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HomeMy WebLinkAboutAgenda - 12-10-1987 TO: BOARD '�L ,�� FROM: SHIRL AND MOSES iG' �"��'""' 4 RE: BUDGET REVIEW PROCESS DATE: 8 MAY 1987 Commissioners have expressed a wish that we review the budget more thoroughly this year; we spent our last planning session reviewing how that might be done. The suggestions derailed here are only suggestions; we ask your comments as soon as possible because we would like to share the Board 's plan with the Manager, Department Heads, the press, and the citizens already preparing their lobbying efforts as soon as possible. We suggest that we break our review process into two phases. Phase I: the MARK UP/MARK DOWN phase to be considered without regard to the passage of the state budget. Phase II: the decision-making phase that will follow legislative action on the budget. Phase I will begin with the receipt of the Manager's budget on 29 May and will include both work sessions with particular departments and two public hearings: the scheduled hearing in Hillsborough on 8 June and a public hearing to be set in Chapel Hill at the conclusion of the work sessions and in response to the MARK UP/MARK DOWN wish list. Phase II will begin as soon as possible after the adoption of the state budget at which time we must decide what we must fund as well as what we want to fund and can reconcile long term needs or citizen desire with affordability to the community. The Manager has not yet reached the stage of budget preparation delineated in the budget manual for the week of 4 May to 8 May -- meeting with Department Heads by appointment after each has received a formal budget package. We plan to set dates for work sessions at our 1 June meeting except for those with the School Boards which we will work out on 3 June with Sue and Lindsey. We have usually set budget work sessions for 7:30 pm; can some be set for 4 - 6 pm? We try to have about an equal number of sessions in southern and northern Orange. We suggest that the public, including advocates, speak to the budget at Public Hearing and that the public not be heard at the work sessions except for the Chair and/or Vice-Chair of an advisory board or commission to the department being discussed e We would like to see a wider availability of the budget document both to the staff and to the public at large. We have already asked that the budget be delivered ON 29 MAY to theCommissioners, School Board Members and the press; we should like a copy of the document to go to each Department Head on the same date (two to DSS, Health, and Aging) and to the Orange County Library and the Chapel Hill Library. The Budget would be made available to the public starting Monday morning in every county government department. We have organized the departments over which there is usually the most discussion, or we know already there is discussion wanted, into groupings that would require seven work sessions not counting the schools: Sheriff Emergency Services Data Processing Fire Districts Register of Deeds Land Records Health Mental Health Personnel Social Services Elections HSAC officers Purchasing and Central Services Recreation and Parks Aging Library 5-Year Capital Improvement Plan We think we should first see the Manage____________________________________________________e; we also think in order to facilitate dialogue in the worshould consider budget work submitted by Departments. u g two days before we consider a Department in work session wetreceive: least Departmental Organization Chart (from page 1 , Budget strategy) ; New Objectives, cost estimates, milestones (page 3) ; New positions/reclassification requests -- p1 (page 11) ; Travel, training and professional development (Form 7A) ; Capital expenditure appropriation request (Form 8) . At least two days before Data Processing, all Form 3s (pages 15 and 16) ; at least two days before Public Works, all Form 4s (page 18) . We will be waiting to hear your comments, additions and deletions; we have some hard work in front of us. FORM SC PROFESSIONAL AFFILIATIONS - DUES AND SUBSCRIPTIONS REQUEST FUND DEPARTMENT PAGE OF z DIVISION � L1 1O-41o4 BOARD OF CONIl+I<SSIONM � 0410 PRIOR ITY DEPT. MGR. APPR. POSITION TITLE ORGANIZATION OR PUBLICATION REQ, CO.I. BUDGET 1. Orange County NACO V O67 /off(,. 2. Orange County NCACC 5,897 /as M6 3. Orange County TRIANGLE J COG ✓� 4. Orange County NCA OF COUNTY CLPRnS�f e U , , 8 �/���-3g 30 5. Orange County CAPITAL HEALTH SYSTEMS AGKNCY�' ) 2,312 6. ORANGE County League of Women Voters 7. Orange County Institute of Government 15O /S �% -711-5 2,311 8 o73II, . Orange County N, Central Piedmont R & D 25© 9. Orange County National Association of County Clerks,---, mss- A 30. Orange County 35 Various legislative updates from the T.O.G✓' 100 — 11. Orange County DirectoryL,% 65 12. Orange County. Various publications as requested by the Board Members f/ 500 I3. Orange County All requests have not been received. This amount should 2,100 cover all increases. 43,x+95 v,un:�4r FINANCE DEPARTMENT Ff ■xss'' ORANGE COUNTY GORDON R. BAKER DIRECTOR To: Beverly Blythe From: Donna Wagner, Budget/Management Analyst Subject: Approved Budget Revisions Date : April 30, 1987 Attached is an approved budget revision for your department. This revision will be reflected on your April , 19 87 Revenue and Expense and General Ledger reports . If there are any questions, please contact me at extension 495. Thank you. 106 EAST MARGARET LANE • HILLSBOROUGH, NORTH CAROLINA 27278 • 919/732-8181 ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE April 8, 1987 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other General 1 ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-74 Equipment $ 500.00 JUSTIFICATION/EXPLANATION: Increased Activity in the Clerk's Office DEPARTMENT HEAD APPROVAL: i.,., 4 igpX. BUDGET Approve Disapprove EXPLANATION OF DISAPPROVAL: COUNTY MANAGER -- Approve Disapprove --171.--"--r EXPLANATION OF DISAPPROVAL: K—:::-., I S ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE April 8, 1987 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other General Fund ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-12 Postage $ 500.00 10-410-57 Task Force 111111111111111 $ 500.00 10-410-04 Prof. Services 11111.1.111 $ 200.00 10-410-03 Temp. Personnel $ 700.00 *SEE NEXT SHEET Y the Clerk's Office Increased activity in t JUSTIFICATION/EXPLANATION: DEPARTMENT HEAD APPROVAL: Z.........4.... `4 1 Agd...24.6k: BUDGET Approve Disapprove EXPLANATION OF DISAPPROVAL: MANAGER COUNTY 'MANAGER ../'''A pprove Disapprove EXPLANATION OF DISAPPROVAL: C �. ---G ._ ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE April 8, 1987 SOURCE OF FUNDING: Federal Grant State Grant Local Grant . Other General Fund ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-14 Motor Pool $ 200.00 10-410-11 Telephone $ 300.00 10-410-26 Advertising $ 300.00 10-410-27 Dues and Subs. $ 800.00 *SEE NEXT SHEET JUSTIFICATION/EXPLANATION Increased activity in the Clerk's Office. • DEPARTMENT READ APPROVAL: arm _ __ t!