HomeMy WebLinkAboutAgenda - 03-02-1987 ORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA
REGULAR MEETING
MONDAY, MARCH 2, 1987
7: 30 P.M.
OLD COURTHOUSE
HILLSBOROUGH, N.C.
A. BOARD COMMENTS
B. AUDIENCE COMMENTS
1. Matters on the Printed Agenda
(We would appreciate you signing the pad ahead of
time so that you are not overlooked. )
2 . Matters not on the Printed Agenda
C. MINUTES (None)
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of
Orange County its respect. The Board asks its citizens
to conduct themselves in a respectful, courteous manner,
both with the Board and with fellow citizens. At any
time should any member of the Board or any citizen fail
to observe this public charge, the Chair will ask the
offending member to leave the meeting until that indivi-
dual regains personal control. Should decorum fail to
be restored, the Chair will recess the meeting until
such time that a genuine commitment to this public
charge is observed.
PAGE # D. RESOLUTIONS OR PROCLAMATIONS
001 1. Women's History Month
E. REPORTS
003 1. Presentation on Modular Construction by Jim Gibson,
Systems Crafts, Inc.
005 2. Orange County Arts Commission
007 3 . Lake Orange Property Owners Survey Response
•
v s
PAGE # F. ITEMS FOR DECISION--CONSENT AGENDA
(Any item may be removed for separate consideration)
013 1. Authorization for the Manager to Submit the RSVP
Renewal Application
015 2. FY 1987-88 Non-Departmental Agency Budget Applica-
tion
025 3 . Carolina Cable--Change in Organization
034 4. Efland Sewer Bond Order
G. ITEMS FOR DECISION---REGULAR AGENDA
035 1. Board Priorities for the 1987-88 Budget
036 2. Cable T.V. Extension Policy--First Reading
039 3. House Numbering Ordinance and Renumbering System
048 4. Personnel Ordinance Revisions
058 5. Board of Equalization and Review Establishment
060 6. Creation of an Agricultural Advisory Board
065 7. Project Ordinance Amendment and Report--Orange
County Housing Authority
067 H. APPOINTMENTS
I. ADJOURNMENT
BOARD OF COMMISSIONERS ACTION AGENDA !
ACTION AGENDA ITEM ABSTRACT ITEM NOINL.
MEETING DATE 3-2-87
001
SUBJECT: Proclamation of Women' s History Month _
DEPARTMENT: Commission for Women J PUBLIC HEARING: YES - x NO
ATTACHMENT(S) : proclamation INFORMATION CONTACT: Andi Reynolds
Coordinator
PHONE NUMBERS: HILLSBOROUGH -- 732-8181
HILLSBOROUGH - 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031
•
DURHAM - 688-7331
PURPOSE: To officially recognize March, 1987, as Women' s History Month, one
of several celebratory events planned for the citizens of Orange County.•To continue the advisory role of the Commission for Women to the Board
of Commissioners.
IMPACT:
Secures the Commission for Women' s role as advisor to the Board in the
public eye; lends credibility to other planned events.
•
RECO,•,MENDATION(S) : As the Board decides.
002
ORANGE
COUNTY
The Orange County Commission for Women submits the following proclamation
to the Orange County Board of Commissioners:
WHEREAS, the month of March, 1987, has been designated as "WOMEN'S HISTORY
MONTH" by the U. S. Congress; and
WHEREAS, this commemoration of the vast contributions of women of every race,
class and ethnic background is worthy of note to all citizens; and
WHEREAS, the many contributions have been historically undervalued and over-
looked; and
WHEREAS, women continue to be integral to the leadership, well-being and
quality of life of Orange County; now
THEREFORE, do we, the Commissioners of Orange County, proclaim the month of
March, 1987, as
WOMEN'S HISTORY MONTH
and commend this observance to Orange County citizens.
Orange County Commission for Women • 131 Court Street • Hillsborough, NC 27278
Hillsborough: 732-8181 • Chapel Hill: 967-9251 • Mebane: 227-2031 • Durham: 688-7331
1MOMM
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.E�
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: INFORMATION ON INNOVATIVE METHOD OF CONSTRUCTION, SYSTEMS
CRAFTS, INC.
DEPARTMENT: COMMISSIONERS PUBLIC HEARING: Yes X
No
ATTACHMENT(S) : INFORMATION CONTACT: SHIRLEY
MEMORANDUM FROM CHAIR MARSHALL, X505
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To introduce Mr. Jim Gibson, a contractor in modular concrete
and steel structures. Mr. Gibson's company has recently
expanded its market in North Carolina and the information
imparted might prove particularly beneficial when construction
requiring rapid; quality construction is necessitated. The
information is provided to alert the Board to alternative
construction methods that could be utilized by this County.
ORANGE COUNTY CpMMISSIONERS
106 Easr Aviamu sr LANE
.LSBOROVGH, N. O.
. 27278
===KOs
C!4 JOHN HAHTWELL
SHH{LEY E.MARSHALL
DON WrLLNOfT
-
MEMORANDUM
TO: Board of Commissioners
Kenneth R. Thompson
FROM: Shirl
DATE: January 5, 1987
RE: Capital Building Discussions
Jim Gibson and I had a long-awaited meeting this morning;
the subject proved timely .
He now
constructs buildings swith a new ptype of modular s construction. that
Highlights of this construction are:
(1) modular sections made of concrete and steel;
(2) built in 1/3 expected time of stick-built (at approxi-
mately same cost) ;
(3) some modules or all of a building are truly movable;
(4) can build as many as 3 stories.
I
Stanback have asked Jimd gtotake a quick look at the Northside and
possible adaptations to those sites, quick and dirty scoping of
I have also asked him to meet with Ken, the Superintendents
of Schools and a CHIC representative to hear his presentation and
see his slides.
After that, unless there has emerged some critical reason
not to investigate further, I would think a presentation to the
Board -- at a regular Board meeting -- be held. I should like
that presentation to occur no later than our 17 February meeting.
Finally, and this is the CONFIDENTIAL PART, Systems Craft,
Inc. has no building anywhere in this area to show what can be
done; in addition they are anxious to serve the public sector.
Should we be the first government in this area to contract with
them, we might expect an agreeable price.
Thank you.
cc: Jim Gibson
Attachment
UKAAN(a. L.UJ►YiY Blanx rcrm• Ammo=
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGNiDA ITEM ABSTRACT ITS Y0. C�1 .
MEETING DATE March 2, 1987 G ell
SUBJECT: ORANGE COUNTY ARTS COMMISSION REPORT O C,
YES CIO i
DEPARTMENT: Arts commission, d PUBLIC HEARING: - 1
ATT C NT(S) : I INFORMATION CONTACT:
Steven o. Law
Recreation and Parkg
* Arts Commission Brochure PHONE NUMBERS: HILLSBOROUGH - 732-8181
* Listing of Local Arts Grant Award HILLSBOROUGH - 732-9361
Recipients CHAPEL HILL - 967-9251
MEBANE - 227-20 31
EXT. 294 DURHAM - 688-7331
PURPOSE:
Informational report to the Board concerning the distribution of Arts Commission grant
awards and future Arts Commission endeavors.
NEED:
To inform the Board of Arts Commission activities, including:
a. Local Arts Grants Awards
b. Designation as Local Distributing Agent for the N.C. Arts Council
c. Future Goals of the Arts Commission
IMPACT:
The Arts Commission is achieving its goal of promoting the arts in Orange County
through the distribution of arts information and the awarding of grant money to
organizations sponsoring worthy art programs. Greater public awareness of the Arts
Commission will increase their effectiveness in serving the citizens of Orange County.
RECOMMENDATION(S) :
The Arts Commission greatly appreciates the support from the Board and requests continued
support and financial assistance in promoting arts programs and arts awareness throughout
the County.
)06
Orange County Arts Commission
ssion
COMMISSIONERS RECIPIENTS OF ORANGE COUNTY ART GRANTS
Elon Gerald Eidenier
Chairperson
Nan Gressman
Vice Chairperson ORGANIZATION AMOUNT FUNDED PROGRAM/ACTIVITY
Larry Blalock
Secretary Childrens Ballet Company $800.00 "Snow White & the Seven
Judith Bell of Hillsborough Dwarfs"
Rita Berman
Roland Buchanan, Jr.
Rebecca Carnes C. W. Stanford Junior $200.00 Writing Festival in Association
Joan Cohen High School with Magical Thoughts Publication.
Linda Smith Fields
Edgar Marston Estes Hills PTA $800.00 Spring Arts Festival
Sherri Ontjes
Brian Cox Hillsborough Historical $500.00 Art Pr
Liaison
Society Programs During the Spring
y Hillsborough House Tour
Orange County Historical $475.00 Expanding Art Display Space
Museum within the Museum
Orange County Public $500.00 Childrens Art Programs
Library
Orange County Schools $400.00 "GLOWWORMS" - Shakespeare
Production
Pending Additional Information:
Center/Gallery $700.00 Visual Arts Resource Center
300 Tryon Street, Hillsborough, NC 27278
AMIE
0 0`i
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. £3
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: LAKE ORANGE SURVEY RESPONSES
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
QUESTIONNAIRE RESULTS
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: Provide the results of the survey.
NEED: Given the varying statements made by Lake Orange Property
owners regarding land interests and sentiment connected with
raising the lake level the board in November 1986 directed
that an opinion survey be undertaken. Of the 40 property
owners which received the subsequent survey questionnaire 27
or 67.5% responded. Raw data to each question asked is
attached.
IMPACT:
RECOMMENDATION(S) :
For information purposes only.
008
RAW DATA FROM LAKE ORANGE QUESTIONNAIRES
TABULATED DECEMBER 1986
Twenty-seven questionnaires were returned to the County
Manager' s Office. This represents 67 .5% of the forty Lake
Orange property owners.
1. Do you think you own any land or interest in land below
620 ' elevation?
YES, Ownership - 19 .0% (4)
YES, Interest - 19 .0% (4)
NO - 62 .0% (15)
2 . Who has conveyed the property to you and upon what date?
DATES: Before 1975 - 33 .3% (7)
1976-1980 - 4 .8% (1)
1981-1985 -- 23.8% (5)
1986 to date - 23 .8% (5)
no date given - 14 .3% (3)
There is no apparent correlation between the conveyor or
the date conveyed and whether the respondent believes
he/she has an ownership interest in lands below 620 ' .
3 . By what means was the conveyance made?
DEED - 95 .2% (20)
STOCK IN LAKE ORANGE CO. - 4 .8% (1)
4 . Do You believe there would be any damage to your property
by a one foot rise in lake level?
YES, shoreline erosion - 8 .7% (2)
YES, damage to pier -- 8 .7% (2)
YES. damage to road - 4 .3% (1)
NO - 78 .3% (18)
5 . Do you think you would be entitled to compensation for
damages if the lake were raised to 616 '?
YES - 29 .2% (7)
NO - 62 .5% (15)
UNSURE - 8.3% (2)
The reason that the 'yes' response for question 5 is
different from question 4 is that additional respondents.
while believing no damage will occur to their property
directly . expect compensation for loss of access to their
property if the road (s) leading to the property is (are)
damaged.
009
6 . Do you unconditionally favor raising the lake level to
616 ' ?
YES - 57 .7% (15)
NO - 42 .3 (11)
7 . If the answer to question 6 is no, what conditions would
need to be met before you would change your answer to yes?
Must insure adequate road access to property - 44 .4% (4)
Replacement or repair of docks/boathouse - 33 .3% (3)
Insure that lots are not rendered unbuildable- 11.1% (1)
Opposed to raising lake level. period - 11.1% (1)
8 . Narrative comments for the Commissioner' s consideration.
"I think it would be wise to raise the lake level one or
preferably two feet. . . [I] think it is a needed move for
the county. "
" [We] would welcome the additional water. We might even
have water in front of our lot. Right now we have a lot
with no water, since our cove is dry. I have no dock or
other structure on the bank as of yet. . . I would like the
County to let us know if it is going to raise the level of
the lake two feet before I build a dock or make other
improvements."
"The Board should move ahead on raising the spillway one
foot. I believe concrete would be cheaper than flashboard
and more permanent. If landowners are unwilling to donate
or sell the one foot the County should condemn. as it is
necessary to meet water needs. . .A two foot rise will not
be achieved without a lot of agony for all involved."
"I don't mind the lake level being raised to 616 ' as long
as (we can be assured that it will not raise the chances)
of a flood above the 620 ' level."
"I would hate to think that I live in a county that does
not care about somebody being able to get to their home. . .
If you do not feel you can raise the road if you raise the
lake then I am not in favor of raising the lake. . . "
"Please consider the fact that this property was purchased
in good faith with the understanding that the normal lake
level would not be changed and would rise only temporarily
due to excessive precipitation. Please also consider
whether this would be economically feasible (and whether
or not it would) be better to seek a more permanent
solution to our water problems."
"My main concern is the causeway leading to my property.
If (the causeway) can't be raised then I am against
raising the lake."
"We expect Orange County to treat all owner of structures
involved in any way if (the lake is raised) to be treated
r
010
equally. This is not a matter of power, politics, or
popularity. It is an ethical and legal issue and any other
factors allowed to influence decisions is inappropriate. . .
"We don't think our personal property will be damaged, but
the road into our property would be damaged by high water.
I have seen the road stay under water for two days at the
old lake level last year when we had a big rain. "
One additional comment, a three page proposal asking for
an Environmental Impact Statement, or similar study, is
attached.
_1 _ 4-11.1
�� ;Y. 1986
ORANGE COUNTY PLANNING DEPARTMENT
HILLSBOROUGH
NORTH CAROLINA, C+-' ,1
27278
�y.td a,
0�o
4,
F-
INTEROFFICE MEMORANDUM
8612-1001
TO: Kenneth Thompson
FROM: Brad Torgan, Planner II
SUBJECT: Lake Orange Questionnaires
DATE: December 5, 1986
Of twenty-seven questionnaires returned one-third of
the respondents claimed a specific interest in lands below
6201 in elevation. Four claimed outright ownership and four
claimed an interest other than land ownership, either through
ownership of stock in Lake Orange, Incorporated, or through
deeded rights of ingress and egress. Fully one-half of the
respondents, however, were opposed to unconditionally raising
the level of the lake to 616 ' . Fourteen of twenty-four
supported unconditionally raising the lake level one foot,
but two of the fourteen stated conditions elsewhere in the
questionnaire that they would like to see met before the lake
level is raised.
The primary concern of Lake Orange residents, as
expressed in the conditions they would impose on raising the
lake level, seems to be access to property. More people
indicated a fear that more frequent flooding of roads would
severely hinder access to property than any other concern.
