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Agenda - 05-20-1986
• ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR AGENDA TUESDAY, MAY 20, 1986 7:30 P.M. OLD POST OFFICE CHAPEL HILL, N.C. A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda 2. Matters not on the Printed Agenda PAGE # C. REPORTS AND PROCLAMATIONS 001 1. Status Report on the Transportation Study for the Research Triangle Region oos 2. Rape Prevention Month Proclamation D. PUBLIC HEARING 011 1. Rollingwood and Stallings Roads--Preliminary Assessment Resolution 029 2. Meadow Lane--Preliminary Assessment Resolution 047 3. Woods Edge Mobile Home Park Planned Development Modification E. ITEMS FOR DECISION--CONSENT AGENDA (Any item may be removed for separate consideration) 051 1. Property Disposal Community Development 055 2. Animal Shelter--Change Order and Budget Amendment 058 3. Frank Hardcastle Property 062 4. Rental Rehabilitation Agreement 067 5. Project Ordinance Amendment F. ITEMS FOR DECISION 011 1. Rollingwood and Stallings Roads--Preliminary Assessment Resolution 029 2. Meadow Lane--Preliminary Assessment Resolutin 047 3. Woods Edge Mobile Home Park Planned Development Modification 069 4. Durell Dobbins Subdivision--Preliminary Plan 072 5. Lake Orange Subdivision--Preliminary Plan 075 6. Wildwood Section III---Preliminary Plan 078 7. St. Mary's North--Preliminary Plan 088 8. Acres of New Hope: Division of Lots 2 & 3 of Section 5--Preliminary Plan 100 9. Sturbridge Village Phase II--Preliminary Plan PAGE # 114 10. Orange Grove--Preliminary Plan 128 11. Scotswood--Conditions of Approval 129 12. Advertisement of Proposed Zoning Ordinance and Subdivision Regulations Text Amendments 136 13. Governor's Statewide Volunteer Award 137 14. Budget Public Hearing and Work Session Dates 138 15. Dates for Joint Planning Area Land Use Plan Proposals G. MINUTES H. APPOINTMENTS I. ADJOURNMENT 001 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT CI Meeting Date: MAY 20, 1986 Item No. V SUBJECT: PUBLIC. TRANSPORTATION STUDY STATUS REPORT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 YES TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To receive a status report on the for the Research Triangle Region. public transportation study NEED: In January, in the 1' and Transportation Research rCarolina proposed and Education at the University of North the N. C. Department of proposed to Region Public TransportationrstudyrtatiSu a Subsequently, the study began with the following study. Subsequently the . study g goal: To develop a consensus among local and state officials regarding an appropriate course action to mitigate the transportation of within the Triangle region problems than traditional highway.development.methods other Jean C. Beal will present the status report. RECOMMENDATION(S) : 002 VEHICLE TRIPS/HOUR - 40 CORRIDOR , RALEIGH TO RTP soon VOLUME- CAPACITY RELATIONSHIP 6000 •WITH AN ADDITIONAL LANE. 4000 EXISTING 2000 limmmenimmum A.M. PEAK HOUR PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D CAPACITY 1980 1986 1990 2000 2010 YEAR T �• 10000 VEHICLE TRIPS/HOUR DURHAM EXPRESSWAY, DURHAM TO RTP VOLUME-CAPACITY RELATIONSHIP 6000 6000 ----_ WITH ADDITIONAL LANE 4000 `EXISTING 2000 IMMININIMINNimmi AM PEAK HOUR, PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D 19$0 1986 1990 2000 2010 YEAR • 004 NC-54 CO. RRIDOR, CHAPEL HILL TO VOLUME- CAPACITY RELATIONSHIP VEHICLE TRIPS/HOUR AM PEAK HOUR, PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D 3000 CAPACITY 5 LANES_ 2000 1000 EXISTING 1980 1986 1990 2000 2010 YEAR THE TRIANGLE REGION 600000 500000 TRIANGLE REGION POPULATION 400000 300000 TRIANGLE 200000 REGION EMPLOYMENT 100000 5 30000 RTP EMPLOYMENT 500 1960 YEAR 1980 1986 0,136' ) i;' I - 40 CORRIDOR , CHAPEL HILL ILL TO RTP VOLUME- CAPACITY RELATIONSHIP VEHICLE TRIPS/HOUR AM PEAK HOUR, PEAK DIRECTION VOLUME 1—WAY LEVEL OF SERVICE D 6000 CAPACITY WITH AN ADDITIONAL LANE 4000 EXISTING s 2000 1980 1986 1990 2000 2010 YEARS , RIP EMPLOYMENT COMPARED TO 007 OTHER DOWNTOWN EMPLOYMENTS JOBS 60,000 50,000 _= 40,000 30,000 20,000 10,000 = =__ _ CHARLOTTE RALEIGH RTP DURHAM 008 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT (34_ Meeting Date: MAY 20, 1986 Item Na, SUBJECT: RAPE PREVENTION MONTH PROCLAMATION DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE PROCLAMATION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To proclaim the month of June, 1986 as Rape Prevention Month. NEED: IMPACT: RECOMMENDATION(S) : RAPE PREVENTION MONTH 1986 BY THE COMMISSIONERS OF ORANGE COUNTY A PROCLAMATION Rape or sexual assault, through the use of force or the threat of force, continues to rise in our increasingly complex and tension- filled society. Too often, the burden for rape prevention victims; yet, those who perpetrate such crimes mustlearn that forcing on themselves upon any unwilling person qualifies as a crime. Acquaintance rape is the most difficult crime to combat, since many men are taught extreme aggressiveness from infanc most frequently between acquaintances, with fifty-seven y' enteo occur victims knowing their assailants. Forty-nine in the home of either the victim or the yoffenderrCent of ellcrapesfoecur Rape in North Carolina and in Orange County has increased more than many other violent crimes since 1976 -- and a rape is reported in torecent years -- sixty ore North Carolina y Percent Northe Carols Carolina everysisixenhours. five law enforcement statistics, the Despite such orce statigenci, tin our County, and other social service law enforcement a training to lessen the likelihood of assaults can fancies in provide education and NOW, THEREFORE, I, DON WILLHOIT, Chair of the Orange County do hereby Month"o he Orange yproclaim the month of June, 1986, as "Rape recogni2e the threat of acquaintance ara eurge oin our citizens he to incidence of rape and sexual assault in our County�in in preventing the day of May IN 1986WITNESS WHEREOF, I have hereunto set my hand this twentieth , . Don Willhoit, Chair oic ,,,,,,atiz of N:Litfr_t__17, Tiltair% . „, , , .... JAMES G. MARTIN GOVERNOR RAPE PREVENTION MONTH 1986 BY THE GOVERNOR OF THE STATE OF NORTH CAROLINA A PROCLAMATION Forcible rape, or carnal knowledge of a female through the use of force or the threat of force, continues to rise in our increasingly complex and tension-filled society. Too often, the burden for rape prevention is placed on females; yet, those who perpetrate such crimes must learn that forcing themselves upon any unwilling female qualifies as a rape. Acquaintance rape is the most difficult crime to combat, since many men are taught extreme aggressiveness from infancy. Rapes occur most frequently between acquaintances, with fifty-seven percent of all victims knowing their assailants. Forty-nine percent of all rapes occur in the home of either the victim or the offender. Rape in North Carolina has increased more quickly than any other violent crime in recent years -- sixty percent since 1976 -- and a rape is reported to law enforcement officers every six hours. Despite such grim statistics, rape crisis centers, law enforcement, and other social service agencies can provide training to lessen the likelihood of assault. NOW, THEREFORE, I, JAMES G. MARTIN, Governor of the State of North Carolina, do hereby proclaim the month of June, 1986, as "Rape Prevention Month" in North Carolina, and urge all our citizens to recognize the threat of acquaintance rape and join in preventing the incidence of forcible rape in our society. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Great Seal of the State of North Carolina at the Capitol in Raleigh this fourteenth day of April in the year of our Lord nineteen hundred and eighty-six, and of the Independence of the United States of America the two hundred and ninth.y .- Ad�ar • -._, . •15 4 . A „AI* � ' ice > JAMES G. MARTIN illifti. O R A N G E C O U N T Y 011 PLANNING BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date Jay 4_1986 Action Agenda SUBJECT: ROLLINGWOOD AND STALLINGS ROADS - PRELIMINARY ASSESStMENT#RESOLUTION DEPARTMENT: PLANNING PUBLIC HEARING 2aes No Attachment(s)' Information Contact: Susan Smith PRELIMINARY ASSESSMENT RESOLUTION FINAL ASSESSMENT RESOLUTION CERTIFICATE OF MAILING Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To obtain public comment on the Preliminary Assessment Resolution approved by the Board of Commissioners on May 5, 1986 and to take action on the adoption of the Final Assessment Resolution for Rollingwood and Stallings Roads. To schedule the public hearing on the Preliminary Assessment Roll for June 17, 1986, NEED:_ The Rollingwood and Stallings Roads PPP project was accepted as a project by the Board of Commissioners on July 1, 1985. Rollingwood Road and Stallings Road are listed on the NCDOT 1985-86 Secondary Road Improvements Program. The project is listed as priority #3 on the Orange County PPP Program. 