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Agenda - 01-20-1987
ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, JANUARY 20, 1987 7: 30 P.M. OLD POST OFFICE CHAPEL HILL, N.C. A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) 2 . Matters not on the Printed Agenda C. MINUTES PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending member to leave the meeting until that indivi- dual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PAGE # D. RESOLUTIONS 002 1. Efland Sewer E. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 008 1. Study and Design for Renovations 024 2 . Bid Award--Ambulance Replacement 026 3 . County Government Week 029 4 . Addition of Stoneycreek Road in Stoneycreek Subdivision 032 5. Respite Care Block. Grant Contract 051 6. Budget Amendments--CBA Expansion Funds 053 7. Economic Development Commission: Increase in Ex- Officio Members 055 8. Flood Damage Prevention Ordinance Amendments--Set Public Hearing Date 009 9. Elected Officials--Job Description and Approach for Performance Evaluation 070 10. Deductable Account and Risk Management F. ITEMS FOR DECISION--REGULAR AGENDA 071 1. Joint Planning Agreement--Chapel Hill 078 2 . Airport Task Force--Charge 080 3 . Inspection Fees 112 4. Rural Design Standards Study 115 5. CIP and School Finance Figures 117 6. Revised Schedule--Efland Sewer Construction 119 7. Revaluation of Real Property as of January 14, 1987 120 G. APPOINTMENTS H. ADJOURNMENT mommmimmmommEN 001 ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item No. Co ACTION AGENDA ITEM ABSTRACT MEETING DATE January 20, 1987 Subject: MINUTES f Department: BOARD OF COMMISSIONERS Ii Public Hearing: ' Yes X no j Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To correct and/or approve the minutes as submitted for consideration: January 5, 1987 - Regular Meeting January 12, 1987 - Executive Session NEED: Approval so the minutes may be entered into the official minute book in the Clerk's office. RECOMMENDATION: As the Board decides. ORAN(3t CUUNFY BOARD OF COMMISSIONERS ACTION AGEt u ACTION AGENDA ITEM ABSTRACT ITEM NO. 1 MEETING DATE January 20, 1987 SUBJECT: Efland Sewer Resolution 002 1DEPARTMT: County Manager PUBLIC HEARING: YES x Na 1 ATTACHMENT(S) : INFORMATION CONTACT:Manager's Office Ext50l Resolution PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7331 4 PURPOSE: To consider adopting a resolution on the Efland sewer project which sets forth certain assurances. NEED: The resolution is required by the Local Government Commission for it to review and approve an application-by Orange County for permission to authorize and issue general obligation bonds. • IMPACT: RECOMMENDATION(S) : Adopt the resolution with the Clerk to enter the number of ayes and noes. 003 NORTH CAROLINA ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION ORANGE COUNTY WHEREAS the Efland-Cheeks Elementary School, one of the schools in the Orange County School System, has experienced and continues to experience serious problems with its wastewater treatment facilities in that those facilities have failed in the past and now, although functioning, are not doing so properly; and WHEREAS the improperly functioning wastewater treatment facilities are discharging incompletely treated sewage into McGowan Creek, a stream that is part of the Upper Eno watershed with a II-A nutrient sensitive classification by the State; and WHEREAS incompletely or poorly treated sewage is also entering McGowan Creek and other streams that are part of the Upper Eno watershed as the result of malfunctioning or non-functioning septic tanks in the Efland Estates Subdivision and other areas in the watershed; and WHEREAS the cause of the improperly functioning wastewater systems is the pervasiveness of soil types in this region of Orange County which do not provide a 1 geologically suitable medium for subsurface ace wastewater treatment systems; and WHEREAS the Upper Eno watershed provides the raw water supply for Corporation Lake, the source of raw water for the Orange-Alamance water system and for Lake Ben Johnson, the source of raw water for the Hillsborough town water system which in turn is a source of treated water for the Orange Water and Sewer Authority, in times of drought; and WHEREAS all of the above has created and continues to create a health hazard that affects a substantial number of the people of Orange County; and WHEREAS on September 13, 1984 the Board of Commissioners, recognizing the risk to the health, safety and welfare of the people of Orange County affected by the conditions stated above, found that an emergency existed which warranted the issuance by Orange County of net debt reduction, general obligation bonds in connection with and for the purpose of repaying a $200, 000 . 00 loan from the Farmers Home Administration which loan has been approved in principle by FMHA along with a grant to Orange County in the amount of $598,300.00 for the 2 rmmem 005 construction by Orange County of a sewer collection and treatment system to serve the area of Orange County identified as the principal source of the risk to the health, safety and welfare of the people of the County; and WHEREAS the Board of Commissioners now has agreed on the conditions under which the sewer collection and distribution system will be constructed. IT IS RESOLVED THAT: 1. Orange County intends to construct a sewer collection and treatment system [hereinafter the Project] to serve existing dwellings, businesses and the Efland-Cheeks Elementary School in the Efland area of Orange County according to the Revised Preliminary Engineering Report of the Project prepared by Hazen and Sawyer, P.C. , Engineers and provided the Project or any of it can be constructed within the $1,154,300.00 capital budget established by Orange County for the Project . A copy of the Revised Preliminary Engineering Report is available at the office of the Orange County Manager. 2. The necessity both in absolute terms and in "time-terms" is described above in the various "Whereas" paragraphs of this Resolution. In addition, The Orange County Board of Education has a limited amount of time to 3 006 correct the poorly functioning sewage package plant located at its Efland-Cheeks Elementary School. This time limitation, imposed by consent order with the North Carolina Department of Environmental Management, can be met by the prompt construction of the Project. 3. The following sources of funds are proposed for the construction of the project: FMHA grant $598,300.00 FMHA loan 200,000.00 N.C. Clean Water grant 170,000.00 Orange County "loan" 136,000.00 Orange County grant 50,000.00 $1,154, 300.00 The $200,000. 00 FMHA loan is proposed to be repaid by the sale of general obligation, net-debt reduction bonds. This amount is the maximum and minimum FMHA loan available for the Project under FMHA guidelines. 4. Orange County has made all debt service payments on a timely basis as evidenced by its audit reports for the years ending June 30, 1980-86. 5. According to Orange County's audit report for the fiscal year ending June 30, 1986, its budgetary and fiscal management policies have been carried out in compliance with law. 6. No increase in the Orange County property tax will be necessary to meet the increase in debt service occasioned by the repayment of the bonds proposed for the funding of the Project. 4 IAMEM 0 0 7 7. The proposed consumer rates for the Project will be sufficient to pay the increase in Orange County debt service occasioned by the bonds proposed. 8. The Orange County Finance Director shall prepare the application to the North Carolina Local Government Commission for approval of the bonds proposed for the funding of the Project. 9. Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave is hereby authorized to employ the law firm of Brown, Wood, Ivey, Mitchell and Petty, One Liberty Place, -New York, New York, 10006 to represent Orange County in the authorization and the issuance of the bonds proposed for the funding of the Project. Upon motion duly made and seconded, the foregoing Resolution was adopted by the Board of Commissioners of Orange County this the 20th day of January, 1987. Ayes: Noes: 5 008 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: JANUARY 20, 1987 SUBJECT: SPACE STUDY: RENOVATION OF AGRICULTURAL BUILDING AND NEW COURTHOUSE DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 ARCHITECTURAL AGREEMENT TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider approving an architectural agreement with CHR Associates for the new Courthouse and Agricultural Building renovations. NEED: CHR Associates has completed a space study as part of an over- all effort to develop a multi-year capital improvements plan. Section IV addresses the immediate space needs for Hills- borough. The architectural agreement will implement the recommended renovations outlined in Section IV of the study. A discussion of additional space needs in the Chapel Hill- Carrboro area will be presented to the Board on February 2, 1987. IMPACT: The $6,500 architectural fee and $32,500 estimated construc- tion cost would result in a total cost of $38,500. The amount budgeted for the project is $25, 000. If approved, the addi- tional funds needed for the project will be expended from the following accounts: (1) Water Study Project - $5,500 (Sufficient funds still remain in this account to complete earmarked projects) ; and (2) Commissioners Contingency - $8, 000. RECOMMENDATION(S) : Approve the architectural agreement with CHR Associates for the new Courthouse and Agricultural Building renovations. • • 0 0 5 THE AMERICAN INSTITUTE OF ARCHITECTS . • 'ur,. • AM Document 8141 Standard Form. of Agreement Between Owner and Architect 177 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES;CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the Fourteenth day of January in the year of Nineteen Hundred and . Eighty seven BETWEEN the Owner: Orange County 106 Margaret Lane Hillsborough, NC 27278 • and the Architect:- CHR Associates, PA P.O. Drawer 2678 Chapel Hill, NC 27514 • For the following Project: (Include detailed description of Project location and scope. • Renovation of the new courthouse building's first and third floors and the Agriculture Building's upper and lower levels for a total of 9,500 (Nine thousand five hundred) sq. ft. • These structure's are located in Hillsborough, North Carolina. • • The Owner and the Architect agree as set forth below. Copyright 1917,1906,1948.1951,1953,1950, 1%1,1%3. 1966,1967,1970, 1974. 41 1977 br The Amos.n Whole of Aahi eas. 1735 New York Avenue, N.W., Washington, D.C. 70006. Reprodwaion of the malerN) herein or substantial quwalia s of its provisions without permission of Me Al*violater the copyright laws of the United Stares and will be subiea to legal proucWion. MA DOCUMENT 8141 r OWNER-ARCHITECT AGREEMENT•THIRTEENTH EDITION•JULY 1977•AIA0•Q 1977 THE AMERICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORE AVENUE, N.W., WASHINGTON, D.C. 20008 8141-1977 1 • 011 . • • TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ments to previous Statements of Probable Construction ARCHITECT'S SERVICES AND RESPONSIBILITIES Cost indicated by changes in requirements or general • market conditions. BASIC SERVICES 13.4 The Architect shall assist the Owner in connection The Architect's Basic Services consist of the five with the Owner's responsibility for filing documents re- phases described in Paragraphs 1.1 through 1.5 and quired for the approval of governmental authorities hav- include normal structural, mechanical and electrical ing jurisdiction over the Project. engineering services and any other services included 1.4 RIDDING OR NEGOTIATION PHASE in Article 15 as part of Basic Services. 1.4.1 The Architect, following the Owner's approval of 1.1 SCHEMATIC DESIGN PHASE the Construction Documents and of the latest Statement 1.1.1 The Architect shall review the program furnished of Probable Construction Cost, shall assist the Owner in by the Owner to ascertain the requirements of the Project obtaining bids or negotiated proposals, and assist in and shall review the understanding of such requirements awarding and preparing contracts for construction. with the Owner. with The Architect shall provide a 1.5 CONSTRUCTION PHASE ADMINISTRATION p preliminary evalua- OF THE CONSTRUCTION CONTRACT lion of the program and the Project budget requirements, 1.5.1 The Construction Phase will commence with the each in terms of the other, subject to the limitations set forth in Subparagraph 3.2.1, award of the Contract for Construction and, together with the Architect's obligation to provide Basic Services under 1.1.3 The Architect shall review with the Owner alterna- live a this Agreement, will terminate when final payment to the pproaches to design and construction of the Project. Contractor is due, or in the absence of a final Certificate 1.1.4 Based on the mutually agreed upon program and for Payment or of such due date,sixty days after the Date Project budget requirements, the Architect shall prepare, of Substantial Completion of the Work, whichever occurs for approval by the Owner,Schematic Design Documents first. consisting of drawings and other documents illustrating 1.5.2 Unless otherwise provided in this Agreement and ,. . the scale and relationship of Project components. incorporated in the Contract Documents, the Architect 1.1.5 The Architect shall submit to the Owner a State- shall provide administration of the Contract for Construc- ment of Probable Construction Cost based on current lion as set forth below and in the edition of AIA Docu- area,volume or other unit costs. ment A201, General Conditions of the Contract for Con- 1.2 DESIGN DEVELOPMENT PHASE struction,current as of the date of this Agreement. 1.5.3 The Architect shall be a representative of the 1.2.1 Based on the approved Schematic Design Docu- ments and any adjustments authorized by the Owner in Owner during the Construction Phase, -and shall advise t pre- and consult with the Owner. Instructions to the Contrac- the program or Project budget, the Architect shall p tor shall be forwarded through the Architect. The Archi- pare, for approval by the Owner, Design Development tect shall have authority to act on behalf of the Owner Documents consisting of drawings and other documents only to the extent provided in the Contract Documents to fix and describe the size and character of the entire Project as to architectural,structural,mechanical and elec. unless a with Subparagraph by written instrument in ac- Project systems, materials and such other elements as may cordance with Subparagraph 1.5.16. be appropriate. 1.3.4 The Architect shall.visit the site at intervals ap- 1.2.2 The Architect shall submit to the Owner a further propriate to the stage of construction or as otherwise Statement of Probable Construction Cost. agreed by the Architect in writing to become generally familiar with the progress and quality of the Work and to 1.3 CONSTRUCTION DOCUMENTS PHASE determine in general if the Work is proceeding in accord- ance Based on the approved Design Development Doc- ance with the Contract Documents. However, the Archi- 1.3.1 and any further adjustments in the scope or qual- tect shall not be required to make exhaustive or quan- ity of the Project or in the Project budget authorized by sinuous on-site inspections to check the quality or quan- the f the the Architect shall y tity of the Work.'On the basis of such on-site observa- prepare, for approval b tions as an architect, the Architect shall keep the Owner the Owner, Construction Documents consisting of Draw- informed of the progress and quality of the Work, and. ings and Specifications setting forth in detail the require- shall endeavor to guard the Owner against defects and ments for the construction of the Project. deficiencies in the Work of the Contractor. 1.3.2 The Architect shall assist the Owner in the prepara- . 1.53 The Architect shall not have control or charge of tion of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agree- and shall not be responsible for construction means,' ment between the Owner and the Contractor. methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the 1.3.3 The Architect shall advise the Owner of any adjust- Work, for the acts or omissions of the Contractor, Sub- MA DOCUMENT 0141 •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977 • •AIA••01977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 3 • • 1 012 contractors or any other persons performing any of the necessary or advisable for the implementation of the intent Work, or for the failure of any of them to carry out the of the Contract Documents,the Architect will have author- Work in accordance with the Contract Documents. ity to require special inspection or testing of the Work in 1.5.6 The Architect shall at all times have access to the accordance with the provisions of the Contract Docu- .� Work wherever it is in preparation or progress. ments, whether or not such Work be then fabricated, in- stalled or completed.' 1.5.7 The Architect shall determine the amounts owing to the Contractor based on observations at the site and on 1.5.13 The Architect shall review and approve or take evaluations of the Contractor's Applications for Payment, other appropriate action upon the Contractors submittals and shall issue Certificates for Payment in such amounts, such as Shop Drawings, Product Data and Samples, but as provided in the Contract Documents. only for conformance with the design concept of the Work and with the information given in the Contract 1.5.8 The issuance of a Certificate for Payment shall Documents. Such action shall be taken with reasonable constitute a representation by the Architect to the Owner, promptness so as to cause no delay. The Architect's ap- based on the Architect's observations at the site as pro- proval of a specific item shall not indicate approval of an vided in Subparagraph 1.5.4 and on the data comprising assembly of which the item is a component. the Contractor's Application for Payment, that the Work 1.5.14 The Architect shall prepare Change Orders for has progressed to the point indicated; that, to the best of the Owner's approval and execution in accordance with the Architect's knowledge,information and belief,the qual- the Contract Documents,and shall have authority to order ity of the Work is in accordance with the Contract Docu- minor changes in the Work not involving an adjustment ments (subject to an evaluation of the Work for con- in the Contract Sum or an extension of the Contract Time romance with the Contract Documents upon Substantial which are not inconsistent with the intent of the Contract Completion, to the results of any subsequent tests re- Documents. quired by or performed under the Contract Documents, to minor deviations from the Contract Documents cor- 1.5.15 The Architect shall conduct inspections to deter- rectable prior to completion,and to any specific qualifica- mine the Dates of Substantial Completion and final corn- tions stated in the Certificate for Payment); and that the pletion, shall receive and forward to the Owner for the Contractor is entitled to payment in the amount certified. Owner's review written warranties and related documents However, the issuance of a Certificate for Payment shall required by the Contract Documents and assembled by not be a representation that the Architect has made any the Contractor, and shall issue a final Certificate for Pay- examination to ascertain how and for what purpose the ment. Contractor has used the moneys paid on account of the 1.5.16 The extent of the duties, responsibilities and lim- Contract Sum. itations of authority of the Architect as the Owner's rep- 1.5.9 The Architect shall be the interpreter of the re- resentative during construction shall not be modified or quirements of the Contract Documents and the judge of extended without written consent of the Owner, the Con- ....d the performance thereunder by both the Owner and tractor and the Architect. Contractor.The Architect shall render interpretations nec- 1.6 PROJECT REPRESENTATION BEYOND BASIC SERVICES essary for the proper execution or progress of the Work with reasonable promptness on written request of either 1.6.1 If the Owner and Architect agree that more ex- the Owner or the Contractor,and shall render written de- tensive representation at the site than is described in cisions, within a reasonable time, on all claims, disputes Paragraph 1.5 shall be provided, the Architect shall pro- and other matters in question between the Owner and the vide one or more Project Representatives to assist the Contractor relating to the execution or progress of the Architect in carrying out such responsibilities at the site. Work or the interpretation of the Contract Documents. 1.6.2 Such Project Representatives shall be selected,em- 1.5.10 Interpretations and decisions of the Architect shall ployed and directed by the Architect, and the Architect be consistent with the intent of and reasonably inferable shall be compensated therefor as mutually agreed be- from the Contract Documents and shall be in written or tween the Owner and the Architect as set forth in an ex- graphic form. In the capacity of interpreter and judge, hibit appended to this Agreement, which shall describe the Architect shall endeavor to secure faithful perform- the duties, responsibilities and limitations of authority of ante by both the Owner and the Contractor, shall not such Project Representatives. show partiality to either, and shall not be liable for the 1.6.3 Through the observations by such Project Repre- result of any interpretation or decision rendered in goad sentatives, the Architect shall endeavor to provide further faith in such capacity. protection for the Owner against defects and deficiencies 1.5.11 The Architect's decisions in matters relating to in the Work,but the furnishing of such project representa- artistic effect shall be final if consistent with the intent of tion shall not modify the rights, responsibilities or obliga- the Contract Documents. The Architect's decisions on Lions of the Architect as described in Paragraph 1.5. any other claims, disputes or other matters, including 1.7 ADDITIONAL SERVICES those in question between the Owner and the Contractor, shall be subject to arbitration as provided in this Agree- The following Services are not included in Basic ment and in the Contract Documents. Services unless so identified in Article 15. They shall be provided if authorized or confirmed in writing by 1.5.12 The Architect shall have authority to reject Work the Owner, and they shall be paid for by the Owner which does not conform to the Contract Documents, as provided in this Agreement, in addition to the Whenever, in the Architect's reasonable opinion, it is compensation for Basic Services. 4 B141-1977 AIA DOCUMENT 1141•OWNER•ARCHIIECT AGREEMENT• TIURIEENTH EDITION•JULY 1977•AIM•®1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20004 1 . 013 - 1.7.1 Providing analyses of the Owner's needs, and pro- struction, and furnishing services as may be required in --. gramming the requirements of the Project. connection with the replacement of such Work. ' 1.7.2 Providing financial feasibility or other special 1.7.16 Providing services made necessary by the default studies. of the Contractor, or by major defects or deficiencies in 1.7.3 Providing planning surveys, site evaluations, envi- the Work of the Contractor, or by failure of performance ronmental studies or comparative studies of prospective f nithuc the Owner or Contractor under the Contract for C sites, and preparing special surveys, studies and submis- Construction. sions required for approvals of governmental authorities 1.7.17 Preparing a set of reproducible record drawings or others having jurisdiction over the Project. showing significant changes in the Work made during 1.7.4 Providing services relative to future facilities, sys- construction based on marked-up prints, drawings and tems and equipment which are not intended to be con- other data furnished by the Contractor to the Architect. strutted during the Construction Phase. - 1.7.18 Providing extensive assistance in the utilization of 1.7.5 Providing services to investigate existing conditions any equipment or system such as initial start-up or testing, g adjusting and balancing, preparation of operation and or facilities or to make measured drawings thereof, or to maintenance manuals, training personnel for operation verify the accuracy of drawings or other information fur- and maintenance, and consultation during operation. Wished by the Owner. 1.7.19 Providing services after issuance to the Owner of 1.7.6 Preparing documents of alternate, separate or the final Certificate for Payment, or in the absence of a sequential bids or providing extra services in connection final Certificate for Payment, more than sixty days after with bidding, negotiation or construction prior to the the Date of Substantial Completion of the Work. completion of the Construction Documents Phase, when requested by the Owner. 1.7.20 Preparing to serve or serving as an expert witness in with 1.7.7 Providing coordination of Work performed by ceeding or connection proceeding ublic hearing, arbitration pro- separate contractors or by the Owner's own forces. 1.7.21 Providing services of consultants for other than 1.7.8 Providing services in connection with the work of the normal architectural, structural, mechanical and elec- a construction manager or separate consultants retained trical engineering services for the Project. by the Owner: 1.7.22 Providing any other services not otherwise in- 1.7.9 Providing Detailed Estimates of Construction Cost, cluded in this Agreement or not customarily furnished in analyses of owning and operating costs,or detailed quan- accordance with generally accepted architectural practice. tity surveys or inventories of material, equipment and labor. 1.8 TIME 1.7.10 Providing interior design and other similar ser- 1.8.1 The Architect shall perform Basic and Additional vices required for interior connection with the selection,similar ser- Services as expeditiously as is consistent with professional vices re required or r installation o in connection ctionuwi furnishings he and skill and care and the orderly progress of the Work. Upon related equipment, request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the 1.7.11 Providing services for planning tenant or rental Architect's services which shall be adjusted as required as spaces. the Project proceeds,and shall include allowances for peri- ods Making revisions in Drawings, Specifications or ods of time required for the Owner's review and approval 1.7.12 documents when such revisions are inconsistent io o of submissions and for approvals of authorities having with written approvals is we or instructions previously are en jurisdiction over the Project.This schedule,when approved are required by the enactment or revision of codes, laws ex by the Owner,a Arl not, except for reasonable cause, be or regulations subsequent to the preparation of such doc- uments or are due to other causes not solely within the control of the Architect. ARTICLE 2 1.7.13 Preparing Drawings,Specifications and supporting THE OWNER'S RESPONSIBILITIES data and providing other services in connection with Change Orders to the extent that the adjustment in the 2.1 The Owner shall provide full information regarding Basic Compensation resulting from the adjusted Con- requirements for the Project including a program, which struction Cost is not commensurate with the services re- shall set forth the Owner's design objectives, constraints quired of the Architect,provided such Change Orders are and criteria, including space requirements and relation- required by causes not solely within the control of the ships, flexibility and expandability, special equipment and Architect. systems and site requirements. 1.7.14 Making investigations, surveys, valuations, inven- 2.2 If the Owner provides a budget for the Project it tories or detailed appraisals of existing facilities, and serv- shall include contingencies for bidding, changes in the ices required in connection with construction performed Work during construction, and other Costs which are the by the Owner, responsibility of the Owner, including those described in this Article 2 and in Subparagraph 3.1.2. The Owner shall, .-- 1.7.15 Providing consultation concerning replacement of at the request of the Architect, provide a statement of any Work damaged by fire or other cause during con- funds available for the Project,and their source. AIA DOCUMENT B141 •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977•MA.•ID 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 5 01 2.3 The Owner shall designate, when necessary, a rep- signed, specified, selected or specially provided for by resentative authorized to act in the Owner's behalf with the Architect. respect to the Project. The Owner or such authorized representative shall examine the documents submitted by 3.1.3 Construction Cost does not include the compen- representative sation of the Architect and the Architect's consultants, the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the cost of the land, rights-of-way, or other costs which the Architect's services. are the responsibility of the Owner as provided in Arti- cle 2. 2.4 The Owner shall furnish a legal description and a certified land survey of the site, giving, as applicable, 3.2 RESPONSIBILITY FOR CONSTRUCTION COST grades and lines of streets, alleys, pavements and adjoin- 3.2.1 Evaluations of the Owner's Project bud et, State- ing property; rights-of-way, restrictions, easements, en- g croachments, zoning, deed restrictions, boundaries and ments of Probable Construction Cost and Detailed contours of the site; locations, dimensions and complete Estimates of Construction Cost, t one prepared t as data pertaining to existing buildings, other improvements Architect, represent the Architect's best judgment as a and trees; and full information concerning other available se is design professional familiar with the construction indus- g try. It is recognized, however, that neither the Architect ice and utility lines both public and private, above and nor the Owner has control over the cost of labor, mate- below grade, including inverts and depths. rials or equipment, over the Contractor's methods of de- 2.5 The Owner shall furnish the services of soil engi- termining bid prices, or over competitive bidding, market neers or other consultants when such services are deemed or negotiating conditions. Accordingly, the Architect necessary by the Architect. Such services shall include test cannot and does not warrant or represent that bids or borings, test pits, soil bearing values, percolation tests, air negotiated prices will not vary from the Project budget and water pollution tests, ground corrosion and resistivity proposed, established or approved by the Owner, if any, tests, including necessary operations for determining sub- or from any Statement of Probable Construction Cost or soil, air and water conditions, with reports and appropri- other cost estimate or evaluation prepared by the Archi- ate professional recommendations. . tect. 2.6 The Owner shall furnish structural, mechanical, 3.2.2 No fixed limit of Construction Cost shall be estab- chemical and other laboratory tests, inspections and re- lislied as a condition of this Agreement by the furnishing, ports as required by law or the Contract Documents. proposal or establishment of a Project budget under Sub- 2.7 The Owner shall furnish all legal,accounting and in- paragraph 1.1.2 or Paragraph 2.2 or otherwise, unless such . surance counseling services as may be.necessary at any fixed limit has been agreed upon in writing and signed by time for the Project, including such auditing services as the parties hereto, If such a fixed limit has been estab- time Owner may require to verify the Contractors services as lished, the Architect shall be permitted to include con- . firms for Payment or to ascertain how or for what per- tingencies for design, bidding and price escalation, to de- firms __ poses the Contractor uses the moneys paid by or on be- termine what materials,'equipment, component systems half of the Owner. and types of construction are to be included in the Con- tract Documents, to make reasonable adjustments in the 2.8 The services, information, surveys and reports re- scope of the Project and to include in the Contract Docu- quired by,Paragraphs 2.4 through 2.7 inclusive shall be ments alternate bids to adjust the Construction Cost to the furnished at the Owner's expense, and the Architect shall fixed limit. Any such fixed limit shall be increased in the be entitled to rely upon the accuracy and completeness amount of any increase in the Contract Sum occurring thereof. after execution of the Contract for Construction. 2.9 If the Owner observes or otherwise becomes aware 3.2.3 If the Bidding or Negotiation Phase has not com- • of any fault or defect in the Project or nonconformance menced within three months after the Architect submits with the Contract Documents, prompt written notice the Construction Documents to the Owner, any Project thereof shall be given by the Owner to the Architect. budget or fixed limit of Construction Cost shall be ad- 2.10 The Owner shall furnish required information and justed to reflect any change in the general level of prices services and shall render approvals and decisions as ex- in the construction industry between the date of submis- peditiously as necessary for the orderly progress of the sion of the Construction Documents to the Owner and Architect's services and of the Work. the date on which proposals are sought. 3.2.4 If a Project budget or fixed limit of Construction ARTICLE 3 Cost (adjusted as provided in Subparagraph 3.2.3) is ex- ceeded by the lowest bona fide bid or negotiated pro- . CONSTRUCTION COST posal, the Owner shall (1) give written approval of an 3.1 DEFINITION increase in such fixed limit, (2) authorize rebidding or re- negotiating The Construction Cost shall be the total cost or negotiating of the Project within a reasonable time, (3) if estimated Th cost to the Owner Cost all shall be the total the cost or the Project is abandoned, terminate in accordance with designed or cost to by the Architect. Paragraph 10.2, or (4) cooperate in revising the Project scope and quality as required to reduce the Construction 3.1.2 The Construction Cost shall include at current Cost. In the case of(4),provided a fixed limit of Construc- market rates, including a reasonable allowance for over- tion Cost has been established as a condition of this Agree- head and profit, the cost of labor and materials furnished ment, the Architect,without additional charge,shall mod- by the Owner and any equipment which has been de- ify the Drawings and Specifications as necessary to comply • 6 6147-1977 AIA DOCUMENT 2141 •OWNER•ARCHITECT AGREEMENT•THIRTEENTH EDITION•JULY 1977•AM.•49 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20306 015 with the fixed limit.The providing of such service shall be or extended through no fault of the Architect, compensa- the limit of the Architect's responsibility arising from the tion tor any Basic Services required for such extended establishment of such fixed limit,and having done so, the period of Administration of the Construction Contract Architect shall be entitled to compensation for all services shall be computed as set forth in Paragraph 14.4 for Addi- performed, in accordance with this Agreement, whether tional Services. or not the Construction Phase is commenced. 6.1.4 When compensation is based on a percentage of ARTICLE 4 Construction Cost, and any portions of the Project are deleted or otherwise not constructed, compensation for DIRECT PERSONNEL EXPENSE such portions of the Project shall be payable to the extent services are performed on such portions, in accordance 4.1 Direct Personnel Expense is defined as the direct sal- with the schedule set forth in Subparagraph 14.2.2, based aries of all the Architect's personnel engaged on the Proj- on (1) the lowest bona fide bid or negotiated proposal or, ect, and the portion of the cost of their mandatory and (2) if no such bid or proposal is received, the most recent customary contributions and benefits related thereto,such Statement of Probable Construction Cost or Detailed Esti- as employment taxes and other statutory employee bene- mate of Construction Cost for such portions of the Project. fits, insurance, sick leave, holidays, vacations, pensions 6.2 PAYMENTS ON ACCOUNT OF and similar contributions and benefits. ADDITIONAL SERVICES ARTICLE 5 6.2.1 Payments on account of the Architect's Additional �—w Services as defined in Paragraph 1.7 and for Reimbursable REIMBURSABLE EXPENSES Expenses as defined in Article 5 shall,be made monthly 5.1 Reimbursable Expenses are in addition to the Cam- upon presentation of the Architect's statement of services pensation for Basic and Additional Services and include rendered or expenses incurred. actual expenditures made by the Architect and the Archi- 6.3 PAYMENTS WITHHELD tect's employees and consultants in the interest of the 6.3.1 No deductions shall be made from the Architect's Project for the expenses listed in the following Sub- compensation on account of penalty, liquidated damages paragraphs: or other sums withheld from payments to contractors, or 5.1.1 Expense of transportation in connection with the on account of the cost of changes in the Work other than Project; prettP OttcaM Ica 0614ic those for which Ole Architect is held legally liable. torskAnutzbiatonaccionnutosioamorkteemadAgox 6.4 PROJECT SUSPENSION OR TERMINATION �iititik at o>d�lssc aattxg;�tssovex 6.4.1 If the Project is suspended or abandoned in whole 5.1.2 EX�xltxltacialrl�[ �i4iltillRiAIgQc - or in part for more than three months, the Architect shall i 81E s ktat aaitttaat� Iicaxeitxci>a$ be compensated for all services performed prior to receipt t o>4s< Roffiar�c�ex�xktcea xikar of written notice from the Owner of such suspension or Avaeod> cx abandonment, together with Reimbursable Expenses then due and all Termination Expenses as defined in Paragraph 5.1.3 Expense of data processing and photographic pro- 10.4. If the Project is resumed after being suspended for duction techniques when used in connection with Addi- more than three months, the Architect's compensation tional Services. shall be equitably adjusted. 5.1.4 If authorized in advance by the Owner,expense of overtime work requiring higher than regular rates. ARTICLE 7 5.1.5 Expense of renderings, models and mock-ups re- l quested by the Owner. ARCHITECT'S ACCOUNTING RECORDS 5.1.6 Expense of any additional insurance coverage or 7.1 Records of Reimbursable Expenses and expenses per- limits, including professional liability insurance, requested taining•to Additional Services and services performed on by the Owner in excess of that normally carried by the the basis of a Multiple of Direct Personnel Expense shall Architect and the Architect's consultants. be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the ARTICLE Owner's authorized representative at mutually convenient times. PAYMENTS TO THE ARCHITECT ARTICLE 8 6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 6.1.1 An initial payment as set forth in Paragraph 14.1 is OWNERSHIP AND USE OF DOCUMENTS 8.1 Drawings and Specifications as instruments of sent- the minimum payment under this Agreement. 6.1.2 Subsequent payments for Basic Services shall be ice are and shall remain the property of the Architect whether made monthly and shall be in proportion to services per- tee Project for whipe m they tt are made is executed or not. The formed within each Phase of services, on the basis set Owner shall be permitted to retain copies, in- forth in Article 14. eluding reproducible copies, of Drawings and Specifica- tions for information and reference in connection with the 6.1.3 If and to the extent that the Contract Time initially Owner's use and occupancy of the Project. The Drawings established in the Contract for Construction is exceeded and Specifications shall not be used by the Owner on AIA DOCUMENT 8141 •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• IULY 1977•AIM• eJ 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 8747-1977 7 • 016 other projects,for additions to this Project,or for comple- 10.4 Termination Expenses include expenses directly at- tion of this Project by others provided the Architect is not tributable to termination for which the Architect is not in default under this Agreement, except by agreement in otherwise compensated, plus an amount computed as a writing and with appropriate compensation to the Archi- percentage of the total Basic and Additional Compensa- tect, tion earned to the time of termination,as follows: 8.2 Submission or distribution to meet official regulatory .1 20 percent if termination occurs during the Sche- requirements or for other purposes in connection with the matic Design Phase; or Project is not to be construed as publication in derogation .2 10 percent if termination occurs during the Design of the Architect's rights. Development Phase; or .3 5 percent if termination occurs during any subse- ARTICLE 9 quent phase. • ARBITRATION ARTICLE 11 9.1 All claims, disputes and other matters in question MISCELLANEOUS PROVISIONS between the parties to this Agreement, arising out of or relating to this Agreement or the breach thereof, shall be 11.1 Unless otherwise specified, this Agreement shall be decided by arbitration in accordance with the Construc- governed by the law of the principal place of business of tion Industry Arbitration Rules of the American Arbitra- the Architect. tion Association then obtaining unless the parties mutu- 11.2 Terms in this Agreement shall have the same mean- ally agree otherwise. No arbitration, arising out of or re- ing as those in AIA Document A201, General Conditions lating to this Agreement, shall include, by consolidation, of the Contract for Construction, current as of the date joinder or in any other manner,any additional person not of this Agreement. a party to this Agreement except by written consent con- 11.3 As between the parties to this Agreement: as to all taining a specific reference to this Agreement and signed acts or failures to act by either party to this Agreement, by the Architect, the Owner,and any other person sought any applicable statute of limitations shall commence to to be joined. Any consent to arbitration involving an ad- run and any alleged cause of action shall be deemed to ditional person or persons shall not constitute consent to have accrued in any and all events not later than the rele- arbitration of any dispute not described therein or with vant Date of Substantial Completion of the Work,and as y person not named or described therein. This Agree- to any acts or failures to act occurring after the relevant ment to arbitrate and any agreement to arbitrate with an Date of Substantial Completion, not later than the date of additional person or persons duly consented to by the issuance of the final Certificate for Payment. parties to this Agreement shall be specifically enforceable 11.4 The Owner and the Architect waive all rights under the prevailing arbitration law. 9,2 Notice of the demand for arbitration shall be filed in against each other and against the contractors, consult- writing with the other party to this Agreement and with ants,agents and employees of the other for damages cov- the American Arbitration Association. The demand shall Bred by any property insurance during construction as set Con- be made within a reasonable time after the claim, dispute forth in the edition of AIA Document A201,General Con- ar other matter in question has arisen. In no event shall ditions, current as of the date of this Agreement. The the other matter for in question be made arisen. In the date event when Owner and the Architect each shall require appropriate institution of legal or equitable similar waivers from their contractors, consultants and g q ' proceedings based on agents, such claim, dispute or other matter in question would be barred by the applicable statute of limitations. ARTICLE 12 9.3 The award rendered by the arbitrators shall be final, ' and judgment may be entered upon it in accordance with SUCCESSORS AND ASSIGNS applicable law in any court having jurisdiction thereof. 12.1 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal ARTICLE 10 representatives to the other party to this Agreement and to the partners, successors, assigns and legal representa- TERMINATION OF AGREEMENT tives of such other party with respect to all covenants of 10.1 This Agreement may be terminated by either this Agreement. Neither the Owner nor the Architect shall y er p art y assign, sublet or transfer any interest in this Agreement upon seven days' written notice should the other party without the written consent of the other. fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. 10.2 This Agreement may be terminated by the Owner ARTI 72 upon at least seven days' written notice to the Architect EXTENT OF AGREEMENT in the event that the Project is permanently abandoned. 13.1 This Agreement represents the entire and integrated 10.3 In the event of termination not the fault of the Ar- agreement between the Owner and the Architect and chitect, the Architect shall be compensated for all services supersedes all prior negotiations,representations or agree- performed to termination date, together with Reimburs- -ments, either written or oral. This Agreement may be able Expenses then due and all Termination Expenses as amended only by written instrument signed by both defined in Paragraph 10.4. Owner and Architect. 8 B141-1977 AIA DOCUMENT 11111 •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• IULY 1977• AIAS•®1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, O.C. 20006 • 4 , r ARTICLE 14 BASIS OF COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments to the Architect, and the other Terms and Conditions of this Agreement,as follows: 14.1 AN INITIAL.PAYMENT of dollars(S 0.00 ) shall be made upon execution of this Agreement and credited to the Owner's account as follows: 14.2 BASIC COMPENSATION 14.2.1 FOR BASIC SERVICES,as described in Paragraphs 1.1 through 1.5,and any other services included in Article 15 as part of Basic Services, Basic Compensation shall be computed as follows: (Here insert basis of compensation, including fixed amounts,multiples or percentages,and identify Phases to which particular methods of compensa- tion apply,it necessary.) A fixed amount of five thousand five hundred dollars ($5,500) for schematic design, design development, construction documents and bidding/negotiations. An amount not to exceed one thousand dollars ($1,000) for construction administration. 14.