Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda - 03-01-1988
*` " At- ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, MARCH 1, 1988 7: 30 P.M. SUPERIOR COURTROOM OLD COURTHOUSE HILLSBOROUGH, N.C. A. BOARD AND MANAGERS COMMENTS B. PUBLIC COMMENTS 1. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) 2. Matters not on the Printed Agenda C. MINUTES PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that indivi- dual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PUBLIC HEARING PAGE •# 002 *1. Proposed 1988-89 Secondary Road Improvement Program 006 2. PD-4-87 McLennan's Farm D. RESOLUTIONS OR PROCLAMATIONS 007 1. Resolution of Memoriam 009 2 . Proclamation of Women's History Month 011 *3 . Equalization and Review Board 014 4. Resolution of Appreciation--Lorraine Parker, Recreation and. Parks Advisory Council Chair gr PAGE # E. REPORTS 016 1. Pricing Guidelines for Dairy Cattle 018 2. Consolidation of Environmental Services at the State Level 029 3 . Planning Board Position--Capacity Use Designation F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 034 1. Budget Amendments 037 * 2. Submission of Small Cities Community Development 039 Block Grant 039 * 3. Animal Licensing Tax--Second Reading 041 *4 . Topographic Mapping for Reservoir Sites 5. Animal Control Ordinance Amendments 055 6. Approval of Funding Re 063 Seniors g quest for Saturday School for 7. Approval of Funding Request for Retirement Promo- tional Brochure G. ITEMS FOR DECISION--REGULAR AGENDA 070 1• Agreement with Independent Opinion Research and Communications, Inc. 075 2. St. Thomas Woods--Preliminary Plan 090 3. Rocky Run--Preliminary Plan 100 4. Request for Partial Width Right-of-Way--Elizabeth Crais and Michael Wagner 115 5. Memorandum of Understanding--Eno River State Park 134 * 6. Revisions to Efland Sewer Rules and Regulations 150 *7• Efland Sewer Billing and Collection 155 8. Capital Improvement Project--Orange High School H. APPOINTMENTS I. ADJOURNMENT EXECUTIVE SESSION--PROPERTY MATTER (*) Indicates items that need immediate attention. i 001 ORANGE COUNTY Action Ag BOARD OF COMMISSIONERS Item Ho. ACTION AGENDA ITEM ABSTRACT MEETING DATE March 1 , 1988 Subject: MINUTES 1 Il Department: BOARD OF COMMISSIONERS Public Hearing: Yes X no I T Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 i PURPOSE: To correct and/or approve the minutes as submitted for consideration: February 1 , 1988 - Regular Meeting February 16, 1988 - Regular Meeting BACKGROUND: In accordance with 153A-42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board' s proceedings. - RECOMMENDATION: As the Board decides. FIMMEL 002 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date Mprch_i_o_12g1_ ActionotapT Item irti SUBJECT: 1988-1989 SECONDARY ROAD IMPROVEMENTS PROGRAM DEPARTMENT: PLANNING PUBLIC HEARING , X _Yes No ATTACHMENT( S) : �� INFORMATION CONTACT: EDDIE KIRK Proposed 1988-1989 Secondary Roads Program TELEPHONE NUMBERS : Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of the proposed NCDOT 1988-1989 Secondary Road Improvements Program and receipt of citizen comment regarding same. BACKGROUND : The NCDOT Board of Transportation is required by law to post a County map in the Orange County Courthouse showing proposed annual secondary road improvement projects and to hold a public hearing jointly with the Board of Commissioners on the proposed program. The proposed 1988-89 allocation for secondary roads is $624 ,425 .00 . The allocation includes $75 ,000 .00 for paved secondary road improvements, $20,000 for unpaved secondary road improvements; $40,000 .00 for spot stabilization of unpaved roads; $456 ,000 .00 for paving unpaved roads or $117 ,990 .00 more than 1987-88; and $33,425 .00 for contingency . The allocation for paving unpaved roads includes three (3) rural roads (Bushy Cook Road, Turkey Farm Road, and Gailbraith Road) prioritized on the secondary roads priority paving list. RECOMMENDATION: The Administration recommends approval of the 1988-89 Secondary Road Improvements Program as proposed by NCDOT. p .... -v..sr_ArtI 003 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION JAMES G. MARTIN P 0 . Box 9278 DIVISION OF HIGHWAYS GOVERNOR Greensboro . NC 27429-0278 1988 JAMES E. HARRINGTON February 16 , GEORGE E WELLS, P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR Ms . Shirley 7 . Marshall , Chair Orange County Commissioners 206 East Margaret Lane Hillsborough, NC 27278 Dear Ms . Marshall : Attached is the proposed 1988-89 Secondary Road Construction Program for Orange County. Please make this information available to the other Commissioners . Mr . W. B . Buchanan, Jr . and I are looking forward to meeting with the County Commissioners on March 1 , 1988 . Sincerely, 40 J . W. Watkins DIVISION ENGINEER JWW: mdj Atta. CC : Mr . W. 3.. Buchanan, Jr . Mr . John Thomas , Jr , Mr . J . M. Mills ,.....49.1'L John M . Link, Jr . Ms . Beverly Blythe An Equal Opportunity/Affirmative Action Employer 004 ORANGE COUNTY PROPOSED 1988-1989 SECONDARY ROAD IMPROVEMENT PROGRAM 1988-1989 Secondary Allocation (Anticipated) $624 , 425 .00 Map Priority SR Estimated No . No . No Name and Description Length Cost Paved Secondary Road Improvement 1 1005 Old Greensboro Road - Lower +-0 . 2 $ 75 , 000 .00 Vertical Curve to Improve Sight Distance At Intersection with SR 1956 Unpaved Secondary Road Improvement 2 1508 Hawkins Road - Raise Existing +-0. 1 10, 000 . 00 Road +-3 Feet to Improve Drainage 3 1360 Lees Chapel Road - Widen 1 . 3 10 ,000 . 00 Ditches at Various Locations Snot Stabilization of Unpaved Roads SR 1114 , SR 1224 , SR 1136, SR 1137, SR 1162 , 40, 000 . 00 SR 1176 , SR 1206 , SR 1313 , SR 1314 , SR 1340 , SR 2341 , SR 1366 , SR 1383 , SR 1395 , SR 2396 , SR 1397 , SR 1544 , SR 1561, SR 1614, SR 1615 , SR 1616, SR 1725 , SR 1726, SR 1727, SR 1730, SR 1798 , SR 1823 , SR 1824 , SR 1955 , SR 2001 . I 005= _ 2 - ORANGE COUNTY PROPOSED 1988-1989 SECONDARY ROAD IMPROVEMENT PROGRAM Map Priority SR No . No . No . Name and Description Estimated Le??gt;: Cost Paving Unpaved Roads 4 6 1137 Bushy Cook Road - From SR 1144 2 .30 $281 ,000 .00 to SR 1114 Grade, Drain, Base, and Pave (Complete Funding) 5 5 1730 Turkey Farm Road - From Existing 1 . 60 25 000 . 00 Pavement on SR 1730 to. SR 1718 - Grade, Drain, Base, and Pave (Partial Funding) - . 6 1569 Gailbraith Road (Eno State Park 0.9 Road) - From SR 1567 to End of 150, 000.00 Maintenance - Grade, Drain and Stabilize (Participation by other Funds) Contingency to be Used for Minor Safety Improvements , Overruns, Additions to- System, 33' 425 . 00 Paving Rural Fire Department Drives, and Property Owner • P anticipation. Note: If right of way is not available on the above unpaved roads, the funds will be programmed on other roads in the order of- priority or applied on property owner participation •paving. O R A N ,G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT 006 Meeting Date: March 1, 1988 Action A e Item # SUBJECT: PD-4-87 MCLENNAN' S FARM ACTION BY: No deadline DEPARTMENT: PLANNING PUBLIC HEARING: X Yes No ATTACHMENT(S) : INFORMATION CONTACT: Emily Crudup NONE TELEPHONE NUMBERS: Hillsborough - 732-8181 Chapel Hill - 968--9251 Durham - 688-7331 Mebane - 227-2031 PURPOSE: Consideration of an application for a Planned Development- Special Use Permit for McLennan' s Farm. The public hearing on this item was held on November 23, 1987 and on January 4, 1988. The public hearing was continued to this meeting to receive the Planning Board' s recommendation as well as additional evidence submitted by Orange Water and Sewer Authority. BACKGROUND: Although the Planning Board prepared a recommendation concerning the request at its February 9, 1988 meeting, there are many complex issues involving the project. Additional time is desired to permit the County Manager, County Attorney and Planning Director to investigate these issues further. Included among the items to be studied is a recommendation by the Planning Board to the Board of Commissioners that an independent consultant be employed immediately to study the advisability and effectiveness of alternative systems for sewage disposal, particularly in watersheds and other parts of the County. The Planning Board felt that such a study should be undertaken within a reasonable time period - 90 to 120 days. RECOMMENDATION: 1. After consultation with the County Attorney, the Manager recommends that the Public Hearing be continued from this date to June 21, 1988. 2. The Manager will seek an independent consultant to study the advisability and effectiveness of alternative systems for sewage disposal. The Manager is to report on selection of consultant by June 21, 1988. 007 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item NolVit ACTION AGENDA ITEM ABSTRACT SING DATE arch 1 1 88 Subject: Memorial Resolution for Harvey D. Bennett Department: BOARD OF COM IISSIONERS Public Hearing: Yes %no Attachments: Information Contact: Shirley E. Marshall Ext . 505, Phone Numbers: 68- bers: 732-8181 571 968- 501, 227-0231 PURPOSE: The North Carolina Association of County Commissioners wish to recognize the public service performed by the late Harvey D. Bennett, Orange County Commissioner from 1960 through 1972, and recognize his passing at the 1988 annual conference. RECOMMENDATION: Accept the Resolution signed by the officers of the North Carolina Association of County Commissioners and forward a copy of the Resolution to the Bennett family. This Resolution will be entered into the official Orange County Minute Book. 008 RESOLUTION IN MEMORIAM WHEREAS, the North Carolina Association of County Commissioners has learned with deep regret of the death of Mr. Harvey D. Bennett, a former member of the Orange County Board of Commissioners; and WHEREAS, Mr. Harvey D. Bennett did give untiring public service to his County, State and Nation during his lifetime; NOW, THEREFORE, BE IT RESOLVED that his name be entered on the rolls of those who have gone from our midst in this Association year so that he may be remembered at the next Annual Conference thereof; and FURTHER, BE IT RESOLVED that a copy of this Resolution be forwarded to the family of Harvey D. Bennett with the expressed sympathy of the members of this Association. Adopted this 29th Day of January, 1988 , in Raleigh, North Carolina. Attest: • )Z'. g President, Thomas B. Gray ft .F h C (:21407fi • -We Executive Director, C. Ronald Aycock BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE mffiym i , -ORR 009 SUBJECT: Proclamation of Women' s History Month • • DEPARTMENT: Commission for Women I PUBLIC HEARING: YES NO ATTACHMENT(S) : proclamation INFORMATION CONTACT: Judy Messenheimer PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: To officially recognize March, 1988, as Women' s History Month, one of several celebratory events planned for the citizens of Orange County. . BACKGROUND: To continue the advisory role of the Commission for Women to the Board of Commissioners. RECOMMENDATION(S) : Adopt the proclamation and authorize Chair to sign. O1 a,• 1� y� = a . ,f,''':°'y Ca ss O �; . M�+.' "°" for:�. ;^ •... r. N 109 COURT STREET • HILLSBOROUGH NC 27278 THE ORANGE COUNTY COMMISSION FOR WOMEN SUBMITS THE FOLLOWING PROCLAMATION TO THE ORANGE COUNTY BOARD OF COMMISSIONERS: WHEREAS, the month of March, 1988, has been designated as "WOMEN'S HISTORY MONTH," by the U.S. Congress; and WHEREAS, this commemoration of the vast contributions of women of every race, class and ethnic background is worthy of note to all citizens; and WHEREAS, the many contributions have been historically undervalued and over- looked; and WHEREAS, women continue to be integral to the leadership, well-being and quality of life of Orange County; now THEREFORE, do we, the Commissioners of Orange County, proclaim the month of March, 1988, as WOMEN'S HISTORY MONTH and commend this observance to Orange County citizens. Shirley Marshall , Chair HILLSBOROUGH 732-8181 • CHAPEL HILL 967-9251 • MEBANE 227-2031 • DURHAM 688-7331 ORANGE COUNTY 011 BOARD OF COMMISSIONERS Action A ends Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: EQUALIZATION AND REVIEW BOARD RESOLUTION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 RESOLUTION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham -- 688-7331 PURPOSE: To adopt a formal resolution establishing the Board precedent to making appointments. BACKGROUND: The Orange County Board of Commissioners approved the establishment of a special Board of Equalization and Review for the year 1988-1989. The Board will convene on April 4, 1988 to set dates for hearing appeals. Taxpayers will be able to appeal from that date through June 30, 1988. It is expected that the Board will complete its work on July 1, 1988. Notices of Equalization and Review decisions will be mailed thereafter. The Board of Equalization and Review will consist of five or more members. It is essential that there be a quorum at each meeting and that members who decide the appeals be present to hear the taxpayer and discussion on each appeal. Adherence to an attendance policy will be necessary to ensure this on the part of all members appointed. It is not known at this point how many appeals there will be until the appeals procedure and dates are advertised. RECOMMENDATION(S) : Adopt resolution and request Clerk to the Commissioners adver- tise for citizens to serve. 012 RESOLUTION REGARDING SPECIAL BOARD OF EQUALIZATION AND REVIEW NORTH CAROLINA ORANGE COUNTY WHEREAS pursuant to N.C. General Statutes 105-322 the Board of Equalization and Review of Orange County is presently composed of the members of the Board of County Commissioners of Orange County; and WHEREAS the Board of Commissioners of Orange County is authorized to appoint a special Board of E carry out the duties imposed by N.C. General St � atutes105-322;RandeW to WHEREAS the Board of Commissioners of Orange County deem it advisable to appoint a special Board of Equalization this resolution provide for the members and Review and by office and the manner of filling of vacancies onithecaspecial board of Equalization and Review; IT IS THEREFORE RESOLVED: 1. The special Board of Equalization and Review of Orange County is hereby created. 2. The Orange County special Board of Equalization and Review shall consist of 5 members, each to serve for a term beginning on the date of appointment and ending on June 30, 1988. 3. Vacancies occurring and existing on the Orange County special Board of Equalization and Review shall be filled by the Orange County Board of commissioners at their next regular meeting after the occurrence of the vacancies. 4. Each member of the special Orange County Board of Equalization and Review shall be a resident of Orange County and have the statutory qualifications necessary to hold the public office of County Commissioner in Orange County. In addition the Board of Commissioners of Orange county, in selecting members of the special Board of Equalization and Review, may consider: a. The length of time a candidate has resided in Orange County, b. Whether and to what extent a candidate owns real property located within Orange County, c. Whether and to what extent a candidate is familiar with the value of real property located within Orange County, d. Whether and to what extent a candidate has had formal education in real estate appraising, e. The geographical composition of the special Board of Equalization and Review within Orange County, f. Any other matters that the Board deems appropriate. The Orange County Board of Commissioners shall appoint members to the special Board of Equalization and Review of Orange County in the same manner as it uses for other appointments. After the members of the special Board of Equalization and Review of Orange County have been appointed, the Orange County Board of Commissioners shall designate a chairman of the special Board. The compensation shall be set at $50. 00 per meeting. 013 Upon motion duly made and seconded, the foregoing resolution was passed upon the following vote: Ayes: Commissioners Shirle E. Ste hen Halkiotis John Hartwell and Don Willhoitrshall Moses Care Noes: None. I, Beverly A. Blythe, Clerk to the Board of Commissioners, DO HEREBY CERTIFY that the foregoing is a true co County much of the recorded proceedings of a meeting of the Orange County Board of Commissioners held on March 1, 1988, , as it relates to the resolution hereinabove set forth. WITNESS my hand and official seal of the said Board this the 2nd day of March , 1988. Beverly A. Blythe Clerk to the Orange County Board of Commissioners S E A L 014 ORANGE COUNTY BOARD OF COMMISSIONERS Action 1514 Item No ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1, 1988 SUBJECT: RESOLUTION OF APPRECIATION DEPARTMENT: PUBLIC HEARING: Yes x No Board of Commissioners ATTACHMENT(S) : INFORMATION CONTACT: M. A. Black Ext. 292 Resolution TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To recognize by resolution the outstanding tenure of Lorraine H. Parker for service on the Orange County Recreation & Parks Advisory Council. • BACKGROUND: RECOMMENDATIONS) : Presentation of the Resolution of Appreciation by Shin]. Marshall, Chair. Recognition of Dr. Stephen Halkiotis for presentation of plaque. Adopt the resolution / 7 015 RESOLUTION OF APPRECIATION FOR LORRAINE H. PARKER WHEREAS, Lorraine H. Parker has served Orange County's Recreation & Parks Advisory Council in an exemplary manner; and, WHEREAS, Lorraine H. Parker has given freely and unselfishly of her time, talents and boundless energy for the improvement of the County's recreation and parks programs and facilities; NOW, THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners does hereby express its sincere appreciation to Lorraine H. Parker for her efforts on behalf of the citizens of Orange County. THIS, the 1st day of March, 1988. Shirley Marshall, Chair Moses Carey, Vice-Chair Stephen H. Halkiotis, Liaison to Recreation & Parks Advisory Council • Don Willhoit John Hartwell lii(7/I • 016 ORANGE COUNTY BOARD OF COMMISSIONERS Action A a Item No.L. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: PRICING GUIDELINES FOR DAIRY CATTLE DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 NONE TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive report on pricing of dairy cattle. BACKGROUND: Effective January 1, 1988 the North Carolina General Assembly exempted all inventory from the property tax base. Inventory is defined as any tangible personal property held for the purpose of sale. Under this definition, all cattle held for the purpose of sale is exempt from taxation. Dairy cattle (held for the production of milk) are taxable because they fall under the classification of manufacturer's equipment. In establishing the value of dairy cattle the selling prices of dairy cattle, not beef or killer cattle (held for the purpose of sale) , were surveyed. Therefore, $900 was esta- blished as the price of dairy cattle. The market clearly indicates the value of a dairy cow in a milking herd is at least $900. After receiving complaints from several dairy farmers, a review of pricing guidelines of several other counties within the state was conducted. Other counties continue to price dairy cattle cattle, for the most part, at killer cattle prices ranging from a low of $120 to a high of $600 per lead. The consensus of the farmers was--cattle averaged between $550 and $600 per head when sold at killer cattle auctions. Any reduction of the value placed on milking cows below $900 can be justified based on the fact that other counties are valuing these cows below market prices. However, this is an issue that should be taken up by the General Assembly. 017 RECOMMENDATION(S) : Recommend that the Board of County Commissioners develop a resolution requiring the N. C. Department of Revenue to deter- mine on a yearly basis the recommended values for all taxable livestock on a statewide basis; to eliminate inequities of livestock valuations across county lines. This resolution should be submitted to the Local General Assembly Delegation and to the N. C. County Commissioners Association Legislative Goals Committee. ORANGE COUNTY 01 a BOARD OF COMMISSIONERS Action da • ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: MARCH 1, 1988 SUBJECT: CONSOLIDATION OF HEALTH AND ENVIRONMENTAL FUNCTION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No . ATTACHMENT(S) : Governor Martin's Proposal - INFORMATION CONTACT: MANAGER'S 0I ]ICE 501 TELEPHONE NUMBER: Hillsborough -- 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 • Durham - ^ 688-7331 PURPOSE: To receive a report froth Health Department regarding the consolidation of Health Services at the State level. • • • BACKGROUND: On February 25, 1988 the Board of Health approved in concept Governor Martin's proposal to "Consolidate Health Environmental Protection, and Natural Resources Functions of State Agencies into a Department of Health and Environment". Dan Reimer, Health Director, will present the. report. • 019 A PROPOSAL TO CONSOLIDATE HEALTH, ENVIRONMENTAL PROTECTION, AND NATURAL RESOURCES FUNCTIONS OF STATE AGENCIES INTO A DEPARTMENT OF HEALTH AND ENVIRONMENT James G. Martin, Governor State of North Carolina I am pleased to report to you my recommendation for consolidation of health and environmental functions into a new Department of Health and Environment. It would combine the Division of Health Services, currently in the Department of Human Resources , with the natural resources and environmental management programs, currently in the Department of Natural Resources and Community Development. It also recommends moving from DNRCD the community development block grant and employment and training to the Department of Commerce, economic opportunity to DHR, and some community assistance planning aspects to the Department of Administration. Finally, the Marine Affairs Division of the Department of Administration, which includes the aquaria, would be transferred to the new Department. Existing pesticide control and radiation protection programs would not be affected by this consolidation for reasons which are described below. Actions that impact the environment will also impact both the health of the people who live in the environment and the State's natural resources. Therefore, while it is essential that health and environmental programs be closely linked, it is also important to retain the existing relationship between natural resources and environmental protection. Since most counties are organized with health and environmental programs in a single health department, a network is already in place to deliver these services at a level close to the constituents. In the new department, one secretary will have responsibility for both health and environmental protection concerns , thereby allowing the local health departments to coordinate with just one State agency. In recent years , issues related to health and the environment have received increased public attention. Discovery of increased cases of disease related to past and present waste disposal practices have emphasized the need to closely coordinate the work of the public health and environmental protection communities. At the present time, the realization that the State's natural resources are finite and subject to permanent degradation if not properly managed and protected has highlighted the need to retain the ties between natural resources and environmental protection. Combining the public health, environmental protection, and natural resources agencies into a single department will serve to 1) emphasize the interrelationship between health and the environment while maintaining the link between environmental protection and natural resources management, and 2) reduce the layers of bureaucracy needed to coordinate health and environmental programs, thereby allowing for quicker and more accurate responses to problems and permit applications. • - 1 - 020 This proposal will require the transfer of 1,120 positions from DHR Division of Health Services and Secretary's Office and 1,944 from DNRCD to the new department. From DNRCD 17 positions in Economic Opportunity to DHR, 72 positions in Community Development Block Grant and Employment and Training to the Department of Commerce and 29 positions in Community Assistance Planning to the Department of Administration. Transfer of supporting budgets for these personnel and their programs will also be required. One major advantage of this option is that the line units within the new structure can remain basically intact and the existing hierarchy within the units can be retained. Thus, these units will be able to function with little interruption. CONSIDERATIONS a) Relationship with Local Government In the course of developing this proposal, representatives of health organizations and local government told us of the need to maintain a close relationship between public health and environmental protection and the need to make it possible for local health departments to deal with a single state agency for health and environmental issues. A primary consideration addressed by this proposal is retention of ties with the local health department programs. More than 700 environmental health employees in local health departments currently conduct over 89,000 site investigations for on-site sewage treatment and disposal systems each year, sample wells serving private residences and facilities under their jurisdiction, provide the staffing for most of the State's food, lodging and institutional sanitation programs, assure the safety of the milk supply from the farm to the store, and provide the citizens a link with government in a wide variety of other sanitation programs. The cost to the State of losing this link would be substantial, since at this time, virtually no state funds are provided to support these programs. Under this proposal the relationship with local government in environmental and natural resource management basically will be unchanged. Delegation of administration of environmental and health protection programs to local government agencies will continue as appropriate. b) Boards and Commissions If a departmental reorganization is enacted, the matter of boards and commissions must be addressed. The General Assembly will have to address the realignment of boards and commissions, address the delegations of authority between the new department and the local agencies, and provide appropriate funding. It is believed this option is most likely to leave the existing local agency relationships intact. - 2 - Ord 1 Boards and Commissions involved in this new department include: �'GG I - from the Division of Health Services (1) Water Treatment Facility Operators Certification Board (2) Commission for Health Services (3) Sickle Cell Syndrome Advisory Council (4) Perinatal Advisory Council (5) Governor's Council for Physical Fitness and Health (6) Commission of Anatomy II - from Department of Natural Resources and Community Development (1) Atlantic States Marine Fisheries Commission (2) N.R.C.D. Board (3) Coastal Resources Commission (4) Environmental Management Commission (5) Forestry Advisory Council (6) Marine Fisheries Commission (7) Mining Commission (8) Parks and Recreation Council (9) Sedimentation Control Commission (10) Soil and Water Conservation Commission (11) Trails Committee (12) Wastewater Treatment Plant Operators Certification Commission (13) Wildlife Resources Commission (14) Zoological Park Council (15) Advisory Committee on Land Records (16) Appalachian National Scenic Trails III - from the Department of Human Resources Governor's Waste Management Board IV - from the Department of Administration (1) Marine Science Council (2) Local Advisory Boards of each aquarium Also involved in this reorganization would be the transfer of the following from DNRCD to the Department of Commerce: (1) Community Development Council (2) Job Training Coordinating Council (3) Rural Service Delivery Area - Private Industry Council. c). Space Consolidated space for the central Raleigh office should be a first priority. At this time the Raleigh office staff of both DHR and - 3 022 DNRCD are housed in buildings throughout Raleigh. Consolidation will focus attention on and increase expectations of an improved delivery of services. A large number of employees are presently in inadequate facilities. This issue will move to the forefront. d) Data Processing The proposed consolidation will enable the state to develop very useful computerized data bases which cut across program lines. However, the reprogramming and equipment costs needed to make the numerous computer programs in use by the various programs compatible may be high. This cost would be a problem in any consolidation option. However, the fact that the State Center for Health Statistics will be included in this option provides the new department with a very significant resource regarding computerized data bases. e) Laboratory This proposal would have little or no impact on laboratory services. Both existing laboratories, the one serving the Division of Health Services and the one serving the Division of Environmental Management, are undergoing facilities changes. The Division of Health Services laboratory received $2.1 million to renovate necessary parts of the Bath Building and occupy all of it. The DNRCD laboratory received $8.4 million to construct a new laboratory. This work, currently underway, should continue because the needs are immediate and urgent and because, once these changes are completed, the laboratory space needs for supporting the new department and other health-related state government activities, as well as serving the public and private health-related needs, will have been met. COMMENTS This proposal has the following strengths: 1) Meets desired objectives by reducing a. public confusion b. duplication (perceived) c. permit shopping d. lack of single leadership, 2) is consistent with organization of local health departments and retains ties with local health departments and local medical community, 3) addresses concern of the public that environmental issues are health-linked, 4) highlights importance of health and natural resources issues and their interrelationship by establishing them in a single department, - 4 - O2 5) avoids the necessity and expense of creating an additional cabinet-level department, 6) by creating a "new" department, minimizes potential for conflict among newly combined personnel, since neither current department (DHR or DNRCD) will be perceived to have won or lost a "turf battle," 7) strengthens link of environmental programs to public health and epidemiology, 8) retains and strengthens link between environmental programs and natural resources management, 9) allows maximum efficiency from the Division of Health Services and Division of Environmental Management laboratories by allowing them to continue functioning as they are with minor management reorganization and to remain housed, for the foreseeable future, in their presently provided-for facilities, 10) places State's ties with EPA (except for pesticides) in a single agency, 11) minimizes disruption of services by keeping existing line programs relatively intact, and 12) reduces perceived conflicts between environmental protection and development interests. As with any consolidation option, this proposal does present areas of concern. Because there is no perfect organizational form, there will always be some interfaces about which there will be debate. For example, this model separates some health functions from other human services programs. It also combines administratively some programs which historically have had relative little interaction. We feel, however, that this model strikes the best balance of the many we examined. Finally, this model does not totally meet the objective of bringing all environmental functions into one department. Pesticide control and radiation protection programs are not part of this consolidation. There are valid reasons for leaving both as is. Including pesticide control would simplify the internal organizational diagrams, but at the expense of farmers. As presented, this option allows farmers to continue to deal the the Department of Agriculture. Similarly, the Radiation Protection Section is to remain at DHR because of its organic relationship with license and permit services to hospitals and other health facilities. - 5 - DEPARTMENT OF HEALTH 024 AND ENVIRONMENT I GOVERNOR ' S SECRETARY WILDLIFE WASTE DEPUTY ____ - RESOURCES MANAGEMENT - - _ SECRETARY --- -- COMMISSION BOARD ---___ - _--- __II __ __J I L____ ASSISTANT ASSISTANT ASSISTANT ASSISTANT SECRETARY SECRETARY -- CHS SECRETARY SECRETARY FOR FOR FOR FOR NATURAL HEALTH ® ENVIRONMENTAL ADMINIS- RESOURCES SERVICES PROTECTION TRATION MARINE PERSONAL WATER LABORATORY SERVICES FISHERIES HEALTH RESOURCES DIVISION DIVISION DIVISION DIVISION _ MARINE OFFICE OF THE COASTAL BUDGET CHIEF NURSE - RESOURCES OFFICE - AFFAIRS DIVISION DIVISION MATERNAL AND HPERSONNEL CHILD CARE LAND OFFICE SECTION - RESOURCES PARKS AND DIVISION GENERAL RECREATION ADULT HEALTH I SERVICES 1 DIVISION SECTION I GEOLOGIC OFFICE SEDIMENTATION DENTAL HEALTH EDUCATION. ZOOLOGICAL SECTION CONTROL AND PARKS SOLID WASTE ASSISTANCE DIVISION EPIDEMIOLOGY MANAGEMENT DIVISION - SECTION DIVISION POLLUTION SOIL AND OFFICE OF THE SOLID WASTE PREVEN- TION - WATER CHIEF MEDICAL HAZARDOUS WASTE TION CONSERVATIOM , EXAMINER CERCLA PAYS UIUTSION ENVIRONMENTAL WASTE ENVIRONMENTAL MANAGEMENT MINIMI- ZATION ZATION FORESTRY HEALTH HEALTH DIVISION DIVISION AIR UALITY EDUCA- PUBLIC WATER SECTION I TION SUPPLY SECT. MONITORING LAND STANDARDS RESOURCES PLAN REVIEW REGION.STAFF INFORMA- REGULATION TION TECHNICAL ISECTION WATER QUALITY SYSTEMS ASSISTANCE - DIVISION REGIONAL PLANNING STAFF NPDES PUBLIC GRANTS AFFAIRS OPERATOR LAND APPLIC. OFFICE TRAINING OPER. TRAIN. REGION. STAFF LEGAL SANITATION AND _1 GROUNDWATER ASSISTANCE - VECTOR CONTROL SECTION OFFICE SECTION • PLANNING DATA VECTOR CONTROL LEAKING UNDG. PROCESSING FOOD & LODGING STOR. TANKS DIVISION BEDDING UNDG. INJECT. MILK CONTROL PLANNING SHELLFISH REGION. STAFF OFFICE MOSQUITO GRANTS ' INSTITUTIONS/DAYCARE CONSTRUCTION SUBSURFACE SEWAGE GRANTS TREATMENT & DISPOSAL SECTION REGIONAL STAFF OHR OHR NRCD NRCD TOTAL TOTAL POSITIONS BUDGET POSITIONS BUDGET POSITIONS BUDGET OFFICE OF SECRETARY Central Staff 14.00 $1,319,653 19.00 31,319,653 ASSISTANT SECRETARY: RDMINI5TRATION Central Staff 3.130 5231,666 2.00 $99,975 5.00 $326,541 Budget Office 30.00 $1,164,926 22.00 $917,046 52.00 $2,081972 O Medical Claims 22.00 51,941,154 0.00 $0 22.00 $1,941,,15.1 Personnel 15.00 $1 IS.SE-2 19.00 - 3499,335 29.00 $909,897 Legal Rssistancr 3.00 #97,242 15.00 $610,329 18.00 $707,571 General Services 33.00 $1,092,471 11.00 $554,920 94.00 51,697,391 Education & Assistance 14.00 $621,159 3.00 $603.310 17.00 $1,224,469 Planning--LRIS 0,00 $0 18.00 #887,768 18.00 $887,768 Regional 0.00 _ $0 97.00 31,780,461 47.00 51,700,461 Public Affairs 2.00 $72,632 7_00 $208.882 9.00 $291,514 Planning & Rssesrment 0.00 $0 10.00 $412.386 10.00 '3912,388 Safety 0.00 $0 1.00 $36.065 1.00 $36.065 Laboratory Services 175.00 56,514,478 34.00 31,193.688 209.00 37.708,166 Data Processing 17.00 $739,791 K 5.00 $590,556 22.00 SS90,556 ADMINISTRATION TOTAL 311..00 511,651,290 189.00 38,389,723 503.00 $20,036,013 ASSISTANT SECRETARY: HEALTH Central Staff 5.00 $948,856 5.00 5446,856 Regional 29.00 5842.270 29.00 $092,270 Health Statistics 49.00 $1,734,859 49.00 $1.734,859 Rid to Counties 0.00 :9,992,561 0,00 $9,992.591 Personal Health Division Office of Chief Nurse 3.00 $131,660 3.00 $131,080 Maternal & Child Care 316.97 5106.200,260 316.97 $106,200,260 Rdult Health 41.15 $13,239,012 41.15 $13,239,012 Dental Health 90.00 $4.052:108 90.00 $1,052,100 Epidemiology 152.60 511,975,695 152.60 $31,975,695 Chief Medical EHaminer 26.50 51,786,907 26.50 31,786,907 Environmental Health Division Public Water Supply 50.50 $2.682.904 50.50 $2.662,404 Sanit. & Vector Control 55.00 $3.272,030 55.00 $3,272,030 HEALrm TOTAL 818.72 5155,8SB,862 810.72 '5155,858,862 ASST. SECRETARY: ENVIR. PROT. Central Staff 2.00 599.975 2.00 $94,975 Water Resources Division 27.00 51,688,928 27.00 $1,688,929 Coastal Management Division 41.00 $3,276,581 41.00 $3,276,581 Land Resources Division 95.00 $5,222,032 95.00 $5.222.032 Solid Waste Mngt. Division 87.75 55,265,818 87.75 $5,265,618 Environmental 1'fanagement Division Cen+.ral Staff 38.00 51,180,713 38.00 31,180,713 Air Quality 70.00 $3,159,S95 70.00 53,159,54S Water Quality 147.00 $6,589,255 147.00 $6,589,255 Groundmater 65.00 33,297,948 65.00 $3,297.448 Construction Grants 53.00 $2.383,427 53.00 $2.383,427 ENVIR. PROTECTION TOTAL 87.75 $5,265,810 538.00 $26.899,904 625.75 $32,160,722 ASSr. SECRETARY: NATURAL RES. Central Staff 2.00 594,975 2.00 $94.975 Division of Forestry 663.00 $30,022.158 663.00 $30,022,158 Division of State Parks 196_00 $11,147,235 196.00 511,147,235 - Marine Fisheries Division 156.00 $8,174,238 156.00 3B.174,238 Soil & Water Conservation Division 91.00 311.446,10S 41.00 $11.446,105 Zoo 146.00 S5,I53,267 146.00 $5,153,287 Marine Affairs 34.00 $1,715,120 Kx NATURAL RESOURCES roTRL 0.00 $O 1209.00 $66,037,998 1238.00 s67,753,118 DEPARTMENT TOTAL 1220.47 $172,775,970 1995 3102,637,276 3199.47 $277,128.368 Do Not Add. Budget is in line divisions' budgets. Marine Affairs rransferred from DOR. DEPARTMENT OF HEALTH AND ENVIRONMENT N. C. STATE BUDGET AND POSITIONS 1987-BB NUMBER OF STRTE DEPARTMENT CERTIFIED POSITIONS AS OF BUDGET 7/1/07 Public Education $2,938,213,356 99,304.74 Hunan Resources 2,069,571,792 16, 150.53 Universities 1,416,303,479 27, 128.49 Transportation 1,067,599,031 13,237.50 Community Colleges 350,492, 164 9,944.80 Correction 294,249,864 8,777. 15 Health and Envirorime"t 277,12B,368 3,198.47 Comarerce 219,983,730 2,6019.00 Public Safety 104, 190,287 2, 114.00 Agriculture 52,224,460 1,393.25 00 Administration 44,822,091 1,241.06 Justice 44,416,667 929.50 Cultural Resources 41,990,278 640.50 Revenue 41,558,B90 1 ,062.00 Insurance 15, 189,961 332.40 Labor 10,762, 113 307.22 Crime Control & Other . 4B7,643,555 4,924. 17 TOTAL $9,484,340, 106 193,293.78 * Source: "Post-Legislative Budget Summary, 1987-89" Office of State Budget & Management, October, 1987 x# Source: "Summary of Permanent Positions by Cateogory" Office of State Budget & Management, 1 July, 1987 Note: Budget and Position Figures for OHR and NPCO are as of 12/31/87. NATURAL RESOURCES AND COMMUNITY DEVELOPMENT FUND Expondituros Authorized Positions as of 6/30/87 as of 12131187 as of 12/31/07 ADMINISTRATION (11DO) $5,900,669.91 $6,484,755.00 149.00 RLBEMRRLE-PRMILCO (1115) $101,009.06 $724,805.00 3_00 Q WATER RESOURCES (1160) $1,602,886.06 $1,688,928.00 27.00 CORSTRL MGT. (1170) $2.236,382.99 $3,278,501.00 41.00 PLANNING C1680) $655.986.56 $887,768.00 18.00 FORESTRY TOTAL $27,210,569.25 x30,022,158.00 663.00 Forestry Dper. (1210) $20,027,714.69 $22, 152,357.00 521.00 Development (1230) $527. 115.30 $753,241.00 14.00 Resources Mgt. (1240) $1,078,622.31 $1,205,050.00 26.00 Forestation (1250) $2,582,924.53 $2,583, 106.00 25.00 Nurseries (1260) $2, 128,e61.75 $2,259,441.00 47.00 Forests (1270) $865,330.47 $1,068,963.00 30.00 ENVIR. MGT. TOTAL $15,321,354.70 $18,407,386.00 4L0.00 Envir. Mgt. Admin. (1310) $1,414,687.32 $1, 180,713.00 38.00 Laboratory (1320) $1,081,611.67 $1, 193,688.00 34.00 Air Quality (1330) $3,029,597.46 $3, 159,545.00 70.00 )dater Quality (1340) $5,416.636.69 $6,589,255.00 147.00 Const. Grants (1343&1345) $2,046.219. 14 $2,303.:327.00 53.00 Groundwater (1350) $2, 173,208. 18 $3.297,448.00 65.00 Pollut. Prev. Pays (1374) $159,394.24 $603,310.00 3.00 SOIL & WATER (1510) $3.711.005.11 $11,446,105.00 41.00 LFIND RESOURCES TOTAL $4,107.778_00 $5,222.092.00 95.00 Land Resour. Admin. (1610) $243,637. 13 $249,702.00 3.00 Geological Survey (1620) $751,063.80 $831.258.00 15.00 Land Quality (1630) $1,811,301.87 $2, 14D,056.00 47.00 Land Records (1640) $576,800.27 $1. 150,589.00 7.00 Geodetic Survey (1660) $724, 174.93 $850,347.00 23.00 PARKS TOTAL $8,949,511:92 x11,147,235_00 196.00 Parks Admin. (1711) $652,360.95 $796,936.00 21.00 Heritage Cons. (1715) $1,623,723.00 $1,900,607.00 1.00 Parks Operations (1720) $4,483,018.30 $5,801,688.00 114.00 Reservior Oper. (1750) S1,417.97A.20 $1,802.266.00 45.00 Recreation Plan. (1770) $772,435.47 $765,738.00 15.00 200 (1760) $4,412,679.28 $5,153,287.00 146.00 MARINE FISHERIES TOTAL $5,983,508.42 $8,174.238.00 156.00 Fisheries Admin. (1810) $789.579.49 $820,904.00 18.00 Ro5oarch (1820) $2,272,388. 10 $1,346,768.00 28.00 Operations (1830) $1,956.467. 10 $4,005,031.00 87.00 Development. (1840) $429.358.95 $1,920,584.00 23.00 Recreation Fish (1850) $535,714.78 $951.00 0.00 COMM. RSST. TOTRL $40,755,743.95 $39,700.565.00 71.00 Local Planning (1420) $2,755,655.40 $1,901,850.00 42.00 Comm. DQvei. Block (1431) $38,000,008.55 $37,798,715.00 29.00 ECON. OPPORT. C1470) $9.277,714.25 $10.4436,756.00 17.00 EMPLOY. & TRAIN. (1480) $56,944,751.40 $63.231,959.00 43.00 NRCD TOTAL $187, 171,550.89 5216.016.558.00 2076.00 DIVISION OF HEALTH SERVICES L , Expondituros Authorized Positions SECTIONS as of 6/30/87 as of 12/31187 as of 12/22/97 ADMINISTRATION TOTAL $12,303,894 $17,296,047 196.23 Admin. SQry i c.as <1 1 lt_i i f4i,934,4B3 $5,-171, 1.55 139_23 St., Ccn-it. Health Stat. (1130± 11,513,-08 $1,734,B59 19.00 Health Rid to Co. (11,40) $4,x66,:343 $9,492,531. Pub, Health Edut:. (1580) $929,:360 $587,452 14.00 ENVIR. EPIDEMIOLOGY TOTAL $8,929,873 $11.975,695 152.60 Highway Safety (1210) $614,859 $690,904 13.50 Occup. Health (1220) $429,632 $673,x70 15.00 Comm. Disease (1230) $1,870,425 $3,694, 163 26.00 Tuber. Control (1240) $3,218,341 g3,623, 1=1. 13.00 Sex; Trans. Di-cease 1'12513) $8g9,55B $1,OEsI,495 19,00 Vital Records (1260,q $1,27'9,:38 1 $1.-475,727 52.Ori En,,,ir,. Epidemiology (127, 0) $622,6?7 $737,488 14.00 MED. EMSMINER SERVICE TOTAL $1,652.520 $1.786,907 26.50 Med. Exam. Service ",1310) S1,652,520 $1,786,90-? 26.50 PUBLIC HEALTH LAB TOTAL $5,885, 166 $6,514,478 175.00 Laboratory ( 1410) $5,685, 166 $6.519,478 175.00 ADULT HEALTH TOTAL $10, 100, 101 $13,239,012 41. 15 Health Promotion ( 1510) $5,682,420 $6,079,773 25.00 Adult Health (1520) $4,417,681 $7, 359,239 16. 15 I r, MRT. & CHILD HEALTH TOTAL $108,533,234 $106,200,260 316.97 O Nutrition (1610) $49,408,$317 $51,283,526 36.50 Sickle Cell & Genetic (16207 $2.545,29? $2,924,742 16.00 Maternal & Child Health (1630) $21,522,371 $20.047.434 25,00 Family Planning (16.30) $9, 190, 106 $7.003,925 15.00 Develop. Evaluation (1650) X8.9-x1,027 $9.798,002 191. 17 Child. Special Health (1660) $10,455,499 $11.61 4,959 22.30 Perinatal (1670) $6,470, 164 $3.627,872 11.00 DENTAL HEALTH TOTAL $3.561,982 $4.052, 108 90.00 Dental Services (1710) $3,561,962 $4,052, 108 90.00 ENVIRONMENTAL HEALTH TOTAL $5, 111,354 $5.954.434 105.50 Food & Lodging (1810) $1,41$1,801 $1,533,811 33.00 Mosquito & Vactor 09320) $933, 103 $1,032. 117 6.00 Bedding (18x0) $284;938 $177,375 4.00 Water Supply Prot. (10-507 $2,021,077 $2.602,4O4 50.50 Shellfish (1860) $461,435 $5,29,-,27, 12.00 SOLID WASTE MGT. TOTAL $3. 152,290 $5,336.081 89.75 Solid & Hazardous Waste (1630) $3, 152,290 $5,236,6-e1. 89.75 Totals $159,229,414 $172,395,022 1193.70 ay • 070 ORANGE COUNTY BOARD OF COMMISSIONERS Action A nda Item No. '"'„ ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: AGREEMENT WITH INDEPENDENT OPINION RESEARCH AND COMMUNICATIONS, INC. DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S AGREEMENT OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of contractural agreement with Independent Opinion Research and Communication, Inc. BACKGROUND: Subsequent to the January 19, 1988 Board action there has been additional discussion as to the scope of the contract. The attachment indicates information received and addressed to the Chair dated February 19, 1988. The attached information includes the following: A) Contract for consultation services with payment schedule indicating a cap of $5,800 for consultation and support services with travel billed at 21c per mile with subsistence costs not to exceed $100 per day; B) Contract for public opinion survey with cost of survey to be $7,500. Consultants will be present to respond to the Board's inquiry. RECOMMENDATION(S) : As the Board decides. 071 CONTRACT BETWEEN INDEPENDENT OPINION RESEARCH & COMMUNICATIONS, INC AND ORANGE COUNTY FOR CONSULTATION SERVICES This contract is made and entered into this day of March, 1988 by and between Independent Opinion Research & Communications, Inc. , located at 530 Causeway Drive, Wrightsville Beach, N.C. herein referred to as Contracting Agency, and Orange County Board of Commissioners, located at 109 Court Street, Hillsborough, NC, herein referred to as Client. The parties agree to a binding contract for the purpose of consultation on the process of the adoption of a Capital Improvements Program and the resulting bond package and referendum to be held in November, 1988. The Client shall: 1. Provide the Agency with all available information on hand including reports, news clips, budgets, minutes, and any other pertinent information necessary for the formulation of a citizen participation plan and public information pieces. 2. Provide a work station for IOR&C's representative. 3. Make payment in accordance with the payment section of this contract. The Agency shall: 1. Provide consultation on development of a process for adoption of the CIP, development of a bond package, and the citizen participation plan. 2. Provide support services for any components of the citizen participation program desired by the Citizens' committee in conjunction with the capital improvements program. - Payment Schedule: 1. The cost for consultation and support services will be $55.00 per hour, not to exceed $5,800. This will cover 105.5 hours of consultation. Payment will be due upon receipt of an invoice from the Contracting Agency. 2. Travel will be billed at 21 cents a mile. Subsistence costs will be billed at actual costs with receipts included, not to exceed $100 per day. Independent Opinion Research & Communications, Inc. P.O. Box 501 • Wrightsville Beach, N.C. 28480 • (919)256-3976 072 All attachments, if any shall be considered as conditions of the Contract. Both parties agree that amendments to this Contract may be added as attachments only with the approval of both parties. With the following signatures of both parties, this document shall become binding. Karen E. Gottovi Shirley Marshall, Chair Independent Opinion Research Orange County Board of & Communications, Inc. Commissioners Independent Opinion Research & Communications, Inc. P.O. Box 501 • Wrightsville Beach, N.G. 28480 • (919)256-3976 073 CONTRACT BETWEEN INDEPENDENT OPINION RESEARCH AND COMMUNICATIONS, INC. AND ORANGE COUNTY FOR PURPOSES OF A PUBLIC OPINION SURVEY This contract made and entered into this day of March, 1988 by Independent Opinion Research and Communications, Inc. located at 530 Causeway Drive, Wrightsville Beach, NC, herein referred to as Agency, and Orange County Board of Commissioners, located at 109 Court Street, Hillsborough, NC, herein referred to as client, do hereby agree to the following terms for the purpose of a public opinion survey of the registered voters of Orange County. The Client shall: 1. Provide a phone bank of 19-20 telephones for four evenings. 2. Review and approve the questionnaire to be used in the survey. 3. Pay in accordance with the payment section of this contract. The Agency shall: 1. Develop, pretest, program for computer and print a questionnaire for use in the survey. 2. Recruit, train, supervise and pay interviewers. 3. Draw a random sample of 400 voters. 4. Code, computerize and analyze the survey results. 5. Give oral and written presentations of the results. Payment: Cost of the survey will be $7,500.00. One half of the cost is due and payable at the beginning of interviewing. The second half is due and payable when the report is given. Karen E. Gottovi Shirley Marshall, Chair Independent Opinion Research Orange County Board of & Communications, Inc. Commissioners Independent Opinion Research & Communications, Inc. P.O. Box 501 • Wrightsville Beach, N.C. 28480 • (919)256.3976 P.O. Box 501 07 4 Wrightsville Beach, N-C.28480 (919)256-3976 2029 Hubbell Dearborn, Michigan 48128 (313)562-9308 INDEPENDENT OPINION RESEARCH & COMMUNICATIONS, INC. February 19, 1488 Hon Shirley Marshall Chairman, Orange County Board of Commissioners 106 E. Margaret Lane Hillsborough, NC 27278 Dear Shirley, Enclosed are a contract for consultation on the citizen participation process for the CIP, and a contract for a public opinion survey. I hope that separating the two components will help us in the negotiating process. In regard to the public opinion survey, I must tell you that there is much more cost involved in the various steps of the survey than the thousand dollars you have- allocated. We also must supervise and control the process in order for us to have any confidence in the survey results. We will be glad to elaborate on the process and our costs in our discussion at the Commission meeting. Thank you for your patience. We should have attended the first Commission meeting when this was discussed, and would have thus avoided the delay in finalizing the contract. Sincerely, Karen E. Gottovi cc: Pamela K. Jones, Director: Dept. of Purchasing & Central Services O R A N G E C O U N T Y BOARD OF COMMISSIONERS 029 ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1 1988 Action !Ell Item # SUBJECT: PLANNING BOARD POSITION - CAPACITY USE DESIGNATION DEPARTMENT: PLANNING PUBLIC HEARING: _ _Yes_X No, _._W_ ATTACHMENT(S) : INFORMATION CONTACT: Marvin Collins Draft 2-15-88 Planning Board Minutes Planning Board Position Statement TELEPHONE NUMBERS: Hillsborough - 732-8181 Chapel Hill - 968-9251 Durham 688-7331 Mebane -- 227-2031 PURPOSE: Consideration of the position of the Planning Board in regard to the proposed capacity use designation for the Ergo River. BACKGROUND: On February 7, 1988, a public hearing was held in Hillsborough for the purpose of receiving citizen comment on a proposed capacity use designation for the Eno River. Subsequently, the Planning Board considered the proposal at its February 15, 1988 meeting and voted unanimously as fellows: "That a statement be prepared to accept the capacity use designation with assurance from the State that they will work with the local governments and in a designated time frame to develop regional cooperation and a management plan that would eventually lift the capacity use designation. " Since the deadline for receipt of written comments concerning the capacity use designation is March 7, the Planning Board will have sufficient time in which to submit its position statement. A copy of the statement is attached and is provided for the Board of Commissioners information. RECOMMENDATION: it D cif 1,› c. Capacity Use Public Hearing 030 Jacobs asked if minutes were to be available from the public hearing . Collins responded he would request them from the Division of Water Resources. Best asked when the Board had to make a statement regarding the capacity use designation . Collins responded that March 3 is the deadline for written comments to the Division of Water Resources. MOTION: Best moved that a statement be prepared to accept the capacity use designation with assurance from the State that they will work with the local governments and in a designated time frame to develop regional cooperation and a management plan that would eventually lift the capacity use designation . Seconded by Pilkey . Pilkey reported on the capacity use public hearing noting that of the forty-five people speaking at the February 3 public hearing, only five were against the capacity use designation and two remained unsure. Almost everyone spoke to the concern of water management. She noted that an elected official from the Town of Smithfield thanked State representatives for the Capacity Use Hearing and urged the designation for the benefit of those users downstream. Pilkey continued that most of the people speaking were landowners along the river all the way to Smithfield and they expressed the desire for a capacity use designation because of lack of water. Concerns were also expressed with the raising of flashboards by the Town of Hillsborough . Farmers expressed concern with the 100,000 gallons noting that it in times of drought such an amount could be used very quickly. It was indicated that by those directing the public hearing that farmers would fall in a different designation . Collins stated that OWASA spoke in opposition to a capacity use designation . He continued that those opposed seemed to be municipalities, utilities and agricultural interests. Those in favor of the designation were property owners along the Eno who are environmentally oriented as well as the Eno State Park and Wildlife Associations. Jacobs informed the Board that the Commissioners had stated their support for a capacity use designation with the reservation that they wished to have some opportunity to develop - a local mechanism for administration of the allocation of the water resources . He asked if this was to be in conjunction with the capacity use designation . Collins responded that his impression was that the Commissioners wanted to set up a local mechanism as a means of avoiding a capacity use designation. 11 M Best submitted a statement to be included as part of these minutes ( page ) . 031 Jacobs indicated there has been no confirmation of a date for the State' s recommendation on the capacity use designation . MOTION: Jacobs moved that the Planning Board recommend that the Board of Commissioners immediately begin to development a management plan in order to avoid the necessity of the State having to mandate the capacity use designation . Seconded by Best. VOTE: Unanimous. AMENDED MOTION: Jacobs moved to amend the original motion to read as follows: That a statement be prepared by the Chair or his designee as general support for the need for a capacity use designation or a management plan which would accomplish the same purposes, and, if the State imposes a capacity use designation that it do so with the inclusion of the local government in the regulatory process. This amendment was accepted by the first and second of the original motion . VOTE: 7 in favor . 1 opposed (Yuhasz - Indicated that he felt that State control of water resources would not increase the amount of raw water available) . VOTE: 7 in favor . 1 opposed a 032 Resolution to Support the Capacity Use Designation for the Eno River Basin On February 1st, 1988 the Orange County Board of Commissioners approved a resolution of support for the Capacity Use Designation for the Eno River portion of the Neuse River Basin. The Department of Natural Resources conducted an investigation for the North Carolina Environmental Management Commission and concluded that water withdrawals from the river and surrounding groundwater withdrawals in the area would require regional coordination and limited regulation at the state level. I, Chris Best, also support the Capacity Use Designation for the Eno River with the understanding with the Department of Natural Resources that this is not a permanent designation, but rather a continuing means to an end that will protect the public health and safety by assuring the adequacy and purity of the source of our drinking water supply. The state must work with the county to provide guidance and coordination in establishing a Water Board involving the regional water users. Since direct regulation of water use falls under the purview of the state, the state must help the Water Board with methods of instituting local options for guiding area water use such as through local taxation, development regulations, and public investments in capital improvements. Regional cooperation to ease the burden on our water supply will take place through the establishment of an Orange County Water Board. With the continued commitment to the Board from all the water users, and with the help of the Department of Natural Resources through this Capacity Use Designation, the county will demonstrate to the state that is is indeed capable of planning its own destiny, and the designation will be lifted. Chris Best February 15th, 1988 033 RESOLUTIONS OF THE ORANGE COUNTY PLANNING BOARD REGARDING DESIGNATION OF THE UPPER ENO BASIN AS A CAPACITY USE AREA Consistent with its longstanding commitment to intelligent protection and management of water resources, the Orange County Planning Board supports-designation by the North Carolina Environmental Management Commission of the upper Eno River basin as a capacity use area as recommended by the Division of Water Resources of the North Carolina Department of Natural Resources and Community Development. The Orange County Planning Board also urges the Environmental Management Commission to work with the affected local governments, particularly Orange County, within a discrete timeframe to develop regional cooperation and a management plan that would eventually lead to the lifting of this capacity use designation. The Orange County Planning Board urges the Orange County Board of Commissioners to begin work on such a management plan at the earliest opportunity. Resolved this 15th day of February, 1988. 034 ORANGE COUNTY BOARD OF COMMISSIONERS Action Tr . Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1, 1988 SUBJECT: Budget Amendments PUBLIC HEARING: Yes - No DEPARTMENT: Finance INFORMATION CONTACT: Donna Wagner ATTACHMENT(S) ' TELEPHONE NUMBER: Proposed Budget Amendments Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve the following budget amendments. 1. On February 1, 1988, the Board of Commissioners approved a request from the Orange County Mental Health Association for funding an Employee Supportive Program Workshop. The $500 request will support a workshop entitled "The Humane Worplace: Employee Supportive Programs.'.' The source of funding is the Commission for Women's budget. 2. On February_-16, 1988, the Board of Commissioners approved a $1,500 request from the Dispute Settlement Center for additional funding. The requested $1,500 will support the Community Penalties Program. The source of funding is the Commissioners' Contingency. BACKGROUND: 3. On February 16, 1988, the Board of Commissioners approved a request from the Triangle J Council of Governments to provide financial assistance to the TJCOG Regional Systems Telephone Committee. The source of funding is the Community Development Income Survey. 4. The ABC Board pays Orange County $7,800 annually for vehicle usage. These funds accumulate in the County Capital Reserve fund. The ABC Board has paid $23,400 over the past three years; this amount has accumulated in the Fund Balance of this fund. This amendment will transfer- $22,670.00 to the General Fund for the purchase of Sheriff' s vehicles. RECOMMENDATION(S) : Approve motion to amend the 1987-88 Budget Ordinance by the proposed amendments. 035 ORANGE COUNTY PROPOSED 1987-88 BUDGET AMENDMENT The 1987-88 Budget Ordinance as adopted on August 4, 1987, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT 1. GENERAL FUND Appropriation: $ 0 $ 500 $ 500 Source: Commission for Woment 37,634 500 38,134 To appropriate funds to the Orange County Mental Health Association for Employee Supportive Program Workshop. 2. GENERAL FUND Appropriation: Dispute Settlement Center $12,000 $ 1,500 $13,500 Source: Contingency 27,670 1,500 26,170 To appropriate additional funds to Dispute Settlement Center for support of the Community Penalties Program. 3. GENERAL FUND Appropriation: Triangle J COG $ 0 $ 1,000 $..1,000 Source: Transfer from Community Development 0 1,000 1,000 COMMUNITY DEVELOPMENT FUND Appropriation: Transfer to General Fund $ 0 $ 1,000 $ 1,000 Source: Community Development-Income Survey 11,217 1,000 10,217 To appropriate funds to the TJCOG for assitance to the Telephone Committee. Y '3 036 BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT 4. GENERAL FUND Appropriation: Sheriff Department $2,402,377 $22,670 $2,425,047 Source: Transfer from County Capital Reserve 0 22,670 22,670 COUNTY CAPITAL RESERVE FUND Appropriation: Transfer to General Fund $ 0 22,670 22,670 Source: Fund Balance Appropriated 0 22,670 22,670 To transfer funds to General Fund to purchase Sheriff vehicles. Approved this 1st day of March, 1988. ORANGE COUNTY 037 BOARD OF COMMISSIONERS ACTION AGEN A ACTION AGENDA ITEM ABSTRACT ITEM NO. � -MEETING DATE March 1, 1988 1 SUBJECT; Submission of Small Cities Community Development Block Grant Application/ Community Development Block Grant Target Area Selection *********************************************************************** DEPARTMENT: HOUSING/COMMUNITY DEVELOPMENT PUBLIC HEARING YES X NO ******************************************************************* ****** ATTACHMENT(S) : Resolution INFORMATION CONTACT: TARA FIRES EXT 425 PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To authorize submission of a Small Cities Community Development Block Grant (CDBG) Application for 1988 and selection of a CDBG Target Area for 1988. BACKGROUND: The N.C. Department of Natural Resources and Community Development in February 1988 announced the acceptance of applications for Community Revitalization projects. The maximum amount a locality can request is $600,000. The deadline for application is May 20, 1988. NRCD also requires local governments to conduct two public hearings before the application is submitted. In order to meet this deadline, the County must decide on the submission of an application, select a target area and establish public hearing dates. In 1987, the County submitted a CDBG application for the Rencher Street Area which scored only 36 points below the funding cutoff. County staff propose re- submission of an application for the Rencher Street Area since this area still presents the highest magnitude of Community Development problems. Staff also propose setting April 4, 1988 and May 2, 1988 as public hearing dates to receive citizen cent regarding the CDBG application. RBOOMMENDATION: 1. Adopt a resolution authorizing the filing of a Small Cities CDBG Application for the Rencher Street Area and authorize Chair to sign. 2. Establish April 4+, 1988 and May 2, 1988 as public hearing dates to receive citizen comment regarding the application. 038 RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE FILING OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION. IT IS HEREBY RESOLVED: THAT, the Orange County Board of Commissioners authorize the filing of Orange County's Fiscal Year 1987 Community Development Block Grant Application, including all understandings and assurances contained within the application. THAT, an application will be submitted to the North Carolina Department of Natural Resources and Community Development on or before May 20, 1988. The amount requested is $600,000. I hereby certify that the above resolution is a true and correct copy of the resolution adopted at a meeting of the Orange County Board of Commissioners on the day of , 19 039 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agea Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: ANIMAL LICENSING TAX--SECOND READING DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S NONE OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of second reading of animal licensing tax. BACKGROUND: At the February 16, 1988 regular Commissioner's Meeting the Board approved, on the first reading, differential licensing tax for dogs and cats as follows: Dogs: Spayed and neutered $5. 00 Unspayed and unneutered $7.50 Cats: Spayed and neutered $2. 00 Unspayed and unneutered $3 . 00 Since all Commissioners were not present at the February 16, 1988 meeting, a second reading is required to adopt the animal licensing tax. The Manager recommends the effective date for the new licensing tax be retroactive to January 1, 1988. In addition, extension of the animal licensing tax deadline from March 31, 1988 to April 29, 1988 would give citizens ample time to respond to the new tax rate. All citizens having paid the old (higher) licensing tax would receive a refund check reconciling the difference. Approximately 1,808 animal licenses have been issued to date with 290 of the total representing unsterilized animals. Therefore, the total number of refund checks would be approximately 290 resulting in minimal impact on Animal Control and Finance staffs. r. 040 RECOMMENDATION(S) : Adopt new animal licensing tax with effective date retroactive to January 1, 1988; extend the deadline for obtaining animal tax to April 29, 1988; and authorize issuance of refund checks to citizens who have paid higher tax. 041 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AG ND ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE MARCH 1, 1988 SUBJECT: CONTRACT: TOPOGRAPHIC MAPPING OF POTENTIAL RESERVOIR SITES *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 PROPOSAL TABULATION OF COSTS PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ************************************************************************** PURPOSE: To review overall proposal for topographic mapping of potential reservoir sites and to consider approval of Tasks one (1) and three (3) . BACKGROUND: Pursuant to Board action on February 1, Hazen and Sawyer, assisted by County staff, solicited proposals for the mapping project with two contractors, Piedmont Aerial Surveys and Robert Kimball & Associates responding. (See attached tabulation. ) It is necessary to authorize the successful contractor to proceed with the flight work in Task one (1) and three (3) in order that the sites can be photographed during the first two weeks in March before the foliage sets on. In order to meet this deadline, we request that the Board approve the scope of work as stated in the attached proposal; authorize a letter of agreement to be drawn up with the lower bidder (Piedmont Aerial) and presented for formal approval at the March 15 meeting; and authorize Tasks one (1) and three (3) (aerial photography and field work) to be carried out immediately. Senate Bill Two monies are available to fund this project. RECOMMENDATION: - Approve scope of work; Authorize formal letter of agreement to be drawn with Piedmont Aerial Survey and presented for Board Approval at March 15 meeting; Authorize Tasks one (1) and three (3) at cost of $1840, to commence immediately. 042 HAZEN AND SAWYER, P.C. CONSULTING ENGINEERS February 19, 1988 Mr. Irving Isaacson Piedmont Aerial Surveys 123 South Walnut Circle Greensboro, NC 27409 Re: Topographic Mapping Orange County, NC Dear Mr. Isaacson: On behalf of the County of Orange, I hereby request that Piedmont Aerial Surveys submit a formal price quotation for the topographic mapping work outlined in the following paragraphs. You will recall that we discussed the scope of this project by phone during our several telephone conversations in December, 1987 and January, 1988, and you prepared preliminary cost estimates at that time. Scope of Work: (Please refer to enclosures A and B) Task 1 Perform all necessary aerial photography and field work for the preparation of 1"=200' scale topographic maps with 5-foot contours of the entire reservoir study area delineated on Enclosures A and B. The study area is generally bounded by contour 620. Lake Orange Dam forms the northern boundary limit and US 70 the southern limit. Task 2 Prepare 1"=200' scale topographic maps with 5-foot contours for the area described in Task 1 . Task 3 Perform all necessary aerial photography and field work for the preparation of 1 "=200' scale topographic maps with 2-foot contours of the potential con truction area delineated on Enclosure A. This area is bounded on the north by the AT&T (buried) telephone cable, on the east by NC Grid Coordinate E 1 ,960,000, on the south by US 70, and on the west by a line running parallel to and 100 feet west of, an existing road known as Lloyd' s Dairy Road. 4300 GLENWOOD AVENUE - P.O.BOX 30428 • RALEIGH,NORTH CAROUNA 27622 • (919)782-8333 RALEIGH.NC • CHARLOTTE.NC • HOLLYWOOO•FL • NEW YORK,NY Mr. Irving Isaacson February 19, 1988 Page 2 ()Cs Task 4 Prepare 1 "=200' scale topographic maps with 2-foot contours for the area described in Task 3. Task 5 Convert data from tasks 1-4 in digital form for use with the County/Hazen and Sawyer AutoCAD system. Task 6 Develop a stage-area-volume relationship for the entire reservoir study area or portion thereof to be described at a later date. Mapping Instructions 1 . All mapping is to be performed in accordance with National Map Standards. 2. The North Carolina Grid Coordinate System is to be used for horizontal control . Vertical control is to be referenced to the National Mean Sea Level datum. 3. Point elevations accurate to ±1 foot or better are to be given on all topographic maps for the reservoir study area and potential construction area for the following: (a) ground elevations immediately adjacent to all buildings (b) low points on roads and bridge decks at all stream crossings. 4. Final maps are to be presented on 24" x 36" mylar sheets. Please note, it is imperative that all aerial photographic work for this project and any necessary preparatory field work be conducted during the current "flying season," which will probably expire sometime in March or early April . To meet this timetable, we will need to receive your price quotation by this coming Thursday, February 25, for presentation during the next meeting of the Orange County Board of Commissioners. Please advise if you will have difficulty in meeting the proposed timetable. Note also that, pending later evaluation, Tasks 5 and 6 may be deleted. We anticipate that the final maps prepared under Tasks 2 and 4 will be needed by May of this year. Please submit your price quotation to the attention of the undersigned. I would appreciate your giving this matter priority. Please contact me by phone if you have any questions. Yours very truly, HAZEN AND SAWYER, P.C. irfic‹;2p James McCarthy, P.E. Principal Engineer JMcC/er cc: Mr. W. T. Laws 044 H HAZEN AND SAWYER, P.C. CONSULTING ENGINEERS February 19, 1988 Mr. Jim Morgan Robert Kimball & Associates 615 West Highland Avenue Ebensburg, PA 15931 Re: Topographic Mapping Orange County, NC Dear Mr. Morgan: On behalf of the County of Orange, I hereby request that Robert Kimball & Associates submit a formal price quotation for the topographic mapping work outlined in the following paragraphs. You will recall that we discussed the scope of this project by phone during our several telephone conversations in December, 1987 and January, 1988, and you prepared preliminary cost estimates at that time. Scope of Work: (Please refer to enclosures A and B) Task 1 Perform all necessary aerial photography and field work for the preparation of 1"•200' scale topographic maps with 5-foot contours of the entire reservoir study area. delineated on Enclosures A and B. The study area is generally bounded by contour 620. Lake Orange Dam forms the northern boundary limit and US 70 the southern limit. Task 2 Prepare 1"=200' scale topographic maps with 5-foot contours for the area described in Task 1 . Task 3 Perform all necessary aerial photography and field work for the preparation of 1"=200' scale topographic maps with 2-foot contours of the potential construction area delineated on Enclosure A. This area is bounded on the north by the AT&T (buried) telephone cable, on the east by NC Grid Coordinate E 1 ,960,000, on the south by US 70, and on the west by a line running parallel to, and 100 feet west of, an existing road known as Lloyd's Dairy Road. 4300 GLENWOOD AVENUE P.O.BOX 30428 • RALEIGH,NORTH CAROLINA 27622 • (919)782-8333 RALEIGH,NC CHARLOTTE.NC HOLLYWOOD,FL NEW YORK.NY Mr. Jim Morgan February 19, 1988 046 Page 2 Task 4 Prepare 1"=200' scale topographic maps with 2-foot contours for the area described in Task 3. Task 5 Convert data from tasks 1-4 in digital form for use with the County/Hazen and Sawyer AutoCAD system. Task 6 Develop a stage-area-volume relationship for the entire reservoir study area or portion thereof to be described at a later date. Mapping Instructions 1 . All mapping is to be performed in accordance with National Map Standards. 2. The North Carolina Grid Coordinate System is to be used for horizontal control . Vertical control is to be referenced to the National Mean Sea Level datum. 3. Point elevations accurate to ±1 foot or better are to be given on all topographic maps for the reservoir study area and potential construction area for the following: (a) ground elevations immediately adjacent to all, buildings (b) low points on roads and bridge decks at all stream crossings. 4. Final maps are to be presented on 24" x 36" mylar sheets. Please note, it is imperative that all aerial photographic work for this project and any necessary preparatory field work be conducted during the current "flying season," which will probably expire sometime in March or early April . To meet this timetable, we will need to receive your price quotation by this coming Thursday, February 25, for presentation during the next meeting of the Orange County Board of Commissioners. Please advise if you will have difficulty in meeting the proposed timetable. Note also that, pending later evaluation, Tasks 5 and 6 may be deleted. We anticipate that the final maps prepared under Tasks 2 and 4 will be needed by May of this year. Please submit your price quotation to the attention of the undersigned. I would appreciate your giving this matter priority. Please contact me by phone if you have any questions. Yours very truly, HAZEN AND SAWYER, P.C. c4-1114 111-‘2 James McCarthy,`P.E. Principal Engineer JMcC/er cc: Mr. W. T. Laws . . , .. . . . ., . .... . v... . 046 -i' -'' '. NC o SURE 74 ...,.-... EFLAND QUADRANGLE NORTH CAROLINA-ORANGE CO. „,4:5, ■ 7.5 MINUTE S RIF 0 II RoGRAPHIC) ,.c7 BIM h Pm/ %I CEPA.8.0.E 3 f /0' ig I'V • I 9E0 WO FEET 790730:07.3a. 'CEDAR GROVEJ • 1 , r .''Ilk'L" -...40416.4 VIPIX41187- ''..."6 . t.,.-.17, 1 i 1 0:10 411/. ■•,.,,,:, IR Fir . .. • '..•-/ .//:' / . i j •• 1 f• ..M ' „1----;■/: - : '-'-' . :''-' '•• r j &V, /7 .- ,-'I ( ' OP ..::-.'. . -,.. '- '''----'.,.,.-- '.' " +' - \----!.\ i'i /1.C" ----.‘,Il ,■ '17_ ,, '.? i ). 1-,..c.rj. 4 ., 2: . • ■ -/1:1 -- ': .4' r; ; -r ---t-,', "- '/•;-/ . f ..--/TA, (-) -1) I( f' 11 ( 1; di), .--, :!-, - ..'.; .; \I.,. i !1'7-i-'■r\i- . •,i 1).-:'‘, _,,K-", -\..- i );) '-..1 ( ,r/ I) -. ■ - --N ) , _.,,,,, ' -•- ■fr)ir . 1 If\\. 4\. /71.1 -\-- - t 1\ '• \ 1). /(. I . , --c ;I,i "..:' 'it ,:t.),„7...,1 .. , ), .' i J; 1,11 i (- •1 ,, ,„,,,.,..- L'‘,..--'71 I:- ,,,,, 6 .. 1- 1 • ,'., )\\...p t . L/ \ r„.-)) r_,-- iiiit ,' ,..ej,,,, . \•, '••d. / Alf;,/....i..... \,_,...i.:/iir) ■',\' 1 }) I 1- 4) '';`,:z! ._./-- J--,., - ..-A,----,.--" C ') 11.:: NI. l'''' FEET 11%37 ..1 ,...',---,1 ...•( C r-- ,,,,----4) •,I- . (1 L' '''-----N\.' ;//) / ''' ' ..a • - (-=' l'f'II:-' -... r-- ' (( IR 1\---zz-_I ; ' ) ; --'(,:-•-. .::.- -...,--/--: ).. ,, 11 ,:- i L. \ \ ' y ( ,' -,./ \ c f, i ‘6VCi ) \7-.7.,.'''' "---- - .'.1 - dl'f'1.-6 .‘:-f:• ..: Ill--- 16.;,'i \/,'„ // ,,,, (•,•,.., , - , • k• / f?-"-) •'.-* ,1 "/ /, • ) - .., 4--L=} , '-)7. --'----\--N-/-1- 6....4-- ' ----- - .„.-'..-.1;..(. '-/ ),(.(1::._.:: ,;ii.'_iii i/(Y.1 ,-) ' , / . < ---) c . ',--. .L. - ' I (-`',---- /-6, r . , :‘-,,,- •r'' 11 - -:• • '"" ''...' ' '. r ''" , rf . •7, (,... - -'1 1 ---) - - ' / L'• - - ,'. I yii• :- ..,.. --t) .7-ti,y , j-,,,,,),,,:i ,...:\.., _ .,.--k. .1_,1c-,-:‘.(,// .■ . , . 'f"' -` n° , P7: .- . Lr//'''P i■ " . 1-'.---' • vi ,,,,77....._......4_,......, ,.,. ?.4 A- `, •-- ---11,---e i): ) ,,,,_,..„ ,, i .., __5...„,.... ,, .. .. _..... ,,,....)), ,.((y.,;(73,. ilra. .„.....i- 77-. :7_7 ,-,__., _,....-<2_ jr2:•/,[7:...-7;--1!, (-;&,,,,,i'l:'''''::--,74.7:T.:-(:'c;-; .",?"---4'°'-',.... ''. -.---' 1,. ..--' C- '4P4..'- 411■17 .s.: 16 i sk- '----..7</- ..'\-----7 --C),t,--i '---'.'.:7-'" ',-. .-\--------;--')':.-,, p.,--\:) . , a:1- .- (,. .1..,... , \• 'ff/ri -'.. s° A.. ' c'" ' -..- ,)I ? ''• . '" \1\71. 4.- jill',-„, ). ‘----,' )4.- .. ------ \ 1 i '1-. -t z 'il!L. '1 ' -///,' '-'. r --- -...._____\ )1? L.,/1 „ ,,-;., . ? I.( .- •.'')1 • ,.. - ., : , (I_,* ,., .r:;,•:-:, ,,,I-nr -/-. .''.1 ' c •. 1 )J ,: t. /:(( I 2 2 I )\..,.1 ,`P '. .l.-;, -- >- r 1 L/( I" -::: ( '') , i• ,, ,, . ...,.: / .r i , .0, i •,C1 r'; ' 01\ ,...-."•-7, ' ` - ' ', ' ly•L___)- ;.1 - i -. ":;----..- ..:k..;2-r-.7. '1 <.# (:51 - 1, --N !,1 i I)),f....I i .6,,,)\ 't7-.\„,rik..:-.4,4/', .,1 A',,,,,,,, y() .7",...,./f--i,./ i 1 j) ,/-7‘.- . ..\m..g.7''''..N.li 1///// , ":"-?"' .. fir-0j• '-..‘i ) i • .. j'k)‘,n's.1;. ‘.■,k5 .„..5 4 si il ..';'.------;...---,7?'oi/ i . k,'.,_,--F,■■,'.fi;c1;,..,_-..) ,-. I,1_, 4,..,,I),.:/.. !.....,c__. 5 ..- . i ---- - 4-• /4 , 1. ._ah 1 '\i,--• //7: •!‘.. -. 1 7 : P17 . ' SA. Vil • ..4011100111.1 - 1 - ,,• .1 A., . . .,,,, 1'.1. ..._ .•,.., • , \\),\.,,,,r, , )4/„ Alllax.4-1,-.64.•. ---- .,. ;_: .',..-:: '" :,..- W. s:--., '..f.'-' -' .11-717,z.: ,;',. ..:..7.':-...-- .:. ;.±, 11,)-,;.' i !, ,' . ,, , * llt if, . •-1 .Itli .., ---''''.■• 7;71-" t-.n..d) . .......,--it''- -1'-'. /[i • ' ' (../'- -./,2..'''.'''.' .-.-:S.::: , „..;,..„._;‘,,:........,,.., ,_- :,... :• _._.;\ . II'. ,:, 'z•- - /.."./' . .-. 'i r. .- u ',,, ' .'s Ili. ,II,...' ' ;1\ j ' • 1 '1.14 ...6.,2 :;:TriL,,,:71 :- 1-.;,m=',7;.,) ',..,' ,- '.-:..• ' , .-; .! '7E'''a'-.)12' , ; i-if-'• !,.-- ,'1-;17 .,',./ )..,:7.,1‘,r1;_#,Fr,;:-,..' ,11,' .1 -.-- S : A ...- .-.---•"=:•-- •1 l.v 3 - - -\,I I ,,,,,,9.'.4.11.6:':744,-_,,*.-.A--.k z,,.\-■‘l.'„,J,,s,,,(_f ..ii -,l f?, . . '-'-` V,l'''....,+1 . . ') --ft ; -':. •---1-)t? , -.--- '''< ''---:'"`-=--11.■... , ..... .-- ,r, ' ,:I : ( - -I/ . ..., i ,,t \,,-:..;., '\,. ,..., . .-:•,.....V i '-'..,- I t .... ' -\ ■ \ - -.;1(i( - ,......1 ' .';'.;joy/.. V,Z., '_ 2.,./(1//... /7--•-', '..,:6. •..,--• !, .6 (i, „,;,-,i:7,....:;,':- ...r.,., -,ees , 7.-\-1\;' '')\ '. ' :', •••-c...At •..;"„e",<. .L.S'•••• h ' ,-- '---\, 11-4 11 el/irlk ID, ••-7-;■'. ----e-,I' \t-7. - ' ...-1.-7\-') . \ 1,,. ,s--.. 'L:t- : „ • - .,,i1P.',./, -1,7,i k,,'I 0'0 ,:•..-;\\,;pel((('). --Ai ms,;:"..iiiiy(.-I'm-, 7 -6. ---_':',? .jz----i. i'' ,_.,..._,, ,,, {/•:, _-1_[.'.)1' 1 4 :, /.--;IL"'itt'-s-'-- ..,'''' j '-_-..', 11-::\ (I''i' f((.....!1 0.---,4;.,il•-f,-( ,1- .A .!,.,! f,.. ',1,1.,.,-- 4.:,:--Ls.:,- t.,, '.)-\--1-- -., i..:--; - se4 . ,,,,1--:--:, -:4-':-(->:--,1:)-02__ L: ,.ii ,0,, , --.t.,-..-.,-s;_y.. '..--..,....: ■ .',-7---:-- A.„:'...-(, €A ------- -'-7 '; '7-.... el :.■\'i.' .,.7,' j ,Cdt,i:.--;---"i-i --.T , , . ..:.,' kJ , - .4.-.--,,-- , .( ■\i .-',, • - ,/v - ',,- 0 -)//) 10; e\i). • . !, ,,_ - •• •/-, --I t, .•_.: - „,,•',...)"----- ,, -,.! , / e / r.:.-- kli -,::( • •v- 1 v.;-_.• 0, 9..0-•-s..; •"_., _ . , -, ( -__ ... / is - '; • -. ' 1'7 ' ' /2 ' •.: i i V1)) '''-'2)/1' ': . ,1r , , i(.2 -. I - q , '.4.t (.0 ,..-- . .-......../ ,..- 77 /./. ,, . -,: ,t,..-'.-J_..._)_ _.,c- /.1......„ .?...i , , .. •), -,. , , -,„L.)) -- -- s'. t., ■ i )j-Tr..,r::::' t ' ) 1) '6- ;I(‘ '-■-• \ , --*" ;(7- /..: .'.'''6 ''''. '.-:.;.-.--•• '10,:.::„...)1,----/ - /;''.. -:-11 ' V . '? '. : ).5,C.r 1 f:':,:i7 c - •(:'•1 //-''• ' '• 1-: • 'i, ..- / - i As‘`. 'tli t I 4/ ' /tt cl:IL if .." ;•.' .17/'i I ikr.''.:i :t.•1.(c-c-Sri: .1*. ' I _1•..‘6,5 '''' ' "-- - ' ,j" (( ----- -'-' ,L) \ ; q .' ' - C .----, - ,-.0 -•q //:-.. '• - ...i 3 K■))..2:-''. , (---"'ff._,../ji- . si ill,,. isi,\:•-:.1:2 ..:i.3:!I' ,.':.4:\ ,::ic .'y ,_ *el ' trri 1 r ': I'''. - '.-- '''.-'/-''' '' ),...-..Y.- ---\'''''•--'-'.\'''\' c i■'- ',\7%;"') r'\\\\;7\.---1 1.---'(02,21 ' S\'`..X(C' ((.,:(i-' (•,-' '. ;: ' ;...!--',- ''c /72,•;,..-,:27.-7>'-_,.,--" ';.'- ,',:::4i' 1.-- , I 01 11 'i,L!■•=7-k:::.•.;-.----;•---, .•.,', ',)''‘,...7.=.-•_6.N."••---/ !.-.-'.. -•'■'s-• \------/'„ 'j,,,, ;• ,,,;', , .',.- ' • No)j1 p; Q . ,. =, , c—NIc4-oSUPE •)4 •r4F' ../,I,'.� , r;I :+I is _/:'-'' e •,• _ O 1 S 1• = � 93 ��,.. _ 04 r ° ,. -r ,�. - \,�,-=) ... ,:AE la-=�yw .� c''.,t_:'-( (,l/ 5 7Slytc6a1 .---1• ti --/J 1."+' 7' 1. .7 / Jo.1 a r6 77717* f.J k -- ». ,.` ;e I_ • . r � f z• 0 « 4kkk• ). \_• ...+ ' �.! }f,,,,, 5G, • was•,, Al , -p l• • 1' l-, -,--,�n/ .0 ' 0:••• 11 �� +_•' ��1_.•:✓ It �v l I �..ii. / e_„1 :f,,).i ;1,1.,l ,' '.T a)GroV - 1 •� 1 1f\J1-0, 1 l /y)-%'�--1_(1.CI 1 I it ` ▪" �1J '(I � � - V ti..,::) ,‘, �( Cam( .c --/� fl(• 'a v-]1. & 9, '), 4. ,'JJ) is / \ �..:...'r..°. . a ti•. J 1�.`' ��c`- IO •;7:71 'l �r-- ':'• : . 61. C � `.\ 10 '---:• .') ▪ - •(' )•,,,,,,.:,‘,!:,..;.'11'._,,../),(.o_i'"--/- j\•:•,,,.. 0 i-,) i ) • ,(1- ' .‹C?71; .11 ii 7,i :.: .0if •,•_-_,•-•.), A't tisi)^.„ki.,/ ° .?- ,,,,.•:,,,/,•., (1... sz.,\... '' '-') -.0 / .i c ---__5_,, ,.. . :"1.- .%---▪--N"11 .. ''' .. '1 4((r..- -- • '- .' '. '''11:. 1 dir t7,-. r.r-sr.,-..0 . /,/,. , .. . i„, . . ,,70 _.....-----, --„, ', •-�1, �� - p l/'---'� `- /I I/ --- ..., \A .i},J '� `-- nn)°'•i 11[7mw Al1..Crm��' �- �) J_ / Ilijs ��) 1\ II ;•• E pea �. X14„, .,,i 1, X11' Gtr F � -i , ( . ('- r to\-.ar,; __,. -- err- '' `-. _ ;. 1 - .I. ,I�I'fir'" 7 ('.\.'.._2/,o \ ` '1'\ f "+cal / °u■ ___,--- - if.:‘,....• •■• .(V" ' - 0./.0^.),A, 670-,,,-,i7i:::,,,,_ -"a2 7i 11v ii )r = ; 1`7r• `ice �p r`? x+- asl. .• 2---):)7)..17 .'-',_ 'r kt';, - . ' ' ' ' "--', .40 . ' ,- 2i i• ' (-(',:..,'(-); l'-_, -. 7,i7-1',--: 0/. ..';',,:.`. -._,. , ....7_,...„,.....-_ 1 1 � r Y•- . `1 ,- _lit�/ ) �/ I,l IV • 1,1 .,,,v,-^',i( ..i' `//- '� tr'i - f1 . r6^' (. � LJ - �_... . . - ' - /gyp° ': :. -- '" 1`'f�.'' �Aj•,'.1. ',1 . \1. %_ . ` _i21��,�`-�• .,•.. '' .:,f :I( f 1� •r -( .J !✓ o \� ` `�7,/���I O �a �t I.C .,-. , 'S✓/(1I/n)li.'Q..'4, ...�J✓' -.,�..:„ iii J'- ,.M-_.y , "u _•,/F I - %`�(, / CALF 1:241100 5�z'�^ ° 'E)•• rfiawr.E _ t MaE ROAD CLASSIFICATION Iy. loon .Roo Primary highway,all weather. Light-duty smO woo Tom PEt .gh aA road.all weather, e�E@ o hard surtace.� improved surface_ �e 0 I KILOMETER ,_^Q Unimproved road,lair or dry 00 INTERVAL 10 FEET weather S IS MEAN SEA LEVEL Route • • • .01114F NATIONAL MAP ACCURACY STANDARDS OIrAOeAI.GtE CEDAR GROVE, N. C. ICAL SURVEY,WASHINGTON.D.C.20242 N3607.5--W7907.5/7.5 t TABULATION OF PROPOSALS SUBMITTED FOR TOPO MAPPING SUBTOTAL TASK TASK TASK TASK TASKS TASKS TASK TOTAL p 1-4 5 6 ROBERT KIMBALL $ ASSOCIATES 9370 8570 2100 5410 25450 2000 NONE 27450* a' PIEDMONT AERIAL SURVEYS 740 13270 1100 4890 20090 2120 1920 24130 NO DUTIES OR COST FOR TASK 6 IS INCLUDED IN THIS PROPOSAL. MEL 049 ORANGE COUNTY BOARD OF COMMISSIONERS Action A end Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: ANIMAL CONTROL ORDINANCE AMENDMENTS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 ANIMAL CONTROL ORDINANCE AMENDMENTS COUNTY ATTORNEY CORRESPONDENCE CLARIFYING ANIMAL TAX TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of adopting Animal Control Amendments. BACKGROUND: On February 16, the Board asked the Manager to report on penalty for failure to properly license an animal. A review of the Animal Control Ordinance Penalties Section with the County Attorney concluded with the following proposed ordinance amendment: Increase the civil penalty for failure to properly register an animal from $10.00 to $25. 00 (see attached excerpt from ordinance, page 35) . All violations of the Animal Control Ordinance would require civil penalties of $25. 00. Additionally, suggested changes have been included in the Ordinance to clarify that the fees for animals are taxes (privilege taxes) . RECOMMENDATION(S) : Adopt Animal Control Ordinance Amendments. 050 ORANGE COUNTY ANIMAL CONTROL ORDINANCE CONTENTS Section Page I Authority II Animal Shelter 1 III Animal Control Officers 1 Taxes IV Animal License Fees 2 V Licenses , Permits , Registrations , and Fees Required by this Ordinance 3 VI Ordinance 4 VII Definitions 4 VIII Animal Control Program 11 IX Relation to Hunting Laws 14 X Notice in Case of Injury 15 XI Mistreatment of Animals Unlawful 15 XII Control of Vicious Animals ; Security Dogs 17 XIII Impoundment of Animals 18 XIV Handling of Stray Animals 19 XV Public Nuisance 20 XVI Rabies Control 21 XVII Rabies Tag and Identification Tag 21 XVIII Applicability to Veterinarians 21 XIX Kennel Standards 21 XX Permits and Standards for Animal Collection 28 XXI Penalties 34 XXII Severability 36 XXIII Effective Date 36 051 B. To cooperate with the County Health Director and all law enforcement officers in the county and the towns therein and assist in the enforcement of the laws of the state with regard to animals , the vaccination of dogs and cats against rabies , the confinement and leashing of vicious animals , and any other state law applicable to animals or animal control . C. To investigate reported or observed animal cruelty or animal abuse and make written reports of such investigations and, when requested , provide such reports to animal cruelty investigators, appropriate law enforcement officers or the Dis- trict Attorney ' s Office . D. To investigate reports of observed harassment or at- tacks by dogs or other animals against domesticated livestock and to assist in locating those persons owning or harboring the at- tacking animals . E . County Animal Control Officers shall not have the power to arrest . Taxes Section IV - Animal License `,Fee . Orange County may set taxes tax animal license .fps- as allowed by law and set the . fee amounts an- nually as part of the Budget Ordinance . In order to further the taxes goals of controlling animal population, the fees of unspayed or unneutered dogs and cats shall be higher than those of neutered animals . Within thirty days of acquisition of an animal for which a license is required , the owner or keeper shall purchase the appropriate county license . 2 052 C. In addition to and independent of any criminal penalties and other sanctions provided in this ordinance , a violation of this ordinance may also subject the offender to the civil penalties hereinafter set forth. 1 . The Animal Control Director may issue to the known owner or keeper of any animal , or to any other violator of the provisions of this ordinance , a ticket or citation giving notice of the alleged violation( s ) . Tickets or citations so issued may be delivered in person or mailed by certified or registered mail to the person charged if that person cannot readily be found . The ticket or ci tat ion,--e-xc p-t--tome--4esti }__€ems--f i-1 e--t� ee-Fr e--a-r.- ta1.r shall impose upon the violator a minimum civil penalty of Twenty-five Dollars ( $25 .00 ) , or such greater amounts for subsequent offenses as may be set by the Commissioners . regtri-rcd-4y-t ►e-e 44saeee-a ia44-4 1- _cizzii pertal€y-e€-Tee-ae4a-Es-4-$44,-(104, This civil penalty may, in the discretion of the violator, be paid to the Animal Control Direc- tor or his or her designee within fourteen ( 14 ) days of receipt in full satisfaction of the assessed civil penalty. This civil penalty is in addition to any other fees or costs authorized by this ordinance . 2 . In the event that the owner or keeper of an animal or other alleged violator does not appear in response to the above described ticket or citation , or the applicable civil penalty is not paid within the time period prescribed, a civil 35 r • COLEMAN, BERNHOLZ, DICKERSON, BERNHOLZ, GLEDHILL ISE HARGRAVE o S ATTORNEYS AT LAW P.O. DRAWER 1529 1Z9 E. TRYON ST. HIGH, N.C. 27278 919.732.2196 - 919.9424000 CHAPEL.HILL O cE December 4 , 19$7 SUITE 20,FRANKLIN MILL1RIG 137 E.FRANKLIN STREET CHAPEL HILL,N.C.27514 9197151 ALONZO B.COLEMAN,JR. STEVEN A.BERNHOLZ DONALD R.DICKERSON ROGER&BERNHOLZ GEOFFREY E. Shirley E . Marshall , Chair DOUGLAS G.NICHOLAS HERMAN Moses Carey KIM K.STEFFAN Stephen Halkiotis u'E'asmorm John Hartwell MARLYN ELLISON oft Don Willhoit BONNER D.SAWYER Orange County Board of Commissioners (1902.1972) 106 East Margaret Lane Hillsborough, North Carolina 27278 Re : Animal 'Control Ordinance - Annual License Tax Dear Board Members : During the discussion of the Animal Control Ordinance at your December 1, 1987 Board meeting it was suggested that the County do what it can to make any tax on the privilege of keeping animals deductible for federal income tax purposes . Orange County can designate any fees or charges associated with keeping dogs and other pets a "license tax" pursuant to N .C.G.S. Section 153A-153 , which states: A county may levy an annual license tax on the privilege of keeping dogs and other pets within the county. Generally speaking , taxes imposed by local governments are deductible for federal income tax ipurposes . Taxes on the privilege of keeping dogs and other pets are neither excluded nor included in the discussion of local government taxes in the Internal Revenue Code . I have not taken the time to research the revenue rulings and the Internal Revenue Service regulations on this point . I have not done so because the tax imposed by Orange County will either be deductible or not as determined by the Internal Revenue Service . Orange County can do its part by designating any charges for the privilege of keeping dogs and pets as taxes pursuant to G.S. Section 153A-153 and, if • 054 Board of Commissioners Page Two December 4 , 1987 possible , billing any such taxes along with property • tax bills . Finally on this point , any animal owner seeking to deduct the animal license tax should seek advice from his or her tax advisors . Orange County is not a tax advisor nor is this letter intended as income tax advice to anyone . Very truly yours, AIL 411110"f a Gledhill GEG/lsg xc : Albert Kittrell 2 8 • - 1 a 055 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1 , 1988 SUBJECT: Approval of Funding Request for Saturday School for Seniors DEPARTMENT: PUBLIC HEARING: Yes x No Aging ATTACHMENT(S) : INFORMATION CONTACT: Proposal Jerry M. Passmore, Ext . 280 Correspondence TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hil]. - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider approval of a funding request and support letter to the Town of Chapel Hill-Recreation Department (special motel tax fund) for the Saturday School for Seniors based at the Phillips Jr. High in Chapel Hill . The request is for $2, 400 to help cover operating expenses for the co-sponsored cultural event by the Chapel Hill-Carrboro City schools and Chapel Hill Recreation Department . The Town of Chapel Hill--- Recreation Department solicited funding proposals from County departments. BACKGROUND: The three co-sponsoring agencies need additional operational support for this nationally recognized educational and cultural events program for seniors. The Town of Chapel Hill has established a special motel tax fund for information and cultural events programs such as this. RECOMMENDATION(S): Approve funding request and support letter to Town of Chapel Hill for the Saturday School for Seniors Program. 056 TOWN OF CHAPEL HILL PARKS AND RECREATION CO`MISSION PROPOSAL FORM ADDRESSING VISITOR INFORMATION SERVICES AND CULTURAL EVENTS FOR FISCAL YEAR 1988-Fa By 5:00 p.m. , February 24, 1988, please return the original and 8 copies of this form to: Town of Chapel Hill Parks and Recreation Department ATTN: Karen Burky 306 North Columbia Street Chapel Hill, N.C. 27516 Proposal from Orange County Cepartment on Aging Agency Address 410 Caldwell Street Chapel Hill , NC 27514 Date Submitted February 12, 1988 , 05r Please provide the necessary information requested in brief narrative form. 1. Agency description to include a statement of purpose, goals and objectives. 2. Specific agency objective or programs currently addressing the areas of visitor information services and cultural events. 3. Specific proposal for which Town of Chapel Hill funds are to be used. Please include a complete description of program or service highlighting purpose, justification, expected results, schedule, expected number of participants, location, funding availability, cots, evaluation techniques and all other pertinent information and materials. 4. 0hat other agencies provide services similar o the agency: How does the program differ? Wnar agencies do you c,ordin.,re with and how is this done? Are there any gaps in the service of which the agency is aware? 5. Describe the use of volunteers in the programs. Please include such information as numbers, hours, program participation and training. 6. What future changes, if any, are anticipated in agency organization? If you have any questions, please contact Karen Burky at 968-2784. 056 1 . Agency Description The Orange County Department on Aging is the central County resource functioning on behalf of older citizens in terms of advocacy, planning, coordination and information along with providing direct services. It is committed to serving the elderly, irrespective social, sex, financial or ethnic origin. This department is unique in that no Other County agency, public or private, has this function. The Orange County Department on Aging has been designated as a Focal Point Agency for information, resources, and services which contribute to wellness and better quality of life for older adults. This designation has been made by the Triangle J Council of Governments. Program offerings include an information referral service for visitors and newcomers, and a distribution center for the Silver Savers Discount Card. The Center offers many arts courses, field trips and outings to cultural events. 2 . Specific Proposal The Saturday School for Senior Citizens Program Description A. The Saturday School for Senior Citizens program is an attempt to identify and meet the educational needs of senior citizens in the Chapel Hill area and provide an opportunity for social interaction among program participants . Special interest classes are offered for senior citizens on Saturday mornings at Phillips Junior High School, and refreshments are served during a break in classes. B. The purpose of the program is to enrich the lives of the senior citizen population of Chapel Hill: to provide high-quality programs at a low cost, to meet the demands, interests, and needs of this population, and to offer an opportunity to develop friendships among participants. C. Program innovations include: --A concerted planning effort involving all the participating agencies (Orange County Department on Aging, Chapel Hill Parks and Recreation, and Chapel Hill-Carrboro City Schools) --Providing classes in the morning hours, which is a more attractive time for many senior citizens than the typical evening hours program; --Making the school site available to senior citizens, and gearing the classes specifically to the senior learner, thereby minimizing any feelings of intimidation senior citizens may have about taking classes with younger students. 1 059 --Offering a comprehensive course listing, including classes in computers , financial planning, gourmet cooking, writing reminiscences, a broad spectrum of arts classes, poetry, the political arena, and many others. --Targeting senior citizens through group membership including retirement communities, church groups, and a newsletter mailed to retired persons in the community for marketing purposes . Expected Results 1 . To improve the quality of life for older citizens . 2. To increase the overall wellness of senior citizens by providing cultural and intellectual stimulation and social interaction. 3 . To keep senior citizens as an active, vital, and participating segment of the community. Schedule --The Saturday School offers two eight week semesters , one each fall and one each winter. --Each Saturday morning, during each semester, all classes meet from 10 :00 a.m. until 12 :00 noon. In addition, there is a mid-morning coffee break. Expected Number of Participants: 50-75 each semester. Location: Phillips Junior High School (which is located on a city bus line) Funding Availability Currently the program is operating at a loss. The co-sponsoring agencies are committed to keeping enrollment costs down, and agency budget constraints do not allow for extensive program support. In order to keep the program functioning at its current quality level , coordinators insist on contracting instructors of the highest calibre and paying them professional stipends. In addition classes are purposely kept small to ensure maximum individualized attention. Each semester the approximate program costs include: 1) Instructor Fees ($240 per instructor x 6 courses) $1440 .00 2) Custodian Services - $400 .00 2 060 3) Coffee Break Cost - $150 .00 4) Publicity, Advertising , and Mailing Costs - $400 .00 5) Facility Use Expenses (rental , heat, electricity, etc.) - $400 .00 6) Staff Time - $600.00 (minimum) Expenses per semester Total Approximately $3400 .00 Revenues per semester Total Approximately $1200 .00 Because facility and administrative costs are in-kind contributions provided by the co-sponsoring agencies, the Saturday School for Senior Citizens Program is requesting $1200.00 for operating costs per semester or $2400.00 for the fiscal year of 1988-89. Evaluation Techniques --Evaluation instruments, in the form of a standardized questionnaire, are distributed to and returned by participants. They have always been highly positive in both rating and comment. Other Agencies Providing Services Similar to the Agency --We are not aware of a similar Saturday morning program within the Research Triangle. However, a Saturday School for Senior Citizens now exists in the Burlington area which has modelled itself on our program. 3 . Other Pertinent Information The North Carolina Adult Education Association selected the Saturday School for Senior Citizens to receive its "Creative and Innovative Program Award" in 1985 . In 1986 , the Saturday School won a National Award for an "Innovative Educational Experience" from the National Association of Counties. Cooperation between the three sponsoring agencies is strong. Each organization contributes important resources to the program, and each agency recognizes and gives credit to the other sponsoring agencies. The Orange County Department on Aging provides insight and access to the senior citizen population, takes responsibility for registration and provides refreshments. The Chapel Hill-Carrboro City Schools provides classroom space, facilities support, program development and qualified instructors. The Chapel Hill Parks and Recreation Department provides a leisure component and planned future course expansion. Representatives of each organization contributes equally in the creative planning and evaluation efforts of the program, and each organization provides publicity and advertising for the program. 3 061 Use of Volunteers Volunteers are coordinated through the Retired Senior Volunteer Program (RSVP) and are used to assist with all the following functions : Registration Bulk Mailing Clerical Assistance Coffee Break Hostesses Shopping for Supplies Advisory Council Approximately 25-30 hours per semester are given by about 12 volunteers. Future Changes 1 . If the program can obtain modest financial support we anticipate a significant increased growth during the coming years. The demographics indicate that the population of older citizens is the fastest growing age group in the Chapel Hill Community. The area is rapidly becoming an international retirement community for people who are committed to life-long learning. 2 . If the program receives no financial support, the future is uncertain for its continuation. 4 062 ORANGE COUNTY DEPARTMENT ON AGING Southern Orange Office c,,,,‘, o^ Northern Orange Office 410 Caldwell Street Extension 300 West Tryon Street Chapel Hill, N.C. 27514 a` .,`f '"° Hillsborough, N-C. 27278 (919) 968-4478 732-9361 — Hillsborough 967-9251 — Chapel Hill Jerry M. Passmore - "� 688-7333 — Du boon Director 277-2032 — Mebane February 24,, 1988 . Town of Chapel Hill Parks and Recreation Department 306 N. Columbia Street Chapel Hill, N. C. 27516 Attn. : Karen Burky Dear Is. Burky: In order to meet, your submission deadline,. the Orange County Department on Aging has enclosed its funding request for the Saturday School for- Seniors, a special educational/cultural event for retirees. However, the Orange County Commissioners' next agenda meeting will be March 1, 1988 and we anticipate their official approval of this proposal. Therefore, the official county support letter will be submitted at that time. Thank you for your careful consideration of this request. Sincerely, r M. Passmore Aging Director- ac: 'John M. Link, Jr. , County Manager Albert Kittrell, Assistant County Manager files-ch/hills FR:TCH80223 063 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agroct Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: March 1, 1988 SUBJECT: Approval of Funding Request for Retirement Promotional Brochure DEPARTMENT: PUBLIC HEARING: Yes x No Aging ATTACHMENT(S) : INFORMATION CONTACT: Jerry M. Passmore, Ext . 280 Proposal TELEPHONE NUMBER: Correspondence Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider approval of a funding request and support letter to the Town of Chapel Hill-Recreation Department ( special motel tax fund) for a professionally produced community resources brochure aimed at retirees. This request is for $4, 810 for 10,000 brochures for distribution to area organizations such as realtors, churches, chambers of commerce, libraries, government and service agencies as well as individual inquirees to the .-- Department on Aging. The Town of Chapel Hill--Recreation Department solicited funding proposals from County departments. • • BACKGROUND: The Department on Aging does not have funds for a profession- ally designed and produced brochure which promotes the community as a retirement area and the Department on Aging as a central information source for retirees. The Town of Chapel Hill has established a special motel tax fund for information services. Yet, the Chapel Hill-Orange County population has grown significantly as a result of immigration of retirees from other parts of the country. Nationally, Money Magazine will be further promoting Chapel Hill-Orange County as a popular retirement area in a special April . issue. Again, this will lead to a rise in inquiries. No county funds are requested for this project . The Department on Aging Information and Referral. Specialist would oversee the production and distribution of the brochure. - RECOMMENDATION(S) : Approve funding request for Retirees Community Resources brochure. 064 TOWN OF CHAPEL HILL PARKS AND RECREATION COMMISSION PROPOSAL FORM ADDRESSING VISITOR INFORMATION SERVICES AND CULTURAL EVENTS FOR FISCAL YEAR 1988-59 By 5:00 p.m. , February 24, 1988, please return the original and 8 copies of this form to: Town of Chapel Hill • Parks and Recreation Department ATTN: Karen Burky 306 North Columbia Street Chapel Hill, N.C. 27516 Proposal from ORANGE COUNTY DEPARTMENT ON AGING Agency Address 410 Caldwell St. rhap.1 Hi 1 1 , N_C_ 27516 Date Submitted Februar 24, 1988 ORANGE COUNTY DEPARTMENT ON AGING FUNDING PROPOSAL 065 1 . AGENCY DESCRIPTION, PURPOSE, ETC. The Orange County Department on Aging is the central local resource for older citizens in terms of advocacy, planning, coordination, and information/service provision . It serves ALL persons 60 and older regardless of social, sexual , economic, physical, or racial/ethnic characteristics. Specific goals and objectives include: a) To provide Senior Centers where older persons may participate in activities, special events, classes, health promotions, and programs, and receive a variety of individual and group services. b) To maintain a wide-ranging resource directory and contact list for prompt and accurate response to inquiries about many subjects of interest and concern . c) To provide supportive services for those needing assistance to remain in their own homes. d) To provide access to services and activities where no transportation exists. • e) To promote and facilitate volunteer opportunities both as a means of enriching life for older persons and for improving the quality of the community. f) To serve as advocate for those dealing with red tape, consumer problems, bureaucratic snarls, etc. g) To work with other public and private agencies and organizations in planning, coordination and promotion to avoid duplication or overlap. h) To cooperate with those groups in a continuing assessment of needs to identify and advocate for new or expanded services . 2 . CURRENT PROGRAMS ADDRESSING VISITOR INFORMATION SERVICES. The Department 's Information and Referral service responds to information requests on locally available services, resources, and opportunities . This is accomplished indirectly (by supplying materials and/or information to other agencies or groups) or directly to inquirers. Persons in California or Connecticut (for example) often first contact their own state aging office. They are referred to the N.C . Division of Aging or the Area Aging Agency (Triangle J COG) which in turn refers them to the Orange County Department on Aging. 2-DEPARTMENT ON AGING FUNDING PROPOSAL 06C Such inquiries deal with the gamut of subjects: living accommodations, demographics, cost of livin g cultural events, educational and employmentopoortunities, health and medical services, etc . , etc. , etc. They come from the following sources: 1) Out-of-state residents doing telephone research as a result of media promotion, word of mouth, etc. 2) Out-of-state or non-local North Carolina residents on visits or vacations or simply passing through and taking the opportunity to look at possible future relocation . 3) Persons who choose to come for temporary residence prior to deciding on a permanent move . 4) Those inquiring for parents or friends interested in the area. 5) Newcomers checking into all available services as orientation to the community. 3. THE DEPARTMENT ON AGING SEEKS FUNDS TO PRODUCE AN EYE- CATCHING, PROFESSIONALLY DESIGNED INFORMATION BRO- CHURE AIMED SPECIFICALLY AT PERSONS 60 AND OLDER. SUCH A PIECE WOULD PROMOTE THIS COMMUNITY AS THE POPULAR RETIREMENT AREA IS HAS BECOME AND MOULD DESCRIBE WHAT MAKES IT SO. IT WOULD FOCUS ON THE CENTRAL INFORMATION SOURCE FOR REFERRAL TO ALL ARRA AGENCIES AND ORGANIZATIONS WHICH PROVIDE ANY SERVICE OPPORTUNITY, OR ASSISTANCE IN WHICH OLDER PERSONS MIGHT BE INTERESTED. - - uch��iece would JUSTIFICATION : It is no secret that increasing numbers of older people are considering this community an attractive place in which ' to spend their latter years. According to statistics from the Administration on Aging, U . S. Department of Health and Human Services, North Carolina 's older population (65+) increased 21 . 12 between 1980 and 1988. Using the 1980 census figures, that means Chapel Hill Township's 65+ 3-DEPARTMENT ON AGING FUNDING PROPOSAL 067 population grew by almost 1000. This is a very conservative estimate given the fact that population increase here was well above the state average. Adding in the 130-65 group swells the growth even more. • CONCURRENT WITH THE PREPARATION OF THIS GRANT PROPOSAL, THE DEPARTMENT HAS BEEN ASSISTING STAFF OF MONEY MAGAZINE WHO ARE PREPARING A SPECIAL PUBLICATION ON THE MOST POPULAR RETIREOMENT AREAS IN THE COUNTRY. DUE OUT IN APRIL, THIS VOLUME WILL INCLUDE THE LOCAL AREA AND MOST CERTAINLY WILL RESULT IN EVEN GREATER INTEREST AND A RISE IN NUMBER OF INQUIRIES FROM ACROSS THE COUNTRY. Department on Aging budget funds simply do not allow for the kind of professional , colorful document envisioned here. No increase in printing budget is anticipated. SCHEDULE: Preliminary discussions with a graphics designer already have outlined project possibilities. It is anticipated that design , printing, and production accomplished within two months of funding assurance. be • EVALUATION : The Department on Aging already documents inquiries and requests for materials both from individuals and from agencies. Currently, these average 25 a month (many for quantities of materials) . Agencies distributing of the brochure here described would be asked to evaluate its usefulness and effectiveness by responding to simple questions at the end of six months: 1) How many brochures have you distributed? 2) Did you find them helpful in your presentations or response to questions? 3) What suggestions do you have for improvement? 4) Do you need additional copies? COST: Proposed budget (from media consultant) : "While it is still very early in the process, and certainly too soon to specify exact printing requirements, based on our experience we believe that this breakdown would represent a reasonable figure for a proposal : '. Design and comprehensive presentation Copy writing from client 's information X700 Typography--specification and setting 330 Artwork renderings and photography 330 Meohanicals rendered and printing 550 specifications prepared Total design/preparation $2210 4-DEPARTMENT ON AGING FUNDING PROPOSAL 066 Printing (with design company supervision) Option 1 : 10,000 copies 5" x 8. 5" 2 color with black/white photos. ($2500) , 1 Option 2: 10, 000 copies 4" x 8. 5" 4 color with full color photos, 4000,- color-tint backgrounds, better grade paper (80# vs 100# above) , figure includes color separation work ($2600) TOTAL COST $4710-$4810 ( if awarded job, design consultant would not charge the usual 10% overall administrative fee, as a donation toward the project. ) FUNDING REQUEST: $4810 4 . OTHER AGENCIES ' PROVISION OF SIMILAR SERVICES: No other agency is charged with the exclusive task of serving this particular age group. The Department on Aging therefore can be and is the "one-stop" conduit for pertinent needed by many agencies and organizations which imay rserve na broad range of age groups or have a narrow eligibility focus. The Department works with business and commercial concerns by issuing and promoting the Senior Citizen ID/Discount Card . It works cooperatively with grou as the recreation departments of the Towns of ChapelsHillh and Carrboro and of Orange County in the provision and promotion of leisure activities. Through the quarterly newspaper ORANGE SENIOR TIMES (circulation 5500) the Department on Aging publicizes opportunities ranging from the Chapel Hill Library's film series to the Alzheimer 's Support- Group. 5. USE OF VOLUNTEERS :The Department on Aging has as one of its major services the Retired Senior Volunteer Program, and many of its participants assist with Information/Referral projects such as the aforementioned newspaper and medical claims or insurance assistance. It is not anticipated that this particular effort would involve volunteers other than their possible assistance with distribution of the brochure. 6. FUTURE ORGANIZATIONAL CHANGES: No changes are anticipated in agency organization . SUMMARY STATEMENT: The recently-released "Aging Policy Plan for North Carolina, " mandated by General Assembly action , states on page 7, "A major problem is the lack of a central resource where older people and their families can turn for help. Many times it is difficult to even find out what care, services, and opportunities are available. " Such a central resource exists in this community, and having funds available to produce the information brochure described would assist in making that fact known. ORANGE COUNTY DEPARTMENT ON AGING 06 Southern Orange Office 410 Caldwell Street Extension c' c �' Northern Orange Office Chapel Hill, N.C. 27514 O 300 West Tryon Street ♦ (919) 968-4478 r= Hillsborough, N.C. 27278 ~ r 732-9361 — Hillsborough Jerry M. Passmore *•�" 967-9251 — Chapel Hill Director �� 688-7333 ` Durham ` ` 277-2032 —. Mebane February 24, 1988 Town of Chapel Hill Parks and Recreation Department 306 N. Columbia Street Chapel Hill, N. C. 27516 Attn. : Karen Burky Dear Me. Burky: In order to meet your submission deadline, the Orange County Department on Aging has enclosed its funding request for a special Retirement Information Brochure. However, the Orange County Commissioners' next agenda meeting will be March 1, 1988 and we anticipate their official approval of this proposal. Therefore, the official county support letter will be submitted at that time. Thank you for your careful consideration of this request. Sincerel ...le y M. Passmore Aging Director cc: ✓John M. Link, Jr. , County Manager Albert Kittrell, Assistant County Manager files-ch/hills FH:TCH80224 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT O r1 Meeting Date b_1, $8 Action e Item SUBJECT: ST. THOMAS WOODS - PRELIMINARY PLAN ACTION BY: March 22, 1988 DEPARTMENT: PLANNING PUBLIC C HEARING _Yes _x�s� No o o ATTACHMENT( S) : INFORMATION CONTACT: Eddie Kirk Application Preliminary Plan Certification Vicinity Map Agency Letters Preliminary Plan Draft 2-15-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 ` PURPOSE: Consideration of the preliminary ��` subdivision . Y plan for St. Thomas Woods BACKGROUND: The 59.24 acre tract is located in Eno Township on the west side of Pleasant Green Road ( SR 1567) north of Cole Mill Road ( SR 1569) . The property is zoned Agricultural Residen- tial (A-R) and designated the same in the Land Use Plan . Adjacent land uses include undeveloped property to the east, west and south, and Deerwood subdivision to the north . The applicant is proposing thirty-six (36) lots to be served by public roads. The smallest lot proposed is one acre, and the largest lot is 3 .44 acres. The average lot size is 1 .45 acres. All lots are proposed to be served by individual wells and septic tanks. All agencies have reviewed the preliminary plan for St. Thomas Woods. The Health Department has approved all lots except 6 and 11 . The two lots must be combined with other lots resulting in a total of 34 lots. The North Carolina Department of Transportation included three conditions in their comments: 1 . An additional ten ( 10) feet of right-of-way will be required in lieu of the proposed five (5 ) feet to accommodate future turn lanes, if warranted by future development. 076 2 2. Provide 10 'x70 ' sight triangles at each intersection . 3. Cul -de-sacs will be provided on all dead end roads unless they are to be extended in the future. Conditions of approval have been recommended which address each of the above concerns. The Planning Board recommends approval of the preliminary plan for St. Thomas Woods with the following conditions: 1 . Combine lots 6 with 7 and 11 with 12 so that each lot has Health Department approval . 2 . Lot 3 and 32 must receive access from the subdivision road (St. Thomas Drive) . 3 . Dedicate an additional ten ( 10) feet of right-of-way along Pleasant Green Road in lieu of the proposed five (5 ) feet to accommodate future turn lanes, if warranted by future development. (The cumulative effect of the development of the property as well as surrounding parcels may result in an increased need for turn lanes in the future. However, if Renee Drive is extended in the future to connect with Cole Mill Road, the subdivision would have two outlets and turn lanes may not be needed . In any event, the additional right-of-way would be present should such facilities be required. ) 4 . Provide 10 'x70 ' sight triangles at each intersection . 5 . Provide cul -de-sacs at the end of Renee Drive and St. Thomas Drive with a note indicating that future extension of the roads will require that the right-of- way in the cul de-sacs (above that required for a 50 foot right of way) be incorporated into lots 19 and 20 on Renee Drive and 26 and 27 on St. Thomas Drive. 6 . Provide joint driveways for lots 1 and 2, 33 and 34, 35 and 36 . (Proposed ordinance amendments are scheduled for public hearing on February 22, which, if approved, would result in access to Pleasant Green Road being handled in the same manner. ) 7 . Stormwater detention area designated as unsuitable for development and maintained by owner of lots 11 and 12 (combination ) . RECOMMENDATION: The Administration recommends approval as recommended b Planning Board. by the RDO' rr+L' rrlk rr,L; r,,p.•. r \• icIrn' LCC>>•r'''.yt. r r 4 1■ .= y ' ■I, v GA`_ : 9 21- F7 07' ' SUED IVI5IDN NAME: 5T. THoMAS waoDS LDCA7 ION: PLEASAI.IT GREEW RoA 0 DwNER/DEVELOPER: To M Y R l_/LcoC/ ADDRESS: 4 G 7LEPMMONE NG. : 3?J —7/Z1 r)ut1 AM I.E.0. 2771j,,. AGEN17/CON7Ar7: JEI.R ACITX)' TELEPMDNE NC. : .3,.� -6 7C7- EE R Duxf1AM i N. C. Z77/7_ A. SUMMARY INFORMAiIDN: Dranpe Gounty Tex Map, 17 BIock Lot(s) Z ; Townshi= ENO :on1nC Dlstrlct( s) : 70re1 Number of Acres: _'9.3_E Pnese_ I 7crel Number of Logs: —Average Lot 51ze:lSS�LMInlmum Lot Slse.ec• Number/iype of SYructures • lexisrinp) O ( proposed:36 SINGLE FANIIL Lineal Feet In Streets: Acres In (men Space y 7 �O Water Supply: Public lspeclfy) Lommunl-y X InGlvipa,al wastewater Dlsposei : Publlc( specl4y; 'ommunl.r X • InClvlouel Scnool District: aANGE F1re District: ENo RutAL General Lane Uses In Area: ELI(AL ' Crltical Areas: st ream/oreinaoeweys lIaDG prone areas wetershee (speclty) historic sltes other (expleln), E. All plots must be submitted on sheet no smeller Tnen one Inch epuals two—hunoreC feet ( 1••«2DD1 ) and no Ieroer Than one Inch epuals flfty feet ( 1"r3D 1) anC must contain The f a l l a i n; i nt ormat l or.: .•r.• ~- sunciwision now, •••�::• WM. o1 prnerii) ; bvl lLinF slTDreA 11n/i t • n«t.r o1 i ►r Dy neTRTion or Typical IoT v «tor, ▪ :•=••• •nsIMfr pr lone �� IevbuT / Dlanw«r - -"+ " •rls'inr one prppos«C Y :' (TlTIr) Prrlielnsry •:▪•::::::: 'Os«wrnTi lersln«or. ✓ p1«pl.,' LT 11 IT its. rOrOi. •TL•) !=:::.'. sCOIl. apr7p arrow ▪ •' «xlsTins'• propos«t one ✓ • IworTn !T Top of OW • r[IDIhrnF Ciponsio•�r ey _: . OFT! tinCIYCInF InclYtllnf GiMnilpn_ ant ✓ r«r li lOn e!T«i; :: -:: ftrDe: n«w«i «nC 6TtTe : - TOwnFh IL. Tax •orw (])(t r01L troop«ri bl0C•-ICT r.eirr.enc.% 'i1G • :: pTillins «nC Cimein«C .' :• eeeeeeey Poserlbee _ tTil TT lfl. InC1YCln£ Typo. r ITT p«erin Chef. hyorrnTo. yelyei { ::: pone :. ::: : TDTal 00000pi. DT TM ': :• /ICIsT iaF in[ DreDpsrL 'rip[T ..he ¢m of ::* : "4"" Inelweln; 412ti IOTS. Inc.vo InF «nt + anC proems �1 _ _ • lXC lYt las trop .)Thin '' Trpltsl sTr«!T Crbsi� In v ripr.TS+e...rry r set'ions mine lntrs«CTlen `� Cp 1 CD*II�r o«Talls lncipeinr oei/pn .• DrDpos«[ 1 CT 1 7 w«s ___ anC ale?". e! Tro.e i way e: I„ ✓ r ITt V IMns.l r/ •• one snpu 1 O«ri . -.- .-.• IoT nrs0«ri i { io lZr•1T«I rl iPnw«nM abC ^�C': Davis 1nr Hoes _ lar«r!1 Core sate levol le .M p :t- TaDpprreny RT t«r. toe *Does) •- In) In7prwr 14 brew T ,..,....s iYCl is A C, C ''e �.i�,::: oeT+r option. cTr«rrs. COl IC Irpi. CweeTe.its. rr r� ••: T/poe�ry one !IpD[•� n Istpr 1L 1■ne«1«rnt • VI•Ini :: �: «cIDIn1aF IC. /irPVT gores �•• •• STre C• .C.44:"^la; t� d - -.:: K. bYT7rTl one F property + aC7�T tor• 1710 I;tT inF .s.. . pr'Mri one sYbE IrJi lahi c Tr rlrTrlSTrC r«wNonwskt Z ���T�:=: DOT.nT 1 0 l X . .. TDV►1sn1L. CerporeT♦ r+lC •frTre�TSrrltprltl L' `v • T Ian 1 1 ae3 Wt in trine Tn. pi-pp«r1y D llnn i nF ,let l sC lr- ti gILT ': ICClt Ipr. •aC _ flat C. Dwells e«CiCrI«L Ter L' Lb `� roa«rr.0 in C0000p „„,lit Ys! Or • : ICer!tor. one .112.1. e! IOTS p! ,-err) an( trot RT I On er. p l LT r * >"rrC Dryl l PpMT.T DoTlrT Il l �•- «pt [inF swrr -.� �': T brrreter r«n«p«r«nT 1 :::::= e! Tne f irsT pion rti I?TT inF prow li Yeh tDr cool col 1/2 inch of rYneT1 Trpw, Irpr►r IDYi iYr7 oCli please complete reverse sioe • 078 OTHER SUBMITTAL REQUIREMENTS 1 . Twenty-seven Y` (27 ) copies of the preliminary plat. 2. Two full size copies of an Orange County Tax map ( one copy with tax parcels involved clearly marked) . 3. Where municipal or OWASA the Orange County sewer is not available, a letter from wastewater y health Department certifying the system for each lot. Proposed the applicant, hereby certify �nplete and accurate. I understandhthat he foregoing 1 -5 lots ) , accurate. fee ( subdivision of 6_ fee application ( subdivisions is a S105 . 00 l of fee 00 fee ub visions of 10-25 lots ) or a 5420, 00 9 lots ) , 5315. -e) Is due at 250 time fee ( subdivisions OD fee ( sub- visions - time the final plat Is presented application. A 15. 00 of 26 lots or Presented for recordatioonr lot fee Is due at 'L 1 CAN'T' S GNATURE 4 , OWNER' S SIGNATURE DATE -87 • • Amount Z.O. D p Date Fa 7-d Z Receipt l 2Z • ST. THOMAS WOODS 07� - 11/85 aR F 2V_922 APPY911_=_Ea11 �E COUNTY 1ltA RY?LAI STAFF ASSIGNMENT: Eddie Kirk SKETCH PLAN: Received 6-2S 8L Reviewed 6-30-87 PRELIMINARY PLAT: Received 7-2�-$7 Reviewed 7-29-87 REVISED PRELIMINARY PLAT: Received 12-7-87 -- Reviewed 12-9-87 NCDOT: DATE 1-6-88 CERTIFICATION Mike Mills SCHOOL BOARD (Orange/Chapel Hill -Carrboro) : DATE 12-30-87 CERTIFICATION N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) . ON, � DATE 12-7 87 Certification Health pepartment OTHER: Recreation Advisory Council Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (pate) Hillsborough (Date) Durham ----- (Date) Other - Erosion Control (Date) 1-11-$8 (Date) (Date) PLANNING BOARD: Date 2-15-88 Approval Approval with Conditions X Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial • 5.05 AC. , 1 - SIM 1 080 ST. THOMAS WOODS .-----H- APPLICANT : TOM MORRIS 0I. ZON I NG : AR °� 6.17 AC. ! L N /1 , j io r Nom•;'� - - �' A 11 J G p►41 1 :i... ■00€ + + r c Ma... ft Destemot 7 36 AC.r a, 3773 OW II LAM& eV 3 pC, +„ti S2AC• 1.4yC II / /w l� rr ' 5.7DAC. i,414.54 Ac. 2S7AC.j , s Y w,Q •• O . . ' .dam = AC.. 1 ,: a..... 569 . I I*o » • 3 59AC. _Oak . _-_,...--.-roms.,,,,,\\ cp 4.29 AC 2 TSAC' r`/ _© A' 0 , //. al [46 y 2�p \\1� - , 2.23 / 1 �. - _ . : ! 256AC. _ // . C) 2444 - -. \- _ -:: . = - fir " _ _ - = � :_.•\Q--zjI1: -}• _ r 1-1 ALLi51 1 40- - _ ' '• - - _ _ _ - - --mss= ZE ' am--14#06-]� _ - _ - _• --r'e +�� - - _-- ,�-� 7L -- - RBI. 4� ThT-E = is .- -Y-- _ -- ---' ''sC ,-- -�'w. - ''���..;-.Rw'-"r"mow -z- • .P r J✓' Alta_t E R --: - -. _ -- - ' _ �:. r _s} :.-.r i' - Tf ;'te s_ _-_ _ - _ -_ _ � . = - . � " _: � - _ - ••••--.....--=-,_ - .: -- •:�:,&� `�EN MCAR HUR ' 'r . .:�y 35:.4 - :'- .te • �;:" - Ti 'l�T_: . -tip za -.:_.ar ;,• AR`t'---WALKER 'PROP IfC;' - :35.a6- ! '-%, '�: - ---__..- • --._y�- --1,rat`! �r r,. ; • --..-- yuni YeF cm- -- 7-A sr.-Hs -- -- --_-, -� - •- - - — ••-•-• - e+y-•F�'�. ----• -.. ;:.-- °`'..P:.. "0.7.`..:: _ siwg`'� •__ 081 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION `=aha • N. C. 27253 JAMES G. MARTIN January 6 , 1988 GOVERNOR DIVISION OF HIGHWAYS JAMES E. HARRINGTON SECRETARY GEORGE E. WELLS. P.E. STATE HIGHWAY ADMINISTRATOR ORANGE COUNTY ! r . Eddie }_:',: O_ a._ae County `la^n__ng Department 306F Revere Road --=_?sboroug^. N. C. 27278 SUBJECT: St . Thomas Woods off ff c SR 2557 (Pleasant Green Road) Dear Mr. jrk: This office has reviewed the subject r 1 and offers the following comments: `'eC` p_e__ nary plan in 1 . AnCadditional`ten o (10) feet of rich-o=-way will be reca the proposed five (5 ) feet to iodate future turn lanes, ff�warranted by future development. 2. Provide 10 ' X 70 ' sight trfa files at each intersection. 3. Cul-de-sacs will be provided on al =less they are to be extended _-^. the'` dead ud roads future. . 4 . S?c_t distance on SR :567 appears to be adecuate. 5 Transportation a, i 4 c meat meets Department c f mi fm standards. 'If you have any cuestier r do not des=fate to contact this office. An Equal Opportunity/Affirmative Action Employer V" ---- page 11..p.: Ynurs very ■••"7"---2_,Ze 7.Tc:NEER .7Mm: sn: AUTRY LAND SURVEYING 08o 5006 RAINTREE ROAD DURHAM, N.C. 27712 pl (91 9) HONE • 3 3883-6762 Mr. Eddie Kirk Orange County Planning Department 306F Revere Road Hillsborough, N. C. 27278 SUBJECT: St. Thomas Woods comments from State Highway r Autry Land curve g y x'evi c w Ping and Mr. Thomas Bullock have reviewed the stated tinftheirhletter State dated 13 Highway Jan. 6, l regarding 5t. Thomas Woods as • 88 . This is to inform all concerned that the comments from the State Highway will be complied with as stated. We inc'k forward to progressing with this wrking Orange County in providing a development be pr with proud of. Sincerely yours William J iutry R. L. S. 1L-1395 • ORANGE COUNTY PLANNING DEPARTMENT O�C 3( F REVERE ROAD HILLSBOROUGH, NORTH CAROLI\A 27278 \,: !„ , MEMORANDUM TO: Emily Crudup, Planner II FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: St. Thomas Woods Subdivision DATE: January 11 , 1987 This subdivision meets the Ordinance requirements by using large lots, limited additional impervious surfaces on each lot, stream buffers, and retaining a buffer of vegetation around the perimeter of each lot to filter and absorb runoff . • _. • r • COLEMAN, BERNHOLZ, DI•CKERSON, _ BERNHOLZ, GLEDHILL ez HARGRAVE ATTORNEYS AT LAW P.D. DRAWER 1529 S 129 E. TRYON ST. HILLSBOROUGH, N.C. 27278 919-732-21% 919-942-8000 CHAPEL HILL OFFICE SUITE 20. FRANKLIN BUILDING February 3 , 1988 137 E. FRANKLIN STREET CHAPEL HILL, N.C.27514 919-9294]51 ALONZO B.COLEMAN,JR. STEVEN A. BERNHOLZ DONALD R. DICKERSON ROGER B. BERNHOLZ GEOFFREY E, GLEDHILL Mr . Eddie Kirk DOUGLAS HARGRAVE C. NICHOLAS HERMAN Planner KIM ELF C Orange Count y Planning a n n i n Department NATHANIEL E. C1EMENTS MARILYN ELLISON 3 06 F Revere Road orco�n�I Hillsborough , North Carolina 27278 BONNER D.SAWYER (1902.1972) Re : St . Thomas Woods Dear Eddie : I have no comment concerning the preliminary plan of St . Thomas Woods . Very ruly yours , rey Gledhill GEG/lsg • • 086 2 Bingham Township on the south side of Borland Road ( SR 1127 ) east of Dodsons Crossroads (SR 1102) . The total acreage of the tract is 15.2 acres which is being divided into two 2-acre lots and a third lot containing 11 . 16 acres. Adjacent land use is mostly residential . The property is zoned Rural Buffer and designated as Rural Residential on the Joint Planning Area Land Use Plan . On January 4, 1988, the Board of County Commissioners approved the preliminary plan for Dal -Rae Forest with the following conditions: 1 . Include in Lot #1 the area south of the creek designated for septic tank disposal . 2. Submit payment- in- lieu of dedication of recreation open space in the amount of $113 .00 . 3 . Restrict the access of lots 1 and 2 to the existing private road . All conditions of preliminary approval have been met. The Planning Staff recommends approval of the final plat for Dal -Rae Forest. MOTION: Yuhasz moved approval . Seconded by Eddleman . VOTE: Unanimous. 10 inn TA:\ 7 b . PRELIMINARY PLATS (55 LOTS) ( 1 ) ST. THOMAS WOODS (36 lots Eno Township) Presentation by Eddie Kirk . The 59.24 acre tract is located in Eno Township on the west side of Pleasant Green Road (SR 1567 ) north of Cole Mill Road (SR 1569) . The property is zoned Agricultural Residential (A-R) and designated the same in the Land Use Plan . Adjacent land uses include undeveloped property to the east, west and south, and Deerwood subdivision to the north . The applicant is proposing thirty-six (36 ) lots to be served by public roads. The smallest lot proposed is one acre, and the largest lot is 3 .44 acres . The average lot size is 1 .45 acres. All lots are proposed to be served by individual wells and septic tanks. All agencies have reviewed the preliminary plan for St. Thomas Woods . The Health Department has approved all lots except 6 and 11 . The two lots mmtAiv must be combined with other lots resulting in a total of 34 lots. The North Carolina Department of Transportation included three conditions in their comments: 1 . An additional ten ( 10) feet of right-of-way will be required in lieu of the proposed five (5 ) feet to accommodate future turn lanes, if warranted by future development. 2. Provide 10 ►x701 sight triangles at each intersection . 3 . Cul -de-sacs will be provided on all dead end roads unless they are to be extended in the future. Conditions of approval have been recommended which address each of the above concerns. The Planning Staff recommends approval of the preliminary plan for St. Thomas Woods with the following conditions: 1 . Lots 6 and 11 must be combined with another lot that has Health Department approval . 2 . Lot 3 and 32 must receive access from the subdivision road ( St. Thomas Drive) . 3 . Dedicate an additional ten ( 10) feet of right of-way along Pleasant Green Road in lieu of the proposed five (5 ) feet to accommodate future turn lanes, if warranted by future development. 4 . Provide 10 /x701 sight triangles at each intersection. 5 . Provide cul -de-sacs at the end of Renee Drive and St. Thomas Drive with a note indicating that future extension of the roads will require that the right-of- way in the cul de-sacs (above that required for a 50 foot right of way) be incorporated into lots 19 and 20 on Renee Drive and 26 and 27 on St. Thomas Drive. 6 . Provide Joint driveways for lots 1 and 2, 33 and 34 , 35 and 36 . 7 . Indicate the location of primary and backup septic tank nitrification fields for each lot as approved by the Orange County Health Department. Yuhasz questioned condition 11 noting that the lot could be platted and recorded with the note on the plat that there was no suitable site for a septic 088 o 4 tank . Kirk noted that the developer indicated he was willing to combine the lots in order to have a site for a septic tank on each lot. Jacobs asked for a current traffic count on Pleasant Green Road. Kirk responded that Shadow Lake had indicated a count of 1100. Thi subdivision would generate about 340 trips per days Yuhasz expressed concern with condition #7 and the origin of such a condition. Collins responded that it originated from recommendations from OWASA and indicated it was desirable information for a plat. He noted that it would benefit Staff if the Health Department approval is on the preliminary plat rather than just a file in the Health Department. Yuhasz asked if the Health Department indicated specific sites for primary and backup nitrification fields. Collins responded that the Health Depart- ment indicates locations where soil is suitable for a septic system. Yuhasz noted that it may not be possible to indicate specific sites. Collins responded that there is always a possibility that adjustments must be made to preliminary plats. Jacobs asked about the reference to "heavily wooded" . Crudup responded that at one time this area was forested . It is very dense hardwoods with evergreens. Pilkey asked about the size of the creek . Kirk responded that it is an intermittent stream with a 50-foot stream buffer along the back of lots 9 through 12 with a stormwater detention area on lot 12 . Best asked if the detention area is permanent. Kirk responded that he understood that area is to remain undisturbed. Jacobs asked if that could be indicated . Kirk responded that it could be added as a condition of approval . Yuhasz noted that an easement for maintenance if needed could be indi- cated. Crudup noted that water would not be in the detention area at all times; it will be permanent so that runoff is not increased from the current rate. She continued that there would not be water there except during or immediately after a heavy rain . Jacobs asked who would provide maintenance if it is required. Kirk responded that usually a Homeowners / Association would provide maintenance. Jacobs noted that there is no mention of a Homeowners / Association . Mr. Bullock, owner and developer, indicated he felt the small creek would need no maintenance and thus there was not a need to establish a Homeowners / Association. Tom Morris, agent for Mr. Bullock, indicated he felt Staff had required the detention area to be sure the area was indicated as an unbuildable area. Kirk noted that it was probably designated as a stormwater detention area to meet ordinance Q � 5 requirements for stormwater management. Yuhasz noted that it is not referenced in the letter from Erosion Control Officer Warren Faircloth. Pilkey indicated a preference to defer action until more comment from Warren. Yuhasz noted that he felt a condition could be added to address the possibility of required maintenance without delay the project. Jacobs reminded the Board that the County Attorney had expressed concern with the Planning Board making speculative conditions. Collins indicated that it is a permanent structure to be either maintained by the lotowner or a Homeowners ' Association . The developer indicated he does prefer to combine lots 6 & 7 and lots 11 & 12 in order to have suitable septic fields on all lots. Jacobs noted that condition #1 should now read : Combine lots 6 & 7 and 11 & 12 for Health Department approval . Add condition 18: Stormwater detention area of combined lots 11 & 12 be designated as unsuitable for development purposes and to be maintained by the owner of that lot and indicated on the plat. MOTION: Yuhasz moved approval with conditions #1 -6 and #8, deleting #7 . Seconded by Dickinson . Pilkey asked why the opposition to condition #7 . Yuhasz responded that it is difficult to locate and designate specific sites on a plat. He felt it was enough that the Health Department indicated there is sufficient area for a primary and backup septic field. Eddleman asked how specific sites would be located . Collins responded that indicating the general vicinity on the plat would be sufficient. Best asked if Chapel Hill and Carrboro require this designation on plats. Collins responded that Carrboro has such a requirement but he was not sure about Chapel Hill . Collins noted that another reason for such a requirement would provide assurance that backup systems would not intrude into buffers or setbacks. Collins suggested that the condition be cancelled and that Staff would seek answers to all the questions presented from the Health Department. VOTE: 6 in favor. 2 opposed (Pilkey and Bilbro - felt condition 17 should be retained ) . I, I ORA NG E COUNTY 090 ' BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date March 1 ,_1988 Action Agada Item j SUBJECT: ROCKY RUN - PRELIMINARY PLAN ACTION BY : March 22, 1988 DEPARTMENT: PLANNING PUBLIC HEARING Yes _X No ATTACHMENT( S) : INFORMATION CONTACT: Emily Crudup Vicinity Map Preliminary Plan Preliminary Plan Certification Agency Comments 2-15-88 Draft Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: Consideration of the preliminary plan for Rocky Run Subdivision . BACKGROUND: The property is located in the southeast corner of Cheeks Township on both sides of Moorefields Road ( SR 1135) . The total acreage of the tract is 21 acres. Nine (9) lots are proposed which average 2 .3 acres in size. The tract is zoned Residential -1 with overlay zoning districts of Protected Watershed II and Water Quality Critical Area ( Seven Mile Creek ) . The Land Use Plan designation is Rural Residential with a portion in the Water Supply Watershed . Adjacent land uses are residential . The property is bordered on the east by Rocky Run Creek . All applicable agencies have reviewed the preliminary plan . On February 15, the Planning Board recommended approval of the preliminary plan for Rocky Run with the following conditions: 1 . Indicate how the maximum stream buffer ( 1501 ) would affect lots #6 and #9 as measured from the flood plain on Rocky Run . 2 . Indicate joint driveways for lots 1 and 3A, 2 and 4, 6 and 7, and lots 8 and 9. 091 2 RECOMMENDATION: The Administration recommends approval as recommended by the Planning Board . abstracts: rocky-run ..__^" E. R ''n. h- , Ito, =,h.v; 094J 11/B5 APQ CATT DN F R 0 Vt a 1 PP R A ORANGE COUNTY DATE: .:7") -- ?Q 'g 7 SUBDIVISION NAME: Roc '/ Run) LOCATION : /77oo.-eXe%" ,ZC/ , 5e._ // 75) OWNER/DEVELOPER : Tfje.,�,,,._ J.l, .i 5 ADDRESS : 2 c g es...,c 4',o r, TELEPHONE NO . : 752 _ i-i, I i s r,r r cv , -s. . 4 C. _ E y y� AGENT/CONTACT: _C ���%, Lc.'-.. ,r/ .s...,1-- le TELEPHONE NO . : 73z -5€ ,-tc,-.-1. 5_,- A . SUMMARY INFORMATION : Orange County Tax Map i5 7 Block Lot (s) r, $c. Township "' Zoning District (a) : QE5tpe&Ir1AL- 1 , pW _ IL . _ b1/41c 4 .d Total Number of Acres : 2 1 ca-C..- , Phases : [) ri' Total Number of Lots : _./.._ Average Lot Si ze : : .Min imum Lot Size 7.-CAL Number/Type of Structures : (existing) _f rnan .le w _(proposed)_ Lineal Feet in Streets : /1I1 Acres in Open Specs Water Supply: _Pub lic( spool fy) Community ./ Ind ivi cue l Wastewater Disposal: Public(specify) Community ✓ Individual School District: Q ('juA.IT`y Fire District • P1'Akirt . eU e General Land Uses in Area : S .,., �, � Cc„_,__,, ,li e:,\A_,,.11 ti'.! C^ e 4c' euAa4V Critical Areas : "stream/dreinWgeways V'flood prone areas zV 1 r111..E. G41E4, watershed I spool fy) historic sites other(sip lain) B . Al ! p lets must be submitted on sheet no smaller than one inch aqua Ls two- hundred feet (1 "=200 ' ) and no larger than one inch equals fifty feet 11 "=50 ' ) and must contain the following information : .' o:voubel.lsien neap ✓ ' ' balldlhp eetbeca limos rear of aanarlel bare Of ;;',:a by natation or typteal lot :heck items 4 yen. orpinoar or 1. eat Lone Planner ,/ r:: y :ompieted) 1tltt.; Prettatnery Plgn — •il;Ling one PM:lease sego_ septa, worth IPror I11tl,Sh et `ti;:;:: manta tOttlnapa. osl litlp. r ":---• too of earl ': Ott.] y„•� valatlh C. oroDesse one .::..•�. Oats lincludinp revision Oet.r)_ .c.:::: Sejslrinp rlpnt.-0fway toun.cl0, tat ■SO+0L005–LOt licLuelh ' g dimensions one ✓ ~:• ;':' baYaOp►y aeaerlban with : strap! nsaOa ace *tats rose ��r spa inpa one tltaseneea :: rrraara • at/eslr y`1 tatat pa of the !reef " '~"" . and PropOaeo One *creeps Of LOCO. 1nCluelh bypl,S alto 1nC LYOIrp i: en! sacLuetnp p l7pr. to. si brra rlsnih :_':':`:;_i: nytlronsa. metros anp rlphterof--Dry .:••:: : control enema saneolpe SPlitlrp sic Peopesre CYt.art r 0 let line* rlth lrrluel.p vice. sine press v- d1*M.1OM ` O Lot -nu■ �� tyP7eil street cross .stltl0na phaalr tines ane in00000Cilen e.Lalts S ;¢: ?: incLud ep esalph ono width . . .... teaoprsOhy e= ton foot 11.1 of tPassL,a 1 la y One ODOw/fora ester bell pl. at �4�. icrlienta/ allgnsent •nd Lif , flood– S.hsPel Sere sate leuDltt say ono fl000bipina 1 stases Duffers she natation — Z.lAeiCetlbp Peatrlctrd per*enont 1priYPpp such as .``;ea.rl -::`-:. builtl/ngs. ear lei, :: potentlel h 1C lon$orraa to 10. aorOOrssa one sutra– enjoining lo! terrl;Dri.l ;teeming laybai erletlletlan lines which owner of a ambelhp io 7 ':%:„: cross the owners sae aYbelYta7en! � :: proParty ..... ...r: LOOetlon she alas of parost. $*Cleated for public use OP r -: 1n cosrrn :: --: ..... Location one sire of" lots of ►latrl{L10 dowel 00000 1 aOtMT111 ono" flotation an Diet reprreing ammo aso ro.atar manageuat Star lief/eating iror1e1e11 for cantrot of the first 1/2 loon Of runoff free loorrwious surface■ (GRAY AREAS COP Orr! CE USE ONLY) O9 C . OTHER SUBMITTAL REGUI REMENTS : /1 . Twenty–six (26 ) copies of the preliminary plat ✓ �. Two full size copies of an Orange County parcels involved clearly marked) . Tax map. (one copy with tax 3 . Where municipal or OWASA sewer is not available , a letter from the Orange County Health Department certifying the proposed wastewater system for each Lot . I , the applicant , hereby certify that the foregoing application is complete and accurate . I understand that a $210.00 fee [subdivisions of 15 lots or less) or a $370 .00 fee (subdivisions of 16 Lots or more) is due at the time of application . A $5 .00 per lot fee is due at the time the final plat is p .essnted for recordation . -7 i APPLICANT 'S SIGNATURE :'2�• -�- �-c'r' ��'G°J OWNER 'S SIGNATURE /Z /G y t..1— 31- 7 DATE DATE FEES: Amount 11.