HomeMy WebLinkAboutAgenda - 12-16-1986 ORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA
REGULAR MEETING
TUESDAY, DECEMBER 16, 1986
7:30 P.M.
OLD POST OFFICE
CHAPEL HILL, N.C.
A. BOARD COMMENTS
B. AUDIENCE COMMENTS
1. Matters on the Printed Agenda
2 . Matters not on the Printed Agenda
C. MINUTES
PAGE # D. REPORTS
001 1. Register of Deeds Task Force
010 2 . Proposed Master Recreation and Park Plan Develop-
ment Process
E. ITEMS FOR DECISION--CONSENT AGENDA
(Any item may be removed for separate consideration)
016 1. Cable Television Franchise Transfer
018 2 . Budget Amendments
023 3 . Calendar of Public Meetings--1987
025 4. Revere Road General Contract Change Order
027 5. Lease Amendment Renewal--Economic Development
Office
032 6. Designation of Voting Delegate
F. ITEMS FOR DECISION
033 1. School Merger Study Commission Report
034 2 . Human Service Advisory Commission Task Force Report
040 3 . Water Conservation Ordinance Amendment
043 4 . Efland Sewer Plans
062 5. Hazen and Sawyer Agreement Amendment
069 6. Wastewater Collection and Treatment Agreement
Amendment
079 7. Personnel Ordinance Revisions
088 8. Supplemental Grant Offer for Community Based
Alternatives Expansion Funds
094 9. Agenda Format Policy
096 10. Manpower Needs for Emergency Assistance Applica-
tions
G. ADJOURNMENT
A■■imm
ORANGE COUNTY 033
BOARD OF COMMISSIONERS
Action Agenda
Item No. Fl
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: SCHOOL MERGER STUDY COMMISSION
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
TELEPHONE NUMBER:
NONE Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To formally recognize receipt of the Commission's final report
and to dismiss the Commission.
NEED: The overall recommendations include:
1. While a single school system will prove desirable in the
future the Commission believes now is not the time for
merger.
2 . The County should undertake measures to facilitate the
possibility of merger at a later date, including:
a. Equalize the per pupil funding countywide.
b. Fund construction of new schools based on a coopera-
tive facilities plan developed by the two school
systems.
c. Encourage the school districts to investigate areas
where economics may be effected by joint operations
such as transportation, food service and maintenance.
d. Encourage the school districts to pursue areas of
educational cooperation such as special services.
RECOMMENDATION(S) :
As the Board decides.
001
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action A ends
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: REGISTER OF DEEDS TASK FORCE
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
REPORTS
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To inform the Board of the majority and minority reports
developed by the Task Force.
NEED: The Task Force consists of representatives of the County
Commissioners Association, Register of Deeds Association and
Bar Association. It was formed following the tabling of a
salary bill by the 1985 Session of the General Assembly.
Following a year of receiving testimony two reports have been
developed. While agreement exists on many of the findings and
recommendations important differences have emerged which the
Board should be aware of prior to the January Goals Session of
the Association.
It is expected that legislative proposa]l; will be generated
from the work of the Task Force which will affect counties.
Apart from new legislation there are portions of the report
that Orange County's and its Register of Deeds may wish to
explore for local adoption and implementation in keeping with
the fact that Orange County's Register of Deeds and Land
Record's program have been in the forefront of innovation and
leadership.
Majority and minority reports are attached as approved.
IMPACT:
RECOMMENDATION(S) :
002 A Summary of Findings and Recommendations
Along With a
Legislative Proposal for Action
Prepared and Presented by
The Joint Task Force Committee Studying
the Office of Register of Deeds
Findings Recommendations
1 . There exist today one hundred 1 . A standard system of
different Register of Deeds operation for Register of
operations with little uniformity Deeds offices and other land
from one office to another. records across the state
should be established to more
adequately serve the citizens
of North Carolina.
2. There is a lack of coordination 2. Upgrading and modernization
in modernization efforts among the - of Register of Deeds offices
counties. should be planned to produce
a good, usable standard system
across the State.
3. In many counties, there is 3. Funding should be provided
inadequate funding available for for modernization and
modernization and standardization, standardization of land
making it difficult for such records systems and general
counties to modernize land records office operation to a statewide
systems. uniform standard.
4. There is a lack of standards 4 . Standards of computer use
in use of computers in Register of for Register of Deeds offices
Deeds operations and the absence of should be established and
anyone to turn to for computer technical assistance and advice
expertise and technical direction in developing computer systems
other than computer vendors. should be provided.
5. There is an absence of a state 5. A state office to guide,
office exercising the responsibility direct and develop a long range
for guiding, directing, and plan for a standard system for
developing a long range plan for a Register of Deeds and other
standard system of operation, land records operations, and
to administer that plan,
should be created.
6. There is a lack of adequate 6. The state office should
security of land records and the work with the Division of
enforcement thereof. Archives and History in
developing a sound,
enforceable security program
for the protection of N.C.
Land Records.
AMMO
-2- 003
Findings Recommendations
7 . At present there is inadequate 7. Statutory provisions and
statutory provision for the sharing other cooperative means of
of land records information among sharing land records
offices which maintain or are information with other offices
affected by land records. on the county level should be
developed to enhance a better
and more useful land records
system.
8. There exist many differences 8 . A more fair and equitable
in salaries being paid Registers salary system and retirement
of Deeds and their staffs from benefits for Registers of
County to County as well as Deeds and their staffs should
differences in salaries being paid be developed. This salary plan
within the County as compared to should be based on factors
other county employees. including but not limited to
population and the volume of
business transacted in the
several offices.
9. Fees set by North Carolina 9. Fees set by North Carolina
Statute for services performed by Statute for services performed
Registers of Deeds are generally by Registers of Deeds should
lower than those fees set in other be increased to adequately
states of comparable size, location fund a modern uniform system
and wealth. of operation in Registers of
Deeds offices.
10 . The lack of uniformity, 10 . To better meet the current
inadequate funding, uncoordinated and future demands for land
modernization, inadequate security, records information and other
absence of state direction and services, the office of
technical standardization are making Register of Deeds should become
it increasingly difficult for a state office but remain
Registers of Deeds offices to meet locally elected.
accelerating demands for land records
information and other services.
Reg. of Deeds/JB2
004
Legislative Proposal for Action
The Joint Task Force Committee studying the office of North Carolina
Registers of Deeds recommends that a Legislative Commission be
created, funded and charged with developing a proposal for the purpose
of establishing a modern, statewide standard system of Register of
Deeds operations; yet retaining the local election of Registers of
Deeds.
The Legislative Commission should consider developing a framework and
timetable to bring the Register of Deeds office under the control and
responsibility of the State. The Legislative Commission should also
propose methods of funding and compensation to Counties for facility
fees.
The Legislative Commission should include representatives from the
North Carolina Association of Registers of Deeds, North Carolina
Association of County Commissioners, the Real Property Section of the
North Carolina Bar Association, in addition to members of the North
Carolina Legislature.
Reg. of Deeds/JB2
MINORITY REPORT ON THE JOINT 005
TASK FORCE STUDYING THE OFFICE
OF REGISTER OF DEEDS IN NORTH CAROLINA
This report is submitted as an addendum to the Summary of Findings and
Recommendations. As members of the Task Force we are in agreement
with most of the conclusions reached in the Summary. We commend the
work of all those who have participated on the Task Force with special
thanks to Bud Cameron, Otto DeBruhl, Christine Williams, and Bill
Campbell, whose background monographs and data gathering provided
information on how the offices of register of deeds vary from one
county to another.
The conclusion reached by a majority of the task force members is that
the current system is not working, that dire consequences will result
if it is not fixed immediately, and that the existing problems can
only be solved by a complete reorganization of the current structure.
They recommend the placement of all register of deeds offices under
administrative purview of state government. The reason for this
minority report is to stress the importance of the office remaining a
county office and to explore another avenue of addressing the concerns
raised through refinements to the current structure.
We share the concerns of other Task Force members about a lack of
legal standards, inadequate funding, and uncoordinated modernization.
However, we also recognize that differences in operation and
management should exist in a system where registers of deeds are
democratically elected and given autonomy to determine their own
citizens ' needs and how best to meet those needs in terms of office
procedure and workload priorities. The system has worked for three
hundred and twenty-two years. Before consent is given to those who
call for uniformity for the sake of uniformity and central authority
in place of local initiative, we should pause to examine the problems
which exist, what solutions should be adopted, and what roles the
counties and state should perform consistent with an effective
division of responsibility.
The Task Force discussed three separate issues that are concerns of
the registers of deeds and/or members of the Real Property Section of
the State Bar Association. These include standardization of
operations, lack of funding to modernize some offices, and salaries
and benefits paid to registers of deeds.
Standardization
The attorneys who served on the Task Force were persuasive in
advocating for more uniform indexing to aid those who are faced with
doing title searches and recordings in more than one county and to
protect the land rights of their clients. A report entitled "A
Comprehensive Study of the North Carolina Register of Deeds Office" by
Association President Bud Cameron documents the many variations in
procedure which exist. Further study should determine a minimum level
of uniformity that is necessary. The fact that some counties affix
recording times and book and page numbers by electronic means while
others enter by hand or that some counties maintain current real
estate records for customer use on paper while other rely on microfilm
might not be consequential.
006
-2-
It is not clear why eleven different permanent indexing systems
continue to be used after the adoption in 1978 of a new set of
indexing guidelines by the Register of Deeds Association. Statutes
already exist which set forth time limits by which temporary and
permanent indexing must be completed. Based on these standards and
the guidelines adopted in 1978, an organization should be established
and charged with the responsibility of developing and proposing a set
of indexing standards based upon what is important for legal
continuity across the State.
However, proposed standards cannot be developed without taking into
account the requirements and systems of other departments of county
government which rely on information maintained by the register of
deeds office. Simply placing the register of deeds under state
administrative control not only seems incongruous with the needs of
these other areas of county operations and the goal to establish a
coordinated land records system within each county, bit also
precipitous until a plan for standardization is developed and the
extent of required change assessed. After adequate time has been
allowed for review and comment, the standards could be enacted into
law and enforced through procedural audits as fiscal control
procedures are enforced by the Local Government Commission of the
Treasury Department.
Lack of Funding to Modernize Offices
One of the findings implies that failure to modernize offices is
primarily due to lack of funding by counties. This assumption fails
to pinpoint responsibility. Failure to authorize and implement
improvement measures could result from opposition by a number of
groups or individuals, including register of deeds, county manager,
county commissioners, or local bar groups. The assumption also
misleads by making no distinction between those registers of deeds who
have actively sought funding and those who have not communicated their
needs. Moreover, statutes provide that redress can be found in the
courts if a board of commissioners refuses to supply adequate money
for the operation of the office. These safeguards to ensure that the
system functions properly should be exercised before throwing out the
system.
The same error may be made when referring to a lack of standards in
the use of computers. To say that the registers of deeds of this
state are without guidance or technical direction and expertise is to
ignore the existence and work of the State Land Records Management
Program the Center for Urban Affairs at N.C. State University, and the
counties which have developed and shared their software packages.
Notwithstanding, there is need for a higher level of funding in many
counties. Based on the comparative information provided to the Task
Force, North Carolina is far behind other states in charges for
services. Fees should be adjusted to help pay for upgrading offices.
While a simple add-on user fee could be applied to existing charges,
other fees such as transfer tax, per-line indexing charge, and parcel
identifier number assignment fee should be considered as well.
Additional funds could be made available to finance improvements
through use of a capital reserve fund, as authorized by G.S. 159-18.
-
•
007
3-
Under this approach, agreement could be reached through which proceeds
for a given period and amount would be allowed to accumulate to pay
for specific improvements. The fund could not be used for purposes
other than that designated. In addition, a statewide fund should be
created to be distributed through matching grants to those counties
where funds for improvement cannot be generated.
Salaries
From data presented to the Task Force, we learned that register of
deeds salaries and benefits vary greatly and that in many instances
the register of deeds is paid substantially less than his/her
associates in other areas of county government. Registers of deeds
argue that higher salaries are needed to attract more qualified people
to run for office and remain there in a career status. However, we
also learned that in many instances, there has been little
communication between registers of deeds and their county
commissioners about professional needs of the office.
Salaries for positions within county government vary across the state
for a variety of reasons. To determine a fair salary for the register
of deeds is particularly difficult because that office is outside the
county government structure and because the selection process is
independent of normal county standards and qualifications. If the
ultimate goal in raising salaries is to attract more qualified people
and give them career status, making the office subject to merit
selection within the county structure seems to be a more viable
solution than placing the office under State administrative control.
Under merit system status, registers of deeds and their staffs would
be covered by established personnel ordinances and salary plan
protections prescribed by law. They could request reclassification
consideration and appeal grievances to the county manager, personnel
committee, or civil court for remedies to any abuse. By having
department head status, they would be eligible to have their jobs and
salaries periodically studied. Such studies take into account level
of responsibility, number of people supervised, workload size and
difficulty, education and experience required, and comparable salaries
in other departments and in the private sector. Making the job
appointive under the council-manager plan of government would remove
it from the political arena and enhance teamwork and professionalism
among the register of deeds and his/her peers and the county manager.
An added advantage for some registers of deeds is that he/she would
not be confined to one county for employment opportunity. There could
be mobility by moving to different counties over the span of one' s
public service career as other department heads now do.
We conclude that the main stumbling blocks to resolution of these
concerns have been the absence of a coordinated effort to provide
technical and professional guidelines, nonenforcement of existing
legal requirements, and lack of communication between registers of
deeds and county commissioners. We believe that if these two groups
work together toward implementation of the first nine recommendations
of the Task Force on a planned schedule, the final recommendation to
completely reorganize the office might not be necessary.
AIME
008
-4-
However, if the problems cannot be solved in this manner, we
recommend that more thorough study be given to the best way to
reorganize the register of deeds office. The Task Force did not have
time to study in depth the advantages and disadvantages of its
becoming a state office or an appointed county office. Given its
integral relationship with other county functions, we would have to
conclude at this time that the counties, registers of deeds and their
staffs, and citizens would benefit most by its being an appointed
office within the county management structure.
Recommended Plan for Improvement Summary
1 . Seek legislation to consolidate the duties of the two state
agencies charged with providing technical assistance to counties
for records management (Records Management Program of the
Department of Cultural Resources and Land Records Management
Program now under the Department of Natural Resources) into one
organization. This organization could exist as a division of the
Department of State Treasurer similar to the Local Government
Commission. Its duties would be to (a) develop regulations for
recording, filing, indexing, maintenance, and disposition of
records pertaining to real property; (b) ascertain from time to
time whether the provisions of the general statutes as applied
to indexing are being carried out; (c) provide technical
assistance to counties in the application efficient and
economical methods of managing records; (d) recommend
improvements including the use of space, equipment and supplies;
(e) order any person having the care and custody of land records
to comply with general statutes and published regulations; (f)
specify the time within which the statutes and regulations shall
be complied with after taking into consideration the availability
of facilities, equipment, and current workload; and (g) cause the
enforcement of any such order by application to the superior
court to issue an appropriate decree of process, which
application shall be brought and the proceedings thereon
conducted by the attorney general.
2. Provide a means for funding land records management improvement
measures by (a) establishing user fees related to the cost of
originating, maintaining, and storing land records, (b)
establishing a statewide reserve to provide matching grants, and
(c) encouraging the use of local capital reserve funds,
established pursuant to G. S. 159-18, for the accumulation of
revenue designated for records management improvements.
3. If register of deeds remains an elected office, retain the
operation as a county department and seek ways to enhance
coordination with other county and municipal departments with
technical assistance from the State. Registers of deeds and
county commissioners should work together to address the first
nine findings and recommendations of the Task Force and now may
be the time to consider increasing the professionalism of the
position by (a) reconstituting the position of register of deeds
from elected to appointed within the county management structure,
(b) providing employee safeguards and protections through
009
-5-
established personnel ordinances, including the right of access
to grievance procedures and coverage under established
classification and pay plans, (c) instituting a training and
certification program for various levels of responsibility within
the register of deeds operation, (d) adopting a code of ethics,
and (e) introducing mobility between counties through advertising
and recruitment of new registers of deeds applicants as vacancies
occur.
4. A salary plan developed pursuant to recommendation 8 of the Task
Force's Findings and Recommendations should be developed after
undertaking an advisory job classification and salary study of
registers of deeds and their employees. In addition to the
factors listed in recommendation 8 as necessary considerations,
any such study should take into account such factors as level of
responsibility, workload size and degree of difficulty, education
and experience required and comparable salaries and the
possibility of classifying counties as Class I, II, III or IV
with accordingly assigned pay levels. The State Office Of
Personnel Administration could undertake such an advisory job
classification and salary study.
North Carolina Association of County
Commissioners Representatives of the
Joint Task Force Committee Studying the
Office of Register of Deeds
W. E. Averette
Kenneth Thompson
Jean D. Goodman
RD Minority Report/JB2
uktAMU ; cOUNTY
BOARD OF COLIISSIONERS
.ACTION A
ACTION AGL DA ITEM ABSTRACT
ITEM NO.
MEETING DATE December 16, 1986
SUBJECT; Master Recreation and Park Plan Process Report 0 1 0
DEP RTME4T: Recreation & Parks PUBLIC HEARING: YES xx NO
ATT-ACHMENTCS) : I INFORMATION CONTACT: Mary Anne Black
— Report Narrative PHONE NUMBERS: HILLSBOROUGH - 732-8181
-- Recreation and Park Advisory Council
HILLSBOROUGH - 732-9361
memorandum
CHAPEL HILL - 967-9251
MEBANE - 227-20 31
Ext. 292 DURHAM - 688-7331
PURPOSE,:
Informational report to the Board concerning the Master Recreation and Park Plan Process.
NEED:
•
To inform the Board as to the Plan's process, via a "Team Approach", and key concepts of
the Study Plan, namely:
(a) Team Approach - composition of the Team:
* Orange County Recreation and Parks Department
* Orange County Recreation and Parks Advisory Council (three members)
* Orange County Planning Department
* Orange County Planning Board
and ad-hoc representatives from:
* two school systems
* four municipalities •- Chapel Hill, Carrboro, Hillsborough, and Mebane
* UNC Recreation Curriculum
* Duke Forest
* OWASA
(b) Focus on each township and the existing resources within each township - _..reservoirs'
county-owned property, public/private/quasi-public recreation facilities.
(c) the utilization of existing resources to form the nucleus/core of the county park
system.
(d) the utilization of CHR Associates on an hourly basis to assist with portions of the
plan process. This assistance will include a needs assessment and analysis and
assistance with cost estimates and prioritization. The selection of Mr-. •Ed Hamm, Park
Planner within the firm, was made after seeking professional service proposals from three
consulting organizations on the work to be done.
IMPACT:
It is expected that the master plan can be done within budget. However, further work will
be necessary in subsequent budget years as the master plan will not provide site specific
designs.
?SEC OyIlMLNDATION(S) :
Authorize staff to proceed with the drafting of an agreement for the consulting aspect to
be returned for Board approval at a follow up meeting.
011
AN OVERVIEW OF THE
MASTER RECREATION and PARK PLAN PROCESS
FOR ORANGE COUNTY
I. INTRODUCTION
Orange County has recognized the need to develop a comprehensive
Master Recreation and Park Plan to assess the current and future
recreation and park needs of its citizenry. Funding for such a
study was requested by the Orange County Recreation and Parks
Department and approved by the Board of Commissioners at their
July 23 , 1986 meeting. A funding level of $ 10, 000 was approved
with the understanding that at this lesser funding level , the
study would be accomplished through a combination of in-house
staff (Recreation and Parks and the Comprehensive Planning
Division of the Planning Department) and technical assistance from
a public organization such as the N.C. Dept of Natural Resources
and Community Development , the School of City and Regional
Planning and/or the Institute of Government. It now appears that
the technical assistance component can best be provided on
an hourly basis by CHR Associates. We are in the process of
developing a detailed workplan and estimates of professional
service hours. Following is an outline of how the Study would be
accomplished.
II. PLAN PROCESS
The Recreation and Parks Department will react as the lead agency
to coordinate and direct the planning process. The planning
process will be accomplished by a "team" effort, with team members
representing recreation and park interests , county-wide. Ad-hoc
team members will include a representative from each municipality
as well as each of the school systems. Existing larger leisure
service providers will also be represented on an ad-hoc member
basis .
Funds allocated for the Study will also be utilized for the
coordination of this team, the employment of an intern on a part-
time basis to gather and assemble information into a workable
format, and for the reproduction costs of the document and support
materials .
Progress and findings of the team will be reported to the County
Manager and the Board of County Commissioners by the Recreation
and Parks Director on a regular basis. The Recreation and Parks
Advisory Council will seek input from the Planning Board before a
final draft would be presented to the Board for approval and
adoption.
The goals and objectives of the Plan, to be accomplished by the
Team are as follows :
1 . To delineate and analyze current and future demands of
the county's recreation and park resources.
012
E. Recommended recreation, park facility, and open space
Standards developed specifically for Orange County (guided by
those standards established by the National Recreation and
Park Association--NRPA) and a comparison of existing (a)
outdoor recreation program facilities, (b) public open space
and park ares, and (c) indoor recreation facilities with these
Orange County standards to determine unmet needs.
F. A listing of unmet needs and a description of the nature of
such needs , as identified above ( See E. )
G. An Action Plan to meet unmet needs . Each township will be
studied both individually as well as how each relates to the
county as a whole, with citizen input as an important element.
This Action Plan should address unmet needs as it pertains to
(a) outdoor recreation program facilities , (b) public open
space and park areas , and (c) indoor recreation facilities.
The areas and facilities recommended will be an outgrowth of
program requirements and needs. Special emphasis will be
placed on the utilization of existing resources .
H. A priority schedule of the Action Plan for land acquisition,
construction of capital improvements and renovation of
existing facilities to include a short-term 5 year plan with a
20 year phasing program, broken down into 5 year intervals.
This scheduling will include cost estimates.
I. Recommendations concerning methods of financing the proposed
areas and facilities, including viable funding options such as
Orange County's payment-in-lieu of dedication ordinance ,
dedication of land, donations, etc.
J. Recommendations for administration and staffing requirements
and proposed operating budgets .
K. Supporting maps , graphs , and charts to illustrate data as
needed in the Plan document and at public meetings. These
should address the specific needs and recommendations of the
individual townships and the county as a whole .
L. Summary of conclusions and recommendations in addition to the
technical report/document/plan. This summary should be
designed to be read by the elected officials as well as
interested citizens who want to know about the Plan and its
purpose. Also needed is a brief information brochure ,
suitable for mailing and distribution for
publicity/information purposes.
IV. PROPOSED SCHEDULE
December 1986 *Report to County Commissioners - Plan overview
*Formation of Master Park Plan "Team"
013
2. To compare existing recreation and parks resources to the
nationally accepted recreation and parks standards .
3. To determine the population characteristics of the
citizenry of the county through a demographic analysis
and a population analysis concentrating on the factors of
growth, distribution and projection.
4. To identify the existing and potential park and recreation
resources , facilities , and programs provided to the
citizenship of Orange County.
5. To determine unmet resource needs to meet demand in 5,
10, and 20 year projections.
6. To recommend a 5 year plan of improvement subject to
financing approval by the Board of County Commissioners.
Provided will be an Action Plan outlining a priority
ranking (recommending a specific order that the Action
Plan should take) and an expenditure analysis presenting
a financial cost estimate for actions suggested and a
method-of-funding recommendation.
Citizen input is a critical element of the Plan and adequate and
varied opportunities to receive this input will be made available.
It is anticipated that a staff-recommended 5-year portion of the
Action Plan would be ready for Board of County Commissioners
approval by June 1987, and the remaining 15 year projections and
plan of improvement available in Fall 1987 .
III. SCOPE OF WORK
The scope of work for such a Plan will include, but not be limited
to the following elements :
A. Evaluation of current and projected (20-year) demographic and
sociological factors pertinent to Orange County, including
(but not limited to) composition of the population, population
growth projections/trends , economic factors , community land
use patterns .
B. Evaluation of current and projected physical factors ,
including (but not limited to) land use, topography, highways
and roads , physical barriers, and water resources.
C. Inventory of existing recreation and park programs, areas and
facilities offered by public, voluntary, and private agencies,
and an evaluation of each.
D. Inventory and evaluation of each existing and potential
recreation and park site , including current and projected
school properties , other publicly-owned lands , and other
joint-use facilities. A county-wide map showing the location
of the existing recreation and park sites should be included
in the Plan.
014
January 1987 *First Team meeting - Plan overview
February/ 1987 *Team meetings --- data collection, formulate
March appropriate standards
April/ 1987 *Team meetings -- data collection
May *Public information meetings
June 1987 *1st Draft prepared
* 1st Draft to Recreation and Parks Advisory
Council and Planning Board
July 1987 *Draft Revisions
*Public Information meetings
August 1987 *Final Draft to Public Hearing
September 1987 *Recommendations to CountyCommissioners from
Recreation and Parks Advisory Council and
Planning Board
October 1987 *County Commissioners adoption of Plan
w.- - O 1 1w 300 West Tryon Street I' , y��r „
y 1 .�_
HILLSBOROUGH, N.C. 27278 Life.Beinit.
Mary Anne Black, Director
MEMORANDUM
TO: Don Willhoit, Chair
Board of County Commissioners
FROM: Lorraine H. Parker, Chair
Orange County Recreation and Parks Advisory Council
DATE: November 17, 1986
RE: Master Park Plan; process
After thorough discussion of the Master Park Plan Process, the
Council endorsed Director Black's proposed "Team" concept approach
to accomplishing the Master Park Plan. It was suggested that the
team consist of a representative from each of the following:
1. Orange County Recreation and Parks Department
2. Orange County Recreation and Parks Advisory Council (three
members)
3. Orange County Planning Department
4. Orange County Planning Board
and Ad-hoc representatives from:
1. Two school systems
2. Four municipalities - Chapel Hill, Carrboro, Hillsborough,
and Mebane
3. UNC Recreation Curriculum
4. Duke Forest
5. O47ASA
The Council looks forward to assisting with this important Plan and
appreciates the support the Commissioners have shown to accomplish
the study.
LHP/pbl
CC: Recreation & Parks Advisory Council members
Mary Anne Black
Kenneth R. Thompson, County Manager
Hillsborough, 732-9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane, 227-2032
Area 'Code 919
016
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No.JEA
Meeting Date: DECEMBER 16, 1986
SUBJECT: CABLE TELEVISION FRANCHISE TRANSFER
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
RESOLUTION OFFICE,X501
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider adopting a resolution approving the transfer of
Wometco Cable TV, Inc. , the corporation which owns Alert Cable
TV Franchise, to BT Cable.
NEED: On October 20, 1986, BT Cable, Inc. contracted to purchase the
stock of Wometco Cable. BT Cable will be owned by the Robert
M. Bass Group, Inc. of Fort Worth, Texas, Taft Broadcasting
Company and certain members of Wometco Cable TV, Inc. 's pre-
sent management. There will be no change in the operations or
operating personnel of Wometco Cable TV, Inc. or Alert Cable
TV of North Carolina, Inc. as a result of this transaction.
Financial information has been reviewed by the County
Attorney.
IMPACT: Resolution requires two readings of the Board. On December 1,
1986 the Board approved the first reading of the resolution.
RECOMMENDATION(S) :
Adopt resolution approving transfer of Wemtco Cable TV
Franchise to BT Cable.
017
A Resolution Granting
Municipal Approval to the Acquisition of the
Stock of Wometco Cable TV, Inc_ by
BT Cable, Inc. -
WHEREAS, Alert Cable TV of North Carolina, Inc. , a wholly .
owned subsidiary of Wometco Cable TV, Inc. , as a cable television
franchisee- in the County of Orange; and .
WHEREAS, the outstanding stock of Wometco Cable TV, Inc. is
presently controlled by .members of its management and -investors
organized by Kohlberg Kravis Roberts & Co. ; and
WHEREAS, BT Cable, Inc. proposes to acquire 100% of the
outstanding stock of Wometco Cable TV, Inc. , all as set forth in the
letter application dated October 21, 1986; and - -
WHEREAS, approval has been requested as to the foregoing -
transaction;
NOW, THEREFORE, BE IT ORDAINED that the County of Orange
hereby grants its approval, as. requested, to the change in control
of Wometco Cable TV, Inc. , all as set forth in the letter
application dated October 21, 1986.
Passed this day of - , 1986,
effective
Approved:
retest ; .
Clerk .
ORANGE courrry - .'
UOARU. OF COMISSIONERS ACTT 0 i AGEROf.
ACTION AGED ITEM AUSTPAC • ITEI-1 no_
MEETING DATE December 16, 1986 . .
018
SUBJECT: Proposed Budget Amendment
-
•
DEPARTMENT: Finance` PUBLIC HEARING: f . YES . x NO -
ATTCHMEt T(S) : .. • INFORMATION CONTACT: Donna Wagner "
A.
• PHONE NUM ERS: HILLSBOROUGH - 731-8181
Proposed Budget Amendment r
HILLSBOROUGH 73r-O36 .
Project Ordinance Amendment CHAPEL HILL 967-9 251
• PIEBANE -- 227-2031
- DURHAM - 688-:73.31
PURPOSE: Consideration of proposed budget.amendment.,
NEED: • GENERAL FUND - - __
To budget for an additional Daycare allocation that ,has been received-
• by the Orange County "bepartment of Social Services. -
OTHOPHOTO AND- TOPOGRAPICAL•MAPPING FUND ' • - -
To budget. for additional cost of a workplan to complete Phas ` 2, aerial
photography portion of Phase 3 "ancl the purchase of necessary equipment. •
COUNTY CAPITAL RESERVE
To budget for the additional costs for the completion of the above -. - -
specified projects in the Mapping Fund. -
•
IMPACT: . . GENERAL FUND -
This amendment will increase funds available for 'Daycare'with 100% State
funds; no County match is required. • . ' -
ORTHOPIIOTO AND TOPOGRAPHICAL MAPPING.FUND -
• This amendment will increase funds available for completion of the workplan
approved on December- 1, 1986 by the Board of -Commissioners. A transfer will
be made from the County Capital Reserve Fund.
019
COUNTY CAPITAL RESERVE FUND
IMPACT: This amendment will transfer funds from the Contingency in this fund
to the Orthophoto and Topographical Mapping Fund.
RECOMMENDATION(S).;. Approve motion to amend the 1986-87 Budget Ordinance by proposed
amendment.
AMMEM
020
ORANGE COUNTY
PROPOSED
1986-87 BUDGET AMENDMENT
The 1986-87 Budget Ordinance as adopted on July 23, 1986, and subsequently
amended, is hereby amended as follows:
BEFORE AFTER
AMENDMENT AMENDMENT AMENDMENT
GENERAL FUND
Appropriation:
Social Services $3,134,773 $224,996 $3,359,769
Source:
Subsidy - Daycare 307,488 224,996 532,484
To budget for additional Daycare allocation to be received.
ORTHOPHOTO AND TOPOGRAPICAL MAPPING FUND
Appropriation:
Orthophoto and Topographic Maps $ 180,752 $ 627 $ 181,379
Source:
Transfer from County Capital Reserve 7,840 627 8,467
To budget for completion of approved workplan.
COUNTY CAPITAL RESERVE FUND
Appropriation:
Transfer to Mapping Fund $ 7,840 $ 627 $ 8,467
Source:
Contingency 22,504 627 21,877
To budget for transfer to Mapping Fund.
Approved this 16th day of December, 1986.
r�
TAT, _'
1.t ordained by the Board of COL'::'tv Cor-misSio:?erS thati ?Cu?'•S'l..'.c t- �C Section 13.2 Ci Chay to 159 C= �:C
Genera 1 StatLtes Cf ?North Carolina, -the fol10;ting capital pro jest =5 hcrebv c^monded:
Section 1. The _reject authorized is for Pha.52 it (providing the base end topographic ort-honhotCs for
C a3�D 1 ^.7S n i I (pr C'71d ZE y 1 c, pr:�toy�a h x CT the_ other tOti�r li_i
S- _ _ - .� - _ L
the CoLr L,) and cq uLr_rn_ L_ t cr storing ar^ r-arcu�cinr t�e rci i 1. e raps. The pro-n v-.
1
be financed by an a-nro riation from the G^neral, Y und, the County Capital poser 1e Fund, a
State Grant and charur'..^_ vo parL:_„_pat ng ]Ur_Sd;CcZ iC s.
Sec_won _',e offi-cers of the County are .:erch-v directed to proceed i-thl 'ChC' -ne
bud^et contained herein.
Section ^. `_"Ile follQ ring revenue is anticipated to comT DZ^tn th;s pro4eCt:
1985-86 1986-87 Total
Trans^cr from General , und $ 09,946 $50,000 $119,9 5
1 Trc..,o-e_ frCisl OU._-'�_C Cu_D:Lic..l Reserve Q o, U 1 u r J i
Stato :"u�t �n _ ,000 2
-
Pa-rt- Cipat_nq ii. C h a r g s G6 16rS33
$1';2,.•' 2 $63-,.306 $;;06,21
Section 4. The following amount is apprcpr_ ted for L is project:
i
1985-86 1 926-87 Tntal
Phase 11 $1412F912 $ 35,701 $112161'
Phase III 0 20,b05 2:i,()'0 5
Equiomnnt r 7,000 _ _,000
.._.
$142,912 r r 3. 31 0 tl 2 Q'
Amended this 16 day of December, 1980.
•
F
4
Beverly i,. 3 , '' e, Clerk Orange Cownty Board Shirley Marshall, Chair
of Commissio::C : Orange County Board of Commmiss .onc_s
i o s c s C arc y, V cc-C1,,i
Don W 111 ho it
Ste,D'.cn ;:alkictis
joi-?n Harwell
ORANGE COUNTY
Action. Agenda,
BOARD OF COMMISSIONERS
•
it No_ 153
ACTION AGENEA ITEM ABSTRACT
LNG DATE December 16, 1986
023
Subject:
MEETING SCHEDULE FOR CALENDAR YEAR 1987
I Department: BOARD OF COMMISSIONERS r Public Hearing:-
I �= Yes X no I
1
Attachments: Information Contact: Beverly A. Blythe
YES Phone Numbers: 732-8181, 968-4501,
227-0231
PURPOSE: To consider for approval the regular meeting schedule of the Board of
Commissioners for calendar year 1987.