28 of 31 property owners, or 90% of the property owners , owning 32 of 37 lots signed the petition accounting for approximately 4075.45 feet of frontage or 89% of the total road frontage. The petition met the criteria for eligibility to participate in the program. To fulfill the legal requirements for the program public input on the basis of assessment as described in the Preliminary and Final Assessment Resolutions is required. The Resolution provides for assessment on the basis on an equal rate per foot of frontage. The Clerk to the Board has filed a Certificate of Mailing which will certify that the notices of this public hearing were mailed to each property owner subject to the assessment. To provide for continuation of the Participatory Paving Program procedures for this project. 012 IMPACT: If the Board finds the Preliminary Assessment Resolution satisfactory, then the Board can be subsequent action adopt the Final Assessment Resolution for the project. Upon adoption of the Final Assessment Resolution, the Preliminary Asessment Roll can be pepared and a public hearing set to obtain comment on the Roll . In addition, the Department of Transportation can be forwarded the local share of the construction costs of the project with an anticipated paving date for Rollingwood and Stallings Roads during the summer/fall of 1986. RECOMMENDATION: Adoption of the Final Assessment Resolution for Rollingwood and Stallings 'Roads. Accept the Certificate of Mailing offered by the Clerk to the Board and attached to this agenda item. Schedule the public hearing on the Preliminary Assessment Roll for June 17, 1986. =ti 013 A meeting of the Board of Commissioners of Orange County, North Carolina, was held at Hillsborough, North Carolina, the regular place of meeting, at 7:30 o'clock p.m., on the 5th day of May, 1986. Present: Absent: The following resolution was read to the Board: PRELIMINARY ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE COSTS OF PAVING NORTH CAROLINA STATE ROAD(s) $1194 AND #1198, ALSO KNOWN AS ROLLINGWOOD ROAD AND STALLINGS ROAD, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA WHEREAS the Board of County Commissioners of Orange County has received a petition requesting the paving of North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina, which petition has been signed by at least seventy-five percent (75%) of the owners of property adjoining the said roads, which property represents at least seventy-five (75%) of the lineal feet of frontage of the lands abutting the said roads, pursuant to North Carolina General Statutes Section 153A-205 (c) ; 4 and � WHEREAS the Board of Commissioners of Orange County has , 014 elected to finance the local share of the costs of paving the said road(s) , as permitted by North Carolina General Statutes Section 153A-185 (4) and as provided for in North Carolina General Statutes Section 153A-205; IT IS HEREBY RESOLVED THAT: 1. Orange County shall undertake financing of the local share of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina. 2. That the basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above, which local share represents approximately ninety-nine and one-tenth percent (99.1%) of the total project cost. 4. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the Notice of Confirmation of the Assessment Roll is published, each owner of the property may pay his or her assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with the first such installment, with interest, due sixty (60) of days after the date that the assessment roll is confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. IT IS FURTHER RESOLVED AND ORDERED that a public hearing on all matters covered by this Preliminary Assessment Resolution will be held on the 20th day of May, 1986, at 7:30 o'clock p.m. , during the regular meeting of the Board of Commissioners of Orange County, at the old Post Office in Chapel Hill, North Carolina. The Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the public hearing to be given by publication one time, not less than ten (10) days prior to May 20, 1986, the date set for the hearing, in a newspaper having a general circulation in Orange County. _ Such notice shall be in substantially the following form: NOTICE OF PUBLIC HEARING ON PRELIMINARY ASSESSMENT RESOLUTION ADOPTED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS TO FINANCE THE LOCAL SHARE OF THE COSTS OF PAVING NORTH CAROLINA STATE ROAD(S) #1194 AND #1198, ALSO KNOWN AS ROLLINGWOOD ROAD AND STALLINGS ROAD, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA Notice is hereby given that, pursuant to Article 9 of Chapter 153A of the General Statutes of North Carolina, the Board of Commissioners of Orange County has adopted a Preliminary Assessment Resolution as follows: 016 1. Orange County shall undertake financing of the local share of paving North Carolina State Road (s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina. 2. The basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above, which local share represents approximately ninety-nine and one-tenth percent (99.1%) of the total project cost. 4. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the Notice of Confirmation of the Assessment Roll is published, each owner of the property may pay his or her assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the assessment roll is confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. i A public hearing will be held at 7:30 o'clock p.m. , on the 20th day of May, 1986, at the old. Post office, Chapel Hill, North Carolina, the regular place of meeting of the Board of Commissioners of Orange County, North Carolina, in order to discuss all matters covered by the Preliminary Assessment Resolution. At the time and place above stated, any resident of Orange County or any other interested person may appear and be heard. This the day of May, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners for Orange County, N.C. The Clerk to the Board of Commissioners is hereby authorized and directed to cause a copy of this Preliminary Assessment Resolution to be mailed by first-class mail to each owner, as shown on the county tax records of property subject to assessment if the project is undertaken, not less than ten (10) days prior to May 20, 1986. The. Clerk to the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate that the Preliminary Assessment Resolution was mailed as directed using a form substantially as follows: 3 01E CERTIFICATE OF MAILING I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or before the 9th day of May, 1986, I mailed, by first-class mail, postage prepaid, a copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina, to each owner, as shown on the county tax records of property subject to assessment if the project is undertaken. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the day of May, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. [SEAL] This resolution is effective upon its passage. Thereupon Commissioner moved the passage of the foregoing resolution and Commissioner seconded the motion, and the resolution was passed. by the following vote: Ayes: Noes: : _____ - -- . ____,.___ ..___. ._._ 01 u I, Beverly Blythe, Clerk to the Board of Commissioners for Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on the 5th 'day of May, 1986, so far as the same relate to the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road (s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina, as such proceedings are recorded in Minute Book WITNESS my hand and the official seal of said Board, this the day of May, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of : .. Orange County, N.C. (SEAL] i IA c . :a y 02C A meeting of the Board of Commissioners for Orange County, North Carolina, was held at Chapel Hill, North Carolina, the regular place of meeting, at 7:30 o'clock p.m. on May 20, 1986. Present: Absent: The following resolution was read to the Board: FINAL ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD(S) #1194 AND #1198, ALSO KNOWN AS ROLLINGWOOD ROAD AND STALLINGS ROAD, LOCATED IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA WHEREAS the Board of County Commissioners of Orange County has elected to finance the local share of the cost of paving North Carolina State Road (s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, located in Chapel Hill Township, Orange County, as permitted by North Carolina General Statutes Section 153A-185 (4) and as provided for in North Carolina General Statutes Section 153A-205. IT IS HEREBY RESOLVED THAT: 1. Orange County shall undertake financing of the local share of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina. 1 021 2. That basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above which local share represents approximately ninety-nine and one-tenth percent (99.1%) of the total project cost. 4. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the notice of confirmation of the assessment role is published, each owner of the property may pay his assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the assessment roll is confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. IT IS FURTHER RESOLVED AND ORDERED that: The total project cost is $20,960.63 and the amount to be financed and assessed by Orange County is $20,768.63, as follows: 2 • 02 Local Costs To Total Be Financed By Costs Orange County Construction Costs $20,000.00 $19,808.00 Legal Services $ 500.00 $ 500.00 Publication costs $ 75.00 $ 75.00 Mailing and other $ 385.63 $ 385.63 Total Project Cost $20,960.63 $20,768.63 The County Manager is hereby directed to prepare a Preliminary Assessment Roll, which roll shall contain a tax description of each lot, parcel or tract of land assessed, the basis for the assessment, the amount assessed against each lot, parcel or tract of land assessed, the terms of payment and the name of the owner of each lot, parcel, or tract as far as can be ascertained from the County tax records. After the Preliminary Assessment Roll is completed, it shall be filed in the office of the Clerk to the Board of Commissioners, there to be available for public inspection until a public hearing is held on the said Preliminary Assessment Roll. A public hearing on the Preliminary Assessment Roll shall be held on , 1986, at o'clock _.m., during the regular meeting of the Board of Commissioners of Orange County, , North Carolina. 3 O2v The Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the public hearing to be given by publication one time, not less than ten (10) days prior to , 1986, the date set for the hearing, in a newspaper having a general circulation in Orange County. Such notice shall be in substantially the following form: NOTICE OF PUBLIC HEARING ON PRELIMINARY ASSESSMENT ROLL FILED WITH THE CLERK TO THE BOARD OF COMMISSIONERS OF ORANGE COUNTY PURSUANT TO THE DIRECTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AND PURSUANT TO THE BOARD'S DECISION TO FINANCE THE LOCAL SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD(S) #1194 AND #1198, ALSO KNOWN AS ROLLINGWOOO ROAD AND STALLINGS ROAD, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA Notice is hereby given that, pursuant to Article 9 of Chapter 153A of the General Statutes of North Carolina, the Board of Commissioners of Orange County has completed and filed a Preliminary Assessment Roll. Pursuant thereto: 1. Orange County shall undertake the financing of the local share of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina. The amount to be financed by Orange County is estimated to be Twenty Thousand Seven Hundred Sixty-eight and 63/100 Dollars ($20,768.63) , including costs and attorney's fees. A portion of the costs of 4 024 paving the above roads will be borne by the Department of Transportation or the State of North Carolina. 2. The Assessment Roll completed is on file with the Clerk to the Board of Commissioners of Orange County, and is available to the public for inspection. 3. The Public Hearing will be held at o'clock _.m. on , 1986, at the r North Carolina, the regular place of meeting for the Board of Commissioners of Orange County, North Carolina, in order to discuss all matters pertaining to the Preliminary Assessment .Roll. At the time and place above stated, any resident of Orange County or any other interested person may appear and be heard. Dated, this the day of r 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. The Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the hearing to be mailed by first-class mail to each owner of property as listed on the roll, not less than ten (10) days prior to 1986, the date set for the hearing. The notice shall be in substantially the following form: 5 024 NOTICE TO: (owner and property description from assessment roll). SUBJECT: PRELIMINARY ASSESSMENT ROLL IN CONJUNCTION WITH THE ORANGE COUNTY BOARD OF COMMISSIONERS' DECISION TO FINANCE AND ASSESS THE LOCAL SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD(S) #1194 AND #1198, ALSO KNOWN AS ROLLINGWOOD ROAD AND STALLINGS ROAD, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. PLEASE TAKE NOTICE that a public hearing will be held by the Orange County Board of Commissioners on 1986, at o'clock .m., at the Orange County Courthouse, Hillsborough, North Carolina, to discuss all matters pertaining to the subject Preliminary Assessment Roll. The Preliminary Assessment Roll has been filed with the Clerk to the Board of Commissioners of Orange County at the. Orange County Courthouse, Hillsborough, North Carolina, and is available for public inspection. Please note that the amount of assessment on the property described in this Notice is $ as shown on the Assessment Roll on file in the Office of the Clerk to the Board of Commissioners of Orange County, North Carolina. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange• County, N.C. The Clerk to the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate that the 6 02E notice of the public hearing on the Preliminary Assessment Roll was mailed as directed using a form substantially as follows: CERTIFICATE OF MAILING I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or about , 1986, T mailed, by first-class mail, postage prepaid, a notice to each property owner of the public hearing to be held on the Preliminary Assessment Roll for the financing by Orange County of the local share of the cost of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, located in Chapel Hill Township, Orange County, North Carolina. The notice mailed set the date and time of the public hearing and also the amount of assessment on the property owned by the person to whom the notice was sent accordin to the county tax records. g WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the o day f . 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. This resolution is effective upon its passage. Thereupon, Commissioner moved the passage of the foregoing resolution and Commissioner 7 • seconded the Motion, and the resolution was passed by the following vote: Ayes: Noes: I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on May 20, 1986, so far as the same relate to the Final Assessment Resolution, determination of the project costs and preparation of the Preliminary Assessment Roll for the financing by Orange County of the local share of the cost of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, located in Chapel Hill Township, Orange County, North Carolina, as such proceedings are recorded in the Minute Book. WITNESS my hand and the official seal of said Board, this the day of , 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. (SEAL) ff { 8 1 02E CERTIFICATE OF MAILING I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or before the 9th day of May, 1986, I mailed, by first-class mail, postage prepaid, a copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road(s) #1194 and #1198, also known as Rollingwood Road and Stallings Road, in Chapel Hill Township, Orange County, North Carolina, to each owner, as shown on the county tax records of property subject to assessment if the project is undertaken. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the 9141 day of May,. 1986. BEVERLY B H�E, ard Clerk to thYTe Bo of Commissioners of Orange County, N.C. [SEAL] • ORANGE COUNTY Oa PLANNING BOARD ACTION AGENDA ITEM ABSTRACT Meeting Date Jgy_ 1 Action 4genda SUBJECT: MEADOW LANE - PRELIMINARY ASSESSMENT RESOLUTION Item # DEPARTMENT: PLANNING PUBLIC HEARING $Yes _ No Attachment(s) Information Contact: Susan mith PRELIMINARY ASSESSMENT RESOLUTION FINAL ASSESSMENT RESOLUTION CERTIFICATE OF MAILING Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To obtain public comment on the Preliminary Assessment Resolution approved by the Boad of Commissioners on May 5, 1986 and to take action on the adoption of the Final-Assessment Resolution for Meadow Lane. To schedule the public hearing on the Preliminary Assessment Roll for June 17, 1986. NEED: The Meadow Lane PPP project was accepted as a project by the Board of Commissioners on April 16, 1985. Meadow Lane is listed on the NCDOT 1985-86 Secondary Road Improvements Program. The project is listed as priority #2 on the Orange County PPP Program. 14 of 17 property owners, or 82% of the property owners, owning 14 of 17 lots signed the petition accounting for approximately 2160.24 feet of frontage or 87% of the total road frontage. The petition met the criteria for eligibility to participate in the program. To fulfill the legal requirements for the program public input on the basis of assessment as described in the Preliminary and Final Assessment Resolutions is required. The Resolution provides for assessment on the basis on an equal rate per foot of frontage. The Clerk to the Board has filed a Certificate of Mailing which will certify that the notices of this public hearing were mailed to each property owner subject to the assessment. To provide for continuation of the Participatory Paving Program procedures for this project. 03C IMPACT: If the Board finds the Preliminary Assessment Resolution satisfactory, then the Board can be subsequent action adopt the Final Assessment Resolution for the project. Upon adoption of the Final Assessment Resolution, the Preliminary Asessment Roll can be pepared and a public hearing set to obtain comment on the Roll . In addition, the Department of Transportation can be forwarded the local share of the construction costs of the project with an anticipated paving date for Meadow Lane during the summer/fall of 1986. RECENDATION: Adoption of the Final Assessment Resolution for Meadow Lane. Accept the Certificate of Mailing offered by the Clerk to the Board and attached to this agenda item. Schedule the public hearing on the Preliminary Assessment Roll for June 17, 1986. 