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Home My WebLink AboutAgenda - 02-17-1987 ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, FEBRUARY 17, 1987 7: 30 P.M. OLD POST OFFICE CHAPEL HILL, N.C. A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) PAGE # 2 . Matters not on the Printed Agenda 001 C. MINUTES PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending member to leave the meeting until that indivi- dual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PUBLIC HEARING 002 1. Efland Sanitary Sewer Bond Order vZ. Z0004af 001Pc,f D. RESOLUTIONS OR PROCLAMATIONS 010 1. School Bus Safety Week 012 2. School Merger 014 3 . Cost Equalization Fund for Secondary Road Funding E. REPORTS 018 1. Presentation on Modular Construction by Jim Gibson --Systems Craft Inc. ,PAGE # F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 020 1. Northern Fairview Contracts 025 2 . Old Courthouse--Change Order 034 3 . CBA Expansion Funds 054 4. Budget Amendments G. ITEMS FOR DECISION--REGULAR AGENDA 056 1. Department of Social Services Legal Services Contract 060 2 . Spring Crest Meadows Phase III--Preliminary Plan 073 3. Division of Tract 03 of the J. B. Rhine Estate-- Preliminary Plan 083 4. Huntsman Trace: Section Two--Preliminary Plan 093 5. Fox Meadow Section Four--Preliminary Plan 106 6. Beech Bluff II--Preliminary Plan 117 7. Timberwood Farms--Preliminary Plan 127 8 . Policy--Application of Rural Buffer Standards to Minor Subdivisions 135 9. Animal Control Task Force 137 10. Hazen and Sawyer Contract Amendment 140 11. U.S. Olympic Festival 187--Landscaping Contribution 146 12 . Airport Task Force Charge--Comments 147 13 . NACo Achievement Awards H. APPOINTMENTS I. ADJOURNMENT J. EXECUTIVE SESSION - -POTENTIAL/PENDING LITIGATION ORANGE COUN'T'Y Action Agen BOARD OF COm4I ER SSIONS Item Po. ACTION AGENDA ITEM ABSTRACT MEETING DATE February 17, 1987 001 N Subject: MINUTES - Department: BOARD OF CONMISSIONERS Public Hearing: Yes g no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 73248181, 968-4501, 227-0231 PURPOSE: To correct and./or approve the minutes as submitted for consideration: January 20, 1987 - Regular Meeting February 2, 1987 - Regular Meeting NE®: Approval so the minutes may be entered into the official minute book in the Clerk's office. RECOMMENDATION: As the Board decides. BOARD OF CONMIISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.P.A,.�. MEETING DATE February 17, 1987 002 SUBJECT: Efland Sanitary Sewer Bond Order DEPARTMENT: Finance PUBLIC HEAPING: x YES NO ATTACHMENT(S) : order Authorizing $200,OOC INFORMATION CONTACT: Finance Director Sanitary Sewer Bonds PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: To receive public comment on the order authorizing $200,000 Sanitary Sewer Bonds introduced at the orange County Board of Commissioners meeting on- February 2, 1987. Following the Public Hearing, the Board shall vote on the adoption of the order. The County Attorney will lead the Board through the proceedings. NEED: The Local Government Bond Act, as amended, requires the Board to hear anyone.who wishes to comment on the validity of the order or the advisability of issuing the bonds before voting on the adoption of the order. IMPACT: Adoption of the order authorizes the County to issue bonds in the amount of $200,000 for sanitary sewer purposes. RECOMMENDATION(S) : Adoption of the order at the pleasure of the Board. 003 The Board of Commissioners for the County of Orartge, North Carolina, met in regular session at-the Orange County CouxChOuse, lob Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7:30 P.M., on February 2, 1987. Present; Chairman Shirley Marshall, presiding, and Commissioners Moses Carey. Stephen Halkictis. Jahn Hartwell and Don Villhoit Absent: None Also present: Gordon Baker, Finance Director an3 Beverly Blythe, Clerk to the Board of Commissioners. P Commissioner. Moses Carey introduced.the following order authorizing bonds which was read: ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for tbA-- County I of Orange: 1. That, pursuant to The Local Garornme*+t Borat E=t, as: amended, the County of orange, North Carolina, is hereby- to contract a debt, in addition to any and alL other debtL which said County may now or hereafter havc power or authority, to contract, and in evidence thereof to issue San-fttary Sewer Bonds in an aggregate principal amount not exceeding $200,000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County; including the construction of sewage collector, iater- I i ceptor and force mains and lines, sewage pumping facilities and appurtenant facilities, the construction of a. sewage main to transport sewage to the sanitary sewer system of the Town of Hillsborough for treatment and the acquisition of aay necessary land, rights of way and equipment therefor. 2. . That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said bonds. 004 3. That a sworn statement of.the dent of said. County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. - 4. That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote: of the people as provided in G.S. g159-6o in which event it vixt take effect when approved by.the voters of the County at a refer- endum as provided in said Act. ,The Board of Commissioners thereupon designated the Finance; .Director as the officer whose duty it shall ba to make and file- with the Clerk to the Board of Commissioners the,sworn statement: of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has beset. introduced and before the public bearing thereon. Thereupon the Finance Director filed frith the Clerk to the. Board of Commissioners, in the presence of.the-Board of CCMXi5- sioners, the sworn statement- of debt as so required. Thereupon the order entitled: -ORDER AUTHORY2IISG $200,000. SANITARY SEWER BONDS^ was passed on first read1ri'. On motion duly made, seconded and unaninausly carried. thm Board of Commissioners fixed 7:30 P.M., February 17, 1987 In the District Courtroom o.f the Old Chapel Hill Post Office in Chapel Hill, North Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk: to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Covernment Bond Act-j. as amended, once in The Durham morning Herald and The N� e Or. ange not later than the sixth day before said date. -2- 005 I, Beverly Blythe, Clerk to the Board of Cammi ss;oners for the County.of Orange, North Carolina, -Do HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2. 1987 as: relates in any way to the introduction and passage an first roadinq of an order authorizing bonds of said County and the call, of a publia- hearing upon said order and that said proceedings are recorded in Minute Book No. 21 of the.minutes of said Bicard. begianiag at. page and ending at page I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month iA the Orange. County Courthouse at 106 Margaret Lane in Rills- bomugh. Borth_ Carolina at 7:3D P.M. and on the third Tuesday of each nanth. in W the District Courtroom of the Old Chapel HiLL Post Office in i Chapel Hill, North Carolina at 7:30 P.M.. has been an file: in nr office pursuant to G.S. §142-318.12_ WITNESS my hand and the corporate: seal of said Ccuaty, this 2nd day of February 1987. eric to the of Commissioners i` f -3- rwww.rcao.a.�wwro rw.orcp.w no..or w_.ow. The Board of Commissioners for the County of Orange, U U b North Carolina, met in regular session in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North 1 Carolina, the regular place of meeting, at 7:30 P.M. on February 17, 1987. y Present: Chairman Shirley Marshall, presiding, and I Commissioners Absent: The chairman announced that this was the hour and day fixed by the Board of Commissioners for the public hearing upon the order entitled: •ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS"' and that the Board Of Commissioners would immediately hear anyone who might wish to be heard on the question of the validity of said order or the advisability Of issuing said bonds. No one appeared, either in person or by attorney, to be heard on the question of the validity of said order or the ad- visability of issuing said bonds and the and Clerk to the Board of Commissioners announced that no written statement relating to said question had been received. BwOw11[wppp,011[wWiW Tw,.y[CENTCw-w!W.ORK w.v- [W[ i O0 ! NOTE: The preceding page is written on the theory that no person wishes to be heard, either orally or in writing. If the contrary is true, one or more of the following clauses may be added after the last sentence on the preceding page: except , residing at who appeared in person and stated except , Esq., who stated that he represented residing at who wished to state except a statement signed by per- sons, which statement was read and ordered spread upon the minutes, and is as follows: (If any written statement is filed it should be inserted in full in the minutes at this point, including names of signers, if such insertion is practicable). All of the foregoing statements were duly considered by the Hoard of commissioners. [In any event, remove this page from the proceedings prior to their certification.] OIF�WM wppp,CM[wpw�p TMn EE-TER.ntw TOR..N. t 006 Thereupon, upon motion of Commissioner seconded by Commissioner and carried, the order introduced and passed on first reading on February 2, 1987 entitled: °ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS" was read a second time and placed upon its final passage. The vote upon the final passage of said order was: Ayes: Commissioners Noes., The Chairman then announced that the order entitled: -ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS"' had been adopted. The Clerk to the Board of Commissioners was thereupon directed to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The News of orange and The Durham Morning Herald. I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings'of said Board at a meeting held on February 17, 1987 as relates in any way to the adoption of an order authorizing bonds of said County and that said proceedings are recorded in Minute Book No. - of the minutes of said Board, beginning at page and ending at.page -2- .wvN,.wooe.w.e waun rw,oe ccr.e..�ra.R n.•.eau. i 0 0 I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board of Commissioners, stating that regular meetings of said Board are held on the first Monday of each month in the Commissioners' Meeting Room at 106 Margaret Lane in Hills- borough, North Carolina at 7:30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina at 7:30 P.M., has been on file in my office pursuant to G.S. §143-318.12, as of a date not less than seven days before said meeting. WITNESS my hand and the corporate seal of said County, this day of February 1987. Clerk to the Board of Commiss oners for the County of Orange, North Carolina -3- esown a woeo,one woeco*e.ce�exnc.xcw exec x.�.�aoa i 010 ORANGE COTJrN Action Agenda BOARD OF' CO*SSIONER.S Item Ho. ACTION AGENDA ITEM ABSTRACT MEETING DATE February 17, 1987 Subject: PROCLAMATION -.-SCHOOL BUS SAFETY MEEK Department: BOARD OF COMMISSIONERS P earing: Yes x no Attachments: Information Contact: Chair Shirley E. Marshall Proclamation Phone Numbers: T32-8181, 968-4501, 227-0231 URPPOSE: To stress the importance of providing training for both riders and drivers and to impress upon them the need for being courteous and helpful to each other while riding or operating the school buses. = To proclaim the week of February 16 - February 2b, 1987 as School 'Bus Safety Week. The two mayors and I were asked to sign the proclamations and return them ahead of the scheduled week. I did so, but feel the Board should .make the proclamation also. REC2MMENDATION: Approve the Proclamation and authorize the Chair to sign. Oil ORANGE COUNTY COMMISSIONERS 106 East Margaret Lane HILLSBOROUGH, N.C. 27278 P R O C L A M A T L O N We, the%Mayors of Chapel Hill and Carrboro and the Orange County Board of Commissioners, do hereby proclaim the week of February 16 - 20, 1987 to be SCHOOL BUS SAFETY WEER - We all wish to stress the importance of providing training f6r both riders and drivers and to impress upon them the need for being courteous and helpful to each other while riding or operating our school buses; and, We wish to call attention to the importance of cooperation by parents, teachers and students, and to urge all those concerned to work together diligently to ensure that necessary safety precautions are taken throughout the school year. This the 10th day of February 1987 . County of Orange Shirley Marshall, chairman Town of Carrboro Town of Chapel Hill. James- Porto, Mayor Jim Wallace, Mayor 012 ORANGE COLUM Action BOARD OF COM41SSIOREEiS Item No. ACTION AGENDA ITEM ABSTRACT METING DATE 2/17/87 Subject: Resolution - School Merger Department: BOARD OF CON>NIISSIOMMS Pub1i.c Hearing: Yes S no Attachments: Information Contact: John Hartwell Resolution Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To officially by resolution oppose the merging of school districts by the State and to request that the decision for merging remain. with the local officials. RECOMMENDATION: Approve the resolution, authorize the Chair to sign on behalf of the Board and to send copies of the resolution to all State legislators and to the NCACC. w 013 A RESOLUTION REGARDING SCHOOL MERGER WHEREAS the citizens of Orange County have long distinguished themselves by their commitment to public education, and WHEREAS they have been well served in this commitment by Boards of Commissioners, Boards of Education and professional staffs who have provided the leadership and organization necessary to secure excellence in education, and WHEREAS both school systems in Orange County have demonstrated their readiness to cooperate in the best interests of students and taxpayers throughout the county, and WHEREAS this Board does now reaffirm its own dedication to equal opportunity and quality education for all of the citizens, WE NOW THEREFORE IMPLORE the legislative delegation from this district, and all North Carolina legislators, to fully fund the state's Basic Education Plan so that we may have the necessary resources, and to leave administrative questions such as the merging of our school districts to the judgment and discretion of orange County and its citizenry. This the 17th day of February , 1987 . Shirley E. Marshall, Chair ATTEST: Clerk ORANGE COUNTY n4 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date Action A enda SUBJECT: COST EQUALIZATION FUND FOR SECONDARY ROAD FUNDING Item ADS— DEPARTMENT: PLANNING PUBLIC HEARING Yes �T No Attachment (s) Information Contact: Marvin Collins 27 January 1987 Memo of Wm. T. Drake Orange County Resolution List of Affected Counties Telephone Numbers Hillsborough - 732-8181 Durham - 688--7331 Mebane - 227-2031 Chapel Hill -- 968-4501 PURPOSE: To adopt resolution supporting Cost Equalization Fund for Secondary Road Funding. NEED: The N.C. Association of County Commissioners has adopted a resolution supporting proposed legislation to create a cost equalization fund for secondary road funding. Individual counties benefitting from the legislation are requested to do likewise. IMPACT: Approval would provide additional road funding to 37 counties with higher than average road construction costs. Included among them is Orange County. RECO14MENDATION: Adopt resolution supporting Cost Equalization Fund for Secondary Road Funding and notify State Representatives of support for proposed legislation. 0 : 5 A RESOLUTION CONCERNING COST EQUALIZATION FOR SECONDARY ROAD FUNDING WHEREAS. the Orange County Board of County Commissioners recognizes that good roads are -essential to the development and economic growth of any county; and WHEREAS, the percentage of secondary road funds for a county is determined by dividing the mileage of secondary roads in that county by the total mileage of secondary roads in the state; and WHEREAS, the current statewide formula for the distribution of secondary road funds does not take into consideration the extra cost of road construction in the mountains and coastal areas of North Carolina; and WHEREAS, the cost of constructing and paving a mile of road is not uniform throughout the state but varies depending on location, topography and soil type. NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of County Commissioners calls on the North Carolina General Assembly to provide a cost equalization fund of 10 million dollars to be disbursed to 37 counties with - higher than average per mile cost of road construction with the funding for each of the 37 counties to be determined by dividing the total unpaved mileage of each of the 37 counties by the total unpaved mileage of all 37 counties, this being the same formula used for disbursing current Secondary Road funds. FURTHER, BE IT RESOLVED that copies of this resolution be forwarded to the appropriate State and federal officials. - .Adopted this 17th day of February, 1987 . Shirley E. Marshall, Chair Board of Commissioners ATTEST: Clerk BOARD OF COMMISSIONERS E' HENDERSON COUNTY - 244 SECOND AVENUE EAST WILLIAM T.DRAKE JERRY Q MYEIgS CHAIRMAN HENDERSONVILLE, N.C. 28739 COUNTYADAHNISTRATOR F.RI L. RD MAYSIN BAKER 704/697-4808 F.RICHARD BAKER BETTY L.HYDER WILLIAM C.PARKER.JR. CLERK TO THE BOARD HUGH D.RANDALL January 27, 1987 TO: Chairman, Board of County Commissioners FROM: William T. Drake, Chairman Henderson County Board -of Commissioners SUBJECT: Cost Equalization Fund for Secondary Road Funding At the Annual Conference of the Association of County Comissioners back- in August, a Resolution that was introduced by Henderson County was adop-ted to change the funding formula for secondary roads to reflect the variety of per mile cost of road construction. Since this meeting, we have found that should the funding formula be changed, 63 counties would lose funds and 37 would gain. At the recent Legislative Goals Conference in Fayetteville, I amended the Resolution to establish a cost equalization fund for the 37 counties with a higher than average per mile cost of road construction_ There were 84 counties present and the Amended Resolution was adopted. There appeared to be no major objection to the Amended Resolution in that no county would lose revenues, yet the counties with the higher than average per mile cost of road construction would receive some relief. I have enclosed a copy of the Resolution adopted at the Legislative Goals Conference and a list of the 37 counties with total nileage of approved roads, the per mile cost of paving in each individual county, percentage of cost equalization fund each of the 37 counties would receive, and the amount each of the 37 counties would receive. The Association of County Commissioners will be supporting this legislation. It is now up to each of the individual counties that will benefit from this proposed $10 million dollar cost equalization fund to lobby their Legislators for support of this proposed legislation. In talking with representatives from the Department of Transportation and Legislators, it would have been impossible to change the funding formula as was originally proposed; however, by establishing a cost equalization fund, we may have a chance in gaining funds for improvements of secondary roads in our counties_ As we keep hearing from the Department of Transportation, the squeaking wheel gets the grease. Lets see if we can squeak loud enough to have our Representatives support this proposed legislation. WTD/smh Enclosures ^4 - .. IF 30 MILLION Y3 . ;•: .'=' ..., -.. .__ . OF COST EQUFd;t2ATIdN ALLOCATED EACH.., TOTAL MILEAGE COST PER MILE FUND EACH OF 3.7. COUNT_TES ' .: COUNTY_WOULD REC�;IVE COUNTY { UNPAVED ROADS TO PAVE WOULD RECEIVE ' $ OF'"SI0,4� nan_nn :. Camden ! 58.21 $1177,000:40 .716 Currituck 49.46 110,000.00 ; .609 60,908.00 Dare 27.07 11.0,000.•00 .333 33,300.40 Gates 106.60 1104400.40 '1.311 . 131,130.00 Hyde - 64.49 110,040.00 .794 79,400.00 Carteret 50.17 •110,000.00 .617 61,700.00 Halifax 169.61 110,000.00 2.089 • 208,910.00 Wilson- 93.99 121,000.00 1.157 : 115,760.00 Durham 200.36 125,000.00 2.467 246,780.Gc1 Granville 284.81 125,000.00 3.508 350,800.00 Person 274.48 . 125,000.00 3.380 : 338,080.00 Wake 312.52 125,000.00 3.849.+, - 384,930:OC Columbus - 270.18 315,000.00 3.327 332,780.00 Alamance 158.17 115,000.00 1.948 194,820.00 Casweil 157.42 115,000.00 1.938 193,890.00 Orange 217.90 115,000.00 2.683. 268,390.00 Rockingham 420,320 Chatham 274.39 130,000.40 3.337 333,190.00 Randolph ` 432.78 130,000.00 5.330 533,060.00 Atleghany 205.23 150,000.00 2,527 252,780.00 Ashe 412.58 185,000.00 5.330- ' 508,18C.00 Burry 396.04 •.140,000:00 4.878 487,800.00 Wilkes 529.47 ,160;004.00 6.571 . 652,150.00 , Yadkin 210:96' 130.,000.00 2.598''' 259,840.00 Buncombe + 331.33 125,000.00 4.082 • 408,100.00 Burka " 222.92 130,000.00 2.745 274,570.04 Madison, 297.86 130,.444:04 3.668" 366,870.00 ' McDowell ' . 164.62 125,000.00 2.027 202,766.00 Mitchell 125.59 225.000.00 ''1.546: 154,69040 Rutherford 330.91 135,084'.00 4.075 '• 407.584►:00 Yancey 140.43 '.145,000.00 1.729 172,960.00' Haywood 213.54 i70,OOO.DO 2.630': 263,020.00 Henderson 335.50 230,000.00 4.132. -- 413,240.00 '• Macon 278.86 1181000.00 3.434'7- 343,470.00 Polk 156.11 120,000.00 . 1.922:; 192,280. 70 Swai:t 80.02 174,000.00 • .985'" 98,500.00 Transylvania '142.76 150,000,04 3,758 175,830.00 TOTAL UNPAVED MILEAGE. 118.75 '��: '`•' ` IN 37 COUZ4TIES _` ORANGE COUNTY 018 BOARD OF COMMISSIONERS ACTION AGE ACTION AGENDA ITEM ABSTRACT ITEM NO MEETING DATE FEBRUARY 17, 1987 SUBJECT: INFORMATION ON INNOVATIVE METHOD OF CONSTRUCTION SYSTEMS CRATS, INC. k**akdeokde�ir�k�kak*9k�k�k�kiek�k***�k�kle�ek�elk*�k�kakieakkkkk�lrkk�k*fie***** k�leietr�**�e�*fie*de*�eF�e +eiekie DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ATTACHMENT(S) : INFORMATION CONTACT: SHIRLEY MARSHALL MEMORANDUM FROM CHAIR OR MANAGER'S OFFICE PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 PURPOSE: To introduce Mr. Jim Gibson, a contractor in modular concrete and steel structures. Mr. Gibson's company has recently expanded it's market in North Carolina and the information imparted might prove particularly beneficial when construction requiring rapid, quality construction is necessitated. The information is provided to alert the Board to alternative construction methods that could be utilized by this County. s n ORANGE COUNTY COMMISSIONERS 108 P.Agr MAPGAaer L NZ HILLSBOROUGH, N. C. 27278 nlo5es ulek r.:x. S-f8PH8H H.H/.�I;IQI'IS JOHN HAO WELL SHIW.Br F.m6A_IALL DUN WILLNOIP MEMO; ,,'_ TO: °ard of Commissioners Kenneth R. Thompson FROM: Shirl DATE: January 5, 1987 RE: Capital Building Discussions :in ti. I had a long-await< : meeting this morning; J the si. ect proved constraHe now represents a company SYatems Craft, Inc. that new type of modular construction. Highlights of this construction are: (1) modular sections made of concrete and steel; (2) built in 1/3 expected time of stick-built (at approxi- mately same cost) ; :3) some modules or all of a building are taly movable; can build as many as 3 stories. 1 have asked Jim to take a quick loJ;c at the Northside and Stanback properties and give us a quick and dirty scoping of Possible adaptations to those sites. I have also asked him to meet with Ksr., the Superintendents of SchL.;as and a CHR representative to hear his presentation and see his• .!ides. :•fter that, unless there has emerged some critical reason 1 not to investigate further, I would think a presentation to the Hoard - at a regular Board meeting -_ be held. I should like j that jP'r ::entation to occur no a er than be el February meeting. Finally, and this is the CONFIDENTIA! PART, Systems Craft, Inc. haz no building anywhere in this area to show what can t, dOhe% =n addition they are anxious to serve the public sector. Should r:e be the first government in thiE area to contract with them, we might expect an agreeable price. Thank you. cc: -''m Gibson Attca:}_'Rent ORANGE COUNTY 020 BOARD OF COMMISSIONERS ACTION AG NDA ACTION AGENDA ITEM ABSTRACT ITEM NO. MEETING DATE FEBRUARY 17, 1987 SUBJECT: CONTRACT APPROVAL; FAIRVIEW PARK CONSTRUCTION DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 497 AGREEMENT PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 PURPOSE: To approve the contract for construction of Fairview Community Park. NEED: The Board awarded the bid for this project to Laramore Construction Company at their January 5 meeting. Contract documents have been assembled based on the approved amount ($104,990) and are presented for approval in accordance with G.S. 143-129. IMPACT: Budgetarily the impact will be an expenditure of $104,990 Of Community Development Block Grant Funds. An additional impact will be the opportunity to close out this grant upon completion of the park project. RECOMMENDATION: Approve contract for construction of Fairview Community Park to Laramore Construction Company, Inc. , Danville, VA for a sum of $104,990; and authorize the Chair to sign. 021 2nd • THIS AGREEMENT, made this day of February 19 , and between . COUNTY OF oRAN MRTR Cn RM11b1n , hereinafter called "OWNER" (name of Owner).)an individual) and LARAMORE CONSTRUCTION COMPANY doing business as (an individual,) or (a partnership,) or (a corporation) hereinafter called "CONTRACTOR". WITNESSETH: That for and in. consideration of the payments and agreements herein- after mentioned: ' 1. The CONTRACTOR will commence and complete the construction of FAIRVIEW COMMUNITY PARK 2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services, necessary for the construction and completion of the project -described herein. 3. The CONTRACTOR will commence the work required by the CONTRACT DOC- UMENTS within TEN :(10) : 3 calendar days after the date of the NOTICE TO PRO- CEED and will complete the same within SIB calendar days unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. 9. The CONTRACTOR agrees to perform all of the WORK described in,the CONTRACT DOCUMENTS for the sum of $ 104..990-00- 5. The term "CONTRACT DOCUMENTS" means and includes the following: (A) Advertisement For Bids (B) Information For Bidders (C) BID (D) BID Bond (E) Agreement (F) General Conditions Agreement: Page 1 of 3 (G) SUPPLEMENTAL GENERAL CONDITIONS (H) Payment Bond (I) Performance Bond (J) NOTICE OF AWARD (K) NOTICE TO PROCEED (L) CHANGE ORDER (M) Drawings prepared by T, R AM rYV4PANY numbered AI--A 11; S1-SA0 E1-E2 , and dated Ju1Y 1 19 86 (N) SPECIFICATIONS prepared-or issued by L.E. WOO= AND COMPANY dated June 30 , 19 (0) ADDENDA: . No. one , dated _ sept• 30 __, 1986 No. , dated 19 1 No. dated 19 No. , dated 19 No. , dated , 19 No. dated 19� 6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( triplicate ) each of (*umber of copies) which shall be deemed an original on the date first above written. Agreement: Page 2 of 3 OWNER: COUNTY of ORANGE . BY Name SHIRLEY E. MARSHALL Please t aY BOARD OF Title �' QOCIN`J.' (SEAL) ATTEST: Name BEVERLY BLYTHE (please type) Title ---CLERK- n_THP »oAan CONTRACTOR: BY Nam _ John 73- I.aramere (please typal Address P- 0. Box 1656 Danivlle} VA 24543 (SEAL) ATTEST' Name Charles H. Davis (please typal Assistant Secretary Agreemenr•Page 3 of 3 NOTICE TO PROCEED ORIGINAL TO LARAMORE CONSTRUCTION COMPANY, INC. PO Box 1656 024 Danville, VA 24543 PROJECT/CONTRACT FAIRVIEW COMMUNITY PARK CONSTRUCTION You are hereby notified to commence WORK in accordance with the Agreement dated February 2, , 1987 , on or before March 2 , 1987 and you are to complete the WORK within sixty (60)consecutive calendar days thereafter. The date of completion of all WORK is therefore _ April 30 19*71. You are required to return an acknowledged copy of this Notice to the Owner. Dated this 17th day of February , 1987. OWNER: COUNTY OF ORANGE BY: Shirley E. Marshall? Chair RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED this day of , 1987 . BY: TITLE: ORANGE COUNTY 026 BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No.F-Q_ Meeting Date: FEBRUARY 17, 1987 SUBJECT: OLD COURTHOUSE CHANGE ORDERS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S CHANGE ORDERS OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve change orders for Durham Construction Company and Adams and Tilley Electric Company. NEED: The attached change orders are for final close out of the Old Courthouse renovations. Change Order Number G. 07 reflects changes performed by Durham Construction Company. Adams and Tilley Electric Company changes are itemized on Change Order Number E. 03 . The architect will be present to answer questions. IMPACT: Total amount of the change orders is $3, 340.16. There are funds available in the Old Courthouse restoration capital project fund. RECOMMENDATION(S) : Approve change orders and authorize Chair to sign. CHANGE ORDER 026 OWNERtlon to: D AlA DOCUMENT C707 ARCHITECT ❑ CONTRACTOR ❑ FIELD 0 OTHER ❑ PROTECT: RENOVATIONS (name,address) Orange County CHANGE ORDER NUMBER: G.07 Historic Courthouse TO (Contractor): Hillsborough NC INITIATION DATE: Aug 18 86 Durham Construction Co Inc ARCHITECT'S PROJECT NO: P.O.Box 15028 27510 OC.81 Durham NC 27704 0028 CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT DATE: March 20, 1985 You are directed to make the following changes in this Contract: Perform the Items of Work listed below and make corresponding adjust- ments to the Contract Sum: I. Install Structural Bracing at Roof Eaves: . Add $ 466.42 2. Install Concrete Floor Sealer in Main Floor Stair Lobby and Corridor: Add $ 332.75 3. Adjust Finish Hardware Allowance for Special Strikes for Front and Rear Doors & Install : Add $ 36.32 4. Replace Broken/Crackes Window Panes: 15 @ 20.00 Add $ 300.00 5. Additional Carpet Installation Labor not covered under Previous Carpet Allowance Change Order: Add $ 148.23 6. Adjust Toilet Accessories Allowance Deduct 7. Credit for Deleting ront Door Hinging Change ($ 0.90) Requiring Call Button and Chime installation by Electrical Contractor ( $149.00 ) Deduct ($ 149.00) TOTAL: $1133.82 Not valid until signed by both the Owner and Architect. Signature nl the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Tome. The original (Contract Sum) (Guaranteed Maximum Cost) was ....... Net change by previously authorized Change Orders . _ _ .� •�•..•.•• '' $ z47 700.00 , The (Contract Sum) (Guaranteed Maxim •� ••g•• •'••'.''•'''''• ••• $ 13 769.34 Maximum Cost) prior to this Change Order was ........., $The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) , 261 469.34 . by this Change Order . ...... ;ncrease The new (Contract Sum) (Guaranteed maximum •. •n••• •• •• •• •�•• • 'b*••.•' 262 603.16 m Cosll including this Change Order will be .., i The Contract Time will be (increased) (decreased) (unchanged) by _ ' The Date of Substantial Completion as of the date of this Change Order therefore is May 5�0 1986DayS' Authorized: ARCHITECT Roman Kolodi '/ CONTRACTO OWNER Address James M Webb) Address County urham Constr. Co. Inc County of Orange Durham NC Address North Carolina hpel Hill NC Hillsborough NC BY BY BY DATE Jan 2Y/1987 DATE DATF AIA DOCUMENT 6701 • CHANGE ORDER • APRIL 1978 EDITION THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.,N.W.,WASHINGTON,• 978 D.C.D'C �W' G701-1978 CHANGE Distribution to: ORDER OWNER ❑ AIA DOCUMENT 0701 ARCHITECT ❑ CONTRACTOR Cl 02"i FIELD' ❑ OTHER ❑ PRO)ECT: RENOVATIONS CHANGE ORDER NUMBER: E.03 (name,address) Orange County Historic Courthouse TO (Contractor): Hillsborough NC INITIATION DATE: Aug 18 86 P.O.Box Tilley 4y Electric Co Inc . o 1 ARCHITECTr S PRO ECT NO: Research Triangle Park I OC.81 North Carolina 27709 CONTRACT. FOR: ELECTRICAL CONSTRUCTION CONTRACT DATE: March 20, 1985 You are directed to make the following changes in this Contract: Perform the Items of Work listed below and make corresponding adjust- ments to the Contract Sum: 1. Relocate Emergency Light in Main Stairway: Add $ 74.00 2. Install Handicapped Call Button at Front Door abd Chime in Secretary s Office: Add $ 149.00 3. Install conduitnand0outletstfordP/ASSystem: Add $ 74.00 4. Install Outlet and Conduit for Separate Telephone Line for Clerk/Bailiff Add $ 120.00 5. Install additional Emergency Exit Fixture at Base of Courtroom Exit Stair Add $ 274.00 6. Ad•ust Light Fixture Allowance for Final Selections: Breakdown: Orig Allowance $ 8000.00 Add $ 1515.34 Portico Fixture 1350.00* Misc. Fixtures & Bulbs 165.34 Balance Due 1515.34 TOTAL: $ 2206.34 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith. including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was .......................... $ 34 240.00 Net change by previously authorized Change Orders ....................... . $ 0.00 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was........... $ The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) . . 34 240.00 by this Change Order . • $ncrease 2 206.34 The new(Contract Sum) (Guaranteed Maximum Cost)including this Change.Order will be ..• $ 36 446.34 The Contract Time will be (increased) (decreased) (unchanged) by .• (-0- 1 Days. The Date of Substantial Completion as of the date of this Change Order therefore is May 5 1986 Authorized: ARCHITECT COvTRACTO OWNER Roman Kolodij/ Wdams & Tilley County of Orange Address James M Webb Address Electric Co Inc Address North Carolina Cahoel Hill NC Rurham NC Hillsborough NC r 1 BY BY BY DATE Jan 26 19 DATE DATF AIA DOCUMENT G741 • CHANCE ORDER • APRIL 1978 EDITION • AIA'P • m 1976 THE AMERICAN INSTITUTE Of ARCHITECTS.1735 NEW YORK AVE..N.W.•WASHINGTON.D.C.2=16 0701--1978 - r 6 CHANGE ORDER i I ADAMS Mfr TII.LEY ELECTRIC COMPANY INC. POST OFFICE BOX 12417 TELEPHONE 19191688-13= RESEARCH TRIANGLE PARK NORTH CAROLINA 2rM PROJI SUBMI I TL O r0µ — ! James Webb/Roman Kolodij , Architects �April'09,~ 1986 srREEr Boa NAME I 201 East Rosemary treet ! Y Orange County Courthouse CITY. STATE AND TIP CODE 10B LOCATION Chapel Hill, North Carolina 27514 Hillsborough, North Carolina ARCHITECT DATE OF PLANS j Jpa PHONE i We hereby submit specilicahons and eslimates lor: CHANGE ORDER: E-03 1� Labor and materials provided to relocate telephone and receptacle in Room { 208 after it had already been installed. Had to take out and then rein- stall . Materials: 2 tt SLB 5.29 X 10% overhead .53 5 .82 X 10% profit .58 i Total Materials 6.40 6 .40 j Labor: 57. 60 Total Amount Change Order Number: E-03 $ 64 .00 j i 'Vj $e, 1 MD `( Q�RK�sbi �. Go . I We 11ruP01191 hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:� ****SIXTY-FOUR********* ***64:.00 Payment to be made as follows: dollars(s i As s R— ecified in contract. 1 i I. All npller U) is I guaranteed to be is speCibed Ali work to W compacted m a warkmanNly manner according to standard practices.Any alleralwn or denalgrr from above specrbca Authorized Duns Involving calla costs well be e+ecuted only upon wralan Oracle,and well become an Signature ealra charge over and above ilia estlniale.All alpaenlerNs cominaen,upon strlkes-accidents e s W. at delays beyond our control Owner to carry#I Iornado and 00W necessary insurance O :This proposal may be Our workers are fully Covered by Workmen's CuilipensaUon Insurance. withdrawn us if Dal accepted within days. Arreptaurp of proposal—The above prices. SpeClliCatlOn$ acid conditions are sdtlslaClury and are hereby accepted. You are authorized Signature to du the work as specified.Payment will be made as outflow above- --�- c Role of AI.LUfiIan6Y; Signature is MANGE ORDER • "� l = ELECTRIC COMPANY INC. ADAMS �#TILLEY POST OFFICE BOX 12417 i TELEPHONE(9191 Gall-a f33 RESEARCH TRIANGLE PARK NORTH CAROLINA 77709 i PROPOSAL 5ueM111t u IO PHONE DATE James Webb/Raman Kolodij , Architects April 09, 1986 STREET JOB NAME I 201 East Rosemary Street Orange County Courthouse CITY. STATE AND ZIP CODE JOB LOCATION Chapel Hill, North Carolina 27514 Hillsborough, North Carolina ARCHITECT DATE OF PLANS JOe PHONE We hereby submit specifications and estimates tor: CHANGE ORDER: E-05 Labor and materials provided to add receptacle for telephone on separate ! circuit. Materials: 401 3/4" EMT 13 .48 2 3/4" EMT connectors 3 .02 4 3/4" EMT couplings 7 .30 1 1 4" square box 1.52 1 4" square box receptacle cover 1.22 I 1 ivory receptacle 3 .16 5 3/4" minerallac straps 1.55 7 10 X 1 screws .21 1251 # 12 THHN copper wire 8. 21 39.67 X 10% overhead 3 . 97 43 .64 X 10% profit 4 . 36 I Total Materials 4$.00 48.00 Labor: 72. 00 Total Amount Change Order Number: E-05 $ 120.00 ! I We 11ropose hereby to furnish material and labor -- complete in accordance with above specifications, for the sum of:4 ****ONE HUNDRED TWENTY************************* (y Pay dollars **120,00 ment to be made as!allows: � I As specified in contract. I i An gNlenal is (tuarinleetl to be as spa[rfied All work l0 be completed in a wbrlulranhkr manner according to standard Pra[uces.Any alteration or deviation Inom ibiwe specihca Authoriz Wars.evolving ettia costs will be executed only upon written orders.and will become an Signature I rrua chirgr over and above the asbmale-Alt aKrremenls contingent upon ilnkrs,a[trdenls ame s • aj(18 or ddiaya beyond our control. Owner Vo carry fire, tornado and other necessary Insurance Ole:This proposal may be Our workers are fully covered by workmen's Cwupensaliorl insurance. withdrawn us If viol accepted Wdl11p -� ltdys. taur Arre T' r of Proposal --The above � }� prices. specifications I and conditions are satisfactory and are hereby accepted. You are aullwnzed Signature la do the work as specified, Payment will bV Awde as outlined above. I hale of ALL40111411ILV; CHANGE ORDER ADAMS It TIL.LEY ELECTRIC COMPANY INC. POST OFFICE BOX 12417 TELEPHONE 1919168&8033 RESEARCH TRIANGLE PARK j NORTH CAROLINA 27109 PROPOSAL SUBMIMO 10 — PHONE DATE James Webb/Roman Kolodi ' , Architects I April 09, 1986 j STREET JOB NAME _2_01 East Rosemary Street Orange County Courthouse CITY, STATE AND ZIP CODE 109 LOCATION Chapel Hill North Carolina 27514 Hillsborou h North Carolina ARCHITECT DATE Of PLANS JOB PHONE i I We hereby submit specifications and estimates for: CHANGE ORDER: E-04 ! Labor and materials provided to add receptacle in judges stand in courtroom. Also furnish wiremold box and blank plate and mount for intercom. Materials: 1 switch box with ears 2 .01 31 flex .87 2 flex connectors, straight 2.12 13 ' # 12 THHN copper wire .88 1 ivory receptacle 3 .16 1 ivory receptacle cover .59 1 500 wiremold box 2.53 j 1 ivory blank plate 1.33 2 10 X 1 screws .06 13 .55 X10% overhead 1.36 14 .91 X 10% profit 1. 49 Total Materials 16.40 16.40 Labor: 57. 60 Total Change Order Number: E-04 $ 74 .00 i of FrOpullp hereby to furnish material and labor -- complete in accordance with above specifications, for the sum of: ***_*S_EVENTY—FOUR****************** **74 .•00 Payment to be made as follows: dollars(a I As specified in contract. i ! Au nnalerral is duarantved to be as specdwd All work to be completed to a workmanlike manner accordnnd to standard practices,Any alteration or deviation gram above specifics. Authorit i Irons urvulvmd extra costs will be executed only upon written order$,and rea become an Signature ! extra chide over and above the estimate.AN&agreements contingent upon strikes.accidents neq.. W} Adams/ 1p delays beyond our control.Owner to Carty fire. tornado and other necessary insurance. tf Oposal may be Our wutkers are gully covered by workmen's Cumpensatron Insurance withdrawn uot accepted within Idlys days. Or Arrrptanre of f roposal—The above prices, specifications i and condiliuns are sehslactury and"ore hereby accepted. You are Autlwrl[ed Signature I 10 du Ihu wurb a$specified Payment will he made as outlined above. T Valli ul Alt.uplenle: .....__. ... _ __ signature " F CHANGE ORDER DAMS tr TILLEY ELECTRIC COMPANY INC ' POST OFFICE BOX 12417 TELEPHONE 1919168&WM } RESEARCH TRIANGLE PARK j NORTH CAROLINA VM j PROPOSAL SUBMIIItD 10 — PHONE rApr-il E James Webb/Roman Kolodi ' Architects 09, 1986 STREET 10B NAME I 201 East Rosemary Street Orange County Courthouse CITY. STATE AND ZIP CODE 108 LOCATION Chapel Hill North all li North Carolina ARCHITECT DATE OF PLANS 1013 PHONE We hereby submit specifications and estimates for: I . CHANGE ORDER: E-02 y ' Labor and materials provided to add buzzer in Office 103 with push at front. ' Materials: 1 Buzzer 5.13 Subtotal Materials 56.91 1 transformer I 2 500 wiremold box 15.06 X 10� profit 5 . 69 f 2 stainless steel blank plates 4 . 12 1 chase nipple .41 Total Materials 62. 60 j 4 10 X 1 screws 4 rawl plugs . 14 Labor: 86. 40 1 cut in switch box 2.01 j 31 " flex .87 ! 2 flex connectors, straight 2 .10 Total/Change Order 120 ' # 16 THHN copper wire 6 .82 E-02 $ 149 .00 20' # 12 THHN copper wire 1.31 10 yellow wing nuts .50 10 ' EMT conduit 2 . 43 ' 1 EMT connector 1.09 I 2 ' 500 wiremold .92 1 500 wiremold to pipe adaptor .95 1 universal fitting 2.08 1 pushbutton 3 . 89 i 51.74 X 10% overhead 5 . 17 (con IQ 56.91 f TOP propOge hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: ' *****ONE HUNDRED FORTY-NINE**** **149 .00 dollars o Payment to be made as follows: As specified in contract. ! All material Is guaranteed to be as specrked All work to be ComplNed in a wofkmankke manner according to standard practices.Any alteration at deviation Irani above specdu:a_ Authorized Irarq Invulvmg extra cogs will be executed amy upon written orders.and will become an Signature / U extra charge aver and above file estlmale.Ali agreements contingent upon strikes.accWenls a A ' of dclays beyond our control.Owner 10 carry lire.tornado and other necessary,Insurance :Thlniep$OPOSWal�fnay pC�ms/ 1 1p Our worlltrt are fully covered by Workmen's Cuntpensatron Imufanc• withdrawn us if not accepted within. days. I i I rreptAnre of Frappaid —The above prices, specifications and conditions are bahsfactury and are hereby accepted. You are authorized Signature to do the work as specified.Payment will be made as outlined above. Signature i Uald ul ALt:rplencr: _......__. _-_ _-.-- _..T � c� CIIANGE ORDER ADAMS it TILLEY ELECTRIC COMPANY INC. ` POST OFFICE BOX 12417 TELEPHONE 18181(380 SWaM. RESEARCH TRIANGLE PARK NORTH CAROLINA 2TM PROPOSAI St1eM111to to•~ PHONE ^f aAr[ James Webb/Roman Kolodi ' Architects _ April 09, 1986 STRCET JOB NAME -- 1 201 _E_ast_ Rosemary Street _ _ Y „ Oran a County Courthouse , CITY. STATE AND ZIP CODE JOB IOCANON — C__ hapel Hill, North Carolina 27 14 Hillsborough, North Carolina ARCIIIIkCT DATE OF KANS Joe PHONE We hereby submit specifications and estimates for: CHANGE ORDER: E-06 1 Labor and materials furnished to relocate emergency light in hall on second floor to over stairs. Materials: 101 500 wiremold 4 .59 1 500 wiremold box 2 .53 1 500 wiremold flat elbow .62 2 500 wiremold straps .24 5 1/8" toggle bolts 1.29 1 blank cover 1 .97 j 2 8/3 X 1 screws ,04 i 321 # 12 THHN copper wire 2 . 10 3 yellow wing nuts . 17 13 .55 X 10% overhead 1,36 j 14 .91 X 10% profit 1. 49 i Total Materials 16.40 16.40 Labor: 57. 60 Total Amount Change Order Number E-06 $ 74 .00 We Froposp hereby to furnish material and labor -- complele in accordance with above specifications. for the sum of:` ****SEVENTY—FOUR********************** _ ***74 .00 ` as Ivllows: dollars($ Payment Id be made --�) As specified in contract. All intend is guaranteed to be as specdud All wore to be completed an a voikoismike — 1 Planner accvrdrrld to Standard practices Any anerallea at devratroo tram above%~llca Auth iced Ions uwalvma eats coils will be ereculed only uPun written orders,and will become air slgnalu edra charge over and above the esbmde.An agreements conlureaot upon grrkes.aurdems e-s W. Adams or decays beyQ"d our coulral.owner to Carry tire•tornado and other necessary insurance N e: his proposal may be Our wursera are fully covered by workmen's curupensatlon Inaurarrce. withdraw us If nil accepted within days, i 7-re;ltplAtlrlr of fropalBal —Thte above prices, specllicatrolls and conditions are sdtlslaclury and are hereby accepted. You are aulhwued Signature lu du 1110 work d$111111 Ihet1 Payntenl will be nude as olrlltned above. �~ Il.rlu -it A,,ultldnl.e: .. _ -- - -. --•-- — __ Slynrlu►e.. «�_...�_. �.._-_ i i i ' f I Y • . I ADAMS Et TILLEY ELECTRIC COMPANY, INC. POST OFFICE BOX 12417 TELEPHONE 1919168$-8033 RESEARCH TRIANGLE PARK NORTH CAROLINA 27709 I I ORANGE CO. COURT HOUSE LIGHT FIXTURES Change_Order E07 UNIT EXTENDED 4uantity ITEM PRICE PRICE 5 A-Daybrite 45 257-8 151.00 755.00 7 Al Lightolier CD73384--WH lot 4,330.00 1 B-Basement HE Williams 2122-1M 34.60 34 . 60 1 B1 . Basement HE Williams 2122 1M 34 . 60 34.60 2 B Courtroom Scott #2004-150 95.00 190.00 6 F Emer-lite BSEX-72-R--120 147 .00 882 .00 5 G ELAN GEL 6UDC/120UAC 115.00 575.00 2 J Basement HE Williams 7622 41. 60 83 .20 2 M Basement Lightolier 3654 71.00 142.00 1 G1 Dynaray DR552--Exit 132.00 132.00 2 J Ccurtroom Scott 2001 - 77 .00 154 .00 3 J1 Courtroom Scott 2001 16" stem 106.00 318.00 3 K Courtroom Scott 2004 95.00 285.00 1 M MAI- Floor 32 .45 32. 45 4 N Troy Lighting C8202 Wt 58.20 232.80 11 C-Prescolitc 79.832 67 .20 739.20 1 H Scott 2004 Bronz 48" Stem 151.00 151.00 1 I Voigt Charman 1,080.00 1,080.00 4 D PS-8367-TW Omega lot 1,153 . 15 4 Keyless Attic 1.70 6.80 4 White Canopies 3 .75 15.00 39 100A 120V W Lamps .85 33 . 15 11 40A 120V W Lamps .85 .7 .95 1 VCX211K Stonco 24 .00 24 .00 1 V131, ;Stonco 8.50 8.50 2 150A 120V W Lamps 1.48 2.96 4 F20T12/CW W Lamps 3 .78 15. 12 . 1 25T6 k DC W 4 .01 4.01 1 T15 Precision Photo Cell 12. 98 12.98 122 Econowatt 40CW BWBS 5. 10 62_2._2_0 Total 12,056.67 Fixture Allowance 81000_00 4,856. 67 15% Overhead 6_08._5_0 4, 665. 17 10% Profit _ 405.67 Total Amount Due 5, 070.84 {' •fia"FR" ftWtaal&Can&w va-M• d 034 ORANGE COUNTY BOARD OF COMMISSIONERS Action A enda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 17, 1987 SUBJECT: CBA EXPANSION FUNDS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S AGREEMENTS OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To authorize Chair to sign Community Based Alternative program agreements. NEED: On December 16, 1986 the Board approved the acceptance of CBA expansion funds and the Youth Services Task Force recommenda- tions for expending the funds. The State requires the County to sign a program agreement which essentially endorses the task forces recommendations. IMPACT: RECOMMENDATION(S) : Authorize Chair to sign CBA Expansion Fund Program Agreements. x - COMMUNITY-BASED ALTERNATIVES 036 PROGRAM AGREEMENT REVISION County: ORANGE Effective Date: 1-6-1987 Name of Program: ORANGE COUNTY 4-H DHR Id. #: 568-004 Address: 109 COURT STREET , HILLSBOROUGH, NC 27278 Contact Person or Program Director: MaRY E. FANNING Address: 109 COURT STREET Phone: 732-8181- ext. 442 We desire that the original Program Agreement of the above program be altered in the following manner. Increase the amount of CBA Funds by $1100. The reasons for the requested change are: Expansion fynds were granted to the 4-H Program. Original ,Buds get New Budget Am- ouunt Percent_ age Amount Percentage Total Budget 9979 100% 11,079 100% CBA Funds 3179 31Z 4274 39% Local Funds 6800 69% 6800 61% Federal Funds Other erector Division ol Youth Services Ch airman County Commmis oners rogra Mana er 5/26/81 -31- • .....Mai.. .. .N.a..+ .iU..�r.r V 0319 Line Item Budget Budgeted Expenditures FY 19 Cash In-kind Total 02 Salaries b Wages - Regular 03 Salaries b Wages/Part Time and-Temeorary 6,800 6,800 04 Professional Services This line item budget should reflect your 05 Frin a Benefits total anticipated expenditures for the 10 Employee Trainin2 numoer of ponths covered by your 11 Telephone b Postage program agreement. 13 Utilities 14 Travel 15-17 Maintenance 6 Repair - specify (bldg. b grounds■ equip., vehicles) Attach an explanation Of•how the cash value 21 Rent - Buildings for your in-kind line 22 Rent - Equipment items was computed. u�rnt 26 Advertising Expense 31 Automotive Supplies 32 Office Su lies 33 HousekIng Su lies 34 Other Supplies b Materials 4h Contrdcled Sery ILUS 46 Drugs 47 Food 8-Provisions 54 Insurance 8 Bonds 57 Miscellaneous Expenses 58 Trans ortation of Clients 750 75U 71-74 Capital Outlay - specify (land build in s) Other CAMP FEE, ETC. 3529 3529 70TAt BUDGET 14279 6,800 11 ,079 +++ This figure should be the same as the Total Budget Figure on the preceding page of the program agreement. " For each employee list the following information: Job title, annual wage/ hourly wage, number of months of employment. •,'_ 0 3'r AGRICULTURAL EXTENSION North Carolina State University SERVICE School of Agriculture and Life Sciences Address reply to: January 9, 1987 County Extension Office 109 Court Street Hillsborough, North Carolina 27278 Mr. Jim Deloatch Volunteers for Youth 200 Weaver Street Carrboro, North Carolina 27510 Dear Jim: Here are the forms you requested. Supervisory time and volun- teer time will be documented with pre-camp planning meetings, camp orientation meetings and actually time spent at camp. Please let me know if you need additional information. Sincerely yours Mary E. Fanning Associate Extension Agent, 4-H MEF/mgm RECEIVED AN. 1 3 1987 VEY Cooperative Extension Work in Agriculture and Home Economics A&T and N.C.State Universities,100 Counties and U.S.Department of Agriculture "" II IfI IIIII'I1%11 Ikt .IIJIII,1 U1'r'1:,lUI\' UI Y'!Ulli :,LRVICL.., NOTE: 1, C-,nfes with Orimnal f'rth11111111 fY-Itn`�1=1► /11 11N „�J IICa1. • ItG�a.l�1G1�. . rinT I yr . PROGRAM AGREEMENT 036 County: Orange Date Sub:i►itted: Jan. 15, 19 Name of Program: Dispute Settlement Center Address 302 Weaver Street Effective Date: Carrboro, N.C. 27510 1. D. Number: Contact Person or Program Director: Claire Millar Address 302 Weaver Street Phone Carrboro, N.C. 27510 (919) 929-8800 * Type of Program: : Clients Served , Residential in Clients Served FY N.uri-F1esidL t ial in FY Ol owp 11milo Yuu6h �1;ury lt:ry, [lur(,-uu .:rli:lter Care ....... .,r,., Alternat ivo ScY►oul �:..K..w ';1am— 1111 h),,jl;or care Vu lullLul..i, IIr1 Jyl .Im L I ienL Capac i ty _ Other, .�.,. 150 # of Clients to be Served Dur inq Funding Periotl kelur•r•al auur•ces: ,Juvenile Court Counselors Uffice, School Counselors, Juvenile Police Officers, and agencies dealing with Youth. Goal of Program: To develop and provide conflict resolution and social skills training for juveniles identified in and out of court; and to provide the opportunity for face to c mee ins betwee in iyiduals who have been victimized and juvenile offenders. atemen o Measura `le dbdectives: (V.O.R.P. meeting - To conduct 15 workshops in the first 6 months for juveniles in Orange County. - To conduct 15 VORP meetings during the 6 month period. Information Maintained For Effectiveness Measurement: -files on the V.O.R.P. meeting will include referral sources, number of meetings held and the results of the meetings. -The number of workshops for juveniles will be recorded. Program content and participant evaluations will be included- in the report. New programs - Please attach a program de5cripliun describing day to day activitie=s of prw1ram ptIrl ir'ip,uli Continuation progrars - Please describe any major changes from last year's approved program description.. DYS (Rev. 2/12/82) O�y -2• New Program (go to page 3) Continuation Program (complete information requested below) N10450 indicate how succeosful your program has been in achieving the measurable Objectives that were included in last year's CBA Program Agreement. (use data friun t li� I'fr'•,I . f.. w„iil I� . ..I i I.•• i � .� .i I y�•,ii , 1 The CBA Task Force in County has reviewed this information. `2 Task Force Chairper Date 04U Total Budget CDA Funds Match T Local &UrTs 1923 Federal Funds Other 3450 Inlemn.ilioaltic)n 011d Hold Harm]�>>:: Tile prollrom hVillall or agreon to .lt. a] l I Illicit: iluPirl1l Cllr` li,rlll t,f 111h, ,1�jrvomeIt1: to 1110Puulily dnf hold llttrmle:ss Idle. UC4Part:m4,llt of lluman liesouyees against liabil- ity, loaS, damages, costs, or expenses which the Department may be requested to pay by reason of any client's suffering personal injury, death, or property loss or damage either while participating in or receiving from the program ser- vic')S to he furni ullog-) by Chu progreim undwr t:hi u agrou-mont, or while being trans- ported to or from the premises in any vehicle owned, operated, leased, chartered or otherwise cont.rarte:d for by the program or any employee who is furnishing services called for under this agreement; provided, however, that the provisions of the paragraph shall not apply to liabilities caused by or rc,sulting from the acts of the Department or any of its officers, employees, agents, or representatives. Civil Rights Compliance For the duration of this program Agreement, the program agrees to comply with Title VII of the Civil Riyllts Act of 1969 and all requirements imposed by federal regulations issued pursuant to that Title. Termination 'Pllit. ,ntl �` •UU111. ,H.ly lit• t_,,In-e.l lg`d . / I iim• by t+i t.luyr [)lilt, county conlmis;ioriers, or the program mor)ager, with catiso, upon at least 30 days in wl i t inel, ,i„1 (II'l iv,�i ,•,I I,y . , •1 c i::l �•r�`�l ui.l i I wi ell rcrl.ul'tl �.,.,� , i . .. .. . ,,, .,� 1 I �• .1 I i.. � .gym CUllc. .I ULi lull We, the undersigned agree to comply with all provisions of this agreement and with all, provisions of regulations 10 NCAC, 11 .0213 through .0221 e:Efw?ctiv0 August 2'9, 1977 (Cammun.i ty-Based Alternativ�+s lic)liciuu, Procedures and Guido'lir►erH) . Di.rcrtor Divisi_an of Youth Services- -' Date Chairman County Commissioners Date Proyr.atn Manager. Date . Uf.l'ARlyltil Of IIIIDIAff HG�OUIIt:►y 04-1 111VI;lUN GI Yf1UIH SI:IiVlCES �— IInu Item Budget f�-^d.�,�,,, Budgeted xpenditures fr 19 >rash In-kT"nd Total Q2 Salaries wa es�- Re ular 7020 940 7960 03 Salaries a wages/Part Time and T2morj r 04 Professional services This line item budget Should reflect your OS Friel a Benefits (payroll taxes) 501 total anticipated expenditures for the 10 Employee irainin 300 263 563 number of months covered by your 11 Telephone & post a e 525 program agreement. 13 Utilities 14 travel 450 15-17 Maintenance & Repair - specify (Illdq, K Ill Iplhd',, ryulll,. � � vehll.lesJ .'ill) Attach an explanation F 1 ,,, Rent - auildin s of how the cash value for your in-kind lint- I. L ui • r,.l w4% CI)n4putud. Outreach & 26 Advertising Expense 300 31 Autumurtive Su lies 32 Office Su lies 150 33 Housekee pin2 Supplies . 34 Other Su lies b Materials 300 4h Contracted Services 46 Drugs 47 Food b Provisions 64 Insurance li Bonds 57 Miscellaneous Expenses 1 O1 5U Ilan:il;rl.rllun ul Client; 11-74 Capital outlay . specify �. (land �utldrnls) I Other_S1C��.!lLl.� 7?0 ---.7Z0 TOTAL BUM +i+ 9847 1923 1 11770 +++ This figure shoula be the same as the total Budget Figure on the preceding page of the program agreement. • For each employee list the following information: Job title, annual wage/ hourly wage, number of months of_employment. DISPUTE SETTLEMENT CENTER YOUTH PROGRAM BUDGET FOR FY 1986-87 for the year ending June 30, 1987 NOTE: The Youth Program began January 1st, 1987. The budget that follows represents six months of operation. REVENUE Babcock Foundation 3, 450 Community-Based Alternatives 6, 397 ( 1 ) Total revenues 9, 847 EXPENDITURES Salaries Program Coordinator (J . Levy) 25 hours/wk x $8/hour 5, 200 Hillsborough Staff (L. Echols) 10 hours/wk x $7/hour 1, 820 Total salaries 7, 020 Payroll Taxes 7. 14% of wages 501 Office Supplies 150 Telephone 400 Postage 125 Equipment 200 Printing/ Duplicating 300 Subsriptions/ Publications 300 Travel 1400 miles x . 25 450 Staff, volunteer development 300 Contingency 101 Total expenditures 9, 847 Footnotes 1 Requires a 30% match, which consists of in-kind services in 1987. M E M O R A N D U M 046 TO: Jim Deloatch, Chair, Youth Advisory Task Force FROM: Claire Millar, Director, Dispute Settlement Center RE: IN-KIND MATCH FOR CBA MONEY DATE: December 16, 1986 Alt 1 ut111f•lll tell, 1 lit- I u I 1 ttW i Ill•• t trtl I tl Iu• t17tt•11 1111 I Ilt• �.Itlllll '/ i 11 kind match of $1919 for the DSC grant of $6314. Since a portion of the Director ul the Dispute SeLLIe►uullL Center's salary comes from the County, the amount of time the Director ltlu•nlllt i 11 1 1 a i 11 i uN I ht• Ulll Is Pro it•1-1 vilip I uyl•t• :111(1 i n 1-n--1- r:l i 11 i 1-i, w l f h the employee can be considered in-kind contributions. 'thus: $ 263 VORP training - 28 hours x $9.40/hour 940 Conflict resolution co-training - 100 hrs. x $9 .40/hr. $1 ,203 In addition, volunteers will be used for the VORP part of the program. + 720 4 VORP cases per month x S hrs. per case x $6/hr. x 6 mos. $1 ,923 TOTAL i I 1 acb i NO'T'E: 4 COPIES WITH ORIGINAL ""._.�. _. . ._.�....-.... SIGNATURES REQUIRED PROGRAM AGREEMENT REVISION Ott 4 County: Orange Effective. Date: 08/26/86 Name Of Program: . project Attend QHR Id. 1: 560861 Orange Address: 200 E. KinSt�unty Schools Hillsborough, NC 27278 Contact Person or Program Director: Helen Warren, Supervisor of Student Services . Address: Orange County Schools 200 E. King St., Hillsborough, NC 27278 Phone: (919) 732-8126 We-desire that the original Program Agreement of the above program be altered in the fallowing manner. $1,999. TOTAL REQUEST FOR CBA EXPANSION FUNDS. 1• Addition of 1 1/2 months of summer employment for home school worker for service during the State mandated summer school program (1987). 2. Funds for local travel (home/school worker) during the 1 1/2 months of additional employment. 3. Required supervision/consultation for the home/school worker by a professional staff member. The reasons for the requested change .are: 1. The need for a home/school worker was clearly evident due to the low achieving students required to attend the 1986 summer school program. 2. Travel to homes is necessary for the success of the program. 3. A locally paid professional staff member is required to consult daily with the home/school worker (paraprofessional) due to the intensity of need for attitude change with both parents and students. Current BUdpet -� New Bud et t Percentage Amount Percenta e Total Budget $14,531. 100.0 $18,744. + 100.0 C8A Funds 9,677. 66.6 11,676. 62.3 Local Funds 4,854. 33.4 7,068 37.7 Federal Funds Other _ trector tvtsion of outh ervtces airman Ounty onmtsstoners rogram Manager _ 040 Line Item budget Budgeted Expenditures FY 19 cash In-kind Total 02 Salaries E Na es�- Regular $9,677. 863. 10,540 03 Salaries & usges/Part Time ' and T ary Stammer employ. 1,604. 1,604. 04 Professional Sery ces lSunevso>• 2 443. 2.100. This line item budget 105 Fringe Benefits suer employ. 295. 1 2,818. should reflect our 3 113• total anticipated 10 E to expenditures for the a Trainin 200. 200. number of months covered by your 11 Telephone !; Postage 144. 144. program agreement. 13 Utilities 14 Travel summer em 10 ent 100. 500. 600. 15-17 Maintenance s Repair - specify (bldg. i grounds, equip., vehicles) Attach an explanation 21 Rent - Buildings of how the cash value for your in-kind line 22 Rent - E ui mwnt items was computed. 26 Advertisin2 Ex Dense 31 Automotive Su lies 32 Office supplies 100. 100. 33 Housekee ing Su lies 34 Other Supplies i Materials 4b Contrd[ted Services 46 Dru s 47 Food i Provisions 54 insurance s Bonds 57 Hiscellaneous Ex enses 58 Transportation.of Clients 71-74 Capital outlay . specify (land buildings) Other J TOTAL BUDGET +.. 11,676. $7,068 $18,744 +++ This figure should be the same as the Total Budget Figure on the preceding Page Of the program agreement. • For each employee list the following information: Job title, annual wage/ hourly wage, number of months of employment. �7 e 046 � f�rttrc�e CCaurr#� �cl�asls 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27x78 OFFICE OF THE SUPERINTENDENT (919) 732.81 26 . December 16, 1986 PROJECT ATTEND - Summer School Program Q Request for $1,999.00 in CRA Expansion Funds Submitted by - Helen Warren, Project Director -ln=kjnd Qntribu t ion S 643.00 Project Director Duties: Planning, Consultation,Supervision of para-professional, and Evaluation • Length of Summer Program 30 days Project Director's time per day 1 1/2 hours Cost based on hourly annual salary $14.30 Total $643.50 % of total budget 32.17 •-1 11 v� rikJr1rur nGJUUfkL,..7 DI'JISION Of YOUTH SERVICES NOTE: 4 C ipie s with Original Simat•i.res Regtired, COMMUNITY-RASED ALTERNATIVES PROGRAM AGREEMENT County: pGE Date Sub,tiitted: 1119187 -Name of Program: Phillips-Culbreth Project Address c/o Orange-Person-Chatham Mental Health Center Effective Date: 1/7./87 333 McMasters St., Chapel Hill, NC 27514 I. D. Number: Contact Parson or Program Director:Ames R. Cameron Address same as above Phone 929-0471 * Type of Program: : Clients Served Clients Served Residential in FY Non-Residential in FY 86-87 Group Home ._..� Youth Services Bureau Shelter Care XX Alternative School 20-50 Special Foster Care Volunteer Program ED Client Capacity Other 20-50 # of Clients to be Served During Funding Period Referral Sources: School Core Team, Guidance Counselors, Principals, Teachers, and self. Goal of Program: Identify and intervene with adolescents who may have drug or alcohol- related problems. Statement of Measurable Objectives: Core Team--one hour per site per week 2 hours Parent/Student Consultation--one hour per site per week 2 hours Individual counseling--two hours per site per week 4 hours Case management--one hour per site per week 2 hours Additional responsibilities may include co-facilitation of group; support of school staff resources; assistance to concerned parents. Information Maintained For Effectiveness Measurement: 1. Demographic information 2. Evaluation by Youth Task Force Evaluation Committee 3. Self-evaluation of project by Adolescent Substance Abuse Specialist. * New programs - Please attach a program description describing day to day activities of program participants. Continuation programs - Please describe any major changes from last year's approved program description. DYS (Rev. 2/12/82) -2�- _ 0 ri b New Program XX . (go to page 3) Continuation Program M (complete information requested below) Please indicate how successful your program has been in achieving the measurable objectives that were included in last year's CBA Program Agreement. (Use data from the first six months of the fiscal year.) not applicable The CBA Task Force in County has reviewed thi armation. T rs Date OEPARIMLNT OF HUMAN RESOURCES DIVISION OF YOUTH SERVICES Line Item Budget Budgeted Expenditures FY 19 cash In-kind Total 02 Salaries I Wages - Re ular $4,290. I $ 810, $5,100. 03 Salaries b Wages/Part Time and TeT ordr 04 Professional Services This line item budget 05 Frig) a Bone fiEs should reflect your total anticipated 10 Em 10 ee Trainin expenditures for the number of Months 11 Tele hone 6 covered by your Pasta a program agreement. 13 Utili[ies 14 Travel 20. 20. 15-17 Maintenance 8 kepair - specify (bldg. & grounds, equip., vehicles) Attach an explanation 21 Rent - Build, of how the cash value 320. 320. for your in-kind line 22 Rent - E ui ment items was computed. 26 Advertisi.09 Expense 31 Aut omotive 5u lies 32 Office supplies 30. 30. 33 Housekee in Suppl ies 34 Other Su lies b Materials 200. zoo. 44 Contracted Service 46 Drugs 47 Food S Provisions 54 Insurance b Bonds 57 Miscellaneous Expenses 58 Trans artation of Clients 71-74 Capital Outlay - specify (land buildin s) Other TOTAL BUOGET t+t 4,290. 480. $5,580.00 +++ This figure should be the same as the Total Budget Figure on the preceding page of the proyraw agreement. For each employee list the following information: Job title, annual wage/ hourly wage, number of Months of employment. • M 050 Total Budget $5,580.00 CBA Funds 4,290.00 Local Funds 1,290.00 Federal Funds Other Indemnification and Hold Harmless The program manager agrees to at all times during the term of this agreement to indemnify and hold harmless the Department of Human Resources against liabil- ity, loss, damages, costs, or expenses which the Department may be requested to pay by reason of any client's suffering personal injury, death, or property loss or damage either while participating in or receiving from the program ser- vices to be furnished by the program under this agreement, or while being trans- ported to or from the premises in any vehicle owned, operated, leased, chartered or otherwise contracted for by the program or any employee who is furnishing services called for under this agreement; provided, however, that the provisions of the paragraph shall not apply to liabilities caused by or resulting from the acts of the Department or any of its officers, employees, agents, or representatives. Civil Rights Compliance For the duration of this Program Agreement, the program agrees to comply with Title VII of the Civil Rights Act of 1959 and all requirements imposed by federal regulations issued pursuant to that Title. Termination This agreement may be cancelled at any time by either DtiR, county commissioners, or the program manager, with cause, upon at least 30 days notice, in writing, and delivered by registered mail with return receipt requested or in person, or by mutual consent of all parties. Conclusion We, the undersigned agree to comply with all provisions of this agreement and with all provisions of regulations 10 NCAC, 11 .0213 through .0221 effective August 29, 1977 (Community-Based Alternatives Policies, Procedures and Guidelines) . Director Division of Youth Services Date County Commissi F+ers . � Date J 1/19/87 Program Manager Sharon L. Greene, M.S.W. , Coordinator Date Substance Abuse Services, OPC Mental Health Authority ,0 RANG E•PERSON-CHATHAM MENTAL HEALTH, *N PION MENTAL RETARDATION AND SUBSTANCE ABUSE AUTHORITY ® Telephone 919-929-0471 ' Area Office 333 McMasters Street Chapel Hill, North Carolina 27514 p Area Director W. F. Baxter, Jr. 05i MEMORANDUM TO: Youth services Task Force -5 i FROM: Sharon Greene, substance Abuse Program Coordinator RE: In Kind Local Match for Phillips-Culbreth Project DATE: December 15, 1986 The following represents a breakdown of the in kind local match to support the Phillips/Culbreth Project. The total project award is $4,290.00. Thirty percent totals $1,287.00. 1) Office space in school 230.00 (30.00 per sq. foot x 100 sq. ft. @ 10 hrs. per week for 4 months) 2) Supervision of Ms-Ames Robinson 1 hr. per week for 4 months @ 20.00 per hour 320.00 3) Consultation by: Ms. Marianne Gennings, Health Educa- tor @ 20.00 per hour, 1 hr. per week for 4 months 320.00 4) Consultation by: Ms. Susan Spalt, Health Coordinator @ 20.00 per hour for 4 hours 80.00 5) Ames Robinson's travel (21� per mile) 20.00 6) Audio visual aids (movies, tapes) 200.00 7) Printing (supplied by school system) 30.00 8) Secretarial support services @ 10.00 per hour for 9 hours 90.00 Total- 1,290.00 NOTE: The above in kind services were all gained by using local funding. Serving Mentally III, Emotionally Disturbed. Substance Abusers and Developmentally Disabled Children and Adults l Created Under The Provisions of N.C. General Statute 122-35.37 COMMUNITY-BASED ALTERNATIVES PROGRAM AGREEMENT REVISION os�: County: Orange Effective Date: Name of Program: Adolescent Day Treatment/ DHR Id. ;, Education Program Address: OPC Mental Health Center 333 McMasters St. , Chapel Hill, NC 27514 Contact Person or Program Director: Michael P. Smith OPC—MHC Address: 333 McMasters St. , Chapel Hill, NC 27514 Phone: (919) 929-0471 We desire that the original Program Agreement of the above program be altered in, the following manner. This proposal reflects an increase of $1221.00 in the C13A allocation for the Adolescent Day Treatment/Education Program. The reasons for the requested change are: This increase is to support clinical services now being offered as -a part of the grant (individual, group, and family therapy) but not being financially supported through the CBA grant. Origindgw ri�i.Budget n.nr r..al�rBuet Ne .ry.rw,rr a.r.� rr� - ,Amount, Percentage Amy t Percentage Total Budget $16,133 100 $17,956 100 CBA Funds 10,809 67 12,030 b7 Local Funds 5,324 33 5,926 33 Federal Funds Other erector Division o Youth Services airman ounty omnissioners r L rogram Manager -31- 5/26/81 ©53 Line Item Budget Budgeted Expenditures FY 19 Cash !n-kind Total 02 Salaries d Wa es - Reoular 8310 4093 12,403 03 Salaries b Wages/Part Time and Temporary 04• Professional Services 13 40 6 6 0 2 This line item budge; ,000 .05 Fringe Benefits should reflect your 1711 842 2 553 total anticipated 10 Employee Training 13 4 expenditures for the 66 200 number of months 11 Tele hone E Posta a covered by your Program agreement. 13 Utilities 14 Travel 15-17 Maintenance 6 Repair - specify (bldg. 6 grounds. equip., vehicles) Attach an explanation 21 Rent - Build' s Of•how the cash value for your in-kind line 22 Rent - E ui MQnt items was computed. 26 Advertising Ex ense 31 Automotive Su lies 32 Office Su • lies 67 33 100 33 Housekee in Su lies 34 Other Su lies b Materials 134 66 200 4b Contracted Services 46 Oru s 47 Food L Provisions 54 Insurance b Bonds 57 Miscellaneous Ex enses 58 Transportation of Clients 166 500 71-74 Capital outlay - specify (land buildin s) Other TOTAL BUDGET +++ 12 0 5 926 30 17,956 t++ This figure should be the same as the Total Budget Figure on the preceding Page of the program agreement. • For each employee list the following information: Job title, annual wage/ hourly wage, number of months 0 f employment. BOARD OF COWIISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.� MEETING DATE February 17 12_8-2- - os14 SUBJECT: Budget Amendments DEPARTMENT: Finance PUBLIC HEARING: YES x NO ATTACHMENT(S) : INFORMATION CONTACT: Donna Wagner e 95 Preposed Budget Amendment PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH rt 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: Consideration of proposed budget' amendment. NEED: GENERAL FUND The Department of Social. Services has received federal and state funds to administer the mandated AFDC-Emergency Assistance program.- IMPACT: GENERAL FUND The total to be budgeted for AFDC-EA is $60,000. The Department of Social Services will receive $30,000 in federal funds, $15,000 in- state funds and the remainder of $15,000 (currently budgeted County funds) will _ be transfered from General Assistance and regular AFDC funds. RECOMMENDATION(S) : Approve motion to amend the 1986-87 Budget Ordinance by proposed amendment. _ 1 ORANGE COUNTY PROPOSED 1986-87 BUDGET AMENDMENT The 1986-87 Budget Ordinance as adopted on July 23, 1986, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT GENERAL FUND Appropriation: Social Services $3,365,294 $45,000 $3,410,294 Source: Income Maint - AFDC-EA -0- 45,000 45,000 To accept federal and state AFDC-Emergency Assistance grants. Approved this 17 day of February, 1987 056 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agonda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 17, 1987 SUBJECT: DEPARTMENT OF SOCIAL SERVICES LEGAL SERVICES CONTRACT DEPARTMENT: SOCIAL SERVICES PUBLIC HEARING: Yes X X No ATTACHMENT(S) : INFORMATION CONTACT: MARTHA PRYOR-COOK, X201 CONTRACT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To provide legal services for Adult and Children's Protective Services. I NEED: A similar contract has existed for many years to provide legal advice, assistance and representation in carrying out the agency's legislated responsibilities. i I IMPACT: The protective service work of the agency would be most ineffective without competent legal assistance. Mr. Little is widely recognized as one of the most experienced and competent attorneys in this area of law. His fee per hour has increased $5 per hour this year. The maximum state reimbursement rate is $45 per hour. Mr. Little has not increased his rate in a number of years and his expenses have escalated to the point that a $50 fee is justified. Payment for services are based on dates included in the contract; contract is being submitted after effective date. RECOMMENDATION(S) : Approve legal services contract and authorize Chair to sign. 9 STATE OF NORTH CAROLINA COUNTY OF ORANGE THIS AGREEMENT, made and entered into this the 1st day of July, 1986, by and between NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT & ANDERSON, Orange County, North Carolina, a partnership organized under the laws of the State of North Carolina engaging in the practice of law, hereinafter referred to as ATTORNEYS, and ORANGE COUNTY, hereinafter referred to as the COUNTY: W I T N E S S E T H WHEREAS the Orange County Department of Social Services (hereinafter referred to as the DEPARTMENT) has need of special legal services, not otherwise provided by County government agencies, in connection with its services to needy and dependent persons in Orange County, the administration of its functions under the provisions of Article 8, Chapter 110 of the General Statutes of North Carolina and other laws of the State and representation of the DEPARTMENT, its caseworkers and employees before the various courts and agencies of the State of North Carolina; and WHEREAS, it is the desire of the COUNTY and ATTORNEYS to enter into a contract, one with the other, for the purposes and considerations as set forth herein for a period of July 1, 1986 through June 30, 1987; NOW THEREFORE, in consideration of the premises and mutual terms and agreements hereinafter set forth, the COUNTY and ATTORNEYS do contract, each with the other, as follows: 1. That ATTORNEYS shall perform such services and render such advice to the DEPARTMENT on such occasions as shall be required by the Director of !ORTHEN.BLUE.LIME, ROOKS,THIBALIT the DEPARTMENT and with the approval of said Director, employees and &ANDERSON - ATTORNEYS ATLAW caseworkers shall require the services of ATTORNEYS. CHAPEL HILL.N.C.27514 056 -2- 2. That ATTORNEYS shall be compensated for all services rendered in connection with Paragraph No. 1 above based on an hourly rate for services performed of Fifty Dollars ($50.00) per hour, such hours and amounts to be furnished to the County Finance Officer or his designate for payment. The ATTORNEYS shall be compensated for activities engaged in by an attorney which are outside the realm of legal services, and including attendance at professional meetings, seminars, and the like, at a rate up to Thirty-Five Dollars ($35.00) per hour, but not exceeding the maximum of One-Hundred and Seventy-Five Dollars ($175.00) per day. r The ATTORNEYS shall also be compensated for and reimbursed for the services of clerks and legal assistants hired by them to assist them in the performance of their duties to the DEPARTMENT, based on an hourly rate of services performed of Thirty Dollars ($30.00) per hour. The COUNTY shall be responsible for all costs and expenses incurred in the performance of the services rendered the COUNTY pursuant to this Contract. All costs and expenses advanced by ATTORNEYS on behalf of COUNTY shall be reimbursed to ATTORNEYS. 3. That ATTORNEYS shall keep an itemized record of work performed for the DEPARTMENT on a case-by-case basis and shall submit its bill - therefor showing a breakdown of those services performed and the cost. 4. That this Agreement shall exist and continue from July 1, 1986 to and including June 30, 1987, unless sooner terminated by thirty (30) days )RTHEN.BLUE.LITTLE, written notice to the other party. ROOKS.THIBAUT &ANDERSON ArroRNETS AT LAW :KAPEL KILL.N.C.27514 r 05y -3- IN WITNESS WHEREOF, the COUNTY and ATTORNEYS have hereunto signed this Agreement in duplicate originals, one of which is retained by each party hereto and either of which is sufficient as the original. ORANGE COUNTY, NORTH CAROLINA By: Shirley E. Marshall, Chair Orange County Board of Commissioners Attest: Beverly Blythe Clerk of the Orange County Board of Commissioners NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT & ANDERSON Attorneys at Law ERSON LITTLE This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. GORDON R. BAKER, Orange County Finance Officer iEN.BLUE,LITTLE, IOKS.TNIBAUT r tANOERSON rORNErs AT LAW EL HIM-N.C.27514 ' 060 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date Eeb_ruAxv 17r 1987 Action Zqen da SUBJECT: SPRING CREST MEADOWS: PHASE III - PRELIMINARY PLAN Item # k;a DEPARTMENT: PLANNING PUBLIC HEARING Yes _X„_ No Attachment(s) Information Contact: Jane Garrett Application Vicinity Map Preliminary Plan Preliminary Plan Certification Agency Comments Draft 2-9-87 Planning Board Minutes Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve the Preliminary Plan for Spring Crest Meadows- Phase III. NEED: The property in question is located in Little River Township on the north side of Pearson Road (SR 1544) . There are eight (8) lots proposed out of 10.62 acres. The average lot size is 1.24 acres. No zoning has been adopted in Little River Township. The Land Use Plan designation is Agricultural-Residential. IMPACT: The N.C. Department of Transportation requests that the applicant provide the following: (1) A 10100 ' recorded sight distance at the intersection of Kim' s Drive and SR 1544; and (2) property lines stop at the right-of-way. RECOMMENDATION: Approve Preliminary Plan per Planning Board recommendation of 9 February 1987 subject to compliance with NCDOT comments. r PLEASE TYPE OR PRINT (INK ONLY) • r 11/85 06 APPLICATION EDR U80-1VISIO4�APPROVAL QSANgg CO NT DATE: 6,6 SUSOIYISION NAME: , "h ape LDCATI ON: --� OWN ER/D EYELOP EA:- t`1` L � �j ADDRESS:. TELEPHONE NO. : AGENT/CONTACT: —9&d= a TELEPHONE NO . : A . SUMMARY INFORMATION: Orange County Tax Map Z Block _ Lot(s] _ Township / JfZoning Oistrict(sl : Total Number of Acres: -- 2 Phases: Tots L Number of Lots: --&_ .Average Lot Si zat A e- Minimum Lot Si ze 1.1 Number/Type of Structures.: (exist;ing] -(proposed]-_5f Dw HE Lina'a L Feet in Streets:. N 41 ~`n o Acres in Open Space MIA Water Wastewater D : PubLic(specify] Community, ✓ IndividuaL 9laatnwater Di •pass l:_ pub Li c(specify) Commun i t�Individual. School, District: RA � - F1 re District: ..�7�..RAw-v .. General. Land Uses- In Ares: L 2ES AL, CriticaL Areas.:, stream/dralnaggweys �ftood prone areas othsrlexpLain] watarshed(speclfy] historic sites • S • ALL p Lats must be submitted an sheet- no sma L Ler than one inch equs is two- hundred feet (1w=20011 and. no Larger than one inch equs Ls fifty fast 11 "=50 ' 1 and must contain the foLLowing information : �� .. ass ofeiaa non• M bul Wing ■attack lines @ee f orver(sl 6 notation er typical tat eck items ''14"; none• of surveyor. anginsar ar, `} s liycet Land aaasr 9 Proposed seae—�mpleted) (tlSl@J Pr@tivinery Plan <�' ?:< Montai(dretnege. wt1l1t1ss, wait. north arrow (North as '` road@, etc.) ' :}: tap of @epl yf. -"-`•f date (including revision dateal . rYtsting. Proposed and tawnmblp. tea sap—block—lot 5 adjoining rights—of—Vey ' refareaeer f including d/savrian■ and street moves and state read w� r 6aaadary dwarlbed with ' numbers Y hoofing• and dfetanass r asisting and proposed r total acreage of the treat �� utititles, including and ■•rang o of lesso including type sizes, and excluding area within ''• • }2Y vaLras and hydrants. «•: righsa—of—vsy # :+ hydrants control earner existing and proposed Culvert Proposed tat Lines with �s;;; lualuding sizes sad grease dleeasioas ►•; typical street cress"notleno Lot number@ and intervention details Phasing Lingo topography at tan feat (iol `' 1noLuding design and slash :r ' of trevalwey Intervals and shoulders he N zontaL alignment snd metal, bodies. strews, flood— Day and floodplsln@ :•ski 9anareL curt• data (public ��rr roedwl sifeoal buffer• and notation :7[ tx• permanent fartares such ew indicating rsetriated buikiln ?.: development . k• gs, cemeteries. potanslal ' . ttwwship. ctrperete and "_'{• h/atal,ia Lsndm@rka. " extra— adjoining }� territorial planning lot Layout nsmoa of adjoining property Jurled/asien lines shish owners and subdivision@ cress the property X 1%. to common lsoetlan end e1 94 of WOOLS dedicated for pw6lio use or raeorred loaatiew and etss of iota of rvetrfated developeent potantiat and � eosetfmn oa plat regarding ar■o 'cast, ar sanageeant plan indicating provision for control of the first 1/2 inch wf •uwoff rvwr - p oe OTHER' SUBMITTAL REQUIREMENTS: 1 . Twenty--six (28) copies of the preliminary plat 2. Two - full size copies of an Orange County Tax map (one copy with tax parcaLs invoLved clearLy marked) . 3. Where municipaL or OWASA saver is not ' avaiLabLap. a Letter from the Orange County Health Oepartment. certifying. the proposed wastewater system for each Lot. L , the applicant, hereby certify that the foregoing application is complete sad accurate. I understand that a $210.00 "fee (subdivisions of 15 Lots or Less) ar a $370 .00 fee (subdivisions of 16 lots or more) is due at tha time of app Li cats on . A $15.00 per Lot~ fee Is due at the time the fi na L p Lat Is ;rreaented for recordation .. Z � kPOLICANTIS SIGNATURE OWNER 'S SIGNATURE )ATE DATE i FEES: Amount `L'L�Q�� Date Paid 10'7.}8b Receipt 405 4.95 ACF. CAL. . 7303 WAC. C KES M 6 EADOWS j 0 PIS ASS i �� ca APPuuIIT: sAAlTrtooa,,�,,�u-apoox,�yK�1►w Lup WSICA14,Tro11: AGAaCuukWJ- �StD Cf1AL ~ ` n Q 1 9. 6288 AC. - 124 LU PHASF- two . 9387 W� _ s ` (OD cr .. r Lai t) J s4 jac, 0 572 SAC -- - w 43J 15A 1 20.2 AC. Fu \ 122 t 5 i I 5942 J se4LL: 10,408 C► _J 98.088 AC. \` 1 `� 5.095 AC. ci \ Spring Crest Meadows - Phase III 064 11/t35 ORAPIGC COl1111TY CERTIFICATION AND APPROVALS -- PRELIIi!,1JAEY PLAT STAFF ASSIGNMENT narrett SKETCH PLAN : Received B-21-86 Reviewed 9-3-86;9-17-86 PRELIMINARY PLAT: Received 10-28-86 Revi e��ad 10-29-86 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 11- 5^86 CERTIFICATION Joe B. Haynes; Hwy. Maintenance Engineer SCHOOL BOARD (Orange/Chapel Hi Ll-Carrboro) • DATE10-28-86 Certification N/A- UTLITIES (01i'ASA/HiLLsborough/Mebane/Orange ALamance/Jur-ham) : DATE _ Certification OTHER : Recreation Advisory Counci L 11-7-86 MABlack (Date) Carrboro Fire Department (Date) Chapel Hi LL (Date) Carrboro w (Date) HiLLsborough (Date) Durham "' (Date) Other S&E 1271-8-ldFaircloth (Date ) Health Department _7-_23-86 RHoldwayy_ (Date) PLANPII14I3 BOARD : Date 12-15-86 Approval Tabeled Until 1-27-87 Approval with Conditions Denial BOARD OF COMMISSIONERS : Date Approval. Approval with Conditions _,_ Denial 066 ORANGE COUNTY PLANNING DEPARTMENT YIILLSBOROUGH NORTH CAROUXL 27278 N Colo �r I MEMORANDUM TO: Jane A. Garretts Planner FROM: Warren Faircloth. Erosion Control Officer SUBJECT: .Stormwater Management Plan for Spring Crest Meadows Phase III DATE: December 1. 1986 The plan for this subdivision proposes to use a detention basin to capture runoff and release it slowly; however, the subdivision does not need this structure to meet the Ordi- nance requirements. The lot sizer the limited amount of impervious surface that would be added to each lot, the buffer of vegetation that would surround this impervious surface, and the fronting of the lots on the existing road all contribute to limiting the amount of runoff and filtering and absorbing it on each lot. I recommend approval without the construction of the deten- tion basin. l�Yiuntu Fixcreniian Hilo arii.6`- Lepan"11:11Y •�.,,- 300 West Tryon Streets.;. !+ HILLSt30ROUGH, N.C. 27278 � � rr� -' -l..il:.Jam:'-1!11C. t.l.�iy r'iL;� 81s��:, Qlfc%IGf MEMORAItIDL>r'1 i TO: Jane Garrett, Planner FROM: Mary Anne Black DATE: November 4, 1986 RE: Courtesy Reviews -- Country Manor, Stacey Heights (Section Two), Carolina Forest,(Tract 6, Phase II) and Spring Crest Meadows (Phase III) Subdivisions Upon review of the preliminary plans for the above-mentioned subdivisions, I find no elements warranting comment from a recreation and park perspective. in terms of my recommendation as it pertains to Dedication of Open Space as outlined in the Subdivision Regulations, I offer the following: COUNTRY MANOR Not affected STACEY HEIGHTS (Section Two) In that no recreation and/or open space sites have been designated on the Land Use Plan for the Property in question, I recommend that the County approve the payment-in-lieu of dedication for the property. CAROLINA FOREST (Tract 6, Phase II) I recommend that the County approve payment-in-lieu of dedication for the property- SPRING CREST MEADOWS (Phase III) Not affected Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation and Parks Advisory Council at their next monthly meeting (November) and will forward to you any changes/additions they may have. MAB/vcw HRE h-Sb D i-iill%orcu�,;h, 732-�"31 - Durham, 688.7333 - Chapel Hill, 903-4501 - Njeoai,�:, Area Code 919 06", ORANGE COUNTY PLANNING DEPARTMENT MLLSB0R0UGH NORTH CAROLINA. 27278 lot got • w ll �= • October 289 1986 Joe Haynes, Highway Maintenance Engineer NC Department of Transportation Route 3, Box 3 Hillsborough, North Carolina 27278 Re: Spring Crest Meadows-Phase III Dear Mr. Haynes: Enclosed is the Preliminary Plan of the abovereferenced subdivision for your review. The property is referenced as Tax Nap 17 Lot 1A in Little River Township and located on the north side of SR 1544 (Pearson Road) . The tract is located approximately 5000 feet west of NC 57. The applicant is �proposing eight (8) lots to be used for single family dwellings. All lots will have direct access onto SR 1544. Please provide our comments b December 1 1986. It will -be reat•1 -d't P Y Y � 9 Y"�• appreciated. Yours truly, Ja a A. Garrett Planner Enclosure JAG/jg ***REPLY ON REVERSE*** 066 November 3, 1986 Dear Jane: We recommend the following: 1. A 10' x 70' recorded sight distance at intersection of Kim's Drive and SR 1544. 2. Property lines stop on right of way of SR 1544. 3. Sight distance adequate. 4. No driveway permit required for phase III. Yours very truly, Joe B. Haynes Highway Maintenance Engineer JBH:kw D ti-, nn � 0 DRAFT PBM MINUTES - ? '�.n PAGE 4 acres. No zoning has been adopted in Little River Township. However, the Subdivision Regulations (Section IV-B-IA) require a minimum lot size of 40,000 square feet where the lots are to be served by on-site sewage disposal and water systems as is the case in this development. The Land Use Plan designation is Agricultural Residential. The Health Department has granted approval to all lots in the subdivision. Police protection would b provided by the Orange County Sheriff' s Department, while fire protection would be provided by the Little River Fire District. There was a one (1) lot minor subdivision approved for this tract on August 25. 1986. The tract size was 2.75 acres which also has direct access on McKee Road. This tract is shown as the A.E. Morgan tract on the plat. The 1984 traffic count on McKee Road was 60 trips per day as determined from the intersection with NC 57. An additional 38 trips per day would be generated by the subdivision. The Planning Board recommended approval of the Preliminary Plan on November 17, 1986. The Board of Commissioners approved the Preliminary Plan on December le 1986. The Planning Staff recommends approval of the Final Plat. MOTION: Best moved approval. Seconded by Taylor. VOTE: Unanimous. d. Spring Crest Meadows-Phase III (Preliminary Plat-Little River Township) Presentation by Jane Garrett. The purpose of this agenda item is to consider approval of the Preliminary Plan for Spring Crest Meadows: Phase III, property of Sam T. Woods, Gail B. Woods and Lynn H. Woods. The property in question is located in Little River Township on the north side of Pearson Road (SR 1544) . It is referenced as Lot 1A of Tax Map 117. The tract has direct access on Pearson Road. It is bordered by residential and agricultural development as well as undeveloped land. There are eight (8) lots proposed out of 10.62 acres, P DRAFT PBM MINUTES PAGE 5 the lot sizes are 1.39 acres, 1.40 acres, 1.26 acres. 1.22 acres, 1.18 acres, 1.15 acres (2 lots) and 1.14 acres excluding the rights-of-way. No zoning has been adopted in Little River Township. However. the Subdivision Regulations (Section IV-B-lA) require a minimum lot size of 40400 square feet where the lots are to be served. by on-site sewage disposal and water systems as is the case in this development. The Land Use Plan designation is Agricultural Residential. The Health Department has granted approval to all lot in the subdivision. Police protection would be, provided by the Orange County Sheriff' s Departmentr while fire protection would be provided by the Little River Fire District. Phase I was a three (3) lot minor subdivision approved on August 18, 1986. The tract sizes were 1.11 acres (2 lots) and 1.17 acres excluding the rights-of-way. All lots have direct access on Pearson Road (SR 1544) . This area is shown on the Preliminary Plan. Phase II was a 10 plus acre subdivision which consisted of eleven (11) lots (Phase III included as one lot) recorded on August 21, 1986. All lots have access on a private road off SR 1544 with the exception of the Phase III lot. The 1984 traffic count for Pearson Road (SR 1544) was 100 trips per day as determined from the intersection of NC 57. An additional 76 trips per day would be generated by the subdivision. The Planning Staff recommends approval of the Preliminary Plan contingent upon the following conditions: (1) A 10100 ' recorded sight distance at intersection of Kim' s Drive and SR 1544 (Note NCDOT's comment) ; and (2) Property lines stop at the edge of the right-of-way (NCDOT comment) . Jacobs asked about the spacing of driveways. Garrett responded there would be a driveway for each lot. The distance between them is not known. MOTION: Yuhasz moved approval. Seconded by Walters. Best expressed concern with the number of driveways with access to a main road. Pilkey expressed the desire for a parallel road rather than shared driveways. DRAFT PBM MINUTES PAGE 6 Yuhasz noted considerable expense is involved in parallel roads. Best continued to express concern with the number of driveways noting again that he felt joint driveways would be a way to handle this problem. Yuhasz indicated that he felt a requirement for join driveways should require an ordinance amendment wit proper procedures for such an amendment. Best felt a policy statement could be made to handl such a situation. Yuhasz responded he felt the Boar should not be revising the ordinance through policy statements. Kramer inquired of Collins how other jurisdictions address joint driveways. Collins responded that most of them take a harder line than joint driveways. They limit access to principal roads such as collectors and arterials, but on a minor road such as Pearson Road driveway access would be allowed without the require- ment of a joint driveway. Collins continued that he felt joint driveways were not warranted on a road such as Pearson Road. Jacobs noted that the Ordinance Review Committee is in the process of working on the issue of driveways hoping to bring a policy forward to the May public hearing. Alois Callemym. Surveyor for the applicant, noted he felt he could convince his client to install joint driveways if he had Board consensus. Jacobs asked that the Board vote on the motion and then discuss the suggestion by Mr. Callemyn. Pilkey noted that she felt joint driveways were not warranted for this particular project but continued that she did desire the use of parallel roads in those projects which would access onto a major road. Eddleman stated that if the Board made such a policy statment regarding joint drivewayst it could be challenged since it is not a requirement of the ordinance. Jacobs noted that this was a friendly offer on the part of the surveyor and this has nothing to do with a policy statement. VOTE: 9 in favor. 1 opposed (Best - prefers joint driveways) DRAFT PBM MINUTES s-' �=�• PAGE 7 After discussion, it was evident there was no consensus Of the Board on joint driveways but there was consensus on limited access on major roads. Lewis commented that the real problems with joint driveways are not with the surveyors or developers but with the purchasers of the lots. MOTION: Best moved to try to encourage as a planning tool t developers, surveyors and engineers joint driveways an limited access until the Thoroughfare Plan and th update of the Land Use Plan is completed. Seconded b Pilkey. Best asked Collins for his opinion of this motion. Collins responded that he was not in favor of any requirements for joint driveways until such time as the policy is defined and presented to the Board of County Commissioners and it is adopted in ordinance format. He continued that he felt joint driveways should only be considered on major roads. Eddleman offered the following as a substitute motion: The Orange County Planning Board encourages, where multiple access could impair or impede traffic flow, developers consider limited access such as joint driveways that limits such impacts. This subsitute motion was accepted. VOTE: 8 in favor. 2 opposed (Walters & Pilkey) e. Huntsman Trace-Section II (Preliminary Plat-Little River Township) Presentation by Jane Garrett The purpose of this agenda item is to consider approval of the Preliminary Plan for Huntsman Trace: Section Two, property of Harry Wilson. The property in question is located in Little River Township on the south side of Walker's Farm Road (SR 1575) . It is referenced as Lot 6 and part of Lots 5 and 9 of Tax Map 21A. An Orange County Class "B" private road (Darby Lane) will provide access to the proposed lots. The development is bordered by agricultural and residential development as well as undeveloped land. There are six (6) lots proposed out of 20.44 acres, the lot sizes are 2.85 acres, 3.63 acres, 3.54 acres, 2.6 acres, 3.33 acres and 3.25 acres excluding the rights O R A N G E C 0 U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT O 78 Meeting Date ,February, 17-r_19$7_ Action enda Item SUBJECT: DIVISION OF TRACT #3 OF THE J.B. RHINE ESTATE - PRELIMINARY PLAN DEPARTMENT: PLANNING PUBLIC HEARING Yes X No Attachment(s) Information Contact: JANE GARRETT Application Vicinity Map Preliminary Plan Preliminary Plan Certification Agency Comments Draft 2-9-87 Planning Board Minutes Telephone Numbers Hillsborough -- 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve Preliminary Plan for the Division of Tract #3 of the J. B. Rhine Estate. NEED: The property is located in Eno Township on the east side of Lawrence Road (SR 1709) . There is one (1) lot proposed out of 69.18 acres. The lot size is 2.43 acres. The zoning designation is Rural Residential (R-1) . The Land Use Plan designation is Rural Residential. IMPACT: The N.C. Department of Transportation has requested that the applicant show the driveway entrance on the plat. RECOMMENDATION: Approve Preliminary Plan per Planning Board recommendation of 9 February 1987, subject to compliance with NCDOT comment. VLtHSh i m OR PRINT (INK ONLY) 11/85 AEPL_ICATTON FOR SUBDIVISION APPROVAL 0'74 ORANGLM-UNTY � -� DATE-:. SUBDIVISION NAME: "► LOCATION: j5Ast Side L7wl?eri"c 1?d, 6e Awe e77 0/4,P,4.a/o Pr1d,f_A `' OWNER/DEVELOPER:. fl4eRt RRIA5 ADDRESS:. Ra i/ n TELEPHONE NO. : , UZ;,jaa tl AGENT/CONTACT: ,ova TELEPHONE NO . : i p A . SUMMARY INFORMATION: Orange County Tax Map Black , Lat(s) Tow ski ew Zoning Oistrict(a) : Total Number of Acres: Phesas: MM Total. Number of Lots: te Lot Size: Minimum Lot Size Z, Number/Type of* Structured.: (existing] ,� (proposed)_ �l, Lines L Feet in Strssts Acres in Open Space .01- Water Supply: PubLie(specify) ,Community Individual Wastewater D1 sposs L: ub L1 c(specify] Community A::�_xndi vi due l School District-. n N Me Fire District: grAAD R(441, General. Land Uses in Area: &Qd191t1,91L Critical Areas: stream/drains sways flood prone arses watershed(spaclfy) historic sites- other(exp Lain] S . ALL plats must be submitted on ahast no smaLLar than one inch equals two- hundred fast (10=20011 and• no larger than one Inch equa Ls fifty fast (11=501 ] and must conta•ln the following information: ewhdlvi■ibw name building setbama Lines aerie *f by notation or typos& lax ErG1C items nowt of Surveyor, eagiaeor or layeas Land planner `- sa/aslaq sod proposed sass- mpleted) (sltle) Prellaisary play meats (drainage, utt lulu. {' seats, north arrow (Mortk at rosda, eto,) top of nap) astellog, proposed and �. doss (lmaludiag revision delea)� adjoining rights—of-voy tmaneh/p, sus nnp+-oLoax—;ot taaludtaq dimensioas and a'R refaremese Street Dames and stato road � c boundary deearlbod with numbers 4�z?l bearings sad dlsteneas exisslny and proposed tote& sersags of the trees +' %%ILitigo lnaludlag and sareegs of less, 1meLudlng :{ typo, elxgs, sad osaLwdlag area atshis hydressa, veLve■ and r 14hsr-ef—way maahelo■ {-' a4asrol career existing and proposed culvert Proposed law Line* silk G::=. lad&udlas mixes wed grades >:r dimensions SypicaL strew arose-$gallon■ tat n4aber-g ."' •` sad lasorsseslon detat la { phasing &loos loaluding design and width topography as can fobs (101 M . of trevelwsv and shedders fas4rveLr hbrixonsat eltgnmeat and water bodies, •tree■m, flood— >;y.;<;: general Curve data (puctla way and fto*dpLatoo roeds) .� sires- buffers sad notation ' permanent restores such as Indlorttas Serer/SCed buildiaga, *ooscarl4m, . :'.. >, doss/cprewt pctaaetml hl6tartd (ea*arrkg, ' township, corporate and extra- ` edjoining Lai UTGUS #war tarrlterlel pLeanies oases of adjoining property Jurledletian liner which *seer* sod subdivisions stage the property Location sad size at Parente dedicated for Publlm use or reserved to common tobsstas and site of lose of restricted deve/ap■ant patenilat sad 44969160 as plat regarding some �..� ale reweter 46042000"t plan 1041cating provision for coastal of the fires 1/2 Inch of ruaeft from lamervicus surfases 07o OTHER' SUBMITTAL REaUIREMENTS: 1 . Twenty—six (281 copies of the preliminary plat 2. Two fu L L size copies- of an Orange County Tax map (one copy with tax pares La lnvo Lved alsarly marked) . 3. Where municipal or OMASA newer is not " avai Lab Lap ■ Letter from the Orange County HeaLth Dopsrtment certlfying -ths proposed wastewater system for each Lot. the applicantr hereby certify that the foregoing appLication is comp Leta and curate. I understand that a $210.130 'fee (subdivisions of 15 Lots or Lasa] a $370.00 fee (subdivisions of 16 lots or moral is due at the time of i p Lication . A $5.00 per Lot fee is due at the time the fine L plat is esented for recordation . aaA PLICANT 'S SIGNATURE OWNERIS SIGN TORE TE GATE FEES: Amount Date Patd 11-13-0(p Receipt ��'y� SEE / MAP 4, 5 U b b SION of �A� 3 . J goo ! T r.& AmiNg CAIJT: R�•r - P&Ik IDk7dY1AV��rL 11 SEE r�l I u jwl(r: A-i�MTC•' . NSpO&rknpA1 Gw MAP 1 4�/ 1 p�- �gnowl: R.t 11 DENn�tl. 1 l I = loci / i I p let l �►�/ 1 1 i� SEE MAP 2 = 100 O � O Xt Ac- 08 Fl/ 063 rr \ o°p �/1 69.18 AC. Q � 3 \� i�SQ GMAT . :.1NE M Ir �74AC8 \ JAMES a PEDDY SIMMON WAYSiOE RAPT IST CHURCH BEND 1 '•400•-0" ! �� ° / ART-iU�SITHFRQ�-- A r%nine 07'1 • 11/B5 ORANGE COUNTY CERTIFICATION AND .APPRCVALS — PFESI!•1I"JARY_ PLAT STAFF ASSIGNMENT:' Jane G ett SKETCH PLAN: Received 8-28-86 _ _ _ Reviewed . 9-3-86;9-17-86 PRELIMINARY PLAT: Received , 11-13-86 — Reviewed 11-18-86 REVISED PRELIMINARY PLAT : Received Reviewed NCDOT: DATE 112-86 CERTIFICATION _Joe B. Haynes, Hn. Maintenance Engineer SCHOOL BOARD (Orange/Chapel Hi LL—Carrboro) : DATE 2 .22-86Certifi cation NA UTLITIES (OtIASA/Hi LLsborough/Mebane/Orange Alamance/Durham) : DATE NA W Certification OTHER: Recreation Advi so ry Counci l 1-8-87 MABlack (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough — (Date) Durham (Date) Other SSE 12-1-99 WFaircloth (Date) Health Department 11-73-86 Uonsler (Gate) PLANNING BOARD : Date Approval Approval with Conditions Denial BOARD OF COMMISSIONERS: Date Approva L Approval with Conditions Denial ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH O r1 NORTH CAROLINA 27278 .to call e� w s: . . MEMORANDUM TO: Jane A. Garrett, Planner FROM: Warren Faircloth, Erosion Control Officer SUBJECT: Tract #3 of J. B. Rhine Estate Stormwater Management Plan DATE: December It 1986 The plan for this subdivision proposes to meet the Ordinance requirements through the use of large lots, limited imper- vious surface, and using the surrounding vegetation to filter and absorb runoff. The proposed plan meets the Ordinance requirements. Imo• •T r-.��. rL1 _12-- i Orange Qlnuntti Rcreation sub Parks B tut HC 300 West Tryon Street _ c � HILLSBOROUGH, N.C. 27278 Mary Anne Black, Director O 7 MEMORANDUM TO: Jane Garrett* Planner FROM Mary Anne Black 7h99 - DAIS: January 5, 1987 RE Courtesy Review -- Huntsman Tracer Section rl J. B. Rhine Estate, Subdivision of Tract #3 Upon review of the preliminary plans for the above-mentioned subdivisions* I find no elements warranting comment from a recreation and park perspective in that neither property's location is within the JPA or planning jurisdiction of Hillsborough. Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation and Parks Advisory Council at their January meeting and will forward to you any changes/additional comments they may have. MAB/pbl CC: RPAC Planning Suboonmittee rl Hillsborough. 732.9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane. 227-2032 Area Code 919 080 ORANGE COUNTY PLANNING DEPARTMENT UILLSSOROUC$ NORTS CAROLINA 27278 e u • December 23, 1.986 Joe Haynes, Highway Maintenance Engineer NC Department of Transportation Route 3, Box 3 Hillsborough, North Carolina 27278 Re: Subdivision of Tract 13 of the J.B. Rhine Estate Dear Mr. Haynes: Enclosed is the Preliminary Plan of the abovereferenced subdivision for your review. The property is referenced as Tax Map 21 Lot 74B in Eno Township and located on the east side of SR 1709 (Lawrence Road). The tract is also located south of Interstate 85. The applicant is separating his house from the larger tract. Please provide your comments by January 5, 1987. It will be greatly appreciated. Yours truly, Jane A. Garrett Planner Enclosure January 7, 1987 JAG/jg Driveway entrance should be shown on plan and marked in the fie d. A& D J B. Haynes , Hwy.Maint.Eng. D D A 08i DRAFT PBM MINUTES w f }, PAGE 8 of way. No zoning has been adopted in Little River Township. However. the Subdivision Regulations (Section IV-B-lA) require a minimum lot size of 40.000 square feet where the lots are to be served by on-site sewage disposal and water systems as is the case in this development. The Land Use Plan designation is Rural Residential. The Health Department has granted approval to all lots in the subdivision. Police protection would be provided by the Orange County Sheriff' s Department, while fire protection would be provided by the Little River Fire District. Section One is a three (3) lot minor subdivision which is pending approval. The tract sizes are 3.66 acres, 4.31 acres and 3.77 acres excluding the rights-of-way. All lots have direct road frontage on Walker' s Farm Road (SR 1575) . This area is indicated on the vicinity map. The 1984 traffic count for Walker' s Farm Road (SR 1575) was 70 trips per day as determined from the intersection with SR 1538 and 130 daily trips from the intersection with SR 1003. An additional 57 trips per day would be generated by the subdivision. The Planning Staff recommends approval of the Preliminary Plan contingent upon the following conditions: (1) Indicate the closest state road and estimated distance; and (2) Provide a notation on the plat indicating restricted development potential within the stream buffer. MOTION: Lewis moved approval. Seconded by Walters. The locations of the roads were discussed and explained by Yuhasx, surveyor for the applicant. VOTE: 9 in favor. ' 1 abstained (Yuhasz - due to professional conflict of interest) f. J. B. Rhine Estate-Division of Tract #3 (Preliminary Plat-Eno Township) Presentation by Jane Garrett. This agenda item is to consider approval of the J _ DRAFT �PSM MINUTES .�' ` `' PAGE 9 Preliminary Plan for the Division of Tract #3 of the J. B. Rhine Estate, property of Robert E. Rhine. . The property in question is located in Eno Township on the east side of Lawrence Road (SR 1709) . It is referenced as Lot 74B of Tax Map 21. The tract has direct access on Lawrence Road. It is bordered by residential development as well as undeveloped land. There is one lot proposed out of 69.18 acresr the lot size is 2.43 acres. The zoning of the property is Rural Residential (R-1) with an overlay zoning designation of Major Transportation Corridor (MTC) . The Land Use Plan designation is Rural Residential. The R-1 zoning district classification requires a minimum lot size of 40,000 square feet or .92 acre. The Health Department granted approval of the existing septic system. . Police protection would be provided by the Orange County Sheriff's Department, while fire protection would be provided by the Eno Rural Fire District. The 1984 traffic count on Lawrence Road (SR 1561) was 300 traps per day as determined north of the intersection with SR 1562. An additional 10 trips per day would be generated by the subdivision. The Planning Staff recommends approval of the Preliminary Plan contingent upon the following condition: Indicate the driveway entrance on the plan as per NCDOT request. Jacobs inquired how .the possible future widening of Lawrence Road affect the setbacks for this property. Garrett responded that the house is 300 ' from the road so the widening of Lawrence Road would not affect this property. MOTION: Walters moved approval. Seconded by Eddleman. VOTE: Unanimous. ; g. Fox Meadow-Section IV (Preliminary Plat-Chapel Hill Township) Presentation by Eddie Kirk. This agenda item is to consider approval of the Preliminary Plat for Fox Meadow--Section Four. The property in question is located in Chapel Hill Township off Rogers Road (SR 1729) . It is known as Tax ORANGE COUNTY 080 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date -Febluary 17,, 19U. Action g nda Item SUBJECT: HUNTSMAN TRACE: SECTION TWO - PRELIMINARY PLAN DEPARTMENT: PLANNING PUBLIC HEARING Yes X _ No Attachment(s) Information Contact: JANE GARRETT Application Vicinty Map Preliminary Plan Preliminary Plan Certification Agency Comments Draft 2-9-87 Planning Board Minutes Telephone Numbers Hillsborough -- 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve Preliminary Plan for Huntsman Trace-Section Two. NEED: The property is located in Little River Township on the south side of Walker' s Farm Road (SR 1575) . There are six (6) lots proposed out of 20.44 acres. The average lot size is 3.2 acres. No zoning has been adopted in Little River Township. The Land Use Plan designation is Rural Residential. IMPACT: All applicable agencies have reviewed and approved the proposal. RECOMMENDATION: Approve Preliminary Plan per Planning Board recommendation of 9 February 1987, subject to the following conditions: (1) Indicate the closest state road and estimated distance; and (2) Provide a notation on the plat indicating restricted development potential within the stream buffer. .x/85 084 ' VA L DATE: 11 LZ 9L SUBDIVISION NAME: LOCATION; SouTt4 o -ARM h?oa- - 1_ti-i,_B �W�2 �rv►iP. OWNER/DEVELOPER: ADDRESS: TELEPHONE NO. : AGENT/CONTACT; IIEW1 LA-4Q _SWUr_'q'S TELEPHONE NO. : - L A. SUMMARY INFORMATION: Orange County Tax Map 21A gLgck Lot(a) 41'56, Township Zoning District(s) : Total Number of Acres: to. 4 Phases: Tots L Number of Lots: . Average Lot size: Minimum Lot Size 2�-9�s+, Number/Type of Structures: (existin ] LinsaL Feet in Streets: SO g (propose F,sr•tll. Water Su L Acres 1n Open Space o PP y: ubLic(specify) „,_Community -`mac'-Individual Wastewater Disposal;----------Pub Lic(specify) �Comeunity Individual Schoo L District: �I��1G- �oUNri! Fire District: 4ffiF Even General. Land Uses in Area: Rkul�. A1, r...r�aE,y-rle�L. �-�-�••_�- Critical Areas: `stream/drainagaways �.1Lood prone areas —watarshedispecify) historic sites otheriexpLain) B. ALL p Lsts must be submitted on sheet no sma L ter than- Ong inch aqua Ls two- hundred fast (1 ”=2000 and. no Larger than one Inch equals fifty feat (In>t6O' ] and must contain the fo L Lowing information: subdivision aeon building setbadk 11.aa .96" of sand:/.l •� b .genets■ or c tees ids leck items � ease of rrrveyee, •sdloser or `a y ►P Lead pterser � Layout )mpleted) ✓ ..d [ties., IrollrUery visa Proposed eo.e- �. " seal., earth .pro* (North os :^ ventatlas[dreln*gas U91 titles. top of Novi road•. ate., ' dot proposed and *.ieting. M1•., . (inaluding rav/o/os dates,^` o...A •dJotsinp rights—ot�eey township, caw rev—bleak—lot �v;, rofareraer 1, no d/N.wafaae and • ` etr.et e..ee and .tote roe. brNrlwas .ad distances N exists total *create of the trees � .••..$ s•istlnp end propose; Y sad acreage of lot&. including isilttt*o. Including end o.dludlag area ■lthla �. } eve, sits., right4—st-vay hydrewts. vslrsa fled control aoraer r •aahcloo +� proposed lot tors. with N� *xtatisp *ad prepoaad celrare dloonslons taalydiag sits@ and prsdes las Numbers typlast street cross-sessions pAsrerg 114.s fr sad tatorsreslaa dwell. topography at too feet 1101 Vic} t•a Led ing dostpa and rltltp a: tnsarvela .T erarflle.y *rd shouldoes / berlaostal alipnsent end rater bodies. ee�e..r. flood— `'ti' way rd floadvta/ae general surve date tpubtic y ;. roadol stre4d buffers sad not os/oa {' isdieatisg restricted P*rranrat featurse such as development ,. build/hgs. cemeteries. u/. potential >iv. . historic lsndaNrk■ r� to—ship. carperese end extra- � • X territorial ptraslag ^— sdjolnlop lot layout Jurl4dioties loses which 44000 of sdJeieiNg preporty tress the property owaara sad subtlirleiGo@ l0oation and sofa of flro.ls dadlc.ted for is Canaan P Pualle use or reserved "7L? tgbas/en sad also 4t loss Of rv4triated dovelep■sat p.ssnsisl end potetl.n an Plat regarding some storoveter management Ptrr l.dlaating provision for Control of the first 1/2 ins& or rrneff from loverrloue .urf*Ces (GRAY AREAS FOR OFFICE USE ONLY) i C. OTHER SUBMITTAL REUUIRENENTS: 08o I . Twenty—six (26) copies of the preliminary plat 2. Two full size copies of an Orange County Tax map (one copy with tax paresLs involved cLearLy marked) . 3. Where municipaL or OWASA suer is not avai Lab Leg a Letter from the Orange County HeaLth Department certifying the propoead wastewater system fo such Lot. r I , the appLlcanty hereby certify that the foregoing application 1s complet an e accurate, I understand that a 8210.00 fee (subdivisions of 15 lots or less or a 8370.00 fee (subdivisions of 16 Lots or more) 1s due at the time ai• application. A 86.00 Per Lox fee is due at the time the finaL plat is presented for recordation. PPLIdUNT's SIGNATURE OWNER'S' �l t �G DATE DATE FEES: Amoont 4 21 d Date Paid- Receipt AIM i H UN r 5MAN TRAW : . Sscrjotj IW4) APPW.Amr: HAALY wji-soij LuP bes,169AnDI : AULA. REsiA0na4. No ost) W so IQI SEE , MAP 21 =27 o� 9 Stex a 5050 • 1 7559 10 . 673 AC. .19 C. .13 6A 832 .92 .5s A� � .�• 32B o R ' Huntsman Trace: Section Two 08 / 11/85 DRAl1GC C01Jp1TY CERTIFICATION AND APPROVALS — PRELIt1I"IjjRY PLAT STAFF ASSIGNMENT: a ett SKETCH PLAN: Received 1__ 1_19-86 Reviewed 11-19-86 PRELIMINARY PLAT: Received 12-1-86 Reviewed 12-10-86 REVISED PRELIMINARY PLAT: Received Reviewed NCOOT: 1-1,12-8J, CERTIFICATION Joe B. Haynes, Hwy. Maintenance Engineer SCHOOL BOARD (Orange/Chapel Hi ll—Carrboro) : DATE 12-?2-86Certification NA UTLITIES (OWASA/Hi L lsbo rough/Mebane/0 range A Lamence/Du r-ham) : DATE NA _ Certification OTHER : Recreation Advisory Counci L 1-8-87 HABlack (Date) Carrboro Fire Department (Date) ChapeL Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Other S&E 1- - 7 Fa rc of (Date) Health Department 1-9-87 D ec t (Date) PLANNING BOARD : Date ApproveL Approval with Conditions Denial • BOARD OF C014MISSIONERS: Date Approva L Approval with Conditions Denial ti�, ORANGE COUNTY YLANINLNG DEPARTMENTT 088 133LLSBOROUGH NORTH CAROLINA 27278 e �1 s� aril MEMORANDUM TO: Jane A. Garrett. Planner FROM: Warren Faircloth. Erosion Control Officer SUBJECT: Stormwater Management for Huntsman Trace Section 2 DATE: December 29, 1986 Stormwater runoff from this 'subdivision will be controlled by the larger lotst limited additional impervious surfaces, the . retention of existing vegetation to filter and absorb runoff and grassed swales along the new road. This subdivision meets the Ordinance requirements for controlling runoff. 4 SA" r 7 r = l�rungr (aunts Uccrcation ad Parks Depurtmcnt 300 west Tryon Street �r F� HILLSBOROUGH, N.C. 27278 UC. 2lfllt. �'rrw yo► Mary Anne B!a:t.. Directoi MEMORANDUM T0: Jane Garrett, Planner FROM: Mazy Anne Black ` h* DATE: January S. 1987 i RE: Courtesy Review --- Huntsman Trace, Section II J. B. Rhine Estate, Subdivision of Tract #3 Upon review of the preliminary plans for the above-mentioned subdivisions, I find no elements warranting comment from a recreation and park perspective in that neither property's location is within the JPA or planning jurisdiction of Hillsborough. Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation and Parks Advisory Council at their January meeting and will forward to you any changes/additional comments they may have. MAB/pbl CC: RPAC Planning Subcommittee Hillsborough, 732-9361 D:Irliam, 688-7333 Chapel Hill, 968-4501 • Mebane, 227.2032 Area Code 919 090 ORANGE COUNTY PLA1\TNIN'G DEPARTMENT UILLS$OROUCs NOR7 CAROLINA 27278 +6,.0 M. It gate q SS December 22, 1986 Joe Haynes, Highway Maintenance Engineer NC Department of Transportation Route 3, Box 3 Hillsborough, North Carolina 27278 Re: Huntsman Trace-Section Two Dear Mr. Haynes: Enclosed is the Preliminary Plan of the abovereferenced subdivision for your review. The property is referenced as Tax Map 21A Lots 5,6, and Part of 9 in Little River Township and located on the south side of SR 1575 (Walker's Farm Road) . The tract is located approximately 500 feet south of SR 1575 in the Little River Farms Subdivision. The applicant is proposing six lots to be used for single family dwellings. All lots will have access on a private Class B road. Please provide your comments by January 5, 1987. it will be greatly appreciated. Yours trbly, a � Jane A. Garrett Planner Enclosure JAG/ January 7, 1987 �g D �. Al � No. Comment. Yours truly, .400 Ad Haynes , Hwy.Maint .Eng. I R DRAFT PBM MINUTES PAGE 7 After discussion, it was evident there was no consensus of the Board on joint driveways but there was consensus on limited access on major roads. Lewis commented that the real problems with joint driveways are not with the surveyors or developers but with the purchasers of the lots. MOTION: Best moved to try to encourage as a planning tool toj developers, surveyors and engineers joint driveways andl limited access until the Thoroughfare Plan and the update of the Land Use Plan is completed. Seconded by Pilkey. Best asked Collins for his opinion of this motion. Collins responded that he was not in favor of any requirements for joint driveways until such time as the policy is defined and presented to the Board of County Commissioners and it is adopted in ordinance format. He continued that he felt joint driveways should only be considered on major roads. Eddleman offered the following as a substitute motion: The Orange County Planning Board encourages, where multiple access could impair or impede traffic flow, developers consider limited access such as joint driveways that limits such impacts. This subsitute motion was accepted. VOTE: 8 in favor. 2 opposed (Walters & Pilkey) e. Huntsman Trace--Section II (Preliminary Plat-Little River Township) Presentation by Jane Garrett The purpose of this agenda item is to consider approval of the Preliminary Plan for Huntsman Trace: Section Two, property of Harry Wilson. The property in question is located in Little River Township on the south side of Walker's Farm Road (SR 1575) . It is referenced as Lot 6 and part of Lots 5 and 9 of Tax Map 21A. An Orange County Class "B" private road (Darby Lane) will provide access to the proposed lots. The development is bordered by agricultural and residential development as well as undeveloped land. There are six (6) lots proposed out of 20.44 acres, the lot sizes are 2.85 acres, 3.63 acres, 3.54 acres, 2.6 acres, 3.33 acres and 3.25 acres excluding the rights 09 Z DRAFT PBM MINUTES PAGE 8 of way. No zoning has been adopted in Little River Township. However, the Subdivision Regulations (Section IV-B-1A) require a minimum lot size of 40,000 square feet where the lots are to be served by on--site sewage disposal and water systems as is the case in this development. The Land Use Plan designation is Rural Residential. The Health Department has granted approval to all lots in the subdivision. Police protection would be provided by the Orange County Sheriff's Department, i while fire protection would be provided by the Little ) River Fire District. Section One is a three (3) lot minor subdivision which is pending approval. The tract sizes are 3.66 acres, 4.31 acres and 3.77 acres excluding the rights-of-way. All lots have direct road frontage on Walker' s Farm Road (SR 1575) . This area is indicated on the vicinity map. The 1984 traffic count for Walker's Farm Road (SR 1575) was 70 trips per day as determined from the intersection with SR 1538 and 130 daily trips from the intersection with SR 1003. An additional 57 trips per day would be generated by the subdivision. The Planning Staff recommends approval of the Preliminary Plan contingent upon the following conditions: (1) Indicate the closest state road and estimated distance; and (2) Provide a notation on the plat indicating restricted development potential within the stream buffer. MOTION: Lewis moved approval. Seconded by Walters. The locations of the roads were discussed and explained by Yuhasz, surveyor for the applicant. VOTE: 9 in favor. 1 abstained (Yuhasz -- due to professional conflict of interest) f. J. B. Rhine Estate-Division of Tract #3 (Preliminary Plat--Eno Township) Presentation by Jane Garrett. This agenda item is to consider approval of the V 093 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date FEBRUARY 17-t- 1987 Action nda SUBJECT: FOX MEADOW - SECTION FOUR Item DEPARTMENT: PLANNING PUBLIC HEARING Yes X No Attachments) Information Contact: EDDIE KIRK Preliminary Plat Checklist Vicinity Map Subdivision Map Agency Comments Draft 2-9-87 Planning Board Minutes Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve the Preliminary Plat for Fox Meadow- Section Four. NEED: The property in question is located in Chapel Hill Township off Rogers Road (SR 1729) . Land Use Plan and zoning district designations are identical - Rural Buffer. There are 43 lots proposed out of 51.2 acres. The development will be constructed in five (5) phases with an average lot size of 0.95 acres. Fox Meadow is exempted from compliance with Rural Buffer standards per Board of Commissioners policy appli- cable to preliminary plats in process prior to 19 August 1986 (date of encactment of JPA Land Use Plan) . IMPACT: All applicable agencies have reviewed and approved the pro- posal. Town of Carrboro courtesy review comments are provided. Applicant proposes dedication of 5.1 acre site for recreation purposes. RECOMMENDATION: Approve Preliminary Plan per Planning Board recommendation of 9 February 1987, subject to the following conditions: 1. Lots 84 through 88 to receive access from Kit Lane; 2. Lots 70 through 73 to receive access from South Hound Court; C}94 FOX MEADOW - SECTION FOUR FEBRUARY 17 . 1987 PAGE 2 3. Pedestrian easement (25 feet in width) to be provided adjacent to western property lines of lots 87 and 88 extending from Tallyho Trail to proposed recreation site; and 4. Approval of proposed recreation site by Orange County ] Recreation & Parks Advisory Council. 090 11/ss C T 0 R V =ON APPR13YAL ORANGE NTY DATE: L� SUBDIVISION NAME: LOCATION; Ear OCR 'kS RD D CI.1 r L w OWNER/O EVELOP EA:. 7 ADDRESS: TELEPHONE NO. : AGENT/CONTACT: �•�c, TELEPHONE NO. : 13r'rex.)n 1A A. SUMMARY INFORMATION: Orange County Tax Map Z�J _ ELook e, ?qA Township 7 zoning District(s] ; TotaL Numb ar of Ac rag : Total Number of Lots: �i Average Lot Size: Minimum�Lot Size Q.2L Number/Typa of Structura [existing] gt/ =J'- Iprcposed] c,t.r_ AvLy Linaa L Feet in Streets; 4soaJ Acres in Open Space Mater Supply; Pub ,(specify) ��Cammunit Wastewater Disposal: u ,(spec @cif ) y — L.Indi v du L Schoo L District: p X �Communl ty ;Indi vi dua L Genera L Land flees 1ea: !~ Fire District: Critical Areas: `stream/drainagareys � WfLood fretarshedla ec1 f ) prone erase otheriaxpLain]. p y — historic sites B. ALL p tats must be submitted on sheet no ama l Ler than cne inch squats two. hundred feet (10=20011 and. no Larger than one inch squats fifty feat and must contain the fo LLowing information : Wass of ass seal ✓s' -- building 869114011 Linea Wass of surveyors by aetatias or typl04L Let eCk items :"':.• ap■.• of ■urrwymr. 4p2ta.rr rr • imp 1 e ted) load Lajas* planner x �` . • oa/atloq and Prop664d ease- (d (elelal Pr:ltalnary Plea >: .sgla relnegw. e9tl(t1re. fi•.:. saole. north serum (North oa roads. ets.l ;r tar ar wool � aslrting, proposed end 4a9s (including revision dstral . adJpining 1,19698-or-Way t4washlp. can sap-bt6Gk_lot r{ eafore@aas . 1noildIng dimoseie.w rod b4wodry described with street baser and stage road 0:::1:a26 sad dfslaawes I pumpers . total acreage of the treat « existing and proposed end acreage of Lees. 1aaLadfa2 t tlit%Is@. 10oLuding Bad aseLudimg area wit4la type. glass. :} rlghtarf-6rp v w. hydrwnts. waive@ and control earner JA neonates prop08441 let Lisa@ Nth existing sad prapeaed ou/wort disma.le.s / ts,Ladi09 sizes and arras• let sums:rr typical street arose-•sootioos parofrg Liars r: and tntrremation details including amolgp and wldlh tope2rephy it too root (101 +'.' tnlarvBl4 of erova/eay one ,beat :`' heel%onCB4 sllaassat and rater bodies, etr:oga. flood-, aaner4L curve data say mad flaodaLela■ E s•. rordel Pu6110 strong buffer, and adtat/oa pororaSmt features such as Itad/aotirg restriate4 >� buildings, eBaeiarles �':: d@wrL6Paant potential historic land@srka to.aa@1P. a4rp6re94 and entrap • Vic•: torrltorl4l planning adjoining lot layout )Y Jurl4dt:tl:s linos g1110b aaa @e of adjolals2 Property r ' Crown the property spears sad subdivisions .r_ location and Size of Portals dedloated rap public use or reserved to common Location Sod sits of tole of rostriatad 4evolopseat potrat/al god y??:. natation an plot ragorVag se.. �. storeaotwr 4aa&semen% Pigs tnrtosting provislan for control of the tiros 1/2 lo:b of runoff free taper•ioua surfaces 099 C:. OTHER SUBMITTAL RECLUIREMENTS: I . Twenty—six [28) copies of the preliminary plat 2. Two fuLL size copies of an Qrange County Tax map (one copy with tax parcels involved cLaarLy worked) . 3. Where municipaL or OMASA sewer in- not avoi Lab Ls. a Letter from the Orange County Health Department certifying the proposed wastewater system for each Lot. L, the applicant, hereby certify that the foregoing application is comp Leta a d accurate. I understand that a $290.00 fee (subdivisions of 15 Lots or Las ) or a $370.01) fee (subdivision* of 16 lots or more) In due at the time of application. A $5.00 per Lot fee is due at the time the finaL plat is presented for recordation . APPLICANT'S SIGNATURE OWNER'S SIGNATURE Z Lri�k DATE DATE�w�.rrr.....r.r FEES: Amount ��d. °� Date Paid Receipt FOX MEADOW SECTION 4 11/85 ORANGE CQ?UY CERTIFICATION AbM - PRZjjMTVABY_ PLAT STAFF ASSIGNMENT: Eddie Kirk SKETCH PLAN: Received 12-1-86 Reviewed 12-3-86 PRELIMINARY PLAT: Received - - Reviewed i2-to-86 12-15-86 REVISED PRELIMINARY PLAT: Received k:8-37 Reviewed 1-9-87 NCDOT: DATE 1-12-87 CERTIFICATION Joe Havnes SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DAT 12-4-86 CERTIFICATION N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE _ 1-12-87 Certification Health Department OTHER: Recreation Advisory Council 1-5-87 (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro 12-19-86— (Date) Hillsborough (Date) Durham (Date) Other (Date) (Date) PLANNING BOARD: Date Approval Approval with Conditions Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial Fox Meadow Section 1 10 lots Approved 11-21-83 Fox Meadow Section 2 12 lots Approved 5-20=85 Fox Meadow Section 3 Phase A 15 lots Approved 4-21-86 Phase B 14 lots Approved B-18-86 rUA MtHUUW - JUil WIN If 4167 Flo a .° �; 2 APPLICANT: K.M: GRCUP, INC.. ° �19 y'�'• A 0`;�' Zoning : Rural Buffer LUP Designation: Rural Buffer I.35 Scale: 1" 400 Q Ac. to 30 N .� c • T i 65AG.�tiCS �• 56 AC f ?C, o N A N N C 9109 a 1 ,8023 N 4 oo`E tE724A-a �� SEE 1D 14 15 16 IfLI 17 t PH4 ssG3 s r s s 4 tt =� 0 1 � C 28 V SEE MAP l 28 4695 P/O 109-4 135 15 AC. 26-51 AC. 5 AC ` Q i i O O r w LEGEND ORANGE COUNTY PLAJ%-.NyLNG DEPARTNJMNfi MLLSBOROUGH NOXI CAROLINA. 27278 MI • MEMORANDUM TO: Eddie Kirk# Planner FROM: Warren Faircloth, Erosion Control Officer SUBJECT: Stormwater Management Plan for Fox Meadow Section 4 DATE: December 29, 1986 - Stormwater runoff from this subdivision will be controlled by using the lot size, limited additional impervious surfaces# the retention of existing vegetation to filter and absorb runoff, grassed swales along the new roads# and a stormwater detention pond. This - subdivision meets the Ordinance requirements. A AAA r. STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN January 12, 1987 DIVISION OF HIGHWAYS GOVERNOR JAMES E.HARRINGTON GEORGE E.WELLS,P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR Orange County Mr. Eddie Kirk Orange County Planning Department 106 East Margaret Lane Hillsborough, NC 27278 Subject: Preliminary Plan - Fox Meadow Subdivision - Section Four Off SR 1729 Dear Mr, Kirk: We are giving approval for the preliminary plan for the above development. Kit Lane and South Hound Court must serve at least four (4) occupied homes. If four (4) occupied homes are not served, it will be treated as a private drive. If there are any questions, please adivse. Yours very truly, J:' M. Mills •'DISTRICT ENGINEER JMM/JBH:jbh 'fir cc: Mr. Steve Yuhasz r '.:..,_at b,-n.tunlly:art:rra"va fclion Fmplover ' 101 - December 19, 1986 Eddie Kirk, Planner Orange County Planning Department Hillsborough, NC 27278 RE: Fox Meadow Subdivision, Section 4 Courtesy Review Dear Mr. Kirk: Per your request the Carrboro Zoning Division would have the followin§ comments on the proposed plans: 1. If under the Carrboro Zoning jurisdiction, this parcel would more than likely be zoned R-40. Minimum- lot size within this zone is .92 acres and recommended lot width is 100 feet. 2. A buffer area would be required for the floodplain area of the parcel . For. an intermittant stream, a buffer area 50 feet from the edge of the stream would be required. If the stream were permanent, the required buffer area would be 50 feet beyond the edge of the designated floodplain boundary: 3. Tallyho Trail and Reynard Road as collector and subeollector roads would be required to have 60 feet wide right-of-way. 4. The maximum length permissable for a cul-de-sac mould be 550 feet. North Hound Court would therefore, not be permitted as designed. 5. A second access to the proposed recreation area from Brace Lane is recommended to better accommodate residents in the neighborhoold. If you have any questions, please call . Si cerelu jW Amyrker Development Coordinator ORANGE COUNTY STAFF RESPONSE TO COURTESY REVIEW A14P:sgm 1. .County requires 0:92 acres with lot width of 130 feet. .2. Developer has provided all of floodplain as recreation - dedication. Additional distance from floodplain is available through enforcement of building setbacks. Property is not in protected watershed which requires stringent buffers. 3. Previous sections developed with 50-foot rights-of-way- Previous Carrboro comments did not address collector/ subcollector issue. 4. Orange County standards adhere to NCDOT requirements - 1,250 fcot maximum. South Hound Court is 800 feet in length. 5. Septic tank fields is location recommended--not possible. ` 0 Grange (gnuntII Recreation nnb 11arks Repartment N aC -" 300 West Tryon Street HILLSBOROUGH. N.C. 27278 Mary Anne Black. Director MEMORANDUM - TO: Foie Kirk, Planner FROM: Mary Anne Black I/r 3 DATE: January S, 1987 RE: ' Courtesy Review -- Fox Meadow, Section 4 Upon review of the preliminary plan for Fox Meadow Subdivision I find the following elements of the plan warranting comment from a recreation and park perspective: - 1. Subject property's location is within the JPA and thus falls subject to the Subdivision Regulations concerning dedication of open space or payment-in-lieu of that dedication. 2. In that a greenway is proposed along the water course located on the property, dedication of property is most appropriate. The noted S.lt acre lot is appropriately located for such dedication. 3. Access to the area via a 50' passage is drawn on the plan (at end of Kit Lane) but not specifically noted as "access route to public open space area." Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation and Parks Advisory Council at their January meeting and will forward to you any changes/additional comments they may have. MAB/pbl CC: RPAC Planning Subcommittee Hillsborough, 732.9361 • Durham, 688-7333 • Chapel Hitt. 968-4501 • Mebane, 227-2032 Area Code 919 4 DRAFT PBM MINUTES J L�`� PAGE 9 Preliminary Plan for the Division of Tract #3 of the J. B. Rhine Estate, property of Robert E. Rhine. . The property in question is located in Eno Township on the east side of Lawrence Road (SR 1709) . It is referenced as Lot 74B of Tax Map 21. The tract has direct access on Lawrence Road. It is bordered by residential development as well as undeveloped land. There is one lot proposed out of 69.18 acres, the lot size is 2.43 acres. The zoning of the property is Rural Residential (R-1) with an overlay zoning designation of Major Transportation Corridor (MTC) . The Land Use Plan designation is Rural Residential. The R-1 zoning district classification requires a minimum lot size of 40400 square feet or .92 acre. The Health Department granted approval of the existing septic system. Police protection would be provided by the Orange County Sheriff's Departmentr while fire protection would be provided by the Eno Rural Fire District. The 1984 traffic count on Lawrence Road (SR 1561) was 300 trips per day as determined north of the intersection with SR 1562. An additional 10 trips per day would be generated by the subdivision. The Planning Staff recommends approval of the Preliminary Plan contingent upon the following condition: - Indicate the driveway entrance on the plan as per NCDOT request. Jacobs inquired how the possible future widening of Lawrence Road affect the setbacks for this property. Garrett responded that the house is 300' from the road so the widening of Lawrence Road would not affect this property. MOTION: Walters moved approval. Seconded by Eddleman. VOTE: Unanimous. g. Fox Meadow-Section IV - (Preliminary Plat-Chapel Hill Township) Presentation by Eddie Kirk. This agenda item is to consider approval of the Preliminary Plat for Fox Meadow-Section Four. The property in question is located in Chapel Hill Township off Rogers Road (SR 1729) . It is known as Tax DRAFT PBM MINUTES PAGE 10 Map 23 Block C Lot 29A in Chapel Hill Township. There are 43 lots proposed out of approximately 51.2 acres. All lots are proposed to be developed at a minimum lot size of 40,000 square feet, excluding rights-of-way. The property is zoned Rural Buffer and is designated Rural Buffer in the Joint Land Use Plan. Surrounding properties are zoned Residential-1 and included undeveloped land and land developed for residential ' purposes. The applicant proposes to phase development of the site in five phases. Phase A has 13 lots, Phase B has 11 lots, Phase C has 5 lots, Phase D has 11 lots and Phase E has three lots. All roads proposed to serve the development are to be constructed to NCDOT subdivision road standards and dedicated public. The property is to be served by individual wells and septic tanks. The Health Department has tentatively approved all lots for septic tanks. Police, fire and rescue services will be provided by Orange County Sheriff's Department, New Hope Volunteer Fire Department and the South Orange Rescue Squad. Staff solicited Town of Carrboro courtesy review comments and Recreation comments► letters are attached. The Planning Staff's response to the Carrboro recommended conditions are as follows: In reference to condition #l, Orange County requires a minimum lot size of .92 acres with a minimum lot width of 130 feet which is greater than the 100 feet as recommended. In reference to condition #2, the developer has provided approximately twice the required recreation area to be dedicated which includes all of the 100 year floodplain. The Planning Staff feels that this area along with the normal setbacks from the property lines will provide an adequate buffer. In reference to condition #3, all of the previous sections of Fox Meadow have been developed with 50 foot rights-of-wayr therefore the staff feels it is appropriate for the rights-of-way to remain at 50 feet. In reference to condition #4, Orange County Ordinances do not provide for a maximum length on cul-de-sacs, however, since lots in the county tend to be larger and require longer roads. the Planning Staff does not believe the length of North Hound Court is inappropriate. In reference to condition #5, the original Preliminary Plan showed the access to the recreation area between lots 86 and 87 at G t C DRAFT PBM MINUTES PAGE 11 the end of Kit Lane. When it was discovered that this area was the only suitable area for a septic tank on these two lots the recreation access was changed to Brace Lane. The Planning Staff feels that future access to, the recreation area from Tallyho Trail may be obtained when future development occurs. The Planning Staff recommends approval with the condition that Lots 84. 85. 86. 87 and 88 receive access from Kit Lane and Lots 701 711 72 and 73 receive access from South Hound Court as required by the Department of Transportation. Jacobs noted that this project is in the Rural Buffer and asked why the minimum lot size was one acre instead of two acres. Collins responded that the Board of County Commissioners adopted a policy which stated that any subdivision that had received preliminary plat approval ' and which had received final approval on one or more phases and was being developed in phases could go forward based on the 40400 sq. ft. minimum lot area requirement. Jacobs inquired about the length of the cul-de-sac. Kirk responded 800 ft. In that the Recreation and Parks Director had not walked the property. Jacobs suggested adding the following conditions to the planning staff recommen- dation: (1) That a pedestrian easement be added along the western edge of Lots 87 & 88; and (2) Approval of recreation space contingent upon a recommendation from the Recreation and Parks Director and Recreation and Parks Advisory Council. MOTION: Lewis moved approval with staff recommendations and the two conditions recommended by Jacobs. Seconded by Eddleman. VOTE: 9 in favor. 1 abstained (Yuhasz - due to professional conflict of interest) h. Beech Bluff II (Preliminary Plat-Chapel Hill Township) Presentation by Emily Crudup. This agenda item is to consider approval of the O R A N G E C 0 U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT 106 Meeting Date 7 Action ends SUBJECT: BEECH BLUFF II - PRELIMINARY PLAN Item -#J DEPARTMENT: PLANNING PUBLIC HEARING Yes X No Attachment(s) Information Contact: EMILY CRUDUP Application Vicinity Map Preliminary Plan Preliminary Plan Certification Agency Comments Draft 2-9-87 Planning Board Minutes Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve Preliminary Plan for Beech Bluff II Subdivision. NEED: The property is located in Chapel Hill Township on the north side of Mt. Sinai Road (SR 1718) . Land Use Plan and zoning district designations for the property are identical - Rural Buffer. The total acreage of the tract is 22.818 acres. Nine lots are proposed averaging 2.43 acres in size. IMPACT: All applicable agencies have reviewed and approved the proposal. Town of Chapel Hill courtesy review comments are provided. RECOMMENDATION: Approve Preliminary Plan as per Planning Board,, recommenda- tion of 9 February 1987, subject to payment-in-lieu of dedication of $932. • 11109.�i I Q'/ APP IC TION FOR SUED VISxON APPROVAL ORANGE COUNTY DATE: 21 November 1986 SUBDIVISION NAME: LOCATION: Cha el Hill Twsp. , Orange County, North Carolina OWNER/DEVELOPER: Ha es and Betty Jo FOrrest ADDRESS: outs 1 . box 1717-4 TELEPHONE N0. ; Durham N. _„ AGENT/CONTACT: TELEPHONE NO . : A . SUMMARY INFORMATION: pq�T aF Orange County Tax Map 15 SLock LotI183/1"1V 4 Township Cha el Hill Zoning District(s) : - 1 F F Total Number of Acres: 22.8iS Phases : Total. Number of Lots: 9 Average Lot Size: 2.43 ACMinimum Lot Size 2.0 -AC Number/Type of Structures: (existing) none (Proposed)VF Housing Lineal Feat in Streets : fi5o i-E Acres in Open Space one Mater Supply: PubLic(speclfy) Community _L—Individual. Wastewater Disposal:, _�_PubLic(specify) _,_,Communit School. District: r'1L71 y x Individual. Genera L Land Uses in Are Fire District: ,(n �V rt11L.,_ Critical. Areas : No stream/drainageways NT fLood No ne prone areas watershed(specify) Non?�historic sites other(expLain) None known S . ALL pLats must be submitted on shoat no emaLLer than one inch equals two— hundred feet (1 "=2001 ) and no Larger than one inch equals fifty feet and must contain the following information: - subdivision now• �[ building gotbaok liar$ .L noun of surveyol by natation ar typical lot heck items L ��'' a@me of aurreyor, engineer or •. ••. tryout completed) •`_ lead planner �[ @siat,a (tltlrJ Prallwinrry Plan g and proposed tsar- ...( goals. north arrow (North of ?: rant• (drainage. utilities. top of espi t roods, etc.) Yt.,•• c. Propaaed and �G ` ' : •AlOr o data (laaluding rarlatoo dates) �' .1. toraeb/p. tax rap-block-ios : : adjoining r/ght■+ofwey .... rafrraaess wN. Including dimensions and boundary derdrlbed with serest ngar■ ■od state road besriaca rag distance. numbers .� total screoge of the treat �" existing and proposed us1l1s1we, iocLudlog gild aarases of Lots. including s. type. @saes. end excluding area within :£: h right.-of-cry ,'oi,�y.-• ydraatrt rslras and control corner vg- •*abater 1. 4 propoelod lac tires With axtstlsc sad proposed culvert df onsiona 1agLodlag ■(tea and graces Lot numbers ft`': typiesl .trees crame+eectien■ phasing Liens k^,'` and tassreactice details 1 topoorephy at too foot I1g1 xfsr-;' Including drAtgn And width Intervals }...r' of trarr/wry sad shoulders wosrr bodies. �.sr@ras. flood- � '^'^r horlydatsl allgarant and way load floodplelas `:ti gsneral curve data (public `! ? roods! ocr@se buffers and.aotegion ✓ : Ind Gating restricts: parmaneat features such as development potential Cb'3' buildings. coresarier. ::. historic Landmarks. CoraoAtP. corporate and extra- ;;�,�$ adjo/r1m r, territorial Planning g tat Layout ' jurisdiction llpag ■bicb *ease of @:joining property cross the property ewnarr sad eubdir/slong location and $lie Of Psrerls dedicated for Public uar or reserved n in Como** . location sad gist of Locg of ragtriated development patent,@, actatlon an pies recording some sad gsarwrat@r sonagesent Plan tncicrting provision for control of the firer, 1/2 Inch of runoff fro■ Impervious surfaces (GRAY AREAS FOR OFFICE USE ONLY) i06 C. OTHER SUBMITTAL REaUIREMENTS: 1 . Twenty—six (20) copies of the preliminary plat 2. Two ' fuLL size copies of an Orange County Tax map Ions copy with tax parcels invoLved clearly marked) . 3. Where municipaL or OWASA sewer is not available, a Letter from the Orange County HaeLth Department certifying the proposed waetewetar system for each Lot . I , the appLicent, hereby certify that the foregoing app.Lication is complete and accurate. I understand that a $210.00 fee (subdivisions of 15 Lots or Lase) or a $310.00 fee (subdivisions of 16 Lots or more) is due at the time of application . A $5.00 per Lot fee is due at the time the finaL plat is presented for recordation . PL CANT 'S SIGNATURE NE IS SIGNATURE DATE "" OAT E FEES: Amount Date Paid ` 07 Receipt °.�� NA-rrs Amp Z. . , 1 .� Omp i � scn a 0 r � • _ ,4 % % - G .-P - n .!S Ob w • a N N h / N Ob ~ tD an A I / m , �� O It LA om 1 @as to fat m •A NO SAO tl. �O m ��r S91• fn7- N •� 160 �� f 26 9i I I M : - lio BEECH BLUFF II - PRELIMINARY PLAN 11/85 BANCE COUNTY STAFF ASSIGNMENT: Emily Crudup SKETCH PLAN: Received 3 1-7-A6 Reviewed 11-12-86 PRELIMINARY PLAT: Received 11-21-86 Reviewed 11-26-86 REVISED PRELIMINARY PLAT: Received Reviewed Chapel Hill Joint Planning Review _12-10-86 NCDOT: DATE 12-26-86 CERTIFICATION J.M. Mills, District Engineer SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE ,1,-12-87 CERTIFICATION N/A UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham): DATE Certification OTHER: Recreation Advisory Council M.A-Black 1-5-87 (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Other S&E W.Fl_i_rclo,th_12-29-$6 (Date) Health Dept. (preliminary) R Ho ldwa 1-5-8Z (Date) PLANNING BOARD: Date Approval Approval with Conditions Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN November 26, 1986 DIVISION OF HIGHWAYS GOVERNOR JAMES E.HARRINGTON GEORGE E.WELLS,P.E. SECRETARY STATE HIGHWAY ADMINISTRATOR Orange County Mr. Marvin Collins Orange County Planning Department 106 East Margaret Lane Hillsborough, NC 27278 Subject: Preliminary Plan - Beech Bluff Subdivision II Off SR 1718 Dear Mr. Collins: This is to advise that we are giving approval for the preliminary for the above development. tion plan. Final approval will be pending approval of the construc- If there are any questions, please advise. Yours very truly, /DiMills CT ENGINEER IK4/JBH:jbh cc: Mr. Hays Forrest An Equal Opportunity Affirmative Action Employer - i N C rangy Eauntg Urcrtatinn anh Parka Department •;=ti� 300 West Tryon Street HILLSBOROUGH, N.C. 27278 life.Be in it. Mary Anne Buck. Ddectur MEMORANDUM TO: Emily Crudup, Planner II FROM: Mary Anne Black `AM DATE: January 5, 1987 RE: Courtesy Reviews -- Beech Bluff II Subdivision Upon review of the preliminary plan for the Beech Bluff II Subdivision, I find only one element warranting comment from a recreation and park perspective, namely the subject property's location. The property lies within the JPA and thus falls subject to the Subdivision Regulations concerning dedication of open space or payment-in-lieu of such dedication. In that neither a proposed greenway or park lies on the subject property (please verify this, in that my maps are not as detailed as yours), payment-in-lieu of dedication is recommended. Thank you for the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation and Parks Advisory Council at their January meeting and will forward to you any changes/additional comments they may have. MAB/pbl CC: RPAC Planning Subcommittee Hillsborough, 732.9361 • Durham, 663.7333 Chapel Hill, 966-4501 • Mebane, 227-2032 Area Code 919 ORANGE COUNTY PLANNLNG DEPARTMENT MLLSBOROVGH NORTH CAROLINA 27278 r� r• I7 S� • MEMORANDUM TO: Emily Crudup, Planner FROM: Warren Faircloth, Erosion Control Officer SUBJECT: Stormwater Management Plan for Beech Bluff II DATE: December 29, 1986 Stormwater runoff from this subdivision will be controlled by the large lots, limited additional impervious surfaces, the retention of existing vegetation to filter and absorb runoff, grassed swales along the new road, and a Stormwater detention pond. This subdivision meets the Ordinance requirements. TOWN OF CHAPEL HILL 1'2_4 306 NORTH COLUMBIA STREET CHAPEL HILL.NORTH CAROLINA 27514369! December 10, 1486 TeLpi.oua (919) 968-2700 Emily Crudup PlannerII Orange Co. Planning Dept. 106 E. Margaret Lane Hillsborough, NC 27278 Re: Beech Bluff Subdivision 11 (SD-15-3,4) Dear Emily: The Chapel Hill Planning Staff has reviewed Beech Bluff Subdivision and has the following recommendations and questions. . 1. A 30' storm drainage easement is recommended. %N l L-(- BE r.F1?i U F-5Ta p. -6o-' t z .6-WI PA W. .2. Who will maintain the storm drainage easement? TO Oe MVATML--Y MAiA1Ti4iliaP. 3. Recommended note on plat: . Driveway access prohibited to Mt. Sinai Rd. PeoV�v�v 4. Question if there might be a need for an acceleration or deceleration lane for Mt. Sinai Rd. at the cul-de-sac access due -to the curve on Mt. Sinai Rd. mOT raa01e0D 15Y i1C 170T* 5. Question about provision of recreation space or payment-in--lieu. rwFF frT%e mor LDCAmp otj PF-OPoSMD C{iZEcAI WA'l.PAYMEAIT-IAl-Lt P-U Thank you for coming to the Joint Planning Staff Meeting and providing ��COMMF additional information. Sincerely, '1 � D�� A Kay Maltbie, AICP Planner KM/gp D�4NG� C.OVM"t�( ST�F� Cr�1�(M�.1-1T�7 V DRAFT PBM MINUTES PAGE 11 the end of Kit Lane. when it was discovered that this area was the only suitable area for a septic tank on these two lots the recreation access was changed to Brace Lane. The Planning Staff feels that future access to the recreation area from Tallyho Trail may be obtained when future development occurs. The Planning Staff recommends approval with the condition that Lots 84, 85, 86, 87 and 88 receive access from Kit Lane and Lots 701 71, 72 and 73 receive , access from South Hound Court as required by the ' Department of Transportation. Jacobs noted that this project is in the Rural Buffer and asked why the minimum lot size was one acre instead of two acres. Collins responded that the Board of County Commissioners adopted a policy which stated that any subdivision that had received preliminary plat approval and which had received final approval on one or more phases and was being developed in phases could go forward based on the 40400 sq. ft. minimum lot area requirement. Jacobs inquired about the length of the cul-de-sac. Kirk responded 800 ft. In that the Recreation and Parks Director had not walked the property# Jacobs suggested adding the following conditions to the planning staff recommen- dation: (1) That a pedestrian easement be added along the western edge of Lots 87 & 88; and (2) Approval of recreation space contingent upon a recommendation from the Recreation and Parks Director and Recreation and Parks Advisory Council. MOTION: Lewis moved approval with staff recommendations and the two conditions recommended by Jacobs. Seconded by Eddleman. VOTE: 9 in favor. 1 abstained (Yuhasz - due to professional conflict of interest) h. Beech Bluff II (Preliminary Plat-Chapel Hill Township) Presentation by Emily Crudup. This agenda item is to consider approval of the DRAFT PBX MINUTES PAGE 12 Preliminary Plan for Beech Bluff II Subdivision, property of Hayes and Betty Jo Forrest. The property in question is located in Chapel Hill Township on the north side of Mt. Sinai Road (SR 1718) . It is referenced as Lot 4 and part of Lot 3 on Tax Map 15. Adjacent land uses include Mt. Sinai Baptist Church, single family residential, and vacant land. The tract has direct access on Mt. Sinai Road. The property is located in the Rural Buffer. i The total acreage of the tract is 22.818 acres. Ninej lots are proposed averaging 2.43 acres in size. The ! minimum lot size is two acres which meets the Rural Buffer zoning requirement. The Health Department has granted preliminary approval to all proposed lots in the subdivision. The 1985 traffic count for Mt. Sinai Road was 1300 trips per day as determined at the intersection with NC 86. The proposed subdivision would generate an additional 86 trips per day. The Planning Staff recommends approval of the Preliminary Plan with the condition that a payment-in lieu of dedication of recreation or open space be made in the amount of $932. Kramer asked if the Board could add a requirement such as an acceleration/deceleration lane if it is not recommended by NCDOT. Callemyn. Surveyor, responded that he had reviewed the site with NCDOT and they indicated that an acceleration/deceleration lane was not needed. Pilkey inquired how much more land around this property is to be developed. Crudup responded that she had been doing a cluster study on some of the surrounding property which adjoins Duke Forest. MOTION: Yuhasz moved approval. Seconded by Kramer. VOTE: Unanimous. i. Timberwood Farms (Preliminary Plat-Cheeks Township) Presentation by Emily Crudup. The purpose of this agenda item is to consider approval of the Preliminary Plan for Timberwood Farms Subdivision, property of James LaTorre. The property in question is located in Cheeks Township O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date February 17 , la87 Action ends Item SUBJECT: TIMBERWOOD FARMS - PRELIMINARY PLAN DEPARTMENT: PLANNING PUBLIC HEARING Yes , X No Attachment(s) Information Contact: EMILY CRUDUP Application Vicinity Map Preliminary Plan Preliminary Plan Certification Agency Comments Draft 2-9-87 Planning Board Minutes Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve Preliminary Plan for Timberwood Farms Subdivision. NEED: The property is located in Cheeks Township on the south side of Bushy Cook Road (SR 1137) . Land Use Plan and zoning district designations are the same - A- R and PWII overlay district. The total acreage of the tract is 113.45 acres. 37 . 89 acres are to be divided in nine lots averaging 4.21 acres in size. IMPACT: All applicable agencies have reviewed and approved the proposal. RECOMMENDATION: Approve Preliminary Plan per Planning Board recommendation of 9 February 1987 , subject to condition that Timberwood Trail be a Class B private road with curves meeting minimum NCDOT centerline curve radius. li a�n�c IIrr. utt rKiml kINK UNLTJ APPLICATIPN R SUBDIVIST011 APPRaVAL ORANGE C UN DATE: 1L 14184 SUBDIVISION NAME: � - AkwlS LOCATION: sour O# 303042. Cwv- Ra. 65.2. 113 7 Q141 Y.3 'rWP. OWNER/DEVELOPER:. a ea Tola;LT6- ADDRESS:- TELEPHONE NO. : AGENT/CONTACT: Jd1,,,"f_LAt4b 5UAY9JS3-1140. TELEPHONE NO . : 7�z-4t(oL i • A. SUMMARY INFORMATION: A9 Orange County Tex Map 14 ,BMW � Lot(s] 69 Township Zoning District(:] : Total Number of Acres: 3 - Ar, �+ 11+1t,E1t Phases : 1 Tota L Number of Lots: �^ Average Lot Size: A.L st► 4- Minimum Lot Size 7—SKI-Ort. Number/Type of' Structuraa.: (existing) h6-h1L (proposed]3I_Nthlmt '-oN111.Y Lines L Feet in Streets :. Zs9t:k- - _ Acres in Open Space --o' water Supply: Pub lic(speci fy) Community �Indivi dua L Wastewater Oi sposs 1.: P __ _ ,, ub Li c(apaci fy) Community Indi vi dua L Schoo L District*. Qfk fd Cvutilr( F1 re 01 gtri ct: GFL AAJO, P'U l`QLr General Land Uses in Area: ,AG<�VuouGAL1AXr312jAYIAL CriticaL Areas: X stream/drat nag sways 1�--flood prone areas Jt watarshed(speclfy) historic sites other(exp lain] B. All plats mu at be submitted an sheet no smaLLer then one inch equals two— hundred feet 110=20011 and. no larger than one inch aqua Ls fifty feet (11=501 ) and must contain the foLLowing information : N.5 suhdlvisic0 mean —A/- ': � bulldlaq Setback Linea nano of armor(:) by notation or typleet Los . leck Items —'�• `:' :� 8409• of surveyor, onflnest. or #�•.•.`..0 Layout ✓ ?s' land pteanor 001 A ax/sting and proposed gas: ompleted) (tltleJ Praha/nary PLaa ..x•, aunts (dr:in sgs. usllltle:, most*. north arrow (11arth as road:. ato.J sop of sup( extesing, proposed and ✓ date (inaludlnq revlelaa date:) adjoining rights-of-voy �. taeoahl sax r: +4loak+Les . p. P tnaludlnq dimensions wad •- , reference* ? auras narwe and seta raid boundary described wish �r'. � nwrbarw `c?= baarinq■ and dtatena9e """`� ealssing and proposed total sarongs of the !teas :' utllteta:. Including and :create of Lase. Iealudtaq typol sites@ Sod eaaladlet area within ;o: hydrence. wslwa■ and rights—of—way ..I * sanba/as aoatrel corner N� existing and proposed calvary xs::• proposed Los tines with laaludlat ales: and graces { dlreeslome typtaal stripes cross—sections Lot numbers ay , gad Intersection detall: phasing tines InQtudlet design and width topography as tea foot 001 ti;:$�' of lravetwey and showlders Ins:rvela IV�, ,�, hart:onsat alltnaanit and water bodle9, asroa■e. flood— A:;ry general curve data (puotlo tiff wry and floodplalar ' # roadal $%raa0 buffers and notation � ' paraanaas faesarac swab se Indlsacicg reesrlsted buildings. aarstarl es. '# ;•x•:: developreas Potential, � h/sserla Landrarxs. , tbee:clp, corporate and extra- -L/- adjoining lag Layout f x Carritorl:t planniag aerr6 of adjoining property jurledios/oa tines which sonars sod sucalvislons ..yy fi creme the property looucloo Sad also of persela dedicated for pubtls use or reserved :p 7:7 .In 048606 (osutlow and also of lcea of rwsirleted dsystapmens p:santlut and ✓ �t 40941104 an plat retarding some at4rumesar ■anagamoec plan Indicating provision for saasrol of the firms 1/7 Inch of runoff from frssrviou■ aurfoo■e OTHER' SUBMITTAL RECLUIREMENTS: 1 . Twenty--six (28) copies of the preLiminary plat 2. Two. full size copies- of an Orange County Tax map (one copy with tax parceLs involved clearly marked) . 3. Mhers municipaL or OWASA sever is not • avellabLe. a letter from the Orange County HeaLth Oepertment certifying -the proposed wastewater system for each Lot. .- . . [ , the applicant, hereby certify that the foregoing application is complats a4d lccurate. I understand that a- i210.00 'fas (aubdivisions of 15 Lots or Lasal it a $370.00 fee (subdivisions of 16 Loti or moral is due at the time of ipp Li cats on . A $5.00 per Lot fee is due at the time the fi ne L plat Is ) resented for recordation . u LICANTI5 IGNATURE - OWNER 'S, SIGNATURE 1�1z4Is4 . )ATE OAT E FEES: Amount $ 270-D&ODate Paid F 12-1 -8(o Receipt 8 � 9 J I T.1 M O=WOW FACMA!� 120 _ ` QFPu CMT ! .IAHC6 LATOF!IM Ae , POS 1 %D IL cx 1p M 4 \T \ 07 TrI O a • . p 12 TIMBERWOOD FARMS - PRELIMINARY PLAN 11/85 ORANGE COUNTY CERTIFICATION AND AMOUR PRELIMINARY PLAT STAFF ASSIGNMENT: Emily Crudup SKETCH PLAN: Received 11-21-86 Reviewed 11-24.86 PRELIMINARY PLAT: Received 12-1-86 Reviewed 12-3-86 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 1-13-87 CERTIFICATION Joe Haynes, Hwy. Maintenance Eng. SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE_ 1-12-87 CERTIFICATION- N/A� UTILITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE • Certification OTHER: Recreation Advisory Council (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Other SSE W.Fa i rcloth 1-5-87 (Date) Health Dept. (preliminary) T. Konsler 1-8-87 (Date) PLANNING BOARD: Date Approval Approval with Conditions Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial ORANGE COUNTY PLA1\IN NG DEPARTA1E N mLLSBOROUGH NORTS CAROLINA 27278 e u �= January 8. 1987 Mr. Joe Haynes N.C. Dept. of Transportation Rt. 3P Box 3 Hillsborough, NC 27278 Re: Timberwood Trail Dear Mr. Haynes: Please review the enclosed private road entrance onto SR 1137 (Bushy Cook Road) . If it meets your approvals please respond as soon as possible. Thank you. Sincerelyr Emily Crudup Planner II EC/dmg Enclosure January 14, 1987 I . Sight distance is adequate. 7 2 . Driveway permit is required . Sincerely, n 6pjoe B. Haynes Highway Maintenance Eng. ORANGE COUNTY PLAIN �T1NG DEPARTMENT 13ILLSBOROUGH NORTH CAROLINA J� 27278 d~ • �w y`4 cog `�• I MEMORANDUM TO: Emily Crudup, Planner FROM: Warren Faircloth, Erosion Control Officer SUBJECT: Stormwater Management Plan for Timberwood Farms DATE: January 5, 1987 The plan for this subdivision proposes to meet the Ordinance requirements by using large lots, limited additional impervious surfaces, and retention of existing vegetation to filter and absorb runoff. The proposed plan for this subdivision' meets the Ordinance requirements. r. DRAFT PBM MINUTES PAGE 12 Preliminary Plan for Beech Bluff II Subdivision, -"2q property of Hayes and Betty Jo Forrest. The property in question is located in Chapel Hill Township on the north side of Mt. Sinai Road (SR 1718) . It is referenced as Lot 4 and part of Lot 3 on Tax Map 15. Adjacent land uses include Mt. Sinai Baptist Church, single family residential, and vacant land. The tract has direct access on Mt. Sinai Road. Theq property is located in the Rural Buffer. The total acreage of the tract is 22.818 acres. Nine lots are proposed averaging 2.43 acres in size. The minimum lot size is two acres which meets the Rural Buffer zoning requirement. The Health Department has granted preliminary approval to all proposed lots in the subdivision. The 1985 traffic count for Mt. Sinai Road was 1300 trips per day as determined at the intersection with NC 86. The proposed subdivision would generate an additional 86 trips per day. The Planning Staff recommends approval of the Preliminary Plan with the condition that a payment-in lieu of dedication of recreation or open space be made in the amount of $932. Kramer asked if the Board could add a requiremenmt such as an acceleration/deceleration lane if it is not recommended by NCDOT. Callemyn, Surveyor, responded that he had reviewed the site with NCDOT and they indicated that an acceleration/deceleration lane was not needed. Pilkey inquired how much more land around this property is to be developed. Crudup responded that she had been doing a cluster study on some of the surrounding property which adjoins Duke Forest. MOTION: Yuhasz moved approval. Seconded by Kramer. VOTE: Unanimous. i. Timberwood Farms (Preliminary Plat-Cheeks Township) Presentation by Emily Crudup. The purpose of this agenda item is to consider approval of the Preliminary Plan for Timberwood Farms Subdivision, property of James LaTorre. The property in question is located in Cheeks Township .J DRAFT PBM MINUTES ? ri] PAGE 13 on the south side of Bushy Cook Road (SR 1137) . It is referenced as Lot 6 of Tax Map 441 which is also shown on Tax Map 49. The tract has access to Bushy Cook Road. It is bordered by residential and agricultural land uses. The zoning designation is A-R with the PWII overlay district. The total acreage of the tract is 113.45 acres. 37.89 acres are divided in nine lots which average 4.21 acres in size. The minimum lot size is 1.55 acres. The Health Department has granted preliminary approval , to nine of the proposed lots. The 1984 traffic count for Bushy Cook Road at the inter- section with West Ten Road was 100 trips per day. An additional 86 trips per day would be generated by the proposed subdivision. The Planning Staff recommends approval of the Preliminary Plan with the condition that Timberwood Trail is made a public road. Best inquired about the sharp right turn in the road. James LaTorrer owner responded that the road is located as it is due to the creek on the property and due to a sharp curve on Bushy Cook Road. The location shown would have the least erosion problems. Any other location would prove too expensive. Jacobs informed the applicant that he may wish to consider the possibility of a conservation easement on the property and that he would provide such information to the applicant. Best expressed the concern with the safety of the' road with such a curve. Jacobs suggested that perhaps the curve radius could be increased and the road -classified a Class B Private Road and not be required to be paved at this time. Collins responded that if a radius of curvature is to be put inr with the potential for other development on the lot. the DOT standards must be complied with so there would be no problems if the road were paved at a later date. The applicant responded that he had no future develop- ment .plans. Jacobs suggested the following to replace the staff recommendation: The Planning Board recommends approval of the prelimi- DRAFT PBM MINUTES PAGE 14 nary plan with the condition that Timberwood Trail conform to DOT curve requirements and be made a public road if any further lots are developed on the adjoining property under the same ownership. Jacobs continued that he felt this addressed all the concerns expressed by Board members. MOTION: Best moved approval as suggested by Jacobs designating the road as a Private Class "B" road. Seconded by Taylor. VOTE: Unanimous. WJ 0 R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date -Pebruary 17-t 1987 Action enda Item SUBJECT: POLICY - APPLICATION OF RURAL BUFFER STANDARDS TO MINOR SUBDIVISIONS i DEPARTMENT: PLANNING PUBLIC HEARING Yes _X,_„ No Attachment(s) Information Contact: Greg Szymik Policy Statement Minor Subdivision List Planning Board Minutes of 2-9-87 Telephone Numbers Hillsborough - 732--8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve policy for applying Rural Buffer standards to minor subdivisions in process prior to enactment of the two- acre minimum lot size requirement. NEED: Adoption of the Joint Planning Area Land Use Plan estab- lished a two-acre minimum lot size requirement in the Rural Buffer. Seven (7) manor subdivision applications cannot be approved unless compliance with the two-acre standard is demonstrated. A -policy granting relief for major subdivisions (with pre- liminary plat approval) has been adopted by the Board. None exists for minor subdivisions. IMPACT: Minor subdivisions (four lots or less) are approved by the Planning Department. Adoption of a policy would enable staff to apply appropriate standards to approval of minor subdivisions in process. RECOMMENDATION: Adopt attached policy per Planning Board recommendation of 9 February 1987. V it �2 POLICY GOVERNING MINOR SUBDIVISIONS IN PROCESS PRIOR TO ENACTMENT OF JOINT PLANNING AREA LAND USE PLAN ON 19 AUGUST 1987 i MINOR SUBDIVISION APPLICATIONS FOR THE DIVISION OF LAND IN THE RURAL BUFFER THAT CONTAIN LOTS THAT ARE LESS THAN TWO (2) ACRES IN SIZE MAY BE APPROVED BY THE PLANNING DEPARTMENT► IF: 1. THE MINOR SUBDIVISION APPROVAL PROCESS BEGAN BEFORE THE DATE THE RURAL BUFFER STANDARDS WENT INTO EFFECT; 2. THE APPLICANT CAN DEMONSTRATE EFFORTS TO PROCEED WITH THE SUBDIVISION► BASED ON STAFF COMMENTS INDICATING THAT ONE (1) ACRE LOTS WERE PERMISSIBLE; 3. THAT ONLY LOTS INDICATED ON A PREVIOUSLY SUBMITTED SKETCH PLAN OR FINAL PLAT AS BEING LESS THAN TWO (2) ACRES IN SIZE MAY BE APPROVED AS SUCH; AND 4. LOTS LESS THAN TWO (2) ACRES IN SIZE MUST CONFORM TO APPLICABLE AR OR R-1 ZONING REQUIREMENTS THAT WERE IN EFFECT WHEN THE APPLICATION WAS SUBMITTED. RECOMMENDED FOR APPROVAL: 9 FEBRUARY 1987 ORANGE COUNTY PLANNING BOARD - i i MINOR SUBDIVISIONS FILED IN 1985 & 1986 THAT WERE IN PROCESS WHEN RURAL BUFFER y REQUIREMENTS WERE ADOPTED DESERET# LOT 2 7.22. .19B R-1/PW-II Action - d,ivide 4.60 acre parcel into two parcels, a 3.1 acre parcel and a 1.5 acre parcel First Activity - final plat submission, 9/29/86 Last Activity - staff review of final plat, 10/1/86 Action needed for Approval - pp revised final plat, Health Department approval Policy Application - based on material in the file, this subdivision could be approved under the policy ELLISON GILLAND 7.16. .6C R-1 Action - divide 2.0 acre parcel into two one acre parcels First Activity - sketch plan submission, 12/6/85 Last Activity - staff review of revised sketch plan, 7/23/86 Action needed for Approval - final plat, road maintenance agreement, access easement, Health Department approval Policy Application - based on material in the file, this subdivision could be approved under the policy ALICE GORDON 7.130.C.3C R-1 Action - divide a 5.0 acre parcel into two parcels, a 4.0 acre parcel and a 1.0 acre parcel First Activity -- sketch plan submission, 1/10/86 Last Activity - staff review of sketch plan, 1/15/86 :. Action needed for Approval - final plat, road maintenance agreement, access easement, Health Department approval Policy Application - based on information in the file, this subdivision could nD± be approved under the policy 13- 0 THAT MINOR SUBDIVISIONS FILED IN 1985 & 1986 THAT WERE IN PROCESS WHEN RURAL BUFFER REQUIREMENTS WERE ADOPTED PAGE 2 FRANCES S. HOWARD 7.112. .21 R-1/PW-II Action - divide an 11.0 acre parcel into three parcels. a 1.13 acre parcel► a 1.12 acre parcel and an 8.75 acre parcel First Activity - sketch plan submission, 9/11/84 Last Activity - Board of Commissioners approval of a partial width right-of-way, 12/17/84; staff notifi- cation of applicant of that action, 1/11/85 Action needed for Approval - final plat, road maintenance agreement, access easement, Health Department approval Policy Application - based on information in the file, this subdivision could Iu be approved under the policy W.H. MAY 7.6. .18 R-1 Action - divide a 9.42 acre parcel into two parcels, an 8.42 acre parcel and a 1.00 acre parcel First Activity - sketch plan submission, 8/13/86 Last Activity - staff review of sketch plan, 8/20/86 Action needed for Approval - final plat, Health Depart- ment approval Policy Application - based on materials in the file, this subdivision could be approved under the policy MELVIN PARRISH 7.112. .6 R-1/PW-II Action - divide a 68 acre parcel into three parcels,. two (2) 1.00 acre parcels and the balance. First Activity - sketch plan submission, 4/24/86 Last Activity - notified of Board action, 6/18/86 Action needed for approval - approved road maintenance agreement Policy Application - based on materials in the file, this subdivision could be approved under the new policy MINOR SUBDIVISIONS FILED IN 1985 & 1986 THAT WERE IN PROCESS WHEN RURAL BUFFER 1 REQUIREMENTS WERE ADOPTED PAGE 3 DIANA RIGGSBEE 7.115. .21 R-1/PW-II Action - divide a 3.8 acre parcel into three parcels, a 1.00 acre parcel, a 0.93 acre parcel and a 1.02 acre parcel (balance of acreage is right-of-way) First Activity - sketch plan submission, 6/16/86 Last Activity - received road maintenance agreement, 1/14/87 Action needed for approval - revised final plat, revised road maintenance agreement, Health Department approval Policy Application - based on materials in the file, this subdivision could be approved under this policy AGENDA ITEM #8c: Policy-Application of Rural Buffer Standards to Minor Subdivisions Presentation by Greg Szymik. This agenda item is to recommend a policy for applying Rural Buffer standards to minor subdivision applications that were in process when the new standards went into effect. Also, to determine applicability of Rural Buffer standards to a minor subdivision application by Ellison Gilland. On August 51 1986 when the revised Joint Land Use Plan was adopted creating a two (2) acre lot size requirement in the Rural Buffer, a number of minor subdivision applications for land located in the Rural Buffer were in process. These included a minor subdivision application submitted by Ellison Gilland for property located at map reference 7.16. .6C. She has requested a policy decision regarding whether the Rural Buffer standards should apply to the proposed division of her two (2) acre tract into two (2) one (1) acre tracts. This policyr once determined could be applied to other minor subdivision applications that were in process when the new Rural Buffer standards went into effect. Ms. Gilland submitted a sketch plan for a minor subdivision of her property on 12/10/85. Staff review indicated that since she had a single family residence and a mobile home on a parcel zoned for single family residential use (R-1) y that her property was a non conforming use and that the subdivision could not be approved unless the mobile home was removed. Ms. Gilland submitted a revised sketch plan on 7/23/86. This sketch indicated that the mobile home-, would be removed and its septic system abandoned. Staff comments were conveyed to Ms. Gilland on 7/24/86. The proposed subdivision appeared to be consistent with the ordinances. Ms. Gilland indicated that she was leaving for England and would pursue the subdivision on her return. The new Rural Buffer standards were adopted 8/5/86. Upon returning from England in December, Ms. Gilland learned of the change. When told it would prevent her subdivision, she asked for a policy decision regarding application of the Rural Buffer standards to her application.. The impact of this decision will be to allow or not .it 3 u allow Ms. Gilland's subdivision application. The policy that would be established by the decision would also apply to five (5) other minor subdivision applications that were in process when the Rural Buffer standards went into effect. Approval of these subdivisions would allow eight (8) lots less than two (2) acres in size to be created in the Rural Buffer. The approval process for minor subdivisions consists of sketch plan review, final plat review, and final plat approval. A sketch plan is submitted showing the general layout of the proposed subdivision. The Planning Staff reviews the sketch to determine general compliance with relevant ordinances, codes, and policies and the general suitability of the land for development. Staff comments are conveyed to the property owner immediately after review. The property owner then submits a final plat that incorporates staff comments. The staff reviews the final plat and upon satisfaction of all requirements approves the plat. While the staff approves most minor subdivision final plats, the Planning Board has final approval authority. Since this involves establishing a policy for implementing a County ordinance, Planning Board action will be to make a recommendation to the Board of Commissioners. The Planning Staff recommends the following policy: minor subdivision applications for the division of land in the Rural Buffer that contain lots that are less than two (2) acres in size may be approved by the Planning Department, if: 1. the minor subdivision approval process began before the date the Rural Buffer standards went into effect; 2. the applicant can demonstrate efforts to proceed with the subdivision based on staff comments indicating that one U Y acre lots were permiss able; 3. that only lots indicated on a ' previously submitted sketch plan or final plat as being less than two (2) acres in size may be approved as such; and 4. lots less than two (2) acres in size must conform to applicable AR or R-1 zoning requirements that were in effect when the application was submitted. Should this policy be adopted, the Planning Staff recommends that the review of Ms. Ellison Gilland' s minor subdivision application be conducted using the standards in effect prior to the adoption of the Rural Buffer standards and that the review be conducted in accordance with the policy. Jacobs indicated that a comma after the word "subdivi- sion" in #1 would make the meaning clearer. MOTION: Pilkey moved approval of the staff policy recommendation. Seconded by Best. Yuhasz asked if the list of minor subdivisions was inclusive of all affected by the proposed policy. Szymik responded affirmatively. Yuhasz indicated that there was a date of last activity but no date of first activity. Jacobs asked if the first date was available. Szymik indicated that the list included all minor subdivisions submitted in 1985 and 1986 affected by the proposed policy. He indicated that minor subdivisions were generally submitted by individuals, and they have a tendency to start and stop in the approval process. As an exampler he cited a case where he thought no activity was occurring but found an attorney had been working on a road maintenance agreement for several months. He indicated that was the reason for listing the date of last activity. VOTE: Unanimous. Collins indicated to persons in attendance that the matter would be considered by the Board of Commis- sioners at its February 17, 1987 meeting. Ms. Regina Noblitt asked why one minor subdivision was able to be covered by the policy and not her proposal. Jacobs responded that the minor subdivisions on the list were submitted prior to the adoption of the two- acre standard on October 13. 1987. Y y L ORANGE COUNTY Action Agenda BOARD OF COl!IKMIONERS Item No. ACTION AGENDA ITM ABSTRACT MVMG DATE February 17, 1987 Subject: ANIMAL CONTROL TASK FORCE Department: BOARD OF COMMIONM Public Hearing: Yes X no AttacYmxents: Information Contact: Moses Carey Yes - Charge, Member--sh.ip PhoIIe Nis: 732--$1$1, 96$-45012 and Target Dates 227-0231 PURPOSE: To create a Board of Commissioners Task Force on Animal Control . NEED: On r.ecommendation 'of the Health. Board. i IMPACT: To review the current animal control program in Orange County. RECO�A` ION: To create the Task Force, to approve the charge, to approve the composition as recommended by the Board of Health and to approve the target dates for completion. A r 136 BOARD OF COMMISSIONERS TASK FORCE ON ANIMAL CONTROL CHARGE 1. Review the current animal control program in Orange County. a. the animal control ordinance and its enforcement b. , programs designed to control the animal popu- lation (e.g. , spay/neuter, public education) c. incentives for animal control d. financial support for animal control e. organizational roles and responsibilities for animal control 2. Consider current and potential barriers to effective animal control in Orange County 3 . Project trends in and assess the impacts of animal population growth in Orange County. 4. Review program models elsewhere and their potential application to Orange County. 5. Develop a comprehensive strategy for animal control in Orange County and propose whatever programmatic, financial, and organizational changes are needed to implement that strategy. MEMBERSHIP A11 appointments including the designation of a Chair will be made by the Board of Commissioners. 1. Two (2) representatives of Board of Health 2. Two (2) representatives of APS 3 . APS Executive Director 4. Two (2) representatives of Cattlemen's Association 5. One (1) representative each of Chapel Hill, Carrboro and Hillsborough 6. Three (3) representatives AT LARGE (from County . jurisdiction) Staff support will be provided by Albert Kittrell and Jerry Robinson. TARGETS FOR COMPLETION APRIL 17 1987 - A progress report to the Board of Commissioners (presenting preliminary findings and conclusions and telegraphing possible budgetary needs) MAY 4. 1987 - A final report to the Board of Commissioners (including proposed changes in budgets .license fees, and ordinances) . ORANGE COUNTY BOARD OF COMMISSIONERS Action Aqti2da Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 17, 1987 SUBJECT: HAZEN AND SAWYER CONTRACT AMENDMENT DEPARTMENT: COUNTY MANAGER ' PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 AMENDMENT UNDER SEPARATE COVER SECTION D OF AGREEMENT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To authorize additional survey work required for the Efland Sewer project. NEED: There is a need to re-route the 12" gravity sewer line behind Hillsborough Textiles for approximately 400 feet. In the beginning the Vice President and Plant Manager had directed that the line be located across the creek to allow for future building expansion. The owners now want the line to follow the existing Hillsborough sewer line which is on the plant side of the creek. By re-routing the new line it is believed that the fourteen owners will agree to the easement agreement on a voluntary basis. IMPACT: The re--routing of the 12" line could save $5, 000 or more in the cost of the project. The cost of engineering will be $2,000. This would increase the Section D cost ceiling from $32, 000 to $34, 000. It is an eligible cost for federal and state cost participation so the County will not have to pay the full $2, 000. Farmers Home has approved the amendment. RECOMMENDATION(S) : Approve the contract amendment and authorize Chair to sign. SECTION B-COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for preliminary engineering - services in the sum of. non—a licable Dollars($ ) after the review and approval of the preliminary engineering report by the OWNER and FmHA. 2. The OWNER shall compensate the ENGINEER for design and contract administration engineering services in the amourtt �}•.$�sbown in Attacbmentl When Attachment 1 is used to establish compensation for the design contract administration services, the actual construction costs on which compensation is determined shall exclude legal fees, administrative costs, engineering fees, land rights, acquisition costs, water costs, and interest expense incurred during the construc- tion period. 3. The compensation for h , esign'and contract administration services shall be payable as follows: 'fo (a) A sum-whW k equal%J�seventy percent (70%) of the total compensation payable under Section B-I and 2,after completion and submission of the construction drawings,specifications,cost estimates,and contract documents, and the acceptance of the same by OWNER and FmHA. (b) A sum which, together with the compensation provided in Section'B-3-(a) above,equals eighty percent (80 17o) of the compensation payable immediately after the construction contracts are awarded. (c) A sum equal to fifteen percent(15%)of the compensation will be paid on a monthly basis for general engineering review of the contractor's work during the construction period on percentage ratios identical to those approved by the ENGINEER as a basis upon-which to make partial payments to the contractor(s). However,payment under this.paragrph and of such additional sums as are due the ENGINEER by reason of any necessary ad- justments in the payment computations will be in an amount so that the aggregate of all sums paid to the ENGI- NEER will equal ninety-five (95%) of the compensation.-A_final payment to equal 100 percent Shall be made. when it is determined that all services required by-this Agreement have been completed except for the services set forth in Section A':4,.hereof. SECTION C-COMPENSATION FOR RESIDENT INSPECTION AS SET FORTH IN SECTION A`1+ {3 When the ENGINEER provides resident inspection, the ENGINEER will, prior to the preconstruction conference, submit a resume of the resident inspector's qualifications,anticipated duties and responsibilities for approval by the OWNER and FmHA. The OWNER agrees to pay the ENGINEER for such services in accordance with the schedule set out in Attach- merit 1. The ENGINEER will render to OWNER for such services an itemized bill, once each month, for compensation for such services performed hereunder during such period,the same to be due and payable by the OWNER to the ENGINEER on or before the 10th day of the following period.Ondem onsf2d , 44 110 be SECTION D--ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services maybe provided UPON PRIOR WRITTEN AUTHOR- IZATION 01:TIIE OWNER and written approval of FnliIA. I. Site surveys for water treatment plants, sewage treatment works,dams, reservoirs,and other similar special surveys as may be required. - 2. L•ihoralory tests, well lesls, horings, specialized geological, soils, hydr:mlic, or other sludies recommended by [lie I:N(;INlatilt/� 3. Property surveys, detailed description of sites, maps,drawings,or estimates related thereto;assistance in negotiating for land and casement rights. a. Necestary data and filing Wraps for water rights,water adjudication,and litigation. -3- r i(Section'b-continued) �- 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and FmHA, except redesigns to reduce the project cost to within the funds.available. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environment impact assessments or environmental impact statements, i 8. Performance ofndetailed staking necessary for construction of the project in excess of the control staking set forth in Section AN 01,21-fog Payment for the services specified in this Section D shall be as agreed in writing between the OWNER and approved by FmHA prior to commencement of the work. Baring unforeseen circumstances, such payment is estimated not to exceed$ 16.00Q.00 ,The ENGINEER will render to OWNER for such services an itemized bill,separate _ from any other billing, once each month, for compensation for services erformed hereunder during u p g s ch period, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. SECTION E-INTEREST ON UNPAID SUMS If OWNER fails to make any payment due ENGINEER within 60 days for services and expenses and funds-are avail- able for the proiect then the ENGINEER shall be entitled to interest at the rate of 12 percent per annum from said 60th day,not to exceed an annual rate of 12 percent. SECTION F-SPECIAL PROVISIONS The Preliminary Report was prepared by The John McAdams Company. Hazen and Sawyer does not accept cost: estimates stated in the report. The Request for Proposal issued by Orange County and the proposal of the ENGINEER, Hazen and Sawyer, are incorporated herein by reference and shall be considered part of this contract, the terms of which shall be complied with to the extent not inconsisten-t with other provisions of this contract. Changes for this agreement are attached. :? i t -4- 0 R A N G E C O U N T Y BOARD OF -COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting rate _February 17_,-1987 . Action Agenda Item SUBJECT: U.S. OLYMPIC FESTIVAL 187 -- LANDSCAPING CONTRIBUTION DEPARTMENT: PLANNING PUBLIC HEARING Yes _76 __ No Attachment(s) Information Contact: Marvin Collins 3 February 1987 Memo - Emily Crudup I-40 Interchange Map - Local Share Telephone Numbers Hillsborough - 732-8181 Durham - 688--7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To approve $10,000 contribution for implementation of I-40 corridor landscape plan. NEED: The Triangle J Regional Image Task Force Subcommittee assists with clean up/beautification efforts for the 1987 Olympic Festival. Emphasis is on an extensive I-40 corridor landscape plan prepared by NCDOT. Local governments have been asked to supplement state funding for landscaping improvements at I-40 interchanges. IMPACT: Since I-40 will not be complete in Orange County by the -summer, the Subcommittee asks the County to share, with Durham County, the cost of improvements to the I-40/US 15- 501 interchange. Orange County' s share would be 510,000. NCDOT will maintain the plantings .upon installation. No funds have been budgeted for this project. RECOMMENDATION: As the Board decides. 14 .s ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA 27278 6 o 17 52 • O R A N G E C 0 U N T Y INTEROFFICE MEMORANDUM 8702-1501 TO: Marvin Collins, Planning Director FROM: Emily Crudup, Planner II �1r&e SUBJECT: Triangle J Regional Image Task Force Subcommittee on Olympic Festival ' 87 DATE: February 3, 1987 As Orange County' s representative on the Olympic Festival Subcommittee, I would like to report on the group' s activi- ties. The main purpose of this subcommittee is to plan and help implement clean up/beautification efforts before, duringr and after the 1987 Olympic Festival scheduled for July 13-26r 1987 . Emphasis has been placed on an extensive I-40 corridor landscape plan prepared by NCDOT. Additional plantings will be installed and maintained by DOT if local governments and businesses will contribute toward costs of plant materials at interchanges which serve them. Many of the proposed plant- ings are intended to be permanent improvements to the land- scape. DOT has budgeted $137,000 for this project. To supplement state fundingr Durham County has contributed $40,000, and Wake County has budgeted $24,000. Since the portion of I-40 in Orange County will not be complete this summery the Olympic Festival Subcommittee has asked that Orange County consider sharing with Durham the cost of plantings at the 1- 40/15-501 interchange since it serves as an entryway to our county. Orange County' s share would amount to $10,000. . d INTEROFFICE MEMORANDUM: 8702-1501 Triangle J Regional Image Task Force Subcommittee on Olympic Festival 187 1C: February 3, 1987 Page 2 Chapel Hill ' s appearance commission has formed a subcommittee of the Olympic Festival Subcommittee to coordinate landscap- ing along the town' s entryways. 15-501 and Highway 54 . The Town Council has given tentative approval to a contribution of$15,000 for plantings and installation. I will be meeting with the Chapel Hill subcommittee on February 5 to review their plans and determine how Orange County could coordinate with Chapel Hill as far as beautification. The Olympic Festival will also provide flags and banners to be used in combination with plantings, or to be displayed along transportation routes to events. The Olympic Festival will be a national event attracting international attention and over 300 ,000 visitors to the Triangle. I believe that Orange County has a considerable responsibility to help improve the image of the Triangle Area. After the meeting in Chapel Hill on Thursday, I will be able to make a more focused proposal on ways the county might show its best image, not only for the Olympic Festival, but for the future as well. 1 1 - Ourhan. 1 f:aaoo. Gncnabaro i:.c-;;us ac RTP fc'coo. r / us>•.rvr a,ru chapel Hill Ell *ass s 1•,acD iil �•°c° r wat.�s:.are r-c S.N- �, �40 Rn ldyr Cart 1 OLYMPIC FESTIVAL LANDSCAPING l - l ,l i44 ORANGE COUNTY BOARD OF COMMISSIONERS Action Acmnda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: FEBRUARY 17, 1987 SUBJECT: AIRPORTS TASK FORCE--CHARGE DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No i ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S CHARGE OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Approve the charge to the Airports Task Force for preparing--a report on issues associated with the relocation of Horace Williams Airport in Chapel Hill. No comments have been received by the Clerk to the Commissioners since the January 20, 1987 Commissioners meeting concerning the charge. NEED: Horace Williams Airport is located in the northern portion of Chapel Hill on N. C. Highway 86. The airport has a basic and general utility classification, serving general aviation needs as well as the UNC Medical School, the University of North Carolina, the N. C. Memorial Hospital and local businesses. Residential development over the past two decades, including the construction of two schools, Guy B. Phillips Junior High and Estes Hill Elementary, has encroached upon the airport. Two other schools--Seawell Elementary and Chapel Hill High School--are also nearby. Residents and school officials have complained about noise associated with airport operations and the threat to the safety of student. The Chair of the Board of Commissioners desires to appoint a Task Force for the purpose of finding another site for the airport. Advertisements have been placed in newspapers to attract persons interested in serving on the Task Force. The Task Force would include UNC and N. C. Memorial Hospital representatives as well as Town and County residents and offi- cials. IMPACT: Approval of a charge to the Task Force would enable the group to focus immediately on issues related to relocating Horace Williams Airport and reduce the length of time required to produce a report to the Board of Commissioners. RECOMMENDATION(S) : Approve the charge as amended at the January 20, 1987 meeting. 4 AIRPORT ISSUES TASK FORCE CHARGE The charge for the Airport Issues Task Force was approved by the Board of Commissioners on January 20, 1987. The charge includes the following tasks: 1. Identify advantages, disadvantages and barriers to the relocation alternatives for the Horace Williams Airport. 2 . Solicit early public comment on the subject of possible relocation to clarify issues and identify special interests. 3 . Compile an inventory of current and potential airport users together with their requirements for proximity to Carrboro, Chapel Hill, UNC and Memorial Hospital. 4. Determine the standards governing the location, size and operation of an airport, including FAA and NCDOT rules and regulations, natural constraints to airport development, and proximity to existing and proposed residential and business areas, and major traffic arteries. 5. Plan for relocation, ownership and operation addressing: a. Finance of land acquisition and construction costs; and b. Operating revenues; and c. Current and anticipated costs involved in airport operations and maintenance. 6. Identify any other considerations which the NCDOT and FAA recommends for consideration in site relocation. 7. Solicit comments and involvement from Chatham and Durham Counties and Raleigh-Durham Airport. 8. Render a final report and recommendation by August 3, 1987. 146 ORANGE COUNTY BOARD OF COMMISSIONERS Action Ag nda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: FEBRUARY 17, 1987 SUBJECT: ANNUAL ACHIEVEMENT AWARD COMPETITION NATIONAL ASSOCIATION OF COUNTIES (NACo) DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S TWO ENTRIES (UNDER SEPARATE COVER) OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To review, select and approve the program descriptions to be submitted for the NACo Annual Achievement Award Competition. NEED: During the past year Orange County has undertaken programs and activities which have resulted in improvement in management and services. The projects are eligible for entry into the NACo Awards Competition. Deadline for submission is February 28, 1987. Attached are program descriptions in the areas of: 1. Commission for Women--Businesswomen's Roundtable 2 . Recreation and Parks Department--Nature Enrichment Programs IMPACT: NACo's Achievement Award Program, now in its 15th year, gives National recognition to significant, innovative activities that imporve the organization, management or services of member counties. RECOMMENDATION(S) : Approve the program descriptions for submission to NACo. ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item No_ ACTION AGENDA ITEM ABSTRACT MEETING DATE February 17, 1987 Subject: APPOINTMENTS Department: BOARD OF COMMISSIONERS Public Hearing: Yes % no Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following vacancies are announced together with the indication of the status of securing candidates for possible appointment consideration. A-13 - RECREATION AND PARKS ADVISORY COUNCIL - 3 vacancies. A recommendation has been received for the Cedar Grove and AT LARGE vacancies. B-7 - HUMAN SERVICES ADVISORY COMMISSION - 11 vacancies; additional nominations have been received. Twenty-two resumes are on file and recommendations from Chris Nutter. B-15 - AIRPORT ISSUES TASK ,FORCE - Recommendations have been received. Thirty-two Resumes have been received. B-23 - LONG RANGE WATER MANAGEMENT STRATEGY COMMITTEE - 14 appointments have been made; 2 new applications have been received. C-2 - CARRBORO PLANNING BOARD - 1 vacancy. C-5 - HILLSBOROUGH BOARD OF ADJUSTMENT - 2 vacancies. C-6 - HILLSBOROUGH PLANNING BOARD - 1 vacancy. RECOMMENDATION: As the Board decides. u A RESOLUTION REGARDING SCHOOL MERGER WHEREAS the citizens of Orange County have long distinguished themselves by their commitment to public education, and WHEREAS they have been well served in this commitment by Boards of Commissioners, Boards of Education and professional staffs who have provided the leadership and organization necessary to secure excellence in education, and WHEREAS both school systems in Orange County have demonstrated their readiness to cooperate in the best interests of students and taxpayers throughout the county, and WHEREAS this Board does now reaffirm its own dedication to equal opportunity and quality education for all of the citizens, THE ORANGE COUNTY BOARD OF COMMISSIONERS NOW THEREFORE IMPLORE the legislative delegation from this district, and all North Carolina legislators, to fully fund the state's Basic Education Plan so that we may have the necessary resources, and to leave administrative questions such as the merging of our school districts to the judgment and discretion of Orange County and its citizenry. This the 24th day of February , 1987 . Shirl Marshall, Chair ATTEST: Cler A RESOLUTION CONCERNING COST EQUALIZATION FOR SECONDARY ROAD FUNDING WHEREAS. the Orange County Board of County Commissioners recognizes that good roads are essential to the development and economic growth of any county; and WHEREAS, the percentage of secondary road funds for a county is determined by dividing the mileage of secondary roads in that county by the total mileage of secondary roads in the state; and WHEREAS, - the current statewide formula for the distribution of secondary road funds does not take into consideration the extra cost of road construction in the mountains and coastal areas of North Carolina; and WHEREAS, the cost of constructing and paving a mile of road is not uniform throughout the state but varies depending on location, topography and soil type. NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of County Commissioners calls on the North Carolina General Assembly to provide a ccst equalization fund of 10 million dollars to be disbursed to 37 counties with higher than average per mile cost of road construction with the funding for each of the 37 counties to be determined by dividing the total unpaved mileage of each of the 37 counties by the total unpaved mileage of all 37 counties, this being the same formula used for disbursing current Secondary Road funds. FURTHER, BE IT RESOLVED that copies of this resolution be forwarded to the appropriate State and federal officials. Adopted this 17th day of February, 1987 . ,1114* ,�e--- /�W/-r,W/�� Shirley E. Marshall , Chair Board of Commissioners ATTEST- Clerk �. Aq& O R A N G E C 0 U N T Y INTEROFFICE MEMORANDUM TO: Board of Commissioners FROM: Assistant County Manager SUBJECT: NACo Achievement Award DATE: February 19, 1987 Enclosed is an addition to the February 17, 1987 agenda packet. The NACo Achievement Entry form should be an attach- ment under agenda item G-13 , page 147. The entry form was submitted after agenda packets were delivered. / T Albert Kittrell AK/srs Enclosure Yx a47� M ISTI. PIRai COUNTY Orange STATE North Carolina Note: Only NACo member counties may enter. POPULATION ANNUAL COUNTY BUDGET TITLE OF PROGRAM TO BE CONSIDERED FOR ACHIEVEMENT AWARD: (Please tunic title to 60 characters.) Volunteer Income Tax Assistance (VITA) CATEGORIES: Entries must be made in the following categories: Check only ONE category for each entry: ❑ Community Development ❑ Land Use and Lana Planning ❑ Computerization ❑ Labor Issues and Employee Benefits ❑ Criminal Justice ❑ Mental Health ❑ Community Services ❑ Nledia Relations ❑ County Administration and Management ® Older Americans ❑ Drunken Driving Deterrence and Seat Belt Safety ❑ Parks and Recreation ❑ Employment and Training ❑ Public Safety/Emergency Management ❑ Energy and Environment ❑ Rural Prugrams ❑ Fiscal Management and Use of Federal or State Funds ❑Transportation ❑ Health ,' ]Taxation and Finance Z) Human Services ❑ Youth Programs ❑Juvenile Justice NOTE: Our list includes two general categories—Human Services and Community Services. We are looking for the following information under those eategorik!s: Human Services—Food assistance programs; providing food/shelter for the homeless; programs to improve the service/administration of welfare or general assistance programs; duality control in weliare assistance programs; the provision of social services such as family counseling and child care;improvements in the management/administration of human services programs. Community Services—programs thak make improvements in the county's infrastructure, public services such as sanitation,fire, police,etc.(innovations or improved services in any of these areas are acceptable):programs promoting the enhancement or betterment of the community; programs designed to give citizens more input into county government. Name, title and mailing address of the county's chief Name, title, department, mailing address and phone elected official—the county's board chair,president or number of program contact, a person able to provide elected county executive--and his or her signature more information to inquiring jurisdictions: authorizing this entry: Name .Shirley Marshall Name Jerzy M. 2assmare_-- Title Chair, Orange County CommissionerTitle Address 106_ East Margaret Lane _ Department Orange County Dept. on Aging City Hillsboroughstate NC Zip 27278 Address 410 Caldwell St. Signature CityCha e 1 Hill State N.C. Zip 2 7 514 Phone r', x PROBLEM/CONCERN: Fedbral and State tax returns are quite difficult for many persons to prepare. Lower income, elderly, handicapped, and non-English speaking taxpayers cannot afford professional assistance, but they do need help preparing sample tax returns . SOLUTION: Volunteer Income Tax Assistance (VITA) provides the framework for free tax help. The Internal Revenue Service provides VITA. training materials and instructors . In Orange County a woman who was in charge of the taxpayer service office for 16 years is now retired but she continues to instruct the week-long class of 20 -- 30 tax vol- unteers . This is the tenth year that the Department on Aging and the Retired Senior Volunteer Program (RSVP) have sponsored the VITA program. There is no problem in recruiting qualified participants from local retired professional people and staff members of service agencies . The volunteers help in a variety of places . This year, they are vol- unteering at both the Northern and Southern Orange County Senior Centers, at the Chapel Hill Library, NC Memorial Hospital and Orange Industries, a sheltered workshop. Such effort pays off: I.R .S. is very impressed with the quality of the returns . Also, several hundred persons will be given needed help. Last year, 350 tax returns were done. As the minimum cost locally to prepare a simple federal and state return is $18, ,at least $6,300 was saved for low-income persons . VA SOLUTION: Continued COUNTY ROLE: The Orange County Department on Aging and RSVP, a county program, are the sponsors of VITA locally. This has involved recruiting volunteers, scheduling the workshop and volunteers at a variety of tax sites, and providing the volunteers and taxpayers with needed information. An important aspect of ivanaging VITA is providing publicity for the service. Ti;is is done with fliers, long articles, and weekly reminders in newspapers, radio, and TV stations . COSTS: Expenses are absorbed by the Du]pt, budg-t. These include RSVP staff time, postage, and printing costs . CoREECTION To THE 1 20 87 MINUTES Item la - Bid Award - Ambulance Replacement - correct this section beginning on page 3 to read as follows: I� la. BID AWARD - AMBULANCE REPLACEMENT (see permanent agenda file for a copy of the letter from Chief deFriess) Mr. Ray deFriess, Chief of the South Orange Rescue 1 Squad, introduced a letter and spoke in favor of the County awarding the bid for the purchase of a Type II ambulance to Southeastern Emergency Equipment. He indicated the service record for the Frontline (the make of ambulance offered by Southeastern in its bid) is superior and the vehicle is similar to those that are presently in service making it easy to correct electrical problems and easier for volunteers to use the ambulance. Southeastern provides fast repair service and replacement parts. The bids received are listed below: NAME OF ECO MANY NET BID DELIVERED DELIVERY TIME II Ashley mer. Vehicles $29,545 45-60 Days Frontline Emer. Vehicles $34,365 60 Days �.p' Southeastern Emer. Equip. $30, 60 Days ys After extended discussion, motion was made by Commis- sioner Willhoit, seconded by Commissioner Hartwell to award the bid to Southeastern for a Frontline ambulance at 30,865. This award is based on the history of Southeastern providing { superior service, both in terms of speed and quality and on the basis of compatibility of its Frontline vehicle to other emergency vehicles in the county's fleet which is deemed critical in part because of the large number of volunteers using the County's ambulance fleet. i f i 'I II II �i �i i.' ' . [ f' ■ I sI s'._Ewa ,«-.r.�n • 7��i^�"f� .��i;� a ';,. �.,�; aq ;� _ • r "'�Fm'��1,+�'yi�;-�M��i ��p,,-�,.r1� +® -i, e • —y re a.q, �,�jh.r'°;,`''.Ff��'� ^� V,�d.�:rri' !:_a6�<°i''iYi�E.dF�'as��,rv� ,�}�a,,,.�¢'. 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C:ri � 1 '' yr r kL� p.• �,I �.,yr•;:�:: �~�.p A '��1- fi y •lr .' .1vM � _.�6�'. �,dtyY�3��:�`;�i ��.`?tt ,: '��.'.�F'�r:.mi'•�..",a',,�,, .s: T[�^ a :�- _ - ^s.:_. rdr;:' !t' •a :'�- �,�'Fv,.,, - ;�' ,r' - r,,. ,'ki -, 94, 'r'i Frr �° a 4 •, �v=,�'�,":,.:.r -:.d�'t�� : . .�' �r..��'bv: ! :�C�F'�i,': ..M�: pr i I i'! !1•I.��I•r�r d „ I 'd I. H „ ill'I I �I• i „ i h { , 4 : , r I I1'-. ill g I �d ily J .4., { a�' I. 'r I � , Ilr , ,n Ms•I Shipley Marshall , Thai rp'�raO i,, Orange County Commi ssUnOr 106'"E. Margaret La=ne Hi llborou h�y N©rth ,Ca,ol'a► a r l ul �;i,,1 De ar Commissioner M rsha 1l � i' T 'am writing'' you a i 1';' ! !�'' a ' he � Vii;:0 kn ow the facts ,, y 'ert in .concerning our intentiir„'' Hillsborough. ...: �I` il,..!II Ill� � �'5 ',eel � rt7 , �� ► ��ldki�t ACA General � th � � � � �'',,,,� is I�. s �ed, has., no desire for 'an ima ` ''ic ; I bfy'` ; :'IIV aI,Pi :: +++r.;;."r I rs wo po cha the property for devel rc ' II! ' ' ''g ;1' i,J*O!by ohel $Igmi . nt factor: the lack of s r! 0041"j+ !�I': °,: e':a'~ i l -for six We, agreed to allow06 1 see from months from closi'ng� 'Ois' Il i� +� wi.l l .' r' a easi one the: l;otter enclosed, ,,, ;I„ f ,l' ” ; "°I i alr c 1, �Ilf t j addi i ona1 year at aja '"I' ; ,: to tai s, ffer t Y ' t a t ey and understand from t.e "1 ,,• i have 'peen told operations. `; , isi�: +1i 1 '; l i r' :; r i� v0d rya communication whatsoever ii'^ '?II + ! ;. :`,,., Ilia ,L, I Nla+rketti 1 l „ �t' offer to all oar I"contti,' ��'` I� Tsl'` : . nd d+as'il ' ,�I ' , ''''' f will negotiate stand ! br'. anyvn'e whowaa i �heN4.. a` nmiin11 ' +ia�ital II'aieM,'aT Y'dl'; �� t0l''° iY oIpit 9 f end' wbrero a r t'b1�, i s'ui '' hi, ';`�': II. t�Dt C1'osilog,-th Let' it be c1ea'r ;;,,. L V � oc `Market: 'Gold i t'., ; 'I , ,� ,tt e i '1 !I asonable, flexible i e '` r.{ cue as regards the and'=accl�iaD a g t b i=`;= `' '' i „It,' ; ,r xi tin ' l assist in ,., the' Oeation of Jets :iaj Hillsborough and 000 o. -bunt !;L L. „l .i 1, ,.,, , •!• Thii kI au for : oar' ' 'Ij, ,.I s! ; 0 air , y � ' P!� ; .1. `VO. 'trip' ` " , I I I -• , it,An , I I , , I III r I I I; , , r r I r• , cc. Ken Thompson, Caur�y MIa�'og „ k � Frank Sheffields Na 9 i , I „ d , I, , I I r ORANGE COUNTY COACMaSSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY.JR. STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT February 9, 1987 Albert B. Hogan Transportation Coordinator Chapel Hill-Carrboro City Schools Lincoln Center, Merritt Mill Road Chapel Hill, NC 27514 Dear Mr Hogan: I have attached a signed copy of the Proclamation which proclaims the week of February 16th - 20th as School Bus Safety Week. On behalf of the Board, I wish to commend you for the importance you have placed on safety and especially on the involvement of parents and teachers alike. If the County can be of any further assistance, please do not ever hesitate -to contact me. - Sincerely Shirley E. Marshall, 'Chair Orange;.County Commissioners SEM/bab File Attachment d ORANGE COUNTY COMMISSIONERS 106 East Margaret Lane HILLSBOROUGH, N.C. 27278 P R O C L A M A T I O N We, the Mayors of Chapel Hill and Carrboro and the Orange County Board of Commissioners, do hereby proclaim the week of February 16 - 20, 1987 to be SCHOOL BUS SAFETY WEEK We all wish to stress the importance of providing training for both riders and drivers and to impress upon them the need for being courteous and helpful to each other while riding or operating our school buses; and, We wish to call attention to the importance of cooperation by parents, teachers and students, and to urge all those concerned to work together diligently to ensure that necessary safety precautions are taken throughout the school year. This the 10th day of February , 1987. Count of Orange an S rshall, chairman Town of Carrboro Town of Chapel Hill James Porto, Mayor Jim Wallace, Mayor II w CHAPEL HILL-CARRBORO CITY SCHOOLS LINCOLN CENTER,MERRITT MILL ROAD CHAPEL HILL,NORTH CAROLINA 27514 Telephone: (919) %7-8211 GERRY HOUSE,Superintendent MICHAEL RADZ,Assistant Superintendent for Instructional Services SHEILA BREITWEISER,Assistant Superintendent for Support Services February 6, 1987 Ms. Shirley Marshall, Chairman Orange County Commissioners 106 East Margaret Lane Hillsborough, N.C. 27278 Mr. Jams Wallace, Mayor Town of Chapel Hill Town Hall Chapel Hill, N.C. 27514 Mr. James Porto, Mayor Town of Carrboro Carrboro Town Hall Carrboro, N.C. 27510 Dear Chairman Marshall and Mayors. Wallace and Porto: It is once again time to proclaim SCHOOL BUS SAFETY WEEK for the Chapel Hill-Carrboro City Schools. We have selected the week o,f February 16th - 20th. In the past, as you know, it -has been difficult,for your schedules to be similar enough to include. a photogxaph in the Chapel Hill Newspaper for the signing. of the_proclamation document. . Therefore, I am sending each of you a copy of the proclamation for your respective 'signatures and when they are returned to my office we will put them all together. We have planned some nice events for this. week. Feel free to- visit some of our elementary schools for a look. We thank you for your prompt attention to this matter. Sincerely, WTI Albert B. Hogan Transportation Coordinator ABH;Jp Enclosure MEMORANDUM TO: Marvin Collins FROM: Beverly A. Blythe DATE: February 4, 1987 RE: Cost Equalization Fund for Secondary Road Funding Shirl has requested that this item be placed on the February 17 agenda. Will you please prepare the agenda abstract and forward to Ken Thompson. Thank you. t T- BOARD OF COMMISSIONERS HENDERSON COUNTY 244 SECOND AVENUE EAST JERRY D.MYERS HENDERSONVILLE, N.C. 28739 COUNTY^WMISTRATOR PHONE 704/697-4808 BATTY IiYDER CLERK TO O THE BOARD man, Board of County Commissioners am T. Drake, Chairman -40 - rson County Board of Commissioners Equalization Fund for Secondary Road Funding At the Annual Conference of the Association of County Commissioners back" in August, a Resolution that was introduced by Henderson County was adopted to change the funding formula for secondary roads to reflect the variety of per mile cost of road construction. Since this meeting, we have found that should the funding formula be changed, 63 counties would lose funds and 37 would gain. At the recent Legislative Goals Conference in Fayetteville, I amended the Resolution to establish a cost equalization fund for the 37 ,counties with a higher than average per mile cost of road construction. There were 84 counties present and the Amended Resolution was adopted. There appeared to be no major objection to the Amended Resolution in that no county would lose revenues, yet the counties with the higher than average per mile cost of road construction would receive some relief. I have enclosed a copy of the Resolution adopted at the Legislative Goals Conference and a list of the 37 counties with total mileage of approved roads, the per mile cost of paving in each individual county, percentage of cost equalization fund each of the 37 counties would receive, and the amount each of the 37 counties would receive. The Association of County Commissioners will be supporting this legislation. It is now up to each of the individual counties that will benefit from this proposed $10 million dollar cost equalization fund to lobby their Legislators for support of this proposed legislation. In talking with representatives .from the Department of Transportation and Legislators, it would have been impossible to change the funding formula as was originally proposed; however, by establishing a cost equalization fund, we may have a chance in gaining funds for improvements of secondary roads in our counties. As we keep hearing from the Department of Transportation, the squeaking wheel gets the grease. Lets see if we can squeak loud enough to have our Representatives support this proposed legislation. WTD/smh Enclosures y� "A RESOLUTION CONCERNING COST EOUALIZATION FOR SECONDARY ROAD FUNDING s WHEREAS, the North Carolina Association of County Commissioners recognizes that good roads are essential to the development and economic growth of any county; -and WHEREAS, the percentage of secondary road funds for a county is determined by dividing the mileage of secondary roads in that county by the total mileage of secondary roads in the state; and WHEREAS, the current statewide formula for the distribution of secondary road funds does not take into consideration the extra cost of road construction in the mountains and coastal areas of North - Carolina; and .WHEREAS, the cost of constructing and paving a mile of road is not uniform throughout the state but varies depending on location, topography and soil type. NOW, THEREFORE, BE IT RESOLVED that the North Carolina Association of County Commissioners calls on the North Carolina General Assembly to provide a cost equalization fund of 10 million dollars to be disbursed to the 37 counties with higher than average per mile cost of road construction with the funding for each of the 37 counties to be determined by dividing the- total unpaved mileage of each of the 37 counties by the- total unpaved mileage of all 37 counties, this being the same formula used for disbursing current Secondary Road funds. FURTHER, BE IT RESOLVED that copies of this resolution be forwarded to the appropriate State and federal officials. 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O O O O O O O O O O O O a 0 0 0 0040000 a oobvoa000OVOOOOO 00000000000000000000 W o O V V V V O e v o o v o 0 0 o O 0 0'9 0 0 © O C v 0 0 0 0 0 0 o D a 0 i a � ov000a0000000vo-a O000000vvoeeoovevoeo ♦_ r. r r ► r n r r r w r r r r r r r r r r•:r r r r r r + + r r r r r + r veaca �+ aoa .eo, u, , o reer�tmo iooa :100ate�.aotntAul-in oowo4w o 1n r4 Hrlr4 rlrirtN NN c4Mr4 r4 HH N mM0mgwt,OMN. tr M.CN %Ngn Hriltii•'a 00 rl h ri M rl W r•1 ri ri m r:1 rl r+l a~ H rti H ri ri ri rl.H•ri ri %-1 N r4 ri r1 r•1 rf r4 ri N r4 r4 i A RESOLUTION CONCERNING COST EQUALIZATION FOR SECONDARY ROAD FUNDING WHEREAS, the Orange County Board of County Commissioners recognizes that good roads are .essential to the development and economic growth of any county; and WHEREAS, the percentage of secondary road funds for a county is determined by dividing the mileage of secondary roads in that county by the total mileage of secondary roads in the state; and WHEREAS, the current statewide formula for the distribution of secondary road funds does not take into consideration the extra cost of road construction in the mountains and coastal areas of North Carolina; and WHEREAS, the cost of constructing and paving a mile of road is not uniform throughout the state but varies depending on location, topography and soil type. NO4T, THEREFORE► BE IT RESOLVED that the Orange County Board of County Commissioners calls on the North Carolina General Assembly to provide a cost equalization fund of 10 million dollars to be disbursed to 37 counties with higher than average per mile cost of road construction with the funding for each of the 37 counties to be determined by dividing the total unpaved mileage of each of the 37 counties by the total unpaved mileage of all 37 counties, this being the same formula used for disbursing current Secondary Road funds. FURTHER, BE IT RESOLVED that copies of this resolution be forwarded to the appropriate State and federal officials. Adopted this 17th day of February, 1987 . Shirley E. Marshall. Chair Board of Commissioners ATTEST• C erk &/F A RESOLUTION CONCERNING COST EQUALIZATION FOR SECONDARY ROAD FUNDING WHEREAS, the Orange County Board of County Commissioners recognizes that good roads are .essential to the development and economic growth of any county; and WHEREAS, the percentage of secondary road funds for a county is determined by dividing the mileage of secondary roads in that county by the total mileage of secondary roads in the state; and WHEREAS, the current statewide formula for the distribution of secondary road funds does not take into consideration the extra cost of road construction in the mountains and coastal areas of North Carolina; and WHEREAS, the cost of constructing and paving a mile of road is not uniform throughout the state but varies depending on location, topography and soil type. NOVI, THEREFORE, BE IT RESOLVED that the Orange County Board of County Commissioners calls on the North Carolina General Assembly to provide a cost equalization fund of 10 million dollars to ,be disbursed to 37 counties with higher than average per mile cost of road construction with the funding for each of the 37 counties to be determined by dividing the total unpaved mileage of each of the 37 counties by the total unpaved mileage of all 37 counties, this being the same formula used for disbursing current Secondary Road funds. FURTHER, BE IT RESOLVED that copies of this resolution be forwarded to the appropriate State and federal officials. Adopted this 17th day of February, 1987 . Shirley E. Marshall , Chair Board of Commissioners ATTEST- C erk /C4 ORANGE COUNTY CONIIMSIONERS 106 EAST MAMASEr LANE HILLSBOROUGH, N. C. 27278 MOSES CARRY.JR, March 2�, 1987 STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT Mr. J. Anderson Little Northen, Blue, Little, Rooks, Thibaut S Anderson 880 Airport Road Chapel Hill , NC 27514 Dear Mr. Little: Attached is your copy of the agreement between Orange County and your firm for services as required by the County Social Services Department. This agreement is for the- period of Ju 1 yT.;1 ±4986 through June 30,.: 1987. =_> ir _ ; If you have-any__quest-ions; _please do nat: hes ,iate to contact.me m. Thank :you P. ;. ..;.:.:7. _ •- :S i ncere'l,y Beverly A. Blythe Clerk /bab File Attachment ti STATE OF NORTH CAROLINA COUNTY OF ORANGE THIS AGREEMENT, made and entered into this the 1st day of July, 1986, by and between NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT & ANDERSON, Orange County, North Carolina, a partnership organized under the laws of the State of North Carolina engaging in the practice of law, hereinafter referred to as ATTORNEYS, and ORANGE COUNTY, hereinafter referred to as the COUNTY: W I T N E S S E T H WHEREAS the Orange County Department of Social Services (hereinafter referred to as the DEPARTMENT) has need of special legal services, not otherwise provided by County government agencies, in connection with its services to needy and dependent persons in Orange County, the administration of its functions under the provisions of Article 8, Chapter 110 of the General Statutes of North Carolina and other laws of the State and representation of the DEPARTMENT, its caseworkers and employees before the various courts and agencies of the State of North Carolina; and WHEREAS, it is the desire of the COUNTY and ATTORNEYS to enter into a contract, one with the other, for the purposes and considerations as set forth herein for a period of July 1, 1986 through June 30, 1987; NOW THEREFORE, in consideration of the premises and mutual terms and agreements hereinafter set forth, the COUNTY and ATTORNEYS do contract, each with the other, as follows: 1. That ATTORNEYS shall perform such services and render such advice to the DEPARTMENT on such occasions as shall be required by the Director of !ORTHEN.BLUE.LJTTLE. ROOKS,THIBAUT the DEPARTMENT and with the approval of said Director, employees and &ANDERSON - ATTORNEYS AT L.AW caseworkers shall require 'the services of ATTORNEYS. CHAPEL HILL.N-C-27514 i -2- 2. That ATTORNEYS shall be compensated for all services rendered in connection with Paragraph No. 1 above based on an hourly rate for services performed of Fifty Dollars ($50.00) per hour, such hours and amounts to be furnished to the County Finance Officer or his designate for payment. The ATTORNEYS shall be compensated for activities engaged in by an attorney which are outside the realm of legal services, and including attendance at professional meetings, seminars, and the like, at a rate- up to I Thirty-Five Dollars ($35.00) ' Y- per hour, but not exceeding the maximum of One-Hundred and Seventy-Five Dollars ($175.00) per day. The ATTORNEYS shall also be compensated for and reimbursed for the services of clerks and legal assistants hired by them to assist them in the performance of their duties to the DEPARTMENT, based on an hourly gate of services performed of Thirty Dollars ($30.00) per hour. The COUNTY shall be responsible for all costs and expenses incurred in the performance of the services rendered the COUNTY pursuant to this Contract. All costs and expenses advanced by ATTORNEYS on behalf of COUNTY shall be reimbursed to ATTORNEYS. 3. That ATTORNEYS shall keep an itemized record of work performed for the DEPARTMENT on a case-by-case basis and shall submit its bill therefor showing a breakdown of those services performed and the cost. 4. That this Agreement shall exist and continue from July 1, 1986 to and including June 30, 1987, unless sooner terminated by thirty (30) days >RTHEN,BLUE.LITTLE, written notice to the other party. ROOKS.THIBALIT &ANDERSON w ATTORNEYS AT LAW :HAPEL HILL.N.C.27514 -3- IN WITNESS WHEREOF, the COUNTY and ATTORNEYS have hereunto signed this Agreement in duplicate originals, one of which is retained by each party hereto and either of which is sufficient as the original. ORANGE COUNTX, NORTH CAROLINA ; - By: Shir Marshall;. Chair Orange County Board Of Commissioners Attest: Beverly Blyth Clerk of the Orange County Board of Commissioners NORTHEN, BLUE, LITTLE, ROOKS, THIBAUT & ANDERSON Attorneys at Law w By: 02—ON LITTLE This instrument has been preaudited in the manner required by the i Local Government Budget and Fiscal Control Act. CORDON R. BAKER, Orange County Finance Officer THEN.BLUE.LITTLE. LOOKS.THIBAUT _ &ANDERSON •TTORNEYS AT LAW •PEL WILL.W C.27514 CONTRACT NO. : 1035 COUNTY OF ORANGE 106 EAST MARGARET LANE HILLSBOROUGH, NC 27278 STATEMENT OF PRE-AUDIT FAIRVIEW COMMUNITY PARK CONSTRUCTION CONTRACT NAME: ----------------------------------------------------- CONTRACT DATE: ---- February 2,-----------1987 ----------------------------------- one hundred four thousand nine hundred ninety dollars . ($104,990} CONTRACT AMOUNT:----------------- ______________w___________-_______- ACCOUNT NUMBER: Community Development funds--------------------""-------""----------------------- THE ATTACHED DOCUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONTROL ACT. . -- _- -_,.,.__--_--------------------------- FINANCE DIRECTOR February 2, 1987 DATE AGREEMENT t THIS AGREEMENT, made this 2nd day of February 1 and between _ Cotes of QRMM, NORTH CAROLINA hereinafter called "OWNER" (name of Owner).(an individual) and LARAMORE CONSTRUCTION COMPANY doing business as (an individual,) or (a partnership,) or (a corporation) hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payments and agreements herein- after mentioned: 1. The CONTRACTOR will commence and complete the construction of FAIRVIEW COMMUNITY P x 2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the project described herein. 3. The CONTRACTOR will commence the work required by the CONTRACT-DOC- UMENTS within TEN (10) calendar days after the date of the NOTICE TO PRO- CEED and will complete the same within SIXTY 60 calendar days unless the period -- for completion is extended otherwise by the CONTRACT DOCUMENTS. 4. The CONTRACTOR agrees to perform all of the WORK described in.the CONTRACT DOCUMENTS for the sum of $ 144,990.00--- 5. The term "CONTRACT DOCUMENTS" means and includes the following: (A) Advertisement For Bids (B) Information For Bidders (C) BID (D) BID Bond (E) Agreement (F) General Conditions Agreement: Page 1 of 3 (G) SUPPLEMENTAL GENERAL CONDITIONS (H) Payment Bond t (I) Performance Bond (j) NOTICE OF AWARD (K) NOTICE TO PROCEED (L) CHANGE ORDER (M) Drawings prepared by numbered Al-A 11; S1-S3PvP4 ,E1-E2 and dated July 1 19 86 (N) SPECIFICATIONS prepared or issued by L.E. WOOTEN AND COMPANY dated June 30 19 86 (0) ADDENDA: No. one , dated Sept. 30 , 1986 No. , dated ' 19 1 No. , dated ' 19 No. , dated . 19 No. , dated $ 19 No. dated , 19 6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( triplicate ) each of (number of copies) which shall be deemed an original on the date first above written. Agreement: Page 2 of 3 OWNER: COUNTY OF ORANGE BY 2 L zAA Z`('/� Name SHIRLEY E. MARSHALL el___DUNN_. BOARD OF Title CHAIR, PleAV CQO (SEAL) ATTEST• Name BEVERLY BLYTHE (please type( Title CLERK M T AQARn CONTRACTOR: BY Nam (please typel Address P_ 0. Box 1656 Danivlle,. VA 24543 (SEAL) ATTEST;, , Name Charles H. Davis (please type) -Assistant Secretary Agreement:*Page 3 of 3 LARAMORE CONSTRUCTION COMPANY, INC. PHONE (CiO21P ES MIUSNED 1924 220 RIVER STREET DANVILLE, VIRGINIA 24540 MAILING A00RESSs P. 0. BOX 1656 VIRGINIA 24543 w November 24, 1986 Mr. Robert Runyan r 120 N. Boylan Ave. Raleigh, North Carolina 27603 y 2 Re: Orange County Community Park '� W Dear Mr. Runyan: - The following is our modified Lump Sum Bid as per our meeting on November 21, 1986. Our Lump Sum amount is $105,230.00, however for clarification L-have divided-.it into various major components: 1. -- Mobilization, Bond $4,200.00 2. Grading Entrance Road & Parking Lot 12,300.00 3. Gravel Entrance Road & Parking Lot 24,200.00 4. Playground Equipment 37,900.00 5. Access Trail - Approx. 1,300 L.F. 5,750.00 6. Trash Cans 144GO 7. Entrance Sign & Gate 4,100.00 8. Ditching & Piping 13,480.00 9. Asphalt for Entrance 900.00 erne ��nn _ �1 The general outline `bfheprlr'posed construction area is shown in orange on the enclosed plan. The following are some of the major items deleted: Fitness Trail Construction and Equipment, 2 Parking Lots, Maintenance Road, Concrete Wheel Stops, Handicap Signs, Stop Signs and Plants. I.appreciate the opportunity to work with your on this project. Please call if you have any questions. Sincerely, ohn H. ramore, President JHL:df g Enc. fry .y1a rn v" -CASA Azor x N Y. �qb WO 0 S a . ,r s, � � N ' / 1 n \ I / '4 a or 5 64 cn dp _ Y N ,L5,11. now NOTICE OF AWARD TO Laramore construction Company, Inc. P.O. Box 1656 Danville VA 24543 PROJECT/CONTRACT Fairview Park Community Construction The owner has considered the Bid submitted by you for the above Work in response to its Advertisement for Bids dated October 20, 1986 1986, and Information for Bidders. You are hereby notified that your Bid has been accepted in the amount of One hundred four thousand nine hundred ninety dollars ($104,990) . You are required by the Information for Bidders to execute the Agreement and furnish the required Contractor's Performance Bond, Payment Bond, and certificates of insurance within ten calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds within the days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner's acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The Owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice to the Owner. Dated this 5th day of January, 1986. OWNER County of Orange BY �- Ch Board of Commissioners Shirley E. Marshall Enclosures. RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED this 16t0ay of januarg , jpyM 1987. BY Jo . Laram e TITLE eside1 , NOTICE TO PROCEED TO DARAMORE CONSTRUCTION COMPANY, INC. PO Box 1656 Danville, VA 24543 PROJECT/CONTRACT FAIRVIEW COMMUNITY PARK CONSTRUCTION You are hereby notified to commence WORK in accordance with the Agreement dated __ February 2, -, 1987, on or before March 2 , 1987 and you are to complete the WORK within a 60 consecutive calendar days thereafter. The date of completion of all WORK is therefore ._ April 30 , 187-. You are required to return an acknowledged copy of this Notice to the owner. Dated this 17th day of February , 1987. OWNER: COUNTY OF ORANGE BY: Shirley E. Marshall, Chair RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED this day of , 1987 . BY: TITLE: Duplicate of A.I.A. Form A311 Feb. 1970 Edition r • FMEKANS FM 0� �� PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That Ir19 ARM C0382RM011 COMPAKro, XCt - -- . (Here insert full name and address or legal title of Contractor) p.0. Box 1656, DAwnLz 9A 24 as Principal,hereinafter called Contractor,and (Here insert full name and address or legal title of Surety) FA 2W3Q- as Surety, hereinafter called Surety, are held and firmly bound unto 3w Fish T*toat Kjiz .0 (Here insert Tull name and address or legal title of Owner) as Obligee, hereinafter called Owner, in the amount of -------Dollars ($ ), for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated FfMSY 2. 14� entered into a contract with Owner for Film Y331W COMMME Y PARS _-- in accordance with drawings and specifications prepared by (Here insert full name and address or legal title of Architect) which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly 1) Complete the Contract in accordance with its terms and conditions, or 2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the lowest respon- sible bidder, arrange for a contract between such bidder and Owner, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor- Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators or successors of Owner. Signed and sealed this bx _—day of Fef r9 A.D. 19_ 7 / (Princi ) (Seall (Witness) / (Title)�P% In INKMA= CWAY '7 l- (Surety) (Seal) (Wttnees) By Attorney-in-Fact 360532-6.70 tl LABOR & MATERIAL PAYMENT BOND O a THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND IN FAVOR O OWNER CONDITIONED ON THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT KNOW ALL MEN BY THESE PRESENTS: That L&RAMM CM0131MCg11,15 CQ&ANY =. (Here insert full name and address or legal title of Contractor) P.O. Boat ]60 DMIUM VA 24 as Principal, hereinafter called Principal, and 20 AHICAN IMURANCa X10 =50 XUA ft=oets (Here insert full name and address or legal title of Surety) FAWAX9 VA 22030 as Surety, hereinafter called Surety, are held and firmly bound unto COMM OF d1iA1M N�ORTH CAROLII�1 304 West Btrest, 91=M W=9 N.C. VM (Here insert full name and address or legal title of Owner) as Obli ee hereinafter called Owner, for the use and benefit of claimants as hereinbelow defined in the amount of Ong A FOUR 'M I MMED9 NM H[ tY AM N0110-0- - - ollars ($ 1 :990D00 ), (Here insert a sum equal to at least one-half of the contract price) for the payment whereof Principal and Suretv bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. P 2 107 WHEREAS, Principal has by written agreement drat - entered into a contract with Owner for_ V= COMMM PAM in accordance with drawings and specifications prepared by (Here insert full name and address or legal title of Architect) which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obli- gation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A claimant is defined as one having a direct contract with the Principal or with a Subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit- 3. No suit or action shall be commenced hereunder by any claimant: a) Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the follow- ing: The Principal, the Owner, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an office is regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. b) After the expiration of one (1) year following the date on which Principal ceased Work on said Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. (c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the Project, or any part thereof, is situated, or in the United States District Court for the district in which the Project, or any part thereof, is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment or payments made '-n goad faith hereunder, in- clusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against this bond. Signed and sealed this 200 day of y0mmm _ A.D. 19 ft LAVAHM CQ A TOM 117�1 �C (Principal) (Seal) (Witness) /J (Title) ,� '1H� AD�i E C01lANY (Surety) (Seal) A i (Witness) 360533-4.78 13y Attorney-in-Fact A GENERAL POWER - THE AMERICAN INSURANCE COMPANY ❑ KNOW ALL MEN BY THESE PRESENTS:That THE AMERICAN INSURANCE COMPANY,a Corporation duly or n• laws of the State of New Jerse and having p y y y Qg Ler the a appointed.and does by these presents make,constitute and aprinin the City and Count of San Francisco, California, has made. constituted and R. C. MOORE, III , LINDA 0. SMITH, A. WHITFIELD SMITH, JR., LORI A. HUDSON, J. COURTNEY COTHRAN, CHARLES M. HART, JR. , SUSAN M. WAYMOTH and F. F. GREAVER, JR. RICHMOND, VA jo i nt1y 0� seyer�llx its true and lawful Attorneys}in-Fact,with full power and aut�rtty roe y con erne tot name,place and stead,to execute,seal.acknowledge and deliver any and all bonds,undertakings,recognizances or other written obligations in the nature thereof __ and to bind the Corporation thereby as fully and to the same extent as if such bonds were signed by the President.sealed with the corporate seal of the Corporation and duly attested by its Secretary,hereby ratifying and confirming all that the said Attorneys)-in-Fact may do in the premises. This power of attorney is granted pursuant to Mick VIII.Section 30 and 31 of By-laws of THE AMERICAN INSURANCE COMPANY now in full force and effect. "Article V Ill.Appointmmt and Audwdty Assistant secretaries,and Attorney-in-Fact and Agents to accept Legal Process and Mahe Appearances. Section 30,Appointment. The Chairman of the Board of Directors.the President,any Vice-President or any other person authorized by the Board of Directors, the Chairman of the Board of Directors, the President or any Vice-President, tray, from time to time, appoint Resident Assistant Secretaries and Attomeys-in-Fact to represent and act for and on behalf of the Corporation and Agents to accept legal process and make appearances for and on bebWf of the Corporation. Section 31, Authority. The Authority of such Resident Assistant Secretaries, Attorneys-in-Fact, and Agents shall be as prescribed in the instrument evidencing their appointment,and any such appointment and all authority granted thereby may be revoked at any time by the Board of Directors or by any person empowered to make such appointment." This power of attorney is signed and sealed under and by the authority of the following Resolution adopted by the Board of Directors of THE AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 28th day of September. 1966. and said Resolution has not been amended or repealed: "RESOLVED,that the signature of any Vice-President.Assistant Secretary.and Resident Assistant Secretary of this Corporation,and the seal of this Corporation may be affixed or printed on any power of attorney.on any revocation of any power of attorney.or on any certificate relating thereto.by facsimile.and any power of attorney,any revocation of any power of attorney.or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Corporation." IN WITNESS WHEREOF.THE AMERICAN INSURANCE COMPANY has caused these presents to be signed by its Vice-President. and its corporate seal to be hereunto affixed this 4th day of August — 19-86 19 86 THE AMERICAN INSURANCE COMPANY N•�W..if By Vice• ec nt STATE OF CALIFORNIA COUNTY OF MARDI } On this 4th day of August 19 86 , before me personally came Richard Williams to me known, who, being by me duly sworn, did depose and say: that he is Vice-President of THE AMERICAN INSURANCE COMPANY, the Cor- poration described in and which executed the above instrument; that he knows the seal of said Corporation; that the seal affixed to the said instrument is such corporate seal;that it was so affixed by order of the Board of Directors of said Corporation and that he signed his name thereto by like order. IN WITNESS WHEREOF.I have hereunto set my hand and affixed my official seal.the day and year herein first above written. ■ntssuusassttauwttsassattn OFFICIAL SEAL SUSIE K. GILBERT • IIOTAIIy PMC-La11FORt8A hftipw Offim in Al"CoYMr = t�ui.r�PuM,c Mfr Commission Exams 01K 11,1988 a CERTIFICATE ttsutrmnaaawuaeunepsnss11 118— sstrutttttrrattai STATE OF CALIFORNIA COUNTY OF MARIN ss. 1, the undersigned. Resident Assistant Secretary of THE AMERICAN INSURANCE COMPANY, a NEW JERSEY Corporation, DO HEREBY CER- TIFY that the foregoing and attached POWER OF ATTORNEY remains in full force and has not been revoked: and furthermore that Article VIII, Sec- tions 30 and 31 of the By-laws of the Corporation,and the Resolution of the Board of Directors,set forth in the Power of Attorney,are novv in force. Signed and sealed at the County of Herrin. Dated the 2nd day of February , 19 87 - "`✓`' Resident Assistant Secretary 'MCe COr 360711-TA-&M - c �aT; •dM 00'vVl 1/ g8 PRODUCER THIS CF-RT!F!CATE IS ISSUED AS A MAT-( F I. OR ?ER N AND CO^JFERS NO RIGHTS UPON THE C� T, T�3F BRC!CKEPJ3FOf1GH E F:CATE DOES NOT A%'END. EXT- v ?.'�-A-° �DED 8Y Ti•�E PCL.C;E5 BELO`�i. RAGLAND P 0 BOX 7155 j COMPANIES AFFORDING COVERAGE FICHMOND VA 23221 _ A B fi�A`,ORE CONSTR. CO. INC. = �._.._ __.-- "�R GUS DAVIS r C ^ . 0. BOX 1656 u "AXVILLE VA . 24543 _-_ =_' ' p UNITED CONTRACTORS OF VA GSIA 7 —7 T•11S 15 TO CERTIFY THAT POLICIES F ",S.UF NCE = _ .. - _ -- -_ -- _ _ - c- __ aF".R.iOD ^lDICA"TFD. NOTWITHSTAl,L _, ;ar.,Y SEC<.�:E_- - -- - . . _ - _ _ __ _ ,�J-- _ . - _ _-.- "�.TV' , `"l wESPCCr TO WHICH THIS CERTIF;C.=-- _ _ - , C'_....-5 �-SCR18ED -�c.REiN IS SUBJECT O ALL T:-IEYEr�':'�, EXCL.iSiOt•:_;, ,%_ =1 - .11T5 N 71---SANDS -_! TYPE OF IiJSURANCE 11 POLIC'r NL'i.',F=FR AvGREGATE _ .;NfNrE GENERAL LIABILITY I iCOMPR ENENSIVE CDR>.! I .-- PREMISES OPERATIG N5 UNDERGr�OUND - EXPLOSION&CCLLaPS=�a7_ARD PRODUCTS COMPLETEC =PEAar CNSi IrDNTRACTLAL i I!N'7EPEN0ENT,]ONTA4'CTCPS 3ACAD PORM PR0PE-7'�DA%'.a;_E I I I^� PERSOPJAL INJi,-' AUTOMOBILE LIABILITY J _- - .v ,TD W.a'L_C,"vNEO AUTOS - I EXCESS LIABILITY - ;THER THAN UMBRELLA FORM I J D i WORKERS'COMPENSATION 603103 1/01/87: 1/01/88 I AND EMPLOYERS'LIABILITY /�_ _ -_ __ . _V:T IOTHER i I I DESCRIPTION OF 00ERATIGNS,'LOCAT'ONS, SEE ATTACHED FAIR VIEW COXid! PARK Walwilgel 3- - _ ac .FELLED COUNTY OF ORANGE N C F�,- ..._ . _ T.v 3C`C WEST TFYOAr ST ,HII.LSFOROUGH N C 2727& , — s- S.. -_ .:M.SE I 3 � I w Full statutory coverage for Virginia Workers Compensation and Employers' Liability is guaranteed by the Association through authority granted by the State Corporation Commission of Virginia pursuant to Section 65.1-104.2 Code of Virginia • eord Nah^E .. •JDRESS ,F ;FN._ COMPANIES AFFORDING COVERAGES MOSES HAYES & WILLEFORD E - P O BOX 3306 F. A U S F & G UANVILLE VA c?45rI3 B --ER U S F & G N•!^= A- �,DDPF�S OF INSURED !F- LARAMORE C:ONSTR CO y PC) E.30X 1.�a.r; DAN V I L..LC VA 24543 MP,tiy E _ErrER This is to certify that policies of Insurance listed below have been issued to the Insured named above and are In force at this time. Notwithstanding any requirement.te,i—or condr,on of any contract or other document with respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein-s s..b;ect to a; the terms,exclusions and conditions of such policies. Limits of Liability in Thousands(000) __ .. rrF'E -"LI� . N:.VE' EP .:PA i;nN _ A GENERAL LIABILITY IMP064069930 3731/8 3r 'MPREHEN'�1vE 1nPn4 iInceptic)r1 gate 3/31fE31 I PF2EMIS Fti—'AE Pa`IGN=: ARgPFR7.-,A•p:.,_.E 3 5 "I AI•>Rr.� ❑ UN CE PGROI,ND rAZAR6 Pnp17UC'c r_ iMPI FrFD i ❑ ,.:;N'RACi_ N:URANCE 90&',' INi'JP• -Nl: ❑ BROAD FOA",+ P0, pEPry PROPERr.:)AM:;E li S 1 ,000 y ❑ DAMAGE CGMENED 'NFtE PE tJ°BEN^ .:Niaa_nURti_ Pr PSCNAL iNJURY B AUTOMOBILE LIABILITY BArO33a33101 .�� x/87 BcDIL, N,,,NY EA(:rJnEWti(D N g Inc:ePtion plate 3:31/8 � aooiLr'N,uRV $ ;EA('H ACCIDF.NT, © 4fIRF-. PPGPEP'v.`AMAGE S yGFJILY INJ�.Rv %%E) PROPEgr.pA!n AI;F L'J htBINEC I EXCESS LIABILITY ` i3GC1 IL IN 1,P,aND PR(DPER".OaMA;E $ c ❑ I,r"�fR'',aN:.MBREL�� .:grdBINE^ )Pv WORKER5'COMPENSATION �rnr J Rv i i and EMPLOYERS'LIABILITY 8 OTHER ••5 5171 j DFSCRIPTiON OF OPERAT IONS.LOCATIONSNEHICLES _ FAIRVIEW COMMLINITY PARKS IMPROVEMENTS Cancellation: Should any of the above Oescrlbed poi cies be -zln—ded before the expiration date thereo e IsSui7�J d 10 pany will endeavor to mall days written notce to the below named certificate holde ,jut fal•uee t`'7Q1-r mall such notice snall Impose no oongation or I;abihty of any kincl upon the company. Dr ER-• EP DATE isSUED Jan 16Y 1987 G COUNTY OF ORANGE NC 300 WEST TRYON ST HILLSBOROUGH NC 2727E REPP GYPSY PF _LPS ACORD 25(1,79) CHANGE Distribution to: ORDER OWNER ❑ AJA DOCUMENT 0701 ARCHITECT p CONTRACTOR ❑ FIELD p OTHER ❑ PROJECT: RENOVATIONS CHANGE ORDER NUMBER: G.07 (name, address) Orange County Historic Courthouse TO (Contractor): Hillsborough NC INITIATION DATE: Aug 18 86 Durham Construction Co Inc 112 Brittania Ave ARCHITECT'S PROJECT NO: OC.81 P.O.Box 15028 27510 Durham NC 27704 0028 CONTRACT. FOR: GENERAL CONSTRUCTION CONTRACT DATE: March 20, 1985 You are directed to make the following changes in this Contract: Perform the Items of Work listed below and make corresponding adjust- ments to the Contract Sum: I. Install Structural Bracing at Roof Eaves: Add $ 466.42 2. Install Concrete Floor Sealer in Main Floor Stair Lobby and Corridor: Add $ 332.75 3. Adjust Finish Hardware Allowance for S ecial Strikes for Front and Rear Doors & Ins all : Add $ 36.32 4. Replace Broken/Crackes Window Panes: 15 @ 20.00 Add $ 300.00 5. Additional Carpet Installation Labor not covered under Previous Carpet Allowance Change Order: Add $ 148.23 6. Adjust Toilet Accessories Allowance Deduct ($ 0.90) 7. Credit for Deleting Front Door Hinging Change Requiring Call Button and Chime installation by Electrical Contractor ( $149.00 ) Deduct ($ 149.00) TOTAL: $1133.82 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment-in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was ..... ...................... $ 247 700.00 Net change by previously authorized Change Orders .......... ............. . $ 13 769.34 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... E 261 469.34 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by this Change Order ............. ..... .............. Sncrease 1 133.82 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be .. $ 262 603.16 The Contract Time will be (increased) (decreased) (unchanged) by (-0- ) Days. The Date at Substantial Completion as of the date of this Change Order therefore is May 5 1986 Authorized: ARCHITECT Roman Kol odi j/ coNTRACTOr�urham Constr. Co. Inc OWNER County of Orange Address James M Webb Address Durham NC Address North Carolina hpel Hill NC Hillsboroug NC By BY BY DATE Jan 2 19$7 DATE DATF AIA DOCUMENT 0701 CHANGE ORDER • APRIL 19711 EDITION AIAIF 1778 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE..N-W.,WASHINGTON, D.C. 20(X)6 0701--1978 A