--'ir , ! Date Paid � _?c _ --�� Receipt -4:7 '1- 4 AC. f V gocg. 'r g uxt i ft} - i -7- 1 )7.4,47, - P 2 AG�x Zo1JI#1G : eesi'D r I4L I , J A/pwi _»e�uca�r 1L1 d wdr�i yr u5 y Ir 2. 2 7UoQTN - -- - '44' -....• ...e I" i, ,.. , , 84 -47 Al 3 AC.- -_--r-_- _ _ , 3943 . .,_ ____._ _..... :-_-...:..11--:._--___ -4;:16,•t.„...__ .- 4a-a '''' 'Ail - 7 — . •r _FVRE - 1/1 0 y 1 . ; _ Iry -,,_ : . liURAL 4 ,_. , ol :.- it 57.75 ACr w �� - it .. — , I.__.---:....-1.---I:.--7:7:.- rF IA!: (NAPE �. �w Y . • J� CMURCM 1. --, 7051 • 0 `F. „ - 2 AG ■. . Y • _ - J. - -,. .•••• 0 - . ,.,_ . r t' r„ -n -1 % •1 i • 27pt �a. . :DFD+L `�• _-fir 0 , VII— • ,;,'../.' a • X82 . 5 AC . r 14731 AC. le, Intl • ' • 9.10 to AG . -- :_- . D 01 0 ' . W1J 1` U J • 734 1 . -- - - — — — _ _.-- I AC- 7 c4 MKS DErg G°° Tow/15141P 1 -P Ynu!r rr!I t n 055 ROCKY RUN - PRELIMINARY PLAN 11 /85 ORANGE COUNTY CERILE I CAT I Qf_AEIp_/PERQY L1 - PRELIMINARY PL AI STAFF ASSIGNMENT: Emily Crudup SKETCH PLAN: Received 10°13'87__ Reviewed 10-14-87 PRELIMINARY PLAT: Received 12=28-87 Reviewed 1-13-88 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 1_25-88 __ CERTIFICATION J.M. Mills, District Engineer SCHOOL BOARD (Orange/Chapel Hill -Carrboro) : DATE 1-6-88 CERTIFICATION N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE Certification OTHER: Recreation Advisory Council _(Date) Carrboro Fire Department ___(Date) Chapel Hill (Date) Carrboro _ _ __ __(Date) Hillsborough _(Date) Durham _ (Date) Other - S 6 E W.Faircloth 1-11-88 (Date) - Health T.Konsler 1 -20-88 (Date) PLANNING BOARD : Date -15z_81_ Approval _ Approval with Conditions X Denial BOARD OF COMMISSIONERS ; Date — Approval Approval with Conditions Denial srArt -((r�lo r • 09C STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham , N. C . 27253 JAMES G. MARTIN January 25 , 1 g S S DIVISION OF HIGHWAYS GOVERNOR JAMES E. HARRINGTON NET GEORGE E.WELLS, P.E. SECRETARY .JJJ`111JJJ( _ y$��a STATE HIGHWAY ADMINISTRATOR ORANGE COUNTY Mss . E i _y Crudun Cra_^_oe County ?:anni_^.g Department 3068 Revere Road ri_asborough, N. C . 27275 SUBJECT : Rocky Run Subdivision off SR 2135 (Moorefields . Road) Dear !'s . Crucuo: This is to advise the subject mi-+ r ' approved. p_e__ _ ary plan is Approval is civen with the understanding that only private residential driveways will be allowed from the proposed lots. The dedication of a si.ty ( 60) foot right-of-way along SR 1135 is also approved. :f you have any questions , do not hesitate to contact this office. Yours very truly, . • /7----,?..■e0e J. ... !'!111$ P. -STRICT ENGINEER J"iM:sn 4 An Equal OoDortunity/Affirmative Action Employer ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD 05 a HILLSBOROUGH, NORTH CAROLINA 2727$ MEMORANDUM TO: Emily Crudup, Planner II FROM: Warren Faircloth, Erosion Control Supervisor SUBJECT: Rocky Run Subdivision DATE: January 11 , 1987 This subdivision meets the Ordinance requirements by using large lots, limited additional impervious surfaces on each lot, stream buffers, and retaining a buffer of vegetation around the perimeter of each lot to filter and absorb runoff . 0■ )(1)441Faihdtg primary and secondarirue a preserve in existing rma primary vegetation secondary protection zones. The 3 meet he®frontllandscape frequirementsffor t and mm [Lvits lots . these OWASA requested 30 foot sewer utility easements 098 along the intermittent streams on the east and west side of the property. County policy prevents the extension of public water and sewer services into the Rural Buffer and Protected Watershed areas except to address health emergencies. The olic thus prevents the reservation and/or dedication of water and sewer utility easements. The Planning Staff recommends approval of the preliminary plan subject to the following conditions: 1 . Submission of payment- in- lieu of dedication of recreation/open space in the amount of $759.00 ($3300/acre x 0.23 acres) prior to final plat approval . 2. Indicate on the preliminary plan the primary and backup areas for nitrification fields as approved by the Orange County Health Department. 3 . Indicate on the preliminary plan primary and secondary tree protection zones for existing vegetation . (3 ) ROCKY RUN (9 lots Chapel Hill Township) Presentation by Emily Crudup. The property is located in the southeast corner of Cheeks Township on both sides of Moorefields Road ( SR 1135 ) . The total acreage of the tract is 21 acres. Nine (9) lots are proposed which average 2.3 acres in size. The tract is zoned Residential -1 with overlay zoning districts of Protected Watershed II and Water Quality Critical Area ( Seven Mile Creek ) . The Land Use Plan designation is Rural Residential with a portion in the Water Supply Watershed . Adjacent land uses are residential . The property is bordered on the east by Rocky Run Creek . All applicable agencies have reviewed the preliminary plan . The Planning Staff recommends approval of the preliminary plan for Rocky Run with thefollowing condition: • PP g 8 1 . Indicate on the preliminary plan primary and backup areas for nitrification fields as approved by the Orange County Health Department. Crudup added the following condition: 2 . Indicate how the maximum stream buffer ( 150 ' ) would affect Lots #6 and #9 as measured from the floodplain on Rocky Run . Jacobs asked for a description of the stretch of road from the curve across Lots #3A, #2 and #4. Crudup responded that the drainage and erosion problems are bad . Jacobs asked about visibility and Crudup responded that visibility was not good but that traffic must slow down in order to negotiate the sharp curve. Jacobs indicated he felt this was a perfect place for the use of common driveways for lots 6 & 7 , 8 & 9, 1 & 3A and 2 & 4 . Best asked why a 60 ' right-of-way is indicated rather than 50 ' . Collins responded that the applicant had indicated a 60 / right-of-way on the plat and that was accepted by NCDOT. Cindy Nelson, surveyor, noted that the existing rights-of-way along Moorefield Road are all 60 ' . To cut the right-of-way to 50 / would shift the 10 ' differemce all to one side of the road . Ms . Nelson noted that those adjoining properties, Vanessa Streeter and Friends Drive easement are both 60 ' rights-of-way and the desire is to be consistent with existing rights-of-way. MOTION: Yuhasz moved approval with two conditions: 1 ) Indicate how the maximum stream buffer ( 150 ' ) would affect Lots #6 and #9 as measured from the floodplain on Rocky Run . 2) Joint driveways for Lots #6 & #7, Lots #1 & #3a, Lots #8 & #9 and Lots #2 & #4 . Seconded by Eddleman . VOTE: 7 in favor. 1 opposed (Bilbro - felt the condition regarding preliminary and secondary nitrification fields on the plan should be retained ) . (4 ) JAMES MARK VINE (2 lots - Chapel Hill Township) Consideration of the preliminary plan for the subdivision of the James Mark Vine property. O R A N G E C O U N T Y 100 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date , March 1 . 1988 Action da Item f SUBJECT: REQUEST FOR PARTIAL WIDTH R/W -- ELIZABETH CRAIS AND MICHAEL WAGNER DEPARTMENT: PLANNING PUBLIC HEARING Yes _X No ATTACHMENT( S) : INFORMATION CONTACT: Jane Garrett Partial Width R/W Checklist Photographs Minor Subdivision Application Vicinity Map Recorded Survey/Deed of Easement Applicant 1 -25-88 Letter Health Department Approval Draft 2/15/88 Planning Board Minutes TELEPHONE NUMBERS : Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider a request for a partial width right-of-way. BACKGROUND : Ms. Elizabeth Crais and Mr. Michael Wagner wish to purchase an existing house and surrounding property, and propose a one- lot subdivision for this purpose. To provide access, an existing 45-foot easement approximately 1960 feet in length would be connected to a 50-foot easement leading to the subdivision . Two Class C private roads (Crais Lane and Home Road ) are proposed . A partial width right-of-way is needed for Home Road, since the adjoining tract is heir property and all heirs will not grant an additional five (5 ) feet of right-of-way . While there is an existing 50-foot easement extending southward from New Sharon Church Road via Buck Quarter Farms, the topography of the land is hilly with deep ravines and gullies. It would thus not be economically feasible to construct a road within that easement. At its February 15 , 1988 meeting, the Planning Board recommended approval of the request. RECOMMENDATION: The Administration recommends approval as recommended by the Planning Board . 101 ELIZABETH CRAIS AND HUSBAND MICHAEL WAGNER MINOR SUBDIVISION PARTIAL WIDTH RIGHT-OF-WAY CHECKLIST ( Adopted from Orange County Subdivision Regulations Section IV-B-3-c-2) NATURE OF SUBDIVISION - Topography - hilly, 5-7 . 5% grade, approximate 50 foot drop per 1000 feet - Surrounding area - single family residences - Present road - existing gravel driveway of varying widths ( 10-27 feet) with close proximity to New Sharon Church Road ( see aerial ) - Future Road Plans - Class C Private Road - Access by public safety vehicles - topography fair, driveway and cul -de-sac existing and satisfy Orange County ' s Class C private road standards CONSTRUCTION OF ROAD : Home Road and Crais Lane satisfy the County ' s Class C standards. RIGHT-OF-WAY WIDTH: 45 feet wide with a length of 1960. 19 feet - Fire District is Orange Rural Fire District - Road is existing with a cul -de-sac. The largest emergency vehicles in the Orange Rural Fire District could use the private road, the driveway is wide enough for two passenger vehicles to pass each other. CONDITIONS: - The provision of a full right-of-way is difficult to obtain due to joint ownership of heir property. - An alternate easement is economically infeasible due to the topography, hilly with ravines and gullies. current-plan : crais-wagner ►. s� .�, � I _'• �� r j �:r .�f� �+(I`� ',T7111A11111Ir�, •y,• "Srr S'1.',!� .1' 3±4•x" .�Y.!L:.:„T..F j .._... !r'�r:''"V-.+�.i"��i,i c 'i ��' ti :H 1�4',.F,;. ',' ',{.'i ., ' �i ,f!';•� L'P h+ �V1Ly,{;..� ,I�^ I'�' r f.' .S r' 1 - r�;,, i�,. *,t j,r, .A. i,.' ± `: ',.`: y '}4�`.�raZ. .�..�3':.,r.�i7 r�:.r ;,R;'!�!.'"' '. ..,_�-�_ '';,'�'?':.; t•.-la:;i�+ `i' �� i., 'r�.,3.�t'.�'• 'r y• ..� y'" , ii *t�. �1 '�, r��,s ��.rt�. •i,N�•���.+s,_aL!i;�,' ,... 'ri.`i.�".'�.Ci ,• 4 1*``t. }� �' y. f;:�4 r^;`,c��i f�_,+ _i'•�,;,i .♦ + .I.1.;t ..♦� A i �• # '+ n./�'Sr ':r. �. �.a r,v,.j.arrip.Z,'r' `v a� s• ,:v'•''''t!'I•" :a . ._ ,,,r. � r . .s• ; j�,^y..�y�� '�l: �i!�.. ,!.• ? k3 ,;;:�£'':'„r`. '�';y?t-?• .+,P.��; !�I � •• +.t ��f tom'�,',.ii',""t t' ��i �'� * „�r'1 K, `,. bqi 'i •.�, 'r. i'ji:A�r .yam . .fr -.�', ��.�'r� 'ti� �,* ��+..�, � •� -f 1', �,," it �i .a. ''�{,;,7{'j y�!. •!•'.. ,r. •• �x,f:.A� '_ ' ;�y�' r a L {,+�t '+'.''�. J r •iii.:♦{f,��rr.. f ! ;1,. tf ! f !- f rr�,'y• f r •Y.��,' + + . i Pdd . , yr,'y`,-•:?:. i., n ''ak�"�,y'.= ,,.:,, i - .~l-�y..:,t :.? }ifs : i�•.: +p,' - •�+;'ti t,+'./a:.,- •'• 'r t■fir' ,� Yt�+ '�'i• r�4.+/:.'R `., . "— �'.'fa�i�°v± t�"�4 :i'�'_y�fy`;'t1ii,'�,:� .# ':i•Lt•,f.� � ,� `� +I �ft,'•L`/r��l�'f%�,Jy�'s't' j, r. � .F•T• � :+:i`Ii[,r4 w¢ �; .�` •y.4��i�lyl�y+�'1�' '•�' �,. _ �r• •��� #: r S j�• ii •^f,�l�f7'-i:�wi�,� •,1•_ ^. rl :r•, jl...at, , •:k J ,,. .� '� � J. i t'•'•� 'r ��i.•i,', a S� ,,tir. �• 1. �yT�,.�!, i,�' 1'} •..{l•i '1✓ ,. '1�' .tir 3 1 q�•c, •4.,�� �',, �3` l+ ��,c y�:�.�„'�4': '•` i �' ��'�:• I` ti' -fir •.; ,k; r,�i.;`!, Of! •r 11 + �',! '`.• 4� . .-J! I _1,+,1W....�,w�j.W11W may~-,, 's r" S ` n' ,c s, ,'7'.!t.i.J. =it:,i.`,•Jtr �. �' IN I `',•{, I 3 �t,�t{'..r'' rl;.ye � µl�,������ j�L..� ' rte' � + i'��j,'•,'i S*i - ' + ' •:`L;,'7}.r'k ! '' .T' .e. Inr',y Vr .•:`'F}' r�.,+,1:•.,��,ti{,,;; �. � ::+ el ��,Y. i,,• 'I y� iT��r+ly7,, Y - ?r� , .�L.�„ ;�t"iJ' 4 ''.,`��•'S A�I •�!'Ji � rs�' ;.rr• y,�: �;,rf' ;� �� lVl�� ;��f,e��rt 'y.�.I" :,r.^ '� � ?. T' ..' 'l.�' ' .�#�y�,�t; �"�:. r 1��"` i' �. �'�,t � � .�,,i. ••';aF�,f'hr l;t: •°` �* `,,�"., �� .f.�1ia Jy�w.•••�As ♦"i: t •�`yj� 'f"�;`k f •��)il, i i� M1.i_Ie,�.:�C �� ..I•� �.�1..1 CC (y �':. r�'- J';k !!`, ,�� �:'t,{,. '.•e�'!'�'�4 �;� .� ,' Jt.;n ti"�.r•1"`'_ •�'!f,•s�('.`i�`L.'.`•. i ;N�y� r .cf�.r• xr' 13 '.i}q�"r�.� 4:' (" � � ." l� 17`J !:'� +C'E'.�I;' .'���,�. •a 't.:irr a,r '}'�,�`.� ,�Il•�! .� �y �' � y'.,l�S ��;. ,t! �.. ;("�4�' •-:y.� ,'' 1 1"' :� 4 %Ise ,,,� t � f ' ► j r . r Rk IV lipt �: +. � .SiY• } ! ��, ��� i � I���s ��i ��!' is .� ,_`, x . -• ..t � � � �,I \� � {`� ! j , F.r• Ott r',�j��R7 # 4�'; j' ��,.!. +:., � ! , r '1 'a . ,, 7 !r k 1�. �,��ry ,�,.• i �`• ^'^1 }'t"r,e'Y T "` � S�. , f, rr 1 f,}�;�+ � ! .{ /,, _� .. �.�. .. r'Sy� �. ell;,-.dr. tY aa9r+/Ny'►<!t�`!;�!...• - .�, ;xryl� A I,�+ r �.:"'� •K:�I r" ��.�. j r w'irz '� ..0 1 Y o ! • r _ i' r' tfk w� �L i���rlf}#� •�.:r��r{t"`'�:'* ti s`'S�ti':(�}�14?y!r,.�+r<� '�•..'� :. •�. n'f:• + jr 'L � 'tir•1 •':��+` t';5!`'Yk''. ' f r. 1' "{i:i, +!(�'i Vil �!� ,ry-.•f '' ' } � 'MT�1� ��' •++'/ 1.1���.r` f IRI r ] �Y �• �;',{�'''r$�, •'}}�. i ,�.1 + �, 1 r. it � � } ]�1� �i1� Il�•� ''�,e`� ' �.je'' �.Ity� � 1.�7 yi�.,� � 1 {r { !�+` Y +� ` r���� '`'�� 1i r` ti � r,_ Y r' y � .,s'1 [ i .11 y•�,1 ',i, h J '3'i ii �1, t. .I � 'y � , - f yam, r.. . i •v`��, .• �. .• r'f f'� ', ,rl..�`.• ' rr:tiN,IrtJ '*` f• � ! ' t•%'�ir •i•'[ f •' •'• YI '` � •+;g';.�-wy y1':)Tf,ri•r2L ii�.• �*�'a:r'. t ,;'::. '+� ''��r= ' ' ,7 *w�• 4 � f , ,�+�•'. -"mil + . ` 1 E';•'. .�• `?,�' ''t ,. u � q s,l' f ��7!. } .� �' f',C ., �9f}i �'�S.�.i�''.• a�..i�y r.�' i�f ' .:.. -1'[i.:•�••,+ .� - . ii" +• 3yC' :fi{,n if ;,�' _ :• `'^' ��ti�, ,7 � ;r .'.�i'�:a'..Y3_ t�'i ;Rl! �L :��,.h"►;. i:: '•,, .� "�+, '[r:f' .;, all AT r�F''F •�. 5Y.iM Syr �r }?` .�t5.•, +, � �r,i � h ..-T3, `..'r '�,yl.'i,��aa`�f�ii:r '�.�.71 i'��'l..`rij •.�' III• �'�a •',y: 'f,;. S :H, � �i'-�''t.�'`,,�..;�+ r ti''.�r' ;s., i� �;. .7. � �r�•7�`'� L i � jars �. �;; ••fi �,�..• �� .r�r1 ,��;►: '1:4�s ►Tir,�.) ["+4' a �",�`�,.f�,-�,r•5f ,.:•y f� ` � E �r `� � •A1 f: ;1�i �' '1!; ; �'. ��:�'''�y,..'t:V�.�4•i'�'�.�`1y� 3:'[:- :.ki`•f.�� '�� �,1,;�y a 1 � .[. , ::*.,�:�Y .,y h•�,�� � =`'ice. �:y*�,�'�.' .;,r. l�;r'•y'„YA9f•�'.1�•!!�rA`7�R•L%i:15.7• S' `a+t::�.fit y;.• .,rl� .� ;sw'Ri ,� IY! X r•�'�.,f i1YS.+ �;#ir ti x. iri 1S r _ ��: yj',.'y ti;'�r`y.�l�i'�:5'-.17'.rc�s�"rrr �,f��.'� t'1. }.� �{;`•�• - ,�y'�ti'f `"fkr�:r,.�, - ;!,r} '`L,�,�;'�'!y'�I�F},ii -317.<�.��•n_� ..�? r�- •K ;. �'� i:` i'�•'''.''- ��i.• y,"L: A 'y.1j�?I;t� �; a.'f. 1'i 4� i j';7+�.':�v'', •:�.:�'��,ti��4't�7' i''!=' r� r.' - � : �.— r .t'p J'�,:`. �. .t;.�:='t.tr 1'�`'a,�-'ti:. Sti,r�rr. �.�'•`�.'•'• '� `r •+f t;:�L ..�•',y.R�:�!,`,}y.y}.,'3 5,{+:rim. i' "�`':; ire, �. 1 i -41‘,° -• - ‘•••• - 4t-. "-" 0. a Alwi,. t.,,A,'• 4 . -- ,t --, -„, • ..,..i. ,_,:. '' '''!. „,„L - - , - ,..- 4 I l ,, 414t •: 4:S _44;:,,,. ' 4-v4 ■4, sq 4 ''": "' ' iv_ - - -- . , .. -0.".. _.,_ .., ... , .„- -.. .4. - -- . 7*.. _-: . ,-. . - - _- _• :-.."1k 41" 1. - -. ""ieitt. -.4,_ , *,,, - ,, _ __..., ,.,„.. 4 ‘....1,- '' ''a---- " . lir ,, _11 -... ..,.. v .. 7 , -- ..- 4 l• 4-01 - - - -4- ,_,_ .0.4. ■-4,---,4.- c...4" --"°_-_:.-40.: ''' _ `.. ;" •. .N:k4t,s4. • '17' - - : + '' — , .01h..-`.. ... ,Ar., , ...-_, • . _, ,,.. ,,., _ .,,, ,,_ '0 • --i.3t4, .. . , . -- -05. •.--.. ,,, mit jw- - vr _ _ , , _ __ _ ,... , .....„. .. •,,, ..t. ' ' '. ,-;•'., •L - 1' ).' -. • - # r• ,- ,,.. _, ,_‘„_ _,, ■•■ . - -V 1.4- "le., '':"L 1,:c ' ,, 1. , . _ ..! -., -; -.•:-. ----- -, . ,ii. Fs 1.41A 1 - • 4 .„ -- • ' • . •-,.y., - 4- . --,....., --T-.4.-, , . --_ L, -,- _ . ,4. 44-.._ „. ._ ,,.* ,•. . .--”, - *Rs 4' .-‘...: _..2...,_-,„. .,-' _ , ■ . k ' 4. .": ;7.4 '''. v".."., "sy' ' '--. • • ..'" .. :11.--7--4' -''-• :_ ' ar7''•'.-. ..,_4.i.- ,- li i; -,.'- 41 -0- •^4.--• - .'_ie- P --:. •-,-* ,A. - ,-,5.1'- • 4,--:, -;- it-_:,--1----14r44-17:-1-44,;'-_ ,i-c,_- .:_,%. -..,,_-_‘..,_-_:-_.2_,...--..r.-_,,p:!,,- -__--,,,,..i4„.1,,'-,- fi. -. __‘,: : ,..---tk-_- 7.-rr"'''' .1744c.-7.,•., '-- .-.4.1i ' * - '41:-.-4:-‘ '''' j•-e-- '--'- :-- r ' 1 , . ' --,--,.,.-- ...SP, '-''s'-,.,-",_ 4- -''•-' ---.--- . .,_.. ,----- -..- _.A--4,_ 0t 4,„Lt 0z, 'Alt; --c* •P:-0,,-,':,z;iserr-',„ .:' -,i70._ -A. ' - - ..-•-"... -,:- *._ -1..--=if - .•.* ...41; '2 , - -- -'.- -• '-• Ale-_- , • " . „ovt-_ "-- ,-._,,4,..:', 4-.,- _ ,-: ,_'. v.- ,—,‘;'+----.--'1,' _ ,, ,.,11 0-1.-- •- -' '''' -r.` -", •,- - .-1 ' *- - _.-4,-: It "-- ... • ...- " -_ -6 • ', -4,47, 9141,11.t — „,. ' ■ : ,-_ri '4. 't .1.. -7. .•-i• ''',..,.--, * "-','.'.'”-A - ' - ' ' ' -1 - _ - 47 '-Lf .512.' A' ''' -L'It. '7,-. -,-4--e''' At .--1 --'' _ 1444,..-4. ±d4L___ . , ,.„--_- # !'•- ,. '= 4 _ - .,=.1i,:.. ._,,L-T:.,..4',. -,---t- -- '--. '-r-- * '-',":- A'-'-`7-: _- _4-• -,-,,-,--k3ii...';1- vo."7:1,,"-,;‘-'-'17:,-,! - )• e-"''---"%-'4:;'. ' ".- '•- esa..: -°,'•''4-k-IV-._.,-,.•-''',,.. ", '11P` ' L' , - -T• -4 ° -- -"-,4 ■,-' • °--Q"— 7 .4.- .4, .-4.- • . 4: • 741:4,--,' r--r t° l'" ,,,,.. - --- = '4._ -„,'•..--! .7_4r 1-:it" ,r-', '4444 ,- .1 ,- 7-'rri' 7 ,,._,.... , __ e- - _ - - -. -- -: - -- - ., ....,-.Th .;_'-.-:-,‘-• -_, --...i. - • ,, .-_ ..-. -ni: , '= • '- - - : -1-t •=••_ .,. _ -_.- :- - ---- ._....._or ---.:- --' °!--!',. ..---;--:_-_.,..- 471,4-.• - , _ . _ di' - •2, ''.7",-------.„- t--''''%■,-- -, ; ,•L;',-,,t-,;-..',_.:17, P-,r-,t.-1 - . . 4.` .-.. -''IP • I' ':Seellei— '4' ,!-• _ -.4,_11-- ......--- 11-_•:- r -2-4%..;." -.44 - ...- . - 'Sr __ ...--,--4-t4 -.. r' - •- . Z-.. - . Nr ..'-4• •+ .0 -,-,...a, ,.- - AP- ;41,1. : -- ,-.-- ..4-- .?,.., ,--,..- _-- __4 - --:„. ,--, . --Irv-_ - =-- -_., --,...---,,„....- -_ -:J--Rt• _ - - ..46. ;,--. -- - A. 1--, --- -...1-f •r_V Z".'' „. ' , - .„,. =7■.7--- ' r;•*- ''-.- , _ ' .- 11P' ,__‘ , ' 1. .ea‘_, '1' -.- - _._.: ,-,_ ,--. 1W• tr„,,, '.'_ -!_. -7._.;:---t..,,,--.t7.1.=,,4,X,i,,-_,Kirg,-,,," _ . . -- . - -r.- -.-:' . y- ;IT.,.- - ' ' -..-. -'--- • -...-=',:;,,. -,-,'-' -.'----.., ---•L •,..-,,,er-t`..i.-...",'_ -.-t'5 - - - , ..171111-1 ....r. -.,-' e • . ..r-_-v. - - '---4L.-----'3 - " '- - -.g- *04- - - .--:-.-- '''''-„'"( " :r-;--..!- '-'-- -444_ --_.-•.,"*"-- Z-V1_, • - _ . . .•- - - ' --,t-- ' - - -- . ---- ' - 4- A• '-',-`44,'1,-. 1-°'- ::...,r J.-, 1:- - * L,, .-. "41e - - -: '.11" - - 'a- . 0-0-4. --•' - . -:°'la '' ° '7.--At k---.'-,-'- - -,..-x-y r•":" -4.-- '. . _ -„ • '- ' - . - ' 1:. ..4.. -.1,- ,,_ -•,!, = :_' '1,-.:_-_ -'4:' ,- -:: :, _,-,...:19r.--.41*-4:_-_:'_--,Tacy-- •tev‘...,?..;_"-7:7; 'Ica. ..._„"r4i.-,- ,..-fl-, _. , - ,- • a_ , l',"= ,. . '. --. •--".1,0-'-"" i. Na..• ' • - - ,. ',-,.: ,qr., - • . . , :_ - - -•-"'" . .----. , -^, '-..-_,„"il -"1" litA. .',.'.:°&._-:e.-:-' .'- ""at--le ....*'''-t -", 1,,,' "- _. - ':"."' ,..„..;- .""."7 ,_ -,.. , 2, ---.„-•;-- ..,,,,4g. --1""4...- _V"' ---- - _,,..-..- N., ' -Mc--- - _ - __ - , '--' ."-,t,....; l-,,,-,'-'P--"( •,-'..- ',%.".. - - '-} '-'"•.i.-r-'7‘ar411`k•-li-Zi•-"i`f,..-'"°-'°''.1,- ,_-:-,"-,,1-i:"=",".-7 ..' %1- __•---'4F-I 3,er '' - _,_ . , •-...- -,-tr :.-.,.,:i _0.,,T.,. . - -4-::- . - -,4:-.. -Ilebi - . -.4' =- 4:-.,-.,‘-.,. •*--:4-4.4..-. -I0---4---' --- -.;°".°,---'--,t--- -::- - taw. ---- _.---_..- •". - ; _--' - -_1,,,-27.4114.:S_7f,'---..-4,-_,_ ,=::- --:*--...-■-_,I. • z• -- - t...,. pl . - 1.. .--^-,- ..''''''' --",-'- i - ,...0 -. '-._- iti'-'• I. ----''''.'-'`''.1-.- - '4i.-"-- =-- - ''''''' ' - - • ---.- . ---.:--,-,-==_- :.-:---,_--- -- - -,i''''-'-'----"- = --z-W.-_-#. . -4• - 4.:4- -•-- '-' '" , - .' - AiEkt AL Pi-loroofd6tPH of i-I.DAA , 12-0AD AMP er2Als LAME 107 Nms-rattcrED Ropto vvIryri7.15 F.r I tJ.op APCI ! -4,710N 106 Property Owner ( s ) `4- ,; " rl r-N Address 11 \$ Se01 -4 ,Tx Phone X07) 7�s— y,7 hone Developer/Contact Name a/2A/3E77-1 C/ZA 1 4 4, A,1 IC/-iALI_ Wi 4cra7a Address iturz 4- boxy. net 141acthoko -H r12-�550 [i'1) Phone (�� ) EL7AP3bf 1 Lw;a K) Ali.- ioi Location of Property . 'c ("1i 22 1 .4 z 2-6 Township map block lot Zoning, Fire District D k")64-- Watershed NA Impervious Surface AA Joint Planning : C. H. NA Carrboro School District p;ZA#JGi..(O. State Road Number 1 s1i�tcil r� 153V Name Type ruL7 c Private Road Class C' Name \~ _ LA uE l 1-1-ornG gip. Do you plan to build the road before final approval ? or secure construction with a security document? Utilities : Public Sewer Community System Septic Tank ✓ Public Water Community Water Well ✓ If on a septic system, the Health Department must examine all existing and potential building sites on lots shown on the plat. Total Lot Area 7 t . '1. AGcr 5 Number of Lots Lot Number: Size of (Lots : Structures ( proposed or existing ) 1, .44 ac. ' i-i f�1 G H-o c I (We) hereby certify that I (we ) have read the above infor- mation and that the information I (we) have supplied is accurate to the best of my ( our) knowledge. I (We ) under- stand my (our ) application is not complete end cannot be approved unless all required information and material has been provided. Dale � Signature / 2/��g ; A , 1 . Date . ,. Signature 4 F i I i ng Fee` f of Lots Fee Private Road Fee Other FFee�, Total Fees Date Paid l� 8386 0 AC J i _ I /�/ 7005 10-45 AC, �. i' 4624 - O \ \� i CA) AC. 19.5 AG- % pr, , ..7, � 3320 5 A I~. 0 ' \ -% ►�- 1312�4��eke 5223 1266 • 2.003C. 14 5 AC. �% 28 � \ • 1'Y^ ) .•-.., ( / I 046 L.Caf % � 2B 0 9616 2.97AC. /' S�' `�� Za4-- 1472. 10-017 A C • 7684 cuts 4 w4V mE "_ .._I_ _ _ 10.01AC . Pp1 I PACUI�L P/W OF �{5 ' WIDI~ o.°, / P� I FoR I'1 o.Iq' Q.EQLESTED 6 4 / ck t, I cp 8134 2f54-- 147 Z. 'N,1\° CD 10.OI AC, /� 2. 54.75X. +4. r-ynn / t_gnn i r 4.• 7�g 52 2007 7.zew eta 1- 184 12.72 AC. - .. . . 5 le.y M. Ca•per7•17 \ A 10.01 AG ,.:• 5.33 AC.CAL 8 �ti / C26520 J ��' 0 I - 12.75 AC. 1 • I 6451 I 0 1-` g �4�^ j 2326 047 7 1 � v ro 4 Silts A42.(k. P-Qy - ' 10.66 AC. Io Z 11.15 AC. !i n --.In1AC. 1 iv9,.ss 06. 2814 s - I - r . i P.4. k3_�= 228 6 AC. - = p n. - _ - — - --) W.5. Lytle) a 5 Tog jqW- 1 ►sll 4I 6314 55 i _ - - 3 1.7AC. 6340 2Z-7-9 Z 10.51 AC. . _ 77--/--.9 z_h - • 1 - i - I • - / -08744 _ ,:� • `1 .. Z2A 6 q 0 IP 22.B 10.44 AC. ❑ txlsrltsIG 5P. Dw>=wtlC�, i 273 I 1 08 °�C NORTH CAROLINA �'U7z A[E ORANGE COUNTY P 1. DEED OF EASEMENT ;"THIS DEED, Made this the 18th b day of March, 1971, " Foy R. Cole, as Executor of y and between + Harry P. Cole, deceased, par part, and Dr, h' of the first W. S. Lynn and wife, Mary C. Lynn, parties of -t part, Rt. 4, Box 538,W Hillsborough, he second a orough N. C, 27278 WITNESSETH; 64 That whereas, ;' 'I , the said parties of the second certain part are the owners of a parcel of land adjoining the land of the Harry F. Cole Estate on the @ East, which said 44 parties of the second �'1 �] f� part acquired from the heirs of Mrs, h ft' J. L. Robinson by deed dated November 3, 1970, recorded i °p i 4► 920, Orange in Book 227, page :so. g County Registry; and whereas, the �� off-•� parties of the ./41," A , desire to acquire an ea a second part r easement and right of way across w P. Cole Estate for the the lands of the Harry• = 4 , purposes of ingress, g 8 egress and regress; and whereas, "` e Party of the first as part by virtue of the authority ` �-'`:;;: �` h' vested in him by the Will � _ ,,,.. V e•-,,,,, •f Harry P. Cole is empowered .y-.,+. ;` h z—'a powered to convey said easement and desires to ft -/ Now, therefore do so: ;. ? ~ F. °�, , for and in consideration of -.=;.:"-::71'1-. oe the sum $l.DD of One Dollar - `- ), the receipt whereof is "1 hereby acknowledged,ti_ oe oo -art hereby grants unto edged the Party of the first ,, a+ the parties of the second part a !F t., f Perpetual ease t- ;k; , &±- ;. = d right way for the easement a ,, i � to g of wa r Purposes of ingress, egress _ and regress _4': ._ - _ ry ertain parcel of laud: across that l'r' ``t.'`"? ' described m Eno Township. Orange County, North Carolina, ` a.S •---=�' U t _ as follows; na,• -: ," L c- BEG ^- '' ' INNWG at a steel spike •` .'a `s_ Road Na. 1538, pl e m the center line of— g Merritt the Northwest corner of N. C. Secondary • running thence South 2 de Property West formerly feet to iron stake, thence North 85 de g 58 min" West 1876.26 :K�•_.v.- - feet to a point: thence N g. 04 min. West approximately 1O ett = from North 2 deg. 58 ate, East and 45 feet the line described in parallel with ;: ' bY= point in the center line of N.the first calla y 1875 f 45 feet =�� - ° approximately _; - _ j CHESHIRE the center line of said Road North 57 ndary Road No. #eCc:to a �+eaM•T u,. 48 1538: then �ti .'. feet to the first station, deg. 36 min. East approximately _ t "S _ r- - .., -- - ti K t _ .._ . 4f-r. CCU S5 LASF-M N I F� �-�oME 20AD ti *,GW 914AMON Qp Q p V N 4 oo"E �E�9 r .o� rc3• rlo.iw.• 3e.00. ra r _ N sa.- . .,r�� 2�3.4a' ct ICa. r2Y.+l c' � Sa•, 2� �o.a2• o•L ' 9s j o a 0� V d / SX07-) r p o Ac. - L _ I i.17 AG. � fi { - r °I U ° $ a ••'°y I d or�f o a f j .O�t.r ;'mod � •1SLMLNt FOQ nomF RQ�p• J ~ 4 .tae. Nive e r S.R.1538 41R Sqk!IL�..� M�,, Boundary Survey s__ property of k�a MICHAEL H. WA GIVEN 1L TO RECORD ,' ELIZABETH /? CRAIS ti ryb' cna,e, Mer,r,!h,,r Eno Townshl p / m N.D.9. p, range County, 14.C. Oct., 1987 Scole 1001 Ernest B.Wood,Jr.,RLS-2648 Roxboro, \ r N. C. Joe ferry 9 fr6n!MCDo"d atiQ� ro ` D.9 259-439 /�• �'� k.a9.lv.aa.e ` / rvae• \ OI. I/ \ �f \ \ SfunTeY M Corpen!!r Or.W s.a Mort'Lynn ♦`\ Fl.D B. a, sa-st 64 n D 9. 227.920 `\ +�r rrew �•a \ re ra a� h doe.r3.�= + e'04F or e4 ►•riaocr � l �ry�.i ♦\ s� RLS ZR fir wr+oi ����t smn from on otfvol .f. \ ° 'f of oretsvun o! as 1 uslminl ra one pert ♦ c OCC OrdOn[!�ff1 Z ♦ l I \ r or It ♦ \ • ! cn�rrci coot ♦ r Rrt Ao•d R' r C' 1.11 January 25, 1988 To whom it may concern, We are requesting that approval be granted for the future use of the existing driveway leading to the property of Dr . William and Mary Lynn. We wish to purchase a house and a piece of the Lynn ' s prcoperty and have already obtained an easement and road maintenance agreement from the Lynns pertaining to the driveway. The driveway currently has a 45 foot easement and to obtain a larger easement would apparently be quite a difficult process. As noted by the Lynn ' s attorney, Dalton Loftin„ the process would be costly and time consuming and still may not result in the granting of additional footage to the easement . The current driveway leads to three homes located on the Lynn ' s property. The portion of the driveway extending from New Sharon Church Road to the Lynn s residence has a 45 foot easement as recorded March 18, 1971 in the deed of easement in Orange County Book 672 page 272. The remainder of the driveway, leading to the house we wish to purchase, has a 50 foot easement according to Flat of Survey of E. B. Wood, Jr . dated October , 1987. Therefore we seek approval only for the 45 foot easement section as recorded . The entire driveway is densely wooded except for small clearings around the three houses. The driveway is dirt covered by gravel and is wide enough for two vehicles to pass one another . The driveway has accomodated the largest size moving van and would be able to emergency vehicles, if necessary. There is more than the 14 footle required power line and tree limb clearance. The driveway ends in a cul de sac immediately behind the house we wish to purchase. The cul de sac meets the minimum 70 foot diameter as required. The driveway is used by no other traffic than the residents of the three homes and is the only access to these residences. There are no current plans to expand the use of this road to other properties or homes. In summary, we wish to purchase a lot and accompanying home owned by Dr. William and Mary Lynn. We have already received an easement and road maintenance agreement for the entire driveway from the Lynns. We are requesting permission to use the existing driveway as it is with its 45 foot easement for the portion of the driveway from New Sharon Church Road to the Lynn ' s residence. Our only interest is to allow us to purchase the desired house and property. Elit eth R - R. Cr ais Michael H. Wagn r�- Date Date OMMEMMIlmommr • leffiufli M-S3157 gr.. 3C5 HEALTH DEPARTMENT 112 None n+e .r-,-= 5Bb"M1 Carr iru mac sun lac K. Greens= Street ravrtort. k.i. Z*510 944241® /e*►r Roconson, Date / 1 - 24 — 8- 7 Name 73 t~*ry rv2A/5 /i►'e)JE4[ Address [,JI'a f/CK-(_P Township- \ / Sax hap Block Lo: / N I viewed the properr7 at '.1.5PAeo.J L164 ,PIS oa ii — { 4 , 19 1Y7. I saw no evidence of sewage disposal sys ten failure or nal:vac:ion (or surface discharge). Liacerely, Reg iztered Sanitarian Ltviro=tental fiealth Section 'VVq vo pay31011 681111!3111 lrsodslp eaenen put qem to uolltaol ual►ollueg Ieelleluereides Soto so soumol MA01 ,AS :paAolddV alto N01131dWoo do 31V91311N30 uel rellues pau6l+ al ptuE19 - Jolts", a 1 � V : ; ►84uau '39n oLNI tnd oNV n3H ; o0 51 N011V11V1sNl 3111 to NOM10.4 ANV 3tlOf3R 33V19 1N31M1HV930 1 #11V311, A1Nno3 3rlNVHo 3111 40 1 #36113W V AS 03AOuddV ONv u31o3dsw 39 1Snw auto 00110311111111 pile duel 341daS •p+eray 11118841 allhnd t elae►3 of lou 6a�auuelu a %lint ul ►auMO Aq peuletulrw eq 1le41 pus t►eaA 9 of C A ►one Eno padwnd 09 pjn046 duel 311dag •suollelnflo► leavl put plait laaut Isnu► uoll3alo ►d pua'uollel1elful 'uo11,301 +4!1111381 111sodsip aftMos put Alddni ►eleM.. :Aillpel letodsip ►e4 #lo 1311# 09 43113 wtp to1►ee poginlsl un 411 tu11A�olleaU! ►I!N duel to ato 193uelldde 311emolna ►o411 e11lto38u► ouetol }esodn0 ' ►6yte+wysi014uoa►ppq 'o}y :+e 111111 *d lesodsl0 tEtMag 3!141 ^d elenl ►d :Alddnl; tt#eM : ►o13t 11uao :uolle3ol :,puMo 7 �N 111IN34 s.LNMEIAUad111 1N3W1UVd3O I111d3H /11N(103 3JNVU0 Orange County health Department 306 -C Revere Street llillsborough, N. C. 27278 To whom It flay Concern: 1118 Sealy Galveston, Texas' November 18, 1987 M`!' i-- co As the owner of the property on New Sharon Road, which was developed in 1978, this letter certifies that the septic tank works well, and all the lines and drainage field are included within the property lines as drawn. This is to relieve the Orange County Health Department of any responsibility in the future concerning the workability of the system aside from normal wear and tear. William S. /Lynn Mary G. Lynn AGENDA ITEM #9: PLANNING BOARD ITEMS .. a. Elizabeth Crais/Michael Wagner 114 (Request for Partial Width R/W) Presentation by Marvin Collins . Ms . Elizabeth Crais and Mr . Michael Wagner wish to purchase an existing house and surrounding property, and propose a one- lot subdivision for this purpose. To provide access, an existing 45- foot easement approximately 1960 feet in length would be connected to a 50-foot easement leading to the subdivision . Two Class C private roads (Crass Lane and Home Road ) are proposed . A partial width right-of-way is needed for Home Road, since the adjoining tract is heir property and all heirs will not grant an additional five (5 ) feet of right-of- way. While there is an existing 50-foot easement extending southward from New Sharon Church Road via Buck Quarter Farms, the topography of the land is hilly with deep ravines and gullies. It would thus not be economically feasible to construct a road in the easement. Jacobs asked what steps were taken to try and acquire the additional right-of-way that is needed . Ms . Crass responded that after discussion with the owner, her attorney began contacting the heirs. Considerable opposition was met and he attorney recommended she contact the Planning Department about a possible alternative. Collins presented photographs showing the existing road and easement and stated the existing road is a very satisfactory Class C private road . MOTION: Best moved approval . Seconded by Pilkey . VOTE: Unanimous . O R A N G E C O U N T Y1c� BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date MARCH 1, 1988 Action nda Item f_ SUBJECT: MEMORANDUM OF UNDERSTANDING -- ENO RIVER STATE PARK DEPARTMENT: PLANNING PUBLIC HEARING Yes - X _ No ATTACHMENT( S) : INFORMATION CONTACT: Gene Bell 09-21 -87 Planning Board Minutes 10-13-87 Planning Board Minutes 10-20-87 County Commissioners Minutes Work Plan for Hillsborough/Eno Townships Land Use Plan Update Draft Letter of Support County Attorney 1 -29-88 Letter 1976 Eno River Policy Statement ( See 2-9-88 Planning Board agenda packet) Draft 2-9-88 Planning Board Minutes TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane -- 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider a proposed letter of support relative to current and proposed planning and zoning policies concerning the Eno River State Park. BACKGROUND : Discussion last summer with personnel from the North Carolina Division of Parks and Recreations ( NCDPR) relative to the proposed Durham-Hillsborough water line and potential impacts on Eno River State Park highlighted the need for greater coordination of State and local planning efforts. The State proposed a Memorandum of Understanding ( MOU) to address such concerns and provided a copy of such an agree- ment with the City of Raleigh. The MOU with Raleigh dealt with Umstead State Park and City annexation and zoning plans. A proposed MOU between Orange County and NCDPR was discussed at Planning Board meetings on September 21 and October 13, 1987 . A recommendation that the County begin discussions with NCDPR along with a draft MOU was forwarded to the Commissioners for consideration at their meeting on October 20, 1987 . At that meeting, the County Commissioners directed the Administrative Staff to meet with Commissioner Hartwell before discussions were initiated with NCDPR. On January 12, 1988 a meeting was held to discuss the draft MOU. The meeting was attended by County Commissioner John Hartwell , County Attorney Geoffrey Gledhill , Interim County :. 116 2 Manager Albert Kittrell , and Planner Gene Bell . The net result of the meeting was concern that, in entering into the MOU proposal , the County could be contracting away its legislative authority. Since greater coordination of planning efforts between NCDPR and the County was the original intent of the MOU, it was the general consensus of those at the meeting that a letter of support from the County Commissioners relative to current and proposed planning and zoning policies concerning Eno River State Park would suffice. Bell was instructed to draft such a letter for consideration by the Board of Commissioners. Subsequent to the January 12 meeting, the County Attorney provided additional information concerning previous action by Orange County in the form of a policy statement on the Eno River. The 1976 policy statement and supporting documentation is provided for the Board ' s information. At a special meeting on February 9, 1988, the Planning Board recommended that the Board of Commissioners endorse the letter of support and forward same to the N. C. Division of Parks and Recreation . This item has been continued from the February 16, 1988 regular Commissioners Meeting. RECOMMENDATION(S) : The Administration recommends that the Board of Commissioners endorse the letter of support and authorize the Chair to sign the letter in its behalf. 9-21-87 PE Minutes 13 117 • Plan on August 18. 1987 with the following conditions: (1) Both lots must receive access from Lake Court. (2) Payment-in-lieu of dedicated open space in the amount of S474 . Both conditions have been complied with. The Planning Staff recommends approval. MOTION: Best moved approval. Seconded by Yuhasz. VOTE: Unanimous. AGENDA ITEM t9: SPECIAL TOPIC - MEMORANDUM OF UNDERSTANDING N.C. DIVISION OF PARRS AND RECREATION Presentation by Gene Bell. This item is for the consideration of a proposed "Memorandum of Understanding" between Orange County and the N.C. Division of Parks and Recreation (NCDP&R) . Discussions with NCDP&R personnel relative to the Durham/Hillsborough water line and poten- tial development impacts on Eno River State Park highlighted the need for greater coordi- nation of State and local planning efforts. The State proposed ' a Memorandum of Under- standing to address such concerns and provided a copy of such an agreement with the City of Raleigh. (Attachment on pages z6---.2 (o of these minutes) . Such an agreement is warranted. since work on updating the Hillsborough/Eno component of the Land Dse Plan is scheduled to begin in October. The Planning Staff recommends that the County begin discussions with the (NCDP&R) relative to the coordination of planning efforts and adoption of the "Memorandum of Understandir_" as related to the Eno River State Park. Prior to the initiation of such discussions. the Planning Staff would like to obtain ; Planning Board comment on the City of Raleigh ' agreement and what, if any. additional issues should be addressed in a similar agreement with Orange County. An agreement may then be drafted, discussed with NCDPR representatives, and presented to the Planning Board at its October 13 . 1987 long-range planning meeting. 14 1 1 8 Jacobs indicated he would like to review the documentation used in developing a compre- hensive land use plan for the area surround- ing the Umstead Park. Xuhasz asked how much input would actually come from Orange County in such a memo. Bell responded that he did not know but that the County Attorney would review anything done in this regard even though it is not an official contract. Pilkey asked if the Memorandum of Understanding is binding. Bell responded that it is not binding like a contract or an agreement such as the Joint Planning Agreement. Best commented that such a memorandum sets ground rules for the County to cooperate with the State. MOTION: Best moved that the Planning Staff be directed to prepare a Memorandum of Understanding to be reviewed at the Long Rance Planning Meeting regarding Eno River State Park. Seconded by Pilkey. VOTE: Unanimous. (Taylor out of the room during this vote) . S'£NDA ITEM €10: MATTERS BEARD AT PUBLIC BEARING - 8/24/87 a. Land Use Plan Amendment LUP-1-87 Chandler Concrete Company Presentation by Gene Bell. On October 10, 1985; Chandler Concrete Company was granted a secondary Land Use Plan amendment, Planned = - Development rezoning and Class A Special Use Permit for 1 .41 acres of land on N.C. Highway 10. The request was prompted by State mandated requirements to contain0, runoff from the existing concrete plant. An adjoining property owner::subsequently challenged . Orange County' s approval in court. On December 12, ' � i 1986, the court ruled that the Special Use Permit was • invalid since the applicant did not meet the required two-acre minimum lot size standard, and since evidence had not been presented to indicate the project would maintain the value of existing properties in the area. The effect of the court ruling was to place Chandler Concrete Company in violation of the Orange County Zoning Ordinance. 10-13-87 PB Minutes 11 a. Open Space Plan Draft Requests for Proposals (RFP) jDeferred to the regularly scheduled meeting October 19, 1987 . b. Memo of Understanding Eno River State Park Presentation by Gene Bell . At the September 21 Planning Board meeting, staff asked the Board for comments on a proposed Memorandum of Understanding between the County and NCDP&R. Discussions with NCDP&R personnel relative to the Durham/Hillsborough water line and potential develop- ment impacts on Eno River State Park highlighted the need for greater coordination of State and local planning efforts. The State proposed a Memorandum of Understanding to address such concerns and provided a copy of such an agreement with the City of Raleigh. Prior to making a decision on the issue, the Planning Board requested that staff obtain a copy of the plan to be jointly developed by the City of Raleigh and NCDP&R. The Board also asked staff to contact representatives of both agencies and incuire as to their perceptions of the overall process. The Planning Staff recommends that the County begin discussions with NCDP&R relative to coordinated planning efforts using the Draft Memorandum of Understanding (copy included on pages //-- /-- of these minutes) as the starting point for those discussions. Bell continued noting that Carol Tingley of the Division of State Parks and former member of the Task Force for Umstead District Plan was in attendance and could address some of the Board' s concerns regarding previous experience with a Memorandum of Understanding. Jacobs asked about item :2 of the Memorandum of Understanding which indicates the County has already accepted the 1579 Master Plan. Collins responded tha: the Clerk to the Commissioners has researched +!his item in the Board of Commissioners minutes and she found that the County had approved an RC&D application relating to Eno State Park, particularly the Phase \ 4 Area. This indicated that the County had only approved the RC&D Plan and not the Master Plan. Bell noted that Susan Tillotson, Eno River State Park Superintendent was also available for questions from the Board. Jacobs asked what procedure was used for NRCD to • - 6 consult with any county regarding significant changes 120 and their adoption for the Master Park Plan. Ms. Tingley responded that all of the raster plans are subject to public review and suggestions by means of public information meetings and public hearings during their preparation. Pilkey asked about the timetable on Umstead Park. Ms. Tingley explained the implementation process and the overlay district adjacent to the park indicating some of the more stringent restrictions that would apply in the overlay district. Yuhasz asked if a copy of the specifics of the proposals could be obtained. Ms. Tingley responded that a final draft is being prepared and Orange County could obtain a copy when this is accomplished. She continued that if it was possible to zone low-density residential around the park ► many of the restrictions of the overlay district would not be necessary. Jacobs asked Bell if such an agreement could be worked in with the Land Use Plan Update. sell responded that he felt that the Memorandum of Understanding with Eno River State Park could be handled with the overall process of the Land Use Plan Update for Eno Township. 7TIOA: Pilkey moved that Planning Staff be authorized to contact and confer with the State regarding the Memorandum of Understanding with Eno River State Park. Seconded by Best. -ATE: 8 in favor. opposed (Yuhasz - did not wish to approve something of which he did not know the specifics) . c. Duke Forest - Creenway Policy Presentation by Collins. Recently proposed subdivisions adjoining Duke Forest have referenced the County' s designated greenways as providing access to the Duke Forest properties. . B owever. not all points of entry to the Duke Forest... property are suitable for recreation access. At its August 1E. 19E7 meeting, the Board of Commissioners requested that a policy statement concerning the situation be drafted and presented to them for consid- eration and adoption. A policy statement was drafted by the Recreation and Parks Director and presented to the County Attorney and Planning Director on September 15 . Following revisions by the County Attorney on September 25. the board of Commissioners considered the proposal at its October 5 meeting. Action on the policy statement was • 10-20-87 BOCC Minutes • 121 6 1 were made when the -Efland Sewer Project was approved. The Board agreed 2 that the County will Participate in water/sewer projects. ' • The Board favored county financial participation in water/sewer h .,projects through a revolving fund. The County Attorney stated that such money could come from the general fund or an enterprise fund. It was decided that guidelines will need to be developed before 7 the budget is considered for next year. 8 Chair Marshall referred to a prior proposal of a revolving fund 9 for Economic Development being established with an allocation of $50, 000 10 each year for five years. The limit of participation in economic 11 development would be limited by the amount of money in the revolving fund. 12 Commissioner Halkiotis stressed the importance of the Board 13 getting involved in bringing meaningful economic development to the 14 County. High quality development can only enhance the tax base in Orange 15 County. 16 Commissioner Willhoit stated he favored an enterprise fund for 17 economic development with an amount to be determined at a later date. 18 Chair Marshall emphasized the importance of knowing what money 19 may be available so that a response can be made at the time a request is 20 received. 21 22 Geoffrey Gledhill expressed two concerns about the Efland Sewer �3 Project and noted that a decision needs to be made by the Board on these 24 two items: 25 (1) Whether or not the plans to develop the Efland Sewer Line are 26 consistent with the Land Use Plan, and 27 (2) whether or not the Board would be willing to do things to 2B expand the Efland line consistent with the plan that it would not �9 otherwise be willing to do, if it were new industry or being created in - - another industrial park in the County, because of the commitment to operate the system and perhaps someday desire not to have a fee arrangement. • 33 34 2 . MEMORANDUM OF UNDERSTANDING - ENO R7 ER STATE PARK 35 Maw,-vin Collins presented for consideration a proposed "Memorandum 36 of Understanding" between Orange County and the N. C. Division of Parks and 37 Recreation (NCDP&R) to address planning activities around Eno River State 38 Park. • _ 39 - - It was the consensus of the Board that the Manager and the 40 Planning .Director meet with Geoffrey Gledhill and Commissioner Hartwell 41 before they initiate discussions with NCDP&R as recommended by the 42 Planning Board. 43 .. - 44 4 . TOWN 07 HILLSBOROUG"r. P.EO'GESTT To REI NOLTISH ADMINISTRATION or 45 SUBDIVISION REGULATIONS 46 - Motion was made-by Commissioner Carey, seconded by Commissioner 47 Halkiotis not to relinquish administration and ' enforcement of its 48 Subdivision Regulations within the Town limits and extraterritorial 49-- jurisdiction until such time as the conditions agreed upon on June•„16, 50 - 1957 have been complied with by the Town of Hillsborough. 51 VOTE: - UNANIMOUS. - - - - 52 .. 