031 A meeting of the Board of Commissioners of Orange County, North Carolina, was held at Hillsborough, North Carolina, the regular place of meeting, at 7:30 o'clock p.m. , on the 5th day of May, 1986. Present: Absent: The following resolution was read to the Board: PRELIMINARY ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE COSTS OF PAVING NORTH CAROLINA STATE ROAD #1195, ALSO KNOWN AS MEADOW LANE, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA WHEREAS the Board of County Commissioners of Orange County has received a petition requesting the paving of North Carolina State Road #1195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina, which petition has been signed by at least seventy-five y- percent (75%) of the owners of property adjoining the said roads, which property represents at least seventy-five (75%) of the lineal feet of frontage of the lands abutting the said roads, pursuant to North Carolina General Statutes Section 153A-205(c) ; and L 03 WHEREAS the Board of Commissioners of Orange County has elected to finance the local share of the costs of paving the said road(s) , as permitted by North Carolina General Statutes Section 153A--185 (4) and as provided for in North Carolina General Statutes Section 153A-205; IT IS HEREBY RESOLVED THAT: 1. Orange County shall undertake financing of the local share of paving North Carolina State Road 41195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina. 2. That the basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above, which local share represents approximately ninety-eight percent (98%) of the total project cost. 4. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the Notice of Confirmation of the Assessment Roll is published, each owner of the property may pay his or her assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with 03,1 the first such installment, with interest, due sixty (60) days after the date that the assessment roll is confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. IT IS FURTHER RESOLVED AND ORDERED that a public hearing on all matters covered by this Preliminary Assessment Resolution will be held on the 20th day of May, 1986, at 7:30 o'clock p.m. , during the regular meeting of the Board of Commissioners of Orange County, at the old Post Office in Chapel Hill, North Carolina. The Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the public hearing to be given by publication one time, not less than ten (10) days prior to May 20, 1986, the date set for the hearing, in a newspaper having a general circulation in Orange County. Such notice shall be in substantially the following form: NOTICE OF PUBLIC HEARING ON PRELIMINARY ASSESSMENT RESOLUTION ADOPTED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS TO FINANCE THE LOCAL SHARE OF THE COSTS OF PAVING NORTH CAROLINA STATE ROAD #1195, ALSO IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA Notice is hereby given that, pursuant to Article 9 of Chapter 153A of the General Statutes of North Carolina, the Board of Commissioners of Orange County has adopted a Preliminary Assessment Resolution as follows: • 034 1. Orange County shall undertake financing of the local share of paving North Carolina State Road #1195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina. 2. The basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above, which local share represents approximately ninety-eight percent (98%) of the total project cost. A. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the Notice of Confirmation of the Assessment Roll is published, each owner of the property may pay his or her assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with the first such installment, with interest, due sixty (60) days after the date that the assessment roll is Confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. p3'- 30 A public hearing will be held at 7: o'clock p.m. , on the 20th day of May, 1986, at the old Post Office, Chapel Hill, North Carolina, the regular place of meeting of the Board of Commissioners of Orange County, North Carolina, in order to discuss all matters covered by the Preliminary Assessment Resolution. At the time and place above stated, any resident of Orange County or any other interested person may appear and be heard. This the day of May, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners for Orange County, N.C. The Clerk to the Board of Commissioners is hereby authorized and directed to cause a copy of this Preliminary Assessment Resolution to be mailed by first-class mail to each owner, as shown on the county tax records of property subject to assessment if the project is undertaken, not less than ten (10) days prior to May 20, 1986. The Clerk to the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate that the Preliminary Assessment Resolution was mailed as directed using a form substantially as follows: CERTIFICATE OF MAILING I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or before 0 3 E the 9th day of May, 1986, I mailed, by first-class mail, postage prepaid, a copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road #1195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina, to each owner, as shown on the county tax records of property subject to assessment if the project is undertaken. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the y_ day of May, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. [SEAL] This resolution is effective upon its passage. Thereupon Commissioner moved the passage of the foregoing resolution and Commissioner seconded the motion, and the resolution was passed by the following vote: Ayes: Noes: I, Beverly Blythe, Clerk to the Board of Commissioners for Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on the 5th day of May, 1986, so far as the same relate to the Preliminary Assessment Resolution 03", for the financing by Orange County of the local share of the cost of paving North Carolina State Road #1195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina, as such proceedings are recorded in Minute Book WITNESS my hand and the official seal of said Board, this the day of May, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. [SEAL] 03& A meeting of the Board of Commissioners for Orange County, North Carolina, was held at Chapel Hill, North Carolina, the regular place of meeting, at 7:30 o'clock p.m. on May 20, 1986. Present: Absent: The following resolution was read to the Board: FINAL ASSESSMENT RESOLUTION FOR THE FINANCING BY ORANGE COUNTY OF THE LOCAL SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD #1195, ALSO KNOWN AS MEADOW LANE, LOCATED IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA WHEREAS the Board of County Commissioners of Orange County has elected to finance the local share of the cost of paving North Carolina State' Road #1195, also known as Meadow Lane, located in Chapel Hill Township, Orange County, as permitted by North Carolina General Statutes Section 153A-185 (4) and as provided for in North Carolina General Statutes Section 153A-205. IT IS HEREBY RESOLVED THAT: 1. Orange County shall undertake financing of the local share of paving North Carolina State Road.#ll95, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina. 1 03E 2. That basis for assessment for the local share of the costs of this project shall be frontage abutting the road at an equal rate per foot of frontage. 3. Orange County will assess the total local share according to the basis set out in number 2 above which local share represents approximately ninety-eight g percent (98%) of the total project cost. 4. No assessments of this project will be held in abeyance. 5. The assessments shall be paid in the following manner: a. Within thirty (30) days after the notice of confirmation of the assessment role is published, each owner of the property may pay his assessment in full. b. Any assessment not paid in full as provided above shall be paid in five (5) equal annual installments with the first such installment, with interest, due sixty (GO) days after the date that the assessment roll is confirmed, and the remaining installments, with interest, due on the same date in each successive year until the assessment is paid in full. IT IS FURTHER RESOLVED AND ORDERED that: The total project cost is $10,754.01 and the amount to be financed and assessed by Orange County is $10,514.01, as follows: 2 0 4 C Local Costs To Total Be Financed By Costs Orange County Construction Cost $10,000.00 $9,760.00 Legal Services $ 500.00 $ 500.00 Publication costs $ 75.00 $ 75.00 Mailing and other $ 179.01 $ 179.01 Total Project Cost $10,754.01 $10,514.01 The County Manager is hereby directed to prepare a Preliminary Assessment Roll, which roll shall contain a tax description of each lot, parcel or tract of land assessed, .the basis for the assessment, the amount assessed against each lot, parcel or tract of land assessed, the terms of payment and the name of the owner of each lot, parcel, or tract as far as can be ascertained from the County tax records. After the Preliminary Assessment Roll is completed, it shall be filed in the office of the Clerk to the Board of Commissioners, there to be available for public inspection until a public hearing is held on the said Preliminary Assessment Roll. A public hearing on the Preliminary Assessment Roll shall be held on , 1986, at o'clock _.m. , during the regular meeting of the Board of Commissioners of Orange County, , North Carolina. 3 The Clerk to the Board of Commissioners is hereby 041 authorized and directed to cause a notice of the public hearing to be given by publication one time, not less than ten (10) days prior to 1956, the date set for the hearing, in a newspaper having a general circulation in Orange County. Such notice shall be in substantially the following form: NOTICE OF PUBLIC HEARING ON PRELIMINARY ASSESSMENT ROLL FILED WITH THE CLERK TO THE BOARD OF COMMISSIONERS OF ORANGE COUNTY PURSUANT TO THE DIRECTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AND PURSUANT TO THE BOARD'S DECISION TO FINANCE THE LOCAL SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD #1195, ALSO KNOWN AS MEADOW LANE, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA Notice is hereby given that, pursuant to Article 9 of Chapter 153A of the General Statutes of North Carolina, the Board of Commissioners of Orange County has completed and filed a Preliminary Assessment Roll. Pursuant thereto: 1. Orange County shall undertake the financing of the local share of paving North Carolina State Road #1195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina. The amount to be financed by Orange County is estimated to be Ten Thousand Five Hundred Fourteen and 1/100 Dollars ($10,514.01) , including costs and attorney's fees. A portion of the costs of paving the above roads will be borne by the Department of Transportation or the State of North Carolina. 4 _.7______,_________ _ 042 2. The Assessment Roll completed is on file with the Clerk to the Board of Commissioners of Orange County, and is available to the public for inspection. - 3. The Public Hearing will be held at o'clock .m. on , 1986, at the , North Carolina, the regular place of meeting for the Board of Commissioners of Orange County, North Carolina, in order to discuss all matters pertaining to the Preliminary Assessment Roll. At the time and place above stated, any resident of Orange County or any other interested person may appear and be heard. Dated, this the day of 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. The. Clerk to the Board of Commissioners is hereby authorized and directed to cause a notice of the hearing to be mailed by first-class mail to each owner of property as listed on the roll, not less than ten (10) days prior to 1986, the date set for the hearin , g. The notice shall be in substantially the following form: 5 04 NOTICE TO: (owner and property description from assessment roll) SUBJECT: PRELIMINARY ASSESSMENT ROLL IN CONJUNCTION WITH THE ORANGE COUNTY BOARD OF COMMISSIONERS" DECISION TO FINANCE AND ASSESS THE LOCAL SHARE OF THE COST OF PAVING NORTH CAROLINA STATE ROAD #1195, ALSO KNOWN AS MEADOW LANE, IN CHAPEL HILL TOWNSHIP, ORANGE COUNTY, NORTH CAROLINA. PLEASE TAKE NOTICE that a public hearing will be held by the Orange County Board of Commissioners on 1986, at o'clock .m. , at the Orange County Courthouse, Hillsborough, North Carolina, to discuss all matters pertaining to the subject Preliminary Assessment Roll. The Preliminary Assessment Roll has been filed with the Clerk to the Board of Commissioners of Orange County at the Orange County Courthouse, Hillsborough, North Carolina, and is available for public inspection. Please note that the amount of assessment on the property described in this Notice is $ . as shown on the Assessment Roll on file in the Office of the Clerk to the Board of Commissioners of Orange County, North Carolina. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. The Clerk to the Board of Commissioners is hereby directed to file with the Board of Commissioners a certificate that the notice of the public hearing on the Preliminary Assessment Roll was mailed as directed using a form substantially as follows: 6 044 CERTIFICATE OF MAILING I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or about , 1986, I mailed, by first-class mail, postage prepaid, a notice to each property owner of the public hearing to be held on the Preliminary Assessment Roll for the financing by Orange County of the local share of the cost of paving North Carolina State Road #1195, also known as Meadow Lane, located in Chapel Hill Township, Orange County, North Carolina. The notice mailed set the date and time of the public hearing and also the amount of assessment on the property owned by the person to whom the notice was sent according to the county tax records. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the of - —� day _�, 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. This resolution is effective upon its passage. Thereupon, Commissioner moved the passage of the foregoing resolution and Commissioner seconded the Motion, and the resolution was passed by the following vote: 7 . . -4 046 Ayes: Noes: I, Beverly Blythe, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on May 20, 1986, so far as the same relate to the Final Assessment Resolution, determination of the project costs and preparation of the Preliminary Assessment Roll for the financing by Orange County of the local share of the cost of paving North Carolina State Road #1195, also known as Meadow Lane, located in Chapel Hill Township, Orange County, North Carolina, as such proceedings are recorded in the Minute Book. WITNESS my hand and the official seal of said Board, this the [SEAL] day of , 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. 8 d 4 04E' CERTIFICATE OF MAILING I, Beverly Blythe. Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or before the 9th day of May,. 1986, I mailed, by first-class mail, postage prepaid, a copy of the Preliminary Assessment Resolution for the financing by Orange County of the local share of the cost of paving North Carolina State Road #1195, also known as Meadow Lane, in Chapel Hill Township, Orange County, North Carolina, to each owner, as shown on the county tax records of property subject to assessment if the project is undertaken. WITNESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the 4 ,,e day of May, 1986. 4.,..045g4 BEVERLY B YT HE, Clerk to the Board of Commissioners of Orange County, N.C. [SEAL] 04 ORANGE COUNTY' BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date .MA21,,1 Action Agenda SUBJECT: WOODS EDGE MOBILE HOME PARK PLANNED DEVELOPMENT MODIFICATI N.21_ DEPARTMENT: PLANNING PUBLIC BEARING Attachments) Iformat ontac ion Ct;SUSAN SMITH VICINITY MAP REVISED SITE PLAN PHOTOGRAPHS (TO BE DISTRIBUTED AT MEETING) Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To receive public continent on a modification to the Woods Edge Mobile Home Park planned development special use permit. NEED: The applicant, Roger Dale Stephens, is requesting that th Board approve a request for modification to " the approved d planned development special use permit for Woods- ible Home Park.. Mr. Stephens wishes to make Edge Mobile mobile home which was installed on a temporary basis to assist placement of tenants in the park. In addition, he wishes to use an existing foundation (not shown on the site plan submitted to public hearing and a facility composed of individual cu )bicles for usecby tenants a of each mobile home unit. Both requests would increase the floor area for the planned development. Section 8.7.1 of the Orange County ZOning Ordinance states that an increase in usable floor area constitutes a modification to an approved planned development. Section 8.7.2 further "if that action is to submit a request for modification of the approved applicant use permit . shall submit the request to heBoardspwhich approved the original application public hearing to receive testimony aconcerningathe modification request." The Board shall subsequently approve, approve with conditions or disapprove the application for modification. 04 IMPACT: Approval of the applicant's request would allow of a permanent office mobile home and Construction tof al storage facility on the site. RECOMt7ENDATION: That the modification to the planned development site plan for Wood's Edge Mobile Home Park be approved with the following condition: that the office mobile home be relocated outside of the 100' buffer Mmiiiiimm - WO 4 rN _ C I kj . � Kr W�'S Our I223 15 AC yml 3@ OIAC � MAC � ��� •�i� � 18�4 AC t7pr 7 6 Ac. �.�.*t9 .74 AC 22 y t 1 y 7 14q... I ; t 80 3.96AG .. 82.18 AC. y NR7. IC . 1 *� �e 218 4682 '4636 1661 8 DO - - 21 92110. y 13640. l.I. 76 7A t•-Y i; 1 d41b 16440 .,� � r O� f i 1.Li��� �f �dAL 1 E r � Y 6 y fml 1 4SAG z# lTr:.. { 7. f3 .fl s �6P { y, z � : uJ y 6 1.1 AC. r r 1171 ,, e "sr 39 y.iY .'� '� -7111 r r� T,. 'Y' tq.,'� ; �"� Pf7sr J� •?,. --- _ I v: rig k ¢' i ` !14�11i PPI...� � L .t !.; � .:' F '� �.' .#'v 4.rv,.f,• tr.�: �t!�<+t.J r.• g ��1{iAG - i. R a�4Alc, l s i IMF rd s � x fiy �i F Y ! $ Q O' li I �w N }gyp f�j+1C I 7bB1 Ac. 8, 1 9t CT101i.4 .•+ s i1 6 I 68 AC. p` !$1R14 14 6ui2 I 17. AC. t1AC, 8`1 lcJ 39.005 AC 12 66 . 13+1241 i AC 4170 f2 311 I 24 7116 ��ta0046 eA9 AC I Sac. aor TOREY LANE .0783 I I �= sir+uaYZ �P f� 1 1 , ;` !IRlOt1OMAt#IaNf fr ACI1 \ RAiLl61I TURNOUT :n o • �.. •YO F C!MAI 0 ■ .�.�a� CLUE iR ---- S r111LL1O so r!° e■ war - ` r /�/' k V\ TA she OMB+ik Paget ` •,* 5 '� co 1 \ � ta�eaarlwillw�,lYOr�t '.LT'.!, iti j:r."� r �/ q GO it -40"" J ■ + s R� tpANN+11TH�► A ` � ! 1 ` ��1 0 f ALR�'► 41 0 \ ,/r SAYE AS MAgt tR=R BUFPf!!AREA A!POBBJBLE ea"rfa� � a'�► I � � too � !°AREIRO SPACE/tttA py } i *,UPPER \ y � E wo � OIiEC i ems`�T�`MAL iIORE-1 IF EACU fMtE t r!E!lMt± r I f an ORANGE COUNTY 051 BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM N0. E.1 MEETING DATE MAY 20, 1986 SUBJECT: DISPOSAL OF PROPERTY FOR COMMUNITY DEVELOPMENT *********************************************************************** DEPARTMENT: PURCHASING & CENTRAL SERVICES PUBLIC HEARING YES _X_NO ************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES BID TABULATION EXT 497 MAP OF PROPERTY DISPOSAL MEMO FROM COMMUNITY DEVELOPMENT DIRECTOR PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 URHAM 6 -7331 *************************************************D*** ********88********* PURPOSE: To accept bids for surplus property being disposed of by Community Development. NEED: The Community Development Program no longer utilizes nor intends to utilize in the future the two mobile homes and the property on Riddle Avenue. (See attached memorandum. ) Rather than allowing the property to deteriorate and thus lose value it has been offered by sealed bid to the public. f advertisement taforeSsealedrebidsashall"the besone oin th property by prescribed by law for the purchase of property, exceptnin the case of real property the advertisement for bids shall be begun not less than 30 days before the date fixed for opening bids" . (160A-268) The property was advertised accordingly twice in both the Durham and Chapel Hill Newspapers in addition to a general solicitation of mobile home sales organizations. Approximately thirty solicitations were mailed with a total of three respondents. IMPACT: Funds deposited to the Community Development program income account will be $5202.65 if these bids are accepted. RECOMMENDATION: Award is recommended to the highest bidders. atye�i •/4 ♦` r4 T(U� 052 Orr► Our��t (RANGE COUNTY HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT 300 WEST TRYON STREET HILLSBOROUGH, NORTH CAROLINA 27278 PHONE: (919) 732-8181. EXT 425 CHAPEL HILL 967-9251 DURHAM 688-7331: MEeaNE 227-2031 MEMORANDUM TO: Pamela Jones, Purchasing Director FROM: Tara L. Fikes, Housing Services Director DATE: May 13, 1986 RE: Disposal of Community Development Property The lot and trailer located on Riddle Avenue in the Northern Fairview Community was acquired by the Orange County Housing and Community Development department during the Community Development activities in that area as a part of the property acquisition process. The trailer located in the Councilville Community was purchased December 8, 1983 to provide a site office for the Orange County Community Development staff. Since the Councilville project is in the process of being closed out, the staff has moved from this site to our Chapel Hill Section 8 Office in the Old Police Station. Community Development Block Grant (CDBG) Regulations state that property acquired in whole or part by CDBG funds which the recipient has no need for should be disposed of in accordance with State law, and the proceeds shall be considered program income. If you need further information, please contact me. TLF/dg ell eouai HOusine OPPORTUNITY BID. 'TABULATION SID FOR:_ �/5,7�da-,gV 'T FOR OFFICE USE: BID AWARDED TO: CLOSING DATE M4Y Q, r 198b BID PRICE: CLOSING TIME: BUDGETED AMOUNT: AmouruF o� On J- 1504 Soak - 90 - 1 1 r© c 1 Q54 I a - r til L, W g a:O« 0 X g� >-- U iti Ae*• -.0 J ° F- 0 z 4 � ��� ry Q J J c i d 0 0 J ,4 a. m J ,- N Z i `� 0 . x r CC a ,. x. fi " Dr G 7 J 4nr p _-"I a + = o W E ■ I M , pp W . 4 4 f + titi V� 10, 21 a L w ; ,.. i _ 2=P 9S. j h s Z L o C ._, , w r ol� J1 d o 14 w c f $ ,_I G �I c . ,i -i P.ml_ l ■ I s I w1 i c, S 9°07'56"W j LU ui r _ – 'y. 6. U.I +. w' i Q - rr - i- - .L. ° W o ,gia V o u1 W °O ° LLB' t • i ' v.p. wz 1t9.<6 ;r u a o I N 9.7700"E �a Y — . bO w Iw i 4 m • yx L 60' R/W LI.IQ - - ti ��� aLL a 3 aw / s4.1 1 W x I 1 054 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: MAY 20, 1986 SUBJECT: ANIMAL SHELTER CHANGE ORDER AND BUDGET AMENDMENT DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S O PROPOSED BUDGET AMENDMENT TELEPHONE NUMBER: Hillsborough - 732 Chapel Hill - 968 Mebane - 227 Durham 1 PURPOSE: Consideration of change order for hardware (to hardware on the doors and windows) and budget amendment to allow for the change order, remaining architectural fee and a contingency amount. NEED: In a rough estimate, the architect allowed $1,000 for hardware, the actual cost will be $1,247, therefore resulting in the change order. A total of $80,000 has been budgeted with $2,820 expended in 1984-85, $4,686 expended in 1985-86 and $75,780 encumbered in 1985-86. IMPACT: The Animal Shelter Expansion fund will be increased b y 04, ($3,287 to cover remaining architectural fee, O $4,534 contingency and $247 for the change order) . This amount wi f will be transferred from the County Capital Projects Fund. RECOMMENDATION(S) : Approve change order and attached amendment. CHANGE Distribution to: ORDER OWNER ❑ AIA DOCUMENT G701 ARCHITECT. ❑ CONTRACTOR ❑ 05&C FIELD ❑ OTHER ❑ PROJECT: on Animal Shelter CHANGE ORDER NUMBER: 1 (name,address) p Animal Shelter Drive 4-24-86 TO (ContractorPhapel Hill, N.C. INITIATION DATE: �-- -1 ARCHITECT'S PROJECT NO: 85-101 Holt Construction Co. P.O. Drawer 118 CONTRACT FOR: Orange County Animal Graham,. N.C. 27253 Shelter Expansion J CONTRACT DATE: 3-17-86 You are directed to make the following changes in this Contract: 1. Actual hardware costs of $1,247.00 exceeded the contract hardware allowance of $1,000.00 by $247.00 plus 10% overhead and profit of $24,70. Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) -_ • s1)-was Net change by previously authorized Change Orders $ 56,460 . 00 The (Contract Sum) (-_. prior to this Change Order was $ . 00 The (Contract Sum) (_-. .- --. • • _ . _ 56,460 . 00 = ) will be {increased) t=- by this Change Order - The new(Contract Sum) ( _. $ 271 • 70 e " including this Change Order will be $ The Contract Time will be (�,criaaed) (unchanged) by 56,731 . 70 (The Date of Substantial Completion as of the date of this Change Order therefore is September 12, 1986 0 ) Days. - Dail Holt Const Dixon & Associates Authorized: Construction Co. Orange County CHITEC CONTRACTOR trite 20A, Carr Mill P.D. Drawer 118 OWNER Address — 106 E. Margaret Lane Carrboro, N.C. 27510 Addre» Address Graham, N.C. 27253 Hillsborough, N.C. 27278 BY BY DATE 2- 4 C U co DATE DATE AIA DOCUMENT G701 • CFIANGE ORDER • APRIL, 1978 EDITION • AIA€ 0 1978 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.,N.W.,WASHINGrON,•D.C.2000 G701—1978 05% ORANGE COUNTY PROPOSED 1985-86 BUDGET AND PROJECT ORDINANCE AMENDMENT The 1985-86 Budget and Project Ordinance on July 3, 1985, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT ANIMAL SHELTER EXPANSION Appropriation: Expansion $80,000 $4,532 $84,534 Source: Transfer from County Capital Projects 0 4,534 4,534 COUNTY CAPITAL PROJECTS Appropriation: Transfer to Animal Shelter Expansion 0 4,534 4,534 Source: Fund Balance Appropriated 98,291 4,534 102,825 To budget for change order, Contingency account and previous expenditures. Approved this 20th day of May, 1986. 058 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: MAY 20, 1986 SUBJECT: FRANK HARDCASTLE PROPERTY DEPARTMENT: REVENUE PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: JOHN HORNER EXT. 432 RESOLUTION TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To transfer the property now owned by Orange County to Margaret Hardcastle, heir of Frank Hardcastle. NEED: It is in the interest of the County to allow the heirs to repurchase the lot for such amount as to allow the County to recover taxes owed, including interest to the date of the sale ($2,737.10) . General Statutes permit repurchase arrangements to be made first with the former owner or to any other person formerly having an interest in the property. IMPACT: To put the property back into a private and revenue producing status. RECOMMENDATION(S) : Adopt attached resolution. 05S NORTH CAROLINA ORANGE COUNTY RESOLUTION WHEREAS, in 1974 Orange County became the owner of a lot in Cheeks Township (Tract No. 300591, Tax Map 26, Lot 7) formerly owned by Frank Hardcastle via tax foreclosure, and WHEREAS, the heirs of Frank Hardcastle wish to purchase this lot by paying Orange County an amount "not less than Orange County's interest" in the property, which amount, including interest, equals Two Thousand Seven Hundred Thirty- seven and 10/100 Dollars ($2,737.10) , and WHEREAS, North Carolina General Statutes Section 105-376 (c) states, in pertinent part, as follows: [A] Purchasing taxing unit, in the discretion of its governing body, may resell [property purchased at a tax foreclosure sale by the purchasing taxing unit] to the former owner or to any other person formerly having an interest in the property at private sale for an amount not less than the taxing unit's interest therein if it holds the property as sole owner.. . (other than special assessments due the taxing unit holding title) . . . , and 1 06e WHEREAS, it is the opinion of the Orange County Tax Collector that it is in the best interest of Orange County to allow the heirs of Frank Hardcastle to repurchase the lot in question for Two Thousand Seven Hundred Thirty-seven and 10/100 Dollars ($2,737.10) or for such amount as repays Orange County for its interest in the property, including interest to the date of sale. IT IS NOW, THEREFORE, RESOLVED by the Board of Commissioners of Orange County, in its discretion, that Tract No. 300591, Tax Map 26, Lot 7 be sold to the heirs of Frank Hardcastle for Two Thousand Seven Hundred Thirty-seven and 10/100 Dollars ($2, 737. 10) or for such amount as equals Orange County's interest in the property, including interest to the date of sale. This the day of , 1986. I, Beverly Blythe, Clerk to the Board of Commissioners for Orange County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of the proceedings of said Board of Commissioners at a meeting held on the day of , 1986, as pertains to authorization to re- sell the property formerly owned by Frank Hardcastle to the heirs of Frank Hardcastle, as such proceedings are recorded in Minute Book 2 061 WITNESS my hand and the official seal of said Board, this the day of , 1986. BEVERLY BLYTHE, Clerk to the Board of Commissioners of Orange County, N.C. [SEAL] 3 062 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. GCCy MEETING DATE May 20, 1986 SUBJECT: Rental Rehabilitation Agreement DEPORT:& Community Development PUBLIC HEARING: ,YES x NO ATTACHMENT(S) : INFORMATION CONTACT: Tara Fikes Agreement for Consultant Services PHONE NUMBERS: HILLSBOROUGH- 732-8181 HILLSBOROUGH - 732-9361 CHAPEL Hill - 967-9251 MEBANE- 227-2031 DURHAM-688-7331 PURPOSE: To consider entering into an Agreement for Consultant Services with the Town of Chapel Hill to provide housing rehabilitation services for the Rucltal._Rehabilitation Program. NEED: The Town of Chapel Hill has been awarded HUD sponsored Rental Rehabilitation Grant funds. The Rental Rehabilitation Program administered by the N.C. Housing Finance Agency provides match- ing rehabilitation funds for rental property owners with a maximum grant amount of $5,000 per unit. The Town of Chapel Hill is responsible for the rehabilitation of thirty (30) rental units over two years. However, the Town desires the County's assistance in the actual physical rehabilitation of an initial fifteen (15) units. More specifically, the Town of Chapel Hill would handle the administration and the County would provide technical expertise during the construction phase. This would require the services of the County's rehabilitation staff and these additional units could be incorporated into the present rehabilitation work schedule. An administrative fee of $800.00 per unit would be charged to the town. The County has been awarded an Annual Contribution Contract by HUD to provide Section 8 certificates and vouchers for units rehabilitated under the Rental Rehabilitation Program. The County will receive administrative fees for each Section 8 certificate/voucher issued. IMPACT: The Agreement will provide rehabilitation services to the Town of Chapel Hill and enhance the County's Section 8 program by adding fifteen (15) additional Section 8 units. RECOMMENDATION(S) : Approve the execution of the Agreement for Consultant Services. STATE OF NORTH CAROLINA AGREEMENT FOR n COUNTY OF ORANGE CONSULTANT SERVICES [ 0 6 his Agreement, made and entered into by 'and. between the Town of Chapel Hill, herein "dTown" and Orange County herein, "Consultant" for services as hereinafter described within cnv ;o,,,, of Chapel Hill. . WITNESSETH That for and in consideration of the mutual promises and conditions set forth below, the Town and Consultant agree: A. Duties of Consultant: The Consultant agrees to perform those duties described in Exhibit A attached hereto and incorporated herein by reference. B. Duties of Town: The Town shall pay for the Consultant's services as set forth herein. C. Fee Schedule and Maximum Sum: Payment shall be made according to the Fee Schedule and subject to the maximum sum set forth in Exhibit A attached hereto and incorporated herein by reference. D. Billing and Payment: The Consultant shall submit a bill upon completion of all work performed under the terms of this Agree- ment. The Consultant shall bill and the Town shall pay at the rates set forth herein. Payment will be made by the Town within thirty (30) days of receipt of an accurate invoice, approved by the Town Manager or his designee. E. Amendment: This agreement may be amended in writing by mutual agreement of the Town and Consultant. F. Term: This Agreement, unless amended as provided herein, shall be in effect from 5/20/86 to 12/30/86 G. Federal Requirements: See Exhibit A. This the day of , 198_. CONSULTANT By Attest Title Title Corporate Seal Address Phone TOWN OF CHAPEL HILL Approved as to form and authorization: VIII Town Attorney This instrument has been preaudited in a manner required by the Local Government Budget and Fiscal Control Act. Finance Officer By Assistant Town Manager By Attest Town Manager Town Clerk SEAL afar� 064 EXHIBIT A CONTRACT FOR SERVICES BETWEEN THE TOWN AND ORANGE COUNTY A. DUTIES OF CONSULTANT The' County will provide technical services to rehabilitate rental housing units. Tasks to be performed include, but are not limited to the following: 1. Inspect units, verify eligible rehabilitation costs, and prepare an itemized list of rehabilitation activities and their associated cost estimates (work write-up) . The County rehabilitation staff shall incorporate inspection report findings from.the Town of Chapel Hill and the Orange County Section 8 program into its analysis. 2. Prepare specifications and bid documents necessary to solicit bids on the work by qualified contractors. For owner-contractors, prepare specifications. 3. Solicit and receive bids, prepare.bid tabulation sheets, and recommend bid awards (not applicable in the case of an owner- contractor) . 4. Hold pre-construction conferences. 5. Monitor rehabilitation activities by inspecting work in progress regularly (minimum of weekly) , and make final rehabilitation inspection to ensure compliance with all contract specifications, requests Town inspection for code compliance, and make follow-up inspection 60 days after project is completed. Certify to the Town the approval of completed rehabilitation mmmmm a ' •vibes in accordance with Town, HUD, and N.C. Housing Finance Ay, -71, laws and standards, including cost-certification of rehabilitation by owner-contractors. 7. Provide completed case files with all documentation of each step in the rehabilitation process to the Town of Chapel Hill upon completion of this contract. 8. Provide technical assistance to help the Town investigate and resolve any rehabilitation problems, concerns, and complaints for a period of one year after the completion of unit rehabilitation, or until the Town closes the program with HUD or the N.C. Housing Finance Agency, whichever occurs later. The Town has a goal of twelve (12) units under construction by O6 July 3, 1986. The County agrees tO make its best efforts to complete the work elements under its control in a timely manner to enable the Town to achieve this goal. The-County agrees to work with D. Diana Woolley, the Town's program administrator, in helping her develop a timetable for scheduling and accomplishing the workload. The County agrees to participate in weekly reviews of program performance with Town staff., and to provide summary reports documenting major steps performed with dates. B. DUTIES OF THE TOWN The personnel of the Town's Planning Department and the Town Attorney shall be available for consultation and advice on an as-needed basis. In addition, the Town planning staff shall: 1. Meet weekly with the County to review program progress. 2. Review case files for completeness prior to the administrator's approval of the application. 3. Operate the Cash/Management system in a manner to provide checks in a timely manner. C. FEE SCHEDULE The fee schedule for the scope of services listed above is as follows: 1. Unit Services: Orange County shall be paid for each completed unit on a per unit rate of $800/unit. This agreement covers a maximum of 15 units, for a total not to exceed $12,000. "Completed unit" means the rehabilitation work is certified as completed by the Town, Orange County, and the owner. "Unit" means a dwelling or portion thereof providing complete living facilities for one family, including permanent provisions for living, sleeping, eating, cooking, and sanitation. Certified by the Town means the house is in compliance with the Town's minimum housing code; certified by Orange County means the work is completed based on the specifications; and certified by the owner means the owner has signed a statement of satisfaction. 2. Compensation based on the terms listed in C.1 above shall be due and payable 20% upon completion of tasks listed in A.1 and A.2. The remaining 80% is payable upon completion of the tasks listed in A.3, A.4, A.5, and A.6. 