REED: In accordance with 143.318. 12 of the General Statutes, a schedule of regular
meetings shall be filed with the Clerk to the Board of County Commissioners_
The schedule must show the time and place of each meeting.
RECOMMENDATION: As the Board decides. -
ORANGE COUNTY
BOARD OF COMMISSIONERS
1987 MEETING SCHEDULE
HILLSBOROUGH CHAPEL HILL
January 5, 1987 January 20, 1987
February 2, 1987 February 17, 1987
February 23, 1987 (Joint Public Hearing)
March 2, 1987 March 24, 1987
April 6, 1987 April 21, 1987
May 4, 1987 May 19, 1987
May 26, 1987 (Tuesday) (Joint Public Hearing)
June 1, 1987 June 16, 1987
July 6, 1987
August 3, 1987 August 18, 1987
August 24, 1987 (Joint Public Hearing)
September 8, 1987 (Tuesday) September 22, 1987 (4th Tuesday)
October 5, 1987 October 20, 1987
November 2, 1987 November 17, 1987
November 23, 1987 (Joint Public Hearing)
December 1, 1987 (Tuesday) December 15, 1987
The meetings in Hillsborough will be held at the County
Courthouse, 106 E. Margaret Lane at 7: 30 p.m.
The meetings in Chapel Hill will be held in the courtroom of the
old Post Office on Franklin Street at 7: 30 p.m.
025
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action A
ACTION AGENDA ITEM ABSTRACT Item No.
Meeting Date: DECEMBER 16, 1986
SUBJECT: CHANGE ORDER FOR REVERE ROAD OFFICE COMPLEX
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
CHANGE ORDER TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider a change order to D. W. Ward Construction Company
for installing sheetrock, door lock and service platforms.
NEED: There was a need to remove panelling and stripping from wall
of small building due to termite damage. This was covered
under a previous change order along with painting and patching
the walls. Once the panelling was removed a hole existed and
the blocks were broken where strips had been attached. It is
better to wrap the walls in sheetrock than try to patch and
paint. The platforms and lock were an oversite when specifi-
cations were drawn.
IMPACT: The net impact to perform this work with the order is
$1,016.00. There is money within the contingency for this.
RECOMMENDATION(S) :
Approve change order.
CHANGE
Distribution to:
ORDER OWNER ❑
/1 h1 DOCUMENT G701 ARCI•IIl[CT ❑
CONTRACTOR 0
c 026 FIELD ❑
Oil-kR El
PROJECT: Carr Building Renovation CHANGE ORDER NUMBER: 4
Ina me, address) -
TO (Contractor): INITIATION DATE: December 9, 1986
•
ARCHITECT'S PROJECT NO: 5568
D.W. Ward Construction Co.
P.O. Box 15157 CONTRACT FOR: General Construution
Durham, North Carolina 27704
L CONTRACT DATE: August 13, 1986 -
YJou arc•directed lo mike the following changes in this Contract: ._
Item 1: Deduct for sidewalk at laundromat Credit $ 581.00
Item 2: -Deduct for toilet partitions, change from
ceiling hung to floor mounted Credit $ 144.00
Item 3: Add sheetrock and furring at front of -
plumbing store to cover large holes in
masonry walls Extra ' $ 980.00
Item 4: Build 2 catwalk platforms in ceilings to
access HVAC units Extra $ 650.00
Item 5: Add door lock to existing door at back of
plumbing store Extra $ 111.00
Resultant Change Order Amount $1,016.00
•
`,I1 tialid unlit•ignrrl by hwh illy ()IA nil ru)iI ArLhilvd.
Sil;n,11un• ui 111i• (-unlr.116.r i iiiil%1Il•. Ili% agrr•r•nuvu h1•r1.w iii. inrlu,liiig any.ntju.lnlent in the Conlrat•1 SUM ter Cunlr,)<1 1in11•.
—___
[hi, original 'Contract 5111111xyxxxix#ct m gxZh watt $ . 221,856.00
(lunge by previously authorized Change Orders $ 6,481.00
'the (Contract Sum) (rarac 31yai;71 (x 1yr)`�"1Xa a) prior to this Change Order was . $ 224,897.00
The (C:onlr.u•1 Sum) I XIl4XY1 CMil i /iiiNIXXXiL will be (increased) alealiX4I(Maliarrigill
by this Change Order $ 1,016.00
The new I(Tonlrarl SunII (XXXX5I NI)Mx)(iXIXiNDX1X,X) including Ibis Chan8e Order will he $ ' 225,913.00
The Contract Time will be (increased) affriNIXN100f.)(ti01:0l�(;l1) by Ten ( 10 ) Day
Thl• I)a1(• of Substantial Con11)Iclion as of the time of Ihi; Change Order therefore is March 9, 1987
Authorized:
CHR Associates, PA D.W. Ward Construction Co. County of Orange
(ONIKACIOR ,
'7Jt311Airport Road P.O. Box 15157 U1\IVCR
\d1Ir�.. — 106 E. Margaret Lane
:kt.ln•.s Address
Chapel Hi 11, ;tN 2751 l Durham, NC 27704 Hillsborou&h, NC 27278
,-7//';' --zi A
I i:\1 I. DATE
. Ain 1)CJCUMLN7-(7Ul • (IIANt.[ 111:1)1 1: • Anil r1;8 11111111\ • Air - -PCB
1111 A\111411-AN ■NNIllUII.01 Al“IllIil'FS, 1;1;NJW 1.1JIM Ayr..N.\\•..\Y•\SIIlN(.IRIN, Me_ _IMnM,
G701--197
027
ORANGE COUNTY
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO. E
MEETING DATE DECEMBER 16, 1986
SUBJECT: LEASE RENEWAL: ECONOMIC DEVELOPMENT OFFICE
***********************************************************************
DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES X NO
********************************************************************T*****
ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES
LEASE RENEWAL
EXT 497
LEASE ORIGINAL
PHONE NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH 732-9361
CHAPEL HILL 967-9251
MEBANE 227-2031
DURHAM 688-7337.
**************************************************************************
PURPOSE: To consider renewing the lease for space used as office area
for the Economic Development Department.
NEED: The Economic Development Department has been housed in
leased space at 117 N. Churton Street, Hillsborough, since
December, 1984. The landlord has agreed to another year at
like terms and conditions including the same rent. This
lease is renewed annually.
IMPACT: Monthly rental fee continues to be $210 per month, $2520 per
year. Utilities are included in the rental figure.
RECOMMENDATION: Renew lease for space at 117 N. Churton Street,
Hillsborough, to be used as offices for the Economic
Development Department from December 18, 1986
through December 17, 1987.
LEASE AGREEMENT . ORIGINAL
.028 RENEWAL
NORTH CAROLINA
ORANGE COUNTY
WHEREAS, a lease agreement was made and entered into as
of the 18th day of December 1984, by and between Orange
County, TENANT and Dalton H. Loftin and Emma Sue Loftin,
LESSOR, for space to be used as offices for the Economic
Development Director and their support staff.
WHEREAS, the LESSOR, and the TENANT wish to renew the
lease agreement.
. NOW, THEREFORE, LESSOR and TENANT mutually agree to the
following:
(1) The lease agreement will be continued for a period
of one year commencing on December 18, 1986 and
• ending at 12 : 00 midnight on the day of- December 17,
1987.
(2) The Lessor's monthly rental charge shall be $210. 00
per month.
(3) All other terms and conditions will remain the
same.
This agreed to, the 9,g day of , 1986.
. TENANT Orange County
BY:
Chairman, Orange County Board of
Commissioners
ATTEST:
LESSOR /✓ 4 ��
Dalton H. Lof
"T`,:s i!i t.:_':: ':i been Ali ?L `i c∎1 `.: 6,::
11,,,,;i.: :c!i:il.34; by (,-, !;_...1 ':f;ti•e :i:".:tt .
.i:;: - -_ ...1!. II-c�, E;a_:ire? 1Z . .
Z-)" °_______.„ i_ *7174 -
$1-
A'it:ii:,t: O.: I'Cf .:. 1.`__ :.J: '..3 racy"
NORTH CAROLINA �`
• �
GENERAL LEASE 02
ORANGE COUNTY DATE: DECEMBER 1, 1984
THIS LEASE, MADE AND ENTERED INTO BY AND BETWEEN DALTON H. LOFTIN AND
WIFE, EMMA SUE LOFTIN, P. 0. BOX 744, HILLSBOROUGH N.C. , HEREINAFTER
CALLED LESSOR; AND ORANGE COUNTY, A BODY POLITIC AND CORPORATE, 106 EAST
MARGARET LANE, HILLSBOROUGH, N.C. , HEREINAFTER CALLED LESSEE;
WITNESSETH:
THAT SAID LESSORS DO HEREBY LEASE AND DEMISE UNTO SAID LESSEE AND
SAID LESSEE DOES HEREBY ACCEPT AS TENANT OF SAID LESSORS THE PROPERTY
IDENTIFIED BELOW.
THE TERMS AND CONDITIONS OF THIS LEASE ARE AS FOLLOWS:
I. THIS LEASE SHALL COMMENCE AS OF THE 18TH DAY OF DECEMBER, 1984,
AND UNLESS TERMINATED AS HEREIN PROVIDED, SHALL EXIST AND CONTINUE UNTIL
AND INCLUDING THE 30TH DAY OF NOVEMBER, 1985.
II . THE RENTAL FOR SAID PREMISES SHALL BE PAID IN MONTHLY INSTALLMENTS
AS FOLLOWS: THE SUM OF NINETY-FIVE DOLLARS (595.00) ON THE 18TH DAY OF
DECEMBER, 1984 AND THE SUM OF TWO HUNDRED AND TEN DOLLARS (8210.00) ON
THE FIRST DAY OF EACH AND EVERY MONTH THEREAFTER FOR THE DURATION OF THIS
LEASE.
III . THE LESSEE AGREES TO ACCEPT THE PREMISES IN THEIR PRESENT CONDITION
TO MAKE ALL NECESSARY REPAIRS DURING THE TERM OF THIS LEASE, AND AT THE
TERMINATION THEREOF TO SURRENDER SAID PREMISES TO THE LESSOR IN AS GOOD
CONDITION AS THE SAME ARE NOW, ORDINARY WEAR AND TEAR EXCEPTED.
IV. THE LESSOR SHALL BE RESPONSIBLE FOR THE PROMPT PAYMENT OF ALL
UTILITY BILLS (EXCEPT TELEPHONE) ON THE PREMISES, AND SHALL SAVE LESSEE
HARMLESS FROM ANY AND ALL LIABILITY ARISING THEREFROM.
V. DURING THE TERM OF THIS LEASE, OR ANY EXTENSION THEREOF, THE LESSEE
MAY NOT ASSIGN NOR SUBLEASE ITS INTEREST HEREUNDER WITHOUT THE ADVANCE
WRITTEN CONSENT OF LESSORS.
VI . THE PREMISES ARE TO BE USED AND OCCUPIED ONLY BY THE DIRECTOR OF THE
ECONOMIC DEVELOPMENT COMMISSION AND HER/HIS SECRETARY, UNLESS OTHERWISE
CONTESTED TO IN WRITING BY LESSORS IN ADVANCE, AND FOR NO OTHER PURPOSE.
THE LESSORS CONSENT SHALL NOT BE UNREASONABLY WITHHELD.
VII . LESSEE AGREES TO COMPLETE AT ITS OWN EXPENSE THE FOLLOWING:
A. REPLACE OLD DOOR TO MATCH THE REMAINING ALL-GLASS DOOR AT HEAD OF
STAIRS. B. INSTALL REPLACED DOOR IN HALLWAY. C. SWITCH DOOR KNOBS AND
LOCKS WHERE NECESSARY. D. LETTERING OF MAIN DOOR AND THE TWO DOORS AT
HEAD OF STAIRS IN MANNER SATISFACTORY TO LESSORS.
VIII . IF THE LESSEE SHALL FAIL OR NEGLECT TO MAKE ANY PAYMENT OF RENT
WHEN DUE, OR SHALL VIOLATE ANY OF THE PROVISIONS OF THIS LEASE, THE
LESSOR MAY TERMINATE THIS LEASE AND REQUIRE THE LESSEE TO VACATE THE
PREMISES HEREBY DEMISED, OR THE LESSORS MAY ENTER THE PREMISES AND EXPEL
THE LESSEE THEREFROM, OR THE LESSORS MAY IN LIEU OF THE ABOVE OR IN
CONJUNCTION THEREWITH PURSUE ANY OTHER LAWFUL RIGHT OR REMEDY INCIDENT
030
TO THE RELATIONSHIP CREATED BY THIS LEASE, AND THE LESSEE SHALL NOT BE
ENTITLED TO ANY REFUND OF ANY PORTION OF RENTALS PREVIOUSLY PAID. THE
LESSEE FURTHER AGREES TO PAY IN FULL ANY AND ALL REASONABLE ATTORNEY
FEES INCURRED BY LESSORS IN THE ENFORCEMENT OF LESSOR'S RITHTS UNDER
THIS LEASE.
IX. THIS LEASE SHALL INURE TO THE BENEFIT OF AND BE BINDING UPON THE
PARTIES HERETO, THEIR HEIRS, EXECUTORS, ADMINISTRATORS AND ASSIGNS.
X. THE PROPERTY HEREBY DEMISED AND LEASED IS DESCRIBED AS FOLLOWS:
TWO ADJOINING ROOMS AT THE SOUTHWEST CORNER OF THE SECOND FLOOR OF THE
SHARP BUILDING KNOW AS 117 N. CHURTON ST. IN THE TOWN OF HILLSBOROUGH,
ORANGE COUNTY, NORTH CAROLINA.
031
IN TESTIMONY WHEREOF, THE LESSORS HAVE HEREUNTO SET THEIR HANDS AND
SEALS; AND ORANGE COUNTY HAS CAUSED THIS LEASE TO BE EXECUTED IN ITS NAME
BY THE CHAIRMAN OF ITS BOARD OF COMMISSIONERS, ATTESTED TO BY THE CLERK
TO SAID BOARD, AND ITS SEAL HEREUNTO AFFIXED, ALL BY AUTHORITY OF THE
ORANGE COUNTY BOARD OF COMMISSIONERS.
AO As
(SEAL) ORANG COUNTY
DALTON H. LOFT !lli
BY: (SEAL)
P4W00.0(..-et..4:41160121t(sEAL) CHAIRMAN, ORANGE COUNTY
A SUE LOFTIN / BOARD OF COMMISSIONERS
ATTE T:
RK T
CLEO B ARD OF CO ISSIONERS
NORTH CAR INA, ORANGE COUNTY r
a .
I, _ , A NOTARY PUBLIC IN AND FOR SAID
STATE AND COUNTY, DO HEREBY CERTIFY THAT DALTON H. LOFTIN AND EMMA SUE
LOFTIN PERSONALLY APPEARED BEFORE ME THIS DAY AND ACKNOWLEDGED THE DUE
EXECUTION OF THE FOREGOING LEASE.
WITNESS MY HAND AND NOTARIAL SEAL, TH THE-`--- DAY OF
1984. I
^^ . 7k,-4_,,,,----t.--
WWA NOTARY PUBLIC ' A'
C2-1- 71 NOTARY PUBLJC
MY COMMISSION EXPIRES:
MORE COUNTY N,C,
NORTH CAROLINA, ORANGE COUNTY
THISf-l---ICY �`-�- 1984, PERSONALLY CAME BEFORE
, WHO, BEING BY ME DULY SWORN, SAYS THAT
SHE KNILTHE qOM ON SEAL OF ORANGE COUNTY AND IS ACQUAINTED WITH
-_Gf1t4' --, WHO IS CHAIRMAN T E B RAAC� F COMISSIONERS OF
ORANGE COUNTY, AND THAT SHE, THE SAID--42-.A , IS THE
CLERK TO THE BOARD OF COUNTY COMMISSIONERS AND SAW WE SAID AI A SIGN
THE FOREGOING INSTRUMENT, AND THAT SHE, THE SAID--
SIGNED HER NAME IN ATTESTATION OF THE EXECUTION OF SAID INSTRUMENT IN THE
PRESENCE OF SAID CHAIRMAN OF SAID BOARD OF COUNTY OMMISSIO ERS.
WITHNESS MY HAND AND OFFICIAL SEAL, THIS-A440/ DAY OF- ee .hec---,
1984.
A7- 1ill-lid-aki,-/-( -‘16&11,1W--
NOTARY PUBLIC
MY COMMISSION EXPIRES: -- - /r"
032
ORANGE COUNTY Action Agee
BOARD OF COMMISSIONERS it No. a0
ACTION AGENDA ITEM ABSTRACT
MEETING DATE December 16: 1986
Subject: DESIGNATION OF VOTING DELEGATE
Department: BOARD OF COMMISSIONERS Public Hearing: Yes g no
Attachments: Information Contact: Shirley E. Marshall
Phone Numbers: 732-8181, 968-•1.501,
227-0231
PURPOSE: Develop and approve a policy for designation of voting delegate for all
NCACC and NACo meetings where a voting delegate is necessary.
NEED: The North Carolina Association of County Commissioners and the National
Association of Counties hold various meetings where a voting delegate
must be designated from each County. A policy may be considered whereby
the voting delegate for Orange County would be approved by the Board for
a full calendar year. This could be accomplished as an added item under
Board Organization which takes place the first meeting in December each
year.
A legislative goals conference is scheduled for January 14-15. A. voting
•
delegate needs to be appointed by the Board for this conference.
RECOMMENDATION: To adopt the policy and appoint Don Willhoit as voting delegate
for calendar year 1987.
APPROVED ON 1/5/87
1
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DECEMBER 16, 1986
The Orange County Board of Commissioners met in regular session on
Tuesday, December 16, 1986 at 7:30 p.m. in the Courtroom of the old Post
Office, Chapel Hill, North Carolina.
BOARD MEMBERS PRESENT: Chair Shirley E. Marshall and Commissioners
Moses Carey, Stephen Halkiotis, John Hartwell and Don Willhoit.
ATTORNEY PRESENT: Geoffrey Gledhill
STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County
Managers William T. Laws and Albert Kittrell, Finance Director Gordon
Baker, Planner Gene Bell, Recreation and Parks Director Mary Anne Black,
Clerk to the Board Beverly A. Blythe, Personnel Analyst Darlene Farrish,
Register of Deeds Betty June Hayes, Director of Department on Aging Jerry
Passmore, Sheriff Lindy Pendergrass and Personnel Director Beverly
Whitehead.
A. BOARD COMMENTS
Chair Marshall announced that a proclamation was signed on Friday,
December 12, 1986 to remove mandatory conservation measures for Lake
Orange. She removed from the agenda item F3 (Water Conservation Ordinance
Amendment) for further study and recommendations from NRCD.
B. AUDIENCE COMMENTS
1. MATTERS ON THE PRINTED AGENDA
None.
2. MATTERS NOT ON THE PRINTED AGENDA
None.
C. MINUTES
Motion was made by Commissioner Carey, seconded by Commissioner
Halkiotis to approve the minutes for December 1, 1986 as corrected.
VOTE: UNANIMOUS.
D. REPORTS
1. REGISTER OF DEEDS TASK FORCE (A copy of the complete narrative
is in the permanent agenda file in the Clerk's Office) .
County Manager Ken Thompson and Register of Deeds Betty June Hayes
gave a summary of the findings and recommendations of the task force which
studied the Office of the Register of Deeds.
It was agreed that the County would offer to become a demonstration
site for various portions of the new legislation to determine if each
segment should be locally adopted and implemented.
2 . MASTER RECREATION AND PARK PLAN DEVELOPMENT PROCESS (A copy of
the report is in the permanent agenda file in the Clerk's Office) .
Director of Recreation and Parks Mary Anne Black gave a report on the
Master Recreation and Park Plan process for Orange County. The plan will
be accomplished through a combination of County staff effort and technical
assistance on an hourly basis from a local consulting firm. The Recreation
and Parks Department will be the lead agency in directing the study and
the process will be accomplished through a team approach. The process
will be to identify the existing Recreation and Park resources, to assess
the current and future needs of the County and determine where the deman2
d
is greater than the supply. A draft plan will be presented in September
and a final plan in December.
In answer to a question from Commissioner Hartwell, Mary Anne Black
explained the process used by CHR Associates.
E. ITEMS FOR DECISION - CONSENT AGENDA
The County Manager recommended the following action by the Board:
1. CABLE TELEVISION FRANCHISE TRANSFER
To approve the second reading of a resolution approving the
transfer of Wometco Cable TV, Inc. , the corporation which
owns Alert Cable TV Franchise, to BT Cable. The resolution
is printed below:
A Resolution Granting
Municipal Approval to the Acquisition of the
Stock of Wometco Cable TV, Inc. by
BT Cable, Inc.
WHEREAS, Alert Cable TV of North Carolina, Inc. a wholly owned
subsidiary of Wometco Cable TV, Inc. , is a cable television franchise in
the County of Orange; and
WHEREAS, the outstanding stock of Wometco Cable TV, Inc. is presently
controlled by members of its management and investors organized by
Kohlberg Kravis Roberts & Co. , and
WHEREAS, BT Cable, Inc. proposes to acquire 100% of the outstanding
stock of Wometco Cable TV, Inc. , all as set forth in the letter
application dated October 21, 1986; and
WHEREAS, approval has been requested as to the foregoing transaction;
NOW, THEREFORE, BE IT ORDAINED that the County of Orange hereby grants
its approval, as requested, to the change in control of Wometco Cable TV,
Inc. , all as set forth in the letter application dated October 21, 1986.
Passed this 1st and 16th day of December, 1986, and effective December
16, 1986.
2. BUDGET AMENDMENTS
To amend the 1986-87 Budget Ordinance by the following
changes:
GENERAL FUND
Appropriation - Social Services $ 224,996
Source - Subsidy Daycare 224,996
ORTHOPHOTO AND TOPOGRAPHICAL MAPPING FUND
Appropriation - Ortho and Topo Maps $ 627
Source - Transfer from County Capital Reserve 627
COUNTY CAPITAL RESERVE FUND
Appropriation - Transfer to Mapping Fund $ 627
Source - Contingency 627
3 . MEETING SCHEDULE FOR CALENDAR YEAR 1987
To approve the meeting schedule as presented by Clerk Beverly
Blythe. A copy is in the permanent agenda file.
4. CHANGE ORDER FOR REVERE ROAD OFFICE COMPLEX
To approve the change order to D. W. Ward Construction
Company for installing sheetrock, door lock and service
platforms and authorize the Chair to sign.
5. LEASE RENEWAL FOR THE ECONOMIC DEVELOPMENT OFFICE
To approve the lease for space at 117 N. Churton Street in
Hillsborough to be used as offices for the Economi3
c
Development Department from December 18, 1986 through
December 17, 1987 and authorize the Chair to sign.
6. DESIGNATION OF VOTING DELEGATE
To adopt a policy whereby a voting delegate would be
designated for all NCACC and NACo meetings by the Board of
Commissioners at their first meeting in December and to
appoint Don Willhoit as the voting delegate for calendar year
1987.
ADDED ITEM
7. SPECIAL MEETING WITH THE SCHOOL BOARDS
To approve a special meeting with the school boards for
January 27, 1987 to discuss facility planning.
Motion was made by Commissioner Carey, seconded by Commissioner
Halkiotis that the forgoing action be taken by the Board.
VOTE: UNANIMOUS.
F. ITEMS FOR DECISION
1. SCHOOL MERGER STUDY COMMISSION REPORT
Motion was made by Commissioner Willhoit, seconded by Commissioner
Carey to accept the final report from the School Merger Task Force and to
dismiss the members of the Task Force.
VOTE: UNANIMOUS.
2 . RECONSTITUTION OF THE HSAC
Peggy Pollitzer, Chair of the Human Services Task Force, presented
the report as contained in the agenda and made the following additional
comments:
(1) In reference to changing the name, she noted that it was a
unanimous decision by the Task Force to change the name to
put more emphasis on human services planning.
(2) The composition as recommended is critical to the success of
the the Commission.
She summarized the priorities as recommended by the Task Force and
emphasized the need for cooperation between the different human service
agencies that receive County funding.
After extensive discussion by the Board members, the following
changes were made to the recommendation as presented by the Human Services
Task Force:
(1) The composition would include one representative from the
Department on Aging and one representative from the Board of
Commissioners bringing the total membership to seventeen.
(2) The charge would be limited to include A, B, C and F as
listed on the agenda abstract with additional duties phased
in at a later date.
(3) The name of The Human Services Advisory Commission would '
remain the same.
(4) The beginning staff support would be provided by the
Assistant County Manager for Human Services and by the Clerk
to the Board.
(5) The charge would include an item for improving the family
orientation of the County's human services delivery system.
I
It was the consensus of the Board that John Hartwell be a 4
as the County Commissioner representative. PPointed
Motion was made by Commissioner Hartwell, seconded by Commissioner
Carey to approve the report from the Task Force as amended.
VOTE: UNANIMOUS.
3 . WATER CONSERVATION ORDINANCE AMENDMENT
Postponed.
4. EFLAND CHEEKS TOWNSHIP SANITARY SEWER FACILITY FINAL PLANS
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Hartwell to approve the plans and specifications for the
Efland Cheeks Sanitary Sewer Facility subject to the final approval of
these plans and specifications by Farmers Home Administration and the Town
of Hillsborough.
VOTE: UNANIMOUS.
5. HAZEN AND SAWYER CONTRACT AMENDMENT
Motion was made by Commissioner Carey, seconded by Commissioner
Hartwell to approve a contract amendment to the Hazen and Sawyer Contract
authorizing additional survey work as required for the Efland Sewer at a
cost not to exceed $2, 000 and authorize the Chair to sign.
VOTE: UNANIMOUS.
6. WASTEWATER COLLECTION AND TREATMENT AGREEMENT AMENDMENTS
(A copy of the amended agreement is in the permanent agenda file
in the Clerk's Office) .
Motion was made by Commissioner Willhoit, seconded by Commissioner
Carey to approve the amended agreement.
VOTE: UNANIMOUS.
7. PERSONNEL ORDINANCE REVISIONS
The Board and Personnel Director Beverly Whitehead discussed the
proposed changes in the Personnel Ordinance:
(1) ARTICLE I - Section 4.16 (page 3) - clarify the definition
of immediate family to include spouse, parents, siblings,
children, grandparents and grandchildren. A majority of the
Board members approved this revision.
(2) Section 7 (pages 5 & 6) - add to this section that the County
Manager will be responsible for reporting to the County
Commissioners suspensions, removals and appointments. A
majority of the Board members approved this addition to this
Section.
(3) ARTICLE 11 - Section 2.2. 1 (Page 12) - delete the age
reference and change the last line to read "as a permanent
employee age 18 or over". This is in accordance with the
amendments to the Age Discrimination Act.
(4) Section 2.3.7 (page 13) - delete this section to permit both
internal and external recruitment to begin at the same time.
The Board approved this deletion.
(5) Section 2 .4.15 (page 15) - add a section which would read
"All selection related activities will be conducted within
the boundaries of the County of Orange". The Board approved
this addition.
(6) Sections 3 .2, 3.2. 1, 3 .2.2 (pages 16 & 17) - delete these
sections which refer to the immediate family.
(7) Section 4. 6 (page 19) - provide for an adjustment in pay for
Ammm
acting department or division heads. It was agreed by the
Board that the salary for a person in an acting position
should be adjusted to the hiring rate for that position.
(8) Section 7. 7 (page 22) - add a new section to read "Former
employees who return to work for the County after the one
year reinstatement period, shall receive credit for their
previous employment years, if they remain employed for a
period of no less than ten consecutive years". After a brief
discussion, the Board agreed to add this section as proposed
changing the ten consecutive years to five consecutive years.
(9) ARTICLE 3 , Section 6 (pages 29, 30, & 31) - Political
Activity - after a brief discussion it was the consensus of
the Board to delay action on this until the January 5, 1987
meeting.
(10) Section 7.1 (page 32) - revise to include Board of
Commissioners, County Managers and Clerk to the Board. The
Board agreed to add this verbiage to this section.
(11) Section 8 (page 32) - revise to include County Manager and
Clerk to the Board. The Board agreed to this addition.
(12) Section 9.1. 1 (page 36) - revise to include County Manager.
The Board agreed to this addition.
(13) Section 9.2. 1 (page 36) - add to the end of this section the
following: "Travel advances require the approval of the
employee's department head. An accounting shall be made to
the Finance Department within 30 days after the termination
of any trip for which a travel advance was received. Such
accounting shall be made by the submission of a properly
completed Travel Expense Statement. This was approved by the
Board with the change of the 30 day time period to 5 work
days.
(14) Section 9.2.2 (b) (page 36) - add to the end of this section
the following: "The County will reimburse at the prevailing
non-taxable rate per mile allowed by the IRS, or air coach
rate, whichever is less, with living expense being
reimbursable only for the period required for airplane travel
unless the use of the employee's personal vehicle is for the
convenience of the County. Reimbursement for incidental
travel in an employee's personal vehicle within the corporate
limits of a town or city in which the employee's normal duty
station is located will not be made unless the reimbursement
request is accompanied by a statement signed by the
employee's department head certifying that no County vehicle
was available for use by the employee. The Board approved
this addition.
(15) Section 9.2.3 (a) (page 37) - change the section to read:
"Lodging expenses will not normally be authorized for trips
where the designation is less than 40 miles from the
employee's normal duty station. Lodging for such trips must
be approved by the County Manager. The Board approved this
addition.
(16) Section 9.2 .3 (c) (page 37) - revisions to the policy for
lodging expenses and reimbursement for meals was postponed
until the January 5, 1987 meeting.
(17) Section 9.2 .3 (f) (page 37) - add the following as a new
subsection: Reimbursement for receipt supported personal
phone calls during properly authorized overnight trips will
be allowed as follows: one "safe arrival" call; one call due
to a change in itenerary, and; for extended trips, one call
after each "3 consecutive-day period" of overnight stay. All
such personal phone calls are limited to $3. 00 per call.
Official business phone calls must be receipt-supported and
identified as to point of origin, point of destination, and
purpose. This item was postponed until the January 5, 1987
meeting.
(18) Section 9. 3 (page 37) - which made reference to receipts for
all lodging and meal expenses was postponed until January 5,
1986.
(19) ARTICLE IV - Section 3.1 (page 39) - Change this section to
read as follows: "During periods of adverse weather
conditions which make travel extremely hazardous, the County
Manager may close County offices. The County offices are
officially closed by the Manager. Employees shall be granted
administrative leave of absence at full pay. Employees that
are required to work during this time shall receive time off
at the rate of 1-1/2 times the total number of hours worked
in addition to regular pay. Administrative leave hours will
not be paid to an employee at termination unless it occurs
during the week worked. This item was postponed until the
January 5, 1987 meeting.
(20) Section 5. 3 (page 41) - the proposed change is that vacation
leave shall be requested by the employee no less than two
work weeks prior to the date the vacation is to begin. At
least five consecutive days of vacation each year is
recommended to insure shared responsibility and job duties.
This item was postponed until the January 5, 1987 meeting.
(21) Section 5.4 (page 41) - change to read that vacation leave
may be used for sick leave purposes only when sick leave is
exhausted or otherwise approved by the department head. This
was approved by the Board.
(22) Section 9.3 (page 46) - delete the section which addressed
mandatory retirement age. This deletion was approved by the
Board.
(23) Section 9.5 (page 47) - delete this section since the two
retirement systems for law enforcement officers have merged.
This section was postponed until January 5, 1987.
(24) Section 11.1 (page 48) - the proposed change is that funeral
leave may be used for death in an employee's immediate
family, but may not exceed three consecutive days for any one
occurrence, the last day being the day after the funeral. A
maximum of three funeral leave days shall be granted per
year. See Article I, Section 4. 16 for definition of
immediate family. This was not approved by the Board.
(25) Section 15. 1.1 (page 51) - add a statement to the end of this
section which reads "the salary payment which the employee
receives from the military shall be deducted from the sum
paid by the County. This was approved by the Board.
(26) NEW SECTION to be added to the end of Article IV to be
entitled "Personal Use of County-owned Vehicle" and read as
follows: "It shall be the policy of Orange County that no
employee, nor any individual whose use would be taxable to
the employee, may use a County-owned vehicle for personal
purposes, other than for commuting or de minimis personal use
commuting will only be allowed where determined by the County
Manager to be necessary for bonafide noncompensatory business
reasons. The Board approved this addition.
(27) ARTICLE V - Section 5.2 (page 59) - delete the last sentence
which reads "No employee may be hired above the third step
without justification to and recommendation of the Manager,
with the approval of the Board of Commissioners. After a
brief discussion this item for postponed to the January 5,
1987 meeting for receipt of additional information.
(28) Section 7. 0 (page 59) - the proposed change is to delete the
first sentence and insert the following statement: Funds
shall be recommended by the County Manager and approved by
the Board of County Commissioners annually for the purpose of
providing salary increases to employees recognition of
superior or improved performance. The funding level of the
Merit Program will be decided annually and will be in
accordance with one of the following options: (1) Full Merit
Pay Program (2-1/2%, 5%, or 7-1/2%) - all employees eligible.
Increase awarded anniversary date, (2) Modified Merit Pay
Program (2-1/2%, 5%, or 7-1/2%) - two-thirds of employees
eligible. Increase awarded on anniversary date, and (3)
Modified Merit Pay Program (2-1/2% or 5%) - two-thirds of
employees eligible. Increase awarded quarterly. The Board
approved this change in the Personnel Policy.
(29) ARTICLE VI - Section 3.14 (page 63) - revise this section to
read "the Manager shall be responsible for the administration
and maintenance of the position classification plan and shall
advise the Board of County Commissioners of approved changes
in the officials administrators occupational category. The
Board did not approve this revision.
(30) ARTICLE VII - Section 3.2 (page 65) - revise this section to
read "Based on the work standards developed, the employee and
the supervisor will meet formally to discuss work performance
at least once a year. A rating will be assigned summarizing
the employee's work during the evaluation period. Ratings
shall be in one of the following areas:
Below Standard Level: performance is below the standards
established for the job in all or most areas. An employee
receiving a below standard rating will receive a detailed
plan for improvement from the supervisor and will have their
performance reviewed again in 90 days. If significant
improvement is not made, the employee shall be subject to a
personnel action ranging from reassignment, demotion or
termination.
Standard Level: performance meets the standards established
for the job in all or most areas. The employee does good,
competent work and is a valued employee.
Above Standard Level: performance exceeds the standards
established for the job in all or most areas. This section
was postponed until the January 5, 1987 meeting.
8. SUPPLEMENTAL GRANT OFFER FOR COMMUNITY BASED ALTERNATIVES
EXPANSION FUNDS
Information was given by Assistant County Manager Albert Kittrell
and Chair of the Youth Services Needs Task Force Jim Deloatch. In the
spring of 1986 the County received $82,259 from the state in CBA funds.
The County provided a 71% or 58,594 match. The State has increased the
County allocation by $15,008. The match for this will be provided by in-
kind funding already appropriated.
Motion was made by Commissioner Hartwell, seconded by Commissioner
Willhoit to endorse the Youth Services Needs Task Force recommendation for
community based alternatives funds and approve the acceptance of the
supplemental funds.
VOTE: UNANIMOUS.
f�F
8
9. AGENDA FORMAT POLICY
After a brief discussion by the Board, it was agreed by consensus
that the following policy would become a part of the "Board Rules and
Regulations":
ORDER OF BUSINESS (Page 4, No. 6)
A. Board Comments
B. Audience Comments
1. Matters on the printed agenda
2. Matters not on the printed agenda
C. Minutes
D. Resolutions or Proclamations
E. Reports
F. Items for Decision - Consent Agenda
G. Items for Decision - Regular Agenda
H. Appointments
I. Adjournment
Public Hearings will be added to the agenda at the specified time as
announced in the advertisement. Public Hearings for the purpose of
receiving the Planning board recommendation will be listed as a regular
agenda item.
No item shall be listed twice on the same agenda. If it is a public
hearing item whereby a vote may be taken, the vote shall be taken
immediately following the public hearing on said item.
The formal agenda may be changed by the authority vested in the Chair
of the County Commissioners.
10. ADDITIONAL PERSONNEL FOR SOCIAL SERVICES
House Bill 2055 which was approved on July 15, 1986 by the State
Legislature mandates County participation in a new emergency assistance
program as a part of the Aid to Families with Dependent Children program.
The current number of staff personnel is inadequate to handle the demand
and a request to consider approving two additional intake workers for the
Department of Social Services was presented to the Board.
Motion was made by Commissioner Carey, seconded by Commissioner
Hartwell to approve the hiring of two full-time intake workers as of
January 1, 1987.
VOTE: UNANIMOUS.
ADDED ITEM
LIABILITY INSURANCE
After a brief discussion, motion was made by Commissioner
Hartwell, seconded by Commissioner Halkiotis to accept the bid from
Collier Cobb for liability insurance.
VOTE: UNANIMOUS.
G. ADJOURNMENT
With no further items for the Board to consider, Chair Marshall
adjourned the meeting. The next regular meeting will be held on Monday,
January 5, 1987, 7:30 p.m. in the second floor courtroom of the Old
Courthouse.
Shirley E. Marshall, Chair
Beverly A. Blythe, Clerk
AMMMM
ORANGE COUNTY 034
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: RECONSTITUTION OF THE HSAC
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To receive recommendation regarding the restructuring of the
HSAC.
NEED: On August 4, 1986 the Board appointed a Human Services Task
Force to make a recommendation to the Board of Commissioners
on the future composition, charge and resources necessary to
support its activities. The Human Services Task Force has met
several times since its appointment and has drafted recommen-
dations for the Board's consideration. Peggy Pollitzer,
Chair, will present the Human Services Task Force recommenda-
tions.
Commissioner Marshall recommends that beginning staff support
be provided bythe Assistant Manager for Human Services and by
the Clerk to the Board.
Attached also are recommendations from Commissioner Carey.
These recommendations vary from those recommended by Task
Force.
IMPACT: If approved, recommendations should enhance human services
delivery and coordination.
RECOMMENDATION(S) :
As the Board decides.
035
RECONSTITUTION OF THE HSAC
(TO BE RENAMED)
(HUMAN SERVICES PLANNING COMMISSION)
1. Charge
The HSPC shall be responsible for making recommendations
to the Board of Commissioners concerning human services
programs in the County in orcar to improve the quality of
life. The HSPC shall develop, review, and periodically
evaluate human services programs. The HSAC shall also
function in an advisory capacity, providing counsel to
human services agencies, commissions, and other groups
within the County.
2 . Role of HSPC
The HSPC shall be a planning and evaluative body with
the following specific duties:
A. Coordination of the County human services delivery
system.
B. Assessment of human services needs in the County.
C. Evaluation of the level and availability of human
services delivered by County departments and other
agencies.
D. Recommendations for improving the structure of the
County human services delivery system.
E. Development and coordination of a system for: (1)
receiving funding requests from non-departmental
human services agencies, (2) recommending levels of
non- departmental human services funding to the
Board of Commissioners, and (3) monitoring all non-
departmental human services agencies receiving
funding.
F. Studies and projects as requested by the Board of
Commissioners.
3 . Authority/Jurisdiction of the HSPC as it relates to the
Board of Commissioners/ non-departmental human services
agencies and mandated human services boards (Health
Social Services and Mental Health) . Organization chart
of County human services structure.
A. The HSPC shall be appointed by and responsible to
the Board of Commissioners and shall conduct an
annual work session with the Board of Commissioners
and present reports to the Board of Commissioners
regularly.
036
B. Cooperative relationship with mandated boards and
County human services departments.
C. Receive funding requests, recommend level of
funding, coordinate monitoring and provide over-
sight for non-departmental human services agencies
funded by the County. Stimulate information
sharing among non-departmental human services
agencies not funded by the County.
D. Coordinate with Town Human Service Boards and other
planning groups.
E. Organization chart is attached.
4 . Composition of the HSPC
A. Fifteen members shall be appointed by the Board of
Commissioners. The composition shall include
representatives from the following Boards/Associa-
tions: (1) Social Services, (2) Mental Health, (3)
Public Health, (4) Orange County United Way, (5)
Chapel Hill-Carrboro United Way, (G) Orange
Congregation In Mission, (7) Inter-Faith Council
for Social Services, and eight members appointed AT
LARGE to be equally divided between those who
receive services (service recipient) and other
Orange County citizens.
B. The officers shall be a Chairperson and a Vice
Chairperson.
C. • HSPC members shall be appointed by the Board of
Commissioners for staggered three year terms so
that one-third of the terms expire in January of
each calendar year. Members are eligible for
reappointment for a second consecutive full term.
After two consecutive terms a member shall be
ineligible for reappointment for one year after the
expiration of the previous terms. Appointments
made to fill vacancies shall be for the unexpired
term and shall not be counted as a term in deter-
mining eligibility for reappointment.
D. Officers shall be chosen annually.
E. A regular meeting schedule shall be decided by the
HSPC.
5. Staff Support
A. The HSPC needs a full-time Human Services Planner
who shall be supervised by the Assistant County
Manager. Pc. ition description, classification and
salary shall be established by the County Personnel
037 Office.
B.' Clerical assistance shall be provided by the County
Manager' s Office.
6 . Communication
A. Communication and reporting shall be parallel to
the lines on the attached organization chart.
-0.
PROPOSED ORANGE COUNTY HUMAN SERVICES STRUCTURE
BOARD OF COUNTY
HSPC COMMISSIONERS
04
rn
X 0 COUNTY _
MANAGER
-P
3 �
v
ASSISTANT COUNTY
HUMAN SERVICES MANAGER FOR � .
PLANNER HUMAN SERVICES
- - - - - HOUSING & CMMUNIT
SOCIAL—
E Pi1BLIC HEALTH EALTH DEVELOPMENT AGING
AGRICULTURE COMMISSION BOARD OF *NON-DEPARTMENTAL
EXTENSION SERVICES :FOR WOMEN RECREATION ELECTIONS AGENCIES
*Non-Departmental Agencies Funded by the County
-------OPC Mental Health Planned Parenthood
JOCCA Women Center
Adolescent In Need Rape Crisis
Volunteers for Youth Coalition for Battered Women
Youth Services Task Force Women Health Counseling
Sheaffer House Child Care Networks
Project Attend Home Health Agency
Adolescent Day Treatment Dispute Settlement Center
Orange County 4-H Animal Protection Society (Animal Shelter
Dotted line represents agencies supervised by mandated boards. p
W
co
039
COMMISSIONER CAREY'S HSAC RECOMMENDATIONS FOR
ADOPTIONS BY THE BOARD
1. The Human Services Advisory Commission name should not
be changed to the Human Services Planning Commission.
2 . Charge of the HSAC should be limited to items A, B, C
and F under the role statement recommended by the HSAC
Task Force. The charge can be revised as necessary in
the future to reflect an expanding role if the Board of
Commissioners deem it necessary.
3 . A member of the Board of Commissioners should be
appointed as a permanent liaison to the HSAC in addition
to the members recommended by the HSAC Task Force.
4. The new charge of the HSAC should include a specific
schedule and timetable for reports and recommendations
requested by the Board of Commissioners for decision
making.
5. Sufficient resources should be committed by the Board of
Commissioners to achieve the work of the HSAC. If
special studies/projects are requested by the Board of
Commissioners, additional resources should be considered
to facilitate the increased workload.
040
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. ng
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: WATER CONSERVATION ORDINANCE AMENDMENT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
TELEPHONE NUMBER:
TABLE 11 Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider adding an additional criterion by which a water
shortage is declared to begin or be relieved.
NEED: The County's ordinance is in two parts. It contains measures
to guide and regulate the public and water utilities in times
of shortage and it provides a management plan for administer-
ing the measures.
The County adopted the ordinance on July 10, 1986. It has
provided a means of coping with the drought. Had it not been
in effect this year public water supply in the upper Eno Basin
would have been depleted, based upon analysis done by the N.
C. Division of Water Resources. At this time the water
shortage is lessening through a resumption of normal
precipitation and river flow and a rise in reservoir storage
levels. As of December 9, University Lake had recovered to 31
inches below spillway whereas Lake Orange was 41 inches below
full.
Heretofore the County Ordinance has tied conservation and
allocation measures in the Southern and Northern ends of the
County to reservoir levels alone. It has been recognized by
the OWASA staff that more factors need to be taken into
account in defining a shortage than the water level of
University Lake. Revisions will be recommended at a later
date for the OWASA service area lying within the unincor
porated portion of the County. Similarly, an amendment with
respect to the Eno River and Lake Orange is thought necessary
so that any change in water conditions may be recognized.
One alternative, discussed by the Board earlier, is to trigger
different degrees of conservation to the condition of down-
041
stream reservoirs (Corporation Lake and Lake Ben Johnston)
rather than Lake Orange. This was not approved because of the
variable water level at these reservoirs. During times of
prolonged drought they are dependent for water on releases
from Lake Orange.
A second alternative is to retain Lake Orange water level as a
primary indicator for action but also, under specified condi-
tions, use the flow volume and rate in the Eno River as an
additional or substitute factor.
The Manager, in consultation with the N. C. Division of Water
Resources recommends the latter. If approved the concepts to
be incorporated into Article 3 of the ordinance would include
defining the water supply stages as:
1. NORMAL STAGE - when Lake Orange is 80% to 100% of usable
storage and instream flow, as measured the Hillsborough
U. S. Geological Survey Gage, is in excess of 1.1 MGD.
2 . ALERT STAGE - when Lake Orange usable storage is between
70% and 80% or in instream flow is in excess of 1.1 MGD.
3 . WARNING STAGE - when Lake Orange usable storage is
between 50% and 70% and instream flow is less than 1.1
MGD.
4. DANGER STAGE - when Lake Orange usable storage is 40% to
50%.
5. EMERGENCY STAGE - when Lake Orange usable storage is 30%
to 40%.
6. CRISIS STAGE - when Lake Orange usable storage is 10% to
30% (10% and below is considered not usable) .
An ordinance incorporating these changes is being drafted by
the County Attorney and will be ready for Board review
December 16, 1986.
IMPACT: The change would refine the administration of the ordinance
and provide more clarity to the citizenry which is affected by
the conservation measures. Restrictions could be scaled back
from mandatory to voluntary conservation if approved.
RECOMMENDATION(S) :
Approved the ordinance as revised.
TABLE II
DROUGHT MANAGEMENT PLAN
ORANGE COUNTY, NORTH CAROLINA
` WITHDRAWAL REDUCTIONS THROUGH CONSERVATION & WATER TRANSFER
PERCENT OF (ASSUMES NO TRANSFER FROM MEBANE/GRAHAM/BURLINGTON)
USABLE ELEVATION TARGET PERCENT WATER USAGE/ALLOCATION LIMIT-MGD
ACTION STORAGE AT WATER BELOW EXTENT OF REDUCTION THRU
STAGES LAKE ORANGE SPILLWAY CONSERVATION CONSERVATION ORANGE P u i T INSTRBAM
HILLSBOROUGH OWASA ALAMANCE MINERALS FLOW TOTAL
I. Normal 100% 0 None None 1.80 .50 .80 .15 1.10 4.35
(Below
norma
waterl 2.20 Lake Orange
l
IL. Alert 80% 14" Voluntary 10% thru voluntary 1.60 (A) .72 .13 .65 3.10 €�
2.20 restrictions
III. Warning 70% 32" Mandatory 15% thru mandatory 1.53 (A) .68 .12 .65 2.98
2.20 restrictions
60% 48"
.39 2.72
IV. Danger 50% 63^ Severe 17% severe mandatory 1.50 (A) .66 .12 .39 2.67
Mandatory restrictions
2.20
i
V. Emergency 40% 80" Stringent 24% stringent 1.37 (A) .60 .11 0 2.08
Mandatory mandatory restrictions
2.20
VI. Crisis 30% 102" Rationing 55% water rationing .80 (A) .36 .06 0 1.22
VII. Not Usable 10%and 128"
Storage below
(A) During ACTION STAGES II-VI of the Lake Orange Conservation Stages, OWASA shall be allocated up to .50 MGD,
which may be withdrawn as prescribed in this ordinance and as prescribed in any contract between OWASA and other
water users named in this TABLE II. Any such allocation shall only occur when the number of usable days of water
remaining from all other water supply sources available to OWASA is less than the number of usable days of water
remaining in the water supply reservoirs of Lake Ben Johnston, Corporation Lake and Lake Orange including augmentation
from other sources. The number of usable days of water remaining in the water supply reservoirs of Lake Ben Johnson,
Corporation Lake and Lake Orange including augmentation from other sources shall be determined using the water
usage allocation limit, including instream flow, established in this TABLE II.
12/16/86
A
ORANGE COUNTY 043
BOARD OF COMMISSIONERS
Action Arnda
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: EFLAND CHEEKS TOWNSHIP SANITARY SEWER FACILITY FINAL PLANS
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider approval of the plans and specifications for the
Efland Cheeks sewer project.
NEED: The final plans have been reviewed by each required agency and
approved by the N. C. Department of Transportation and the N.
C. Department of Natural Resources (Environmental Management
Division) . Farmers Home Administration has approved the
original plans but not the updated set which delineates a new
line segment along West Hill Avenue South to Dimmocks Mill
Road. Also while the Hillsborough Engineer has recommended
approval the Town has not taken action as yet. A letter
requesting this has been forwarded.
County approval is needed at this time in preparation with a
meeting FMHA wherein go ahead to advertise bids can be
approved simultaneous with acquisition of remaining easements.
IMPACT: Expedite a further condition required of the County.
RECOMMENDATION(S) :
Approve the plans and specifications subject to the final
approval of same by Farmers Home Administration and the Town
of Hillsborough.
0
5
406 . ,,.
STATE OF NORTH CAROLINA
.c DEPARTMENT OF TRANSPORTATION -
P.O.BOX 25201 _
RALEIGH 27611 _
JAMES G.MARTIN
GOVERNOR -
' .. DIVISION OF HIGHWAYS
JAMES E.HARRINGTON
SECRETARY January 21, 1986 -
Mr. Kevin F. Carter, P. E.
Project Engineer -
Hazen and Sawyer, P. C.
Consulting Engineers _
4300 Glenwood Avenue
P. 0. Box 30428 -
Raleigh, NC 27622 r
SUBJECT: Old State Project: 5008
Orange County
Proposed Encroachment - Attachment of 8" Steel Force Sewer Main in
the Exterior Bay on the South Side of Existing Bridge No. 7
(- ;
Carrying Connector over US 70 East "of Efland - Efland-Cheeks
Township
(- Dear Mr. Carter:
Attached hereto are four (4) copies of your attachment plans, with our stamp
of approval shown thereon, and four (4) copies of the Design Services Unit's
Special Provisions relative to the above proposed encroachment.
• Approval is given with the understanding that the attachment will be made in
: . accordance with the approved plans and the Special Provisions.
It will now be necessary for you or your client to contact our District
- Engineer, who is located in Graham, North Carolina, telephone number (919) 228-1727
to initiate execution of an Encroachment Agreement.
One copy of the approved plans, one copy of the Special Provisions and one
copy of this letter are to be attached to and made a part of each copy of the I'
Encroachment Agreement.
This approval pertains only to the method of attachment and the structural
--- adequacy of the bridge to support the additional dead load of the utility and is
: not to be construed as an approval of any other work in connection with the
-' ::: proposed encroachment. _
- .qual Opportunity/Affirmative Action Employer
�- M Kevin F. Carter, , : -•
r. ter, P. E. �=� - �:: - -
nuar y 21, 1986 -
Page 2 - •
t"• :sly••
.tom' .:5. "e �.
If this office can be of any further assistance, "please contact Mr. W. S. Thames
or Mr. K. G. Pridgen at telephone number (919)733-7838. Please refer to File
Number 5406 in any correspondence with this office relative to this proposed
encroachment. _
=C Sincerely,
W. R. Brown, P. E_..
Special Design Engineer
WRB/KP/blj - - -
Attachments
cc: Mr. J. W. Watkins, P. E. (w/copy of approved plans & Special Provisions)
Mr. Jimmy D. Lee, P. E.
Mr. J. W. Meadows (w/copy of approved plans & Special Provisions)
Mr. S. H. Jones (w/copy of approved plans & Special Provisions)
Project File (Thames)
y:
•
c
•
•
• - .
.4 . 046
=^ r-:Design Services Unit File No 5406
ENCROACHMENT SPECIAL PROVISIONS
• . .
1. The area involved at each site shall be left in a neat and satisfactory
condition.
•
- 2. Backfill shall be placed in not more than 6" layers and thoroughly compacted.
3. In the event the utility will be buried beneath any pipe culvert, the void
from the bottom of the utility shall be backfilled and compacted to 95% of
its original density. When that density cannot be obtained, the remainder
of the void shall be filled with grout up to the outside horizontal diameter
of the pipe culvert.
4. If any pipe culvert is disturbed or damaged, it shall be restored to its
original condition.
5. It will be necessary to contact our District Engineer prior to beginning any
work on the proposed encroachment and upon completion of the work.
6. It will be necessary for the utility owner to contact our Bridge Maintenance
Superintendent, Mr. J. W. Meadows who is located in Siller City (Telephone
Number 919-742-5649) , to schedule an on-site inspection with his personnel
five (5) working days prior to beginning any work at any box culvert,
bridge, arch culvert or pipe culvert 60" or greater in diameter and upon ,
i=? completion of the work.
s °
7. In the event that cast-in-place or precast concrete manholes or utility
access vaults will be installed and/or constructed on the State's right of
way, that have not been previously approved, it will be necessar y for the
utility owner to submit detailed sketches of the type manhole(s) or vault(s) ,
material specifications and plan and profile drawings of the location(s)
�. showing total depth of excavations, and obtain approval from the Design
Services Unit prior to installation and/or construction.
8. The operating pressure of the utility main(s) shall not exceed the applicable
codes.
9. Manhole rings and covers installed within the limits of the State's right of
way shall be of the traffic bearing type.
•
10. Due to the nature of the proposed work, the Division Engineer may assign an
inspector to make periodical inspections as the work progresses, the cost of
which shall be borne by the utility owner.
• 11. Please note that these Special Provisions cover only the Structure(s) shown
• on the attached sketch(es) and indicated in the subject. Prior approval
must be obtained for any additional bridges, box culverts, arch culverts or
pipe culverts 60" or greater in diameter encountered along the route during
installation. •
,.
7 ,
I 047
F Y / 1.''wr1 Y•.1 fl SZNER
...R „,
P.1:2-N-. �• ..
29 1986
, ,,z..-,,,. ...k.„,-.; . _ . - Ira f .-)
'4,' -- State of North Carolina -
Department of Natural Resources and Community Development
Division of Environmental Management
512 North Salisbury Street • Raleigh, North Carolina 27611
}`_�• :James G. Martin, Governor R_ Paul Wilms
S. Thomas Rhodes, Secretary January 22, 1986 Director
Mr. Kenneth R. Thompson, County Manager
_ County of Orange -
-- 106 East Margaret Lane - -
Hillsborough, NC 27278
SUBJECT _ Permit No. 12653
County of Orange
Efland -- Cheeks Township -
Sewer Collection System/Pump Station
Orange County
- --- Dear M r. Thompson ;
,_ � `w_, . In accordance with your application received November 26, 1985; we are
_ forwarding herewith Permit No. 12653, dated January 22, 1986, to the County
' of Orange for the construction and operation of the subject wastewater collection
= system extensions.
This Permit shall be effective from the date of issuance until rescinded,
and shall be subject to the conditions and limitations as specified therein. -
If any parts, requirements, or limitations contained in this permit are
unacceptable to you, you have the right to an adjudicatory hearing before a
hearing officer upon written demand to the Director within thirty (30) days
.
following receipt of this permit, identifying the specific issues to be contended.
•
Unless such demand is made, this permit shall be final and binding.
One (I) set of approved plans and specifications is being forwarded to you.
If you have any questions or need additional information concerning this matter,
please contact Ms. Cyretha Irving, telephone No. 919/733-5083, ext. 119.
- - Sincerely yours,
Original S .ed By
ARTHUR MOUBERRY
For- Paul Wilms
- - Director
4. ' - • cc • Orange County Health Department
_'-'- : .- Hazen & Sawyer ---
_• M r. Dennis R. Ramsey -
Raleigh Reg. Office Palladian Prcaentio,+Pays
RPW/CI lip PA:Bac 27•87.Raleigh,North Carolina 27611-7687 Tdephmu 9i9-733-7015
An Equal Opportunity Affirmative Action Employer
•
0
= 0,48 -
'"~ NORTH CAROLINA -
., EN IA RONN ENTAL MANAGER ENT COMMISSION -
DEPAR7M ENT OF NATURAL RESOURCES AND COMMUNITY DE 11ELOFM ENT
RALEIGH ,.
PERMIT
For the Discharge of Sewage, Industrial Wastes, or Other Wastes
In accordance with the provisions of Article 21 of Chapter 143, General Statutes
of North Carolina as amended, and other applicable Laws, Rules and Regulations
PERMISSION IS HEREBY GRANTED TO
County of Orange
Orange County
- FOR THE
..construction and operation of a 535-GPM wet well pump station with dual non-
1,-,. submersible pumps, high water alarm, stand-by power, approximately 15,575
_ lineal feet of 8-inch force main, 23,475 lineal feet of 8-inch and 4640 lineal feet of
12-inch gravity sewer to serve Efland-Cheeks Township and to discharge collected
domestic wastewater into the Town of Hillsborough's existing sewerage system, •-
pursuant to the application received November 25, 1985, and in conformity with
the project plans, specifications, and other supporting data, subsequently filed and
approved by the Department of Natural Resources and Community
Development and considered a part of this permit.
This Permit shall be effective from the date of issuance until rescinded,
and shall be subject to the following specified conditions and limitations:,..
. I. This permit shall become voidable unless the facilities are constructed in accordance
with the approved plans, specifications and other supporting data.
2. . This permit is effective only with respect to the nature and volume of wastes
described in the application and other supporting data.
3. The facilities shall be properly maintained and operated at all times.
4. This permit shall become voidable unless the agreement between the County of
Orange and the Town of Hillsborough for the collection and final treatment of
domestic wastewater is in full force and effect.
5. The sewage and wastewater collected by this system shall be adequately treated
in the Hillsborough Wastewater Treatment Plant prior to being discharged into the
::_ r: receiving stream. -
.-.7 6. This permit is not transferable.
•
•
P
M
• Perm' 12653
7:. _ - .Pa - -.-.-..„1-.....1
. y _
• 7. ` Construction of the sewers shall be so scheduled so as not to interrupt service
by the existing utilities nor result in an overflow or bypass discharge of
- wastewater to the surface`waters of the State.
'- 8. The Permittee shall provide for-the pump station and force main the following items
ti
`:_ a. Pump-on/pump-off elevations located so that 2-8 pumping cycles may be achieved
'' er hour in the
per pump station. - .
b. An air.relief valve located at all high points along the force main_
c. A screened vent for the wet well.
d. Fillets located in the wet well at the intersection of the flooring and sidewalls.
• e. Three (3) feet of cover (minimum) over the force main or the use of ferrous
material where three (3) feet cannot be maintained.
f. Sufficient devices which will protect the pump station from vandals.
g. Flood protection if the pump station is located below the 100-year flood
elevation.
C -
•
•
•
Permit issued this the 22nd day of January, 1986.
NORTH CAROLINA EN URONIA ENTAL MANAGBM ENT CCvtM ISSION
Original Signed By
ARTHUR MOUBERRY
• -For.
A. Paul Wilms, Director
Division of Environmental Management
By Authority of the Environmental Management Commission
= Permit No. 12653 -
•
�' Yea - f.{:D SAWYER
) F.
- MAR'.A� 1e�C
•�
- '- -. STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JAMES G.MARTIN Greensboro, NC 27429-0278
GOVERNOR . February 17, 1986
DIVISION OF HIGHWAYS
JAMES E.HARRINGTON
SECRETARY
Orange County
Subject: Encroachment Agreement - County of Orange
Installation of Sanitary Sewer on US 70
- Mr. Don Willhoit, Chairman
Orange County Commissioners
106 East Margaret Lane
•Hillsborough, NC 27278
Dear Mr. Willhoit:
Attached is Right of Way Encroachment Agreement which has been.
properly executed.
The Department of Transportation does not guarantee the right
of way on this road, nor will it be responsible for any claim for damages
brought by any property owner by reason of the installation.
Approval is given subject to posting a $30,000 Performance and
Indemnity Bond with the Department of Transportation.
It will be necessary for you and your contractor to schedule a
Preconstruction Conference with Mr. J. M. Mills, District Engineer,
Department of Transportation in Graham, ten days prior to beginning
construction.
When all work has been completed please notify Mr. Mills by letter
at P. 0. Box 766, Graham, NC 27253-0766, in order that a final inspec-
tion can be made.
•
Sincerely,
.J. W. Watkins
DIVISION ENGINEER
An Equal Opportunity/Affirmative Action Employer
Mr. Don Wiiihoit, Chairman February 17, 1986
Orange County Commissioners - • -
,.. `K .:, .. Page Two
..Y
1
Attachment =-
•
cc: Town of Hillsborough
Mr. C. J. Baldwin
Mr. J. M. Mills
•
•
•
•
•
•
AIM
•
• 05 ELAND-CHEEKS TOWNSHIP STATE OF NORTH CAROLINA
ROUTE SEE PLANS PROJECT SANITARY SEWER FACILITICOUNTY OF
DEPARTMENT OF TRANSPORTATION RIGHT OF WAY ENCROACHMENT AGREEMENT
-AND- PRIMARY AND SECONDARY HIGHWAYS •
•
county of Orange
• lug teat Margaret Lane
Hillsborough, N.C. 27278
THIS AGREEMENT, made and entered into this the 13tiday of February r 19 R,
by and between the Department of Transportation, party of the first part; an
County of Orange- party of the Second part,
•
WITNESSETH:
•
•
THAT WHEREAS, the party of the second part desires to encroach on the right of way
of the public road designated as Route see plane , located _throughout Town of
Efland and along Highway 70 to Hills-borough
with the construction and/or erection of Efland-cheeks Township/sanitary Sewer
Facilities
WHEREAS, it is to the material advantage of the party of the second part to effect
this encroachment, and the party of the first part in the exercise of authority conferred
::.;upon it by statute, is willing to permit the encroachment within the limits of the right
of way as indicated, subject to the conditions of this agreement;
NOW, THEREFORE, IT IS AGREED that the party of the first part hereby grants to the
party of the second part the right and privilege to make this encroachment as shown on
attached plan sheet (s), specifications and special provisions which are made a part
hereof upon the following conditions, to volt:
That the inetalletlan, on»rstiea, tad.sintemacce of the above deccrlb d facility will he he
eccoupllcd in se-
wordenes with the party of the [Stet pert".latest pot. E5 PEottIs s- rOk ArODISPOAT1NO UTILITIES alt HIGM/AT
RI(DITS-OP.WAj end each revision.sect emeedme.te Mama.as ner WI la [feet se the date of title eq ree.ent, In
ro,.atfea.. to tees policies and pexedst.e may be obtained from the Division Engineer or State Utility Agent of
the party of the first pert.
That the geld part,of tAe second pert bind.end obllgetes himself to install and maintain the encroaching
facility la such oaf.and proper oonditlon that it will not Infest nth or endeader t 1 upon eaid highway. nor
obstruct not Interfere with the proper Faiatene.e. U. f, to reimburse the party of the first part for the coat
incurred for any repair.or maintenance to its roadways and etr.cteree n.e.saery dug to the !rate Haitian and ex.
lctence of the facilities of the party of the ascend pert, end if at any time the party of the flr.t port Own
require the r.amd of or changes in the location of the said facilities that the mild party or the emend port
w
bind'hlnsell, his aaccsore cod seeide', to promptly remove or alter the said f.ellities, lm eider to Conform
to the acid fegelrsment. witheot ear cunt to the party of the first part.
That the party of the reeved port agree.to provide Serino construction and any eobs.quent Miotenanee proper
gigue clonal lights, flat.ei and other warning devices for the protection of traffic in confer.once with the latest
en to Do f- f Con f 'tees fo Streets and 111 h and A.endseats or Supplement' thereto. idler.
M on se e a - ..ere, a. - r a tare ma, • -• n.. rim the Division Engineer of the pasty of the first
part.
That the party of the. earl part hereby agrees to indemnify and wave horsier. this patty of the first part
from all damages eel clal.s.fot damage that may arias by reason of the SnetsUlstlos and maintenance of this sa.
cieenhment.
That the party of the second part agrees to restore all dlatsrbed during installation and anintenanee
to the .etlefaction of the Dieleton Erhglneer of the party of the first pert. The party of the second pert egreec
to exercise every ree.anable precaution daring oonetructlan and maintenance to prevent eroding of soil; ellting or
pollution of rivers, etreeve, lakes, reservoir*, ether water Impoundsante. ground surfaces or other property; or
pollution of the air. Thee .hill I.compliance with applicable rule and regelotloee of the north Carolina
Dl.i.Ion of Enelron.antal x.napermat, North Caroline Sedimentation Control Commission. and with ordinances end
regalatlon. of verioue eoontlee, .wirlpnlltles and other. 11.1.1 agencies eel to pollution prevention and
' control. When any installation or maintenance operation disturbs the ground.efface and the existing ground cover,
the party of the second pert agree to remove and replace the sod or otherwise reaetabli.h the grew.cover to seat
the faction of the Di,1.lmo Engineer of the party of the flint poet.
That She party of the reamed part egress to ew&0Ye iha.clu..l cost of any fnepeetlm of the work eonsIoored to
to n.c.a.ery by the Division Ergln.er or the petty of the first part.
That the party of the escoed part ogrson to have available at the conatructlen elte, at al/ tines doting con-
tfuction s copy of this adree..at showing evidence of approval by the party of the first part. The party of the
first pert the right to stop ell work unless evidence of approval con be&hoed.
Provided the work contained In this og t le heing performed on co plelad h:ghwor open to traffic; the
party of the *.coed part ads.,. to el.. written notice to the (4.1.1,. Engineer of the petty of the flint pert
when all work contained herein het been completed. Unlwae specifically requested Ly the petty of the first part,
written cetlee of copietioa of corbel hlghwey project. under construction will not be required.
That in the case of noncompllane•with the ter..of this ayreem.nt by the party of the second part. the party
of the first pert right to step all work until the facility has been brought into eaapllence or re.
moved Iron the right of way at no coat to the party of the first part.
11.1. 1l 1s..reel Lf Loth[.vent. ilia (hl. ...meant shall Lefler. void if nelssl eenatruction ai the work
contemplated Mratn to pet begun'room,ono lit year from the eat.or eartartoetlen by the party or the tint part
vales,w itten waver 1■&ecurod by it.party of the..cad port fron the party of the first part.
During the performance of thin contractc the vetoed party, for Itself. Its sesiggneea and successors In in
(arsinafler referred to a& the -contractor.), agrees no follow*.
e. C.e,.lience with par lotionet The cantrecter *hall comply with the Regulations relative to nuxltscrinln-
etar, in federally-a...=r•rogrens of the U. D.parteent of Transportation. Title 19, Code of Fod.rel
Regaletlene, hart fl, as they say la enuring from tine to tied, thar.ine(ter roterred to ea the kegula-
tiora), which ors herein incoAporatvd by rofarenc.and Md.•part of this cottioct.
FORM R/W 16.1 (Rev. July I, 1977) •
. 053
b. "ndl.erl.lnatione rfhe contractor, with regard to the'cork parta:mod by it during this contract shall not
v
aeriatit•on the grounds of rue., Color, or national origin In the select/On and retention at outgo.. -•
trector■ including procurements of aat•rial•and 1 f equipment. The contractor shell net 3 of the Regulations, .
- pats either directly or indirectly in lb*discrimination prohibited by Section 21. g , -
' r including.lyloylNat practices ohs. the contract corer.a prggrce set forth in Ayp ndis S of tug R•gel.ttnn„
• .u. Sells att..a e Subeontr.rt. Ineludin. Proeuen
re. .'of S4.• a a..nd E. 1•-••.n f.In all aollel tattoo.
.-• S r • oop• so. •1.'Itag or nego a on ae-. •7 •con COO at. or wor o • psrformod end.,s sub-
eentr•et, Including proeer.mant• of seat•, 1 f eguipa.ot. *ash potential subcontractor or
• . sopplt.r shall be notill d by tho contractor of the conttaetor•s obligations under this contract sad the •
• . • Rtgolati anodtacrlaination on the grounds of ran.. cellar, or national origin.
O. mbar,..•fen.d Dowries The mnt,on,or shall...Id..11 Infar..elen W retorts raealn.by the 0.$..1.elan.,or el
h. ,./.nano ebr•t..w.1.11 e•r.lt assn[10 Its Web.nosed..•••0•.n.oohs le.rcn of tnferwtico,awe Its lac lllel•. •
as.p M Nar.lnd h the 0.:+.wet of Trmoirt•tlnn or th.Moral Mlph...Adalelssuelan to h.,dews 10..e.Viol,coo ll.nee
•wil.one a•a.l•tlant Or 41r.ctIws. Wow....IMO•r[lon,pried of a eo, la la onalNlrs of another
.4,0 fella r nlo..l CO f•rel.h[hla lafOfhatlan.th c..tr•eeae.0.11.4 a.rtlfy te th.n51rtwm of Tr•....rtetl.ns of te•f././al
e1119wy M•1d1 1.0.0 pwoOrlaa.W Wll sot(Leta whet Wt.'s It M.p4 to 111.10 t0.Inlaanlla..
as S�rr.��. lb*.(sr Sooryllaneal It led a0M/of too oaelr.cM'1 oentoYllanta with the nondiscrimination ffa.lal•na el this con .
tioant or irea.pw•t11•Wall Isg014,'seta c..onstfatetlan►as It or the/ed•rol alglAwy 0.111. it.hay 401.050..In i
be p'r•prlsta.Inel0151.but not 11.11.4 a. - _
• (ll '.Ith...ldle,of'.pests to N.mtmobr.Nor the s•ltrsot odd ih•lose 5eter moll•.,a...fr • •
• (1) 11nc.11.tlan,to.Ieaslan r...plan of t0.contract.In,soli r In pmt. - .. ' '
•
f. I,c.eperStlen of Prowl.lm.1 T1.ta..[raelt.lash Inciseds led frwl.la.t Of •"."through"f.In.wry.Mtanlntt.
I..e1.dlnp rroe.rwiee.f oetrlal,..d l•..•of•ee1MMe.w.1n.nag[by the I•olallen..of Otranto.I...0.gm•oe[ .
t.•rste. T e 00treetor moil t0..tone 5111.0 with room'a soy oilman ttttt at prOCur..5Oe a tbe gepare•ane of Tra.aort•tian
• of[h/.dm•1 slilwyv A.a1.1 lee.,•19•11 eA••••Of.MOreing swell previsions I.elrdl.9 sOmtl.n far..ea.9,lleOC..
.. ffatad,hi...et.th.t.I.t•sort•••••■Ctr brews,awlnd 1n.Or 11 tnruae.d oil.s litigation with•tvbteatrectat or
• ..- •this'll./as•row!'of such dlraatlr.N...sect,wiry rqa.t the••pareaalK of TnnMealloa to onto.tote me lltlg•tia.to ..
gr•t•e1 tea Intr'sea or ths w,la..dltlo.,the otetre1W A+T,.swat the belted lutes to enter late thin Mitotic..
M PORNO t0.1.1•Tnea of tlr Soiled Satea. , -- - '
•
. IN WIGS Vim, each of the parties to this agreement has caused the same to
- , 'be executed in the daisy and year:Bret above written. .
. DEPARTMENT OF TRANSPORTATION• - '
SIs ea! e oe-"^"�- .
D�g 22iGINF:EB • •
ATTEST OR WITNESS: - -
� t r
,� ..•.:IL,. L(!.. X1'1,•_/ ..
• Beverly Blythe. Clerk CHAIR, BOARD OF COUNTY COMMISSIONERS •
Qranpe County Anard nF rnmmiacinnnts COUNTY OP ORANGE
106 EAST MARGARET LANE. .
. • HILLSBOROUGH, NORTH CAROLINA 27278 •
. Second Party - •
ISSTSIHTlm1f '
10y.the.pplleat la a anrpSOtlea Sr•.raleldallty,this syraaaMt mot hove the er/agla tut.y be.tbl•.1e by IM
. urpdtlan Secrete/7 of by too aparm•e thy olfIcld,usl•o•waiver or mwpf.te seal ad•etelt.tle•by t0.t•r.[ary
ray the•.pwafad CIF official I.o.M.In he 5t151gh al/IC.of the INMg• of MIdle of Way. to the sans,reel/ad la
this•prs.51nt for•.astlan.Wm.r,of t.•eorpretlan or....ICll.11ly.5411 M typ••abate W.m Ord this Of all ..
. palms 51f.1p the sfneart'load ha typed directly hiss.Chair signature.
Th19•go..st heat he.eeeaasl.d. I.ao for.10 ea.tt5 0.50.1,plan r'u/wlryl aawlp the fedl•.I.,applicable •
• Informal,. • • '
•
I. All roadway.•e roes
. 2. 111th[of•ar 110..W When•ppllehI.,t0.central 4f•erns 11ean •
3. Le...Ml or[M nln1.1 ad/r propo•M.nero.cM..el •
{••e[.,.15•y d drm d aecr•ec1w.t
S. nodal Of 1nt•11•lleo
1. 0loeasllol.1.7.1.9 the 41.t.ac.Iran the.netOa4Ment se•••el......at.sbueli.91..ar.peres.ate.
7. edI01W I.. st.to.author. If
1.J.,t adbrl y. roof.cannot l f0eationl.l ate. (To I.oap.r.egleh of the
..1.0.1 00,fear the 0•p•fane,t's manor oleos any be sea•{{M**right 11106084 01.1,10w Sfllew,at ae t0.
_ n.l•Ifh office.)
O. gnl.•1e lrweawea or 091 II•Ifniod by Mc.oanl St(s0..vortical•em harlatn sw51law tic=,•pooch- .
wet"..4..$g fart 00 nttotr•I
9. Oe..of•11WUht to dralo.a..toatwas Sr bridge..
• --.•« 10.•'040..1.4.0190• • __ -._._•• - .. -. lhalil/et.,.Mathes.sidewalks.nee _ • -. .
11. Ow dtd.ryrohN ell lleln.to d•adh of tory loam.11 tr.0.lw led..,
_ too Ii. tenth.Ili.see e •of pubeeeet 0.•e.catmint.
' I). ha odmgfo..al ermtlatt.patton Of to anand Of aryallag•brim and lathap..001 amt.eta. .
It. Leeatean of react - .•
51KML flaMfS .
I. Any•,ts.M.ani.[s•brldg•or ocher df•leap structure oust be.oOrao•d by the IMO of Wootton.aealg.101.1.11E
prior to..b•lesllo of a500e10...t agroo .t(0 the 01.1.10.E•glm.r.
1. All ceeo.1p..hould b..1 mar 41 passible oor..l to the enarllm of 1h blgMy.
J. .Mir./,deal 11e.r.aCn of owrbd wlr..a.N cables above 411 ra•dvga Post cantos.be elo.rrm•,at Oat I.
[•./111.•1 Electric I./.1,Cod•.
1. l c....aa 10.17 eat...4 fro.411,11 Ilne to ditch Ile.I.cat ISIII hat•d S.bgaM tee of sla51•In flit sections.
i, All veal.$50.14 be.oe•Md es the tlyht al wry Ito or•.ether..'mired by the bamrlatet.
1. All pipe••••.w.r,a.(6 aeteel.1 said.ar.•gth.0.11.•n the'tweeted,wed n•elflr•elan..0 she 0eatelm.st.
7. any.aci.1 pr.r.11enl r.p•elll'sela.'at a the manfarwaote M the.590 or ON mtMd of eaa.erettlea 1h[soy
b.f.hllyd IT ON 5,14n1.01.t Dust h•.ha..an• 0.•a•1(5•..4 a.nrea40+ae.9t5.••nt hedwIted that
IMO lolr•stlaa to wet In./•.••0.[fl..of rush's,.
• 1. Try a.ea.lheaa•1 51.1.iea 1.91510*fanld he 51n0 smith by the 541,111..1 Flat to•etuel tl0felp of intsll•ala•
• leel.ad I.Ole.9r.sieat. •
. .
'
t7
, , „..„- /I. 054 �, � ri
Project Name: - /D —CH-W S SS . F 2~Date Re`aeive is /1--24-$'r
' Location: .. Gout )TY • APRsd e d By: /4p/ o SA1?1P.Ci
Person Financially Responsible: Po, 6o,t 3O4za
Ccac,l., rF 0 L4r.. PAc (GiddN.C. Z76L •
:
10 Co E. n�ARC ,zgT t_ArJE � -7Ti: KEv/J/- F. C,47e>E,ctP.E.
{'rtuLsC zou( FF N•C. Z'7 2�$ Reviewed By: fir,/ •tr 4c4.CY�jle es.-
M r J' `+.tr1Ent �• v "�'� For Signature Of: ,T/1-wir
Ceur.17Y a-,it �
New Submittal ( O.'''.
.- Revised ( ) - Approved ( +1 Disapproved ( )
Reasons for Disapproval ( ) Stipulations ( tJ1. •
G 3 T7#4- / Cz7 7M finei ey staA'tE,✓T conlr71.iv&. PR F_z rir v.v.- -
g E /nlrT*uExa S./e-t oL.77 1modus cj'y c.'', 7 W Cc,.E*,C/,16 ~a' G.e v,3p//V'G
Az.rz ✓inCS .
0) /Iv_ (x,s;i,// .crP.,, VI 11 l c-i 7 3 'Su( 0T To S CD/Ms►nn--pa kJ
wilLVP-€ 7-71 -- Woes Is t.'17 /4 P-4Ao /2/ h'T---a`-w Ala Mu- T
tar- Py re-cry s'-”n4 A-PftzeRZ,A-irc Le Fbs,r o.JE)o rS&C2 i- rc1 K/SroNE
c r-- Pee-/-5 / ate- o -x- '°7 bt$ te1e,4-r.7 7& . STD NC C I&r x.
ph",s AMC" /4PPt-Id.A-a4E c,AJ/M /4s/PE. P/7t/S Dtsc.rteet.,S— 1
41,3115, ec.Y fh°A413 T' 7 a/rc)�
fh-a.JG T7 NA/14 7��•l s k'r!3 Lr ME A � CrJ /!✓ 1y+��
k-3 fit- ST7'-E, r c/oss!r16-s "la scr SC t ti m'
A7‘-a0 -4A-7Z .`I T7¢/vNEI7) 57vrig- LriII"to S "—'u Sr- &
AZ")OEb 4.0-+ T i / e.Es-c.te-I`1 '7o eg.E14470~ 69-'°SI°"/ A,1 7wr AIST1,ta,Exa
Ct+,i.Jn1E2. MI A�JP120P/A'r[.Y p6"s/6Nt.--e, 13.72.0-+o12..77 .tEcruAi /`<v sr- "13F--
PP-44,0610 ‘-'h C T/I- E x,sThie, CH-Av./4E7- c,..& w-L BC- PAY2 77,tti.4..4t
Ffc..L.Ek CStri. /'L/ (.../WE JQ' t STI4. Z7-r-Do I' ).
gyp......,.... . ✓EZ°-,Ty /ti Thw pkapuE0 C)I Tc.N`t,I!✓E
5o v T}F a F 7-*4'6- //f CGv auk,- fide-‘02 1-7,1-7,....1 QJ ,,.-1,9126/'4 l544
,g Ji .1F- 140C-.0 /5 Alar— tAtico4J erelteo. abRUR' 7 Der/6/1E .
T nAoa 4.t'7 1-1N//1144 AieZe /k/Ec.E-ss#`I ' Ar 4 ..--,,,v,"....., cAmiene .15,0r-'
. (5. /.!O coo nJ7 Ea.6-+v - TV P1�61� T _Cc)/1...
`}pPi Y Ohs(6NCV huJT /Q`37p�
G&Ss VIA-- Tom- 'k,+1.„,,- o.Jr~!! ( S ILt LINE A f sr, i0.p5-0tw..) .1f ''
((,) - F posEX R.,t'-2rt o tom.^-, fr co c.!/}7�+0 c.c.,r rw- , r E; 7yPC 8 s!t-T"712.44
/-yu$T $e 92 J,vEd ''",77-J' A �frIf Z- a6 4A-44L4116-+0 S'TO1,t 0 Th IP Tt-6 -1.
grr--E---. 5 U c •-■Eitc grit ei S tfa.!L40 3 5c ALE-0 po r 'J Soe-*f1•�If er /AI rf plis ..0
W('7-4-1..J (-40.5-,0.not- Z 3 rz,+iE-s L..),+C/L E SP A II-.14441 6E 00- Pao 8 LE1-, ;140w s-+I .7701f
• ••• rJr ,-,•P u ...',1t, S II+',,.x•Q Nov-- j L- .5 0 90o CNE,C_k au
-Recommendations and or Comments: D..1* "
el) sfZZ,f7c.F4i•►s stiv4r..0 g( #4-100 - AaX 7v/'.•P41(t.rt17 ["R°,,.umc, caws 1 cA.3c
Sic AZ.IMcTrcrs Z6T.°.-,E /JEcE-sx,4rtY.
Nor : 7-71-4-14- am-,,••E•ir-4. I C)NG Focv... ot.-to Tb 1710 f /ivy SAs••.01i rm..
F-,- /A/co,cPo2+�7uN (&In, F-r,vsls. CAVS71Xv c77w✓ D/1.►1a-v../G.t. OA hi ,ta'rGr-
OF 77-6- F+Net cud ia +,.foAJ Lie-r¢•v,,✓GS/ ,=v2"-.R/- "GAIG.ern. L4.0,4_ GE-- tJAAre
•
. . 1 W.'. IV!) - --;. ; Ewa
1985
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JAMES G.MARTIN - Greensboro, NC 27429-0278
GOVERNOR May 27, 1986
DIVISION OF HIGHWAYS
JAMES E KARRINGTON
SECRETARY
MEMORANDUM TO: Mr. C. J. Baldwin
FROM: J. W. Watkins
SUBJECT: Revised Encroac ent Agreement - County of Orange
Orange County _
\ I am attaching one set of revised plans for the above subject
encroachment which was approved February 17, 1986.
JWW/JES/gm •
Atta.
cc: (o':-nty of Orange
Town of Hillsborough
Mr. J. M. Mills -
•
•
C:2
•
An Equal Opportunity/Affirmative Action Employer
� 4
05 6 (� C
Finkbeiner, Pettis & Strout, Limited r!
Consulting Engineers II■ `�
• 2301 W.Adowvisw Road
i
•
rv^ Greensboro.North Carolina 27407
919-22'2.2i71 _
I
June 19, 1986 . „ •- - .,.,,
'
Mr.L Harding Hu hea Jr.
Town Administrator
Town of Hillsborough •
P.O. Box 429
Hillsborough, NC 27278
Re: Proposed Orange County-Efland
Sewer Discharge to Hillsborough
Sewer System
Hillsborough, NC
Dear Harding:
We have completed our review of the proposed Efland sewer system to be
constructed by Orange County and to discharge into your sewer system. The project
appears well designed and will have no adverse affects on your system. Therefore, we
recommend that the Town approve the design of this project.
The only concern we did have, pertained to specifications for pavement
replacement. We were not given a copy of the technical sp ecifications to
review.
However, a telephone call to Mr. Kevin Carter, Design Engineer with Hazen & Sawyer,
on June 18, 1986 indicated that the specifications require that all pavement replacement
be in accordance with North Carolina Department of Transportation specifications.
With this assurance that the Town's street would be repaired to State standards, there
should be no problems.
If you have any questions about our review, please give me a call.
•
Sincerely,
•
Ra and D. Hamilton, P.E.
D' ctor of Engineering, Greensboro
RDH/bc
ct Kevin Carter, Hazen & Sawyer
FP&S
Akron.OH Cleveland,OH Toledo,OH Greensboro,NC
U '7
- Hi:2a Am avant
R E C "r Z
JUL 7 1988
•
State of North Carolina
= Department of Natural Resources and Community Development
•
Division of Environmental Management
512 North Salisbury Street • Raleigh, North Carolina 27611
James G. Martin, Governor R. Paul Wilms
S. Thomas Rhodes, Secretary June 27, 1986 Director
•
Mr. Kenneth R. Thompson, County Manager
County of Orange
106 East Margaret Lane
_.. Hillsborough, N. C. 27278
SUBJECT: Amendment of Permit No. 12653
•
County of Orange
Efland-Cheeks Township
( "-3 Sewer Collection System &
Pump Station
Orange County -
` .- Dear Mr. Thompson:
In accordance with a letter dated June 19, 1986, we are amending Permit No. 12653
to increase the length of 8-inch force main from 15,575 lineal feet to 17,710 lineal
feet,to increase the length of 12-inch gravity sewer from 4,640 lineal feet to 6,380
• lineal feet,and to include 1,155 lineal feet of 15-inch gravity sewer and 270 lineal
of 16-inch gravity sewer.
This permit amendment does not alter any other conditions or limitations
specified in Permit No. 12653. If you have any questions or need additional
information, please contact Ms. Cyretha Irving, telephone number 919/733-5083,
ext. 119.
Sincerely yours,
•
R. Paul Flilm�
cc: Orange County Health Department
8 Y P
Dennis Ramsey
•� Raleigh Regional Supervisor
� = - Hazen & Sawyer
iP
F :lotion Prevention Pays
pfd;Box 27687• Raleigh,North Carolina 27611.7687 Telephone 919-733.7015
4,•. . 5536 41.""" H & S Job No. 3600 -
"-id 3 s • •-
s
_ t r . M snrra
- - SEP 15 •:
STATE OF NORTH CAROLINA -
DEPARTMENT OF TRANSPORTATION•. P.O.BOX 25201 - '
- RALEIGH 27611 ''j •
- 'JAMES a MARTIN - - - . '
- GOVERNOR
• September 12, 1986 DIVISION OF HIGHWAYS
-'' 'JAMES E HMI-
AARINGTON
SECRETARY ' - -
•
-MEMORANDUM TO: Mr. J. W. Watkins, P. E. •
=. . FROM: W. R. Brown, P. E. /1././1.414":2---%-.
1./. -`" -,.
SUBJECT: Old State Project: 8.2500201
- -• . Orange County . '
. . - ' Proposed Encroachment - Attachment of a 16" Steel Gravity Sewer -
. - Main to the Bottom Corner on the East Side of Existing T-$'x5'
N - ,RCBC at Station 13+24 -1- Beneath SR 1150
'''C :: - , Efland-Cheeks Township
.:. Attached hereto are six (6) copies of plans and pipe strap details with our -
-- -'stamp of approval shown thereon, and seven (7) copies of the Design Services - '
Unit's Special Provisions relative to the above encroachment.
The encroachment through the box culvert is a result of a change in the
- . . - Efland-Cheeks sewer system discharge point as noted in the attached letter dated
May 6, 1986 from the consulting engineering firm, Hazen and Sawyer, P.C.
• (H & S Job No. 3600).
Also attached is a copy of our approval letter dated January 21, 1986 to '
Hazen and Sawyer, relative to another part of this owner's project (H & S
Job No. 3600). •
Since these encroachments are part of the same job, and apparently will be -
covered under the same Encroachment Agreement, we are forwarding to you these
. plans, details, and Special provisions,-,for your handling and distribution.
Approval is given with the understanding that the attachment will be made in
accordance with the approved plans, details, and the Special Provisions.
. F -
One copy each of the approved plans, details, and Special Provisions, and
one copy of this letter are to be attached to and made a part of each copy of the
.:-': : Encroachment Agreement.
-An E'
qual O;:oon nary:Affirmative Action Employer
.•
%c Mr. J. W. Watkins, P. E.
:�• September 12, 1986
Page 2 _
•
This approval pertains only to the method of attachment totherculvert, the ~~,
effect upon hydraulics, and the structural stability of the culvert, and is not
to be construed as an approval of any other work in connection with the Proposed
Encroachment. _ -
If this office can be of further assistance, call Mr. W. S. Thames or
Mr. K. G. Pridgen at telephone number (919) 733-7838. ::
Please refer to File No. 5536 in any correspondence with this office
relative to this Proposed Encroachment.
WRB/KP/bm
Attachments
cc: Mr. Jimmy D. Lee
Mr. J. W. Meadows (w/attachments)
'Mr. Kevin F. Carter, P. E.
Mr. J. M. Mills _
Project File (Thames) ,
C
•
•
•
•
•
•
•
✓ •
•
•
1 !
ORANGE COUNTY
060 HILLSBOROUGH
NORTH CAROLINA
5"siarLiic i 17
December 5, 1986
Mr. Harding Hughes, Town Administrator
Town of Hillsborough
101 E. Orange Street
Hillsborough, North Carolina 27278
Dear Harding:
The County is near the point of being able to ask the
Farmers Home Administration for permission to advertise bids •
for the Efland Sewer. Thurman Murphy, District FIILHA
Representative, in a meeting yesterday requested that the
Wastewater Collection and Treatment and Purchase Contract be
amended to reflect two federal requirements. One is that the
agreement reference the responsibility for maintaining the _
master meter. A magnetic meter will measure the flow from
Efland. While this type of meter requires little in the way
of maintenance any repair that is done must be by a factory
representative. The County is prepared to pay for the
service and the needed electricity to the meter as part of
the sewer operating cost charged to the customers.
A second requirement is that the term of the agreement
be specified. In order to coincide with the bond repayment
schedule, I have included language for the agreement to be in
effect for a minimum of 40 years prior to renewal.
Another minor change should be made to paragraph I_
Instead the connecting point of the two sewer systems being
at Lake Shore Drive it will be at the eighteen (18) inch
interceptor at Dimmocks Mill Road per the revised engineering
plans and specifications.
I have enclosed two agreement copies. One shows what
was formerly approved. The second is an amended version to
reflect the above changes.
061
Mr. Harding Hughes
December 5, 1986 -
Page 2
•
The only other action needed from the Town at this- point
is a letter approving the plans and specifications for the
sewer. Your engineer has recommended approval so all we need
now is evidence of Board action.
Thank you for your assistance in bringing this matter
before the Town Board's attention.
Sincerely,
Kenneth R. Thompson
County Manager
KRT/srs
cc: Geoffrey Gledhill
Shirl Marshall
ORANGE COUNTY 062
BOARD OF COMMISSIONERS
Action Agengg
Item No. F
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: HAZEN AND SAWYER CONTRACT AMENDMENT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
CONTRACT TELEPHONE NUMBERS
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider authorizing additional survey work required for
the Efland Sewer.
NEED: Two tasks are needed at this time. The first is to develop a
survey for routing the 12 inch sewer line behind houses along
Hayes Street in order to avoid litigation. What was
originally designed constituted effective design in terms of
parallelling the Town sewer and connecting with a lower
culvert. Property owners, however, have indicated that if the
line is moved further to the rear of the lots they will not
contest the easement required. While it is in the County's
interest to attempt this change it causes additional work for
the surveyor and may prove not feasible vis-a-vis being able
to connect with a lower culvert and line segment. If
approved, before beginning the detailed resurveys the engineer
will determine whether the routing change would require a new
boring under King Street. If this is found to be the case the
existing route will have to be maintained as the boring cost
would outweigh any saving from avoided litigation.
A second change is to provide another lot survey in Efland
that was not shown on the original list of properties provided
to the Engineer. The property is within the Base Area and the
owner signed to receive the sewer service within the specified
period. The cost is a County responsibility. There is no
difference in amount from whether it had been included in the
first place or done now as the engineering work is calculated
on a percentage of total cost basis.
IMPACT: Cost to perform both tasks is $2,000. This would increase the
Section D cost ceiling from $30, 000 to $32,000. It is an
eligible cost for federal and state cost participation so
County cost will not be the full $2, 000.
RECOMMENDATION(S) :
Approve the contract amendment.
ha RLC' OV 2 Y is80
HAZEN AN SAWYER, p.c.
CONSULTING ENGINEERS
063.
•
November 20, 1986
Mr . Kenneth R. Thompson , County Manager
County of Orange
106 E . Margaret Lane
Hillsborough , North Carolina 27278
•
Re: Cheeks Township Sewer Improvements
Phase 1
H&S Job No 3600
Dear Mr . Thompson : -. •
Recently Mr . Laws requested that Hazen and Sawyer redesign
the gravity sewer line between Manhole Nos . 14 and 16 in
Hillsborough to accommodate easement acquisition • in that vicinity
and also to provide a sewer service to the Sherman Greene
property in Efland
Section D of our Agreement with Orange County provides that
redesign efforts after approval of final drawings are eligible
for payment as an Additional Service . The Scope of Service. for
the proposed revisions consist of the following : .
1) Resurveying and easement map revisions for the gravity
sewer between Manhole Nos . 14 and 16 .
2 ) Property survey and easement map preparation for a . sewer
service to the Sherman Greene Property.
3 ) Redesign of the sewer section between Manhole Nos . 14
and 16 .
•
Compensation for the engineering surveys and design of the
sewer service to the Greene property are provided for under the
percentage fee provisions of our Agreement . . -
We propose to provide the above services under a salary cost -
times a multiplier fee reimbursement arrangement as outlined in
the attached Statement of Standard Charges with a cost ceiling
esta?::l ished at $2 , 000, unless mutually modified by the County of
Orange and Hazen and Sawyer , P . C . The proposed ceiling assumes
that redesign of the gravity sewer between Manhole Nos . 14 and 16
will not require revisions to the current design downstream of
4300 GLENWOOD AVENUE • P.O.BOX 30428 RALEIGH.NORTH CAROLINA 27622 - (919)782-8333
RALEIC;ri-NC • . CHARLOTTE.NC • HOLLYWOOD,FL - NEW YORK NY -
Mr . Kenneth R . Thompson.
November 20, 1986
Page 2 064
Manhole No . ' 14 . If field surveys indicate that revisions are
necessary below Manhole No . 14, then additional design costs
would be incurred provided you still wish to proceed with the
design changes .
If you are in agreement with this proposal , please indicate
by signing in the space provided and forwarding to the Farmers
Home Administration for their approval . Please contact us if you
have any questions .
Very truly yours ,
HAZE AND SAWYER , P .C. .
07147C 11(
orlon C. Ru ifs , P.E.
Vice Presfd-'t
GCR/dve -
Enclosures
•
cc : Kevin F . Carter , P .E .
•
•
•
•
•
•
065
Mr . Kenneth R . Thompson
November 20 , 1986
Page 3
I hereby authorize Hazen and Sawyer, P.C. to proceed with
the Additional Services described herein .
(bate) Kenneth R. Thompson , County Manager
County of Orange, North Carol i.na
•
WITNESS :
(Signature)
(Date )
APPROVAL BY FARMERS HOME ADMINISTRATION
(Signature )
(Title )
( Date )
_v
HAZEN AND SAWYER �
ENGINEERS .
•
STATEMENT OF STANDARD CHARGES
TIME CHARGEABLE TO PROJECT
Work is billed at 2.25 times payroll costs for time of principals
and employees of Hazen and Sawyer and associated design professional
firms directly -chargeable to the project. Payroll costs include base
•
salary, vacations, sick leave, holidays, payroll taxes and insurance
• and pension plan. These rates apply to time actually devoted to the
job and to travel required during norifial working hours and on week-
ends to suit the clients' convenience. - -
LEGAL PROCEEDINGS
Higher rates will apply to appearances and testimony in court and
commission proceedings, and to other assignments where warranted by
special circumstances. -
EXPENSES CHARGEABLE TO PROJECT
Expenses such as costs for travel and subsistence, long-distance
telephone, telegraph, use of computer, reproduction costs, soil
borings, laboratory work, and fees for special consultants and
surveyors authorized by the client, will be billed at actual cost
plus 15 percent handling charge.
BILLING
Invoices are rendered monthly unless otherwise stipulated. Invoices
not paid within forty-five (45) days are considered past due and
. subject to a late payment fee of 1-1/2 percent per month (18% annually) _
O�s 7 SECTION B-COMPENSATION FOR ENGINEERING SERVICES •
•
1. The• ()wNER shall compensate the ENGINEER for preliminary engineering services. in the sum of
Dollars(S __ )
after the review and approval of the preliminary eu .::.:ieri;g report by the C)\VNER and l r;i11A.
2. The OWNER shall compensate the ENGINEER design and contract administration engineering services in the
arrow cu
]:! o-f:-(:;�i�'w�c l l :i� -
} '@
When Attachment 1 is used to establish compensation for the design." r:';l�contract alministratiori ter ices, the
actual construction costs on which compensation is determined shall exclude lcga` adminit.ritive costs,
engineering fees, land rights, acquisition costs, water costs, and interest expense in :red during the construc-
tion period.
3. The compensation for i1'i'°:rn str-t :iii—e-aer i"n design and Contract administration services shall be payable
as fo:_iows: To
(a) A surii-:-rik*i equalseventy percent (70%) of the total compensation payable under Section h-1 and 2,after
completion and submission of the construction drawings,specifications,cost estimates,and contract documents,
and the acceptance of the s.;arne by OWNER and F-niHA.
(b) A shin which, together with the compe nsation provided in Section'B:3 (a) above, equals eighty percent (8O%)
o` ti, cot npea;',tu)o kay_ ,de i inm:,dial:.`y after the CC]lsiructic,l uonrract:,are awarded,
(c) A sum equal to fifteen percent(15%)of the compensation will be paid on a monthly basis for general engi i•sering
review of the contractor's work during the construction period on percentage ratios Elentical to those a.p.proved
•
by the ENGINEER as a basis upon which to make partial. pay;:ients to the contractor(s). However,payment
Udder t' is paragraph and of such additlonl si'-us as are du' the Ei•''GINE.ER by season of any necessary- ad-
. justments in the paynrent computations will be in an amount so that the aggregate of all sums paid to the ENGI-
lfiLER will equal ninety-five (95%) of the compensation. A_finaI payment to equal 100 percent shall be made. 1
when it is determined that al! services required by-thus Agreement have been completed except for the services �1
set forth in Section A ;l.,.hercof_
SECTION C-COMPENSATION ATION FOR RESIDENT INSPECTIONr AS SET
FORTH IN SECTION A`r?
•
When the ENGINEER provides resident inspection, the ENGINEER will, prior to the preconstruction conference,
submit a resume of the resident inspector's gwilificetions,anticipated duties and responsibilities for approval by the OWNER
• and Fin}IA. The Oir1NER agrees to pay the ENGINEER for such services in accordance with the schedule set out in Attach-
ment I. The ENGINEER will render to OWNER for such services an iternized bill, once each month, for compensation for
such services performed hereunder during such period,the same to be due and payable by the OWNER to the ENGINEER on
or before the loth day of the following period;i ;.:-?''is.617
i';IG4=C'Y�t�'.___ - _:_ _-w^_- _'"^. _"l}.:'•: ^i•r`E-`r3sc .:-7:b :-cr__�,�. •�r'c.!}'�-�-.-. ._� 9�.}:}]a.r!�:�z:-3-L�y-'.'` .. f` _ .
SECTION D- ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRI.1 fEN AUTHOR-
IZATION OF TIIt::OWNEi:and written approval of Fail iA.
. I. Site surveys for water treatment plants, sewage treatment works,dams, reservoirs, and other similar special surveys-as
play be required. - .
2. L!burltnry tests, well tests, borings, specialized geoloi'.ic:11, sni!s, ilydiatrlic, ru- oilier sludiccs recommended by the
•
3. t'r'ope l)' : :1veys, detailed description of Sites, maps, drawings,or estimates related thereto:assistance in negotiating
for land and easement right'.
d`iac:esi,::'y data . d filial;snaps for water rights,water adjudication,and litigation.
-3.
(Section D -continued) 0 3 8
•
S. Redesigns ordered by the OWNER after,-final plans have been accepted by the OWNER and FmHA, except redesigns
to redo;:;:the project cost to within the funds-available. -
6. Appearances before courts or boards on matters of lit i}alion or hearings related to the project.
7. Preparation of environment impact assessments or environmental impact statements_
S. Perfor:n<ncc of detailed staking necessary for construction of the project in excess of the control staking set forth
in Section A- e. _
��'s."�,i..-a:ti�r''Xii'�`Yr`,-t^:ti^.rr1.r:�ti.;}�:,�rlsw'yi�`r.,,:..�r"�S�I+�S,I-���.=.�'a^w;.��'_,�.:-e'-t:.:.:. ir.>, w_•...—. r ' r �'
~;=1�.4:i:' .e:l. '-.::L�:.1."�..,.y:.tCr+-S�-��a.•-V:l•?'�-�--•irSi�F:�rsT�:E'J�
Payment for the services specified in this Section D shall be as agreed in writing between the OWNER and approved by
FInI-IA prior to commencement of the work. Barring unforeseen circumstances, such payment is estimated not to
exceed S 16:Q0q The ENGINEER will render to OWNER for such services an itemized bill,sepa rote
from any other billing, once cash month, for compensation for services performed hereunder during such period,
the some to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period.
SECTION E..INTEREST ON UNPAID SUMS•
If OWNER fails to make any payment due Ei',7 GINNER within 60 days for services and expenses and funds-are avail-
able for the prolcct then the ENGINEER shall be entitled to interest at the rate of l?.- percent
per annum froth said 60th day,not to exceed an annual rate of 12 percent.
• SECTION F-SPECIAL PROVISIONS
The Preliminary Report: was prepared by The John i-icAdarns Company_
I Y � Hazen iinU'. Sawyer
does not accept cost estimates stated in the report.. 1I
The Request for Proposal issued by Orange County and the 1•>roposal of the L? 7It EER,
Ilazen and Sawyer, are incorporated herein reference and shall_ be considered
part of this contract, the terms of which shall be complied with to the extent not
inconsist n-t with other provisions of this contracts
II
Changes for this agreement are attached. . f r
. i[
•
,
1 '
-47
069
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.ZG_
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: WASTEWATER COLLECTION AND TREATMENT AGREEMENT AMENDMENT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
TELEPHONE NUMBER:
AGREEMENTS Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider changes to the agreement.
NEED: The County is near the point of being able to ask the Farmers
Home Administration for permission to advertise bids for the
Efland Sewer. Thurman Murphy, District FMHA Representative,
has indicated that before the request can be made to the State
Office the Wastewater Collection and Treatment and Purchase
Contract must be amended to reflect two federal requirements.
One is that the agreement reference the responsibility for
maintaining the master meter. A magnetic meter will measure
the flow from Efland. While this type of meter requires
little in the way of maintenance any repair that is done must
be by a factory representative. It should be the responsibi-
lity of the County to pay for the service and the needed
electricity to the meter as part of the sewer operating cost
charged to the customers.
A second requirement is that the term of the agreement be
specified. It is recommended that the timetable be for 40
years in order to coincide with the bond repayment schedule.
Another minor change should be made to paragraph 1. Instead
of the connecting point of the two sewer systems being at Lake
Shore Drive it will be at the eighteen (18) inch interceptor
at Dimmocks Mill Road per the revised engineering plans and
specifications.
Two agreement copies are attached. One shows what was
formerly approved. The second is an amended version to
reflect the above changes.
Hillsborough will take action at a later date.
IMPACT: Facilitate action on the sewer project checklist.
RECOMMENDATION(S) :
Approve amended agreement.
070
WASTEWATER COLLECTION AND PURCHASE CONTRACT
This Contract for the Sale and Purchase of Wastewater Collection and
Treatment Services is entered into as of the day of 19
between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter referred to as the
"TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter
referred to as the "COUNTY" ;
WHEREAS, it is the intent of the County to construct a wastewater
collection system to serve an area of Cheeks Township, Orange County, North
Carolina to address health problems related to the failure of septic tanks and
other individual and package subsurface sewage treatment systems; and
WHEREAS, the County neither owns nor operates a wastewater treatment
facility; and
WHEREAS, the Town operates a wastewater collection system and wastewater
treatment facility with the capacity to receive and treat wastewater generated
by the wastewater collection system proposed to serve an area of Cheeks
Township; and
WHEREAS, the Town is willing to make its wastewater collection system and
wastewater treatment facility available to receive and treat wastewater
generated by the County's wastewater collection system, but only upon the
conditions and subject to the limits hereinafter set forth;
NOW, THEREFORE, in consideration of the foregoing and the mutual
agreements hereinafter set forth, it is agreed as follows:
1. The Town agrees to allow the County, at County expense, to tie its
wastewater collection system to the Town' s wastewater collection system at a
point on Lake Shore Drive as set forth in the Engineer's Revised Preliminary
Report. Such connection shall be made in strict accordance with the plans and
specifications that will be developed from the Revised Preliminary Report and
only after such plans and specifications have been approved in advance in
071
writing by the Town Engineer and Town Superintendent of Utilities in order to
insure its compatibility with the Town's wastewater collection and treatment
facilities and policies.
2 . The County agrees to pay the Town $15, 000. 00 as a blanket
availability (tap) fee for the privilege of connecting the Efland-Cheeks
Elementary School wastewater facility and the County's initial 212 customers to
the Town's system. The customer list and map will be provided to the Town not
later than the 1st day of July, 1985. Five thousand dollars of the $15, 000 is
for the availability associated with the Efland Cheeks Elementary School. The
above $15, 000 availability fee shall be paid before any wastewater is permitted
to flow through the meter.
3 . The Town agrees to treat, at the rates herein prescribed, up to
55, 000 gallons of the County system's wastewater per day, which is the
equivalent of the wastewater generated by said school and the initial 212
customers of the County's wastewater collection system, and to treat up to an
additional 325, 000 gallons per day for additional customers in the future.
4. No customer shall be allowed to connect to the County system unless
and until such customer's proposed discharge has been found acceptable by both
the Town Water Superintendent and County. Approval shall be predicated on (1)
the quality of the effluent of the potential user being compatible with the
Town's NPDES discharge permit, (2) compliance with the Town's ordinance, rules,
and regulations concerning pretreatment of industrial wastewater, and (3) all
County (subdivision, zoning, erosion, building, etc. ) and State (DOT, etc. )
permits having been properly granted. Under no circumstances will the County
permit the discharge of septic sewage into its system.
5. After the first 212 customers above specified, each additional
approved customer shall pay a $400 Town availability fee. Customers other than
those initially connected from among those initially applying for connection
072
shall pay a $600 County availability fee. After the initial 212 customers the
County and Town reserve the right to raise the amount of the availability fee
to whatever is the prevailing rate. Both County and Town availability fees
shall be collected by the County with the Town portion remitted to the Town as
collected.
6. The County shall install a meter as shall be set forth in the plans
and specifications of project at the point where the County's forcemain changes
to a gravity line at Orange Heights Road. The meter will measure the flow of
wastewater from the County's system into the Town's system.
7. The County agrees to pay the Town each month the sum of $1.11 per
thousand gallons of wastewater passing through said meter.
8. The Town reserves the right to adjust the rate per 1, 000 gallons
charged to the County whenever the Town adjusts its rates charged to its other
customers.
9. The wastewater collection system constructed by the County shall be
the property of the County. The Town shall have the right to run parallel
sewage transmission lines east of the Eno River and to connect its sewage
collection lines into the gravity portion of the County sewage transmission
lines. It shall be the responsibility of the County to maintain its waste-
water collection and transport system and perform all customer billing and
collections. This does not preclude the County from contracting maintenance
and/or billing functions.
10. Any failure of the Town' s wastewater collection system or wastewater
treatment facility which impedes the flow of wastewater from the County's
wastewater collection system shall be remedied by the Town with all possible
dispatch. In the event of an extended period of malfunction of the Town's
wastewater collection system, the County's customers shall be required to
reduce their discharge only in the same ratio or proporation as that required
of the Town's other customers.
iN
076
11. The construction of the wastewater collection and treatment system
by the County is being financed by a loan made, or insured by, and grant from
the United States Department of Agriculture. No provision set forth in this
Contract shall be binding upon either party unless and until all terms and
provisions hereof have been approved in writing by the N.C. State Director of
the Farmers Home Administration U.S.D.A.
IN WITNESS WHEREOF, the parties hereto, acting under authority of their
respective governing bodies, have caused this contract to be duly executed in
duplicate originals, a copy of which is retained by each party.
ATTEST:
CLERK, ORANGE COUNTY BOARD OF DON WILLHOIT, CHAIRMAN
COMMISSIONERS ORANGE COUNTY BOARD OF COMMISSIONERS
ATTEST:
CLERK, TOWN OF HILLSBOROUGH FRANK SHEFFIELD, MAYOR
TOWN OF HILLSBOROUGH
This contract is approved on behalf of the Farmer's Home Administration this
the day of , 19 .
BY:
TITLE: STATE DIRECTOR
074
WASTEWATER COLLECTION AND PURCHASE CONTRACT
This Contract for the Sale and Purchase of Wastewater Collection
and Treatment Services is entered into as of the day of
19_, between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter
referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter
referred to as the "COUNTY";
WHEREAS, it is the intent of the County to construct a wastewater
collection system to serve an area of Cheeks Township, Orange County,
North Carolina to address health problems related to the failure of
septic tanks and other individual and package subsurface sewage
treatment systems; and
WHEREAS, the County neither owns nor operates a wastewater
treatment facility; and
WHEREAS, the Town operates a wastewater collection system and
wastewater treatment facility with the capacity to receive and treat
wastewater generated by the wastewater collection system proposed to
serve an area of Cheeks Township; and
WHEREAS, the Town is willing to make its wastewater collection
system and wastewater treatment facility available to receive and treat
wastewater generated by the County's wastewater collection system, but
only upon the conditions and subject to the limits hereinafter set
forth;
NOW, THEREFORE, in consideration of the foregoing and the mutual
agreements hereinafter set forth, it is agreed as follows:
1. The Town agrees to allow the County, at County expense, to tie
its wastewater collection system to the Town's wastewater collection
system at the eighteen (18) inch interceptor at Dimmocks Mill Road
(State Road 1144) as set forth in the Engineer's Revised Plans and
075
Specifications. Such connection shall be made in strict accordance with
the plans and specifications that will be developed from the Revised
Preliminary Report and only after such plans and specifications have
been approved in advance in writing by the Town Engineer and Town
Superintendent of Utilities in order to insure its compatibility with
the Town's wastewater collection and treatment facilities and policies.
2 . The County agrees to pay the Town $15, 000. 00 as a blanket
availability (tap) fee for the privilege of connecting the Efland-Cheeks
Elementary School wastewater facility and the County's initial 212
customers to the Town's system. The customer list and map will be
provided to the Town not later than the 1st day of July, 1985. Five
thousand dollars of the $15,000 is for the availability associated with
the Efland Cheeks Elementary School. The above $15, 000 availability fee
shall be paid before any wastewater is permitted to flow through the
meter.
3 . The Town agrees to treat, at the rates herein prescribed, up
to 55, 000 gallons of the County system's wastewater per day, which is
the equivalent of the wastewater generated by said school and the
initial 212 customers of the County's wastewater collection system, and
to treat up to an additional 325,000 gallons per day for additional
customers in the future.
4. No customer shall be allowed to connect to the County system
unless and until such customer's proposed discharge has been found
acceptable by both the Town Water Superintendent and County. Approval
shall be predicated on (1) the quality of the effluent of the potential
user being compatible with the Town's NPDES discharge permit, (2)
compliance with the Town's ordinance, rules, and regulations concerning
pretreatment of industrial wastewater, and (3) all County (subdivision,
076
zoning, erosion, building, etc. ) and State (DOT, etc. ) permits having
been properly granted. Under no circumstances will the County permit
the discharge of septic sewage into its system.
5. After the first 212 customers above specified, each additional
approved customer shall pay a $400 Town availability fee. Customers
other than those initially connected from among those initially applying
for connection shall pay a $600 County availability fee. After the
initial 212 customers the County and Town reserve the right to raise the
amount of the availability fee to whatever is the prevailing rate. Both
County and Town availability fees shall be collected by the County with
the Town portion remitted to the Town as collected.
6. The County shall install and maintain a meter as shall be set
forth in the plans and specifications of project at a point in the
County's sewer line one thousand seven hundred and ninty three (1793)
feet northwest of Latimer Street on West Hill Avenue. The meter will
measure the flow of wastewater from the County's system into the Town's
system.
7. The County agrees to pay the Town each month the sum of $1.11
per thousand gallons of wastewater passing through said meter.
8. The Town reserves the right to adjust the rate per 1, 000
gallons charged to the County whenever the Town adjusts its rates
charged to its other customers.
9. The wastewater collection system constructed by the County
shall be the property of the County. The Town shall have the right to
run parallel sewage transmission lines east of the Eno River and to
connect its sewage collection lines into the gravity portion of the
County sewage transmission lines. It shall be the responsibility of the
County to maintain its wastewater collection and transport system and
perform all customer billing and collections. This does not preclude
07/
the County from contracting maintenance and/or billing functions.
10. Any failure of the Town's wastewater collection system or
wastewater treatment facility which impedes the flow of wastewater from
the County's wastewater collection system shall be remedied by the Town
with all possible dispatch. In the event of an extended period of
malfunction of the Town's wastewater collection system, the County's
customers shall be required to reduce their discharge only in the same
ratio or proporation as that required of the Town's other customers.
11. The construction of the wastewater collection and treatment
system by the County is being financed by a loan made, or insured by,
and grant from the United States Department of Agriculture. No
provision set forth in this Contract shall be binding upon either party
unless and until all terms and provisions hereof have been approved in
writing by the N.C. State Director of the Farmers Home Administration
U.S.D.A.
12 . Town agrees to collect and treat wastewater generated by
County's wastewater collection system for a minimum of forty (40) years
as provided in this contract and as provided in amendments to this
contract which may be agreed upon by the parties from time to time.
078
IN WITNESS WHEREOF, the parties hereto, acting under authority of
their respective governing bodies, have caused this contract to be duly
executed in duplicate originals, a copy of which is retained by each
party.
ATTEST:
CLERK, ORANGE COUNTY BOARD OF SHIRLEY E. MARSHALL, CHAIR
COMMISSIONERS ORANGE COUNTY BOARD OF . .
COMMISSIONERS
ATTEST:
CLERK, TOWN OF HILLSBOROUGH FRANK SHEFFIELD, MAYOR
TOWN OF HILLSBOROUGH
This contract is approved on behalf of the Farmer's Home Administration
this
the day of , 19
BY:
TITLE: STATE DIRECTOR
srs
12/16/86
F
079
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. F7
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: PERSONNEL ORDINANCE
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
DECEMBER 1, 1986 CORRESPONDENCE
DECEMBER 8, 1986 CORRESPONDENCE TELEPHONE NUMBER:
GENERAL STATUTE EXCERPT Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To review the County's Personnel Ordinance which became
effective July 1, 1985.
NEED: County staff and the Board of Commissioners have identified
areas of the Ordinance that may need clarification and/or
change. The Ordinance establishes the personnel system for
recruiting, selecting, developing and maintaining and
effective and responsive workforce for the County.
Board members should bring their copies of the Personnel Ordi-
nance for reference during the discussion.
Department head comments have been distributed under separate
cover.
RECOMMENDATION(S) :
Adopt revisions as outlined in attachments.
ORANGE COUNTY.- -
- 080 HILLSIBOROUGH - -
NORTH CAROLINA (:P
•MEMORANDVM - - - -
TO: Board of County Commissioners -
- FROM: County Manager .
. DATE: December 1, 1986
SUBJECT: Orange County Personnel Ordinance
Recommended Revisions '
•
Upon receipt of .Commissioner. Marshall's memorandum regarding .a review of the County's
Personnel Ordinance, s. I asked Department Heath to submit : in writing any -
changes/clarifications they wished considered during the Board's deliberations. Copies .
of their correspondence are attached for your review. In addition,- during the last staff
meeting discussions were focused on modifications to the Merit Pay Policy. •
Based on a thorough review of the Ordinance, staff input and external- comparative
practices, I recommend that the Board consider the following changes.
ARTICLE I • -
Section 4.16 _
PROPOSED CHANGE: Immediate Family - spouse, parents, siblings, children,_ grandparents,
grandchildren.
•
ARTICLE II
Section 2.3.7
PROPOSED CHANGE: Delete this section. -
•
Sections 3.2, 3.2.1, 3.2.2
. PROPOSED CHANGE: Delete these sections. •
Section 7.7 =
PROPOSED CHANGE: (Add new section to read as follows) -
Former employees who return to work for the County after the one year reinstatement
period, shall, receive-credit for'their. previous employment years, .if they remain employed
for a period of no less than ten consecutive years.
ARTICLE III . -
Sections 9.2.1, 9.2.2(b), 9.2.3(a), 9.2.3(c), 9.2.3(f), and 9.3
PROPOSED CHANGE:- Recommend all changes stated in the Finance Director's memorandum. - See
Attached.
ARTICLE IV -
Section 5.3
PROPOSED CHANGE: Vacation leave shall be requested by the employee no less than two work
weeks prior to the date the vacation is to begin. At least five consecutive days of
Vacation each year is recommended to insure shared responsibility and job duties. -
continued
7
•
andum
. i
0186 0 1
ARTICLE IV continued
Section 5.4
PROPOSED CHANGE: Vacation leave may be used for sick leave purposes only when sick leave is
exhausted unless otherwise approved by the department head.
Section 7.1
PROPOSED CHANGE: Coverage will begin 30 days after the first day of employment_
Section 9.5
PROPOSED CHANGE: Delete this section_
Section 11.1
PROPOSED CHANGE: Funeral leave may be used for death in an employee's immediate family.' but
may not exceed three- consecutive days for any one occurrence, the last day being the day
after the funeral. A maximum of three funeral leave days shall be granted per year. See
Article I, Section 4.16 for definition of Immediate Family. • -
Section 15.1.1 -
PROPOSED CHANGE: (Add statement below to the end of this section.) -
However, the salary payment which the employee receives from- the military shall be
deducted from the sum paid by the County. •
ARTICLE V
Section 5.2
PROPOSED CHANGE: Delete the last sentence of this section . _
Section 7.0
PROPOSED CHANGE: (Delete first sentence and insert the statement below.) - -
Funds shall be recommended by the County Manager and approved by the• Board of County
Commissioners annually for the purpose of providing salary increases to employees in
recognition of superior or improved performance. The funding level of the Merit Pay
Program will be decided annually and . will be in accordance with one of the following
options.
1. Full Merit Pay Program (21/2%, 5%, or 72%) All employees eligible. Increase awarded on
anniversary date.
2. Modified Merit Pay Program (21/2%, 5%, or 71/2%) Two-thirds - of employees eligible.
Increase awarded on anniversary date.
3. Modified Merit Pay Program (21% or 5%) Two-thirds of employees eligible. Increase
awarded quarterly.
I look forward to discussing these changes with you on or before the next Commissioners
' meeting.
Kenneth R. Thompson
•
•
•
•
082 ORANGE COUNTY -
kIiLLSBOROUGLI -
NORTII CAROLINA ` r
•L I/i c
M ORANMUM
TO: Board of County Commissioners
FROM: County Manager
•
]ATE: December 8, 1986
SUBJECT: ADDITIONAL AREAS OF CHAD IN THE PERSONN. =MICE
On December 1, 1986 I forwarded to you a set of recommendations regarding -
changes in the Personnel Ordinance.. After further review with my staff,
other areas of change are recommended. They are as follows: -
Article III Section 9.3
(Add) Travel and Expense Statements must be submitted for reimbursement.
within 30 work days of completed travel.
Article IV Section 3.1
(Change to Read) During periods of adverse weather conditions which make -
travel extremely hazardous, the County Manager may close County offices.
When County offices are officially closed by the Manager,. employees shall be
granted administrative leave of absence at full pay. Employees that are -
required to work during this time shall receive time off at the rate of 1 1/2
times the total number of hours worked in addition to regular pay..
Administrative leave hours will not be paid to an employee at termination
unless it occurs during the week worked. (See Article IX, Section 7.3) .
Article VII Section 3.2
(Change to Read) Based on the work standards developed, the employee and the
supervisor will meet formally to discuss work performance at _ least once a
year. A rating will be assigned summarizing the employee's work during the
evaluation period. Ratings shall be in one of the following areas:
-Below Standard Level: performance is below the standards established for
the job in all or most areas. An employee
receiving a below standard rating will receive a
detailed Plan for Improvement from the-supervisor
and will have their performance reviewed again in
90 days. If significant improvement is not made,
the employee shall be subject to a personnel
action ranging from reassignment, demotion or -
termination.
-Standard Level: performance meets the standards established for
the job in all or frost areas. The employee does
good, competent work and is a valued employee.
performance exceeds the standards established for
Level: pe
e Standard the job in all or most areas.
•
: appreciate your consideration of the recommended changes.
r�' �;; z
�
. : . 083
•
•
Kenneth R. Thor pson
•
AZT/kl
Note: As requested, please find enclosed a copy of G.S. 153A-82 -- G.S. -153A-93_ _
•
•
i ,
084 .. .. .
• ADMINISTRATION - § 153A-82
�ualifi=:l' t(nd interested county residents soda cis health and social services, aria similar
tuc1,, int.r.ran-et and develop coillrtillnity agcncic::- The nfrtca of heal be:�lth
director is uncsf-
to`' fated►, this se-ctinrh and must be
suf�c,rt tad coaperzition in • tit•ities con >. filled by the h:,:,rd
of of-commissioners.See opinion or Attorney General to
ducted try o1• under the authority U, th ]J r. Ron11c1 II. Levine, State Health 1)irccto;,
of heard Ur cotinty commissioners of said N.C.A.G.4:(1952). -
county. - -
This section applies to counties with a
population in excess of 400,000. (1973, c. §§ 153 ,.-78 tol53A--SO: Reserved for fu-
454, ss_ 1-2'/2; 1935, c. 589, s_ 56; c. 75-4, s. ture codification purpose&
1.) r . Part 2.. Administration is
Editor's Note.-Session Laws 1985,c. 589,s. cc . - Counties Having •-
provides that rules to implement the act which are - Mana Hers.
euthoriz.A to be adopted by the act or which are - -
otl-m-vise authorized to he adopted by law may h^ § 153A-81. Adoption of county-m fan- -
adopted at any time after ratification(July 4 1955),
but shall not Laconic effective before Janu-i- 1.,1985, ager plan; appointment or
Session Laws 1935, c. 559, s. 65 is a severability - ' - designation of manager_
chose. - -- - -'
Session f,aw 1085, c. 754, which substituted r'he board of commissioners may by
:00,000" for "325,000" in the last paragraph, pro- resolution adopt or discontinue the county-
vide.>,in s. 2, that the act is effective upon ratifica- manager plan. If it adopts the county-
- flan,but shall expire on Juts•30,1587,at which time manager plan, the board may, in the
thi3 section shall revert to its status prior to the alternative: - _ -
ratification date of the act(duly 15,1985),except that - (1) Appoint a county manager to
the arlendments made to this section by Session - •- serve at its pleasure. The man-
taws 1''155,c.559,s.56 shall not expire. - after shall be appointed solely on
Effect of Amendments.---The 1955 amendment
by e.589,s.55,effective January 1,1956,in the first - the basis or his executive staid
' paragraph substituted "may assume" for "is thereby
administrative gllalific�ltioris_ Ie
authorized to assume" in the first Sentence, substi- need not be a resident of the .
tuted 'area mental health, mental retardation, and, - county or the State at the time of
substance abuse board"for"board of mental health his appointment.
(area)" in the second sentence, and substituted "The - (2) Confer upon the chairman or some
board"for It is provided,however,that the board"at other member of the board of
ti beginning of the last sentence,and in the second comm�hissionei's the duties of
fu
paragraph substituted "may also appoint" fear "is county manager. If this is clone,
further audio ized and empowered,in the cxe:,cise of °
its di cr<tinn,to appoint."
the Chairman or member shall.
The 19::5 amendment by c.75-,s. 1,effective July • become a full-time county official, .
IS, 1935, substituted "400,000"for"325,000" in the and the board may increase his
Dist paragraph. For'the expiration date of this - - salary pursuant to G.S. 153A-28_
• amendment,see the Editor's note above. (3) Confer upon any other officer, ern-
. ployee, or agent of the county the
OPINIONS OF ATTORNEY GENERAL duties of county manager_
As used in this Part, the word 'rnan-
County- Board of Health, ----- Pursuant to this ager" includes the chairman or any rn m-
sectinn,abard of commissioners,in a county with a bet of the b,arc1 of commissione.rs a xercis-
population in excess of 32:;;000, may assume all ing the duties of manager or any officer, -
pov.ers,re:;p onsibilitiea and duties of a county board employee, or agent of a county exercising
of heath. The hoard may exercise the power and the duties of Inanagrer. (1927,c-91,ss_ 5,8;
authority after conducting a public hearing pursuant 1973,c.822,s. 1.)
to 30 day's' notice. Although the board may appoint
advisory- groups, the statute does not authorize the
delegation of the former power and authority of the - - CASE NOTES - - -
Count':board of health to another agency.Sea opinion '
C. Attorney General to Dr. ]lnnald H. Levine, State Cited in It_atcliff v.County of Buncornt,e,7Sfi F_2d
health Director,52 N.C.A.G.44(1932). 1183(5th Cir.1955).
t_ocal health Director_ - The authority con- -
frrr, by this section is limited to commissions,
bo:hrcl: a1ej agencies appointed by the board of S 153A-82. Powers and dutics.cif man- •- •
(".'n'hisstancrs or acting p'.usuant to its authority. ager.
11._ l)c,tl health clirec-to:-is appointed by the county
b' of f•S.1'r, and his authority is c•�nftrred b The manager is the chief administrator
s a:u:.•. I:_!r-:,,rrnore, the authority of the board of of county government. He is responsible to
rc'!:hi';i`r .. to assume the po.ver and rest iisihili- t7:" board of commissioners for the admiii-
ti.-- or c'i;e•ncies is limited by the statute to boards, at.ion of all departments of county •
1.,;, •
085
nml1 11'i.ATICN . § 1rs3A-92
•
tc, appoint, SI15{le11d, and remove county may reduce the salary, allow-
officers or employees assigned to his de- ai1ces or other compens;atio. n of
l,:lrtnient. (1973,c. 822,s. 1.) an officer to be elected at. the -
general election only in aCCar-
clance with this subdivision_ 'file
§ 15:3A-8.8. Acting dep;u trnc:nt heads. hoard of commissioners shall by
By letter filed with the clerk,the head of - resolution give notice of in t-ention
fl department may designate,subject to the to make the reduction nci later
approval of the board of commissioners, rl than 14 clays ber)rte= the last day
qualified person to exercise the powers end for filing notice of ca_ndielacy fbr.
• 1,;Arform the duties of head of that depart- the office. The.resolution shall set `
forth the reduced salary, allow-
I1;;:nt.during the department head's tempo- -
rary absence or disability. During an alp antes, alld other compensation .
senec or disability, the board may revoke and shall provide that the redue- .
the designation at any time and appoint tarn is to take effect al thr, time
another person to serve until the depart- the person elects-l to the office in
mere head returns or his disability ceases. the general election takes office.
(1973,c. 822,s. 1.) U1lco adopted, the resolution may-
not be altered until the perso•1
§ 153A-89. Interim department heads. . elected to the office in the genes`el
election has taken office.. The f.
Whenever the position of head of a . ing fee for the office shall be
department is vacant, the board may des- . - determined by reference to_ the .
ignate a qualified person to exercise the reduced salary_ _
powers and perform the duties of head of - (3) If the board of caxmnissioners re-
the department until the vacancy is filled. duces the salaries,allowances, or .
(1973,c.822,s. 1.) - • other compensation of employees • -
- - assigned to an officer elected by
§§ 153A-90, 153A-91: Reserved for fu- - the people, and the redarctlon does
not apply alike to all county of-
. . tore codification purposes. flees and departments,,the elected•
Part 4. P er onnel. officer involved must approve the .
reduction. If the elected officer
§ 153A-92. Compensation. . . refuses to approve the reduction, - •
he and the board of commis- - -
• (a) Subject to the limitations set forth in sioners shall meet and attempt to -
slubsection (b) of this section, the hoard of . reach agreement. If agreement
commissioners shall fix or approve the cannot be reached, either the
schedule of pay, expense allowances, and board or the officer may refer the
other compensation of all county officers dispute to arbitration by the se-
. and employees, whether elected or ap= nior regular resident superior
pointed, and may adopt position classifica- court jud.ge of the judicial district .
. tion plans. in which the county is located.
(b) In exercising the authority granted The judge shall make an award
by subsection (a) of this section, the board within 80 days after the clay the
of commissioners is subject to the following matter is referred to hire The
limitations: award may extend for no more
(1) The board of commissioners may than two fiscal years, including .
- not reduce the salary, allowances, the fiscal year for which it is .
• or other compensation paid to an • made.
officer elected by the people for (4) The board of commissioner_ shall -
the duties of his elective office if • . fix their own salaries, allowances,
the reduction is to take effect .and other compensation in accor-
during the term of office for which dance with G.S.153A-2S_
the incumbent officer has been (5) The hoard of commissioners shall
elected, unless the officer agrees fix the salaries, allowances and
to the reduction or unless the . . other compensation of county ern-
Local Government Commission ployees subject. to the State Per- .
pursuant to Chapter 1.59, Article -- sonne) Act. according to the prose- _ .
10,orders a reduction. dlirc:; set forth in Chapter 126_
(2) lliirint; the year of a general elec- The board may make these em-
tion, the board of coin nissione_s ployees subject to a county posi-•
141 - ... - -
086 § 153A-2.3 t._�tcs roll l.oc:At coVi>l;tia+F.Nr
government under the board's general ations of county offices, depart-
control and has the following powers and inents boards, cantlriisslvns
an;I
duties: egenc-ics.
(1) Ife shall appoint with the approval (8) Ile shall perform any other duties-
of the board of commissioners and that may be required or autho-
suspend or remove all county oft).- sized by the board of{! colranis-
cers, employees, and agents $loner s.(1927,c.91,ss- 6,7; 1973
except those who are elected by c.822,s. 1.) , _
- the people or whose appointment -. .
is otherwise provided for by law. § 153A-83. Acting county IIZar.a
The board may by resolution per- Acting y i,ez-.mit the manager to appoint offi- By letter filed with the clerk, the -mare-
•
cers., employees, and agents with- ager may designate, subject to- the ap
out first securing the board's a1i- pt-oval of the board of commissioners, a
proval. The manager shall make qualified person to exercise the powers and
• his appointments, suspensions, perform the duties of manager during th-
and removals in accordance with manager's temporary absence or disabil-
any general personnel rules,regu- ity. During an absence or disability, the-
•- lotions, policies, or ordinances board may revoke the designation at an
• that the board may adopt. The time and appoint another person to secs: -
_ board may require the manager to until the manager returns or his disability_
report each suspension or removal ceases.(1973,c.822,s-I.)
. to the board at the hoard's first _ -
regular meeting following the § X53.11-84. Interim county rn -na-r-- -
suspension or removal; and, if the �4r:
board has permitted the manager 1 henever the position of county roan- -
to make appointments without ager is vecent,the board of commissioners
. board approval, the board may shall designate a qualified person to exec-
' require the manager to report cise the powers and perform the duties of
each appointment to the beard at manager until the vacancy is filled. The
the board's first regular meeting board may designate the chairman or some
following the appointment, other member as interim manager; foI- the
(2) He shall direct and supervise the interim the chairman or member shall -
, administration of all county of- heroine a full-time county citcial„ ar'ld the
. fires, departments, boards, coun- board may increase his salary pursuant to
missions and agencies under the G.S. 153A-28.(1973,c.822,s_I._)
general control of the board of -
commissioners, subject to the gen- CASK_NOTES _ -
eral direction and control of the - -
board. -
lie shall attend all meetings Cited iii]R,tc:liff v.County ofBurccorarb-.759 F2I .
(3) t' of the lies(4th Cdr.1955)_
board of commissioners and I-cc-
omrnend any measures that he
considers expedient. §§ 153A-85, 153A-86: Reserved for fu--
(4) He shall see that the orders, ordi- tun:codification purposes-
nances, resolutions, and reg ula-
tions of the board of commis- Part 3. _A.dmjnistration in
-sioncrs are faithfully executed Counties Not Having - _ •
within the county. Managers_
(5) He shall prepare and submit the -
-annual budget and capital pro- § 153A-87. Administration in counties
gram to the board of commis- - not having man:i 'ers_ •
sinners. -
(6) He shall annually submit to the In a county that has not adopted or does
'board of commissioners and make not operate under the county-nn onager
. available to the public a complete plan, the board of commissioners shall
report on the finances and adinin- appoint, suspend, and remove all county
istrative activities of the county officers, employees, and agents except
a,,of the end oft he fl;cal year. those who are elected by the people or
. • (7) I�fe shall snake any other reports v..hose appointment is-otherwise provided -
titat the board of- commissioners f;:,e by law_ The board may dcle�Tate to the -
may require concerning; the oper- head of any county department the power -•
•
. 140
•
•
087
§ 153J\-03 LAWS I'Oit LOCAL, c(i\'iilfr:arr:N'r -
tine classification plan only as (b) No county may nnA e payments into
. provided in Chapter i 2(. a ret iremerrl system or-plan established or
i (c) In counties with a county manager, authorized by a hien) act unless the system
the manager is responsible for preparing or plan is certified to be actuarially sound
position classification and pay plans for by a qualified actuary as defined in.subsec-
subrrrission to the board of commissioners tion(c:)of t us section.
and for administering the pay plan and (c) A qualified actuary means a nie nbe •
• any position classification plan in accor-- of the American Academy of Actuaries or
dance with general policies and directives an individual certified as qualified by the
adopted by the board- In counties without Cornmissic,ner of insurance_ •
a county manager_ the board of commis- (d) A county which is providing health -
sioner-s shall appoint or designate a per- insurance under G_S. 153A-92(d) may pro-.
sonnel officer, who shall then be responsi- vide health insurance for all or any class of
- ble for administering the pay plan and any former officers and c:mploy-ees of the
position classification plan in accordance county who are receiving Ig.ine•fit_i xrrider-
with teneraI policies and directives subsection (a) of this section. Such heath
adopted by the board.. insurance may be paid entirely by the-
.(d) A county may purchase life insur- county, partly by the county anti fume.- '
ance or health insurance or both for the officer or employee, or entirely by the
benefit of all or any class of county officers former officer or employee, at the option of
and employees as a part of their co:-npensa- the county.(1973,c. 822,s_ 1; 1981,c_ 347, .
tion. A county may provide other fringe s. 1.)
benefits for county officers and employees. _ -.:r-
- (1927, c. 91, s. 8; 1953, c- 1227, ss. 1-3; - - _
1069,c.358,s. 1;c. 1017; 1973,c.822,s. 1.) CASE NOTk S - r ---
Cross References. As to compensation aboard Cited in Bostic v Wall,583 F.Stipp.994 C:d.l',_IQ.C_
. . of education members,see§ 115C-3"o. 1984). .
CASE NOTES § 153A-94. Personnel rules; . office'`'-
Cited in Bostic v.Wall,588 P.Supp.994(W.D.N.C. hours, workdays, and Iroli-
_ 1984). days. .5,-.
OPINIONS OX' A7 l'GFtyx:k' G11FRAL (a) The board of commissioners reay -
adopt or provide for rules and regulations - •
or ordinances concerning but not limited to -
County Board of Commissioners Has No Au- annual leave,sick leave,special leave with
thnrity to Abolish Office or lted nee Salary of full pay or with partial pay supplementing _
incumbent Coroner during Term of Office.—See ,
opinion of Attorney General to Mr. Harold Price, t\`orkrrrc:n s compensation payments ens for
Chairman, Alexander County Board of Elections,40 employees injured in accidents arising out -
N.C.A.G.568(1970). . of and in the course of employment, work- -
As to authority of county to increase officers' ing conditions, service award and 12neen-
salaries in election year, see opinion of Attorney Live award programs,other personnel poli-
_
General to Mr_Dallas W.McPherson,Greene County cies, and any other measures that promote
Attorney,40 N-C.A.G.569(1970). ri _
the hiring and retention of capable, [lili-
inAs to when a local or special act is applicable gent,fixing salaries,see opinion of Attorney General to bc'Ijj'and honest careen-employt~es, -_
fi James R. Suggs Craven County Attorney, 41 (h) The board of conunissimlers inlay
Mr.J.G.22A(1970). prescribe rifle. office hours, workdays. arncl - -
holidays to be observed �by the various --
1J3A-J3. Retil enlen.±benefits. officer- depitrtmc:nt.s, boards, corniniss loo.-, _
and agencies of the county_ (1959 c_ 251
(a) The board of commissioners may 1973,c 822,s. 1.) '
provide for enrolling county officers and - -
employees in the Local Governmental Em- fi 153A-95. Personnel board_
. ployees' Retirement. System, the Law-En- _ _
fcwcement Officers' Benefit. aid- Relief The board of commissioners may estab-
1''und, the Firemen's Pension Fund, or a lush a personnel board with authority-, as -
retlrement plan certified to be actuarially regards employees in offices, departments, •
sound by a qualified actuary as defined in boards, commissions, and agencies under-subsection (c) of this section and may the general control of the board of commis- _
. rrr:t';e payments into such a retirement sinners, to administer tests designed tc
.,)':.!ctrl or plan on behalf of its employees. deter-n-{iii the merit and fitness of candi- -
. _.
112 _
Q
089
M E M O R A N D U M
TO: Albert Kitrell, Orange County Commissioner's Office
FROM: J. M. Deloatch, Jr. , Chair, Youth Services Needs Task Force
DATE: November 18; 1986
RE: Recommendation for CBA Expansion Funds
As per my memo of November 6th to the Orange County Commissioners, the
Task Force recommended that the $15,008.00 in CBA funds be disbursed as follows:
-1 Dispute Settlement Center $ 6,397. 10
-2 Project Attend 1 ,999.00
-3 Phillips/Culbreth Project 4,290.90
-4 Orange County 4-H 1 , 100.00
-5 Adolescent Day Treatment Program 1 ,221 .00
$ 15,008.00
These recommendations took into consideration that the requests for ex-
pansion dollars from Dispute Settlement and the Phillips Project were for a nine-
month period. In fact, the expansion funds would only be available for the remain-
ing six months of the CBA fiscal year. Therefore, we elected to prorate the funds
accordingly--that is. 2/3 of the actual request plus a little extra to Dispute
Settlement, in that it is a new program initiative.
The following description of each program demonstrates the Task Force's
thinking on some of the unmet or little addressed needs of Orange County youth:
-1 The Dispute Settlement Center (DSC)
Although slightly over half of DSC cases are referred directly
from court, the DSC provides the community with a viable alterna-
tive to the public confrontation of dispute resolution in court.
DSC's purpose is to help parties in a dispute create their own
solutions in a confidential and objective manner and prevent
the conflict from escalating in the future. Mediation is an
educational and humane process, allowing for both sides to come
out ahead. Schools, court, housing projects and social service
agencies have requested that the DSC provide social skills and
conflict resolution training to identified pre-delinquent and
delinquent juveniles. Additionally, juvenile courts have ex-
pressed an interest in involving DSC mediation in victim offen-
der reconciliation and restitution. Similar Victim Offender
Reconciliation Programs (VORP) have emerged across the country
in response to the identified need.
- Page Two -
090
In response to the growing demand to work with first offender
and identified pre-delinquent juveniles, the DSC proposes to
expand its existing services to focus on young people, age 16
and under. The Youth Program will serve to: ( 1) develop and
provide conflict-resolution and social-skills training for
juveniles identified both in and out of court; and (2) provide
the opportunity for face-to-face meetings, in the presence of
trained mediators, between individuals who have been victimized
and perpetrators of those alleged crimes. With your assist-
ance, the DSC can provide juveniles with skills to be aware of
and accountable for their actions, help victims participate
in recovering their losses, and have a positive impact on the
criminal justice system.
Money appropriated from CBA expansion funds would be used to
hire another part-time staff person so that these issues can
be adequately and consistently addressed.
-2 Project Attend
Project Attend is a program of the Orange County School system
that is designed to improve the relationship between the school
and students who are emotionally or physically handicapped and
not attending school. The program serves students, grades 1
through 9. In 1986, over 100 students were identified needing
the services of Project Attend.
In response to the state's 11 months mandated summer-school
program, Project Attend requested CBA Expansion Funds pay for
local travel of the home/school worker and for required super-
vision and consultation for the home/school worker by a pro-
fessional staff member. Consultation is required, due to the
intensity of need for attitude change with both parents and
students; and travel to their homes is necessary for the
success of the Program.
-3 Phillips/Culbreth Project
Originally, the Phillips Project was created to reduce the
involvement in legal or psychiatric institutions for youth
who attend Guy B. Phillips Junior High School by delivering
a comprehensive and integrated community-based program of
treatment and prevention services to targeted at-risk youth.
The Orange-Person-Chatham Mental Health Center wishes to pro-
pose continuing the Phillips Project with a special emphasis
on the identification and treatment of adolescents with drug-
and alcohol-related problems at both Phillips and Culbreth
Junior High Schools.
All components of the program including referral sources, goals
of the program, measurable objectives, methods of measurement
and budget would remain the same. The ten ( 10) hours of service
per week would be divided evenly between both schools.
091 - Page Three -
The major change would be a special focus on drug and alcohol
abuse, with the contact person being Ms. Amy Robinson, Sub-
stance Abuse Adolescent Specialist, Orange-Person-Chatham
Mental Health Center.
With this assistance, the Substance Abuse Program can re-
ceive referrals from the schools, courts and social services
and provide screenings, group counseling, consultation and
case management. She would conduct one group per week at each
school for one hour in length and three hours per week per
school in individual screenings, parent and school consultation
and case management.
With the increased awareness of adolescent drug and alcohol
abuse, the increased availability of cocaine and a national
focus on what is now considered the Number 1 problem in our
schools, we can expand services to adolescents currently using
and help create a drug-free environment in which our children
can learn.
CBA money for this program would be used toward the Substance
Abuse Adolescent Specialists' salary and wages.
-4 Orange County 4-H
The Task Force, as it did last fiscal year, recommends that
money be allocated to the Orange County 4-H for the purposes
of sending underprivileged, at-risk youth for a week's camp-
ing experience. Children attending this camp not only have
an opportunity for fun but also are exposed to living skills,
performing and cultural arts and activities designed to en-
hance their self-esteem. Children attending this summer
camp are referred by agencies serving at-risk youth such as
the Juvenile Court Counseling Services, Volunteers for Youth,
and the Department of Social Services.
The $1 , 100.00 recommended by the Task Force would serve
eleven youths ($100.00/child) next summer.
-5 Adolescent Day Treatment Program (ADTP.)
The Adolescent Day Treatment Program (ADTP) is a community-based
alternative for emotionally handicapped adolescents, ages 12-17.
The program offers the following services: vocational (pre-
vocational services, work experiences) ; psychological (testing
and assessment, individual, group and recreational therapy,
diagnosis and referral services) ; psychiatric (screening, con-
sultation and medication therapy) ; educational (academic
services, testing, assessment and school consultation) ; and
independent living.
- Page Four - 092
The first priority in programming at the ADTP, for effect-
ive treatment, is to establish a safe environment. Students
must feel safe before treatment can be effective. The first
major goal in treatment is to help the students develop in-
ternal controls over violent or dangerous behaviors and to
begin to adopt other ways of coping with angry feelings,
therefore enhancing their chances of remaining in the
community and avoiding institutional care.
ADTP is seeking an increase in CBA support to reflect the
actual costs of the program. ADTP is providing services
which actually cost 3 to 4 times the amount of the current
CBA allocation. CBA monies account for funding 4 student
slots in the program.
093
DESCRIPTION OF CBA FUNDS
CBA funds are distributed to N. C. counties each year for
funding of "Community Based Alternatives" programs which
serve youth at-risk. House Bill 456 (1975) created these
funds. A resolution on December 16, 1975 by the Orange
County Commissioners created the Youth Services Needs Task
Force to assist the County in planning and funding CBA
programs.
Orange County programs receiving recommended CBA funds in FY
86-87:
Sheaffer House - a 90-day emergency shelter group home
for Orange County youth. It is administered by Lutheran
Family Services in contract with Orange County.
Project Attend - a counseling and intervention program
for youth at-risk dropping out of Orange County Schools.
It is administered by the Orange County School system.
Adolescent Day Treatment - an educational and
behavioral program for youth whose needs cannot be best
met by the public school system. It is housed at
Northside Center and administered by OPC Mental Health
Center. Our recommending funding is specifically for
service to Orange County youth.
Orange County 4-H - camp scholarships are awarded to
youth-at-risk recommended by court counselors, social
workers, school personnel and youth workers. Boys and
girls 9-16 spend a week at 4-H Camp enjoying the out-
doors and learning new skills. Each scholarship is $100
per child. The number of participants is based on the
amount of funds received.
IG
•
094
ORANGE COUNTY Action Agenda.
BOARD OF COMMISSIONERS Item No. pi
ACTION AGENDA rri!21 ABSTRACT
MEETING DATE December 16, 1986
Subject: AGENDA FORMAT POLICY
Department: BOARD OF COMMISSIONERS Public Hearing: Yes X no
j f f
•
Attachments: Information Contact: Shirley E. Marshall
Phone Numbers: 732-8181, 96$-4501,
227-0231
PURPOSE: To consider modification of Agenda as presently constituted.
NEED: To modify the "Order of Business" as stated in number six of the Rules of
Procedures. There is no legal requirement for an agenda in North Carolina.
G.S. 153A-41 provides sufficient authority for any board of commissioners that
wishes to use the agenda format. The agenda format may be comprised of the regular
agenda and the consent agenda. The definitions are as follows:
Consent Agenda - The consent agenda provides a time-saving device and is
composed of routine matters only, which makes it possible for the Board to
approve all items under one motion and eliminates the need for discussion
and a separate vote on each item. However, a Board member can open the floor
for discussion on any item listed on the consent agenda. Consent agenda items
may include but not be limited to budget transfers, and purchase order
requisitions.
Regular Agenda - The regular agenda is composed of all other items of
business which require board action. Items that appear on the regular agenda
include resolutions, bid openings, ordinances, personnel related matters, etc.
The present format for Board agenda was inititated by County Manager
Ken Thompson on 26 October 1981 and is as follows:
A. Board Comments
B. Audience Comments
1 . Matters on the printed agenda.
2. Matters not on the printed agenda
C. Minutes
095
D. Resolutions or Proclamations
E. Reports
F. Items for Decision - Consent Agenda
G. Items for Decision - Regular Agenda
H. Appointments
I . Adjournment
Executive Sessions will be added as necessary in accordance with #23 in the
Rules of Procedures that have already been adopted by the Board.
Public Hearings will be added to the agenda at the specified time as
announced in the advertisement. Public Hearings for the purpose of receiving
the Planning Board recommendation will be listed as a regular agenda item.
No item shall be listed twice on the same agenda. If it is a public hearing
item whereby a vote may be taken, the vote shall be taken immediately following
the public hearing on said item.
The above format may be changed by the authority vested in the Chair of
the County Commissioners as stated in #4 of the Rules of Procedures as adopted
by the Board of Commissioners.
RECOMMENDATION:
The Chair is open to any format desired by a majority of the Board.
096
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. F10
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 16, 1986
SUBJECT: MANPOWER NEEDS FOR EMERGENCY ASSISTANCE APPLICATIONS
DEPARTMENT: SOCIAL SERVICES PUBLIC HEARING: Yes X No 1
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
MEMO TO DSS BOARD DATED 11/20/86
MEMO TO DSS BOARD DATED 12/9/86
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To Consider approving two additional intake workers for the
Department of Social Services.
NEED: The 1986 State Legislature approved House Bill 2055 on July
15, 1986. This bill mandates County participation in a new
emergency assistance program as a part of the Aid to Families
with Dependent Children Program. The purpose of this program
is to provide short term assistance to families with children
under age 21 who are experiencing a crisis. The goal of the
program is to prevent future long-term dependence on other
forms of public assistance through easing the impact of the
existing crisis.
The current number of intake workers proved to be inadequate
to handle the demand for intake service applications as a
result of the added numbers of applicants which resulted from
the above program implementation. As a result, we stopped
providing the transportation services (50% of their time)
which the current workers were also providing and assigned
them to full-time intake. This solution proved to be short-
term. Since the beginning of this program six weeks ago,
applicants for AFDC-EA in each office have increased from one
or two per day initially to eight to ten da currently. 1
er
P day rently.
This increase, along with the applications for other existing
programs (General Assistance, Saratoga Mills fund, Crisis
Intervention) can not be handled by current staff. An addi-
tional worker is needed full-time in each of our two offices.
IMPACT: The hiring of two full-time intake workers would enable each
of the DSS offices to re-instate provision of transportation
097
services two to three days per week. It would also give each
office the staff necessary to take and complete the intake
applications within the specified time frame necessary to
receive 50% Federal, 25% State, 25% County matching rate,
instead of a 100% County cost if applications are not pro-
cessed timely.
The total expenditure of County funds for the two additional
workers would be between $6,000 and $11, 000 contingent on the
State reimbursement which is based on the volume of applica-
tions. The funding period would be January 1987 through June
30, 1987.
RECOMMENDATION(S) :
Approve request for two Intake Workers as of January 1, 1987.
After review of current and projected workload information,
the Manager concurs with Department of Social Services recom-
mendation.
®rungr &flinty ilepurhnnnt of *oriel *nukes 098
300 W. TRYON STREET
HILLSBOROUGH, NORTH CAROLINA 27278
BOARD: 410 CALDWELL STREET
r T"""� °'�""' CHAPEL HILL, NORTH CAROLINA 27514 TELEPHONE:
^DR.TH HILLSBOROUGH OFFICE 968-4501.967-9251
DR.THOMAS DENTON
CHRIS NUTTER - HILLSBOROUGH OFFICE 732-9361,7324181
SHIRLEY MARSHALL
RICHARD SMYTH CHAPEL HILL OFFICE 92940446
BONNIE DAVIS
DIRECTOR:THOMAS M.WARD -
•
MEMORANDUM
TO: Orange County Social Services Board
FROM: Thomas M. Ward, Director
Date: November 20, 1986
-
RE: Requests for Two Intake Workers
As you are aware, we have included a request for two intake workers with our county
budget for the last three or four years: For this year's budget request, these two
position requests were dropped to adhere to the 3"ttaffing study recommendations. As
a result, we are now using Helen Lee in our Hillsborough office and Barbara McPherson
in our Northside office to handle intake cases. We have recently had to discontinue
the transportation services which Helen and Barbara were providing, which averaged two
to two and one-half days per week, .in order to meet the demand for intake.
In addition we are now required by the state to offer a new Aid to Families with
Dependent Children-Emergency Assistance program. This program began as of November
1, 1986 and provides emergency assistance to households having children under age 21
who meet income and reserve limits and have a qualified emergency. The manual for
this program consists of 52 pages of policies and is fairly complex. We currently are
administering this program thru a mixed application process in which Helen and Barbara
take applications for those clients who wish to apply for emergency assistance and who
are not applying for AFDC at the same time. We are.using the two AFDC intake workers,
Deborah Ricks and Natalie Young, to take emergency applications for those also apply-
ing for AFDC.
We have seen approximately 20 applications for this program in the first three weeks
of its existence without any advertisement of this program by the state. We anticipate
that word of mouth will cause a continued increase in applications for this program.
Since the program is funded at a 50 percent Federal, 25 percent State and 25 percent
County.level the possibility for payback does exist should applications be approved
incorrectly. We will be audited in the spring of 1987 on this program.
The addition of this AFDC-EA program now means that we must provide intake service for
the following
1) General Assistance Fund
2) Saratoga Mills General Assistance Fund
3) Crisis Intervention Program (CIF)
4) National Food and Shelter Board Program
5) AFDC-EA program
In addition we still refer applicants to other assistance programs such as the �.
Samaritan Relief Fund, Travelers Aid, and other services offered by agencies such as
Orange Congregations in Missions after screening these applicants in intake.
0
099
Memorandum -2-
November 20, 1986
We feel that our current staff cannot handle the volume of intake cases we are now
faced with. This is documented by the loss of transportation services we have already
incurred, the loss of clerical time we experience as a result of having clerical staff
assist with CIP intake and by the loss of AFDC intake time due to AFDC-EA intake by
AFDC workers. We feel that we must have a full-time intake worker at each of our
offices in order to meet the demand for such services as mentioned above and to restoFe
the loss of transportation, clerical time, and AFDC intake time to previous levels.
I '
4
8
mrangt Taunt flqrurtuEtt of Curial trrutu 1°°
300 W. TRYOI-STREET
HILLSBOROUGH, NORTH CAROLINA 27278
-BOARD 410 CALDWELL. STREET
H
DEMON CHAPEL HILL, NORTH-CAROLINA 27514 - HONE:
RICHARD MARS H HILLSBOROUGH OFFICE 968-4501.967-9251
BONNIE DAVIS HILLSBOROUGH OFFICE 732-9361,732-8181
DIRECIOL THOMAS M.WARD CHAPEL HILL.OFFICE 9294446
DIRECTOR: .
THOMAS M.WARD
MEMORANDUM
TO: Orange County Social Services Board Members
FROM: Richard E. Poole, Administrative Officer
DATE: December 9, 1986 -
RE: AFDC-EA Program Status Update
As of December ,8, 1986 we have authorized 40 cases as being eligible for AFDC-EA
program payments. The total dollars authorized for these 40 cases is $9,832.47, for
an average of $24581 per case. We have seen a dramatic increase in the number of
applications for this program. At the end of November,. ,we were taking two to three
applications per day. We are now seeing from six to ten AFDC-EA applications per
day. Various community agencies, legal aide, and word of mouth by recipients helped
by this program are rapidly spreading the information to the public regarding avail-
ability of AFDC-EA funds through our offices. Our intake requests have doubled as
a result. We have already met with representatives from Finance, Personnel and the
County Manager's office. They have agreed that the solution to this demand is to
hire two intake workers. We have searched our payroll records and indicated to
Personnel that we have enough lapsed salary funds to fund these two positions. from
January 1 through June 30. We are now awaiting approval of the County Manager to
use these lapsed funds for these two new positions and obtain Commissioners approval.
I anticipate that this program will rapidly increase to a program spending in the
neighborhood of $100,000 to $300,000 per year by the end of the 87-88 fiscal year.
•f
LEASE AGREEMENT
RENEWAL COPY'
NORTH CAROLINA
ORANGE COUNTY
WHEREAS, a lease agreement was made and entered into as
of the 18th day of December 1984, by and between Orange
County, TENANT and Dalton H. Loftin and Emma Sue Loftin,
LESSOR, for space to be used as offices for the Economic
Development Director and their support staff.
WHEREAS, the LESSOR, and the TENANT wish to renew the
lease agreement.
NOW, THEREFORE, LESSOR and TENANT mutually agree to the
following:
(1) The lease agreement will be continued for a period
of one year commencing on December 18, 1986 and
ending at 12: 00 midnight on the day of December 17,
1987.
(2) The Lessor's monthly rental charge shall be $210. 00
per month.
(3) All other terms and conditions will remain the
same.
This agreed to, the 4,ZX day of , 1986.
TENANT Orange County
BY: Gf
Chairman, Orange County Board of
Commis ioners
ATTEST: 4 ,1144
LESSOR ` ��dotr
Dalton H. Lo ,in
ri
CAPITAL, PROJECT ORDINANCE AMENDMENT
Be it ordained by the Board of County Commissioners that, pursuant to Section 13.2 of Chapter 159 of the.
General Statutes of North Carolina, -the following capital project is hereby amended:
Section 1. The project authorized is for Phase II (providing the base and topographic orthophotos for
Chapel Hill township) , Phase III (providing aerial photography of the other townships in
the County) and equipment for storing and reproducing the new base reaps. The project will
be financed by an appropriation from the General Fund, the County Capital Reserve Fund, a
State Grant and charges to participating jurisdications.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
1985-86 1986-87 Total
Transfer from General Fund $ 89,946 $30,000 $119,946
Transfer from County Capital Reserve 0 8,467 8,467
State Grant 16;000 8,000 24,000
Participating Jurisdictions Charges 36,966 16,839 53,805
$142,912 $63,-306 $206,218
Section 4. The following amount is appropriated for this project:
1985-86 1986-87 Total
Phase IT $142,912 $ 35,701 $172,613
Phase II1 0 20,605 20,605
Equipment 0 7,000 7,000
$142,912 $ 63, 306 $206,218
Amended this 16 day of December, 1986.
T
e42
Beverly A. Bly e, Clerk Orange ounty Board Ghirl __ all, Chair
of Commissioners Orange County Board of Commissioners
Mo es Carey, Vice-Chair
Don willhoit
r
rt 4 4,lne n Halniotis
Ldt j
J n Hartwell
The Mayor of Carrboro reads this statement at every meeting following
the "Approval of Minutes" segment of the agenda.
PUBLIC CHARGE
The Board of Aldermen pledge to the citiizens of Carrboro its respect.
The Board asks its citizens to conduct themselves in a respectful ,
courtous manner, both with the Board and with fellow citizens. At
any time should any member of the Board or any citizen fail to observe
this public charge, the Mayor will ask the offending member to leave
the meeting until that person regains control of himself or herself.
Should this fail to restore decorum, the Mayor will recess the
meeting until such time that a genuine committment to this public
charge is observed.
ORANGE COUNTY COMMISSIONERS
106 EAST MARGARET LANE
HILLSBOROUGH, N. C.
27278
MOSESCAREY.JR. December 30, 1986
STEPHEN H-HALKIOTIS
JOHN HARTWELL
SHIRLEY E MARSHALL
PON WILLHOIT
Thurmond Murphy, Jr.
Farmers Home Administration -
Assistant District Director
630-A South Garnett Street
Henderson, NC 27536
Dear Mr. Murphy:
Attached are four copies of the agreement between Orange
County and Hazen and Sawyer, P.C. for revisions to Section D
of the original agreement for the Cheeks Township Sewer Improve-
ments, Phase 1 , H&S Job No. 3600.
Please obtain the necessary signatures and return three
copies to my office for processing and distribution_
Your prompt response will be greatly appreciated.
Sincerely,
Beverly A. Blythe
Beverly
:,.
Clerk
/bab
File
Attachments
A Resolution Granting
Municipal Approval to the Acquisition of the
Stock of Wometco Cable TV, Inc. by
BT Cable, Inc.
WHEREAS, Alert Cable TV of North Carolina, Inc. , a wholly
owned subsidiary of Wometco Cable TV, Inc. , is a cable television
franchisee in the County of Orange; and
WHEREAS, the outstanding stock of Wometco Cable TV, Inc. is
presently controlled by members of its management and investors
organized by Kohlberg Kravis Roberts & Co. ; and
WHEREAS, BT Cable, Inc. proposes to acquire 100% of the
outstanding stock of Wometco Cable TV, Inc. , all as set forth in the
letter application dated October 21, 1986; and
WHEREAS, approval has been requested as to the foregoing
transaction;
NOW, THEREFORE, BE IT ORDAINED that the County of Orange
hereby grants its approval, as requested, to the change in control
of Wometco Cable TV, Inc. , all as set forth in the letter
application dated October 21, 1986.
Passed this 1st day of December , 1986, and
the 16th day of December, 1986.
effective December 16. 1986
Approved :
Attest :
` / 409
zietApf- C e ;"
-c - - CHANGE
Distribution 10:
ORDER OWNER ❑ '
ARCHITECT ❑
/1111 DOCUMENT G701 CONTRACTOR ❑ •
FIELD ❑
' OTHER ❑
PROJECT: Carr Building Renovation CHANGE ORDER NUMBER: 4
(name. address)
INITIATION DATE: December 9, 1986
TO (Contractor):
7 ARCHITECT'S PROJECT NO: 5568
D.W. Ward Construction Co.
CONTRACT FOR: General Constrcution
P.O. Box 15157
Durham, North Carolina 27704
L J CONTRACT DATE: August 13, 1986 •
You are(lirecle(I 10 make the following changes in this Contract: .. ..
I- -Item 1: Deduct for sidewalk at laundromat Credit $ 581.00
Item 2: Deduct for toilet partitions, change from
ceiling hung to floor mounted Credit $ 1.44.00
Item 3: Add sheetrock and furring at front of
plumbing store to cover large holes in
masonry walls Extra $ 980.00
Item 4: Build 2 catwalk platforms in ceilings to
access HVAC units Extra $ 650.00
Item 5: Add door lock to existing door at back of
plumbing store Extra
$ 111.00
Resultant Change Order Amount LECIWil\!%firtr11,016.00
DEC 24 1966
Nia %dAid until'.gswil 1y built the Outlet.and Architect. '' v'
%i):nature in the('unlrar tilt- indicate. Ice. .cgrnvnu•n1 hrrc•cc•ilh, inr lading any rdjusltni•nl in 11w('onlracl Sum ur Cnnlrat 1 '1• .
.•I'h eoriginalIConlracl Sum)XV(.]Cx[7 x }(RMA9 was $ 221,856.00
Net change by previously authorized Change Orders $ 6,481.00 .
The (Contract Sumi ( X i7iKu1(rNN[ ATINK1 ,iI) prior to this Change Order was $ 224,897.00
The 'Contract Sum) (YX11;iXrT AIXAfilirail(i1f) tlaa will be (increased) (EINKILisliNKI EN3J 1i)
- by this Change Order $ 1,016.00 .
The new (Contract Sun° (XX17C Xt1biXilL`TQ7ffUADiIMKeit(3O including this Change Order will be $ ' 225,913.00 .
• The Contract Time will 1w (increased) QsINdrrN,X IKN]NOXIN ) by Ten ( 10 ) Days.
The Date cif Substantial Completion as of the dale of this Change Order therefore is March 9, 1987 •
Authorized:
CHR Associates, PA D.W. Ward Construction Co. County of Orange
11 I I I (Y)N I KAC l Ok
OWNER
'7d iAirport Road P.O. Box 15157 106 E. Maxgargt< Lane
Acldre..• Address Address
. Chapel Hill, NC 27514 Durham, NC 27704 Hillsborough, NC 27278
1W.-.79/6.X.4e .--..-.."-_--. 1-1Y .......ki*ent- gee 11Y
04agg6
I)..,,, p.... - ' IiArE/2~ Z-y-' I)ArE / ' .. .b /'
AIA DOCUMENT 0701 • (I IAN(a ()RI)I K • Ar141l 1!1711 I 01 111 IN • AIN' • 0 4197ii -
1111 AMIKIl'AN INS 1I ill IL I ARC 11111('[S, 1711 Ni W 1'tIKK .WI..N.W..WV.iIINtil(1N, 1).('. 5555. G701—1978
" CHANGE Distribution to:
ORDER OWNER ❑
ARCI•IIl CCT ❑
AM DOCUMENT 6701 CONTRACTOR 0
FIELD ❑
• OTHER 0
PROJECT: Carr Building Renovation CHANGE ORDER NUMBER: 4
(name.address) '
INITIATION DATE: December 9, 1986
TO (Contractor): .
ARCHITECT'S PROJECT NO: 5568
D.W. Ward Construction Co. I
P.O. Box 15157 CONTRACT FOR: General Construction
Durham, North Carolina . 27704
CONTRACT DATE: August 13, 1986
You are directed to make the following changes in this Contract: .. ..
Item 1: Deduct for sidewalk at laundromat Credit $ 581.00
Item 2: Deduct for toilet partitions, change from
ceiling hung to floor mounted Credit $ 144.00
Item 3: Add sheetrock and furring at front of
plumbing store to cover large holes in
masonry walls Extra $ 980.00
Item 4: Build 2 catwalk platforms in ceilings to
access HVAC units Extra $ 650:00
Item 5: Add door lock to existing door at back of
plumbing store Extra $ 111,00
rY=
D
Resultant Change Order Amount i � r-ti) ,016.00
2
DEC 24 1966
D.W. WARD CONST. Cu., INC.
\..1 ....lid until%ignotl by built 11w C) nr•r and Archil►•rl.
Isign,rlurr 111 IIu•CunIr.►r lur aI(raolnr•nl herewith. in►biding.toy adju>Inu•nt in the Contract Sum Of rontr.0 I loom.
The original IContracl Sum)Iy{gonnxIK icntjmg gajd was $ 221,856.00
Net change by previously authorized Change Orders
$ 6,481.00
The (Contract Sun) l M7iibinVIAXI<13aliRCI►'if) prior to this Change Order was S 224,897.00
The (Contract Sum) IX7Gli}C1)CQUIMEirdich ifUX►XIJ will be (increased) liC .l'ilENKpi�Xl(,�)
- by this Change Order $ 1,016.00 .
The new (Contract Sun11 IxY17(K1761i13I:1 Q1\13(Qi1Xti3KC(Kal including this Change Order will be $ ` 225,913.00
The Contract Time will be (increased) (141C dfrlC3CiX'iIdKICIGlEl33ii1W,Jd) by Ten ( 10 I Days.
The Date of Substantial Completion as of the dale of [his Change Order therefore is March 9, 1987 •
Authorized:
CHR Associates, PA _ D.W. Ward Construction Co. County of Orange
/3AtlLII I t Road ('ONIK.u:loe OWNER.
Box 75157 106 E. Margaret LAne
\rhlr.•.. Arl ltr ss Addrraa
Chapel Hill, NC 27514 Durham, NC 27704 Hillsborough, NC 7278
% l,�s 1J/Ce By
6 f6:0
I):\IL � 1)All:�2+'� ZC}��je DATE l �,
AIA DOCUMENT C7U1 • (IIAN(,r. 0111II R • AI•R11 1978 1.1•11111 IN • AI:\' • 0. •14711
1111 :WI RICAN I\OIDUD 01 AR(111)rrrs 1711 NI W vt)RK.wr.. N.W.. It I.V. t).C. .1I101M. G701—1976
ORANGE COUNTY COMMISSIONERS
108 EAST MARGARET LANE
HILLSBOROUGH, N. C.
27278
MOSES CAREY.JR.
STEPHEN H.HALKIOTIS
JOHN HARTWELL.
SHIRLEY E.MARSHALL
DON WILLHOIT
December 23, 1986
Mayor Frank Sheffield, Jr.
Town of Hillsborough �� X;/'
P.O. Box 409
Hillsborough, NC 27278 -�� �� - �
Dear Mayor Sheffield: -��
Attached are three copies of the "Wastewater Collection ..
and Purchase Contract" as approved by the Board of Commis- - 1
sioners at their regular meeting held on December 16, 1986. Q C='
Will you please place this on your agenda for consider-
ation of approval. If the agreement is approved without any
changes, please sign all three copies and return to me so
that I may obtain approval from Farmer's Home Administration.
I will then return an original to you for your files.
If you have any questions about: the agreement, please be
sure and call Ken Thompson. If I can be of any further
assistance in the process, please let me know.
I hope you and yours have a good holiday season and a
prosperous new year::
/q"e4sincerely.,
Beverly A. Blythe
Clerk
/bab
file
Attachments (3)
WASTEWATER COLLECTION AND PURCHASE CONTRACT
This Contract for the Sale and Purchase of Wastewater Collection
and Treatment Services is entered into as of the day of
19 , between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter
referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter
referred to as the "COUNTY";
WHEREAS, it is the intent of the County to construct a wastewater
collection system to serve an area of Cheeks Township, Orange County,
North Carolina to address health problems related to the failure of
septic tanks and other individual and package subsurface sewage
treatment systems; and
WHEREAS, the County neither owns nor operates a wastewater
treatment facility; and
WHEREAS, the Town operates a wastewater collection system and
wastewater treatment facility with the capacity to receive and treat
wastewater generated by the wastewater collection system proposed to
serve an area of Cheeks Township; and
WHEREAS, the Town is willing to -make its wastewater collection
system and wastewater treatment facility available to receive and treat
wastewater generated by the County's wastewater collection system, but
only upon the conditions and subject to the limits hereinafter- set
forth;
NOW, THEREFORE, in consideration of the foregoing and the mutual
agreements hereinafter set forth, it is agreed as follows:
1. The Town agrees to allow the County, at County expense, to tie
its wastewater collection system to the Town's wastewater collection
system at the eighteen (18) inch interceptor at Dimmocks Mill Road
(State Road 1144) as set forth in the Engineer's Revised Plans and
Specifications. Such connection shall be made in strict accordance with
the plans and specifications that will be developed from the Revised
Preliminary Report and only after such plans and specifications have
been approved in advance in writing by the Town Engineer. and Town
superintendent of Utilities in order to insure its compatibility with
the Town's wastewater collection and treatment facilities and policies.
2. The County agrees to pay the Town $15,000.00 as a blanket
availability (tap) fee for the privilege of connecting the Efland-Cheeks
Elementary School wastewater facility and the County's initial 212
customers to the Town's system. The customer list and map will be
provided to the Town not later than the 1st day of July, 1985. Five
thousand dollars of the $15,000 is for the availability associated with
the Efland Cheeks Elementary School. The above $15,000 availability fee
shall be paid before any wastewater is permitted to flow through the
meter.
3. The Town agrees to treat, at the rates herein prescribed, up
to 55, 000 gallons of the County system's wastewater per day, which is
the equivalent of the wastewater generated by said school and the.
initial 212 customers of the County's wastewater collection system, and
to treat up to an additional 325,000 gallons per day for additional
customers in the future.
4. No customer shall be allowed to connect to the County system
unless and until such customer's proposed discharge has been found
acceptable by both the Town Water Superintendent and County. Approval
shall be predicated on (1) the quality of the effluent of the potential
user being compatible with the Town's NPDES discharge permit, (2)
compliance with the Town's ordinance, rules, and regulations concerning
pretreatment of industrial wastewater, and (3) all County (subdivision,
zoning, erosion, building, etc. ) and State (DOT, etc.) permits having
been properly granted. Under no circumstances will the County permit
the discharge of septic sewage into its system.
5. After the first 212 customers above specified, each. additional
Approved customer shall pay a $400 Town availability fee. Customers
other than those initially connected from among those initially applying
for connection shall pay a $600 County availability fee. After the
initial 212 customers the County and Town reserve the right to raise the
amount of the availability fee to whatever is the prevailing rate. Both
County and Town availability fees shall be collected by the County with
the Town portion remitted to the Town as collected.
6. The County shall install and maintain a meter as shall be set
forth in the plans and specifications of project at a point in the
County's sewer line one thousand seven hundred and ninty three (1793)
feet northwest of Latimer Street on West Hill Avenue. The meter will
measure the flow of wastewater from the County's system into the Town's
system.
7. The County agrees to pay the Town each month the sum of $1.11
per thousand gallons of wastewater passing through said meter.
8. The Town reserves the right to adjust the rate per 1,000
gallons charged to the County whenever the Town adjusts its rates
charged to its other customers.
9. The wastewater collection system constructed by the County
shall be the property of the County. The Town shall have the right to
run parallel sewage transmission lines east of the Eno River and to
connect its sewage collection lines into the gravity portion of the
County sewage transmission lines. It shall be the responsibility of the
County to maintain its wastewater collection and transport system and
perform all customer billing and collections. This does not preclude
-S.
the County from contracting maintenance and/or billing functions.
10. Any failure of the Town's wastewater collection system or
wastewater treatment facility which impedes the flow of wastewater from
the County's wastewater collection system shall be remedied by the Town
with all possible dispatch. In the event of an extended period of
malfunction of the Town's wastewater collection system, the County's
customers shall be required to reduce their discharge only in the same
ratio or proporation as that required of the Town's other customers.
11. The construction of the wastewater collection and treatment
system by the County is being financed by a loan made, or insured by,
and grant from the United States Department of Agriculture. No
provision set forth in this Contract shall be binding upon either party
unless and until all terms and provisions hereof have been approved in
writing by the N.C. State Director of the Farmers Home Administration
U.S.D.A.
12. Town agrees to collect and treat wastewater generated by
County's wastewater collection system for a minimum of forty (40) years
as provided in this contract and as provided in amendments to this
contract which may be agreed upon by the parties from time to time.
•
IN WITNESS WHEREOF, the parties hereto, acting under authority of
their respective governing bodies, have caused this contract to be duly
executed in duplicate originals, a copy of which is retained by each
party.
ATTEST
CLERK:VE OUNTY BO• - , OF SH.I- - - HALL, CHAIR
COMMISSIONERS ORANGE COUNTY BOARD OF
COMMISSIONERS
ATTEST:
CLERK, TOWN OF HILLSBOROUGH FRANK SHEFFIELD, MAYOR
TOWN OF HILLSBOROUGH
This contract is approved on behalf of the Farmer's Home Administration
this
the day of , 19 .
BY:
TITLE: STATE DIRECTOR
7Ze4 069
1111 ()IL / .g. ERS
Action Agenda
Item No. FG
AC STRACT
MeetL� _16, 1986
SUBJECT: WASTEWATER COLLECTION AND TREATMENT AGREEMENT AMENDMENT
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S
OFFICE,X501
TELEPHONE NUMBER:
AGREEMENTS Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider changes to the agreement.
NEED: The County is near the point of being able to ask the Farmers
Home Administration for permission to advertise bids for the
Efland Sewer. Thurman Murphy, District FMHA Representative,
has indicated that before the request can be made to the State
Office the Wastewater Collection and Treatment and Purchase
Contract must be amended to reflect two federal requirements.
One is that the agreement reference the responsibility for
maintaining the master meter. A magnetic meter will measure
the flow from Efland. While this type of meter requires
little in the way of maintenance any repair that is done must
be by a factory representative. It should be the responsibi-
lity of the County to pay for the service and the needed
electricity to the meter as part of the sewer operating cost
charged to the customers.
A second requirement is that the term of the agreement be
specified. It is recommended that the timetable be for 40
years in order to coincide with the bond repayment schedule.
Another minor change should be made to paragraph 1. Instead
of the connecting point of the two sewer systems being at Lake
Shore Drive it will be at the eighteen (18) inch interceptor
at Dimmocks Mill Road per the revised engineering plans and
specifications.
Two agreement copies are attached. One shows what was
formerly approved. The second is an amended version to
reflect the above changes.
Hillsborough will take action at a later date.
*PACT: Facilitate action on the sewer project checklist.
RECOMMENDATION(S) :
Approve amended agreement.
•
070
WASTEWATER COLLECTION AND PURCHASE CONTRACT
This Contract for the Sale and Purchase of Wastewater Collection and
Treatment Services is entered into as of the day of , 19_
between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter referred to as the
"TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter
referred to as the "COUNTY" ;
WHEREAS, it is the intent of the County to construct a wastewater
collection system to serve an area of Cheeks Township, Orange County, North
Carolina to address health problems related to the failure of septic tanks and
other individual and package subsurface sewage treatment systems; and
WHEREAS, the County neither owns nor operates a wastewater treatment
facility; and
WHEREAS, the Town operates a wastewater collection system and wastewat r
treatment facility with the capacity to receive and treat wastewater genera
by the wastewater collection system proposed to serve an area of Cheeks
Township; and
WHEREAS, the Town is willing to make its wastewater collection system and
wastewater treatment facility available to receive and treat wastewater
generated by the County's wastewater collection system, but only upon the
conditions and subject to the limits hereinafter set forth;
NOW, THEREFORE, in consideration of the foregoing and the mutual
agreements hereinafter set forth, it is agreed as follows:
1. The Town agrees to allow the County, at County expense, to tie its
wastewater collection system to the Town's wastewater collection system at a
point on Lake Shore Drive as set forth in the Engineer' s Revised Preliminary
Report. Such connection shall be made in strict accordance with the plans
specifications that will be developed from the Revised Preliminary Report and
only after such plans and specifications have been approved in advance in
071
wr' ing by the Town Engineer and Town Superintendent of Utilities in order to
in re its compatibility with the Town's wastewater collection and treatment
facilities and policies.
2. The County agrees to pay the Town $15, 000.00 as a blanket
availability (tap) fee for the privilege of connecting the Efland-Cheeks
Elementary School wastewater facility and the County's initial 212 customers to
the Town's system. The customer list and map will be provided to the Town not
later than the 1st day of July, 1985. Five thousand dollars of the $15, 000 is
for the availability associated with the Efland Cheeks Elementary School. The
above $15, 000 availability fee shall be paid before any wastewater is permitted
to flow through the meter.
3 . The Town agrees to treat, at the rates herein prescribed, up to
55,000 gallons of the County system's wastewater per day, which is the
evalent of the wastewater generated by said school and the initial 212
customers of the County's wastewater collection system, and to treat up to an
additional 325, 000 gallons per day for additional customers in the future.
4. No customer shall be allowed to connect to the County system unless
and until such customer' s proposed discharge has been found acceptable by both
the Town Water Superintendent and County. Approval shall be predicated on (1)
the quality of the effluent of the potential user being compatible with the
Town's NPDES discharge permit, (2) compliance with the Town' s ordinance, rules,
and regulations concerning pretreatment of industrial wastewater, and (3) all
County (subdivision, zoning, erosion, building, etc. ) and State (DOT, etc. )
permits having been properly granted. Under no circumstances will the County
permit the discharge of septic sewage into its system.
/MI5. After the first 212 customers above specified, each additional
apoved customer shall pay a $400 Town availability fee. Customers other than
those initially connected from among those initially applying for connection
072
shall pay a $600 county availability fee. After the initial 212 customers the
County and Town reserve the right to raise the amount of the availability III
to whatever is the,prevailing rate. Both County and Town availability fees
shall be collected by the County with the Town portion remitted to the Town as
collected.
6. The County shall install a meter as shall be set forth in the plans
and specifications of project at the point where the County's forcemain changes
to a gravity line at Orange Heights Road. The meter will measure the flow of
wastewater from the County' s system into the Town's system.
7. The County agrees to pay the Town each month the sum of $1.11 per
thousand gallons of wastewater passing through said meter.
8. The Town reserves the right to adjust the rate per 1, 000 gallons
charged to the County whenever the Town adjusts its rates charged to its other
customers.
9. The wastewater collection system constructed by the County shall
the property of the County. The Town shall have the right to run parallel
sewage transmission lines east of the Eno River and to connect its sewage
collection lines into the gravity portion of the County sewage transmission
lines. It shall be the responsibility of the County to maintain its waste-
water collection and transport system and perform all customer billing and
collections. This does not preclude the County from contracting maintenance
and/or billing functions.
10. Any failure of the Town's wastewater collection system or wastewater
treatment facility which impedes the flow of wastewater from the County's
wastewater collection system shall be remedied by the Town with all possible
dispatch. In the event of an extended period of malfunction of the Town's
wastewater collection system, the County's customers shall be required.
reduce their discharge only in the same ratio or proporation as that required
of the Town's other customers.
07
4011. The construction of the wastewater collection and treatment system
by the County is being financed by a loan made, or insured by, and grant from
the United States Department of Agriculture. No provision set forth in this
Contract shall be binding upon either party unless and until all terms and
provisions hereof have been approved in writing by the N.C. State Director of
the Farmers Home Administration U.S.D.A.
IN WITNESS WHEREOF, the parties hereto, acting under authority of their
respective governing bodies, have caused this contract to be duly executed in
duplicate originals, a copy of which is retained by each party.
ATTEST:
CLERK, ORANGE COUNTY BOARD OF DON WILLHOIT, CHAIRMAN
COMMISSIONERS ORANGE COUNTY BOARD OF COMMISSIONERS
AST:
CLERK, TOWN OF HILLSBOROUGH FRANK SHEFFIELD, MAYOR
TOWN OF HILLSBOROUGH
This contract is approved on behalf of the Farmer's Home Administration this
the day of , 19 .
BY:
TITLE: STATE DIRECTOR
074
WASTEWATER COLLECTION AND PURCHASE CONTRACT
This Contract for the Sale and Purchase of Wastewater Collection
and Treatment Services is entered into as of the day of
19 , between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter
referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter
referred to as the "COUNTY";
WHEREAS, it is the intent of the County to construct a wastewater
collection system to serve an area of Cheeks Township, Orange County,
North Carolina to address health problems related to the failure of
septic tanks and other individual and package subsurface sewage
treatment systems; and
WHEREAS, the County neither owns nor operates a wastewater
treatment facility; and
WHEREAS, the Town operates a wastewater collection system and
wastewater treatment facility with the capacity to receive and treat
wastewater generated by the wastewater collection system proposed to
serve an area of Cheeks Township; and
WHEREAS, the Town is willing to make its wastewater collection
system and wastewater treatment facility available to receive and treat
wastewater generated by the County's wastewater collection system, but
only upon the conditions and subject to the limits hereinafter set
forth;
NOW, THEREFORE, in consideration of the foregoing and the mutual
agreements hereinafter set forth, it is agreed as follows:
1. The Town agrees to allow the County, at County expense, to tie
its wastewater collection system to the Town's wastewater collection",
system at the eighteen (18) inch interceptor at Dimmocks Mill Road
(State Road 1144) as set forth in the Engineer's Revised Plans and
075
*Specifications. Such connection shall be made in strict accordance with
the plans and specifications that will be developed from the Revised
Preliminary Report and only after such plans and specifications have
been approved in advance in writing by the Town Engineer and Town
Superintendent of Utilities in order to insure its compatibility with
the Town's wastewater collection and treatment facilities and policies.
2 . The County agrees to pay the Town $15, 000.00 as a blanket
availability (tap) fee for the privilege of connecting the Efland-Cheeks
Elementary School wastewater facility and the County's initial 212
customers to the Town's system. The customer list and map will be
provided to the Town not later than the 1st day of July, 1985. Five
thousand dollars of the $15,000 is for the availability associated with
the Efland Cheeks Elementary School. The above $15,000 availability fee
•ball be paid before any wastewater is permitted to flow through the
meter.
3 . The Town agrees to treat, at the rates herein prescribed, up
to 55,000 gallons of the County system's wastewater per day, which is
the equivalent of the wastewater generated by said school and the
initial 212 customers of the County's wastewater collection system, and
to treat up to an additional 325, 000 gallons per day for additional
customers in the future.
4. No customer shall be allowed to connect to the County system
unless and until such customer's proposed discharge has been found
acceptable by both the Town Water Superintendent and County. Approval
shall be predicated on (1) the quality of the effluent of the potential
user being compatible with the Town's NPDES discharge permit, (2)
compliance with the Town's ordinance, rules, and regulations concerning
pretreatment of industrial wastewater, and (3) all County (subdivision,
076
zoning, erosion, building, etc. ) and State (DOT, etc. ) permits having
been properly granted. Under no circumstances will the County permit",
the discharge of septic sewage into-its system.
5. After the first 212 customers above specified, each additional
approved customer shall pay a $400 Town availability fee. Customers
other than those initially connected from among those initially applying
for connection shall pay a $600 County availability fee. After the
initial 212 customers the County and Town reserve the right to raise the
amount of the availability fee to whatever is the prevailing rate. Both
County and Town availability fees shall be collected by the County with
the Town portion remitted to the Town as collected.
6. The County shall install and maintain a meter as shall be set
forth in the plans and specifications of project at a point in the
County's sewer line one thousand seven hundred and ninty three (1793)
feet northwest of Latimer Street on West Hill Avenue. The meter will
measure the flow of wastewater from the County's system into the Town's
system.
7. The County agrees to pay the Town each month the sum of $1.11
per thousand gallons of wastewater passing through said meter.
8. The Town reserves the right to adjust the rate per 1, 000
gallons charged to the County whenever the Town adjusts its rates
charged to its other customers.
9. The wastewater collection system constructed by the County
shall be the property of the County. The Town shall have the right to
run parallel sewage transmission lines east of the Eno River and to
connect its sewage collection lines into the gravity portion of the
County sewage transmission lines. It shall be the responsibility of the 411
County to maintain its wastewater collection and transport system and
perform all customer billing and collections. This does not preclude
07i
the County from contracting maintenance and/or billing functions.
10. Any failure of the Town's wastewater collection system or
wastewater treatment facility which impedes the flow of wastewater from
the County's wastewater collection system shall be remedied by the Town
with all possible dispatch. In the event of an extended period of
malfunction of the Town's wastewater collection system, the County's
customers shall be required to reduce their discharge only in the same
ratio or proporation as that required of the Town' s other customers.
11. The construction of the wastewater collection and treatment
system by the County is being financed by a loan made, or insured by,
and grant from the United States Department of Agriculture. No
provision set forth in this Contract shall be binding upon either party
unless and until all terms and provisions hereof have been approved in
.writing by the N.C. State Director of the Farmers Home Administration
U.S.D.A.
12 . Town agrees to collect and treat wastewater generated by
County's wastewater collection system for a minimum of forty (40) years
as provided in this contract and as provided in amendments to this
contract which may be agreed upon by the parties from time to time.
078
IN WITNESS WHEREOF, the parties hereto, acting under authority AI,
their respective governing bodies, have caused this contract to be duly
executed in duplicate originals, a copy of which is retained by each
party.
ATTEST:
CLERK, ORANGE COUNTY BOARD OF SHIRLEY E. MARSHALL, CHAIR
COMMISSIONERS ORANGE COUNTY BOARD OF . .
COMMISSIONERS
ATTEST:
CLERK, TOWN OF HILLSBOROUGH FRANK SHEFFIELD, MAYOR
TOWN OF HILLSBOROUGH
This contract is approved on behalf of the Farmer's Home Administration
this
the day of , 19 .
BY:
TITLE: STATE DIRECTOR
srs
12/16/86
I
trn NOV 2I
= HAZEN AND SAWYER, P.c. J4I 23
CONSULTING ENGINEERS
November 20, 1986
Mr. Kenneth R. Thompson , County Manager
County of Orange
106 E. Margaret Lane
Hillsborough , North Carolina 27278
Re: Cheeks Township Sewer Improvements
Phase 1
H&S Job No. 3600
Dear Mr. Thompson :
Recently Mr. Laws requested that Hazen and Sawyer redesign
the gravity sewer line between Manhole Nos. 14 and 16 in
Hillsborough to accommodate easement acquisition in that vicinity
and also to provide a sewer service to the Sherman Greene
property in Efland .
Section D of our Agreement with Orange County provides that
redesign efforts after approval of final drawings are eligible
for payment as an Additional Service. The Scope of Service for
the proposed revisions consist of the following :
1) Resurveying and easement map revisions for the gravity
sewer between Manhole Nos . 14 and 16.
2) Property survey and easement map preparation for a sewer
service to the Sherman Greene Property.
3) Redesign of the sewer section between Manhole Nos. 14
and 16.
• Compensation for the engineering surveys and design of the
sewer service to the Greene property are provided for under the
percentage fee provisions of our Agreement . •
We propose to provide the above services under a salary cost
times a multiplier fee reimbursement arrangement as outlined in
the attached Statement of Standard Charges with a cost ceiling
established at $2,000, unless mutually modified by the County of
Orange and Hazen and Sawyer , P . C . The proposed ceiling assumes
that redesign of the gravity sewer between Manhole Nos . 14 and 16
will not require revisions to the current design downstream of
4300 GLENWOOD AVENUE P.O.BOX 30428 • RALEIGH.NORTH CAROUNA 27622 - 1379)782-8333
RALEIGH.NC • CHARLOTTE.NC • HOLLYWOOD,FL • NEW YORK MY
Mr . Kenneth R. Thompson
November 20, 1986
Page 2
Manhole No. 14. If field surveys indicate that revisions are
necessary below Manhole No. 14, then additional design costs
would be incurred provided you still wish to proceed with the
design changes .
If you are in agreement with this proposal , please indicate
by signing in the space provided and forwarding to the Farmers
Home Administration for their approval . Please contact us if you
have any questions . -
Very truly yours,
HAZE AND SAWYER, P.C.
0444
ordon C. Ruy/S , P.E .
Vice Presid -
GCR/dve
Enclosures
cc : Kevin F. Carter , P .E .
•
HAZEN AND SAWYER
-
ENGINEERS
STATEMENT OF STANDARD CHARGES,
TIME CHARGEABLE TO PROJECT
Work is billed at 2.25 times. payroll costs for time of principals
and employees of Hazen and Sawyer and associated design professional
firms directly chargeable to the project. Payroll costs include base
salary, vacations; sick leave, holidays, payroll taxes and insurance
and pension plan. These rates apply to time actually devoted to the
job and to travel required during normal working hours and on week-
ends to suit the clients' convenience.
LEGAL PROCEEDINGS
Higher rates will apply to appearances and testimony in court and
commission proceedings, and to other assignments where warranted by
special circumstances.
EXPENSES CHARGEABLE TO PROJECT
Expenses such as costs for travel and subsistence, long-distance
telephone, telegraph, use of computer, reproduction costs, soil
borings, laboratory work, and fees for special consultants and
surveyors authorized by the client, will be billed at actual cost
plus 15 percent handling charge.
BILLING
Invoices are rendered monthly unless otherwise stipulated. Invoices
not paid within forty-five (45) days are considered past due and
subject to a late payment fee of 1-1/2 percent per month (18% annually).
a•
Mr. Kenneth R. Thompson
November 20, 1986
Page 3
I hereby authorize Hazen and Sawyer, P.C. to proceed with
the Additional Services described herein.
���/� - O G/ID
Date Shirl Marshall, Chair
Orange County Board of Commissioners
WITNESS:
AT
Si. a ure
/a
-/b-eft.
Date
APPROVAL BY FARMERS HOME ADMINISTRATION
Signature
LARRY V. GODWIN
State Director
Title
11zo / ?
Date
•
• CHANGE Distribution lu:
ORDER OWNER 0 •
ARCHITECT ❑
Alit DOCUMENT 6701 CONTRACTOR ❑
FIELD ❑ .
OTHER 0
PROJECT: Carr Building Renovation CHANGE ORDER NUMBER: 4
(name. address)
INITIATION DATE: December 9, 1986
TO (Contractor): .
7 ARCHITECT'S PROJECT NO: 5568
D.W. Ward Construction Co. I
P.O. Box 15157 CONTRACT FOR: General. Constrcction
Durham, North Carolina 27704
L J CONTRACT DATE: August 13, 1986
•
You are directed to make the following changes in This Contract: .-...
- -- ---Item1-1: - Deduct for sidewalk at laundromat Credit $ 581.00
Item 2: Deduct far toilet partitions, change from
ceiling hung to floor mounted Credit $ 144.00
Item 3: Add sheetrock and furring at front of
plumbing store to cover large holes in
masonry walls Extra $ 980.00
Item 4: Build 2 catwalk platforms in ceilings to
access HVAC units Extra $ 650.00
Item 5: Add door lock to existing door at back of
plumbing store Extra $ 111,00
Resultant Change Order Amount D t'/1//+.r����yyy `(n l �� `'1 ;$1,016.00
. fir- '-' (.
DEC 24 1986
D.W. WARD CONST. CO., INC.
\..I %.dirt until'.ign.d by IN.Il) Ihr 0% iu•r and Art'hi114-1.
Nil,n,iluri•r.i Ow 01111ra(I. in lit-ales hi• agreenu•n1 hurr-rilh, int tuning any adjuslnu,nl in the('nnlracl Sum tor(•..nlrrr 11'
rhr original 1('0nlracl Sum) g( 1xtK )))0kt was $ 221,856.00
Nei change by previously authorized Change Orders $ 6,481.00
•
The (Contract Sum) ( 7 i7iK Mia;GgifM141) prior to this Change Order was $ 224,897.00
The (Contract Sum) tYXrXRY)Yt 1Xrdrasili3t3LYsX1)t will be (increased) (it NYEZER MXliliipai) '
- by this Change Order
$ 1,016.00
The new IConlracl Suns) CIMOIKMINXIMIXAKANKCCONO including this Change Order will he $ 225,913.00 •
• The Contract Time will be (increased) Oslii r3):3(1)1KI J3X ) by Ten ( 10 ) Days.
- The Dale of Substantial Completion as of the dale of this Change Order Therefore is March 9, 1987 •
Authorized:
CHR Associates, PA _ D.W. Ward Construction Co. County of Orange
(ONKA( IOR OWNER,7LLirport Road
P.O. Box 15157 106 E. Margaret Lane
Antler.• Arlrlrr•.s Address
Chapel Hill, N 27514 Durham, NC 27704 ------ Hillsborough, NC 27278
... / Ari
. '''.1"r .—_._- l'IYA?>id; IVaie eke(14
DAIL ire C- / I)AIt/2.—zy- ®( UAIE !� r ,/ P4
MA DOCUMENT G701 /• (I IAmir ()KI]I K • AI•K11 1'1711 I Dl 111 IN • A1A- • •,. 19711
1111 AA I RICAN INsI I ill II.Of AK(111111'rc. 1711 NM'11911:.W1'..NAV..l\ASI IINt,It IN.o.r 11uN11. G701-1978
r •
& JUN 18 1987
HAZEN AND SAWYER, p. •
CONSULTING ENGINEERS
June 16 , 1987
Mr . Kenneth R . Thompson
County Manager
County of Orange
106 East Margaret Lane
Hillsborough , NC 27278
Re : Final Engineering Budget
Efland-Cheeks Township
Sanitary Sewer Facilities - Phase I
Dear Mr . Thompson:
With the award of a construction contract, we have
achieved a significant milestone in the Efland sewer project.
I am sure at times that this accomplishment appeared
unattainable to all parties involved. We are happy to have
been in a position to assist you in this endeavor.
Based on the award of contract, we are now able to
provide you with a final budget cost for engineering services .
The proposed budget is based on bid prices as awarded and will
be subject to adjustment based on the final construction cost.
In determining the estimated total fee , we have relied on the
percentage tables developed by the Farmers Home Administration
and conversation with Mr . Tom Honeycutt of FmHA in Raleigh .
The computations of total fee are summarized in Attachment 1 .
For calculation hThese� categori1esare construction
as follows :
costs 1
Category A - includes construction costs for those
portions of the project that were designed , bid , and
contracts awarded. Fees in this category are based on
100 percent of the design rate plus the rate for resident
engineering .
Category B - includes those portions of the project that
were designed , bids received , but not included in
contract award . Alternative C , which consists of the
collection sewers in Efland, falls into this category.
The fee is based upon 80 percent of the design rate .
4300 GLENWOOD AVENUE P.O.BOX
0428,O 30428 •
NC RALEIGH,NORTH CAROLINA NA 27622
nsi 22 (919)782-8333
RALEIGH,NC
Mr . Kenneth R. Thompson
June 16 , 1987
Page 2
Category C - includes the estimated construction cost for
portions of the project that were designed but not
included in the final bid package . Gravity sewers
through the Orange Heights subdivision fall into this
category . The fee is based upon 70 percent of the design
rate applied to the estimated construction cost.
Construction cost estimates are derived from unit bid
prices for portions of the work upon which bids were
received .
Please note in the above that we have requested
compensation for Alternative D which increases the size of the
force main to Hillsborough. We are not requesting any
compensation based on the bid price received for the 12-inch
diameter force main included in Alternate E .
In addition to the above , we have incurred approximately
$41 ,.500 in expenses billable as an Additional Service . These
expenses relate to the property surveys , easement acquisitions ,
subsurface investigations and the subsequent changes in the
design that were made to facilitate easement acquisition.
The total budget for engineering services including
design , construction supervision , and additional services is
thus $178 9$ . We will base subsequent invoices to the County
on this revised amount. We are providing a copy of our cost
breakdown to Farmers Home Administration in the event they have
any questions or comments .
Please advise if you have any questions .
Very truly yours ,
HAZEN AND SAWYER P .C .
F ,!! ///,
41 ,
, onald L . Cordell , P .E .
Associate .
DLC/j hl
Enclosures
cc: Mr. Thurman Murphy
Mr . Tom Honeycutt
FINAL ENGINEERING FEE BUDGET
EFLAND-CHEEKS TOWNSHIP SANITARY
SEWER FACILITIES - PHASE I
Summary of Low Bids Received
Based Bid + Alternate A $1 ,192 ,395
Alternate C 109 ,010
Alternate D 65 , 650
Alternate E 126 ,300
Other
Orange Heights ( Design completed but
not included in bid package ; see
attached cost estimate $61 ,000
Determine Percentage Fee
Base Bid + Alternative A $1 ,192 ,395
Alternative C 109 ,010
Alternative D 65 ,650
Orange Heights 61 ,000
$1 ,428, 655
From FmHA Table
Design Fee 6. 99%
Resident Fee 3. 17%
Fee Determination
Design efforts can be subdivided into three categories .
Percentage of total fee applicable taken from Section B
of Agreement.
Category A - For work design, awarded , and constructed;
100% of design and resident fee.
Category B - For work designed, bid, but not awarded ; 80%
of design fee.
Catetory C - For work designed but not bid; 70% of design
fee.
- 1 -
3
Category A
Base Bid + A + D - Construction Cost = $1 ,258,045
Design Fee
$1 ,258 ,045 x 0. 0699 x 100% = $87 ,937
Resident Fee
$1 ,258 ,045 x 0. 0317 x 100% = $39 ,880
Category B
Alt C - Construction cost = $109 ,010
Design Fee
$109 ,010 x 0. 0699 x 0. 80 = $6 ,096
Resident Fee - N/A
Category C
Orange Heights - Construction Cost = $61 ,000
Design Fee
$61 , 000 x 0. 0699 x 0.70 = $2 ,985
Resident Fee - N/A
Fee Summary
Design Resident
Fee Fee
Category A $87 ,937 $39 ,880
Category B 6 ,096 --
Category C 2 ,985 --
TOTAL ESTIMATED FEE $97 , 018 - $39 ,880
- 2 -
s \,E 145-viii--is CvS� . �S j ) 4/9/87
, ¢ y C�
NOTE TO CONTRACTORS: DO NOT REMOVE THIS ITEMIZED BID --
FROM TEE SPECIFICATIONS II
.k_ • BID FOR UNIT PRICE CONTRACT -
ASE BID PLUS ALTERNATE A
EFLAND-CHEEKS TOWNSHIP
SANITARY SEWER FACILITIES
CONTRACT 1 - GENERAL CONSTRUCTION
•. • . it
Bidder agrees -to perform all the sanitary sewer facilities work
described in the Specifications and as shown on the Contract _
Drawings for the BASE BID (SECTION 1) for the following unit it
prices :
Pay Unit -
Item Est' d Price Extended
• Number Description Unit Quantity Bid Total
• - 3a Clearing and Grubbing LS �'75At 35°° �(aZs•Q°
• 3b Maintenance and Resta- LS AL#2,°t• 74pO - 3S0
ration of Unpaved
Surfaces -
3c Restoration of Paved SY - 33 1e;.•.cx, ¢/S
Surfaces -
3d Erect and Maintain LF 335 Z,oz' (v7o•Oo
Silt Fence -
•
3e Furnish and Place TON Z3,-7 /sl" 5--5r,5[7
Riprap
3f Construct and Maintain _ EA - —
Type "B" Silt Trap 1
I
4a Furnish and Install _
Sanitary Sewer Service r
( 1) 4-Inch Service LF .r
. (2) 4-Inch Steel Bored- LF - —
- Service • . -
(3) 6-Inch Service LF - --
4b Furnish and Install
Lateral Tap Fitting in
(1) 8-Inch Sewer Main EA -
r
B-4
_ s
BID FOR UNIT PRICE CONTRACT (Cont' d. )
I// EFLAND-C FEEKS TOWNS HI?
t.�G SANITARY SEWER FACILITIES
Pay Unit
Item Est' d price Extended
Number Description Unit Quantity Bid Total
4c Furnish and Install
. 8-Inch Sanitary Sewer - • "
Main �,
(1) 0-6' depth LF __ -
(2) >6' - 8' depth LF - r
(3 ) >8 ' 10' depth LF • -
(4) >10 ' - 12' depth LF 1
(5) >12 ' -- 14' depth LF — r
• (6) >14' - 16' depth LF
(7) >16 ' depth LF
4d Furnish and Install
12-Inch Sanitary
Sewer Main 9
( 1 ) 0-6' depth LF Cpc,4,37 74,..x, . . /3, 3 z7' j
(2) >6' 8 '• depth LF 4-33.47 zS-� "°/ x36''. 75
(3 ) >8 ' - 10 ' depth LF 3 94. .54- 3a.°a. 7��' Z v
(4) >10 ' . - 12 ' depth LF 47 - 3y-Op /i/
. ( 5) >12 ' - 14' depth LF / - 4:,o,ce. /J 4G.: 4°
(6) >14' depth LF 4.s,00 7GPC:2'cf:kP
.
4e Furnish and Install
_ 15 or 16-Inch Sani-
tary Sewer Main .
( 1 ) 0-6' depth LF . - _ -
(2) >6' -8' depth LF -'
• (3 ) >8'-10 ' depth • LF --
• (4) >10 '-12 ' depth LF r -
• ( 5) >12 ' depth LF r
•
4f Furnish and Install LS -- - --.
16-Inch Steel Sewer .
Main Between MH No. 13 .
. and MH No. 14 .
• 5a Furnish and Install VERT. 45.ZZ. • 0,OO 4-6-22-67°
4' Diameter Manholes FT. - .
5b Furnish and Install VERT. r
5' Diameter Manholes FT.
Q. ( B_5 .
•
•
li
Orirr-1—=m---- ---------,s,.„
. . •
BID FOR UNIT PRICE CONTRACT (Cunt' d- )
∎--
,( . EFLAND-CHEEKS TOWNSHIP
• ` SANITARY SEWER FAC IL IT IES
Unit
Item "
Pay E$t'd Price- Extended
Unit ' Quantit Bid Total
Number Description
5c . Miscellaneous Connec- LS • - f
tiaras to Existing •
. :.:% Sewer System
r lj
-•6a Furnish and Install LF — . - -
2-Inch Force Main - _ ,
6b Furnish and Install LF -CS.o7 /4-•°° . 07/
S
8-Inch Force Main
_ 6c 6c Furnish and Install LS -
8-Inch steel Force -
Main Bridge Crossing )(90,OD
8 Provide Concrete Arch CY /.(p0 /04.00
Support,
Encasement, . .
Concrete Ballast
and Concrete Thrust
-Blocking
lit . 9a perform Additional CY - r
Excavation 11
r• r
- 9b Furnish and Place - CY
Additional Crushed
Stone Bedding
.V-23,7,00
• 10a Furnish and Install LS 1'g� I Gravity Sewer Bored L� 72 i31.-26,and Encased Highway
Crossings -
10b Furnish and Install IS -
Force Main Bored and
- Encased Highway .
Crossings
t
13a Furnish and Install LS
McGowan Creek Pump . •
Station
B-6 .
P,. +
BID FOR UNIT PRICE CONTRACT (Cont' d. )
. . EFLAND-C LEEKS TOWNSHIP
S AN fTARY SEWER FAC IL fT IES
1 Unit
Item
Pay Est 'd Price Extended
iiNumber Description Unit Quantity Bid Total
13b Furnish and Install EA
House Service Pumps `
13c Furnish and Install EA r
Air/Vacuum Valve
liAssemblies
13d Furnish and Install LS
__ .r
Magnetic Flow Meter
Manhole 'lb/ DZQ, 90
li . THE TOTAL BID PRICE for the Twenty--Seven (27) Pay Items listed
above for completing all work on the BASE BID plus ALTERNATE A
- (Section 1) , as indicated on the Contract Drawings and as
• specified ( in words and figures) ,
'
Dollars
17 I . - and Cents ($ - )
.