53 • 5. ROUSE NUMBERING - HIDEAWAY ESTATES SUED!v-sIoN - -. . \ 54 _ - Marvin Collins explained the system used in determining house 5; numbers. Be asked that exceptions not be granted. Dave Plasted, 'Jean Balick and Anne Rogers, Residents of Eideaway 2states Subdivision spoke in opposition of the new system and asked that 5$” they be allowed to keep their same house numbers or that they be assigned 59 two house numbers - the old one and the new number. Ir-+ 1 r Page I of 3 WORK PLAN 1VR0JjCf1 1[I.I.SBDROUCII AND ENO TUWIISIIII'S PLAN OBJECTIVE 140. DATE: 12-3-81 OBJECTIVE: To DF.VEI,OP A LAND IISE PI.AN AltENI1WNT FOR SECTIONS 3.9 AND 3.10 (U11.I.SBORO1JCII AND ET TOWNSDIPS) OF THE ORANGE. COUNTY LAND USE PLAN WHICII INCORPORATES THE 1983 CENTRAL ORANGE AREA SIUDY AND TIIE 1985 PANTRY AREA STUDY AND 4111101 CAN BE [N'IECRAIED SHOOTHLY 1N'I'D THE OVERALL LAND USE PLAN UPDATE FOR TIIE COUNTY. TASK AG#IY##Y ! F M A M 1 ! A 5 U IJ v _ 511 I F ASSIVAltu- - - - - - - - - - - - - DELINEATE BOUNDARY OF STUDY ARPA (IN Prepare I"-1000' Township base map. Interns ADDITION TO TOWNSIIIP3, STUDY AREA ALSO INCLUDES TIIAT PORTION OF CHAPEL 111LL Secure from Town of Nillshorough, a map TOWNSHIP NORTH OF RURAL BUFFER). showing location of all existing/proposed Planner III annexations a Ince 1981 IDENTIFY EXISTING AND POTENTIAL PUBLIC Compile data on pnblic•safety Facilities Q SERVICES AND WrRAST'RUCTURE. and road systems to include classificar- Planner I[ tionr., design capacities, and volume Secure map of existlnp/proposed limits Planner III . of Eno River State Park. Secure from Town of tilIlsborotigh, a map showing location of a1I existing/proposed Planner It Q wnter/sewer lines outside the town's extraterritorial Jurisdiction. IDENTIFY EXISTING SOCIOLOGICAL Complle data on ex.isting'-nnd projected Planner II (A1AItAc.TER tSTt C5 population. Map existing land uses and density of Planner It development; computb acreage in various 6 land use categories. Interns IDENTIFY ENV[RO MIENTAI, CONSTRAINTS AND tdentiFy most restrictive/permissive Planner 11 . OPPORTUNITIES FOR DEVELOPMENT. environmental features for development: ♦ Map location of environmental features. Interns Prepare composite mop showing most interns snitable areas for development. - ACIIVITY SY1AJ)OtS1 A ACIIVIIIES 10 BE COMPIETED AT A Sproric rU111RE DALE. A ACIIVIIY COIAPLEIED. At-- d ACIIVIIY COMPLEIED AIIEAD OF SCIIEDULE. A s ,. •rr tty r.t=l AYrn in tit,op rnI.IPItIIntI nP,IF Page 2 of 3 WORK PLAN PROJECTI 11ILLSOOROUGH AND ENO TOWNSHIPS PLANT OBJECTIVE NO, I DATE: 12-3-87 OBJECi1VEf TO DEVELOP A LAND USE PLAN ANIFNDITEHT FOR SECTIONS 1.9 AND 1.10 (111LLSBORMIG11 AND FIT TOWNSNIIPS) OF THE ORANGE. COUNTY I.AlND USE PLAN WHICH Itfl'ORPIIRATFS TOP 1983 CENTRAL ORANGE AREA STUDY AND TAE 1986 PANTRY AREA STUDY AND WHICH CAN BE INT EGRATED SMOOTHLY INTO Tilt OVERALL LAND USE PLAN UPDATE FOR IRE COUNTY. TASK l4CIIV1#Y TAI ! F M A M ) ) A S O N D ASSIGII BULL. - - - - - - - - - - - -. HEFT WIT11 ENO RIVER STATE PARK REPRE- Prepare questionnaire for identification ■ SENTATIVE AHD 11ILLSROROUCII, ENO, AND of citizen preference@ regarding Planner 11 A [CHAPEL "11A. TACA TO DISCUSS PLAN UPDATE STRATEGY AND RULE OF TACs. development within the study area. Notify TAC members and State Parks repre- Clerk Typist j @entative of meeting. — 12_2l Conduct meeting - review work plan, back- . ground data, and questionnaire. Planner II 1-6 CONDUCT PUDI.TC INFORMATION IfFET{NQ TO Notify ublic, Hillsborought Eno, and tIB7AIH COFDIF.NT ON DEVF.I.01'MF.NT [55UF.5 Chapel fill 'PACs, State Par1t@ representa- tive, Planning Board, and Town of ItiIIa- Clerk Typist AND LAND USE PREFERENCES OF TOWNSHIP 1-19 CIT[2£NS. botough of meeting. r -- - Conduct meeting - review background data and suitable areas for development and Q solicit public comment regarding pre- Planner i1 ferred areas (or development. [land out 2-2 questionnaires for completion during meeting. Compile questionnaire results and rank Q citizen preferences In order of Planner lI Importance. PREPARE ALTERNATIVE PLANS FOR DEVELOP- Compile/review comments from public Q MENT WITIIIN 711E STUDY AREA. information meeting. Prepare alternative plans which reflect: Planner I[ - Existing land Use Plan a Intern@ Q �' - Citizen Preferences Ck) - Environmental Constraints - Development Trends ACIIViIY SYIABOJS: d ACIIVNIIES i0 BE COf.AP{E1ED Al A 5pEC1fIC rumpf OAIE. A ACIIVIIY C01APMED. AE-- A ACIIVIIY COMPMED MEAD OF SCIIEDUI.E. > R r•T+..rIV nrI Avrn In 11"190 rnMI' T1In11 nAFF ' I=+ Page 3 of 3 WORK PLAN T PROJECT= iiii.LSBOROUGII AND ENO TOWNSHIPS PLAN OBJECTIVE NO. DAIS* 12-3-87 OBJECTIVE 1 TO DEVELOP A LAND USE PLAR AMENDMFNT FOR SECTIONS 3.9 AND 3.#O (111 LLS BOROUGH AND ENq TOWNS{1IPST OF TILE ORANGE. COUNTY LARD USE PLAN WIIICII INCORPORATES THE 1983 CENTRAL ORANGE AREA STUDY AND THE 1986 PANTRY AREA STUDY AND WHICH CAN BE INTEGRATED SMOOTHLY INTO THE OVERALL LAND USE PLAN UPDATE FOR THE COUNTY. [ASK ACTIVITY STAff 1 F M A ASSIGIIMEN M 1 ! A S O 14 D T _ CONDUCT SECOND PUBLIC TNFORMATION Notify ppublic, 11111sbornugh Eno, and Q Chapel IIIII TACT, State Par s representa- MFETING TO OBI CoZItrENr ON PLAN Live, Planning Hoard, and Town of it is- Cletk Typist 2-23 ALTERNATIVES, borough of meeting. Conduct meeting - review alternative Planner It Z\ plans and solicit public comment. 3-B PREPARE DRAFT PLAN EASED ON PUBLIC ii Compile/review comments From public Planner 11 Q ['!TENT AND ADVISORY BOARD Information meeting, RECOMENDATIONS. Prepare DRAFT plan and public hearing Q sdvertleement for inclusion in County Planner [I commissioners agenda. 4-22 i - Public Bearing advertisement and DRAFT Planner lI plan reviewed by County Commissioners. 5-2 Review and comment by Ilillsborough, Eno, Planner It Q and Chapel MIT TACS, 5-3 Review and comment by the Planning Board. Planner LI Q _ 5-16 SECURE. PUBLIC COMMENT REGARDING'LAND USE Conduct PUBLIC HEARING to receive public Q PLAN FOR STUDY AREA. comment/recommendations of advisory boards and commissions. Refer DRAFT plan Planner IT 5-23 to Plnnning Board for recommendation regarding adoption. SECURE ADOPTION OF LANs} USE PT.AN Review and recommendation regarding Q adoption by the Planning Board. Planner It 6-20 Review and recommendation regarding Q ♦ adoption by the Board of County Planner ii 7-5 Commissioners. Plan Implementation Staff ACTIVITY SYMBOLS- ❑ ACTIVITIES 10 BE COMPIETED AT A SPECIFIC FUTURE DALE. A ACTIVITY COMPLEIED. AF— A ACTIVITY COMPLETED AHEAD OF SCIIEDVIE. "r.1 FVCh r,) tPc sl rrit4Postwnii hAIF February 17 , 1988 Dr. William W. Davis, Director State Division of Parks & Recreation P. 0. Box 27687 Raleigh, North Carolina 27611 -7687 Dear Dr. Davis: The Orange County Board of Commissioners discussed a proposed memorandum of understanding on October 20, 1987 . In a follow-up meeting of County staff on January 12, 1988, the County Attorney expressed concerns about entering into a memorandum of understanding based on the Raleigh example. In lieu of such a memorandum and the additional time required to produce one, the County Commissioners have elected to send this letter which highlights the County ' s position relative to Eno River State Park as follows: ( 1 ) The Orange County Board of Commissioners, on May 18, 1976 , adopted a Policy Statement on the Eno River in response to a Task Force report dated March 13 , 1976 . Since then,- the County has updated that policy statement in the form of its Comprehensive Land Use Plan. (2) The Orange County Commissioners are knowledgeable of the 1979 Master Plan for Eno River State Park and will consult it as appropriate in land use decisions and recommendations having a potential impact on the park; (3) The County respects the State' s desires to maintain low density, non- intensive land uses around the park ' s periphery. Goals, policies, and land use designations in the adopted 0 ange County Land Use Plan are consistent with these desires as is the County' s application of zoning in the area; (4) Consistent with the State' s desires, the County would be willing to consider a petition from the State for rezoning of Eno River State Park lands to Public Interest District; 126 Dr. William W. Davis, Director February 17 , 1988 Page 2 ( 5) The County is currently preparing to update the Land Use Plan for Eno Township. As indicated in the attached work plan, the participation of the State in the planning process is welcomed and strongly encouraged ; (6) In accord with current policy, the County will continue to notify the State of adjacent develop- ment proposals, rezoning requests, or Land Use Plan amendments and solicit State comment relative to such activities; and (7 ) Concurrent with this letter, the Planning Depart- ment is directed to provide the State with copies of the 1976 Policy Statement, Task Force Report ( May, 1976 ) , and the Orange County Land Use Plan and Zoning Ordinance with those sections and provisions relating to Eno River State Park highlighted. The County Commissioners trust that the foregoing addresses the State' s main concerns and indicates a commit- ment on our part to coordinated and cooperative planning. Sincerely, Shirley E. Marshall , Chair Orange County Commissioners COLEMAN, BERNHOLZ, DICKERSON, BERNHOLZ, GLEDHILL & HARGRAVE 127 ATTORNEYS AT LAW 1 P.O. DRAWER 1529 129 E. TRYON ST. HILLSBOROUGH, N.C. 27278 919-732-2196 919-942-8000 January 29 , 1988 CHAPEL HILL OFFICE SUITE 20.FRANKLIN BUILDING 137 E. FRANKLIN STREET CHAPEL HILL,N.C.27514 919.9297151 ALONZO B.COLEMAN,1R. STEVEN A.BERNHOLZ DONALD R.DICKERSON ROGER B.BERNHOLZ GEOFFREY E.GLEDHILL Mr . John Hartwell DOUGLAS HARGRAVE Orange County C.NICHOLAS HERMAN Count Commissioner KIM K.STEFFAN Route 4 , Box 1540 NATHANIEL E.CLEMENTS Lawrence Road MARILYN ELLISON Hillsborough, North Carolina 27278 or Counsel BONNER D.SAWYER (1902.1972) Mr. Gene Bell Orange County Planning Department 306F Revere Road Hillsborough, North Carolina 27278 Mr. Albert Kittrell Interim Orange County Manager 106 East Margaret Lane Hillsborough, North Carolina 27278 Dear John , Gene and Albert: During our recent discussion concerning the County' s response to a proposed memorandum of understanding regarding the Eno River State . Park, I mentioned that there had been previous action by Orange County in the form of a policy statement on the Eno River. This policy statement was in response to a report from members of the Orange County Eno River Task Force. I' ve found the report. Gene Bell located the County 's policy statement in response to the report and the minutes of the Board of Commissioners meetings related to that policy statement . Copies of all of the relevant documents are enclosed. The 1976 policy statement of the County on the Eno River is not the last word on this point. Although not singularly focused on the Eno River , the 1 County ' s Comprehensive Land Use Plan and its planning y documents subsequent to the 1976 policy statement , together with the policy statement , form the County' s current policy on the Eno River. A draft letter to Dr. .y William W. Davis , Director, dated January 21, 1988 , apparently prepared by Gene Bell as a proposed County ' ' 128 Mr. John Hartwell Mr. Gene Bell Mr. Albert Kittrell Page Two January 29 , 1988 response to the State ' s request for a memorandum of understanding , with a few minor historical additions , appears to me to be good . Very truly yours , re -dhill GEG/lsg 1.z Enclosure xc: Marvin Collins f q 1 U a a 1 U_ a A 1 O :d- _ z i 0] G� i1 3 5 1 0 I ._1 i 129 7 ( 1 ) Section IV-B-3-c-8 (Access Restrictions) (2) Section IV-B-3-d (Private Road Standards) (3 ) Section IV ( References to land Use _Plan ) AGENDA ITEM #9 PLANNING BOARD ITEMS TILA [PV c. Memo of Understanding-Eno River State Park Presentation by Gene Bell . This item is to consider a proposed letter of support relative to current and proposed planning and zoning policies concerning the Eno River State Park. Discussion last summer with personnel from the North Carolina Division of Parks and Recreations ( NCDPR) relative to the proposed Durham-Hillsborough water line and potential impacts on Eno River State Park highlighted the need for greater coordination of State and local planning efforts. The State proposed a Memorandum of Understanding (MOU) to address such concerns and provided a copy of such an agreement with the City of Raleigh. The MOU with Raleigh dealt with Umstead State Park and City annexation and zoning plans. A proposed MOU between Orange County and NCDPR was discussed at Planning Board meetings on September 21 and October 13, 1987. A recommendation that the County begin discussions with NCDPR along with a draft MOU was forwarded to the Commissioners for consideration at their meeting on October 20, 1987 . At that meeting, the County Commissioners directed the Administrative Staff to meet with Commissioner Hartwell before discussions were initiated with NCDPR. On January 12, 1988 a meeting was held to discuss the draft MOU. The meeting was attended by County Commissioner John Hartwell , County Attorney Geoffrey Gledhill , Interim County Manager Albert Kittrell , and Planner Gene Bell . The net result of the meeting was concern that, in entering into the MOU pro- posal , the County could be contracting away Its legislative authority. Since greater coordination of planning efforts between NCDPR and the County was the original intent of the MOU, it was the general consensus of those at the meeting that a • 1 IT 30 8 letter of support from the County Commissioners relative to current and proposed planning and zoning policies concerning Eno River State Park would suffice. Bell was instructed to draft such a letter for consideration by the Board of Commissioners. Subsequent to the January 12 meeting, the County Attorney provided additional informa- tion concerning previous action by Orange County in the form of a policy statement on the Eno River. The 1976 policy statement and supporting documentation is provided for the Board ' s information. The Planning Staff recommends that the Planning Board endorse the letter of support. (A copy of this letter is attached to these minutes) . The Planning Board ' s recommendation will be presented to the Board of Commissioners at its February 16, 1988 meeting. Jacobs expressed concern that the word committed did not appear in the letter and noted that he felt the memo of understanding was more of a commitment of the County than the proposed letter of support. Best asked about the comments from the County Attorney relating to the "contracting away of legislative authority". Collins responded that the word "will " contained in the memo of understanding constitutes a contract. He continued that this would then be contract zoning. Bell indicated that he is in agreement with the results from the meeting that the County is doing everything asked for by the State and that the letter reaffirms that opinion. He noted the reference in the letter to Planning Department providing County documents with those sections highlighted relating to Eno River State Park. Jacobs asked what is meant by rezoning of the Park to Public Interest District. Bell responded that in the Land Use Plan parks are classified as a Public Interest Districts and noted that the zoning for such a district is very restrictive (500,000 sq. ft. minimum lot size) for a residential structure. Thus, such districts would be basically kept as parks, open space, etc. Jacobs noted that the MOU was more specific in transition uses and uses in the watershed. L 131 Bell responded that the reference to watershed was not a necessity since it is not a water supply watershed at this time. He noted that the Land Use Plan addresses the progression of uses. Jacobs recommended that item #3 of the letter read as follows: The County respects the State' s desires to maintain low density, non- intensive land uses around the park ' s periphery. fg County is 4 ommIttg,_il to goals, policies, and land use designations in the adopted Orange County Land Use Plan consistent with these desires as is its application of zoning in the area; MOTION: Pilkey moved recommendation of the letter of support with the amendment suggested by Jacobs. Seconded by Taylor. VOTE: Unanimous. 132 mU February 17 , 1988 Dr. William W. Davis, Director State Division of Parks & Recreation P. 0. Box 27687 Raleigh, North Carolina 27611 -7687 Dear Dr. Davis : The Orange County Board of Commissioners discussed a proposed memorandum of understanding on October 20, 1987 . In a follow-up meeting of County staff on January 12, 1988 , the County Attorney expressed concerns about entering into a memorandum of understanding based on the Raleigh example. In lieu of such a memorandum and the additional time required to produce one, the County Commissioners have elected to send this letter which highlights the County ' s position relative. to Eno River State Park as follows: ( 1 ) The Orange County Board of Commissioners, on May 18, 1976 , adopted a Policy Statement on the Eno River in response to a Task Force report dated March 13 , 1976. Since then, the County has updated that policy statement in the form of its Comprehensive Land Use Plan. (2) The Orange County Commissioners are knowledgeable of the 1979 Master Plan for Eno River State Park and will consult it as appropriate in land use decisions and recommendations having a potential _ impact on the park; (3) The County respects the State' s desires to maintain low density, non- intensive land uses around the park' s periphery. Goals, policies, and land use - designations in the adopted Prange County Land Use Plan are consistent with these desires as is the County' s application of zoning in the area; (4) Consistent with the State' s desires, the County would be willing to consider a petition from the State for rezoning of Eno River State Park lands to Public Interest District; . 33 Dr. William W. Davis, Director February 17 , 1988 Page 2 ( 5) The County is currently preparing to update the Land Use Plan for Eno Township. As indicated in the attached work plan, the participation of the State in the planning process is welcomed and strongly encouraged ; (6) In accord with current policy, the County will continue to notify the State of adjacent develop- ment proposals, rezoning requests, or Land Use Plan amendments and solicit State comment relative to such activities; and (7 ) Concurrent with this letter, the Planning Depart- ment is directed to provide the State with copies of the 1976 Policy Statement, Task Force Report ( May, 1976 ) , and the Orgngg County Land Use Plan and Zoning Ordinance with those sections and provisions relating to Eno River State Park highlighted. The County Commissioners trust that the foregoing addresses the State' s main concerns and indicates a commit- ment on our part to coordinated and cooperative planning. • Sincerely, Shirley E. Marshall , Chair Orange County Commissioners • 134• ORANGE COUNTY BOARD OF COM2fISSIONERS Action A x1a ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: MARCH 1, 1988 SUBJECT: REVISIONS TO EFLAND SEWER SYSTEM RULES AND REGULATIONS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : • INFORMATION CONTACT: M1PNAGE±C S Or'. I CE X 501 RESOLUTION ESTABLISHING RULES AND - - TELEPHONE NUMBER: REGULATIONS. Hillsborough - 732-8181 • Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration of revisions' to the Efland Sewer System. • • • • • • BACKGROUND: On November 19, 1985, the Board approved Rules and Regulations for the operation of Efland Sewer System. The County Attorney proposes revisions to the original document. The changes • will be presented by the County Attorney. _ • RECOMMENDATION(s) : F 1r5 NORTH CAROLINA RESOLUTION ESTABLISHING RULES AND REGULATIONS FOR THE OPERATION OF A SEWER COLLECTION TREATMENT SYSTEM TO SERVE THE ORANGE COUNTY EFLAND AREA OF ORANGE COUNTY Be it resolved by the Board of Commissioners of Orange County that the following rules and regulations (hereinafter called the Rules ) shall govern the operation of the Orange County Sewer Collection and Treatment System serving the Efland area of Orange County [hereinafter called the System] . I . CLASSIFICATION OF SERVICE (Reserved . There are presently no separate classifications of sewer service . ) II . WASTEWATER TREATMENT LIMITATIONS Orange County has contracted with the Town of Hillsborough which contract provides that the Town will treat wastewater generated by the System subject to the following conditions contained in the agreement between the County and Town: No customer shall be allowed to connect to the County system unless and until such customer ' s proposed discharge has been found acceptable by both the Town and County . Approval shall be predicated on ( 1 ) the quality of the effluent of the potential user being compatible with the Town' s NPDES discharge permit , ( 2 ) compliance with the 1 130 Town ' s ordinance , rules and regulations concerning pretreatment of industrial wastewater, and (3 ) all County ( subdivision , zoning , erosion , building , etc . ) and State ( DOT , etc . ) permits having been properly granted . Under no circumstances will the County permit the discharge of septic sewage in its system. III . RATE SCHEDULE AND AVAILABILITY FEES A. Rate Schedule - Based upon monthly water consumption: See Attachment A. B. Availability Fees : Each person , firm , or corporation connecting to the system [hereinafter user or users] other than those initially connected from among those initially applying for connection, shall pay a $600 .00 per residential equivalent availability fee to the County and a $400 . 00 availability fee to the Town of Hillsborough. Availability fees may change from time to time pursuant to duly enacted resolutions of the County and the Town. Those users initially connecting , from those initially applying for connection , shall be exempt from the availability fee . The initial application period expired February 4 , 1985 . The initial connection deadline will be established by resolution of the Board of County Commissioners . 2 131 C . Acreage Fee [Reserved] . D. Stub-out Service Line Fee [Reserved] . IV. APPLICATION FOR SERVICE Persons seeking service may make application in person at the office of the Orange County Planning Department . The application requirements are as follows : 1 . A deposit as provided in Article V of these rules must accompany the application and be paid at the Orange County Planning Department or such other place as is designated by Orange County from time to time . A Sewer use mod- Easement and Agreement must be on file , signed by the property owner (s) /users . 2 . The conditions set forth in Article IX of these rules must be satisfied in the case of an application for service to undeveloped land . 3 . Any former user may again become a user by fulfilling the application requirements set forth in this article and by paying any applicable availability or other fees . In addition, any such former user applying again to be a user must pay any outstanding account plus interest thereon at the legal rate as it is established in North Carolina General Statutes Section 24-1 , its successor , and as the same is amended from time to time , compounded annually . Any person who has actually used and benefited from sewer service which has been supplied to premises owned or occupied or used by that person, for which service there is 3 188 an outstanding indebtedness remaining due the County, may become a user by completing the application requirements in this article , by paying any availability fee or other applicable fee and by paying the outstanding indebtedness for the service which was supplied to the premises owned or - ee :1y occupied or used by such person. V. DEPOSIT A. A minimum cash deposit equal to the average projected sewer bill for two months of service -lase& is required of all users . Deposits will not draw interest . �y�e-r��-o-f X14.-�a�►�-�i�-,sir-��e��t�a-r�s-�-r�����d--i��eet�t.i� B. -G-B- A separate deposit will be required for each connection . C. -3.- Each deposit may be redeemed by the user upon disconnection from the system and upon payment in full of all charges for service . VI . INITIAL OR MINIMUM CHARGE A. There will be a separate account established for each sewer connection to the system. Each such account will be in the name of the user . The minimum monthly charge as provided in the rate schedule will be made 4 140 not responsible for damage caused by forces beyond its control or for the interruption of service caused by forces beyond its control . D. Except in the case of an emergency, the user will be notified in advance of any anticipated interruption of service . In the case of an emergency the user will be notified as soon thereafter as possible of the interruption of service . VIII . USER' S RESPONSIBILITY A. The user is responsible for payment of all monthly service charges incurred in connection with sewer service . The owner of the premises to which services are delivered is responsible for all charges as provided for in the Sewer Easement and Agreement . If a delinquent user is not the owner of the premises to which services are delivered , the payment of the delinquent account will not be required before providing services to the premises at the request of a new and different tenant or occupant of the premises except as provided in Article IV.3 . of the Rules . B. AT The user is responsible for installing all plumbing and apparatus necessary to connect to the County' s service line and for connecting all plumbing and apparatus to the County' s service line . Provided, however, no such connection shall be made without a permit to do so issued by the County and upon such terms and conditions as the permit prescribes . 6 141 C. $-, All plumbing and apparatus installed by the user will be installed and maintained at the user ' s expense in accordance with the County ' s rules and regulations and any other State or local requirements . D. C-. The user will exercise reasonable care and will be responsible for the exercise of reasonable care by anyone on the user ' s premises with the user' s permission over any portion of the County system located on the user ' s premises . Authorized County representatives will be permitted by the user to access the user' s property in order to inspect , as needed , portions of the County ' s system located on the premises of the user. E. B The user will be responsible for the cost of necessary repairs or replacement of lost or damaged property of the County which is part of the System or used in the operation and maintenance of the System which repair or replacement is caused by or results from the negligence or wrongful act of the user, the user' s agents or employees . Likewise any damage or injury to persons or property which occurs on the premises of the user and which is caused by or results from the negligence or wrongful act of the user will be the sole responsibility of the user. F. E-. The amount of any such loss or damage or the cost of repairs or replacements will be , when applicable , added as a charge to the user ' s account which charge will be 7 142 added in full to the user ' s next statement unless other arrangements are made which are satisfactory to the County. IX. EXTENSIONS OF THE SYSTEM System extensions to serve undeveloped land may occur , but only as follows : A. All such extensions must be consistent with the overall System plan as adopted from time to time by Orange County . a All such extensions must be approved by the County Engineer . B. Extension of the System to new developments can only be approved by the County Engineer if all zoning , subdivision ,-a414 land use plan and comprehensive plan regulations of Orange County or the Town of Hillsborough , if applicable , are met . With respect to subdivisions , the subdivision preliminary plat must be approved by the County or the Town , if applicable , which preliminary plat shall include approved preliminary plans for the System extension . Planned development plans which include System extensions must include approved preliminary plans for the System extension. C. All System extensions must be consistent with Goal 9 .3 of the Orange County Land Use Plan which goal "prohibit [s] the establishment of public water and sewer services in the areas designated water quality critical areas , except to address emergency situations" and with any 8 143 Water and Sewer Policy of the County adopted as part of its Comprehensive Plan. D. All System extensions shall be installed according to and in compliance with approved plans . E. Construction of System extensions will be inspected by Orange County -ctr-- t-r-e-rg±-n�e1'- at intervals determined by the County . The person seeking System extension agrees to permit access to the System and the System extension for inspection purposes . User connections to the System will only be permitted after the extension of the System is finally approved in writing by Orange County. F. Upon the completion of the System extension the owner/developer will convey by deed or other appropriate instrument all portions of the System extension, including but not necessarily limited to right-of- way easements , collection lines , service lines , stub-outs , permits , pump stations and equipment , plumbing facilities and hardware . All System extensions will be at no cost to Orange County. X. ACCESS TO PREMISES OF A USER A. It will be necessary for the safe and efficient operation of the System for duly authorized agents of the County to have access at reasonable times to the premises of the user for the purpose of installing , removing , inspecting and otherwise maintaining portions of the System and for the purpose of reading and testing meters and for any 9 144 other purpose in connection with the installation, operation and maintenance of the System. Each user and property owner upon whose property any portion of the system or connections to it is located recognizes this need and by making application for sewer services grants authority to authorized agents of the County for this purpose . B. The Sewer Easement and Agreement includes a grant to the County of an easement for the purposes described in that agreement . Each user and owner by making application for sewer services acknowledges the easement and the rights described in that easement . XI . CHANGE OF OCCUPANCY premises The owner of -p pe-r- which is served by the notifying the County or System is -u-} i-trite} - responsible for a-11---s.e t--s v3-e-e its duly authorized agent of any change in the occupancy of his/her ct�arg s-ors-�-et--vt - --Lire--Se-Caen--Ft�- ern rt- Agree tiefrt- premises. A Ftrnt-Itertttore; any change in the use of the premises which is connected to the System will be communicated to the County and the Town of Hillsborough for prior approval as described in Article II of these rules and regulations . XII . METER READING - BILLING - COLLECTING A. Orange County and , if applicable , its billing and collecting agent ' s records will be the basis for all charges for service . All users are encouraged to maintain receipts and other payment information and to bring any discrepancies in the user ' s records and the County ' s records to the attention of the £ rrt7 billing and collecting 10 145 agent of the County immediately so that corrections , if any, can be made . The specific procedures to be followed in the event a user believes there has been a billing error are described in Article XIII . B. Meters will be read and bills rendered in accordance with the policies established by the County and any agency with which the County may contract . The County reserves the right to vary the dates or length of time covered by any statement , temporarily or permanently , if necessary for the efficient operation of the System. C. Statements for sewer service will be computed on the basis of the published rate schedule then in effect . D. Charges for sewer service commence when connection to the System is complete as prescribed and described in the Sewer Easement and Agreement . E . Each sewer connection will be separately metered and will be maintained as a separate account. F. Monthly statements will be mailed on or about the date the user' s water meter is read , if there is a meter , or the same date each month as determined by the County' s billing and collecting agent where there is no water meter. Payment is due when the statement for sewer service water meter reading is received and delinquent 20 days after the s-tatcmen# date . water meter reading If payment is not made within 20 days after the -sate Fit will date , sewer and water service may be discontinued . 11 146 Statements will be sent to the address of the user as it appears on the application for service made by the user . It is the user ' s responsibility to immediately notify Orange County and its billing and collection agent of any change in this address . The user ' s failure to receive any statement or notice when it is addressed to the user at the address contained in the application or a new address provided to the County and its billing and collection agent shall not be a basis for forgiving delinquent payment and shall not be a basis for forgiving discontinuation of service . [previously deleted] =-__ pa3 -eia-rimes- tee_ dip_t _ e Ag-F c—omc -.- XII . DISCONTINUATION OF SERVICE A. When service is discontinued , the deposit made by the user will be applied -b-y--the--4L i-ty toward settlement of any unpaid account . Any balance will be refunded to the user. 1--es -t-he--a a-a-t__is_-fie _ . }- 1--g0, If the deposit is not sufficient to cover the outstanding account balance , the County and its billing and collection agent may proceed to collect the balance in the manner provided in the Sewer Easement and Agreement or in any other manner provided by law for the collection of a debt . B. The County, in addition to prosecution as provided by law, may discontinue and permanently refuse service to any user or property owner who tampers with a 12 X47 meter or sewer connection which sewer connection has been approved by the County . Any sewer connection not approved by the County may be disconnected by the County and service refused to those participating in the unauthorized connection or its use . XIII . COMPLAINTS - ADJUSTMENTS A. If a user believes any statement of charges to be in error , the user may present a claim in billing and collection agent of the County person to the C3ea-age. - p. � ent before the statement becomes delinquent . Any such claim made after the statement has become delinquent will not be effective in preventing discontinuation of service as provided in these rules and regulations . The user may pay such statement under protest and the payment will not prejudice the claim in case an error is found . Adjustment will thereafter be made for any such error. B. Request for special meter readings or tests will be governed by the rules and regulations established for that purpose by Orange County and its agents. XIV. RETURN CHECK FEE Each check for payment tirade---p a e- -fie The normal policies eotmty is accepted subject to collection. -Pr-s iee-- e --ef of the County's billing and collection agent regarding returned checks .A4441--13e--e-ii Pg --4Io-r-eater-irrs-ta-rce--wen—streh shall be followed. All fees collected, provided they do not exceed those permitted by law, shall be the property of the County's billing and collection agent. a --tom- 1d--bet=e -a- aFt- e4-4-tre-Bori4 --d -f-h-e--Eo tty-fir 13 148 Fca --t-frat--it- s- przb 1 c XV. ABRIDGEMENT OR MODIFICATION OF RULES A. No promise , agreement or representation of any employee of Orange County will be binding upon the County unless it is agreed upon in writing , signed and accepted by the duly authorized officers of the County which authorization must be accomplished by resolution of the Board of County Commissioners . B. No modification of rates or any of these rules and regulations may be made by any agent of the County. Any modification of rates and these rules and regulations will be accomplished by resolution of the Board of Commissioners of Orange County. XVI . ADOPTION OF RULES Until further resolution of the Orange County Board of Commissioners , the rules and regulations set out above are adopted as of the date below and become effective on and after November 19 , 1985 . Upon motion made by Commissioner Moses Carey , seconded by Commissioner Shirley Marshall the foregoing resolution was adopted by the Orange County Board of Commissioners this the 19th day of November , 1985 . Amended by resolution of the Orange County Board of Commissioners this 1st day of March , 1988 . 14 1, 49 ATTACHMENT A First 3 ,000 gals . @ $15 .20 (minimum charge) Each additional 1 ,000 gals . (or any portion thereof ) @ /1000 gals . This rate schedule is subject to change based upon up-to-date projections of the actual cost of operations and actual cost of operations . 15 150 ORANGE COUNTY BOARD OF COMMISSIONERS Action A n a Item No.(3 ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: EFLAND SEWER BILLING AND COLLECTION AGREEMENT DEPARTMENT: FINANCE PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: FINANCE, KEN CHAVIOUS, X496 PROPOSED AGREEMENT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consideration agreement with Orange-Alamance Water System, Inc. for the billing and collection of accounts established for the Efland Sewer System. BACKGROUND: Orange-Alamance officials have met with County management representatives on several occasions to discuss billings and collections for the Efland Sewer system. The proposed agree- ment is a result of those meetings. The agreement has been approved by the Orange-Alamance Board. Certain deviations from the Efland Sewer Rules and Regula- tions, adopted by the Board in 1985, are contained in the proposed agreement. Technical amendments to the rules and regulations will be necessary in order to make them consistent with the agreement. The agreement has been reviewed and approved as to legal form by the County Attorney. Amendments to the rules and regulations necessary to accommodate the billing and collection contract will be presented to the Board. The operating budget for the Efland Sewer system contains $25, 000. 00. Of this amount $5, 383 . 00 is projected for maintenance costs. The remaining funds will be more than sufficient to cover the costs associated with this agreement. RECOMMENDATION(S) : Approve the proposed agreement and authorize Chair to sign. 151 NORTH CAROLINA ORANGE COUNTY SEWER BILLING AND COLLECTING AGREEMENT THIS AGREEMENT , made and entered into this day of , 1988 , by and between ORANGE COUNTY, NORTH CAROLINA hereinafter referred to as County , and ORANGE-ALAMANCE WATER SYSTEM, INC . , hereinafter referred to as Contractor: WITNESSETH: WHEREAS, the County is the owner of wastewater collec- tion and pumping facilities serving the Efland/Cheeks area of Orange County, hereinafter referred to as "the System; " and WHEREAS, the Contractor is a non profit corporation providing water service to customers in the same area of Orange County; and WHEREAS, the County and the Contractor are authorized by law to enter into agreements pertaining to the provision of water and wastewater facilities and services ; and WHEREAS, the County has requested the Contractor to perform billing and collecting services required by the County for its operation of the System; and WHEREAS, the Contractor has the ability to and is will- ing to perform these billing and collecting services pursuant to the terms and conditions of this agreement . NOW THEREFORE , for and in consideration of the mutual terms and agreements hereinafter set forth, the County and the Contractor do agree as follows : 15 : 1 . This agreement shall be effective as of the date first above written and shall continue in full force and effect until June 30 , 1989 . It may be renewed thereafter , upon such terms and conditions as the County and the Contractor agree , for one year periods commencing on July 1 of a year and ending on June 30 of the next year . 2 . The Contractor shall perform billing and collect- ing services for the County for customers that are served by the System. These customers shall include those that are served by the Contractor' s water system as well as those that are not . 3 . The rates to be charged for use of the System shall be provided to the Contractor by the County. 4 . The Contractor shall pay to the County by the 15th day of the month following each month for which collections are made for the County the gross amount of such collections . The Contractor shall also provide an aged list of delinquent accounts to the County at the time the monthly collections are forwarded to the County. 5 . The County shall pay to the Contractor $1 .25 for each account billed by the Contractor each month for County sanitary sewer services . The Contractor shall provide an invoice to the County which indicates the number of accounts billed for the month . Payment shall be made by the County by the last day of the month following each month for which an account is billed . 6 . The Contractor shall collect a deposit for each account established for the System. Accounts shall be estab- lished by the Contractor upon receipt of a copy of an approved 153 application for service from the County and the receipt of the required deposit from the customer. The amount of the deposit shall be two months of the projected sewer bill to be calculated by the Contractor . The deposit shall be kept by the Contractor for the County and applied toward settlement of the account upon disconnection from the System. Any balance of the deposit after settlement of the account shall be refunded to the customer by the Contractor . 7 . The Contractor shall bill and collect any addi- tional charges made by the County related to an account of the System upon notification by the County of such additional charges . 8 . The Contractor shall follow its normal policies for returned checks related to the accounts of the System. Any fees collected by the Contractor related to returned checks shall belong to the Contractor , provided these fees do not exceed in amount that authorized by law. 9 . The Contractor shall discontinue water and sewer service for those accounts served by both the Contractor' s water system and the System when payment in full for sanitary sewer service is not made within 20 days of the date the meter is read by the Contractor. The Contractor agrees that it will bill each account and mail the bill to each account on the date the meter is read and in no event later than the next business day follow- ing the meter reading day. A $5 .00 "reconnection" fee will be charged if service is discontinued . Any reconnection fees col- lected by the Contractor shall belong to the Contractor. 154 10 . The Contractor shall follow its normal policies relating to complaints and adjustments to bills for sanitary sewer services . Provided , however , payment of a statement under protest shall not prejudice the claim of the protestor in the event an error is discovered as provided in the System Rules and Regulations of the County. 11 . The County shall pay to the Contractor , upon receipt of an invoice , a one-time set-up fee of $ 100 .00 for the purpose of establishing a billing and collecting system for the System. 12 . The Contractor ' s records of billings and collec- tions for the System shall be audited annually by an independent certified public accountant provided by the County and at the County' s expense . WITNESS our hands and seals on the date first above written. ORANGE COUNTY, NORTH CAROLINA By: Shirley E. Marshall , Chair Orange County Board of ATTEST: Commissioners Beverly Blythe Clerk to the Board of Commissioners of Orange County ORANGE-ALAMANCE WATER SYSTEM, INC. By: ATTEST: President Secretary 155 ORANGE COUNTY BOARD OF COMMISSIONERS Action A da Item No. j ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: CAPITAL IMPROVEMENT PROJECT--ORANGE HIGH SCHOOL DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S ORANGE COUNTY SCHOOLS CORRESPONDENCE CIP EXCERPT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider a request by Dr. Dan Lunsford, Orange County Schools Superintendent, to proceed expansion/renovation eos of the follow- ing alternate projects: 1) parking areas. media/guidance areas, and 2) paving of p g BACKGROUND: Please from the referenced indicates addition I am providing 97 from the CIP ear- marked for 1988-89 proposed the amount of $396,000 has RECOMMENDATION(S) : The Manager recommends that the Board of Commissioners permit Dr. Lunsford to proceed with bidding on these projects with the understanding that additional funds beyond $250, 000 appro- priated for 19d89thatwould until any authorization by the Board gshould July 1, 1989 9 an an stress that point. 15b0C ra;range anunty c*ct1uur9 49416N1S. 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 (919) 732-8126 OFFICE OF THE SUPERINTENOEN7 February 17, 1988 Mr. John Link, County Manager Orange County P. O. Box 8181 Hillsborough, NC 27278 Dear Mr. Link: Re: Capital Improvement Project - Orange High School In the spring of 1986 the Orange County Board of Commissioners authorized the advertisement of bids for an expansion/renovation project for Orange High School. Upon receipt of bids, the Commissioners authorized all the work except two "deduct" alternates. Specifically, these alternates were (1) the expansion/ renovation of the media/guidance areas and (2) paving of parking areas. When the current four-year capital plan was adopted, the funding of these alternates was budgeted at $250,000 for 1988-89 construction. The budgeted amount was based on bids of the spring of 1986. In the current proposed five-year capital plan of the Orange County Schools the projects of concern are again scheduled for construction in 1988-89. However, based on two facts as follows: (a) receiving bids two years later and (b) the projects are not a part of a larger project, we do not feel that the $250,000 will cover the cost. Based on these facts, we have this work in the proposed plan at $396,000. Therefore, we are asking for the authorization of the Board of Commissioners to allow the Orange County Board of Education to proceed to bid on these projects with the above-stated knowledge, and then submit the approved low bids to the Commissioners for approval of funding for the 1988-89 budget year from major capital improvement funds. In summary, this request would complete a project currently authorized in the original time frame and at hopefully something less than the new cost estimates. The project is extremely important to the educational program at Oratc4e High School, with an enrollment of approximately 1,500 students, and further delay would not allow the work to be completed by the summer of 1989. 