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Home My WebLink AboutAgenda - 10-04-2016 - 6-g - Bid Award for the Purchase of Two (2) Hook Lift Trucks 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 4, 2016 Action Agenda Item No. 6-g SUBJECT: Bid Award for the Purchase of Two (2) Hook Lift Trucks DEPARTMENT: Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: Price List Gayle Wilson, Solid Waste 968-2885 Warranty Memorandum Gary Donaldson, 245-2453 PURPOSE: To consider awarding a bid to Freightliner of Austin, 1701 Smith Road, Austin, TX for two (2) Hook Lift Trucks, one (1) for the Sanitation Division and the one (1) for the Recycling Division of the Solid Waste Management Department. BACKGROUND: The Solid Waste Management Department equipment replacement schedule calls for the replacement a Sanitation Front-End Loader Truck (#1780 - purchased in FY-2007/08) with a Hook Lift Truck. A Front-End Loader is being replaced by a Hook Lift Truck because of the previously completed Walnut Grove Church Road Waste & Recycling Center and the pending Eubanks Road improvements, which is resulting in additional conversion to roll-off containers from front-end loader dumpster containers. Materials collected include appliances, clean wood, construction and demolition material, furniture, metal, tires and yard waste. The Department's replacement schedule also calls for the replacement of a Recycling Hook- Lift Truck (#1680- purchased in FY2008-2009). This truck is used to service mixed recycling, rigid plastic and plastic film dumpsters at the 24-hour recycling drop-off sites and monitored waste and recycling convenience centers throughout the County. North Carolina General Statute (NCGS) 143-129(e) (3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The Texas Local Government Purchasing Cooperative (BuyBoard) is a cooperative purchasing group that meets the requirements of NCGS 143-129(e) (3). The specific contract number is BuyBoard Contract #430-13. The terms of the contract call for items to be sold and serviced through a local dealer bid. Triad Freightliner and Carolina Environmental Systems have been identified as the local dealers (See attached letter). 2 Staff compiled a list of specifications that meet the County's needs and compared these specifications to information on units bid by the Texas Local Government Purchasing Cooperative. There were no noted deficiencies and staff determined that all specifications met the County's needs. The recommended units consist of 2017 Freightliner 122SD Cab and Chassis with a Swaploader SL650 Hook Lifts at a per unit cost of $203,488. The Pricing Sheet and Warranty Memorandum are attached. Action Agenda Item Number 6-f requests the BOCC to declare Truck #1780 and #1680 as surplus once the new trucks are received and put into service as they will likely exceed the $5,000 value threshold. FINANCIAL IMPACT: The purchase price of each Hook Lift Truck along with recommended options is $203,488 for a total of cost of $406,976 for two (2) units. The debt finance purchase of these trucks was included in the adopted 2016-17 Solid Waste Budget, and if approved, will be part of the Spring 2017 financing package. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with the purchase of these trucks. RECOMMENDATION(S): The Manager recommends that the Board approve awarding the purchase of two (2) Hook Lift Trucks to Freightliner of Austin, TX at a delivered cost of $203,488 each for a total of $406,976. The Manager also recommends that the Board: 1) declare Truck #1780 and #1680 surplus after receipt of the new trucks and 2) authorize the AMS Director to affect the sale of these items through GovDeals. 3 - w FREIGHTLINER OF AUSTIN , C Rta ow/f?, 1701 Caleb Rd Mrs'.103 to) 8LLEL 512369 0200 Moeda,Texas 78721 FrOtt 3312 38902663 1300100 NorLIOOL Won.1E00,396 20313 Date.8.1.201b PURCHASING 00.1E TIELLPHONI: Orange County 919-932.298B iiasism ON 332110 2IP 6301 200 S Cameron St Hillsborough NC 27278 „ . . , , 2017 Freightliner 122SD Order MI,LEACE: Ts Buy Board Contract 43013 2017 Freightliner 12250 chassis per speed plroYided Swepicader Hook lift model SL650 per quote 58,1010.00 OEN uriged 8-1-16 I Extended engine,trans,and towing warranty 4,846.00 2 Spare alum wheels 1,400,06 1 Ix Buy licafd tee(per HU) li4U0.00 ■ r i Disclaimer 01 Werrentlea i Any wan eaten on the arm:Wets solid hereby are those made by II the largely.The Seder,FreightEner of Altman,hereby l' (meressfyclierdelmo alBwartnehes,Ober elmressed or Wedded Imludleg any irended me/runty or matebenteMity or Pilaus i I lore perthadar parposin and freigfencir of Austh nother assumes nor authorizes any other parson to assume for It any liability In connestion with the solo of this voldolo. , " mr pDSTOMER SIGNATURE \t,, Pfri 7 *mild''':/: I I r SALESMAN SIENATURE Tom Standard 512468-7270 ■ , . UNMORAL 0130,100011ot SMIEN1101 PO ushmonerde oP11C Mg.In10n000,you%op at go oindro tom io,VII,WW1 I,ineg ad Hits comItaci.ItromnOto OA 1110 a vql.,Idon f omti*01000 stiy oarNavy pobtoral Iln th0=UM 11 tol.," I . 0 13110 A MAI MIIIIIIIUIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII . ,. , 103 113OtbV 111.111=111111 N E..4.Al TOTAL 203,488.00 1 EMOTE TOL I Trade AIIIMAffirletr I ' ADDRESS: Trading Difference Sates Tom 1 L GOOD UNTIL: 0e1111l0 Ifweorety Tax %MTH)COIL IIIIIIIIIIIIIIIIIIII Limes Foe ' SHOW LEIN'to: eerly Tyne Da atimentary Fes ADDRESS: 1=211 Federal Exehe Tom 1 Sksts nap: SALE FRIOE 203,488,00 DATED: LIEN AMOUNT 0 inal Payoff on Trade , DRAFT FOR 0 ell 003$..fte AereermaI r Otent 1 OUR)): Transfer: Less Deposit ADDRESS IIIIIMIIIIIIIIIMIIIIII rota siikassi sus 1 20 ,i::,11 I 1 1 4 Carolina Environmental Systems, Inc. 3(16 Pineview Rd, Kernersville, NC 27284 2701 While Horse Rd, Greenville, SC'29611 800-239-7796 8-16-16 To: Orange County Solid Waste Attn: Jamie Rogers Ref: hook lift warranty coverage Recap of quote of 7-26-16 Freightliner of Austin Swaploader base hoist 48 months on parts, 1 year on labor Pioneer tarp system 12 months PTO 6 months Pump 12 months ES mounting 6 months Freightliner base warranty 12 months towing 12 months Detroit engine 60 month/200,000 miles extended .1',W4 program Allison transmission 60 months extended,unlimited Mentor rear axles 24 months Frame warranty 60 months We appreciate the,opportunity to SlibMit this quotation, if you have questions or need additional infOrmation,please do not hesitate to contact me, Sincerely, plait %.6i* Matt Keeble Cc: Tom Standard I)ISTRIBuroKS for Hell,Schaefer, Busch Systems, pac-Mac,Schwarze,SwapLoader,Pak'Rat, Galbreath, Pioneer