One person recalled the road leading to his home being
underwater for two days after a particularly heavy rain. The
concern over roads was mentioned in one form or another in
oen-fifth of the questionnaire.
Two other conditions for support were mentioned by at
least two people. One involved compensation for damaged
docks. The other centered around land itself. Property owners
want assurance from the county that lots will not be rendered
unsuitable for building and that increasing the lake level
will not increase the floodplain above the 620 ' mark. Only
r
012
INTEROFFICE MEMORANDUM: 8612-1001
Lake Orange Questionnaires
December 5. 1986
Page 2
one of the twenty-four questionnaires returned stated
unconditional opposition to raising the level of the lake.
The concern over roads. docks. and shoreline erosion
were also evident in the responses to the questions
concerning expected damage and compensation. Six respondents
expected damage to occur to their property, with shoreline
erosion and damage to docks the most common responses. One
person would also have to move an outbuilding. Nine expect
some form of compensation with loss of access to property and
damaged docks mentioned most often.
Most people used the section for additional comments to
reiterate what they had said elsewhere in the questionnaire.
Some did actually make additional comments. though. Two
persons raised the issue of fairness; if they are to go along
with any proposal to raise the lake level everyone. including
corporate bodies. must be treated equally. Others sympathized
with the county's need for drinking water and one welcomed
additional water as a means of increasing recreational
capacity and the number of waterfront lots. One questionnaire
had a three page statement attached whose basic thesis was
that an Environmental Impact Statement for Lake Orange should
be conducted before any action is taken.
' ' ORANGE COUNTY
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO.F.j,
MEETING DATE March 2, 1987 O1�
SUBJECT: Authorization for the Manager to Submit the RSVP Renewal Application
DEPARTMENT: Department on Aging I I PUBLIC HEARING: YES X NO
-
ATTACHMENT(S) : INFORMATION CONTACT: JERRY PASSMORE
x 280
RSVP Resolution for PHONE NUMBERS: HILLSBOROUGH - 732-8181
Submission of a Grant HILLSBOROUGH - 732-9361
Application CHAPEL HILL - 967-9251
MEBANE - 227-2031
DURHAM - 688-7331
PURPOSE: To consider authorizing submission of the RSVP Application to
ACTION for the period July . 1, 1987, through June 30, 1988, in
the amount of $24, 775 in Federal funds by the County Manager.
Orange County: $21, 843
Town of Chapel Hill: 12, 277
Town of Carrboro: 800
NEED: This is a yearly Continuation Application covering volunteer
services provided by 475 retirees serving approximately 58, 000
hours for 50 non-profit organizations in Orange County. The
attached resolution needs the County Comissioners ' approval .
IMPACT: There would be a projected 3% increase in County funds for the
continuation of the program for next year.
RECOMMENDATION(S) :
Authorize Manager to submit RSVP Application.
1
A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION
FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP)
BE IT RESOLVED by the Commissioners of Orange County that
the Commissioners authorize the County Manager to submit
an application to ACTION for a $24, 775 grant for continu-
ation of the Retired Senior Volunteer Program for twelve
months and to certify to the federal government the will-
ingness of the County to assure a minimum of 30% in cash,
goods, and services as the non-federal share in support of
the program.
This is the 2nd day of March, 1987.
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agra
Item No.
��
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: FY 1987-88 NON-DEPARTMENTAL BUDGET APPLICATION FORMS
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
1987-88 Non-Departmental Appli-
cation for Contribut TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham -- 688-7331
PURPOSE: To provide the Board with the 1987-88 Non-Departmental Budget
Application Forms.
NEED: To provide the Board of Commissioners and the public necessary
budgetary information concerning the process of funding out-
side agencies. This form is consistent with the Town of
Chapel Hill non-departmental budget forms. Efforts have begun
to encourage other municipalities and United Way to consider
using a form with a similar format.
IMPACT: Once returned to the County, the applications are reviewed by
the Budget Analyst and the Assistant County Manager for Human
Services. The information furnished on the application is
compared to the quarterly reports that the agencies have sub-
mitted throughout the current year. After careful analysis, a
recommendation and justification is made to the Manager for
the recommended budget document. Copies of all applications
will be furnished to the Board on May 29 along with the recom-
mended document.
RECOMMENDATION(S) :
Board approval of the Non-Departmental Budget Application
Forms.
0 6
ORANGE COUNTY
NON-DEPARTMENTAL APPLICATION FOR CONTRIBUTION
FISCAL YEAR 1987-88
INSTRUCTIONS: PLEASE SUBMIT AN ORIGINAL AND ONE COPY ACCOMPANIED BY SUPPORTING
DOCUMENTS TO DONNA WAGNER, BUDGET/MANAGEMENT ANALYST, ORANGE
COUNTY FINANCE OFFICE, 106 EAST MARGARET LANE, HILLSBOROUGH,
NORTH CAROLINA 27278, NO LATER THAN APRIL 6, 1987.
1. Name of Agency:
2. Mailing Address:
3. Name and Title of Person Completing Form:
4. Telephone Number:
5. Governing Board (Titles and Members) :
6. List total number of persons receiving or requesting assistance in each category:
•
1986-87 1986-87 1987-88 1987-88
Indirect Direct Indirect Direct
Contact Contact Contact Contact
(Phone) * (Face-to-Face)* (Phone) Face-to-Face)
Number of Persons Requesting Services
Orange County (Unincorporated)
Carrboro
. :..Chapel _Hill
r
Hillsborough
Number of Persons Served
Orange County (Unicorporated)
Carrboro
Chapel Hill
1
Hillsborough
•
*Expected on June 30, 1987
-1-
7. Staff Activities (give brief summary of staff participation in activities
such as workshops, panel discussions, presentations to community organizations,
etc.) .
8. List total number of unit services (total number of telephone calls, total
number of referrals to other agencies, total number of meals served, total
number of intakes, total number of workshops, etc.) .
1986-87
1985-86 1986-87 (Final) 1987-88
Actual Year-to-Date Estimated Projected
Program:
-
Orange County (Unincorp)
•
Carrboro
Chapel Hill
Hillsborough
Program:
Orange County (Unicorp)
Carrboro
AIL
Chapel Hill
Hillsborough
Program:
Orange County (Unincorp)
Carrboro
Chapel Hill
Hillsborough
•
9. volunteers Recruited: 1985-86 Actual
1986-87 Year-to-Date
1986-87 Estimated (Total) _
1987-88 Projected
-2-
10. a) What other agencies provide similar services?
b) How do the programs differ?
c) Which agencies do you coordinate with and how is this done?
•
11. What future changes, if any, are anticipated in agency organization?
12. Enclose a financial audit for 1986-87.
13. List all goals and objectives that your organization plans to address in
the 1987-88 fiscal year.
-3-
a -I5
14. List the amount and percent of operating funds for the last fiscal year
ending June, 1986, the current year June, 1987, and anticipated funds for
the year ending June, 1988.
Actual Requested
Source of Funds 1985-86 1986-87 1987-88
Orange County
Town of Carrboro
•
Town of Chapel Hill
Town of Hillsborough
Other Municipalities
United Way of CH-C d
Other United Ways
State (Total)
Federal (Total)
Fund/Membership Drives
Private Contributions
Fees for Services
Other
TOTAL
-4-
020
15. For each source of County, State and Federal money received, list the agency
providing the funds, the title money, and the matching ratio. If not applicable
to agency, please indicate N/A.
Program Service Agency Title Matching g Ratio (Federal/Local)
s
16. Describe plans for securing subsequent funding and the length of that fundin .
If State or Federal sources are expected to change, g
g please explain.
•
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U
17. 0:-)1
SCHEDULE OF POSITIONS AND SALARIES
AGENCY NAME
Time* Actual Budget Proposed
Title of Position** 1985-86
1986-87 1987-88
S
*Tame - F to indicate full-time
1/2 to indicate half-time
3/4 to indicate three-quarters time
**Please indicate Retirement (R) and/or Health (H) plans beside those positions
where benefits are provided.
-6-
0 92
SUPPORT/REVENUE FOR OPERATIONS
18.
1985-86 1986-87 1986-87 1987-88
Actual Year-to-Date Estimated Requested
PUBLIC SUPPORT:
Contributions:
Individuals and Business
Foundations and Trust
Non-Private & Sustaining Membership
Other
Sub-Total
Special Events: s
Gross Proceeds
(Less) Participant Benefits
(Less) Other Related Costs
Net Proceeds
Legacies and Bequests
Collected thru Local Member Units
Contributed by Associates Organizations
Allocated by United Ways (Total)
Allocated by Unassociated, Non-Federated
Fund Raising Organizations
Total Public Support
FEES AND GRANTS:
Fees from Governmental Agencies
Grant from Orange County
Grants from Other Governmental Agencies
Program Services Fees
Total Fees and Grants
OTHER REVENUE:
Membership Dues - Individuals
Assessments & Dues - Local Member Units
Sales of Service & Supplies to Local
Member Units
Sales to Public
Investment Income:
From Unrestricted Funds
.�_ - .
I
0...
*SUPPORT/REVENUE (cont'd)
1985-86 1986-87 1986-87 1987-88
Actual Year-to-Date Estimated Re uested
From Restricted Funds'
Rental Income
Other
Miscellaneous Revenue
Total Public Support & Revenue
• EXPENDITURES
1985-86 1986-87 1986-87 1987-88
r Actual Year-to-Date Estimated Requested
19. PERSONNEL AND FRINGES:
Salaries
Professional Services
Temporary Personnel
Contract Services
Social Security
Health/Dental/Life Insurance
Retirement/Pension
Unemployment Insurance
Worker's Compensation
Total Personnel and Fringes
Travel
Training
Telephone
Postage
Repairs to Buildings
Repairs to Equipment
Rent - Equipment
Rent - Buildings__
Printing/Duplicating
Office Supplies
Medicine &Drugs Supplies
Recreational, Voational & Craft Supp
Food and Beverage Supplies
Other Supplies
-8-
1/�
N•�I
*EXPENDITURES (cont'd)
1985-86 1986-87 1986-87
Actual Year-to-Date Estimated 1987
Requested
ed
Dues and Subscriptions
Assistance to Individuals
Miscellaneous
Total Expenditures
4
-9-
025
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No.
Meeting Date: MARCH 2, 1987
SUBJECT: CAROLINA CABLE--CHANGE IN ORGANIZATION (FIRST READING)
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
RESOLUTION OFFICE,X501
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To approve the transfer of ownership of Carolina Cable from
Prime Venture I, Inc. to Prime Cable Income Partners L.P.
NEED: Prime Venture I, Inc. , the owner of Carolina Cable wishes to
transfer its county cable T.V. franchise to Prime Cable Income
Partners Limited Partners L.P. This is a franchise transfer
from the general (Prime Venture I, Inc. ) to the limited
partner (Prime Cable Income L.P. ) . The transfer should not
change the cable operation. The County Attorney has reviewed
transfer informa tion submitted by Prime Cable.
IMPACT: Resolution requires two readings of the Board.
RECOMMENDATION(S) :
Approve first reading of the resolution.
AMMEM
0 26
RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS
APPROVING TRANSFER OF
PRIME VENTURE 'S CABLE TELEVISION FRANCHISE
TO
PRIME CABLE INCOME PARTNERS L.P.
WHEREAS, the Board of Commissioners of Orange County
by an ordinance effective February 24 , 1981, granted to
Village Cable of Orange County, Inc. ("Village Cable") a
franchise to operate a cable television system in Orange
County; and
WHEREAS, the Board of Commissioners by Resolution of
July 7 , 1986 approved transfer of the Village Cable
franchise to Prime Venture I, Inc. , ("Prime Venture") , a
Delaware corporation and managing general partner of Prime
Cable Income Partners L.P. ( "Prime L.P. ") , a Delaware
limited partnership; and
WHEREAS, Prime Venture has requested permission from
the Board of Commissioners to transfer its rights under
the franchise to Prime L.P. ; and
WHEREAS , Prime L.P. agrees to accept the terms and
obligations of the franchise as transferred;
NOW, THEREFORE, BE IT RESOLVED by the Orange County
Board of Commissioners that:
1 . Upon signed acceptance of this Resolution by
Prime L.P. , all rights and obligations of Prime Venture in
the cable television franchise ordinance and franchise
cited above are transferred to Prime L.P.
2 . All other provisions of the franchise ordinance
and franchise shall remain in effect.
Approved by the Orange County Board of Commissioners
at regular meeting of the Board held on the day of
, 1987.
COLEMAN, BERNHOLZ, DICKERSON,
BERNHOLZ, GLEDHILL & HARGRAVE
ATTORNEYS AT LAW 'c,.
110 CHURTON STREET
HILLSBOROUGH,N.C. 27278
919-732-2196
919-942-8000
CHAPEL HILL OFFICE
SUITE 20,FRANKLIN BUILDING
137 E.FRANKLIN STREET
CHAPEL HILL,N.C.27514 February 10, 1987
919-929-7151
ALONZO B.COLEMAN,JR.
STEVEN A.BERNHOLZ
DONALD R. DICKERSON
ROGER B.BERNHOLZ
GEOFFREY E.GLEDHILL
DOUGLAS HARGRAVE
MARTIN J- BERNHOLZ
RICHARD J. SNIDER,JR.
G-NICHOLAS HERMAN Mr. Albert Kittrell
KAREN J. SHANGRAW
Of Counsel Assistant County Manager
BONNER D.SAWYER Orange County
(1902-1972) 106 East Margaret Lane
Hillsborough, North Carolina 27278
Re: Prime Cable Income Partners L.P.
Dear Al:
I received the enclosed correspondence from
Randall Roden concerning the proposed transfer of
ownership of what was formerly Village Cable from Prime
Venture I , Inc. to Prime Cable Income Partners L.P.
All of this seems in order and would seem to provide
enough of a basis for Orange County to approve the
transfer of the cable television franchise. I
recommend that you coordinate our efforts in that
regard with Greg Fuller of the Town of Chapel Hill
since the same request is being made to the Town.
Ultimately this transfer of franchise ownership will be
done by amendment to the franchise ordinance now held
by Prime Venture I , Inc. Therefore, the transfer of
ownership to Prime Cable Income Partners L.P. should be
handled by franchise ordinance amendment at two
consecutive regular meetings of the Board of County
Commissioners.
Very truly yours,
4.:411°`'ey E edhill
GEG/lsg
Enclosure
xc: Randall M. Roden
RECEIVE._ 1987
~ THARRINGTON, SMITH 8e HAHGHOVE
ATTORNEYS AT LAW
RALEIGH,NORTH CAROLINA
CARLISLE W.HIGGINS
(11387-19801 M-�.IL7'NG ADDRESS
J.HAROLD THA'RRINGION P.O.B03. 1131
WADE M,SMITH RALEIGH,N.C.27802
ROGER W,SMTPII
WADE H-HARGROVE
OFFICES
GEORGE T-ROGLSTER,JR. BOB FAYETTEVILLE STREET MALL
CARLYN G.POOLE RALEIGH,N.C.2700L
RICHARD A.SC11WARTZ
JOHN R.EDWARDS
MARK J.PRAK TELEPHONE
(0
Douai-As E-KEPGSBERY
1 91 821-17 1 1
ELIZABETH F.KUNDIOLM
KIN C.WETHE,RILL TELEGOPIER
ANN L.MAJESTIC (919)820-1583
ANTHONY PENRY
RANDALL M.RODEN
BURTON CRAIGE
MICHAEL CROWELL
J-DAVID EARREN
G.BRYAN COLLINS,JR•
C.ALLISON BROWN
January 13 , 1987
Geoffrey E. Gledhill , Esquire
Coleman, Bernholz, Dickerson,
Bernholz , Gledhill & Hargrave
110 North Churton Street
Post Office Box 567
Hillsborough, North Carolina 27278
Dear Geoff:
As you know, Village Cable transferred its cable
system and franchises , with the approval of Orange County,
to a new company now doing business as Carolina Cable.
The legal form of the company is a limited partnership and
at the time of the acquisition, the franchises were
transferred to Prime Venture I, Inc. , the managing general
partner of the limited partnership. Now that the acqui-
sition has been completed, Prime Venture wishes to trans-
fer the franchises to the limited partnership, which is
called Prime Cable Income Partners L.P.
I have enclosed a proposed Resolution for the County
approving this pro forma transfer. Please let me know if
you need any additional information or if you anticipate
any problem with the approval.
With best regards.
Sincerely,
THARRINGTON, SMITH & HARGROVE
Ra 1 . Roden
RMR/js
Enclosures
r .. I
`
I ft .
TFIAHRIATGTON, SMITH 8e }IA$GBdVi;
•
f
R ATTORNEYS AT LAW 02S
ALEIOII,NORTH CAROLINA L
'f CARLISLE W.HIGCiINS
,I 11087-1 OBUl
MAILING AIIDRESS
.,°( J.HAROLD THARRINGTON P.U. .N 1161
-1111 WADE M.SMITH
RALEIGH,N.C.L700P,
r'i ROGER W.SMITH
.11 WADE U.HARGROVE
,.( GEORGE T.ROGISTEg,JR.
OFFICES
SOB PAYETTEVILLE STREET MALL
RALEIO� GARLY N G.POOLE H.N.G.27001
RICHARD A.SCHWARTZ
1r
'r. JOHN R•EDWARDS
v;' MARE J.PRAK . TELEI'HON'E
DOUGLAS E.KINGSERY 19181 881.4711
II
1, ELIZABETH F.KIINIIIOLM
µ KIM C.WETRERILL
ANN L.MAJESTIC
TELEGOPIER
19181 888-1683
J.ANTHONY PERRY
■
RANDALL H.RODEN
HURTON CRAIOE
',;.
•
MICHAEL 0ROWELL
J.DAVID FARRIER
O.BRYAN COLLINS,JR.
C.ALLISON SHOWN
February, 5, 1987 •
Geoffrey E. Gledhill, Esquire
Coleman, Bernholz, Dickerson,
Bernholz, Gledhill & Hargrave
110 North Churton Street
Post Office Box 567
Hillsborough, North Carolina 27278
Dear Geoff:
Enclosed is a copy of a letter to the Town Manager of
Chapel Hill providing additional information concerning
the request for approval to transfer the cable television
franchise from Prime Venture I, Inc. to Prime Cable Income
Partners L.P. I thought the additional explanation might
be of help to you in reviewing the similar request submit-
ted to you.
Please call me if you have any questions or need any
additional information.
•
With best regards.
Sincerely,
THARRINGTON, SMITH & HARGROVE
Ran 1 M. Rode n
RMR/js
Enclosure
•
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.h,,;,
y
030 THAB INGTON, SMITH & HARGROVE
ATTORNEYS AT LAW
RALEIGH,NORTH CAROLLYA
CARLISLE W.HIGGINS
11997.1991)∎
MAI.010 ADDRESS
J.HAROLD TH-AHRITTGTON P.O.DON 1151
WADE M.SMITH RALEIGH.N.C.27902
ROOER W.SMITH
WADE H.HARGROVE
OHOROE T.DOGLSTER,J8 OFFICES
CARLXN O.POOLE 209 FAYETTEVILLE STREET MALL
RICHARD A.SCHWARI'd HALEIG/L N.O.27901
JOHN R.EDWARDS
MARK J.PRAK TELEPHONE ■
DOUGLAS E.KINOSBERy 19101921..1711
ELIZARETII P.KUNLHOLM
HIM C.WETHERELL
ANN L.MAJESTIC T LEC PTER
J.ANTHONY PENRY 19101! 1893
RANDALL M.RODEN
BURTON ORATOR
MICHAEL CROWELL
J.DAVID PARSER
0.DRY-AN COLLINS,JR
C.ALLISON BROWN
February 4, 1987
Town Manager David Taylor
Town of Chapel Hill
306 N. Columbia Street
Chapel Hill, North Carolina 27514
Dear Mr. Taylor:
At the suggestion of your staff, this letter is
submitted in connection with the request of Prime Venture
I, Inc. for approval of a pro forma transfer of the Chapel
Hill cable television franchise from Prime Venture I, Inc.
to Prime Cable Income Partners L.P.
•
The proposed transfer of the franchise will not
result in any transfer or change of control over the cable
system or the franchise. The transfer is necessary in
order to complete the financing arrangements for the + `
acquisition of the Chapel Hill system previously disclosed t
to the Town on Form F (copy attached) of the materials
submitted by Prime Venture I, Inc. in connection with the
transfer of the franchise from Village Cable, Inc. The
long term debt identified on Form F will be in the form of
loans to the Partnership (Prime Cable Income Partners
purposes of security, the lender requires
that the franchise be held by the Partnership rather than
the Managing General Partner (Prime Venture I, Inc.) .
Additional explanation is provided below. We would
appreciate prompt consideration of this matter and will be
happy to provide any information that you may need.
V
TRARRINGTON,SMITH & HARGROVE 0 1
Mr. David Taylor
February 4, 19$7
Page Two
Identification Of Parties
Prime Venture I, Inc. is a
"Managing General Partner" of the Partnership.and is the
Prime Cable Income Partners L.P. is a limited
part-
nership and is "the Partnership" managed by The Managing
General Partner.
Control Of The Cable S stem And Franchise
Management and control of the Partnership and its
assets rests with the Managing
Venture I, Inc. has, and will continue General to have, Prime
and day-to-day control of the Partnership and i so assets,
including the cable television system and the cable
franchise. By law, the limited partners of the Partner-
ship
are prohibited from exercising control over the
Partnership or its business.
limited partnership onsequently, sale of
offering as proposed in interests
F tdo does
not oresult public
transfer of control, in any
Ownership and control of the Partnershi has
the course identified in the materials previousl followed
Y
ted to the Town, including the sales of limited submit-
ship interests through public offerings by ShearsonrLehman
Brothers, Inc. and the arrangement of long-term loans for
the Partnership. There has been no material change in the
ownership or in the officers, directors and shareholders
of the Managing General Partner.
previously ll of the principals
y identified in the materials submitted to the
Town remain involved in the ownership and management.
g nt.
Pur ose Of Transfer
As shown on Form F, =� j
Lion of the Chapel Hill system of et financing o long-term acquisi-
tion
secured by the assets of the cable system. Other
funds were to be raised by the sale of limited partnership
interests. The funds generated by the sales of limited
iP
partnership interests and the funds from the loans ar
Partnership funds. Similarly, _ are
loans will be a Partnership obligation. The to a the
lender
I Use
THARRINGTON,SMITH & HARGROVE
Mr. David Taylor
February 4, 1987
Page Three
providing the funds to the Partnership is making the loans
with the understanding that the funds are for acquisition
and operation of the cable system. All of the assets of
the cable system will be owned by the Partnership. The
lender would like the additional assurance and security of
knowing that the Partnership holds the franchise necessary
for operation of the system. Accordingly, the Managing
General Partner is seeking approval from each of the
franchising authorities in the area allowing the fran-
chises to be transferred to the Partnership.
The Town of Chapel Hill will not be prejudiced in any
way by the transfer of the franchise and will, in fact,
have the increased security of knowing that the legal
entity that owns the assets of the cable system is also
the party directly obligated to fulfill the franchise
obligations to the Town.
The proposed transfer, of course, will not constitute
- issuance of a new franchise, or a renewal, and will not in
- any way extend the terms of the current franchise.
Please let me know if you need any additional informa-
tion.
With best regards.
Sincerely,
THARRINGTON, SMITH & HARGROVE
0nyy°-+-44-02 rte.C .
aall M. Roden
RMR/js
Enclosure
cc: Ralph Karpinos, Esquire
Mr. Greg Fuller (w/materials from Town's file on
previous transfer)
•
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033
58
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TOMMY
•
A. Financial Resources
The financing for the acquisition of the Town of Chapel Hill cable
coamri1 cations system will be arranged by a partnership, Prime Cable
Income Partners L.P. (the "Partnership"), composed of Prime Venture I,
Inc. ("Prim Venture") as managing general partner, Shearson Lehman
Cable Services, Inc. , an affiliate of Shearson Lehman Brothers Inc. , as
associate general partner, and limited partners who acquire interests by
pp of a public offering of limited partnership units through Shearson
hman Brothers, Inc. The Chapel Bill system will be the first such
acquisition by the Partnership. Upon the sale of the offered limited
partnership units, the Partnership will be an equity fund having cash
assets of approximately $100,000,000.
It is anticipated that funds necessary to complete the acquisition
of the Chapel Hill cable system will be available by the scheduled
closing date of August 8, 1986.
The take the form of for the Chapel
u contributions by the Partnership n and-Prime P will
Venture (apprmicately7 57%) and long-term debt (approximately provided by one of several banks participating with Prime Cable . in
other ventures (most likely the Toronto Dominion Bank) , or a
consortium of banks headed by the Toronto Dominion Bank. Base on
recent experience, such debt financing will be trade available at an
interest rate of prime plus 1%. All such long-term debt will be
collateralized by the assets of the cable system.
B. National Building Commitments
Because the Town of Chapel Hill cable communications system will be.
the first cable acquisition for Prime Venture and P
� the Partnership, there
are no national building commitments outstanding.
•
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BOARD OF COMMISSIONERS . ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO..F4
MEETING DATE March 2. 1987
•
SUBJECT: Efland Sewer Bond Order 034
DEPARTMENT: Finance
PUBLIC HEARING: YES x NO
ATTACHMENT(S) : Resolution INFORMATION CONTACT: Finance Director -
- A9.
PHONE NUMBERS: HILLSBOROUGH - 732-8181
HILLSBOROUGH - 732-9361
CHAPEL HILL - 967-9251
MEBANE - 227-2031 -
• DURHAM - 688-7331
PURPOSE: To adopt a resolution setting March 24, 1987 as the date for the public
hearing on the Efland Sewer Bond Order.
- NEED: The bond order authorizing $200,000 Sanitary Sewer Bonds for the Efland
Sewer Project was introduced at the Board of Commissioners meeting on
February 2, 1987. At that time, February 17, 1987 was set as the date
to receive public comment on the order, as required by the Local Government
Bond Act. However, adverse weather condition forced the cancellation of
the February 17 meeting. As a result, the Board needs to set a new time
and place for the publiC hearing on the bond order.
•
•
IMPACT:
•
RECOMMENDATION(S) : Adopt the resolution setting March 24, 1987 as the date for the
public hearing on the Efland Sewer Bond Order. (A resolution is .
being prepared by the County's bond counsel in New York::-. Tf it is •
not received in time to be included with the agenda packet, it will
be distributed at the meeting on March 2nd) .
030
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.
l;,.l_
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: BOARD PRIORITIES FOR THE 1987-88 BUDGET
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
NONE
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To provide policy guidance to the Manager regarding prepara-
tion of the 1987-88 budget.
NEED: On February 5, 1987 the board reviewed the 1987-88 Budget
Manual and calendar. At that time the Board expressed a
desire to provide budget policy guidance.
IMPACT:
RECOMMENDATION(S) :
ihr
036
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Ag a
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: CABLE T.V. EXTENSION POLICY---FIRST READING
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
ALERT CABLE PROPOSAL
(UNDER SEPARATE COVER)
CABLE T.V. FRANCHISE STANDARDS
(COMPARABILITY)
TELEPHONE NUMBER:
Chapel Hill - 968-4501
Mebane - 227-2031
Durham 688-7331
PURPOSE: To receive recommendations from the Cable T.V. Citizen
Advisory Committee regarding cable T.V. franchise extension
(amendment) .
NEED: The County has cable TV franchise agreements with Carolina
Cable and Alert Cable. Carolina Cable's franchise agreement
encompasses the majority of the land area within the County
while the agreement with Alert limits expansion beyond the
number of homes connected to its system in November, 1980. On
June 17, 1986 Alert presented to the Board of Commissioners a
request to amend its existing franchise agreement to permit a
greater opportunity to serve more County residents. The Board
reactivated the Cable Television Citizen Advisory Committee to
assist in assessing Alert's expansion request. The charge to
the Cable TV Citizen Advisory Committee was as follows:
1. Request from Alert Cable TV an expansion proposal outlin-
ing specific areas to be served and other information
deemed necessary by the Committee.
2 . Review Alert Cable TV expansion proposal. In reviewing
proposal, the committee should consider criteria used in
reviewing Cable TV franchise proposals in 1979.
3 . Recommend/draft standards by which an expansion request
(amendment) to a cable TV franchise may be considered by
the Board of Commissioners.
Alert Cable has submitted a proposal that required revisions
after concerns were raised by the Cable T.V. Committee. The
Cable T.V. Committee has studied at length the proposal sub-
mitted by Alert Cable and concludes Alert Cable has a sub-
rwilm
037
stantially comparable offering to Carolina Cable. The Cable
T.V. Citizens Advisory Committee recommends positive consi-
deration of Alert Cable's Franchise Extension Proposal.
Norman Vogel, Chair of the Cable T.V. Citizen Advisory
Committee will present the findings of the Committee.
RECOMMENDATION(S) :
To direct the Manager and the County Attorney to prepare Fran-
chise amendments to the franchises of Alert and Carolina Cable
consistent with the Cable T.V. Citizen Advisory Committee
recommendation.
o3b
CABLE T.V. FRANCHISE STANDARDS (COMPARABILITY)
The Cable T.V. Citizen Advisory Committee recommends
standards by which a cable T.V. franchise may be awarded by
the Board of Commissioners.
The cable entity requesting a cable T.V. franchise in
the unincorporated area of Orange County should be comparable
to the existing franchisee. The franchise proposal must be
substantially comparable under the following provisions:
Density requirement--30 homes per mile
- Two way cable capability
- 400 Mhz capable
-- Local origination and public access programming
- No requirement of overbuilding
- Minimum technical standard offered by cable company
Minimum Technical Standards
Frequency Accuracy +5 khz
Frequency Stability (3 hours) +50 Khz
24 hour Signal Level Stability 6dB
Overall Difference in Signal Level 6dB
Hum Modulations 1%
System Carrier to Noise 40dB
Terminal Isolation 30dB
Cross Modulation 51dB
Composite Triple Beat 53dB
Second Order Intermodulation 60dB
03s
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action A nda
Item No. 13
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: HOUSE NUMBERING ORDINANCE AND RENUMBERING SYSTEM
DEPARTMENT: PLANNING PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: DON POWELL
PROPOSED HOUSE NUMBERING ORDINANCE;
PROPOSED NOTIFICATION LETTER; G.S.
153A-240; LOCATION MAP.
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To set public hearing date for ordinance establishing the
authority and system for permanent house numbering in Orange
County.
NEED: In 1981 Orange County established a system for naming roads
and streets in the County. However, identification of the
location of homes and businesses continued to be according to
the rural box numbers assigned by the postal service for pur-
poses of mail delivery. This is an inadequate method where
growth is occurring rapidly as the numbers assigned must be
changed frequently at great inconvenience to the public.
However, it is inadequate to give emergency service agencies
indication of precise location.
Per an agreement reached in January 1987 between the Manager
and Chapel Hill Postmaster a joint project was undertaken
between the County and postal service to begin the conversion
of the rural box numbers to a system of permanently assigned
house numbers. Once the actual assignments are made no
further changes in numbering should be necessary.
Two rural routes have thus far been renumbered according to
the new system developed by the County. These include Route 8
(area north of Chapel Hill consisting of Stoneridge,
Sedgefield, SR 1109, Mullhouse Road and Whitefield Road) and
Route 5 (area west of Carrboro off Jones Ferry Road) . There-
after, others will be done in phases.
General Statute 153A-240 requires the adoption of an ordinance
following a public hearing in order to implement the new
numbering system. The proposed ordinance is attached. Once
the hearing date is established the subject matter of the
hearing will be duly posted and advertised.
040
IMPACT: Provide a system for the phased assignment of a permanent
identification number for dwellings and business establish-
ments.
RECOMMENDATION(S) :
Approve March 24, 1987 as the public hearing date.
041
AN ORDINANCE TO ASSIGN AND REGULATE
HOUSE AND BUILDING NUMBERS
IN ORANGE COUNTY
WHEREAS, a consistent and coherent house and building
numbering system for ORANGE COUNTY is necessary for public
safety purposes, to minimize confusion for citizens and
visitors to the County, to facilitate orderly and comprehen-
sive mail delivery, and to establish a constant and permanent
address for ORANGE COUNTY citizens;
NOW, THEREFORE, the Orange County Board of Commissioners
do ordain:
Section 1. As used in this ordinance, the term "administra-
tor" refers to the person designated by the
County Manager to perform the responsibilities
pursuant to the accomplishment of the terms of
this ordinance.
Section 2. The owner of every house and every principal
building shall display or cause to be displayed
on the front thereof, or on the appropriate rural
box in a position easily observed from the
street, the number assigned by the administrator
to that specific house or building. House
numbers used on rural boxes must be inscribed in
contrasting color in neat numerals and letters
not less than 1 inch high, on the side of the
box, or on the door, if boxes are grouped. The
owner shall comply with this section within
thirty (30) days after receiving a written notice
from the administrator requesting such action,
and specifying the house or building number
assigned.
Section 3 . No person may display or cause to be displayed on
any house, building or box any number other than
the number assigned by the administrator.
Section 4. No person may remove, obliterate or destroy any
number displayed in accordance with Section 2 of
this ordinance.
Section 5. The administrator shall assign house and building
numbers in accordance with a system that adheres
as closely as possible to the principles set
forth in this section. However, matters of
interpretation regarding the following guidelines
shall be formulated through the sound discretion
of the administrator.
4
a. The County shall be divided by two axes, the
north-south axis shall be Highway 86 (New
Highway 86 from the Caswell County line to
1-85, Old Highway 86 from I--85 to
Calvander) . The east-west axis shall be St.
Mary's Road (from the Durham County line to
Highway 70) and a continuance of Highway 70
from that intersection westward to the
Alamance County line.
b. Numbers shall run in an ascending order from
east to west on streets to the west of the
north-south axis. Numbers, likewise, shall
run in an ascending order from west to east
on streets to the east of the north-south
base line. Numbers shall run in an ascend-
ing order from south to north on streets to
the north of the east-west axis. Numbers,
likewise, shall run in an ascending order
from north to south on streets to the south
of the east-west axis.
c. All dead-end streets shall begin numbers at
the open end, no matter which compass
direction they follow.
d. Streets with both ends opening from the same
direction shall begin numbering on the end
closest to the axis.
e. Streets which do not run north-south or
east-west shall begin numbering at the end
closest to the axis.
f. Streets which connect to both axes shall
begin numbering on the end stemming from the
north-south axis.
g. Each block shall begin a new series, for
example, 101, 201, 301.
h. Numbers shall remain unassigned in order to
accommodate future development, and block
numbers shall be assigned to undeveloped
areas.
Section 6. Violation - of this ordinance shall constitute a
misdemeanor punishable as provided in G.S. 14-4.
Whenever the governing body of the County has
reasonable cause to believe that any person is
violating or threatening to violate this ordi-
nance, it may, either before or after the insti-
tution of any other action or proceedingauthoriz-
zed by this ordinance, institute a civil action
in the name of the County for injunctive relief
to restrain the violation or threatened violation
or to require an act or acts necessary to comply
with the ordinance.
Section 7. If any provision of this ordinance is for any
reason held to be invalid or unconstitutional by
any court of competent jurisdictions, such
provision shall be deemed a separate, independent
provision and such holding shall not affect the
validity of any other provision hereof, and to
that end, the provisions of this ordinance are
hereby declared to be severable.
Section 8. This ordinance shall be effective on
1987.
Adopted this day of , 1987.
Q .14
Orange County has begun a long-overdue process. of county-wide
house numbering. This process is now being implemented in
phases, beginning with the rural postal routes most subject
to immediate expansion or consolidation. It is felt that
assigning a house number will constitute a single and final
address change for Orange County citizens, thereby precluding
the need for future rural route and/or box number changes.
The house numbering system will expedite mail delivery, and
more importantly, allow 911 emergency calls faster access to
addresses.
On March 24, 1987, a public hearing will be held before the
Orange County Board of Commissioners for the purpose of
considering adoption of an ordinance establishing a house
numbering system in Orange County. Also scheduled for hearing
is the proposed assignment of house numbers in two rural
postal routes, including the one in which you reside or have
your place of business. The hearing will be held at 7:30 p.m.
in the Courtroom of the U.S. Post Office on East Franklin
Street in Chapel Hill.
If approved, house numbers and street names will replace the
old system of rural route and box numbers. Residents will
also be required to display their new number on their mailbox
with numerals at least 1 inch high. Larger numbers may be
affixed to your house, where buildings front streets at
distances which allow readability from the street.
The proposed change affecting your address is as follows:
OLD ADDRESS NEW ADDRESS
If you wish to speak in regard to either of the proposals,
please attend the public hearing. We welcome your comments.
If there are questions, please contact:
Don Powell
Orange County Planning Department
Hillsborough, NC_ 27278
Phone: 732-8181 Ext. 345 (Chapel Hill 967-9251)
or:
Carole Herndon
U.S. Post Office
125 South Estes Drive
Chapel Hill, NC 27514-9998
Phone: 942-4179
•
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peg,•, S.;.�; ,
�e'.-;;r.;,�f r�7■.t" t� K '•1. '!',!` ��,..:;;:�;.%:.;•` is .,+,• ! >�f 5s• — }•['. rC•
fir. .� - r�
y �v.
a i
y I�:,
f'. k l••C•._ i y� rid•• ;I,
`�(• -"ce•- ,.,� ,,.�,'.�,. .c': y-"... ,*� /,,' r e
i' c ,Y, guy $.
_ ...�! - 215�(, •t s
r • .;.2 •:! If•
:: -:7,;;.`,.i ,:.. 153A-236•
= �; ic:rxa .. 153A.COUNTIES 1 � 153A
_�#.; �,5f� f7: CH. O § 53A-2.1
•F r=o..;t f s. ., cil, set the duties of any person appointed or designated as a fire prevention I 'VLL"'�"''
" .gr <.. - ,•1.. inspector. A fire prevention inspector shall not make electrical inspection.
..„,1...:-.1,1:,,,--5,-4-, :�teJ.
,f41,::;'41:4,;-:, unless he is qualified to do so under G.S. 153A-351. (1965,c.626; 1969,c.1064, "'''
j42 ,,IYi' Y&o,0;.!-'-'1' S. 3'
,� V„,' ._ � , 1973, c. 822, s. 1.) n N�ih�
t;,� Y. h'4y. nave pia,
•1klYrdiYYn Irkr�li ,.rid LntL
r l ff, - 4=, 153A-238:
-', xr-° 6i §§ 153A-236 to Reserved for future codification p
;1, ' I ',r,'; 1, . purposes.
}.
.x1
. ,k ,;;i;i:',i= k.�../:' , 153.•r}1'�.ti ),-.....1.;niC ill
r; %i;: :;t ,tfi' �: ARTICLE 12.
fix_ .:''-:,,.: :1 coo
:A.1” •;c
,�°': ;: ' �. Tr Roads and Bridges. county .
A 1 iln{IE'
`'�,• ' is �?'ftl:i'3'� Public road board u
'''' x,r ;. § 153A-239.
rlu5� th
"`,.L`` ' ";.,•.,' In this Article "public road" or "road" means any road, street, highway, The �si
..,;.;';i;'+=;'['t:••• sx thoroughfare, or other way of y 6. �ucc�ssl
,: t,.,.:- �:� .:,,:� y passage that has been irrevocably dedicated to register
;''"'`` the public or in acquired rights by prescription, f
i''-., `'?r . E,;* P which the public has ac uired ri hts b rescri tion without
;,•.;:.':-! •• ' ;,' , . regard to whet propt
`4 f; , ;`;y� regar whether it is open for travel. (1973, c. 822, s. 1.) ` ri uest
,.1.';-` : L r•x
1 _ ,,.,t re uest
Local Modification. j public t..is 1]
'0:^rr ',' • 2nd Brunswick 1979,
'F a',.r-,tip;. r�;: a or Baser
',_ ,, . ;i ;,:r nd Sess., c 1319• Cabarrus: 1981, c. 568
g Sess. c. 1319. J pprar
':‘,1:1`'''''.z`t s4r;N% .i
amending 1979,2nd
;, ` l'umlltiS:
'''' 1.. r § 153A-240. '
{.;_.-" .+L , � Naming roads and assigning street numbers in Cuatra1.3
:: ,.,_,,,in,,,,,. unincorporated areas oti+•ninf,=
0- located
z, �;L ;LF,;;; A county may by ordinance name or rename and public road within the to his Pt
' county and not within a city,and may assign or reassign street numbers for u. ccrtil ied
i. ..°!..-...,- t,,:,:,t�' of the i'E
t'.., ., .., on such a road. In naming or renaming a public road, a county may not
;r•, Nit's' (1) Change the name,if any,given to the road by the Board of Transports. Any F
i�,�''�ii,, tion, unless the Board of Transportation agrees; appeal t
; �,:r. l,rgerul
,,' ,, (2) Change the number assigned to the road by the Board of Transporta-
,• ' tion, but may give the road a name in addition to its number; or a court�h.
iv`.,,,'i'
(3) Give the road a name that is deceptively similar to the name of any and to 0
-' ,f. "• other public road in the vicinity, trig of i
""'` -�' A county shall not name or rename a road or assign or reassign street Nu ca
}``' : numbers on a road until it has held a public hearing on the matter. At least elua111br
.''T ''.f'�'_ : : 10 days before the day of the hearing, the board of commissioners shall eau* I. p'ULet11'
,.,•,:,;,:: s notice of the time, place, and subject matter of the hearing to be prominently
Upon
: ':, — - posted at the county courthouse, in at least two public places in the township right, lit
:. � — = or townships where the road is located, and shall publish a notice of such i lots or p
adjoi
', : ' `
hearing in at least one newspaper of general circulation published in the iP
h lint;ulitl
— county. After naming or renaming a public road, or assigning or reassigning •
street numbers on a public road, a county shall cause notice of its action to br t in an ad
given to the local postmaster with jurisdiction over the road, to the Board of utility u
Transportation, an to any city within five miles of the road. ately be(
d
•
ti.'. �� This section does not repeal or modify Chapter 945 of the Session Laws of • utility
•1
1953,which pertains to naming streets in Kannapolis. (1957,c. 1068; 1973,c. ■19-19, o-
. 507, s. 5; c. 822, s. 1; 1981, cc. 112, 518.) - e. 507' s"
Local Modification. — Brunswick: 1979, been substituted for"State Highway Commis
ca 2nd Sess., c 1319; Cabarrus: 1981, c 568, lion"and for"Commission" in this sections ; :162, 19x31,
wa amending 1979, 2nd Sess., c. 1319; Forsyth: enacted by Session Laws 1973.c.822. Legal N
I! 1981,c 558;Guilford: 1979,c 283, i
W CO Effect of Amendments. — The first 193!
a
Editor's Note.—Pursuant to Session Laws amendment substituted"at the County Coup'
, 1973,c 507,s.5,"Board of Transportation"has house, in at least two public places in IL
r_j` V cn 78
•
r
I ,1i: i.,19 ity,:i.1;v,,
-241 A-241 gyti 4:.
240 133A CH. 153A. COUNTIES 153 ti :iii,. i.i
7{ ; ` •;.,�, r
'•wn.hip or townships where the road is The second 1981 amendment substituted"at �:s,4 ar�,
ton y ..-+.red. and shall publish a notice of such least one"for"each"preceding"newspaper"in - -. a.•,C
ons •= rin in each newspaper of general circula• the second sentence of the second paragraph. ''1
164. •-:i published in the county" for "in at least r.;'1,.
.=n'e places along the road involved"in the sec- , '
ka :•„Pi.
-1=entence of the second paragraph. •' 5:' i;;
is. r Y� ,_Y"'-,
, : 153A-241. Closing public roads or easements. , " IN I:�'t, ';:
A county may permanently close any public road or any easement within the N ws' �why,
runty and not within a city,except public roads or easements for public roads a �" r,l.r
-arider the control and supervision of the Department of Transportation. The '!'t.0.01-.,',.'.- -0lr
P P A x ��„�•
:•yard of commissioners shall first adopt a resolution declaring its intent to ` .. ,-�:'
.F `t-rt J„:ltise the public road or easement and calling a public hearing on the question. , F ::;' .Tr,,,-_.'
The board shall cause the resolution to be published once a week for four ': M ,"�'`
'ay. • :accessive weeks before the hearing, a copy of the resolution to be sent by ri,yz;. i
i to t registered or certified mail to each owner as shown on the county tax records :1'4i iii'' " „1f
out :r property adjoining the public road or easement who did not join in the ') ,, s'�}f; ti'
3 request to have the road or easement closed, and a notice of the closing and ''. {'. .', 1.�'"
g i.
• :ublic hearing to be prominently posted in at least two places along the road t' ''rd .
-r easement. At the hearing the board shall hear all interested persons who '`
appear with respect to whether the closing would be detrimental to the public., .+, '
:rterest or to any individual property rights.If,after the hearing,the board of --r t. ` �
r mmissioners is satisfied that closing the public road or easement is not : 'lg.
?.-
ntrary to the public interest and (in the case of a road) that no individual : 4.3,,,t ,'. i i
Anin property in the vicinity of the road or in the subdivision in which it is '.: .,,,
• g , ;
:sated would thereby be deprived of reasonable means of ingress and egress l _,-:l�rrJ t: } h'
g ?i
:.)his property, the board may adopt an order closing the road or easement. A r�3V-.11' ''' •
the - ,ertified copy of the order(or judgment ment of the court)shall be filed in the office . '.
use :f the register of deeds of the county. -$.4.) '`f ':
Any erson aggrieved b the closing of a public road or an easement may r �' r,'
P gam' Y 8 A Y11 t,
•ta- appeal the board of commissioners' order to the appropriate division of the r'"* },: :",�,•
General Court of Justice within 30 days after the day the order is adopted.The «?I : - . .aT
▪to ` r7urt shall hear the matter de novo and has jurisdiction to try the issues arising 0 "' .•
arid to order the road or easement closed upon proper findings of fact by the ;tiore t,!..
in t�� k; '
:rier of fact. .14:4...4:a:4..
No cause of action founded upon the invalidity of a proceeding taken in "`i : b -4,
eet closing a public road or an easement may be asserted except in an action or • . ``
r : :rry
art :roceeding begun within 30 days after the day the order is adopted. '.,'" iii'•
use y. Upon the closing of a public road or an easement pursuant to this section,all I
itly g P• P '• ,.,r,.,,
o richt.title, and interest in the right-of-way is vested in those persons owning 1.� x�
hip '��``'.
g � A g
:?ts or parcels of land adjacent to the road or easement, and the title of each 3,3 14:.-
ach adjoining landowner, for the width of his abutting land, extends to the center {
the ?:ne of the public road or easement.However,the right,title or interest vested i 't,;
$
i be :r1 an adjoining landowner by this paragraph remains subject to any public Y; � :
be p , F�., ,1;.:
I of r:ility use or facility located on, over, or under the road or easement immedi- r • ,..,
a:ely before its closing,until the landowner or any successor thereto pays to the :. -
::ility involved the reasonable cost of removing and relocating the facility. -yr .,;4 .",
; of 1.
1949,c. 1208, ss. 1-3; 1957, c. 65, s. 11; 1965, cc. 665, 801; 1971, c. 595; 1973, s,rr ..r ,,•
c 507. s. 5; c. 822, s. 1; 1977, c. 464, s. 34.) w , `yr
• * 1 i' r �t
Local Modification. — Guilford: 1979. c. the disposition of property within the bound- t i, ;' •F,
nis- ?_:1981.c.59. aries of a dedicated street when use of the street ' • t
' a' Legal Periodicals. — For note discussing is discontinued,see 45 N.C.L.Rev.564 119671.
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ORANGE COUNTY Action Agenda
BOARD OF COMMISSIONERS Item No. G4
ACTION AGENDA ITEM ABSTRACT
MEETIIYG DATE March 2, 1987
Subject: Personnel Ordinance Revisions
Department: Personnel Public-Hearing: Yes N( no j'
Attachments: Yes Information Contact: K.R. Thompson
B.M. Whitehead
Phone Numbers: 732-8181, 968-4501,
227-0231
PURPOSE: To further consider the revisions to the Orange County Personnel Ordinance
that were presented at the January 5th Commissioner's meeting.
NEED: The Ordinance was adopted effective July 1985. Sections of the-Ordinance
need revision due to changes in federal law, employee benefit adjustments,
and to assure clearness in interpretation.
•
RECOMMENDATION: As the Board decides.
-1-
o, y
ARTICLE I (Section .4..16) Pg. 3
Recommended Change:
**Immediate Family - spouse, parents, siblings, children, grandchildren.
grandparents
ARTICLE II (Section 2.2.1) Pg. 12 .
Recommended Change:
**It is the policy of the County not to practice or permit.discrimination
inn employment on the basis of age. Any applicant may be considered for
appointment as a permanent employee that is age 18 or alder.
ARTICLE II (Section 2.3.7) Pg. 13
Recommended Change:
**Delete this section.
ARTICLE ii (Section 2.4.15) Pg. 15
Recommended Change:
**All selection related activities will be conducted within the boundaries
of the County.
ARTICLE II (Sections 3.2, 3.2.1, 3.2.2) Pgs. 16 & 17
Recommended Change:
**Delete these sections.
ARTICLE II (Section 4.6) Pg. 19
Recommended Change:
**When a department or division head position becomes vacant, an
appointment to an acting position is made with the approval of the County
Manager. The Acting Department or Division Bead may be asked to serve up
to six (6) months.
The salary paid to the employee selected to serve in an acting position
shall be adjusted to the hiring rate of the new range assigned or to a
step within the range that provides a minimum of five percent increase in
Pay.
Note: The asterisk items were approved by the BOCC on 1/5/87.
-2-
ARTICLE II (Section 7.7) Pg. 22 O b
Recommended Change:
**Former employees who return to work for the County after the one year
reinstatement period, shall receive credit for their previous employment
years, if they remain employed for a period of no less than five
consecutive years.
ARTICLE III (Sections 6.0, 6.1, 6.1.1; 6.1.2, 6.1.2(a)(b) 6.2) Pga. 29, 30, 31
Recommended Changes:
** 6.0 Political Activity
All employees are free to engage in political activity to the widest
extent consistent with the restrictions imposed by law. An employee may
participate in all political activity not specifically restricted by law;
including candidacy for office in nonpartisan election and candidacy for
political party office. However, no employee shall:
(a) use official authority or influence for the purpose of
interfering with or affecting the result of an election or a
nomination for office;
(b) directly or indirectly coerce, attempt to coerce, command or
advise any other employee of the governmental unit to pay, lend or
contribute anything of value to a political party, committee,
organization, agency or person for political purposes;
(c) be a candidate for elective public office in a partisan election
while on active pay status.
(d) be required as a duty of office or as a condition of
employment, promotion, or tenure of office contribute funds for
political or partisan purposes;
(e) post, nor cause to be posted, signs, notices, or other materials
related to any national, state or local political party or candidate,
in or on property owned, leased or used by the department in the
conduct of its official business.
(f) wear or display badges, buttons, or other emblems related to a
national, state, or local political party or candidate while on duty
or during the performance of services for the department; or
(g) use any supplies or equipment of the governmental unit for
political purposes.
6.1 An employee, regardless of deployment status, shall give written
notice of candidacy for partisan elective office, or appointment to a
vacancy in a partisan elective office on or before the filing deadline or
acceptance of partisan appointment.
Note: The asterisk items were approved by the BOCC on 1/5/87.
-3-
C
UL�J_
6.2 An employee that files for an elective partisan office shall be
placed on leave without pay effective the following workday. If elected
or appointed to a partisan office, the employee shall resign from
employment with the County before the start of their term of office.
6.3 In the event that placing an employee on leave without pay con-
flicts with the Hatch Act, such leave shall not be granted. In order
to seek office, the employee would need to resign. The County shall
make the determination at the time the employee requests the leave.
6.4 The exemptions to these provisions shall include:
(1) an employee that files for the offices of Register of Deeds
or Sheriff as these offices are recognized as duly elected heads
of executive departments of State agencies or municipalities: and
(2) an employee holding public elective office.
6.5 Any violation of this section shall be deemed improper conduct
and the employee shall be subject to disciplinary action or dismissal
by the appointed authority.
ARTICLE III (Section 7.1.1) Pg. 32
Recommended change:
**An=employee, County Manager, Clerk to the Board, or Board of Commis-
sioners member shall not accept any gift, favor, or thing of value
that may tend to influence the discharge of duties.
ARTICLE IV (Section 9.1 - 9.6) Pgs. 36-38
Recommended change:
9.0 Travel
9.1 Policy Provisions
The provisions of this article shall be applicable to all County
employees. The County Manager, Clerk to the Board, Commissioners,
County Attorney and members of Advisory or special boards
designated by the Commissioners, shall adhere to travel
provisions not expressly designated for County employees.
9.2 Authorization of Travel
Travel by a County employee, on official County business out-of-
state or requiring an overnight stay shall be authorized by the
County Manager. All other travel within the state by a County
employee shall be authorized by the employee's department head.
9.3 Allowable Expenses
9.3.1 Transportation shall be by the most direct route. A traveler
may elect to use a personal vehicle in lieu of coach class air
transportation. Reimbursement for use of a personal vehicle
shall be at the prevailing non-taxable rate per mile allowed
by the IRS, or air coach rate, whichever is less, with living
expences being reimburseable only for the period required for
airplane travel, unless the use of the employee's personal
vehicle is for the convenience of the County.
Bus, taxi, or subway fares are additional allowable expenses.
Note: The asterisk items were approved by the BOCC on 1/5/87.
-4-
052
Rental car expenses, with prior written authorization from the
County Manager, shall be reimbursed upon completion of the trip.
Gasoline, motor oil and repair service cost on County vehicles,
evidenced by the vehicle number, odometer reading, and date of
service, shall be reimbursed.
9.3.2 Lodging expenses shall be reimbursed in accordance with the
rates listed below, unless an exception is granted. Exceptions,
for County employees, must be authorized by the County Manager.
IN-STATE OUT-OF-STATE
$34.00 $41.00
9.3.3 Meal expenses shall be reimbursed in accordance with the rates
listed below:
IN-STATE OUT-OF-STATE
Breakfast $4.00 $5.00
Lunch $5.00 $6.00
Dinner $9.00 $12.00
$18.00 $23.00
The rates listed include gratuites, not to exceed 15% of the
cost of the meal.
An employee involved in one day travel shall be reimbursed for
meals under the following circumstances: Breakfast-travel
orginates before 8:00 a.m.; Lunch-travel originates before
11:30 a.m. and terminates after 1:30 p.m.; Dinner-travel
originates before 5:00 p.m. and terminates after 6:30p.m.
Employees shall not be reimbursed for meals within the bound-
aries of Orange County unless such expenses are incurred for
atttendance at conferences, seminars, training sessions, or
with the prior approval of the County Manager.
9.3.4 Conference, Convention, or Training Registration fees shall be
paid in full and may be paid in advance.
9.3.5 A personal "safe arrival" three minute telephone call is
authorized. Business phone calls are allowable but must be
identified as to point of origin, point of destination, and
purpose.
9.3.6 Other reimbursable expenses include parking fees, road, bridge,
and ferry tolls.
9.4 Procedure
9.4.1 General Provisions
All travel is contingent upon the availability of funds in
each departmental travel and training account.
Only expenses directly related to and appropriately classified
as travel expenses shall be reimbursed on travel reimbursement
request.
Note: The asterisk items were approved by the BOCC on 1/5/87.
-5-
Receipts are required and must be submitted for the
following travel expense items.
1. Hotel/Motel charges.
2. Common Carrier tickets or stubs.
3. Parking charges.
4. Registration and workshop receipts.
5. Rental car receipts.
6. Gasoline, motor oil, and repair service receipts for
County owned vehicles.
9.4.2 Travel Expenses
The requester may:
1. Elect to pay all expenses out of personal
funds and request reimbursement within thirty
days of completed travel. Requests for less
than $10.00 may be deferred and combined with
subsequent month's request. Travel expenses
properly documented and submitted within the
prescribed time limit, shall be reimbursed on
the next scheduled pay date; or
2. Request that a check or checks be prepared
for registration, fees, meals, air travel or
personal vehicle village, and lodging.
If a travel advance is requested, the requester shall
prepare a check request form for each check requested.
After required signatures are obtained, the check
request(s) shall be forwarded to the Finance Department
no less than five working days prior to next scheduled
accounts payable date.
Travel advances shall be cleared within thirty working
days after return by completing a Travel Expenses
Report. Failure to do so may result in an amount equal
to the advance being deducted from the traveler's next
pay check.
ARTICLE IV (Section 3.1) Pg. 39
County Government shall remain accessible to the citi-
zens. Many critical functions mast be staffed regardles
of weather conditions. However, when severe storms
cause extremely hazardous driving conditions, County
operations shall be modified in accordance with the
Hazardous Weather Plan.
During periods of hazardous weather conditions the
follwing shall apply to employees:
(a) Administrative Leave shall be granted for official-
ly delayed openings and/or early closings.
Note: The asterisk itmes were approved by the BOCC on 1/5/87
-6-
054
(b) Annual Leave shall be charged when employees elect
not to report for work, report late or leave early.
(c) Overtime pay shall be granted to non-exempt employ-
ees required to work when the offices are officially
closed due to hazardous weather.
ARTICLE IV (Section 5.3) Pg. 41
Recommended Change:
**Vacation leave that will exceed three consecutive work
days, shall be requested by the emloyee at least two
weeks prior to the date the vacation is to begin.
ARTICLE IV (Section 5.4) Pg. 41
Recommended Change:
**Vacation leave may be used for sick leave purposes
upon the approval of the department head.
ARTICLE IV (Section 9.3) Pg. 46
Recommended Change:
**Delete this section.
ARTICLE IV SECTION 9.5 (PAGE 47)
RECOMMENDED CHANGE:
9.5 ADDITIONAL RETIREMENT BENEFITS FOR LAW ENFORCEMENT
OFFICERS
In accordance with S143-166.70 additional retirement benefits
are provided for Local Law Enforcement Officers.
9.5.1 Local governments are required to provide
contributions to the Special Retirement Income
Program (401K Plan) for local law enforcment
officers as follows:
2% of salary amount in F.Y. 1987 - 1988
5% of salary amount in F.Y. 1988 - 1989 and
there after
9.5.2 Local governments are required to pay a
special separation allowance to local law
enforcement officers who meet one of the
following two criteria:
Note: The asterisk items were approved by the BOCC on 1/5/87
-7-
(1) are at least age 55 and have 5 years
Q J J creditable service as a law enforcement
officer, or
(2) have at least 30 years creditable service
(regardless of age) in the Local Governmental
Employees Retirement System with at least 50% of that service
being in law enforcement.
If the law enforcement officer meets one of
the two criteria, the officer is entitiled to
a special separation allowance from retirement
until the officer reaches the age of 62
calculated as follows:
85% times years of creditable service in the
Local Government Employees Retirement System
times rate of pay.
9.5.3 Orange County specifically agrees to abide by
all Statutory Provisions of the Retirement
System in so far as they pertain to local law
enforcement officers. The Administrative
rulings, opinions and procedures of the
Retirement System shall be considered in the
administration of retirement benefits.
ARTICLE IV (Section 15.1.1) Pg. 51
Recommended Change: Add statement to the end of this
Section.
**However, the salary payment which the employee re-
ceives from the military shall be deducted from the sum
paid by the County.
ARTICLE IV (Section 5.2) Pg. 59
Recommended Change: Change the last sentence in this Section
to read as noted below:
*Nb employee shall be hired above the middle of the
range without recommendation of the Manager and approval
of the Board of Commissioners.
ARTICLE IV (Section 7.0) Pg. 59
Recommended Change: Delete first sentence and insert state-
ment below.
Note: The asterisk items were approved by the BOCC on 1/5/87
.
-8-
*Funds shall be recommended by the County Manager and 5u
approved by the Board of Commissioners annually for the
purpose of providing salary increases to employees in
recognition of above standard or improved performance.
The funding level of the Merit Pay Program will be
decided annually and shall be in accordance with one of
the following options.
1. Full Merit Pay Program - All employees that have
been granted permanent status shall be eligible for
merit pay consideration. Salary adjustments shall be
awarded on the employees anniversary date. Full Merit
Pay Program shall be budgeted at six(6) percent of
payroll.
2. Modified Merit Pay Program - All employees that have
been granted permanent status shall be eligible for
merit pay consideration. Salary adjustments shall be
awarded on the employees anniversary date. Modified
merit pay Program shall be budgeted at four(4) percent
of payroll.
3. Modified Merit Pay Program - All employees that have
been granted permanent status shall be eligible for
merit pay consideration. Salary adjustments shall be
awarded quarterly. Modified Merit Pay Program shall be
budgeted at three percent of payroll.
ARTICLE VI (Section 3.14) Pg. 63
Recomn eded Change:
**The Manager shall be responsible for the administra-
tion and maintenance of the Position Classification Plan
and shall advise the Board of County Commissioners of
approved changes in the Officials/Administrators occupa-
tional category.
ARTICLE VII (Section 3.2) Pg. 65
Recommended Change:
**Based on the work standards developed, the employee
and the supervisor will meet formally to discuss work
performance at least once a year. A rating will be
assigned summarizing the employee's work during the
evaluation period. Ratings shall be in one of the
following areas:
Below Standard Level: performance is below the standard
established for the job in all or most areas. An
employee receiving a below standard rating shall receive
a detailed plan for improvement from the supervisor and
shall have their performance reviewed again in 90 days.
Note: The asterisk items were approved by the BOCC on 1/5/87.
-9-
If significant improvement is not made, the employee shall be
subject to reassignment, demotion, or termination.
Standard Level: performance meets the standards estab-
lished for the job in all or most areas.
Above Standard Level; performance exceeds the standards
established for the job in more than half of the areas.
Exceptional Level: performance exceeds the standards
established for the job in all of the areas.
Note: The asterisk items were approved by the BOCC on 1/5/87.
058
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action A nda
Item No. ( 5
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: BOARD OF EQUALIZATION AND REVIEW
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
NONE OFFICE,X501; TAX SUPERVISOR
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider whether the Board of County Commissioners will sit
as the Board of Equalization and Review or appoint a separate
Board of Equalization and Review.
GS 105-322 (a)
NEED: Personnel--except as otherwise provided herein, the board of
equalization and review of each county shall be composed of
the members of the board of county commissioners.
Upon the adoption of a resolution so providing, the board of
commissioners is authorized to appoint a special board of
equalization and review to carry out the duties imposed under
this section. The resolution shall provide for the member-
ship, qualifications, terms of office and the filling of
vacancies on the board. The board of commissioners shall also
designate the chairman of the special board. The resolution
shall be adopted not later than the first Monday in March of
the year for which it is to be effective and shall continue in
effect until reviewed or rescinded. it shall be entered in
the minutes of the meeting of the board of commissioners and a
copy thereof shall be forwarded to the Department of Revenue
within 15 days after its adoption.
Time required and overlap with the budget schedule suggests
that this be done through a separate board. A separate board
would also minimize any suggestion that the revaluation pro-
cess is political
IMPACT: At this time the work load is unknown. During the last
county-wide revaluation (1981) the Board of Equalization and
Review convened for 47 sessions with a duration of approxi-
mately 4 hours each.
O5 i
RECOMMENDATION(S) :
Establish a separate Board of Equalization and Review to be
convened according to statute and be required to adhere to an
attendance policy.
060
ORANGE COUNTY Action Ag
BOARD OF COMMISSIONERS it Ho.
ACTION AGENDA ITEM ABSTRACT
MEETING DATE March 2, 1987
' Subject: Creation of an Agricultural Advisory Board
Department: BOARD OF COMMISSIONERS Public Hearing: Yes X no
•
Attachments: Information Contact: Shirt Marshall
Yes, HB1190 Phone Numbers: 732-8181, 968--1+501,
227-0231
PURPOSE: Create an Agricultural Advisory Board.
NEED: Make recommendations to Board of Commissioners for implementation of HB1190 --
An Act to Establish Policies to Preserve Farmland.
RECOMME9DATION: Create Advisory Board -- appoint Elizabeth Walters, Chair; advertise.
MEW
■
Of' A. GENERAL ASSEMBLY OF NORTH CAROLINA
1985 SESSION (REGULAR SESSION, 1986)
RATIFIED BILL
CHAPTER 1025
HOUSE BILL 1190
AN ACT TO ESTABLISH POLICIES TO PRESERVE FAEF3LANU. .
The General Assembly of North Carolina enacts:
Section 1. _ Chapter 106 of the North Carolina General
Statutes is ame:_ded by adding a new Article 61 to read as
follows:
"Article 61. .
"Preservation of Farmlan:l.
"6 106-735. Short title and purpose.-- (a) This Article shall
be known as 'The Farmland Preservation Enabling Act' .
(b) The purpose of this Article is to authorize counties to
undertake a series of prograe s to encourage the preservation of
farmland as defined herein.
"4 106-736. Farmland preservation programs authorized. -A
county may by Ordinance establish a farmland preservation program
under this Article. The ordinance may authorize qualifying
farms, as defied in G.5. _ 106-737, to take advantage of one or
more of the benefits authorized by the remaining sections of this
Article. .
"4 106-737. Qualifving farmland.--In order for farmland to
qualify under this Article, it must be real property that:
(1) Is participating in the farm presen-c-use-value taxation
program established by G. 5. . 105-277.2 throw.:► 105-277. 7 or is
otherwise determined by the county to meet all the qualifications
of this program set forth in G.$. . 105-277.3;
(2) Is certified by the Soil Conservation Service of the
United States Department of Agriculture as being a farm on which
at least two-thirds of the land is composed of soils that (i) are
best suited for providing food, seed, fiber, forage, timber, and
oil seed cLOps, (ii) hive good soil qualities, (iii) are
favorable for all major crops common to the county where the land
is located, (iv) have a favorable growing season, and (v) receive
the available moisture needed to produce high yields an average
of eight out of ten years; or on which at lei:.t two-thirds of the
land has been actively used in agricultural, horticultural or
forestry operations as defined in G. S. , 105-277. 2 (1) , (2) , and (3)
during each of the five previous years, measured from the date on
which the determination must be made as to whether the land in
question qualifies;
(3) Is managed in accordance with the Soil Conservation
Service defined erosion control practices th,::t are addressed to
highly erodable land; and
(4) Is the subject of a conservation agr.:.:ment, as defined in
G. S. 121-35, between the county and the owner of such land that
prohibits nonfavm use or development of such land for a period of
at least ten years, except for the creation of not more than
three lots that meet applicable county zcning and subdivision
regulations.
��11l-
r '�3 106-717. 1. (evocation of conservation agreement.--iy 0b�
written notice to ti: county, the landowner ! y revoke this
conservation agree; nt. Such revocation shall : :sult in loss of
qualifying farm status.
"6 106-738. Voluntary agricultural districts.---(a) An
ordinance adopted under this Article shall provide:
( 1) For the establishment of voluntary agricultural
districts consisting initially oz. at least the
number of contiguous acres of qua. . fying farmland
or the number of qualifying farms deemed
appro,•rate by the board of county commissioners;
(2) For the formation of such dis':ricts upon the
execution by the owners of the requesite acreage of •
an agreement to sustain agriculture in the
district ;
(3) That the form of this agreement must be reviewed and
approved by an agricultural advisory board
estab3.fished under G. S. . 106-739 or some other county
board :,r official;
(4) That each such district have a r. .:resentative on
the agricultural advisory board established under
G. S. 106-739.
(5) Thr� purpose of such agricultural distr ^ts shall be . to
increase identity and pride in the agricultural community and its
way of life and to increase protection from .n"isance suits and
other negative imparts on properly managed farms. The county may
take such action as it deems appropriate - t.= encourage the
formation of such districts and to further they-.. purposes and
objectives.
"4 106-739. Agrici.ltural advisory board.--An o.clinance adopted
under this Article . .all provide for the estak.iashment of an
agricultural advis:. ;y board, organized and appointed as the
- county shall deem ap.,::ropriate. The county may ccllfer upon this
advisory board auth. :ity to:
(1) Review and make recommendations :::c.ncerning the
establishment and modification of agricultural districts; •
(2) Review and make recommendations concerns::: any ordinance
or amendment adopted or proposed for adoption uncD:- this Article;
(3) Hold public hearings on public projects lxrely to have an
impact on agricultural operations, particularly if such projects
involve condemnation of all or part of any qualifying - farm;
(4) Advise the board of - county commissior:er.5 on projects,
programs, or issues affecting the agricultural- economy or way of
life within the coo:-=y;
(5) Perform oti :r related tasks or duties: i.ssigned by the
board of county commissioners.
"4 106-740. Public hearings on condemnation farmland.--An
ordinance adoptedur_•1er this Article may provide List no State or
local public agenr <' or governmental unit may formally initiate
any action to condo.:;, any interest in qualifying farmland within
a voluntary ayriculral district until such agency has requested
the local agricultu;_ :A. advisory board established .ender G. S. 106--
739 to hold a public hearing an the proposed couee: nation.
(1) Following a :_rublic hearing held pursuant this section,
the board shall p*..:Apare and submit written ;.-findings and a
2 Hc'= se Bill 1190
•
` Ei6
- recommendation to the decision-making body of the agency
proposing acquisition.
(2) The board designated to hold the hearing shall have 30
ti days after r ceiving a request under this section to hold the
public hearing and submit its findings and recommendations to the
agency.
(3) The a ,enc y may not formally initiat.: a condemnation action
while the p'. _posed condemnation is proper_ °i before the advisory
board within these time limitations.
"4 106-741 . Record notice of prroximiitty to farmlands.--- (a) Any
county that has' a computerized land records system may require
that such records include some form of notice reasonably
-calculated to alert a person researching the title of a
particular tract that such tract is located within one-half mile
of a poultry, swine, or dairy qualifying farm or within 600 feet
of any otL:_r qualifying farm or wit;iin one-half mile of a
voluntary aq.:icultural district.
(b) In o event shall the county or any of its officers,
employees, .:;r agents be held liable in damages for any
misfeasance, malfeasance, or nonfeasance occurring in good faith
in connection with the duties or obligations imposed by any
ordinance adopted under subsection (a) .
(c) In no event shall any cause of action arise out of the
failure of a person researching the title of a particular tract
to report ..o any person the proximity of the tract to a
qualifying f Lzm or voluntary agricultural district as, defined in
this Article.
"4 106-742. Waiver of water and sewer assessments.-- (a) A
county may provide by ordinance that' its water and sewer
assessments be held in abeyance, with or without interest, for
farms, whethez inside or outside of a voluntary agricultural
district, until improvements on such property are connected to
the water ur sewer system for which the assessment was made.
(b) The -ordinance may provide that, when the period of
abeyance en. s, the assessment is payable in accordance with the
terms set out in the assessment resolution.
(c) Statu:..:s of limitations are suspended during the time that
any assessmc =:t is held in abeyance without interest.
(d) If ordinance is adopted under this section, then the
assessment procedures followed under Article 9 of Chapter 153A
shall conform to the terms of this ordinance with respect to
qualifying farms that entered into conservation agreements while
such ordinance was in effect.
(e) Nothing in this section is intended to diminish the
authority of counties to hold assessments in abeyance under G. S.
153A-201.
"4 106-743 ; Count/ ordinances.--A county adopting an ordinance
under this Article may consult with the North Carolina
Commissioner of Agriculture or his staff before adoption, and
shall record the ordinance with the Commissioner' s office after
adoption. . Thereafter, the county shall submit to the
Commissioner at least once a year, a written report including the
status , progress and activities of the county' s farmland
preservation program under this Article. "
House sill 1190 3
- • Sc . 2. Tl i act is effective upon rati -ication.
in the G' 'bras Assetribly read three tir and ratified, Ot)`#
this tiie 16th day of July, 1986.
ROBERT J, :L RDAN AI
jobert B. Jordan III
President of the Senate
LISTON B. RAMSEir -- -
Liston B. Ramsey
Speaker of the House of t,resentatives
4 Hor .e Bill 1 190
065
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agdil
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: MARCH 2, 1987
SUBJECT: PROJECT ORDINANCE AMENDMENT AND REPORT--ORANGE COUNTY HOUSING
AUTHORITY
DEPARTMENT: FINANCE PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: DONNA
WAGNER, X496
PROPOSED HOUSING AUTHORITY
AMENDMENT TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane -- 227-2031
Durham - 688-7331
PURPOSE: To approve project ordinance and receive Section 8 Programs
status report.
NEED: To budget for the Section 8--Existing ($1, 323,840) and the
Section B--Moderate -Rehabilitation ($343,782) Housing Assis-
tance Programs for the calender year of 1987. Tara Fikes,
Housing Services Director-, -will present Section 8 status report.
IMPACT: This action will establish the 1987-88 calendar year budget
for Federal Housing Authority funds that are available to
Orange County. (No County match is required. )
RECOMMENDATION(S) :
Approve motion to budget for receipt of Federal Housing
Authority funds for 1987.
"
0f)6
ORANGE COUNTY
PROPOSED
HOUSING AUTHORITY AMENDMENT
The 1980-81 Project Ordinance of Orange County as adopted on December 1, 1980,
and subsequently amended, is hereby amended as follows:
BEFORE AFTER
AMENDMENT AMENDMENT AMENDMENT
Appropriation:
Housing Authority - 1987 Section 8-
Existing $ -0- $1,323,840 $1,323,840
Housing Authority - 1987 Section 8-
Moderate Rehab -0- 343,782 343,782
Source:
1987 Section 8 - Existing Federal
Grant $ -0- 1,323,840 1,323,840
1987 Section 8 - Mod Rehab Federal
Grant $ -0- 343,782 343,782
To budget for Federal Housing Authority funds available to Orange County.
Approved._this 2 day of March, 1987.
II
ORANGE COUNTY Action Agenda
BOARD OF COMMISSIONERS Item No. H
ACTION AGENDA ITEM ABSTRACT
MEETING DATE March 2, 1987
Subject: APPOINTMENTS
Department: BOARD OF COMMISSIONERS II Public Hearing: Yes % no
Attachments: Information Contact: Beverly A. Blythe
Under Separate Cover
Phone Numbers: 732-8181, 968-4501,
227-0231
PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards.
The following vacancies are announced for the first time for information only:
A-6 - INDUSTRIAL DEVELOPMENT REVENUE BOND AUTHORITY - expiration of terms for
Ed Bergman and Sandy McClamroch (3/20/87) Both desire to be reappointed.
B-10 - NURSING HOME COMMUNITY ADVISORY COMMITTEE - 1 expiration of term for
Thomas Holcomb (3/31/87) . He does desire to be considered for reappointment.
The following vacancies are announced together with the indication of the status
of securing candidates for possible appointment consideration.
A-13 - RECREATION AND PARKS ADVISORY COUNCIL - 1 vacancy. No recommendation
has been received.
B-7 - HUMAN SERVICES ADVISORY COMMISSION - 4 vacancies. No resumes have been
received.
B-15 - AIRPORT ISSUES TASK FORCE - No additional recommendations have been
received.
C-5 - HILLSBOROUGH BOARD OF ADJUSTMENT - 2 vacancies.
C-6 - HILLSBOROUGH PLANNING BOARD - 1 vacancy.
RECOMMENDATION:
As the Board decides.
CERTIFICATE OF RECORDING OFFICER
The undersigned duly qualified and Clerk of the Orange
County Board of Commissioners does hereby certify:
That the attached resolution is a true and correct copy
of the resolution to authorize the County Manager to submit
an application to ACTION for a $24,775 grant for continuation
of the Retired Senior Volunteer Program for twelve months and
to assure minimum support of this program of 30% in cash,
goods, and services, and further, that such resolution has
been fully recorded in the journal of proceedings and records
in my office.
IN WITNESS WHEREOF, I have hereunto set my hand this 2nd
day of March, 1987.
ORANGE COUNTY BOARD OF COMMISSIONERS
BY:
Beverly •,.,.
=lithe, Clerk
S E A L
ORANGE COUNTY COMMISSIONERS
106 EAST MARGARET LANE
HILLSBOROUGH, N. C.
27278
MOSES CAREY.JR. April 13, 1987
STEPHEN H.HALKIOTIS
JOHN HARTWELL
SHIRLEY E.MARSHALL
DON WILLHOIT
Department of Revenue
Ad Valorum Division
P.O. Box 25000
Raleigh, NC 27640
Dear Sir/Madam:
At the March 2, 1987 regular meeting of the Board, the Board
upon the motion of Commissioner Willhoit, seconded by Commissioner
Halkiotis adopted a resolution which created the special Board of
Equalization and Review.
The attached resolution is an amendment to the resolution which
created the Equalization and Review Board.:...
If additional information i
' is needed, please do not hesitate to
contact my office.
Thank .you
Sincerely,
Mrs. Beverly A. Blythe, Clerk
/bab
File
Attachment
AMENDMENT TO THE MARCH 2, 1987
RESOLUTION
REGARDING SPECIAL BOARD OF
EQUALIZATION AND REVIEW
NORTH CAROLINA
ORANGE COUNTY
WHEREAS pursuant to N.C. General Statutes 105-322 the Board of
Equalization and Review of Orange County is presently composed of the
members of the Board of County Commissioners of Orange County; and
WHEREAS the Board of Commissioners of Orange County is
authorized to appoint a special Board of Equalization and Review to
carry out the duties imposed by N.C. General Statutes 105-322; and
WHEREAS the Board of Commissioners of Orange County deem it
advisable to appoint a special Board of Equalization and Review and by
this resolution provide for the membership qualifications, terms of
office and the manner of filling of vacancies on the special board of
Equalization and Review;
IT IS THEREFORE RESOLVED:
1. The special Board of Equalization and Review of Orange
County is hereby created.
2. The Orange County special Board of Equalization and
Review shall consist of 7 members, each to serve for a term
beginning on the date of appointment and ending on June 30, 1987.
3 . Vacancies occurring and existing on the Orange County
special Board of Equalization and Review shall be filled by the Orange
County Board of commissioners at their next regular meeting after the
occurrence of the vacancies.
4. Each member of the special Orange County Board of
Equalization and Review shall be a resident of Orange County and have
the statutory qualifications necessary to hold the public office of
County Commissioner in Orange County. In addition the Board of
Commissioners of Orange County, in selecting members of the special
Board of Equalization and Review, may consider:
a. The length of time a candidate has resided in Orange
County,
b. Whether and to what extent a candidate owns real
property located within Orange County,
c. Whether and to what extent a candidate is familiar
with the value of real property located within Orange County,
d. Whether and to what extent a candidate has had
formal education in real estate appraising,
e. The geographical composition of the special Board of
Equalization and Review within Orange County,
f. Any other matters that the Board deems appropriate.
The Orange County Board of Commissioners shall appoint members
to the special Board of Equalization and Review of Orange County in the
same manner as it uses for other appointments.
After the members of the special Board of Equalization and
Review of Orange County have been appointed, the Orange County Board of
Commissioners shall designate a chairman of the special Board and shall
fix such compensation and allowances for the members as it deems
appropriate.
Upon motion duly made and seconded, the foregoing resolution
was passed upon the following vote:
Ayes: Commissioners Shirley E. Marshall. Moses Carey,
Stephen Halkiotis, John Hartwell and Don Willhoit.
Noes: None.
I, Beverly A. Blythe, Clerk to the Board of County
Commissioners, DO HEREBY CERTIFY that the foregoing is a true copy of so
much of the recorded proceedings of a meeting of the Orange County Board
of Commissioners held on April 6, 1987 , as it relates to the
resolution hereinabove set forth.
WITNESS my hand and official seal of the said Board this the
7th day of April , 1987.
Beverly A. ly he
Clerk to the Orange County
Board of Commissioners
s _ A L
2
AN ORDINANCE TO ASSIGN AND REGULATE
HOUSE AND BUILDING NUMBERS
IN ORANGE COUNTY
WHEREAS, a consistent and coherent house and building
numbering system for ORANGE COUNTY is necessary for public
safety purposes, to minimize confusion for citizens and
visitors to the County, to facilitate orderly and comprehen-
sive mail delivery, and to establish a constant and permanent
address for ORANGE COUNTY citizens;
NOW, THEREFORE, the Orange County Board of Commissioners
do ordain :
Section 1 . As used in this ordinance, the term "administra-
tor" refers to the person designated by the
County Manager to perform the responsibilities
pursuant to the accomplishment of the terms of
this ordinance.
Section 2. The owner of every house and every principal
building shall display or cause to be displayed
on the front thereof, or on the appropriate rural
box in a position easily observed from the
street, the number assigned by the administrator
to that specific house or building . House
numbers used on rural boxes must be inscribed in
contrasting color in neat numerals and letters
not less than 1 inch high, on the side of the
box, or on the door, if boxes are grouped . The
owner shall comply with this section within
thirty (30) days after receiving a written notice
from the administrator requesting such action,
and specifying the house or building number
assigned.
Section 3 . No person may display or cause to be displayed on
any house, building or box any number other than
the number assigned by the administrator.
Section 4. No person may remove, obliterate or destroy any
number displayed in accordance with Section 2 of
this ordinance.
Section 5. The administrator shall assign house and building
numbers in accordance with a system that adheres
as closely as possible to the principles set
forth in this section. However, matters of
interpretation regarding the following guidelines
shall be formulated through the sound discretion
of the administrator.
PAGE 1
a. The County shall be divided by two axes, the
north-south axis shall be Highway 86 ( New
Highway 86 from the Caswell County line to
1 -85, Old Highway 86 from 1-85 to
Calvander) . The east-west axis shall be St.
Mary ' s Road ( from the Durham County line to
Highway 70) and a continuance of Highway 70
from that intersection westward to the
Alamance County line.
b. Numbers shall run in an ascending order from
east to west on streets to the west of the
north-south axis and shall run in an
ascending order from west to east on streets
to the east of the north-south base line.
Numbers shall run in an ascending order from
south to north on streets to the north of
the east-west axis and shall run in an
ascending order from north to south on
streets to the south of the east west axis.
c. All dead-end streets shall begin numbers at
the open end, no matter which compass
direction they follow .
d. Streets with both ends opening from the same
direction shall begin numbering on the end
closest to the axis.
e. Streets which do not run north-south or
east-west shall begin numbering at the end
closest to the axis.
f . Streets which connect to both axes shall
begin numbering on the end stemming from the
north-south axis.
g. Each block shall begin a new series, for
example, 101 , 201 , 301 .
h . Numbers shall remain unassigned in order to
accommodate future development, and block
numbers shall be assigned to undeveloped
areas.
Section 6. Violation of this ordinance shall constitute a
misdemeanor punishable as provided in G.S. 14-4.
Whenever the governing body of the County has
reasonable cause to believe that any person is
violating or threatening to violate this ordi-
nance, it may, either before or after the insti-
tution of any other action or proceeding autho-
rized by this ordinance, institute a civil action
PAGE 2
in the name of the County for injunctive relief
to restrain the violation or threatened violation
or to require an act or acts necessary to comply
with the ordinance.
Section 7 . If any provision of this ordinance is for any
reason held to be invalid or unconstitutional by
any court of competent jurisdictions, such
provision shall be deemed a separate, independent
provision and such holding shall not affect the
validity of any other provision hereof, and to
that end, the provisions of this ordinance are
hereby declared to be severable.
Section 8 . This ordinance shall be effective on
1987 .
Adopted this _ day of _, 1987 .
PAGE 3
of 3flh1$bUrUU11 _
----- -: - - ��
Town Clerk Mayor •
!rank H. Sheffield, Jr. Agatha Johnson
HILLSBOROUGH, NORTH CAROLINA 27271 bkpt. Water Works
Commissioners James Pendergraph
Myron L. Martin Street Supt.
Horace H. Johnson .I.'*,� L.D. Wagoner
Allen A. Lloyd 41,4 l Chief j Police
h
Remus J. Smith
i
Rachel H. Stevens Arnold W. Hamlett
IN fire Chief
f e John Forrest
•
NOTICE OF ANNr°.TION;'PUBLIC HEARING
The •HillsboroL :: Town Board has scheduled Monday, March 2, 1987, 7:30 PM
as a public hearing to consider annexation of certain areas beyond the
Town existing . ,rporate limits. The public hearing will be held in the
"Barn" area at the Hillsborough Town Hall, 101 E. Orange Street, in
Hillsborough, N. C. The Town Board will consider annexation in two
phases, ?hese I to take place in 1987 and Phase II to take place in 1988.
The following rap indicates those areas under consideration for possible
annexation. ;*.e public is invited to make oral .omxnente at the bearing
and/or to .subet Written comments.
Agatha Johnson, Town Clerk
•
r ....____
.
, - j N�GJ 0% 139? +~ O'' .
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1
APPROVED MAY 4 , 1987
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
MARCH 2, 1987
The Orange County Board of Commissioners met in regular session on
March 2, 1987, 7: 30 p.m. in the courtroom of the Old Courthouse,
Hillsborough, North Carolina.
MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Stephen
Halkiotis, John Hartwell and Don Willhoit.
MEMBERS ABSENT: Commissioner Moses Carey, Jr.
ATTORNEY PRESENT: Geoffrey Gledhill.
STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County
Managers Albert Kittrell and William T. Laws, Director of Finance Gordon
Baker, Clerk to the Board Beverly Blythe, Community Development and
Housing Director Tara Fikes, Purchasing Director Pam Jones, Tax Supervisor
Kermit Lloyd, Planner Brad Torgan, Budget Analyst Donna Wagner and
Personnel Director Beverly Whitehead.
A. BOARD COMMENTS
Chair Marshall added to the agenda item E4 "Telephone Report" and item
G8 "Hillsborough's Annexation Proposal" . She corrected question 12 on
page 18 of the agenda to read "enclose a financial audit for 1985-86" .
B. AUDIENCE COMMENTS
1. MATTERS ON THE PRINTED AGENDA
None
2 . MATTERS NOT ON THE PRINTED AGENDA
Planning Board Chair Barry Jacobs on behalf of Barbara Page,
Sharlene Pilkey and himself presented to the members of the Board and
other County personnel an inscribed cup as an expression of appreciation
for the solidarity in planning that in necessary for Orange County and as
shown by the dedication of the Board members.