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable: (Include any additional Phases as appropriate_! Schematic Design Phase: percent( %) Design Development Phase: $2,100 percent( %) Construction Documents Phase: percent( %) Bidding or Negotiation Phase: $3,400 percent( %) Construction Phase: (Not to Exceed) $1,000 percent( %) 14.3 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES,as described in Paragraph 1.6,Compensation shall be computed separately in accordance with Subparagraph 1.6.2. AIA DOCUMENT BM •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977• MAe• Q 1577 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 2141+1977 9 14.4 COMPENSATION FOR ADDITIONAL SERVICES 14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1.7, and any other services in- cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen- sation shall be computed as follows: Were insert basis of compensation,including rates and/or multiples ol Direct Personnel Expense lot Principals and employees,and identity Principals and classify employees,it required. Identify specific services to which particular methods ol compensation apply,it necessary.) o All additional services performed by the Officers and employers shall be at a rate of 3.0 times the direct personnel expense as defined in Article 4. o Interior design services other than those defined in Attachment "A" of this document. Compensation for these services shall be on an hourly basis. 14.4.2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 1.7.21 or identified in Article 15 as part of Addi- tional Services,a multiple of one and fifteen one-hundreths( (1.15 ) limes the amounts billed to the Architect for such services. (Identity specific types of consultants in Article IS,if required.) 14.5 FOR REIMBURSABLE EXPENSES,as described in Article 5, and any other items included in Article 15 as Reim- bursable Expenses,a multiple of one and one tenth ( 1.10 ) times the amounts ex- pended by the Architect, the Architect's employees and consultants in the interest of the Project. 14.6 Payments due the Architect and unpaid under this Agreement.shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing_at the principal place of business of the Architect. - (Here insert any rate o/interest agreed upon.) NCNB Prime + 2% (Usury laws and requirements under the federal Truth in Lending Act,similar stale and local consumer credit laws and other regulations at the Owner's and Architect's principal places of business, the location ol the Project and elsewhere may affect the validity of this provision.Specific legal advice should be obtained with respect so deletion.modification,of other requirements such as written disclosures or waivers.) 14.7 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: 14.7.1 IF THE SCOPE of the Project or of the Architect's Services is changed materially,the amounts of compensation shall be equitably adjusted. 14.7.2 IF THE SERVICES covered by this Agreement have not been completed within (12) months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. 10 B141-1977 AIA DOCUMENT 1141•OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION•JULY 1977• AIAS• Q 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 173$ NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 • • O 9 • ARTICLE 15 OTHER CONDITIONS OR SERVICES Payment for services rendered in this contract shall be in accordance with Article 6.1.2 • AIA DOCUMENT 11• •OWNER.ARCHITECT AGREEMENT•THIRTEENTH EDITION•THE AMERICAN INSTITUTE OF ARCHITECTS, 1)]S NEW YORE AVENUE, N.W., WASHINGTON, D.C.�2OOp6 6141-1977 11 • • 020 • This Agreement entered into as of the day and year first written above. OWNER ARCHITECT County of Orange CHR Associates. PA 106 E. Margaret Lane P.O. Drawer 2678 Hillsborough, North Carolina 27516 Chapel Hill, North Carolina 27514 BY BY. "This instrument has been preaudited in the manner required by the Local 'Government Budget and Fiscal Control /Lct. •?r Officer of Orange County" ALA DOCUMENT 1141•OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION•JULY 1977•AIA••01977 12 B141-1977. THE AMERICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 021 • CUR ASSOC/ATES Attachment "A" To B 141 Dated 1-14-87. • • • January 13, 1987 - • •..l:llal4iuf-e Hr. Ken Thompson County Manager - 106 E. Margaret Lane . Hillsborough, North Carolina 27278 Dear Ken: We appreciate this opportunity to continue our working relationship with Orange County by implementing the renovation work as outlined by -our Facilities Study. We are pleased to submit: this proposal for full architectural, engineering and . interior space planning services for your project. Our services break down in the following manner: • • • . 1. This includes the redesign of the third floor of the • Courthouse as requested by the County Commissioners. 1. This involves developing a furniture plan for the first and third levels of the Courthouse and the upper and. lower levels of the Agricultural Building. 2. The task necessary to produce these plans will include: • Inventory of Existing Furniture. • Meeting with Nine Departments to Determine . Furniture Layout. • List New Equipment Needs (If Any). • Draw Plans (Including Outlet Locations). ... . ..: .�. 3. These furniture plans will aid in developing the ffrv: . construction documents but will not be included in the final set of bid documents.•. ..:::;r: uments. 1. These will contain notes, drawings and references necessary to execute the renovation of the Courthouse and the Agrdicultural Building, as described by the "Facilities • 02e Hr. Ken Thompson - January 13, 1987 Page 2 2. Specific items to be included are: • New Construction. • Demolition. • Details. • Notes Covering HVAC and Electrical Changes. • • Finishes in the New First Floor Courthouse Waiting . Room. • - 1. Due to the fact that our estimate of the cost of construction will be less than $30,000, we will execute the bid as a "Negotiated Proposal," This allows us to invite three general contractors to bid with the understanding that they are responsible for all of the sub-contractors involved in the renovations. Construction Administration and Observation 1. This Phase shall consist of weekly site visits and shop drawing reviews for a period of approximately two months. Elea: 1. Cur proposed fee for the work described above will be: • Schematic Design and • Design Development $ 2100 • Construction Documents and • Bidding and Negotiation ., • • Total $ 5,500 • 2. Construction administration would be handled on an hourly basis not to exceed $1,000 (one thousand dollars). • 023 Mr. Ken Thompson January 13, 1987 Page 3 • Sc le: We are committed to adhering to the schedule noted below and feel confident we can meet or exceed our projections. • . Schematic Design: Completed January 9, 1987 (Pending No Further Changes) Design Development: Two Weeks Construction Documents: Four Weeks Estimated Completion Date: March 6, 1987 We are excited about serving Orange County and very such look forward to working with you on this project. Sincerely, CHR Associates, PA Werner Haus er, AIA ✓ Principal WH:mm • • • • • • ORANGE COUNTY BOARD OE COMMISSIONERS ACTION AGENDA ACTION AGENDA IT,m ABSTRACT IT 1 NO. MEETING DATE January 20, 1987 SUBJECT: BID AWARD; TYPE II AMBULANCE O 2`t DEPARTMENT: PURCHASING & CENT. SERV. PUBLIC HEARING, YES NO INFORMATION CONTACT: PAM JONES BID TABULATION PHONE NUMBERS: HILLSBOROUGH - 732-3181 HILLSBOROUGH - 772-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 DURHAM - 688-7731 PURPOSE: To consider awarding bid for the purchase of a Type II ambulance. NEED: In the past, Orange County has participated in the State's bid for ambulances. However, in 1986, the vendor chosen by the State was unable to fulfill his obligations thereby requiring the State to declare the bid in default. As a result, Orange County solicited bids through the County Purchasing Department. Three vendors responded. ( a tabulation is attached). Although the vehicle being recommended for acceptance is not the brand currently used by Orange county, it has been investigated by the EMS Director, EMS personnel and the Purchasing Director and deemed to meet or exceed our specifications. Since the Ashley vehicle and the Frontline vehicles have like cabinet configuration and apparatus location within the patient module there will be no material loss of uniformity. This is most *portant = since this County uses the services of many volunteers who may or may not operate the same ambulance every shift. IMPACT: The bid of $29,545 is within the $30,100 appropriated in the EMS budget. RECOMMENDATION: Award -bid to Ashley Emergency Vehicles, West Jefferson, NC, for a total of $29,545. • BID 'iA13llE.A'CION FOR OFFICE USE: BID FOR: ' ��t�(ar�c� BID AWARDED TO: CLOSING DATE: 1�Q�rL�v l7y j��j� BID PRICE: CLOSING TIME: 3 3:00 p, &A BUDGETED AMOUNT: i�� Ik-+ �QI rr-evaQ 13 t CI ! [i trexY p Q � ash ttK4:-U i�� ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS Item No. T3,3 ACTION AGENDA ITEM ABSTRACT - 2b MEETINGDATE January 20, 1987 Subject: COUNTY GOVERNMENT WEEK I Department: COUNTY` `MANAGER'S OFFICEf Public Hearing: Yes % no ! I i Attachments: PROCLAMATION Information Contact: K--R- TUD GN RECOMMENDED ACTIVITIES EX 1' 501 Phone Numbers: 732-8181, 968-4501: 227-0221 • - - PURPOSE: TO PROCLAIM FEBRUARY 22-27, 1987 AS ORANGE COUNTY GOVERNMENT WEEK AND ENDORSE ACTIVITIES TO BE HELD THROUGHOUT THE WEEK. NEED: THERE ARE ONE HUNDRED COUNTIES IN NORTH CAROLINA PROVIDING SERVICES TO MORE THAN SIX MILLION PEOPLE. AS THE POPULATION HAS INCREASED AND SERVICE NEEDS HAVE UNDERGONE MAJOR CHANGES, THE ROLE OF COUNTY GOVERNMENT HAS EVOLVED TO ADDRESS THOSE DEMANDS. ORANGE COUNTY IS RESPONSIVE TO THE NEEDS OF THE CITIZENRY. . WE ROCOGNIZE THAT THE PROGRESS ACHIEVED AND THE CHALLENGES AHEAD, WILL CONTINUE TO BE MET THROUGH A COOPERATIVE EFFORT. LAST YEAR ORANGE COUNTY HOSTED ITS FIRST LOCAL GOVERNMENT WEEK WHICH PROVED BENEFICIAL. THEREFORE, WE PROPOSE TO AGAIN UTILIZE "COUNTY GOVERNMENT WEEK" AS AN OPPORTUNITY TO RECOGNIZE AND EXPRESS APPRECIATION . FOR. THE VALUABLE CONTRIBUTIONS OF VOLUNTEERS IN ORANGE COUNTY, _ SUCH PERSONS DO NOT THINK OF THEMSELVES AS VOLUNTEERS, B U T AS, CITIZENS IN THE FULLEST SENSE: PARTNERS IN THE PROGRESS OF ORANGE COUNTY GOVERNMENT. FURTHER, WE WILL USE THIS TIME TO ALSO INFORM CITIZENS ABOUT THE MANY SERVICES OFFERED AND THE CHALLENGES FACING OUR COUNTY GOVERNMENT TODAY. (SEE ATTACHMENT B 7 RECOMMENDED ACTIVITIES) IMPACT: RECOGNITION OF VOLUNTEERS AND ENHANCEMENT OF CITIZEN KNOWLEDGE AND UNDERSTANDING OF COUNTY GOVERNMENT TODAY. FUNDS ARE AVAILABLE IN THE CONTINGENCY ACCOUNT TO COVER ALL EXPENSES. RECOMMENDATION: ADOPT THE PROCLAMATION AND ENDORSE THE PLANNED ACTIVITIES. Qtr PROCLAMATIC I • WHEREAS, Governor James G. Martin has established a Week" in North Carolina and urged citizens Est the state to learn more about county across the state to Y government's role in our lives and to be more involved as county citizens; and igEREAS, Orange County government has served the citizens of the county since 1752 and we are responsible for a rowlng f services which have direct impact on local citizens; umber of ens: and WHEREAS, the elected and appointed officials in.county government great pride in serving the citizens of the County eak directly involved in shaping the future; y and being ture; anal . WHEREAS, in Orange County the volunteer spirit is still alive and well and the volunteers serve as our partners in progress; and MMUS, through their volunteer involvement, citizens learn more about community needs and resources and serve as communications links to the entire community. NdX, MEREFORE, we the Board of Commissioners do hereby of February 22 through February ' a O the week Government Week, and reaffirm our sup 1987, as Orange County the valuable contributions of Volunteers in the County. �f further urge all citizens to become more familiar with county government. This the 20th day of January, 1987. By: Shirt Marshall. Cir Orange County Board of Commissioners " RECOMMENDED ACTIVITIES - 028 SCHOOL RELATED ACTIVITIES: To promote better understanding and awareness of County Government to the youth in our community, we propose the following: 1 . County officials will speak and/or present-demonstrations to classrooms on specific topics of interest. 2. Classroom tours of County facilities will be scheduled. GENERAL PROGRAM: 1. Prepare and distribute a pamphlet on Orange County Government. The folimplawg items will be included: (a) Directory of County agencies and services.. (b) Orange County Profile - date established; populations; number of registered voters; land area; county seat; other incorporated areas; location of County offices; public schools; public hospitals; health related facilities; public libraries; and points of interest. (c) Map noting location of County agencies. (d) Board of County Commissioners - names; photo; when they meet; and statement from the Chairman. (e) County Manager - name; photo; description of responsibilities. The pamphlets will be available at reception desks throughout County offices, and distributed to local government classes, news media, Welcome Wagon organizations, Chambers of Commerce, and other community groups. 2. Publicize "Orange County Government Week" through articles in area newspapers. 3. Develop and present a brief orientation to Orange County Government for the members of the many boards, commissions, and task force commit tees providing advisory servicies to the Board of County Commissioners.. Orientation sessions: will be scheduled during County Government Week for those members who wish to participate. 4. Host a special reception recognizing county volunteers and expressing appreciation for their valuable contributions. ORANGE C O U N T Y BOARD OF COMMISSIONERS 029 ACTION AGENDA ITEM ABSTRACT Meeting Date January 20, 2987 Action fenda Item # SUBJECT: Addition of Stoneycreek Road in Stoneycreek Subdivision to the State-maintained road system. DEPARTMENT: PLANNING PUBLIC HEARING Yes jr,_ No Attachment(s) Information Contact: Eddie Kirk • (a) Letter from J.M. Mills to - - Manager dated 1/6/87; (b) Secondary Road Addition Investigation Report Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill -- 968-4501 PURPOSE: Petition from NCDOT for approval of the addition of Stoney- creek Road in Stoneycreek Subdivision to the State- maintained Secondary Road System. NEED: Addition of paved roads to State-maintained Secondary Road System. IMPACT: The Board's decision will be forwarded to the N.C. Board of Transportation for their deliberation on acceptance of the road to the State-maintained Secondary Road System. RECOMMENDATION: Approve the addition of Stoneycreek Road to the State-maintained road system. d..sWto r" �' # 020 Raz 30 aN 7 1987 • STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN January 6, 1987 DIVISION OF HIGHWAYS GOVERNOR JAMES E. HARRINGTON GEORGE E WELLS,P.E SECRETARY STATE HIGHWAY ADMINISTRATOR • Orange County Mr. Kenneth R. Thompson, County Manager Orange County - 106 East Margaret Lane • Hillsborough, NC 27278 Subject: Petition for Addition — Stoneycreek Road in Stoneycreek Subdivision Dear Mr. Thompson: Attached is Form SR-4, Secondary Road Addition In vestigation Report, for Stoneycreek Road in Stoneycreek Sub- division. This is being forwarded to you for review by your Board of Commissioners. Yours very truly, Mills ISTRIC.t ENGINEER /jbh Att.a. cc: Mr. J. W. Watkins An Equal Opportunity/Affirmative Action Employer , NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION • . DIVISION OF HIGHWAYS SECONDARY ROAD ADDITION INVESTIGATION REPORT 031 County (ran Pe Co. File No. Date Townshi p o , i ;iii' Div. File No. Local Name Stoneycreek Road Subdivision Name Stottevcre9k Length 0.63 . Width is' . Type F 2 Condition Gaol . Is this asubdivision street bj, c to the con ruction require nts for such streets? Yes Recorded -2/-7 Book _ Page 1 Is this a subdivision street s f�to artici i paving? 19 p p� tonaavng. Number of homes having entrances into road 13 - Other uses having entrances into road None Does right-of-way obtained meet present Division of Highways requirement.? Top If not, why? Is petition (SR-1) attached? Yes Is the County Commissioners' Approval SR-2) attached? If not, why? Does the road meet present minimum Division of Highways construction requirements? Yes If not, state what is needed to place the road in an acceptable maintenance condition under Remarks and Recommendations. Is a map attached indicating information for reference in locating road by the Planning Department? Yes _ Cost to place in acceptable maintenance condition: Total Cost $ 0.00 Grade, drain, stabilize $ , Drainage $ , Other $ Remarks and Recommendations Road meets minimum requirements. Recommend addition. Reviewed and approved Board of Transportation Member Reviewed and approved J. W. Watkins J. .'f. Mills DIVISION ENGINEER DISTRICT ENGINEER kL'' .7 T A „, 177.r.a 1 ` .4. '° ,....4:2, F A13 _ Q (Do not write in this space - �` ° Fo,ES.�••''t_ ' 'When*. 7` For use of Secondary Roads Dept.) �1- i7 E3 7o a+n"' — 1 - Jr: V r ��1yr. F T J.1 .sue .� wr. N ;?aE .�. ,-1: , ,, � . Petition No. I, M14,014'§‘,.,1s. 731 7 !4 -k .1777 r,, 1j�q 4.i ,4- for--grf- ♦0 'A► �, 0� ; 74 , .- (Do not write i n this space - N Q For use of Planning Dept.) •..-•-"' r__` 1.0] I.. {PE 1 r42::;44 ti p 1 f °f})'• 1 -.1 i t rr"• _ � , tvjn- _r ri 177. J . ,v"- .o - . ORANGE COUNTY �� BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT rT ,y0. MEETING DATE January 20, 1987 5UEQECT: _ r _ _ Respite Care Block Grant Contract IP ■ 7EPARMINT: Social Services A PUBLIC HEARING: YES x NO / ging - ATTACHMENT(S) : INFORMATION CONTACT: Marti Pryor-Coox Jerry Passmore Contract with _ Triangle J Council of Government PHONE NUMBERS: HILLSBOROUGH - 732-31$1 HILLSBOROUGH - 732-9361 CHAPEL HILL - 967-9251 MEBANE - 227-2031 - DURHAM - 688-7331 •PURPOSE : To request approval of Respite Care Service contract with the Triangle J Council of Governments effective January 1, 1987 through June 30 , 1987 in the amount of $4,081 . 00. NEED: If approved, the contract would provide funds to assist with short-term relief for caregivers of patients who are not covered by N.C. Medicaid eligibility standards. The respite care service would be coordinated by the Inter-department Case Management Team (Social Services/Aging) and in-home aides provided by the existing DSS Chore Program and the Home Health Agency. IMPACT: There is a local match of $510. 00 to be provided in the existing DSS budget. Approximately, sixteen families will be served by this contract. RECOMMENDATIONS : Approve the Respite Care Service Contract,and authorize-.the -Chair ..to sign. ORANGE COUNTY 033 and TRIANGLE J COUNCIL OF GOVERNMENTS CONTRACT FOR RESPITE CARE SERVICE THIS AGREEMENT, entered into as this 1st day of January • 1 981 , by and between Orange County, a unit of oca county government, (hereinafter referred to as the "Agency") and the Triangle J Council of Governments, (herein- after referred to as "COG") . W I T N E S S E T H T H A T: WHEREAS, COG desires to engage the Agency to render certain social services hereinafter described in connection with an undertaking or project (hereinafter referred to as the "Project") which is to be wholly or partially financed by a grant from N.C. Division of Aging through Triangle_ J COG (hereinafter, along with the appropriate auditing agency of the entity making such grant, referred to as the "concerned Funding Agency or Agencies") , said grant being (hereinafter referred to as the "Grant Contract" and identified as Contract for RESPITE CARE. SFRVTCF. and WHEREAS , the Agency desires to render such services in connection with the Project : NOW THEREFORE, in consideration of the premises, and the mutual convenants and agreements hereinafter contained, the parties hereto agree as follows: 1 . Employment of the Agency. COG hereby agrees to engage the Agency and the Agency hereby agrees to perform the services hereinafter set forth in accordance with the terms and conditions contained herein. 2. Local Support. In accepting this co.ttract providing for $ -0- of federal funds and $3,571 of state funds, the Agency agrees to provide not less than S 510 of acceptable non-federal cash and $ -0- acceptable in-kind contributions. 034 3. Scope of Services. Agency shall do, perform and carry out in • satisfactory and proper manner the work and services described in Attachment "A" (or as described in FY 84 Area Plan) which is attached hereto and made a part hereof. 4. Time of Performance. The services of the Agency are to commence no later than fifteen (15) days after the execution of this contract and shall be undertaken and pursued in such sequence as to assure their expeditious completion and as may be required in Attachment A . All _ services required hereunder shall be completed on or before June 30, 1987 5. Compensation and Method of Payment. The Agency shall be compensated for the work and services to be performed under this contract 53 set forth in Attachment "A" which is attached hereto and made a part hereof. In no event, however, will the total compensation and reimbursement, if any, to be paid the Agency under this contract exceed the sum of Three thousand. °ivr htinrlrarl Cavant frnna rin1 i s (3 .5711 • 6. Documentation of Expenses. Agency shall maintain full and complete documentation of all expenses associated with performing the scope of work under this contract. Expense documentation shall include: timesheets for each employee, showing time spent on services for recipients; receipts for any supplies purchased for use on this contract: any applicable subcontract expenditures; all applicable overhead and indirect expenditures; and such other documentation necessary to substantiate overall costs of delivering the contracted service (including Agency contribution as well as amounts reimbursed by COG) . 7. Agency' s Personnel . Agency represents that it has, or will secure at its own expense, all personnel required in performing the services under this contract. Such personnel shall not be employees of COG, nor shall such personnel have been employees of COG during any time within the twelve- month period immediately prior to the date of this contract , except with the express prior written consent of COG. Furthri , 03b .3. Agency agrees that no one employed by COG now, or within the twelve-month period immediately prior to the date of this contract, shall be involved in any way with the performance of this contract, without the express prior written approval of COG. 8. Approval of Subcontracts. None of the work of services to be performed under this contract by the Agency shall be subcontracted without the prior written approval of COG. If such subcontracting is authorized as herein provided, all subcontract documents shall be submitted to COG for review and approval prior to the execution of such subcontract. Further, if requested by COG, the Agency shall provide COG with such documentation as it shall require, regarding the method the Agency used in selecting its subcontractor. The Agencywknowledges that if the work or services to be performed under this contract is financed solely or partially through Federal funds, the selection of subcontractors is governed by regulations requiring competition between potential subcontractors or adequate justification for sole source selection. The Agency agrees to abide by such regulations in its selection procedure. 9. Review and Coordination. To insure adequate review and evaluation of the work, and proper coordination among interested parties, COG shall be kept fully informed concerning the progress of the work and services to be performed hereunder. COG may require the Agency to meet with designated officials of COG and the Concerned Funding Agency from time to time to review the work. Reasonable prior notice of such review meeting shall be given the Agency. 10. Reports. The Agency shall furnish COG with a quarterly progress report, (the period for which COG is required to report to the funding agency) , in such form as . may be specified by COG, outlining the work accomplished by the Agency during the period of such report and the current status of the Project, including the percentage of the work which has been completed as of the end of the period covered -4- by such report. Such report shall be furnished within 036 fifteen (15) days of the end of the period covered by such report. 11. Inspections. Authorized representatives of COG and the Concerned Funding Agency may at all reasonable times review and inspect the Project activities and data collected pursuant to this contract. All reports, drawings , studies, specifications, estimates, maps and computation prepared by or for the Agency shall be made available to authorized representatives of COG and the Concerned Funding Agency for inspection and review at all reasonable times in the Agency 's office where data are normally accumulated. Approval and acceptance of sucn material shall not relieve the Agency of its professional obligation to correct, at its expense, any errors found in the work. 12. Maintenance of Cost Records. The Agency shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in the Project and shall make such material available at all reasonable times during the period of the contract, and for three years from the date of final payment under the contract, for inspection by COG, the Concerned Funding Agency, and if the work and services to be performed under this contract is wholly or partially funded with Federal funds, the Comptroller General of the United States, or any of their duly authorized representatives. The Agency shall include the provisions of this paragraph in any subcontract executed in connection with this Project. 13. Compliance with Requirements of the Concerned Funding Agency. The Agency shall be bound by the applicable terms and conditions of the Grant Contract between COG and the Concerned Funding Agency, which said Grant Contract is on file in the offices of COG, a copy of which has been delivered to the Agency, and is hereby made a part of this Agreement as fully as if the same were attached hereto. -5- 03"i 14. Data to be furnished Agency. All information, data, reports, records and maps which are existing, readily available and reasonably necessary, as determined by COG, for the performance by the Agency of the work and services required by this contract shall be furnished to the Agency without charge by COG. COG, its agents and employees, shall fully cooperate with the Agency in the performance of the Agency 's duties under this contract. 15. Rights in Documents, Materials and Data Produced. Agency agrees that all reports, drawings, studies, speci- fications, estimates, maps, computations and other data prepared by or for it under the terms of this contract shall be delivered to, become and remain, the property of COG upon termination or completion of the work. Both COG and the Agency shall have the right to use same without restriction or limitation and without compensation to the other. For the purposes of this contract, "data" includes writings, sound recordings, or other graphic representations, and works of a similar nature. No reports, maps or other documents produced in whole or part under this contract shall be the subject of an application for copyright by or on behalf of the Agency or its subcontractors. The work to be performed under this contract may be subject to certain regulations issued by the Concerned Funding Agency. Information regarding these relevant regulations may be obtained upon written request to COG. This contract does not provide for the development of systems analysis products, models, electronic data processing systems, software and related services . Any development of such methods, material, logic and systems shall be paid for by the Agency from funds not allocated to this contract as local support and shall be the property of the Agency. 16. Identification of Documents. All reports, maps and other documents completed as a part of this contract shall bear on the title page of such report , map or document , the following legend: "Prepared by (insert name of Agency) • r.mmm -6- under Contract with the Triangle J COG". The date (month and year) in which the document was prepared shall also be 0` 3 shown. 17. Interest of Agency. The Agency covenants that neither the Agency, nor anyone controlled by the Agency, controlling the Agency, 'or under common control with the Agency, nor their agents, employees or subcontractors, presently has an interest, nor shall acquire an interest, direct or indirect, which would conflict in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory performance of the Agency's service hereunder in an impartial and unbiased manner. The Agency further covenants that in the performance of this contract if any person having any such interest and employed by the Agency contemplates taking some action which may constitute a violation of this paragraph, the Agency shall request in writing the advice of COG, and if COG shall notify the Agency in writing that the Agency 's comtemplated action will not constitute a violation hereof, then the Agency shall be authorized to take such action without being in violation of this paragraph. 18. Interest of Members of COG and Others. No officer, member or employee of COG, and no public official or any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof, shall participate in any decision relating to this contract which affects his personal interest or the interest of any corporation, parnership or association in which he is, directly or indirectly interested; nor shall any such officer, member or employee of COG, or public official , of any local government affected by the Project, have any interest, direct or indirect, in this contract or the proceeds arising therefrom. 19. Officials not to Benefit. No member of or delegate to the Congress of the United States of America , resident Commissioner or employee of the United States Government, - I 03 i 7- shall be admitted to any share or part of this contract or to any benefits to arise herefrom. 20. Equal Employment Opportunity (a) The Agency will not discrimipate against any employee, applicant for employment or subcontractor because of race, color, religion, sex, age, or national origin. The Agency shall take affirmative action to insure that applicants are employed and subcontractors are selected, and that employees are treated during employment, without regard to their race, color, religion, sex, age, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotions, or transfers; recruitment or recruitment advertising; layoffs or terminations; rates of pay or other forms of compensation; selection for training including apprenticeship; and participation in recreational and educational activities. The Agency certifies that it presently has in effect such an affirmative action program which specifies goals and target dates to assure the implementation of such plan. The Agency agrees to post in a conspicuous place available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. The Agency will in all solicitations or advertisements for subcontractors or employees placed by or on behalf of the Agency, state that all qualified applications will receive consideration for employment without regard to race, color, religion, sex, age, or national origin. The Agency will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this contract so that such provisions will be binding upon each subcontractor provided that the foregoing provisions shall not apply to subcontracts for less than $10,000.00. (b) The Agency shall keep such records and submit such reports concerning the racial and ethnic origin of applicants for employment and employees as COG or the Concerned Funding Agency may require. -s- 040 (c) The Agency agrees to comply with such rules, regulations or guidelines as COG or the Concerned Funding Agency may issue to implement the requirements of this paragraph. 21. Changes. COG may require changes in the work and services which the Agency is to perform hereunder. Such changes, including any increase or decrease in the amount of the Agency's compensation which are mutually agreed upon by and between COG and the Agency, shall be incorporated in written amendments to this contract. 22. Assignability. The Agency shall not assign, sublet or transfer all or any portion of its interest in this Agreement without the prior written approval by COG. 23. Licenses and Permits. Agency shall maintain all required licenses, permits, bonds, and insurance required for carrying out -the services in Appendix A. The Agency shall notify COG immediately if any required licenses or other permits are cancelled, suspended, or otherwise ineffective. Failure to maintain proper licenses, permits, bonds and insurance shall be a basis for COG disallowing all or part • of payments under this contract or for termination of this agreement for cause. 24. Insurance. If Agency uses vehicle in fulfilling its duties under this Agreement, Agency shall also provide evidence of automobile insurance in the minimum amount of Twenty-five Thousand/Fifty Thousand Dollars ($25,000/$50,000) liability insurance and Fifty Thousand Dollars ($50,000) property insurance. Failure to provide evidence of insurance shall be deemed an automatic violation of this Agreement and could therefore lead to termination of the Agreement by COG. To the extent authorized by law, the Agency shall hold COG harmless for any damages to the person or property of any individual or organization as the result of the execution of the scope of service to be performed under this Agreement. 25. Termination of the Contract. If the Agency shall fail to fulfill in a timely and proper manner its obligations om• 04l S- under this contract; or if the Agency shall violate any of the covenants, agreements, representations or stipulations of this contract; or if services do not meet standards as set forth by N.C. Division of Aging; or if for nutrition service specifically, meals fail to follow the approved program menu and meet reasonable standards of nutrition, sanitation and palatability as determined by COG; COG shall give the Agency written notice specifying such failure or violation, and giving the Agency a specified reasonable time, not less than fifteen (15) days, within which to cure or remedy such failure or violation. If within such specified period the Agency shall cure or remedy such failure or violation, or shall take steps from which it is apparent that such failure or violation will be substantially cured or remedied within a reasonable time after such period, then this contract shall not be terminated. But if the Agency shall fail within such specified period to cure or remedy the same or to take such steps as aforesaid, then this contract shall be deemed to have terminated effective at the end of tae period of such notice. In the event of such termination, all finished or unfinished documents and other materials collected or produced under this contract (as more fully described in paragraph 15 hereof) shall, at the option of COG, become its property (subject to full accessibility thereto by the Agency) and the Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials. Notwithstanding the foregoing, the Agency shall not be relieved of liability to COG for damages sustained by COG by virtue of any breach of this contract by the Agency and COG may withhold any payments to the Agency for the purpose of set-off for damages caused by the Agency's breach, until such time as the exact amount of damages to . COG from the Agency is determined. 26. Termination for Lack of Funds. In the event of prospective termination due to non-receipt of funds with which to carry out the provisions of this contract the COG may terminate this Contract by giving written notice to the 042 Agency of such termination and specifying the effective date of such termination. In the event such written notice is given, all finished or unfinished documents and other materials as described in paragraph 15 above shall, at the option of the COG, become its property (subject to full accessibility thereto by the Agency) and the Agency will be paid for work satisfactorily completed by the termination date according to the agreed upon unit cost reimbursement. If this Contract is terminated due to the fault of the Agency, paragraph 24 hereof relative to termination shall apply. 27. Applicable Law. This Contract shall be deemed to have been executed and performed in the State of North Carolina, and all questions of interpretation and construction shall be construed by the laws of such State. IN WITNESS WHEREOF, the Agency and COG have executed this Agreement as of the day first above written. AGENCY: BY: Chairman or Designated Official TRIANGLE J COUNCIL OF GOVERNMENTS BY: .�'��/� Executive Director n!-•^ri ;471 c... •,. l in the lrc7.re4 5: t!e Lot"•! ;: it;.:i.:ac$t :.,•1;_. :11:: ,It i.! Coa:rci APPROVED AS TO LEGAL F,RM• Or:, :Y•...•f;" ,4;;;/—: elAti Counsel, Trian l e J Council of Governments 04o ATTACHMENT A Summary sheet Budget State legislation (HB 2055) Division of Aging Standard Suggested fee schedule ORANGE COUNTY ATTACHMENT A 044 RESPITE CARE SERVICE 1. Location of Service Provision. This service shall be carried out for older persons in oranae County. 2. Service Standards. The delivery of this service shall be in accordance with Standards as adopted by the N.C. Division of Aging. 3. Compensation. The Contractor and COG expressly understand and agree that in no event will the total com- pensation and reimbursement paid hereunder by COG exceed the maximum of $3,571 State funds for the specified service and shall constitute full and complete compensation for the Contractor 's service hereunder. Local match of $510 Cash and -o- In-kind resources shall be required under this contract for a total net budget of $4,081 4 . Reimbursement Rate Per Unit of Service. A unit cost reimbursement rate of 4 Dollars and 77 Cents ( ) is agreed upon for every unit of service delivered to eligible recipients. COG will reimburse Contractor _ 87.5 % of this rate with State funds. 5 . Scope of Service Units. It is agreed that Contractor will work towards delivering 856 hours of acceptable units of service to eligible recipients by June 30, 19C7. 6 . Changes to Reimbursement Rate or Units of Service. Any changes shall be as set forth in Section 10 of this Contract. Changes shall be subject to review by COG Advisor Council on Aging, COG Board and Contractor Board. 7 . Personnel . It is understood and agreed that Ann Gent shall represent the Contractor or Project Manager in the performance of this Agreement . Any change in such Project Manager shall be subject to agree' ::t with COG for continuation of contract . w w RF"PT� CARR PROr i N Contractor: Orange County DSS PROPOSED OPERATING OUDGET AND Attachment N -B CAPITAL REQUEST FORM f" Contract Period: Jan. 1;1987 -June 30, ,S• fit► Line 1 Service Expense 'Lin* item Ex erase Admin. Respite rnunt:y rntinty [runty rnAmty _ Cotmt Count '' Total A. Expenses: 1. Personnel 1. 2. Rent and Utilities j. Rent and Utilities - In -Rind •. tqulpment (< $300) S. Travel 6. Con"unlcations ]. Maintenance 6 Repair �. Insurance /Bonding �. Print.6 Supplies 12. indirect 13. Capital Equipment 14. Total Line Item IS. Admin. Allocation 16. Total Service Exp. 17. Estimated Units 10. Service Unit Costs 19. Estimated Clients 7,182 1;nn 701A7 B. Resource Requirements 20. Iota Service Expenses 21. Program Income 23. Non -Match Cash 24. Non -Hatch In -Kind 25. Net Service Cost 26. "Jet Cost per Unit i t 27. Minimum Match: Cash 28. Minimum Batch: fn-Kind 29. AAA Share (fed. t. State) 7 6Q2 Rig 500 4,081 4 .7 7 510 3,571 n. AAA 4.17 31. Description of Capital Equiprwrit Itcros: R3 RESPITE CARE SERVICE - HOUSE BILL 2055 046 -----RESkITE CI SERVICE Sec. 7. 1. (a) E respite care program is established to provide needy relief to caregivers of patients who cannot to left alouc because of mental or physical problems and whose incomes prec] ude coverage under Worth Carolina's bedicaid eligibility staedatds. (b) Those eligible for respite care under the program established by this act are limited to those unpaid caregivers who are cariLg for patients who require constant supervision and who cannot be left alone either (i) because of memory impairment or other problems that make them subject to wandering, or make them dangerous to themselves or others, or (ii) because of physical immobility, regardless of etiology, that renders them unsafe aline. (c) Respite care services provided by the prograos established by this section shall include: ( 1) Attendance and companion services for the patient in order to provide released time to the caregiver; (2) Personal care services, including meal preparation, to the patient of the caregiver; (3) Patient assessment and care planning for the patient of the caregiver; (4) Counseling and training in the caregivinq role, including coping aechaeisms and behavior moiification techniques; (5) Counseling in accessing available local, regional, and State services; (6) Adult Day Care where cost effective; and wig 1%I - (7) Temporarily institutionalizing the patient of the caregivers to provide the caregiver total respite, when the mental or physical stress on the caregiver becessitatss this respite. Ibis institutionalisation may last for no more than a total of 30 days per year per patient. Program funds may provide no more than the current domiciliary care reiatursemebt rate for this institutionalisation. The services described by subdivisions (1) through (5) of this subsection shall be limited to a maximum of 20 hours of service per month per caretaker. Duration of the service period shall be unlimited for as lcnq as the caretaker continues to qualify as a caretaker as defined by subsection (t) of this section. (d) The program established by this section shall be administered by the Council of Government in each region, which shall contract for service provision with an existing urgency to be chosen by the same process as used for federal contracting. The Council in each region shall choose the respite teoser to provider on the basis of a competitive bidding p all existing respite care service providers. Criteria for . selection shall include documented capacity to provide care, adequacy of quality assurance, training, supervision, abase prevention and complaint mechanisms proposed by the provider, and lowest cost. 5 ` (e) Eligibility for initial and continued receipt of services shall be deterained by review of application forms submitted to the Division of aging, Department of Susan Resources. (f) Caregivers receiving respite care services through the program established by this section shall fay for sole of the services on a sliding scale depending on their ability to pay, but not less than twenty percent (20%) of the cost of these services. The Division of Aging, Department of Human Resources shall specify rates of payment for the services. . (q) Up to three hundred thousand dollars (5300,000) is Social Services Block Grant fends may be expended for this purpose in this section in fiscal year 1996-87. These funds shall be allocated as follows: ( 1) Sufficient funds to establish and maintain • full- time position of Respite Care Services Consultant within the Division of Aging, Department of Susan Resources. This consultant shall provide ongoing technical assistance to the Area Agencies on Aging and prepare an annual fiscal report on the program for presentation to the Joint Legislative Commission on Governmental Operations and to the Fiscal Research Division of the Legislative Services Office no later than the first of 'Bay each year. (2) All other 'funds to the Area Agencies on Aging, proporti odally based on the number of elderly citizens of 75 years or sore in the regions, to fund the respite care program established by this act. Revenues received from clients* ' parents shall be Used by the provider agencies to provide additional respite services, as defined by this section. This funding allocation Say be changed by the Secretary of the Department of somas Resources upon the recommendation of the Director of the Division of 'Aging, the Respite Care Service Consultant in the Division of Aging, and the Area Agencies on Aging, after these entities have considered utilization of services, patient age, marital states, caregiver capacities, dependency, disease and motel status data on clients served by the programs. These data shall be provided annually to the Area Agencies on Aging by all respite care service providers. 6 • I 048 DESPITE C LE SERVICE DEFT ITIOI(: A service which provides needed relief to caregivers of patients who cannot be left alone because of mental or physical problems and whose incomes preclude coverage under North Carolina's Medicaid eligibility standards. UNIT OP SERVICE: One (1) hour. RV To provide relief time for unpaid caregivers who are caring for patients who require constant supervision and who cannot be left alone either because of memory impairment or other problems that make them subject to wandering or make them dangerous to themselves or others, or because of physical immobility regardless of etiology, that renders them unsafe alone. These services are aimed toward preventing premature long-term institutional- ization of the patient. 7REFERRED_TARCET CROUP: Caregivers of mentally or physically impaired adults (sixty years of age or order or their spouses) ineligible for Medicaid according to North Carolina standards and at risk of institutionalization. SERVICE ACTIVITIES: A:tivities may include: 1 . Attendance and companion services for the patient in order to prcvide release time to the caregiver. 2. Personal care services, including meal preparation. to the patient of the caregiver. 3. Patient assessment and care planning for the patient of the caregiver. 4. Counseling and training in the caregiving role . including copying mechanisms and behavior modification techniques. S. Counseling in accessing available local, regional and state, services. 6. Temporary placement in a family tare or domiciliary care facility of the patient for no more than a total of thirty (30) days per year per patient. Items one (1) through five (5) above are limited to a maximum of twenty (20) hours of service per month per caretaker. Duration of the service period shall be unlimited for as long as the caretaker continues to qualify as a caretaker as defined by the Service Objective. 8 • • LOCATION Or • $ERVIC$: Any of these: 1. Home of the patient 049 2. Offices or training location of the service providing agency 3. Licensed domiciliary home or family care bone ACCESS TO S!PLVIfE: Patient and/or caregiver may be referred by physician, family members, friend or other service provider. Referral accompanied by name, address, and phone number, if available, of applicant. PELTVERY CHARACTERISTICS: The specific services to be provided shall be determined by an appropriate professional staff member (e.g. , registered nurse, social worker, home economist, etc.) ▪ An appropriate in-home assessment shill Fe made and documented within ten (10) days of referral. • All contacts must be documented. . An emergency contact person identified and maintained on each participant. ▪ A monitoring contact will be made at least quarterly to each service recipient during the period. STAFFINCC REOt'IRE'KENTS: The provider shall assure supervision of all respite care workers. • All respite aides shall be at least eighteen (18) years of age and older. ▪ Ability to follow oral and written instructions and keep necessary records. ▪ Understanding of care of disabled , ill or convalescing people. • Staff assignments shall be determined by the level of care needed (e.g. , chore, homemaker, registered nurse) . • Assigned staff must have the appropriate training to provide services to a given client. 