey to approve the notices of Public Hearing for April 13, 1988. VOTE: UNANIMOUS. ADDED ITEM DISCUSSION ON THE GREENWAYS PORTION OF THE MASTER PARKS AND RECREATION PLAN Commissioners Willhoit and Carey expressed concern for the impact that leaving the greenways in the plan may have on the entire Capital Improvement Plan. County Manager John Link reported that the administration had met and that the greenways should be deleted and recommended that a public hearing be held on the other elements of the Plan either on April 4 or April 19. Motion was made by Commissioner Carey, seconded by Commissioner Willhoit to approve the County Manager's recommendation to delete greenways as an element of the Master Recreation and Park Plan. VOTE: UNANIMOUS. H. APPOINTMENTS The following appointments were approved by the Board of Commissioners: Intergovernmental Board - Shirley E. Marshall and Moses Carey. A-5 Economic Development Commission - Lindsey Efland and Steve Cruise. A-13 Recreation and Parks Advisory Council - Reappointment of Dwight Compton, Virginia Boland and James Dingfelder. B-6 Health and Medical Care Advisory Board - Commissioner Carey will talk with the Health Director about using this group as a subcommittee of the Health Board. B-7 Human Services Advisory Commission -- Wayne Kuncl as the CH/Carrboro United Way representative. B-14 Arts Commission - Reappointment of Roland Buchanan, Gerald Eidenier and Edgar Marston. B-25 Citizens Advisory Group - Patricia Adelle, Sue Baker, Grainger Barrett, Donald Bergstrom, Billie Jean Cox, Steve Cruise, Mark Evans, Theodore Parrish, Vern Miller, Mary Reeb, Jim Singleton, David Spence, Richard H. Swank, E. Van Stee, Robert Bateman, Leon Fink, Marcella Groom, Dennis Hils, Shannon Julian, Max Kennedy, Lou Ann Smyth, Martha Walker, Howard Fried, William Mainous, Evelyn Poole-Kober, Elsie Pickett and Ron Hyatt. B-27 Human Services Transportation Board -James E. Boudwin and Nancy S. Tapp. 8 C-6 Hillsborough Planning Board - reappointment of James Culbreth. I. ADJOURNMENT With no further items to be considered, Chair Shirley E. Marshall adjourned the meeting. The next regular meeting will be held on April 4, 1988 at 7:30 p.m. in the courtroom of the old Courthouse, Hillsborough, North Carolina. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk