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HomeMy WebLinkAboutAgenda - 02-02-1987 ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING MONDAY, FEBRUARY 2, 1987 7:30 P.M. OLD COURTHOUSE COURTROOM HILLSBOROUGH, N.C. A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) 2. Matters not on the Printed Agenda C. MINUTES PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending member to leave the meeting until that indivi- dual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PAGE # D. RESOLUTIONS/PROCLAMATIONS 002 1. Outline of Agreement in Principle--Joint Planning/ 009 Watershed Work Group 2. Dissolution of Existing HSAC (OVER) . PAGE # E. REPORTS 011 1. Efland Sewer Status 012 2. Long Range Space Needs F. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 025 1. Southern Railway Encroachment Agreement 031 2. Transportation Driver Provision Agreement 034 3. Budget Amendments 039 4. Evaluation Process and Related Personnel Actions for Elected Officials 041 5. Response to the Utilities Commission 044 6. Tax Listing Period Extension 045 7. Adolescent Program for Positive Parenting and Life Enrichment (APPLE) G. ITEMS FOR DECISION--REGULAR AGENDA 050 1. Funding Schedule for Schools Facility Needs 065 2. Public Hearing Notice for February 23, 1987 068 3 . Tax Refund Requests 078 4. Unpaid Real Property and Tax Lien Advertisement 079 5. Proposed Special Legislation 093 6. 1987-88 Budget Manual and Calendar 096 7. Efland Sewer Bond Order 103 8. Wastewater Collection and Purchase Contract 110 H. APPOINTMENTS I. ADJOURNMENT ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item No. V ACTION AGENDA ITEM ABSTRACT O MEETING DATE February 2, 1987 Subject: MINUTES Department: BOARD OF COMMISSIONERS ll Public Hearing: Yes X no 1 l� Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To correct and/or approve the minutes as submitted for consideration: January 5, 1987 - Regular Meeting January 12, 1987 - Executive Session NEED: Approval so the minutes maybe entered into the official minute book in the Clerk's office. RECOMMENDATION: As the Board decides. O R A N G E COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT 002 Meeting Date: February 2, 1987 Action Ag,enda Item# ])1 SUBJECT: OUTLINE OF AGREEMENT IN PRINCIPLE - JOINT PLANNING/WATERSHED WORK GROUP *************************************************************************** DEPARTMENT: PLANNING PUBLIC HEARING: Yes X�No *************************************************************************** ATTACHMENTS: CONTACT: Marvin Collins 1-21-87 Outline of TELEPHONE NUMBERS: Agreement in Principle Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 *************************************************************************** PURPOSE: To adopt resolution approving in concept Joint Planning/Watershed Work Group "Outline of Agreement in Principle". NEED: Since the fall of 1986, representatives of Orange County and the Towns of Chapel Hill and Carrboro have been meeting to discuss mutual interests in land use and growth management, annexation matters and watershed protection. The Joint Planning/Watershed Work Group has developed an "Outline of Agreement in Principle" containing 13 statements of principle and agreed to submit the outline to the respective governing bodies for consideration and approval in concept. IMPACT: Approval in concept of the outline would assure uniformity of approach by the three jurisdictions in addressing areas of mutual concern. RECOMMENDATION: Adopt resolution approving in concept "Outline of Agreement in Principle". 003 A RESOLUTION REGARDING JOINT PLANNING, WATERSHED PROTECTION, ANNEXATION AND RELATED MATTERS WHEREAS, the Towns of Carrboro and Chapel Hill and Orange County have mutual interests in land use and growth management, annexation matters, and watershed protection; and WHEREAS, a Joint Planning/Watershed Work Group including representatives of the Towns of Carrboro and Chapel Hill and Orange County has met several times since the fall of 1986 to discuss such matters; and WHEREAS, the Joint Planning/Watershed Work Group has developed an "Outline of Agreement in Principle" dated January 21, 1987 and containing 13 statements of principle; and the Joint Planning/Watershed Work Group has agreed to submit this document to the Carrboro, Chapel Hill and Orange County governing bodies for consideration, and recommends approval in concept of the 13 principles; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Orange County hereby approves in concept the attached "Outline of Agreement in Principle" dated January 21, 1987 and including 13 principles. This the 2nd day of February, 1987. Shirley E. Marshall, Chair Board of Commissioners ATTEST: Clerk • DRAFT OUTLINE OF AGREEMENT IN PRINCIPLE FOR DISCUSSION BY JOINT PLANNING/ WATERSHED WORK GROUP 1/21/87 4:30 Carrboro Town Hall 00 4 Carrboro, Chapel Hill, and Orange County agree to proceed as follows: 1. Commission a water supply watershed study covering University Lake and Cane Creek; study to consider among other things, the means of protection to be used in these areas (clustering, water and sewer extension policy, annexation policy, etc.) ; committee with equal representation from each elected" board, and technical advisory group to participate in definition and decisions concerning study 2. Commission/undertake rural buffer study, to include standards and means of maintenance (such as water and sewer extension policy, clustering, impact fees, annexation policy, funding for acquisition of open space, etc.) 3. Review by staff and planning boards of County and Carrboro ordinances in water supply watersheds to determine need for changes to bring into conformity 4. All agree to enter into joint planning agreement as soon as possible 5. All agree to review status of OWASA and relationship of OWASA to elected boards and respective jurisdictions b,. All agree to work to develop effective system of conservation easeme:uts for use to protect watershed and rural buffer areas 7. County to go to public hearing on moving transition area line north of Carrboro back to its earlier position (giving Carrboro larger transition area to north to reduce pressure on watershed); County also to go to hearing considering advisability of supporting change in extraterritorial jurisdiction lines to swap area now in watershed for equivalent area (based on capacity) north of town boundary; Chapel Hill to support both proposals; Chapel Hill and Carrboro request hearing to be held 2/17 or 2/23 8. Carrboro to defer action on density changes in University Lake watershed until County resolves its position (or until watershed stay compl: Chapel 9. Chapel Hill, Carrboro, and County agree ree thatjoint/courtesy H /ceyro will be established in the northern rural buffer area between eI-40 a•ida line _used4on tentative County-Chapel Hill joint agreement map 10. Carrboro to defer requesting water and sewer extensions into Univers _ty Lake watershed until watershed study is complete 11. Chapel. Hill and Carrboro to agree not to annex into the rural buffer or into each others' transition areas (either voluntary or involunta--y annexation) 12. Carrboro to agree not to annex into watershed extraterritorial jurisdiction pending completion of watershed study 13. Pending projects subject to review by Carrboro to be considered with eye to watershed questions raised, and to legal requirements and equity issLes County and Chapel Hill positions may continue to be taken by rt,oa,. nvAnA 00 -LI ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA 27278 /y4 •P 17 �~ 52 NOTICE OF PUBLIC HEARING ON PROPOSED REVISIONS TO THE LAND USE PLAN, ZONING ATLAS, ZONING ORDINANCE, SUBDIVISION REGULATIONS AND FLOOD DAMAGE PREVENTION ORDINANCE FOR ORANGE COUNTY, N.C. Pursuant to the requirements of the General Statutes of North Carolina. Chapter 153A, Section 323 and 343 . Article 20-Sections 20.5 and 20.6 of the Orange County Zoning Ordinance. and Section VIII of the Orange County Subdivision Regulations. notice is hereby given that a public hearing will be held in the Superior Courtroom of the Orange County Courthouse (New) , 106 East Margaret Lane, Hillsborough. North Carolina, on Monday. February 23. 1987, at 7 :30 pm for the purpose of giving all interested citizens an opportunity to speak for or against the adoption of proposed amendments to the Land Use Plan. Zoning Atlas, Zoning Ordinance, Subdivision Regulations and Flood Damage Prevention Ordinance. ********************************************************** ORANGE COUNTY LAND USE . L$N The proposed amendments to the Land Use Plan under consideration are as follows: 1. Amend JOINT PLANNING AREA LAND USE PLAN map and text to change the land use classification on approximately 1 ,800 acres of land from Rural Residential to Suburban Residential. The property in question is located in the upper portion of the Bolin Creek drainage basin and is bounded generally by Duke Forest on the north, Union Grove Church Road (SR 1179) to the west, NC Highway 86 and Buckhorn Creek to the south. and Fox Meadow Subdivision and Duke Forest to the east. The current Rural Residential designation is assigned to properties where development is to occur at densities of no more than one (1) dwelling unit per two (2) acres of land. The Suburban Residential classification allows development densities ranging from one (1) to five (5) units per acre. 2. Amend JOINT PLANNING AREA LAND USE PLAN map and text by providing boundary designations for Rural Buffer and Transition areas consistent with the countywide Land Use Plan. The Rural Buffer designation includes land 00 adjacent to an Urban or Transition area which is rural in character and which should remain rural, contain very low-density residential uses and not require urban services. Transition areas include land that is in the process of changing from rural to urban. that is suitable for urban-type densities and should be provided with public utilities and services. 3. Amend JOINT PLANNING AREA LAND USE PLAN text by changing the minimum required lot area in the Rural Buffer portion of the Joint Planning Area from two (2) acres for each dwelling unit to one (1) acre per dwelling unit. ORANGE COUNTY „ZONING ATLAS The proposed amendment to the Zoning Atlas under consideration is as follows: Z-1-87 W.E. AND RUBY S. BLACKWOOD The property in question is located on the north side of N.C. Highway 54 West at its intersection with White Cross Road (S.R. 1952) . It is known as lot number 3 of Tax Map 30. and part of lot number 13 of Tax Map 30B - Bingham Township. The property contains 87 .120 square feet or 2.0 acres. The present zoning of the property is Rural Residential (R-1) . The proposed zoning classification is Local Commercial-1 (LC-1) . ORANGE COUNTY-CAERBQRO ZONIS JURISDICTION BOUNDARX The Town of Carrboro currently exercises zoning, subdivision and building inspection authority in approximately 1.800 acres of the University Lake watershed. Orange County exercises similar authority in the remaining portion of the watershed in the county. A proposal will be made which would permit Orange County to incorporate all of the watershed into its jurisdiction and exercise zoning, subdivision and building inspection authority therein. In return, Orange County would release to the Town of Carrboro' s jurisdiction an area northwest of and adjacent to the Town's current planning jurisdiction line. The amount of land to be released to the Town of Carrboro would permit development densities equivalent to that currently permitted in the University Lake watershed portion of its jurisdiction. ZONING ORDINANCE AMENDMENTS The proposed amendments to the Zoning Ordinance under consideration are as follows: 1. Amend Article 7.20 PD-MHP PLANNED DEVELOPMENT MOBILE HOME PARK DISTRICT by revising current design standards for new mobile home parks. The design standards proposed include, but are not limited to. a minimum lot size of 5,000 square feet; a minimum spacing between units of 20 feet/22 feet between units and the street; requirements for unit/street numbering; hard surfaced streets/minimum O O'/• of 18 feet in width; solid skirting or foundation enclosures around each unit base; a 100-foot buffer strip requirement along the project perimeter; and recreation areas as required by zoning and subdivision regulations. 2. Amend Article 11.7 NONCONFORMING LOTS by deleting provisions which require the combination of contiguous nonconforming lots to create conforming lots. The amendment would allow owners of lots which do not meet lot area and width requirements and which existed prior to the adoption of zoning regulations to build a one-family detached dwelling on each such lot in their ownership, provided setback requirements and applicable Health Department regulations are met. ORANGE COUNTY SUBDIVISION REGULATIQN$ The proposed amendment to the Subdivision Regulations under consideration would revise Section IV-B-8 LANDSCAPING AND BUFFER REQUIREMENTS by changing the standards for determining the number of trees to be planted along street frontages and reducing the minimum required tree/shrub size to be installed. FLOOD DAMAGE PREVENTION ORDINANCE The proposed amendment to the Flood Damage Prevention Ordinance would make the provisions consistent with National Flood Insurance Program floodplain management criteria revisions enacted August 25 , 1986. The criteria restrict manufactured homes (mobile homes) from flood prone areas; require floodproofing of mechanical/utility equipment; require fully enclosed areas subject to flooding to allow for entry and exit of floodwaters; modify requirements for certification of the lowest floor elevation; and require the use of base flood elevation and floodway data. ********************************************************** All interested citizens are invited to attend this hearing and be heard. Public comment must be received during the public hearing. Those wishing to op competent material and substantialsevidenceroassato to rovide manner in which they are opposed to the amendments. the close of the public hearing, only evidence presentedwlat public hearing will be examined by the Planning Board and Board of County Commissioners for decision. Changes may be made in the advertised proposal which reflect debate, objections and discussion at the hearing. Questions regarding the proposal should be directed to the Orange County Planning Department. Copies of the proposed full amendments are available in the Planning Department for public review. The Planning Department is located in the New Courthouse, 106 East Margaret Lane. Hillsborough. Office hours are from 8:00 am to 5:00 pm. Monday through Friday. 008 Marvin Collins. Planning Director PUBLISH: February 11. 1987 February 18. 1987 ORANGE COUNTY 009 BOARD OF COMMISSIONERS Action A enda Item No. ja ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: DISSOLUTION OF EXISTING HSAC DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 RESOLUTION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Adopt resolution dissolving the existing Human Services Advisory Commission. NEED: The Board has approved the restructuring of the HSAC. The by- laws of the existing HSAC stipulates that the HSAC may be dissolved by vote of the Board. IMPACT: Dissolution will enable Board to appoint members to the approved reconstituted HSAC. RECOMMENDATION(S) : Adopt resolution dissolving the HSAC established on February 5, 1979 and authorize Chair to send letter of appreciation to agencies that have participated in the HSAC. 010 RESOLUTION DISSOLVING HUMAN SERVICES ADVISORY COMMISSION WHEREAS, the Board of Commissioners established the Orange County Human Services Advisory Commission by resolution on February 5, 1979; and WHEREAS, the Board of Commissioners has identified a need to renew the charge, recompose the membership, and re define the role of the Human Services Advisory Commission; and WHEREAS, the Board of Commissioners has approved the restructuring of the Human Services Advisory Commission, NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners here by dissolves the Human Services Advisory Commission, charge and by-laws established on February 5, 1979. BE IT FURTHER RESOLVED, that the Human Services Advisory Commission is reconstituted in the form and with the charge approved by the Orange County Board of Commissioners on January 5, 1987. This the day of , 1987. 011 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. _ ACTIODateENDFEBRUp,RY ABSTRACT 1 Meeting 1987 SUBJECT: EFLAND SEWER STATUS Yes X No PUBLIC HEARING: DEPARTMENT: COUNTY MANAGER MANAGER'S INFORMA'T'ION CONTACT: OFFICE,X501 ATTACHMENT(S) : TELEPHONE NUMBER: 732-8181 NONE Hillsborough - 968_4501 Chapel Hill Mebane - 227-2031 Durham - 688-7331 E: To update the status of easements, encroachment agreements and PURPOS plan app rovals. NEED: To provide the Board a report on Efland Sewer. RECOMMENDATION(S) : For information purposes only. AMEM ORANGE COUNTY 012 BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. °s, Meeting Date: FEBRUARY 2, 1987 SUBJECT: LONG RANGE SPACE NEEDS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S EXCERPT FROM ORANGE COUNTY OFFICE,X501 FACILITIES STUDY TELEPHONE NUMBER: PAGES 26-37 Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive CHR Associates' Long Range Capital Improvements report and solicit Board comments regarding the capital improvements plan. NEED: CHR Associates has completed a space study as over- all effort to develop a multi-year capital improvements plan. On January 20, 1987, the Board approved Section IV of the study which addressed the immediate space needs for Hillsborough. Section IV pages 26 through 37 addresses the long range capital needs within the Hillsborough and Chapel Hill-Carrboro area. Toni Mason, CHR Associates, will present the report. IMPACT: RECOMMENDATION(S) : As the Board decides. I 1 0'_3 -4 ORANGE COUNTY FACILITIES STUDY SECTION IV PLANNING AND AGRICULTURE CENTER (OLD CARR BUILDING) Planning Department ,-q ASCA FmHA Soil and Water Environmental Health _]: :-J CHAPEL HILL The following is an evaluation of County facilities located in the.Chapel Hill area. Due to the high concentration of population at this southern portion of the County, there is a need to maintain auxiliary or duplicate offices there. In order to best serve the people, the Social Service agencies need to be located in the heart of high population concentrations. L. OLD POLICE BUILDING This facility is rented by the County from the Town of Chapel Hill. The 14 report done in 1985 on the Old Police Building thoroughly investigates the potential uses of the building .and the site. w� After investigation of the building and � - g programming of the County agencies R� housed there, the CHR consultants concur with the following recommendations made in the 1985 report: m 1 . The space in the Old Police Building would not provide good organizational m-4 offices. 2. The Old Police Building is not recommended as space for the Town of Chapel Hill or Orange Countya site for staff office I___, 3. The site has a limited ability to provide acceptable vehicular and 1.4 pedestrian traffic. '-' 4. 'Chapel Hill should consider renovating the Old Police Building for use as ^ a community building to be used by small groups. It is recommended that �4 alternate space be found for the following County agencies currently L maintaining office space in the Old Police Building: Juvenile Court Existing: Old Police Building -4 Counselor 740 sq. ft. • Recommended: Alternate space close to courthouse 250 sq. ft. Basis for • -.4 Recommendations: The recommendation .was made in Section IV-A to locate the main office of this department in Hillsborough and ji maintain an auxiliary office in Chapel Hill. This auxiliary office should be located as close to the Chapel Hill Courthouse as possible and needs to be configured as 4 Page 26 • ORANGE COUNTY FACILITIES STUDY 0 1. 4 SECTION IV two adjacent offices encompassing a total of approximately 250 sq. ft. -4 Community Existing: Old Police Building Development Housing 40 sq. ft. 4 Recommended: Southern Human Services Complex (Northside) 500 sq. ft. Basis for Recommendations: This office is auxiliary to the main offices of this department located in Hillsborough. The amount of space is only slightly less than adequate, but the lack of proximity to the Social Service Department is a detriment. It is recommended that this agency be ' 3 accommodated at the Southern Human Services Complex (Northside) which can only be accomplished if the 4 Department on. Aging vacates their space at Northside as discussed in Section IV-L. Probation/Parole Existing: Old Police Building approximately 500 sq. ft. Recommended: Alternate space close to the Courthouse 500 sq. ft. Basis for Recommendations: These offices are auxiliary to the main office of this department located in Hillsborough. It remains necessary y to maintain these offices until a new County facility can be provided in Chapel Hill or rented space can be found located closer to the Courthouse. Public Defender Exist ing= Old Police Building approximately 1100 sq. ft. i Recommended: Alternate space closer to courthouse 1300 sq. ft. Basis for Recommendations: This suite of offices unequivocably comprises the only area in this building that is aesthetically tolerable and functional. The only improvement that might be considered for this department would be to provide a slightly larger space closer to the Courthouse. • Page 27 015 ORANGE COUNTY FACILITIES STUDY SECTION IV Child Support Existing: Old Police Building (uses another agency's space) Recommended: Provide alternate space near Courthouse 250 sq. ft. Basis for Recommendations: This agency uses the Juvenile Court Counselor's conference room one day each week. They need to be provided with a permanent office of their own in Chapel Hill. This facility needs to be configured as a two room suite with a lockable closet for file storage. 250 square feet of space would be adequate. - M. SOUTHERN HUMAN SERVICES COMPLEX (NORTHSIDE) Social Services Existing: Northside 2,800 sq. ft. Recommended: Gain space vacated by Department on Aging approximately 500 sq. ft. Basis for Recommendations: This facility is very well located to serve the purpose of this agency. However, the square footage requirements of the department have increased. If the Department on Aging can move to alternate space, expansion for Social Services could be provided. Department on Existing: Currently occupies 2,961 sq. ft. Aging Recommended: Move administrative personnel to alternate space. Basis for Recommendations: The Arts and Crafts and Nutrition Program divisions of this agency are well-suited to this location. The Northside facility is located in the heart of the lower 4 income residential area of Chapel Hill. The Nutrition Program serves those very people and their participation in the Arts and Crafts Program is heavy. The other programs and services provided by the Department on Aging are not directed to people of specific income levels. Participation in these programs by senior citizens of all economic backgrounds would be increased if the Department on Aging were in a higher profile location. Page 28 "="4. _ ORANGE COUNTY FACILITIES STUDY SECTION IV The Northside location is a deceptive one. 0 6 w" Geographically, it is not far from the center of town, but psychologically it is perceived as being much more 2 remote. It is in the heart of a residential area and is located on a street that receives little traffic. It is 2 not an area where people expect to find a public building, consequently, the majority of the population. of -� southern Orange County is not aware of its existence. --' It is recommended that the administrative personnel of the Department on Aging be moved to alternate space. The w" department director expressed an interest in finding a location on the eastern side of Chapel Hill. A minimum of 2,000 square feet would be needed. Since the only - copier in this building belongs to the Department on Aging, if they leave, another copier must be provided for the other agencies remaining in the building. -� Lighting and Parking 44 The exterior lighting existing at the Northside facility is very inadequate. Consideration should be given to -=4 providing_ exterior lights on the building. ,z4 The parking spaces available are also inadequate. Frequently visitors and clients cannot find a vacant 7-4 space, and there is no parking allowed along the street. A large field exists at the site and is owned by the County. This area could easily be incorporated into the current parking lot. N. CARR MILL MALL 4 Health Department Existing: Carr Mill Mall -4 5,000 sq. ft. Recommended: Relocate to new construction @ Northside :74 8,000 sq. ft. • Basis for Recommendations: The Orange County Health Department currently leases 5,000 square feet of space at the Carr Mill Mall in Carrboro. The location of the mall is appropriate for the Health Department, but the Departments's location within -4 the mall is a remote section of the second floor and is difficult for people to find. The square footage "4 allocated is inadequate; 2,000 additional square feet need to be provided to adequately accommodate this agency. The rental rate ($5+,000 per year) is high for the low quality of the space. Page 29 ORANGE COUNTY FACILITIES STUDY SECTION IV It is highly recommended that a new location be provided 0 1 for the Health Department. Consideration should be given to constructing an addition to the Southern Human Services Complex at Northside. This new construction should encompass a minimum of 8,000 square feet and could provide the required adjacency of the Health Department to Social Services while affording some expansion potential to the other agencies located within that complex. This option is discussed further in Section V.A. 0. CHAPEL HILL COURTHOUSE District Attorney Existing: Chapel Hill Courthouse 1,100 sq. ft. Recommended: Same location with improvements Basis for Recommendations: The offices provided for the District Attorney's Office in the basement of the Chapel Hill Courthouse are very conveniently located and adequate in size. However, the accommodations are aesthetically undesirable due to the very nature of their basement location. Pipes and ducts are exposed overhead and the HVAC system is very inadequate in the winter. Because the size and location of the space is so good, it is recommended that the Town of Chapel Hill give consideration to making improvements to the heating system and providing aesthetic improvements that are in keeping with the respect due this judicial office. Page 30 ORANGE COUNTY FACILITIES STUDY SECTION V SECTION V 01 6 NEW CONSTRUCTION RECOMMENDATIONS A. SOUTHERN ORANGE COUNTY As County officials anticipated, the findings of this report clearly indicate the need for a new facility to serve southern Orange County. It would be desirable to be able to accommodate all the County agencies in one new facility. However, due to the inherent differences in the services provided by the judicial and law enforcement agencies and the social service agencies, and the conflicting adjacency requirements of the two sectors, a single location would not serve them well. The social services agencies need to be located close to the people they serve. The judicial and law enforcement agencies need to be located near the Courthouse. Another consideration concerning this issue is the actual availability of land in Chapel Hill. The County owns land at the northside Complex that could be used for new construction. Since that would be a good location for the Health Department, it appears logical to build a health facility there. That location would not, however, be appropriate for the Public Defender, Juvenile Court Counselor, Child Support, Probation/Parole, Aging or the District Attorney because it is too remote from the Courthouse. Therefore, it is recommended 4 that land be purchased as close to the Courthouse as is available and a new facility encompassing approximately 8,000 square feet be constructed. There is 4 land currently available along West Rosemary Street that would be appropriate. At an average construction cost of $75 per square feet, this building would 4 cost approximately $600,000 (with an undetermined cost for the land and the architectural fee). i Southern Orange County New Facilities ProjectigNO i Southern Human Southern Orange County Services Complex Office Building (Northside) St )_ i Approximately 7 Acres owned by the Land to be purchased close to Chapel County. New construction of 8,000 Hill Courthouse. New Construction of square feet @ $65 per square foot: 8,000 square feet @ $75 per square $520,000 foot: $600,000 New facility to provide space for: New facility to provide space for: Health Department b4014. ft. and District Attorney 1 ,200 Expansion Potential for Public Defender 1 ,200 Social Services Department. Aging 2,000 Probation/Parole 1 ,000 Juvenile Court Counselor 400 Child Support 400 6,200 Page 31 01 $ -ORANGE COUNTY FACILITIES STUDY SECTION V B. HILLSBOROUGH NEW CONSTRUCTION - PHASE I After the short-term space reallocation is accomplished in Hillsborough, the first phase of new ccnstruction should implement the construction of an Annex to the Tax and Records Building and enclosure of additional cells in the unfinished area of the existing Jail. As outlined in Section IV J, the Tax and Records Building is in dire need of expansion. The relief afforded this crowded building by the relocation of a segment of the Register of Deeds to the Agriculture Building is only minor and temporary. It is undesirable to have the Register of Deeds Department split between two locations, but due to the extremely crowded conditions, this detriment was viewed as secondary to the immediate need for expansion. Therefore; it is highly recommended that construction of an annex (as illustrated in Appendix A, Figure 9) be implemented as soon as possible. This annex will allow for the needed expansion of all the departments housed in that building and will reconsolidate the Register of Deeds in one location. (See Appendix B, Table 3 for Cost Estimate.) As previously mentioned in Section IV I, the need to increase the number of Jail cells currently exists. There is an unfinished section of the existing Jail that can be enclosed to provide additional cells. An in-depth study of the facility requirements of the Jail is needed and should incorporate the requirements of both the Sheriff's Office and the Jail itself. Initiation of this study should take place as soon as possible to establish the projected facility requirements so that a budget can be developed. NEW CONSTRUCTION - SUBSEQUENT PHASES County officials will need to establish the priorities regarding the order in which subsequent phases of construction should occur. The most critical future County facilities requirements are outlined below. 1 . The need exists to allocate the new Courthouse entirely to judicial functions. This is substantiated by the Courthouse Schedule and .Case Load Data found in Appendix B, Tables 4 and 5. The Clerk of Courts Department is very crowded and needs expansion both for employee workspace and court records storage. Another courtroom is needed either in addition to, or in lieu of, the small District Courtroom located in the basement of the new Courthouse. In order to accomplish the allocation of the entire Courthouse to judicial functions, the Administrative offices must be relocated to an alternate facility. 2. The Jail will need to expand beyond the number of cells that can be provided by enclosing the unfinished area of the existing Jail. There is also a requirement to locate the Sheriff's office adjacent to the Jail. The best means of satisfying these criteria should be determined by initiating a facilities study of these two agencies. Page 32 ...MMM - ORANGE COUNTY FACILITIES STUDY . SECTION V 3. Current parking facilities are barely adequate at the Courthouse Complex 020 when court is in session. This situation is only going to worsen as time ti progresses. Incorporated into one of the phases of new construction should be the provision of structured parking. The low lying parking area existing between the new Courthouse and the Sheriff/Elections Building should be considered as a site for multi-level parking. Such a facility could be constructed on that site in a very low profile fashion. The upper level of parking would not need to exceed the existing level of Margaret Lane. 4. The Grady Brown Social Services Complex will be in need of physical expansion within the next decade. If new construction is not implemented, ti the only other method of providing expansion space will be removal of one agency to an alternate facility. As shown in the Major Groupings - Departments and Agencies (Appendix B, Table 2) and substantiated by the Adjacency Matrix (Appendix B, Table 1) removal of one social service A agency would not be a good solution. It is highly desirable to group all of these agencies together. Therefore, it can be projected that new construction will be needed at the Grady Brown Complex in the relatively near future. 4 The following two alternatives outline possible methods of satisfying the 4 future facility requirement criteria. 4 ALTERNATIVE A The first two phases must be sequential. Phases 2 and 3 need to occur almost simultaneously. County officials can best prioritize the order of occurrence of the subsequent phases. Phase #1 - Jail Addition --- to include space for the Sheriff's Office. 4 Square footage and cost would be determined by Jail/Sheriff 4 facilities study. Phase #2 - Remodel interior of the Sheriff/Elections Building. Building would be remodeled to accommodate: Finance Department 1200 square feet County Manager 800 square feet Commissioner's Clerk 600 square feet Personnel 1000 square feet Purchasing 500 square feet Central Services 700 square feet a Subtotal 4800 square feet Circulation J200 square feet Existing at Sheriff/Elections Building 6000 square feet Phase #3 - Move Board of Elections to Agriculture Building Space will have been vacated by Purchasing, Central Stores and y Register of Deeds. This step actually needs to occur almost simultaneously with Phase #2. I Phase #4 - Remodel interior of New Courthouse. Phase #2 will cause the entire top floor to become vacant when i Page 33 UNCtE COUNTY FACILITIES STUDY SECTION Y • Finance, the County Manager and Commissioner's Clerks move to the Sheriff/Elections Building. The Personnel Department will vacate s80ce square vacatedfeet will be space approximately ground 3500floor. canTot be useda of Spa to expand judicial functions. Phase #5 - Provide structured parking between new Courthouse and Sheriff/Elections Building. Phase #6 - Provide expansion at Grady Brown Complex. ALTERNATIVE B Note: The first four phases should occur sequentially. County officials can best prioritize the order of occurrence of the subsequent phases. Phase #1 - Courthouse Annex Constructed. To provide space for County administrative departments and judicial functions. Approximately 10,000 square feet would be needed at an estimated construction cost of $650,000. Phase #2 - Remodel interior of New Courthouse. As in Phase #4 of Alternate A, the space vacated within the Courthouse could be remodeled to provide expansion for judicial functions. This stage could actually be implemented anytime after the completion of Phase #1 , depending on the priorities established by County officials. Phase #3 - Move Board of Elections to Agriculture Building. Space will have been vacated by Purchasing, Central Stores and Register of Deeds. 1 Phase #4 - Remodel interior of Sheriff/Elections Building. When the Board of Elections moves to the Agriculture Building, as indicated in Phase #3, the Sheriff's Office can expand into that vacated space. In order to facilitate making the best use of that space and to remedy the already inappropriate division of space in i the Sheriff's Office, it is recommended that the entire first floor be remodeled. 4 Phase #5 - Jail Expansion. It is yet to be determined whether expansion of the Jail would be most appropriate in Hillsborough at the existing facility, or whether it would be better to construct an additional facility at some remote County location. The current Jail is a high security facility. The concept exists that an additional lower security facility could be constructed to house misdemeanant prisoners in a 4 more remote area of the County. Again, implementation of a Jail facility study will help to determine which alternative is best. a 4 Page 34 .ORANGE COUNTY FACILITIES STUDY SECTION V Phase #6 - Provide Structured Parking - between new Courthouse and Sheriff/Elections Building. 022 Phase #7 - Provide Expansion at Grady Brown. The biggest difference between Alternatives A and B is that Alternative A starts with an addition to the Jail which would accommodate the Sheriff's Office and then reuses the Sheriff/Elections Building for the County Administrative Offices. Alternate B starts with construction of an annex to the Courthouse which would house the Administrative Offices and provide expansion for the Courthouse itself. The advantages and disadvantages to both plans could be discussed at length. However, an intelligent decision cannot really be made until more information is compiled regarding the future requirements of the Jail and the Sheriff. Obviously, the importance of initiating a study of these facilities is paramount. • C. CENTRAL COUNTY COMPLEX The objective of this alternative would be to centralize County administrative departments, law enforcement agencies and portions of the judicial staff at one County location, thus eliminating the need to duplicate agencies and facilities in Chapel Hill and Hillsborough. Only Social Service agencies would then need to maintain locations in both municipalities. Serious consideration of this concept would preclude all the new construction alternatives outlined in Section V A and B. With the highest concentration of the County's population being in Hillsborough and Chapel Hill, a location central to both municipalities (like the current location of the 911 Center) would be ideal. Some of the advantages of a centrally located County Complex are outlined below: 1 . Centralization could provide consolidated facilities, thus eliminating the current situation of County agencies located in buildings that are not adjacent to each other. This would enhance efficiency of operation and productivity for County employees and would provide greater convenience for the public. 2. New buildings could be maintained more cost efficiently. 3. Centralization would eliminate the frequent need for County employees to travel between Chapel Hill and Hillsborough, thus saving time and money. 4. Centralization would eliminate the need to find appropriately located and affordable real estate and rental property in Chapel Hill. � I If this recommendation were to be pursued, it would have to be done in consideration of the following items: 1 . Zoning and land use planning. Page 35 og `E COUNTY FACILITIES STUDY SECTION V • 2. Land availability. 3. Water and sewer requirement . 4. Thoroughfare impact. 5. Means for limited public transportation. The obstacles facing this plan seemingly preclude the possibility of its acceptance. However, if the obstacles could be overcome, a central County Complex could provide the most ideal solutions to the County's facility requirements. • 1 1 . Page 36 r... ORANGE COUNTY FACILITIES STUDY SECTION VI SECTION VI CONCLUSION 024 The findings of this facilities study are summarized in the following recommendations: Short Term Space Reallocation Recommendations The minor renovations needed to prepare the Agriculture Building and the new Courthouse for the recommended space reallocation should be initiated immediately. The construction drawings can be completed within six weeks of a contractual agreement to proceed. The time needed for the bidding process, awarding of the construction contract, and notice to proceed would result in the actual construction commencing no sooner than ten weeks from the time of completion of the construction drawings. This results in a minimum of four months from the time the construction drawings are started to the commencement of construction. The vacating of the Agriculture Building and the new Courthouse ground floor area is scheduled to occur late in March or early in April of 1987. If the construction drawings are started in January of 1987, it is conceivable that construction could begin very soon after the spaces involved are vacated. y Delay in proceeding with the construction drawings will result in the Agriculture Building and half of the Courthouse ground floor being vacant for 4 an undetermined period of time. A New Construction Recommendations - Phase I Expansion of the Tax and Records Building and enclosure of the unfinished portion of the jail to provide more cells should have top priority as new A construction considerations. It has been established that these two requirements will need to be met within the next five years. Consequently, it is recommended that the necessary budget projections be implemented now so as to provide for these upcoming expenditures. New Construction Recommendations - Subsequent Phases Subsequent new construction options, as outlined in Section V, should be studied and decided upon so that long-term budget needs can be projected. This would include implementing a facilities study of the Jail and Sheriff's Office. 4 Page 37 025 ORANGE COUNTY BOARD OF COMMISSIONERS Action Aga 'dda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: SOUTHERN RAILWAY ENCROACHMENT AGREEMENT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 AGREEMENT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve an encroachment agreement with Southern Railway System for the Efland Sewer Project. NEED: There is a need for an agreement with Southern Railway so that the County sewer line can be constructed along the right- of- way. IMPACT: There will be a one-time payment of $350. 00 to Southern Rail- way System. RECOMMENDATION(S) : To adopt resolution and authorize Chair to sign agreement. 1 • 02b NORTH CAROLINA RESOLUTION ORANGE COUNTY At its regular meeting on the _ day of , 1987, the Board of Orange County Commissioners approved the following resolution: IT IS HEREBY RESOLVED that Orange County contract with Southern Railway Company for the purpose of obtaining the right to use right of way owned or controlled by Southern Railway Company for the purpose of constructing and operating a County owned sanitary sewer system in the Efland area of Orange County. The terms and conditions of this contract are as provided in the copy of the contract attached and made a part of this resolution. It is further resolved that the Chair of the Board is hereby authorized to execute the contract referenced above on behalf of Orange County and the Clerk to the Board is authorized to attest the Chair ' s signature and attach the Orange County seal. The foregoing resolution was adopted by the Board upon motion of Commissioner , seconded by Commissioner _ 1 02 This the day of , 1987 . ORANGE COUNTY By: Chairman, Orange County Board of Commissioners ATTEST: (Official Seal) Clerk to the Board of Commissioners 2 iE. • 028 IT IS AGREED between SOUTHERN RAILWAY COMPANY, a Virginia corporation, hereinafter styled Company; and COUNTY OF ORANGE, a municipal corporation of the State of North Carolina, hereinafter styled Licensee: 1. Company grants unto Licensee, insofar as its title enables it so to do, the license, as a personal privilege and not transferable without the written consent of Company, to construct and maintain a 8-Inch sewer pipe line crossing along, across and under the right of way or property (hereinafter called "property") of Company, at or near EFLAND, North Carolina; the aforementioned installation, hereinafter called "Facility", being that identified and located substantially as shown on annexed print of Drawing marked Exhibit A dated June 1, 1986 (furnished by Licensee). Licensee will pay the sum of $350.00 as a consideration for the license hereby granted. Licensee further agrees to pay unto Company for said privilege a rent of NO DOLLARS (5-0-) per annum, payable annually in advance. Licensee further agrees to reimburse Company, upon bill rendered, for any and all expenses which may be incurred by Company, resulting from or in connection with any such special engineering studies, field supervision or flagging protection as Company may find necessary to perform in connection with the installation or maintenance of said Facility. 2. Licensee will construct and maintain Facility, at its expense, in such manner as will not interfere with operations of Company or endanger persons or property of Company, and in accordance with (a) plans and specifications (if any) shown on said print and any other specifications reasonably prescribed by Company, (b) applicable regulations prescribed by statute or by governmental authority, and (c) applicable specifications adopted by the Association of American Railroads when not in conflict with plans, specifications or regulations mentioned in (a) and (b) above. Licensee shall give the Division Superintendent of Company at least 72 hours' advance notice of Licensee's intention to begin construction of said Facility. Licensee will, at its expense, make such changes in location, grade or construction of Facility, as may be, at any time, required by Company. 3. Whenever cathodic protection is installed, Licensee will notify Company prior to its being placed in service in order that tests may be conducted on Company's signal and communications systems for possible interference. If said Facility causes degradation of the signal or communications facilities of Company. Licensee, at its expense, will relocate the cathodic protection and/or provide such necessary protection and/or corrective equipment as may be necessary to eliminate said interference to the satisfaction of Company... This provision applies to the existing signal and communications equipment of Company and to any said signal or communications equipment which Company may install in the future. 4. If Facility endangers or interferes with operations of Company, or if Licensee is in default hereunder and does not remedy such default or condition after notice by Company so to do, this license may be revoked by Company and Licensee shall, at its expense, upon written notice by Company, and in any event upon termination of this agreement by either party as hereinafter provided, 'remove Facility from Company's property and restore said property to its condition existing prior to construction of Facility. If Licensee fails to remove Facility, Company may do so at Licensee's expense. If an emergency arises which in Company's judgment requires immediate repairs to Facility, Licensee will, upon request, do the necessary work, or failing so to do, Company may make such repairs at Licensee's expense. 5. Said Facility shall be constructed and maintained at the sole risk of Licensee and Licensee agrees, without regard to negligence on the part • 029 of Company or any other corporation controlling, controlled by or under common control with Company, to save Company or any other corporation controlling, controlled by or under common control with Company, wholly harmless from and against all claims, damages, expenses and liability (whether or not such liability has been judicially determined) for loss of life, personal injury or damage to property, resulting from or in any manner attributable to the construction, maintenance, use, operation or presence of the Facility, or to the presence of the equipment or employees of Licensee, on Company's property. 6. If License shall violate any of its covenants in this agreement contained, Company may terminate the same by serving upon Licensee ten (10) days' written notice of its election so to do; provided, however, that unless this agreement is terminated as a result of a violation of covenant of Licensee, as aforesaid, this agreement will remain in full force and effect subject to termination by Company by serving upon Licensee sixty (60) days' written notice of Company's election so to do, only upon the occurrence of any one or more of the following events: a. If Licensee shall discontinue the operation of said pipe line; or b. If Company shall be required by any governmental authority having jurisdiction in the premises to remove, relocate, reconstruct, or discontinue operation of its railroad at the aforementioned location; or c. If the necessities of Company in the judgment of its Superintendent, shall require a change in location or elevation of its railroad at the location of said pipe line which might effectively prohibit the use of said pipe line; or d. If in the judgment of Superintendent of Company the maintenance or use of said pipe line unduly interferes with the operation and maintenance of the facilities of Company, or with present or future use of said premises by Company, its lessees, affiliates. successors or assigns, for its or- their own purpose. Licensee shall also have the right to terminate this agreement by serving upon Company sixty (60) days' written notice of its election so to do. Upon the expiration of the time limited by any notice of termination given hereunder, this agreement shall terminate and Licensee will, at its expense, remove its pipe line from the premises of Company and restore said premises to condition existing prior to the construction of said pipe line thereupon; or, in default thereof, Company may in addition to any other legal remedy it may have, remove said pipe line and restore the condition of said premises of Company at the expense of Licensee. EXECUTED in duplicate, each part being an original, as of the day of , 19_. SOUTHERN RAILWAY COMPANY, COUNTY OF ORANGE, By By Vice President. Title. 1tas ker. JMA:jhs �,... •- r-ygrirzd by the Local Gov:r_:i:u:;; 4-4-86; Rev. 1-5-87 74549 ana i sca Cautroi �cl. DOC. $738K � /f - 2 - .nonce Officer of ()ra c County. .E-FP L A,It...tit) -; N, .-_ ....- .. . ,. i . . __ . .. .. . ., ■zb , a _. 1. t 4..6.4. ._ ._. . . 5+04) to / . g 7 •aptt... i V 22/4 ,pp N1 6.1a ZG3 L A Sri -+04.83 �I ��� •,.1 g49.1 4 G 5,3 18 'OR B� W� � O ,� , d Z P !iirl o 3 c 1:0 N Ili 1•1 0' z4- 8,u_ ....---\1\- . ,„ ,f , its,(...1-r4-1 Lea 1.-1‘. 4:',Kizesi- gp. (srz 1372 ) - Lii-le G ---• -- -•-- •-- - Pipe 'Line e�d_Crossi __ - —M Ft=j..�o 'ZG.3. . - - end maintained-in ec 4 Q ie�$.s i Lh xl � -- _:. - -- �. 'r4�:.tv53:" 3:;::_. :.:-- _-2------' - • - - te pPrav CAN-RA47,W y-;• .�-- -- --~-• ~ test a ed A I __.. _ . _ -, - ____— . f - for.plp:dines To pecili'c�tiQng 7,;....., ._ _-`-._.- -- - _ = _ .-"a4 Tyr{: 3. 5 �__.. .- _-.____-�w_-, i^ ;_.. ._ _. . : .i . --_- -. : _---__ s r �. rr ._ - _ _ .. t �.__.__. __4 .. _ �. _. r. _. - _ 'G.= 353. _ - -- _ - ._ _ FF_ � - r FAR -- -. ' tf-.i✓. ocrr= [o4s•to - -- - GL-IC ■ . - - - -- - f- .._� w:: _. .-. ._..-.�y�. - - - - i T___ - - ..... _.. 7 i i _ .. �. p_. ___ . _ - - �- 11,55- -• -H --- . - 1 _- JUNE 1186 _- - j ' -- - - .t _ - 1 -• . ._ _ . __ -__-•-- -- - -_•_- .. • _ _.-. . 0 " _. _. i 031 ORANGE COUNTY BOARD OF COMMISSIONERS Action Aga Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: TRANSPORTATION DRIVER PROVISION AGREEMENT WITH OPC MENTAL HEALTH CENTER DEPARTMENT: AGING PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: JERRY PASSMORE, X 280 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve a driver provision agreement with Orange-Person- Chatham Mental Health. NEED: To improve the coordinated use of certified drivers and shared use of Coordinated Area Transportation vehicles. The Depart ment on Aging has tentatively agreed to provide OPC Mental Health drivers at a rate of $6. 00 per hour. The van drivers would transport Adult Day Treatment Program clients and operate OPC Mental Health courier service. IMPACT: OPC-MHC would reimburse the Department on Aging for the full cost of providing two part-time drivers, liability insurance and additional revenues (as stipulated in the agreement) to cover other transportation-related expenses. RECOMMENDATION(S) : Approve Transportation Driver Provision Agreement with OPC- Mental Health Center and authorize Chair to sign. AMME 032 Orange County C.A.T. Agreement This agreement entered into this 20th day of January, 1987 by and between the County of Orange on behalf of the Department on Aging, hereinafter referred to as the "County" and Orange-Person-Chatham Mental Health Center, hereinafter referred to as "OPC-MHC. " SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1. To provide a certified driver for (1) OPC-MHC courier service between sites and (2) transportation of OPC-MHC's Adult Day Treatment clients. Daily courier service schedule attached. Daily pick-up and take home of Adult Day Treatment clients between the hours of 8-9 :30 and 3 :30-5:00 p.m. 2. To provide backup drivers in case the regular driver is not available. 3. To follow the OPC-MHC's transportation policies and procedures as well as State standards for program operation. 4. C.A.T. Transportation Coordinator will supervise driver. SPECIFIC RESPONSIBILITIES OF OPC MENTAL HEALTH CENTER 1. To reimburse Orange County at $6.00 per hour for a 42 hour week within 30-days after billing. 2. To pay for specialized driver training in the areas of client behavior interaction techniques with clients/families, medical management including seizures and any other procedures specific to the Adult Day Treatment program. 3. To provide a job description specifying job duties of courier/ driver and a copy of required transportation policies and procedure's. 4. Director of OPC-MHC Adult Day Treatment will provide instructions regarding clients and their needs. 5. Facility Manager at OPC-MHC Northside office will provide daily instruction concerning duties and coordinate change in routes with C.A.T. Transportation Coordinator. _ i The term of this contract shall be from January 5, 1987 through June 30, 1987 unless sooner terminated by either art days prior written notice to the other party of intention giving ionvto 30- terminate. IN WITNESS WHEREOF, Orange County and Orange-Person-Chatham Mental Health Center have executed the Agreement of the date first above written. County of Orange Orange-Person-Chatham Mental Health Center By: Chair or Designated Official By. Chair or Designated Official r 034 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. f ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: BUDGET AMENDMENTS DEPARTMENT: FINANCE PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: DONNA 1) PROPOSED BUDGET WAGNER, X495 TELEPHONE NUMBER: AMENDMENT Hillsborough - 732-8181 2) AMENDED PROJECT Chapel Hill - 968-4501 ORDINANCES Mebane - 227-2031 Durham - 688-7331 PURPOSE: Approve proposed budget amendments. NEED: NEW COURTHOUSE/AGRICULTURE BUILDING CAPITAL PROJECT FUND The original amount budgeted for this project was $25, 000. As a result of the CHR space study, an additional amount of $13,500 will be needed to implement the recommended renova- tions. NORTHSIDE CAPITAL PROJECTS FUND This project shows a deficit which, by law, is to be funded. The deficit occurred mainly as a result of transferring various projects out of the old County Capital Projects Fund in fiscal year 1985-86. Funding the deficit will meet one of the requirements in the auditors' Management Letter included in the audit of fiscal year 1985-86. EFLAND SEWER ENTERPRISE FUND This will budget the remaining anticipated costs of this pro- ject as we are expected to go to bid in the near future. This amendment will commit funds in the amount of $17,850 to be transferred from the General Fund in the 1987-88 fiscal year. 035 IMPACT: NEW COURTHOUSE/AGRICULTURE BUILDING CAPITAL PROJECT FUND The additional funds needed for this project will be trans- ferred from the Water Study Capital Project Fund and from the County Capital Reserve Fund. NORTHSIDE CAPITAL PROJECTS FUND The deficit will be funded by a transfer from the obsolete County Capital Projects Fund. COUNTY CAPITAL PROJECTS FUND The balance remaining in this fund (after the above transfer) will be transferred to the County Capital Reserve Fund; hence- forth, this fund will be "closed. " EFLAND SEWER ENTERPRISE FUND The additional revenues needed to complete this project are as follows: FmHA Grant, N.C. Clean Water Grant, Bond Proceeds, Senate Bill 2 Funds and a transfer from the General Fund. RECOMMENDATION(S) : Approve motion to amend the 1986-87 Budget and Project Ordi- nances by the proposed amendments. � 1 036 ORANGE COUNTY PROPOSED 1986-87 BUDGET/PROJECT AMENDMENT The 1986-87 Budget and Project Ordinances as adopted on July 23, 1986, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT NEW COURTHOUSE/AG BUILDING PROJECT FUND Appropriation: Renovations $ 25,000 $ 13,500 $ 38,500 Source: Transfer from County Capital Reserve 25,000 13,500 38,500 WATER STUDY CAPITAL PROJECT Appropriation: Professional Services $ 11,600 $ 5,500 $ 6,100 Source: Transfer from County Capital Reserve 5,800 5,500 . 300 COUNTY CAPITAL RESERVE FUND Appropriation: Transfer to New Courthouse/ Ag Bldg. Project $ 25,000 $ 13,500 $ 38,500 Source: Contingency 21,877 8,000 13,877 Transfer to Water Study Project 5,800 5,500 300 To appropriate funds for renovations of the New Courthouse and Agriculture Extension Building. BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT NORTHSIDE CAPITAL PROJECTS FUND Appropriation: Cafeteria $125,000 $ 3,174 $128,174 Multipurpose Center 228,360 27,151 255,511 Restrooms 12,787 11,552 24,339 Source: Transfer from County Capital Projects 0 41,877 . 41,877 COUNTY CAPITAL PROJECTS FUND Appropriation: Transfer to Northside Capital Project $ 0 $ 41,877 $ 41,877 Source: Fund Balance Appropriated 122,423 41,877 164,300 To eliminate •deficit in the Northside Capital Project Fund. COUNTY CAPITAL PROJECTS FUND Appropriation: Transfer to County Capital Reserve $ 0 $ 790 $ 790 Source: Fund Balance Appropriated 164,300 790 165,090 COUNTY CAPITAL RESERVE FUND Appropriation: Contingency $ 13,877 $ 790 $ 14,667 Source: Transfer from County Capital Projects Fund 0 790 790 To close-out the obsolete County Capital Projects Fund. r r (lab BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT EFLAND SEWER ENTERPRISE FUND Appropriation: Construction $186,000 $884,500 $1,070,500 Engineering/Architectural Fees 0 100,000 100,000 Land and Right-of-Way 0 10,000 10,000 Legal and Fiscal 0 26,000 26,000 Capitalized Interest 0 12,000 12,000 Contingency 0 157,500 157,500 Source: FmHA Grant $ 0 $598,300 $ 598,300 NC Clear Water Grant 0 170,000 170,000 Bond Proceeds 0 200,000 200,000 Senate Bill 2 Funds 0 203,850 203,850 Transfer from General Fund 186,000 17,850 203,850 To budget the remaining anticipated costs of the Efland Sewer Project. Approved this 2nd day of February, 1987. J ORANGE COUNTY Action. Agenda. BOARD OF COMKESSIONERS Item No. F L ACTION AGENDA ITEM ABSTRACT 1 2NG DATE February 2, 1987 �r 9 Subject: EVALUATION PROCESS AND RELATED PERSONNEL ACTIONS FOR ELECTED OFFICIALS Dept-'-ment:COMMISSIONERS & COUNTy I Public eSl�.D$: Yes X no I MANAGER r Attachments: PERSONNEL ORDINANCE Information Contact: SHIRL MARSHALL x505 AMENDMENTS MANAGERS OFFICE x501 Phone N bens: 732-$7$1, 968-4501, 227-0231 • PURPOSE: TO APPROVE AN EVALUATION PROCESS AND RELATED PERSONNEL ACTIONS FOR.THE REGISTER OF DEEDS AND SHERIFF THAT RECOGNIZES BOTH THE ELECTED AND - PROFESSIONAL STATUS. THE REGISTER OF DEEDS AND SHERIFF HAVE REQUESTED _ THE BOARD'S APPROVAL. OF A PROCESS WHICH WILL PROVIDE THE FOLLOWING: _ (A) FORMULATION OF JOB DESCRIPTIONS; - (B) ANNUAL REVIEW OF PERFORMANCE; AND (C) CONSIDERATION OF MERIT INCREASES IMPACT: AMENDMENT OF THE PERSONNEL ORDINANCE IS REQUIRED. • • RECOMMENDATION: APPROVE THE PROCESS AND ADOPT THE ATTACHED AMENDMENTS. 1 . JOB DESCRIPTION, REFLECTING PRIMARY DUTIES AND RESPONSIBILITIES, WILL BE PREPARED AND/OR UPDATED SY THE REGISTER OF DEEDS AND SHERIFF WITH REVIEW AND APPROVAL FROM THE MANAGER AND CHAIR OF THE BOARD; 2. ANNUAL EVALUATION OF THEIR PERFORMANCE SHALL BE CONDUCTED JOINTLY BY THE MANAGER AND CHAIR OF THE BOARD; 3. RECOMMENDATIONS FOR MERIT INCREASES FOR THE REGISTER OF DEEDS AND SHERIFF WILL BE FORWARDED TO THE BOARD OF COMMISSIONERS FOR THEIR APPROVAL. ( 4U ATTACHMENT PERSONNEL ORDINANCE AMENDMENTS ARTICLE V, SECTION 14.0 (Page 61 ) Amend to read: When an employee attains the maximum rate of a salary range for their present position, no further salary increases shall be received unless (1 ) the position is reclassified; (2) the employee is promoted to another position with a higher salary range; (3) the salary range for the present position is increased; or (4) by action of the Board for Elected Officials. ARTICLE VII, SECTION 3.6 (Page 66) Add new section to read: The Chair of the Board of Commissioners and Manager shall jointly conduct the annual evaluation of the Register of Deeds and the Sheriff. Recommendations for merit increases for the aforementioned Officials shall be forwarded to the Board of Commissioners for approval. I 9 it 041. ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item Ho. FE; ACTION AGENDA ITEM ABSTRACT MEETING DATE February 2, 1987 Subject: Response to the Utilities Commission IDepartment: BOARD OF COMMISSIONERS I Public Hearing: Yes % no Attachments: Information Contact: Dick Helwig or Yes - order dated . 12/18 Beverly Blythe Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: Docket No. P-89, SUB 23 from the Utilities Commission states thereon that the Complainant Orange County Board of Commissioners should be given to and including February 15, 1987 to make any further response in this docket. NEED: Additional time is needed to allow the Telephone Technical Task Force the necessary time to prepare a response. The Task Force suggests for consideration by the Board that the Utilities Commission be requested to extend the response time from February 15, 1987 to March 6, 1987. The response will be submitted to the Board for review and comments at the next meeting - February 17. RECOMMENDATION: Approve the extension of time and authorize the Chair to communicate this request to the Utilities Commission. Irate of "Korth Carolina filities Commission rcleigh DOCKET NO. P-89, SUB 23 BEFORE THE NORTH CAROLINA UTILITIES COMMISSION In the Matter of Orange County Board of Commissioners, ) Don Willhoit, Chairman, 106 East ) Margaret Lane, Hillsborough, North ) ORDER SERVING RESPONSES ON Carolina 27278, ) COMPLAINANT AND MODIFYING Complainant ) TESTING PROGRAM ) v. ) ) General Telephone of the South, ) Central Telephone Company, and AT&T ) Communications of the Southern States, ) Inc. , ) Respondents ) BY THE COMMISSION: On December 12, 1986, Central Telephone Company, AT&T Communications, and General Telephone Company of the South, filed their Responses to the October 23, 1986, Reply of the Complainant Orange County Board of Commissioners. This Order serves the Responses of the three Companies on the Complainant. In their Responses, Central Telephone Company and General Telephone Company indicated their willingness to modify the testing program as requested by the Complainant. Central also asked that the testing program be extended through April 30, 1987, in order to permit more time for additional test call results after the cutover of the digital switch in Hillsboro on March 14, 1987. The Commission is of the opinion that the Complainant Orange County Board of Commissioners should be given to and including February 15, 1987, in which to make any further response in this docket. The Commission is also of the opinion that the testing program should be modified as requested by the Complainant, and that the testing program be extended through April 30, 1987, as requested by Central Telephone Company. IT IS, THEREFORE, ORDERED as follows: 1. That the Responses filed December 12, 1986, be served by this Order upon the Complainant. The Complainant shall have to and including February 16, 1987, in which to examine the Responses and make any comments thereon. 043 2. That the Commission' s Order of August 11, 1986, scheduling tests in this docket be modified to include the following: That in addition to the tests ordered in the Order of August 11, 1986, General Telephone Company and Central Telephone Company shall also conduct testing with respect to the verification of busy signals received in the test calls and shall also conduct some testing during the hours of 8:30 p.m. through 11:00 p.m. for incoming and outgoing calls. 3. That the testing program ordered in the Order of August 11, 1986, be extended through April 30, 1987. ISSUED BY ORDER OF THE COMMISSION. This the /SPA day o 1986. NORTH CAROLINA UTILITIES COMMISSION �...�/ f�' _ _ ..o (SEAL) andra J. ter, Chief Clerk (Note: Copies of the Responses will be sent to the parties only. The Responses may be examined in the office of the Chief Clerk of the Commission. ) 044 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: TAX LISTING PERIOD EXTENSION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 TELEPHONE NUMBER: NONE Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve extending the normal tax listing period from January 31 through February 6, 1987. NEED: Due to inclement weather during the last week of January some taxpayers have not been able to list their property for taxes. IMPACT: The extension would allow an additional week for listing in order to avoid a late listing penalty. RECOMMENDATION(S) : Approve tax listing period extension through February 6, 1987. 045 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agtit Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: ADOLESCENT PROGRAM FOR POSITIVE PARENTING AND LIFE ENRICHMENT (APPLE) DEPARTMENT: COUNTY MANAGER AND COMMISSIONERS PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE X501, SHIRL MARSHALL X510 LETTERS OF SUPPORT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To endorse the Adolescent Program for Positive Parenting and Life Enrichment Grant. NEED: Betty Compton, Adolescent-In-Need Project, has requested Board endorsement of a grant submitted to the Department of Health and Human Services. Adolescent Program for Positive Parenting and Life Enrichment is an innovative proposal which would enhance the efforts of the Adolescent-In-Need Project by pro viding a mechanism to improve parenting skills. IMPACT: The grant would generate more community interest and improve the quality of life of adolescent parents. RECOMMENDATION(S) : Endorse the Adolescent Program for Positive Parenting and Life Enrichment Grant and authorize Chair to sign letters of support. 046 February 2, 1987 Representative David Price 1223 Longworth House Office Building Washington, DC 20515 Dear David: It is great to have a friend in Washington. We need your help now! A grant submitted by Betty Compton, FNP, Clinical Assistant Professor, Division of Community Pediatrics, UNC School of Medicine is soon to be awarded. The Orange County Board of Commissioners in official action on 2 February 1987 asks that you do whatever you can to help us receive the grant. The importance of this award to us is stated in the letter I wrote supporting the grant; a copy is enclosed. The Grant application number is #04184 and the grant is now at the Grants Administration Division of the Department of Health and Human Services in Washington. The contact person is Diane McSwain. Thank you for any action you may take on our behalf. Sincerely, Shirley E. Marshall, Chair Board of Commissioners SEM/bab File cc: Betty Compton 04? February 2, 1987 Senator Terry Sanford 716 Hart Senate Office Building Washington, DC 20510 Dear Terry: It is great to have a friend in Washington. We need your help now! A grant submitted by Betty Compton, FNP, Clinical Assistant Professor, Division of Community Pediatrics, UNC School of Medicine is soon to be awarded. The Orange County Board of Commissioners in official action on 2 February 1987 asks that you do whatever you can to help us receive the grant. The importance of this award to us is stated in the letter I wrote supporting the grant; a copy is enclosed. The Grant application number is #04184 and the grant is now at the Grants Administration Division of the Department of Health and Human Services in Washington. The contact person is Diane McSwain. Thank you for any action you may take on our behalf. Sincerely, Shirley E. Marshall, Chair Board of Commissioners SEM/bab File cc: Betty Compton 04 b ORANGE COUNTY COMMISSIONERS 106 EAsr MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY.1R STEPHEN H-HALKIOTIS JOHN HARTWELL SIIIRLEY E.MARSHALL DON WILLHOIT December 11, 1986 Ms. Betty Compton, FNP Clinical Assistant Professor Box 4, Wing C, 208H Division of Community Pediatrics UNC School of Medicine Chapel Hill, NC 27514 Dear Betty: As Chair of the Orange County Board of Commissioners, I am pleased to give strong endorsement to the proposed expanded Adolescent Program for Positive Parenting and Life Enrichment (APPLE) as well as to recommit the Orange County Board of Commissioners to continuing support of the Adolescents-In-Need-Project. Monies spent in County support of this project and of the Adolescent Parenting Program come back to us many-fold -- not only in dollars saved from Human Services programs, but also in the improved quality of life of those families directly reached and in the stimulation of broad community interest in and involvement with the needs of teenagers with emphasis on lessening the incidence of children having children, improved parenting skills, and increased educational job-related opportunities. The Adolescents-in-Need and Adolescent Parenting programs were the direct stimuli for the remarkable broad grassroots effort that has evolved in this County since March to provide a network of citizens, County Commissioners, and public and private agencies, ready to unite and devoted to bringing additional support and opportunities to teens. Citizens have worked along with County advisory board members. County staff members have given unlimited hours of their own time from our Health, Social Services, Agricultural Extension, Economic Development and Recreation and Parks Department. We, as a Board, have supported the grass-roots effort financially this year from our contingency fund and will be looking to support it further throughout our departments in the FY 1987/1988 budget. As the direct programs have provided the stimuli for the broad effort, a continuing effort needs the base resources of the expanded Adolescent Program for Positive Parenting and Life Enrichment to be effective and to grow. • 045 Betty Compton December 11, 1986 Page 2 The Orange County Commissioners hope fervently that the project will be funded and that together we can make a difference in the lives of Orange County adolescents and provide a model for other areas of North Carolina. Thank you. Sincerely, Shirley E. Marshall, Chair Orange County Board of Commissioners /bab File 050 ORANGE COUNTY BOARD OF COMMISSIONERS Action Aggpa Item No. (Vj ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: FUNDING SCHEDULE FOR SCHOOL FACILITY NEEDS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 SCHEDULE OF NEEDS SUMMARY OF COMMENTS TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To adopt a response to the State based upon cost estimates compiled by the two school systems, a meeting with the boards of education January 27, 1987, and follow-up staff work to refine the cost projections. NEED: Schedule of needs as proposed by the two school systems together with a summary of Board comments is attached for Board adoption. (Chapel Hill-Carrboro's response was not received in time to be attached. ) IMPACT: Response to the State will provide information on school capi- tal needs during the next six years and alternative funding methods to meet these needs. RECOMMENDATION(S) : Adopt a funding schedule for school facility needs which incorporates provisions worked out among the three boards at the January 27, 1987 special meeting. � 051 � C C?range Toun#g $cdvu1s ; 01. 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 January 29, 1987 MEMORANDUM • TD: Orange County Board,of Commissioners FROM: Dan G. Lunsford, Superintendent REFERENCE: Major Facility Improvement Plan Revision As a follow-up to our discussion on Tuesday, January 27, 1987, we have removed projects totaling $1,023,260. These projects can be classified as projects for the regular capital outlay budget, if the school system receives $700,000 to $800,000 each fiscal year. If this is accepted, then we would recommend the timetable to be as follows: 1987-88 through 1988-90 - $ 8,434,507 1990-91 through 1992-93 - 1,804,320 Future Needs - 8 780,063 Total - $19,018,890 I would emphasize that the first two parts of the plan should receive the primary 'attention at this time with this total being $10,238,827. Again, we appreciate the interest of the Board of Commissioners in responding to our needs, and look forward to further planning on these projects. DGL:ha cc: Orange County Board of, Education . Revised 1/29/87 052 Administrative Unit 680.- Orange County Schools County orange . SCHOOL FACILITY NEEDS, 1986-87 The Orange County Board of Education submits these estimates of actual and realistic needs which it has determined to be necessary to provide a safe, attractive, functional environment for every student as specified in the Basic Education Program. The total of these estimates is $29794272S9:99* . (Revised to a total of $19,018,890 at the request of the Orange County Board of Commissioners.) Adopted by the Orange County Board of Education on January 26, 1987 w. i, / / 1/26/87 Ch t n Date /Ali i grao....�� ..Tr_ .__ 1/26/87 e • ar , x-0 -'iC10 Date *This revision was completed on the premise that the regular, annual capital outlay amount would be increased to $700,000 - 800,000 to cover the amount deducted. Page 1 of 5 05d Administrative Unit 680 - Orange County Schools County Orange FUNDING SCHEDULE FOR SCHOOL FACILITY NEEDS The Orange County Board of Commissioners has reviewed the long-range plan and Summary of School Facility Needs sub- mitted by the Orange County Board of Education. The Board of Commissioners proposes to fund these facility needs in accordance with the following schedule: 1987-88 through 1989-90 $ 8,434,507 1990-91 through 1992-93 $ 1,804, 320 Future Needs $ 8,780,063 Total $ 19, 018,890 Comments (If you are unable to specify a proposed funding schedule at the present time, please indicate the reasons below. ) : Orange County already has a long-range school capital plan that has been in effect beginning with the 1984-85 fiscal year. This plan has been funded mainly from the original 1/2+ sales tax revenue. In the current fiscal year the County enacted the additional 1/2t sales tax, principally for the purpose of providing additional funds for the long-range school capital plan. We must complete the projects scheduled in our existing plan - before the County can go forward to a new set of needs. The County has committed to projects through the 1988-89 fiscal year. However, we are searching for a revenue source or sources that would enable us to move these projects into the 1987-88 fiscal year. The County recognizes that there are facility needs beyond the ones included in our present plan. Some of these needs • Page 2 of 5 054 have been identified and reflected in the schedule above. The Board of Commissioners has reviewed the above schedule and has agreed that these are legitimate needs that need to be addressed. However, it must be understood that the above schedule is a preliminary plan and is subject to the availa- bility of a source or sources of financing. The County will be looking at various alternatives for. funding the needs identified in this survey, such as the proposed State loan pool. However, even a 100% dedication of both 1/2$ sales tax revenues would not enable us to fund all of the needs identified in the schedule shown above. Although the County will continue to commit more than the minimum 1/2$ sales tax revenue required by law, it must be understood that we cannot commit all of this revenue source at this time. We cannot commit 100% of the 1/24 sales tax for the next twenty years to fund school facility needs for the next six years. There are needs that will have to be funded beyond the 1992-93 fiscal year. Therefore, it is imperative that the State make available to the counties additional sources of revenue to enable us to finance the facility needs of our schools now and in the future. In addition, we could do more toward meeting our primary obligation of providing adequate facilities for our schools if the State would do more in meeting its obligation of providing for the current operations of the schools. The ever-increasing demand on the County to provide funds for local current expense is an ever-increasing drain on the funds that are so desperately needed for school facilities. Adopted by the Orange County Board of County Commissioners on , 1 19 Chairman Date Clerk Date Page 3 of 5 Reviseu 1/29/87 055 Administrative Unit Orange County SUMMARY OF SCHOOL FACILITY NEEDS, 1986-R7 Replacement of Temporary Facilities - Most school systems in North Carolina are experiencing an increase in school member- ship for grades K-5. This compounds an existing problem as many administrative units still have students housed in mobile units, in temporary frame buildings, in multipurpose rooms or in other temporary quarters. This category in- cludes the estimated cost of adequately housing all students who are now in temporary quarters. The cost of land and equipment is included, where applicable. $ 1,116 500 Replacement of Obsolete Facilities - Approximately 24% of the teaching stations in North Carolina are located in facilities constructed prior to 1949. Most of these buildings are non-fire resistive structures; many have serious building code violations. Most of these buildings are unsuitable for long-range use. Likewise, some of the fire resistive build- ings constructed after 1949 may have code violations and be unsuitable for long-range use. This category includes the estimated cost of replacing the obsolete facilities regard- less of date of construction. The cost estimates include land and equipment, where applicable. $ 5,716,000 Renovation of Buildings Which are Suitable for Long-Range Use - Approximately 30% of all teaching stations in Korth tolina are housed in buildings which were constructed be- tween 1950 and 1959. Many of these buildings are minimal by today's standards, contain asbestos which should be removed and have building code violations which should be corrected. Most buildings constructed in this era lack the special facilities needed to accommodate the Basic Education Program. P major renovation will cost up to one-half of the cost of new construction. Many buildings built in the 1960's and early 1.970's would also benefit from renovations. This category includes the estimated cost of renovations to build- ings which are suitable for long-range use. $1,195,500 New or Renovated Facilities for Exceptional Children - Few public school facilities constructed prior to 1965 were planned to accommodate students with special needs. Self- contained programs for the severely and profoundly handi- capped, trainable mentally handicapped and educable mentally handicapped are frequently housed in regular classrooms or temporary classrooms which lack toilet facilities, sinks, adequate ventilation and adequate instructional areas. Resource teachers for exceptional children frequently share standard classrooms or are housed in mobile units or other inadequate accommodations. This category includes the estimated cost of providing all exceptional children with appropriate facilities, including land and equipment, where applicable. $ 114,048 • Page 4 of 5 • 056 Administrative Unit Orange County . Accessibility for the Handicapped - Section 504 of the Rehabilitation Act of 1973 requires boards of education to make all programs and activities accessible to the handi- capped. Section 504 is applicable to school employees, parents, and other citizens as well as students. Most buildings constructed since 1973 are accessible to the handicapped or can be easily modified. Most buildings constructed prior to 1973 will require extensive modifica- tions; many will require elevators. This category includes the estimated cost of making all buildings which are suitable for long-range use accessible to the handicapped. $ 24,000 Renovations for Energy Conservation - Limited federal monies have been made available on a matching basis to conduct energy audits and make some renovations for energy conserva- tion. The amount, however, has been insufficient. This category includes the estimated cost of renovating buildings to improve their energy efficiency. $ 459,500 Community Schools - Many school facilities are used by the community. Typical projects in this category include renova- tions to existing areas to improve their function and to enhance their use after school hours. $ 1,760,063 New or Renovated Facilities for Administration, Maintenance, Transportation, and Warehousing - Many school systems in North Carolina have adequate facilities for administration and operations while others house these functions in totally inadequate facilities. This category includes the estimated. cost for adequately housing all administrative, maintenance, transportation and warehousing functions. $ 202,120 Other Needs - School systems have many facility needs which do not fit the categories above. For example, elementary schools may lack appropriate indoor play areas or multipur- pose rooms; junior high/middle schools and high schools may lack teaching theaters. Increased participation in girls' athletics in grades 7-12 may have intensified the need for an auxiliary gymnasium. Shifts of student population may result in the need for system-wide reorganization and, consequently, new schools. Many kindergarten and primary programs are housed in conventional classrooms which are inadequate in size and lack special facilities. Schools may lack or have inadequate Master Antenna Television systems; an earth station may be needed in remote areas. More stringent environmental standards are requiring more sophisticated sewage disposal systems. This category includes the estimat- ed costs for school facilites which are not indicated in categories above. $ 8,431,159 TOTAL 5.19,018,890 Page 5 of 5 17277`S7 05 .1 . Revised 1/29/87 PROJECT DETAIL (Category, Timeframe, Location, Cost) Replacement of Temporary Facilities 1987-90 Cameron Park Renovation/Addition 1. Remodel art roan into 2 special program roams (AG and Chapter I) 2. Convert music roam to foreign language $ 30,000 3. model media center to became: a. Computer lab, b. Music roam, C. Multi-purpose teaching roan 4. Construction of new space for (a) media 650,000 center, (b) speech and language, (c) art roam and (d) storage (10,250 sq. feet) 5. Air Condition: 5th. Wing 10,000 Original & 1st Addition 190,000 Electrical Service 35,000 Window Remodeling 100,000 Sub-total $ 1;015,000 Inflation (10%) 101 500 1990-93 Total 1,116,500 -0- Category Total $ 1,116,500 Replacement of Obsolete Facilities 1987-90 K-6 Elementary School (700 students) Basic Construction Cost $ 4,200,000 Site Acquisition 300,000 Furnishings (8%) 336,000 Architect & Related Fees (7%) 294,000 Water/Sewer 250;000 Inflation (5%) 210,000 Contingency (3%) 126000 $ 5,716,000 1990-93 -0- Category Total $ 5,716,000 AIM 056 Page 2 Renovation of Buildings Which Are Suitable for Long-range Use 1987-90 G. A. Brown 1. Rewire AV roam for computer lab purposes (BEP) $ 5,000 Efland-Cheeks 2. Complete paving of faculty parking 17500 3. Redesign of bus entrance for curb and gutter (safety) 666 4. Rewire AV room for computer lab purposes (BEP) 5,000 C. W. Stanford 5. Redesign/remodel old dressing room for instruction and multi-purpose use 90,000 Orange High 6. Pave second student parking lot not funded in renovation work 60,000 7. Complete guidance/media center - renovation not funded in Phase I 300,000 Central Elem. 8. Rewire AV roam for computer lab purposes (BEP) 00 Sub-total $4,47661)-465,000 Inflation (10%) .46 500 Total $52i7466 511,500 1990-93 G. A. Brown 1. Remodel door and ventilation system to reduce noise and heat loss problem $ 6tl6O6 2. Replace the original carpet installed in 1974 fielfto 3. Install two classroom partitions to Efland-Cheeks 4. provide space for BEP requirement 10,000 Replace the carpet installed in 1979 during full renovation 424499 Orange. High 5. Air condition remainder of the buildings and redesign/remodel windows 560,000 Cameron Park 6. Classroom carpet and tile replacement which is currently 6 years old 4i7is6 Central Elem. ' 7. Recarpet classrooms (installed in 1974) Sub-total �� Inflation (20%) $ -9/76735e 570,000 1-83-,450- 114,000 Total $171$67369 684,000 Category Total $-17621751E0 1,195,500 Page 3 Paq5 Remodeled Facilities for Exceptional Children 1987-90 1987-90 C. W. Stanford 1. Redesign/remodel industrial arts shop for instruction - Life Skills Lab $__103,680 Sub-total 103,680 Inflation (10%) 10 Total $ 114,048 1990-93 Category Total 4 $ 114,04$ Accessibility for the Handicapped 1987-90 -0- 1990-93 A. L. Stanback 1. Provide for Building 200 to be handicapped accessible; both for vehicles and pedestrian traffic $ 20,000 Sub-total $20,000 Inflation (20%) 4,000 Category Total $ 24,000 AMOMM Page 4 Renovation for Energy Conservation 060 1987-90 Systemwide 1. Energy retrofit as outlined in energy audit (h) $ 115,000 Inflation (10%) 11,500 Total $ 126,500 1990-93 Efland-Cheeks 1. Window replacement (also vandalized) $ 7;566 Orange High 2. Replacement of heat control mechanism installed in the building in mid 1960's (pneumatic and thermostats) 567666 Systemwide 3. Energy retrofit work as outlined in energy audit (h) 115,000 C. W. Stanford 4. Replace boiler system installed in 1969 100 000 Sub-total $ 2527500 215,000 Inflation (20%) x-560 43,000 Total $-48.37888-258,000 Future Needs G. A. Brown 1. Replace original boiler system installed in 1974 $ 30,000 Efland-Cheeks 2. Replace original boiler system installed in 1979 30,000 Sub-total $ 60,000 Inflation (25%) 15,D00 Total $ 75 000 Category Total $-594,S99 459,500 U Page 5 Community Schools 1987-90 -0- 1990-93 -0- Future Needs A. L. Stanback 1. Renovation of Buildings 100 and 200 to include windows, walls, lights, air conditioning, floor covering (for purposes of adult education, system-level services) $1,408,050 Sub-total $1,408,050 Inflation 352 013 Total $1,760,063 Category Total $1,760,063 • IAIMPM Page 6 New or Renovated-Facilities for Administration, Maintenance, Transportation and Warehousing 064 1987-90 Maintenance 1. Reroof main facility $ 8049- 2. Add two bathrooms; renovate two bathrooms 10,000 Bus Garage 3. Regrade the front of the building to achieve positive drainage i756e 4. Enlarge tire storage roan -37508. 5. Refurbish paint room (lights, duct system) -57860 6. Hydraulic lift to upper level storage, for more effective use -kareeH . 7. Refurbish interior of the building (install a safety liner on walls) 5,000 Sub-total $ 'S -9GG 15,000 Inflation (10%) $; 1,500 Total $ -5G7149 16,500 1990-93 Maintenance 1. Enlarge the warehouse by 75' x 40' $ 35,000 Bus Garage 2: Enlarge the front parking area and install a 20,000 gallon diesel fuel tank 55,600 Central Admin. 3. Replace carpet installed 8 years ago -e74ee 4. Enlarge parking lot by 22 spaces 12,000 Sub-total $ 1117999 102,600 Inflation (20%) t2-2e6 20,520 Total $ 1337206 123,120 Future Needs Bus Garage 1. Add to service bays for an - enlarged fleet as the population increases $ 50,000 Sub-total $ 50,000 Inflation (25%) 12,500 Total $ 62 500 Category Total $ 26474388 202,120 liMOMN d 6 page 7 Other Needs 1987-90 Central Elementary Addition (5 classrooms plus bathrooms) Classrooms 900 square feet each - 4,500 sq. ft. Toilets, circulation 30% of above - 1 350 5,850 sq. ft. Central Elementary 1. Construction Cost $ 351,000 Total 2. Architect (8%) 28,080 Project 3. Contingency (3%) 10,530 / Cost: 4. Furnishings (8%) 28080/$417,690 Roof Projects 5. A. L. Stanback (Building 100 and cafeteria) teeTeree 6. Orange High boiler building and agriculture shop 757606 7. G. A. Brown interim _ repairs 316 7666 8. Central Elementary (1975 addition) 200,000 Efland-Cheeks 9. Redesign of amphitheater and general landscape work 20,000 C. W. Stanford 10. Sidewalk and steps from cafeteria area to football practice field (safety) 1-ygs Orange High 11. Establish a new special , purpose exit from the north- west side of the campus 10,000 12. Resurface drive behind the home side of the football stadium 277$8 13. Multi-purpose practice fields (2) 60,000 14. Multi-purpose outside storage building (30 x 40) -±47888 Cameron Park 15. Storm drain installation (erosion control) B-@@ @_ Central Elementary 16. Construct an access/service road to the back of the building (fire protection) 97808 Systemwide 17. General site improvement (erosion control, fence repairs, curb & gutter installation, sidewalk repairs) _50,000 Sub-total $I787.±7899 757,690 Inflation (10%) }8f-±89 _ 75,769 Total $i;±7.9 7809 833,459 • Page 8 Other Needs (Cont.) 1990-93 0 6 4 Roof Projects 1. Orange High Gym $ .0+0+2 2. G. A. Brown (full refurbishment) 450,000 G. A. Brown 3. Increase staff parking behind cafeteria -57- Efland-Chheeks 4. Addition - gym storage and office (increased population) 50,000 C. W. Stanford 5. Total renovation of baseball and football fields (erosion control problem) 25,000 6. Renovate old tennis courts to convert to outdoor basketball area and remove old basketball area (settling problem) 4174140- Cameron Park 7. Driveway and parking • improvement 21,000 Central Elementary 8. Replace - hard surface play area .&,-000- 9. Resurface teacher parking lot -6751a0- A. L. Stanback 10. Remove Building 300 (demolish and regrade site) -8-,-000- Systemwide 11. General site improvement (erosion control, fence repairs, etc.) 50,000 Sub-total $ 746,$00- 596,000 Inflation (20%) -145,166- 119,200 Total $ $7.2-,-] O- 715,200 Future Needs K-6 Elementary School (700 students) Project Cost $5,506,000 Inflation (25%) 1,376,500 Total $6,882,500 Category Total $.8.-9-330-}=- 8,431,159 Grand Total $2$70427166. 19,018,890 • 1 ORANGE C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT 6`� Meeting Date: February 2, 1987 Action enda Item# � SUBJECT: NOTICE OF PUBLIC HEARING - FEBRUARY 23 , 1987 *************************************************************************** DEPARTMENT: PLANNING PUBLIC HEARING: Yes_ X_No *************************************************************************** ATTACHMENTS: CONTACT: Marvin Collins Draft Notice of Public Hearing; TELEPHONE NUMBERS: Notice "Logo"; Metro Dade Zoning Hillsborough 732-8181 Hearing Notice. Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 *************************************************************************** PURPOSE: To approve a Notice of Public Hearing for February 23, 1987. NEED: The Board of Commissioners reviews public hearing notices for form and content prior to advertisement. The Board has requested additional efforts to help citizens identify legal advertisements appearing in newspapers. A notice "logo" or heading is proposed for this purpose. Topical headings printed in bold type will identify specific topics of interest. IMPACT: Approval of the notice and "logo" will permit advertisement on February 11 and 18, 1987 as required by N.C. General Statutes. RECOMMENDATION: Approve Notice of Public Hearing for February 23, 1987, including use of the notice "logo". 066 •ORANGE COUNTY _--••---___.... 111=L PUBLIC HEARING Pursuant to the requirements of the General Buffer (RB) toning district to the adopted Statutes of North Carolina, Cheater 153A. Sec- Orange County Land Use Plan.This amendment Lion 323 and 343,Article 20-Sections 20.5 and 20.6 would conform the Zoning Ordinance to the es- of the Orange County Zoning Ordinance, and tablished minimum lot size lot per dwelling unit Section VIII of the Orange County Subdivision or use two(2)acres In the Rural Buffer district. Regulations,notice Is hereby given that a public 4. Amend Article 12 LANDSCAPING AND hearing will be held In the Superior Courtroom SCREENING REQUIREMENTS by requiring of the Orange.County Courthouse (Newt, 106 the same screening and buffer requirements in East Margaret Lone.Hillsborough,North Caron- the Zoning Ordinance as currently required In n o,on Monday, November 24, 19116,at T:70 a.m. Section IV-B4 of the Subdivision Regulations. for the purpose of giving all Interested citizens This amendment would provide consistency be- an Oaeatunity b speak for or against the Wort- Iween the two ordinances rather than having dlt. Lion of proposed amendments to the Zoning *rent siondurds in each eel of regulations. Atlas. Zoning Ordinance and Subdivision Rego- 5.Amend Article 6 APPLICATION OF DIMEN- lotions. SIONAL REQUIREMENTS by adding o new ORANGE COUNTY ZONING ATLAS subsection d) to Article 6.16.12 Telephone Er- The proposed amendment to the Zoning Atlas changes (without business oNIces), subscriber under consideration Is as follows: loon huts.pressure regulator stations,water and 2.9.96 ORANGE COUNTY (DESIGNATION OF sonitory sewer pumping stations In all zoning RURAL BUFFER AREA) districts.This amendment would require a mini- The area In question is located adiocmt to the mum lot area of 10.000 square feet for such uses Towns of Chapel Hill and Corrboro and is Or the minimum required by the toning district bounded generally by Interstate 40.Clyde Road. In which located whichever Is less. Eubanks Rood, Rogers Rood and Homestead ORANGE COUNTY SUBDIVISION REGULA- Rood to the south; Cornwallis Road, Murphey TIONS School Rood. Broekwell Road, Ira University The proposed amendments to.the Subdivision Railroad, N.C.66, Davis Rood and Tree Farm Regulations under consideration ore as follows: Road to the north; the Durham County line to 1. Amend Section IV-B-1 LOT STANDARDS by the east;and Dodsons Crossroads,Corl Durham deleting the first paragraph and adding a new Rood and Ferguson Rood to the west.It contains paragraph to read as follows: approximately 35.000 acres amtotso Includes the The minimum lot size shall be as required by area known as the"Southern Triangle"bounded the Ora nee County Land Use Plan, Orange by the Durham and Chatham County lines,and County Zoning Ordinance or the Hillsborough the Town of Chapel H111 extraterritorial lurisdlc- Zoning Ordinance, whichever is applicable. in Ilan line.The present zoning of the area Is Agri- those areas of Orange County which are not cultural Resldenllol (AR)and Residential-1 IR- zoned,the minimum lot size shall be determined 11. Portions of the area situated In University by the waste disposal and water.Sueaty system. Lake Watershed ore also located In overlay ton- 2. Amend Section IV-B4 LANDSCAPING AND Mg districts, Protected Watershed District II BUFFER REQUIREMENTS by excluding minor (PW-II) qnd Water Quality Critical Area subdivisions from the provisions of this Section, (WOCA). deleting standards which require the planting of The purpose of the amendment Is to conform the Imes M side and rear yard setbacks open space Orange County Zoning Atlas with the Rural and recreation areas, and clarifying provisions Buffer Land Use Plan designation adopted Oclo- pertaining tO the aapllcation of buffer standards her 13,1966 as part of Joint Planning and activi- and maintenance of newly Installed vegetation. ties with the Towns of Chapel 14111 and Corrboro. , All Interested Citizens are Invited to attend this ZONING ORDINANCE AMENDMENTS hearing od be heard. Public comment must be The proposed amendments to the Zoning Oren- received during the public hearing.Those wish- nonce under consideration are as follows: Mg to oppose the proposals must provide Comm- 1.Amend Article 4 ESTABLISHMENT OF PER- tent material and substantial evidence as to the MITTED USE TABLE AND SCHEDULE by specific manner In which they ore opposed to designating a new zoning district classification, the amendments.Following the Close of the pub- Rural Butler(RBI.as Article 4.2.1.This amend- lie hearing, only evidence presented at public monl would establish the Rural Buffer district in hearing will be examined by the Planning Board areas designated as such In the Joint Planning and Board of County Commissioners for did- Area Plan adopted OctoBer 13,1966.The amend- slon. menu would oleo set forth a list of permitted Changes may be mode In the advertised pre. uses,Including uses permitted by right and uses twsen which reflect debate, obiectlans and als- Permited upon the Issuance of a special use per- cusslon at the hearing. mil. Questions regards o the proposal should be dl- 2.Amend Article I ESTABLISHMENT OF PER- rested to the Orange County Planning Depart- MITTED USE TABLE AND SCHEDULE by men,. Copies of the Pro osed hall amendments renumbering Articles 4.2.1 through 4.2.4-to Arch are available In the Planning Department far ties 4.2.2 to 4.2.5 to provide consistency In the public review. The Planning Department is lo- arrangement of toning district categories In the toted In the New Courthouse.106 East Margaret Zoning Ordinance. Lone. Hillsborough. Office hours are from 6:00 3, Amend Article 5 ESTABLISHMENT OF DI- a.m.to 5:0)p.m.,Monday through Friday. MENSIONAL REQUIREMENTS by conforming Marvin Collins,Planing Director dimensional requirements for residential and Herald:November 13,2Q 1996 non-residential uses In the Promsed Rural • Min. ZONING HEARING • ` . o6 P, 1. SWISSCO PROPERTIES(86-12-CC-9) Location:The Northwest corner of N.W. 154 Street and N.W.79 Avenue, Dade County,Florida(1.82 Acres) Zone change from semi-professional office district to apartment/hotel district.. 2. YITZHAK NATIV,TR.(86-12-CC-10) Location:Between N.W. 26th Street and N.W.28th Street and between N.W. 104th Court and N.W. 105th Avenue, Dade County, - Florida.(5.29+/—Acres) Zone change from controlled industrial district to apartment/hotel district or an alternate use variance request to permit an'RU-4A use In an industrial district. Included with either request Is a special exception to • permit a hospital facility for-the treatment and rehabilitation of persons with chemical dependencies and a non-use variance of zoning regulations. 3. JULIA ADAMS(86.12-CC-11) Location:2220 N.W.102nd Street,Dade County,Florida.(110'x150') ;. Zone change from two family residential district to neighborhood business district or an alternate use variance request to permit neighborhood business uses In the RU-2 zone. Included with either request are non-use variances of zoning. parking and building setback. requirements. . .- . 4. DIRECTORS,BLDG.&ZONING&PLANNING DEPTS. (86.12-CC-12) Location:The north side of N.W. 66th Street, between N.W. 24th Court and N.W.25th Avenue,Dade County,Florida(1.1+1-Acres). • Zone change from apartment district to two family residential or single family residential district. 5. DIRECTORS.BLDG.&ZONING&PLANNING DEPTS. ' _. (863-CC-44) Location:The north side of N.W.52nd Street,between N.W.25th Avenue. and 26th Avenue. and from N.W. 48th Street to N.W. 53rd Street, between N.W. 24th Avenue and approximately 110' west of N.W. 22nd Avenue, and the east side of N.W. 23rd Court, between N.W. 46th'Street and N.W, 48th Street, Dade County,Florida(35.51 Acres) On November 20, 1986,the Board of County Commissioners deferred to this date consideration of the following:zone changes from present zone classifications to two family residential district or in the alternative zone changes from present zone Classifications to single family residential districts. . 6. DIRECTORS BLDG.&ZONING&PLANNING DEPTS. (86.3-CC-421 Location:Between N.W. 48th Street and N.W. 51st Street and between N.W. 19th Avenue and N.W. 22nd Avenue, Dade County, Florida(9.48 Acres) On November 20. 1986,'the following was deferred to this date for consideration:zone change from bungalow court district to single family residential district. "THIS IS A COURTESY NOTICE—NOT REQUIRED BY.LAW" Maps and other data pertaining to these items are available for inspection at the METROPOLITAN DADE BUILDING AND ZONING DEPARTMENT. 11th Floor, 111 N.W.First Street, Miami,Florida. If further information is desired, call 375-2640, Hearing Section. Please refer to.the, hearing number when making an inquiry. • THURSDAY,DECEMBER u,lace—a:oo AIL I COMMISSION CHAMBER 111 N,W.f STREET—METRO-DADE CENTER parson low daddsa to'DPW any dachlon made by any board, or commission with rsepe t to any manor ccnatdarad a110 meeting or hearing.wS need a ncard or the proceedings.Such parson may need to maws that a rarbWm record of the proceedings Is made.incime p Ma mailman),and evidence upon weach pa appal is to ba basal" METROPOLITAN DADE COUNTY, FLORIDA rr • ORANGE COUNTY 0 fj 8 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.Uj 3 MEETING DATE Feb 2, 1987 . • . SUBJECT: Tax Refunds Request • 1 DEPARTMENT: Tax Supervisor PUBLIC HEARING: YES X NO ATTACHMENT(S) : INFORMATION CONTACT: Kermit Lloyd Individual Request X420 PHONE NUMBERS: HILLSBOROUGH - 732-8181 • HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031. ' DURHAM -- 688-7331 • PURPOSE: To approve 9 request for refund of tax bills • NEED: General Statutes 105-381 (b) - Action of Governing Body --Upon receiving a taxpayers written statment of defense and request for release or refund, the governing body of the . Taxing Unit shall within 90 days after receipt of such a request determine whether the taxpayer has a valid defense •to the tax imposed or any part thereof and shall either 'release or refund that portion of the amount that is determined to be in excess of the current liability or notify the taxpayer in writing that no release or refund will be made. • • • IMPACT: Refund according to attached individual request. • • • RECOMMENDATION(S) : • TWP 7 ACCT # 15543 0 6 9 TRACT# MAP 86264 Harriet Harriet B. Alford BILL# Forest Acres Pk Rt. 10, Box 2 Chapel Hill, NC 27514 COMMENT: Wrong tax rate applied toward personal property at above address for 1986. Should have been tax rate 01 in lieu of 21 ACTION REQUESTED: Request refund based on differeence in ratefcodes•.;...Value $1,130 Tax Rate 21 Rate Code 01 Difference GO 7.01 GO 7.01 $18.24 SC .34 SC .'34 -8.48 • G1 8.64 FL 1.13 $ 9.76 TOTAL REFUND CH 2.25 - $13.-.2T+. RECOMMENDATION: Approve ORDER : • DATE: 0 70 TWP 7 ACCT # 78784 TRACT# MAP C � Frank B. Smith, Jr., BILL# 8633553 Camp New Hope Rt 2, Box 372 Chapel Hill, N.C. 27514 COMMENT: 1973 10 x 60 Mobile Home double listed in error. Should have been listed on Acct #88784, Rate Code 01 and. not RC 08 (New Hope) • ACTION REQUESTED: Request refund for taxes on mobile home, RC 08 Value: $3790 GO 23.50 • SC 1.14 FD 1.90 $26.54 TOTAL REFUND. • • RECOMMENDATION: Approve • • ORDER : . DATE: TWP 07.1 ACCT 73247 TRACT# MAP Melvin J. Fox BILL 8612422 Rt 5, Box 224A • Chapel Hill, NC 27514 • COMMENT: Personal Property was taxed using wrong rate code. ;Should be rate code 01 instead of rate code 04 • • ACTION REQUESTED: Refund tax overpayment Amount Paid Should Be . DIFFERENCE GO 71.18 GO 71.18 $107.23.: SC 3.'44 SC . ;3.'44 86;10 . FC 9.76 FL 11.48 ^ ._.... - CH 222..8 27 .13 TOTAL REFUND TOTAL $86.10 --- ----- " • TOTAL $107.23 r - • RECOMMENDATION: APPROVE • • ORDER : . DATE: • TWP 5 ACCT 11125 TRACT# O 7 MAP [ Barbara W. Eubanks ] BILL# 8611154 P.O. Box 571 Hillsborough, NC 27278 ( ] COMMENT: 1985 Oldsmobile leased by Ms. Eubanks was listed by both the leasing company and Ms. Eubanks. - ACTION REQUESTED: Refund taxes on above vehicle to Mrs. Eubanks based__ on value of .$8740.00 for 1985 Oldsmobile (.0065) GO $56.81 (.0004) FA $ 3.50 $60.31 RECOMMENDATION: Approve • ORDER : • DATE: • TWP 4 0 7 3 ACCT # 87902 TRACT# 400316 MAP 33.F..20 ] 864711 Burgner, Samuel Richard & BILL# Wanda C. Rt.6, Box 603. • Hillsborough, NC 27278 COMMENT: A 1986 Nisson Truck was double listed by First Union National Bank and Mr. Burgner. The vehicle is leased, therefore, First Union should list and pay taxes. - ACTION REQUESTED: Refund Taxes to Mr. Burgner Value $6670 • GO $41.35 SC 2.00 G3 32.68 $76.03 - RECOMMENDATION: Approve ORDER : DATE: • . TWP 4 105299 ACCT # TRACT# 074 MAP [ 86 First Union National Bank BILL# Vehicle Leasing Cons - 26 Charlotte, NC 28288 • • COMMENT: Leased vehicle was reported to Orange County and to Lee County. The vehicle was determined to be in Sanford, NC, therefore, the Orange County reporting was incorrect. ACTION REQUESTED: Refund taxes paid GO $69.94 - SC 3.38 FA 4.51 - $77.83 - r .. RECOMMENDATION: Approve • ORDER : • - DATE: • Q7 i3 TWP ACCT # 97103 TRACT# MAP ( ] Christine Vogel BILL# 829 Kenmore Road Chapel Hill, N. C. 27514 • C COMMENT: Taxpayer listed..1979 Camaro in 1985 but did not purbhase until after Jan 1, 1985. ACTION REQUESTED: Refund overpayment for 1985 on value of ,1979 Camaro ($3950) GO .0058 x $3950 = $ 22.91 CH .00176 6.95 G2 .'00685 27.06 $ 56 92 10% Late list 6.69 TOTAL $ 62.61 RECOMMENDATION: Approve ORDER : • DATE: • • TWP 7 ACCT # 92488 • TRACT# 729562 0 76 MAP 7..126.D.14 [ ] Morgan Creek Land Co. BILL# c/o James Eder P.O. Box 810 Chapel Hill, N.C. 27514 • C ] COMMENT: Discovered that referenced property is located in Southern Triangle Fire District and not White Cross Fire District. ACTION REQUESTED: Request refund because tax rate is less it) Southern Triangle, Fire. District. Value: $236,280 1986 • White Cross .0010 Southern Triangle .0005 .0005 • Refund: $118.14 $236,280 x .0005' -` . $118.14 RECOMMENDATION: Approve • ORDER : . DATE: • TwP tirr. ACCT # 102708 TRACT# MAP ia John Lewis Bradshaw BILL 863476 Chapel Hill, N.C... 27514 COMMENT: Due to a mathematical error household furnishings was valued at $6,600 when should have been $3,300 (6 x $550) ACTION REQUESTED: Refund tax. overpayment for 1986 GO .0062 x $3300 = $ 20.46 SC .0003 x 3300 = $ .99 G3 .0049 x 3300 $16.17 TOTAL $37.62 . RECOMMENDATION: Approve ORDER : • DATE: ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.CI MEETING DATE February 2, 1987 078 SUBJECT: Unpaid Real Property and Tax Lien Advertisement (DEPARTMENT: REVENUE PUBLIC HEARING: YES X NO T ATTACHMENT(S) : INFORMATION CONTACT John T. Horner Rxt 412 "PHONE NUMBERS : HILLSBOROUGH- 732-8181 NONE HILLSBOROUGH- 732-9361 CHAPEL HILL- 967-9251 MEBANE- 227-2031 DURHAM- 688-7331 PURPOSE: 1- To report the amount on current unpaid Real Property taxes as of January 31, 1987 . 2- To recommend the date for the Tax Lien Advertisement . NEED: Mandatory per General Statute 105-369 IMPACT: None RECOMMENDATION(S) : ORANGE COUNTY 079 BOARD OF COMMISSIONERS Action Agcla Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 2, 1987 SUBJECT: PROPOSED SPECIAL LEGISLATION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 RESOLUTIONS TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill -- 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To discuss Board adopted resolutions and other possible resolutions requesting special legislation in the 1987 session of the General Assembly. NEED: In June 1986 the Board adopted two resolutions requesting special legislation from the General Assembly: (1) Impact fees--A mechanism in which the new development shares the public cost associated with demands and burdens placed on public service delivery systems created by the new develop- ment; (2) Financial Disclosure--Annual disclosure of signifi- cant property, business holdings, sources of income that may reasonably affect County elected officials judgement in office. A public hearing to solicit comments on impact fees was held June 17, 1986, however, Representative Anne Barnes has requested that the Board conduct a second public hearing. IMPACT: The deadline for receipt of local bills for consideration during 1987 session of General Assembly is anticipated between March 15, 1987 and April 1, 1987. RECOMMENDATION(S) : For information purposes only. 080 NORTH CAROLINA RESOLUTION ORANGE COUNTY WHEREAS , Orange County has been experiencing a rapid rate of growth; and WHEREAS, many of the County' s public facilities are approaching their capacity to respond to increasing demands; and WHEREAS , the County has identified a need to implement a system of Impact Fees to partially fund the public improvements that will be needed by new development; NOW, THEREFORE, BE IT RESOLVED that Orange County hereby requests that members of its legislative delegation introduce the attached special legislation in the 1986 Session of the General Assembly, to enable the County to establish a system of Impact Fees. This the 17 day of June , 1986 . I , Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, do hereby certify that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said 1 08i County at a meeting held on June 17 , 1986, as relates in any way to the resolution requesting legislation necessary to implement impact fees . A171;//dc,1 BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. [SEAL] 2 082 AN ACT CONCERNING LOCAL MATTERS IN ORANGE COUNTY. The General Assembly of North Carolina Enacts: Section 1. G.S. 153A-331 is amended by identifying the ex- isting provisions as subsection (a) and by adding new subsections • to read: (b) Impact Fees Authorized. 1) Orange County may provide by ordinance for a sys- tem of impact fees to be paid by developers to help defray the costs to the County of constructing certain capital improvements, the need for which is created in substantial part by *the new development that takes place within the County. 2) For purposes of this subsection, the term capital improvements includes capital improvements to public streets, schools, bridges, sidewalks, bikeways, on and off street surface eater drainage ditches, pipes, culverts, other water and sewer facilities, and public recreation facilities. 3) An ordinance adopted under this subsection may be made applicable to all development that occurs within the County. 4) The County may cooperate with the State in the construction of capital improvements to State highway system streets within Orange County. (c) Amount of Fees. 1) In establishing the amount of any impact fee, the County shall endeavor to approach the objective of having every development contribute to a capital improvements fund an amount of revenue that bears a reasonable relationship to that 08; development's fair share of the costs of the capital improvements that are needed in part because of that development. In fulfill- ing this objective, the County shall, among other steps and actions: (1) Estimate the total cost of improvements by category (e.g. , streets, sidewalks, drainage ways, etc. ) that will be needed to provide in a reasonable manner for the public health, safety and welfare of persons residing within the County during a reasonable planning period not to exceed 20 years. The Board of County Commissioners may divide the County into two or more districts and estimate the costs of needed improvements within each district. These estimates shall be peri- odically reviewed and updated and the plan- ning period used may be changed from time to time. (2) Establish a percentage of the total costs of each category of improvement that, in keeping with the objective set forth above, should fairly be borne by those paying the impact fee. (3) Establish a formula that fairly and objec- tively apportions the total costs that are to be borne by those paying impact fees among 084 various types of developments. By way of il- lustration without limitation: a. In the case of street improvements, the impact fee may be related to the number of trips per day generated by different types of uses according to recognized estimates; b. In the case of drainage improvements, the impact fee may be related to the size of a development, the amount of im- pervious surface the development has, or other factors that bear upon the degree to which a development contributes to the need for drainage improvements made at public expense. (d) Capital Improvements Reserve Funds: Expenditures. 1) Impact fees received by the County shall be deposited in a capital improvements reserve fund or funds estab- lished under Chapter 159 of the General Statutes, Article 3, Part 2. Such funds may be expended only on the type of capital im- provements for which such impact fees were established, and then only in accordance with the provision of subsection 2) of this section. 2) In order to ensure that impact fees paid by a par- ticular development are expended on capital improvements that benefit that development, the County may establish for each category of capital improvement for which it collects an impact • 086 fee at least two geographical districts or zones, and impact fees . generated by developments within those districts or zones must be spent on improvements that are located within or that benefit property located within those districts or zones. (e) Credits for Improvements. An impact fee ordinance shall make provision for credits against required fees when a developer installs improve- ments of a type that generally would be paid for by the County out of a capital reserve account funded by impact fees. The or- dinance may spell out the circumstances under which a developer will be allowed to install such improvements and receive such credits. (f) Appeals Procedure. An ordinance authorizing impact fees as provided herein may provide that any person aggrieved by a decision regarding an impact fee may appeal to the Orange County Board of Adjustment. If the ordinance establishes an appeals procedure, it shall spell out the time within which the appeal must be taken to the board of adjustment, the possible grounds for an appeal and the board's authority in the matter, whether the fee must be paid prior to resolution of the appeal, and other procedural or substantive matters related to appeals. Any decision by the board of adjust- ment shall be subject to review by the superior court by proceed- ings in the nature of certiorari in the same manner as is provided in G.S. 153A-345. • OSb (g) Payment of Impact Fees. An ordinance authorizing impact fees as herein provided shall spell out when in the process of development approval and construction impact fees shall be paid and by whom. By way of illustration without limitation, the ordinance may provide that an applicant for a building permit shall submit the impact fee along with the permit application and that building permits shall not be issued until the impact fee has been paid. (h) Refunds. . If this Section or any ordinance adopted thereunder is declared to be unconstitutional or otherwise invalid, then any impact fees collected shall be refunded to the person paying them together with interest at the rate established under G.S. 105- 241.1, being the same rate paid by the Secretary of Revenue on refunds for tax overpayments. (i) Limitations on Actions. 1) Any action contesting the validity of an ordinance adopted as herein provided must be commenced not later than nine months after the effective date of such ordinance. 2) Any action seeking to recover an impact fee must be commenced not later than nine months after the impact fee is paid. Section 2. G.S. 153A-340 is amended by identifying the ex- isting provisions as subsection (a) and by adding new subsections to read: 08 't (b) Impact Fees Authorized. 1) Orange County may provide by ordinance for a sys- tem of impact fees to be paid by developers to help defray the costs to the County of constructing certain capital improvements, the need for which is created in substantial part by the new development that takes place within the County. 2) For purposes of this subsection, the term capital improvements includes capital improvements to public streets, bridges, sidewalks, bikeways, on and off street surface water drainage ditches, pipes, culverts, other drainage facilities, and public recreation facilities. 3) An ordinance adopted under this subsection may be made applicable to all development that occurs within the County. 4) The County may cooperate with the State in the construction of capital improvements to State highway system streets within Orange County. (c) Amount of Fees. 1) In establishing the amount of any impact fee, the County shall endeavor to approach the objective of having every development contribute to a capital improvements fund an amount of revenue that bears a reasonable relationship to that development's fair share of the costs of the capital improvements that are needed in part because of that development. In fulfill- ing this objective, the County shall, among other steps and actions: 08b . (1) Estimate the total cost of improvements by category (e.g. , streets, sidewalks, drainage ways, etc.) that will be needed to provide in a reasonable manner' for the public health, safety and welfare of persons residing within the County during a reasonable planning period not to exceed 20 years. The Board of County. Commissioners may divide the County into two or more districts and estimate the costs of needed improvements within each district. These estimates shall be peri- odically reviewed and updated and the plan- ning period used may be changed from time to time. (2) Establish a percentage of the total costs of each category of improvement that, in keeping with the objective set forth above, should fairly be borne by those paying the impact fee. (3) Establish a formula that fairly and objec- tively apportions the total costs that are to be borne by those paying impact fees among various types of developments. By way of il- lustration without limitation: a. In the case of street improvements, the impact fee may be related to the number of trips per day generated by different O8 , types of uses according to recognized estimates; b. In the case of drainage improvements , the impact fee may be related to the size of a development, the amount of im- pervious surface the development has, or other factors that bear upon the degree to which a development contributes to the need for drainage improvements made at public expense. (d) Capital Improvements Reserve Funds: Expenditures. 1) Impact fees received by the. County shall be deposited in a capital improvements reserve fund or funds estab- lished under Chapter 159 of the General Statutes, .Article 3, Part 2. Such funds may be expended only, on the type of capital im- provements for which such impact fees were established, and then only in accordance with the provision of subsection 2) of this section. 2) In order to ensure that impact fees paid by a par- ticular development are expended on capital improvements that benefit that development, the County may establish for each category of capital improvement for which it collects an impact fee at least two geographical districts or zones, and impact fees generated by developments within those districts or zones must be spent on improvements that are located within or that benefit property located within those districts or zones. 09U (e) Credits for Improvements. An impact fee ordinance shall make provision for credits against required fees when a developer installs improve- ments of a type that generally would be paid for by the County out of a capital reserve account funded by impact fees. The or- dinance may spell out the circumstances under which a developer will be allowed to install such improvements and receive such credits. (f) Appeals Procedure. An ordinance authorizing impact fees as provided herein may provide that any person aggrieved by a decision regarding an impact fee may appeal to the Orange County Board of Adjustment. If the ordinance establishes an appeals procedure, it shall spell out the time within which the appeal must be taken to the board of adjustment, the possible grounds for an appeal and the board's authority in the matter, whether the fee must be paid prior to resolution of the appeal, and other procedural or substantive matters related to appeals. Any decision by the board of adjust- ment shall be subject to review by the superior court by proceed- ings in the nature of certiorari in the same manner as is provided in G.S. 153A-345. (g) Payment of Impact Fees. An ordinance authorizing impact fees as herein provided shall spell out when in the process of development approval and construction impact fees shall be paid and by whom. By way of illustration without limitation, the ordinance may ptovide that an applicant for a building permit shall submit the impact fee • 091 along with the permit application and that building permits shall not be issued until the impact fee has been paid . (h) Refunds. If this Section or any ordinance adopted thereunder is declared to be unconstitutional or otherwise invalid, then any impact fees collected shall be refunded to the person paying them together with interest at the rate established under G.S. _ 105- 241.1, being the same rate paid by the Secretary of Revenue on refunds for tax overpayments. (i) Limitations on Actions. - 1) Any action contesting the validity of an ordinance adopted as herein provided must be commenced not later than nine months after the effective date of such ordinance. 2) Any action seeking to recover an impact fee must be commenced not later than nine months after- the impact fee is paid. Section 3. This act effects only Orange County and is ef- fective upon ratification. t • 092 RESOLUTION ORANGE COUNTY DEMOCRATIC PARTY CONVENTION APRIL 5, 1986 WHEREAS, the 1985 Orange County Democratic Party Platform state that: "All elected officials, and appointed officials in high policy making positions should be required to annually disclose significant property or business holdings, or disclose sources of income which may reasonably affect their judgment in office" ; and, WHEREAS, other jurisdictions, in fast growing areas of North Carolina, including Guilford County, Wake County, Raleigh, Charlotte, and Durham have ethics policies or are considering their adoptions; and, WHEREAS, a stiff conflict of interest code in Guilford County (requested by Guilford officials and enacted by the N.C. legislature in 1974) has worked well for Guilford county Commissioners; and, WHEREAS, the potential for conflict of interest by public officials in Orange County is increasing because of rapid development in the area. BE IT RESOLVED THAT the Orange County Board of Commissioners be urged to request the N.C. State Legislature to enact a code of ethics for members of the Orange County Board of Commissioners. This code should provide for complete disclosure of real property holdings in Orange County and ownership interests in firms doing business with Orange County. Board members should be required to disqualify themselves for voting on any matter involving any ownership interest. BOARD OF COMMISSIONERS . ACTION A ENDA ACTION AGENDA ITEM ABSTRACT ITEM N0. 6 MEETING DATE February .2 1987 — 098 SUBJECT: 1987-88 Budget Manual and Calendar 1 DEPARTMENT: PUBLIC HEARING: YES x NO • County Manager 1 ATTACHMENT(S) : INFORMATION. CONTACT: Manager's Office 1. 1987-88 Proposed Budget Calendar PHONE NUMBERS: HILLSBOROUGH - 732-8181 2. 1987-88 Budget Manual (under. HILLSBOROUGH - 732-9361 separate cover) CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 PURPOSE: To provide the Board with the 1987-88 Budget Manual and Calendar. - NEED: To provide the Board of Commissioners and the public on informational and useful document. • IMPACT: Board review of Manual and Calendar. RECOMMENDATION(S) : Board approval of Manual and Calendar. 1987-88 094 BUDGET CALENDAR DATE PROJECT January 26 thru February 2 Board of Commissioners provide guidanc and objectives for the 1987-88 budget process. February 3 thru 5 Distribute 1987-88 Budget Strategy and Manual, Personnel Detail and Budget Account Detail to Department Heads. (Budget) February 23 Submit "Budget Strategy" to Budget Analyst. (Department Heads) February 27 Submit "Personnel Detail" and "Request for New Position or Reclassification of Existing Position" to Personnel Director "Request for new Data Processing Equip- ment" to Data Processing Director and "Request for Building Renovations Pro- jects" to Public Works Director. (Department Heads) March 2 Distribute "1987-88 Fire District Infor- mation and Outside Agency Requests forms to Fire Chiefs and to non-departmental agencies. (Budget) March 3 thru 6 Individual Department Head meetings to discuss objective prioritization. (Manager, Finance Director, Budget) March 6 Return corrected "Personnel Detail" to Department Heads and Budget Analyst. (Personnel) March 31 Submit completed original and one copy of the 1987-88 Budget Strategy and associated materials to Budget. (Depart- ment Heads) April 1 thru 10 Review 1987-88 Budget Strategies (Manager, Finance Director, Budget) -2- April 1 Submit insurance and rental rates to Bud (Purchasing/Central Services) April 6 Submit completed Fire Departmen Budget Requests and Outside Agency Requests t Budget Analyst. (Fire Chiefs and Agen y Heads) May 4 thru 8 Meet and discuss Manager's Recommendat'o with Department and Agency Heads. (Manag Finance Director, Budget) May 11 thru 22 Compile Manager's Recommended Budget. (Budget) May 15 School budgets due. (Schools) May 25 thru 29 Print and review Manager's Recommended Budget. (Budget) May 29 1. Submit 1987-88 Manager's Recommended Budget and 5 Year Capital Improvement Plan to Commissioners. (Manager) 2. Notify School Boards, Department and Agency Heads and Fire Chiefs of Manager' Recommendations. (Budget Analyst) June 1 Decide dates for Budget Work Sessions. June 25 Hold final meeting to adopt 1987-88 Budg Ordinance, Tax Levy and Resolution. -3- BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT • ITEM NO. Cj 7 MEETING DATE February 2, 1987 SUBJECT: Efland Sewer Bond Order 096 1DEPARTMENT: . Finance I PUBLIC HEARING: YES X NO ATTACHMENT(S) : INFORMATION CONTACT: Finance Director ext. 496 SEWER BOND ORDER PHONE NUMBERS: HILLSBOROUGH - 732-8181 SWORN STATEMENT OF DEBT HILLSBOROUGH - 732-9361 • CHAPEL HILL - 967-9251 MEBANE - 227-2031 • DURHAM - 688-73 31 PURPOSE: To introduce the bond order authorizing $200,000 Sanitary Sewer Bonds for the Efland Sewer Project. • NEED: North Carolina General Statute .159--54 requires a bond order to be introduced before the governing board.. of a governmental unit proposing to issue bonds. The order states certain general information regarding the purpose and the amount of the proposed bond issue. The County Attorney will introduce the order and lead the Board through the proceedings. IMPACT: When the bond order is introduced, the Board is required to set a time and place for a public hearing on the order. Also after introduction of the order the Finance Director will file with the clerk a sworn statement of - debt as required.by the bond order. RECOMMENDATION(S) : Receive the bond order as presented by the County Attorney and instruct the order to be published by the clerk along with a notice of the filing of the sworn statement of debt and a notice of a public hearing to be held on February 17, 1987 to receive comments on the bond order. ______ • L O9 ' The Board of Commissioners for the County of Orange, North Carolina, met in regular session at the Orange County Courthouse, 106 Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7:30 P.M. , on February 2, 1987. Present: Chairman Shirley Marshall, presiding, and Commissioners Absent: Also present: Gordon Baker, Finance Director and Beverly Blythe, Clerk to the Board of Commissioners. Commissioner introduced the following order authorizing bonds which was read: ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby author- ized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Sanitary Sewer Bonds in an aggregate principal amount not exceeding $200,000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County, including the construction of sewage collector, inter- ceptor and force mains and lines, sewage pumping facilities and appurtenant facilities, the construction of a sewage main to transport sewage to the sanitary sewer system of the Town of Hillsborough for treatment and the acquisition of any necessary land, rights of way and equipment therefor. 2. That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said bonds. BROWN O WOOD.ONE WORLD TRADE CENTER.NEW YORK.N.T 10040 09b 3. That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. 4. That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote of the people as provided in G.S. §159-60 in which event it will take effect when approved by the voters of the County at a refer- endum as provided in said Act. The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon. Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the Board of Commis- sioners, the sworn statement of debt as so required. Thereupon the order entitled: "ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried, the Board of Commissioners fixed 7:30 P.M. , February 17, 1987 in the District Courtroom o.£ the Old Chapel Hill Post Office in Chapel Hill, North Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The Durham Morning Herald and The News Of Orange not later than the sixth day before said date. -2- RROwf s W000.ONE WORLD TRADE CENTER.NEW TORE.N.T,I DDA8 055 I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2, 1987 as relates in any way to the introduction and passage on first reading of an order authorizing bonds of said County and the call of a public hearing upon said order and that said proceedings are recorded in Minute Book No. of the minutes of said Board, beginning at page and ending at page I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month in the Orange County Courthouse at 106 Margaret Lane in Hills- borough, North - Carolina at 7:30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina at 7:30 P.M., has been on file in my office pursuant to G.S. §142-318.12. WITNESS my hand and the corporate seal of said County, this day of February 1987. Clerk to the Board of Commissioners • -3- BROWN a WOOO.O■E WGR.A TRADE CENTER.NEW YORK.N,Y I 0O4a COUNTY OF ORANGE, NORTH CAROLINA 1 0 0 SWORN STATEMENT OF DEBT MADE PURSUANT TO THE LOCAL GOVERNMENT BOND ACT, AS AMENDED I, Gordon Baker, Finance Director for the County of Orange, North Carolina, having been designated by the Board of Commis- sioners for said County to make and file with the Clerk to said Board of Commissioners a statement of the debt of said County pursuant to The Local Government Bond Act, as amended, DO HEREBY CERTIFY that the following is a true statement as shown by the books in my office, not taking into consideration any debt in- curred or to be incurred in anticipation of the collection of taxes or other revenues or in anticipation of the sale of bonds other than funding and refunding bonds: (a) GROSS DEBT a(1) Outstanding debt evidenced by bonds: School Building Bonds $.”5-,P90 School Building Bonds, Series A Q: , School Building Bonds, Series B -0- School Bonds 4,9QQ,QQo Water and Sewer Bonds , )sq,000 Other bonds _;Q; , $ a(2) Bonds authorized by an order introduced on February 2, 1987 but not yet adopted: Sanitary Sewer Bonds $ 200,000 a(3) Unissued bonds authorized by adopted orders $ -0- a(4) Outstanding debt, not evidenced by bonds $ -o- (a) GROSS DEBT, being the sum of a(1) , a(2) , a(3) and a(4) $ ,6ti225�000 (b) DEDUCTIONS b(1) Funding and refunding bonds authorized by orders introduced but not yet adopted $ -0- BROWN•WOOD.ONE WORLD TRADE CENTER.NEW TORR.N.T.10D40 • I 0 -1 b(2) Funding and refunding bonds authorized but not yet issued $ -0_ b(3) The amount of money held in sinking funds or otherwise for the payment of any part of the principal of gross debt other than debt incurred for water purposes or sanitary sewer purposes (to the extent that the bonds are de- ductible under G.S. §159-55(b)) $ `0- b(4) Bonded debt included in gross debt and incurred, or to be incurred, for water purposes $ 150,000 b(5) Bonded debt included in gross debt and incurred, or to be incurred, for sanitary sewer system purposes to the extent that said debt is made • deductible by G.S. §159-55(b) $ -0- b(6) Uncollected special assessments heretofore levied for local im- provements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred to the extent that such assessments will be applied, when collected, to the payment of any part of the gross debt $ . . :4_. . b(7) The amount, as estimated by the N/A , of special assessments to be levied for local improvements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred, to the extent that the special assessments, when collected, will be applied to the payment of any part of the gross debt $ -0` (b) DEDUCTIONS, being the sum of b(1) , b(2) , b(3) , b(4) , b(5) , b(6) and b(7) $ 150,000 (C) NET DEBT (c) NET DEBT, being the difference • between the GROSS DEBT (a) and the DEDUCTIONS (b) $ .6,075:000 . (d) APPRAISED VALUE (d) APPRAISED VALUE of property subject . to municipal taxation before the application of any assessment ratio, being the value fixed in 1986 $ .2.0280.6.6/1.29 -2.. 6SOWN•WOpp_ONE WORLD TRADE CENTER.NEW VOAR.N Y 10048 (e) DEBT RATIO (e) Percentage which the NET DEBT (c) bears to the APPRAISED VALUE (d) 0 26 % • The foregoing statement is true. Finance Director for the County of Orange, ' North Carolina STATE OF NORTH CAROLINA ) ss. : COUNTY OF ORANGE Subscribed and sworn to before me this 2nd day of February 1987. Notary Public My commission expires I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of a statement which was filed with me at a meeting of said Board held on February 2, 1987, after the introduction and before the public hearing on an order authorizing $200,000 Sanitary Sewer Bonds of said County, and that said statement is open to public inspection in my office. WITNESS my hand and the corporate seal of said County, this day of February 1987. Clerk to the Board of Commissioners -3- BRPWNO WOOD.ONE WORLD TRADE CENTER.NEW TORN.N T 100412 ORANGE COUNTY 1 U d BOARD OF COMMISSIONERS Action Aga ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: FEBRUARY 2, 1987 SUBJECT: WASTEWATER COLLECTION AND PURCHASE CONTRACT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S CONTRACT OFFICE,X501 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227 -2031 Durham - 688-7331 PURPOSE: To approve the Wastewater Collection and Purchase Contract as revised. NEED: Since referring the contract for the Town to approve revisions requested by Farmers Home other clauses have been developed by the Town and County staffs. These include: 1. A new whereas statement which sets forth the basis for the Town providing treatment service to the County. 2. Additional language contained in Section 3 which permits a notice to be given to the County of the timetable necessary for the Town to provide the remaining treatment capacity in the event that the reserve has not been used to the full 380,000 gallons per day by the time the Town has only 500, 000 gallons of capacity remaining. 3 . Additional provisions pertaining to meter maintenance and reporting responsibility contained in Section 6. 4. A consolidated Section 7 (from former Sections 7 and 8) to establish the basis for the treatment charge to the County. 5. Section 9 contains an additional paragraph to clarify maintenance responsibility for that portion of the County system which extends on the Hillsborough side of the meter location. Town Board action is expected February 2, 1987. RECOMMENDATION(S) : Adopt contract as revised pending approval of the County Attorney as to legal form. Draft revised by Michael B. B January 27, 1987 rough 104 WASTEWATER COLLECTION AND PURCHASE This Contract for the Sale and Purchase CONTRACT Treatment Services is entered into as of the of Wastewater Collection and he day of between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter"TOWN" and ORANGE COUNTY Wafter referred to as NORTH CAROLINA hereinafter referred to as the "COUNTY"; WHEREAS, it is the intent of the County to construct collections stem to serve a wastewater e an area of y Cheeks Townshi Carolina to address health roblems related p' Orange County, North p elated to the failure of septic tanks and other individual and package subsurface sewage treatment WHEREAS, the County neither systems; and owns nor operates a wastewater treatment facility; and WHEREAS, the Town operates a wastewater collection wastewater treatment facility with th system and the capacity to receive and treat wastewater generated by the wastewater collection system r an area of Cheeks Township; and p oposed to serve WHEREAS, the Town is willing to make its wastewater collection wastewater treatment facility lection system y available to receive and treat wastewater generated by the County's wastewater collection system conditions and sub ' , but only upon the 7ect to the limits hereinafter set forth; and WHEREAS, he Town.. is .__.__..�_.. willing tn_..__charge for the Count ' __ _ -bons to the system .. __..__...._...�.. ..-._-...,�Y_.S_��7tia1 connec- ava i 1�bt l i t fees h t M.,_�...._.. ..__...._.._.__. .•.�-�--..ar�ZWPr.than normal and to charge .a reduced-monthly- service _ . ,- •�--•..- ... charge in the interest of intergovernmen- tal cooperation and on the basis that.'....,x._�...�..(i) the ....._ .... ..� .,.�.._..�..�...r e County's r e . �. . _ principal objec- tive in constructing its wastewater collection system is to r health rob .,.,�.�,.....�.,__. �e1 ire .ph,.l.l� ..:: 1. h,, p. ..:hems cause,.a,Ax fa n.,g,sewa a treatment s ste s i�l J Cheeks Elementary School as well as ..�.-,—..,-�._._�_._._.ld_....�.•�-,.._.�..._.._..,,.,.„.�.�.s_.....�.,..-,,,.w..ry. ,..�.~.�_. �,,.W..,......_�....-...-- ,...__w__._.._wi t...h_.T..i_--.n . c....__er._...ta-..-_-i•.-, n-x„_-existina resi.-_d e-n t.. j l-areas, and (i i) the County will 6 improving the Town s existin wastewater collection system by constructing gravity line within the Town• and. ii i i)construction of the County system will alleviate a source of pollution(from failed septic tanks) of the Eno R i ver, the Town's water supply source; NOW, THEREFORE, in consideration of the foregoing and the mutual agreements hereinafter set forth, it is agreed as follows: 1. The Town agrees to allow the County, at County expense,pence, to tie its collection system to the interceptor (State Road 1144) as set forth in the Engineer's p�►nm°cks Mill Road g7neer's Revised Plans and Specifications. Such connection shall be made in strict plans and specifications accordance with cations approved in advance in writing by the Town in order to ensure its compatibility with the Town' s wastewater treatment facilities and policies. collection and 2. The County agrees to pay the Town $15,000.00 as a bl availa- bility (tap) fee for anket availa- the privilege of connectin g the Efland-Cheeks Elementary School wastewater facility and the County' s custo- mers to the Town's sytem. The list Y s initial 212 custo- Y customer and map Town. Five thousand dollars of P will be provided to o the $15,000 is for the availability associated with the Efland-Cheeks Elementary School . The above fee shall be paid before bove $15,000 efore any wastewater is permitted to flow through the meter. 3. The Town agrees to treat up to 380,000 gallons of system' s wastewater the County per day, which includes the wastewater said school and the initial said by 212 customers of the County's wastewater 1'U 3 collection system as well as additional customers in the future. If, when the usage of the Town's wastewater treatment Jaci.Lilcie h.as_jacreasgd, to the extent that the remaining, treatment ..caacity i s- less than 500,000 gallons per day ^the MCounty has_ not utilized. tile fuj1_µ38Q,000_Ellons per day capacity reserved, the Town shall provide the County notice of the timetable necessary for it to provide the wastewater treatment service for the remaining capacity reserved. 4. No customer shall be allowed to connect to the County system unless and until such customer' s proposed discharge has been found accept- able by both the Town and County. Approval shall be predicated on (1) the quality of the effluent of the potential user being compatible with the Town' s NPDES discharge permit, (2) compliance with the Town' s ordinance, rules, and regulations concerning pretreatment of industrial wastewater, and (3) all County (subdivision, zoning, erosion, building, etc.) and State (DOT, etc.) permits having been properly granted. Under no circumstances will the County permit the discharge of septic sewage in its system. 5. After the school and the first 212 customers above specified, the County shall pay to the Town for each additional customer that connects to the system an amount equal to the availability fee that would be charged by - the Town at that time to a comparable customer connecting directly to the Town' s wastewater collection and treatment system. This amount shall be paid to the Town by the County prior to connection of such customer to the County' s system. It is understood that the County may charge such custo- mers additional fees for the privilege of connecting to the County owned wastewater collection lines. 104 6. The County shall install and maintain a meter as shall be set forth in the plans and specifications of the project at a point in the County' s sewer line one thousand seven hundred and ninety three (1793) feet northwest of Latimer Street on West Hill Avenue. The meter will measure the flow of wastewater from the County' s system into the Town's system. The meter shall be Perms ically tested for accuracy, not less_ than once every six months, by or at the Coun s_expense Yand the results promptly reported to the Town. If the meter fails to accurately measure the amount of wastewater passing through it, it shall be recalibrated or repaired as necessary at County expense and the County and Town shall negotiate an appropriate adjustment in payment. 7. The County agrees to pay to the Town each month for the wastewater passing through said assin throu h d meter an amount equal to seventy percent (70%) of the amount that would be char ed b ,-, the,_„Town_ to-,_other out-of-town, non- collection and governmental customers who discharge into the Town's ,_... . .. treat- ment system comparable quantities of wastewater, except that in no case shall the amount charged be less than the amount that would be charged to an in-town customer discharging comparable quantities of wastewater. • .,...,r.ys4�..y.nr..v...f ...�..v+n .•••.r�..n Ih.w^nv.,w,r Wert�ti+w c,r.v 8. The wastewater collection system constructed by the County shall be the property of the County. The Town_ shall have the right to run parallel sewage transmission lines east of the Eno River and to connect its sewage collection lines into the gravity portion of the County sewage transmission lines. Without the specific written permission of the Town, the County agrees that its wastewater collection system may only serve customers located west of the Eno River. It shall be the responsibility of the County to maintain its wastewater collection and transport system and { 5 lOb perform all customer billing and collections. This does not preclude the County from contracting maintenance and/or billing functions. 9. Any failure of the Town' s wastewater collection system or wastewater treatment facility which impedes the flow of wastewater from the County' s wastewater collection system shall be remedied by the Town with all possible dispatch. In the event of an extended period of malfunction of the Town' s wastewater collection system, the County' s customers shall be required to reduce their discharge only in the same ratio or proportion as that required of the Town' s other customers. Any failure of any portion of the County's wastewater collection stem that is located on the Hillsborough side of the above-referenced meter shall be. remedied b,' the County, with all possible dispatch. In addition, ter._ ...-.....-..,: .:.,. : .� :., -.� w.>,.. the County shall properly maintain this portion of its system to prevent any substantial infiltration of storm water into such lines. 10. The construction of the wastewater collection and treatment system by the County is being financed by a loan made, or insured by, and grant from the United States Department of Agriculture. No provision set forth in this Contract shall be binding upon either party unless and until all terms and provisions hereof have been approved in writing by the N.C. Director of the Farmers Home Administration U.S.D.A. 11. Town agrees_ to collect and treat wastewater generated by County' s wastewater collection system for a minimum of forty (40) years as provided in this contract and as provided in amendments to this contract which may be agreed upon by the parties from time to time. { i E. IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have caused this contract to be duly executed in duplicate originals, a copy of which is retained by each party. ATTEST: Clerk, Orange County Board of Shirley E. Marshall , Chair Commissioners Orange County Board of Commissioners ATTEST: Clerk, Town of Hillsborough Frank Sheffield, Mayor Town of Hillsborough This contract is approved on behalf of the Farmer' s Home Administration this the day of 19 BY: TITLE: State Director This instrument has been preaudited in the manner required by the Local Government & Fiscal Control Act: _ _ COUNTY FINANCE DIRECTOR 1J ORANGE COUNTY Action Agend BOARD OF COMMISSIONERS Item No. ACTION AGENDA ITEM ABSTRACT MEETING DATE February 2, 1987 Subject: APPOINTMENTS I Department: BOARD OF COMMISSIONERS I Public Hearing: Yes % no I Attachments: Information Contact: Beverly A. Blythe • Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. A-12 PRIVATE INDUSTRY COUNCIL - 1 vacancy (vocational rehabilitation representative) ; 1 resume is submitted for consideration. A-13 RECREATION AND PARKS ADVISORY COUNCIL - 3 vacancies. No recommendation has been received. B-1 - BOARD OF HEALTH - 1 vacancy - 1 resume has been submitted for consideration. B-7 HUMAN SERVICES ADVISORY COMMISSION - 16 vacancies; Nominations have been received; Nineteen (19) resumes have been received. B-14 ARTS COMMISSION - 6 vacancies because of expiration of terms. All 5 would like to be considered for reappointment. B-15 AIRPORT ISSUES TASK FORCE - 28 resumes have been received. B-23 LONG RANGE WATER MANAGEMENT STRATEGY COMMITTEE - no additional resumes have been received. i C-1 CARRBORO BOARD OF ADJUSTMENT - 2 vacancies - a resolution has been received from the Carrboro Board of Aldermen. C-2 CARRBORO PLANNING BOARD - 3 vacancies - a resolution has been received from the Carrboro Board of Aldermen. C-5 HILLSBOROUGH BOARD OF ADJUSTMENT - 2 vacancies. C-6 HILLSBOROUGH PLANNING BOARD - 1 vacancy. RECOMMENDATION: As the Board decides. r 1 IT IS AGREED between SOUTHERN RAILWAY COMPANY, a Virginia corporation, hereinafter styled Company; and COUNTY OF ORANGE, a municipal corporation of the State of North Carolina, hereinafter styled Licensee: 1 . Company grants unto Licensee, insofar as its title enables it so to do, the license, as a personal privilege and not transferable without the written consent of Company, to construct and maintain a 8-inch sewer pipe line crossing along, across and under the right of way or property (hereinafter called "property") of Company, at or near EFLAND, North Carolina; the aforementioned installation, hereinafter called "Facility", being that identified and located substantially as shown on annexed print of Drawing marked Exhibit A dated June 1 , 1986 (furnished by Licensee) . Licensee will pay the sum of $350.00 as a consideration for the license hereby granted. Licensee further agrees to pay unto Company for said privilege a rent of NO DOLLARS ($-0-) per annum, payable annually in advance. Licensee further agrees to reimburse Company, upon bill rendered, for any and all expenses which may be incurred by Company, resulting from or in connection with any such special engineering studies, field supervision or flagging protection as Company may find necessary to perform in connection with the installation or maintenance of said Facility. 2. Licensee will construct and maintain Facility, at its expense, in such manner as will not interfere with operations of Company or endanger persons or property of Company, and in accordance with (a) plans and specifications (if any) shown on said print and any other specifications reasonably prescribed by Company, (b) applicable regulations prescribed by statute or by governmental authority, and (c) applicable specifications adopted by the Association of American Railroads when not in conflict with plans, specifications or regulations mentioned in (a) and (b) above. Licensee shall give the Division Superintendent of Company at least 72 hours ' advance notice of Licensee' s intention to begin construction of said Facility. Licensee will , at its expense, make such changes in location, grade or construction of Farili+„ �_ AmmEm of Company or any other corporation controlling, controlled by or under common control with Company, to save Company or any other corporation controlling, controlled by or under common control with Company, wholly harmless from and against all claims, damages, expenses and liability (whether or not such liability has been judicially determined) for loss of life, personal injury or damage to property, resulting from or in any manner attributable to the construction, maintenance, use, operation or presence of the Facility, or to the presence of the equipment or employees of Licensee, on Company's property. 6. If License shall violate any of its covenants in this agreement contained, Company may terminate the same by serving upon Licensee ten (10) days ' written notice of its election so to do; provided, however, that unless this agreement is terminated as a result of a violation of covenant of Licensee, as aforesaid, this agreement will remain in full force and effect subject to termination by Company by serving upon Licensee sixty (60) days ' written notice of Company' s election so to do, only upon the occurrence of any one or more of the following events: a. If Licensee shall discontinue the operation of said pipe line; or b. If Company shall be required by any governmental authority having jurisdiction in the premises to remove, relocate, reconstruct, or discontinue operation of its railroad at the aforementioned location; or c. If the necessities of Company in the judgment of its Superintendent, shall require a change in location or elevation of its railroad at the location of said pipe line which might effectively prohibit the use of said pipe line; or d. If in the judgment of Superintendent of Company the maintenance or use of said pipe line unduly interferes with the operation and maintenance of the facilities of Company, or with present or future use of said premises by Company, its lessees. affi l iatpc c"rrnrr..v- - __ ts..,.4 _ . -. • I . 1 ___ 5+o 7 Lv ? S 2 m ' / vs ACt.1 al _ 7.�3 0 ,✓.e b _3 MI M 1.4 a ZG3 5-1.4.. /,+04.83 ,i A 6:19.!-----kc po ..1 k O J p I rL�TLc�ca❑ 4 0 � Ira ' 4 SSs° 3p,03n rs--1 '53' IS' .0R 8.pltllIllIllIllIll..W1 wee \ 7'1'0 Ok • 1 �, - i, 4-?.-IN t_Rr.Ab it L... /�J I• al 1Z/0 N �� 1 I . t;1 N u' ZCQ- \--- 0.- ..1"' F771 .- o 0-r . Le, 1,1 r-e:.fzes-r gp. (s R 13 72. ) - Lie C. __-L- _ . •-- Pipe -Line and_Crossing Lo be inst xl ��t - - - and maintained n ac 2.4 co atica-gjt --- — M H ' d ZG latest eppr�ved-,-1...A> I' AIT�RAIYI,VPA7C:y --_ _— -�-•- ------_---.___-- TQ�'.avr.+3=4'S._ :.:-- __ __ ... :._rENGII RING AS50$IATIAN'S - - , Spee!!tent i-on '_�_.... -r.. . _. _ 1._ for-Pi Pipelines -!or Cones it..F mca .._- p �' ��] b].a:� - -... -°- -- r - 1 - - . - _= s Z_ 5°10:--- ---- - -_ . _ _ _ _ _.. -- - -- 'b-- 353• ` /P_��_-- -' • } _ L... OF - - V - 4- +, • :.. - - '-•I- uI-- .44s 3p : . v cit.- _ __�_ 4._ GL- ;1 - - - _ _ 4600 ._ _. =_ -- - - -.._ .. _ . r _ _ : i - JUNE i,-- 986.---- - S NORTH CAROLINA RESOLUTION ORANGE COUNTY At its regular meeting on the 2nd day of February , 1987, the Board of Orange County Commissioners approved the following resolution: IT IS HEREBY RESOLVED that Orange County contract with Southern Railway Company for the purpose of obtaining the right to use right of way owned or controlled by Southern Railway Company for the purpose of constructing and operating a County owned sanitary sewer system in the Efland area of Orange County. The terms and conditions of this contract are as provided in the copy of the contract attached and made a part of this resolution. It is further resolved that the Chair of the Board is hereby authorized to execute the contract referenced above on behalf of Orange County and the Clerk to the Board is authorized to attest the Chair 's signature and attach the Orange County seal. The foregoing resolution was adopted unanimously by the Board upon motion of Commissioner Hartwell , seconded by Commissioner arev 1 • This the 2nd day of February , 1987. ORANGE COUNTY By: aff G Ch Orange County Board of Commissioners ATTEST: (Official Seal) Clerk to t Board of C missioners 2 _ _ _� �_ _ -_ • - -I - - - • - _ . _ . ,. • • ! \z,c, ...,_._ a,.. 1 ‘ 4. • • L _ ..ter. +o0 to 8 S IZP••• • i(-I . ?� i pIL . .Ap - M �-]` Z G3 4,..-1 "Ar . 0 ...., S`-4. [,+04.S3 ,1 Clt 41 Z----- 3 Ig. • G - R SeVeR �� i Z"\ 4 2. til do. ZCA--- it .,...r.•\ rd"."1 ' aZ2N.01-tr-;e,01 D r a LIT 41 o& Lail if:.�rzesT (srz t�7z ) - LIJ e c. -- � instil", _ -- t r _ � - . pipe, �dC - . ras�ing_ b� li _ - - - —? ----- -•-- .„ ..: - latost epprnvea• -AJLERPCAN_and .5�.-a-Spec i c t? ,rYGINKERING A-5SOSIA IflN r --- ._ -- --- . :- � --i_ .. ICr.Pipe�ines !a s Gonve�iSa�nrilit � -- - ns �r ��---- - 6v :. - - _ orr4f2iZ _= beitanaes+_ -- - ---4 �-� _ __ •-_ : . .,.. 3 5.z.___________r__. _____ __ I__ • -• . - _r S s Z.15-To.: �_.._ _ _ _~.=. .: _ : .. . _ : • _ •___= ..... _ - •- _ ('(v__6.-- L _ __- ',- --• r - - - - i -- - f �.. • ----- :- - t - - •_- •------ ,.__ & O -- ► i � - . _---- -- ----' - yam : - _ .._ _. .. _ it. ,. . _.A,.._ _ _._ , . ..• r-4t!1 13 7.11.1,j-r_j.._ . I 1155_ -• _4- --- - - -JUNE_ .,- 1986 -- -_ - S - - ■ NORTH CAROLINA RESOLUTION ORANGE COUNTY At its regular meeting on the 2nd day of Februa�- _ry_-, 1987, the Board of Orange County Commissioners approved the following resolution: IT IS HEREBY RESOLVED that Orange County contract with Southern Railway Company for the purpose of obtaining the right to use right of way owned or controlled by Southern Railway Company for the purpose of constructing and operating a County owned sanitary sewer system in the Efland area of Orange County. The terms and conditions of this contract are as provided in the copy of the contract attached and made a part of this resolution. It is further resolved that the Chair of the Board is hereby authorized to execute the contract referenced above on behalf of Orange County and the Clerk to the Board is authorized to attest the Chair 's signature and attach the Orange County seal. The foregoing resolution was adopted unanimously by the Board upon motion of Commissioner Hartwell , seconded by Commissioner Carey 1 This the 2nd day of February , 1987. ORANGE COUNTY By: +■ -/ L, .*I Chai : T Orange County Board of Commissioners ATTEST: (Official Seal) . Clerk to' t Board of C missioners 2 • • • • __._._._.:_ ._._1.. - ^. ° . - y� 5+oo to 7 S All z tic it 753 ir M 1.4 KJc. 2 c3 t---------. . . . ' ,(4- (7+a4.83 ,I I ki . elo .I 0 ....Q1�,1 Ste, ,a 3 4 n �`� 3s3. 18• .R Is p Ni • ra N � KP■�Tao gib �r W pM qt • ji.______________________ ' Z/0.7 3 a - Pt �;I d o- ZCA- it ti. Q .,..■1■....\ S a Li-r-i-1 4- Le:. 1..1 c Q m r es — _ ,- - - - pipe Line 1-. ._. 1 �±d_Cras in8-4G be inst. -1�-- - �� ' -end m83rttein - _ + _1.,�F.1 -mod •ZG .- _ ed--In accic aark.e__nth; Tod'_. tv3::��= : :.-. . 7--: .rlatost appraved •�MERI'CAN RAIILWAT+ --------- -- - - - : '- GItIISG ASSOIAxIbN'S'Specltl _"_._ ._._. ----- - .. - -- --- -• ---+ -. . . _. _ rig __._-L_ . ro--r.Fipaiinea tor- Conirayjrig.. -" -' -- - ' --- -� . . r - - -- dub a aes0� .. _ ___;. .._ - -- - t 1 - - S` Z.1s%:.._ _ _ ` _: _. _ -- _ ►- -- --_ - - .-w • - i - - ---- i -- - - - I-- •1 r.l�l--_I F._t' b 4$ 3d - . .. ... G L-- -Y= -i -_ - _ of - •r.r `; r r _ i r - -- r -- -- --- - • _ - ... r-tf?4,,"-rii_T__j.--_. . -_. - - --- /155_ - -- ___ __-----1. - -JUNE 1986 -- S - - - Y - - PROCLAMATION MONTH OF FEBRUARY AMERICAN HEART MONTH WHEREAS the American Heart Association is actively campaigning against the nation's number one killer - Cardio- vascular disease, and WHEREAS heart disease accounted for 44% of all deaths in Orange County last year, and WHEREAS more than 1, 000 volunteers in Orange County will join in the efforts to distribute American Heart Association information and seek funds for continued research, NOW THEREFORE, on behalf of the Orange County Board of Commissioners I, Shirley E. Marshall, do hereby proclaim February as HEART MONTH IN ORANGE COUNTY and ask all residents to support the American Heart Association's 1986-87 campaign. Shy E. Marshall, Chair Attest: r CP. Cl k S E A L 1.►' COUNTY OF ORANGE, NORTH CAROLINA SWORN STATEMENT OF DEBT MADE PURSUANT TO THE LOCAL GOVERNMENT BOND ACT, AS AMENDED I, Gordon Baker, Finance Director for the County of Orange, North Carolina, having been designated by the Board of Commis- sioners for said County to make and file with the Clerk to said Board of Commissioners a statement of the debt of said County pursuant to The Local Government Bond Act, as amended, DO HEREBY CERTIFY that the following is a true statement as shown by the books in my office, not taking into consideration any debt in- curred or to be incurred in anticipation of the collection of taxes or other revenues or in anticipation of- the sale of bonds other than funding and refunding bonds: (a) GROSS DEBT a(1) Outstanding debt evidenced by bonds: _ School By ' ' - - -- School Schoc, Sc} Rft COUNTY OF ORANGE, NORTH CAROLINA SWORN STATEMENT OF DEBT MADE PURSUANT TO THE LOCAL GOVERNMENT BOND ACT, AS AMENDED I, Gordon Baker, Finance Director for the County of Orange, North Carolina, having been designated by the Board of Commis- sioners for said County to make and file with the Clerk to said Board of Commissioners a statement _of the debt of said County pursuant to The Local Government Bond Act, as amended, DO HEREBY CERTIFY that the following is a true statement as shown by the books in my office, not taking into consideration any debt in- curred or to be incurred in anticipation of the collection of taxes or other revenues or in anticipation of- the sale of bonds other than funding and refunding bonds: (a) GROSS DEBT a(1) Outstanding debt evidenced by bonds: _ School Building Bonds . . . . . . . . $.275.4390 School Building Bonds, Series A . .:Q: . School Building Bonds, Series B -0- School Bonds _ , . _ 44M,O¢O Water and Sewer Bonds .x:5o,ppo Other bonds _ _�Q; _ $ F o25IQ04 a(2) Bonds authorized by an order introduced on February 2, 1987 but not yet adopted: Sanitary Sewer Bonds $ 200,000 a(3) Unissued bonds authorized by adopted orders $ _0_ a(4) Outstanding debt, not evidenced -0- by bonds $ (a) GROSS DEBT, being the sum of a(1) , a(2) , a(3) and a(4) $ 6.225,000 (b1 nRnru mTnnrc • b(2) Funding and refunding bonds authorized but not yet issued b(3) The amount of money held in - sinking funds or otherwise for the payment of any part of the principal of gross debt other than debt incurred for water purposes or sanitary sewer purposes (to the extent that the bonds are de- ductible under G.S. §159-55 (b) ) -0- b(4) Bonded debt included in gross debt and incurred, or to be incurred, . for water purposes $ - 15o,Og0 13(5) Bonded debt included in gross debt and incurred, or to be incurred, for- sanitary sewer system purposes • to the extent that said debt is made deductible by G.S. §159-55(b) b(6) Uncollected special assessments heretofore levied for local im- provements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred to the extent that such assessments will be applied, when collected, to the payment of any part of the gross debt $ b(7) The amount, as estimated by the N/A , of special assessments to be levied for local improvements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred, to the extent that the special assessments, when collected, will be applied to the payment of any part of the gross debt -o- (b) DEDUCTIONS, being the sum of b(l) , b(2) , b(3) , b(4) , b(5) , b(6) and b(7) $ ?_50,000. . (c) NET DEBT (c) NET DEBT, being the difference between the GROSS DEBT (a) and the-DEDUCTIONS (b) $ IA% rnrnr,a,.., - d . �� • : _ m ' ' . (e) DEBT RATIO (e) Percentage which the NET DEBT (c) bears to the APPRAISED VALUE. (d) o 26 The foregoing statement is true. Finance Director for the County of Orange, North Carolina STATE OF NORTH CAROLINA ) ) ss COUNTY OF ORANGE Subsc '- w and sworn to before me this 2nd day of February .., '' D C ry 1987. • NOTARY I / ii. f in, X10 PUBLIC : ,ota �, �; rY Public y4�\__may. , My commission expires �p I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of a statement which was filed with me at a meeting of said Board held on February 2, 1987, after the introduction and before the public hearing on an order authorizing $200, 000 Sanitary Sewer Bonds of said County, and that said statement is open to public inspection in my office. WITNESS my hand and the corporate seal of said County, this 2nd. day of February 1987. 1 - - 7- ity--- 20,7/1 ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 • 'MOSES CAREY.JR. 'STEPHEN H.HALKIOTIS HARTWELL a•IiRLEY E.MARSHALL DON WILLHOIT February 4, 1987 Ms. Sandra J. Webster, Chief Clerk- North'Carolina Utilities Commission Post Office Box 29510 Raleigh, North Carolina 27626-0510 ATTN: MR. BILL PARTIN Dear Ms. Webster: - The Orange County Board of Commissioners on 2 February, 1987 has requested formally the extension of our further response to Docket No. P-89, Sub 23 to 6 March 1987. We appreciate your willingness to extend the date for response given to Richard Helwig, Chair of our Technical Telephone Task Force when he . contacted Bill Partin by telephone. Thank you for your cooperation. Sincerely, - AL/f 141/ Shirley E. Marshall, Chair :. Board of Commissioners SEM/bab File • �,ipsc�tin� ��imG»ter�,C fi orryterAteelaeld wmendao". A'r 27401 OLIN G. MILLS Ni S. ELM STREET SUPERINTENDENT January 9, 1987 . lc TEL: I919I X72-a24 325 18 11 Mr. Geoffery Gledhill Attorney at Law 110 N. Churton Street Hillsborough, N. C. 27278 Dear Mr. Gledhill: Reference your letter of December 19 , 1986, concerning license/encroachment agreement: Orange County Sewer Project in and around Efland, North Carolina, and your objections to parts of that agreement. Attached now is revised agreement between Southern Railway Company and County of Orange, North Carolina, concerning an 8-inch sewer pipeline crossing along, across and upon the right of way of Company property at Efland, N. C. ; located 400 feet west of Milepost H-37 to a point 753 feet west of Milepost H-37; one time consideration of $350.00; no annual rental; terminable 60 days notice. This document reflects a provision for a conditional termination. Please have executed by an individual with the County of Orange, furnishing resolution authorizing this signature, and return both copies for our like handling. The instruments should not be dated as this will be done when presented to our Vice President for execution, and when this handling is complete, a validated counterpart will be returned for your records. When returning the executed drafts to this office, please advise date use of our property commenced and furnish mailing address for use of our Accounting Department in billing. Very truly yours, &iJ inten t �. r r: a - .:;. ... t .'J:`'f'•i:a..Jar?.�-:+� - :i.:cSi7�•t:.11:_1 ivr.. ti.. __-.- `k:ffiit4"..I-_ _ •Tee.:`- --ast'-- - --__._ n -,.awi... . ocs 4 Orange (1Ionntg c[ voXs 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 January 29, 1987 MEMORANDUM - TO: Orange County Board,of Commissioners FROM: Dan G. L�nsford,, Superintendent REFERENCE: Major Facility Improvement Plan Revision As a follow-up to our discussion on Tuesday, January 27, 1987, we have removed projects totaling $1,023,260. These projects can be classified as projects for the regular capital outlay budget, if the school system receives $700,000 to $800,000 each fiscal year. If this is accepted, then we would recommend the timetable to be as follows: 1987-88 through 1988-90 - $ 8,434,507 1990-91 through 1992-93 -- 1,804,320 • Future Needs - 8,780,063 Total - $19,018,890 I would emphasize that the first two parts of the plan should receive the primary attention at this time with this total being $10,238,827. Again, we appreciate the interest of the Board of Catmissioners in responding to our needs, and look forward to further planning on these projects. DGL:ha cc: Orange County Board of Education Revised 1/29/87 Administrative Unit 680.- Orange County Schools County Orange SCHOOL FACILITY NEEDS, 1986-87 The Orange County _ Board of Education submits these estimates of actual and realistic needs which it has determined to be necessary to provide a safe, attractive, functional environment for every student as specified in the Basic Education Program. The total of these estimates is $ 994S9.796* . (Revised to a total of $19,018,890 at the request of the Orange County Board of Commissioners.) Adopted by the Orange County _ Board of Education on January 26, 1987 '1".< 52...r..-;€44-69 1/26/87 i-jil Chi / + Date 4111 .. 'Ali 116-. —rr161k_ — 1/26/87 e - ar , . x -Icio Date *This revision was completed on the premise that the regular, annual capital outlay amount would be increased to $700,000 - 800,000 to cover the amount deducted. Page 1 of 4 Administrative Unit 680 - Orange County Schools County Orange FUNDING SCHEDULE FOR SCHOOL FACILITY NEEDS The Board of County Commissioners has reviewed the long-range plan and Summary of School Facility Needs submitted by the Board of Education. The board of commissioners proposes to fund these facility needs in accordance with the following schedule: 1987-88 through 1989-90 $ 1990-91 through 1992-93 $ Future needs $ Total g Comments (If you are unable to specify a proposed funding schedule at the present time, please indicate the reasons below.): Adopted by the Board of County Commissioners on Chairman Date Clerk Date Page 2 of 4 Revised 1/29/$7 Administrative Unit Orange County SUMMARY OF SCHOOL FACILITY NEEDS,. 1986-87 Replacement of Temporary Facilities - Most school systems in North Carolina are experiencing an increase in school member- ship for grades K-5. This compounds an existing problem as many administrative units still have students housed in mobile units, in temporary frame buildings, in multipurpose rooms or in other temporary quarters. This category in- cludes the estimated cost of adequately housing all students who are now in temporary quarters. The cost of land and equipment is included, where applicable. $ 1,116,500 Replacement of Obsolete Facilities - Approximately 24% of the teaching stations in North taroTina are located in facilities constructed prior to 1949. Most of these buildings are non-fire resistive structures; many have serious building code violations. Most of these buildings are unsuitable for long-range use. Likewise, some of the fire resistive build- ings constructed after 1949 may have code violations and be unsuitable for long-range use. This category includes the estimated cost of replacing the obsolete facilities regard- less of date of construction. The cost estimates include land and equipment, where applicable. $ 5,716,000 Renovation of Buildings Which are Suitable for Long-Range Use - Approximately 30% of all teaching stations in North iFolina are housed in buildings which were constructed be- tween 1950 and 1959. Many of these buildings are minimal by today's standards, contain asbestos which should be removed and have building code violations which should be corrected. Most buildings constructed in this era lack the special facilities needed to accommodate the Basic Education Program. A major renovation will cost up to one-half of the cost of new construction. Many buildings built in the 1960's and early 1970's would also benefit from renovations. This category includes the estimated cost of renovations to build- ings which are suitable for long-range use. . $1,195,500 New or Renovated Facilities for Exceptional Children - Few public school facilities constructed prior to 1965 were planned to accommodate students with special needs. Self- contained programs for the severely and profoundly handi- capped, trainable mentally handicapped and educable mentally handicapped are frequently housed in regular classrooms or temporary classrooms which lack toilet facilities, sinks, adequate ventilation and adequate instructional areas. Resource teachers for exceptional children frequently share standard classrooms or are housed in mobile units or other inadequate accommodations. This category includes the estimated cost of providing all exceptional children with appropriate facilities, including land and equipment, where applicable. $ 114,048 Page 3 of 4 Administrative Unit Orancle County Accessibility for the Handicapped - Section 504 of the Rehabilitation Act of 1973 requires boards of education to make all programs and activities accessible to the handi- capped. Section 504 is applicable to school employees, parents, and other citizens as well as students. Most buildings constructed since 1973 are accessible to the handicapped or can be easily modified. Most buildings constructed prior to 1973 will require extensive modifica- tions; many will require elevators. This category includes the estimated cost of making all buildings which are suitable for long-range use accessible to the handicapped. $ 24,000 Renovations for Energy Conservation - Limited federal monies have been made avai'able on a matching basis to conduct energy audits and make some renovations for energy conserva- tion. The amount, however, has been insufficient. This category includes the estimated cost of renovating buildings to improve their energy efficiency. $ 459,500 Community Schools - Many school facilities are used by the community. Typical projects in this category include renova- tions to existing areas to improve their function and to enhance their use after school hours. $ 1,760,063 New or Renovated Facilities for Administration, Maintenance, Transportation, and Warehousing - Many school systems in North Carolina have adequate facilities for administration and operations while others house these functions in totally inadequate facilities. This category includes the estimated cost for adequately housing all administrative, maintenance, transportation and warehousing functions. $ 202,120 Other Needs - School systems have many facility needs which do not fit the categories above. For example, elementary schools may lack appropriate indoor play areas or multipur- pose rooms; junior high/middle schools and high schools may lack teaching theaters. Increased participation in girls' athletics in grades 7-12 may have intensified the need for an auxiliary gymnasium. Shifts of student population may result in the need for system-wide reorganization- and, consequently, new schools. Many kindergarten and primary programs are housed in conventional classrooms which are inadequate in size and lack special facilities. Schools may lack or have inadequate Master Antenna Television systems; an earth station may be needed in remote areas. More stringent environmental standards are requiring more sophisticated sewage disposal systems. This category includes the estimat- ed costs for school facilites which are not indicated in categories above. $ 8,431,159 TOTAL $19,018,890 Page 4 of 4 .J./27/87 Revised 1/29/87 PROJECT DETAIL (Category, Timeframe, Location, Cost) Replacement of Temporary Facilities 1987-90 Cameron Park Renovation/Addition 1. Remodel art roan into 2 special program roams (AG and Chapter I) 2. Convert music roan to foreign language $ 30,000 3. Remodel media center to became: a. Computer lab, b. Music roan, c. Multi-purpose teaching roam 4. Construction of new space for (a) media 650,000 center, (b) speech and language, (c) art roan and (d) storage (10,250 sq. feet) 5. Air Condition: 5th. Wing 10,000 Original & 1st Addition 190,000 Electrical Service 35,000 Window Remodeling 100,000 Sub-total $ 4015,000 Inflation (10%) 101,500 Total 1,116,500 1990-93 -0- Category Total $ 1,116,500 Replacement of Obsolete Facilities 1987-90 K-6 Elementary School (700 students) Basic Construction Cost $ 4,200,000 Site Acquisition 300,000 Furnishings (8%) 336,000 Architect & Related Fees (7%) 294,000 Water/Sewer 250,000 Inflation (5%) 210,000 Contingency (3%) 126,000 $ 5,716,000 1990-93 _0- Category Total $ 5,716,000 r Page 2 Renovation of Buildings Which Are Suitable for Long-range Use 1987-90 G. A. Brown 1. Rewire AV roam for computer lab purposes (BEP) $ 5,000 Efland-Cheeks 2. Complete paving of faculty parking00 3. Redesign of bus entrance for curb and gutter (safety) 97508 4. Rewire AV room for computer lab purposes (BEP) 5,000 C. W. Stanford 5. Redesign/remodel old dressing room for instruction and multi-purpose use 90,000 Orange High 6. Pave second student parking lot not funded in renovation work 60,000 7. Complete guidance/media center renovation not funded in Phase I 300,000 Central Elem. 8. Rewire AV roan for computer lab purposes (BEP) 5,000 Sub-total $447889 465,000 Inflation (10%) ?0 -4$8 46.500 Total $97498 511,500 1990-93 G. A. Brown 1. Remodel door and ventilation system to reduce noise and heat loss problem $ X908 2. Replace the original carpet installed in 1974 56;889 3. Install two classroom partitions to provide space for BEP requirement 10,000 Efland-Cheeks 4. Replace the carpet installed in 1979 during full renovation -172.67OO9 Orange High 5. Air condition remainder of the buildings and redesign/remodel windows 560,000 Cameron Park 6. Classroom carpet and tile replacement which is currently 6 years old 437559 Central Elem. • 7. Recarpet classrooms (installed in 1974) Sub-total $ 9if7-7549 570,000 Inflation (20%) 18-3-350- 114 000 Total $1,100,106 684,000 Cary Total $-1-fr2±7506- 1,195,500 Page 3 New or Remodeled Facilities for Ecoeptional Children 1987-90 1987-90 C. W. Stanford 1. Redesign/remodel industrial arts shop for instruction - Life Skills Lab $ 103,680 Sub-total 103,680 Inflation (10%) 10,368 Total $ 114,048 1990-93 -0- Category Total $ 114,048 Accessibility for the Handicapped 1987-90 -0- 1990-93 A. L. Stanback 1. Provide for Building 200 to be handicapped accessible; both for vehicles and pedestrian traffic $ 20,000 Sub-total $ 20,000 Inflation (20%) 4,000 Category Total $ 24,000 Page 4 Renovation for Energy Conservation 1987-90 Systemwide 1. Energy retrofit as outlined in energy audit (h) $ 115,000 Inflation (10%) 11,500 Total $ 126,500 1990-93 Eland-Cheeks 1. Window replacement (also vandalized) $ x;569 Orange High 2. Replacement of heat control mechanism installed in the building in mid 1960's (pneumatic and thermostats) 307066 Systemwide 3: Energy retrofit work as outlined in energy audit (k) 115,000 C. W. Stanford 4. Replace boiler system installed in 1969 100,000_ Sub-total $ 2527500 215,000 Inflation (20%) -5¢50.6 43,000 Total $-397688-258,000 Future Needs G. A. Brown 1. Replace original boiler system installed in 1974 $ 30,000 Efland-Cheeks 2. Replace original boiler system installed in 1979 30,000 Subtotal $ 60,000 Inflation (25%) 15,000 Total $ 75,000 Category Total $-5947,598 459,500 Page 5 Commnnity Schools 1987-90 -0- 1990-93 -0- Future Needs A. L. Stanback 1. Renovation of Buildings 100 and 200 to include windows, walls, lights, air conditioning, floor covering (for purposes of adult education, system-level services) $1 408,050 Sub-total $1,408,050 Inflation 352,013 !total $1,760,063 Category Total $1,760,063 r Page 6 New or Renovated Facilities for Administration, Maintenance, Transportation and Warehousing 1987-90 Maintenance 1. Reroof main facility $-1t1-OOG 2. Add two bathrooms; renovate two bathrooms 10,000 Bus Garage 3. Regrade the front of the building to achieve positive drainage 3, 4. Enlarge tire storage roan -3751* 5. Refurbish paint roan (lights, duct system) -57apa 6. Hydraulic lift to upper level storage, for more effective use -}$egg 7. Refurbish interior of the building (install a safety liner on walls) 5,000 Sub-total $ '51;988 15,000 Inflation (10%) g- 1,500 Total $ -S6-49G 16,500 1990-93 Maintenance 1. Enlarge the warehouse by 75' x 40' $ 35,000 Bus Garage 2: Enlarge the front parking area and install a 20,000 gallon diesel fuel tank 55,600 Central Admin. 3. Replace carpet installed 8 years ago -87469 4. Enlarge parking lot by 22 spaces 12,000 Sub-total $ 1117090 102,600 Inflation (20%) 22;200 20,520 Total $ i337290 123,120 Future Needs Bus Garage 1. Add to service bays for an enlarged fleet as the population increases $ 50,000 Sub-total $ 50,000 Inflation (25%) 12,500 Total $ 62,500 Category Total $ 2517440 202,120 Page 7 Other Needs 1987-90 Central Elementary Addition (5 classrooms plus bathrooms) Classrooms 900 square feet each - 4,500 sq. ft. 'ibilets, circulation 30% of above - 1350 5,850 sq. ft. Central Elementary 1. Construction Cost $ 351,000 'ibtal 2. Architect (8%) 28,080 Project 3. Contingency (3%) 10,530 / Cost: 4. Furnishings (8%) 28,080 $417,690 Roof Projects 5. A. L. Stanback (Building 100 and cafeteria) fe@Te99 6. Orange High boiler building and agriculture shop ”-fie 7. G. A. Brown interim _ repairs 8. Central Elementary (1975 addition) 200,000 Efland-Cheeks 9. Redesign of amphitheater and general landscape work 20,000 C. W. Stanford 10. Sidewalk and steps from ' cafeteria area to football practice field (safety) 1508 Orange High 11. Establish a new special ' purpose exit from the north- west side of the campus 10,000 12. Resurface drive behind the home side of the football stadium R--700 13. Multi-purpose practice fields (2) 60,000 14. Multi-purpose outside storage building (30 x 40) -i4reee Cameron Park 15. Storm drain installation (erosion control) 4480= Central Elementary 16. Construct an access/service road to the back of the building (fire protection) 37090 Systemwide 17. General site improvement (erosion control, fence repairs, curb & gutter installation, sidewalk repairs) 50,000 Sub-total $±787±7899 757,690 Inflation (10%) i-69,±89 75,769 Total $±;±997Af9 833,459 Page 8 other Needs Wont.) 1990-93 Roof Projects 1. Orange High Gym $ 4141471460 2. G. A. Brown (full refurbishment) 450,000 G. A. Brown 3. Increase staff parking behind cafeteria 41400 Efland-Cheeks 4. Addition - gym storage and office (increased population) 50,000 C. W. Stanford 5. Total renovation of baseball and football fields (erosion control problem) 25,000 6. Renovate old tennis courts to convert to outdoor basketball area and remove old basketball area (settling problem) 37-3 Cameron Park 7. Driveway and parking improvement 21,000 Central Elementary 8. Replace - hard surface play area x,-000- 9. Resurface teacher parking lot -67500- A" L. Stanback 10. Remove Building 300 (demolish and regrade site) -87e00- 11. General site improvement (erosion control, fence repairs, etc.) 50 000 Sub-total $ 7.667800- 596,000 Inflation (20%) -±4& 119,200 Total $ -89127160- 715,200 Future Needs K-6 Elementary School (700 students) Project Cost $5,506,000 Inflation (25%) 1376,500 Total $6,882,500 Category Total $17943.739 8,431,159 Grand Total $2&,-00427150- 19,018,890 A RESOLUTION REGARDING JOINT PLANNING, WATERSHED PROTECTION, ANNEXATION AND RELATED MATTERS WHEREAS, the Towns of Carrboro and Chapel Hill and Orange County have mutual interests in land use and growth management, annexation matters, and watershed protection; and WHEREAS, a Joint Planning/Watershed Work Group including representatives of the Towns of Carrboro and Chapel Hill and Orange County has met several times since the fall of 1986 to discuss such matters; and WHEREAS, the Joint Planning/Watershed Work Group has developed an "Outline of Agreement in Principle" dated January 21, 1987 and containing 13 statements of principle; and the Joint Planning/Watershed Work Group has agreed to submit this document to the Carrboro, Chapel Hill and Orange County governing bodies for consideration, and recommends approval in concept of the 13 principles; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Orange County hereby approves in concept the attached "Outline of Agreement in Principle" dated January 21, 1987 and including 13 principles. This the 2nd day of February, 1987. „___, 2/t/sagae_. Shir eyw. Marshall, Chair Board of Commissioners ATTES • / Ate /0°9-/ Adr: Clerk / 61(1/A7 JOINT PLANNING AGREEMENT DRAFT September 16, 1986 September 19, 1986 September 22. 1986 October 8, 1986 November 13, 1986 THIS AGREEMENT, made and entered into this 3)day of Febry , 1982, by and between the COUNTY OF ORANGE, a political subdivision of the State of North Carolina, and THE TOWN OF CHAPEL HILL, a municipal corporation duly created and existing under the laws of North Carolina. WITNESSETH: In consideration of the public benefits expected to flow from the cooperative efforts of the parties in establishing a coordinated and comprehensive system of planning within their respective areas of public concern. the parties to this Agreement hereby mutually agree as follows: ARTICLE 1. PURPOSE. DEFINITIONS, EFFECTIVE DATE Section 1.1 Purpose of the Agreement The purpose of this Agreement is to establish a method of coordinated and comprehensive planning in the Orange County-Chapel Hill Joint Planning Area. as defined herein. Section 1.2 Definitions A. Joint Planning Area. The area lying outside the extraterritorial planning jurisdiction of Chapel Hill but within the joint planning boundary designated on the Joint Planning Area Land Use Map, as it now exists and as it may be amended from time to time. B. Chapel Bilk, Joint peyelopment gLaa, (CHJDA) . The area lying generally east of a division of the Joint Planning Area and shown as such on the copy of the Joint Planning Area Land Use Map attached to this Agreement. labeled Exhibit A. and incorporated herein by reference. C. Rural Buffer. The area designated on the Joint Planning Area Land Use Map as such and designated in the Joint Planning Area Land Use Plan as Rural Residential. Agricultural, Public/Private Open Space, Resource Conservation. Extractive/Disposal Use and the overlay district designated Water Quality Critical Area. This area is further defined as being a low-density area consisting of single-family homes situated on large lots having a minimum size of two (2) acres. The Rural Buffer is further defined as land which. although adjacent to an Urban or Transition area. is rural in character and which will remain rural, contain low-density residential uses and not require urban services (public utilities and other Town ' services) . D. Transition. The area designated on the Joint Planning Area Land Use Map as such. This area is further defined as being in transition from rural to urban or already urban in density. Urban services (public utilities and other Town services) are now provided to this area or are projected to be provided to this area. Section 1.3 Effective Date and Duration A. This Agreement shall become effective on the effective date of an Orange County ordinance adopting this Agreement after it has been approved by Chapel Hill and an ordinance that amends Orange County' s Zoning Ordinance (including Zoning Atlas) and Subdivision Regulations as prescribed in Section 2.1 of this Agreement. Any previously adopted Agreements shall become null and void upon this date. B. This Agreement shall remain in effect until terminated by mutual agreement or by withdrawal of Orange County or Chapel Hill. A party may not withdraw until it holds a public hearing on the proposed withdrawal followed by written notice to the other party within thirty (30) days of the public hearing. The withdrawal shall be effective one (1) year following receipt by the other party of the written notice. ARTICLE 2. ADOPTION, ADMINISTRATION AND AMENDMENT OF STANDARDS Section 2.1 Standards within the Transition Area A. Chapel Hill shall prepare a Zoning Map for the Transition area and shall recommend its adoption by Orange County which, upon approval and adoption as prescribed in Subsection B of this Section, shall become part of the Orange County Zoning Ordinance. The Zoning Map shall be prepared using zoning districts which correspond to the text of the Chapel Hill Land Development Ordinance and which correspond with the density designations and plan classifications as prescribed in the adopted Joint Planning Area Land Use Plan for the CHJDA. B. Upon completion of -the Zoning Map referred to in Section 2.1 A above, Orange County shall amend its Zoning Atlas in accordance with said Map. Orange County shall also adopt by reference the Chapel Hill Land Development Ordinance and make its provisions applicable to that portion of the Transition area located within the CHJDA. Section 2.2 Standards Within the Rural Buffer Within the Rural Buffer, the Orange County Zoning Ordinance (including Zoning Atlas) and Subdivision Regulations that are in effect on the effective date of this Agreement shall remain in effect unless amended in accordance with Section 2.6 of this Agreement. Section 2.3 Permit Administration Within The Transition Area and Chapel Hill Extraterritorial Jurisdiction A. Except as otherwise provided in Section 2.5 and 2.6. the Town of Chapel Hill shall perform all functions related to the administration of the ordinances referenced in Section 2.1 B. Subject to the remainder of this Section. Chapel Hill shall administer the referenced ordinances just as if the land were located within the Town' s planning jurisdiction. Administration shall include but not be limited to the following: 1. Receipt and processing of applications; 2. Issuance of any required permits and certificates; 3. Review and approval of required site/construction plans; 4. Conducting necessary site/building inspections; 5. Enforcement of all standards; 6. Any other acts or things necessary to administer the Ordinances; and shall be carried out in manner so as to insure that a developer complies with all applicable ordinance requirements and the terms and conditions of any permit issued by Chapel Hill. Chapel Hill may also charge fees for processing of applications. conducting site/construction plan reviews and carrying out site/building inspections in accordance with fee schedules applicable within it' s extraterritorial planning jurisdiction. B. Whenever Chapel Hill receives an application for a development permit relating to land within the Transition area or within its extraterritorial planning jurisdiction. it shall forward copies of the application to Orange County for review. The Town shall establish timetables to insure that Orange County has an opportunity to make recommendations regarding such applications within the framework of the County' s regularly scheduled meeting dates. To the extent possible, the timetables of the County and Town shall provide for simultaneous review to expedite application processing; provided, however. the Town may not vote to issue or deny a permit until it has received the recommendations of Orange County or until the expiration of forty-five (45) days after Orange County has received the application, whichever comes first. Section 2.4 Permit Administration in the Rural Buffer A. Except as otherwise provided in Section 2.6 and the remaining provisions of this Section, Orange County shall perform all functions related to the administration of the ordinances referenced in Section 2.2 in the same manner as if the land were located outside the Joint Planning Area. B. Whenever Orange County receives an application for a development permit relating to land located within the CHJDA Rural Buffer, it shall forward copies of the application to Chapel Hill for review. The County shall establish timetables to insure that Chapel Hill has an opportunity to make recommendations regarding such applications within the framework of the Town' s regularly scheduled meeting dates. To the extent possible, the timetables of the Town and County shall provide for simultaneous review to expedite application processing; provided, however. Orange County may not vote to issue or deny a permit until it has received the recommendations of Chapel Hill or until the expiration of forty-five (45) days after Chapel Hill has received the application, whichever occurs first. Section 2.5 Enforcement Remedies A. Permit revocation. if necessary and authorized by ordinance, shall be handled by the individual or board authorized to issue the original permit. B. Within those portions of the Joint Planning Area where the ordinances specified in Section 2.1 B are administered by Chapel Hill, enforcement efforts through the use of civil penalties. criminal penalties or injunctive relief shall be initiated by the Town. The Town shall have the duty to defend at its own expense and shall indemnify and hold harmless, to the extent it can legally do so. Orange County, its Board of Commissioners► its advisory boards, its staff and all members of its boards and staffs. in their official and individual capacities, from any and all claims. actions. proceedings. expenses. damages or liabilities, including attorneys fees and court costs► resulting from the Town administration of the ordinances specified in Section 2.1 B. C. Orange County shall notify the Town and the Town shall notify Orange County as soon as practicable thereafter, of any such claim. action or proceeding. Section 2.6 Text and Map Amendments A. Any proposed amendments to the Joint Planning Area Land Plan and Orange County Zoning Ordinance (including Atlas) applicable to the Joint Planning Area shall require County approval. All such proposed amendments shall be referred to Chapel Hill for review and recommendation. Such review and recommendation on proposed amendments shall occur before Orange County makes a final decision. B. Whenever Chapel Hill amends the its Land Development Ordinance. it shall refer such amendments to Orange County with a request that the County make corresponding changes as expeditiously as reasonably possible so that the Town may continue to enforce within the CHJDA of the Transition area the same standards that it .enforces within its own planning jurisdiction. C. Proposed amendments to the text of this Agreement shall not become effective until approved by Chapel Hill and an Orange County ordinance adopting the amendment is adopted by Orange County. THIS AGREEMENT entered into this 3E day of Vebru&ct . 1981_. C . 1•41104•"&%-•■ _.Adite,47,9://44,r440<4...(___e_ Mayor, n of Chair. Orange County Chapel 11W--- Board of Commissioners ATTEST. ATTEST: , /16-07,i;, ch:ez..ei., ia,e5,/,,et Town C e `=',- ff Clerk to oard 29 5' __`'.e "' '-- of Commissioners t---• -.1 ! . `H/'' ter,T r , ytilt e- - • L\ . I 'NI; .,. - ' % _ ■. '-"' i \ _e \ .1 % ',.,4e. ,(,,A 1/4 1 -":"--- V -N-- • f S---. ,,-."4... 7 i ( '' -.7 ". f owe "--,, • 1' ie. k•--',I, - ". I Illb-,‘, 4. rif .t I4e4 -St • j_pik 1-1-P,. 4 , . ,. 1 1 ig ■ • --- . 1 - : i • :, - , ra-7.- 'Ardi / ,, il--7)-1 -1,1.6 ' 1:, ..,' -'- (..' . , , , , .... :,, :a.,„, vii., , .-- ou R a I pit \ i OM ?.. \ 4,.„‘A-1-4 - ...... ; d* ,AO s 4 /Walt, • • -!' .,-..;: '. i . .7,7 • -----... ,... ....-. .., 7 ■ I — . 7... . Blockwaod .....„,.,.. st. on ._ . .. ,,,i ,,_. , ....... 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V•l•i.:..:-. ;T:-:._. - .:. - ii:1;,..- ,iiii.:::: .. ..::::*:::::..::::.::.....: 14 1 1 _,. ,......: .:," :....-::::.....::::..:. --4.- ilp . ,::,1:: •.-.;.: .... .:.:; 4.*.:1Fr....:.--, ...- . .:-▪:.-. t•i::..........1. 111;:::::::':AtEak ▪ :•,;,..----- I-1 5._-' i-- 1 - - . --- i ,: ---: .... :‘• : ,..,:, 4,,,:.,..;:::-.$ .:!..::- .% ....:.1......4..:1 - „!-.., ... V :f t -..... \::".•'• Ie.',4.- ' .:i ::: .. 49;:e- .-- • 3 - f_c_C___,••• if, _ .. 1 .-. ..-„4... . .. s: -.----. . 1 ) it., .. • ,. • ,ep ■0 ) , ,, f • ..E.•-!:..;.„ ...: :•:*:::••:::-., , ,, 7 , -..•:.. I .••••.. •.•....,, _I------4. 1,.. r ---‘-',.-.L.' Iff:•.:'I' 4' •' -;,-,.' or- ' l' / t / ' , ,.■a! l''. I 1 .;/.; 'el. '..f:..... Vo;'' 'I.' c.07 t1.7.7. ii. " 11=• ,/ .......... _ ' 1 -": -'1.-il .....'Y. Z \- l •••■•••Is ft. _.ar :cm; ha than County Mr H..*m•n •. .■ A4 - mi LEGEND: . 1 Transition Area Transition Area Boundary CIC3 SCALE: . Carrboro-Chapel Hill Bndry 0 4, 1;..i. 1.: ••■ z-- •••••••":4:-; Extraterritorial Jurisdiction •• , i RESOLUTION DISSOLVING HUMAN SERVICES ADVISORY COMMISSION WHEREAS, the Board of Commissioners established the Orange County Human Services Advisory Commission by resolution on February 5, 1979; and WHEREAS, the Board of Commissioners has identified a need to renew the charge, recompose the membership, and re define the role of the Human Services Advisory Commission; and WHEREAS, the Board of Commissioners has approved the restructuring of the Human Services Advisory Commission, NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners here by dissolves the Human Services Advisory Commission, charge and by-laws established on February 5, 1979. BE IT FURTHER RESOLVED, that the Human Services Advisory Commission is reconstituted in the form and with the charge approved by the Orange County Board of Commissioners on January 5, 1987. This the 2nd day of February , 1987. CARRBORO EXTRATERRITORIAL PLANNING DISTRICT -WATERSHED AREA- WATERSHED ZONE ACRES UNITS PERPIITTED C 411 Acres 0 Units R-80 747 Acres 407 Units R-40 554 Acres 603 Units R-20 60 Acres 130 Units WM-3 21 Acres _... 8-5 12 Acres - - TOTAL S: .1,805 Acres 1 140 Units(at S units/acres = 228 acres) NOTE: All density information is calculated according to gross area without regard to area required for • road right-of-way and other factors which would reduce actual density. r i Revised 1/29/87 Administrative Unit 680 - Orange County Schools County Orange SCHOOL FACILITY NEEDS, 1986-87 The Orange County Board of Education submits these estimates of actual and realistic needs which it has determined to be necessary to provide a safe, attractive, functional environment for every student as specified in the Basic Education Program. The total of these estimates is $2979427259 796* . (Revised to a total of $19,018,890 at the request of the Orange County Board of Commissioners.) Adopted by the Orange County Board of Education on January 26, 1987 // 1/26/87 Ch i .n - Date to 1� 1/26/87 e Date *This revision was completed on the premise that the regular, annual capital outlay amount would be increased to $700,000 - 800,000 to cover the amount deducted. Page 1 of 5 Administrative Unit 680 - Orange County Schools County Orange FUNDING SCHEDULE FOR SCHOOL FACILITY NEEDS The Orange County Board of Commissioners has reviewed the long-range plan and Summary of School Facility Needs sub- mitted by the Orange County Board of Education. The Board of Commissioners proposes to fund these facility needs in accordance with the following schedule: 1987-88 through 1989-90 $ 8,434, 507 1990-91 through 1992-93 $ 1,804 , 320 Future Needs $ 8,780, 063 Total $ 19, 018, 890 Comments (If you are unable to specify a proposed funding schedule at the present time, please indicate the reasons below. ) : Orange County already has a long-range school capital plan that has been in effect beginning with the 1984-85 fiscal year. This plan has been funded by a five year committment of 80% of the original 1/2$ sales tax revenue. In addition, over a two year period, a portion of the County's property tax revenue has been dedicated to school capital. In the current fiscal year the County enacted the additional 1/2$ sales tax, principally for the purpose of providing additional funds for the long-range school capital plan. We must complete the projects scheduled in our existing plan before the County can go forward to a new set of needs. The County has committed to projects through the 1988-89 fiscal year. However, we are searching for a revenue source or sources that would enable us to move these projects into the 1987-88 fiscal year. Page 2 of 5 Administrative Unit Orange County Schools The County recognizes that there are facility needs beyond the ones included in our present plan. Some of these needs have been identified and reflected in the schedule above. The Board of Commissioners has reviewed the above schedule and has agreed that these are legitimate needs that have to be addressed. However, it must be understood that the above schedule is a preliminary plan and is subject to the availa- bility of a source or sources of financing. The County will be looking at various alternatives for funding the needs identified in this survey, such as the proposed State loan pool. However, even a 100% dedication of both 1/20 sales tax revenues would not enable us to fund all of the needs identified in the schedule shown above. Although the County will most likely continue to commit more than the statutory minimum 1/20 sales tax revenues, it would be prudent that we not commit all of this revenue source at this time. We cannot commit 100% of the 1/2(r sales tax for the next twenty years to fund school facility needs for the next six years. There are needs that will have to be funded beyond the 1992-93 fiscal year. Therefore, it is imperative that the State make available to the counties additional sources of revenue to enable us to finance the facility needs of our schools now and in the future. In addition, we could do more toward meeting our primary obligation of providing adequate facilities for our schools if the State would do more in meeting its obligation of providing for the current operations of the schools. The ever-increasing demand on the County to provide funds for local current expense is an ever-increasing drain on the funds that are so desperately needed for school facilities. Adopted by the Orange County Board of County Commissioners on February 2, 1987 . -7/11A g 7 hair Date e° Date Page 3 of 5 KevUUca 1/29/6/ Administrative Unit Orange County Schools SUMMARY OF SCHOOL FACILITY NEEDS, 1986-87 Replacement of Temporary Facilities - Most school systems in North Carolina are experiencing an increase in school member- ship for grades K-5. This compounds an existing problem as many administrative units still have students housed in mobile units, in temporary frame buildings, in multipurpose rooms or in other temporary quarters. This category in- cludes the estimated cost of adequately housing all students who are now in temporary quarters. The cost of land and equipment is included, where applicable. $ 1,116,500 Replacement of Obsolete Facilities - Approximately 24% of the teaching stations in North Carolina are located in facilities constructed prior to 1949. Most of these buildings are non-fire resistive structures; many have serious building code violations. Most of these buildings are unsuitable for long-range use. Likewise, some of the fire resistive build- ings constructed after 1949 may have code violations and be unsuitable for long-range use. This category includes the estimated cost of replacing the obsolete facilities regard- less of date of construction. The cost estimates include land and- equipment, where applicable. $5,716,000 Renovation of Buildings Which are Suitable for Long-Range Use - Approximately 30% of all teaching stations in North Molina are housed in buildings which were constructed be- tween 1950 and 1959. Many of these buildings are minimal by today's standards, contain asbestos which should be removed and have building code violations which should be corrected. Most buildings constructed in this era lack the special facilities needed to accommodate the Basic Education Program. P. major renovation will cost up to one-half of the cost of new construction. Many buildings built in the 1960's and early 1970's would also benefit from renovations. This category includes the estimated cost of renovations to build- ings which are suitable for long-range use. $1,195,500 New or Renovated Facilities for Exceptional Children - Few public school facilities constructed prior to 1965 were planned to accommodate students with special needs. Self- contained programs for the severely and profoundly handi- capped, trainable mentally handicapped and educable mentally handicapped are frequently housed in regular classrooms or temporary classrooms which lack toilet facilities, sinks, adequate ventilation and adequate instructional areas. Resource teachers for exceptional children frequently share standard classrooms or are housed in mobile units or other inadequate accommodations. This category includes the estimated cost of providing all exceptional children with appropriate facilities, including land and equipment, where applicable. $ 114,048 Page 4 of 5 Administrative Unit orange County Schools Accessibility for the Handicapped - Section 504 of the Rehabilitation Act of 1973 requires boards of education to make all programs and activities accessible to the handi- capped. Section 504 is applicable to school employees, parents, and other citizens as well as students. Most buildings constructed since 1973 are accessible to the handicapped or can be easily modified. Most buildings constructed prior to 1973 will require extensive modifica- tions; many will require elevators. This category includes the estimated cost of making all buildings which are suitable $ 24,000 for long-range use accessible to the handicapped. _ Renovations for Energy Conservation - Limited federal monies have been made available on a matching basis to conduct energy audits and make some renovations for energy conserva- tion. The amount, however, has been insufficient. This category includes the estimated cost of renovating buildings $ 459,500 to improve their energy efficiency. Community Schools - Many school facilities are used by the community. Typical projects in this category include renova- tions to existing areas to improve their function and to $ 1,760,063 enhance their use after school hours. New or Renovated Facilities for Administration, Maintenance, Transportation, and Warehousing - Many school systems in North Carolina have adequate facilities for administration and operations while others house these functions in totally inadequate facilities. This category includes the estimated cost for adequately housing all administrative, maintenance, transportation and warehousing functions. $ 202,120 Other Needs - School systems have many facility needs which do not fit the categories above. For example, elementary schools may lack appropriate indoor play areas or multipur- pose rooms; junior high/middle schools and high schools may lack teaching theaters. Increased participation in girls' athletics in grades 7-12 may have intensified the need for an auxiliary gymnasium. Shifts of student population may result in the need for system-wide reorganization and, consequently, new schools. Many kindergarten and primary programs are housed in conventional classrooms which are inadequate in size and lack special facilities. Schools may lack or have inadequate Master Antenna Television systems; an earth station may be needed in remote areas. More stringent environmental standards are requiring more sophisticated sewage disposal systems. This category includes the estimat- ed costs for school facilites which are not indicated in categories above. $ 8,431,159 TOTAL $.19,018,890 • Page 5 of 5 IL 17 Revised 1/29/87 PROJECT DETAIL (Category, Timeframe, Location, Cost) Replacement of Temporary Facilities 1987-90 Cameron Park Renovation/Addition 1. Remodel art roam into 2 special program roams (AG and Chapter I) 2. Convert music roan to foreign language $ 30,000 3. Remodel media center to became: a. Computer lab, b. Music roan, c. Multi-purpose teaching roan 4. Construction of new space for (a) media 650,000 center, (b) speech and language, (c) art roan and (d) storage (10,250 sq. feet) 5. Air Condition: 5th. Wing 10,000 Original & 1st Addition 190,000 Electrical Service 35,000 Window Remodeling 100,000 Sub-total $ 1;015,000 Inflation (10%) 100 500 Total 1,116,500 1990-93 -0- Category Total $ 1,116,500 Replacement of Obsolete Facilities 1987-90 K-6 Elementary School (700 students) Basic Construction Cost $ 4,200,000 Site Acquisition 300,000 Furnishings (8%) 336,000 Architect & Related Fees (7%) 294,000 Water/Sewer 250,000 Inflation (5%) 210,000 Contingency (3%) 126,000 $ 5,716,000 1990-93 -0- Category Total $ 5,716,000 Page 2 Renovation of Buildings Which Are Suitable for bang-range Use 1987-90 G. A. Brown 1. Rewire AV roan for computer lab purposes (BEP) $ 5,000 Efland-Cheeks 2. Complete paving of faculty parking T51:11, 3. Redesign of bus entrance for curb and gutter (safety) 67586 4. Rewire AV roan for computer lab purposes (BEP) 5,000 C. W. Stanford 5. Redesign/remodel old dressing roan for instruction and multi-purpose use 90,000 Orange High 6. Pave second student parking lot not funded in renovation work 60,000 7. Complete guidance/media center renovation not funded in Phase I 300,000 Central Elem. 8. Rewire AV roan for computer lab purposes (BEP) 5,000 Sub-total $4: 7eee 465,000 Inflation (10%) /74e6 46,500 Total $ 74ee 511,500 1990-93 G. A. Brown 1. Remodel door and ventilation system to reduce noise and heat loss problem $ .6 2. Replace the original carpet installed in 1974 $87e69 3. Install two classroom partitions to provide space for BEP requirement 10,000 Efland-Cheeks 4. Replace the carpet installed in 1979 during full renovation +267999. Orange High 5. Air condition remainder of the buildings and redesign/remodel windows 560,000 Cameron Park 6. Classroom carpet and tile replacement which is currently 6 years old 4±1€s6 Central Elem. ' 7. Recarpet classroans (installed in 1974) 4&;889 • Sub-total $ .337736.6 570,000 Inflation (20%) 1$3-,-3-56-_114,000 Total $373e@;3ee 684,000 Category Total $±76.2.k,500 1,195,500 Page 3 New or Remodeled Facilities for Exceptional Children 1987-90 1987-90 C. W. Stanford 1. Redesign/remodel industrial arts shop for instruction - Life Skills Lab $ 103,680 Sub-total 103,680 Inflation (10%) 10,368 Total $ 114,048 1990-93 -0- Category Total $ 114,048 Accessibility for the Handicapped 1987-90 -0- 1990-93 A. L. Stanback 1. Provide for Building 200 to be handicapped accessible; both for vehicles and pedestrian traffic $ 20,000 Sub-total $ 20,000 Inflation (20%) 4,000 Category Total $ 24,000 V Page 4 Renovation for Energy Conservation 1987-90 Systemwide 1: Energy retrofit as outlined in energy audit (1) $ 115,000 Inflation (10%) 11,500 Total $ 126,500 1990-93 Efland-Cheeks 1. Window replacement (also vandalized) $ 77506 Orange High 2. Replacement of heat control mechanism installed in the building in mid 1960's (pneumatic and thermostats) 367660 Systemwide 3: Energy retrofit work as outlined in energy audit (1) 115,000 C. W. Stanford 4. Replace boiler system installed in 1969 100,000 Sub-total $ 2527500 215,000 Inflation (20%) 5f75fJe 43,000 Total $-ie37e99-258,000 Future Needs G. A. Brown 1. Replace original boiler system installed in 1974 $ 30,000 Efland-Cheeks 2. Replace original boiler system installed in 1979 30,000 Sub-total $ 60,000 Inflation (25%) 15000 Total $ 75,000 Category Total $-5947.599 459,500 Page 5 Community Schools 1987-90 -0- 1990-93 -0- Future Needs A. L. Stanback 1. Renovation of Buildings 100 and 200 to include windows, walls, lights, air conditioning, floor covering (for purposes of adult education, system-level services) $.1,408,050 Sub-total $1,408,050 Inflation 352,013_ Total $1,760,063 Category Total $1,760,063 Page 6 New or Renovated Facilities for Administration, Maintenance Transportation and Warehousing 1987-90 Maintenance 1. Reroof main facility $1#, 98- 2. Add two bathrooms; renovate two bathrooms 10,000 Bus Garage 3. Regrade the front of the building to achieve positive drainage -37596 4. Enlarge tire storage room -3768 5. Refurbish paint roan (lights, duct system) -&7a96 6. Hydraulic lift to upper level storage, for more effective use -±871846 7. Refurbish interior of the building (install a safety liner on walls) 5,000 Sub-total $ 'Si;488 15,000 • Inflation (10%) s,-1O . 1,500 Total $ -56-89 16,500 1990-93 Maintenance 1. Enlarge the warehouse by 75' x 40' $ 35,000 Bus Garage 2. Enlarge the front parking area and install a 20,000 gallon diesel fuel tank 55,600 Central Amin. 3. Replace carpet installed 8 years ago -87488 4. Enlarge parking lot by 22 spaces 12,000 Sub-total $ 1117000 102,600 Inflation (20%) 22;260 20,520 Total $ ±337299 123,120 Future Needs Bus. Garage 1. Add to service bays for an enlarged fleet as the population increases $ 50,000 Sub-total $ 50,000 Inflation (25%) 12,500 Total $ 62500 Category Total $ 244,0 202,120 Page 7 Other Needs 1987-90 Central Elementary Addition (5 classrooms plus bathrooms) Classrooms 900 square feet each - 4;500 sq. ft. Toilets, circulation 30% of above - 1350 5,850 sq. ft. Central Elementary 1. Construction Cost $ 351,000 Total 2. Architect (8%) 28,080 Project 3. Contingency (3%) 10,530 - Cost: 4. Furnishings (8%) 28;080 $417,690 Roof Projects 5. A. L. Stanback (Building 100 and cafeteria) i88-988 6. Orange High boiler building and agriculture shop 7'570de 7. G. A. Brown interim _ repairs 39;0 0B 8. Central Elementary (1975 addition) 200,000 Efland-Cheeks 9. Redesign of amphitheater and general landscape work 20,000 C. W. Stanford 10. Sidewalk and steps from cafeteria area to football practice field (safety) I-g69 Orange High 11. Establish a new special purpose exit from the north- west side of the campus 10,000 12. Resurface drive behind the home side of the football stadium 277-99 13. Multi-purpose practice fields (2) 60,000 14. Multi-purpose outside storage building (30 x 40) -±+7eee Cameron Park 15. Storm drain installation (erosion control) afe@@= Central Elementary 16. Construct an access/service road to the back of the building (fire protection) 37699 Systemwide 17. General site improvement (erosion control, fence repairs, curb & gutter installation, sidewalk repairs) 50,000 Sub-total $i1-e ±7890 757,690 Inflation (10%) f9 -±89 75,769 Total $±-±7-9 797-9 833,459 Page 8 Other Needs (Cont.) 1990-93 Roof Projects 1. Orange High Gym $ 44.0.1 2. G. A. Brown (full refurbishment) 450,000 G. A. Brown 3. Increase staff parking behind cafeteria -07-040 Efland-Cheeks 4. Addition - gym storage and office (increased population) 50,000 C. W. Stanford 5. Total renovation of baseball and football fields (erosion control problem) 25,000 6. Renovate old tennis courts to convert to outdoor basketball area and remove old basketball area (settling problem) 300- Cameron Park 7. Driveway and parking improvement 21,000 Central Elementary 8. Replace - hard surface play area *000- 9. Resurface teacher parking lot -&-5O0- A. L. Stanback 10. Remove Building 300 (demolish and regrade site) -8-,-000- Systemwide 11. General site improvement (erosion control, fence repairs, etc.) 50`000 Sub-total $ 76-,-80O- 596,000 Inflation (20%) -N5-,-0150- 119,200 Total $ $7-2-,-t613- 715,200 . Future Needs K-6 Elementary School (700 students) Project Cost $5,506,000 Inflation (25%) 1,376,500 Total $6,882,500 Category Total $&043-:q49- 8,431,159 Grand Total $2187&4.27P519- 19,018,890 Administrative Unit 681 County Orange SCHOOL FACILITY NEEDS, 1986-87 The Chapel Hi 11 -Carrboro Board of Education submits these estimates of actual and realistic needs which it has determined to be necessary to provide a safe, attractive, functional environment for every student as specified in the Basic Education Program. The total of these estimates is $ 20, 311 , 640 Adopted by the Chapel Hi 1 1 -Carrboro Board of Education on 1 - 20-87 ,......<4L airman e /i � ��� le etary, Ex-of cio '/ rn ? to I Page 1 of 5 Administrative Unit 681 - Chapel Hill-Carrboro Schools County Orange FUNDING SCHEDULE FOR SCHOOL FACILITY NEEDS The Orange County Board of Commissioners has reviewed the long-range plan and Summary of School Facility Needs sub- mitted by the Chapel Hill-Carrboro Board of Education. The Board of Commissioners proposes to fund these facility needs in accordance with the following schedule: 1987-88 through 1989-90 $ 15, 070, 300 1990-91 through 1992-93 $ 5,241, 340 Future Needs $ 6,157, 600 Total $ 26,469,240 Comments (If you are unable to specify a proposed funding schedule at the present time, please indicate the reasons below. ) : Orange County already has a long-range school capital plan that has been in effect beginning with the 1984-85 fiscal year. This plan has been funded by a five year committment of 80% of the original 1/24 sales tax revenue. In addition, over a two year period, a portion of the County's property tax revenue has been dedicated to school capital. In the current fiscal year the County enacted the additional 1/24 sales tax, principally for the purpose of providing additional funds for the long-range school capital plan. We must complete the projects scheduled in our existing plan before the County can go forward to a new set of needs. The County has committed to projects through the 1988-89 fiscal year. However, we are searching for a revenue source or sources that would enable us to move these projects into the 1987-88 fiscal year. Page 2 of 5 Administrative Unit Chapel Hill-Carrboro Schools The County recognizes that there are facility needs beyond the ones included in our present plan. Some of these needs have been identified and reflected in the schedule above. The Board of Commissioners has reviewed the above schedule and has agreed that these are legitimate needs that have to be addressed. However, it must be understood that the above schedule is a preliminary plan and is subject to the availa- bility of a source or sources of financing. The County will be looking at various alternatives for funding the needs identified in this survey, such as the proposed State loan pool. However, even a 100% dedication of both 1/24 sales tax revenues would not enable us to fund all of the needs identified in the schedule shown above. Although the County will most likely continue to commit more than the statutory minimum 1/24 sales tax revenues, it would be prudent that we not commit all of this revenue source at this time. We cannot commit 100% of the 1/24 sales tax for the next twenty years to fund school facility needs for the next six years. There are needs that will have to be funded beyond the 1992-93 fiscal year. Therefore, it is imperative that the State make available to the counties additional sources of revenue to enable us to finance the facility needs of our schools now and in the future. In addition, we could do more toward meeting our primary obligation of providing adequate facilities for our schools if the State would do more in meeting its obligation of providing for the current operations of the schools. The ever-increasing demand on the County to provide funds for local current expense is an ever-increasing drain on the funds that are so desperately needed for school facilities. Adopted by the Orange County Board of County Commissioners on February 2, 1987. �s- F7 hair Date 4eJ AligLe4 f 7 Qlerk Date Page 3 of 5 Administrative Unit Chapel Hill-Carrboro Schools SUMMARY OF SCHOOL FACILITY NEEDS, 1986-87 Replacement of Temporary Facilities - Most school systems in North Carolina are experiencing an increase in school member- ship for grades K-5. This compounds an existing problem as many administrative units still have students housed in mobile units, in temporary frame buildings, in multipurpose rooms or in other temporary quarters. This category in- cludes the estimated cost of adequately housing all students who are now in temporary quarters. The cost of land and equipment is included, where applicable. $ 504, 000 Replacement of Obsolete Facilities - Approximately 24% of the teaching stations in North Carolina are located in facilities constructed prior to 1949. Most of these buildings are non-fire resistive structures; many have serious building code violations. Most of these buildings are unsuitable for long-range use. Likewise, some of the fire resistive build- ings constructed after 1949 may have code violations and be unsuitable for long-range use. This category includes the estimated cost of replacing the obsolete facilities regard- less of date of construction. The cost estimates include - 0 land and equipment, where applicable. $ Renovation of Buildings Which are Suitable for Long-Range Use - Approximately 30% of all teaching stations in North iarolina are housed in buildings which were constructed be- tween 1950 and 1959. Many of these buildings are minimal by today's standards, contain asbestos which should be removed and have building code violations which should be corrected. Most buildings constructed in this era lack the special facilities needed to accommodate the Basic Education Program. P major renovation will cost up to one-half of the cost of new construction. Many buildings built in the 1960's and early 1970's would also benefit from renovations. This category includes the estimated cost of renovations to build- ings which are suitable for long-range use. $ 16, 423, 640 New or Renovated Facilities for Exceptional Children - Few public school facilities constructed prior to 1965 were planned to accommodate students with special needs. Self- contained programs for the severely and profoundly handi- capped, trainable mentally handicapped and educable mentally handicapped are frequently housed in regular classrooms or temporary classrooms which lack toilet facilities, sinks, adequate ventilation and adequate instructional areas. Resource teachers for exceptional children frequently share standard classrooms or are housed in mobile units or other inadequate accommodations. This category includes the estimated cost of providing all exceptional children with appropriate facilities, including land and equipment, where ** applicable. $ ** These figures are included in the prior category for renovation of buildings Page 4 of 5 Administrative Unit Chapel Hill-Carrboro Schools . Accessibility for the Handicapped - Section 504 of the Rehabilitation Act of 1973 requires boards of education to make all programs and activities accessible to the handi- capped. Section 504 is applicable to school employees, parents, and other citizens as well as students. Most buildings constructed since 1973 are accessible to the handicapped or can be easily modified. Most buildings constructed prior to 1973 will require extensive modifica- tions; many will require elevators. This category includes the estimated cost of making all buildings which are suitable for long-range use accessible to the handicapped. $ 260, 000 Renovations for Energy Conservation - Limited federal monies • have been made avai'abTe on a matching basis to conduct energy audits and make some renovations for energy conserva- tion. The amount, however, has been insufficient. This category includes the estimated cost of renovating buildings - 0 to improve their energy efficiency. $ Community Schools - Many school facilities are used by the community. Typical projects in this category include renova- tions to existing areas to improve their function and to 0 - enhance their use after school hours. $ New or Renovated Facilities for Administration, Maintenance, Transportation, and-Warehousing - Many school systems in North Carolina have adequate facilities for administration and operations while others house these functions in totally inadequate facilities. This category includes the estimated cost for adequately housing all administrative, maintenance, 1 , 440, 000 transportation and warehousing functions. $ Other Needs - School systems have many facility needs which do not fit the categories above. For example, elementary schools may lack appropriate indoor play areas or multipur- pose rooms; junior high/middle schools and high schools may lack teaching theaters. Increased participation in girls' athletics in grades 7-12 may have intensified the need for an auxiliary gymnasium. Shifts of student population may result in the need for system-wide reorganization and, consequently, new schools. Many kindergarten and primary programs are housed in conventional classrooms which are inadequate in size and lack special facilities. Schools may lack or have inadequate Master Antenna Television systems; an earth station may be needed in remote areas. More stringent environmental standards are requiring more sophisticated sewage disposal systems. This category includes the estimat- ed costs for school facilites which are not indicated in categories above. $1 , 684, 000 TOTAL $20, 311 , 640 Page 5 of 5 ORANGE COUNTY COMMISSIONERS 108 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR- STEPHEN H.HALKIOTIS JOHN HARTWELL. SHIRLEY E.MARSHALL DON WILLHOIT • February 27, 1987 Mr. Everett M. Chalk - Assistant Director State and Local Government Finance Division Department of State Treasurer' 325 N. Salisbury Street - Raleigh, N.C. 27611 Dear Mr. Chalk; The Orange County Board of Commissioners has discussed the letter of November 7, 1986 • concerning the deficit in the Northside Renovations Capital Project Fund and the decreasing amount of fund balance available:_for appropriation in the General Fund_ As requested in that letter and in your letter of February 18,'-1987, we are now reporting to you the steps taken or to be taken to improve this-situation.. A budget amendment was adopted by the Boards on..February.2, 1987which authorized a transfer from another fund to the Northside Renovations Capital Project Fund. This transfer eliminate; the deficit that existed.. in" that fund. Enclosed is a certified copy of the minutes of the meeting at which this budget amendment was approved_ The Board has had several discussions concerning the downward':trend in the fund balance available for appropriation in the Genera]. Pund_.. :Saeme..of these discussion took place prior to the November 7th letter.';'.The decrease in the General Fund's fund balance has been:, the ,r_ esult: of several factors, but is mainly due to the County's efforts to address the tremoundous capital needs of our two public school systems on a pay-as-you-go basis. This - effort has put a strain on the County's budget and has forced us to use much of our fund balance. To address the fund balance problem the Board is now considering a two-pronged approach. The first part will be to adopt a tax-rate in the 1987-88 budget that will allow us to begin restoring the fund balance available for appropriation to a safer and more acceptable level. The second part of our approach will be to consider funding the schools' capital needs by means other than the pay-as-you-go plan, thus alleviating the strain on the fund balance. mmr • Thank you for your interest in, Orange County. We feel that the above steps will improve our situation and we will be happy to discuss this further if desired._ Sincerely, l%+ J J G 'J/vJ Shirley E. Marshall, Chair Board of Commissioners Cc: Mr. Gundars Aperans Mr. Geoffrey Gledhill Mr. Robert M. High Enclosures - l COLEMAN, I ]I NHOLZ, 1)IC.KEIitiON, BERNHOLZ. GM-MILL `& 1L.ARuIi:\\'I•: ATTORN Eys AT LAW 110 CFIi1RTON STREET HILLS130ROUGII, N.C. 27270 919-732-2196 919.942-6000 CHAPEL BILL. OFFICE SUITE 20,FRANKLIN BUILDING 137 E.FRANKLIN STREET March 2 1987 CHAPEL HILL,N.C.27514 919.929-7151 ALONZO 13.COLEMAN, JR- STEVEN A.BERNHOLZ DONALD 12. DICKERSON ROGER B.BERNHOLZ GEOFFREY E.GLEDHILL DOUGLAS HARGRAVE MARTIN J. BERNHOLZ RICHARD J. SNIDER,JR. G.NICHOLAS HERMAN Mr. Gundars Aperans KAREN J. SHANGRAW p Brown, Wood, Ivey, Mitchell Of Counsel d Petty BONNER D.SAWYER an (1902-1972) One World Trade Center • New York, New York 10048 Dear Gundars: • Per your January 28, 1987 letter, enclosed are two certified copies of the proceedings taken by the Board of Commissioners for Orange County at a regular meeting held on February 2, 1987 and two certified copies of the sworn statement of debt made by the Finance Director and filed with the Clerk to the Board after the introduction of the bond order. I have also enclosed two publishers affidavits, with printed clippings attached for the publications in the News of Orange and the Durham Morning Herald. Note, conf-i ming our telephone conversation on this issue, the error in the publicat-ion in the News of Orange County, which overstates the net debt of Orange County by one million dollars. With a copy of this letter to Everett Chalk I have enclosed one copy of each of the documents listed above. With a copy of this letter to Beverly Blythe I have have also enclosed one copy of each of the documents for inclusion with the minutes of the Board of Commissioners February 2, 1987 meeting. Very truly yours , i . APo ' f•1 r . Gledhill GEG/lsg Enclosures xc: Gordon Baker Beverly Blythe\ Everett Chalk Mk The Board of Commissioners for the County of Orange, North Carolina, met in regular session at the Orange County Courthouse, 106 Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7 : 30 P.M. , on February 2 , 1987 . Present: Chairman Shirley Marshall, presiding, and Commissioners Moses Carey, Stephen Halkiotis, John Hartwell and Don Willhoit _ Absent: None Also present: Gordon Baker, Finance Director and Beverly Blythe, Clerk to the Board of Commissioners. Commissioner Moses Carey introduced the following order authorizing bonds which was read: ORDER AUTHORIZING $200, 000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby author- ized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Sanitary Sewer Bonds in an aggregate principal amount not exceeding $200, 000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County, including the construction of sewage collector, inter- ceptor and force mains and lines, sewage pumping facilities and appurtenant facilities, the construction of a sewage main to transport sewage to the sanitary sewer system of the Town of Hillsborough for treatment and the acquisition- of any necessary - 3 . That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. 4 . That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote of the people as provided in G.S. §159-60 in which event it will take effect when approved by the voters of the County at a refer- endum as provided in said Act. The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon. Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the Board of Commis- sioners, the sworn statement of debt as so required. Thereupon the order entitled: "ORDER AUTHORIZING $200, 000 SANITARY SEWER BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried, the Board of Commissioners fixed 7 : 30 P.M. , February 17, 1987 in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The Durham Morning Herald and The News Of Orange not later than the sixth day before said date. r * * * I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2 , 1987 as relates in any way to the introduction and passage on first reading of an order authorizing bonds of said County and the call of a public hearing upon said order and that said proceedings are recorded in Minute Book No. 21 of the minutes of said Board, beginning at page and ending at page I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month in the Orange County Courthouse at 106 Margaret Lane in Hills- borough, North Carolina at 7 : 30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina at 7: 30 P.M. , has been on file in my office pursuant to G.S. §142-318. 12 . WITNESS my hand and the corporate seal of said County, this 2nd day of February 1987. 4077 400' 401,.- Clerk o he Boar- of Commissioners f � COUNTY OF ORANGE, NORTH CAROLINA SWORN STATEMENT OF DEBT MADE PURSUANT TO THE LOCAL GOVERNMENT BOND ACT, AS AMENDED I, Gordon Baker, Finance Director for the County of Orange, North Carolina, having been designated by the Board of Commis- sioners for said County to make and file with the Clerk to said Board of Commissioners a statement of the debt of said County pursuant to The Local Government Bond Act, as amended, DO HEREBY CERTIFY that the following is a true statement as shown by the books in my office, not taking into consideration any debt in- curred or to be incurred in anticipation of the collection of taxes or other revenues or in anticipation of the sale of bonds other than funding and refunding bonds: (a) GROSS DEBT a(1) Outstanding debt evidenced by bonds: School Building Bonds $. 9?5/000 School Building Bonds, Series A . .-0-. . School Building Bonds, Series B . -.- School Bonds . 4,,9001000 Water and Sewer Bonds . . 150/ 000 Other bonds , ;o- $ 6,025000. a(2) Bonds authorized by an order introduced on February 2 , 1987 but not yet adopted: Sanitary Sewer Bonds $ 200, 000 a(3) Unissued bonds authorized by adopted orders $ -0- a(4) Outstanding debt, not evidenced by bonds $ -0- (a) GROSS DEBT, being the sum of a (1) , a (2) , a(3) and a (4) $ 6,225000 . (b) DEDUCTIONS b(1) Funding and refunding bonds authorized by orders introduced but not yet adopted $ -0- b(2) Funding and refunding bonds authorized but not yet issued $ -0- b(3) The amount of money held in sinking funds or otherwise for the payment of any part of the principal of gross debt other than debt incurred for water purposes or sanitary sewer purposes (to the extent that the bonds are de- ductible under G.S. §159-55 (b) ) $ -o- b(4) Bonded debt included in gross debt and incurred, or to be incurred, for water purposes $ b(5) Bonded debt included in gross debt and incurred, or to be incurred, for sanitary sewer system purposes to the extent that said debt is made deductible by G.S. §159-55 (b) $ -0- b(6) Uncollected special assessments heretofore levied for local im- provements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred to the extent that such assessments will be applied, when collected, to the payment of any part of the gross debt $ _ . . :Q� . . . b(7) The amount, as estimated by the N/A , of special assessments to be levied for local improvements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred, to the extent that the special assessments, when collected, will be applied to the payment of any part of the gross debt $ . . _ . �Q� . . . (b) DEDUCTIONS, being the sum of b (1) , b(2) , b(3) , b(4) , b(5) , b (6) and b(7) $ 150,000 (c) NET DEBT (c) NET DEBT, being the difference between the GROSS DEBT (a) and the DEDUCTIONS (b) $ . . 6,075,000 (d) APPRAISED VALUE (d) APPRAISED VALUE of property subject to municipal taxation before the application of any assessment ratio, being the value fixed in 1986 $ . 2:328:966,129 (e) DEBT RATIO (e) Percentage which the NET DEBT (c) bears to the APPRAISED VALUE (d) o , 26 % The foregoing statement is true. Finance Director for the County of Orange, North Carolina STATE OF NORTH CAROLINA ) ss. : COUNTY OF ORANGE ) Subscribed and sworn to before me this 2nd day of February 1987. 07,;e--- . D/ NOTARY rJ?ay Notary Publid UB LIC 9 " My commi .- expires d 4 J a 'J' /47gq • I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of a statement which was filed with me at a meeting of said Board held on February 2 , 1987 , after the introduction and before the public hearing on an order authorizing $200, 000 Sanitary Sewer Bonds of said County, and that said statement is open to public inspection in my office. WITNESS my hand and the corporate seal of said County, this 2nd day of February 1987 . — _ - ' de 7 / Clerk t• the Board �.. of Commissioners 9 NORTH CAROLINA CUPPING OF LEGAL ORANGE COUNTY. ADVERTISEMENT ATTACHED HERE ;;, AFFIDAVIT OF PUBLICATION ' •„' `"' `e 4''",i i' Before the undersigned, a Notary Public of said County and State, 400". . '''',,71,. :as '' ... ' ' duly commissioned, qualified, and authorized by law to administer oaths, 4-44t''' - '-j'.e ,, A •4 David 0. lease , o-4 -t , ,,; ' ':" personally appeared • _ � • who being first duly • f, 4: r-- sworn, deposes and says: that he (OM) is an authorized employee of . • all ther' t°. my The News of Orange County, engaged in the publication of a newspaper .. t "' r; '- R . , . f h, known as The News of Orange County published, issued, and entered as . ,t *,. a in • idence th tissue Sanitar second class mail in the City of Hillsborough, in said County and State; •=war', Bond= = , ;,i!egate that he (sue) is authorized to make this affidavit and sworn statement; d 'ry''" `""^that the notice or other legal advertisement, a true copy of which is »' idi> ,.: +-;' 1 c; - • - attached hereto, was published in The News of Orange County on the ailable funds, for ati • ; ‘,4,oudirt Of, following dates: 'IA 4ille ii . , 1 y 5 _ - ' ` 2 and that the said newspaper in which such notice, paper, document, or r1.011ohl','., $ Ii -^.Mh...the ., c -a' 1 s - of the legal advertisement was published was, at the time of each and every .d r;_.,.,y,,.if.:1 -.., ;,,, . .,..,y.1„, such publication, a newspaper meeting all of the requirements and quali- fications of Section 1-597 of the General Statutes of North Carolina and , ' was a q ualified newspaper within the e meaning of Section 1-597 of the o '_ � ._ ; . Y.urit w-1 w ' 1je, General Statutes of North Carolina. a y+ r- of } :A yn mod IN:, ' the This le� day of Fe 19 87 �-_ .; .' r r'. ,,: .:'ham n filed znoll. 4.4z,e2102.(7),_____ w ''; ;' at i, .. : r tae (Signature of person m . •_:: gn mating affidavit) » 'i' - :{ - ■ t Io as `A , ;_ d r` 4,, 'in;vdhich Sworn to and subscribed before me, this API4 1 �; :. , _ a _ ; day of , 19p7 1. , : ; ; 4;. oloaseat Of ..n Notary Pollic 't -'.+'1 !, I.O '% My Commission Expires ....Gr-rsG ....42 ../917 t , .�1. . +,, 'th_ pr l .. • i , ' ,000.00. 4 tax ` r,H, principal of , �� :,.c� tie r . '� 1 of e� t V 44,0 i- ,,„_,i, g4, '.`r1• hn ':4-4 X11 ,• .IA q , 4"4- 11.* "•I.° t ::5�'t•��yLr,1; yui:Y. :..,:Il,, ,r!I AFFIDAVIT OF PUBLICATION 'S ' Carolinas .- : BMW. North ,' :�: �1y ., , . e of No - State - County of Durham " Donna B. Minor being duly sworn ;, . ., j� k says that she is the Principal Clerk of The Durham Herald Co. , Inc . publishers of -- --- Vi„ `µ - Durham Morning Hera ,: ,": _ y':. r, •,_ A newspaper published in and of general •i�r'?!!�1�°�'"�� i :,,' �" `�- circulation in said County, and that a � '�r . ` notice of which the annexed is a true `,4, `- y N Sl ,].! ""` `°t'r y�:�:«. �_,r;" 1,� copy, was published in said newspaper one " '`" ° ' . a`. 1. time on the 5th day of February _ 19 87 . 4673/iv_ 6. )914-4142. Principal Clerk Sworn to and subscribed before me this 9th day of March 19 87 . Notar P> il is My commission expires My Commission Expires December 16, 1991 Durham County, North Carolina - 4- _ H The Board of Commissioners for the County of Orange, North Carolina, met in regular session at the Orange County Courthouse, 106 Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7 : 30 P.M. , on February 2, 1987_ Present: Chairman Shirley Marshall,, presiding, and Commissioners Moses Carey, Stephen Halkiotis, John Hartweii and Don Will hoit • Absent: None .Also present: Gordon Baker, Finance Director and Beverly Blythe, Clerk to the Board of Commissioners. - * Commissioner. Moses Carey introduced- the following order authorizing bonds which was read: ORDER AUTHORIZING $200, 000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby author- ized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Sanitary Sewer Bonds in an aggregate principal amount not exceeding $200,000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County, including the construction of sewage collector, inter- ceptor and force mains and lines, sewage pumping facilities and - _ - - b 1 3 . That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. 4 . That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote of the people as provided in G.S. §159-60 in which event it will take effect when approved by the voters of the County at a refer- endum as provided in said Act. The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon. Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the- Board of Commis- sioners, the sworn statement of debt as so required. Thereupon the order entitled: "ORDER AUTHORIZING $200, 000 SANITARY SEWER BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried, the Board of Commissioners fixed 7 : 30 P.M. , February 17, 1387 in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The Durham Morning Herald and The News Of 40/ • * * - * I, Beverly Blythe, Clerk to the Board of Commissioners for the County. of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2, 1987 as relates in any way to the introduction and passage on first reading of an order authorizing bonds of said County and the call of a public hearing upon said order and that said proceedings are recorded in Minute Book No. 21 of the minutes of said Board, beginning at page and ending at page - I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month in the Orange . County Courthouse at 106 Margaret Lane in Hills- borough, North - Carolina at 7:30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina at 7:30 P.M. , has been on file in my office pursuant to G.S. §142-318 . 12. WITNESS my hand and the corporate seal of said County, this 2nd day of February 1987. Vii r __ _ / 440!„...� '� erk to the oard ._ of Commissioners f y _ , . • The Board of Commissioners for the County of Orange, North Carolina, met in regular session at the Orange County Courthouse, 106 Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7: 30 P.M. , on February 2, 1987. Present: Chairman Shirley Marshall,, presiding, and Commissioners Moses Carey, Stephen Halkiot i s, John Hartwell and Don Willhoit Absent: None •Also present: Gordon Baker, Finance Director and Beverly Blythe, Clerk to the Board of Commissioners. - * * * * • Commissioner Moses Carey introduced- the following order authorizing bonds which was read: ORDER AUTHORIZING $200, 000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby author- ized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Sanitary Sewer Bonds in an aggregate principal amount not exceeding $200, 000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County, including the construction of sewage collector, inter- ceptor and force mains and lines, sewage pumping facilities and t .• _ 1 3 . That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. 4 . That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote of the people as provided in G.S. §159-60 in which event it will take effect when approved by the voters of the County at a refer- endum as provided in said Act. The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon. Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the- Board of Commis- sioners, the sworn statement of debt as so required. Thereupon the order entitled: "ORDER AUTHORIZING $200, 000 SANITARY SEWER BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried, the Board of Commissioners fixed 7: 30 P.M., February 17, 1987 in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The Durham Morning Herald and The News Of Y; f, r t • I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2, 1987 as relates in any way to the introduction and passage on first reading of an order authorizing bonds of said County and the call of a public hearing upon said order and that said proceedings are recorded in Minute Book No. 21 of the minutes of said Board, beginning at page and ending at page I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month in the Orange County Courthouse at 106 Margaret Lane in Hills- borough, North - Carolina at 7:30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina at 7 :30 P.M. , has been on file in my office pursuant to G.S. §142-318 . 12. WITNESS my hand and the corporate seal of said County, this 2nd day of February 1987. erk to the :oard of Commissioners • • WASTEWATER COLLECTION AND PURCHASE CONTRACT This Contract for the Sale and Purchase of Wastewater Collection and Treatment Services is entered into as of the 2,4 day of 1=e-4 . , 19 57 , between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter referred to as the "COUNTY" ; WHEREAS, it is the intent of the County to construct a wastewater collection system to serve an area of Cheeks Township, Orange County, North Carolina to address health problems related to the failure of septic tanks and other individual and package subsurface sewage treatment systems; and WHEREAS, the County neither owns nor operates a wastewater treatment facility; and WHEREAS, the Town operates a wastewater collection system and wastewater treatment facility with the capacity to receive and treat wastewater generated by the wastewater collection system proposed to serve an area of Cheeks Township; and WHEREAS, the Town is willing to make its wastewater collection system and wastewater treatment facility available to receive and treat wastewater generated by the County' s wastewater collection system, but only upon the conditions and subject to the limits hereinafter set forth; and WHEREAS, the Town is willing to charge for the County's initial connec- tions to the system availability fees that are lower than normal and to charge a reduced monthly service charge in the interest of intergovernmen- tal cooperation and on the basis that: (i ) the County' s principal objec- tive in constructing its wastewater collection system is to relieve public health problems caused by failing sewage treatment systems at the Efland 2 • Cheeks Elementary School as well as within certain existing residential areas, and (ii ) the County will be improving the Town's existing wastewater collection system by constructing a gravity line within the Town; and (iii ) construction of the County system will alleviate a source of pollution (from failed septic tanks) of the Eno River, the Town's water supply source; NOW, THEREFORE, in consideration of the foregoing and the mutual agreements hereinafter set forth, it is agreed as follows: 1. The Town agrees to allow the County, at County expense, to tie its wastewater collection system to the interceptor at Dimmocks Mill Road (State Road 1144) as set forth in the Engineer's Revised Plans and Specifications. Such connection shall be made in strict accordance with plans and specifications approved in advance in writing by the Town in order to ensure its compatibility with the Town' s wastewater collection and treatment facilities and policies. 2. The County agrees to pay the Town $15,000.00 as a blanket availa- bility (tap) fee for the privilege of connecting the Efland-Cheeks Elementary School wastewater facility and the County' s initial 212 custo- mers to the Town' s sytem. The customer list and map will be provided to the Town. Five thousand dollars of the $15,000 is for the availability associated with the Efland-Cheeks Elementary School . The above $15,000 availability fee shall be paid before any wastewater is permitted to flow through the meter. 3. The Town agrees to treat up to 380,000 gallons of the County system' s wastewater per day, which includes the wastewater generated by said school and the initial 212 customers of the County' s wastewater 3 collection system as well as additional customers in the future. If, when the usage of the Town' s wastewater treatment facilities has increased to the extent that the remaining treatment capacity is less than 500,000 gallons per day the County has not utilized the full 380,000 gallons per day capacity reserved, the Town shall provide the County notice of the timetable necessary for it to provide the wastewater treatment service for the remaining capacity reserved. 4. No customer shall be allowed to connect to the County system unless and until such customer' s proposed discharge has been found accept- able by both the Town and County. Approval shall be predicated on (1) the quality of the effluent of the potential user being compatible with the Town' s NPDES discharge permit, (2) compliance with the Town's ordinance, rules, and regulations concerning pretreatment of industrial wastewater, and (3) all County ( subdivision, zoning, erosion, building, etc.) and State (DOT, etc.) permits having been properly granted. Under no circumstances will the County permit the discharge of septic sewage in its system. 5. After the school and the first 212 customers above specified, the County shall pay to the Town for each additional customer that connects to the system an amount equal to the availability fee that would be charged by the Town at that time to a comparable customer connecting directly to the Town's wastewater collection and treatment system. This amount shall be paid to the Town by the County prior to connection of such customer to the County' s system. It is understood that the County may charge such custo- mers additional fees for the privilege of connecting to the County owned wastewater collection lines. P 4 6. The County shall install and maintain a meter as shall be set forth in the plans and specifications of the project at a point in the County' s sewer line one thousand seven hundred and ninety three (1793) feet northwest of Latimer Street on West Hill Avenue. The meter will measure the flow of wastewater from the County' s system into the Town's system. The meter shall be periodically tested for accuracy, not less than once every six months, by or at the County' s expense and the results promptly reported to the Town. If the meter fails to accurately measure the amount of wastewater passing through it, it shall be recalibrated or repaired as necessary at County expense and the County and Town shall negotiate an appropriate adjustment in payment. 7. The County agrees to pay to the Town each month for the wastewater passing through said meter an amount equal to seventy percent (70%) of the amount that would be charged by the Town to other out-of-town, non- governmental customers who discharge into the Town's collection and treat- ment system comparable quantities of wastewater, except that in no case shall the amount charged be less than the amount that would be charged to an in-town customer discharging comparable quantities of wastewater. 8. The wastewater collection system constructed by the County shall be the property of the County. The Town shall have the right to run parallel sewage transmission lines east of the Eno River and to connect its sewage collection lines into the gravity portion of the County sewage transmission lines. Without the specific written permission of the Town, the County agrees that its wastewater collection system may only serve customers located west of the Eno River. It shall be the responsibility of the County to maintain its wastewater collection and transport system and 5 perform all customer billing and collections. This does not preclude the County from contracting maintenance and/or billing functions. 9. Any failure of the Town' s wastewater collection system or wastewater treatment facility which impedes the flow of wastewater from the County' s wastewater collection system shall be remedied by the Town with all possible dispatch. In the event of an extended period of malfunction of the Town' s wastewater collection system, the County' s customers shall be required to reduce their discharge only in the same ratio or proportion as that required of the Town's other customers. Any failure of any portion of the County' s wastewater collection system that is located on the Hillsborough side of the above-referenced meter shall be remedied by the County with all possible dispatch. In addition, the County shall properly maintain this portion of its system to prevent any substantial infiltration of storm water into such lines. 10. The construction of the wastewater collection and treatment system by the County is being financed by a loan made, or insured by, and grant from the United States Department of Agriculture. No provision set forth in this Contract shall be binding upon either party unless and until all terms and provisions hereof have been approved in writing by the N.C. Director of the Farmers Home Administration U.S.D.A. 11. Town agrees to collect and treat wastewater generated by County' s wastewater collection system for a minimum of forty (40) years as provided in this contract and as provided in amendments to this contract which may be agreed upon by the parties from time to time. ti• 6 IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have caused this contract to be duly executed in dupli ,-ate originals, a copy of which is retained by each party. ATTEST: Ad Cler , Orang: County Board of Shirlp � arshall , Chair Commissioners Orange Coil y Board of Commissioners ATTEST: C erk(� Town of i 11 sborough Frank Sheffield, M�►r' V Town of Hillsborough This contract is apprp'ed on behalf of the Farmer' s Home Administration this the jfj day of ( ' , 19g7. BY: ').11--e9 , RALPH . MILLER TITLE: Acting=State Director This instrument has been preaudited in the manner required by the Local Government & Fiscal Control Act: COUNTY FINANCE DIRECTOR WASTEWATER COLLECTION AND PURCHASE CONTRACT This Contract for the Sale and Purchase of Wastewater Collection and Treatment Services is entered into as of the 2nd day of he.-A. , 19 57 , between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter referred to as the "COUNTY" ; WHEREAS, it is the intent of the County to construct a wastewater collection system to serve an area of Cheeks Township, Orange County, North Carolina to address health problems related to the failure of septic tanks and other individual and package subsurface sewage treatment systems; and WHEREAS, the County neither owns nor operates a wastewater treatment facility; and WHEREAS, the Town operates a wastewater collection system and wastewater treatment facility with the capacity to receive and treat wastewater generated by the wastewater collection system proposed to serve an area of Cheeks Township; and WHEREAS, the Town is willing to make its wastewater collection system and wastewater treatment facility available to receive and treat wastewater generated by the County' s wastewater collection system, but only upon the conditions and subject to the limits hereinafter set forth; and WHEREAS, the Town is willing to charge for the County' s initial connec- tions to the system availability fees that are lower than normal and to charge a reduced monthly service charge in the interest of intergovernmen- tal cooperation and on the basis that: (i ) the County' s principal objec- tive in constructing its wastewater collection system is to relieve public health problems caused by failing sewage treatment systems at the Efland I 2 Cheeks Elementary School as well as within certain existing residential areas, and (ii ) the County will be improving the Town's existing wastewater collection system by constructing a gravity line within the Town; and (iii) construction of the County system will alleviate a source of pollution (from failed septic tanks) of the Eno River, the Town's water supply source; NOW, THEREFORE, in consideration of the foregoing and the mutual agreements hereinafter set forth, it is agreed as follows: 1. The Town agrees to allow the County, at County expense, to tie its wastewater collection system to the interceptor at Dimmocks Mill Road (State Road 1144) as set forth in the Engineer's Revised Plans and Specifications. Such connection shall be made in strict accordance with plans and specifications approved in advance in writing by the Town in order to ensure its compatibility with the Town' s wastewater collection and treatment facilities and policies. 2. The County agrees to pay the Town $15,000.00 as a blanket availa- bility (tap) fee for the privilege of connecting the Efland-Cheeks Elementary School wastewater facility and the County' s initial 212 custo- mers to the Town's sytem. The customer list and map will be provided to the Town. Five thousand dollars of the $15,000 is for the availability associated with the Efland-Cheeks Elementary School . The above $15,000 availability fee shall be paid before any wastewater is permitted to flow through the meter. 3. The Town agrees to treat up to 380,000 gallons of the County system' s wastewater per day, which includes the wastewater generated b_' said school and the initial 212 customers of the County' s wastewater 3 • collection system as well as additional customers in the future. If, when the usage of the Town' s wastewater treatment facilities has increased to the extent that the remaining treatment capacity is less than 500,000 gallons per day the County has not utilized the full 380,000 gallons per day capacity reserved, the Town shall provide the County notice of the timetable necessary for it to provide the wastewater treatment service for the remaining capacity reserved. 4. No customer shall be allowed to connect to the County system unless and until such customer' s proposed discharge has been found accept- able by both the Town and County. Approval shall be predicated on (1) the quality of the effluent of the potential user being compatible with the Town' s NPDES discharge permit, (2) compliance with the Town' s ordinance, rules, and regulations concerning pretreatment of industrial wastewater, and (3) all County (subdivision, zoning, erosion, building, etc.) and State (DOT, etc. ) permits having been properly granted. Under no circumstances will the County permit the discharge of septic sewage in its system. 5. After the school and the first 212 customers above specified, the County shall pay to the Town for each additional customer that connects to the system an amount equal to the availability fee that would be charged by the Town at that time to a comparable customer connecting directly to the Town' s wastewater collection and treatment system. This amount shall be paid to the Town by the County prior to connection of such customer to the County' s system. It is understood that the County may charge such custo- mers additional fees for the privilege of connecting to the County owned wastewater collection lines. 4 6. The County shall install and maintain a meter as shall be set forth in the plans and specifications of the project at a point in the County' s sewer line one thousand seven hundred and ninety three (1793) feet northwest of Latimer Street on West Hill Avenue. The meter will measure the flow of wastewater from the County's system into the Town's system. The meter shall be periodically tested for accuracy, not less than once every six months, by or at the County' s expense and the results promptly reported to the Town. If the meter fails to accurately measure the amount of wastewater passing through it, it shall be recalibrated or repaired as necessary at County expense and the County and Town shall negotiate an appropriate adjustment in payment. 7. The County agrees to pay to the Town each month for the wastewater passing through said meter an amount equal to seventy percent (70%) of the amount that would be charged by the Town to other out-of-town, non- governmental customers who discharge into the Town' s collection and treat- ment system comparable quantities of wastewater, except that in no case shall the amount charged be less than the amount that would be charged to an in-town customer discharging comparable quantities of wastewater. 8. The wastewater collection system constructed by the County shall be the property of the County. The Town shall have the right to run parallel sewage transmission lines east of the Eno River and to connect its sewage collection lines into the gravity portion of the County sewage transmission lines. Without the specific written permission of the Town, the County agrees that its wastewater collection system may only serve customers located west of the Eno River. It shall be the responsibility of the County to maintain its wastewater collection and transport system and 5 rmm perform all customer billing and collections. This does not preclude the County from contracting maintenance and/or billing functions. 9. Any failure of the Town' s wastewater collection system or wastewater treatment facility which impedes the flow of wastewater from the County' s wastewater collection system shall be remedied by the Town with all possible dispatch. In the event of an extended period of malfunction of the Town's wastewater collection system, the County' s customers shall be required to reduce their discharge only in the same ratio or proportion as that required of the Town' s other customers. Any failure of any portion of the County' s wastewater collection system that is located on the Hillsborough side of the above-referenced meter shall be remedied by the County with all possible dispatch. In addition, the County shall properly maintain this portion of its system to prevent any substantial infiltration of storm water into such lines. 10. The construction of the wastewater collection and treatment system by the County is being financed by a loan made, or insured by, and grant from the United States Department of Agriculture. No provision set forth in this Contract shall be binding upon either party unless and until all terms and provisions hereof have been approved in writing by the N.C. Director of the Farmers Home Administration U.S.D.A. 11. Town agrees to collect and treat wastewater generated by County' s wastewater collection system for a minimum of forty (40) years as provided in this contract and as provided in amendments to this contract which may be agreed upon by the parties from time to time. ti — 6 IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have caused this contract to be duly executed in dupli7 ate originals, a copy of which is retained by each party. ATTEST: z i i i i,,,,7-414-e..4 (2.