7ROHI8ITED S!)VICZ AST1V1T : Accepting gifts • Lending or borrowing money or articles ▪ Minor hose repairs • Pet grooming ▪ Yard maintenance • Heavy household cleaning (cleaning closets, washing walls) 9 • pNIMSIM TRAINING joUJ NT$: Shall include the following: 050 . Twenty (20) hours of training and/or orientation including the following: 1. Orientation to respite care. 2. Basic first aid 3. Emergency response 4. Iran relationship skills " I a. Coping skills regarding disorientation and dementia b. Aging process c. Dealing with terminal illness d. Communication with caregiver e. Leisure time with aged 5. Routine personal hygiene and meal preparation All staff, however, assigned to clients, shall have a basic orientation to respite. 10 ORANGE -COUEt-fl. BOARD. OF CO i'11SS1o;,:S=RS - ACTION !Utica . ACTION AGENDA ITEM ABSTRACT . ITEfl 40 __ • I1EC:1.It1G DATE Janua ,_2Q. 1987 _ t5 J. • S'UBJECf: . Budget Amendment - CBA Expansion Funds - - _ - CEPi1p't i ICS: i s Finance • . - . I'U31.IC HEARING: YES X HO ■ ATTACHMENT(S) :T(S) : 4. INFORM ATIOM CONTACT: Donna Wagner - -xt. 495 Proposed. Budget Amendment PHONE NUM ERS: HILLSBOROUGH -- 732--&181 1 HILLSBOROUGH - 732--9361 - . • CHAPEL HILL - 967-9251 • - -MEBAN E 227-2031 - - DUR1-1N-4 68877331 PURPOSE: Consideration of proposed .budget amendment for Community Based Alternatives Expansion 'Funds. - - NEED: . To budget for additiornal CBA Funds that the County -has been allotted. . (as approved by •the Board of Commissioners on December 16, 1986) - . • IMPACT: This amendment will. increase CBA funds revenues and the funds will increase funds for the following agencies: - - Dispute Settlement :Center •_ $.6,397.10 -Project. Attend '. 1,999.00 _ - Phil.lips%Culbreth Project . 4,290.90 - . Orange- County 4:-4-1 - 1,100.00- .. - _ -Adolescent Day Treatment 1,221_00 RE C0:•;:•:'.+:DA TI X U:•,(5) : • Approve motion to amend the 1986-87.Budget Ordinance_ by - proposed amendment. - -0. 05� ORANGE COUNTY PROPOSED 1986-87 BUDGET AMENDMENT The 1986-87 Budget Ordinance as adopted on July 23, 1986, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT GENERAL FUND Appropriation: Dispute Settlement Center $12,000.00 $ 6,397.10 $18,397.10 Project Attend 9,667.00 1,999.00 11,666.00 Phillips/Culbreth Project 0 4,290.90 4,290.90 Orange County 4-H 3,178.00 1,100.00 4,278.00 Adolescent Day Treatment 10,810.00 1,221.00 12,031.00 Source: Community Based Alternatives $82,259.00 $15,008.00 $97,267.00 To budget for additional CBA Funds Approved this 20 day of January, 1987 - ORANGE COUNTY Action • BOARD OF COMMISSIONERS Item No. ACTION AGENDA IT AM ABSTRACT Q MEETING DATE January 20, 1987 Stiabject: Economic Development Commission: Increase in ex-officio members. IDepartment: Economic Development • I I Public Rearing: Yes X no • Attachments: Information Contact: Sylvia Price Phone Numbers: 732-$1$1, 963-$501, 2270231., Ext. 279 PURPOSE: To consider adding the Executive Director of the Chapel Hill/Carrboro Chamber of Commerce and the Executive Director of the Hillsborough Area Chamber of Commerce as ex-officio (non-voting) members of the Orange County Economic Development Commission. NEED: The Orange County Economic Development Commission at its meeting on January 8, 1987, approved unanimously a motion to request the Board of County Commissioners to add the Executive Directors of the two Orange County Chambers of Commerce as ex-officio (non-voting) members of the Economic Development Commission. The Economic Development Commission believes that it is important to recognize the support which the EDC receives from the Chambers, and wishes to strengthen its links with the Chambers, which, it is believed, wilt increase the effectiveness of the Economic Development Commission in its appointed tasks. The Board of County Commissioners Resolution of December 14, 1982, establishing the Orange County Economic Development Commission, provided for a voting membership of nine, nominated as follows: four from the County at large, one from each of the four towns, end one nominated jointly by the Chapel Hill/Carrboro and Hillsborough Area Chambers of Commerce. Ex-officio [non-voting) members are the County Manager and the Town Managers. Funding for the Commission, as stipulated in the Resolution, is 56% from Orange County, 6% from each town, and 20% from the Chambers of Commerce. The Chambers of Commerce have organized the private sector funding through a "Committee of 100", whereby contributions from businesses and individuals are channeled through the Chambers. The Economic Development Commission recognizes the important rote played by the County Manager and the Town Managers, who as ex-officio members act both as channels of communication with their respective governments, and as government professionals with a significant contribution to make to the proceedings of the Economic Development Commission. Likewise, the Chamber Executives as ex-officio members. would offer a channel to each chamber, and the professional contri- butions of the Executives themselves. O5 IMPACT: The EDC believes that the inclusion of the Chamber Execu- tives as ex—officio members will reinforce the county--wide, pubLic/ private nature of the Economic Development Commission, and will improve communications and strengthen linkages between the Economic Development Commission, and the two Chambers of Commerce, and their Committee of 100. In this way the effectiveness of the MC will be enhanced. RECOMMENDATION: That the Board of County Commissioners approve the following Amendment to their "RESOLUTION CREATING THE ORANGE COUNTY ECONOMIC DEVELOPMENT COMMISSION", dated December 14, 1982: " "That the Executive Director of the Chapel. HiLL/Ca rrboro Chamber of Commerce and the Executive Director of the Hillsborough Area Chamber of Commerce be ex—officio, non—voting members of the Commission." ORANGE C O U N T Y BOARD OF COMMISSIONERS 055 ACTION AGENDA ITEM ABSTRACT Meeting Date January 20. 1987 Action cnda Item # S SUBJECT: SET PUBLIC HEARING DATE FOR FLOOD DAMAGE PREVENTION ORDINANCE REVISIONS DEPARTMENT: PLANNING PUBLIC HEARING Yes X No Attachment(s) Information Contact: GREG SZYMIK Summary of Changes to NFIP Recommended Response to Changes in NFIP Telephone Numbers Hillsborough -- 732-8181 Durham - 688-7331 Mebane -- 227-2031 Chapel Hill - 968-4501 PURPOSE: Set a public hearing date to receive comments on revisions to the Flood Damage Prevention Ordinance. NEED: The County' s Flood Damage Prevention Ordinance must be revised to bring it into compliance with recent revisions to the National Flood Insurance Program Floodplain Management Criteria. IMPACT: On August 25 . 1986 . the Federal Emergency Management Agency (FEMA) published a final rule in the Federal Register which revises National Flood Insurance Program (NFIP) floodplain management criteria. The final rule became effective on October 1. 1986. NFIP criteria require. as a condition for continued validity. that communities revise their floodplain management regulations to make them consistent with any revised NFIP regulation within six months of the effective date of that revision. Orange County will have to amend its regulation to comply with the August 25. 1986 final rule no later than April 1. 1987 . Topics affected by these revisions include: 1. Manufactured homes (formerly mobile homes) - definition changes. restrictions on location within flood prone area changes; 2. flood proofing of mechanical and utility equip- ment; 056 SET PUBLIC HEARING DATE FOR FLOOD DAMAGE PREVENTION ORDINANCE REVISIONS JANUARY 20. 1987 PAGE 2 3. a change in the definition "start of con- struction"; 4. the use of openings in enclosures below a structure' s lowest floor; 5. the use of available flood data; and 6. elevation certificates. RECOMMENDATION: Set the public hearing for the Flood Damage Prevention Ordinance revisions for February 23. 1987. the regular public hearing date. The Planning Board will make its recommendation on the Ordinance on March 10. 1987. Board of Commissioners action will be on March 24. 1987. 05 , SUMMARY OF CHANGES TO . NATIONAL FlOOD INSURANCE PROGRAM FLOODPLAIN MANAGEMENT CRITERIA WHICH BECOME EFFECTIVE ON OCTOBER 1, 1986 For 560.3 (c), (d), and (e) communities: [ (c) i.e. , FIA Administrator has 'provided a notice of final flood elevations for one or more special flood hazard areas on the community 's FIRM and, if appropriate, has designated other special flood hazard areas without base flood elevations on th- community 's FIRM, but has not identified a regulatory floodway or coastal high hazard area]; - - .[(d) i.e. , FIA Administrator has provided a notice -of final base flood elevations within Zones A1-30 and/or AE -on the commnunity 's FIRM and, if appropriate, has designated_ AO Zones, AH zones, A99 zones, and A zones on the community's FIRM and has, provided data from which the community shall • designate its regulatory floodway]; [ (e) i.e. , FIA Administrator has provided a notice of final base flood elevations within Zones A1-30 and/or AE on. the community's FIRM and, if appropriate, has designated AR zones, AO zones, A .99 zones, and A zones on the comiminity*s FIRM, and has identified on the community 's' FIRM coastal high hazard - areas by designating Zones V1-30., VE, and/or 101. _ . 1. Manufactured Home Revisions. The final rule made significant. revisions to NFIP criteria that apply to_ "manufactured' homes" _ - (previously mobile homes) . If your community permits the - placement of "manufactured homes" in special flood hazard areas, make the following changes: - (a) Definition of "manufactured home." You should replace the -definition of "mobile home" in your ordinance with- the definition of "manufactured home" in 159.1 or the final - rule. Note that the definition of "manufactured home" includes "park trailers, travel trailers, and other U - 0 - - • - • • - - • - consecutive days. Yom do not have to inclu.cle this latter •.. • . isi •n • _ • -f, , _tion if ou can • e i .n- try - h, _ • - - - S - • • , A • - _ _ : . + • , • • - •re lude •erma, - t • _ : -,.�- t of hes- - A _- • , - - or limit placement to less than 180 days. - (b) Definition of "manufactured home park or subdivision." You should delete definitions of °existing mobile home park or mobile home subdivision," "expansion to an exist-- ing mobile home park or mobile home subdivision," "mobile home park or mobile home subdivision," and "new mobile home park or mobile home subdivision." You should. add the definition of "manufactured home park or subdivision" in the final rule to your ordinance. 056 2. (c) Requ.i:ements on placement of manufactured homes. NFIP criteria no longer allow you to grandfather existing - "mobile home parks ." To make this change , replace your current ordinance provisions on placement of mobile homes in mobile home parks or subdivision and on individually owned lots with the following or its equivalent: All manufactured homes to be placed or substantially improved within Zones A].-30, AU, and AE shall be elevated on a permanent foundation such that. the . _- lowest floor of the manufactured home is at or above the base flood elevation and be securely anchored to an adequately anchored foundation system in accordance with the provisions of (cite the manufactured home _ anchoring provisions of your ordinance) . (d) Removal of prohibition on the placement of manufactured homes in floodways. I f floodways have_been designated in • •11 , ' h- _ - 1 be a .rov ision in our •rd'n-- e _ ■ ., ibits the •lacement of manufacture• homes in hose floodwa Yo ma delete his . _ .v' 1. 1 . • option. Manufactured homes to be placed in floodways would have to meet the same standards as conventional housing and other development (e.g. their placement would be prohibited unless it could be demonstrated that there would be no increase in base flood elevations in the community) . N/h (e) Removal of the prohibition on the placement of manufactured homes in coastal high hazard areas (tones V, . VE, and V1-30) . If V--zones have been designated in your. community, there will be a provision in your ordinance which prohibits the placement of manufactured homes in those V-zones . You may delete this provision from your ordinance at your option. Manufactured homes to be placed in V-zones would have to meet the same standards as conven- tional housing [e .g. meet the provisions at S60.3(e)(3) , (4) , (5) and (6) of NFIP criteria) . 05b 3. 2. Mechanical and Utility Equipment. You must have a provision in your ordinance that specifically requires mechanical and utility equipment to be elevated above the base flood elevation or designed so as to prevent water from entering or accumulat- ing within the equipment components [see 560.3(a)(iv)] . You may meet this requirement by demonstrating that your current ordinance already contains such a provision or by incorporating the following or its equivalent into your ordinance:- Electrical, heating, ventilation, plumbing, and air-conditioning equipment and other service facilities shall be designed -and/or located so as to prevent water from entering or accumulating within the components during - conditions of flooding. 3. Definition of Start of Construction. The final rule modifies the definition of "start of construction" to eliminate incon- sistencies in treatment between pile and column structures and -" other types of foundations and to incorporate the -"manufactured home" revisions. You must replace your definition,. "start of construction," with the definition in the final rule. • 4. Use of Openings in Enclosures Below a Structure's Lowest Floor. The final rule adds a provision which requires that fully enclosed areas below the base flood elevation be designed to - allow for the automatic entry and exit of floodwaters -to equalize hydrostatic flood forces [see S60.3(e)(5)] . You can comply with this requirement by prohibiting the enclosure of • areas below the base flood elevation or by incorporating the following provision or its equivalent into your ordinance: For all new construction and substantial improve- ments, fully enclosed areas below the lowest floor that are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry •and exit of floodwaters. Designs for meeting this . requirement must either be certified by a registered professional engineer or architect or must meet or exceed the following minimum criteria: A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall he pro- vided. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, or other coverings or devices provided that they permit the automatic entry and exit of floodwaters. 060 4. 5. Use of Available Flood Data. The final rule revises the requirement at §60 .3(b) (4 ) that communities obtain, review, and reasonably utilize base flood data available from any source to regulate construction in. Zone A. If your coamunity has flood hazard areas which are designated as Zone A or could annex such areas, you must revise your ordinance to 'include- the following or its equivalent: The (local administrator) shall obtain, review and reasonably utilize any base flood elevation and floodway data available from a Federal, State, or other source, as criteria for • requiring that new construction, substantial - _improvements, or other development in Zone A [reference provisions of your ordinance which meet §60 .3(c) (2) , (3) , (5) and (6) and (d) (3)j _ Note that available base flood data include data submitted with subdivision proposals and other proposed developments greater than 50 lots or 5 acres, whichever is less, including manufactured home - parks and subdivisions [see §60.3(b) (3)j . 6. Elevation Certification. Current NFIP criteria require that communities obtain and maintain on file the elevation of the lowest floor (including basement) of new and substantially improved structures in all special flood hazard areas . The - final rule removes this requirement in Zone A except in those instances where base flood elevation data from other sources are utilized Je.g. , as provided for in §60. 3(b)(4) of NFIP critgr-- jia] . You maw mod ,+fyyouur ordinance accordingly. Please be aware that substantially lower flood insurance rates are available for individuals that construct to these other available base flood elevations and submit elevation certificates as part of their flood insurance applications . You must continue to - obtain lowest floor elevations in all special. flood hazard areas other than Zone A. WA 7. Functionally ,Dependent Uses •- The final rule. adds a special provision regarding the issuance of variances for functionally • dependent uses. You are not required to make this change and should do so only if your community has navigable waterways - and has encountered difficulties in applying NFIP criteria to these uses. To make this change, add the definition of 'func- tionally dependent use" in the final rule to the definitions sections of your ordinance. Also add the variance provision at §60.6(a) (7) of the final rule to the variance provisions in your ordinance. RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD INSURANCE PROGRAM FLOODPLAIN MANAGEMENT CRITERIA 1. Nan facturec7 Nome Revisions Significant changes have been made in how the regulations apply to what are now called "manufactured homes" (formerly "mobile homes") . These changes involve definition of terms an well as ordinance text changes. A portion of the definition of 'manu- factured home" is optional (as indicated below) . The remai=nilg changes are required. EXISTING ORDINANCE - 1 ARTICLE 2. DEFINITIONS Delete the following definitions: "199bile Home" is a portable manufactured housing unit designed for transportation on its own chassis and placement on a temporary or semi-permanent foundation having a measurement of. over thirty- two feet in length and over eight feet in width. Mobile homes shall also mean a double-wide mobile home which is two or more portable manufactured housing units designed for transportation on their own chassis which connect on site for placement on a tem- porary or semi-permanent foundation if over thirty-two feet in length and over eight feet in width. "Existing mobile home park Q; mobile home subdivision" - means a parcel (or contiguous parcels of land) divided into two or more mobile home lots for rent or sale for which - the construction of facilities for servicing the lot on which the mobile home is to be affixed (including, at a minimum, the installation of utilities, either final site grading or the pouring of concrete pads, and the construction of streets) is completed before the effective date of the ordinance. - "Expansion of an existing_ obile hole part _ Pr mgbii„e_h ark Bubdi_vision" means the preparation of additional sites by the construction of facilities for servicing the sites on which the mobile homes are to be affixed (including the installation of utilities, either final site grading or pouring of concrete pads& or the construction of streets) . "Mobile home space" means a parcel of land occupied or intended to be occupied by one and only one mobile home, and for the exclusive use of the occupants of said mobile home. "New mobile home cwt mobile hprne su$djv r,kon" means a lot in single ownership (or contiguous parcels) proposed to be used for the placement of two or more mobile homes for use as dwelling units for which the construction of facilities for servicing the lot on which the mobile home is to be affixed (including, at a minimum, the installation of utilities, either final site grading or the pouring of concrete pads, and the construction of streets) Vw RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD INSURANCE C:E PI OGRAri FLOODPLAIN MANAGEMENT CRITERIA PAGE 2 is completed on or after the effective date of this ordinance. • "51„01__,,,cmns ;.,xsg or1" means the first placement of permanent construction of a structure (other than a mobile home) on a site,- such as the pouring of slabs or footings or any - stork beyond the stage of excavation, including the relocation of a structure. Permanent construction does not include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers or foundations or the erection temporary form; nor does it include the installation on tie property of accessory buildings, such as garages or sheds . n4pt occupied as dwelling units or not as part of the main structure_ For structure (other than a mobile home) without a basement or poured footings, the "start of construction" includes the first permanent framing or assembly of the structure or any part thereof on its piling or foundation. For mobile homes not within a mobile home park or mobile home subdivision. "start of construction" i--= the date on which the construction of facilities for servicing tt- site on which the mobile home is to be affixed (Including.: at minimum, the construction of streets, either final site grading or the pouring of concrete p: ds, and utilities) is completed. - PROPOSED AMENDMENT - - ARTICLE 2. DEFINITIONS - - Add the following definitions alphabetically. "Manufactured home" means a structurer transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without . a permanent foundation when connected to the required utilities. (The following may be added to the definition of "P ar_ufactur cd home" at the County' s option: For floodplain management purpos rs the term "manufactured home" also includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. For insurance purposes the term "manufactured home" does not include park trailers, travel. trailers, and other similar vehicles.} "Manufactured home .per_ or subdivision" means a parcel for contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. "Start of construction" for other than new construction or substantial improvements under the Coastal Barriers Resources Act (Public Law 97-348) , includes substantial improvement, and moans the date the building permit was issued, provided the actual start of consruction, repair, reconstruction: placement, or other improvent was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab: or nr. . . • RECOHNENDED RESPONSE TO CHAT:;ES IN NATIONAL FLOOD II1SCRM CF PROGRAM FLOODPLAIN MANAGEMENT CRITERIA - 06 PAGE 3 footings, the installation of piles, the construction of columns: or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation -of streets and/or- walkways; nor does it include excavation for a basements footings, piers. or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buil4-- ings. such as garages or sheds not occupied as dwelling units car not part of the main structure. - EXISTING ORDINANCE • ARTICLE 4. SECTION 4.5 }IOBILE HOMES _ (a) On the effective date of this ordinance. no mobile home shall thereafter be placed in a floodway. to an existing mobile -- home park or existing mobile home subdivision, a mobile home removed may be replaced at the same location. (b) All mobile homes located in the floodway after the adoption of this ordinance shall be elevated and anchored to resist flotation. collapse, or lateral movement by providing over-- the-top or frame ties to ground anchors or other acceptable anchoring techniques. Specific requirements shall be that:= (1) over-the-top ties be provided at each end of the mobile home, with one additional tie per side at an - inter- mediate location on mobile homes of less than fifty feet and one additional tie per side for mobile homes - of fifty feet or more; (2) frame ties be provided at each corner of the mobile home with four additional ties per side at intermediate: points for mobile homes less than fifty feet long and one additional tie for mobile horses of fifty feet or longer; • (3) all components of the anchoring system be capable of carrying a force of 4.800 pounds; and (4) any additions to the mobile home be similarly anchored.. Other anchoring techniques specified in the FEMA's manual. "Manufactured Home Installations in Flood Hazard Areas", published September, 1985, may be utilized in place of the methods specified in subsections 4.5 (b) (1) and (2) . (c) Mobile homes may be permitted in the floodway fringe for new mobile home parks and mobile home subdivisions; for expam- RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD I1 SU ANC:E PROGRAI'I FLOODPLAIN MANAGEMENT CRITERIA PAGE 4 064 sions to existing mobile hone parks and riabile hone sub- divisions; for mobile homes not placed in a :abile horse park or mobile home subdivision as long as the following require- ments are met: (1) stands or lots are elevated so that the lowest floor of the mobile home is elevated to or above the base flood elevation; (2) adequate surface drainage and access for a hauler 4e. provided; and, • (3) in the instance of elevation on. pilings:- - (a) lots are large enough to permit steps; - - (b) piling foundations are placed in stable soil no more than 10 feet apart; and . _ (c) reinforcement is provided for pilings more than 6 feet above the ground level. PROPOSED AMENDMENT ARTICLE 4 SECTION 4.5 MANUFACTURED HOMES - - a. On the effective date of this ordinances co PiansdAcl tfe home shall thereafter be placed in a floodvay. In an ing panufaCtares1 hoiejark or subli_v_is on r a mannlits iCt3rZCi home removed may be replaced at the same location. b. All manufac uxed homes tp be .P2 _e5ast J'b tapt$al im rived Ni thijl Zones A?--311L_.AI.c._. l '.._A „shall be elevat ' nenn't oundaj ion uch e l Best floor _ .af A.be Ranufac- tu.red. b9P9 is at pr aboye the bade flog evzttz_on ?no” be: is - -d • - . a '-. -ca.'�t3.-.v Ieb9na' : t X52. B- $ - wi $ • l.w . . .v"{ ] .n. : - (1) over-the-top ties be provided at each end of the m- factured home, with one additional tie per side at an intermediate location on ftuf. ,clan ed homes of less than fifty feet and one additional tie per side for marulsct3]re homes of fifty feet or more; (2) frame ties to be provided at each corner of the manufac- ture. home with four additional ties per side at intermediate points for DAnpfoctRnad hones less than fifty feet long and one additional tie for wanufaotpred homes of fifty feet or longer; (3) all components of the anchoring system be capable of carrying a force of 4,800 pounds; and RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD INSURAMCE PROGRAM FLOODPLAIN MANAGEMENT CRITERIA PAGE 5 ( 6 L • (4) any additions to the miriufar urea home be similarly anchored. Other anchoring techniques specified in the FEtA`s manual. "Manufactured Some Installations in Flood Hazard Areas° published September. 1985, may be utilized in place of the methods specified in subsections 4.5 (b). (1) and C2) . (c) J anufactured homes may be placed in the floodway fringe for j actured home parks ox subdivisions and 'far 7�s�npfascturd homes not placed in a ��nufactur _.p. r _o subd_ivi si irr ' as long as the following requirements are met: (1) stands or lots are elevated so that the lowest floor of the panufactured home is elevated to or above the base flood elevation; (2) adequate surface drainage and access for a hauler are provided; and (3) in the instance of elevation on pilings: - (a) lots are large enough to permit steps; (b) piling foundations are placed In stable soil no more than 10 feet apart; ands . - (c) reinforcement is provided for pilings more than G feet above the ground level. - 2. revisions c99cerning Mechanical and_u The existing requirement that mechanical and utility equipment be elevated above the base flood elevation or floodproofed must be supplemented further by requiring that the equipment be protected from water entering or accumulating in equipment during flooding_ EXISTING ORDINANCE _ ARTICLE 4 SECTION 4.3 CONSTRUCTIPN WITHIN FLOODWAY AND FLOC flW _FIt7V ..P.F 2IC .`ED (c) No new non-residential structure may be constructed and no substantial improvement of a non-residential structure may take place within any floodway fringe unless the lowest floor (including basement) of the structure or improvement is elevated above the base flood elevation or floodproored so that below the base flood level the structure, together with attendant utility and sanitary facilities, is water tight. with walls substantially impermeable to the passage of water and with structural components having the capability of RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD INSURANCE PRQGRA= FLOODPLAIN MANAGEMENT CRITERIA PA t) resisting hydrostatic or hydrodynamic loads and effects of buoyancy. A registered professional engineer or architect shall certify that the standards of this section are satis- fied and the floodproofing methods used are adequate to withstand flood forces associated.with the base flood. Such certification shall be provided to the Zoning Officer as set forth in Article 5.3 (g) . PROPOSED AMENDMENT ARTICLE 4 SECTION 4 .3 CONSTRI_J TIOO7 WITHIN_FLOODrIAY •AND FLOQDWAY FRING $F,5 c= I ` (c) No new residential structure may be constructed and no substantial improvement of a non-residential structure ' na� - take place within any floodway fringe unless the lowest floor (including basement) of the structure or Improvement is elevated above the base flood elevation or floodproofed so that below the base flood level the structure: -together with attendant utility and sanitary facilities, is water tight with walls substantially impermeable to the passage of water: 31111._Rreyentc- Latta - from ii • • , : " I a •Dxjx„s1. conditions of ,. flooding and i.l: capable of resisting h% dro- static or hydrodynamic loads and effects of buoyancy. A registered professional engineer -or architect shall certify that the standards of this section are satisfied and. thr:•_ floodproofing methods used are adequate to withstand flo- forces associated with the base flood. Such certificatis-€ shall be provided to the Zoning Officer as set forth in Article 5 .3 (g) . 3. Definition of Start of ConstructiOL A change in the definition "Start of Construction' is required to eliminate inconsistencies in treatment between pile and column structures and other types of foundations and to incorporate the "Manufactured Home" definition. This change has been included into the first part of this material, Manufactured Home Revisions: as a revised definition. 4. IJse_of_Openings_�in_Fns lsiire,, Below re' s_ Lowest > door. The existing ordinance does not address the enclosure of areas below the base flood elevation. The ordinance must be amended to either prohibit or regulate such enclosures. The following amendment will regulate such enclosures. EXISTING ORDINANCE No text. The topic is not addressed. PROPOSED ORDINANCE • RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD IVSURANCE PROGR~AII FLOODPLAIN MANAGEMENT CRITERIA - PAGE 7 " OGt -ARTICLE 4 SECTION 4 .3 CONSTRUCTION WITHIN FLDDP WAY ANp_FLOODWAY .l= F S R I.rn PARAGRAPH 4.3 (c) renumbered 4.3 (d) _ PARAGRAPH 4.3 (d) renumbered 4.3 (e) NEW PARAGRAPH 4.3 (c) For all new construction and substantial improvements, fu?fy enclosed areas below the lowest floor that are subject to flooding shall be designed to automatically equalize' hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect_ or must meet or exceed the following minimum criteria: a~ minimum of two openings having a total net area of' not less than one square inch for every square foot of enclosed area subject to flooding - --. shall be provided; the bottom of all openings shall. be no higher than one foot above grade; openings may be equipped with screens, louvers. or other coverings or devices provided that they permit _ the automatic entry and exit of floodwaters.. 5. Use of Available , Flood pat The ordinance must be revised to incorporate changes: in the types of data that may be used to establish base flood 'elevations when those elevations are not specified by the E'lood Insurance Rate Maps. EXISTING ORDINANCE ARTICLE 5 SECTION 5.3 =BB AND RESPONSIBILITIES OF THE ZONING OFFICER (i) When base flood elevation data has not been provided in accordance with Article 3. Section 3_2, the coning Officer shall use the Orange County Soil Survey and any other data available from a federal, state or other source, in order to administer the provisions of this ordinance_ PROPOSED AMENDMENT _ ARTICLE 5 SECTION 5.3 =Taw AND MPQNSIBIL,IT1ES OF THE ZONING OFFIC (i) When base flood elevation data has not been provided in accordance with Article 3, Section 3,2. the coning Officer shall sbtaln,,remiew And r so�s�blY• lxiJIi e_ r�y_� flood elevation and floodway dat from a federal, state or other source. in order to administer the provisions of this ordinance. RECOMMENDED RESPONSE TO CHANGES IN NATIONAL FLOOD IPPSURTt CF. PROGFAti FLOODPLAIN MANAGEMENT CRITERIA PAGE 8 Otis 6 . Elevation Certification - Current regulations require communities to obtain and maintain on file certification of the elevation of -the lowest floor of new and substantially improved structures in all special . flood hazard areas. Orange County may now revise its ordinance so that tl4s certification is no longer, required for Zone It except where base flood elevations are established from other sources, per item 5_� It is recommended that this revision not be incorporated into the ordinance. The current provision requires documentation estab- lishing compliance with the ordinance for all_ construction within. the flood hazard area. The revision would require this documen- tation only 'when the base flood elevation is established from sources other than the Flood Insurance Rate naps. Knowledge of base flood elevations does not necessarily mean that structures have been built in accordance with this ordinance. - : 'The required certification will verify that construction does comply with the- ordinance. For that reason it is recommended that this change not be incorporated into the ordinance. ORANGE COUNTY Attica BOARD OF COMMISSIONERS Item No Nedoini ACTION AGENDA ITEM ABSTRACT MEETING DATE JANUARY 2O, )gR7 069 Subject: EVALUATION PROCESS AND BELATED,ERsONNTF:V, ACTIONS FOR ELECTED OFFICIALS Departmet: Commissioners & county: L Public Hearing Yes Y no Manager Attachments: NONE Information CaataCts Shirley Marshall, _yX5505, Managers Office -X501 i hO732=1.181, - y■ • - K ne : 9654501,/ ■01, 227-0231 • PURPOSE: TO CONSIDER APPROVAL OF AN EVALUATION PROCESS AND RELATED PERSONNEL ACTIONS FOR THE REGISTER OF DEEDS AND SHERIFF THAT RECOGNIZES BOTH THE ELECTED AND PROFESSIONAL..STATUS. : - - - - NFL: THE REGISTER OF DEEDS AND SHERIFF HAVE REQUESTED THE BOARD'S APPROVAL OF A T PROCESS WHICH WILL PROVIDE THE FOLLOWING: (a) FATICNO OF JOB DESCRIPTIONS; (b) ANNUAL REVIEW OF PERFORMANCE; AND (c) CONSIDERATION OF MERIT INCREASES IMPACT: AMENDMENT OF THE COUNTY'S PERSONNEL ORDINANCE,TO REFLECT THE BOARD'S APPROVED PROCESS,..IS REQUIRED. RECOMMENDATION: APPROVE THE PROCESS AS OUTLINED BELOW. 1. JOB DESCRIPTION, REFLECTING PRIMARY DUTIES AND RESPOSIBILITIES,WILL BE PREPARED AND/OR UPDATED BY THE REGISTER OF DEERS AND SHERIFF WITH REVIEW AND APPROVAL FROM THE MANAGER AND CHAIR OF THE BOARD; 2. ANNUAL EVALUATION OF THEIR PERFORMANCE SHALL BE CONDUCTED JOINTLY BY THE MANAGER AND CHAIR OF THE BOARD; 3. RECOMMENDATIONS FOR MERIT INCREASES FOR THE REGISTER OF DEEDS AND SHERIFF WILL BE FORWARDED TO THE BOARD OF COMMISSIONERS FOR THEIR APPROVAL. • ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITZZM ABSTRACT ITEM CVO MEETING OATS January 20 , 1987 F SUBJECT: SETTING UP ACCOUNTS FOR DEDUCTIBLES AND RISK MANAGEMENT PROGRAMS 070 �M.�4RTM�i1T: 1 T f PURCHASING & CENT. SRVS. I PUBLIC HEARING: YES _MO 4 r1TinC:�ti1T S� : CONTACT: INFORMATION Pare Jones, ext 497 _ 1 -.- - PHONE NUMBERS: HILLSBOROUGH - 732-3181 HILLSBOROUGH - 732-9361 NONE CHAPEL HILL - 967-9251 MEBANE - 227-2031 OURHAM - 688-7331 PURPOSE: To- set up budgetary accounts to cover the cost of deductibles and the first step in implementation of a risk managemeht_program. NEED: The 1986 General Liability renewal brought with it new options, which after intensive review Orange County opted to exercise. These options included deviating from a standard insurance policy and joining with other Counties in the insurance pool set up by NaCo -.through Fred S. James. As was reflected in the meeting held December 19, there was a savings of approximately $25,000 by going this route. It was suggested by the Director of Purchasing the $25,000 savings be placed in an account titled "Reserve for Deductibles". Since the deductible amount is considerably larger than previous policies, this would help minimize potential budgetary_inpact to the individual department accounts, as well as provide a tracking method for payment of deductibles, which would alert us to potential problem areas early on. Also proposed at the December 19 meeting was a second account which would enable the County to set up a data base to track claims activity and to begin a safety program with primary focus on worker and driver safety. This safety program, a preventative measure, is imperiive in light of the increased deductible amount. $3,000,to be transferred from the Central Services Insurance account,is requested for this function. IMPACT: A total of $28,000 would be transferred from the Central Services Insurance account to create the two new accounts. There is adequate surplus in this account to cover these activities. " RECOMMENDATION: To authorize the formation of two accounts within the Central Services budget and to approve the funding level as stated below: 1. Reserve for Deductibles, $25,000, account 10-590-52; and 2. Risk Management Programs, $3,000, account 10-590-53. ORANGE COUNTY BOARD OF COMMISSIONERS - 0 ACTION AGENDA ITEM ABSTRACT Meeting Date: January 20,. 1987 - Action Agenda Item SUBJECT: REVISIONS TO JOINT PLANNING AGREEMENT - CHAPEL HILL *************************************************************************** DEPARTMENT: PLANNING PUBLIC HEARING: Yes__.No *************************************************************************** ATTACHMENTS: Revised Joint CONTACT: Marvin Collins Planning Agreement TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 . Durham 688-7331 Mebane 227-2031 *************************************************************************** PURPOSE: To consider for approval proposed revisions to the Joint Planning Planning Agreement between Orange County and the Town of Chapel Hill. NEED: In 1984, Orange County and Chapel Hill entered in to a Joint Planning Agreement. Under the terms of the present agreement, the County and Town have been cooperatively developing a Land Use Plan for the Joint Planning Area Area and jointly approving development requests within Transition areas outside the Town' s planning jurisdiction. Although the agreement has worked well overall. there have been some administrative problems in implementation. In September of 1986r a revised agreement was proposed by the County Manager. On October 13r 1986r a draft revision of the agreement was presented at a joint meeting of the Board of County Commissioners and the Town Council. A public hearing was held November 18, 1986. At the Commissioners December 1. 1986 meeting. the Planning Board recommended approval of the proposed revisions with one change - revise the first sentence of Section 1.2 C to read as follows: C. Rural Buffer. The area designated on the Joint Planning Area Land Use Plan Map as such and designated in the Joint Planning Area Land Use fmmimm Plan as Rural Residential, Agricultural. Public/Private Open Space. Resource Conservation. Extractive/Disposal Use and the overlay district 074 designated Water Quality Critical Area. The Planning Board also recommended that the Commissioners consider certain provisions for inclusion in any administrative procedures drafted to accompany the agreement. (See 12-1-86 agenda packet for provisions.) On December 1, the Commissioners voted to postpone action on the agreement until this meeting to allow the Town of Carrboto opportunity to comment further on the agreement. IMPACT: The revised agreement proposes a new distribution of responsibility between Orange County and the Town of Chapel Hill. 1. Chapel Hill is to prepare a Zoning Map for the Transition area using its zoning district classifications and recommend its adoption, to Orange County. Classifications will be assigned in accordance with the land use designations shown on the adopted Joint Planning Area Land Use Plan. (Under the existing agreement. Orange County's zoning district designations apply.) 2. Upon amendment of the County's Zoning Nap (including Zoning Atlas) to incorporate the Zoning Map and Town Land Development Ordinance. Chapel Hill will be responsible for the processing of applications. permits issuance . and conducting the necessary inspections within the Transition areas. (Under the existing agreement. Orange County and Chapel Hill jointly approve development applications. Orange County is also responsible for permits issuance and conducting inspections.) 3. Orange County will continue to administer its Zoning Ordinance and Atlas. and Subdivision Regulations within the Rural Buffer. The County will also process applications. issue permits and conduct inspections within the Rural Buffer. (No change is proposed from the existing agreement.) 4. Orange County will review and comment on development applications within the Transition areas. The Town will review and comment on applications within the Rural Buffer. (Under the existing agreement, Orange County and Chapel Hill jointly approve projects in the Transition area. Chapel Hill reviews and comments on projects in the Rural Buffer.) 0 76 5. Any amendments to the Joint Planning Area Land Use Plan and the Orange County Zoning Ordinance (including Atlas) applicable to the Joint Planning Area requires County approval but will be referred to the Town for review and comment before a final decision. (Under the existing agreement, joint approval is required for Zoning Atlas changes in the Transition areas. Orange County may amend its Zoning Ordinance without comment from the Town.) • 6. Amendments to the Town's Land Development Ordinance will be referred to the County for adoption. (Not applicable under the existing agreement.) RECOMMENDATION: Recommend approval of the revised Joint Planning Agreement as recommended by the Planning Board. JOINT PLANNING AGREEMENT 074 DRAFT - September 16. 1986 September 19. 1986 September 22. 1986 October Sr 1986 November 13. -1986 THIS AGREEMENT, made and entered into this day of 198 , by and between the COUNTY OF ORANGE, a political subdivision of the State of North Carolina, and THE I TOWN OF CHAPEL HILL. a municipal corporation duly created and existing under the laws of North Carolina. WITNESSETH: In consideration of the public benefits expected to flow from the cooperative efforts of the parties in establishing a coordinated and comprehensive system of planning within their respective areas of public concern. the parties to this Agreement hereby mutually agree as follows: ' ARTICLE 1. PURPOSE. DEFINITIONS. EFFECTIVE DATE Section 1.1 Purpose of the Agreement The purpose of this Agreement is to establish a method of coordinated and comprehensive planning in the Orange County-Chapel Hill Joint Planning Area. as defined herein. Section 1.2 Definitions A. ,79int. Planning Area. The area lying outside the extraterritorial planning jurisdiction of Chapel Hill but within the joint planning boundary designated on the Joint Planning Area Land Use Map. as it now exists and as it may be amended from time to time. B. Ch91 gill Joint Oeyelopment, Area (CHJDA) . The area lying generally east of a division of the Joint Planning Area and shown as such on the copy of the Joint Planning Area Land Use Map attached to this Agreement. labeled Exhibit A. and incorporated herein by reference. C. Rural Buffer. The area designated on the Joint Planning Area Land Use Map as such and designated in the Joint Planning Area Land Use Plan as Rural Residential. This area is further defined as being a low-density area consisting of single-family homes situated on large lots having a minimum size of two (2) acres. The Rural Buffer is further defined as land which. although adjacent to an Urban or Transition area, is rural in character and which will remain rural. contain low-density residential uses and not require urban services (public utilities and other Town services) . D. Transition. The area designated on the Joint - Planning Area Land Use Map as such. This area is further defined - as being in transition from rural to urban or already urban in density. Urban services (public utilities and other Town services) are now provided to this area or are projected to be provided to this area. 075 Section 1.3 Effective Date and Duration A. This Agreement shall become effective on the effective date of an Orange County ordinance adopting this Agreement after it has been approved by Chapel Hill and an ordinance that amends Orange County' s Zoning Ordinance (including Zoning Atlas) and Subdivision Regulations as prescribed in Section 2.1 of this Agreement. Any previously adopted Agreements shall become null and void upon this date. B. This Agreement shall remain in effect until terminated by mutual agreement or by withdrawal of Orange County or Chapel Hill. A party may not withdraw until it holds a public bearing on the proposed withdrawal followed by written notice to the other party within thirty (30) days of the public hearing. The withdrawal shall be effective one (1) year following receipt by the other party of the written notice. - ARTICLE 2. ADOPTION, ADMINISTRATION AND AMENDMENT OF STANDARDS Section 2.1 Standards Within the Transition Area A. Chapel Hill shall prepare a Zoning Map for the Transition area and shall recommend its adoption by Orange County which, upon approval and adoption as prescribed in. Subsection B of this Section. shall become part of the Orange County Zoning Ordinance. The Zoning Map shall be prepared using zoning districts which correspond to the text of the Chapel Hill Land Development Ordinance and which correspond with the density designations and plan classifications as prescribed in the adopted Joint Planning Area Land Use Plan for the CHJDA. B. Upon completion of the Zoning Map referred to in Section 2.1 A above. Orange County shall amend its Zoning Atlas in accordance with said Map. Orange County shall also adopt by reference the Chapel Hill Land Development Ordinance and make its provisions applicable to that portion of the Transition area located within the CHJDA. Section 2.2 Standards Within the Rural Buffer Within the Rural Buffer. the Orange County Zoning Ordinance (including Zoning Atlas) and Subdivision Regulations that are in effect on the effective date of this Agreement shall remain in effect unless amended in accordance with Section 2.6 of this Agreement. Section 2.3 Permit Administration Within The Transition Area and Chapel Hill Extraterritorial Jurisdiction A. Except as otherwise provided in Section 2.5 and 2.6r the Town of Chapel Hill shall perform all functions related to fte�administration of the ordinances referenced in Section 2./ B. Subject to the remainder of this Section. Chapel Hill shall administer the referenced ordinances just as if the land were located within the Town' s planning jurisdiction. Administration shall include but not be limited to the following: 1. Receipt and processing of applications; 2. Issuance of any required permits and certificates; 3. Review and approval of required site/construction plans; 4. Conducting necessary site/building inspections; 5. Enforcement of all standards; 6. Any other acts or things necessary to administer the Ordinances; and shall be carried out in manner so as to insure that a developer complies with all applicable ordinance requirements and the terms and conditions of any permit issued by Chapel Hill. Chapel Hill may also charge fees for processing of applications. conducting site/construction plan reviews and carrying out site/building inspections in accordance with fee- schedules applicable within it' s extraterritorial planning jurisdiction. B. Whenever Chapel Hill receives an application for a - development permit relating to land within the Transition area or within its extraterritorial planning jurisdiction. it shall forward copies of the application to Orange County for review. The Town shall establish timetables to insure that Orange County has an opportunity to make recommendations regarding such applications within the framework of the County's regularly scheduled meeting dates. To the extent possible. the timetables of the County and Town shall provide for simultaneous review to expedite application processing; provided. however. the Town may not vote to issue or deny a permit until it has received the recommendations of Orange County or until the expiration of forty-five (45) days after Orange County has received the application, whichever comes first. Section 2.4 Permit Administration in the Rural Buffer A. Except as otherwise provided in Section 2.6 and the remaining provisions of this Section. Orange County shall perform all functions related to the administration of the ordinances referenced in Section 2.2 in the same manner as if the land were located outside the Joint Planning Area. B. Whenever Orange County receives an application for a development permit relating to land located within the CHJDA Rural Buffer, it shall forward copies of the application to Chapel Hill for review. The County shall establish timetables to insure that Chapel Hill has an opportunity to make recommendations regarding such applications within the framework of the Town' s regularly scheduled meeting dates. To the extent possible. the timetables of the Town and County shall provide for simultaneous review to expedite application processing; provided, however, Orange County may not vote to issue or deny a permit until it has received the recommendations of Chapel Hill or until the expiration of forty-five (45) days after Chapel Hill has received the application. whichever occurs first. Section 2.5 Enforcement Remedies Ti A. Permit revocation. if necessary and authorized by ordinance, shall be handled by the individual or board authorized to issue the original permit. - B. Within those portions of the Joint Planning Area where the ordinances specified in Section 2.1 B are administered by Chapel Hill. enforcement efforts through the use of civil penalties, criminal penalties or injunctive relief shall be initiated by the Town. The Town shall have the duty to defend at its own expense and shall indemnify and hold harmless. to the extent it can legally do so. Orange County. its Board of Commissioners, its advisory boards, its staff and al/ members of its boards and staffs, in their official and individual capacities. from any and all claims. actions. proceedings. expenses, damages or liabilities, including attorneys fees and court costs, resulting from the Town administration of the ordinances specified in Section 2.1 B. C. Orange County shall notify the Town and the Town shall notify Orange County as soon as practicable thereafter, of any such claim, action or proceeding. ` Section 2.6 Text and Map Amendments A. Any proposed amendments to the Joint Planning Area Land Plan and Orange County Zoning Ordinance (including Atlas) applicable to the Joint Planning Area shall require County approval. All such proposed amendments shall be referred to Chapel Hill for review and recommendation. Such review and recommendation on proposed amendments shall occur before Orange County makes a final decision. B. Whenever Chapel Hill amends the its Land Development Ordinance, it shall refer such amendments to Orange County with a request that the County make corresponding changes as expeditiously as reasonably possible so that the Town may continue to enforce within the CHJDA of the Transition area the same standards that it enforces within its own planning jurisdiction. C. Proposed amendments to the text of this Agreement shall not become effective until approved by Chapel Hill and an Orange County ordinance adopting the amendment is adopted by Orange County. THIS AGREEMENT entered into this day of , 198_. Mayor. Town of Chair. Orange County Chapel Hill Board of Commissioners ATTEST: ATTEST: Town Clerk Clerk to Board of Commissioners O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT 07b Meeting Date: January 20, 1987 Action Agenda Item it Ka SUBJECT: AIRPORTS TASK FORCE - CHARGE F *************************************************************************** DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes_X_No *************************************************************************** ATTACHMENTS: CONTACT: Manager' s Office X501 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 *************************************************************************** PURPOSE: To consider for approval a charge to the Airports Task Force for preparing a report on issues associated with the relocation of Horace Williams Airport in Chapel Hill. NEED: Horace Williams Airport is located in the northern portion of Chapel Hill on N.C.Highway 86. The airport has a basic and general utility classification, serving general aviation needs as well as the UNC Medical School, the University of North Carolina, the N.C. Memorial Hospital and local businesses. Residential development over the past two decades, including the construction of two schools, Guy B. Phillips Junior High and Estes Hill Elementary, has encroached upon the airport. Two other schools - Seawell Elementary and Chapel Hill High School - are also nearby. Residents and school officials have complained about noise associated with airport operations and the threat to the safety of student. The Chair of the Board of Commissioners desires to appoint a Task Force for the purpose of finding another site for the airport. Advertisements have been placed in newspapers to attract persons interested in serving on the Task Force. The Task Force would include UNC and N.C. Memorial Hospital representatives as well as Town and County residents and officials. -IMPACT: Approval of a charge to the Task Force would enable the group to focus immediately on issues related to 0'7jrelocating Horace Williams Airport and reduce the length of time required to produce a report to the Board of Commissioners. RECOMMENDATION: Approve a charge to the Task Force to include the following tasks: 1. Identify advantages, disadvantages and barriers to the relocation of Horace Williams Airport. 2. Solicit early public comment on the subject of possible relocation to clarify issues and identify special interests. 3. Compile an inventory of airport users together with their requirements for proximity to Carrboro, Chapel Hill, UNC and Memorial Hospital. 4. Determine the standards governing the location. size and operation of an airport, including FAA and NCDOT rules and regulations. natural constraints to airport development. and proximity to existing and proposed residential and business areas. and major traffic arteries. 5. Determine and put into place a division of responsibility in planning for airport relocation as done by the Task Force and planning for ownership and operation which should be done by the University of North Carolina. The latter responsibility should address: a. Funding for land acquisition and construction costs; and b. Current and anticipated costs involved in airport operations. 6. Identify any other considerations which the NCDOT and FAA would like taken into account in site relocation. 7. Solicit comments and involvement from Chatham County and Raleigh-Durham Airport. ORANGE COUNTY 080 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date January 20, 1987 Actionibunda Item II 2EIL5 SUBJECT: PROPOSED AMENDMENTS - INSPECTION FEE SCHEDULE _ F DEPARTMENT: PLANNING PUBLIC HEARING .__Yes X No Attachment(s) Information Contact: Marvin Collins Proposed Fee Schedule; '86-87 Budget Proposals. Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: To consider for approval proposed amendments to the Inspection Fee Schedule. This item was first presented at public hearing on October 6, 1986. and concluded on November 3, 1986. A motion to table failed as did a motion to approve with changes. This item was subsequently considered at the Commissioners November 18. 1986 meeting. A motion to approve with changes failed due to a tie vote. NEED: On July 8. 1986. an updated schedule of fees for planning, erosion control and building inspection services was adopted by the Board of Commissioners. Since adoption of the schedule. it has become apparent that revisions are necessary to clarify certain fees and other "miscellaneous° schedules which were not foreseen earlier. IMPACT: The proposed amendments would clarify the application of fees to certain types of construction and plan review/approval procedures. In addition, the provision regarding "Late Fees" would be incorporated again, and all schedules containing fees ending in 8.50 would be rounded off to be consistent with the computerized permit system program. The proposed amendments would also add fees for various •mis-- cellaneous" inspections such as the moving and demolition of buildings. commercial and campaign signs. swimming pools and radio/TV towers. Fees would also be established to provide for the reimbursement of Town of Chapel Hill Engineering Staff inspecting streets. storm drainage, and water and sewer facilities constructed to Town standards. OBI Questions were raised at the November 18 meeting regarding the proposed revisions. particularly in view of affordable housing issues. Included with the abstract are those fees adopted 7-8-86 as part of the 1986-87 budget and documentation presented to support the proposed increases. RECOMMENDATION: Approval of the proposed amendments to the Inspection Fe Schedule with the following changes. 1. Change the fee for "Moving Building from $40.00 to 520.00. 2. Delete reference to "Satellite Dish" and fee. 3. For "Prefabricated Utility Buildings", change wording to read "Over 500 square feet" instead of "Not over 500 square feet". - 4. For "Signs", change wording to read "billboards involving construction" instead of "billboards not involving construction". 5. Delete reference to "Campaign Signs' and fee. • • (underlined text indicates proposed cbangesa q Ordinance Amendments S •80.00 - 082 rezoning, Rea eu is/Land Use plan Amendments - 120.00facre Zoning Permit • 30.Q0 _ _ Minor Subdivision . _ - . Application Fee • .. - 40. 00 - Lots on Final Plat - 5*_00 Each_ - - Major Subdivisions - - 3- - - • 1-5 Lots Application Fee - - - 105.00 - - - - - Lots on Final Plat' - 5.00 � -- 6-9 Lots Application Fee 210.01) - - - _ Lots on Final Plat - '. - 5.00 reach - - _ -• 10-25 Lots Application Fee - - • 315..00 _- lots on Final Plat 5,00 _ - .•• • 26+ Lots Application Fee - - _- :20.00 .. - Lots on Final Plat - _ - 5.00 F. • = ; _- • krivate oads . . __' J _ - - - • S'ss 0fl C (Less than 5 fet) - - - - - = - Class, a ii. S = =Lel .. - - • class A - - _- _ .,.f&-- _- th Right -W -- - - -'CLOD - - - Board of•Adjustment-Variance/Appeal _ 80.00 - _ - - - - - Special Use Permits--Airports - 180.00 _ 4 5.00/Acre: - -Junkyards - 180.00 - - -Kennels/Riding Stables -- 120.00• • -Temporary Mobile Home 60.00 -Community Center - 120.00 - -Cemeteries 380.00 - 4- 5.00/Acre- . -Day Care Facilities 120.00 • -Radio/TV Towers - - 1.20 0 • -Temporary Buildings _ 60.00 - - __ -Transmission Lines -- -320.00- _ _ -Sorority/Fraternity 380.00/A re- - . . . - -Recreational Facilities - 180.00 - - 4- 5.00/Acre- - - • -Hazardous Waste 180.00 _ • Facilities - _ $ 5:.00/Acre- - _ - - -Planned Developments See below -Historic Structures - 120 .00 -Non-Profit Educational- 120.00 Cooperative - --Impervious Surface -120 .00 Modification - _ . ♦!S• •. -Landfill - 3130.00 - 0 8 o - 5_(Aa/F4cre - -Public .Utility Stations- - 3.80-Cd) - - �- 5.00/Acre - -Group Care Facilities 120.00 - - - - - Planned Developments - 1-4 Units or Lots - 195. 00 $ S.C4/Bsatitr - - - or Lot. - 5-15 Units or Lots '. 430.00 • -- - . 4- 5400/Uni•t - _ - Lot.- or L - 15+ Units or Lots - 640.00 - - - - - - _ -a- S AND/Unit - - _ . - me Lott - Some =MAW=on P Revj,RW = - � -.- -- flajor Trarjsportation _ ' - - _- - PROPOSED EROSION CONTROL FEE SCEEDINAT - _- - = - - - - - r - - _ • Erosion Control .Plan (Maximum of $2,500.00) - - - - - . - Urban . - . - - - 75.00/Acres- _ _�.. •-. Rural - -Ucr'ik - -. Grading Permit (Maximum of S10,000.00)-- _ _ Urban - - 350_00/.c _ Rural - 75.00/Acre - - _ • • PROPOSED INSPECTIONS FEE Scnti]uu (Underlined text indicates proposed changes) - ! ' • - - _ o$4 LATE FEES _ - - • Tnork taerformed without D. permit shall he subj s t to a at fee • •eaual in =mat specified , t__h�- xror� And in addition thereto.. _ - • ADDITIONAL INSPECTIONS - �- Additional inspections may be necessary•through the failure to _ - • comply with applicable • code requirements and are c�esignatei • Inspection Failures''' . The extra inspections; _tee is S20.00. 7 - • . This fee applies to all inspection failures and Shall-be palo by - the permit holder before or at the time of inspection. - _ _ _ SCHEDULE . A - _- _ - _ - - - New Residential Buildings (one and two-family) - _ ` _ _ 0 - 1000,. square feet - _ -t- 130.00 ` - ; _ - . 1001 - 1500 square feet . • - 160.00 - - 1501 - 2500 square feet . 220.00 - 2501 - 4000 square feet • . = • - 300.00 - - - - - • 4001 square feet and over _ _ 340.00 _ SCHEDULE B -_ - - _ - .New Multi-Family Residential Buildings - - _ • (Apartments, triplex, fourplex, townhouses nt" ) - - - • First Unit 130.00 - _ Each additional unit per building • - 65.00. - - _ _ �- SCHEDULE C • t.A. . _ - - -- - _ _ Residential Repairs. Renovations. Alteratiansr r And- • pxcessory Bui, ding - - - - - _ _ -_ S 0 - 2000 (Structural Changes) -40.00 : . - -$2001 and over 40.00 - 2.00/$1000 -SCHEDULED - - -- •Commercial, Industrial and Non-Residential Building. A1teratiGns And p ddL,t igns _ • -- - $ 0 - 2000 • _ 40.00 -- - ` 2001 and over • - 4- :i-0bltla0tt SCHEDULE E - - Miscellaneous Building Inspections - Mobile Home - 40- 00 - Moving Building 40.00 - - change of- Occupancy/Use 20.00 1 (Existing Building) Satellite Dish O8 20.00 - Curtain Wall - - 40.00 - Radio/TV Tower ` 2 0 - 00, Swimming. Pool - 20.00 Re-Issue Outdated Building -Permit Same fees am . - - for new permit Wood Stove/Fireplace, 20.00 Prefabricated Utility Buildings 20. 14 . __ •.. (Not over 500 s ware feet in floor area and o'~ invol4Xn• - oota.ng an. or slab construction) . - - - Campaign Signs_ 20.00 - = (Per candidate and with listing of sign locat3ous by,,,,Tax_me; Block, and Lot number/No zoning permit required) - - , _ Signs. - Business identification - 40.00 _ - _ ana billboards not involyini . _ _ _ . - cons ruc ion of concrete - _ - _ footing(s) - All other signs - - 2 y0 - - • SCHEDULE P - _ - - _ - - - Miscellaneous Electrical - - --- -. - _ - - Temporary Service - - - - - " . _ 60Amp 20.00 60A - 100A 20.00 _ Mobile Home " •• • - - - 20 • - Sign Inspections " • - _ ~_ 20.00 - _ _ - Each Gasoline Pump (All Pumps) . - - 2.0 00 _ X,oad Control Device 20.00 - _- (Per Dwelling Unit or Commercial Establishne t - Miscellaneous Inspections 2 - - - • Each Extra Trip • • - - - _ - _ _ • SCHEDULE G _ - - - - Electrical Service Changes - - - Single Phase = - 30--50 Amp • • 20.00 - - 60-100A . 5W.15-61 125-200A 33.00 _ 400A - _ 39.06 - - -Three Phase - - . - -- 20-50Amp 26_00 - 60-100A 33.00 150-200A " - - 39.00 - _ - - 400A 52.00 SCHEDULE H -- - Electrical Service Single Phase _ Three. Phase 30-50Amp 20, 00 - _ 26.00 - - 60A • 26.00 26_00 70A 33.00 _ - _ 33.00 _ " ..125A 39.UU • �► vt' • 150A - 46.00 65 .00 i. 200A gEIN 7E1.00 300A . 65.00 _ . 51 .00 08$ 400A 78.00 117 .04 _ - 600A 98.00 1310.00 - - 800A • 130.00 - 395.00 1000A 195.00 . 260.00 1200A 260.00 325.00 - 1400A 293.00 390.00 • 1600A . 325.00 - 520.00 - - Over 1600A 33.00/100A 52.00/10 • • _ - -r SCHEDULE I - Plumbing . • . _ - . - Mew Construction or Fixture Replacement - _ _ 0 Fixtures - . _ 1 T 3.00 - - - 2 _ - _ 3.0.00 3 - 1T.at� _ - • 4 - - 5 _ 23.00 - - - fiand over $ 0/?S)tsire • Mobile Some • " " -- - 10:00 - - - SCHEDULE .7 • • - _ - - - Residential Mechanical. . - - - - • Any covered ductwork or component - - G0.06 (Each system) - Any exposed ductwork or factory assembled - 40.00 components (One system) ' ' • - - 'Installation of each additional system - 30.00 - .Replacement of one system . - 40.00 _ Mobile Home - 30.00 - Multi--Family/Exposed ductwork 44©a - - - (Per dwelling unit) • . Multi-Family/Covered ductwork 60.00 (Per dwellin unit) - SCHEDULE K . _ - Non-Residential/Commercial Mechanical . - _ - Commercial Cooling (with separate distribution- s st including installation of a complete cooling system with the ct3.staribu'ti.c . system, condensor. receiver, cooling tower. car c vapa3rut-ive` condensor coils and air handling units. etc.) - First Unit -40.00 - Each additional unit 10.00 - Replacement of a system 40.00 • DQLJ.er, zurnace, uut:L i.Ga6cL , ......... ..GU444 . ..-- —____ _____ `. • air distribution system, etc.) _ - First Unit 08 i - 40.00 a Each additional unit 10-00 - Replacement of a system 40.00 - _ Commercial heating and cooling (with combined: systems including the distribution system, boiler, furnace, ductwork: etc.) First Unit • 4.0.00 _ - ••• Each additional unit 10.00 '• Replacement of a system • 40.00 - _ - Commercial •Ventilation and Exhaust Systems Uncludes fans, -, blowers and duct system for removal . of - dusta, gases. - fvaaes. ., vapors. etc.) • . - -One system. - - 40.00 - -- _ _ - - Each additional system : • 30.00 - • . Hood fan commercial type cooking equipment - -20.00 - - - _ - - _. ' Commercial range or grill (each unit) . - 20.00 - _ -- _ - . Deep fat fryer . - - - -20.00 - - _ - Oven .- - . - - 20.00 _ - SCHEDULE L _ - _ - - _ Joint Planning Inspection Fees - - All projects approved under the terms of the a nint Planning A reement between Orange County and the Town of Chapl�Bil shall pay the fo owing fees prior to the recording of a especial Use Permit or Final Plat of a major subdivision:- - Street and storm One percent (1t) of the drainage improvements , total constru those im rovements. to be constructed • to Town of Chapel Dill standards Water and sewer • Two percent (2%) of the - i rovements total construction cost of - those improvements to be constructed_e to T____ own of Chapel U3.11 standaras '_ Where •ro"ects are to be built in 'bases, fees ana Sae prr rated~ •ase• on t .e cost o improvements scheduled in each phase . - - ....�„ of Commissioners 7-8-86 ., PLANNING FEE SCHEDULE (Fees in parentheses are 1979 fees) 0 8 el Ordinance Amendments (No charge) $ 80.00 Land Use Plan Amendments (No charge) 120.00 + $5.00/acre -ZOning Permit ($ 5.00) 10.00 Minor Subdivision Application Fee ( 30.00 + $5/lot) 40.00 Lots on Final Plat - " 5.00 Each Major Subdivisions 1-5 Lots Application,Fee. ( 210.00 + $5/lot 105.00 Lots on Final Plat for less than 5 5.00 Each 6-9 Lots Application Fee lots) 210.00 - Lots on Final Plat ( 370.00 + $5/lot 5_D0 gib for 15 lots or more) - - 10-25 Lots Application Fee • 315_00 Lots on Final Plat _ _ 5.00 Each 26+ Lots Application Fee 420.00 - Lots on Final Plat 5.00 Each Private Road ( 30.00) _ 40.00 • Board of Adjustment - variance/Appeal ( 60.00) 80.00 Special Use Permits - Airports 180.00 4- $5.00/acre - Junkyards 180.00 + $5.00/acre It -- Kennels/Riding .Stables . 120.00 - Temporary Mobile Home - .. 60.00 - Community Center 120.00 - Cemeteries 180.00 + $5.00/acre - Day Care Facilities (Class A SUP -- 120.00 - Radio/TV Towers 180.00) 120.00 - Temporary Buildings (Class B SUP - 60.00 - - Transmission Lines 60.00) 120.00. - Sorority/Fraternity 180.00 + $5.00/acre - Recreational Facilities 180.00 + $5.00 - Hazardous Waste Facilities 180.00 + $5.00/acre - Planned Developments See below - Historic Syructures 120.00 - Non-Profit Education Cooperative. 120.00 - Impervious Surface Modification 120.00 . - Extractive Uses 180.00 + $5.00/acre - Landfill 180.00 + $5.00/acre - Public Utility Stations 180.00 + $5.00/acre - Group Care Facilities 120.00 Planned Developments 1-4 Units/Lots ( 150.00 + $5/lot) 195.00 + $5.00/unit or 5-15 Units/Lots ( 330.00 + $5/lot) 430.00 + $5.00/unit or 15+ Units/Lots ( 490.00 + $5/lot) . 640.00 55.00/,nit or IrL Erosion Control Plan (See accompanying memo Urban 75.00/acre for proposed changes) Rural 37.50/acre Maximum of $2,500.00 Grading Permit Urban 150.00/acre Rural 75.00/acre btaxim u r of $10,000.00 % ' • of Commissioners 7-8-86• (Fees in parentheses are 1979 fees) 089 INSPECTIONS FEZ SCHEDULE A: Xr Additional insaections may necessary ary thomrgh the failure to comply with applicable code requirements and are designated • "Inspection Failures". The extra inspectfaas fee is $20.03 - -This fee applies to all inspection failures and shall be pat,3 . by the permit holder before or at the time of inspectisaa.. - - 5CuLE A ' - New residential buildings (one -and two family) - _ ` including townhouse or condominum ownership w - 0 -..1000 scuare_feet gross area - -($ 60.00) -5 1_C0 1001 - 1500 uare feet ( 104.00) 160.00 sq 1501 - 2500 square feet ( 140.00) 220.00. - 2501 -- 4000 square feet ( 180.00) 300.00 4001 - and over : . - - ( 220.00) 340.00 - SCHEDOLZ B - - - - New multiFa!ily residential buildings - (apartments, triplex, and fourplex) First Unit ( 120.00) - - 130-00 Each additional unit per building ( 60.00) 65.00 SC DULE C - Z Residential Repairs, Renovations and Alterations -- - - - $ 0 -- 2000 (Structural Changes) ( 20.00). 40.00 $2001 - over ( 20.00 40.00 plus plus SCHEDULE D -$2/$100) $2/$11, Commercial, Industrial and Non- _ Residential Building $ 0 - 2000 ( 40.00) 140.04 $2001 - and over ( 40.00 . 40.00 plus plus $2/$ 100) $2.50/$ 10. SCHEDULE E Miscellaneous Building Inspections Mobile Home ( 10.00) 40_00 (Fees in parentheses are 1979 fees) - 5CFIEDULZ r - - - Miscellaneous.Electrical 090 ii, Temporary Services - - 60A ($ 5.00) $ I9_50 60 - 100A ( 10.00) 19_50 Mobile Homes -( 15.00) - 19.50 - Each extra trio - ( 5.00) 19.50 Sign Inspections ( 10.00) - - 19.50 - Each gasoline puma (All pumps) ( 5.00) 19.50 Miscellaneous Inspections ( 8.Q0) 19.50 SCE D'L E G - - Electrical Service Changes _ Single Phase - - 30 50A ( 15.00) 19.50 60 �- 100A • ( 20.00) - - 26.00 - 125 -- 200A ( 25.00) 32.50 400A ( 30.00) 39.00 Three Phase - 20 -- 50A - -( 20.00) - 26.04 Ar 60 - IOQA ( 25.00)' .• .32.50 150 - 200A ( 30.00) 39.00 400A ( 40.00) 52.00 SCHEDULE H Electrical Single Phase and Three Phase Single Phase Three Phase 30A, 40A, 50A s (15.00)19.50 $ 20.00) 26_.- 60A (20_00)26-00 (20.00) 26.0 70A (25.00)32.50 (25.00) 32.5 100A (25.00)32.50 (25.00) 31. 125A (30.00)39.00 (30.00) 39.0 150A (35.00)45_50 (50.00) 65_0 200A (40.00)52.00 (60.00) 78.0 3r'0A (50.00)65.00 (70.00) 9I_,: 400A (60_00)78.00 (90.00) 113.1. 600A (75.00)97_50 (100.00) 130_' 800A ( 100.00)30_00 ( 150.00) /95.* 1000A _ _ ( 150.00)95_00 (200.00) 260.. 1200A (200.00/60.00 (250.00) 325. o 1400A (225.00$92.50 (300.00) 390_' 1600A (250.00325_00 (400.00) 520.1 Over 1600A 3Z.50 ner IQO?r. -52_Q0 per 100A IrL (25.00) (40.00) .. r 091 • (Fees in parentheses are 1979 fees) w SOUL: P1tbing New c '- tr.:car: _ or ri are. Replant. Fames 1 - (S 5.00) $ 6-50 2. - ( 7.50) 10. 0►• 3 ( 10.00) _ 13. 0 . • -4 - ( 12.50) - 17. 5 ( 15.00) 20. 6 and alavve - Plus 3_ SQ'Fix - -12.50) • • • 4 J (Fees in parentheses are /979 fees) - - 0q2 si entii al Mc ari cal - { Any cover•ducteoork or anent (eah system) ($ 40.00) $ 60.00 Al? expcsed di=twork or factory assembled and comporants (one system) ( 20.00) 40.00 Installation of each additional system ( 10.00) 10.00 Repla=rmnt of one system - ( 20.00) 40. Mi.ti Family -- exposed ductwork (' 20:00) 40.0 ' Ilat Family — covered �vrk - C- 40.00) _ . 60. SOMME R . _ Ncr-_ Mechanical _ Corns e ri al Cooling (with separate distributim _ - - _ - - system, including installarthon of a complete - ceoling system with the - c�nndensor, receive~, cooling tower; or - . - evaporative conde isor mils and air handling = units, etc.) - - - First"Unit - ( 20.00) 40.00 Each additional unit -_ ( 10.00) 10.00 Replant of a system ( 30.00) 40.00. 1( Cercial Mating (Ins allaticn of a heating - - rnrn - _ system including boiler, furnace, duct heater, - unit heater, air handling units, and air - distribution system, etc.) - - First Unit.. ( - 20.00) 40.00 Each additional unit ( 10.00) - 10.00 Replaommant of a system ( 20.00) 40.00 Canrercial heating and cooling (with combined - system including the distribution system, boiler, furnace, duct: rk, etc.) First Unit ( 20.00) 40.00 Each additional trait ( 10.00) 10J00Replacent of a system - ( 20.00) 40.00 Ccarercial Ventilation and Exhaust Systems - (include fans, blowers, and duct system for reroval of dust, gases, fumes, vapors, etc.) - One system (including cne fan & blower/ - ( 20.00) 40.00 Each additional system (. 10.00) 10.00 Hccd fan commercial type cocking eruivaent ( 10.00) 20.00 rcial Range or Grill (each emit) ( 10.00) 20.00 Ceep Fat Fryer C /0.00) 20.00 Oven ( 10.00) 20-00 • -.a BUILDING PERMIT FEE COMPARISON 0 96 SINGLE-FAMILY RESIDENTIAL I( The following comparison is based on a single-family residential dwelling of 1500 sq. ft .•and constructed at an estimated cost of $82,500 ($55/sq.ft.). JURISDICTION FEE Chatham County ( 1) $ 286' Carrboro (2) 261 Wake County (3) 241.. Chapel Hill-Proposed (4) 215 Burlington'(5) I69 Alamance County (6) 168 Chapel Hill-Existing (7) 165 Orange County Proposed - $160 (8) = Durham County 156 Durham (9) 130 Raleigh ( 10) 125 1(: Person County ( 11) 110 `Orange County ( 12) 100 1 NOTES: ( 1) $279 + $2.80/$1000 over $80,000 (Includes electrical, plumbing and mechanical fees). (2) $ 60 + $3/$1000 over $15,000. (3) Over 1200 sq.ft. - $241. (4) $150 + $2/$1000 over $50,000. (5) $10 + $2/$1000 over $3000. (6) $5 + $2/$1000 over $1000. (7) $125 + $2/$ 1000 over $50,000. (8) 1200-1800 sq.ft. - $156. (9) 1200-1800 sq.ft. - $130. (10) Residential building - $125. ( 11) 1200-1800 sq.ft. - $110. (12) 1001-1500 sq.ft . - $100. • BUILDING PERMIT FEES CONVERTED TO ORANGE CORNET SCHEDULE 094 li . SINGLE-FAMILY RESIDENTIAL. - The following comparison is based on an estimated constructer cost of $55/sq.ft. Averages of "building area" range were used to calculate building cost estimates,. 0-1000 sq.ft. 1000 sq_ft. 1001-1500 sq.ft. 1250 sq.ft. 1501-2500 sq.ft. 2000 sq.ft. 2501-4000 sq.ft. 3250 sq. ft. • 4001-and over 4001 sq.ft. - BUILDING AREA RANCE JURISDICTION 0-1000 1001-1500 1501-2500 2501-4000 . 4001 . Wake County $ 201 $ 241 $ 241 $ 241 C,241 Carrboro 180 220 320 430 495 Chapel Hill-Proposed 160 190 270 410 665 Chapel Hill-Existing 135 165 215 - 320 380 Raleigh 125 125 - 125 125 125 Durham County 120 156 192 . 264 300 Alamance County 1I5 140 215 280 325 Burlington 115 140 215 280 325 Durham 100 130 160 220 250 Person County 80 110 140 200 230 _ I Orange County 60 100 140 180 '------27171 NOTE: Chatham County excluded since building permit fees include electrical, plumbing and mechanical fees. I: ' r , ELECTRICAL PERMIT FEE COMPARISON 0 9 J ORANGE COUNTY AND SURROUNDING JURISDICtIONS tion of a five--room, two-bath, The following comparison is based on the construction single-family residential dwelling with the following electrical service characteristics: Service Type: 200 AMP Single Phase • Outlets: 22 (4/standard room + 1/bathroom) Fixtures: 9 (1 light fixture/room + front/back. porch) Appliances: Range Dryer Water Heater Dish Washer Service Load: 39,640 Watts (AMP/Volts) or-39.64 kilowatt • JURISDICTION FEE CHAPEL HILL (1) $ 70..00 - CARRBORO (2) 77.00 [ORANGE COUNTY (3) 40.00 I Proposed r $52.00 DURHAM (4) 83.20 • DURHAM COUNTY (5) 99.84 RALEIGH (6) 36.00 WAKE COUNTY (7) • 20.00 - BURLINGTON (8) 62.82 ALAMANCE COUNTY (9) 28.54 • CHATHAM coUNTY ( 10) 95.40 PERSON COUNTY ( 11) 35.0© NOTES: ( 1) $ 70 Flat rate outside corporate Halts (2) $ 53 for 200 AMP service + $12/Rough-In and Final- Inspections (3) $ 40/200 AMP service (4) $ 60/200 AMP service + $5/First 10 outlets and $ .10/additional outlet + $5/First 10 fixtures + $3/Appliance circuit (5) $ 72/200 AMP service + $6/First 10 outlets and $ .12/additional outlet + $6/First 10 fixtures + $3.60/Appliance circuit. (6) $ 36 Flat rate (7) $ 20 Flat rate (8) $ 3/First 10 outlets and $1 .50/additional outlet + $10/First 10 fixtures + $ 1.50/First 5 kilowatts and $0.50/additional kilowatt + $10/range + $1/Appliance circuit (9) $0.00072/watt (volt-amp) ( 10) $10.60 each room + $5.30/240-volt appliance connection (estimate based on fees for residential additions) (11) $35 Flat rate MECHANICAL PERMIT FEE COMPARISON i(r ORANGE COUNTY AND SURROUNDING JURISDICTLQNS 096 • The following comparison is based on the construction of a single-family residential dwelling served by a heat pump (heating/cooling) with a capacity of 100,000 BTU. The estimated cost of the unit is $2,500. JURISDICTION FEE • CHAPEL RILL ( 1) $ 25.00 CARRB0RO (2) 25.50 I0RGEC0TT (3) 40.00 I froPosed r S - DURHAM (k) 15.00 - DURHAM COUNTY (5) 36.00 RALEIGH (6) 36.00 WAKE COUNTY (7) 20.00 BURLINGTON :(8) 10.00 ALAMANCE COUNTY (9) 30.00 CHATHAM COUNTY ( 10) 32.00 PERSON COUNTY ( t1) 30.E NOTES: ( 1) $ 1/Heat Pump + $ 12/Rough-In and Final Inspections (2) $ 1.50/Heat Pump + $ 12/Rough-In and Final Inspections (3) . $ 40/Mechanical component and systems (4) $ 15/Installation with exposed ductwork/components (5) $ 36 Flat rate (6) $ 36 Flat rate (7) $ 20 Flat rate (8) $ 10/$0-$3000 Installation Cost (9) $ .0003/BTU ( 10) Combined heat and air - $32 Flat rate ( 11) $ .0003/BTU PLUMBING PERMIT FEE COMPARISOM ORANGE COUNTY AND SURROUNDING JURISDICTIONS The following comparison is based on the-•construction of a single-family residential dwelling containing the following fixtures: Hot water heater Kitchen Sink Dish washer Tub/Shower (2) Clothes washer Sinks (2) Lavatories (2) Sewer Connection JURISDICTION FEE f CHAPEL SILL ( 1) $ 35.00 - CARRBORO (2) 40.50 ORANGE COUNTY (3) 30.00 I' Proposed- - $41-50 DURHAM (4) 45.00 DURHAM COUNTY (5) 54.00 RALEIGH (6) 36.00 WAKE COUNTY (7) 20.00 Air BURLINGTON (8) 21..00 ALAMANCE COUNTY (9) 23.00 CHATHAM COUNTY ( 10) 71.50 PERSON COUNTY ( 11) 23.00 NOTES: ( 1) $ 1/Fixture + $ 12/Rough-In Inspection + $ 12 Final (2) $ 1 .50/Fixture + $ 12/Rough-In and. Final Inspections (3) $ 5/First Fixture + $ 2.50/Additional Fixture: (4) 15 or less fixtures -- $45 (5) 15 or less fixtures - $54 (6) $ 36 - Flat rate (7) $ 20 - Flat rate (8) $ 1/First Fixture + $ 2/Additional: Fixture (9) $ 3/First Fixture + $ 2/Additional. Fixture ( 10) Included in building permit fee/estimate based on $6.50/fixture for residential additions ( 11) $ 3/First Fixture + $ 2/Additional Fixture l[ BUILDING PERMIT FEE COMPARISON MULTI-FAMILY RESIDENTIAL n fM The following comparison is based on a multi-family residentiat building containing. 16 units and constructed at an estimated cost of $400,000. JURISDICTION PEE - Orange County• Wake County ( 1) $ 1,701{ Proposed - $ 1,105 Durham County (2) 1,050 (3) I Orange County 1,020 Durham (4) - 875 _ Raleigh (5) 845 • Chapel Hill - Proposed (6) 825 - Carrboro (7) 765 . - Chatham County (8) 761 Person County (9) • 680 Chapel Hill - Existing ( 10) 650 - - Burlington ( 11) 504 Alamance County ( 12) 503 - NOTES: ( 1) $201 for first unit/$100 each additional unit_ (2) $150 for first unit/$ 60 each..additional unit- (3) $120 for first unit/$ 60 each additional unit. (4) $125 for first unit/$ 50 each additional unit- (5) $125 for first unit/$ 48 each additional unit_ (6) $425 + $2.00/$1000 over $100,000. (7) $315 + $1.50/$i000 over $1004000. (8) $281 + $ 1.60/$1000 over $100,000. (9) $ 80 for first unit/$ 40 each additional unit_ ( 10) $200 + $1.50/$1000 over $100,000. ( 11) $ 10 for first $3000 + $2.00/$1000 up to $100,000 t $1.00/$1000 over $100,000 ( 12) $ 5 for first $1000 + $2.00/$1000 up to $1001;000 + $1.00/$1000 over $100,0000 IrL _ C . BUILDING PERMIT FEE COMPARISON 09 i RESIDENTIAL ADDITIONS/ALTERATIONS liThe following comparison is based on a 24' x 36' addition (864 sq. ft.) consisting of living room, bedroom and 1 1/2 baths, and costing $19,000 ($22/sq. ft.) JURISDICTION FEE Wake County (1) $ { OraogeiCouuty Carrboro (2) • 72 Proposed - $74 Person County (3) 70 Chatham County (4) 6b--- Durham County (5) 60 -Oranga; County (6)6) 54 I • Durham (7) Raleigh (8) 43 Burlington (9) 42 Chapel Hill - Proposed ( 10) - 40 1E: Alamance County ( 11) 37 • Chapel Hill - Existing ( 12) 30 NOTES: ( 1) Over 400 sq. ft. but less than 1200 sq. ft. $100. (2) $ 60 + $3/$1000 above $15,000. - (3) 501 sq. ft. and over - $70. (4) $6.50 + $3.30/$1000 over $1000. (5) $10,001 and over - $60 (6) $20 + $2/$1000 over $2000. (7) $10,001 and over - $50. (8) $0.050 X Floor Area (9) $10 + $2/$ 1000 over $3000. ( 10) $10 - $20,000 - $40. (11) $5 + $2/$1000 over $1000. ( 12) $10 - $20,000 - $30. 1(_ .,ar• • BUILDING PERMIT FEE COMPARISON NON-RESIDENTIAL BUILDING 1 00 The following comparison is based on a light industrial building (metal) containing 25,000 :sq. ft. and constructed at an estimated cost of $448,200. JURISDICTION FEE Wake County ( 1) $ 2203 • 4 Orange GouQty Proposed 41,155. Chapel Hill-Propo s ed (2) 1123 Durham County (3) • 1058 [ Orange Coiuity 14) 932 I Durham (5) 882 . Chatham County (6) 838 Carrboro (7) 837 - Chapel Hill-Existing (8) 722 Person County (9) 561 1(l Burlington ( 10) 552 Alamance County ( 11) 551 Raleigh ( 12) 525 NOTES: ( 1) $1608 + Amount over $300,000 X 0.00402. (2) $ 425 + $2/$1000 over $100,000. (3) $ 432 + $1 .80/$1000 over $100,000. - (4) $ 40 + $2/$1000 over $2000. (5) $ 360 + $1.50/$ 1000 over $100,000. (6) $ 281 + $1 .60/$1000 over $100,000. (7) $ 315 + $1.50/$1000 over $100,000. (8) $ 200 + $1.50/$1000 over $100,000. (9) $ 15 + $2/$1000 up to $100,000 + $1/$1000 over $100,000.. ( 10) $ 10 + $2/$1000 up to $100,000 + $1/$1000 over $100,000. ( 11) $ 5 + $2/$1000 up to $100,000 + $1/$1000 over $100,000. ( 12) Building area X $0.030 X 0.50 + 5000 X $0.03D 1( BUILDING PERMIT FEE COMPARISON 10-1_ I MOBILE HOMES The following comparison is based on a single-wide mobile home installat.%on_ JURISDICTION ___ Wake County ( 1) $ 40 Person County ( 1) - 40 - 4 Orange County Chatham County 35 proposed-¢40.04 Durham County 30 Carrboro 25 - Durham 25 Alamance County 25 Raleigh 20 Chapel Hill - Proposed 15 - Existing 13 Orange County 10 Burlington 10 NOTES: ( I) Includes electrical and plumbing as well as building permit fees._. ( -ft REZONING APPLICATION FEE COMPARISOS . ORANGE COUNTY & SURROUNDING JURISDICfI The following comparison is based on a rezoning request from a low-density residential (one unit/acre) to a medium--density ciassificatimmis CS units/acre). The area of the property involved is 25 acres. JURISDICTION FEE CHAPEL HILL(1) $ 500 cARRBORO (2) 550 - 1 ORANGE COUNTY (3) 120 I Proposed -- $224 DURHAM (4) 250 DURHAM COUNTY(5) NO CHI - RALEIGH (6) 75 WAIF COUNTY (7) 75 IlL BURLINGTON (8) ALAMANCE COUNTY (9)MO t;HAi1 CHATHAM COUNTY ( 10) 75 PERSON COUNTY ( 11) 10 NOTES: ( 1) $250 a $10/acre (2) $300 + $10/acre (3) $120 Flat rate (4) $125 + $5/acre (5) No charge (6) $ 75 Flat rate (7) 10-50 acres (8) $ 50 Flat rate (9) No charge ( 10) $ 75 Flat rate ( 11) $ 10 for advertising cost only ( 1 0 6 BOARD OF ADJUSTMENT • VARIANCE/APPEAL FEE COMPARISON . ORANGE COUNTY AND SURROUNDING JURISDICTIONS JURISDICTION . FEE - CHAPEL HILL ( 1) $ 75 CARRBORO (2) 50 ORANGE COUNTY (3) 60 I Proposed — $80_00 DURHAM (4) 75 DURHAM COUNTY (5) NO-GBl1 - RALEIGH (6) 50 WAKE COUNTY (7) 25- BURLINGTON (8) 25 ALAMANCE COUNTY (9) NO C CHATHAM COUNTY ( 10) SO PERSON COUNTY ( 11) IQ NOTES: ( 1) $ 75 Flat fee (2) $ 50 Flat fee (3) $ 60 Flat fee (4) $ 75 Flat fee (5) No charge (6) $ 50 Flat fee (7) $ 25 Flat fee (8)' $ 25 Flat fee (9) No charge ( 10) $ 50 Flat fee ( 11) $ 10 advertising cost fee MINOR SUBDIVISION FEE COMPARISON ir- ORANGE COUNTY AND SURROUNDING JURISDICTIONS "1_ q The following comparison is based on a minor subdivision of a tract of land five (5) acres in size and consisting of three (3) new lots plus residual. JURISDICTION FEE CHAPEL HILL ( 1) $ 40 CARHBORO (2) 50 ORANGE COUNTY 13) 45 J Proposed — $55.04 DURHAM (4) 15 DURHAM COUNTY (5) ROOM= A>N RALEIGH (6) 65 WAKE COUNTY (7) 47 1(l BURLINGTON (8) 20 ALAMANCE COUNTY ( ) NO C131WME CHATHAM COUNTY (10) NO max PERSON COUNTY ( 11) NO MARGE NOTES: ( 1) $ 25 + $ 5/loty (2) $ 50 Flat fee (3) $ 30 + $ 5/lot (4) $ 5/lot (5) No charge (6) $ 50 + $ 5/lot (7) $ 35 + $ 4/lot (8) $ 20 -- 10 lots or less (9) No charge ( 10) No charge ( 11) No subdivision regulations in effect 1: 0 4 MAJOR SUBDIVISION FEE COMPARISON (12-ACRE SITE) 4tr ORANGE COUNTY AND SURROUNDING JURISDICTIONS The following comparison is based on the approval of a preliminary plat at fart a tract of land 12 acres in size and containing 11-40,000 sq. JURISDICTION FEE CHAPEL HILL ( 1) $ 410 CARRBORO (2) 175 URANGE COUNTY (3) . 265 Proposed - $ 370_00 DURHAM (4) 55 DURHAM COUNTY (5) NO cm= RALEIGH (6) 1I0 WAKE COUNTY (7) 119 BURLINGTON (8) Za ALAMANCE COUNTY (9) NO CHARGE CHATBAMMCOUNTT ( 10) NO CHARGE PERSON COUNTY ( 11) NO NOTES: ( 1) $ 300 + $ 10/lot (2) $ 120 + $ 5/lot (3) $ 210 + $ 5/lot (4) $ 5/lot (5) No charge (6) $ 50 + $5/lot (7) $ 75 + $4/lot (8) $ 20 + $2/10 over 10 lots (9) No charge (10) No charge (11) No subdivision regulations in effect . , MAJOR SUBDIVISION FEE COMPARISON (50-ACRE SIZE) ORANGE COUNTY AND SURROUNDING JURISDICTIONS • i (,1 b The following comparison is based on the approval of a preliminary plat for a tract of land 50 acres in size and containing 46-40,000 sq. ft. lots. JURISDICTION ' FEE • CHAPEL HILL ( 1) • $ 760 CARRBORO (2) 350 IORANGE COUNTY (3) 600 1 Pr -- $ 650.00 DURHAM (4) 230 DURHAM COUNTY (5) NO CRA RALEIGH (6) 280 ' . WAKE COUNTY (7) 259 BURLINGTON (8) 72 ALAMANCE COUNTY (g) NO CHARGE - CHATHAM COUNTY ( 10) NO CHARGE PERSON COUNTY ( 11) NO CHARGE. -. NOTES: ( 1) $ 300 + $ 10/lot (2) $ 120 + $ 5/lot (3) $ 370 + $ 5/lot (4) $ 5/lot (5) No charge (6) $ 50 + $5/lot (7) $ 75 + $4/lot (8) $ 20 + $2/lot over 10 lots (9) No charge (10) No charge (11) No subdivision regulations in effect - ( . - ATTACHMENT A - I U �' ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH 4r. NORTH CAROLINA • 27278 body ..a MEMORANDUM TO: Marvin Collins, Planning Director FROM: Warren Faircloth, Erosion Control Officer SUBJECT: Revisions to Fee Schedule for_ Erosion Control Division. DATE: May 14, 1985 I have felt for some time that the fee schedule for this division should be revised in order to more accurately reflect the time and expense incurred by the County in enforcing the Erosion Control Ordi- nance. The proposed changes are based more on exper- ience and intuition than on hard data since we do not keep records of the amount of time, travel, corre- spondence, etc . spent on various functions. I have attempted to base the proposed schedule on tangible _ and measureable criteria in order to be as fair and consistant with different projects. However, there are intangibles that vary from site to site, such as the difficulty of the particular site, which it is impossible to define and measure in an accurate and consistant way. The most accurate and consistant manner to charge fees, I belsive, is to base then, on the type of con,Cy`rrti:.t5r {_'-,e of � r•�_ ..w..?r.�a_ T!-' t,, of con r uc i._._':. "owl;' ',c -��eiir�e _ �a e=t=w1.- Uillan or Rural; they re defined later on in this mer:o . The amount of disturbance is the total amount of area that is cleared on the site; it may be the whole site or a portion of it . The type of construction and the amount of disturbance involved in the site seems to accurately determine the complexity of the site, and, therefore, the time required to review the plan and to inspect the site during construction. The present fee schedule works as follows: Plan Waiver for sites of 20,000 to 40,000 square feet plus a Grading Permit before work begins. Although it implies that a plan is not necessary, ir it most often is needed to show what is being donw in a urban location , and is therefore 106 ir somewhat misleading. There is a straight $40.00 1 char' e for this, plus the Gr.<ding Perr;it. Plan Review for sites over 40,000 sevaLe feet plus a Grading Permit befo: or begins. The fee is $80.00 for sites of 40,000 to 80,000 square feet and $160.00 for sites over 80,000 square feet no matter how large. Plan Approval expires one year after approval if work is not begun. Grading Permit for all sites over 20,000 square feet. The fee is $10.00 per 10,000 square feet for sites of 20,000-80,000 square feet and $12.00 per 10,000 square feet for sites over 80,000 square feet. There is no time limit on the Permit once work begins, but it expires if work is not begun within 6 months of the date it is issued. I propose the following fee schedule: Plan Review: Do away with Plan Waiver as it is misleading since all sites ;must communicate what is to be done on the site and a plan is usually required. Small sites would require a very simple plan and the complexity of the plan would be related to the complexity of the proposed construction . /lost sites that require a Plan also Levu—ire plans for design approval zoning compliance, building permits, etc. and these same plans can be used as the base i:iap for the Erosion Contro' Plan without additional or undue ezpense. The fee for Urban Development would be $75.00 per acre of disturbance for the . first 5 acres or portion of an acre and $25.00 for each additional acre or portion of an acre up to a saxir aulP fee of opr:ient :1ai t'_".e fate. C-ang- ing the r__i,e at 5 acres appears to be the level at which the complexity levels off and the fee should be cut back . The Plan Approval would expire if constuction had not begun within one year of approval. - Grading Permit: The fee for Urban Development would be $20.00 per 10,000 square feet ($87.12 per acre) with a maximum fee of $8712.00 charged for 100 acres . Since the Grading Permit does not have to be purchased until just prior to the IL start of construction, it would expire after 6 months if construction had not begun. The fee 4rfor Rural Development would be $10 per 10,000 square feet of disturbance. ' The fo_laoing list compares the existing and pro po sed fee scheilu a for certain cor+mon a'.:.ounts of distur- bance for Urban Development: Amount or . Existing Propofied Disturbance , Fee wee F.A. + G.P.=Total P.A. + G.P. otal 20,001 s,..ft. $40 + $20 = $50 $34 + $40 = $74 43,560 sq.ft. $80 + $43 = $123 $75 + $87 = $152 A acre 217,800 sq.ft. $160+$261 = $421 $375+4435 = $810 5 acres 435,600 sq.ft. $160+$522 = $683 $500+$871 a $1371 10 acres 871,200 sq.ft. $160+$1045= $1205 $750+41742= $2492 20 acres The Plan Review Fee must be paid at the time the plan is submitted. The Grading Permit fee does not have 4[: to be paid until just prior to the start of construc- tion so that this fee is not lost to the owner if the project falls through and is never built. While the fees for the 5 acre and greater sites may seer quite high, it should be pointed out that projects of this size are usally multi--million dollar developments and the erosion control fees are a very small part of the total investDent. The proposed fee schedule would increase the income of the division by approximately 100%, assuming that the level r construction activity remains the same C; 4 7? (�~ t ;'.7' y��F. � _ �Lys aCL Ceca �e. 1 ..•_1_ineA. 23e'_cV *el:L i;.-%1Tx.rt constructio:. the 'Jz_T~g7 yF= z Since July, 1984 have taken in approxii a te1y $11,000; if we had charged the proposed fees, income would have been approximately $21,500. ' Wake County currently charges approximately $135 per acre of disturbance, and Durham County charges ap- proximately $120 per acre of disturbed area. URBAN DEVELOPi_ENT Urban develops:en•t would be defined as construction taking place inside the juridictionai boundries of the major municipalities; involving clearing, grading 4r t and e::tensiv4 c':an gas to the existing topograpjlel Ilr 0 involving street construction, utilities i,tstalla- tion, extensive stormdrains, and/or multiple structures; Oevelop gent is less than 50 feet from property lines . Exasp les: paved streets or roads, large E.ul:divisions, shopping centers, apaLt ent, condominiul:i or office complexes. All disturbances are considered to be Urban Development unless the proposal clearly meets the criteria for Rural Development. Reviewing Erosion Control Plans for these develop- ments involves considerable time in reviewing and commenting on the proposed site design Cfor which there is no fee charged) , reviewing the proposed - erosion control Plan, visiting the site during the review process (often more than once), corresponding with the developers representative to have revisions made to the plans, working with the architect or engineer to devise an acceptable plan, and meeting with the contractor at the site prior to .the start of construction to discuss the Plan. All of these steps involves time and travel which should be considered. in the Plan Review Fee. Just as the review of urban development plans is time consuming, the inspection of these sites is involved 1[- and time consuming. The intense development of these sites complicates erosion control and requires more frequent inspections along with contacting the owner or his representative when problems occur on the site. RURAL DE ELO?_:ENT Rural development would be defined as construction taking place outside of the jurisdictional boundries of the major :•unicipalities (Cha ?el Hill, Carrboro, Hillsborough) ; located in a rural area; sites that are not developed from property line to property Clclari nL. e::rens'S,e sra:3ing or ..h.—.;;e rr+ existing topography; does not involve a star rain. system more complicated than simple culverts. Ex- amples: private roads, storage yards, golf courses, other construction that may involve a single struc- ture located in the central portion of a lot involving less than 50 % of the total area and developoment located no closer than Sri feet to property liner; or drainageways. Reviewing Erosion Control Plans for construction in rural areas involves considerably less time than. those in urban areas . The projects, as described above, are much simpler and, therefore, the review ( ( 1bAcess is not as time consuming. Since there is Ilr more rooru to accomodate the necessary erosion control devices, the plans usually involves only a few de- vices and an uncomplicated construction schedule. For these reasons the review process is brief and should be reflected in the fee schedule. Just as the review process is simpler -for rural sites, the inspection of these sites during construe- . tion is less involved and time consuming. Meese site require fewer inspections because they are not com- plicated, and the duration of the construction is usually much shorter than urban construction because extensive structures are not involved. 4r, (6._ O R A N G E COUNTY BOARD OF COMMISSIONERS ACTION AGENDA . ITEM ABSTRACT I ' Meeting Date: January 20. 1987 • Action gda Item* SUBJECT: RURAL BUFFER DESIGN STANDARDS STUDY - ************************************************************************t** DEPARTMENT: PLANNING PUBLIC HEARING: Yes_I__No ***************************************************fie****deaf***************** ATTACHMENTS: Proposed Study CONTACT: Marvin Collins Outline; Rural Buffer Issues. TELEPHONE NUMBERS: Hillsborough 732-8181 (Study Outline Under Separate Cover) Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 **************************************************************************.* PURPOSE: To consider for approval a proposed outline for preparation of a study identifying design standards to be applicable within the Rural Buffer zoning district. NEED: On October 13. 1986. The Board of Commissioners adopted the Joint Planning Area Land Use Plan, including a minimum required lot area per dwelling unit of two (2) acres. To conform the Zoning Ordinance/Atlas with the adopted Land Use Plan. a public hearing was held on November 24, 1986. Revisions were proposed to establish a new zoning district classification, Rural Buffer (RB) ; establish criteria for its. application; set dimensional requirements; and rezone approximately 38.000 acres from Rural Residential (R-1) and Agricultural Residential (AR) to Rural Buffer (RB) . At the hearing, a number of concerns were identified regarding the proposals and their application. (See attached issues summary.) On January 5. 1987 . the Board of Commissioners approved the proposed Zoning Ordinance/Atlas amendments with changes as recommended by the County Manager, County Attorney and Planning Director. While recognizing the concerns of affected residents, the Board acknowledged the need to conform the Zoning Ordinance/Atlas with the Land Use Plan and retain the strong link between the two documents. In recognition of citizen concerns, the Board instructed the Staff to prepare an outline for a study which address issues identified at the public 11 (1 hearings including design standards for the Rural Buffer district. The study is to address short and long-range concerns and propose a completion schedule. As. many issues as possible were to be addressed and presented at the joint public hearing with Chapel Hill on March 10. ,1987. IMPACT: Development and approval of a study outline would inform the Board and area residents of issues to be addressed and the time schedule for work completion. A study outline would also enable Staff to proceed in accord with the Board's directives. RECOMMENDATION: Approval of study outline as proposed. (See proposed study outline.) RURAL BUFFER ISSUES SUMMARY 114 A. Concepts - 1. Growth Strategies a. "Urban containment" strategy - 2+ acre lots b. "Holding zone" strategy - 10+ acre lots c. "Low-density residential" strategy -- 1+ acre lots 2. Design standards B. Concerns 1. Affordable housing a. Development costs b. Purchase price (home/lot) 2. Environmental impacts a. Private wells/septic tanks (1) Failure potential (2) Dual drain fields - alternative b. Public water/sewer (1) Density considerations - - (2) Extensions in emergency situations (3) Easement provisions (4) Carrying capacity/density ceilings • (5) Extension cost escalation 3. Municipal/County service implications a. Annexation limitations b. Service expansion/provision costs c. Cost/benefit disparity 4. Pre-existing conditions a. Dimensional requirements b. Continuous frontage provisions 5. Expansion of Rural Buffer concept a. Definition of urban services districts b. Countywide or limited basis C. Relationship to Joint Planning 1. Conformity of Zoning Ordinance/Land Use Plan. 2. Water/sewer extension policy 3. Cluster provisions 4. Impact fees/transferable development rights 5. Watershed protection (University Lake) 6. Joint Planning Agreement 7. Land Use Plan considerations a. Definition - Transition/Rural Buffer/Activity Nodes b. Chapel Hill/Carrboro dividing line c. Transition area extension - Bolin Creek basin ORA GE•Cowry liGTIaI x►�,Etlark r ABSTRACT TTEtt tf0!� WHOM �\G�PiDA I-1E1/1 . MEETING DATE Janua _20, _1987 _ - 1. 1 61 SUBJECT : Schools and County Long-Range Capital. Needs ' ---- . ----- ��-- PUB .I C HEARING: ES x HO . T '- DEPAR 1 OEh f : Finance• _ --.`.......__`. . , . I�IEP..IATIO CONTACT-. Finance Director - ATTACHMENT(S) - ext. 496 . 1. Preliminary Estimates of School . PHONE NUMBERS: HILLSBOROUGH .r 73?--6181 Facility Needs and Long--Range County • , HILLSBOROUGH 732--9361.- Capital Needs - CHAPEL HILL - 967-9251 -MEBANE -- 227-2031 DURHAM 688-7331 PURPOSE: As a follow-up to the financing options presented at the meeting of January 5, additional information concerning the long. range capital . _ - ` ' needs of the schools and the County is included for the Board's - _ consideration and discussion. In order to meet the -January 31. deadl?ne for the School Facility Needs . . Survey as well- as to begin planning-for the.Couhty`(capital. needs that . - will be outlined in the Five Year Capital Improvement Plan presented in the NEED: Spring, additional discussion by the. Boaxd is needed .on the preferred . - approach or combination of approaches to funding_ these..needs. IMPACT: ' Preliminary cost estimates of the school facility needs- and the County • capital needs are included in the attachment where such- estimates are • available. - It should be noted that these are only preliminary estimates. A special : . meeting with the two school--boards is planned for January _27 to receive and- discuss the final results of their surveys before reporting to. the State. - _ • Also, the estimates presented for the County capital needs are subject to additional review and modification by the staff 'before their inclusion - in the Five Year Capital Improvement Plan to be presented to the Board _ at a later date. - - (Any additional •information that becomes available will be presented to the Board at the meeting) . - RECOMMENDATION: To determine the preferred approach or combination of approaches to _ funding the long-range capital needs of the schools and the County. 11b PRELIMINARY ESTIMATES OF SCHOOL FACILITY NEEDS AND LONG - RANGE COUNTY CAPITAL NEEDS I. School Facility Needs A. Chapel Hill - Carrboro City Schools $20,000,000 B. Orange County Schools Not Available II. Long - Range County Capital Needs A. Equipment (elections, data processing, mapping and graphics, dental, sanitation, and emergency medical services) $ 779,000 B. Vehicles (health, public works, planning, motor pool, emergency medical services and sheriff) $ 1,567,000 C. Projects (CHR County Facilities Study recommendations, land acquisition for reservoir, motor pool facilities, new courthouse expansion, completion of phase I of Efland sewer, public works administrative office, remainder of remapping project and enhanced 911 system) $ 5,507,000 $ 7,853,000 NOTE: Preliminary estimates were not available for: 1. The completion of the existing jail facility and future expansion of the jail facilities, park needs, and further improvements for handicapped access. However, it is anticipated that these projects will be included in the Five Year Capital Improvement Plan when presented to the Board. ORANGE COUNTY BOARD OF COMMISSIONERS Action A nda Item No. G ACTION AGENDA ITEM ABSTRACT Meeting Date: JANUARY 20, 1987 SUBJECT: EFLAND CHEEKS TOWNSHIP SEWER SCHEDULE DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE,X501 CORRESPONDENCE TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive information furnished by Hazen and Sawyer, P.C. , indicating the timetable for completing remaining steps to construct the sewer facilities. NEED: The attached letter from Dr. Dan Lunsford was provided to the State January 13, 1987. It shows October 30, 1987 as the date when the Efland Cheeks Elementary School will be connected to the newly installed sewer facilities. Discharge from a defective treatment plant can be discontinued at that time which is the subject of a Special-Order-by-Consent. In a meeting on January 13 Robert Van Tilburg of the NRCD Division of Environmental Management agreed to issue a new Special-Order-by-Consent to reflect the revised timetable. The dates which are key to the October 30, 1987 date being realized include: February 15, 1987 Advertise for Bid (This assumes all easements have been obtained and certified as complete through either voluntary means or pending condemnation, and that a revised Waste- water Treatment Agreement with Hillsborough has been signed) March 19, 1987 Bid Opening March 24, 1987 Contract award by Orange County April 13, 1987 Agreement executed by contractor April 23, 1987 Agreement executed by Orange County and sent to FMHA October 30, 1987 Phase I substantially complete RECOMMENDATION(S) : No action required by the Board. ii.Fs ocs I;:range &Lun#y ,$thuo!s a 100. 200 EAST KING STREET HILLSBOROUGH, NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (919) 732-8126 January 13, 1987 Mr. Robert W. Van Tilburg Regional Supervisor N.C. Department of Natural Resources and Community Development P. O. Box 27687 Raleigh, North Carolina 27611-7687 Re: Efland-Cheeks Township Sanitary Sewer Facilities Orange County Dear Mr. Van Tilburg: Based on information furnished to us by Hazen and Sawyer, P.C. , our current schedule for the elimination of discharge from our existing package treatment plant at the Efland Cheek Elementary School is October 30, 1987. Please advise if you have any questions . Very truly yours, Dr. Dan uns -•rd, Superintendent Orange County Board of Education DLC/dve 1 :1 ORANGE COUNTY BOARD OF COMMISSIONERS Action A nda ACTION AGENDA ITEM ABSTRACT Item No r7 Meeting Date: JANUARY 20, 1987 SUBJECT: REVALUATION OF REAL PROPERTY AS OF JANUARY 14, 1987 DEPARTMENT: TAX SUPERVISOR PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: KERMIT NONE LLOYD,X420 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To present a status report on revaluation. NEED: The status of the approval procedure for the revaluation of real property is currently 97% complete. The remaining 3% involves commercial properties which have not been finished. Notices of value have been mailed to 55% of the tax payers in Orange County and will continue to be mailed in batches of 5,000 on ten day intervals until all notices are mailed. Townships yet remaining are parts of Chapel Hill and all of Eno Township. Informal hearings began November 19, 1986 and continue each day until all requests for review have been heard. As of January 14, 1987 requests for a review are only requiring a five day waiting time. The review has not shown any signifi- cant problem with values being at true market levels. The staggered mailing approach is the most effective way to assure a timely response to the taxpayers ' inquiries following notice of new values. Written inquiries have been answered within three days and telephone inquiries are answered imme- diately or in a follow-up appointment. The Tax Supervisor will be present to answer questions. IMPACT: RECOMMENDATION(S) : Y 120 ORANGE COUNTY Action Ag da BOARD OF COMMISSIONERS Item No. ACTION AGENDA ITEM ABSTRACT MEETING DATE January 20, 1987 Subject: APPOINTMENTS I Department: BOARD OF COMMISSIONERS I Public Hearing: Yes % no I 1 J Attachments: Information Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following vacancies are announced for the first time for information. A-13 - RECREATION AND PARKS ADVISORY COUNCIL - 3 vacancies because of expiration of terms for Joseph Crews, Alice Pelland and Cathrine Saxton. B-6 - HEALTH & MEDICAL CARE ADVISORY BOARD - 2 vacancies because of expiration of terms for Edward Crowe and Willie Ward. B-14 - ARTS COMMISSION - 5 vacancies because of expiration of terms for Judith Bell , Larry Blalock, Rebecca Carnes, Joan Cohen and Nan Gressman. C-5 - HILLSBOROUGH BOARD OF ADJUSTMENT - 2 vacancies because of expiration of terms for George Corbett and Marianne B. Wolf. . The following vacancies are announced together with the indication of the status of securing candidates for consideration of appointment. A-12 - PRIVATE INDUSTRY COUNCIL - 1 vacancy (vocational rehabilitation representative) ; 1 resume is submitted for consideration. A-13 - RECREATION AND PARKS ADVISORY COUNCIL - 3 vacancies - 1 recommendation has been received. B-1 - BOARD OF HEALTH - 1 vacancy - no resumes have been received. B-5 - DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - 1 vacancy. A recommendatio has been received. B-15 - AIRPORT ISSUES TASK FORCE - 19 resumes have been received C-1 - CARRBORO BOARD OF ADJUSTMENT - 2 vacancies . C-2 - CARRBORO PLANNING BOARD - 3 vacancies. C-6 - HILLSBOROUGH PLANNING BOARD - 1 vacancy. C-8 - ORANGE COUNTY PLANNING BOARD - 4 vacancies. 4 121 1 B-23 - LONG RANGE WATER MANAGEMENT STRATEGY COMMITTEE - Recommendations have been received from Orange-Alamance Water System, Inc. , OWASA, Town of Hills- borough and Economic Development Commission. Fifteen ( 15) resumes have been received. 8-24 - RESERVOIR SITE COMMITTEE - Recommendations have been received from Orange-Alamance Water System, Inc. , OWASA and the Town of Hillsborough. OTHER APPOINTMENTS FOR CONSIDERATION B-12 - YOUTH SERVICES NEEDS TASK FORCE Four (4) resumes are submitted for consideration of appointment. LOW/MODERATE INCOME HOUSING TASK FORCE One ( 1 ) additional resume has been received and is submitted for your consideration. RECOMMENDATION: As the Board decides. • ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOTIS February 2, 1987 JOHN HARTWELL SHIRLEY E MARSHALL DON WILLHOIT James B. Blackburn III Legislative Liaison North Carolina Association of County Commissioners P.O. Box 1488 Raleigh, NC 27602-1488 Dear Mr. Blackburn: At the regular meeting held on January 20, 1987, the Orange County Board of Commissioners approved the attached Resolution opposing State mandated restrictions on County Supplements for educational personnel . This is provided to inform you of the stand that the Board has taken and to request that you take into consid- eration this resolution. If any additional information is needed, please do not hesitate to contact any one of the Commissioners. Thank you. Sincerely, Aged.4.4 Mrs. Beverly A. Blythe Clerk /bab File Attachment ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. February 2, p STRPHEN II.HALKIOTIS y 7 1 J�7 JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT Dot Kearns, Chair Guilford County Commissioners P.O. Box 3427 Greensboro, NC 27402 Dear Dot: Enclosed is a copy of the resolution we passed on Tuesday; we also made a public statement of our willingness to join with other counties in opposing publicly and as a group the action of the NCACC. Even if action by the General Assembly is not likely and the Association does not pursue the position diligently, I feel that any message that can be sent about the inappropriateness of the action, ought to be sent. Any concerted response would center around you -- our Board stands ready to help. Thank you. Sincerely, Shirley E. Marshall , Chair Board of Commissioners SEM/bab File Enclosure A RESOLUTION OPPOSING STATE MANDATED RESTRICTIONS ON COUNTY SUPPLEMENTS FOR EDUCATIONAL PERSONNEL WHEREAS, the State of North Carolina is responsible for the basic education of North Carolina pupils, and WHEREAS, the Orange County Board of Commissioners are committed to the constitutional guarantee of each pupil to an equal opportunity for an education, and WHEREAS, the Orange County School Merger Study Task - Force has recommended this direction for Schools in Orange County to follow in pursuit of this educational objective, and . WHEREAS, the Board of County Commissioners have for years pursued a voluntary policy which minimizes - the difference in funding levels of the two school systems in Orange County, and WHEREAS, many citizens of Orange County voted, to increase their local tax burden to provide needed resources above State funding levels, and WHEREAS, the additional resources are needed to keep pace with living costs and changing local needs of students, and WHEREAS, a Statewide mandated prohibition against county supplements would severely restrict local autonomy and limit ability to respond to unique local needs, and WHEREAS, such a State mandate would create significant pressure for immediate merger of local school systems in the same county without a corresponding infusion of new resources to accommodate such mergers, THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners oppose any State legislative initiative which would prohibit counties from using local tax funds for supplements to educational personnel, BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the appropriate State and local officials. Adopted this 20th day of January, 1987. (0/1//' Shirl Marshall, Chair Attest: Beverly . Blythe, erk A RESOLUTION OPPOSING STATE MANDATED RESTRICTIONS ON COUNTY SUPPLEMENTS FOR EDUCATIONAL PERSONNEL WHEREAS, the State of North Carolina is responsible for the basic education of North Carolina pupils, and WHEREAS, the Orange County Board of Commissioners are committed to the constitutional guarantee of each pupil to an equal opportunity for an education, and WHEREAS, the Orange County School Merger Study Task Force has recommended this direction for Schools in Orange County to follow in pursuit of this educational objective, and WHEREAS, the Board of County Commissioners have for years pursued a voluntary policy which minimizes the difference in funding levels of the two school systems in Orange County, and WHEREAS, many citizens of Orange County voted to increase their local tax burden to provide needed resources above State funding levels, and WHEREAS, the additional resources are needed to keep pace with living costs and changing local needs of students, and WHEREAS, a Statewide mandated prohibition against county supplements would severely restrict local autonomy and limit ability to respond to unique local needs, and WHEREAS, such a State mandate would create significant pressure for immediate merger of local school systems in the same county without a corresponding infusion of new resources to accommodate such mergers, THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners oppose any State legislative initiative which would prohibit counties from using local tax funds for supplements to educational personnel, BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the appropriate State and local officials. Adopted this 20th day of January, 1987. Shirl Marshall, Chair Attest: Beverly . Blythe, erk PROQ,AMATICW WHEREAS, Governor James G. Martin has established a 'County Government, Week" in North Carolina and urged citizens across the state to learn more about county government's role in our lives and to be more involved as county citizens; and WHEREAS, Orange County government has served the citizens of the county since 1752 and we are responsible for a growing number of. services which have direct impact on local citizens; and WHEREAS, the elected and appointed officials in' county government take great pride in serving the citizens of the County and in being directly involved in shaping the future; and . WHEREAS, in Orange County the volunteer spirit is still alive and well and the volunteers serve as our partners in progress; and WHEREAS, through their volunteer involvement, citizens learn more about community needs and resources and serve as communications links to the entire community. NCW, 2BERBFORE, we the Board of Commissioners do hereby proclaim the week of February 22 through February 27, 1987, as Orange County Government Week, and reaffirm our support and appreciation of the valuable contributions of Volunteers in the County. And, further urge all citizens to become more familiar with county government. This the 20th day of January, 1987. By= Shirt 11(4 ,Chair OrangBoard of Commissioners February 5, 1987 Brad Barker, Executive Director Triangle J Council of Governments 100 Park Drive P.O. Box 12276 Research Triangle Park, NC 27709 Dear Mr. Barker: The Board of Commissioners approved the contract for Respite Care Service between Orange County and the Triangle Council of Governments at their meeting held on January 20, 1987 . I have attached a copy for your files and retained one copy for our information. If you have any questions about this contract, please be sure and contact me immediately. Thank you. Sincerely, Mrs. Beverly A. Blythe Clerk /bab File Attachment - i MEMORANDUM TO: Gordon Baker, Director of Finance FROM: Beverly A. Blythe DATE: February 5, 1987 RE: Contract with CHR Contract for Respite Care Service Attached are copies of the documents listed above. They were approved by the Board on January 20, 1987 and have been fully executed. Please retain these for your files. Thank you. 1 February 5, 1987 CHR Associates, PA P.O. Drawer 2678 Chapel Hill, NC 27514 Dear Sir/Madam: The Board of Commissioners approved the attached agree- ment between Orange County and CHR Associates at their meeting held on January 20, 1987. I have attached a signed copy for your files. If you have any questions, please be sure and contact County Manager Ken Thompson. Thank you. Sincerely, Mrs. Beverly A. Blythe Clerk /bab File Attachment ORANGE COUNTY COMMISSIONERS 108 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOPIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT MEMORANDUM TO: Gordon Baker, Director of Finance FROM: Beverly A. Blythe DATE: February 5, 1987 RE: Contract with CHR Contract for Respite Care Service Attached are copies of the documents listed above. They were approved by the Board on January 20, 1987 and have been fully executed. Please retain these for your files. Thank you. ORANGE COUNTY and TRIANGLE J COUNCIL OF GOVERNMENTS CONTRACT FOR RESPITE CARE SERVICE THIS AGREEMENT, entered into as this 1st day of January , 98f , by and between Orange County, a unit of local county government, (hereinafter referred to as the "Agency") and the Triangle J Council of Governments, (herein- after referred to as "COG") . W I T N E S S E T H T H A T: WHEREAS, COG desires to engage the Agency to render certain social services hereinafter described in connection with an undertaking or project (hereinafter referred to as the "Project") which is to be wholly or partially financed by a grant from N.C. Division of Aging through Triangle_ J COG (hereinafter, along with the appropriate auditing agency of the entity making such grant, referred to as the "concerned Funding Agency or Agencies") , said grant being (hereinafter referred to as the "Grant Contract" and identified as Contract for RESPITE CAREJERVTCF. and WHERLAS , the Agency desires to render such services in connection with the Project : NOW THEREFORE, in consideration of the premises , and the mutual convenants and agreements hereinafter contained. the parties hereto agree as follows : 1 . employment of the Agency. COG hereby agrees to engage the Agency and the Agency hereby agrees to perform the services hereinafter set forth in accordance with the terms and conditions contained herein. 2. Local Support. In accepting this coatract providing for $ -0- of federal funds and $3,571 of state funds, the Agency agrees to provide not less than 510 of acceptable non-federal cash and $ -0- acceptable in-kind contributions. 3. Scope of Services. Agency shall do, perform and carry out in a satisfactory and proper manner the work and services described in Attachment "A" (or as described in FY 84 Area Plan) which is attached hereto and made • part hereof. 4. Time of Performance. The services of the Agency are to commence no later than fifteen (15) days after the execution of this contract and shall be undertaken and pursued in such sequence as to assure their expeditious completion and as may be required in Attachment "A". All _ services required hereunder shall be completed on or before June 30, 1987 5. Compensation and Method of Payment. The Agency shall be compensated for the work and services to be performed under this contract as set forth in Attachment "A" which is attached hereto and made a part hereof. In no event, however, will the total compensation and reimbursement, if any, to be paid the Agency under this contract exceed the sum of Three thousand. spvpntp-nnn r1n1 1 ars (3 .571L • 6. Documentation of Expenses. Agency shall maintain full and complete documentation of all expenses associated with performing the scope of work under this contract. Expense documentation shall include : timesheets for each employee, showing time spent on services for recipients ; receipts for any supplies purchased for use on this contract; any applicable subcontract expenditures; all applicable overhead and indirect expenditures; and such other documentation necessary to substantiate overall costs of delivering the contracted service (including Agency contribution as well as amounts reimbursed by COG) . 7. Agency's Personnel . Agency represents that it has, or will secure at its own expense, all personnel required in performing the services under this contract. Such personnel shall not be employees of COG, nor shall such personnel have been employees of COG during any time within the twelve- month period immediately prior to the date of this contract , except with the express prior written consent of COG. Further , -3- Agency agrees that no one employed by COG now, or within the twelve-month period immediately prior to the date of this contract, shall be involved in any way with the performance of this contract, without the express prior written approval of COG. 8. Approval of Subcontracts. None of the work of services to be performed under this contract by the Agency shall be subcontracted without the prior written approval of COG. If such subcontracting is authorized as herein provided, all subcontract documents shall be submitted to COG for review and approval prior to the execution of such subcontract. Further, if requested by COG, the Agency shall provide COG with such documentation as it shall require, regarding the method the Agency used in selecting its subcontractor . The Agency.mcknowledges that if the work or services to be performed under this contract is financed solely or partially through Federal funds, the selection of subcontractors is governed by regulations requiring competition between potential subcontractors or adequate justification for sole source selection. The Agency agrees to abide by such regulations in its selection procedure. 9. Review and Coordination. To insure adequate review and evaluation of the work, and proper coordination among interested parties , COG shall be kept fully informed concerning the progress of the work and services to be performed hereunder. COG may require the Agency to meet with designated officials of COG and the Concerned Funding Agency from time to time to review the work. Reasonable prior notice of such review meeting shall be given the Agency. 10. Reports. The Agency shall furnish COG with a quarterly progress report, (the period for which COG is required to report to the funding agency) , in such form as . may be specified by COG, outlining the work accomplished by the Agency during the period of such report and the current status of the Project, including the percentage of the work which has been completed as of the end of the period covered -4- by such report. Such report shall be furnished within fifteen (13) days of the end of the period covered by such report. 11. Inspections. Authorized representatives of COG and the Concerned Funding Agency may at all reasonable times review and inspect the Project activities and data collected pursuant to this contract. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the Agency shall be made available to authorized representatives of COG _and the Concerned Funding Agency for inspection and review at all reasonable times in the Agency 's office where data are normally accumulated. Approval and acceptance of sucn material shall not relieve the Agency of its professional obligation to correct, at its expense, any errors found in the work. 12. Maintenance of Cost Records. The Agency shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in the Project and shall make such material available at all reasonable times during the period of the contract, and for three years from the date of final payment under the contract, for inspection by COG, the Concerned Funding Agency, and if the work and services to be performed under this contract is wholly or partially funded with Federal funds, the Comptroller General of t:le United States, or any of their duly authorized representatives. The Agency shall include the provisions of this paragraph in any subcontract executed in connection with this Project. 13. Compliance with Requirements of the Concerned Funding Agency. The Agency shall be bound by the applicable terms and conditions of the Grant Contract between COG and the Concerned Funding Agency, which said Grant Contract is on file in the offices of COG, a copy of which has been delivered to the Agency, and is hereby made a part of this Agreement as fully as if the same were attached hereto. -5- 14. Data to be furnished Agency. All information, data, reports, records and maps which are existing, readily available and reasonably necessary, as determined by COG, for the performance by the Agency of the work and services required by this contract shall be furnished to the Agency without charge by COG. COG, its agents and employees, shall fully cooperate with the Agency in the performance of the Agency 's duties under this contract. 15. Rights in Documents, Materials and Data Produced. Agency agrees that all reports, drawings, studies, speci- fications, estimates, maps, computations and other data prepared by or for it under the terms of this contract shall be delivered to, become and remain, the property of COG upon termination or completion of the work. Both COG and the Agency shall have the right to use same without restriction or limitation and without compensation to the other. For the purposes of this contract, "data" includes writings , sound recordings, or other graphic representations, and works of a similar nature. No reports, maps or other documents produced in whole or part under this contract shall be the subject of an application for copyright by or on behalf of the Agency or its subcontractors. The work to be performed under this contract may be subject to certain regulations issued by the Concerned Funding Agency. Information regarding these relevant regulations may be obtained upon written request to COG. This contract does not provide for the development of systems analysis products, models, electronic data processing systems, software and related services . Any development of such methods, material, logic and systems shall be paid for by the Agency from funds not allocated to this contract as local support and shall be the property of the Agency. 16. Identification of Documents. All reports, maps and other documents completed as a part of this contract shall bear on the title page of such report, map or document , the following legend: "Prepared by (insert name of Agency) -G- under Contract with the Triangle J COG" . The date (month and year) in which the document was prepared shall also be shown. 17. Interest of Agency. The Agency covenants that neither the Agency, nor anyone controlled by the Agency, controlling the Agency, 'or under common control with the Agency, nor their agents, employees or subcontractors, presently has an interest, nor shall acquire an interest, direct or indirect, which would conflict in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory performance of the Agency 's service hereunder in an impartial and unbiased manner. The Agency further covenants that in the performance of this contract if any person having any such interest and employed by the Agency contemplates taking some action which may constitute a violation of this paragraph, the Agency shall request in writing the advice of COG, and if COG shall notify the Agency in writing that the Agency 's contemplated action will not constitute a violation hereof, then the Agency shall be authorized to take such action without being in violation of this paragraph. 18. Interest of Members of COG and Others. No officer, member or employee of COG, and no public official or any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof , shall participate in any decision relating to this contract which affects his personal interest or the interest of any corporation, parnership or association in which he is, directly or indirectly interested; nor shall any such officer , member or employee of COG, or public official , of any local government affected by the Project, have any interest, direct or indirect, in this contract or the proceeds arising therefrom. 19 . Officials not to Benefit. No member of or delegate to the Congress of the United States of America , resident Commissioner or employee of the United States Government, 7- shall be admitted to any share or part of this contract or to any benefits to arise herefrom. 20. Equal Employment Opportunity (a) The Agency will not discriminate against any employee, applicant for employment or subcontractor because of race, color, religion, sex, age, or national origin. The Agency shall take affirmative action to insure that applicants are employed and subcontractors are selected, and that employees are treated during employment, without regard to their race, color, religion, sex, age, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotions, or transfers; recruitment or recruitment advertising; layoffs or terminations; rates of pay or other forms of compensation; selection for training including apprenticeship; and participation in recreational and educational activities. The Agency certifies that it presently has in effect such an affirmative action program which specifies goals and target dates to assure the implementation of such plan. The Agency agrees to post in a conspicuous place available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. The Agency will in all solicitations or advertisements for subcontractors or employees placed by or on behalf of the Agency, state that all qualified applications will receive consideration for employment without regard to race, color, religion, sex, age, or national origin. The Agency will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this contract so that such provisions will be binding upon each subcontractor provided that the foregoing provisions shall not apply to subcontracts for less than $10,000. 00. (b) The Agency shall keep such records and submit such reports concerning the racial and ethnic origin of applicants for employment and employees as COG or the Concerned Funding Agency may require. -8- (c) The Agency agrees to comply with such rules, regulations or guidelines as COG or the Concerned Funding Agency may issue to implement the requirements of this paragraph. 21 . Changes. COG may require changes in the work and services which the Agency is to perform hereunder. Such changes, including any increase or decrease in the amount of the Agency's compensation which are mutually agreed upon by and between COG and the Agency, shall be incorporated in written amendments to this contract. 22. Assignability. The Agency shall not assign, sublet or transfer all or any portion of its interest in this Agreement without the prior written approval by COG. 23. Licenses and Permits. Agency shall maintain all required licenses , permits, bonds, and insurance required for carrying out the services in Appendix A. The Agency shall notify COG immediately if any required licenses or other permits are cancelled, suspended, or otherwise ineffective. Failure to maintain proper licenses, permits, bonds and insurance shall be a basis for COG disallowing all or part of payments under this contract or for termination of this agreement for cause. 24 . Insurance. If Agency uses vehicle in fulfilling its duties under this Agreement, Agency shall also provide evidence of automobile insurance in the minimum amount of Twenty-five Thousand/Fifty Thousand Dollars ($25, 000/$50, 000) liability insurance and Fifty Thousand Dollars ($50,000) property insurance. Failure to provide evidence of insurance shall be deemed an automatic violation of this Agreement and could therefore lead to termination of the Agreement by COG. To the extent authorized by law, the Agency shall hold COG harmless for any damages to the person or property of any individual or organization as the result of the execution of the scope of service to be performed under this agreement. - 25. Termination of the Contract . If the Agency shall fail to fulfill in a timely and proper manner its obligations S- under this contract; or if the Agency shall violate any of the covenants, agreements, representations or stipulations of this contract; or if services do not meet standards as set forth by N.C. Division of Aging; or if for nutrition service specifically, meals fail to follow the approved program menu and meet reasonable standards of nutrition, sanitation and palatability as determined by COG; COG shall give the Agency written notice specifying such failure or violation, and giving the Agency a specified reasonable time, not less than fifteen (15) days, within which to cure or remedy such failure or violation. If within such specified period the Agency shall cure or remedy such failure or violation, or shall take steps from which it is apparent that such failure or violation will be substantially cured or remedied within a reasonable time after such period, then this contract shall not be terminated. But if the Agency shall fail within such specified period to cure or remedy the same or to take such steps as aforesaid, then this contract shall be deemed to have terminated effective at the end of tae period of such notice. In the event of such termination, all finished or unfinished documents and other materials collected or produced under this contract (as more fully described in paragraph 15 hereof) shall, at the option of COG, become its property (subject to full accessibility thereto by the Agency) and the Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials. Notwithstanding the foregoing, the Agency shall not be relieved of liability to COG for damages sustained by COG by virtue of any breach of this contract by the Agency and COG may withhold any payments to the Agency for the purpose of set-off for damages caused by the Agency ' s breach, until such time as the exact amount of damages to . COG from the Agency is determined. 26. Termination for Lack of Funds. In the event of prospective termination due to non-receipt of funds with which to carry out the provisions of this contract the COG -10- may terminate this Contract by giving written notice to the Agency of such termination and specifying the effective date of such termination. In the event such written notice is given, all finished or unfinished documents and other materials as described in paragraph 15 above shall , at the option of the COG, become its property (subject to full accessibility thereto by the Agency) and the Agency will be paid for work satisfactorily completed by the termination date according to the agreed upon unit cost reimbursement. If this Contract is terminated due to the fault of the Agency, paragraph 24 hereof relative to termination shall apply. 27. Applicable Law. This Contract shall be deemed to have been executed and performed in the State of North Carolina , and all questions of interpretation and construction shall be construed by the laws of such State. IN WITNESS WHEREOF, the Agency and COG have executed this Agreement as of the day first above written. AGENCY : Orange County BY: /AI. man or Designated Official TRIANGLE J COUNCIL OF GOVERNMENTS BY: :5: / Executive Director Z+_L._..=. !- q71 :.e- 11,,..�+t Lfy"-: .::�v:::ii en 2—"II‘''J / se.+Z--% APPROVED AS TO LEGAL F RM• "'iL�:�z,. •�i::c-_ ��.: �1r.,:,�, .,. .,ay" ,123-:,:ii-e --F ')7/1/Y1 Counsel , Triangle J Council of Governments ATTACHMENT A Summary sheet Budget State legislation (HB 2055) Division of Aging Standard Suggested fee schedule ORANGE COUNTY ATTACHMENT A RESPITE CARE SERVICE 1. Location of Service Provision. This service shall be carried out for older persons in Orange County. 2 . Service Standards . The delivery of this service shall be in accordance with Standards as adopted by the N.C. Division of Aging. 3. Compensation. The Contractor and COG expressly understand and agree that in no event will the total com- pensation and reimbursement paid hereunder by COG exceed the maximum of $3,571 State funds for the specified service and shall constitute full and complete compensation for the Contractor 's service hereunder. Local match of $510 Cash and -o- In--kind resources shall be required under this contract for a total net budget of $4,081 4 . Reimbursement Rate Per Unit of Service. A unit cost reimbursement rate of 4 Dollars and 77 Cents ( (;Q 77 ) is agreed upon for every unit of service delivered to eligible recipients. COG will reimburse Contractor 87.5 % of this rate with State funds. 5 . Scope of Service Units . It is agreed that Contractor will work towards delivering 856 hours of acceptable units of service to eligible recipients by June 30, 1987. 6 . Changes to Reimbursement Rate or Units of Service. Any changes shall be as set forth in Section 10 of this Contract. Changes shall be subject to review by COG Advisory Council on Aging , COG Board and Contractor Board. 7 . Personnel . It is understood and agreed that Ann Gent shall represent the Contractor or Project Manager in the performance of this Agreement . Any change in such Project Manager shall be subject to agree::•,c::t with COG for continuation of contract . W . 0 m f C el 0 { el O a 1 I 1 1 . . , 1 , •CP u N oi p.4 , 1 I 1 1 I 1 '! i ' ( • 11 y 10 C: = RC •- y Y. 0 1.2 d 2 1 . 1. C: N 6L L- W d -. , • .* 1. 1+4 I 1 . . ■ . . t C 04' r 41 7. w u 7-, Q ac 41 y O L. ... Q 4 c C I•. O L G. 4 4 u C 4.) Ch. q G r- t.: K f , , . - - a . • 1 .) g C C v •-4 r 41 N c') 0 • n r N C• N 0••L n 0 N • 1 •1-4 7- CO CC q •• ON - CO 1■1 CO 0 CO n r1 Ln • • Q+ 44 .--1 r+ lr • •• • kG CO N VI • ill a1 G • • op . , •,e. Ly1 U1 a) I--n r n N a o to , , . , . i -, 0 ?+ C C C 0 E Li-Lf O 11//1/N411 / U1 , y • , r - - i a) 01 C M -` ....�� JJ ` W ba I 4 «N+ 4,/ C ro .�. K V • N C C .c Y •n O t,r C 0 n a « C a « N �+ I t� G 41 V 10 IA 0 O. r •0 C a 1 '9 g Go 4 ij r ar 6.1 • 61 r Y Z •• .. - 1w. 4 V W .m=le OF.- •V O .i G a u.• V Lv1 •� r 31 s u a. J O / I L E r •- ILI a O •- u a `-' u u•.u.w c �r « u � � _ c a c .. a ro •v I ~ • ... - • C SIN+ 4I I:. � � 4 . — r r -- r r v r N r 0 4 a C S • V •+ •+ Y Y U SI 41 u v a 4 6. Y C C C C + C C V — r Y « u Ln�+ • N C • • + C Y • . • 40 1 1 4 LE0 '0 e0 a 9 E 7 .0 C C C O 11C _ Y 7 ••• r ` •+ :CI E N Let L. i; O + Y N « r / E C . C — C + . .� o m 4 r = v+ L+ •- •- It v �6 6. C C C 2 • € N + C► r r I q u • 1 W a s g � W - ' I. C u Ld t 1- W 46,1 411 el al V► W ac L° L1 z z z r c r C C 0 Y A a- M 66•6 a. LA 46 A O ti r►.r LA■,4 /►4 ert 03 0 + .r.T u•1■,p r'e0 cr% 0 - 1 f• N N N r.o rr. N N N en en 33 RESPITE CARE SERVICE - HOUSE BILL 2055 -----5ESkITE [Ail SERVICE Sec. 7. 2. (a ) A respite care program is established to provide needy relief to caregivers of patients who cannot to left aloue because of mental or physical problems and whose incomes preclude coverage under Worth Carolina's Sedicaid eligibility standards. - (b) Those eligible for respite care under the program established by this act are limited to those unpaid caregivers who are caring for patients who require constant supervision and who cannot be left alone either (i) because of memory impairment or other problems that make them subject to wandering, or sake them dangerous to themselves or others, or (ii) because of physical immobility, regardless of etiology, that renders them unsafe alone. (c) Mespite care services Provided by the programs established by this section shall include: ( 1) Attendance and companion services for the patient in order to provide released time to the caregiver; (2) Personal care services, including meal preparation, to the patient of the caregiver; (3) Patient assessment and care planning for the patient of the caregiver; (g) Counseling and training in the caregiving role, including coping mechanisms and behavior modification techniques; (5) Counseling in accessing available local, regional, and State services; (6) Adult Day Care where cost effective; and ref It (7) Temporarily institutionalizing the patient of the caregivers to provide the caregiver total respite, when the mental or physical stress on the caregiver aecessitatss this respite. This institutionalisation may last for no more than • total of 30 days per year per patient. Erograa funds may provide so more than the current domiciliary care reimbursement rate for this institutionalization. The services described by subdivisions (1) through (5) of this subsection shall be limited to a maximum of 20 hours of service per month per caretaker. Duration of the service period shall be unlimited for as lcnq as the caretaker continues to qualify as a caretaker as defined by subsection (b) of this section. (d) The program established by this section shall be administered by the Council of Government in each region, which shall contract for service provision with an existing agency to be chosen by the same process as used for federal contracting. The Council in each region shall choose the respite care service provider on the basis of a competitive bidding process open to all existing respite care service providers. Criteria for . selection shall include docuuented capacity to provide care, adequacy of quality assurance, training, supervision, abuse prevention and complaint mechanisms proposed by the provider, and lowest cost. 5 te) Eligibility for initial and continued receipt of services shall be detDivision by review aging, of Doman submitted to the Desoorcer. (f) Caregivers receiving respite care services through the program established by this section shall fay for some of the Services on a sliding scale depending on their ability to pay, but pot less than twenty percent (20%) of the cost of these services. The Division of Aging, Department of Roman Resources shall specify rates of payment for the services. . (q) Up to three hundred thousand dollars ($300,000) in Social Services Block Grant funds say be expended for this purpose in this section in fiscal year 1986-87. These funds shall be allocated as follows: (1) Suf ficieot funds to establish and maintain a full- tine position of Respite Care Services Comsoltaat vitbio Ithe Division of Aging, Department of Mumma 8esources. consultant shall provide ongoing technical assistance to the Area Agencies on Aging and prepare an annual fiscal report on the program for presentation to the Joint Legislative Commission on Governmental Operations and to the Fiscal DesEarcb Division of the Legislative Services Office ao later than the first of !!ay each year. (2) All other 'lands to the Area Agencies on Aging, proportionally based on the °umber of elderly citizens of 75 years or more in the regions, to fund the respite care program established by this act. Revenues received from clients' payments shall be used by the provider agencies =to provide additional respite services, as defined by this section. This funding allocation say be changed by the Secretary of the Department of Sumas Sesources upon the recomsendatioa of the Director of the Division of -Aging, the Respite Care Service Consultant in the Division of Aging, and the Area Agencies on Aging, after these entities have considered utilization of services, patient age, marital status, caregiver capacities, dependency , disease and mental status data on clients served by the programs. These data shall be provided annually to the Area Agencies on Aging by all respite care service providers. 6 4 RESPITE CARE §ERVICE DEFINITION: A service which provides needed relief to caregivers of patients who cannot be left alone because of mental or physical problems and whose incomes preclude coverage under North Carolina's Medicaid eligibility standards. UNIT OF SERVICE: One (1) hour. ERICE OS,TEC7IVL: To provide relief time for unpaid caregivers who are caring for patients who require constant supervision and who cannot be left alone either because of memory impairment or other problems that make them subject to wandering or make them dangerous to themselves or others , or because of physical immobility regardless of etiology, that renders them unsafe alone. These services are aimed toward preventing premature long-term institutional- ization of the patient. ?REFERRED TAROT GROUP: Caregivers of mentally or physically impaired adults (sixty years of age or older or their spouses) ineligible for Medicaid according to North Carolina standards and at risk of institutionalization. SERVICE ACTIVITIES: A:tivities may include: 1 . Attendance and companion services for the patient in order to prcvide release time to the caregiver. 2. Personal care services, including meal preparation, to the patient of the caregiver. 3. Patient assessment and care planning for the patient of the caregiver. 4. Counseling and training in the caregiving role , including copying mechanisms and behavior modification techniques . 5. Counseling in accessing available local, regional and state. services. 6. Temporary placement in a family care or domiciliary care facility of the patient for no more than a total of thirty (30) days per year per patient. Items one (1) through five (5) above are limited to a maximum of twenty (20) hours of service per month per caretaker. Duration of the service period shall be unlimited for as long as the caretaker continues to qualify ws a caretaker as defined by the Service Objective . 8 • - LOCATION OF SERVICE: Any of these: 1. Rome of the patient P. Offices or training location of the service providing agency 3. Licensed domiciliary home or family care home ACCESS TO SWIM Patient and/or caregiver may be referred by self , physician, family members , friend or other service provider. Referral accompanied by name, address, and phone number, if available, of applicant. PELTVERT CHARACTERISTICS: The specific services to be provided shall be determined by an appropriate professional staff member (e.g. , registered nurse, social worker, home economist, etc.) ▪ An appropriate in-home assessment shall Fe made and documented within ten (10) days of referral. ▪ All contacts must be documented. ▪ An emergency contact person identified and maintained on each participant. ▪ A monitoring contact will be made at least quarterly to each service recipient during the period. $TAFFIVG )tE4l'IREMENTS : The provider shall assure supervision of all respite care workers. • All respite aides shall be at least eighteen (18) years of age and older. • Ability to follow oral and written instructions and keep necessary records. • Understanding of care of disabled , ill or convalescing people. • Staff assignments shall be determined by the level of, care needed (e.g. , chore, homemaker, registered nurse) . ▪ Assigned staff must have the appropriate training to provide services to a given client. 7ROHIMITED E RVICg ACTIVITIES: Accepting gifts ▪ Landing or borrowing money or articles • Minor home repairs • Pet grooming ▪ Yard maintennnce • Heavy household cleaning (cleaning closets, washing walls) 9 AINIMyM TRAINING PEOUIREPLENTS: Shall include the following: Twenty (20) hours of training and/or orientation including the following: 1. Orientation to respite care. 2. Basic first aid 3. Emergency response • 4. Human relationship skills a. Coping skills regarding disorientation and dementia b. Aging process c. Dealing with terminal illness d. Communication with caregiver e. Leisure time with aged 5. Routine personal hygiene and meal preparation • All staff, however, assigned to clients, shall have a basic orientation to respite. • 10 t THE AMERICAN INSTITUTE OF ARCHITECTS . • • 1111 ter,. p AlA Document B141 Standard Form of Agreement Between . Owner and Architect 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES;CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the Fourteenth day of January in the year of Nineteen . Hundred and . Eighty Seven BETWEEN the Owner: Orange County 106 Margaret Lane Hillsborough, NC 27278 and the Architect: CHR Associates, PA P.O. Drawer 2678 Chapel Hill, NC 27514 For the following Project: (Include detailed description of Project location and scope.) • Renovation of the new courthouse building's first and third floors and the Agriculture Building's upper and lower levels for a total of 9,500 (Nine thousand five hundred) sq. ft. • These structure's are located in Hillsborough, North Carolina. • The Owner and the Architect agree as set forth below. Copyright 1917,1926,1948,1951,1953.1951. 1961,1963, 1966.1967.1970, 1974. ® 1977 by The American Institute of Archilecu, 1735 New York Avenue, M.W., Washington, D.C. 20006. Reproduction of the material henfn or substantial quotation of its provisions without permission of the ALA violates 11w copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT 1141 • OWNER•ARCHITECT ACREEMENT• THIRTEENTH EDITION• lUIN 1977•MA0 is 68 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 1 • a ! (This Page Is Blank) • • TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ments to previous Statements of Probable Construction ARCHITECT'S SERVICES AND RESPONSIBILITIES Cost indicated by changes in requirements or general market conditions. BASIC SERVICES 13.4 The Architect shall assist the Owner in connection The Architect's Basic Services consist of the five with the Owner's responsibility for filing documents re- phases described in Paragraphs 1.1 through 1.5 and quired for the approval of governmental authorities hay- include normal structural, mechanical and electrical ing jurisdiction over the Project. engineering services and any other services included 1.4 BIDDING OR NEGOTIATION PHASE in Article 15 as part of Basic Services. 1.4.1 The Architect, following the Owner's approval of 1.1 SCHEMATIC DESIGN PHASE the Construction Documents and of the latest Statement 1.1.1 The Architect shall review the program furnished of Probable Construction Cost, shall assist the Owner in by the Owner to ascertain the requirements of the Project obtaining bids or negotiated proposals, and assist in and shall review the understanding of such requirements awarding and preparing contracts for construction. with the Owner. 1.5 CONSTRUCTION PHASE ADMINISTRATION 1.1.2 The Architect shall provide a preliminary evalua- OF THE CONSTRUCTION CONTRACT tion of the program and the Project budget requirements, 1.5.1 The Construction Phase will commence with the each in terms of the other, subject to the limitations set award of the Contract for Construction and together with forth in Subparagraph 3.2.1. the Architect's obligation to provide Basic Services under 1.1.3 The Architect shall review with the Owner alterna- this Agreement,will terminate when final payment to the tive approaches to design and construction of the Project. Contractor is due, or in the absence of a final Certificate 1.1.4 Based on the mutually agreed upon program and for Payment or of such due date,sixty days after the Date Project budget requirements, the Architect shall prepare, of Substantial Completion of the Work,whichever occurs for approval by the Owner,Schematic Design Documents first. consisting of.drawings and other documents illustrating 1.5.2 Unless otherwise provided in this Agreement and ..-. the scale and relationship of Project components. incorporated in the Contract Documents, the Architect 1.1.5 The Architect shall submit to the Owner a State- shall provide administration of the Contract for Construe- • ment of Probable Construction Cost based on current tion as set forth below and in the edition of MA Docu- area,volume or other unit costs. ment A201, General Conditions of the Contract for Con- 7.2 DESIGN DEVELOPMENT PHASE struction,current as of the date of this Agreement. 1.2.1 Based on the approved Schematic Design Docu- 1.5.3 The Architect shall be a representative of the ments and any adjustments authorized by the Owner in Owner during the Construction Phase, and shall advise t pre- and consult with the Owner. Instructions to the Contrac- the program or Project budget, the Architect shall p for shall be forwarded through the Architect. The Archi- pare, for approval by the Owner, Design Development tent shall have authority to act on behalf of the Owner Documents consisting of drawings and other documents only to the extent provided in the Contract Documents to fix and describe the size and character of the entire unless otherwise modified by written instrument in ac- Project as to architectural,structural,mechanical and elec- cordance with Subparagraph 1.5.16. trical systems, materials and such other elements as may 1.5.4 The Architect shall.visit the site at intervals ap- be appropriate. propriate to the stage of construction or as otherwise 1.2.2 The Architect shall submit to the Owner a further agreed by the Architect in writing to become generally Statement of Probable Construction Cost., . familiar with the progress and quality of the Work and to 1.3 CONSTRUCTION DOCUMENTS PHASE determine in general if the Work is proceeding in accord- 7.3.1 Based on the approved Design Development Doc- ance with the Contract Documents. However, the Archi- 1.3.1 and any further adjustments in the scope or qual- tent us on-site not bn reqund o make exhaustive or uan- ity of the Project or in the Project budget authorized by t'y of a Wo inspections.-On a check the quality or quan- ity Owner, the Architect shall tit of the Work.�n the basis of such on-site observa- prepare, for approval by tions as an architect, the Architect shall keep the Owner the Owner, Construction Documents consisting of Draw- informed of the progress and quality of the Work, and. ings and Specifications setting forth in detail the require- shall endeavor to guard the Owner against defects and ments for the construction of the Project. deficiencies in the Work of the Contractor. 1.3.2 The Architect shall assist the Owner in the prepara- . 1.5.5 The Architect shall not have control or charge of tion of the necessary bidding information, bidding forms, and shall not be responsible for construction means,' the Conditions of the Contract, and the form of Agree- methods, techniques, sequences or procedures, or for ment between the Owner and the Contractor. safety precautions and programs in connection with the 1.3.3 The Architect shall advise the Owner of any adjust- Work, for the acts or omissions of the Contractor, Sub- AIA DOCUMENT 0141•OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977•AIA9•di)1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 3 • contractors or any other persons performing any of the necessary or advisable for the implementation of the intent Work, or for the failure of any of them to carry out the of the Contract Documents,the Architect will have author- Work in accordance with the Contract Documents. ity to require special inspection or testing of the Work in accordance with the provisions of the Contract Docu- .) 1.5.6 The Architect shall at all times have access to the ments, whether or not such Work be then fabricated, in- Work wherever it is in preparation or progress. stalled or completed.' 1.5.7 The Architect shall determine the amounts owing 1.5.13 The Architect shall review and approve or take to the Contractor based on observations at the site and on other appropriate action upon the Contractor's submittals evaluations of the Contractor's Applications for Payment, such as Shop Drawings, Product Data and Samples, but and shall issue Certificates for Payment in such amounts, only for conformance with the design concept of the as provided in the Contract Documents. Work and with the information given in the Contract 1.5.8 The issuance of a Certificate for Payment shall Documents. Such action shall be taken with reasonable constitute a representation by the Architect to the Owner, promptness so as to cause no delay. The Architect's ap- based on the Architect's observations at the site as pro- proval of a specific item shall not indicate approval of an vided in Subparagraph 1.5.4 and on the data comprising assembly of which the item is a component. the Contractor's Application for Payment, that the Work 1.5.14 The Architect shall prepare Change Orders for has progressed to the point indicated; that, to the best of the Owner's approval and execution in accordance with the Architect's knowledge,information and belief,the qual- the Contract Documents,and shall have authority to order ity of the Work is in accordance with the Contract Docu- minor changes in the Work not involving an adjustment menu (subject to an evaluation of the Work for con- in the Contract Sum or an extension of the Contract Time formance with the Contract Documents upon Substantial which are not inconsistent with the intent of the Contract Completion, to the results of any subsequent tests re- Documents. quired by or performed under the Contract Documents, to minor deviations from the Contract Documents cor- 1.5.15 The Architect shall conduct inspections to deter- rectable prior to completion,and to any specific qualifica- mine the Dates of Substantial Completion and final corn- tions stated in the Certificate for Payment); and that the pletion, shall receive and forward to the Owner for the Contractor is entitled to payment in the amount certified. Owner's review written warranties and related documents However, the issuance of a Certificate for Payment shall required by the Contract Documents and assembled by not be a representation that the Architect has made any the Contractor, and shall issue a final Certificate for Pay- examination to ascertain how and for what purpose the ment. Contractor has used the moneys paid on account of the 1.5.16 The extent of the duties, responsibilities and lim- Contract Sum. itations of authority of the Architect as the Owner's rep- 1.5.9 The Architect shall be the interpreter of the re- resentative during construction shall not be modified or • quirements of the Contract Documents and the judge of extended without written consent of the Owner, the Con- •--J the performance thereunder by both the Owner and tractor and the Architect. Contractor.The Architect shall render interpretations nec- 1.6 PROJECT REPRESENTATION BEYOND BASIC SERVICES essary for the proper execution or progress of the Work 1.6.1 If the Owner and Architect agree that more ex- the reasonable promptness on written request of either g the Owner or the Contractor,and shall render written de- tensive representation at the site than is described in cisions, within a reasonable time, on all claims, disputes Paragraph 1.5 shall be provided, the Architect shall pro- and other matters in question between the Owner and the vide one or more Project Representatives to assist the Contractor relating to the execution or progress of the Architect in carrying out such responsibilities at the site. Work or the interpretation of the Contract Documents. 1.6.2 Such Project Representatives shall be selected,em- 1.5.10 Interpretations and decisions of the Architect shall ployed and directed by the Architect, and the Architect be consistent with the intent of and reasonably inferable shall be compensated therefor as mutually agreed be- from the Contract Documents and shall be in written or tween the Owner and the Architect as set forth in an ex- graphic form. In the, capacity of interpreter and judge, hibit appended to this Agreement, which shall describe the Architect shall endeavor to secure faithful perform- the duties, responsibilities and limitations of authority of ante by both the Owner and the Contractor, shall not such Project Representatives. show partiality to either, and shall not be liable for the 1.6.3 Through the observations by such Project Repre- result of any interpretation or decision rendered in goad sentatives, the Architect shall endeavor to provide further faith in such capacity. protection for the Owner against defects and deficiencies 1.5.11 The Architect's decisions in matters relating to in the Work,but the furnishing of such project representa- artistic effect shall be final if consistent with the intent of tion shall not modify the rights, responsibilities or obliga- the Contract Documents. The Architect's decisions on Lions of the Architect as described in Paragraph 1.5. any other claims, disputes or other matters, including 1.7 ADDITIONAL SERVICES those in question between the Owner and the Contractor, The following Services are not included in Basic shall be subject to arbitration as provided in this Agree- Services unless so identified in Article 15. They shall ment and in the Contract Documents. be provided if authorized or confirmed in writing by 1.5.12 The Architect shall have authority to reject Work the Owner,and they shall be paid for by the Owner which does not conform to the Contract Documents. as provided in this Agreement, in addition to the Whenever, in the Architect's reasonable opinion, it is compensation for Basic Services. ...../ , AIA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977•AIM•ID 1977 4 8141-1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 1.7.1 Providing analyses of the Owner's needs, and pro- struction, and furnishing services as may be required in ' , gramming the requirements of the Project. connection with the replacement of such Work. ' 1.7.2 Providing financial feasibility or other special 1.7.16 Providing services made necessary by the default studies. of the Contractor, or by major defects or deficiencies in. 1.7.3 Providing planning surveys, site evaluations, envi- the Work of the Contractor, or by failure of performance ronmental studies or comparative studies of prospective f nithuc the Owner or Contractor under the Contract for C sites, and preparing special surveys, studies and submis- Construction. sions required for approvals of governmental authorities 1.7.17 Preparing a set of reproducible record drawings or others having jurisdiction over the Project. showing significant changes in the Work made during 1.7.4 Providing services relative to future facilities, sys- construction based on marked-up prints, drawings and tems and equipment which are not intended to be con- other data furnished by the Contractor to the Architect. structed during the Construction Phase. 1.7.18 Providing extensive assistance in the utilization of 1.7.5 Providing services to investigate existing conditions any equipment or system such as initial start-up or testing, or facilities or to make measured drawings thereof, or to adjusting and balancing, preparation of operation and verify the accuracy of drawings or other information fur- and maintenance,manuals,and,consultation personnel for operation Wished by the Owner. and maintenance, and consultation during operation. 1.7.19 Providing services after issuance to the Owner of 1.7.6 Preparing documents of alternate, separate or the final Certificate for Payment, or in the absence of a sequential bids or providing extra services in connection final Certificate for Payment, more than sixty days after with bidding, negotiation or construction prior to the the Date of Substantial Completion of the Work. completion of the Construction Documents Phase, when 1.7.20 Preparing to serve or serving as an expert witness requested by the Owner. g p in connection with any public hearing, arbitration pro- 1.7.7 Providing coordination of Work performed by ceeding or legal proceeding. separate contractors or by the Owner's own forces. 1.7.21 Providing services of consultants for other than 1.7.8 Providing services in connection with the work of the normal architectural, structural, mechanical and elec- a construction manager or separate consultants retained trical engineering services for the Project. by the Owner. 1.7.22 Providing any other services not otherwise in- 1.7.9 Providing Detailed Estimates of Construction Cost, cluded in this Agreement or not customarily furnished in analyses of owning and operating costs,or detailed quan- accordance with generally accepted architectural practice. tity surveys or inventories of material, equipment and 1.8 TIME labor. 1.7.10 Providing interior design and other similar ser- 1.8.1 The Architect shall perform Basic and Additional 1.7.1 required for interior connection and with the similar see- Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. Upon procurement or installation of furniture, furnishings and request of the Owner, the Architect shall submit for the related equipment. Owner's approval a schedule for the performance of the 1.7.11 Providing services for planning tenant or rental Architect's services which shall be adjusted as required as spaces. the Project proceeds,and shall include allowances for peri- ods Making revisions in Drawings, Specifications or ods of time required for the Owner's review and approval 1.7.12 documents when such revisions are Specifications inconsistent do o of submissions and for approvals of authorities having with written approvals or instructions previously given, jurisdiction over the Project.This schedule,when approved are required by the enactment or revision of codes, laws by the Owner,the not, except for reasonable cause, be or regulations subsequent to the preparation of such doc- exceeded by the Architect. uments or are due to other causes not solely within the control of the Architect. ARTICLE 2 1.7.13 Preparing Drawings,Specifications and supporting THE OWNER'S ONSIBILITIES data and providing other services in connection with Change Orders to the extent that the adjustment in the 2.1 The Owner shall provide full information regarding Basic Compensation resulting from the adjusted Con- requirements for thin Project including a program, which struction Cost is not commensurate with the services re- shall set forth the Owner's design objectives, constraints quired of the Architect, provided such Change Orders are and criteria, including space requirements and relation- required by causes not solely within the control of the ships, flexibility and expandability, special equipment and Architect. systems and site requirements. 1.7.14 Making investigations, surveys, valuations, inven- 2.2 If the Owner provides a budget for the Project it tories or detailed appraisals of existing facilities, and serv- shall include contingencies for bidding, changes in the ices required in connection with construction performed Work during construction, and other costs which are the by the Owner, responsibility of the Owner, including those described in this Article 2 and in Subparagraph 3.1.2.The Owner shall, r-. 1.7.15 Providing consultation concerning replacement of at the request of the Architect, provide a statement of any Work damaged by fire or other cause during ton- funds available for the Project,and their source. AIA DOCUMENT 8141•OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977•AIAe• @ 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 5 • 2.3 The Owner shall designate, when necessary, a rep- signed, specified, selected or specially provided for by resentative authorized to act in the Owner's behalf with the Architect. respect to the Project. The Owner or such authorized 3.1.3 Construction Cost does not include the compen- representative shall examine the documents submitted by sation of the Architect and the Architect's consultants, the Architect and shall render decisions pertaining thereto the cost of the land, rights-of-way, or other costs which promptly, to avoid unreasonable delay in the progress of are the responsibility of the Owner as provided in Arti- the Architect's services. cle 2. 2.4 The Owner shall furnish a legal description and a 3.2 RESPONSIBILITY FOR CONSTRUCTION COST certified land survey of the site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoin- 3.2.1 Evaluations of the Owner's Project budget, State- ing property; rights-of-way, restrictions, easements, en- ments of Probable Construction Cost and Detailed croachments, zoning, deed restrictions, boundaries and Estimates of Construction Cost, if any, prepared by the contours of the site; locations, dimensions and complete Architect, represent the Architect's best judgment as a data pertaining to existing buildings, other improvements design professional familiar with the construction Indus- . and trees; and full information concerning available serv- try. It is recognized, however, that neither the Architect ice and utility lines both public and private, above and nor the Owner has control over the cost of labor, mate- below grade, including inverts and depths. rials or equipment, over the Contractor's methods of de- 2.5 The Owner shall furnish the services of soil engi- termining bid prices, or over competitive bidding, market neers or other consultants when such services are deemed or negotiating conditions. Accordingly, the Architect necessary by the Architect.Such services shall include test cannot and does not warrant or represent that bids or borings,test pits, soil bearing values, percolation tests, air negotiated prices will not vary from the Project budget and water pollution tests, ground corrosion and resistivity proposed, established or approved by the Owner, if any, tests, including necessary operations for determining sub- or from any Statement of Probable Construction Cost or soil, air and water conditions, with reports and appropri- other cost estimate or evaluation prepared by the Archi- ate professional recommendations. . tect. 2.6 The Owner shall furnish structural, mechanical, 3.2.2 No fixed limit of Construction Cost shall be estab- chemical and other laboratory tests, inspections and re- lished as a condition of this Agreement by the furnishing, ports as required by law or the Contract Documents. proposal or establishment of a Project budget under Sub- paragraph 1.1.2 or Paragraph 2.2 or otherwise, unless such 2.7 The Owner shall furnish all legal,accounting and in- fixed limit has been agreed upon in writing and signed by surance counseling services as may be,necessary at any the parties hereto. If suck a fixed limit has been estab- time for the Project, including such auditing services as lished, the Architect shall be permitted to include con- the Owner may require to verify the Contractor's Applica- tingencies for design, bidding and price escalation, to de• • tfions for Payment or to ascertain how or for what pur- termine what materials,'equipment, component systems poses the Contractor uses the moneys paid by or on be- and types of construction are to be included in the Con- half of the Owner. tract Documents, to make reasonable adjustments in the 2.8 The services, information, surveys and reports re- scope of the Project and to include in the Contract Docu- quired by,Paragraphs 2.4 through 2.7 inclusive shall be ments alternate bids to adjust the Construction Cost to the furnished at the Owner's expense, and the Architect shall fixed limit. Any such fixed limit shall be increased in the be entitled to rely upon the accuracy and completeness amount of any increase in the Contract Sum occurring thereof. after execution of the Contract for Construction. 2.9 If the Owner observes or otherwise becomes aware 3.2.3 If the Bidding or Negotiation Phase has not corn- . of any fault or defect in the Project or nonconformance menced within three months after the Architect submits with the Contract Documents, prompt written notice the Construction Documents to the Owner, any Project thereof shall be given by the Owner to the Architect. budget or fixed limit of Construction Cost shall be ad- 2.10 The Owner shall furnish required information and justed to reflect any change in the general level of prices services and shall render approvals and decisions as ex- in the construction industry between the date of submis- peditiously as necessary for the orderly progress of the Sion of the Construction Documents to the Owner and Architect's services and of the Work. the date on which proposals are sought. 3.2.4 If a Project budget or fixed limit of Construction ARTICLE 3 Cost (adjusted as provided in Subparagraph 3.2.3) is ex- • ceeded by the lowest bona fide bid or negotiated pro- CONSTRUCTION COST posal, the Owner shall (1) give written approval of an increase in such fixed limit, (2) authorize rebidding or re- 3.1 DEFINITION negotiating of the Project within a reasonable time, (3) if 3.1.1 The Construction Cost shall be the total cost or the Project is abandoned, terminate in accordance with estimated cost to the Owner of all elements of the Project Paragraph 10.2, or (4) cooperate in revising the Project designed or specified by the Architect, scope and quality as required to reduce the Construction 3.1.2 The Construction Cost shall include at current Cost. In the case of(4),provided a fixed limit of Construc- market rates, including a reasonable allowance for over- tion Cost has been established as a condition of this Agree- head hen Owner rand-any equipment which has been de- ify het Drawings and Specifications as necessary to shall AIA DOCUMENT 9141 • OWNER-ARCHITECT AGREEMENT•THIRTEENTH EDITION• JULY 1977•AIA••Q1922 6 8141-1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 •• _ with the fixed limit.The providing of such service shall be or extended through no fault of the Architect, compensa- the limit of the Architect's responsibility arising from the tion tor any Basic Services required for such extended establishment of such fixed limit, and having done so, the period of Administration of the Construction Contract Architect shall be entitled to compensation for all services shall be computed as set forth in Paragraph 14.4 for Addi- performed, in accordance with this Agreement, whether tional Services. or not the Construction Phase is commenced. 6.1.4 When compensation is based on a percentage of Construction Cost, and any portions of the Project are ARTICLE 4 deleted or otherwise not constructed, compensation for DIRECT PERSONNEL EXPENSE such portions of the Project shall be payable to the extent services are performed on such portions, in accordance 4.1 Direct Personnel Expense is defined as the direct sal- with the schedule set forth in Subparagraph 14.2.2, based aries of all the Architect's personnel engaged on the Proj- on (1) the lowest bona fide bid or negotiated proposal or, ect, and the portion of the cost of their mandatory and (2) if no such bid or proposal is received, the most recent customary contributions and benefits related thereto,such Statement of Probable Construction Cost or Detailed Esti- as employment taxes and other statutory employee bene- mate of Construction Cost for such portions of the Project. fits, insurance, sick leave, holidays, vacations, pensions 6.2 PAYMENTS ON ACCOUNT OF and similar contributions and benefits. ADDITIONAL SERVICES ARTICLE 5 6.2.1 Payments on account of the Architect's Additional Services as defined in Paragraph 1.7 and for Reimbursable REIMBURSABLE EXPENSES Expenses as defined in Article 5 shall,be made monthly upon presentation of the Architect's statement of services 5.1 Reimbursable Expenses are in addition to the Com- rendered or expenses incurred. pensation for Basic and Additional Services and include actual expenditures made by the Architect and the Archi- 6.3 PAYMENTS WITHHELD tect's employees and consultants in the interest of the 6.3.1 No deductions shall be made from the Architect's Project for the expenses listed in the following Sub- compensation on account of penalty, liquidated damages paragraphs: or other sums withheld from payments to contractors, or 5.1.1 Expense of transportation in connection with the on account of the cost of changes in the Work other than Project; bitig€ is 3t2611=48iKNAMailillkiKtrawrdc those for which the Architect is held legally liable. tiargkx1ARItAtOncxxxxonottlinSiCKIWoCktegrallXiitikRix 6.4 PROJECT SUSPENSION OR TERMINATION mondmpapotarakmfountanikackautorgagrafextkuvacua 6.4.1 If the Project is suspended or abandoned in ihexikftirRk or in part for more than three months, the Architect shall 5.1.2 BcpwawaxitaiptmiterWousetaworaiXtranlierguig be compensated for all services performed prior to receipt • arg0iiimtooxoitonclimenrodecxxotwAnR of written notice from the Owner of such suspension or mizadmailanxiDnabwafttenagexathatonoxicizerombdteL abandonment, together with Reimbursable Expenses then Altalitegliateacimthecintx due and all Termination Expenses as defined in Paragraph 5.1.3 Expense of data processing and photographic pro- 10.4. If the Project is resumed after being suspended for duction techniques when used in connection with Addi- more than three months, the Architect's compensation tional Services. shall be equitably adjusted. 5.1.4 If authorized in advance by the Owner,expense of overtime work requiring higher than regular rates. ARTICLE 7 5.1.5 Expense of renderings, models and mock-ups re- ARCHITECT'S ACCOUNTING RECORDS quested by the Owner. 5.1.6 Expense of any additional insurance coverage or 7.1 Records of Reimbursable Expenses and expenses per- limits, including professional liability insurance, requested coining to Additional Services and services performed on the basis of a Multiple of Direct Personnel. Expense shall by the Owner in excess of that normally carried by the Architect and the Architect's consultants. be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the ARTICLE 6 Owner's authorized representative at mutually convenient times. PAYMENTS TO THE ARCHITECT ARTICLE 8 6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES OWNERSHIP AND USE OF DOCUMENTS 6.1.1 An initial payment as set forth in Paragraph 14.1 is the minimum payment under this Agreement. 8.1 Drawings and Specifications as instruments of serv- 6.7.2 Subsequent payments for Basic Services shall be ice are and shall remain the property of the Architect whether the Project for which they are made is executed made monthly and shall be in proportion to services per- formed within each Phase of services, on the basis set or not. The Owner shall be permitted to retain copies, in- forth in Article 14. eluding reproducible copies, of Drawings and Specifica- tions for information and reference in connection with the 6.1.3 If and to the extent that the Contract Time initially Owner's use and occupancy of the Project, The Drawings established in the Contract for Construction is exceeded and Specifications shall not be used by the Owner on AIA DOCUMENT 0191 •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977• AIA®•®1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141-1977 7 other projects,for additions to this Project,or for comple- 10.4 Termination Expenses include expenses directly at- tion of this Project by others provided the Architect is not tributable to termination for which the Architect is not in default under this Agreement, except by agreement in otherwise compensated, plus an amount computed as a writing and with appropriate compensation to the Archi- percentage of the total Basic and Additional Compensa- tect. tion earned to the time of termination,as follows: 8.2 Submission or distribution to meet official regulatory .1 20 percent if termination occurs during the Sche- requirements or for other purposes in connection with the matic Design Phase; or Project is not to be construed as publication in derogation .2 10 percent if termination occurs during the Design of the Architect's rights. Development Phase; or .3 5 percent if termination occurs during any subse- ARTICLE 9 quent phase. ARBITRATION ARTICLE 11 9.1 All claims, disputes and other matters in question MISCELLANEOUS PROVISIONS between the parties to this Agreement, arising out of or 11.1 Unless otherwise specified, this Agreement shall be relating to this Agreement in c rd breach thereof, shall c- governed by the law of the principal place of business of decided by arbitration in accordance with the Construc- the Architect. tion Industry Arbitration Rules of the American Arbitra- tion Association then obtaining unless the parties mutu- 11.2 Terms in this Agreement shall have the same mean- ally agree otherwise. No arbitration, arising out of or re- ing as those in AIA Document A201, General Conditions lating to this Agreement, shall include, by consolidation, of the Contract for Construction, current as of the date joinder or in any other manner,any additional person not of this Agreement. a party to this Agreement except by written consent con- 11.3 As between the parties to this Agreement: as to all taining a specific reference to this Agreement and signed acts or failures to act by either party to this Agreement, by the Architect, the Owner,and any other person sought any applicable statute of limitations shall commence to to be joined. Any consent to arbitration involving an ad- run and any alleged cause of action shall be deemed to ditional person or persons shall not constitute consent to have accrued in any and all events not later than the rele- arbitration of any dispute not described therein or with vant Date of Substantial Completion of the Work, and as any person not named or described therein.,This Agree- to any acts or failures to act occurring after the relevant ment to arbitrate and any agreement to arbitrate with an Date of Substantial Completion, not later than the date of additional person or persons duly consented to by the issuance of the final Certificate for Payment. parties to this Agreement shall be specifically enforceable _. 11.4 The Owner and the Architect waive all rights under the prevailing arbitration law. against each other and against the contractors, consult- 9.2 Notice of the demand for arbitration shall be filed in ants,agents and employees of the other for damages cov- writing with the other party to this Agreement and with ered by any property insurance during construction as set the American Arbitration Association. The demand shall forth in the edition of AIA Document A201, General Con- be made within a reasonable time after the claim, dispute ditions, current as of the date of this Agreement. The or other matter in question has arisen. In no event shall Owner and the Architect each shall require appropriate the demand for arbitration be made after the date when similar waivers from their contractors, consultants and institution of legal or equitable proceedings based on agents. such claim, dispute or other matter in question would be barred by the applicable statute of limitations. ARTICLE 12 9.3 The award rendered by the arbitrators shall be final, SUCCESSORS AND ASSIGNS and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. 12.1 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and ARTICLE 10 to the partners, successors, assigns and legal representa- tives OF AGREEMENT tives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall 10.1 This Agreement may be terminated by either party assign, sublet or transfer any interest in this Agreement upon seven days' written notice should the other party without the written consent of the other, fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. ARTICLE 13 10.2 This Agreement may be terminated by the Owner upon at least seven days' written notice to the Architect EXTENT OF AGREEMENT in the event that the Project is permanently abandoned. 13.1 This Agreement represents the entire and integrated 10.3 In the event of termination not the fault of the Ar- agreement between the Owner and the Architect and chitect,the Architect shall be compensated for all services supersedes all prior negotiations,representations or agree- performed to termination date, together with Reimburs- ments, either written or oral. This Agreement may be . able Expenses then due and all Termination Expenses as amended only by written instrument signed by both .--� defined in Paragraph 10.4. Owner and Architect. AIA DOCUMENT B141 •OWNER'ARCHITECT AGREEMENT• THIRTEENTH EDITION• JULY 1977• AIA • ®1977 8 B141-1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 • • ARTICLE 14 BASIS OF COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments to the Architect, and the other Terms and Conditions of this Agreement,as follows: 14.1 AN INITIAL PAYMENT of dollars($ 0.00 ) shall be made upon execution of this Agreement and credited to the Owner's account as follows: 14.2 BASIC COMPENSATION 14.2.1 FOR BASIC SERVICES,as described in Paragraphs 1.1 through 1.5, and any other services included in Article 15 as part of Basic Services, Basic Compensation shall be computed as follows: (Here insert basis of compensation, including fixed amounts, multiples or percentages,and identify Phases to which particular methods ol compensa- tion apply,it necessary.) • A fixed amount of five thousand five hundred dollars ($5,500) for schematic design, design development, construction documents and bidding/negotiations. An amount not to exceed one thousand dollars ($1,000) for construction administration. 14.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable: (Include any additional Phases as appropriate.) Schematic Design Phase: percent( %) Design Development Phase: $2,100 percent( %) Construction Documents Phase: percent( %) Bidding or Negotiation Phase: $3,400 percent( %) Construction Phase: (NDt to Exceed) $1,000 percent( %) 14.3 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES,as described in Paragraph 1.6,Compensation shall be computed separately in accordance with Subparagraph 1.6.2. MA DOCUMENT 9141 •OWNER-ARCHITECT AGREEMENT• THIRTEENTH EDITION•JULY 1977• MAO•Its 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D:C. 20006 B141-1977 9 • 14.4 COMPENSATION FOR ADDITIONAL SERVICES • 14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1.7, and any other services in- cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen- sation shall be computed as follows: (Here insert basis of compensation,including rates and/or multiples of Direct Personnel Expense for Principals and employees,and identify Principals and classify employees,if required. Identity specific services to which particular methods of compensation apply,if necessary.) o All additional services performed by the Officers and employers shall be at a rate of 3.0 times the direct personnel expense as defined in Article 4. o Interior design services other than those defined in Attachment "A" of this document. Compensation for these services shall be on an hourly basis. 14.4.2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical i- engineering services and those provided under Subparagraph 1.7.21 or identified in Article 15 as part of Aldldi- tional Services,a multiple of one and fifteen one—hundreths: ARTICLE 75 OTHER CONDITIONS OR SERVICES Payment for services rendered in this contract shall be in accordance with Article 6.1.2 MA DOCUMENT 1141•OWNER-ARCHITECT AGREEMENT•THIRTEENTH EDITION•JULY 1977• AIAS• 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N,W., WASHINGTON, D.C. 10006 8141«1977 11 This Agreement entered into as of the day and year first written above. OWNER ARCHITECT County of Orange CHR Associates, PA 106 E. Margaret Lane `.O. Draw-r 2678 Hillsborough, North arolina 27 516 '! a•el Hi 1 Nort Carolina BY. BY I11/ `I'l AIA 12 B141-1977 DOCUMENT AMERICAN B AGREEMENT EDITION INSTITUTE OF ARCHITECTS, NEW W YORK AVENUE, N' • A ®0 W., WASHINGTON,TI THE 20006 CUR ASSOCIATES ASSOCIATES Attachment "A" To B 141 Dated 1-14-8?. • January 13, 1987 Mr. Ken Thompson County Manager • 106 E. Margaret Lane Hillsborough, North Carolina 27278 Dear Ken: We appreciate this opportunity to continue our working relationship with Orange County by implementing the renovation work as outlined by our Facilities Study. We are pleased to submit this proposal for full architectural, engineering and interior space planning services for your project. Our services • break down in the following manner: 1. This includes the redesign of the third floor of the Courthouse as requested by the County Commissioners.. peg j gn Dey foment: 1. This involves developing a furniture plan for the first and third levels of the Courthouse and the upper and lower levels of the Agricultural Building. 2. The task necessary to produce these plans will include: • Inventory of Existing Furniture. • Meeting with Nine Departments.to Determine _ Furniture Layout. • List New Equipment Needs (If Any). • Draw Plans (Including Outlet Locations). 3. These furniture plans will aid in developing the construction documents but will not be included in the - final set of bid documents. Construction Documents: 1. These will contain notes, drawings and references necessary to execute the renovation of the Courthouse and the Agricultural Building, as described by the "Facilities Study." r' Mr. Ken Thompson • • January 13, 1987 Page 2 2. Specific items to be included are: • New Construction. • Demolition. • Details. • Notes Covering HVAC and Electrical Changes. • Finishes in the New First Floor Courthouse Waiting . Room. 1. Due to the fact that our estimate of the castor construction will be less than $30,000, we will execute the bid as a "Negotiated Proposal This allows us to invite three general contractors to bid with the understanding that they are responsible for all of the sub-contractors involved in the renovations. facatrus 1. This Phase shall consist of weekly site visits and shop drawing reviews for a period of approximately two months. Etta: 1. Our proposed fee for the work described above will be: • Schematic Design and • Design Development $ 2,100 • Construction Documents and • Bidding and Negotiation $ 1,400 • Total $ 5,500 • 2. Construction administration would be handled on an hourly basis not to exceed $1,000 (one thousand dollars). • • Mr. Ken Thompson January 13, 1987 Page 3 4 : We are committed to adhering to the schedule noted below and feel confident we can meet or exceed our projections. • • Schematic Design: Completed January 9, 19$7 (Pending No Further Cbangea) Design Development: Two Weeks Construction Documents: Four Weeks Estimated Completion Date: March 6, 1987 We are excited about serving Orange County and very much look forward to working with you on this project. Sincerely, CHR Associates, PA Werner Haus er, AIA Principal WH:mm SOUTH ORANGE RESCUE SQUAD P.O.Box A Grrboro, N.C.27510 19 January 1987 To: Orange County Commissioners From: Ray deFriess, South Orange Rescue Squad Reference: New County Ambulance I would like to recommend purchasing a Frontline Ambulance instead of the purposed Ashley vehicle. There are currently eleven ambulances in Orange County. This new unit would have a replacement for Unit #322. However I believe it has been decided to keep this unit and add the new one. Out of these eleven units the county owns four, plus the unit being considered now. The county has two Wheelcoachs, one Frontline, and one Starline Ambulance. SOBS owns 5 units all of which are Frontlines and OCRS owns two units, both which are Frontline. Oran a Count OCRS SCRS 322 Starline 324 Frontline 323 Frontline 325 Frontline 345 Frontline 345 329 Wheel Coach Frontline 349 Wheel Coach 346 Frontline 347 Frontline 348 Frontline The past service history from Wheel Coach at best can be describe as several days or weeks for their response. Frontline has a very excellenntrrecoorrddng in providing services and parts within a few hours to one day. From a Volunteer's standpoint it is very helpful to have all the units identica l. It makes it very easy to switch units during calls and for the volunteers and professional people to come and assist with large incidents. That makes for better service for the county. For the little difference that I have been told about between the Ashley Unit and the Frontline Ambulance, I feel theincrease from the less expensive to the Frontline a justified expense. The increase in cost will be very the benefits that will be received from just an uniformity in in that will be closer together, instead of farther away. trz.ei �- Zic 7 /rte hikibtelt SOUTH ORANGE RESCUE SQUAD P.O.Box A Carrboro, N.C.27510 19 January 1987 To: Orange County Commissioners From: Ray deFriess, South Orange Rescue Squad ; GI_ Reference: New County Ambulance I would like to recommend purchasing a Frontline Ambulance instead of the purposed Ashley vehicle. There are currently eleven ambulances in Orange County. This new unit would have a replacement for Unit #322. However I believe it has been decided to keep this unit and add the new one. Out of these eleven units the county owns four, plus the unit being considered now. The county has two Wheelcoachs, one Frontline, and one Starline Ambulance. SORS owns 5 units all of which are Frontlines and OCRS owns two units, both which are Frontline. Orange County OCRS SORS 322 Starline 324 Frontline 342 Frontline 323 Frontline 325 Frontline 345 Frontline 329 Wheel Coach 346 Frontline 349 Wheel Coach 347 Frontline 348 Frontline The past service history from Wheel Coach at best can be describe as poor, taking several days or weeks for their response. Frontline has a very excellent record in providing services and parts within a few hours to one day. From a Volunteer's standpoint it is very helpful to have all the units identical. It makes it very easy to switch units during calls and for the volunteers and professional people to come and assist with large incidents. That makes for better service for the county. For the little difference that I have been told about between the Ashley Unit and the Frontline Ambulance, I feel theincrease from the less expensive to the Frontline a justified expense. The increase in cost will be very small in terms of the benefits that will be received from just an uniformity in vehicles that will be closer together, instead of farther away. Sio P4 za.e re.t.