�_ _APf BUDGET ✓ Approve Disapprove EXPLANATION OF DISAPPROVAL: ,�xuhp- avcu�u.o� COUNTY MANAGER ('Approve Disapprove EXPLANATION OF DISAPPROVAL: , ( p,._e —4 / ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE 4/28/87 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-32 Supplies $300.00 JUSTIFICATION/EXPLANATION: Use excess monies for purchases needed this fiscal year DEPARTMENT HEAD APPROVAL: `'► C ? „04510: of BUDGET Approve Disapprove EXPLANATION OF DISAPPROVAL: COUNTY MANAGER Approve Disapprove EXPLANATION OF DISAPPROVAL: ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE 4/28/87 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other ACCOUNT NUMBER , ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-25 Printing $ 450.00 10-410-27 Dues and Subscriptions $ 900.00 10-410-33 Supplies $ 200.00 10-410-74 Equipment $1 ,250 JUSTIFICATION/EXPLANATION• Use excess monies for purchases needed this fiscal year DEPARTMENT BEAD APPROVAL: g •GAF ir / BUDGET V Approve Disapprove EXPLANATION OF DISAPPROVAL: £ 1Lk l�}1�pkcx. COUNTY MANAGER L - Approve Disapprove EXPLANATION OF DISAPPROVAL: c( — ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE April 8, 1987 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other General ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE ,/' 10-410-74 Equipment $ 500.00 r JUSTIFICATION/EXPLANATION: • Increased Activity in the Clerk's Office DEPARTMENT HEAD APPROVAL: Zg...4004114c04 BUDGET Approve Disapprove EXPLANATION OF DISAPPROVAL: COUNTY MANAGER Approve Disapprove EXPLANATION OF DISAPPROVAL: ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE April 8, 1987 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other General Fund ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-12 Postage $ 500.00 10-410-57 Task Force $ 500.00 // 10-410-04 Prof. Services $ 200.00 10-410-03 Temp. Personnel $ 700.00 *SEE NEXT SHEET JUSTIFICATION/EXPLANATION: Increased activity in the Clerk's Office DEPARTMENT HEAD APPROVAL: A ,p BUDGET Approve Disapprove EXPLANATION OF DISAPPROVAL: Y COUNTY MANAGER Approve Disapprove EXPLANATION OF DISAPPROVAL: ORANGE COUNTY (FIN 7/86) BUDGET REVISION REQUEST DEPARTMENT Board of Commissioners DATE April 8, 1987 SOURCE OF FUNDING: Federal Grant State Grant Local Grant Other General Fund i ACCOUNT NUMBER ACCOUNT DESCRIPTION INCREASE DECREASE 10-410-14 Motor Pool $ 200.00 ✓ 10-410-11 Telephone $ 300.00 ✓ 10-410-26 Advertising $ 300.00 4 10-410-27 Dues and Subs. $ 800.00 v' *SEE NEXT SHEET JUSTIFICATION/EXPLANATION: Increased activity in the Clerk's Office. DEPARTMENT HEAD APPROVAL: JOegELAtie.. & BUDGET Approve Disapprove EXPLANATION OF DISAPPROVAL: COUNTY MANAGER Approve Disapprove EXPLANATION OF DISAPPROVAL: ORANGE COUNTY APPROPRIATION/RELATED REVENUES BY CATEGORY 1987-88 Related NET COUNTY Related NET COUNTY Category Appropriation Revenue Dollars Appropriation Revenue Dollars Community Maint= enance $ 367,374 $ 8,618 $ 358,756 $ 459,237 $ 29,350 $ 429,887 General Admin- istration 1,377,906 0 1,377,906 1,654,811 0 11654,811 Taxation and Records 1,097,820 427,850 669,970 1,462,170 467,159 995,011 Community Planning g 681,902 379,590 302,312 852,343 320,711 531,632 Human Services 5,568,030 2,216,042 3,351,988 6,574,416 2,600,784 3,973,632 Schools -- Current Expense 8,195,346 0 8,195,346 9,175,027 0 9,175,027 Schools -- Current Capital 1,206,000 0 1,206,000 1,500,000 0 1,500,000 Schools - Long Range Capital 2,509,548 0 2,509,548 1,932,680 0 1,932,680 Public Safety 3,029,576 284,373 2,745,203 3,490,717 275,404 3,215,313 Public Works 1,542,410 0 1,542,410 1,594,420 0 1,594,420 Non-Departmental 1,141,443 128,059 1,013,384 1,391,795 . 139,767 1,252,028 Debt Service 791,426 0 791,426 767,000 0 767,000 County Capital Projects 483,661 145,661 338,000 556,904 0 556,904 Contingency 62,530 0 62,530 '1481000 0 148,000 $ 28,054,972 $ 3,590,193 $24,464,779 $ 31,559,520 $3,833-,175 $27,726,345 *sow C* ads ORANGE COUNTY 5 YEAR BUDGET COMPARISON Adopted General-Fund Percentage Budget Increase 1987-88 $31,559,520 13.1% 1986-87 1985-.86 27,909,311 12.6% 198485 24,792,223 12.5% 22,030,328 17.6% 1983-84 18,735,553 r