I . • .
• . . • .
Respectfully submitted:
. Contractor
itTitle
. Address . . .11 . . . . ._ . .
.
. - N.C. Contractor
li . • License No.
•
• Date
(SEAL) If BID is by a Corporation _ .•11 .
__. .
. . .
B-7 • -
1
Farrners 630—A South Garnett Street -
•
• _ Dowt Slams Home Henderson, North Carolina- 27536
A•riculture Administration Telephone: 919/438.23141
• �'
i March 22, 1935
/N
� •
t
•
•
Mr. Kenneth R. Thompson
Orange County
106 East Margaret Lane
Hillsborough, North Carolina 27278
Dear Mr. Thompson:
We are enclosing :wo copies of the FmHA approved Agreement for Engineering
$ervices between Orange County and Hazen and Sawyer, P. C. Any services
performed under Section D, Additional Services, require prior approval of
FmHA.
We will require complete justification for any changes in the project cost '
estimate and/or p-roject scope.
We are sending Hazen and Sawyer a copy of the approved agreement along with
a copy of this letter: .
•
Sincerely, •
•
•
•
THURMAN MURPHY, JR.
District• Loan Specialist
cc : Hazen and Sawyer, P. C.
Raleigh, NC
Enclosures
f•. +nas rtc.:ne.Acint.n'!t?il ,"1.;;!n comma!0rtt1::11vn■ly LenOt:t
it .1 li 1t %"•:°p.^1: .y.r e
1,9 '1J1,D�'nr�°�oe•Sent
16
:r:~::.. 1;,'1t Sr::.c;.l:yet;.4...a1v.f- was'-ngtpn t1C 2J?
•_USDA-Fm#A : . . . - .
• Form FmHA 1942-19 AGREEMENT FOR ENGINEERING SERVICES • . .
This Agreement,made this
�?[ Zt - . day of ��•c'•.. .-,19 L.L,
ORANGE COUNTY, NORTH CAROLINA ,hereafter
by and between —^ .
OWNER,and HAZ�-t� i"ND SAWYER, P. C. ..
referred to as the Off+
hereinafter referred to as the ENGINEER: : •THE OWNER intends to construct a _ sanitary sewer system known as the Cheeks 1
TpT ts:•= Sewer xmarovenents, Phase X l
I
i
in - reRe
^E County,State of NORTH CAROLINA . ,which _
may be paid for in part with financial assistance from the United States of America acting through the Farmers Home Admin-
. istration of the United States Department of-Agriculture; hereinafter•-referred-to-as•FmlIA, pursuant-to the-consolidated
Far:n and Rural Development Act, (7 U.S.C. 1921 et s- q.) and for which the ENGINEER agrees to perfornt the various
professional engineering services for the design and construction of said system,
•
\VITNESSETII:
• t' of mutual covenants and promises between ern the parties hereto,it is hereby agreed.:Tnatf;ranaisconside.alosto, •
SECTION A-ENGINEERING SERVICES -
The ENGINEER shall furnish engineering services as follows:
• 1. The ENGINEER wily,::- =e preliminary investigatio:r 1prepr re preliminary drawings,provide a preliminary itemized
list of _rolr•ble construction costs effective as of the date of;aeAprelirriinerj re--port,and submit artpreliminary—c-ege
• r _'•-_ �.t sent:_,. _;42-.-� n7..1t a....:Y.'r-04: 3111%417...a.".":` �.•;-..,`,��it .. .. •.... .r.. �.�. =J�f7'•'il•:.°-`�'r.�:Y:"..`:_..+.�L .p-1.�,.....0 I -1 J`• •
V The ENG�:EER will attend conferences with the OWNER, representatives of Fml•:IA,or other interested parties as
``' reasonably necessary .. •
r,-:: be r:�5DP.d f
.. After -1e- preliminary engineering report has been reviewed and approved by the OWNER and by FmHIA and the
OWNER directs the ENGINEER to proceed,the ENGINEER will perform the necessary design surveys,accomplish the
• detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a
fin'al cost estimate haled on the final design for the entire system.It is also understood that if subsurface explorations
(seeh as borings, soil tests, rock soundings and the like)are required,the ENGINEER will furni.h coordination of said]
e.._plorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as
set out inSectionDhereof.- ' 3
tra_ furnished ENGINEER Section A 's,shall utilize Fmi•IA-endorsed construction
The coa��_..t.documents furni_ ...J lty the ENGII�EEI. under
\I-c1-1, General Change Orders, and partial pay-
contra:i documents, including Feel-IA Su�plementz] �=snerai Conditions, Contract
rnent estimates-All of these documents shall be subject to Frnr1 A approval-Copies of guide contract documents may be
obtained from FrnHA. --- -.- -- - -- •---.-_..- - -
'1_S. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10
r
copies of detailed drawings, speeeilications,and contract documents for use by the OWNER,appropriate Federal,State,
and local agencies from whom approval of the project must be obtained.The cost of such drawings,specifications,and
contract documents shall be included in the basic compensation paid to the ENGINEER.
't\b_ The ENGINEER will furnish additional copies of the drawings, specifications-and contract documents uimentreasonable as required
of
prospective bidders, material suppliers, and other interested parties,
- such copies, Upon award of each contract, the ENGINEER will furnish to the OWNER five sets of the drawings,
specifications and contract documents for execution.The cost of these sets shell be included in the basic compensation
paid to the ENGINEER. Original documents documents, survey notes,tracings, end the like, except those furrished-
to the ENGINEER by the OWNER,are and shall remain the property of the ENGINEER.
r],The drawings prepared by the ENGINEER under the provisions of Section A above shalt be in sufficient detail to
+ improvements the ground.The ENGINEER shall prepare and furnish to
permit the actual location of the proposed ltrt prOVeme � On ,
the OWNER v,i hant y �mr a 1 S showing the general location of neeeed
o ::n•• zdcjit;.�_�:? cn-..;r�n,�tioi:, bite% copies of m., (.) !'.'
construction casements and permanent casements and the land to be acquired. Property surveys,property plats, pro-
perty descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the
OWNER requests, and the ENGINEEER agrees to provide those services. In the event the ENGINEER is requested to
provide such services,the ENGINEER shell be additionally compensated as set out in Section D hereof.
Position 6 . Fml-iA 1942-19 (Rev. I0•1S-SO)
' ` •(S ctiornk-continued) .
\ I
�r The ENGINEER will attend the bid opening and tabulate the bid proposals,make an analysis of the bids,and make
• . Q• r. -
recommendations for awarding contracts for construction.
%.%The ENGINEER will review and approve, for conformance with the design concept, any necessary shop and working
drawings furnished by contractors.
j*..,The. ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and
deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the per-
formance by any contractor. number of bench marks adjacent. �,.1I,The ENGINEER will establish baselines for locating the work together with a suitable J
to the work as shown in the contract documents.
'Mr The ENGINEER will provide general engineering review of the work of the contractors as construction progresses to .- 1
.ascertain that the contractor is conforming with the design concept.
Z•; - - 3.
,�,Unless notified by the OWNER in writing that the OWNER will provide for resident inspection, the ENGINEER will
prow'.' resident construction inspection. The ENGINEER'S undertaking hereunder shall.not relieve the con!ractn:of
cont= • is obligation to perform the work in conformity with the dr:_e:e s and specifications and in a worltma=:::.:e ;
rrar' shall not make the ENGINEER an insurer of the contractor'• ;enformarrce;and shall not impose upon the I
ENG:•' ;ere any obligation to see that the work is performed in a safe rr •eer. i
`1,519 The ENGINEER will cooperate and work closely with Fmli.reF r eser,t_ :-.
--'•-15=fh: ENGINEER will review the contractor's-applications for progress ann final payment and,when approved,submit • t
same to the OWNER for payment.
T 1.:0' The ENGINEER will prepare necessary contract change orders for approval of the OWNER, FmH, ; and others on a i
timely basis.
• �y7 ,G•IN^ ,.
� Tile j~h";:vcER will make a final review prior to the issuance of the statement of substantial completion of all cnn-
streeticn and submit a written report to the OWNER and F,allA.Prior to submitting the final pay estimate,the ENGI-
Nh •;{ ;shah submit a statement of completion to and obtain the written acceptance of the facility from the CANER
and Fn:'•'.!:. r �.,
h The r;'•' Try-+ . w t'= set of
skill n a ide the OWNER itIl on^. set of ref-oducNe record (z:built) c resin s, an
. p,ints at no additional cost to the OWNE/e. Such drswLrgs will be based upon construction records provid•.l by .te j
contractor during construction and reviewed by the resident inspector and from the resident inspector's construction
data. -
`0:11- If State statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation.
`'e . The ENG1*.lee.R will be available to furnish enginec:ir; services and consultations necessary to correct ,nerc'en
-; a - 1 n t y t , } r m r c
r•pr.�jeet operation difficulties fora period of one Fear after t he dates of st tement o, substantial completion cz_ - te. ;
facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not I
include supervision of normal operation of the system. Such consultation and advice shall be furnished without addi-
- ' tinnal charge except .for travel and subsistence costs.T e ENGINEER will assist the O;1'NER in performing a review of 1
the project during the 11th month after the date of the certific rte of substantial completion.
' :; The ENGINEER further agrees to obtain and ma intain, at the ENGIN .ER'S expense, such insurance as will protect
1�.'r - r , tr 7 ge!r-„1 ' il,
t.^.:: Eilul���17� IIOm Cli1l:T1S tlnLCr talc"••�"�._Tt:,^.:A Co:nocnS9llOn A..t n:l�5JC}1 et1771�7-L'tileIl�_'rC �,c._I-.'. :a:7:..ij I'1-
surar:ce as will protect the OWNER and the ENGINEER from all claims- --;ooc!ily injury,death,or property damage
which may arise from the performance by the EN=GINEER or by the ENGINE.iR'S enmployees of the ENGINEER'S
functie ns and services requires: under this Agreerrtent
'r;=• •t:sew.,i, . .a � r.�—a=^�'°. «..., i -_ �.. ..
.-- ;fir_:4I,After
acceptance by the O WNE and FmHA of the Prclimi:ay Engineering Report and upon written authorization from tie
OWNER, the ENGINEER will complete final plans, specifications and contract documents and submit for approval
of the O WNER,Fm1-HA and all State regulatory agencies within . 120
- calendar days from the date of authorization unless ot::erwise agreed to by both parties.
:E
if tine above is•pat accampli5hed within the tune period specified,this Agrecnent Tray be ter;r:iltatea by the OWN R.
The time fdr. completion will be extended by the OWNER for a reasonable time if completion is delayed due to un-
foreseeable causes beyond the control and without the fault or negligence of the ENGINEER. •
• -2-
•
•
SECTION B-CO.IPENSATION FOR ENGINEERING SERVICES •
•
The OWNER ' shall compensate the ENGINEER for preliminary engineering services in the sum of
(non-applicable) • Dollars(S . ) -
after the review and approval of the preliminary eng;neerina report by the OWNER and FmHA.
2. The OWNER shall compensate the ENGINEER for design and contract administration engineering services in the .
• amount - sc l ) Jr
•
`Csl�`i4:`'/h'nr+in A+tact.~l?nt 1.. ¢IhP
\Then Attachment 1 is used to establish compensation for the design- .Nlcontradt administratio.n services, the
actual construction costs on which compensation is determined exclude Izga'•. ':•ss, administrative costs,
engineering fees, land rights, acquisition costs, water costs, and interest expense i:.•..,:red during the construc-
tion period.
3. The compensation for fin.:- - :.b ._.ri--r, design and contract administration services shall be payable
as follows: TO •
(a) A sum-n-lt. equanilseventy percent (70%) of the total compensation payable under Section F;-1 2nd 2,after
• completion and submission of the construction drawings,specifications,cost estimates,and contract documents,
and the acceptance of the sarite by OWNER and Fn►HA.
(b) A suin Which, together with the compensation,provided in Section•B-3•(a) above,equals eighty percent (80 77..)
of •:e coax rcotiarr = •le immeui_el, .fter the construction contniets are a:.a;wed.
(c) A sum equal to fifteen percent(155l,)of the compensation will be paid on a monthly'basis for general engineering
1 during the construction period on percentage ratios identical to those approved
review of the contractor's work during
by the ENGINEER as a basis upon-which to make partial payments to the contractor(s). However,payme t
•
t :-.r this� �.1r oaoh and o` su ch a_ddition:l sums as are tht�.�tile E.?.n 1 k:E i :-by rea. so _of.an y necessa:j
justments in the payment computations will be in an amount so that the avercgate of all surns paid to the
NEER will equal ninety-five (95%) of the compensation..fl final payment to equal l00 percent shall be made.
when it is determined that all services required by-this Agreement have been completed except for the services
set forth in Section A"-- hereof.
SECTION C -COMPENS!'.TION FOR RESIDENT INSPECTION AS SET
• FORTH IN SECTION
=>
When the ENGINEER provides resident inspection, the ENGINEER R will, prior to the precanstruction conference,
submit a resume of the resident inspector's qualifications,anticipated duties and responsibilities for approval by the OWNER
and FmHA. The OWNER ecrees to pay the ENGINEER for such services in accordance with the schedule set out in Attach-
ment I. The ENGINEER will render to OWNER for such services an itemized bill, once each month, for compensation for
such services performed hereunder during such period,the same to be due and payable by the OWNER to the ENGINEER on
or before the 10th day of the following period. . ..: :-::w_...
dJ_, -- -.. -.�
SECTIO?, D ADDITIONAL ENGINEERING SERVICES .
In addition to the foregoing being pe rformed, the following services may be provided UPON PRIOR WRITTEN AUTHOR.
IZ AfION OF THE OWNER and written approval of F:iil lA,
I. Site surveys for water treatment plants, sewage treatment worl_s, darns, reservoirs,and other similar special Surveys 2s
may be required. - -
2. 1_:!bu;:':nay tests, ,ell lusts. Irori!%. ;, spcci:llixcd tiri!s, hydraulic, or other studies reConnnucn:lcd by time
3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto;assistance in negotiating
for land and casement rights.
4. Necessary data mind filing nrims for water rights,water adjudication,and litigation.
-3- -
(Section D-continued) ' - . •
•
'5. - Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and FmHA, except redesigns
to reduce the project cost to within the funds.available. -
6. Appearances before courts or boards on matters of litigation or hearings related to the project.
7. Preparation of enzirorunent impact assessments or environmental impact statements- - �1
S. Performance of detailed staking necessary for construction of the project in excess of the control staking set forth 1'�
in Section ATE �-,,
-7:-.-rn t. :.i, - Imo.")
el
8
Pa'y'ment for the services specified in this Section D shall be as agreed in writing between the OWNER and approved by
F:nHA prior to commencement of the work. Earring unforeseen circumstances, such payment is estimated not to
2-
:r
exceed S 16=Q0 .00 .The ENGINEER will render to OWNER for such services an itemized bill,separate 'f
from any other billing, once each month, for compensation for services performed hereunder during such period,
• the gime to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period.
SECTION E-INTEREST ON UNPAID SUMS
If OWNER fails to make any payment due ENGINEER within 60 days for services and expanses and funds-arc avail- 1 i
1
ably an-ti.',pro;cat then the ENGIllEE.'.shall be cr:!.itied to interest at the ratd:of • l2 percent
per annum from said 60th day,not to exceed an annual rate of 12 pe rcent.
' SECTION F-SPECIAL PROVISIONS
I
The Preliminary Report was prepared by The John cAdams Company. Hazen and Sawyer
does not accept cost estimates stated in- the report.
li
The Request for Proposal issued by Orange County and the proposal of the Ei�GINET'R, 11
Hazen and Sawyer, are incorporated herein by reference and shall be considered 1
part of this contract, the terms of which shall he complied with to the extent not I
incons-st r twit-h other provisions of this contract.,
• li
Changes for this agreement are attached. !L
. `_
i
ii
,,
,I
1
-4-
.S.ECTIC)ti h ki. � ..c L . ,. .
- 1. Ts-la ENGINEER will • review rest: preli;:unary.- investigations prepare _
preliminary drawings, provide a preliminary itemized list of probable
construction costs effective as of the date of a revised preliminary
report, and sdbmit a. revised preliminary.zeport.
• '3. After a revised preliminary engineering r asbeen reve dat
approved by the CXER and by FAA and the ao dictb iNrt o
proceed, the ENGINEER trill perform . the necessary design surveys,
. accomplish they detailed design of the project., prepare construction -
. drawings, specifications and contract documents, and prepare a final cost
estivate based on the final _ design for the entire system. It is- also
-understood that if; - subsurface explorations (such as boring$; soil tests,-
rock soundings and the like) are required, the ENGINEER will :furnish -
coordination of said a;-ploraticns without additional charge.' but the costs
incident to such explorations shall be paid for by the OWNER as set out in
. section D hereof. .
The ENGINEER 'furth!er agrees to obtain and reintain, at the ENGINEER'S
21. Ei G
exo:ns,,s, such insurance- as will pro L cc. the ENGINEER from claims under the
-
Worker's Comfnsation Act
_ - anc such ccr' ehensive general-
liability
111- �ti ,e - will prc tc t _ s tb EDGI1 ER from 11_71:. _:._ a:�
b o:ily• injury, d eath, or prop~ rty damage Vri roy arise f r(o1 tie
prforma:ca by the ENGINEER or by the E�I1 R's employees o5. the
ENGINEER'S functions and services required under this Agreement:-- �
FM- 'T`r: slyfil_k_llso dotair ana maintain at talc... E I EE • E . such
t7i11 -IroteCt tC 1i riR c:iF the C..':_y r . �_._ -
=� io I
rai_ �'ering errors and omissions�s a: � ergireeriny pros ss oral mlpractce.
_
22. The i evised OrLli;rara.Ly reoort sha" Lb::_c_0:'0_lE e S; _within 31 calendar day,
�h d e s2sin-;1^--ti s silt_:) he a:GILZi Z. After accep ncc.
):U'•'�- � v-aL.� 1 _ - � r r C niter- ()-f
4 a N R ~the Town of TTi llsoor cr�gb was ne..._plaC nUa._ - _ f
by the : �
connection tO its sisrem, aid Fn;.rLA of tine rcv� i preliminary rep.)rt an3
the C r3Nr2'�', the F1t:GINE will co_nolete
• urn written - attt�iza�ion - from •-._. �-
final plans, specifications and contract documents and submit for approval
of the OWNER, FY;I and all State regulatory agencies within 120 calendar
_ days from the date of authorization. unless otherwise agreed to by- both
ter cies. .
sr . ID:' D - ADDTi'ICNAY E_'_I-:rr-RTN7, SE ;'ICES
2. LaboratoYy a. b. s r i cY /.cd g olo- i•c a l •f.c.dis,
tests, i t-C .�S :✓�)i�x.1Z_ , .mil�''C:_:.. .�- � � ,
hydralic, or other studies recom rsndcd by the `iflEERsnote:a on invoice.
ItINDICATES INSERTS. -
INDICATES
. - • SECTION! G-APPROVAL-BY FraHA .•
-owed by FmHA. Such approval shall be evidenced by the si ns
' \
• • This Agreement shall not become effective until app•
turc of a duly authorized representative of Fml-IA in the space provided at the end of this Ag cmed_The approval so cvi-
denced by FntHA shall in no way commit FmHA to render financial a siSt approval to tImha011ysNER OWNER-and
ti ct without
provisions this
arty payment hereunder, but in the event such assistant_ is pr
Agreement are consistent with the requirements of FmHA.
IN WITNESS WHEREOF,the pa:ties hereto have executed,or caused to be executed by their duly authorized officials,
. this Agreement in duplicate on the respective dates indicated below. ft
O1`1NER: ,t
(SEAL) (Ajj_g_dL
By - i.
�� Don S?illhoi
/,( „ ..-< _ Type Name �
. ATTEST ' S Title Chair, Orange County Board of Con .issioners
i
r A. Blythe t Date February 25, 1985
ame Beverly
,
Clerk to the Board .._— ___. ___...__._. .. _. __-
Title- - __ --��...�_
• - i . . .. ' - ENGINEER- '
•' • -
• •
• �
•` TEST: E y =:�7 7 .te
n
' atj..
Type Name. Gordon C. Ruggles
Vice President
Type Name Donald L. Cordel-1 Title
Associate 7 ° s 1 Date z/7 ��a7�
Title
APPROVED:
FlYi. iET•', :,�•` • ADMINISTRATION '
,y, 'Js a
By _ rte `
Type Name . _
Title -
Date 31 ‘513.5
•
•
5-
• i.
r•Form FMNA- �C 1942-19 - • •
,December 1.. 1984 - - .
UNITED STATES DEPARTMENT OF AGRICULTURE
FARMERS HOME ADMINISTRATION .
ATTACHMENT I to FORM FmNA 1942--19 .
HED'IAN FEES FOR PROFESSIONAL -
ENGINEERIt:G SERVICES .
AS A FERCEt:TAGE OF NET CONSTRUCTION COST . . - . .
NORTH CAROLINA .
The fees are to be adjusted to suit special conditions stated in the
contract. --
Table I fee _schedule may be used for that portion of a construction
project which is unusually complex- such as a water treatment plant (surface -
or ground water) , wastewater treatment plant , wastewater collection and
interceptor liner, , water or wastewater pump stations , design of constructed
in place clear Wells , intake structures , rehabilitation of an existing
treatment facility , and appurtenant work to above (electrical , HVAC, etc.) . •
Table II -ordinurily will apply to -all. other design nor*, such as water
lines , 1..:11s , minor water tre.tttv.-! :t
tanks and foundations , and manufacturer or contractor designed clear wells •
(metal or concrete) -
• . All c;;,struction contracts wi_hin each table grouping will he tatalo3 .
prior to applying the fez percentzas • .
Table I Table II • Table III
Total Actual 7- X - I •
•
Fee Fee Fee
Construction- Cost _
100 ,000 1f.:.3 8-6 7 .0
200,000 9.3 7 .9 6.0
300,000 8.7 - 7 .5 5.0 - •
• 400,000 u.4 7 .2 4.5
500 ,000 8.0 6.9 4.2 - -
600,000 7.8 6.7 4.0 -
700,000 7 .6 6.5 3.8 -
800,000 7.4 6.4 3.7
• 900,OD0 7.3 6.3 3-5
• 1,000,000 7_2- 6.2 3.4
2,000 ,000 6_.7 5.8 2.5
3,000,000 -6.4 • 5.5 2.1 • -
4 ,000 ,000 • 6.2 5 .2 . 1.9
5 ,000,000 5.9 5.0 1.7
10 ,000 ,000 5.7 4.8 1.5
15 ,000,000 • 5 .6 4.7 1.4
20 ,000 ,000 5.5 4.6 1.3 .
The fee for ,project costs falling between the figures choun in rbove
tables shall be interpolated to nearest one--:lundredth of one percent.
Compensation may be negotiated on a lump-Gum basis for all projects .
casting $100 ,000 or lycn . -
r. - ATTACIt`ItNT 1 (Continued)• •
- '• . COHPENSATION FOR RESIDENT INSPECTION
•
e
1. Unless notified by the OWNER in writing that the OWNER will provide
for resident inspection, the ENGINEER will provide detailed , full-time
. resident construction inspection. The OWNER further agrees to pay the
ENGINEER for such service in accordance with the fee shown in Table,II,I _
above. Detailed full-time resident construction inspection is defined
as having- an inspector on-site at all ties work is in progress which will
be covered during installation or by subsequent construction. All. above
ground installations which can be inspected for compliance with• plans and
specifications after installation may be inspected periodically as needed
and will not require continuous presence of an inspector.,
(a) Ninety percent (907) of the total compensation payable
periodically during the construction period.
(b) Ten percent (107) of the total compensation upon final approval.
of the project by the OWNER and FmHA and completion by the
ENGINEER of all the requirements of this contract. '
2. The resume of the inspector(s) to be assigned to a project :rill be
r.l:b=itted r-r approval of the OWNER and FmliA two weeks prior to t--e date of .
preconttruction' conference and the approved inspector(s) will attend the
preconstruction conference. -
3. The compensation for basic engineering services and for resident
x::s ectton shall be full and total psymen_ to the ENGINEER for the project
unless : pecial. .services are required as specified below or in SECTION U.
Compensation for special services will be in accordance with the contract .
•
("^ '' I T- L
ENGINEER S IiiITIr'+L - •
•
•
•��F UNITED STATES DEPARTMENT OF AGRICULTURE R C' FEB 19 986
•FARMERS HOME ADMINISTRATION•
. 630—A South Garnett Street
Henderson, North Carolina 27536 • - .
February 18, 1986 •
•
Mr. Kenneth R. Thompson
Orange County •
106 East Margaret Lane • •
Hillsborough, North Carolina 27278
Dear Mr. Thompson:
Enclosed is one copy of the FmHA approved Amendment to the Agreement for
Engineering Service's between Orange County and Hazen and Sawyer.
•
•
Sincerely,
hlif"? A 44,1a
i/ , THURMAN MURPHY, JR.
District Loan Specialist
Enclosures
•
•
•
•
Farmers Honcr Adeninistration is an Equal Opportunity Lender.
- Complaints of discrimination based cm race.sex,religion,age,national origin,marital status or handicap should be sent to:
Secretary of Agriculture, Washington,D.C. 20230
j •. hit; ONO V 2 51985
El HAZER AHD SAWYER, R.C.
CONSULTING ENGINEERS
November 25, 1985
Mr. Kenneth R. Thompson
County Manager
106 East Margaret Lane
Hillsborough, NC 27278
Dear Mr. Thompson:
With reference to Section D of our Agreement with Orange -
County, please see the attached proposals from Soil & Material
Engineers relative to the recommended subsurface investigations
and R.T. Newcomb, Jr. , relative to the easement and. property
acquisition surveys for the Cheeks Township Sewer Improvements,
Phase 1. The cost of this work is billable to the County as
an Additional Service per Section D of the Agreement. The cost
breakdown per the proposal from each subconsultant is as follows:
Item Subconsultant Estimated Cost
Property Surveys R.T. Newcomb, Jr. $14, 500a
Subsurface Investigations S&ME 14, 945
TOTAL ESTIMATED COST $29,445
a Does not include Orange County recording fees for the 10-12
. plats anticipated. It is assumed that this cost will be paid
by the County.
The present cost ceiling for Additional Services from
Section D of our Agreement is $16, 000. It will not be possible
to perform the work required for this amount, and it is requested
that this ceiling be increased to $30, 000. We attribute this
higher cost to anticipated difficulties in completing the
property surveys based on our present knowledge of the properties
involved and a higher than anticipated cost for the subsurface
investigations. We feel that it is important if not absolutely
necessary to maintain the level of service described in each
subconsultants proposal and recommend that the County approve the
increased cost ceiling.
4300 GLENWOOD AVENUE■P.O.BOX 30428•RALEIGH,NORTH CAROLINA 27622•(919)782-8333
OFFICES IN NEW YORK.RALEIGH.AND HOLLYWOOD.FLORIDA
Mr. Kenneth R. Thompson • -
November 25, 1985
Page 2 •
We request your authorization to proceed with the subsurface
investigations and the easement and property acquisition surveys,
and your acceptance of the increased cost ceiling. To indicate
your acceptance, please sign in the space provided and forward to
the Farmers Home Administration for their approval. We are
anxious to proceed with the completion of the work included in
this request. Please contact us if you have any questions.
Very truly yours,
HAZEN AND SAWYER P.C.
/6-7,t,e.a/c/- //X, _
Donald L. Cordell, P.E.
Associate
DLC/jhl
Enclosure •
cc: Mr. Kevin F. Carter
' .k - -
•
•
Mr. Kenneth R. Thompson
November 25, 1985
Page 3
I hereby authorize Hazen and Sawyer, P.C. to proceed with
the Additional Services described herein and agree to a revised
cost ceiling of •$30, 000 -for all services included in Section D of
the Agreement. - - •
•
n I9/‘ Don Wi lihoit, Chair
County of Orange, North Carolina
WITNESS: •
is
(S .,•nature)
•
•
•
APPROVAL BY FARMERS HOME ADMINISTRATION
12/161
(Signature)/
D(,57 irl`G/ L-/C2� ��_Ll � f�5 7-
(Title)
(Date)
E'ER .:�
HAZEN AN D SA r. P.C_ .gn 2 s ��
CONSULTING ENGINEERS
November 20, 1986
Mr . Kenneth R. Thompson , County Manager
County of Orange
106 E. Margaret Lane
Hillsborough , North Carolina 27278
Re: Cheeks Township Sewer. improvements
Phase 1
H&S Job No . 3600 -
Dear Mr . Thompson :
Recently Mr . Laws requested that Hazen and Sawyer redesign
the gravity sewer line between Manhole Nos . 14 and 16 in
Hillsborough to accommodate easement acquisition in that vicinity
and also to provide a sewer service to the Sherman Greene
property in Efland .
Section D of our Agreement with Orange County provides that
redesign efforts after approval of final drawings are eligible
for payment as an Additional Service. The Scope of Service for
the proposed revisions consist of the following =
1) Resurveying and easement map revisions for the gravity
sewer between Manhole Nos . 14 and 16 .
2) Property survey and easement map preparation for a sewer
service to the Sherman Greene Property.
'3) Redesign of the sewer section between Manhole Nos . 14
and 16 .
• Compensation for the engineering surveys and design of the
sewer service to the Greene property are provided for under the
percentage fee provisions of our Agreement . -
We propose to provide the above services under a salary cost
times a multiplier fee reimbursement arrangement as outlined in
the attached Statement of Standard Charges with a cost ceiling
established at S2, 000, unless mutually modified by the County of
Orange and Hazen and Sawyer , P . C . The proposed ceiling assumes
that redesign of the gravity sewer between Manhole Nos . 14 and 16
will not require revisions to the current design downstream of
•
4300 GLENWOOD AVENUE • P.O.BOX 30428 RALEIGH,NORTH CAROLINA 27622 - {919)782-8333
RALEIGH,NC • CHARLOTTE NC • HOLLYWOOD.FL - NEW YORK NY
♦.• i. • V
Mr . Kenneth R: Thompson
November 20, 1986
Page 2
Manhole No . 14 . If field surveys indicate that revisions are
necessary below Manhole No . 14, then additional design costs
would be incurred provided you still wish to proceed with the
design changes .
If you are in agreement with this proposal , please indicate
by signing in the space provided and forwarding to the Farmers
Home Administration for their approval . Please contact us if you
have any _questions . .
Very truly yours,
HAZE AND SAWYER, P. C.
0744:7C
ordon C. Rum;''s , P.E .
Vice Presid •
GCR/dve
Enclosures
cc : Kevin F. Carter , P .E .
• HAZEN AND SAWYER
ENGINEERS
•
STATEMENT OF STANDARD CHARGES
TIME CHARGEABLE TO PROJECT
Work is billed at 2.25 times. payroll costs for time of principals
and employees of Hazen and Sawyer and associated design professional
firms directly chargeable to the project. Payroll costs include base.
salary, vacations, sick leave, holidays, payroll taxes and insurance
and pension plan. These rates apply to time actually devoted to the
job and to travel required during normal working hours and on week-
ends to suit the clients' convenience.
LEGAL PROCEEDINGS
Higher rates will apply to appearances and testimony in court and
commission proceedings, and to other assignments where warranted by
special circumstances.
EXPENSES CHARGEABLE TO PROJECT
Expenses such as costs for travel and subsistence, long-distance
telephone, telegraph, use of computer, reproduction costs, soil
borings, laboratory work, and fees for special consultants and
surveyors authorized by the client, will be billed at actual cost
plus 15 percent handling charge.
BILLING
Invoices are rendered monthly unless otherwise stipulated_ Invoices
not paid within forty-five (45) days are considered past due and
subject to a late payment fee of 1-1/2 percent per month (18% annually) _
•
•
Mr. Kenneth R. Thompson
November 20, 1986
Page 3
I hereby authorize Hazen and Sawyer, P. C. to proceed with
the Additional Services described herein.
- PC /11-6‘14(-e■(
Date Shirl • Marshall, Chair
Orange County Board of Commissioners
WITNESS:
z / ` /_ ,
Sig azure
-/6-tr6
Date
APPROVAL BY FARMERS HOME ADMINISTRATION
I r
Signature
Ll RET W. C,ODidIld
State Director
"Title
_ 1zp1F �
Date
+ , 4 JAN N g 1987
k United States Farmers
� I Department of Home REC
630-A South Garnett Street
Agriculture Administration Henderson, North Carolina 27536
Telephone: (919) 438-3141
January 27, 1987 . roMME
. Mr. Ken Thompson
Orange County
106 East Margaret Lane
Hillsborough, North Carolina 27278
Dear Mr. Thompson:
We have reviewed Hazen and Sawyer's request for payment of additional ser-
vices under Section D of the Engineering Agreement. These services are
associated with redesign/relocation of the sewer line between manholes 14
and 16 and for designing a service to serve the Sherman Greene property.
FmHA concurs in the ayment for these services up to a ceiling of $2,000
since these modifications became necessary a ter t e anal plans were com-
pleted. The "Statement of Standard Charges" which the engineer has attach-
ed to this request is in conflict with Section E of Form FmHA 1942-19 Agree-
ment for Engineering Services signed February 25, 1986. Our approval of
this request is therefore contingent on the engineer agreeing to modify or
delete the last provision on the "Statement of Standard Charges" to conform
to the Agreement for Engineering Services.
We are sending the engineer a copy of the approved request along with a
copy of this letter.
Sincerely,
(i -/
THURMAN MURPHY, ,3'R,
District Loan Specialist
cc: Hazen and Sawyer, P.C.
P.O. Box 30428
Raleigh, North Carolina 27622
��u' Farmers Home Aormnistration is an Equal Opportunity Lenoer.
rn Complaints of otscronina,,on shoulo be sent to:
nh
Secretary of Agriculture,Washington.D.C.20250