• 7"11--e he---1 a I 1 X/Whe"pp Peg_ M DRAFT OUTLINE OF AGREEMENT IN PRINCIPLE FOR DISCUSSION BY JOINT PLANNING/ WATERSHED WORK GROUP 1/21/87 4:30 Carrboro Town Hall Carrboro, Chapel Hill, and Orange County agree to proceed as follows: 1. Commission a water supply watershed study covering University Lake and Cane Creek; study to consider among other things, the means of protection to be used in these areas (clustering, water and sewer extension policy, annexation policy, etc.) ; committee with equal representation from each elected' board, and technical advisory group to participate in definition and decisions concerning study 2. Commission/undertake rural buffer study, to include standards and means of maintenance (such as water and sewer extension policy, clustering, impact fees, annexation policy, funding for acquisition of open space, etc.) 3. Review by staff and planning boards of County and Carrboro ordinances in water supply watersheds to determine need for changes to bring into conformity 4. All agree to enter into joint planning agreement as soon as possible 5. All agree to review status of OWASA and relationship of OWASA to elected boards and respective jurisdictions 6. All agree to work to develop effective system of conservation easeme:its for use to protect watershed and rural buffer areas 7. County to go to public hearing on moving transition area line north of Carrboro back to its earlier position (giving Carrboro larger transition area to north to reduce pressure on watershed) ; County also to go to hearing considering advisability of supporting change in extraterritorial jurisdiction lines to swap area now in watershed for equivalent area (based on capacity) north of town boundary; Chapel Hill to support both proposals; Chapel Hill and Carrboro request hearing to be held 2/17 or 2/23 8. Carrboro to defer action on density changes in University Lake watershed until County resolves its position (or until watershed study complei Chapel Hill/Carrboro 9. Chapel Hill, Carrboro, and County agree that joint/courtesy review a -ea will be established in the northern rural buffer area between 1-40 a-td line _used' on tentative County-Chapel Hill joint agreement map 10. Carrboro to defer requesting water and sewer extensions into Univers .ty Lake watershed until watershed study is complete 11. Chapel Hill and Carrboro to agree not to annex into the rural buffer or into each others' transition areas (either voluntary or involunta"y annexation) 12. Carrboro to agree not to annex into watershed extraterritorial jurisdiction pending completion of watershed study 13. Pending projects subject to review by Carrboro to be considered with eye to watershed questions raised, and to legal requirements and equity isstes County and Chapel Hill positions may continue to be taken by their 01 /1SA reps DRAFT OUTLINE OF AGREEMENT IN PRINCIPLE FOR DISCUSSION BY JOINT PLANNING/ WATERSHED WORK GROUP 1/21/87 4:30 Carrboro Town Hall Carrboro, Chapel Hill, and Orange County agree to proceed as follows: 1. Commission a water supply watershed study covering University Lake and Cane Creek; study to consider among other things, the means of protection to be used in these areas (clustering, water and sewer extension policy, annexation policy, etc.); committee with equal representation from each elected board, and technical advisory group to participate in definition and decisions concerning study 2. Commission/undertake rural buffer study, to include standards and means of maintenance (such as water and sewer extension policy, clustering, impact fees, annexation policy, funding for acquisition of open space, etc.) 3. Review by staff and planning boards of County and Carrboro ordinances in water supply watersheds to determine need for changes to bring into conformity 4. All agree to enter into joint planning agreement as soon as possible 5. All agree to review status of OWASA and relationship of OWASA to elected boards and respective jurisdictions 6. All agree to work to develop effective system of conservation easeme:its for use to protect watershed and rural buffer areas 7. County to go to public hearing on moving transition area line north of Carrboro back to its earlier position (giving Carrboro larger transition area to north to reduce pressure on watershed); County also to go to hearing considering advisability of supporting change in extraterritorial jurisdiction lines to swap area now in watershed for equivalent area (based on capacity) north of town boundary; Chapel Hill to support both proposals; Chapel Hill and Carrboro request hearing to be held 2/17 or 2/23 8. Carrboro to defer action on density changes in University Lake watershed until County resolves its position (or until watershed study complet 9. Chapel Hill, Carrboro, and County agree that Chapel a--ea will be established in the northern rural buffer area between I-40 a-id line .usedion tentative County-Chapel Hill joint agreement map 10. Carrboro to defer requesting water and sewer extensions into University Lake watershed until watershed study is complete 11. Chapel Hill and Carrboro to agree not to annex into the rural buffer or into each others' transition areas (either voluntary or involuntay annexation) 12. Carrboro to agree not to annex into watershed extraterritorial jurisdiction pending completion of watershed study 13. Pending projects subject to review by Carrboro to be considered with eye to watershed questions raised, and to legal requirements and equity isstes County and Chapel Hill positions may continue to be taken by their OWASA reps O R A N G E C O U N T Y INTEROFFICE MEMORANDUM TO: COUNTY MANAGER FROM: PLANNING DIRECTOR DATE: JANUARY 16, 1987 SUBJECT: RURAL BUFFER STUDY OUTLINE Attached is the proposed outline for completing a study of the Rural Buffer as requested by the Board of Commissioners. The proposal was developed with the assistance of Current and Comprehensive Planning Divisions. The study approach does not involve the preparation of a new plan for the Rural Buffer; the goal is to focus only on important issues and not "re-invent the wheel". The use of 1-2 page summaries achieves this purpose and provides the means for consolidating staff findings into a single report. The study is divided into three parts: data and analysis; policy analysis; and implementation programs. The calendar for completion is as follows: Data summaries due January 30 Current policy summaries due January 30 Updated policy summaries due February 6 Current implementation February 6 measures summaries due Updated implementation February 13 measures summaries due Planning Board/TAC review February 17 BOCC review February 18 Public hearing March 10 Weekly staff meetings are to be held to review summaries and hear progress reports. The involvement of both Chapel Hill and Carrboro planning staffs will be sought. Should you have questions regarding the study approach. please advise. killit444;1)(WIAZD Marvin Collins Planning Director R U R A L B U F F E R S T U D Y DATA AND ANALYSIS 2BE$: Review/update/collect. analyze and document data used as basis for Rural Buffer policies. Staff pA A NEEDS: Review Update Collect AssiaDment Water ResouLceA Ground Water Basins X Brad T. Watershed Hydrology X Brad T. Well Contamination X Brad T. Soil Resources Soil Stability X Gene B. Septic Tank X Gene B. Suitability Septic Tank X Gene B. Failure Rates Agricu].tu;Al Resource D Farms in Use Value X Don P. Prime Farmlands X Don P. Plant/Animal Resources Endangered Species X Brad T. Id/Mineral ResourCPP Slope Analysis X Emily C. Topography X Emily C. Geologic Analysis X Emily C. ELsagt ResolUpis Vegetative Types X Gene B. Aesthetic c Cultural and Recreational Resou;ccS Parks/Recreation X M.A.Black Cultural/Historic X Brad T. Visual Amenities X Emily C. inaaatructure Water/Sewer Service X Brad T. Schools X Greg S. Police. Fire. Rescue X Greg S. Solid Waste Disposal X Gene B. R U R A L B U F F E R S T U D Y DATA AND ANALYSIS (CONTINUED) Staff DATA NEEDS: Review. Update Collect Assignment. Cizcu. n Streets/Highways X Greg S. Railroads X Greg S. Transmission Lines X Greg S. Transit X Greg S. Community Development. Existing Land Use X Gene B. Population/Housing X Brad T. Development Activity X Greg S. PRODUCT: 1-2 page written summary of each element identifying the following: (1) Descriptive Data; (2) Quantitative Data; (3) Issues/Implications; and (4) Reference Materials. Map(s) displaying data; uniform base of 1" = 1.000". DUE DATES: January 23 -- Staff meeting/progress reports. January 30 - Staff meeting/summaries due/progress reports. R U R A L B U F F E R S T U D Y POLICY ANALYSIS TASK: Review. analyze, update and document policies. plan proposals and standards for issues relevant to the Rural Buffer and which guide private and governmental action. DEFINITIONS: Policy: A specific statement guiding action and implying clear commitment. Example: "Recreational uses in stream buffers shall be limited to those activities which are compatible with maintaining the environment with a minimum of disruption. " G2a�l : The ultimate purpose of an effort stated in a way that is general in nature and immeasurable. Example: "To enhance the open space amenities of the community. " Objective: A measurable goal. Example: "To reduce peak hour traffic congestion to service level 'C' by 1984. " Plan Prop95al: An explanation of how policies specifically apply to an area. Example: "Establish a greenbelt along River X running from point Y to point Z. " Note: a plan proposal can also take the form of a diagram. Standard: A specific. often quantified guideline defining the relationship between two or more variables. Standards often translate directly into regulatory controls. Example: Three to six dwelling units per acre (moderate density residential) . REVIEW: Current policies. goals. objectives. plan proposals and standards in Rural Buffer according to plan element. ***************************************************************** Element Policy goal Pbjeci ive Propo$11l.. Standard L_and Use X X X X X circji,ation X X X X X llous.ina X X X X X Open Z.gace X X X X X Conservation X X X X X , th/Safety X X X X X ***************************************************************** ANAJYSIS: Comparison of "Current Policies" and "Issues/Implications" identified in Data And Analysis. including areas of similarity/divergence. UPDATE: Policies. goals. objectives, plan proposals and standards for Rural Buffer. PRODUCT: 1-2 page written summary of current policies. goals, objectives. plan proposals and standards for each Plan Element. including a list of reference materials for each. 1-2 Page written summary identifying similarity/divergence between issues and current policies. goals, objectives. plan proposals and standards. 1-2 Page written summary of proposed changes/additions to current policies. goals. objectives. plan proposals and standards for each Plan Element. Map(s) displaying plan proposals (1" = 1.000") . STAFF ASSJGNMENT: Comprehensive Planning Division DUE DATES: January 23 - Staff meeting/progress reports. January 30 - Staff meeting/current policy summaries due/compare current policy with issues/implications/progress reports. February 6 - Staff meeting/updated policy due/progress reports. R U R A L B U F F E R S T U D Y IMPLEMENTATION PROGRAM TgSK: Review, analyze, update and document a coordinated set of specific measures and actions to be used in carrying out the policy of the Rural Buffer plan. DEFINITIONS: Implementation program: A coordinated set of measures to carry out the policies of the plan. Example: Open space action program for implementing open space policies. 1I lementation Measuje: An action, procedure, program or technique that carries out plan policy. Example: "Develop a resource protection overlay zoning classification and apply it to all resource protection areas identified in the plan. " REVIEW: Current implementation measures used in carrying out the policies of the countywide Land Use Plan and the Joint Planning Area Land Use Plan, including provisions of the Zoning Ordinance, Subdivision Regulations, Flood Damage Prevention Ordinance, Erosion and Sediment Control Ordinance, and N.C. State Building Code. Implementation measures used by other jurisdictions► including but not limited to. the following: Implementation Measure Jurisdicti= Planned Unit Development Cary, N.C. Loudoun County. Va. Montgomery County. Md. Prince George' s County. Md. Transfer Development Rights Montgomery County. Md. Pinelands. N.J. Performance Zoning Bucks County. Pa. Points System Fort Collins. Col. Hardin County. Ky. Adequate Public Facilities Fairfax County, Va. Montgomery County. Md. Impact Fees Orange County. Fla. Orange County, Calif. Raleigh. N.C. Conventional Zoning Montgomery County. Md. Prince George' s County. Md. R U R A L B U F F E R S T U D Y IMPLEMENTATION PROGRAM (CONTINUED) Implementation Measure Jurisdiction Cluster Zoning Montgomery County. Md. Acquisition Montgomery County. Md. Boulder, Col. Urban/Rural Service Areas Salem, Oregon Montgomery County. Md. Prince George' s County. Md. Dedication/Payment Loudoun County. Va. Boulder, Col. ANALYSIS: Comparison of implementation measures, local and otherwise. with policies. goals. objectives. plan proposals and standards to: (1) Determine effectiveness of current implementation measures; and (2) Identify measures used in other jurisdictions which are applicable locally, including an assessment of social and economic impacts, and legal and financial implications. UPDATE: Procedures. programs and techniques for carrying Rural Buffer policies. PRODUCE': 1-2 page written summary of each implementation measure currently used in carrying out Rural Buffer policies. including list of reference materials. 1-2 Page written summary of each implementation measure currently used by other jurisdictions. including statement of applicability to Rural Buffer. 1-2 Page written summary of proposed changes/additions to current implementation measures used in carrying out Rural Buffer policies. Draft ordinance amendments for proposed changes/additions to current implementation measures. STAFF ASSIGNMENT: Current Planning Division DUB PATES: February 6 - Staff meeting/current measures summaries due/progress reports. February 13 - Staff meeting/updated measures summaries due/progress reports. To: Orange County Commissioners From: Dick Helwig, on behalf of Telecommunications needs. Date: January 20, 1987 Re: RDU-Chapel Hill, Durham EAS I have recently become aware that Mr. John Brantley of the Raleigh Durham Airport Authority has been talking with Southern Bell and General Telephone about establishing Extended Area Service between the Airport and Durham and Chapel Hill. The Airport and Southern Bell jointly approached the Utilities Commission on January 12, 1987 formally seeking approval for such service. While several proposals to establish the costs of such service were put forth, it seems likely that the Utilities Commission will authorize a calling zone much like that in the Triangle, with the businesses there (in the airport's exchange) paying both sides of an agreed upon surcharge for two-way EAS. After some discussions with the Public Staff of the Utilities Commission, I feel that Orange County should approach Mr. Brantley proposing that he amend his original request to include all of Orange County, not just Chapel Hill. We should call to his attention that 1) the SMSA consists of Orange County and Durham County and Wake County; 2) that the vast majority of the county's industrially developable land is not in Chapel Hill; 3) that the major intersection of two interstates is in Centel and Mebane Home Phone service areas - and that this represents the potential for major air-freight (and passenger) business that might just go to Greensboro's airport; 4) that there is currently an EAS proposal for Hillsborough, Chapel Hill and Durham; 5) Treyburn is quite likely to spill directly over into Orange County areas above Chapel Hill and 6) that such an amendment will not jeopardize the Airport's EAS proposal. I recommend that you authorize Commissioner Chair, Shirley Marshall to take a small delegation (perhaps Myself, Todd Zapolski or George Horton, Sylvia Price and John McKee) to John Brantley of the Airport Authority with this proposal. There is only about a two-week window for obtaining positive reception of this proposal, so time is of the essence. After that time, or with no interest from the Airport, we'd have to go it alone as an add-on directly with the Utilities Commission. With the Airport 's offer to pay the surcharge, it 's best if we convince them to request the inclusion of all of Orange. Clearly, I suggest, we must must run with this opportunity as we prepare Orange County (not just Chapel Hill) to fully participate in the blossoming Triangle metropolitan community. (See attached correspondence) . . 11119priilL D 4 •"! via ) 4 CA Southern Bell . JAN 5 rn : Cart E.Swearingen Post Ottice BOX 30188 �/ Assistant Vice President ;,, - Charlotte,North Carolina 28230 I er F p. 55 • 0..7A,z5fKi, 71e(704)37B8741 AG M� . 7comm December 31, 1986 r '• . `-, ;Comm At+9 / ACCCk 1• '� .�. '11t`k Mr. Robert O. Wells, Chairman 1,°a^ AJt VS North Carolina Utilities Commission Post Office Box 29520 :O+e_A Raleigh, North Carolina 27626-0520 • SQ.ssOm - b�15 Dear Chairman Wells: During this past year, there has been an increase in the public interest in addressing Extended Area Service (EAS) issues in various locations in North Carolina. The area centered around the local calling boundaries of the Raleigh- Durham Airport customers, has perhaps, been the location receiving the most attention. Ten large business customers with work operations at the RDU Airport wrote Southern Bell, General Telephone and the North Carolina Utilities Commission requesting assistance in addressing their calling needs to the Raleigh, Durham and Chapel Hill areas. See Attachment A for copies of these letters. In response to the requests for EAS throughout North Carolina, Southern Bell filed a proposed tariff on May 23 , 1986, with a Matrix for determining EAS rates on routes where the Commission has determined that a sufficient community of interest exists based on the results of a customer body poll. It was intended that the Matrix, while applicable on a statewide basis, would assist in the expeditious processing of EAS requests. The EAS Matrix tariff in Docket No. P-55, Sub 870 has been suspended pending the review of responses to the Commission's request for additional information in Docket No. P-100, Sub 89 in the Investigation of the Manner in which Extended Area Service is implemented in North Carolina. This September 25, 1986, Order stated that "regarding all future EAS proposals, all decisions requiring the polling of customers will be suspended pending resolution of this investigation" . Southern Bell fully supports the Commission's efforts in seeking information regarding EAS in North Carolina. A ScJ TH Campeny Mr. Robert 0. Wells, Chairman Page 2 However, we also are very cognizant of the expressed needs of those business customers at the RDU AIRPORT as shown on the map in Attachment B. We, would request that the Commission authorize Southern Bell to poll its Chapel Hill and RDU Airport customers using the rates found in the May 23, 1986, EAS Matrix tariff, on an interim basis, pending the results of Docket No. P-55, Sub 870. By using these rates, we could expedite the process of. seeking the approval or disapproval of such an EAS offering between the following locations: 1. RDU Airport to Chapel Hill 2 . RDU Airport to Durham 3 . Chapel Hill to RDU Airport The following EAS Matrix tariff information would be applicable in the polling process: Mileage Lines and Trunk Incremental Increase Band in Added Exchange Res. Bus. PBX RDU 17 - 20 14,000 - 80, 000 1. 00 2. 30 4 . 04 Airport to Chapel Hill RDU 11 - 16 over 80, 000 1.90 4 .40 7 . 70 Airport to Durham Chapel 17 - 20 0 - 14 , 000 . 34 .78 1. 35 Hill to RDU Airport By using the above Matrix rates, it can be seen that a RDU Airport business customers would have an incremental increase of $6.70 ($2 . 30 to Chapel Hill and $4 .40 to Durham) in its local telephone service monthly rate if the customers voted in favor of such an arrangement and the Commission approved their request. With the Commission's authorization by January 15, 1987 , Mr. Robert 0. Wells, Chairman Page 3 Southern Bell could poll the RDU Airport and Chapel Hill customers and report the results to the Commission by April 1, 1987. Should an EAS serving offering be granted, Southern Bell could then move ahead in its planning and implementation. Your assistance in this matter would be greatly appreciated. Yours truly, • Assistant Vice President Attachments CC: Telecommunications Specialist Attorney General Legal Counsel Public Staff 410` ........b.. .... ....... ....• ... ... __ •._ . e -- % \ .• -.--•• .. . Ilir V 441111" 46 In I" ♦ ;A Q, • I. Imo, ` � S��► p�O `� �� % X09 1 CD . � �. aa 1 `•Svc h . L-. _. . . ® .. .y. - y� �.�� --✓ tr • ir....0,Z e. . q•s 3 i"44" 7 c.C.' .w#A.(rt \- t. • :1:1'!• ' piP , . ..„ .. ,t, / A.171. 1 p T N �'' d • ae� a = w CI �p� J kt Z ..ti.. . r ~_ y Aiii ./ b. (.•://: 9'1-'0 li.t: .- . -' .': .- ''-_ --='.-'. • --L-N.-..-'7-... -.. :'''' _ ,------ - / tali •.-:-.." ----. NI. — )s g i:: ~ fir, e - ,r- 4/ ' .00.4... - 03 - L \ 0 \a• -{�� � e- I •-.../ �. Y te O�__- - r, , ms • • ,-;;..• .4,,,,. a s -.."- . . Mr: • • . •. ../. _ — :ft - - -- ' .0. ± '�O LEGEND _ f 4.. / .. 41,-- EXCHANGE SERVICE AREA BOUNDARY• Q PVT. LINE SERV. AREA & ZONE BOUND- - � f..9- ..9 - . ARY• S• -+ AIRPORT N.C. BOUNDARY ATTACHMENT A Correspondence to Southern Bell from the following Business customers. Date Official Business December 13 , 1985 John C. Brantley Raleigh-Durham Airport Director Airport Authority December 18 , 1985 Dan White Flying Tigers Sales Manager December 20 , 1985 W. A. Pyler US Air, Inc. Director, Communications December 30, 1985 Robert E. Muller National North Carolina Weather Service Area Manager December 30 , 1985 Gary A. Wilser Raleigh Flying Vice President - Service, Inc. General Manager December 31 , 1985 P. M. Pichichero TWA Station Manager Airport Operation January 14 , 1986 Francis G. Colonna Triangle President Rental January 20, 1986 Charlie W. Greene Eastern Airlines Manager, Communi- cations Networks January 28 , 1986 James S. Martin American Airlines Vice President - Data Processing and Communication Services January 30 , 1986 R. E. Woodyard Delta Airlines Director - Communications Lesli RALEIGH-DURHAM AIRPORT AUTHORITY Rt. 1, Box 500, Morrisville, N.C. 27560/919-781-0200/919-596-2321 JOHN C. BRANTLEY DUIRMAM RALEIGH WAKE COuNri DURHAM COUNTY AIRPORT DIRECTOR WILLIAM A CLEMENT, JOHN B. HARRIS, Jfi.. SMEDES YORK BERT COLLINS CHAIRMAN VICE-CHAIRMAN E. B. HARDIN. JR. (SABELLE WOO BRANTLEY DELOATCHE GEORGE S.WILLOUGHBY. .M SECRETARY TREASURER December 13, 1985 Mr. Jere A. Drummond Vice President for North Carolina Southern Bell Telephone 1010 Southern National Center Charlotte, North Carolina 28202 Dear Mr Drummond: As the governmental entity which operates the Raleigh-Durham Airport, the Raleigh-Durham Airport Authority is naturally concerned with providing as good and effective service to the airport's users and tenants as possible. In the area of telephone service, we are confronted with a situation which has long been a source of significant difficulty, particularly for the public which uses the airport. An individual placing a local call from the airport cannot use the same telephone line to call any of the three principal cities served by RDU - namely, Raleigh, Durham and Chapel Hill - but must use a different line for local service to each of the three cities. Because of this situation, we must have public telephones for each of the three cities as well as other telephones for credit card use in our terminal buildings, thereby substantially increasing the total number of telephones in the buildings, producing considerable confu- sion (and frequently extra expense) for the public, especially for those not residing in the Triangle area who don't realize that three different exchanges exist, and increasing the expense to Southern Bell and GTE as well. The Airport Authority and the airport tenants also are affected by the sane situation which requires that we have separate lines for each of the three cities or, alternatively, make long-distance calls to one or two of them and force the public placing incoming calls to these parties to do likewise. With the volume of telephone communications taking place to and from RDU, this is un- necessarily inconvenient and expensive. The existence of a central telephone exchange such as is operated within the Research Triangle Park would rectify this situation and be of major benefit to all parties placing calls to and from RDU. Our situation is virtually identical to that at the Dallas-Fort Worth Airport, where a central exchange is operated by agreement between GTE of the Southwest and Southwestern Bell permitting local calls to both Dallas and Fort Worth to be made from the same telephone line. The Airport Authority is very interested in and and wishes to call upon both Southern Bell and GTE to work out arrangements for the establishment of a central exchange to serve RDU as soon as is reasonably- possible. With the forthcoming operation of an airline hub at RDU by American Airlines beginning in December 13, 1985 Page 2 July 1987 accompanied by other substantial facility and service additions at the airport over the next Several years , the volume of telephone communications originating at and destined to RDU will be increasing dramatically in the very near future. Accordingly, we are most hopeful that a relatively rapid and posi- tive response to our needs will be forthcoming from Southern Bell and GTE and that central exchange service can be provided here without delay. We are quite confident that the implementation of such service will prove to be cost benefi- cial to the telephone companies and certainly will be very well received and utilized by the airport users and tenants. We will greatly appreciate your favorable consideration of our request and look forward to hearing from you in this regard in the near future. For your information, we have directed a companion communication to Mr. Payton F. Adams of GTE as well . Thank you for your attention to this matter. Sincerely, G. n C. Brantley Airport Director cc: Mr. Robert Q. Wells 4 • NORTH CAROLINA PUBLIC STAFF;` UTILITIES COMMISSION - January 9, 1987 The Honorable Robert 0. Wells, Chairman North Carolina Utilities Commission Post Office Box 29510 Raleigh, North Carolina 27626-0520 Re: Docket No. P-55, Sub 879 • Request by Southern Bell Telephone and Telegraph Company to conduct EAS Poll Dear Chairman Wells: This is in response to the letter dated December 31, 1986, from Carl Swearingen, Assistant Vice President of Southern Bell , concerning Extended Area Service between the Raleigh-Durham Airport and Chapel Hill and between the Airport and Durham. The Public Staff is aware of the expressed needs of business subscribers at the Airport and supports Southern-Bell in its desire to meet those needs. Nevertheless, we do not believe that Southern Bell 's request to poll its customers using the EAS matrix proposed in Docket No. P-55, Sub 870, is appropriate or justified. As an alternative, we recommend that the Commission direct both Southern . Bell and General Telephone Company (which serves Durham and is also involved) to conduct cost studies and to do so expeditiously. If the resulting increases are not de minimis, meaningful polling can then • proceed. Our concerns with Southern Bell 's request are as follows. First of all , . the Commission has postponed consideration of the proposed matrix pending the outcome of generic investigation into the manner in which EAS is implemented in North Carolina in Docket No. if-100, Sub 89. It would be altogether premature to poll customers on the basis of rates which have not been and may never be approved. No one, including Southern Bell , knows whether or not the matrix rates accurately reflect the costs that would be incurred in providing EAS between the Airport and the Chapel Hill exchange. If the proposed matrix were used for polling purposes, it is virtually certain that subscribers in the Chapel Hill exchange would reject the EAS because of the increase in rates. The Commission would Robert P.Gruber,Executive Director P.O.Box 29520• Raleigh,North Carolina 27626-0520. 919 733-2435 An Equal Opportunity,Affirmative Action Employer • The Honorable Robert 0. Wells, Chairman Page Two January 9, 1987 then have several options from which to choose, including the following: to authorize two-way EAS and require Southern Bell to absorb the Chapel Hill increment; to authorize two-way EAS and require the Airport subscribers to pay the Chapel Hill increment; to authorize one-way EAS only; to authorize no EAS at all . Without knowing what the actual costs are, it would be difficult if not impossible for the Commission to determine which of these options is fairest both to Southern Bell and its subscribers. In addition, the letter makes only passing mention of General Telephone Company and the Durham exchange. The Commission would be well advised to consider the Airport subscribers' desire and need for EAS to and from Durham as well as to and from Chapel Hill before proceeding in the matter. General , however, has no EAS matrix either approved or pending. Thus, cost studies should be performed by General before a decision is made to poll the Durham subscribers. In summary, Southern Bell 's request to poll Chapel Hill and Airport subscribers using the proposed matrix rates on an interim basis is unsound both substantively and procedurally. The Public Staff believes that the long-range needs of the Airport subscribers for two-way EAS would be better served by requiring Southern Bell and General to conduct cost studies upon which all parties could make informed decisions. Sincerely yours, Robert P. Gruber RPG:j j cc: Mr. Carl E. Swearingen Mr. Terry M. Desmond Commissioners Commission Staff Attorney General lINrING TIGERS FLYING TIGERS ROUTE 1 BOX 45&C RA(.E1GH•DURHAM AIRPORT • MORRSVR.LE.NC 27560 December 18, 1985 Mr. Jere A. Drummond - Vice President for North Carolina Southern Bell Telephone 1010 Southern National Center • Charlotte, NC 28202 Dear Sir: - We at Flying Tigers, a major airfreight airline operating at the Raleigh- Durham Airport, are most concerned with the sub-standard telephone service available in this area. Our business is 99Z generated through the telephone system, and the current situation here is a serious problem for our customers. We solicit your help immediately to install the modified extended area - telephone service for the RDU Airport and its tenants. Sincerely, L Dan White Sales Manager Flying Tigers DW:pn j cc: John Brantley/RDU Airport Authority Cal Edmondson/RDU Airport Authority i 1 ` U.S. DEPARTMENT OF COMMERCE ANtpationalWOcleeanic and Atmospheric Administration �•.. •1 � �aT DA-ur isi irf oRr ERVICE 9 Post Office hi 165 Norrisrille, NC 27560 December 30, 1983 Mr. Jere A. Drummond • Vice President for North Carolina, Southern Bell Telephone Co. 1010 Southern National Center Charlotte, NC 28202 Dear Mr. Drummond, The National Weather Service is a service oriented government organization. As such, we provide information in response to public telephone cells. We are located at Raleigh—Durham Airport, midway between Raleigh, Durham and Chapel Hill. Yet because we are in the Raleigh telephone exchange area, we are unable to provide the same degree of service to the other two communities. Residents of Durham and Chapel Hill must call long distance to request the same information that is available to the residents of Raleigh with a local call The existence of a central telephone exchange such as is operated within the Research Triangle Park would rectify this situation. This service would be of major benefit to the public as well as providing better service for us to contact these communities for the rapid dissemination of warnings and advisories. It is my understanding that in the Dallas—Fort Worth Area, GTE of the Southwest and Southwestern Bell have arranged for a central exchange to serve the airport from both cities. This also allows calls from the airport to both cities on the same phone lines. This type of agreement in the RDU area would greatly benefit our services to the public and would probably be cost effective to the telephone companies involved. We would appreciate your favorable consideration of this request. We are directing a similar correspondence to GTE and the NC Utilities Commission- Sincerely, 6".7.0eAvp., Robert E. Muller, - North Carolina Area Manager, National Weather Service �+ F r{ N (N4 �MP LYE WASHINGTON MATIONAL AI/l/OIIT•WASHINGTON,PL.azei Decker 20, 1985 Mr. Jere A. Drummond Vice President for North Carolina Southern Bell Telephone 1010 Southern National Center ► Charlotte, N. C. 28202 Dear Mr. Drummond, As a passenger carrier airline serving the Raleigh, Durham and Chapel Hill area from the Raleigh-Durham Airport, USAir is interested in pro- viding the traveling public with the best and most cnvenlent service possible. In the area of telephone service, we are confronted with a situation which has long been a source of significant difficulty, particularly for the public which used the airport. An individual placing a local call from the airport cannot use the same telephone line to call any of the three principal cities served by RDU - namely, Raleigh, Durham and Chapel Hill - but must use a different line for local service to each of the three cities. Because of this situation, . we must have public telephones for each of the three cities as well as other telephones for credit card use in our terminal buildings, there- by substantially increasing the total number of telephones in the buildings, producing considerable confusion (and frequently extra - expense) for the public, especially for those not residing in the Triangle area who don't realize that three different exchanges exist, and increasing the expense to Southern Bell and GTE as well. As an airport tenant we are also affected by the same situation which requires that we have separate lines for each of the three cities or, alternatively, make long-distance calls to one or two of than and force the public placing incoming calls to these parties to do like- wise. With the volume of telephone communications taking place to and . from RDU, this is unnecessarily inconvenient and expensive. The existence of a central telephone exchange such as is operated within the - - Research Triangle Park would rectify this situation and be of major benefit to all parties placing calls to and from RDU. Our situation is virtually identical to that at the Dallas-Fort Worth Airport, where a central exchange is operated by agreement between GTE of the Southwest • and Southwestern Bell permitting local calls to both Dallas and Fort Worth to be made from the same telephone line. • • USAir is very interested in and wishes to call upon both Southern Bell and GTE to work out arrangements for the establishment of a central exchange to serve RDU as soon as is reasonably possible because of planned and anticipated growth of the airport and the Raleigh, Durham and Chapel Hill Triangle. Accordingly, we are most hopeful that a relatively rapid and positive response to our needs will be forthcoming from Southern Bell and GTE and that central exchange service can be provided here without delay. We are quite confident that the implementation of such service will prove to be cost beneficial to the telephone companies and certainly will be very well received and utilized by the airport users and tenants. We will greatly appreciate your favorable consideration of our request and look forward to hearing from you in this regard in the near future. For your information, we have directed a similar communication to Mr. Payton F. Adams of General Telephone as well. Thank you for your attention to this matter. Sincerely, t W. A. r Director-Communications USAir, Inc. P} MTX/dp cc: J. C. Brantley R. O. Wells A • si 1 • n ;J • t0 2 RALEIGH FLYING SERVICE, INC. RALEIGH-DURHAM AIRPORT P. O. BOX 1 -, MORRISVILLE. N. C. 27560 PHONE: RALEIGH 1619) 762.3313 • DURHAM MIR) d6=•44•i December 30, 1985 Mr. Jere Drummond Vice President for North Carolina Southern Bell Telephone 1010 Southern National Center • Charlotte, NC 28202 Dear Mr. Drummond: . I am writing this letter to express my interest for the establishment of a central telephone exchange to serve the Raleigh-Durham Airport whereby local calls could be made to and from the Airport and the cities of Raleigh, Durham, and Chapel Hill. As presently exists, we must maintain several company lines for each city and diff- erent public telephones for each city, which generates considerable confusion and frustration for the travel- ing public which we serve. Raleigh Flying Service is a fixed base operator which serves local and transient General Aviation aircraft. We are located approximately in the center of the three respective cities and it would seem to make a great deal of sense for all three cities to have equal access to the Airport through local telephone service. The Raleigh-Durham Airport is the gateway to the Trian- gle area and I consider convenient telephone access to be very important to all Airport users and tenants and the entire local economy. Thank you for your consideration is this matter. - ` Sincerely, dA!!22447 Gary A. Wilser Vice President General Manager gaw/j3 cc: John Brantley, Raleigh Durham Airport Authority ! Y�� .:ar1.4: :rim:. .i.+r' a1•�-�_.e.--.l.a,/�.•r�+r��a--rmy� wr°�-F•.�.err.-- r �'+..._7_���.TTf...�....:..r..�--..,.y �. -r. -.. �. �E4 .� --..r,p•~'r�r..r;. RALEIGH-DURHAM AIRPORT, RT. 1 BOX 554. MORRISV2tE. NC. USA 27560 • • Mr. Jere A. Drummond Vice President for North Carolina Southern Bell Telephone 1010 Southern National Center Charlotte, North Carolina 28202 December 31, 1985 Dear Mr. Drummond: • • Trans World Airlines operating out of the Raleigh/Durham Airport requests your review of the telephone service provided for the:Prublf,c=arid:the=Airport tenants. Placing of calls to Raleigh,Durham, Chapel Hill requires the use of three different telephone lines and exchanges. This situation necessitates the Airport to have fifferent lines and telephones in the Terminal Buildings thereby increasing substantially the number of telephone units and producing considerable confusion, expense for the travelling Public and the Airport tenants. Trans World Airlines in support of the above Communities through Public needs incurrs increasing expenses through the use of three different telephone exchanges to and from the Public. Cost and service are our prime concern and we would appreciate your review and consideration for the installation of a Central Telephone Exchange such as now operating within the. Research Triangle Park. Please feel free to contact me should' you require any further information. Sincerely, P.M.Pichichero Station Manager Airport Operation TRANS ` o ~?Lo 42732.ilIL@ oOoga • ji) `yTR;N1GLE :11" RENAL CAR .WRUCK•V104 RALEIGH—DURHAM AIRPORT RALEIGH, N.C. 27606 4100 WESTERN BOULEVARD (919) 782-3464 RALEIGH, N.C. 27606 (919)851-2555 January 14, 1986 Mr. Jere A. ,Drummond Vice President for North Carolina Southern Bell Telephone 1010 Southern National Center Charlotte, N.C. 28202 Dear Mr. Drummond, As a tenant of the Raleigh-Durham Airport doing business on airport property servicing the Raleigh, Durham, and Chapel Hill area, I am writing to request Modified Extended Area Telephone Service for the Raleigh-Durham Airport. Given the geographical location of our business and the market we serve (Raleigh, Durham, and Chapel Hill), I feel that it would be a tremendous public service if our local customers would be able to call us on a local no charge access basis. Our business receives approximately thirty to forty long distance calls per day and, as such, our customers must pay a toll for this service. We return the same approximate amount of long distance phone calls. Since the Raleigh-Durham Airport is charged with servicing all the citizens of Wake, Durham, and Orange Counties, I see no reason why citizens from Orange and Durham Counties must pay for communicating with the airport and its tenants while the citizens of Wake do not. I feel that it would be an excellent public service if we could receive EAS service for the Raleigh- Durham Airport to allow us to grow and serve the public in an efficient manner. • FOR RESERVATIONS OUTSIDE N.C. CALL 1-800-643-RENT IN N.C. CALL COLLECT(919)782-3464 } Mr. Jere A. Drummond Page 2 January 14, 1986 I certainly feel that this EAS Service is as warranted for the Raleigh- Durham Airport today as it was in the 1960's for the Research Triangle Park development then. I hope you can grant this service to see our airport continue to grow and serve all the public in our triangle counties area on a regular basis. Sincerely, ' and s G. • - a esident CC: Mr. Payton F. Adams President General Telephone Company Mr. Robert 0. Wells Chairman N.C. Utilities Commission Mr. John C. Brantley Airport Director Raleigh-Durham Airport EASTERN AIR LINES INCORPORATED / INTERNATIONAL AIRPORT / MIAMI. FLORIDA 33148 / 305-873.2211 EASTERN January 20, 1986 Mr. Jere A. Drummond Vice President for North Carolina SOUTHERN BELL TELEPHONE 1010 Southern National Center Charlotte, NC 28202 Dear Mr. Drummond: Eastern Air Lines, as one of the Raleigh-Durham Airport tenants, supports the request of Mr. John C. Brantley, Airport Director, in his letter to you dated December 13, 1985, requesting both Southern Bell and GTE to consider establishment of a central exchange to serve the RDU Airport. There is no doubt that such a service would be simpler and more efficient for our RDU Airport employees and passengers. Today, Eastern incurs the expense of direct telephone lines to both Raleigh and Durham from our airport offices and the Eastern Ionosphere Club. Calls to and from Chapel Hill are made as toll calls both ways. Eastern would be most interested in receiving a proposal from Southern Bell and GTE for this new service. For your information, I am sending a similiar letter to Mr. Payton F. Adams of GTE. Sincerely, Charlie W. Crowe Manager, Communications Networks cc: R. 0. Wells, Chairman - North Carolina Utilities Commission J. C. Brantley, Airport Director CWC/FNB American Airlines January 28, 1986 JAMES IS MARSTON vACI 00[{101 wr O• •9,0CCSIUwG •.i COrryp.[ANpN, $r..cc Mr. Jere A. Drummond Vice President, North Carolina Southern Bell Telephone Co. 1010 Southern National Center Charlotte, NC 28230 Dear Mr. Drummond: As you may know, American Airlines, is planning ri major expansion at the Raleigh—Durham Airport. One extremely important aspect of that expansion is the existence of a well developed telephone system, both at the airport and in the surrounding North Carolina area. While we are still in the discussion stages concerning the airport telephone system, we believe that we can select a system to meet our needs. We are concerned, however, the with current dialing plan to Raleigh, Durham and Chapel Hill. The prer,ent requirement for lines from each city for both business and public (payphonr-) access is detrimental to our overall goal of providing excellent service at a competitive price. We would appreciate your assistance in petitioning the North Carolina Public Utilities Commission to establish a, calling scope for the airport - encompassing the cities of Raleigh, Durham, and Chapel Hill. It is my understanding that a similar arrangement exists at the Triangle Research Park, so the concept has already achieved some acceptance in that geographical region. Thank you for your assistance in our attempt to correct this deficiency in a timely manner. Please let me know if I may provide further information. Sincerely, `..- iz( s1 .- PQ, Box 619616, Dallas/Fort Worth Atrport Texas 75261-9616 DELTA, AIR LINES, INC. HANTS t1ELD Arur+zA 1NTlt risi ATM/U.1 AIRPORT l.E'BOB WUODZABD AT LJL_N,LA, GEORGIA 30320 Di.Icrol CO WVM14T1071• January 30, 1986 Mr. Jere A. Drummond Vice President North Carolina Southern Bell Telephone 1010 Southern National Center Charlotte, North Carolina 28202 Dear Mr. Drummond: As a tenant of the Raleigh-Durham Airport, Delta Air Lines, Inc. , wishes- to express its desire to have an airport telephone exchange which would allow local calling on the same phone line between the airport and the nearby cities of Raleigh, Durham, and Chapel Hill. Such an exchange would offer much greater convenience to all telephone users in this area and would eliminate the need for so many lines and telephones within the airport. At present, a caller has to use a different telephone or different line to call any one of the three cities mentioned. This can be very confusing, especially to an "out-of-towner" who is not familiar with the geographical area. Delta Air Lines would like to see a central exchange created similar to those of the Dallas-Ft. Worth Airport and the Research Triangle Park. These two exchanges have proven to be very beneficial to the users in both locations and have been conducive to positive area growth. Delta would like to be able to have one telephone number for access by the public in the three-city region. Your attention to this matter is greatly appreciated. Sincerely, DELTA AIR LINES, INC. R. E. Woodya d Director-Communications REW:hw cc: Chairman-N. Carolina Utilities Commission-Robert Wells RDU Airport Authority-John C. Brantley C.. Orange County C.A.T. Agreement This agreement entered into this 20th day of January, 1987 by and between the County of Orange on behalf of the Department on Aging, hereinafter referred to as the "County" and Orange-Person--Chatham Mental Health Center, hereinafter referred to as "OPC-MHC. " SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1. To provide a certified driver for (1) OPC-MHC courier service between sites and (2) transportation of OPC-MHC's Adult Day Treatment clients. Daily courier service schedule attached. Daily pick-up and take home of Adult Day Treatment clients between the hours of 8-9 :30 and 3:30-5 :00 p.m. 2. To provide backup drivers in case the regular driver is not available. 