C. MINUTES
None.
PUBLIC CHARGE
Chair Marshall read the Public Charge as approved by the Board and
written in the Policies and Procedures of the Board.
D. RESOLUTIONS OR PROCLAMATIONS
1. WOMEN'S HISTORY MONTH
Commission for Women member Kay Scurlock presented and read the
proclamation for Women's History Month. She outlined the various
activities that are scheduled in celebration of this month.
Motion was made by Chair Marshall, seconded by Commissioner
Willhoit to approve the proclamation as stated below:
WHEREAS, the month of March, 1987, has been designated as "WOMEN'S
HISTORY MONTH by the U.S. Congress; and
WHEREAS, this commemoration of the vast contributions of women of every
race, class and ethnic background is worthy of note to all
2
citizens; and
WHEREAS, the many contributions have been historically undervalued and
overlooked; and
WHEREAS, women continue to be integral to the leadership, well-being and
quality of life of Orange county; now
THEREFORE, do we, the Commissioners of Orange County, proclaim the month
of March, 1987, as
WOMEN'S HISTORY MONTH
and commend this observance to Orange County citizens.
VOTE: UNANIMOUS.
E. REPORTS
1. PRESENTATION ON MODULAR CONSTRUCTION BY JIM GIBSON
Jim Gibson gave a slide presentation on concrete and steel modular
structures. The slide presentation showed in detail how the different
parts of the structure are built and then how they are put together to
form a modular building. He explained that modular structures are being
built to specific specifications and that two and three floor structures
are possible. The square foot cost would range from $39. 00 to $60. 00. The
structures are being built in a short period of time and are completely
relocatable.
2 . ORANGE COUNTY ARTS COMMISSION
Arts Commission member Gerald Eidenier on behalf of the Arts
Commission thanked the Board for their support. He outlined the
activities for last year. He described the process and the criteria
standards that were followed in determining the recipients of the local
art grants and the funds from the Grassroots program. Grants were awarded
throughout the County. He reported that next fiscal year the Arts
Commission will have more than $40,000 for arts activities. He outlined
future goals which included a resource directory for Orange County and a
quarterly newsletter that will announce art activities in the County. The
Commission plans to cosponsor "Arts in the Park" that takes place in July
at the Eno State Park.
3 . LAKE ORANGE PROPERTY OWNERS SURVEY RESPONSE (A complete narrative
of the survey is in the permanent agenda files in the Clerk's Office) .
Brad Torgan briefly reviewed the results of a fact finding survey
of the property owners that live or own property adjacent to Lake Orange.
He stated that two-thirds of the property owners responded and that 58%
supported unconditionally raising the lake to 616 feet. Of those that
wanted specific conditions met they primarily dealt with the issue of
compensation and the County insuring access would not be cut off if the
Lake was raised. Only one person was opposed to raising the lake at all.
Twenty percent believed that the property will be damaged in some manner;
thirty percent believed they should be entitled to some sort of
compensation.
Mrs. Hendricks, Lake Orange property owner, inquired about the
status of the environmental impact study and indicated she would like this
study completed at this time to determine the impact the raising of the
Lake would have on the property.
The Board asked that a report be given on the status of the study
and that if one is currently being done by the Department of Environmental
Management on the Upper Eno, would the study include Lake Orange.
4 . TELEPHONE REPORT BY DICK HELWIG
Dick Helwig, Chair of the Telephone Technical Task Force, asked
that the Board request from the Utilities Commission an extension of time
through April 10 for a response to them from the Board.
3
Motion was made by Commissioner Willhoit, seconded by Commissioner
Halkiotis to request an extension of time through April 10 from the North
Carolina Utilities Commission for a response to the request dated October
23, 1986.
VOTE: UNANIMOUS.
F. ITEMS FOR DECISION - CONSENT AGENDA
The County Manager recommended the following action by the Board:
1. RSVP RENEWAL APPLICATION
To approve the following resolution which will authorize the
County Manager to submit the RSVP Application to ACTION for the period
July 1, 1987 through June 30, 1988 in the amount of $24, 775 in federal
funds:
A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE RETIRED
SENIOR VOLUNTEER PROGRAM (RSVP)
BE IT RESOLVED by the commissioners of Orange County that the
Commissioners authorize the County Manager to submit an application to
ACTION for a $24, 775 grant for continuation of the Retired Senior
Volunteer program for twelve months and to certify to the federal
government the willingness of the County to assure a minimum of 40% in
cash, goods, and services as the nonfederal share in support of the
program.
2 . NONDEPARTMENTAL BUDGET APPLICATION FORMS FOR FY 1987-88.
To approve the Nondepartmental Budget Application Forms which will
be used by the outside agencies in making application for funding.
3 . CAROLINA CABLE - CHANGE IN ORGANIZATION (FIRST READING)
This item was removed from the Consent Agenda for separate
consideration.
4 . EFLAND SEWER BOND ORDER (A copy of the bond proceedings and the
resolution is on pages of these minutes) .
To adopt the resolution setting March 24, 1987 as the date for the
public hearing on the Efland Sewer Bond Order.
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis that the foregoing action be taken by the Board.
VOTE: UNANIMOUS.
3 . CAROLINA CABLE - CHANGE IN ORGANIZATION (FIRST READING)
(A copy of the resolution will appear in the minutes at the time the
second reading is approved)
Motion was made by Commissioner Willhoit, seconded by Commissioner
Hartwell to approve the first reading of the resolution to transfer the
ownership of Carolina Cable from Prime Venture I, Inc. to Prime Cable
Income Partners L.P.
VOTE: UNANIMOUS.
ITEMS FOR DECISION - REGULAR AGENDA
1. BOARD PRIORITIES FOR THE 1987-88 BUDGET
Chair Marshall stated the following priorities:
(1) Where appropriate to add teen programs in the budget.
(2) Discussion on alternatives toward achieving equity in the
funding of the schools.
(3) Needed resources for the Board of Elections' responsibilities
in 1988 .
4
' (4) To have the Personnel Department look at cafeteria benefits
with emphasis on items raised by the Sheriff and the Register
of Deeds in the goals and objectives session.
2 . RECOMMENDED CABLE T.V. EXTENSION POLICY
Norman Vogel, Chair of the Cable TV Citizen Advisory Committee,
presented the findings and recommendations of the Committee. He explained
that at the present time Alert serves both Hillsborough and Carrboro and
Carolina Cable (formerly Village Cable) serves the City of Chapel Hill and
the County of Orange.
The County has cable TV franchise agreements with both Carolina
Cable and Alert Cable. Carolina Cable's franchise agreement encompasses
the majority of the land area within the County while the agreement with
Alert limits expansion beyond the number of homes connected to its system
in November, 1980. On June 17, 1986 Alert presented to the Board of
Commissioners a request to amend its existing franchise agreement to
permit a greater opportunity to serve more County residents. The Board
reactivated the Cable TV Citizen Advisory Committee to assist in assessing
Alert's expansion request.
The Committee recommended that Alert' s franchise be comparable to
the existing franchise that Carolina Cable was given. The following
provisions would be necessary for this to occur:
- Density requirement - 30 homes per mile
- Two way cable capability
- 400 Mhz capable
- Local origination and public access programming
- No requirement of overbuilding
- Minimum technical standard offered by cable company
Minimum Technical Standards
Frequency Accuracy +5 khz
Frequency Stability (3 hours) +50 Khz
24 hour Signal Level Stability 6dB
Overall Difference in Signal Level 6dB
Hum Modulations 1%
System Carrier to Noise 40dB
Terminal Isolation 30dB
Cross Modulation 51dB
Composite Triple Beat 53dB
Second Order Intermodulation 60dB
Vogel continued his presentation stating that originally Village Cable
had a non-exclusive franchise. Carolina Cable built and installed a very
superb system in the County and the committee recommended that Alert be
required to match the quality of that system built by Carolina Cable in
order to be given a favorable judgment in this matter. Alert Cable has
revised its original proposal whereby they now have a substantially
comparable offering to Carolina Cable.
Discussion ensued on the sharing of those programs that may be of
interest to the citizens of Orange County. Commissioner Hartwell noted
that cooperation between the two companies needs to occur at the time both
are granted permission to televise from the same geographical area.
Vogel indicated he doesn't know how this cooperation can be handled at
the present time.
Chair Marshall supported Commissioner Hartwell 's remarks on
cooperation between the two companies.
Doug Keel with Alert Cable explained that programming will be
5
televised from the ArtSchool and that the same equipment would facilitate
televising Board meetings from the same location.
Chair Marshall asked about the interruptions that frequently occur in
Hillsborough and Keel indicated that the problems are being identified and
corrected.
Commissioner Hartwell stressed the importance of cooperation when
there is something that is of prime interest to all the citizens of Orange
County. Keel explained there is already some sharing of programming and
that he would be willing to work with Carolina Cable on joint projects.
Commissioner Hartwell suggested that a clause be included in the
franchise that would require cooperation between the two cable companies.
Keel objected to this requirement because of the required lead time for
implementation and indicated it could be worked out between the two
companies. After ensued discussion, Alert Cable and Carolina Cable
indicated their willingness to discuss this cooperation aspect further.
Ken Thompson asked about the logging of complaints and Keel stated
they do keep a log of outages and complaints at Alert.
It was the consensus of the Board to add an amendment to the franchise
that would require cooperation between the two companies.
Motion was made by Commissioner Willhoit, seconded by Chair Marshall
to direct the Manager and the County Attorney to prepare Franchise
Amendments to the franchises of Alert and Carolina Cable consistent with
the recommendation from the Cable T.V. Citizen Advisory Committee.
VOTE: UNANIMOUS.
3 . HOUSE NUMBERING ORDINANCE AND RENUMBERING SYSTEM
Ken Thompson gave background information on establishing a system
for naming roads and streets in the County. He stated that an agreement
had been reached with the Chapel Hill Postmaster to begin the conversion
of the rural box numbers to a system of permanently assigned house
numbers. Two rural routes have been renumbered using the new system
developed by the County. These include Route 8 (area north of Chapel Hill
consisting of Stoneridge, Sedgefield, SR 1109, Millhouse Road and
Whitfield Road) and Route 5 (area west of Carrboro off Jones Ferry Road) .
All other renumbering will be done in phases. The General Statutes
requires a public hearing before an ordinance can be adopted and
implemented.
Motion was made by Commissioner Hartwell, seconded by Commissioner
Halkiotis to set a public hearing for March 24, 1987 for the receipt of
citizen comments.
VOTE: UNANIMOUS.
4 . PERSONNEL ORDINANCE REVISIONS (All changes are included in the
Personnel Ordinance located in the Clerk's Office)
Personnel Director Beverly Whitehead reviewed those sections of
the Personnel Ordinance that were previously revised and approved by the
Board.
She reviewed those sections that had not previously been approved:
All section were approved as recommended except the following 3 sections:
ARTICLE III, SECTION 6.4 was added to provide an exemption to the
political activity section of the Ordinance. it was approved as written
below:
"The following shall not be subject to Section 6. 0 (c) , 6.2
and 6. 3 of this Article:
(1) an employee that files for the offices of Register of
Deeds or Sheriff as they are recognized as duly elected heads
6
of executive departments of State agencies or municipalities;
and
(2) an incumbent candidate for the office of Register of
Deeds or Sheriff.
ARTICLE III -- TRAVEL , Section 9. 3 . 3 , paragraph was revised and
approved as follows:
"An employee involved in one day travel shall be reimbursed
for meals under the following circumstances: Travel
originates before 6:00 a.m. and/or terminates after 8:00
p.m. "
ARTICLE IV - SECTION 9.5. 3 was revised and approved as follows:
"Administrative rulings, opinion and procedures of the
Retirement System shall be considered in the administration
of retirement benefits. "
Motion was made by Commissioner Willhoit, seconded by Commissioner
Hartwell to approve the recommended changes to the Personnel Ordinance as
presented by Beverly Whitehead and amended by the Board.
VOTE: UNANIMOUS.
5. BOARD OF EQUALIZATION AND REVIEW
Motion was made by Commissioner Willhoit, seconded by Commissioner
Hartwell to approve the establishment of a separate Board of Equalization
and Review to be convened according to statute and that it be required to
adhere to an attendance policy.
VOTE: UNANIMOUS.
6. CREATION OF AN AGRICULTURAL ADVISORY BOARD
Elizabeth Walters stated to the Board that at the request of
Orange County, Representative Anne Barnes introduced House Bill 1190 "An
Act To Establish Policies To Preserve Farmland" in the General Assembly in
the 1985 session. The Bill was ratified on July 16, 1986. As past chair
of the Orange County Agricultural Task Force Implementation Committee,
Walters requested that the Orange County Commissioners proceed with the
farmland preservation effort by establishing an Agricultural Advisory
Board to study the Bill and make recommendations to the Board before a
County Ordinance is adopted.
Motion was made by Commissioner Willhoit, seconded by Commissioner
Hartwell to create an Agricultural Advisory Board, appoint Elizabeth
Walters as Chair and to advertise for members.
VOTE: UNANIMOUS.
7. PROJECT ORDINANCE AMENDMENT AND REPORT - ORANGE COUNTY HOUSING
Tara Fikes presented a status report on Section 8 Programs. She
asked that the Board approve the budget for the Section 8 Existing
($1, 323,840) and the Section 8 Moderate Rehabilitation ($343, 782) Housing
Assistance Programs for the calendar year 1987.
Motion was made by Commissioner Willhoit, seconded by Commissioner
Hartwell to approve to budget for receipt of Federal Housing Authority
funds for 1987.
VOTE: UNANIMOUS.
ADDED ITEM
8 . HILLSBOROUGH'S PROPOSED ANNEXATION
7
No comments were made.
H. APPOINTMENTS
The following reappointments were approved by consensus of the Board:
INDUSTRIAL DEVELOPMENT REVENUE BOND AUTHORITY
Ed Bergman
Sandy McClamroch
NURSING HOME COMMUNITY ADVISORY COMMITTEE
Thomas Holcomb
I. ADJOURNMENT
Upon motion made by Commissioner Willhoit, seconded by
Commissioner Hartwell, the meeting was adjourned. The next regular
meeting will be held on March 24, 1987 at 7: 30 p.m. in the Courtroom of
the old Post Office in Chapel Hill, North Carolina.
Shirley E. Marshall, Chair
Beverly A. Blythe, Clerk