157 -2- February 17, 1988 John Link I will be glad to discuss this request in more detail with both you and the Board of Commissioners. Thank you for your consideration in this matter. S'ncerely, Dan G. Lunsford Superintendent DGL:ha cc: Mr. Albert Kitrell Mr. Bill Laws Orange County Board of Education em,vuAL SCHOOL CAPITAL RESERVE FUND CA LONG RANGE PLAN AND BUDGET 00 REVENUES 1985-86 1986-87 1987-88 1988-89 Actual Actual Estimate Estimate Beginning Balance $ 755,805 $1,340,620 $ 570,276 (3) $ 321, 695 Transfer from General Fund (80% of 1/2c Sales Tax) 1, 106,579 1, 176,702 . 1,208,000 1,284,104 Property Tax (21/2c per $100) 537,066 0 0 0 Property Tax (3c per $100) 0 713, 512 0 0 Transfer from Orange County Schools Current Capital 0 20,000 0 0 Investment Earnings 85,794 51,028 15,000 15,000 Additional 1/2c Sales Tax 0 643,739 1,047,180 9631078 Total Revenues $2,485,244 $3,945,601 $2 ,840,456 $2,583,877 APPROPRIATIONS Prior Year Encumbrances $ 17,254 Orange County Schools: Land Acquisitions-Elementary School $ 250,000 $ 0 Roofs $ 424,790 $ 146, 356 180,000 0 H.S. Expansion 250,252 2,023,748 501,000 250, 000 Subtotal $ 675,042 $2, 170, 104 $ 948,254 $ 250,000 Chapel Hill/Carrboro Schools: Prior Year Encumbrances $ 246,427 Architect/Envineer 0(1) 0(1) (50,000) (1) $(20,000) Roofs $ 341,130 $ 119,640 150,000 0 CHHS Science Lab 80,000 0 0 0 Glenwood/Estes Hills Multipurpose Space 0 1, 134, 033 450,000 0 CHHS Cafeteria Expansion/Renovation 0 0 0 250,000 CHHS Media Center Renovation 0 0 0 235, 000 Carrboro/Estes Hills/Glenwood Media Center Expansion 0 0 0. 225,000 Kitchen Renovations 0 0 0 225,000 -97- Schedule A ORANGE COUNTY SCHOOLS FIVE YEAR REVENUE PHASED CAPITAL IMPROVEMENT PLAN PLAN A: $6, 000,000 BOND PROCEEDS FOR ORANGE COUNTY SCHOOLS WITH 50% OF OTHER RESOURCES BOND PROJECTS 1988 thru 1990 New Elementary School $ 5,591, 000 1988-89 Cameron Park Project (part) 409, 000 $ 6,000, 000 (1) 1988-89 SALES TAX AND PSBCF PROJECTS REVENUE: Sales Tax $ 868,938 PSBCF (Includes $402, 000 1987/88) 694y796 $ 1, 563,734 EXPENSES: Cameron Park Project (part) $ 241,650 OHS Phase 11 Current Project 396,000 OHS A/C and Windows 616,000 Balance to Next Year 310,084 $ 1, 563,734 (1) 1989-89 consists of projects previously approved in the School Long Range Capital Plan and 50% of the estimated balance from the prior year of the Plan. �J Cb - 100- 160 ORANGE COUNTY Action Agga BOARD OF COMMISSIONERS Item No. ACTION AGENDA ITEM ABSTRACT MEETING DATE March 1 , 1988 Subject: APPOINTMENTS Department: BOARD OF COMMISSIONERS I l Public Hearing: Yes I no I Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following vacancies are announced for the first time. A-11 PERSONNEL ADVISORY BOARD - 3 vacancies (expiration of terms for A. Carol Cantrell , George Prillaman and J . L. Peace) A-13 RECREATION AND PARKS ADVISORY COUNCIL - 4 vacancies (expiration of terms for Virginia Boland, James Dingfelder, Lorraine Parker and Dwight Compton) B-6 HEALTH AND MEDICAL CARE ADVISORY BOARD - 6 vacancies. B-10 NURSING HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy (expiration of term for Carol S. Weissert) B-20 HUMAN RELATIONS COMMISSION - 1 vacancy (resignation of Joe Straley) B-25 CITIZENS ADVISORY GROUP - 14 resumes have been received. B-27 HUMAN SERVICES TRANSPORTATION BOARD - 4 vacancies; 2 resumes have been received The following vacancies are announced together with the indication of the status of securing candidates for consideration of appointment. A-5 ECONOMIC DEVELOPMENT COMMISSION - 4 vacancies. B-4 COUNTY ADVISORY BOARD ON AGING - 1 vacancy. B-7 HUMAN SERVICES ADVISORY COMMISSION 4 vacancies (2 expiration of terms and 2 resignations. B-14 ARTS COMMISSION 6 vacancies C-2 CARRBORO PLANNING BOARD - 1 vacancy C-6 HILLSBOROUGH PLANNING BOARD - 1 vacancy RECOMMENDATION: As the Board decides. prepared by : Geoffrey E . Gledhill Return to: North Carolina Department of Transportation , c/o J . M. Mills , P .O . Box 766 , Graham, NC 27253-0766 NORTH CAROLINA NON-WARRANTY DEED ORANGE COUNTY This Deed made this 8th day of March____ 1988 , by and between Orange County , North Carolina; John W. Tolar and wife , Sara Joabe Tolar and Mattye Woods Tolar ( life tenant ) , Route # 1 , Box 328 , Mt . Airy , Georgia 30563 ; pond George M. Lattimore and wife , Marcia Anne Lattimore , st 4 Office Box 1406 , Hillsborough , North Carolina , Grantors/Dedicators , and State of North Carolina, Department North of Transportation , ( Post Office Box 766 , 0 Carolina 27253-0766 ) , Grantee/Dedicatee . WITNESSETH , that the Grantors/Dedicators , for a valuable consideration paid by the Grantee/Dedicatee , the receipt of which sbarg hereby acknowledged , have and by these presents do grant , sell and convey unto the Grantee/Dedicatee for the public use forever for public right-of-way purposes , in fee simple , all that certain lot or parcel of land situated in the County of a Orange , Township of Cedar Grove , North Carolina and more particularly described as follows : Being a road 60 feet in width and covering a perpendicular distance of 30 feet on either side of the following described center line thereof : 0 Beginning at a point and running along the arc of a curve ( chord: S 76 deg . 06 ' 04" W 124 .30 feet; radius : 656 . 53 feet) a distance of 124 .49 feet to a point located N 05 deg . 42 ' 05" W 728 .45 feet from an existing iron stake in a corner of J . W. Tolar ; thence S 81 deg . 32 ' 00" W 46 .05 feet to a point; thence along the arc of a curve ( chord: N 82 deg . 49 ' 04" W 280 feet; radius : 519 .02 feet) a distance f 283 .51 feet; thence N 67 deg . 10 ' 08" W 175 .54 e et W thence . ece along o the arc of a curve (chord : N 53 deg . radius: 683 .89 feet ) a distance of 321 . 82 feet; thence along the arc of a curve (chord: N 26 deg . 08 ' 54" W 158 .75 feet; radius: 326 .77 feet ) a distance of 160 .36 feet ; thence along the arc of a curve (chord: N 09 deg . 28 ' 02" W 134 .34 feet; radius : 1468 .05 feet) a distance of 134 .39 feet ; thence N 06 deg . 50 ' 42" W 225 . 15 feet ; thence along the arc of a curve ( chord : N 18 deg . 56 ' 54" W 97 . 78 feet ; radius03 ' 2 3 . 16 feet) a distance of 98 .51 feet; thence N 31 deg . 506 .30 feet to a point ; thence along the arc of a curve (chord : N 04 deg . 05 ' 22" W 364 .69 feet; radius : 402 . 17 feet) a distance of 378 .51 feet; thence N 22 deg . 52 ' 22" E 1 ( through the common corner of Lot 1 and Lot 2 , Section A, Just-A-Mere Landing , Plat Book 26 , Page 68 ) 387 .79 feet to a point . This road described hereinabove is shown on plat and survey of ENT Land Surveys , Inc . , dated February 24 , 1988 , entitled , "Lake Orange Road Extension" and recorded in Plat Book Page , Orange County Registry. A map showing the above described property is recorded in Plat Book , Page , Orange County Registry. TO HAVE AND TO HOLD the aforesaid lot or parcel of Q land and all privileges and appurtenances thereto belonging to the Grantee/Dedicatee for the public use forever for public right-of-way purposes in fee simple . ° IN WITNESS WHEREOF, the Grantors/Dedicators have set their hand and seal the day and year first above written. w c x GRANTORS ORANGE COUNTY , NORTH CAROLINA ""/ L� By: / PLY Shirl-- F . Marshall , Chair Orange County Board of W Commissioners m ° ATTEST: c / ( (OFFICIAL SEAL) Beverly BArthe , Cler o the Orange County Board of Commissioners • / ( Seal ) c U y OHN W. TOLAR Z7,2 //,2---1// )4(-/X-C//:4C77 Notaxy Public SARA JOAB /TOLAR Notary Public,Habersham County,Georgia My Commission Expires August 26,1990 1c`da r 1. h elc 101.45.p- ( Seal ) MATTYE WOODS TOLAR (Life Tenant ) 2 1 _ ( Seal ) GEORGE r. 1 LA TIMORE \--\ --c._k-'4''----- w_. - ( Seal ) MARCIA ANNE LATTIMORE NORTH CAROLINA H.Ari- ORANGE COUNTY I , `TA LpYy, Notary Public for said County and State , ,certify that Beverly Blythe 3 personally came be ore me this day and acknowledged that she 5 is Clerk to the Board of Commissioners of Orange County, and Q that by authority duly given and as the act of Orange County , W the foregoing instrument was signed in its name by Shirley E. 5 Marshall , Chair , sealed with its official seal , and attested o by herself as its Clerk. Witness my hand and official seal , this the e 0 day of r , 1988 . gd Q x P V\1 .•ae%. ....,,1•+e► _'y Pu:li - . � IP o commission expirZi7�• NOTARY.:° 7 e � =: PUBLIC, ca 1 ,4i C� GEORGIA ��..... co CO....•'�. Q c 02 COUNTY z w I , a Notary Public of the County and State afore- ¢ said , certify that John W. Tolar, Sara Joabe Tolar and Mattye w Woods Tolar , Grantors/Dedicators , personally appeared before 8 me this day and acknowledged the due execution of the foregoing instrument . Witness my hand and offical stamp or seal , this the /9 day of (o_ 4_ , 1988 . gcL-L-_____ a . Notary Public My commission expires : BARBARA A. MERRITT 9_ I- Cj Z NOTARY PUBLIC ORANGE COUNTY. NC 3 r NORTH CAROLINA 91:4:46-B COUNTY I , a Notary Public of the County and State afore- said , certify that George M . Lattimore and Marcia Anne Lattimore , Grantors/Dedicators , personally appeared before me this day and acknowledged the due execution of the foregoing instrument . Wit ss my h.Apa � e d off_ ical stamp or seal , this the t3 day of •'‘444:11E31.8'4;7 = NOTARY = --- ot� y Public • PUBLIC M co mission expI. • KA _J Q w U O s z x w m 0 z 4 NORTH CAROLINA ORANGE COUNTY SEWER BILLING AND COLLECTING AGREEMENT THIS AGREEMENT , made and entered into this 24th day of March , 1988 , by and between ORANGE COUNTY, NORTH CAROLINA hereinafter referred to as County , and ORANGE-ALAMANCE WATER SYSTEM, INC. , hereinafter referred to as Contractor: WITNESSETH: WHEREAS , the County is the owner of wastewater collec- tion and pumping facilities serving the Efland/Cheeks area of Orange County , hereinafter referred to as " the System; " and WHEREAS, the Contractor is a non profit corporation providing water service to customers in the same area of Orange County; and WHEREAS, the County and the Contractor are authorized by law to enter into agreements pertaining to the provision of water and wastewater facilities and services ; and WHEREAS, the County has requested the Contractor to perform billing and collecting services required by the County for its operation of the System; and WHEREAS, the Contractor has the ability to and is will- ing to perform these billing and collecting services pursuant to the terms and conditions of this agreement . NOW THEREFORE , for and in consideration of the mutual terms and agreements hereinafter set forth , the County and the Contractor do agree as follows : 1 . This agreement shall be effective as of the date first above written and shall continue in full force and effect until June 30 , 1989 . It may be renewed thereafter , upon such terms and conditions as the County and the Contractor agree , for one year periods commencing on July 1 of a year and ending on June 30 of the next year . 2 . The Contractor shall perform billing and collect- ing services for the County for customers that are served by the System. These customers shall include those that are served by the Contractor' s water system as well as those that are not . 3 . The rates to be charged for use of the System shall be provided to the Contractor by the County. 4 . The Contractor shall pay to the County by the 15th day of the month following each month for which collections are made for the County the gross amount of such collections . The Contractor shall also provide an aged list of delinquent accounts to the County at the time the monthly collections are forwarded to the County. 5 . The County shall pay to the Contractor $1.25 for each account billed by the Contractor each month for County sanitary sewer services . The Contractor shall provide an invoice to the County which indicates the number of accounts billed for the month. Payment shall be made by the County by the last day of the month following each month for which an account is billed . 6 . The Contractor shall collect a deposit for each account established for the System. Accounts shall be estab- lished by the Contractor upon receipt of a copy of an approved application for service from the County and the receipt of the required deposit from the customer. The amount of the deposit shall be two months of the projected sewer bill to be calculated by the Contractor. The deposit shall be kept by the Contractor for the County and applied toward settlement of the account upon disconnection from the System. Any balance of the deposit after settlement of the account shall be refunded to the customer by the Contractor . 7 . The Contractor shall bill and collect any addi- tional charges made by the County related to an account of the System upon notification by the County of such additional charges . 8 . The Contractor shall follow its normal policies for returned checks related to the accounts of the System. Any fees collected by the Contractor related to returned checks shall belong to the Contractor, provided these fees do not exceed in amount that authorized by law. 9 . The Contractor shall discontinue water and sewer service for those accounts served by both the Contractor' s water system and the System when payment in full for sanitary sewer service is not made within 20 days of the date the meter is read by the Contractor. The Contractor agrees that it will bill each account and mail the bill to each account on the date the meter is read and in no event later than the next business day follow- ing the meter reading day. A $5 .00 "reconnection" fee will be charged if service is discontinued . Any reconnection fees col- lected by the Contractor shall belong to the Contractor. f 10 . The Contractor shall follow its normal policies relating to complaints and adjustments to bills for sanitary sewer services . Provided , however , payment of a statement under protest shall not prejudice the claim of the protestor in the event an error is discovered as provided in the System Rules and Regulations of the County. 11 . The County shall pay to the Contractor , upon receipt of an invoice , a one-time set-up fee of $100 .00 for the purpose of establishing a billing and collecting system for the System. 12 . The Contractor ' s records of billings and collec- tions for the System shall be audited annually by an independent certified public accountant provided by the County and at the County' s expense . WITNESS our hands and seals on the date first above written. ORANGE COUNTY, NORTH CARO INA By: c Shirley larshall , Chair Orange Cou ty Board of ATTEST: Commissioners G Beverly Blyt/e Clerk to the Board of Commissioners of Orange County ORANGE-ALAMANCE WATER SYSTEM, INC. By: ,1 .mow ATTEST: President or �7 .�...a.�.�� X "This instrument lies been preaudited in the Secretary / manner required by the Local Government Budget and Fiscal Control Act. Finance Officer of ----- -----County" ORANGE COUNTY U I 1 BOARD OF COMMISSIONERS Action A ends Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 1, 1988 SUBJECT: EQUALIZATION AND REVIEW BOARD RESOLUTION DEPARTMENT: COUNTY- MANAGER - PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S RESOLUTION OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To adopt a formal resolution establishing the Board precedent to making appointments. BACKGROUND: The Orange County Board of Commissioners approved the establishment of a special Board of Equalization and Review for the year 1988-1989. The Board will convene on April 4, 1988 to set dates for hearing appeals. Taxpayers will be able to appeal from that date through June 30, 1988 . It is expected that the Board will complete its work on July 1, 1988. Notices of Equalization and Review decisions will be mailed thereafter. The Board of Equalization and Review will consist of five or more members. It is essential that there be a quorum at each meeting and that members who decide the appeals be present to hear the taxpayer and discussion on each appeal. Adherence to an attendance policy will be necessary to ensure this on the part of all members appointed. It is not known at this point how many appeals there will be until the appeals procedure and dates are advertised. RECOMMENDA'I;CON(S) : Adopt resolution and request Clerk to the Commissioners adver- tise for citizens to serve. 012 RESOLUTION REGARDING SPECIAL BOARD OF EQUALIZATION AND REVIEW NORTH CAROLINA ORANGE COUNTY WHEREAS pursuant to N.C. General Statutes 105-322 the Board of Equalization and Review of Orange County is members of the Board of County Commissioners ofrOrangg eYCounty; a of the com WHEREAS the Board of Commissioners of Orange County is authorized to appoint a special Board of Equalization and Review to carry out the duties imposed by N.C. General Statutes 105-322 ; and WHEREAS the Board of Commissioners of Orange County deem it advisable to appoint a special Board of E this resolution provide for the membershialization and Review and by office and the manner of filling of vacancies onl the caspecial board of Equalization and Review; IT IS THEREFORE RESOLVED: 1. The special Board of Equalization and Review of Orange County is hereby created. 2. The Orange County special Board of Equalization and Review shall consist of 5 members, each to serve for beginning on the date of appointment and endin on June 30 a term 3. Vacancies occurring and existing on the Orange County special Board of Equalization and Review shall be filled by the Orange County Board of commissioners at their next regular meeting after the occurrence of the vacancies. 4. Each member of the special Orange County Board of Equalization and Review shall be a resident of Orange County and have the statutory qualifications necessary Commissioner in Orange County.to In the public office of Commissioners of Orange County, In addition the Board of Board of Equalization ay selecting members of the special qualization and Review, may consider: a. The length of time a candidate has resided in Orange County, b. Whether and to what extent a candidate owns real property located within Orange County, c. . Whether and to what extent a candidate is familiar with the value of real property located within Orange County, d. Whether and to what extent a candidate has had formal education in real estate appraising, e. The geographical composition of the special Board of Equalization and Review within Orange County, f. Any other matters that the Board deems appropriate. The Orange County Board of Commissioners shall appoint members to the special Board of Equalization and Review of Orange Count in same manner as it uses for other appointments. Y the After the members of the special Board of E Review of Orange County have been appointed, the Orange County Board of Commissioners shall designate Equalization and compensation shall be set ata$50. 00cperrmen of the special Board. The per meeting. Q.1 3 Upon motion duly made and seconded, the foregoing resolutio n was passed upon the following vote: Ste hen HalkiotisCoJohnsionersll andhDole E. Marshall Moses Care Noes: None. n Willhait. Commissioners,, Beverly A.CERBlF Blythe, Clerk to Y that the foregoing the Board r of County f the County Bo so much of the recorded proceedings of a meeting of Commissioners held on March l County Board resolution hereinabove set forth. -----------4-1-88 as it relates to the WITNESS my hand and official seal of the said Board this the 2nd day of March , 1988. Beverly A. Blythe Clerk to the Orange County Board of Commissioners S E A L a7 Q ¢ vri/srst/ 74 Pla- ,Fes RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE FILING OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION. IT IS HEREBY RESOLVED: THAT, the Orange County Board of Commissioners authorize the filing of Orange County's Fiscal Year 1987 Community Development Block Grant Application, including all understandings and assurances contained within the application. THAT, an application will be submitted to the North Carolina Department of Natural Resources and Community Development on or before May 20, 1988. The amount requested is $600,000. I hereby certify that the above resolution is a true and correct copy of the resolution adopted at a meeting of the Orange County Board of Commissioners on the icr day of _ March , 19 88 AlOrz :everly A. ilythe, Clerk Board of Commissioners J y ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WTLLHOIT March 3, 1988 North Carolina Dept. of Revenue Ad Valorem Tax Division P.O. Box 25000 Raleigh, NC 27640 Dear Sir/Madam: I have attached a copy of the resolution for the Equalization and Review Board that was approved by the Orange County Board of Commissioners at their regular meeting held on March 1, 1988. If any additional information is needed, please do not hesitate to contact me. Sincerely, Beverly: A. Blythe /bab Clerk File Attachment RESOLUTION REGARDING SPECIAL BOARD OF EQUALIZATION AND REVIEW NORTH CAROLINA ORANGE COUNTY WHEREAS pursuant to N.C. General Statutes 105-322 the Board of Equalization and Review of Orange County is presently composed of the members of the Board of County Commissioners of Orange County; and WHEREAS the Board of Commissioners of Orange County is authorized to appoint a special Board of Equalization and Review to carry out the duties imposed by N.C. General Statutes 105-322 ; and WHEREAS the Board of Commissioners of Orange County deem it advisable to appoint a special Board of Equalization and Review and by this resolution provide for the membership qualifications, terms of office and the manner of filling of vacancies on the special board of Equalization and Review; IT IS THEREFORE RESOLVED: 1. The special Board of Equalization and Review of Orange County is hereby created. 2. The Orange County special Board of Equalization and Review shall consist of 5 members, each to serve for a term beginning on the date of appointment and ending on June 30, 1988. 3 . Vacancies occurring and existing on the Orange County special Board of Equalization and Review shall be filled by the Orange County Board of commissioners at their next regular meeting after the occurrence of the vacancies. 4. Each member of the special Orange County Board of Equalization and Review shall be a resident of Orange County and have the statutory qualifications necessary to hold the public office of County Commissioner in Orange County. In addition the Board of Commissioners of Orange County, in selecting members of the special Board of Equalization and Review, may consider: a. The length of time a candidate has resided in Orange County, b. Whether and to what extent a candidate owns real property located within Orange County, c. Whether and to what extent a candidate is familiar with the value of real property located within Orange County, d. Whether and to what extent a candidate has had formal education in real estate appraising, e. The geographical composition of the special Board of Equalization and Review within Orange County, f. Any other matters that the Board deems appropriate. The Orange County Board of Commissioners shall appoint members to the special Board of Equalization and Review of Orange County in the same manner as it uses for other appointments. After the members of the special Board of Equalization and Review of Orange County have been appointed, the Orange County Board of Commissioners shall designate a chairman of the special Board. The compensation shall be set at $50.00 per meeting. A Upon motion duly made and seconded, the foregoing resolution was passed upon the following vote: Ayes: Commissioners Shirley E. Marshall, Moses Carey, Stephen Halkiotis, John Hartwell and Don Wilihoit. _ Noes: None. I, Beverly A. Blythe, Clerk to the Board of County Commissioners, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the recorded proceedings of a meeting of the Orange County Board of Commissioners held on March 1, 1988, , as it relates to the resolution hereinabove set forth. WITNESS my hand and official seal of the said Board this the 2nd day of March , 1988 . �� / / / Air Beverly A. =Aythe Clerk to the Orange County Board of Commissioners S E- A L ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT March 2, 1988 J. W. Watkins, Division Engineer State of North Carolina Department of Transportation P.O. Box 9278 Greensboro, NC 27429-0278 Dear Mr. Watkins: This is your official notification that the Orange County Board of Commissioners at their regular meeting held March 1, 1988 approved the proposed 1988-89 Secondary Road Construction program as presented by the Department of Transportation. P to t � �fQBoardrby Vic Knight and also th that I have enclosed was presented Knight also the one presented by citizens who Turkey Farm �d. live on Please let Me know 'if. any further information is needed from my office. Thank you. . , , sincerel y, - L Beverly A. Blythe, Clerk Board of Commissioners NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION North Carolina County of Orange Petition request for (check one) Addition to State System ( ) Paving (X) Maintenance Improvement ( ) We the undersigned, being all of the property owners on Unpaved .R. #15. ed section #1555 name or Secondary of Miller (Describe or give local Number) Orange County do hereby request the Division of Highways of the Department of Transportation to Paw the above described road. We further advise that the road requested to Paved is 1 . 1 miles in length and at the present time there are 14 occupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to the Division of Highways a right-of-way sixty (60) feet in width extending the entire length of the road that is requested to be improved along with the necessary areas for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that will be submitted to us by representatives of the Division of Highways in order that the Division of Highways fulfill the requirements of Chapter 1244, 1959 Session of the General Assembly of North Carolina. Four REMARKS copies of recorded subdivision plat enclosed if applicable NAME PROPERTY OWNERS ADDRESS The Division of Highways should contact the first petitioner listed below: Everett V. Knight (Miller Road) P.O. Box 850, Hillsborough, N. C. 27278 Latta's Egg Ranch, Inc . Rt . 4, Box 360, Hillsborough, N.C. 27278 o �� „!'_, Revised Form SR-1 (6-78) All previous forms obsolete Date : February 25 , 1988 To: Orange County Board of Commissioners From: Concerned Citizens of Orange County Subject: Paving of Existing Unpaved Section of Miller Road S .R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address eealLia iet,, 4- ,r/L__411-EL „n a^.'V7,j■ Po g 41111111tf_.„ -•_:1 1. f-a I.l 9/ fe-a4 . o Date: February 25 , 1988 To: Orange County Board of Commissioners From: Concerned Citizens of Orange County Subject : Paving of Existing Unpaved Section of Miller Road S.R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address �111.11011k k ,. . _ I .IL ..•� - € a I ' • 1 . 1 , .I, - , cskpc .. , /Vo V 1";44,4-,_)i ex-.-) A� II-el/14 rokyc,l‘-' ..0 - .27 Den-Lai-6 __ a 1 ....: g _ ' �, ,o ij e. hL1h n - + �u�� g , `7 r((A/),� 41 /etb/Aa,/t. /21. ` , a ' A — .Q,S I 6 .. ■ Ti ift. •41I . ' e fi t I ,'n ,_ cp?9,3-1 C4edDio -) g ------ I - ..._ Date: February 25 , 1988 To: Orange County Board of Commissioners From: Concerned Citizens of Orange County Subject : Paving of Existing Unpaved Section of Miller Road S.R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address C / / - . A, _._ - • - r • lr�_ ' 'a_ -/5 OQ L C. i - %Awl. �' o GZ -ci &n( 39 0 , 7 . ar• ( , ' ...,0 k n i- 4 Aax 3- -o ,t► ltA1 o✓"ou iJc, 7z.e:24 (r• r / T I 0. r 4..444..2..4...../ c_ i ` -«. 42 i% /zf q 3 mi/shor .xk 4.3 zt 1 'Sex 7q, -- G` / C 6 ;,.11�•v /1-1-4,-; 11; . 4/ 71---s,, /GI A -/�zv�:- L if: �...:. _ ,� a /l '/ X54 , c_ - .: ., � / j, , / , /i a 0-6):-A-__-1 t) 27/ (-( / ' (e, kt,,,,_, & c. J,..1 cJ , - ,.. 11obo,cp a). 76 _... Continuation: Signatures on Petition for the Paving of 1. 1 mile Section of Miller Road VQ Mica CoAc5. +y, 8 B . Vaa /4lhb ok.ou we._ ... 7a>g • / , • rcu LJ d3- R --4. ` Ica /11l5boiw ao d_ cr-Q--7a7y ',Dal)►d u66a0I 4, �- , -B6)_16 �a� My/.5b6,r. e , .2.]D-), e.,,.. 4,.._..../ J / /moil Ilk n. 6 aP, ....7 4,1.,,L AFFP ,:z " 14.1- .__, #1471/ '<I Sof."-- 14-11044,44, )1 C u - ate k)10, 1_ �� i" / / / / / - ?.4- 6F// _, % )f0 Cei fl 15-, icie-)-c._ oidie /( hat{-4,! z{ -. 11.(11,0 440.4�"` ,._,� . e-7 gg 542V Joi,tilan �e--- 4110 ,rte///. ri .1,2 1,! �, ,' , .,/. /- NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION North Carolina County of Orange Petition request for (check one) Addition to State System ( ) Paving (X) Maintenance Improvement ( ) • We the undersigned, being all of the property owners on S.R. #1555 Unpaved section of Miller Road (Describe or give local name or Secondary Road Number) in Orange County do hereby request the Division of Highways of the Department of Transportation to Pave the above described road. We further advise that the road requested to Paved is 1 . 1 miles in length and at the present time there are 14 occupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to the Division of Highways a right-of-way sixty (60) feet in width extending the entire length of the road that is requested to be improved along with the necessary areas for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that will be submitted to us by representatives of the Division of Highways in order that the Division of Highways fulfill the requirements of Chapter 1244, 1959 Session of the General Assembly of North Carolina. REMARKS Four 1% copies of recorded subdivision plat enclosed if applicable PROPERTY OWNERS • NAME ADDRESS The Division of Highways should contact the first petitioner listed below: Brett V. Knigh (Miller Road) P.O. Box 850, Hillsborough, N. C. 2727: , i �Z _� �.M49 e 77 7 I► l 2 I / rf / l r / i - Revised Form SR-1 (6-78) All prey ous forms obsolete Date: February 25 , 1988 To: Orange County Board of Commissioners From: Concerned Citizens of Orange County Subject: Paving of Existing Unpaved Section of Miller Road S.R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address 0.).1.41.6 NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION North Carolina County of Orange Petition request for (check one) Addition to State System ( ) Paving (X) Maintenance Improvement ( ) • We the undersigned, being all of the property owners on S.R. #1555 Unpaved section of Miller Road (Describe or give local name or Secondary Road Number) in Orange County do hereby request the Division of Highways of the Department of Transportation to PaVe the above described road. We further advise that the road requested to Paved is 1 . 1 miles in length and at the present time there are 14 occupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to the Division of Highways a right-of-way sixty (60) feet in width extending the entire length of the road that is requested to be improved along with the necessary areas for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that will be submitted to us by representatives of the Division of Highways in order that the Division of Highways fulfill the requirements of Chapter 1244, 1959 Session of the General Assembly of North Carolina. REMARKS Four Tgacopies of recorded subdivision plat enclosed if applicable PROPERTY OWNERS NAME ADDRESS The Division of Highways should contact the first petitioner listed below: Everett V. Knight (Miller 'jj � � Road) P.O. :ox {850, Hillsborough, N. C. 27278 Af -' .�r_ A__.! A T - �� ' � - s ;_ ��_._ '�..,_ r I, kid- , -4/1 .f= po z 2[1, �r `�� r / "■Z 72 7 5' • -- Revised Form SR-1 (6-78) All previous forms obsolete Date: February 25 , 1988 To: Orange County Board of Commissioners • From: Concerned Citizens of Orange County Subject: Paving of Existing Unpaved Section of Miller Road S.R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address , i Afc.. ri 14.4- . /• & /: : , 'A I re . NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION North Carolina County of Orange Petition request for (check one) Addition to State System ( ) Paving (X) Maintenance Improvement ( ) We the undersigned, being all of the property owners on S_P. #1555 Unpaved section of Miller Road (Describe or give local name or Secondary Road Number) in Orange County do hereby request the Division of Highways of the Department of Transportation to Pave the above described road. We further advise that the road requested to Paved is 1 . 1 miles in length and at the present time there are 14 occupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to the Division of Highways a right-of-way sixty (60) feet in width extending the entire length of the road that is requested to be improved along with the necessary areas for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that will be submitted to us by representatives of the Division of Highways in order that the Division of Highways fulfill the requirements of Chapter 1244, 1959 Session of the General Assembly of North Carolina. REMARKS Four imccopies of recorded subdivision plat enclosed if applicable PROPERTY OWNERS NAME ADDRESS The Division of Highways should contact the first petitioner listed below: Ev- ett V. Knight (Miller Road) P.O. Box 850, Hillsborough, N. C. 27278 r /. I. -- Revised Form SR-1 (6-78) All previous forms obsolete Date: February 25, 1988 To: Orange County Board of Commissioners From: Concerned Citizens of Orange County Subject: Paving of Existing Unpaved Section of Miller Road S.R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address A-Lor-gi g // • ` C,, 7 d V . a- u Vjt4-1m -P2 )14 A-1)-1-4‘) 111:- / je2 "17--V ..e6g r&L.5 #1,/40e,e7 Date: February 25 , 1988 To: Orange County Board of Commissioners From: Concerned Citizens of Orange County Subject: Paving of Existing Unpaved Section of Miller Road S .R. #1555 Orange County North Carolina We as concerned citizens of Orange County do hereby present and exhibit this signed petition, as our formal request for paving of the 1 . 1 mile unpaved section of Miller Road. Name Address f-11' > 4 /73 ,/.C. . / :_ . ... i / , 4°.i.. s :_ . 5-'s /1 1_! ,_r . _ n. 6-, �� � • i G 6 Z JJ 1 i Dirt.a..�� .�� ..I Jam_y ertrAWAirr.c_D rm; /O �,.T ... i /V . ,. �`TA01 5®_�./1 I).4, . . I'I 7 ., . r, _ • r • i7a . llffir ..i. r ■ - . - / -- 2 % Aiiirmo it-.., -......_-.,..._.4 r .7 11 V ,�,0. X94 E ia-si l AJCt. �� •III I . --- AP.. — ., _. .1....- i_ ale - 72-n �,1 I�..� . — ,-t.--,---,_ f P 5 J_ 1 1; ?�-.. ' �'', :"r' �� `� ,) .c, ? 7).76 y_ - )5/a/ix/ / , Zr '' ° r/7d-AP / ; �yC .•±, _• A • A, 'W • 1, 11.._ 1 . '1 CMJ ,' k..;i . �a _I-, N__ ( lC. AM' I X72-78 r , / _ , £ // A1 4/ 2-93 ,Ye 4 SIC 272a A .-_,. - - "W Id. hi-U/-44.1-1i jr,le:1- ii,-/j .€14)/le_,, eacticay� eJ II? adele4u, 114•.c. ? J e4LLd �. i 13--10 i kr. i �i_I� __-,_ ._.� o 1 5 0 1.P.3 . / / 402.7 GI,2.67 r • • Continuation: Signatures on Petition for the Paving of 1.1 mile Section of Miller Road - /7 74'" 17 Q� , �� _ -' A/C /l 1[� , _1�-�,4..I '�/ r / 5 / _ MOW _ / ���� cute. //a 2 &..ca J J/.it� A7a2.g" STONERIDGE-SEDGEFIELD PROPERTY OWNER'S ASSOCIATION, INC. Box 3188, Chapel Hill, North Carolina 27515 25 February, 1988 To Whom It May Concern: The Stoneridge-Sedgefield Property Owners Association represents property owners in the Stoneridge-Sedgefield sub-division. The sub-division is comprised of 254 separate properties. Our Association is strongly in support of paving the entirety of Turkey Farm Road. If it is not feasible to pave this road in its entirety, we are in favor of paving from Stoneridge Drive to the New Hope Creek Bridge. The Board of the Association has voted unanimously in favor of this proposal. We encourage County and State authori- ties to do whatever is necessary to make improvements on Turkey Farm Road. 'ncerely, 04 ivIN Joseph Kisslo, M.D. President STONERIDGE-SEDGEFIELD PROPERTY OWNERS ASSOCIATEION, INC. P.O. BOX 3188, CHAPEL HILL, NORTH CAROLINA 27515 PETITION TO THE NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION WE THE UNDERSIGNED RESIDENTS of the Stoneridge Subdivision proclaim our support for the paving of Turkey Farm Road, from its current paved surface to the New Hope Creek Bridge.and would WE BELIEVE that the stated paving irestof those residents along interests Turkey Farm Road toithe-nor h of the not interfere with the stated d creek to keep that section of the road unpaved. NAME ADDRESS KCCIACti-r- t)-, B --62%, .. I o z S o, e - (-±) c . 1 k H;1 L __)9 .l,(A irk-�.0 in` J &,Le- r, )Q.YU, W I n S-, mod, e ; Cl/-7q �- P- 11 Zalf\- Gtit: a/Ain...//"L., 111 . ally,, tr► ,.∎ CL -1 /1 , aT, ,,A1 A_."7---4-4L-r71-4) i a 6 ./.iii.--.-utd 5 t-. ilv.-4a---- C k ark, 'ji4--.ei o /1,,, � 7[ ,,,'yxc-.------ /iC, <c liThsti. , rb wT (Yard / vi,ret 1:1L. //eC /41-4-e--, "1-4 /7 �- 4 - �-24 c J /C/,.e.e..... t 4T f' ..�4 u • 1 �--.,.,ir___ � 1 1. C 1 i-,e.„,,,cY li (,,,,e: G,,,, ,--, ,, Jc\-_, -------- eL*1 . -.^,i, , „, r' 4244 / yv . �- ( —�/A 4. ',,_ ,-/j /1 G tl lJ ` U ,`-QAA-” Q '1 . rte�-- , t i i .�-/ g 1-1,?,--, f, 6 _ /0C c 44.,,,,2 le--0 r c 1 k 51, t44 tt/i/'") o ' ' ' A 1,4,,t-- /e 1 4.0—)--._ /. 10 ( ,0--ifiLe.i.x_efi,e_.) ,Iii STONERIfGE-SEDGEFIELD PROPERTY OWNERS ASSOCIATEION, INC. P.O. BOX 3188, CHAPEL HILL, NORTH CAROLINA 27515 PETITION TO THE NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION WE THE UNDERSIGNED RESIDENTS of the Stoneridge Subdivision proclaim our support for the paving of Turkey Farm Road, from its current paved surface to the New Hope Creek Bridge. WE BELIEVE that such paving to the creek is in the best interests of our community and would not interfere with the stated desires of those residents along Turkey Farm Road to the north of the creek to keep that section of the road unpaved. NAME ADDRESS 6,16.? i�: � ��. Q C-1,eM'Q 1/i I� J. .i _I ��. ' /Cr" ,rf•�r> '4& 4 e2„,ipeete. core r ' afm °G 04,0'.4die er, AL... 73. ■i.a 4-0-a N{,LI PAM,. to vee„, • cc 59D(, STONERIDGE-SEDGEFIELD PROPERTY OWNERS ASSOCIATEION, INC. P.O. BOX 3188, CHAPEL HILL, NORTH CAROLINA 27515 + PETITION TO THE NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION WE THE UNDERSIGNED RESIDENTS of the Stoneridge Subdivision proclaim our support for the paving of Turkey Farm Road, from its current paved surface to the New Hope Creek Bridge. WE BELIEVE that such paving to the creek is in the best interests of our community and would not interfere with the stated desires of those residents along Turkey Farm Road to the north of the creek to keep that section of the road unpaved. NAME ADDRESS I ; % 1 / 10, S%Z> AZ rz 0) c c2, -.°1111111111117 / _-..,...L.-4' I ' 5 r ay z..._,.: --_ , _4, AiueAkAtwjr- . /i t, t- r- toK cafyimzety, &)-e - / - �o ��• 1 r - I r AIL' FN/ JAW AP Irk if 01 SWIFIMI I 1 r / i / STONERIDGE-SEDGEFIELD PROPERTY OWNERS ASSOCIATEION, INC. P.O. BOX 3188,'CHAPEL HILL, NORTH CAROLINA 27515 PETITION TO THE NORTH CAROLINA r STATE DEPARTMENT OF TRANSPORTATION 4 WE THE UNDERSIGNED RESIDENTS of the Stoneridge Subdivision proclaim our support for the paving of Turkey Farm Road, from its current paved surface to the New Hope Creek Bridge. WE BELIEVE that such paving to the creek is in the best interests of our community and would not interfere with the stated desires of those residents along Turkey Farm Road to the north of the creek to keep that section of the road unpaved. NAME ADDRESS a_L r Wia-z/7-(-4."--- - -e___.., )..2,d _Si le--- ' .01,' / ,SZ___J $„� —J ___ _, l -1 Ifrd_;/A•_ _ .! ,e!� `. %. 1 _rA2 / O Siri , `4 - _ - A 1 ' '1. 4, 4., Ariled...„...., ze -_,- „4„-, ir . .001 rfff , 69.400P I li.,: imm_11117 /0(0 _ , 1 ' eiliak 6' 4111.111Mrit _...e-a-ciA,-„.Q.,,-,.-. b LI )).±-6.-N---PL__ e-,,S)-,._ c,_t---„._ ---- / in N .rte 70g0z 61V-14-4/ 'ttlik,/,41.Ai 1 1 1/ iThu,fri.A.My, JO/IAN-Li Ii LJ'V`-,' 3 ' ” /,r ll ' AN/ v Vr r-V C 1. ' ,l s 1.0 ki.A i /n r c(Ank,c ' /...._ /W:erze,„"--,2"-ce-c._ 36-7--- .. A9 c/ „4/0,2,s z, , /ae. ,e)"(2 s '-c ,,, '�ni iu,,-i '6%., //cr J' "Gr�` � C, �. a .-- ' j t - /Z 2-C.7:; UNITED STATES DEPARTMENT OF AGRICULTURE Form FHA 442-21 FARMERS HOME ADMINISTRATION (Rev. 7-6-70) RIGHT—OF—WAY CERTIFICATE The undersigned, Orange County. North Carol-Ina. a body prL1 f i r a,,.t 0071orate hereby certifies except as noted in item 4 below: 1. That the undersigned has acquired and presently holds continuous and adequate rights-of-way on private lands needed for the construction, operation, and maintenance of the facilities to be installed, repaired, or enlarged with the proceeds of a loan made or insured by, and/or a grant from, Farmers Home Administration and such omissions, defects, or restrictions as may exist will in no substantial way or manner endanger the value or the operation of the facilities. 2. That the undersigned has acquired the necessary permits, franchises, and authorizations or other instruments by whatsoever name designated, from public utilities and public bodies, commissions, or agencies authorizing the construction, operation, and maintenance of the facilities upon, along, or across streets, roads, highways, and public utilities. 3. That the attached "Right-of-way Map" shows the location and description of all land and rights-of-way acquired by right of use or adverse possession and by legal conveyances such as right-of-way or easement deeds, permits, or other instruments. 4. Exceptions: Any reservations or restrictions contained in any North Carolina Department of Transportation, Town of Hillsborough or Southern Railway encroachment agreement. IN WITNESS WHEREOF, applicant hereunto affixes its name and corporate seal this 1st day of March , 19 88 _ ORANGE COUNTY, NORTH CAROLINA Attest:. By 1g. Shirt rshall Title Chair, Orange County Board of- Beverly Blythe_ Commissioners Clerk to the Orange County Board of Commissioners (Affix Corporate Seal Here) it U.S. G.P.O. 1976-765-006/1509 REG./46 FHA 442-21 (Rev. 7-6-70) ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT March 2, 1988 Susan Bulluck, President Karen E. Gottovi, Secretary/Treasurer Independent Opinion Research and Communications, Inc. P.O. Box 501 The Landing Wrightsville Beach, NC 28480 Dear Sue and Karen: It certainly was a pleasure meeting and talking with you about the services you will be providing to Orange County. I have attached for your records a copy of the two contracts that were approved by the Board on March 1, 1988. I and my office stand ready to help in any way we can. Please let me know what assistance you will need or what we can do to help you in the coming months. Thank you Sincerely, 4:Ica/ Beverly A. .ythe, •Clerk Board of Coassianers /bab File attachment ,Q .mil d Y s . Qety.hvgle a �r �y L. O RIVER GROUP , ,`. " ENO WILL" ' LENORE" ( TO CONSERVE FREEDOM) . . SINCE 1973 . . STEWART G. BARBOUR, SEC.Y Re : Citizen Access To Public Files; RT. 4 , BOX 722 Denial or Delay of. HILLSBOROUGH, NC • 27275 March 1, 1988 • Grievance and Petition for Redress Orange County Commissioners Hillsborough , NC 27278 Dear Chairman & Hoard : We briefly state our `-Grievance and Respectfully Petition for Redress. 1 . Although a scaled -down Version was offered us in Mid -February , we still Jo not have the Recreation Personnel and Recreation Dollars information promised us by Finance Director Baker about Oct . 1, 1987. 2. Our January , 1988 Verbal Request for this information to Acting County Manager deferred until New County Manager arrives and establishes Price Structure far. providing such information to Citizens. 3. Our Agenda Item on Citizen Access to Reports promised for Nov 2 by Enclosre (1 ) was not placed on Agenda N nda for November 2 or November 17, per phone call those dates from Management . 4. Believeing that there is more than Price Structure involved (see references -we have lengthy list ) it is respectfully requested that' we be givenr a place on Agenda for April 4th , 1988 to present list • 1 0 C S DIST 3SD Orange Iountg *hoots ZOO EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 TO: DR. IRA TROLLINGER, ASSISTANT SUPERINTENDENT FOR INSTRUCTION FROM: MABLE L. GORDON, DIRECTOR OF VOCATIONAL EDUCATION DATE: MARCH 1, 1988 SUBJECT: PANTHER COURT PROJECT HOUSE DEVELOPMENT: STATUS OF MILLER ROAD, # 1555 Effective with the 1986-87 school year, we began construction of project houses on the Panther Court sites on Miller Road. Because we are now spending two years building each house, students will be working at this location through the 1993-94 school year. Safety of our students is always a prime consideration, and those of us involved with project house activities are very concerned about the health of our students because of dust generated by traffic on Miller Road. The following information is pertinent to this situation: 1. Approximately 130 students will participate in the building of each house, many of them on almost a daily basis during the 9-month instructional school year. These students cane from carpentry, electricity, drafting, masonry, home economics, agriculture, and introduction to trade and industrial education classes. Eight teachers will be supervising these various classes. 2. Whenever a vehicle passes the Panther Court site, dust "rolls" in clouds, coating everything in its path. Breathing this air consti- tutes a respiratory health hazard. In addition, equipment used at the site will deteriorate more rapidly, necessitating its replacement at taxpayer's expense. 3. Traffic on Miller Road has increased greatly as a result of con- struction, and indications are that this trend will continue as additional development continues in this area. 4. Only 1.4 miles of Miller Road remain unpaved. The unpaved portion begins at a point which is just north of the Orange High School Road and Miller Road intersection, and continues-to -State Road No. 1554. 5. Miller Road is used as a school bus route as well as for rural mail delivery. Six bus trips are made daily on this road. 6. The proximity of the Panther Court property to Orange High School was a very important factor when we purchased the site. We cannot Dr. Ira Trollinger Page 2 March 1, 1988 afford to lose valuable class time transporting students during construction of our houses. In addition to project house activities at Panther Court, we are using a part of the property for a field laboratory for our production agricultural education students. Approximately 100 students in grades 10-12 prepare the land, cultivate and plant one acre of field corn annually. The resulting crop is gathered, taken to the mill for grinding and bagging, and used as a feed supplement for the hogs in our Orange High School Agricultural Education Hog Project. These students and their teacher are also subjected to the dust from Miller Road. I suggest that we solicit the assistance and support of appropriate N. C. Department of Transportation officials and members of the Orange County Board of Commissioners in order to get Miller Road paved at the earliest possible date. MIJG/jp CC: Dr. Steve Halkiotis, Principal of Orange High School e rE'� ocs I;:range gaunt oSt aoks ff 41111 . 