3 . To follow the OPC-MHC's transportation policies and procedures as well as State standards for program operation. 4. C.A.T. Transportation Coordinator will supervise driver. SPECIFIC RESPONSIBILITIES OF OPC MENTAL HEALTH CENTER 1. To reimburse Orange County at $6.00 per hour for a 42 hour week within 30-days after billing. 2. To pay for specialized driver training in the areas of client behavior interaction techniques with clients/families, medical management including seizures and any other procedures specific to the Adult Day Treatment program. 3. To provide a job description specifying job duties of courier/ driver and a copy of required transportation policies and procedure's. 4. Director of OPC-MHC Adult Day Treatment will provide instructions regarding clients and their needs. 5. Facility Manager at OPC-MHC Northside office will provide daily instruction concerning duties and coordinate change in routes with C.A.T. Transportation Coordinator. The term of this contract shall be from January 5, 1987 through June 30, 1987 unless sooner terminated by either party giving 30- days prior written notice to the other party of intention to terminate. IN WITNESS WHEREOF, Orange County and Orange-Person-Chatham Mental Health Center have executed the Agreement of the date first above written. County of Orange Orange-Person-Chatham Mental Health Center Add B �iF Chair '= ignated Official Chair or Design. ted official .4ef5'e, jis ,�)* 14 ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT February 24, 1987 Mr. Grady Lonon Operations Manager Ashley Emergency Vehicles & Equipment Post Office Box 705 Jefferson, North Carolina 28640 Dear Mr. Lonon: Thank you for your letter dated February 9, 1987. On January 20, 1987 the Board of County Commissioners made a bid award for an ambulance to Southeastern Emergency Equipment. The bid tabulations reveal the following bid prices: Ashley Emergency Vehicles $29,545 Frontline Emergency Vehicles 34,365 Southeastern Emergency Equipment 30,865 The Board awarded the bid to Southeastern Emergency Equipment after it determined that its bid was the lowest responsible bid, taking into consideration quality and performance. The basis for accepting the bid of Southeastern over that of Ashley (the lowest bid in absolute dollars) is stated in the minutes of the January 20, 1987 meeting of the Board, a copy of which is enclosed for your information. The award was made in compliance with North Carolina General Statutes Section 143-129 and all other requirements of North Carolina law. Very truly yours, "111414/14€416-61--- Shirley E. Marshall, Chair Orange County Board of Commissioners SEM/lsg Enclosure ORANGE COUNTY COMMISSIONERS 106 EAST MARGARET LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY,JR. STEPHEN H.HALKIOTIS JOHN HARTWELL SHIRLEY E.MARSHALL DON WILLHOIT April 9, 1987 Mr. Mike Mills District Engineer Department of Transportation Graham, North Carolina 27253-0766 Dear Mr. Mills: In official action on January 20, 1987 the Orange County Board of Commissioners approved the petition from the North Carolina Department of Transportation for approval of Stoneycreek Road in Stoneycreek Subdivision to the state- maintained road system. If any additional information is needed, please do not hesitate to contact this office. Thank you. Sincerely, g!597-4 (Mrs. ) Beverly A. Blythe, Clerk orange Co. Board of Commissioners bab/stc cc: Marvin Collins Attachment INSPECTIONS FEE SCHEDULE Adopted by BOCC 1-20-87 LATE FEES Work performed without a permit shall be subject to a late fee equal in amount to the fees specified for the work and in addition thereto. ADDITIONAL INSPECTIONS Additional inspections may be necessary through the failure to comply with applicable code requirements and are designated "Inspection Failures" . The extra inspections fee is $20. 00. This fee applies to all inspection failures and shall be paid by the permit holder before or at the time of inspection. SCHEDULE A New Residential Buildings (one and two-family) 0 - 1000 square feet $ 130.00 1001 - 1500 square feet 160. 00 1501 - 2500 square feet 220.00 2501 - 4000 square feet 300.00 4001 square feet and over 340. 00 SCHEDULE B New Multi-Family Residential Buildings (Apartments, triplex, fourplex, townhouses and condominiums) First Unit Each additional unit per building 165.00 65.00 SCHEDULE C Residential Repairs, Renovations, Alterations, Additions and Accessory Buildings $ 0 - 2000 (Structural Changes) 40. 00 $2001 and over 40. 00 + 2.00/$1000 SCHEDULE D Commercial, Industrial and Non-Residential Building, Alterations and Additions $ 0 - 2000 ti 2001 and over 40. 00 + 3 .00/$1000 SCHEDULE E Miscellaneous Building Inspections Mobile Home 40. 00 Moving Building 20.00 Building Demolition 40. 00 Change of Occupancy Classification/Use 20.00 (Existing Building) Curtain Wall 40.00 Radio/TV Tower 20.00 Swimming Pool 20.00 Re-Issue Outdated Building Permit Same fees as for new permit Wood Stove/Fireplace 20.00 Prefabricated Utility Buildings 20. 00 (Over 500 square feet in floor area and not involving footing and/or slab construction) Signs - Business identification 40.00 and billboards involving construction of concrete footing(s) - All other signs 20.00 SCHEDULE F Miscellaneous Electrical Temporary Service 60Amp 20.00 60A - 100A 20.00 Mobile Home 20.00 Sign Inspections 20. 00 Each Gasoline Pump (All Pumps) 20. 00 Load Control Device 20. 00 (Per Dwelling Unit or Commercial Establishment) Miscellaneous Inspections 20.00 Each Extra Trip 20.00 SCHEDULE G Electrical Service Changes Single Phase 30-50 Amp 20. 00 60-100A 26.00 125-200A 33.00 400A 39. 00 Three Phase 20-50Amp 26.00 60-100A 33.00 150-200A 39.00 400A 52.00 SCHEDULE H • Electrical Service Single Phase Three Phase 30-50Amp 20.00 26.00 60A 26.00 26.00 70A 33.00 33.00 100A 33 .00 33 .00 125A 39.00 39.00 150A 46.00 65. 00 200A 52. 00 78.00 300A 65. 00 91.00 400A 78.00 117.00 600A 98.00 130.00 800A 130. 00 195.00 1000A 195. 00 260.00 1200A 260.00 325.00 1400A 293.00 390.00 1600A 325. 00 520.00 Over 1600A 33.00/100A 52.00/100A SCHEDULE I Plumbing New Construction or Fixture Replacement # Fixtures 1 7.00 2 10. 00 3 14.00 4 17. 00 5 21.00 6 and over 21.00 + 4.00/Fixture Mobile Home 10.00 SCHEDULE J Residential Mechanical Any covered ductwork or component 60.00 (Each system) Any exposed ductwork or factory assembled 40.00 components (One system) Installation of each additional system 10.00 Replacement of one system 40.00 Mobile Home 10.00 Multi-Family/Exposed ductwork 40. 00 (Per dwelling unit) Multi-Family/Covered ductwork 60. 00 (Per dwelling unit) SCHEDULE K Non-Residential/Commercial Mechanical Commercial Cooling (with separate distribution system, including installation of a complete cooling system with the distribution system, condensor, receiver, cooling tower, or evaporative N, condensor coils and air handling units, etc. ) First Unit 40.00 Each additional unit 10. 00 Replacement of a system 40. 00 Commercial Heating (Installation of a heating system including boiler, furnace, duct heater, unit heater, air handling units and air distribution system, etc. ) First Unit 40. 00 Each additional unit 10.00 Replacement of a system 40.00 Commercial heating and cooling (with combined system including the distribution system, boiler, furnace, ductwork, etc. ) First Unit 40.00 Each additional unit 10.00 Replacement of a system 40.00 Commercial Ventilation and Exhaust Systems (includes fans, blowers and duct system for removal of dust, gases, fumes, vapors, etc. ) One system 40. 00 Each additional system 10. 00 Hood fan commercial type cooking equipment 20.00 Commercial range or grill (each unit) 20.00 Deep fat fryer 20. 00 Oven 20. 00 SCHEDULE L Joint Planning Inspection Fees All projects approved under the terms of the Joint Planning Agreement between Orange County and the Town of Chapel Hill shall pay the following fees prior to the recording of a Special Use Permit or Final Plat of a major subdivision: Street and storm One percent (1%) of the drainage improvements total construction cost of those improvements to be constructed to Town of Chapel Hill standards Water and sewer Two percent (2%) of the improvements total construction cost of those improvements to be constructed to Town of Chapel Hill standards Where projects are to be built in phases, fees may be pro=rated based on the cost of improvements scheduled in each phase. ' Y PLANNING FEE SCHEDULE Ordinance Amendments $ 80.00 Rezoning Requests/Land Use Plan Amendments 120. 00 + 5. 00/acre Zoning Permit 10.00 Minor Subdivision Application Fee 40.00 Lots on Final Plat 5.00 Each Major Subdivisions 1-5 Lots Application Fee 105.00 Lots on Final Plat 5.00 Each 6-9 Lots Application Fee 210. 00 Lots on Final Plat 5. 00 Each 10-25 Lots Application Fee 315.00 Lots on Final Plat 5.00 Each 26+ Lots Application Fee 420.00 Lots on Final Plat 5.00 Each Private Roads Class C (Less than 500 feet) 40.00 Class C (500 feet or more) 60.00 Class B 60.00 Class A 80. 00 Partial Width Right-of-Way 80.00 Board of Adjustment-Variance/Appeal 80.00 Special Use Permits-Airports 180.00 + 5.00/Acre -Junkyards 180.00 + 5.00/Acre -Kennels/Riding Stables 120. 00 -Temporary Mobile Home 60. 00 -Community Center 120. 00 -Cemeteries 180.00 + 5.00/Acre -Day Care Facilities 120.00 -Radio/TV Towers 120. 00 -Temporary Buildings 60.00 -Transmission Lines 120.00 -Sorority/Fraternity 180.00 + 5.00/Acre -Recreational Facilities 180.00 + 5. 00/Acre -Hazardous Waste 180.00 Facilities + 5. 00/Acre -Planned Developments See below -Historic Structures 120. 00 -Non-Profit Educational 120.00 Cooperative -Impervious Surface 120.00 Modification -Extractive Uses 180.00 + 5. 00/Acre -Landfill 180. 00 + 5.00/Acre -Public Utility Stations 180.00 + 5.00/Acre -Group Care Facilities 120.00 Planned Developments 1-4 Units or Lots 195.00 + 5. 00/Unit or. Lot 5-15 Units or Lots 430. 00 + 5. 00/Unit or Lot 15+ Units or Lots 640.00 + 5. 00/Unit or Lot Home Occupation Plan Review 20. 00 Major Transportation Corridor 40. 00 (MTC) Site Plan Review EROSION CONTROL FEE SCHEDULE Erosion Control Plan (Maximum of $2,500.00) Urban 75.00/Acre Rural 38. 00/Acre Grading Permit (Maximum of $10,000.00) Urban 150.00/Acre Rural 75.00/Acre NORTH CAROLINA ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION ORANGE COUNTY WHEREAS the Efland-Cheeks Elementary School, one of the schools in the Orange County School System, has experienced and continues to experience serious problems with its wastewater treatment facilities in that those facilities have failed in the past and now, although functioning, are not doing so properly; and WHEREAS the improperly functioning wastewater treatment facilities are discharging incompletely treated sewage into McGowan Creek, a stream that is part of the Upper Eno watershed with a II-A nutrient sensitive classification by the State; and WHEREAS incompletely or poorly treated sewage is also entering McGowan Creek and other streams that are part of the Upper Eno watershed as the result of malfunctioning or non-functioning septic tanks in the Efland Estates Subdivision and other areas in the watershed; and WHEREAS the cause of the improperly functioning wastewater systems is the pervasiveness of soil types in this region of Orange County which do not provide a 1 geologically suitable medium for subsurface wastewater treatment systems; and WHEREAS the Upper Eno watershed provides the raw water supply for Corporation Lake, the source of raw water for the Orange-Alamance water system and for Lake Ben Johnson, the source of raw water for the Hillsborough town water system which in turn is a source of treated water for the Orange Water and Sewer Authority, in times of drought; and WHEREAS all of the above has created and continues to create a health hazard that affects a substantial number of the people of Orange County; and WHEREAS on September 13 , 1984 the Board of Commissioners , recognizing the risk to the health, safety and welfare of the people of Orange County affected by the conditions stated above, found that an emergency existed which warranted the issuance by Orange County of net debt reduction, general obligation bonds in connection with and for the purpose of repaying a $200 , 000 . 00 loan from the Farmers Home Administration which loan has been approved in principle by FMHA along with a grant to Orange County in the amount of $598 , 300 .00 for the 2 construction by Orange County of a sewer collection and treatment system to serve the area of Orange County identified as the principal source of the risk to the health, safety and welfare of the people of the County; and WHEREAS the Board of Commissioners now has agreed on the conditions under which the sewer collection and distribution system will be constructed. IT IS RESOLVED THAT: 1. Orange County intends to construct a sewer collection and treatment system [hereinafter the Project] to serve existing dwellings, businesses and the Efland-Cheeks Elementary School in the Efland area of Orange County according to the Revised Preliminary Engineering Report of the Project prepared by Hazen and Sawyer, P.C. , Engineers and provided the Project or any of it can be constructed within the $1,154,300. 00 capital budget established by Orange County for the Project . A copy of the Revised Preliminary Engineering Report is available at the office of the Orange County Manager. 2. The necessity both in absolute terms and in "time-terms" is described above in the various "Whereas" paragraphs of this Resolution. In addition, The Orange County Board of Education has a limited amount of time to 3 correct the poorly functioning sewage package plant located at its Efland-Cheeks Elementary School. This time limitation, imposed by consent order with the North Carolina Department of Environmental Management, can be met by the prompt construction of the Project. 3. The following sources of funds are proposed for the construction of the project: FMHA grant $598,300.00 FMHA loan 200, 000.00 N.C. Clean Water grant 170 ,000.00 Orange County "loan" 136,000.00 Orange County grant 50,000. 00 $1, 154 ,300.00 The $200, 000. 00 FMHA loan is proposed to be repaid by the sale of general obligation, net-debt reduction bonds. This amount is the maximum and minimum FMHA loan available for the Project under FMHA guidelines. 4. Orange County has made all debt service payments on a timely basis as evidenced by its audit reports for the years ending June 30, 1980-86. 5. According to Orange County' s audit report for the fiscal year ending June 30, 1986 , its budgetary and fiscal management policies have been carried out in compliance with law. 6. No increase in the Orange County property tax will be necessary to meet the increase in debt service occasioned by the repayment of the bonds proposed for the funding of the Project. 4 + Y T 7. The proposed consumer rates for the Project will be sufficient to pay the increase in Orange County debt service occasioned by the bonds proposed. 8. The Orange County Finance Director shall prepare the application to the North Carolina Local Government Commission for approval of the bonds proposed for the funding of the Project. 9. Coleman, Bernholz, Dickerson, Bernholz, Gledhill and Hargrave is hereby authorized to employ the law firm of Brown, Wood, Ivey, Mitchell and Petty, One Liberty Place, New York, New York, 10006 to represent Orange County in the authorization and the issuance of the bonds proposed for the funding of the Project. Upon motion duly made and seconded , the foregoing Resolution was adopted by the Board of Commissioners of Orange County this the 20th day of January, 1987. Ayes: Commissioners Shirley Marshall , Moses Carey, Jr. , John Hartwell , Stephen Halkiotis and Don Willhoit Noes: None 5 V F INSPECTIONS FEE SCHEDULE Adopted by BOCC 1-20-87 LATE FEES Work performed without a permit shall be subject to a late fee equal in amount to the fees specified for the work and in addition thereto. ADDITIONAL INSPECTIONS Additional inspections may be necessary through the failure to comply with applicable code requirements and are designated "Inspection Failures" . The extra inspections fee is $20. 00. This fee applies to all inspection failures and shall be paid by the permit holder before or at the time of inspection. SCHEDULE A New Residential Buildings (one and two-family) 0 - 1000 square feet $ 130. 00 1001 - 1500 square feet 160. 00 1501 - 2500 square feet 220.00 2501 - 4000 square feet 300.00 4001 square feet and over 340.00 SCHEDULE B New Multi-Family Residential Buildings (Apartments, triplex, fourplex, townhouses and condominiums) First Unit 130. 00 Each additional unit per building 65.00 SCHEDULE C Residential Repairs, Renovations, Alterations, Additions and Accessory Buildings $ 0 - 2000 (Structural Changes) 40. 00 $2001 and over 40. 00 + 2. 00/$1000 SCHEDULE D Commercial, Industrial and Non-Residential Building, Alterations and Additions $ 0 - 2000 40. 00 2001 and over + 3 .00/$1000 SCHEDULE E Miscellaneous Building Inspections Mobile Home 40. 00 Moving Building 20. 00 Building Demolition 40.00 Change of Occupancy Classification/Use 20.00 (Existing Building) Curtain Wall 40. 00 Radio/TV Tower 20.00 Swimming Pool 20.00 Re-Issue Outdated Building Permit Same fees as for new permit Wood Stove/Fireplace 20. 00 Prefabricated Utility Buildings 20. 00 (Over 500 square feet in floor area and not involving footing and/or slab construction) Signs - Business identification 40.00 and billboards involving construction of concrete footing(s) - All other signs 20. 00 SCHEDULE F Miscellaneous Electrical Temporary Service 60Amp 20.00 60A - 100A 20.00 Mobile Home 20. 00 Sign Inspections 20. 00 Each Gasoline Pump (All Pumps) 20. 00 Load Control Device 20.00 (Per Dwelling Unit or Commercial Establishment) Miscellaneous Inspections 20. 00 Each Extra Trip 20. 00 SCHEDULE G Electrical Service Changes Single Phase 30-50 Amp 20. 00 60-100A 26. 00 125-200A 33 . 00 400A 39. 00 Three Phase 20-50Amp 26. 00 60-100A 33 . 00 150-200A 39. 00 400A 52 . 00 SCHEDULE H Electrical Service Single Phase Three Phase 30-50Amp 20. 00 26.00 60A 26.00 26. 00 70A 33.00 33 . 00 100A 33. 00 33 . 00 125A 39. 00 39. 00 150A 46. 00 65. 00 200A 52. 00 78.00 300A 65.00 91. 00 400A 78.00 117. 00 600A 98.00 130. 00 800A 130.00 195.00 1000A 195.00 260.00 1200A 260. 00 325.00 1400A 293 .00 390. 00 1600A 325.00 520.00 Over 1600A 33 . 00/100A 52 . 00/100A SCHEDULE I Plumbing New Construction or Fixture Replacement # Fixtures 1 7.00 2 10.00 3 14. 00 4 17. 00 5 21.00 6 and over 21. 00 + 4. 00/Fixture Mobile Home 10. 00 SCHEDULE J Residential Mechanical Any covered ductwork or component 60.00 (Each system) Any exposed ductwork or factory assembled 40.00 components (One system) Installation of each additional system 10.00 Replacement of one system 40.00 Mobile Home 10.00 Multi-Family/Exposed ductwork 40. 00 (Per dwelling unit) Multi-Family/Covered ductwork 60. 00 (Per dwelling unit) SCHEDULE K Non-Residential/Commercial Mechanical Commercial Cooling (with separate distribution system, including installation of a complete cooling system with the distribution system, condensor, receiver, cooling tower, or evaporative condensor coils and air handling units, etc. ) First Unit 40. 00 Each additional unit 10.00 Replacement of a system 40. 00 Commercial Heating (Installation of a heating system including boiler, furnace, duct heater, unit heater, air handling units and air distribution system, etc. ) First Unit 40. 00 Each additional unit 10. 00 Replacement of a system 40. 00 Commercial heating and cooling (with combined system including the distribution system, boiler, furnace, ductwork, etc. ) First Unit 40. 00 Each additional unit 10. 00 Replacement of a system 40. 00 Commercial Ventilation and Exhaust Systems (includes fans, blowers and duct system for removal of dust, gases, fumes, vapors, etc. ) One system 40.00 Each additional system 10. 00 Hood fan commercial type cooking equipment 20. 00 Commercial range or grill (each unit) 20. 00 Deep fat fryer 20.00 Oven 20.00 SCHEDULE L Joint Planning Inspection Fees All projects approved under the terms of the Joint Planning Agreement between Orange County and the Town of Chapel Hill shall pay the following fees prior to the recording of a Special Use Permit or Final Plat of a major subdivision: Street and storm One percent (1%) of the drainage improvements total construction cost of those improvements to be constructed to Town of Chapel Hill standards Water and sewer Two percent (2%) of the improvements total construction cost of those improvements to be constructed to Town of Chapel Hill standards Where projects are to be built in phases, fees may be pro=rated based on the cost of improvements scheduled in each phase. PLANNING FEE SCHEDULE Ordinance Amendments $ 80. 00 Rezoning Requests/Land Use Plan Amendments 120. 00 + 5. 00/acre Zoning Permit 10. 00 Minor Subdivision Application Fee 40. 00 Lots on Final Plat 5. 00 Each Major Subdivisions 1-5 Lots Application Fee 105. 00 Lots on Final Plat 5. 00 Each 6-9 Lots Application Fee 210. 00 Lots on Final Plat 5. 00 Each 10-25 Lots Application Fee 315. 00 Lots on Final Plat 5. 00 Each 26+ Lots Application Fee 420. 00 Lots on Final Plat 5.00 Each Private Roads Class C (Less than 500 feet) 40.00 Class C (500 feet or more) 60. 00 Class B 60. 00 Class A 80. 00 Partial Width Right-of-Way 80. 00 Board of Adjustment-Variance/Appeal 80. 00 Special Use Permits-Airports 180.00 + 5. 00/Acre -Junkyards 180. 00 + 5.00/Acre -Kennels/Riding Stables 120.00 -Temporary Mobile Home 60. 00 -Community Center 120. 00 -Cemeteries 180. 00 + 5. 00/Acre -Day Care Facilities 120. 00 -Radio/TV Towers 120. 00 -Temporary Buildings 60. 00 -Transmission Lines 120. 00 -Sorority/Fraternity 180. 00 + 5. 00/Acre -Recreational Facilities 180. 00 + 5. 00/Acre -Hazardous Waste 180. 00 Facilities + 5. 00/Acre -Planned Developments See below -Historic Structures 120. 00 -Non-Profit Educational 120.00 Cooperative -Impervious Surface 120. 00 Modification -Extractive Uses 180. 00 + 5. 00/Acre -Landfill 180.00 + 5.00/Acre -Public Utility Stations 180.00 + 5. 00/Acre -Group Care Facilities 120. 00 Planned Developments 1-4 Units or Lots 195. 00 + 5. 00/Unit 5-15 Units or Lots or Lot 430. 00 + 5. 00/Unit or Lot 15+ Units or Lots 640. 00 + 5. 00/Unit or Lot Home Occupation Plan Review 20. 00 Major Transportation Corridor 40.00 (MTC) Site Plan Review EROSION CONTROL FEE SCHEDULE Erosion Control Plan (Maximum of $2,500. 00) Urban 75. 00/Acre Rural 38. 00/Acre Grading Permit (Maximum of $10, 000.00) Urban 150.00/Acre Rural 75.00/Acre INSPECTIONS FEE SCHEDULE Adopted by BOCC 1-20-87 LATE FEES Work performed without a permit shall be subject to a late fee equal in amount to the fees specified for the work and in addition thereto. ADDITIONAL INSPECTIONS Additional inspections may be necessary through the failure to comply with applicable code requirements and are designated "Inspection Failures" . The extra inspections fee is $20. 00. This fee applies to all inspection failures and shall be paid by the permit holder before or at the time of inspection. SCHEDULE A New Residential Buildings (one and two-family) 1001 - 1500 square feet $ 130.00 1501 - 2500 square feet 160. 00 2501 - 4000 square feet 220.00 square feet 4001 square feet and over 300. 00 340.00 SCHEDULE B New Multi-Family Residential Buildings (Apartments, triplex, fourplex, townhouses and condominiums) First Unit 16 Each additional unit per building 130. 00 5 65.00 SCHEDULE C Residential Repairs, Renovations, Alterations, Additions and Accessory Buildings $ 0 - 2000 (Structural Changes) $2001 and over 40. 00 40. 00 + 2. 00/$1000 SCHEDULE D Commercial, Industrial and Non-Residential Building, Alterations and Additions $ 0 - 2000 2001 and over 40.00 + 3 . 00/$1000 SCHEDULE E Miscellaneous Building Inspections Mobile Home 40. 00 Moving Building Building Demolition 20.00 40.00 Change of Occupancy Classification/Use 20.00 (Existing Building) Curtain Wall Radio/TV Tower 40.00 Swimming Pool 20.00 Re-Issue Outdated Building Permit S a Sa.me0 e fees as Wood Stove/Fireplace for new permit 20.00 Prefabricated Utility Buildings (Over 500 square feet in floor area and not involving footing and/or slab construction) Signs - Business identification 40. 00 and billboards involving construction of concrete footing(s) - All other signs 20.00 SCHEDULE F Miscellaneous Electrical Temporary Service 60Amp 60A - 100A 20. 00 Mobile Home 20.00 Sign Inspections 20. 00 Each Gasoline Pum 20.00 Load Control Device (All Pumps) 20.00 (Per Dwelling Unit or Commercial Establishment) 20. 00 Miscellaneous Inspections Each Extra Trip 20.00 20.00 SCHEDULE G Electrical Service Changes Single Phase 30-50 Amp 60-100A 20.00 125-200A 26. 00 400A 33. 00 39. 00 Three Phase 20-50Amp 60-100A 26. 00 150-200A 33.00 400A 39.00 52.00 SCHEDULE H Electrical Service Single Phase 30-50Amp Three Phase 60A 20. 00 26. 00 60A 26.00 26.00 00A 33.00 33. 00 100A 33. 00 33. 00 125A 150A 46.00 39.00 65.00 200A 52.00 78.00 300A 65.00 91. 00 400A 78. 00 117. 00 600A 98. 00 130.00 800A 130. 00 195. 00 1000A 195.00 260.00 1200A 260. 00 325.00 1400A 293 .00 390.00 1600A 325. 00 520. 00 Over 1600A 33 .00/100A 52.00/100A SCHEDULE I Plumbing New Construction or Fixture Replacement # Fixtures 1 2 7.00 3 10. 00 4 14.00 5 17.00 6 and over 21.00 21.00 + 4. 00/Fixture Mobile Home 10.00 SCHEDULE J Residential Mechanical Any covered ductwork or component (Each system) 60.00 Any exposed ductwork or factory assembled components (One system) 40.00 Installation of each additional system Replacement of one system 10. 00 Mobile Home 40. 00 Multi-Family/Exposed ductwork 10.00 40. 00 (Per dwelling unit) Multi-Family/Covered ductwork (Per dwelling unit) 60.00 SCHEDULE K Non-Residential/Commercial Mechanical Commercial Cooling (with separate distribution system, including installation of a complete cooling system with the distribution system, condensor, receiver, cooling tower, or evaporative condensor coils and air handling units, etc. ) First Unit Each additional unit 40. 00 10. 00 Replacement of a system 40. 00 Commercial Heating (Installation of a heating system including boiler, furnace, duct heater, unit heater, air handling units and air distribution system, etc. ) First Unit 40.00 Each additional unit 10. 00 Replacement of a system 40. 00 Commercial heating and cooling (with combined system including the distribution system, boiler, furnace, ductwork, etc. ) First Unit 40. 00 Each additional unit 10.00 Replacement of a system 40. 00 Commercial Ventilation and Exhaust Systems (includes fans, blowers and duct system for removal of dust, gases, fumes, vapors, etc. ) One system 40. 00 Each additional system 10. 00 Hood fan commercial type cooking equipment 20.00 Commercial range or grill (each unit) 20.00 Deep fat fryer 20. 00 Oven 20. 00 SCHEDULE L Joint Planning Inspection Fees All projects approved under the terms of the Joint Planning Agreement between Orange County and the Town of Chapel Hill shall pay the following fees prior to the recording of a Special Use Permit or Final Plat of a major subdivision: Street and storm One percent (1%) of the drainage improvements total construction cost of those improvements to be constructed to Town of Chapel Hill standards Water and sewer Two percent (2%) of the improvements total construction cost of those improvements to be constructed to Town of Chapel Hill standards Where projects are to be built in phases, fees may be pro=rated based on the cost of improvements scheduled in each phase. 1 PLANNING FEE SCHEDULE Ordinance Amendments $ 80.00 Rezoning Requests/Land Use Plan Amendments 120.00 + 5. 00/acre Zoning Permit 10.00 Minor Subdivision Application Fee 40.00 Lots on Final Plat 5. 00 Each Major Subdivisions 1-5 Lots Application Fee 105. 00 Lots on Final Plat 5. 00 Each 6-9 Lots Application Fee Lots on Final Plat 210. 00 5 10-25 Lots Application Fee 5. 00 Each 315.00 Lots on Final Plat 26+ Lots Application Fee 5. 00 Each Lots on Final Plat 420. 00 5.00 Each Private Roads Class C (Less than 500 feet) Class C (500 feet or more) 40.00 Class B 60. 00 Class A 60. 00 Partial Width Right-of-Way 80. 00 80. 00 Board of Adjustment-Variance/Appeal 80. 00 Special Use Permits-Airports 180.00 -Junkyards + 5.00/Acre 180. 00 -Kennels/Riding Stables + 0. 00/Acre -Temporary Mobile Home 160. 00 -Community Center 60.00 -cemeteries 120.00 180.00 -Day Care Facilities + 0.00/Acre -Radio/TV Towers 120. 00 ora 120. 00 -Temporary ry Buildings 60.00 -Transmission Lines 120.00 -Sorority/Fraternity 180.00 -Recreational Facilities + 0. 00/Acre 180. 00 -Hazardous Waste + 5. 00/Acre Facilities 180. 00 Developments + 5. 00/Acre -Planned Develo P See below -Historic Structures 120.00 -Non-Profit Educational 120. 00 Cooperative -Impervious Surface 120. 00 Modification -Extractive Uses 180. 00 + 5.00/Acre -Landfill 180.00 + 5.00/Acre -Public Utility Stations 180.00 + 5.00/Acre -Group Care Facilities 120.00 Planned Developments 1-4 Units or Lots 195.00 + 5.00/Unit or Lot 5-15 Units or Lots 430.00 + 5. 00/Unit or Lot 15+ Units or Lots 640.00 + 5.00/Unit or Lot Home Occupation Plan Review 20.00 Major Transportation Corridor 40.00 (MTC) Site Plan Review EROSION CONTROL FEE SCHEDULE Erosion Control Plan (Maximum of $2,500.00) Urban 75.00/Acre Rural 38.00/Acre Grading Permit (Maximum of $10,000.00) Urban 150.00/Acre Rural 75.00/Acre 1 APPROVED 2/24/87 ORANGE COUNTY BOARD OF COMMISSIONERS MINUTES REGULAR MEETING JANUARY 20, 1987 The Orange County Board of Commissioners met in regular session on January 20, 1987 at 7: 30 p.m. in the courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners Moses Carey, Steve Halkiotis, John Hartwell and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers Bill Laws and Albert Kittrell, Finance Director Gordon Baker, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Tax Supervisor Kermit Lloyd and Planner Greg Szymick. A. BOARD COMMENTS 1. Item D1 - Efland Sewer Resolution was moved E6a. 2 . Item F7 - Revaluation of Real Property as of January 14, 1987 was moved to the beginning of the Items for Decision. 3 . Item E2 - Bid Award -- Ambulance Replacement was moved from the Consent Agenda to Items for Decision. 4 . Item C Minutes was removed from the agenda. 5. An Executive Session was added for discussion of litigation matters. 6. A resolution opposing State mandated restrictions on county supplements for educational personnel was added to the agenda. 7. Commissioner Willhoit announced that the Committee of Three for Joint Planning met and will propose to the Committee of Eight that a public hearing be held on those issues relating to the swap of extra- territorial jurisdiction and the reconsideration of the Rural Buffer transition line. It is suggested that the Public Hearing be held on February 17 or 23 . 8. Commissioner Hartwell announced that an office automation package has been ordered by Data Processing and will enhance the capabilities of connecting onto the County system. 9 . Commissioner Hartwell made reference to the Legislative Goals Conference and noted that Durham County is contemplating a land transfer tax. He asked to be kept informed of this endeavor. 10. Chair Marshall requested that the Board members review the legis- lative package at the next meeting. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA John Hunter requested to speak to item F2 and Ray deFriess requested to speak to item E2 . 2 . MATTERS NOT ON THE PRINTED AGENDA None. C. MINUTES - POSTPONED TO NEXT MEETING. PUBLIC CHARGE 2 Chair Shirley Marshall read the Public Charge as approved by the Board and as written in the Rules and Regulations of said Board. D. RESOLUTIONS 1. STATE MANDATED RESTRICTIONS ON EDUCATIONAL SUPPLEMENTS Motion was made by Commissioner Carey, seconded by Chair Marshall to approve the resolution as stated below: A RESOLUTION OPPOSING STATE MANDATED RESTRICTIONS ON COUNTY SUPPLEMENTS FOR EDUCATIONAL PERSONNEL WHEREAS, the State of North Carolina is responsible for the basic education of North Carolina pupils, and WHEREAS, the Orange County Board of Commissioners are committed to the constitutional guarantee of each pupil to an equal opportunity for an education, and WHEREAS, the Orange County School Merger Study Task Force has recommended this direction for Schools in Orange County to follow in pursuit of this educational objective, and WHEREAS, the Board of County Commissioners have for years pursued a voluntary policy which minimizes the difference in funding levels of the two school systems in Orange County, and WHEREAS, many citizens of Orange County voted to increase their local tax burden to provide needed resources above State funding levels, and WHEREAS, the additional resources are needed to keep pace with living costs and changing local needs of students, and WHEREAS, a Statewide mandated prohibition against county supplements would severely restrict local autonomy and limit ability to respond to unique local needs, and WHEREAS, such a State mandate would create significant pressure for immediate merger of local school systems in the same county without a corresponding infusion of new resources to accommodate such mergers, THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners oppose any State legislative initiative which would prohibit counties from using local tax funds for supplements to educational personnel, BE IT FURTHER RESOLVED that copies of this resolution be forwarded to the appropriate State and local officials. Adopted this 20th day of January, 1987. VOTE: UNANIMOUS. E. ITEMS FOR DECISION - CONSENT AGENDA The County Manager recommended the following action by the Board: 1. SPACE STUDY - AGRICULTURAL BUILDING AND NEW COURTHOUSE - moved to item F8 . 2 . BID AWARD - AMBULANCE REPLACEMENT - moved to item Fla. 3 . COUNTY GOVERNMENT WEEK - moved to F9. 4 . ADDITION OF STONEYCREEK ROAD IN STONEYCREEK SUBDIVISION To approve the addition of Stoneycreek Road to the State-main- tained road system. 5. RESPITE CARE BLOCK GRANT CONTRACT To approve the Respite Care Service Contract with the Triangle J 3 Council of Governments effective January 1, 1987 through June 30, 1987 in the amount of $4, 081. 00 and authorize the Chair to sign. 6. BUDGET AMENDMENT - CBA EXPANSION FUNDS To amend the 1986-87 Budget Ordinance by the following change: GENERAL FUND Appropriation -- Dispute Settlement Center $ 6, 397. 10 Appropriation - Project Attend 1, 999. 00 Appropriation - Phillips/Culbreth Project 4, 290.90 Appropriation - Orange County 4-H 1, 100. 00 Appropriation - Adolescent Day Treatment 1, 221. 00 Source - Community Based Alternatives $ 15, 008. 00 7. ECONOMIC DEVELOPMENT COMMISSION - INCREASE IN EX-OFFICIO MEMBERS To approve the following amendment to the Resolution which created the Orange County Economic Development Commission dated December 14, 1982: "That the Executive Director of the Chapel Hill/Carrboro Chamber of Commerce and the Executive Director of the Hillsborough Area Chamber of Commerce be ex-officio, non-voting members of the Commission. " 8 . SET PUBLIC HEARING DATE FOR FLOOD DAMAGE PREVENTION ORDINANCE REVISIONS To set the public hearing for the Flood Damage Prevention Ordinance revisions for February 23, 1987. The Planning Board will make its recommendation on the Ordinance on March 10, 1987. Board of Commis- sioners action will be on March 24, 1987. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve items 4, 5, 6, 7, and 8 of the consent agenda. VOTE: UNANIMOUS. F. ITEMS FOR DECISION - REGULAR AGENDA 7. REVALUATION OF REAL PROPERTY AS OF JANUARY 14 , 1987 Chair Marshall expressed the concern that the tax listing showed an evaluation amount that may be mistaken as the final evaluation. She inquired about the printed information on the card sent to the property owner notifying them of the new evaluation amount and asked if the card included information on the appeal process. Tax Supervisor Kermit Lloyd informed the Board that all notices of value will be sent out by the end of February except for new construction that took place in 1986 and some of the land splits that happened at the end of 1986. He noted that the cards are sent out in batches to enable his department to handle the inquiries as they are received. All letters are answered within three days. For those citizens who have a problem with the valuation he explains the appeals procedure to them. He explained that the notice of value is the official notice and not the amount that is shown on the tax listing. Commissioner Halkiotis suggested that in the future the appeal procedure be printed on the card. The Board members asked that they have an opportunity to review the form for any future mailings. la. BID AWARD - AMBULANCE REPLACEMENT (see permanent agenda file for a copy of the letter from Chief deFriess) Mr. Ray deFriess, Chief of the South Orange Rescue Squad, introduced a letter and spoke in favor of the County awarding the bid for the purchase of a Type II ambulance to Southeastern Emergency Equipment. He indicated the service record for the Frontline (the make of ambulance offered by 4 Southeastern in its bid) is superior and the vehicle is similar to those that are presently in service making it easy to correct electrical problems and easier for volunteers to use the ambulance. Southeastern provides fast repair service and replacement parts. The bids received are listed below: NAME OF COMPANY NET BID - DELIVERY TIME Ashley Emer. Vehicles $29,545 45-60 Days Frontline Emer. Vehicles $34,365 60 Days Southeastern Emer. Equip. $30,865 60 Days After extended discussion, motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to award the bid to Southeastern for a Frontline ambulance at $30,865. This award is based on the history of Southeastern providing superior service, both in terms of speed and quality and on the basis of compatibility of its Frontline vehicle to other emergency vehicles in the county's fleet which is deemed critical in part because of the large number of volunteers using the County's ambu- lance fleet. VOTE: UNANIMOUS. 1. REVISIONS TO JOINT PLANNING AGREEMENT - CHAPEL HILL Marvin Collins made the presentation. He presented the revisions to the Joint Planning Agreement with Chapel Hill for consideration of approval. The Planning Board recommended approval. The effective date of the agreement will be the date that the Chapel Hill Land Development Ordinance is in place. The County will continue to operate under the existing Joint Planning Agreement until that time. Motion was made by Commissioner Carey, seconded by Commissioner Hartwell to approve the revised Joint Planning Agreement as recommended by the Planning Board and to forward the agreement to Chapel Hill for their approval and upon their approval be signed by both parties. VOTE: UNANIMOUS. 2 . AIRPORT TASK FORCE CHARGE (See corrected copy attached to these minutes) August 3, 1987 was set as the due date for the final report to be presented to the Board. John Hunter addressed the Board. He commended the Board for moving forward with the Task Force. He emphasized that there is a tremendous need for an airport in this area. He asked that all sides of the issue be heard. He mentioned that there have been studies that show the present location to be the best location and he hoped that these studies would be reviewed. He asked about the composition and suggested that at least one third of the members have a solid background in aviation and understand the issues. After a brief discussion and amendments made to the charge, it was decided that the charge would be retyped as amended and distributed in an effort to receive further comments on the charge and also to receive further recommendations or endorsements of those applications received. 3 . INSPECTION FEES (The approved schedule is attached to these minutes and also in the permanent agenda file in the Clerk's Office) 175a-41, The presentation was made by Marvin Collins. Motion was made by Commissioner Carey, seconded by Chair Marshall to approve the Inspection Fee Schedule as amended. VOTE: UNANIMOUS. 4 . RURAL BUFFER DESIGN STANDARDS STUDY 5 The presentation was made by Marvin Collins. The study will out- line the Rural Buffer design standards. It will consist of three parts: (1) data analysis, (2) policy analysis, and (3) a recommended implemen- tation program. The report will highlight the data that has been collected revising and updating as necessary, identify those policies that are currently in place and those that may be of value in addressing the issues raised during the Rural Buffer public hearing. After further discussion and comments it was decided that this is a starting point in addressing those immediate issues that were heard at public hearing and that some of the broader concepts such as transferable development rights, and impact fees to purchase land in the Rural Buffer, would require enabling legislature to implement. Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to approve the study outline as proposed by the Planning Depart- ment. VOTE: UNANIMOUS. 5. CAPITAL IMPROVEMENT PLAN FOR SCHOOLS AND ORANGE COUNTY Chapel Hill-Carrboro Schools submitted an estimated amount of their facility and long-range capital needs in the amount of $20, 000, 000. The long range capital needs for the County amounted to $7,853, 000. 6. EFLAND CHEEKS TOWNSHIP SEWER SCHEDULE Ken Thompson presented the timetable for completing the remaining steps necessary for the construction of the sewer facilities. The schedule is stated below: February 15, 1987 Advertise for Bid March 19, 1987 Bid Opening March 24, 1987 Contract award by Orange County April 13, 1987 Agreement executed by contractor April 23, 1987 Agreement executed by Orange County and sent to FmHA October 30, 1987 Phase I substantially complete 6a. EFLAND SEWER BOND AUTHORIZATION - RESOLUTION TO APPLY TO THE NORTH CAROLINA LOCAL GOVERNMENT COMMISSION (The resolution is an attachment to these minutes and is contained in the permanent agenda file in the Clerk's Office) . This resolution authorizes the County to apply to the North Carolina Local Government Commission for approval of net debt reduction bonds in the amount of $200, 000. A similar resolution was adopted in the last fiscal year. A bond order was adopted by the Board authorizing the issuance of the bonds. However, the bonds were not issued during the fiscal year ending June 30, 1986. Authorization must be obtained for bonds to be issued in the current fiscal year. Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to adopt the resolution and direct the Clerk to enter the number of ayes and noes on the resolution as indicated. VOTE: UNANIMOUS. 8 . SPACE STUDY - AGRICULTURAL BUILDING AND NEW COURTHOUSE Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the architectural agreement with CHR Associates in the amount of $6,500 for the new Courthouse and Agricultural Building renovations and to authorize the Chair to sign. VOTE: UNANIMOUS. 41M11 6 9. COUNTY GOVERNMENT WEEK Ken Thompson outlined the recommended activities for County Government Week. The general program will recognize those volunteers that serve on the various Boards and Commissions. A pamphlet on County Govern- ment will be prepared and distributed. An orientation to County Govern- ment will be held prior to the reception. It was the consensus to proceed with the activities as outlined deleting the photographs from the pamphlet. 10. DEDUCTIBLE ACCOUNT AND RISK MANAGEMENT Commissioner Hartwell again requested information on the balance of monies (approximately $90, 000) that would not be expended for insurance in this fiscal year. He asked if this money could be moved to a specified account. Finance Director Gordon Baker indicated that the money would remain in the insurance account until the end of the fiscal year at which time it would revert back to the general fund. Motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to authorize the formation of two accounts within the Central Services budget and to approve the funding level as stated below: Reserve for Deductibles, $25, 000, account 10-590-52. Risk Management Programs, $3, 000, account 10-590-53 . VOTE: UNANIMOUS. NOTE: It was the general consensus of the Board that the carryover money would be kept in the insurance account and be designated to go into the fund balance at the end of the fiscal year. The money is not to be placed in the contingency account. G. APPOINTMENTS RECREATION AND PARKS ADVISORY COUNCIL - Motion was made by Commis- sioner Willhoit to reappoint Joe Crews and Alice Pelland; nomination was made by Commissioner Halkiotis to appoint James Dingfelder, seconded by Commissioner Carey. VOTE: UNANIMOUS. HEALTH AND MEDICAL CARE ADVISORY BOARD - Motion was made by Commis- sioner Willhoit, seconded by Commissioner Halkiotis to reappoint Edward Crowe and Willie Ward to the Board. VOTE: UNANIMOUS. DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE - Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to appoint Paul Leung to the Committee. VOTE: UNANIMOUS. ORANGE COUNTY PLANNING BOARD - Motion was made by Commissioner Willhoit, seconded by Commissioner Carey to reappoint Prue Taylor as the AT LARGE representative, Dan Eddleman as the Bingham representative, and Steve Yuhasz as the Cheeks representative on the Planning Board. VOTE: UNANIMOUS. Motion was made by Commissioner Carey, seconded by Commissioner Will- hoit to appoint Brenda Swann as the Hillsborough representative on the Board. VOTE: UNANIMOUS. LONG RANGE WATER MANAGEMENT STRATEGY COMMITTEE - Cleon Currie was nominated by Commissioner Carey; James Gibson, Margaret Holton, Betty Sanders and Frank Sheffield were nominated by Commissioner Marshall; Verla Insko and John McKee were nominated by Commissioner Hartwell; Sam English was nominated by Commissioner Willhoit and Charles Rivers and Vance Spinks were nominated by Commissioner Halkiotis. Commissioner Hartwell was designated as the County Commissioners ' representative. VOTE: UNANIMOUS. RESERVOIR SITE COMMITTEE - J. T. Forrest, Dr. James Hickey and Horace Johnson were nominated to serve on the Reservoir Site Committee. Commissioner John Hartwell was designated as the County Commissioners' representative. VOTE: UNANIMOUS. YOUTH SERVICES NEEDS TASK FORCE - Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to appoint Margo Tesch, Claire Millar, Rebecca B. Hersh, and Ames R. Cameron to the Task Force. VOTE: UNANIMOUS. LOW/MODERATE INCOME HOUSING TASK FORCE - Motion was made by Commis- sioner Carey, seconded by Commissioner Marshall to appoint Peter Thorn to this Task Force. VOTE: UNANIMOUS. NOTE: The maximum membership for the Low/Moderate Income Housing Task Force was set at 22 . NOTE: The policy stating that only Orange County citizens may serve on the Boards/Commissions was discussed. It was decided that exceptions would be made when addressing specific issues that have implications broader than just Orange County. EXECUTIVE SESSION Motion was made by Commissioner Hartwell, seconded by Chair Marshall to go into executive session for the discussion of litigation matters. VOTE: UNANIMOUS. ADJOURNMENT Motion was made by Commissioner Hartwell, seconded by Chair Marshall to adjourn the meeting. The next regular meeting will be held on February 2, 1987, 7: 30 p.m. in the Courtroom of the old Courthouse, Hillsborough, North Carolina. Beverly A. Blythe, Clerk Shirley E. Marshall, Chair Err