- Clerk, rang7ounty Board f Shirr, arshall , Chair Commissioners Orange Cou y Board of Commissioners ATTEST: �- ' /, � �/ C erT Town of fllsborough Frank Sheffield, M. Town of Hillsborough This contract is appr ed on behalf of the Farmer' s Home Administration this the 8f day of � , 1907- ;� 1 7 BY: , /2J RALPH 'E. MILLER TITLE: Acti g •Stare Director This instrument has been preaudited in the manner required by the Local Government & Fiscal Control Act: COUNTY FINANCE DIRECTOR r • • The Board of Commissioners for the County of Orange, North Carolina, met in regular session at the Orange County Courthouse, 106 Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7: 30 P.M. , on February 2, 1987. ,Present: Chairman Shirley Marshall, presiding, and Commissioners Moses Carey, Stephen Ha 1k i of i s, John Hartwell .and Don Willhoit Absent: None-Also present: Gordon Baker, Finance Director and Beverly Blythe, Clerk to the Board of Commissioners. - Commissioner Moses Carey _ introduced- the following order authorizing bonds which was read: ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby author- ized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Sanitary Sewer Bonds in an aggregate principal amount not exceeding $200, 000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County, including the construction of sewage collector, inter- ceptor and force mains and lines, sewage q pumping facilities and 1 3 . That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. 4. That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote of the people as provided in G.S. §159-60 in which event it will take effect when approved by the voters of the County at a refer- endum as provided in said Act. The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon. Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the- Board of Commis- sioners, the sworn statement of debt as so required. Thereupon the order entitled: "ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS" was passed on first reading. On motion duly made, seconded and unanimously carried, the Board of Commissioners fixed 7 : 30 P.M. , February 17, 1987 in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North- Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the Board of Commissioners to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The Durham Morning Herald and The News Of 4 * I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2, 1987 as relates in any way to the introduction and passage on first reading of an order authorizing bonds of said County and the call of a public hearing upon said order and that said proceedings are recorded in Minute Book No. 21 of the minutes of said Hoard, beginning at page and ending at page • I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month in the Orange County Courthouse at 106 Margaret Lane in Hills- borough, North - Carolina at 7:30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North Carolina at 7: 30 P.M. , has been on file in my office pursuant to G.S. §142-318 . 12. WITNESS my hand and the corporate seal of said County, this 2nd day of February 1987. erk to the Board of Commissioners V • % COUNTY OF ORANGE, NORTH CAROLINA _ SWORN STATEMENT OF DEBT MADE PURSUANT TO THE LOCAL GOVERNMENT BOND ACT, AS AMENDED I, Gordon Baker, Finance Director for the County of Orange, North Carolina, having been designated by the Board of Commis- sioners for said County to make and file with the Clerk to said Board of Commissioners a statement of the debt of said County . pursuant to The Local Government Bond Act, as amended, DO HEREBY CERTIFY that the following is a true statement as shown by the books in my office, not taking into consideration any debt in- curred or to be incurred in anticipation of the collection of taxes or other revenues or in anticipation of- the sale of bonds other than funding and refunding bonds: (a) GROSS DEBT a(1) Outstanding debt evidenced by bonds: , School Building Bonds . . . . ... . . $ 975.000 School Building Bonds, Series A . .,Q: . School Building Bonds, Series B -0- School Bonds 4j9QQ,O90 Water and Sewer Bonds . 1o,aoQ Other bonds ._Q- $ §,`025,000_ , a(2) Bonds authorized by an order introduced on February 2, 1987 but not yet adopted: Sanitary Sewer Bonds $ 200,000 a(3) Unissued bonds authorized by adopted orders $ -0- a(4) Outstanding debt, not evidenced by bonds $ -0- (a) GROSS DEBT, being the sum of a(1) , a(2) , a(3) and a (4) $ .6..225:(200 BI (b) DEDUCTIONS I 1 ` I • � w M • • b(2) Funding and refunding bonds authorized but not yet issued $ -0- b(3) The amount of money held in - sinking funds or otherwise for --, the, payment of any part of the principal of gross debt other than debt incurred for water purposes or sanitary sewer purposes (to the extent that the bonds are de- ductible under G.S. §159-55 (b) ) . $ , , ,'. . . . . . b(4) Bonded debt included in gross debt and incurred, or to be incurred, for water purposes • $ . 150,000 b(5) Bonded debt included in gross debt and incurred, or to be incurred, for- sanitary sewer system purposes to the extent that said debt is made deductible by G.S. §159-55(b) $ -0- b(6) Uncollected special assessments • heretofore levied for local im- provements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred to the extent that such assessments will be applied, when collected, to the payment of any part of the gross debt $ b(7) The amount, as estimated by the 11/4 , of special assessments to be levied for local improvements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred, to the extent that the special assessments, when collected, will be applied to the payment of any part of the gross debt $ -o- (b) DEDUCTIONS, being the sum of b(1) , b(2) , b(3) , b(4) , b(5) , b(6) and b(7) $ 150,000 (c) NET DEBT (c) NET DEBT, being the difference between the GROSS DEBT (a) and the DEDUCTIONS (b) $ 6,075_000_ (A1 Tnnna-rc.nr. Asa rre.-. (e) DEBT RATIO (e) Percentage which the NET DEBT (c) bears to the APPRAISED VALUE (d) 0 26 g The foregoing statement is true. �-r Finance Director for the County of Orange, North Carolina STATE OF NORTH CAROLINA ) - ss. . COUNTY OF ORANGE ) Subsc '. _ and sworn to before me this 2nd day of February 1987. NOTARY d • Act PUBLIC iliotary Public My commission expires /W107 I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of a statement which was filed with me at a meeting of said Board held on February 2, 1987, after the introduction and before the public hearing on an order authorizing $200, 000 Sanitary Sewer Bonds of said County, and that said statement is open to public inspection in my office. WITNESS my hand and the corporate seal of said County, this 2nd. day of February 1987 . G( Yo11p.1 / i '?AL The Board of Commissioners for the County of Orange, North P"/3 A, i9 -7 Carolina, met. in regular session at the Orange County Courthouse, 106 Margaret Lane in Hillsborough, North Carolina, the regular place of meeting, at 7:30 P.M. , on February 2, 1987. .Present: Chairman Shirley Marshall,, presiding, and Commissioners Moses Carey, Stephen Halkiotis, John Hartwell and Don Wilihoit Absent: None also present: Gordon Baker, Finance Director and Beverly Blythe, Clerk to the Board of Commissioners. - * * * * • Commissioner Moses Carey introduced- the following order authorizing bonds which was read: ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS BE IT ORDERED by the Board of Commissioners for the County of Orange: 1. That, pursuant to The Local Government Bond Act, as amended, the County of Orange, North Carolina, is hereby author- ized to contract a debt, in addition to any and all other debt which said County may now or hereafter have power or authority to contract, and in evidence thereof to issue Sanitary Sewer Bonds in an aggregate principal amount not exceeding $200,000 for the purpose of providing funds, with any other available funds, for constructing a portion of a sanitary sewer system for said County, including the construction of sewage collector, inter- ceptor and force mains and lines, sewage pumping facilities and appurtenant facilities, the construction of a sewage main to transport sewage to the sanitary sewer system of the Town of Hillsborough for treatment and the acquisition of any necessary land, rights of way and equipment therefor. 2 . That taxes shall be levied in an amount sufficient to pay the principal of and the interest on said bonds. 3. That a sworn statement of the debt of said County has been filed with the Clerk to the Board of Commissioners and is open to public inspection. 4. That this order shall take effect 30 days after its publication following adoption, unless it is petitioned to a vote of the people as provided in G.S. §159-60 in which event it will take effect when approved by the voters of the County at a refer- endum as provided in said Act. - The Board of Commissioners thereupon designated the Finance Director as the officer whose duty it shall be to make and file with the Clerk to the Board of Commissioners the sworn statement of debt of the County which is required by The Local Government Bond Act, as amended, to be filed after the bond order has been introduced and before the public hearing thereon. Thereupon the Finance Director filed with the Clerk to the Board of Commissioners, in the presence of the- Board of Commis- sioners, the sworn statement of debt as so required. Thereupon the order entitled: "ORDER AUTHORIZING $200,000 SANITARY SEWER BONDS" was passed on first reading_ On motion duly made, seconded and unanimously carried, the Board of Commissioners fixed 7:30 P.M_., February 17, 1987 in the District Courtroom of the Old Chapel Hill Post Office in Chapel Hill, North' Carolina as the hour, day and place for the public hearing upon the foregoing order and directed the Clerk to the - Board of Commissioners to publish said order, together with the appended statement as required by The Local Government. Bond Act, as amended, once in The Durham Morning Herald and The News Of Orange not later than the sixth day before said date. * I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on February 2, 1987 as relates in any way to the introduction and passage on first reading of an order authorizing bonds of said County and the call of a public hearing upon said order and that said proceedings are recorded in Minute Book No. 21 of the minutes of said Board, beginning ginning at and ending at page I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board, stating that regular meetings of said Board are held on the first Monday of each month in the Orange County Courthouse at 106 Margaret Lane in Hills- borough, North - Carolina at 7:30 P.M. and on the third Tuesday of each month in the District Courtroom of the Old Chapel Hill Post Office Chapel Hill, North Carolina at 7:30 P.M. , has in as been an file in my office pursuant to G.S. §142-318.12. WITNESS my hand and the corporate seal of said County, this 2nd day of February 1987. / do' erk to °iAfr/ o the :oard of Commissioners a COUNTY OF ORANGE, NORTH CAROLINA _ ' SWORN STATEMENT OF DEBT MADE PURSUANT TO THE LOCAL GOVERNMENT BOND ACT, AS AMENDED I, Gordon Baker, Finance Director for the County of Orange, North s- Carolina, having been designated by the Board of Commi . • sioners for said County to make and file with the Clerk to said Board of Commissioners a statement .of the debt of said County - pursuant to The Local Government Bond Act, as amended, DO HEREBY CERTIFY that the following is a true statement as shown by the books in my office, not taking into consideration any debt in- curred or to be incurred in anticipation of the collection of taxes or other revenues or in anticipation of- the sale of bonds other than funding and refunding bonds: (a) GROSS DEBT a(1) Outstanding debt evidenced by bonds: School Building Bonds _ $_275.,00O School Building Bonds, Series A -0- School Building Bonds, Series B School Bonds 4;0 VQq,oQO Water and Sewer Bonds Other bonds .,o" :R- $ f y025,000 a(2) Bonds authorized by an order introduced on February 2, 1987 but not yet adopted: Sanitary Sewer Bonds • $ 200,000 •. a(3) Unissued bonds authorized by - adopted orders . . . . -0- - a(4) Outstanding debt, not evidenced by bonds . $ _p_ (a) GROSS DEBT, being the sum of a(1) , a(2) , a(3) and a(4) $ _6.225fOoO (b) DEDUCTIONS b(1) Funding and refunding bonds authorized by orders introduced but not yet adopted $ -D- a - ' b(2) Funding and refunding bonds authorized but not yet issued $ -0- b(3) The amount of money sinking funds or otherwise n for the payment of any part of the principal of gross debt other than debt incurred for water purposes or sanitary sewer purposes (to the extent that the bonds are de- ductible under G.S. §159-5 b(4) Bonded debt included in gross debt and incurred, or to be incurred, for water purposes . . . . . . b(5) Bonded debt included in gross debt - . . . . - . . - $ 150,000 and incurred, or to be incurred, for' sanitary sewer system purposes to the extent that said debt is made • deductible by G.S. §159-55(b) . . . . .. . b(6) Uncollected special assessments • • - _ - � • $ -o- heretofore levied for local im- provements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred to the extent that such assessments will be applied, when collected, to the payment of any part of the gross debt - - - . b('1) The . . ... . . . . . . . . . $ - - -=a- _ •- _-- amount, as estimated by the A , of special assessments to be levied for local improvements for which any part of the gross debt (that is not otherwise deducted) was or is to be incurred, to the extent that the special assessments, when collected, will be applied to the payment of any part of the gross debt - - (b) DEDUCTIONS, being the sum of b(1) , - • - . - - . . - - - - --•- b(2) , -b'(3) , -b(4) , b(5) , _b(6) and _ _ (c) NET DEBT (c) NET DEBT, being the difference between the GROSS DEBT (a) and the DEDUCTIONS (b) . . . . . . . . . . . . . . . . . . . . . . . . . $ -6. .-000_ _ (d) APPRAISED VALUE (d) APPRAISED VALUE of property subject • to municipal taxation before the application of any assessment ratio, being the value fixed in 1986 . • (e) DEBT RATIO - (e) Percentage which the NET DEBT (c) bears to the APPRAISED VALUE (d) 0 26 % The foregoing statement is true. Z Z Finance Director for the County of Orange, North Carolina STATE OF NORTH CAROLINA ) ss. : " COUNTY OF ORANGE ) Subsc '..-: - and sworn to before me this 2nd day of February 1987 C i‘*.("NO-T-ARYI".'` 1 �) o' PUBLIC i ■ /Notary Public £COLS='f My commission expires f P4L ", 2 /q47 I, Beverly Blythe, C'.erk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of a statement which was filed with me at a meeting of said Board held on February 2, 1987, after the introduction and before the public hearing on an order authorizing $200, 000 Sanitary Sewer Bonds of said County, and that said statement is open to public inspection in my office. WITNESS my hand and the corporate seal of said County, this 2nd. day of February 1987. E/r� _ % 4 Clerk to the Board � of Commissioners 1 _ APPROVED 2/24/87 ORANGE COUNTY BOARD OF COMMISSIONERS MINUTES REGULAR MEETING FEBRUARY 2, 1987 The Orange County Board of Commissioners met in regular session on February 2, 1987, 7: 30 p.m. in the Courtroom of the old Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall, and Commissioners Moses Carey, Stephen Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers Albert Kittrell and Bill Laws, Finance Director Gordon Baker, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Budget Analyst Donna Wagner and Personnel Director Beverly Whitehead. A. BOARD COMMENTS 1. Chair Marshall announced that the Technical Telephone Task Force will meet Feb. 3 and 10 at 7 :30 in the District Courtroom, Hillsborough. 2. The Town of Hillsborough will have a special meeting on the Thoroughfare Plan on Thursday, February 5, 7:30 p.m. in the Library Meeting Room, Hillsborough. 3 . Chair Marshall added to the agenda a proclamation as item D3. 4. On Thursday, there will be a meeting of the Steering Committee for the Public-Private Conference and any ideas for this Conference should be expressed for that meeting. 5. Commissioner Carey reported on a meeting he attended which was arranged by the members of the Inter-Faith Council with a gentleman from the National Coalition for the Homeless. The Coalition's focus is to educate the public and promote the interest of the homeless and their associated needs nationwide. It involves an increase in lobbying at the federal level to try to increase the support for the homeless in this country. They met with the IFC as part of a survey of gathering information from other than large metropolitan areas. The focus was on what Orange County is doing for the homeless in the County. Emphasis was placed on the problem being a total community problem and how everyone can work together to meet the needs of the homeless. 6. Commissioner Halkiotis reported on the meeting with the Cattlemen's Association that took place on January 28. Two committees were formed: (1) to look into the acquisition of the livestock market by Goldkist from FCX; (2) to brainstorm and determine how the County Commissioners can help. Since then, he attended another meeting with Sylvia Price, Ken Thompson and a representative of the development firm which has bought the property. Something should be forthcoming shortly from that meeting. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA Chair Marshall announced that those who have indicated they would like to address the Board will be recognized at the time their item is heard. 2. MATTERS NOT ON THE PRINTED AGENDA None. L i IAMME 2 C. MINUTES Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the minutes for January 5, 1987 as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the minutes for January 12, 1987 as circulated. VOTE: UNANIMOUS. PUBLIC CHARGE Chair Marshall read the Public Charge as approved by the Board and written in the Rules and Regulations. D. RESOLUTIONS/PROCLAMATIONS: 1. OUTLINE OF AGREEMENT IN PRINCIPLE AS SUBMITTED BY THE JOINT PLANNING/WATERSHED WORK GROUP Commissioner Willhoit explained that the thirteen (13) points as listed by the Joint Planning/Watershed Work Group is an attempt to separate out and to consider specific issues at the February 23, 1987 public hearing instead of hearing all the issues at the March 10, 1987 Joint Area Public Hearing. The outline of the agreement in principle has been approved the Towns of Chapel Hill and Carrboro and both agreed to the Feruary 23 public hearing. Robert Morgan, Town Manager of Carrboro, spoke about the land swap and the option of the acre for acre exchange versus density basis. County Attorney Geoffrey Gledhill clarified that under the existing Joint Planning Agreement with Chapel Hill any change in the Land Use Plan must be approved by both Chapel Hill and Orange County. There is no problem with setting up a part of the 23rd meeting as a Joint Public Hearing with Chapel Hill. There was a consensus of the Board that approval of these thirteen points in principle does not support or endorse the swapping of land but only that the Board agrees to take the issue to public hearing. Commissioner Willhoit explained that #7 County agrees to go to public hearing on the moving ofl the ctransition line and that the County will go to public hearing on the advisability of supporting the change. Commissioner Halkiotis referred to #11 and emphasized that the approval of the thirteen (13) items will provide an opportunity for people who live in that area to make comments. Geoffrey Gledhill responded to a question from Commissioner Halkiotis on item #11 stating that legislation is needed that would permit local governments to make joint legislative decisions. Bob Morgan pointed to the map indicating an area that should have been included in the transition area for Carrboro. The area is north of Carrboro's town border and would put Calvander in Carrboro's extra- territorial jurisdiction. Planning Director Marvin Collins noted that to add this specific area to the transition area would be consistent with the lot sizes in that area because most of the non-conforming lots are in that area. Bob Morgan requested that the acre-for-acre distribution be included in the public hearing so that public reaction may be received. Motion Willhoit was made by Commissioner below: seconded by Commissioner RESOLUTION A JOINT PLANNING, WATERSHED PROTECTION, ANNEXATION AND RELATED MATTERS AMMO 1 3 WHEREAS, the Towns of Carrboro and Chapel Hill and Orange County have mutual interests in land use and growth management, annexation matters, and watershed protection; and WHEREAS, a Joint Planning/Watershed Work Group including representatives of the Towns of Carrboro and Chapel Hill and Orange County has met several times since the fall of 1986 to discuss such matters; and WHEREAS, the Joint Planning/Watershed Work Group has developed an "Outline of Agreement in Principle" dated January 21, 1987 and containing 13 statements of principle; and the Joint Planning/Watershed Work Group has agreed to submit this document to the Carrboro, Chapel Hill and Orange County governing bodies for consideration, and recommends approval in concept of the 13 principles; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Orange County hereby approves in concept the attached "Outline of Agreement in Principle" dated January 21, 1987 and including 13 principles. This the 2nd day of February, 1987. VOTE: UNANIMOUS. 2 . DISSOLUTION OF EXISTING HSAC Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to approve the resolution as stated below: RESOLUTION DISSOLVING HUMAN SERVICES ADVISORY COMMISSION WHEREAS, the Board of Commissioners established the Orange County Human Services Advisory Commission by resolution on February 5, 1979; and WHEREAS, the Board of Commissioners has identified a need to renew the charge, recompose the membership, and redefine the role of the Human Services Advisory Commission; and WHEREAS, the Board of Commissioners has approved the restructuring of the Human Services Advisory Commission, NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners hereby dissolves the Human Services Advisory Commission, charge and by-laws established on February 5, 1979. BE IT FURTHER RESOLVED, that the Human Services Advisory Commission is reconstituted in the form and with the charge approved by the Orange County Board of Commissioners on January 5, 1987. This the 2nd day of February, 1987. VOTE: UNANIMOUS. 3 . PROCLAMATION - AMERICAN HEART MONTH Hartwell too proclaim February as Americanr Heart y Montho as by Commissioner as stated beeloww: PROCLAMATION MONTH OF FEBRUARY AMERICAN HEART MONTH WHEREAS the American Heart Association is actively campaigning against the nation's number one killer, Cardio-vascular disease, and WHEREAS heart disease accounted for 44% of all deaths in Orange County last year, and WHEREAS more than 1, 000 volunteers in Orange County will join in the efforts to distribute American Heart Association information and seek funds for continued research, 4 NOW THEREFORE, on behalf of the Orange County Board of Commissioners I, Shirley E. Marshall, do hereby ORANGE COUNTY and ask all residentscltom �ubruary as HEART MONTH IN Association's 1986-87 campaign. support the American Heart This the 2nd day of February, 1987. VOTE: UNANIMOUS. E. REPORTS 1. EFLAND SEWER STATUS Assistant County Manager Bill Laws stated that the encroachment agreement with Southern Railroad is on the agenda for Board approval that one of the easements that was pending but and agreement has been reached and just needssthenrege is still pending but an required signatures. 2. LONG RANGE SPACE NEEDS proposed move Co Commissioner DCareymreiteraAging te his n he oted, and the Board agreed, that the proposal comments t Northsidefacility he the psychological perspective that thep P sal Perpetuates and encourages Northside have of this section of town. people who receive the services at Toni Mason from CHR indicated her decision was based on the existing space available. Housing and Community Development which currently located at the old Police Station has a much st is requirement to be located near the Social Services Department which stronger is currently at Northside. The Social Services Department needs toex s their space now and Housing and Community space and also they feel their at pment also olive e Station is very inappropriate. Jerry section of the Department onaAgingeneedsdtoated be in a highe to higher the profile (more visible) location. Commissioner Carey noted that while a higher important, the proposal is to move to an eastern location which be quite expensive. profile is Chair Marshall emphasized that the senior eh could also present location to make it accessible to those center w was put at the area and needed the services being offered. people who moved in the building. Social Services was in that Department onSAgingprDirectorr opposition to this was then analysis which showed a breakdown of where the people live e distributed an the center for services. He indicated that the Department has come to more people coming to the center on a one time basis. center is for those who come on a has more and center is for those. o felt the admdailyrabasiso to pa ticip activity ithe out and es could be in the put into a more visible location to serve those a one time basis. The bulk of the older pulled town and two-thirds of all older peopleulive oinlChapel Hilleastern part of Commissioner Hartwell made reference to the 8, 000 sq.ft. that ' proposed as an addition to Northside and asked accommodate a larger expansion. Ken Thompson indicated is if that site would there is enough space to expand further on that sated that front could be built upon or used for parkingPerty and that the slope in needs to be enhance g and to that the entire design of the provide easier accessibility. security of the buildin property Chair Marshall emphasized that the maximum use of the Property needs to be studied. Northside Commissioner Carey asked about the long-term facilities at the S garage. Mason noted that the report only addressed office space. Ken Thompson stated that the Public Works facility would be covered in a different report. Chair Marshall emphasized that any long-range plan must include handicapped accessibility. After further discussion, it was decided that a public hearing would be scheduled as soon as the entire five-year plan is available. F. ITEMS FOR DECISION - CONSENT AGENDA The County Manager recommended the following action by the Board: 1. SOUTHERN RAILWAY ENCROACHMENT AGREEMENT with Southern TadoptwtheSresolutiontandEfapprove the encroachment agreement is stated below: Sewer Project. The resolution IT IS HEREBY RESOLVED that Orange County contract with Southern Railway Company for the purpose of obtaining the right to use right of way owned or controlled by Southern Railway Company constructing and operating a County owned sanitary f sewer the the e Efland area of Orange County. The terms and conditions of this contract are as provided in the copy of the contract attached and made a part of this resolution. It is further resolved that the Chair of the Board is hereby authorized to execute the contract referenced above on behalf of Orange County and the Clerk to the Board is authorized to attest the Chair's signature and attach the Orange County Seal. 2. TRANSPORTATION DRIVER PROVISION AGREEMENT WITH OPC MENTAL HEALTH To approve the Transportation Driver Provision Agreement with OPC-Mental Health Center and authorize the Chair to sign at no cost to the County. 31 BUDGET AMENDMENTS To amend the 1986-87 Budget and Project Ordinances by the following changes: NEW COURTHOUSE AG BUILDING PROJECT FUND Appropriation - Renovations Source - County Capital Reserve $ 13,500 WATER STUDY CAPITAL PROJECT $ 13,500 Appropriation - Professional Services Source - County Capital Reserve $ 5,500 COUNTY CAPITAL RESERVE FUND $ 5,500 Appropriation - transfer to New Courthouse/Ag Building Project Source - Contingency $ 13,500 Source - Transfer to Water Study Project $ 8, 000 NORTHSIDE CAPITAL PROJECTS FUND 5,500 Appropriation - Cafeteria Appropriation - Multipurpose Center $ 3, 174 Appropriation - Restrooms $ 27, 151 Source - Transfer from County Capital Projects $ 11,552 y COUNTY CAPITAL PROJECTS FUND pi $ 41,877 Appropriation - transfer to Northside Capital Project Source - Fund Balance Appropriated $ 41,877 Appropriation - Transfer to County Capital Reserve $ 41,790 Source - Fund Balance Appropriated $ 790 COUNTY CAPITAL RESERVE FUND $ 790 Appropriation - Contingency Source - Transfer from County Capital Projects $ 790 $ 790 i EFLAND SEWER ENTERPRISE FUND 6 Appropriation - Construction Appropriation - Engineering/Architectural Fees $8$4,500 Appropriation - Land and Right-of-Way $110,000 Appropriation - Legal and Fiscal $ 10, 000 Appropriation - Capitalized Interest $ 26, 000 Appropriation - Contingency $ 12,000 Source - FmHA Grant $157,500 Source - NC Clear Water Grant $570, 300 , 000 Source - Bond Proceeds $170 Source - Senate Bill 2 Funds $200,000 Source - Transfer from General Fund $203,850 4• EVALUATION PROCESS AND RELATED PERSONNEL p, $ 17,850 OFFICIALS ACTIONS FOR ELECTED amendments Tto therPersonneleOrdinance: process and adopt the following PRESS (1) Job description, reflecting responsibilities, will be primary duties and Register of Deeds and SheriffewithdreviewrandPappro approval the the Manager and Chair of the Board; PProval from (2) Annual evaluation of their shall conducted jointly by the Manager and Chair of nthe Board; be (3) Recommendations for merit increases for the Register of Deeds and the Sheriff will be forwarded to the Board of Commissioners for their approval. CHANGES TO THE PERSONNEL ORDINANCE Amend Article V, Section 14. 0 to read: When attains the maximum rate of a range an employee present position, no further salary increases rease for their received unless (1) the position is reclassified; (2) he employee is promoted to another (2) the salary range; (3) the salary range fors the p present a si ion is increased; or (4) by action of the Board position Officials. Elected Amend Article VII, Section 3. 6 to read: The Chair of the Board of Commissioners and the annual evaluation of Manager shall jointly conduct Sheriff. Recommendations tforRemeritr inc r Deeds and the aforementioned Officials shall be forwarded tosthe Board tof Commissioners for approval. 5. RESPONSE TO THE UTILITIES COMMISSION communicate To this approve the extension of time and authorize the request to the Utilities Commission. chair to to be6consideredSasNa separratexitemTON ` Removed from the consent agenda 7. ADOLESCENT PROGRAM FOR POSITIVE PARENTING AND LIFE ENRICHMENT To endorse the Adolescent Program for Positive Parening Life Enrichment Grant and authorize the Chair to sign letters of support. and Motion was made b PP Commissioner Carey to approve y Commissioner Hartwell, seconded agenda. PProve items 1, 2, 3, 4, 5, and 7 of the consent VOTE: UNANIMOUS. 6. TAX LISTING PERIOD EXTENSION 7 Kermit Lloyd explained that citizens could not get to the office toelistetheirthtaxesbad weather some extending the listing period through February 6, 1987. and suggested ggested Commissioner Hartwell tmmade by Commissioner Halkiotis, seconded property through February 6, approve the extension of time for listing VOTE: UNANIMOUS. G• ITEMS FOR DECISION 1. FUNDING SCHEDULE FOR SCHOOLS FACILITY NEEDS agenda file for copies of both documents) Changes were made to the "Comment (See permanent Motion was made " portion of the document. b Commissioner Hartwell to adopt the fu dingx Willhoit, seconded by schedule for needs which incorporates provisions worked out at school facility Special Meeting and to authorize the edoc January 27, 1987 Chair to sign both VOTE: UNANIMOUS. documents. 2. NOTICE OF PUBLIC HEARING - FEBRUARY 23 1987 Marvin Collins made the presentation. He noted that the hearing notice will be changed to include those re Morgan and that #3 will be deleted, quests made by Motion was made by Y Bob Hartwell to approve made Notice Commissioner Carey, seconded by Commissioner amended and to include the logo suggec Hearing for February 23, 1987 as VOTE: UNANIMOUS. g as suggested. 3• TAX REFUNDS RE UEST refunds anTaxeSupervisdraKermit Lloyd presented nine 9 Motion approval. � ) requests for tax Commissioner Carey is made by Commissioner Willhoit approve the Tax Supervisor's recommendation.nded by Harriet B. Alford, Acct. Frank B. Smith, Jr. # #7878 $ 9. 76 Melvin J. Fox, Acct. Acct. #78784 Barbara W. Eubanks, Acct24# $ 26.54 Burgher, Samual Richard & Wanda C. Acct. $ 21.13 First Union National Bank, Acct. $ 60.31 #105299 #87902 $ 76. 03 Christine Vogel, Acct. #97103 $ 77.83 Morgan Creek Land Co. , Acct. #92488 $ 62.11 4 $ 1 $ 3 John Lewis Bradshaw, Acct. #102708 37. 62 7.62 VOTE: UNANIMOUS. 4. UNPAID REAL PROPERTY AND TAX LIEN ADVERTISEMENT Tax Collector Johan that are liens on all Real Property Horner reported the following unpaid taxes 6, 1987 for advertising Tax Liens: Y for the year 1986 and recommended May County Chapel Hill $ $99, 010.14 Carrboro 289, 779. 65 Hillsborough 76,458.41 Total 17 613 . 61 $1,282,861. 61 b Motion was made Commissioner Carey to accept the y report Commissioner Hartwell, seconded by b 1987 for advertising Tax Liens, d approve the date of May 6, I VOTE: UNANIMOUS. 8 5. PROPOSED SPECIAL LEGISLATION ETHICS CODE Lois Herring from the Southwest Preservation Alliance spoke in favor of the adoption of an ethics code code. She urged the Board to seek legislation dton enact Gsuc a c County Orange County. She stated that the Count guidelines on when they should vote and should not mvotelonerncissudodclear After a brief discussion on the Guilford policy it issue. to the County Attorney for review to be brought back toyt a was referred next meeting. he Board at the IMPACT FEES The resolution and special legislation will be u include a provision to include impact fees for open space. Motion was updated to Commissioner Carey made by Commissioner Willhoit Co, 1987. y to set a public hearing for impact fees sfor nFebruary VOTE: UNANIMOUS. JOINT LEGISLATION FOR JOINT PLANNING This will be considered after eMarch 10 Geoffrey This will , 1987 revised after Gledhill prepare the local legislation in concepthearing.to Public hearing and specific items are decided.p to be OCCUPANCY TAX ENTERTAINMENT TAX AND These were discussed at length. It�asTRANSFER TAX decided to delay any consideration on these items until the outcome of the statewide bill is known and the need for this tax is identified. additional The County nMon ager Owas directed to brin dirg A y Tax and the Land aTransfer hTaxBoard reviewed because Commissioner e Halkiotis asked that the be have impact that the events at the teDeannSmith tax Center on the County resources. The County Manager will present further information on this item. 6. 1987-88 BUDGET MANUAL AND CALENDAR budget worChairssarshallTsuggested waiting budget has coins. a budget g tiwill, untie approved 1 to set after the g X11 not be approved until after the the Commischairrsarshall requested that a more detailed report be Mental Health and the Libraryfollowrthensameeparocess as Chats given sed for department heads. Library process as that It was the consensus of the Board that the first used for on the Manager's budget would be held on June 8, 1987. public hearing 7• EFLAND SEWER BOND ORDER statement of debt are attached to theseyminutes) e 2 and order and the sworn designated Commissioner Director as introduced the o G`fi order. did file the the Clerk of oraase the officer whose duty it The make Finance Director filed with the Clerk in the statement of debt make sworn statement of debt for Orange County, presence of The Motion was made by Commissioner Care the Board the sewer to approve the bond order and authorize b sewer bonds. by Commissioner VOTE: UNANIMOUS. $200, 000 in sanitary Commissioner Motion was to made by Commissioner Hartwell Courtroom of the Chapel Hill aPost hOffice fcrmd February 17 seconded by public hearing on8thexn the bond order. VOTE: UNANIMOUS. 9 H. APPOINTMENTS The following appointments were made: PRIVATE INDUSTRY COUNCIL - Tom Holt BOARD OF HEALTH - William E. Beel (Optometrist) rehabilitation) HUMAN SERVICES ADVISORY COMMISSION Chris Nutter (Social Services Board) Peggy Pollitzer (Inter-Faith Council) Jean Wagner (Senior Citizens Board) Phyllis Beane (Chapel Hill/Carrboro United Way) Charles Rivers (AT LARGE) John Hartwell (County Commissioners) ARTS COMMISSION Linda Smith Fields Judith Bell Larry Blalock Rebecca B. Carnes Joan Cohen Nan Gressman LONG RANGE WATER MANAGEMENT STRATEGY COMMITTEE William A. Oppold Sim Efland Chris Best (Planning Board) RESERVOIR SITE COMMITTEE Sharlene Pilkey (Planning Board) CARRBORO BOARD OF ADJUSTMENT Margaret Brown Will Ward CARRBORO PLANNING BOARD Steve Chandler Olivia Ludington 8. WASTEWATER COLLECTION AND PURCHASE CONTRACT Motion was made by Commissioner Hartwell Commissioner Carey to adopt the Wastewater Collection and Contract as recommended by by sign. y the County Manager and authorize the Purchase VOTE: UNANIMOUS. I. ADJOURNMENT Motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to adjourn the meeting. The next regular meeting will be held February 17, 1987, 7:30 p.m in the Courtroom of the old Post O Chapel Hill, North Carolina. on Office, Beverly A. Blythe, Clerk Shirley E. Marshall, Chair