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 November 13, 1985 MEMORANDUM TO: Dan G. Lunsford FROM: Ira R. Trollinger) REFERENCE: Request for Board Action Concerning the Paving of Miller Road Attached is a memorandum concerning a request from Mable Gordon asking that the Orange County Board of Education use their influence to try and get Miller Road paved as soon as possible. This is im- portant to the instructional program for two reasons. First, next year' s project house will be built on one of the four building sites in Panther Court. Secondly, Tommy Leonard and Dave Gibbs will be using the remaining land as a field laboratory for growing corn. Factors effecting both of these projects are outlined in Mable Gordon' s memo. The vocational program and its staff solicit the Orange County Board of Education' s help in getting Miller Road paved. We appreciate any support that you might give to our efforts. Thank you. crm cc: le L. Gordon ) Stephen H. Halkiotis ) w/o attachment oc r (Orange C1IvurtN 4efrak 1-1941GlaSS1' 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 December 12, 1985 Mr. Don Willhoit, Chair Orange County Commissioners 106 E. Margaret Lane Hillsborough, NC 27278 Dear Mr. Willhoit: Approximately a year and a half ago, the Orange County Board of Education requested reevaluation of a portion of State Road #1555 (Miller Road) for paving purposes. It is our understanding that there has not been a substantial change in the status for paving of this road. Therefore, the Board has again approved the attached resolution requesting reevaluation for the purpose of paving at the earliest date possible. Thank you for your consideration of this and other matters. Si cerely, 00�j 'an G. -sford Superintendent DSL:ha Attachment cc: Mr. Ken Thompson, County Manager 1 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS MAY 15, 1984 The Orange County Board of Commissioners met in regular session on Tuesday, May 15, 1984 in the courtroom of the Old Post Office Building, Chapel Hill, North Carolina. Commissioners Present: Don Willhoit, Chair, and Commissioners Shirley Marshall, Ben Lloyd, Norman Walker and Richard Whitted. A. $Qp► Chair Willhoit added two (2) items to the agenda: Cl) Voting Delegate for the NACO Conference; (2) Proclamation for Soil Stewardship Week. Willhoit announced the cancellation of the May 16, 1984, 8: 30 meeting on the Classification and Pay Plan until further information is provided. Commissioner Marshall noted some concerns with the Classification and Pay Plan report as outlined in a memo she distributed and as contained in the agenda file. The pay plan is based upon a classification study that has not yet been made available. Kenneth R. Thompson, County Manager, noted that the report covers all positions in the County and some positions are consolidated under new titles. Commissioner Whitted suggested scheduling a meeting when all information was available. B. AUDIENCE COMMENTS 1. Matteis oII_tha_ElJ.nted_ASeD.dda _ None 2 . Matters Not on the Printed Aaenda None C. APPOINTMENTS Postponed until the regular meeting in Hillsborough on June 4., 1984 . • 5 2. RangaHDQ SAlbdj,yision_Pleliminaly Assessment Resolution Motion was made by Commissioner Whitted, seconded by Commissioner Lloyd to adopt the Preliminary Assessment Resolution for the Rangewood Subdivision Participatory Paving project and schedule a• public hearing on the Preliminary Assessment Resolution for June 4, 1984. - VOTE: UNANIMOUS. )(■ 3. Miller Road Paving Request • Susan Smith reported that the Orange County Board of Education purchased land along the unpaved portion of Miller Road for construction of houses under a vocational program and have submitted a request to have the section of Miller Road from SR 1588 north of SR 1554, a distance of 1.5 miles paved. Motion was made by Commissioner Walker, seconded by Commissioner Lloyd to request NCDOT to reevaluate the data (number of houses, average daily traffic count, uses along roads, school bus route, and general route characteristics) upon which the paving priority for Miller Road is determined. VOTE: UNANIMOUS. 4. Hydrant and_t re ServiceSharaes. Motion was made by Chair Willhoit, seconded by Commissioner Whitted that OWASA maintain their responsibility to provide the hydrants and to bill and collect for those under their current satuatory authority. VOTE: UNANIMOUS. 5. €hgapht an Motion was made by Commissioner Whitted, seconded by. Commissioner Marshall to approve a resolution urging the North Carolina General Assembly to enact legislation requiring the exclusive statewide use of phosphate-free laundry detergents. (see # in the permanent file for a copy of this resolution) . VOTE: UNANIMOUS . RESOLUTION WHEREAS . the Orange County Board of Education has acquired land for educational purposes on Miller Road (State Road #1555) between the intersection of Miller Road and State Road #1588 and State Road #1556 , and WHEREAS , only 1. 4 miles of State Road #1555 remains unpaved, and WHEREAS , the Orange County Board of Education supports improved roads in Orange County, and WHEREAS , the Orange County Board of Education has frequent use of this road by school buses, and WHEREAS , students in the Orange High School Vocational Education Program will construct houses on the above-noted land, beginning in 1986-87, and WHEREAS, Orange High School agricultural education students will use the remaining land as a field laboratory for growing crops , and WHEREAS , dust generated by vehicles passing on the road could constitute a respiratory health hazard for all of the students , and WHEREAS , the Orange County Board of Education requested reevaluation of this road for paving on April 9 , 1984 , It is hereby resolved that the Orange County Board of Education requests again that the Orange County Board of Commissioners and the North Carolina Department of Transportation reevaluate again the above-noted road for paving at the earliest date possible. Approved this fk day of 17.2c.1. , 1985 . Lo ' an aithcoc hairman 114 4... 4ir A� ii.AMOP . uns 0 -17;--7.- • tendent ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE JAN 1 3 tee HILLSBOROUGH, N. C. 27278 MOSES CAREY BEN LLOYD SHIRLEY E.MARSHALL NORMAN WALKER DON WILLHOrr January 6 , 1986 Dan G. Lunsford Superintendent Orange County Schools 200 East King St . Hi L lsbo rough , NC 27278 Dear Dr . Lunsford : In response to your Letter of December 12, 1985 , I have attached a copy of the Nay 15, 1984 Commissioners ' minutes concerning State Road #1555 i iller Road) . In this meeting we noted unanimously to r est NC DOT to re--evaluate the data upon which the pavin�ipriority fore iiLLer Road was determined . Please note the ;-, the 1983-1 5 Priority Point System for Q Y` Y {fge Dqunty h=-�,- r -.; _A- ,red as #46 . In the 1985-19 ' �- chan a ►���`r A - `' :TM a substantial g in p D ,_,. ▪-r �-s ce-- r roads either did not c h a F. ii ---- --- ' °'c, ;. • F A lad ; -.. t-. Y T � ., 4 - E• '� .�f$. �:.__ +;h�=rN�.. Dap a r t�';°n t e f etk rarlsportapiptV:req i• ,--_.;,.__ e1 e.v. Lu '_- .airYxr` this road . •t.: yW .•,r'' - yA7 '' --. :2 ;,_� - r. :41-7- . e• Don Wi l l ho i t Chairman Qranc,e County L3oarc; of Commissioners } 0 Orange Ciuuntg Schools 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 January 27, 1986 Mr. John Watkins N. C. DOT)iVision Engineer Box 9278 Greensboro, NC 27408 Dear Mr. Watkins Thank you very much for discussing with me last week the completion of the paving of Miller Road, State Road No. 1555. The attached documents, which I agreed to send to you, will document the interest of the Orange County Board of Education, the school administration, and the Orange County Commissioners in this project. We shall be grateful for any assistance you can give us. Sincerely Mable L. Gordon Director of Vocational Education MLG/kd CC: Dr. Ira Trollinger Assistant Superintendent for Instruction cf.r A. Orange County Recreation and Parks Department N C 300 West Tryon Street • Hillsborough, North Carolina 27278 -f� r h Lafe.Beinit. 4704 Mary Anne Black, Director MEMORANDUM TO: John Link, County Manager FROM: Mary Anne Black`771 3 DATE: March 1, 198$ RE: Departmental CIP Request On Saturday, February 27, 1988, the Orange County Recreation and Parks Department Advisory Council held their annual retreat. One item of business that was discussed regarded the department's Capital Improvement Program (CIP) request. In light of recent citizen input regarding the recreational trails element of the proposed Master Recreation and Parks Plan, the Council proposed redirecting resources requested to develop this element of the Plan to later within the twenty (20) year planning period. Specifically, the Council recommended that resources for this element be reflected beginning FY 94/95. Attached please find a revised departmental CIP request to reflect this change. Also note that the planning time frame has been moved forward one year, in that I have been advised by Finance that no CIP projects will begin until FY 89/90. Please do _not hesitate to contact me if you have questions regarding the attached. MAB/pbl Telephones: 919 732-8181 • 919 967-9251 • 919 688-7331 • 919 227-2031 ORANGE COUNTY RECREATION & PARKS DEPARTMENT CAPITAL IMPROFVEMEZU PROGRAM REQUEST TOTAL NIPROVEMENT COST 1988/89 1989/90 - 1990/91 1991/92 - 1992/93 1993/94 Efland-Cheeks 113,000 -0- 28,000 40,000 45,000 .Community Park Fairview Community 476,000 -0- 126,000 110,000 100,000 100,000 40,000 Park Bingham/Cane Creek 264,000 -O- 18,000 85,500 48,000 37,500 75,000 Resv. District Park 4 Caldwell Community 1,9201000 -0- 100,000 100,000 140,000 305,000 100,000 Park University Station 1,920,000 -0- 100,000 100,000 100,000 70,000 275,000 Community Park Cedar Grove/Little 3,570,000 -0- -0- -0- -0- 250,000 250►000 River District Park North Human Service 562,000 -0- -0- -0- -0- - -0- 100,000 I Center Expansion White Cross 1,920,000 -O- -0- -0- -0- -O- 150►000 Community Park Chapel Hill 3,770,000 -0- -0- -0- -0- -0- -0- District Park 0. Cheeks/Corp. 1►336►000 -0- -0- -0- -0- -O- -0- Lake District Park J. Swimming Pools 3,260,000 -0- 60,000 140,000 . 1,630,000 1,430,000 -0- 2. Recreational Trails 1,000,000 -0- -0- -0- -0- -0- -0- ;UBTOTA�, 20.111,000 -0- 432,000 575,500 2,063,000 2,192,500 990,000 ' 10% CONTINGENCIES 2►011,100 -Yr. CIP Request Total $6.253,000 DOTAL 22,122,100 1 . • March 1, 1988 Dr. William W. Davis, Director State Division of Parks & Recreation P. 0. Box 27687 Raleigh, North Carolina 27611-7687 Dear Dr. Davis: The Orange County Board of Commissioners discussed a proposed memorandum of understanding on October 20, 1987. In a follow-up meeting of County staff on January 12, 1988, the County Attorney expressed concerns about entering into a memorandum of understanding based on the Raleigh example. In lieu of such a memorandum and the additional time required to produce one, the County Commissioners have elected to send this letter which highlights the County's position relative to Eno River State Park as follows: (1) The Orange County Board of Commissioners, on May 18, 1976, adopted a Policy Statement on the Eno River in response to a Task Force report dated March 13, 1976. Since then, the County has updated that policy statement in the form of its Comprehensive Land Use Plan. (2) The Orange County Commissioners are knowledgeable of the 1979 Master Plan for Eno River State Park and will consult it as appropriate in land use decisions and recommendations having a potential impact on the park; (3) The County respects the State's desires to maintain, low density, non-intensive land uses around the park's periphery. The County is committed to goals, policies, and land use designations in the adopted Orange County Land Use Plan consistent with these desires as is the County's application of zoning in the area; (4) Consistent with the State's desires, the County would be willing to consider a petition from the State for rezoning of Eno River State Park lands to Public Interest District; 2 Dr. William W. Davis, Director March 1, 1988 Page 3 (5) The County is currently preparing to update the Land Use Plan for Eno Township. As indicated in the attached work plan, the participation of the State in the planning process is welcomed and strongly encouraged; (6) In accord with current policy, the County will continue to notify the State of adjacent develop- ment proposals, rezoning requests, or Land Use Plan amendments and solicit State comment relative to such activities; and (7) Concurrent with this letter, the Planning Depart- ment is directed to provide the State with copies of the 1976 Policy Statement, Task Force Report (May, 1976) , and the Orange County Land Use Plan and Zoning Ordinance with those sections and provisions relating to Eno River State Park highlighted. The County Commissioners trust that the foregoing addresses the State's main concerns and indicates a commit- ment on our part to coordinated and cooperative planning. Sincerely, Shirley E. Marshall, Chair Orange County Commissioners QL1 L! COMAir "di " -, 109 COURT STREET • HILLSBOROUGH NC 27278 THE ORANGE COUNTY COMMISSION FOR WOMEN SUBMITS THE FOLLOWING PROCLAMATION TO THE ORANGE COUNTY BOARD OF COMMISSIONERS: WHEREAS, the month of March, 1988, has been designated as "WOMEN'S HISTORY MONTH," by the U.S. Congress; and WHEREAS, this commemoration of the vast contributions of women of every race, class and ethnic background is worthy of note to all citizens; and WHEREAS, the many contributions have been historically undervalued and over- looked; and WHEREAS, women continue to be integral to the leadership, well-being and quality of life of Orange County; now THEREFORE, do we, the Commissioners of Orange County, proclaim the month of March, 1988, as WOMEN'S HISTORY MONTH and commend this observance to Orange County citizens. 1. • • r = T``�J ~. . Shirley Marshall , Chair .. _lrr• "; 11/1 1 - HILLSBOROUGH 732-8181 • CHAPEL HILL 967-9251 • MEBANE 227-2031 • DURHAM 688-7331 RESOLUTION OF APPRECIATION FOR LORRAINE H. PARKER WHEREAS, Lorraine H. Parker has served Orange County's Recreation & Parks Advisory Council in an exemplary manner; and, WHEREAS, Lorraine H. Parker has given freely and unselfishly of her time, talents w+nndless energy for the improvement of the County's recreation and ; a ,^el facilities; .r J�14'''''0,` ,F p i � fir , ��r ._ � •. NOW, THE'''W , ,; "` -:0- -• :'. mow: - ,;k',•, s.. •f Commissioners 5> a;.�: _' �� :y:,�F;��.�, �:; -- �° issioners does z , ; ,Y �', - _ ''=:'1,. _ ;7"j rker for her• rµ- ,'~ 'a' " ,,IuR �' ,t I +. m - X20 - .'-"6 4. f te_ , THIS, ; '. _x .t.',.FBI, F-=:,;k .: V-N::a k,, ,-..----1,7,--.- ,. HIS, t':` , -. : .t3 4* ; �..-,0,_ s.:; 1 .41e. fo , .�, 1 ti m ;4r :� :: y1+ n s 'q",,_0 .; , ,i . :$13 ° . ,- i +, ^ al''1' y. __ M. , ..-..1,,, �_. `.r� „6 - "' ,4 { 'A• _ u 'wyM . -T. r . " -�: - p as� _�' u ; _-•: - --k! - f;" ,' . a ' is, Liaison to' , �;. t Advisory Council cil' got ,v.gal%!-. 'V.t,.. wj y�'x.-yi ' ler _J, _ - •' 1 •: ,.i _• ar; ':>,,:-'"_± fi. .. ., ',r. 1 ` - •.. -,�: nw"'FN*- -'--- uv, t�:':nR7,,'_ r, r ' T6,,2!'`•R. Al '"�P.°;mij _^Nw� - tit r�'' �r'��.. F _ �'�r -silo ° " .:fir' _ Y }� - .., lOia7406 n tor �41 MEMORANDUM TO: John Link, County Manager FROM: Pam Jones, Purchasing Director RE; Amendment to the contract for Topo Mapping; Corp. Lake & Seven-Mile Creek DATE: February 26, 1988 I spoke earlier today with Jim McCarthy of Hazen & Sawyer regarding the additional money required to add the work for figures: proposed Seven Mile Creek Reservoir site. He quoted the following - $640 for the aerial work on Seven-Mile Creek• etc. ) would be the balance of the work (field Corporatian Lake. approximately 80% of that quoted Therefore, the tabulation would be: Seven-Mile Creek Corporation Lake 1840 aerial photography 640 3408 4260 field work, etc. 1 343408 18030 other $ $24130 $19190 600 (additional field work/monuments) 300 (change map scale from 1" = 200' to 1" = 100 ' ) $25030 Grand total to map both sites approx. $44,220 Jim does recommend that we add 2 parts of permanent monuments @ $300 per pair, and $300 to change T the amountOD ($900)e 100' to the three (3) and tour (4) . original quote of $24,130. It should also be noted that the scope of work (tasks) and the price quotation submitted by Mr. Isaacson do not directly correlate. f he d field has been added into the totals for tasks two (2) and (4) ; tasks one (1) and three (3) reflect only the aerial photography work. The Board should be aware that they are approving only the aerial photography amount on Tuesday night. The final letter of agreement will correctly reflect the task orientation and delineation of cost. Call for further clarification. February 24, 1988 Ms. Pam Jones Purchasing Department Orange County P. O. Box 8181 Hillsborough, NC 27278 Re: Topographic mapping for Orange County, NC reservoir site Dear Ms. Jones: We are pleased to submit this letter proposal for topographic mapping as outlined within our correspondence from James McCarthy of Hazen and Sawyer. The cost breakdown according to Mr. McCarthy's scope of work is as follows: Task 1 Perform all necessary aerial photography and field work for the preparation of 1" = 200-scale topographic maps with 5-foot contours of the entire reservoir study area. The study area is generally bounded by contour 620. Lake Orange Dam forms the northern boundary limit and U.S. 70 the southern limit. 740 Task 2 Prepare 1" = 200-scale topographic maps with 5-foot contours for the area described in Task 1. 11,380 Task 3 Perform all necessary aerial photography and field work for the preparation of 1" = 200-scale topographic maps with 2-foot contours of the potential construction area delineated on Enclosure A. This area is bounded on the north by the AT&T (buried) telephone cable, on the east by NC Grid Coordinate E 1,960,000, on the south by US 70, and on the west by a line running parallel to and 100 feet west of an existing road known as Lloyd's Dairy Road. 1,100 100 Task 4 Prepare 1" = 2,$Pi=scale topographic maps with 2-foot con- tours for the area described in Task 3. 3.Dp0 Task 5 Convert, data from tasks 1 - 4 into digital form for use with the County/Hazen and Sawyer AutoCAD system. 5,990 Piedmont Aerial Survey s, Inc., 123 South Walnut Circle, P.O. Box 18404 ,Greensboro, North Carolina 27419, Tel 919-294-6025 • Ms. Pam Jones Orange County Purchasing Department page 2 Task 6 Develop a stage-area-volume relationship for the entire reservoir study area or portion thereof to be described at a later date. 1,920 $ 24,130 If task 5 is deleted, the fee must be replaced with $3,780 for final drafting services. At the request of Mr. McCarthy, we are pricing monumentation and the fee will be $300 per pair including installation and description cards. The payment schedule will be progressive and will be billed as follows: Payment 1 - Aerial photography $ 1,100 Payment 2 - Field control 5,000 Payment 3 - All remaining photogrammetric services 18,030 TOTAL PROJECT FEE $ 24,130 Thank you for considering our firm and we look forward to working with you on this project. Sincerely, PIEDMONT AERIAL SURVEYS Iry gAaacson _. Director II/gb • cc: James McCarthy, P.E. Hazen & Sawyer P. 0. Box 30428 Raleigh, NC . 27622 P.O. Box 501 a Wrightsville Beach, N.C. 28480 (919)256-3976 2029 Hubbell Dearborn, Michigan 48128 (313)562-9308 INDEPENDENT OPINION RESEARCH & COMMUNICATIONS, INC. February 19, 1988 Hon Shirley Marshall Chairman, Orange County Board of Commissioners 106 E. Margaret Lane Hillsborough, NC 27278 Dear Shirley, Enclosed are a contract for consultation on the citizen participation process for the CIP, and a contract for a public opinion survey. I hope that separating the two components will help us in the negotiating process. In regard to the public opinion survey, I must tell you that there is much more cost involved in the various steps of the survey than the thousand dollars you have allocated. We also must supervise and control the process in order for us to have any confidence in the survey results. We will be glad to elaborate on the process and our costs in our discussion at the Commission meeting. Thank you for your patience. We should have attended the first Commission meeting when this was discussed, and would have thus avoided the delay in finalizing the contract. Sincerely, Karen E. GottoVi cc: Pamela K. Jones, Director: Dept. of Purchasing & Central Services CONTRACT BETWEEN INDEPENDENT OPINION RESEARCH & COMMUNICATIONS, INC AND ORANGE COUNTY FOR CONSULTATION SERVICES This contract is made and entered into this Isfday of March, 1988 by and between Independent Opinion Research & Communications, Inc. , located at 530 Causeway Drive, Wrightsville Beach, N.C. herein referred to as Contracting Agency, and Orange County Board of Commissioners, located at 109 Court Street, Hillsborough, NC, herein referred to as Client. The parties agree to a binding contract for the purpose of consultation on the process of the adoption of a Capital Improvements Program and the resulting bond package and referendum to be held in November, 1988. The Client shall: 1. Provide the Agency with all available information on hand including reports, news clips, budgets, minutes, and any other pertinent information necessary for the formulation of a citizen participation plan and public information pieces. 2. Provide a work station for IOR&C's representative. 3. Make payment in accordance with the payment section of this contract. The Agency shall: 1. Provide consultation on development of a process for adoption of the CIP, development of a bond package, and the citizen participation plan. 2. Provide support services for any components of the citizen participation program desired by the Citizens' committee in conjunction with the capital improvements program. • Payment Schedule: 1. The cost for consultation and support services will be $55.00 per hour, not to exceed $5,800. This will cover 105.5 hours of consultation. Payment will be due upon receipt of an invoice from the Contracting Agency. 2. Travel will be billed at 21 cents a mile. Subsistence costs will be billed at actual costs with receipts included, not to exceed $100 per day. Independent Opinion Research & Communications, Inc. P.O. Box 501 • Wrightsville Beach, N.C. 28x80 • (919)256-3976 All attachments, if any, shall be considered as conditions of the Contract. Both parties agree that amendments to this Contract may be added as attachments only with the approval of both parties. With the following signatures of both parties, this document shall become binding. _ZWid,t4, 2471,44; 's(� G ' / Karen E. Gottovi Shirl, irrshall, Chair Independent Opinion Research Orange county Board & Communications, Inc. Commissioners Independent Opinion Research & Communications, Inc. P.O. Box 501 • Wrightsville Beach, N.C. 28480 • (919)256-3976 CONTRACT BETWEEN INDEPENDENT OPINION RESEARCH AND COMMUNICATIONS, INC. AND ORANGE COUNTY FOR.PURPOSES OF A PUBLIC OPINION SURVEY • This contract made and entered into this day of March, 1988 by Independent Opinion Research and Communications, Inc. located at 530 Causeway Drive, Wrightsville Beach, NC, herein referred to as Agency, and Orange County Board of Commissioners, located at 109 Court Street, Hillsborough, NC, herein referred to as client, do hereby agree to the following terms for the purpose of a public opinion survey of the registered voters of Orange County. The Client shall: 1. Provide a phone bank of 19-20 telephones for four evenings. 2. Review and approve the questionnaire to be used in the survey. 3. Pay in accordance with the payment section of this contract. The Agency shall: 1. Develop, pretest, program for computer and print a questionnaire for use in the survey. 2. Recruit, train, supervise and pay interviewers. 3. Draw a random sample of 500 voters. 4. Code, computerize and analyze the survey results. 5. Give oral and written presentations of the results. Payment: Cost of the survey will be $7,500.00. One half of the cost is due and payable at the beginning of interviewing. The second half is due and payable when the report is given. Karen E. Gottovi Shirle all, Chair Independent Opinion Research Orange County Board of & Communications, Inc. Commissioners Independent Opinion Research & Communications, Inc. P.O. Box 501 . Wrightsville Beach, N.C. 28480 • 1919)256.3976 RESOLUTION IN MEMORIAM WHEREAS, the North Carolina Association of County Commissioners has learned with deep regret of the death of Mr. Harvey D. Bennett, a former member of the Orange County Board of Commissioners; and WHEREAS, Mr. Harvey D. Bennett did give untiring public service to his County, State and Nation during his lifetime; NOW, THEREFORE, BE IT RESOLVED that his name be entered on the rolls of those who have gone from our midst in this Association year so that he may be remembered at the next Annual Conference thereof; and FURTHER, BE IT RESOLVED that a copy of this Resolution be forwarded to the family of Harvey D. Bennett with the expressed sympathy of the members of this Association. Adopted this 29th Day of January, 1988 , in Raleigh, North Carolina. Attest: 7:42-2(4t4 , 41,1 President, Thomas B. Gray C 4.Vg (-4(11;-)7 Executive Director, C. Ronald Aycock • 44,/. - ,y r ENO RiVCR GROUP " ENO WILL" e ' LENORE. (TO CONSERVE FREEDOM) . . SINCE 1978 . . STEWART O. BARBOUR, SEC'Y Re : Citizen Access To Public Files; . RT. 4 , BOX 722 Denial or Delay of. HILLSBOROUGH, NC . 27278 March 1, 1988 3rievsnce and Petition for Redress Orange County Commissioners Hiil9borough , NC 27278 Dear Chairman & Board : We briefly state our ?Grievance and Respectfully Petition for Redress. 1 . Although a scaled-down Version was offered us in Mid -February , we still do not have the Recreation personnel and Recreation Dollars information promised us by Finance Director Baker about Oct . 1, 1987. 2, Our January , 1988 Verbal Request for this informa.t•ion to Acting County Manager deferred Until New County Manager arrives and establishes Price Structure for . providing such information to Citizens. 3. Our Agenda Item on Citizen Access to Reports promised for Nov 2 by Enclosre (1 ) was not placed on Agenda for Not/ember 2 or November 17, per phone call those dates from Management . 4. Believeing that there is more than Price Structure involved (see references -ewe have lengthy list ) it is respectfully requested that' we be given a place on Agenda for April 4th , 1988 to present list of similar denials of Ready Access to Public Files. (OR) _ _ _ frrnunm much sa Mr.Smith' s __ 111 "WE 77 7 ORANGE COUNTY O-,o BOARD OF COM1ISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE March 1, 1988 SUBJECT: Efland Area of Orange County, North Carolina, Sanitary Sewer Project (Refer to June 16, 1987 agenda packet for background material) DEPARTMENT: County Manager/County Attorney - PUBLIC HEARING: YES x NO ATTACHMENT(S) : Preliminary Opinion of INFORMATION CONTACT: Counsel and Preliminary Right-of-Way Certificate PHONE NUMBERS: HILLSBOROUGH - 732 .8181 Final Opinion of Counsel HILLSBOROUGH - 732-9361 Final Right-of-Way Certificate • - CHAPEL HILL - 967-9251 MEBANE - 227-2031 -: DURHAM - 688-7331 PURPOSE:. To consider approval of a right-of-way certificate to the Farmers Home Administration for the right-of-ways needed for the construction, opera- ' tion and maintenance of the Efland Area Sewer System. BACKGROUND: On June 16, 1987 the Board of County Commissioners approved a pre- liminary right-of-way certificate and authorized the Chair of the ' Board to sign the right-of-way certificate which certificate covers the rights-of-way needed for the construction, operation and mainte- nance of the Efland Area Sewer System. The $200,000s of bonds for the project have been purchased by Farmers Home Administration. The closing on the bond sale will occur mid March, 1988. The . County is being asked to provide the closing documents, including the right-of-way certificate and the opinion of counsel relative to rights-of-way on or about March 1, 1988. The final right-of-way certificate, a copy of which is attached • to this agenda abstract, reflects that the exceptions to con- tinuous and adequate rights-of-way on private lands existing on June 16,1987 have been resolved. The only exception listed is that related to reservations or restrictions contained in any North Carolina Department of Transportation, Town of Hillsborough or Southern Railway encroachment agreement. RECOMMENDATION(S) : Authorize the Chair to sign the right-of-way certificate. Direct -the County Attorney to transmit the right-of-way certificate along with his opinion of counsel relative to rights-of-way for the purpose of closing the bond sale. • UNITED STATES DEPARTMENT OF AGRICULTURE Form FHA 442-21 FARMERS HOME ADMINISTRATION (Rev. 7-6-70) RIGHT—OF—WAY CERTIFICATE The undersigned, Orange County. North Carolina. a hndy rnrrnrnte • hereby certifies except as noted in item 4 below: 1. That the undersigned has acquired and presently holds continuous and adequate rights-of-way on private lands needed for the construction, operation, and maintenance of the facilities to be installed, repaired, or enlarged with the proceeds of a loan made or insured by, and/or a grant from, Farmers Home Administration and such omissions, defects, or restrictions as may exist will in no substantial way or manner endanger the value or the operation of the facilities. • 2. That the undersigned has acquired the necessary permits, franchises, and authorizations or other instruments by whatsoever name designated, from public utilities and public bodies, commissions, or agencies authorizing the construction, operation, and maintenance of the facilities upon, along, or across streets, roads, highways, and public utilities. 3. That the attached "Right-of-way Map" shows the location and description of all land and rights-of-way acquired by right of use or adverse possession and by legal conveyances such as right-of-way or easement deeds, permits, or other instruments. 4. Exceptions: Any reservations or restrictions contained in any North Carolina Department of Transportation, Town of Hillsborough or Southern Railway encroachment agreement. IN WITNESS WHEREOF, applicant hereunto affixes its name and corporate seal this 1st day of March , 19 88 . ORANGE COUNTY, NORTH CAROLINA Attest By Shirley E. Marshall Title Chair, Orange County Board of Beverly Blythe (gitwatialf) Commissioners Clerk to the Orange County Board of Commissioners (Affix Corporate Seal Here) * U.S. G.P.O. 1976-765-006/1509 REG.#6 FHA 442-21 (Rev. 7-6-70) Position 5 USDA-FHA Form FHA 442-22 OPINION OF COUNSEL RELATIVE TO RIGHTS—OF—WAY (Rev. 5-15.72) Date March 1, 1988 Dear Sir: I have reviewed the action taken by Orange County. North Carolina (hereinafter called the "Corporation") in obtaining a right-of-way for the construction, operation, and maintenance of the facilities to be installed, repaired, or enlarged with the proceeds of a loan made or insured by, and/or a grant from the Farmers Home Administration to the Corporation. I have examined the right-of-way instruments, permits, or licenses obtained from landowners, public bodies, and public utilities and made such searches of the public records necessary to determine the legal sufficiency of the instruments covered by the "Right-of-way Certificate," executed by the Corporation on March 1 , 19 88 . I also have examined the "Right-of-way Map" to determine whether continuous and adequate land and rights-of-way are owned or have been acquired by the instruments covered in the"Right- of-way Certificate." Based on the foregoing examination, and to the best of my knowledge, information, and belief, I am of the opinion that A. The legal instruments by which the Corporation has acquired said rights-of-way (a) are in appropriate and due legal form and adequately confer upon the Corporation the necessary rights-of-way for the construction, operation, and maintenance of its facilities in their present or proposed location, and such omissions or defects as may exist will in no substantial way or manner endanger the value or operation of the facilities, and (b) have each been properly recorded in the appropriate public land records of each County in which any of the land affected thereby is situated. Such consents, releases, or subordinations from lienholders recommended by me or required by the Farmers Home Administration have been obtained. B. The legal instruments referred to above give unto the Corporation a continuous and adequate right-of-way to permit the construction, operation, and maintenance of the Corporation's facilities except as below noted. C. Exceptions: Any reservations or restrictions contained in any North Carolina Department of Transportation, Town of Hillsborough or Southern Railway encroachment agreement. Very truly yours, eof ,ry . G1- • ill Atto} y'or 1 - s - - P. ' Drawer 1529 Hillsborough, NC 27278 4,7 nn /n C IC '/�11 'rr7,1 14 i 1geoli -off - ci2.9q UNITED STATES DEPARTMENT OF AGRICULTURE /fh" FARMERS HOME ADMINISTRATION RIGHT-OF-WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS: That in consideration of One Dollar ($1.00) and other good and valuable consideration paid to Duke University, Inc. , hereinafter referred to as GRANTOR, by Orange County, North Carolina, 106 Margaret Lane, Hillsborough, N.C. 27278 , hereinafter referred to as GRANTEE, the receipt of which is hereby acknowledged, the GRANTOR does hereby grant, bargain, sell, transfer, and convey unto the GRANTEE, its successor and assigns, a perpetual easement, more specifically described hereinafter, with the right to erect, construct, install, and lay, and thereafter use, operate, inspect, repair, maintain, replace, and remove a sanitary sewer collection system, including all appurtenances and apparatus related thereto over, across, and through the land of the GRANTOR situate in Orange County, State of North Carolina and described in the instrument recorded at Book 43 , Page 83 of the Orange County Registry. together with the right of ingress and egress over the adjacent lands of the GRANTOR, his successors and assigns, for the pur- poses of this easement. , ` rt 4 � �° The easement shall be twenty (20) feet in width, the center 4; 0 a� ' line of which is described as follows: c.D w Beginning at a CONTROL POINT, North Carolina State Plane r >I Coordinates N(y) = 849,033.11 , E(x) = 1,958,335.63, Sta- - _ m w tion 112+83 . 34 and ending at a CONTROL POINT, North w Carolina State Plane Coordinates N(y) = 848,893.71 , E(x) - r p o 1,958,753.81, Station 117+35.74 as shown on plat of survey entitled Easement Acquisition Survey, Efland Cheeks Township CD Sanitary Sewer Facilities, Sheet No. 15 , dated Nov. , 1985 , prepared by Robert L. Newcomb, III, RLS, which A a plat is recorded at Plat Book 46 , Page 105 , Orange +' County Registry. There is also conveyed to the GRANTEE a go w = construction easement forty (40) feet wide, the center line- of which is described above. O) f r G) The consideration hereinabove recited shall constitute pay-. !_i r a' _ ment in full for any damages to the land of the GRANTOR, his suc- 1 c c c cessors and assigns, by reason of the installation, operation,_- ^' L w and maintenance of the structures or improvements referred to- -n 0 o herein. The GRANTEE covenants to maintain the easement in good; w r, repair so that no unreasonable damage will result from its use to_ m the adjacent land of the GRANTOR, his successors and assigns. ; w The grant and other provisions" of this easement shall con- N 4- stitute a covenant running with the land for the benefit of the 0 GRANTEE, its successors and assigns. `'- BOCK 674 rA.GE 312 • IN WITNESS WHEREOF, the GRANTORS have executed this instru- ment this 3c"2 day of . ...A.), , 1921 . DUKE UNIVERSITY, INC. ;C,.', By: 0 ? :a �� (SEAL) v'CA President �,Y,. -i,\.)...0_,..„0„.,,1_,.... (CORPO.IIATh -SEAL) -f--.A TEST // .4 r .r's¢.�#Secr ary NORTH CAROLINA 3b ` COUNTY I, limo y ,,,Z WI#f)7 D , Notary Public for said County and State, certcert.:. that max , /410/40,.• personally came before me this day and acknowledged that he/she she is of Duke University, Inc. , a corporation, and that by author.ty ■ duly given and as the act of the corporation, the foregoing in- strument was signed in its name by its 14. sealed w th its corporate seal, and attested by himse herself as its Witness my hand and official seal, this a9 day of ,..•,,,��f 19/2 . .rk.�' _j= Not P ub is yr r-T n .•> ficji,1%Seal) ''%•.,,5-' �t eou `::" My. commission expires: a?G, /99/ NORTH CAROLINA - ORANGE COUNTY The foregoing certificate(spbf Marietta J. omitted, A Notary Wrationsitzt) Public of the designated Governmental units is Wig certified to be correct. Filed for regis '- tion this the 18th day of August 19 87 , at 2:34 o'clock, PM in Record Book 674 Page 311 Bett - H- es, Re, -ter/ D-,,'s Return: - By: /L1 / / t *puts Register of Dee,s --7- .. ..ir rr. ---..,--.-........ _,- "� ::or,: S !d FACE 505 `' 3- 5 3. 4. // N u UNITED !;T'A'PS DEPARTMENT OF AGRICULTURE FARMERS HOME ADMINISTRATION tp RIGHT-OF-WAY EASEMENT n O KNOW ALL MEN BY THESE PRESENTS: 0 A That in consideration of One Dollar ($1.00) and valuable consideration paid to Cave-nHOltrand other good (single) x hereinafter referred to as GRANTOR, by Orange Count y' North . Carolina , 106 Margaret Lane, Hillsborough , N.C. �; hereinafter referred to as GRANTEE, the receipt of which7is to hereby acknowledged , the GRANTOR does hereby o sell, transfer, and convey unto the GRANTEE, its grant, successora and 4J assigns, a perpetual easement with the right to erect, construct, w install, and lay, and thereafter use, operate, inspect, repair, v maintain, replace, and remove a sanitary sewer collection system, including all appurtenances and apparatus related thereto over, • across, and through the land of the GRANTOR situate in Orange County, State of North Carolina, said land being described as ° follows: all of the property of the grantor described in the instru- .� r, ment recorded at Book 255 , Page 1465 of the Orange County - 4 . Registry. r- together with the right of ingress and egress over the lands of the GRANTOR, his successors and assigns, for the adjacent poses of this easement. ww _ >1 >, The easement shall be twenty ..=,.Y (20) feet in width, the center 4 w w line of which is described as follows: ww o a Beginning at a CONTROL POINT, North Carolina State Plane (.70 Coordinates N (y) = 848, 675. 95 , E(x) = 1, 945, 519. 68, Sta- tion 39+43 . 21 , hence from said point S 52 deg. 57 ' 44" W 195. 89 feet to MH 1A18, Station 41+39. 10 , hence from ..0 said manhole S 39 deg. 26 ' 56" W 120.07 f 'o c Station 42+59. 17 eet to MH 1A19 , hence from said point S 17 deg. 03' w el 4-1 04" W 11. 94 feet to and ending at a CONTROL POINT, North Carolina State Plane Coordinates N(y) ' = 848,453. 83 , E(x) a 1, 945,283. 53, Station 42+71.11 as shown on plat of sur- er, vey entitled Easement Acquisition Survey, Efland Cheeks Township . 4 , Sanitary Sewer Facilities, Sheet N p dated Nov. ,pov • 1985 , prepared by Robert L. Newcomb, Iii , RLS, e which plat is recorded at Plat Book 46 , Page 95 , Orange County Registry. There is also conveyed to the GRANTEE a construction easement forty (40) feet wide, the center line m of which is described above. a N The consideration hereinabove recited shall constitute pay- ment in full for any damages to the land of the GRANTOR, his suc- h censors 4nd assigns, by reason of the installation, operation, • BOCK 674 RAGE 566 0 if s and maintenance of the ;:LructurLs of imptovements referred to herein. The GRANTEE covenants to maintain the easement in good repair so that no unreasonable damage will result from its use to the adjacent land of the GRANTOR, his successors and assigns. 'f The grant and other provisions of this easement shall con- stitute a covenant running with the land for the benefit of the GRANTEE, its successors and assigns. IN WITNESS WHEREOF, he GRANTORS have executed this instru- ment this 1 day of ��. -DAVAN HOLT, JR. `(SQL) .(SEAL) NORTH CAROLINA #6-0.--4.y., COUNTY I, (A00.-,4/3. i8Q•rAr^ , a %t a r 1 i c f State, coo he eby cert11 � �r �r +�ar a ounty and per- sonally appeared Y that � na. nom'. k9►� • r. ��n Y ppeared before n e this ay and acknowi}eaged the due ex- ecution of the foregoing instrument. AtWitness my hand and official seal, this // day of , l9 SP S. GAilo, LOo�- . �L1 � Lary PtVic NOTARY ( f PlD1.'� ea ' ) *-' •'1'G�r ' •n expires: NORTH CAROLINA - ORANGE COUNTY The foregoing certificate/ of I3Sa4. A Notary (ovatu) Public of the designated Governmental units is (srs) certified to be correct. Filed for registr- tion this the 19 day of August 19 87 , at _ 2:32 o'clock, PM in Record Book - 674 Page 5D5 B= une Haye Regi � r of seeds Return: By: rim # ,! �A ,* AP or &l! 7 V d/_ ''�`"' . ' Tuty - Register Deed „ . 674 3 . 53_tFyz/a._ tea 07 UNITED STATES DEPARTMENT r AGRICULTURE I�ARMERS HOME ADM IN IS TRA fIO N RIGHT-OF-WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS: O N That in consideration of One Dollar ($1 .00) and other good and valuable consideration paid to a 4 and husband, Roosevelt Hunter; Vanessa Cobb Holt Hunter x hereinafter referred to as GRANTOR, bn Holt, .7r. (sin• le) , Carolina , 106 Margaret Lane , by Orange County, North hereinafter referred to as GRANTEE, the receipt of which cn 27278 , hereby acknowledged , the GRANTOR does hereby bargain , is sell, transfer, and convey unto the GRANTEE, yitsasucc successor and assigns, a perpetual easement with the right to erect, install, and lay, and thereafter use, operate, in pect�nrepair, maintain, replace, and remove a sanitary sewer collection system including all appurtenances and across and apparatus related thereto over, through the land of the GRANTOR situate in Orange County, State of North Carolina, said land being described as follows: ,-1 all of the property of the .61 ,4 meet recorded at Sook 119 grantor described in the instru- ment istr , Page 29� of the Orange County g Y together with the right of ingress and egress over the adjacent lands of the GRANTOR, his successors and assigns, for the pur- w poses of this easement. The easement shall be tweet CJ Nor line of which is described as follows) feet in width, the center 6444 . O uw Beginning at a CONTROL POINT, North Carolina State Plane Coordinates N (y) = 848,675. 95 tion 39+43. 21 E(x) 1. 945, 519. 68, 5ta- hence from said point S 52 deg, 57 ' 44” W o 195.89 feet to MH lAl8, Station said manhole S 39 deg. 26 ' 56" W 21+39. 10 , hence from yc Station 42+58.17 120.07 feet to MH 1A19, + a 04" w 11. 94 eet to, andn ending said point S 17 deg. 03' CJ Carolina ,state Plane Coordinates at a =CONTROL POINT, North 1,945,283.53, Station 42+71. 11 N(y) 848,453. 83 , E(x) vey entitled Easement Acquisition as shown on plat of suns Township Sanitary Sewer Facilities, Sheet No. Efland Cheeks dated Nov. , 1985 , prepared by 4 which plat is recorded at Plat Book Robert Newcomb, III, RLS, County Registry. There is also reserved d to the GRANTEE Orange Page 95 construction easement forty (40) feet wide, the center line of which is described above. The consideration hereinabove recited shall_ constitute pay- ment in full for any damages to the land of the GRANTOR, his suc- cessors and assigns, by reason of the installation, operation, f BOCK 674 RACE 5C8 GO ,t,;ti ;r.11ntOanct of Liio •;tt ���•tut l'S n : t �'ir� . rh�� GRANTEE cr . tt '" 5 to Or l :IptQvi.�rnt" Ilt:� t f� - "U to : opal' :o that no ur:t,�,: :', maintain the ��.i:.ern,_nt in good l y �Il lb t�_ Jamai; will r su i t the adjacent land of tilt' GRANTOR, from its U. to The grant and his succ��sscts and as:,igns. stitute a covenant running provisions lthe land tifor the easement benefit shall con- !: GRANTEE, _ its successors and assigns . of the IN WITNESS WHEREOF, the GRANTORS have executed this instru- ment this _____ day of VANESSA COBS HOLT HUNTER (SEAL) • • Ry�SEVELT (SEAL) • �� ER Ga_�a,/�L (SEAL) • " HOI,T, JR. NORTH CAROLINA COUNTY I , a Notary State, do hereby certify that Vanessa Public Cobb Holt Hunter County and • sonally appeared before me this day and acknowledged the due pex- ecution of the foregoing instrument. Witness my hand and official seal , this ��_, 19 day o f Notary Public (Official Seal) My commission expires : NORTH CAROLINA COUNTY I, , a Notary Public for said County and State, do hereby certify that Roosevelt Hunter sonally appeared before me this day and acknowledged the due per of the foregoing instrument. ` `"r BOCK 674 PAGE 509 __ ;Jit `J17i ., y Ih►n.l ,1mmm1 c) f t l : i ...► 1 s,2,11 t ,i 1► i . ►. Notary Public _____ (Official Seal) My commission expires: NORTH CAROLINA COUNTY I, bp1c far sa 'd County and a State, her by certify hat °;'' o�F;��• 9 •� e� L' appeared before me this day and acknowle g d u execution the foregoing instrument. execution of Witness my hand and official seal, this IP I , 19 day of _12_S. GA�yj,�oy l� - otary public NOTARY (• ipbal 3e .) My cfr QY v- expires: is - «- NORTH CAROLINA - ORANGE COUNTY The foregoing certificate(%) of Lisa S. Gammon, A Notary (104161E ii ► public of the designated Governmental units is tipx6(certified to be correct. Filed for re!'- tion this the 19 day of August $ t 19 87 , at 2:33 o'clock, PM in Record Book 674 Page S07 • - y une ayes,/-gis, of -eds, Return:_ F D-•uty Register of Deeds • " � 98of-s? - 3 s3 ? ����,657 PACE 375 N 3 .33 ,A• 0 UNITED STATES DEPARTMENT OF AGRICULTURE U FARMERS HOME ADMINISTRATION 2 ifiN -SI .77/ 2 ■ tr� J J I A . / p RIGHT-OF-WAY EASEMENT 1844 -58 -45i e o 3 .33 .rl.0 KNOW ALL MEN BY THESE PRESENTS: 4 That in consideration of One Dollar ($1. 00) and other good .� and valuable consideration paid to Devon Holt,Jr. (single) 1 hereinafter referred to as GRANTOR, by Orange County, North Carolina , 106 Margaret Lane , Hillsborough , N.C. 27278 , hereinafter referred to as GRANTEE, the receipt of which is co hereby acknowledged , the GRANTOR does hereby grant, bargain, sell, transfer, and convey unto the GRANTEE, its successor and �0 assigns, a perpetual easement with the right to erect, construct, it $4 install, and lay, and thereafter use, operate, inspect, repair, u maintain, replace, and remove a sanitary sewer collection system, including all appurtenances and apparatus related thereto over, 4 • across, and through the land of the GRANTOR situate in Orange County, State of North Carolina, said land being described as 7 ° follows: r-+ all of the property of the grantor described in the instru- y ,� ,� ment recorded at Book 255 , Page 1465 of the Orange County f :1:1. Registry. ' it, j Q; ,) together with the right of ingress and egress over the adjacent 0 0 lands of the GRANTOR, his successors and assigns, for the pur- • • poses of this easement. ww The easement shall be twenty (20) feet in width, the center line of which is described as follows: Ap tww 44 44 v v Beginning at a CONTROL POINT, North Carolina State Plane c.D ca Coordinates N(y) = 848,675. 95 , E(x) = 1, 945,519. 68, Sta- tion 39+43,21 , hence from said point S 52 deg. 57 ' 44" W " '• 195.89 feet to MH lAl8, Station 41+39. 10 .� said manhole S 39 deg. 26 ' 56" W 120.07 feet� to eMHe1A19,� Station 42+59.17 34 o 04 p , hence from said point S 17 deg. 03 W 11.94 feet to and ending at a CONTROL POINT, North ro Carolina State Plane Coordinates N(y) = 848, 453.83 , E (x) = v ! t= 1 945,283. 53, Station 42+71.11 as shown on plat of sur- � -- t vey entitled Easement Acquisition Survey, Efland Ch U c' L Township Sanitary Sewer Facilities, Sheet No. 4 Cheeks a W a dated Nov. , 1985 , prepared by Robert L. Newcomb, III, RLS, E aC = which plat 1$ recorded at Plat Book 46 , Page 95 , Orange ,... County Registry. There is also conveyed to the GRANTEE a construction easement forty (40) feet wide, the center line c of which is described above. co The consideration hereinabove recited shall constitute pay- ment in full for any damages to the land of the GRANTOR, his suc- H cessors and assigns, by reason of the installation, operation, i ... r. • '-- . 0 , (2) 1 e NU 657 PACE 376 Iand maintenance of the structures or improvements referred to herein. The GRANTEE covenants to maintain the easement in good repair so that no unreasonable damage will result from its use to the adjacent land of the GRANTOR, his successors and assigns. 3 The grant and other provisions of this easement shall con- I: stitute a covenant running with the land for the benefit of the GRANTEE, its successors and assigns. 'y IN WITNESS WHEREOF, .the GRANTORS ha ye executed this instru- h ment this f' day of c{„. 19 l• i i 1 o•-..rte_ 4.4...44./.1, (SEAL) DEVON HOLT, JR. # (SEAL) •fie'-`) r.o_Lic ryf COUNTY I i, 5-•-i4. . . cl I ha Notay public for said County and State, •o ' ereby ce y tat Devon Holt, Jr. per- sonally appeared before me this dray and acknowledges- the due ex- :i ecution of the foregoing instrument. y Witness my hand and official seal, this /r day of . 44-44l , 192E. / 7:!' i lei ' , .. .1... , 1 Ai . /1/ e�, N. ary Pu. 1« (Official Seal) • My commission expires: �No,2stcis C,otss �/Z Z �-�- l Ear?K , . .. s Tow" irc G ► ,,t-c-- Gc,, 1...`o�He's sles"No• �`�: ,,act Iftelytavelel to Iwo,.,,atilt %''. 8 G NORTH CAROLINA - ORANGE COUNTY • The foregoing certificate(z) of • Stephanie A. Wander, A Notary pfiKtill'i nq Public of the designated Governmental units is)end certified to be correct. Filed for registra- tion this the 3rd day of June 19 87 , at 11 :55 o'clock, AM in Record Book 657 Page 375 . BOY3bine H , Reif-ter J- Deed-- '�d;iiµ •se - ls.te I 3 .32 657 PACE 377 N Q 3 • 39 • A .14)U r1 4�I - s- 3s37 UNITED STATES DEPARTMENT OF AGRICULTURE A . ( � FARMERS HOME ADMINISTRATION 2 •33 RIGHT-OF-WAy EASEMENT a0 KNOW ALL MEN BY THESE PRESENTS: o 1 w That in consideration of One Dollar and valuable consideration ($1.00) and other good -f I and husband, Roosevelt Hunter;paid n Vanessa Cobb Holt Hunter = hereinafter referred to asGRANTOR, bn Holt, ' Carolina, 106 Margaret Lane, Hillsborough e County, North Oran hereinafter referred to as GRANTEE, the receipt N of which 2727$ ' hereby acknowledged , the GRANTOR does hereb f is hereby bargain , o sell, transfer, and convey unto the GRANTEE, ita 1 22 ssucc successor and assigns, a perpetual easement with the right to erect, construct, install, and lay, and thereafter use, operate, inspect, repair, 1 u maintain, replace, and remove a sanitary sewer collection system, 1 including all appurtenances and apparatus related thereto over, 'i z across, and through the land of the GRANTOR situate in Orange b e County, State of North Carolina, said land being described as a 1--1 follows: 0 4 1 ,�,� all of the property of the grantor described in the instru- _ 17,1 ment recorded at Book 119 , Page 2 6 of the Orange County Registry. (1) (1) 1 ,q together with the right of ingress and egress over the adjacent Y lands of the GRANTOR, his successors and assigns, for the pur- ,'s • w poses of this easement. tt The easement shall be twenty (20) feet in width, the center line of which is described as follows: w u-i Beginning at a CONTROL POINT, North Carolina State Plane ' 0 0 Coordinates N(y) - 848,675. 95 , E(x) = 1,945,519.68, Sta- tion 39+43.21 , hence from said point S 52 deg. 57' 44" w al 195.89 feet to MH 1A18, Station 41+39. 10 , hence from .4 }' '41- , ',I said manhole S 39 deg. 26 ' 56" W 120.07 feet to MH 1A19, 'c c Station 42+59.17 , hence from said point S 17 deg. 03' ro = ' 04" W 11. 94 feet to and ending at a CONTROL POINT, North Carolina State Plane Coordinates N(y)a � 848,453.83 , E(x) j c� � 1,945,283.53, Station 42+71.11 as shown on plat of sur- aa c._, ' ,._ vey entitled Easement Acquisition Survey, Efland Cheeks 4.3 w Ei Township Sanitary Sewer Facilities, Sheet No. Wc = -1 dated Nov. , 1985 , prepared by Robert L. Newcomb III, RLS, which plat is recorded at Plat Book 46 , Page i995, Orange County Registry. There is also reserved to the GRANTEE a construction easement forty (40) feet wide, the center line of which is described above. hM The consideration hereinabove recited shall constitute pay- ment in full for any damages to. the land of the GRANTOR, his suc- cessors and assigns, by reason of the installation, operation, I s r ocr, PACE 657 37$ and maintenance of the structures or improvements referred to herein. The GRANTEE covenants to maintain the easement in good repair so that no unreasonable damage will result from its use to the adjacent land of the GRANTOR, his successors and assigns. The grant and other provisions of this easement shall con- i stitute a covenant running with the land for the benefit of the 1 GRANTEE, its successors and assigns. i IN WITNESS WHEREOF, the GRANTORS have executed this instru- 1 ment this 2f:____ day of ',/ /I� A cam,.. .,. : (SEAL) VANESSA COBB HOLT HUNTER R OS VELT H NTER (SEAL) " ._.-• (SEAL) DEVON HOLT, JR. i NORTH CA AA flu) o c-K :1`.,,:_n 1 S COUNTY I, n n4sr ,, a Notary Public for said County and State, do a eby certi y that Vanessa Cobb Holt Hunter sonally appeared before me this day and acknowledged the due pex- ecution of the foregoing instrument. Witness my hand and official seal, this I ) u n e- _■ 19n. day o f _,-, N pta ic 2'1 Publ (Official Seal) STEPHANIE A. WANDER Notary Public,S',•■• of New Yoirk My commission expires: QualifiNo. 24-A173102 ed In Kings County Ve z/Ft /-�_ Camrttlerion Expins Sept.22.1/N NORTH- /+f MOI it A V J✓ vi-4 Ver---4--K n S COUNTY f I, ciebt'YtRALV\licknivi a Notary Public for said Count a State, do he eby certify that Roosevelt Hunter y r- sonally appeared before me this ay and acknow a ged t e ue pex- ecution of the foregoing instrument. eou'657 PACE 379 Witness my hand and official seal , this / day of c: _, 19 17. --- -- , ' rotary Pub rc � (Official Seal) STEPHANIE A. WANDER Notary Public.9 si of New Ysit No. 2A-1.^73702 My commission expires:reS S Ouallfled in Kings County P Commission Expires Sept. 22,1988 q/e z./L-F NORTh �,�,.,.� �„� /;l4i 4) e �Cl r - _ COUNTY ,� I r rl(jr, a Notary Public for said County and State, do h reby certify that Devon Holt, Jr. personally appeared before me this day and acknowledged the due execution of the foregoing instrument. r.ea T { Witness my hand and official seal, this day of CI 4- , 19E. / Notary • . . Y c (Official Seal) STEPHANIE A. WANDER Notary Public.State of New York No. 244873702 My commission expires: Ouallffed In Kings County 0 a/ commission Expires Sept 22, 198f NORTH CAROLINA — ORANGE COUNTY The foregoing certificatels) of - Stephanie A. Wander, A Notary NVIIAT4W4610 Public of the designated Governmental units la (are) certified to be correct. Filed for registra- tion this the 3rd day of June 19 87 , , at 11:56 o'clock, AM in Record Book 657 Page. 377 -_= une ayes,,, -gist-., .f. _D= ,s• Return: - _ 4 / A 41 / y Register of •eed ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE March 1, 1988 SUBJECT: Lake Orange Road DEPARTMENT: Planning/County Manager/ County Attorney PUBLIG HEARIWG: YES x NO ATTACHMENT(S) : Copy of Preliminary INFORMATION CONTACT: Plan Eno River Estates Copy of Recorded Plat Just-A-Mere- PHONE NUMBERS: HILLSBOROUGH - 732-8181 Landing HILLSBOROUGH - 732-9361 Copy of Plat Lake Orange Road Extension CHAPEL HILL w 967-9251 MEBANE - 227-2031 DURHAM -- 688-7331 PURPOSE: To consider transferring title to property owned by Orange County of the land necessary for the right-of-way for Lake Orange Road from the point where State maintenance of Lake Orange Road. currently ends north to the point where it exits the Eno River Estates Subdivision. BACKGROUND: The County Attorney has been contacted by the attorney representing George and Marcia Lattimore requesting assistance. in acquiring an easement from Orange County to the Lattimores for that portion of Lake Orange Road traversing the property owned by Orange County which property contains the Lake Orange dam and spillway area. Previously, the Board of County Commissioners approved Eno River Estates Subdivision upon the condition that Lake Orange Road be publicly dedicated and improved to North Carolina Department of Transportation standards. Another condition of approval of Eno River Estates is that the bridge across the Eno River downstream from the spillway be improved to North Carolina Department of Transporta- tion standards. Also, the property to the south of Eno River Estates is owned by the Tolars and its status as a public right-of-way is not clear. After reviewing all of this it is the conclusion of the County staff that the best solution to the right-of-way questions surrounding Lake Orange Road is for all parties involved and with an ownership interest in the road to deed the property to the State of North Carolina and particularly the North Carolina Department of Transportation for public right-of-way purposes. The Tolars and the Lattimores have agreed to convey their interests in the property to the State for public right- of-way purposes and the State will apparently accept such a conveyance. In that regard, the County Attorney spoke with J. M. Mills with the Department of Transportation's district office, concerning this plan. Mr. Mills indicates that the State has in the past accepted conveyances of the nature described here and more than likely will be willing to accept this conveyance. What is proposed is a joint non-warranty deed from all of the parties involved to the North Carolina Department of Transportation. Should questions arise from DOT concerning acceptance of this deed, other solutions may become apparent which do not change the purpose or the policy surrounding the proposed transaction. For that reason the recommendation is broader in scope than authorizing the execution of the deed from all parties involved to North Carolina Department of Transportation. Details can be worked out administratively in the event the proposed solution needs fine tuning. RECOMMENDATION(S) : Authorize the conveyance by Orange County by non-warranty deed or other comparable method of conveyance to the State of North Carolina and its Department of Transportation of the land it owns within the right-of-way of Lake Orange Road as depicted on the plat entitled Lake Orange Road Extension. The conveyance or transfer shall be for public right-of-way purposes. 1 APPROVED APRIL 4, 1988 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MARCH 1, 1988 The Orange County Board of Commissioners met in regular session on Tuesday, March 1, 1988 at 7:30 p.m. in the courtroom of the Old Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners John Hartwell, Stephen Halkiotis and Don Willhoit. BOARD MEMBER ABSENT: Moses Carey, Jr. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Managers William T. Laws and Albert Kittrell, Clerk to the Board Beverly A. Blythe, Interim Finance Director Ken Chavious, Planning Director Marvin Collins, Planner Emily Crudup, Housing and Community Director Tara Fikes, Tax Collector Johnny Horner, Purchasing Director Pam Jones, Tax Assessor Kermit Lloyd and Health Director Dan Reimer. A. BOARD AND MANAGER COMMENTS Commissioner Halkiotis made reference to a report about proposed minimum standards for local confinement facilities and expressed concern about several items in the document. He asked that the County Manager report back to the Board on the status of this report and the impact it may have on the facility in Orange County and the budget implications from that impact. He commented about a safety situation at the corner of N.C. 57 and 157 in Caldwell. He has talked with DOT and they have assured him that a report will be done and available in about two weeks with a recommendation on what can be done to that intersection. He asked that the County Manager follow up with contacting Mr. Watkins of DOT when the report is received. It was the consensus of the Board that some action needs to be taken to resolve the dangerous traffic situation that presently exists. Commissioner Willhoit asked that items F3 and F5 be removed from the consent agenda. These items were placed as items Gil and G12 . He noted that the regional Solid Waste Task Force met and that public hearings on the consultant's report will be held on April 26 and April 27. (times and places to be announced) Commissioner Willhoit announced that he will be representing the Association of County Commissioners on a new task force dealing with tobacco and smoking. They will meet on Saturday, March 5 in Washington, D.C. If any one has any special concerns, please let Commissioner Willhoit know before the meeting. Commissioner Hartwell referred to a request for a Fire Marshall. The request was brought to the Social Services Board by Briarwood Rest Home. They have been closed because of violations and feel that a Fire Marshall could have assisted in giving guidance for meeting state requirements. He stated that Social Services is considering pulling DSS employees out of the State Personnel Plan and establishing an equivalent system in the County. The Social Services Director will contact the County Personnel Director to explore the ramifications of this proposal. County Manager John Link made five (5) changes to the agenda: 2 (1) Correct the date under the second recommendation on page 6 to April 19, 1988. (McLennan's Farm) (2) Add a report (E4) from Recreation and Parks Director Mary Anne Black. (3) Remove F4 (Topographic Mapping) from the Consent Agenda and place as item Gla for receipt of additional information. (4) Add Item G9 - Lake Orange Road Right-of-Way. (5) Add Item G10 - Efland Sewer System Right-of-Way. B. PUBLIC COMMENTS 1. MATTERS ON THE PRINTED AGENDA Those who have indicated a desire to make comments will be recog- nized at the time their item is discussed. 2 . MATTERS NOT ON THE PRINTED AGENDA Mr. Stewart Barbour presented a letter requesting that County- Citizen relationships be improved in Orange County. A copy of his letter is in the permanent agenda file in the Clerk's Office. Chair Marshall indicated that a report from the County Attorney will be forthcoming outlining policies for public access and pricing for documents requested by the citizenry. She noted that the County Manager may want to form a citizens group to look at an overall openness to government approach. C. MINUTES Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to approve the minutes for February 1, 1988 as corrected. VOTE: UNANIMOUS. The minutes for February 16 will be considered at the next meeting. PUBLIC CHARGE Chair Shirley E. Marshall read the public charge. PUBLIC HEARINGS 1. PROPOSED 1988-89 SECONDARY ROAD IMPROVEMENT PROGRAM Department of Transportation Board Member W. B. Buchanan made introductory remarks. He pointed out that State Road 1569, Eno State Park Road, will be paved next year. He has requested that the Department of Transportation move as quickly as possible in correcting the dangerous situation at N.C. 57 and 157. Division Engineer John Watkins made the presentation. He explained that the program is being started earlier in the year and that the amount of money allocated for improvements in Orange County is an anticipated amount and may be changed. He reviewed the improvements that are proposed for 1988-89 which are listed in the agenda abstract. He explained that a lot of interest has been received from citizens on Turkey Farm Road and if the right-of-way can be obtained, that road will be paved. Commissioner Willhoit asked that DOT rerate High Rock Road and Mr. Watkins agreed to do so. The meeting was open for public comments: RALPH TEAL spoke in support of paving Turkey Farm Road. He pre- sented to the Board a petition with 48 signatures. R. E. GRANGER spoke about the dangerous traffic situation on Turkey Farm Road and asked that consideration be given to paving that road. ROBERT KALAYJAN commented about the dust and the increased traffic 3 on Turkey Farm Road. He asked that the road be paved on one side of New Hope Creek even if the people on the other side don't want their portion paved. VIC KNIGHT made comments in support of paving the unpaved portion of Miller Road. He presented to the Board a petition with 152 signatures. He noted that there are 55 parcels of land on Miller Road with one sub- division having 27 lots. The section of the road he referred to is 1.1 miles located north of the Orange High School area. The traffic count was 50 vehicles a day prior to January, 1986. Last August the traffic count was 240 vehicles a day. He emphasized that the traffic has increased on this unpaved portion of Miller Road. He made reference to a letter from the Orange County School Administration which stated interest in getting this road paved because the project houses built by the High School are located on this road. Miller Road is #25 on the priority list. He illustrated how Miller Road was being used as a connector road which in essence increases the traffic flow on that road. He asked that the road be reevaluated. John Watkins explained that the roads will probably be rerated before next years presentation of the secondary road program. It would be unfair to rerate one road at this time without rerating all the roads unless it is a very unusual situation. Commissioner Halkiotis commented about the dangerous intersection of Orange High Road and U.S. 70. There is a warning light at this inter- section at the present time. He asked that this be reviewed and a traffic light be put at this intersection. TED LATTA supported the comments made by Commissioner Halkiotis with regard to the dangerous situation at the intersection of Highway 70 and orange High Road. He feels the two schools should rate higher than an industry. The money for roads should be used for Miller Road because of the through traffic on that road. ROBERT BOUST spoke in support of paving at least a portion of Turkey Farm Road. The road is difficult to keep gravel on and it gets very slippery. ARNIE KATZ spoke opposing the paving of Turkey Farm Road. He Ibelwitlaalpevmsilethbheoa0ukwi1ForestrepsepthbyrutodltedntonNekaHopeadCrmeke attractive to develop. He stated it will cost approximately $75,000 to pave in front of six homes. He feels that if the road is paved, it will become a major thoroughfare with increased usage which will present a safety factor on that road. BILL MATTHEWS spoke opposing the paving of Turkey Farm Road. He supported the comments made by Arnie Katz. He asked DOT if there were plans to straighten out any of the curves on the road or replace the bridge and Watkins indicated that those decisions will not be made until the engineering plans are completed. DONALD TELLY asked about the paving of Cole Mill Road extension. Watkins stated that money would not be available for paving until July 1 and that every effort will be made to do the engineering work before that time. MYRA CRAWFORD spoke in support of paving the unpaved portion of Miller Road. She stated that more people from the northern end of the County would use Miller Road if it were paved. The road is already being used to capacity, creating dust and a dangerous situation. By paving the road traffic would be diverted from Highway 57 which causes a bottleneck at N.C. 86. She suggested withdrawing the money which will be used for paving the road leading into Eno State Park so that the area will remain rural. TOM BRIETON spoke in support of paving Turkey Farm Road and asked that the project go forward. 4 Commissioner Hartwell referred to Eno Mountain Road and asked about the alignment of that road where it intersects Orange Grove Road. He stated that one of the chief functions of that road will be to get trucks in and out of Hillsborough and the proper alignment is necessary to accommodate that goal. Mr. Watkins stated that $150,000 is available for this project at this time and that the work done at this time is preliminary. A plan will be developed which will include an alignment of this section. WITH NO FURTHER COMMENTS, THE PUBLIC HEARING WAS CLOSED. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approved the 1988-89 Secondary Road Improvements Program as proposed by NCDOT. A copy of the proposal is in the permanent agenda file. VOTE: UNANIMOUS. 2 . MCLENNAN'S FARM - PD-4-87 The presentation was made by Planning Director Marvin Collins. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to (1) continue the public hearing to June 21, 1988 and (2) authorize the County Manager to seek an independent consultant to study the advisability and effectiveness of alternative systems for sewage disposal. The selection of the consultant will be done by April 19, 1988. VOTE: UNANIMOUS. D. RESOLUTIONS OR PROCLAMATIONS 1. RESOLUTION OF MEMORIAM FOR HARVEY BENNETT Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to accept the resolution signed by the officers of the North Carolina Association of County Commissioners and forward a copy of the reso- lution to the Bennett family. The resolution is stated below: RESOLUTION IN MEMORIAM WHEREAS, the North Carolina Association of County Commissioners has learned with deep regret of the death of Mr. Harvey D. Bennett, a former member of the Orange County Board of Commissioners; and WHEREAS, Mr. Harvey D. Bennett did give untiring public service to his County, State and Nation during his lifetime; NOW, THEREFORE, BE IT RESOLVED that his name be entered on the rolls of those who have gone from our midst in this Association year so that he may be remembered at the next Annual Conference thereof; and FURTHER, BE IT RESOLVED that a copy of this Resolution be forwarded to the family of Harvey D. Bennett with the expressed sympathy of the members of this Association. Adopted this 29th Day of January, 1988, in Raleigh, North Carolina. VOTE: UNANIMOUS. 2. PROCLAMATION OF WOMEN'S HISTORY MONTH Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to proclaim March, 1988 as Women's History Month. The proclamation is stated below: PROCLAMATION THE ORANGE COUNTY COMMISSION FOR WOMEN SUBMITS THE FOLLOWING PROCLAMATION TO THE ORANGE COUNTY BOARD OF COMMISSIONERS: WHEREAS, the month of March, 1988, has been designated as "WOMEN'S HISTORY MONTH, " by the U.S. Congress; and 5 WHEREAS, this commemoration of the vast contributions of women of every race, class and ethnic background is worthy of note to all citizens; and WHEREAS, the many contributions have been historically undervalued and overlooked; and WHEREAS, women continue to be integral to the leadership, well-being and quality of life of Orange County; now THEREFORE, do we, the Commissioners of Orange County, proclaim the month of March, 1988 as WOMEN'S HISTORY MONTH and commend this observance to Orange County citizens. VOTE: UNANIMOUS. 3 . EQUALIZATION AND REVIEW BOARD Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to adopt the resolution as stated below: SPECIAL BOARD OF EQUALIZATION AND REVIEW ORANGE COUNTY, NORTH CAROLINA WHEREAS pursuant to N.C. General Statutes 105-322 the Board of Equalization and Review of Orange County is presently composed of the members of the Board of County Commissioners of Orange County; and WHEREAS the Board of Commissioners of Orange County is authorized to appoint a special Board of Equalization and Review to carry out the duties imposed by N.C. General Statutes 105-322; and WHEREAS the Board of Commissioners of Orange County deem it advisable to appoint a special Board of Equalization and Review and by this resolution provide for the membership qualifications, terms of office and the manner of filling of vacancies on the special board of Equalization and Review; IT IS THEREFORE RESOLVED: 1. The special Board of Equalization and Review of Orange County is hereby created. 2 . The Orange County special Board of Equalization and Review shall consist of 5 members, each to serve for a term beginning on the date of appointment and ending on June 30, 1988. 3 . Vacancies occurring and existing on the Orange County special Board of Equalization and Review shall be filled by the Orange County Board of Commissioners at their next regular meeting after the occurrence of the vacancies. 4. Each member of the special Orange County Board of Equalization and Review shall be a resident of Orange County and have the statutory qualifications necessary to hold the public office of County Commissioner in Orange County. In addition the Board of Commissioners of Orange County, in selecting members of the special Board of Equalization and Review, may consider: a. The length of time a candidate has resided in Orange County, b. Whether and to what extent a candidate owns real property located within Orange County, c. Whether and to what extent a candidate is familiar with the value of real property located within Orange County, d. Whether and to what extent a candidate has had formal 6 education in real estate appraising, e. The geographical composition of the special Board of Equalization and Review within Orange County, f. Any other matters that the Board deems appropriate. The Orange County Board of Commissioners shall appoint members to the special Board of Equalization and Review of Orange County in the same manner as it uses for other appointments. After the members of the special Board of Equalization and Review of Orange County have been appointed, the Orange County Board of Commissioners shall designate a chairman of the special Board. The compensation shall be set at $50.00 per meeting. VOTE: UNANIMOUS. 4. RESOLUTION OF APPRECIATION FOR LORRAINE PARKER Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to adopt the resolution of appreciation as printed below: RESOLUTION OF APPRECIATION FOR LORRAINE H. PARKER WHEREAS, Lorraine H. Parker has served Orange County's Recreation and Parks Advisory Council in an exemplary manner; and, WHEREAS, Lorraine H. Parker has given freely and unselfishly of her time, talents and boundless energy for the improvement of the County's recreation and parks programs and facilities; NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does hereby express its sincere appreciation to Lorraine H. Parker for her efforts in behalf of the citizens of Orange County. VOTE: UNANIMOUS. Commissioner Halkiotis presented to Lorraine Parker a plague from the Recreation and Parks Advisory Committee. E. REPORTS 1. DAIRY CATTLE PRICING GUIDELINES County Manager John Link reported to the Board on pricing of dairy cattle. Dairy cattle held for the production of milk are taxable because they fall under the classification of manufacturer's equipment. Tax Assessor Kermit Lloyd explained the procedure he followed in determining the value of dairy cattle. He stated that no other county in North Carolina followed the principals of appraisal in determining this value in accordance with North Carolina law. His recommendation is that the Board of County Commissioners develop a resolution requiring the N.C. Department of Revenue to determine on a yearly basis the recommended values for all taxable livestock on a statewide basis; to eliminate inequities of livestock valuations across county lines. This resolution should be submitted to the Local General Assembly Delegation and to the N.C. County Commissioners Association Legislative Goals Committee. Commissioner Halkiotis expressed a concern with the classification of dairy cattle as equipment and suggested that the classification needs to be done away with. Kermit Lloyd explained that a lot of the rural counties depend on this tax base and were against deleting dairy cattle from taxation. All taxes paid to a county for dairy cattle can be deducted from the state income taxes. 7 Discussion ensued on the pricing of dairy cattle and the Board agreed that, although the pricing was done in accordance with State law, that the cows were all valued as coming into the herd when some were going out of the herd. ROBERT NICHOLS distributed information to the Board. He referred to the information and to the discrepancy in the legal opinions he received from various attorneys and people in Raleigh as to what the law says. He stated his opinion is that livestock is exempt from taxation. County Attorney Geoffrey Gledhill indicated that in the Statute a farmer is classified as a manufacturer and thereby cows used in the pro- duction of milk would be taxable. The solution is a legislative one. He noted that if the method Lloyd used in putting a value on a herd has flaws in it that the dairy farmers would have recourse through Lloyd and recourse through the Equalization and Review Board. Chair Marshall reiterated the situation and indicated that a decision to change this taxation would not be made this evening. Every effort will be made to come up with a solution that will be fair and within the law. Nichols distributed his "Plan B" which outlined what surrounding counties are taxing cattle. He noted that the assessed value last year for cattle in Orange County was $2,966,295 which resulted in $17,597 in taxes. He asked that if cattle could not be exempt from taxation that the value be more in line with the surrounding counties in which the farmers do business. NO ACTION WAS TAKEN ON THIS ITEM. 2 . ENVIRONMENTAL SERVICES CONSOLIDATION AT THE STATE LEVEL This item will be placed on the next agenda. 3. CAPACITY USE DESIGNATION - PLANNING BOARD POSITION Planning Board Chair Barry Jacobs presented for the Board's information the position of the Planning Board in regard to the proposed capacity use designation for the Eno River. A statement will be prepared as general support for the need for a capacity use designation or a management plan which would accomplish the same purposes, and, if the State imposes a capacity use designation that it do so with the inclusion of the local government in the regulatory process. ADDED ITEM 4. CIP -- RECREATION AND PARKS UPDATE Recreation and Parks Director Mary Anne Black presented for infor- mational purposes an outline of proposed changes in the 5-year CIP. The funding for the recreational trails portion of the CIP would be moved to later years with the concept remaining in the plan. Commissioner Willhoit stated he would like to deal with the issue of whether greenways should be left in the plan or not. Chair Marshall stressed the importance of being sure the issue of greenways is worked out to the satisfaction of all elements of the citizenry. F. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the consent agenda as stated below: 1 . BUDGET AMENDMENTS 8 To approve the budget amendments as listed below: GENERAL FUND Appropriation - Mental Health Assoc. $ 500.00 Source - Commission for Women $ 500.00 Appropriation - Dispute Settlement Center $ 1,500.00 Source - Contingency $ 1,500.00 Appropriation - Triangle J COG $ 1,000.00 Source - Transfer from Community Development $ 1,000.00 COMMUNITY DEVELOPMENT FUND Appropriation - Transfer to General Fund $ 1,000.00 Source - Community Development Income Survey $ 1, 000.00 GENERAL FUND Appropriation - Sheriff Department $ 22, 670.00 Source - County Capital Reserve $ 22,670.00 COUNTY CAPITAL RESERVE FUND Appropriation - Transfer to General Fund $ 22, 670.00 Source - Fund Balance Appropriated $ 22,670.00 2. SUBMISSION OF SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT To adopt a resolution, printed below, authorizing the filing of a Small Cities CDBG Application for the Rencher Street Area and authorize the Chair to sign, and to establish April 4, 1988 and May 2, 1988 as public hearing dates to receive citizen comment regarding the application. RESOLUTION IT IS HEREBY RESOLVED: THAT, the Orange County Board of Commissioners authorize the filing of Orange County's Fiscal Year 1987 Community Development Block Grant Appli- cation, including all understandings and assurances contained within the application. THAT, an application will be submitted to the North Carolina Department of Natural Resources and Community Development on or before May 20, 1988. The amount requested is $600,000. 3 . ANIMAL LICENSING TAX -- SECOND READING This item was removed from the Consent Agenda and placed as item Gll. 4. TOPOGRAPHIC MAPPING FOR RESERVOIR SITES This item was removed from the Consent Agenda and placed as item Gla. 5. ANIMAL CONTROL ORDINANCE AMENDMENTS This item was removed from the Consent Agenda and placed as item G12. 6. APPROVAL OF FUNDING REQUEST FOR SATURDAY SCHOOL FOR SENIORS To approve a funding request and support letter to the Town of Chapel Hill - Recreation Department (special motel tax fund) for the Saturday School for Seniors Programs for $2,400 to be used to help cover operating expenses. 7. APPROVAL OF FUNDING REQUEST FOR RETIREMENT PROMOTIONAL BROCHURE To approve a funding request and support letter to the Town of Chapel Hill - Recreation Department (special motel tax fund) for a profes- sionally produced community resources brochure aimed at retirees in the amount of $4,810 for 10,000 brochures. VOTE: UNANIMOUS. • 9 G. ITEMS FOR DECISION - REGULAR AGENDA 1. INDEPENDENT OPINION RESEARCH AND COMMUNICATIONS, INC. - 2 CONTRACTS Sue Bullock, and Karen Gottovi, outlined for the Board's information the process that will be followed in identifying the present needs and projected needs of the county -- capital improvements and/or services. A public opinion survey will be developed jointly with the County that will act as citizen input into the county governing process. This survey will be the basis for which all decisions will rest as far as whether particular projects are acceptable and/or a priority with the voters. This market research element is very important to ascertain the view of the voter and increases the ratio of the bond issues which are passed. Commissioner Willhoit stated that the main goal of the citizens advisory group will be to inform all the citizens of what is proposed in the CIP and at the end of that process assess what the public opinion is and proceed from there. Discussion ensued on the purpose of the survey and what will be gained from the information received. Motion was made by Commissioner Halkiotis, seconded by commissioner Willhoit to approve two contracts with Independent Opinion Research and Communications, Inc. : (1) contract for consultation services with payment schedule indicating a cap of $5,800 for consultation and support services with travel billed at 21 cents per mile and with subsistence costs not to exceed $100 per day, and (2) contract for public opinion survey of 500 people with cost of survey to be $7,500. VOTE: UNANIMOUS. la. TOPOGRAPHIC MAPPING FOR RESERVOIR SITES (F4) In addition to the information in the agenda packet, Commissioner Hartwell noted that this item has been expanded to include flying over Seven Mile Creek in addition to Corporation Lake. The cost of this will be paid out of Senate Bill 2 funds. Jim McCarthy from Hazen and Sawyer reviewed the proposals that he received for the topographic mapping of Corporation Lake. There was some question about the bottom line figure and County Manager Link suggested approving the aerial photography tonight and delay approving the remainder of the project until additional clarification could be received. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the contract for aerial photography for both Corporation Lake and Seven Mile Creek in the amount of $2,480 to be paid from Senate Bill Two funds and to approve the scope of work as outlined by Hazen and Sawyer. VOTE: UNANIMOUS. 2. ST. THOMAS WOODS PRELIMINARY PLAN Planning Director Marvin Collins presented for consideration of approval the preliminary plan for St. Thomas Woods Subdivision. The 59.24 acre tract is located in Eno Township on the west side of Pleasant Green Road (SR 1567) north of Cole Mill Road (SR 1569) . The property is zoned A R and designated the same in the Land Use Plan. The applicant is proposi thirty-six (36) lots to be served by public roads. The Planning Board the Administration recommends approval with seven conditions. Motion was made by Commissioner Halkiotis, seconded Commissioner Hartwell to approve the preliminary plan with 10 conditions: (1) Combine lots 6 with 7 and 11 with 12 so that each lot has Health Department approval. (2) Lot 3 and 32 must receive access from the subdivision road (St. Thomas Drive) . (3) Dedicate an additional ten (10) feet of right-of-way along Pleasant Green Road in lieu of the proposed five (5) feet to accommodate future turn lanes, if warranted by future development. (The cumulative effect of the development of the property, as well as surrounding parcels, may result in an increased need for turn lanes in the future. However, if Renee Drive is extended in the future to connect with Cole Mill Road, the subdivision would have two outlets and turn lanes may not be needed. In any event, the additional right-of-way would be present should such facilities be required. ) (4) Provide 10' x 70' sight triangles at each intersection. (5) Provide cul-de-sacs at the end of Renee Drive and St. Thomas Drive with a note indicating that future extension of the roads will require that the right-of-way in the cul-de-sacs (above that required for a 50 foot right of way) be incorporated into lots 19 and 20 on Renee Drive and 26 and 27 on St. Thomas Drive. (6) Provide joint driveways for lots 1 and 2, 33 and 34, 35 and 36. (Proposed ordinance amendments are scheduled for public hearing on February 22, which, if approved, would result in access to Pleasant Green Road being handled in the same manner. ) (7) Stormwater detention area designated as unsuitable for development and maintained by owner of lots 11 and 12 (combination) . VOTE: UNANIMOUS. 3. ROCKY RUN PRELIMINARY PLAN Marvin Collins presented for consideration of approval the preliminary plan for Rocky Run Subdivision. The property is located in the southeast corner of Cheeks Township on both sides of Moorefields Road (SR 1135) . Nine (9) lots are proposed out of the 21 acre tract. The tract is zoned Residential-1 with overlay zoning districts of Protected Watershed II and Water Quality Critical Area (Seven Mile Creek) . The Planning Board and the Administration recommends approval with two conditions. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the preliminary plan with two conditions: (1) Indicate how the maximum stream buffer (150 ' ) would affect lots #6 and #9 as measured from the flood plain on Rocky Run. (2) Indicate joint driveways for lots 1 and 3A, 2 and 4, 6 and 7, and lots 8 and 9. VOTE: UNANIMOUS. 4. REQUEST FOR PARTIAL WIDTH RIGHT-OF-WAY Marvin Collins presented for consideration of approval a request from Ms. Elizabeth Crais and Mr. Michael Wagner for a partial width right- of-way which will provide access to an existing house and surrounding property. The Planning Board and the Administration recommends approval. Motion was made by Commissioner Hartwell, seconded by Commissioner 11 Halkiotis to approve this request for partial width right-of-way. VOTE: UNANIMOUS. 5. ENO RIVER STATE PARK MEMORANDUM OF UNDERSTANDING (A copy of the letter is in the permanent agenda file in the Clerk's office) . Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to endorse a letter of support relative to current and proposed planning and zoning policies concerning the Eno River State Park and authorize the Chair to sign the letter in its behalf. VOTE: UNANIMOUS. 6. EFLAND SEWER RULES AND REGULATIONS - REVISIONS ( A copy of the revised rules and regulations are in the permanent agenda file in the Clerk's Office) . Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approved the Efland Sewer Rules and Regulations as revised and recommended by the County Attorney. VOTE: UNANIMOUS. 7. EFLAND SEWER BILLING AND COLLECTION AGREEMENT (A copy of this agreement, completely executed, is in the permanent agenda file in the Clerk's Office) . Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the proposed agreement and authorize the Chair to sign. VOTE: UNANIMOUS. 8. ORANGE HIGH SCHOOL - CAPITAL IMPROVEMENT PROJECT Superintendent Dr. Dan Lunsford made a request to proceed with bidding on the expansion/renovation of the media/guidance areas and the paving of parking areas at Orange High School. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to permit Dr. Lunsford to proceed with bidding these two projects with the understanding that additional funds beyond $250,000 appropriated for 1988-89 would not be available until beginning July 1, 1989. VOTE: UNANIMOUS. NOTE: ITEMS 9 AND 10 WERE ADDED TO THE AGENDA 9. LAKE ORANGE ROAD RIGHT-OF-WAY Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to authorize the conveyance by Orange County by non-warranty deed or other comparable method of conveyance to the State of North Carolina and its Department of Transportation of the land it owns within the right-of- way of Lake Orange Road as depicted on the plat entitled Lake Orange Road Extension. The conveyance or transfer shall be for public right-of-way purposes. VOTE: UNANIMOUS. 10. EFLAND SEWER SYSTEM RIGHT-OF-WAY Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve a right-of-way certificate to the Farmers Home Administration for the right-of-ways needed for the construction, operation and maintenance of the Efland Area Sewer System and authorize the Chair to 12 sign the right-of-way certificate and to direct the County Attorney to transmit the right-of-way certificate along with his opinion of counsel relative to rights-of-way for the purpose of closing the bond sale. VOTE: UNANIMOUS. 11. ANIMAL LICENSING TAX - SECOND READING (F3) Commissioner Willhoit reiterated that three or four years ago during budget time it was recognized that there was a problem with the escalating animal population. The Health Director was requested to bring forth a recommendation which never materialized. Two years later a task force was formed and a recommendation was brought forth with the intent of reducing the animal population with differential licensing. The problem is that the differential licensing penalizes those who are registering their animals and does nothing to those who do not register their animals and/or are harboring animals that are unvaccinated. He supported the proposal to increase the penalty to $25.00 for not registering animals. Commissioner Willhoit suggested a deadline of July 1, 1988 for citizens to register their animals which will allow enough time to launch an intensive education program to inform the citizens of the real problem and the intent of the ordinance. He further suggested that this education program be funded by the animal licensing taxes which will be collected this fiscal year. Commissioner Marshall supported Willhoit's suggestion stating that although she supports the differential licensing, the citizens need to be informed about the change before it actually becomes effective and the ordinance is enforced. Commissioner Willhoit asked that the method for listing animals and collecting the taxes be reexamined. Chair Marshall asked that the revenue impact on Carrboro and Chapel Hill be determined before changing the deadline. Motion was made by Commissioner Hartwell, seconded by Chair Marshall to adopt the new animal licensing tax with effective date retroactive to January 1, 1988 as stated below: DOGS: Spayed and neutered $ 5. 00 Unspayed and unneutered $ 7.50 CATS: Spayed and neutered $ 2. 00 Unspayed and unneutered $ 3 . 00 VOTE: UNANIMOUS. Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to extend the deadline for paying animal taxes to June 30, 1988. VOTE: UNANIMOUS. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to authorize the issuance of refund checks to citizens who have paid the higher animal tax. VOTE: UNANIMOUS. 12 . ANIMAL CONTROL ORDINANCE AMENDMENTS - FIRST READING - PENALTY Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to amend the Animal Control Ordinance by increasing the civil penalty for failure to properly register an animal from $10.00 to $25. 00 13 and correct the verbiage in the ordinance to clarify that the fees for animals are taxes (privilege taxes) . VOTE: UNANIMOUS. H. APPOINTMENTS Appointments were delayed to the next meeting. I. EXECUTIVE SESSION Motion was made by Commissioner Halkiotis, seconded by Commis- sioner Hartwell to go into executive session to discuss a property matter. VOTE: UNANIMOUS. Motion was made by Chair Marshall, seconded by Commissioner Willhoit to go back into regular session. VOTE: UNANIMOUS. J. ADJOURNMENT With no further items for the Board to consider, Chair Shirley E. Marshall adjourned the meeting. The next meeting will be held on Tuesday, March 15 at 7: 30 in the courtroom of the old Post Office, Chapel Hill, North Carolina. Shirley E. Marshall, Chair Beverly A. Blythe, Clerk