3. If additional units are identified as eligible for the Rental Rehabilitation program and the Town has the authority to extend its Rental Rehabilitation program, a revised Agreement for Consultant Services shall be negotiated between the County and the Town. 066 , G. FEDERAL REQUIREMENTS 1, The Consultant shall permit the authorized representatives of the Town, the U.S. Department of Housing and Urban Development, and the Comptroller General of the United States to inspect and audit all data and records relating to performance under this contract until the expiration of three (3) years after final payment. 2. The Consultant will comply with all assurances and certifications contained in subpart K of 24 CFR 570. The Consultant will comply with the requirements of OMB Circulars A-87 and A-102. 3. In the event that the Consultant shall fail to provide satisfactory services or shall fail to render satisfactory performance, then and in that event the Town may terminate this agreement without further cause. The Town will monitor the timeliness and quality of the County's work; compliance with federal and contract requirements; and adequacy of reports. These factors shall determine whether the services provided are satisfactory. 4. The Town and the Consultant may agree to terminate this agreement at any time in whole or in part. In that event, all finished or I unfinished documents and other materials shall, at the option of the Town, become its property. I 5. No officer, member, or employee of the Count governing body nor other public official of the�governinge body of the loca" '; in which work pursuant to this contract is being carried out, who ..;,zrcises any functions or responsibilities in the review or —:.-royal of the undertaking or carrying out of the aforesaid work, S_,all: I 1) Participate in any decision relating to this contract which affects his personal financial interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or 2) Have any financial interest, direct or indirect i contracts or rehabilitation work performed under this pr rehabilitation program. I ! I . All . ORANGE COIJNfY BOARD OF CO" 'FISSION RS O67 ACTION AGEUDA ACTION AGENDA ITEM ABSTRACT rTEH t10_ MEETING DATE MA 2_4_1986.SWUM": . Project Ordinance Amendment - =-4 . ., 1DEPARTiENT: Finance • - I PU;r-TC HEARING: YES x HO ATTAGHNENT(S) : Proposed Housing Authority . Ir'iFORNATION CONTACT: Donna Wagner • Amendment - PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH -- 732.9351 - - CHAPEL HILL - 967-9251 MMEBANE 22.7--2031 DURHAM 68877331 PURPOSE: Consideration of proposed•project ordinance amendment. - NEED: To budget for the Section 8.- Existing and the Section- 8.- Moderate _ Rehabilitation-Housing Assistance Programs for the calendar year of - 1986. IMPACT: This amendment will budget for federal Housing Authority funds that are available to 'Orange County. • RECO `:riDfI0N(S) : Approve motion to amend budget for receipt of Federal Housing Authority funds for 1986. - 008 ORANGE COUNTY PROPOSED HOUSING AUTHORITY AMENDMENT The 1980-81 Project Ordinance of Orange County as adopted on December 1, 1980, and subsequently amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT Appropriation: Housing Authority - Section 8 Existing $ 0 $1,354,979 $1,354,979 Housing Authority - Section 8 Moderate Rehab 0 384,299 384,299 Source: Housing Authority - Section 8 _-Existing 0 1,354,979 1,354,979 Housing Authority - Section 8 Moderate Rehab 0 384,299 384,299 To budget for federal Housing Authority funds available to Orange County. Approve this 20 day of May, 1986. 064 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE: May 20, 1986 ACTION AGENDA ITEM # r j� SUBJECT: DURELL DOBBINS SUBDIVISION - PRELIMINARY PLAN *******s*************************************************************** DEPARTMENT: PLANNING PUBLIC HEARING: _YES JL NO ***********************************************************************. CONTACT: JANE 'ATWATER ATTACHMENTS: VICINITY MAP SEE MAY 5, 1986 AGENDA PACKET TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 **************************************ssss***************************** PURPOSE: To consider the Durell Dobbins Subdivision, property of Erma H. Kirkpatrick and Durell Dobbins, for approval . To receive the Planning Board's recommendation. This item was tabled on the May 5, 1986 agenda to May 9, 1986 and on that date tabled to May 20, 1986. NEED: The property in question is located on SR 1115 (Bradshaw Quarry Road) in Bingham Township. The property is referenced as Lot 30D of Tax Map 10. It is bordered by residential development . The tract is designated as Agricultural Residential and Cane Creek Water Supply Watershed on the Land Use Plan. There are six (6) lots proposed; the sizes are 1.0 ac, 1.11 ac. , 1.23 ac. , 2.21 ac. , 3.22 ac. , and 3.53 ac. The property is zoned Agricultural-Residential with an overlay district of Protected Watershed-II . Proposed access is provided to the site via an Orange County Class "B" private road named Morning Glory Lane. Fire protection for the property is provided by the Orange Grove Rural Fire District. Law enforcement is provided by the Orange County Sheriff's Department. It will be patrolled on a 24 hour basis. IMPACT: Development of this subdivision would have minimal impact on the area. The projected traffic generation for this subdivision is approximately 57.06 (9.51 trips x 6 lots) trips per day. According to the Department of Transportation, the 1984 (most current) traffic count for SR1115 as determined from the east side of SR 1116 is 70 average daily trips. 07C RECOMMENDATION: The Planning Board recommends approval of the Preliminary Plan. 15.987 AC. -.'L --- 1 1 f \ I 1 0'71 �// ts` L_ 7 1 4345 \- '� / yap 145 �,�''� 6174 3. 33 AC. �•i- • ti, 30.29 AC. 19 4.72 • C� f/ • 1.8 AC ''D � ' i I-- � AC.CAL. 2. Z / � �. 3641 t...�•�� 15.913 AC. 2 AC. /1 'i ` /� / `-•� - _ ` , 10.23x. 47//fc s .'Z � �� � � 7x 4~6 �` 4 546 /i/1/ 1 r VO y4',w' -,..�` • 49,4 77 0 y 28 arm. .� / S Q� r • 3624 �r 47 . !`- 487 AC. '� _•,�� 5•564 1537 /,, _ = / 5 4.65 i'` �1322 _ 3OB 0362 // .. /' l��- , 8477 AC. �/ . ' � � ��, �� � �� � 110 •� ��** / 14.95 AC. • 3O 2850 ilk *III ' 59 445 AC. OWASA 11791110.414 i j__ ____Lum ____\ 'IP 11111■-w IPIP- - 1 1 11 4..,,,,L* II -.....4 . \ 64DUR.EU. 881 5 APPue4Nr: AuREu. Do66144 84 • IAp1HG: A-R/Rw-a -AGaca ust .RAS10 m1./Kazuo wrr s�lm luP 0661G'Nkneg;AGRleuul LAL,RSIaE31nw 114=12. RAIL:I"•4001-0" m in a+ ORANGE COUNTY BOARD OF COMMISSIONERS 07%2 ACTION AGENDA ITEM ABSTRACT MEETING DATE: May 20, 1986 ACTION AGENDA ITEM # Fs SUBJECT: LAKE ORANGE SUBDIVISION - PRELIMINARY PLAN *********************************************************************** DEPARTMENT: PLANNING PUBLIC HEARING: YES .. NO *********************************************************************** ATTACHMENTS: CONTACT: ' 'JANE 'ATWATER VICINITY MAP SEE MAY 5, 1.986 AGENDA PACKET TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 ****************************************s ss****s************************ PURPOSE: To consider the Lake Orange Subdivision, property of Jesse Marvin Rogers, Sr_ for approval. To receive the Planning Board's recommendation. This item was tabled on the May 5, 1986 agenda to May 9, 1986 and on that date tabled to May 20, 1986. NEED: The property in question is located on SR 1323 (Lake Orange Road) in Cedar Grove Township. The property is referenced as Lot 8G of Tax Map 46. It is bordered by residential development. The tract is designated as Agricultural Residential and Upper Eno Water Supply Watershed on the Land Use Plan. There are eight (8) lots proposed; the sizes are 1.73 ac. , 1.43. , 1.55. , 1.46. , 1.37 ac.., 1.28 ac. , 1.27 ac. , and 1.26 ac. No zoning has been adopted in Cedar Grove Township. However, the Subdivision Regulations (Section IV-B-lA) require a minimum lot size of 40,000 square feet where the lots are to be served .by on-site sewage disposal and water systems as is the case in this development. The proposed lots have direct access on SR 1323. Fire protection for the property is provided by the Orange Rural Fire District, Law enforcement is provided by the Orange County Sheriff's Department. It will be patrolled on a 24 hour basis. 0 7,1i. LAKE ORANGE SUBDIVISION PAGE 2 IMPACT: Development of this subdivision would have minimal impact on the area. The projected traffic generation for this subdivision is approximately 76.08 (9.51 trips x 8 lots) trips per day. The 1981 (most current) NCDOT traffic count for SR 1323, determined from both directions, is 200 average daily trips. RECOMMENDATION: The Planning Board recommends approval of the Preliminary Plan. ORA,'J&E 074 .._, APPuwin ,4t J✓J 1 owes St. . ____ ________ooN/Yb: NerAPO+�'ADL$,�Agas ove nvR O LD.P DC-61cs noN:A61e,Wc2744b 1 D64nAL/c P4412&51 No Few cy....._.. ___ ______ ..37AG °t LC. 6390 9238 ��~ �� ' \\t •417& 0 3. .31 AC- ye i 1 I P I P PA.ii i 13 7947 IN"":"Iff;\ti 8L LTI •+ '�-=�� ''•' �1� _' - `�— 311,—!?�— — — — == — —'� 1:75 �, + \ AC- 5 � � ,., \ 1 i - ��� T 117 47.29 AC. \ 84991 • ----0962 31694 \ 1.82 + 21.$t AC. SN Fu 9821 r \\ 9373 \\\ • Fl! FU ` 1 7b99 .1245 \ \ 13136 ' 6t 91sT1 62 8M \ 1 5.05 A M \\ X72 ! R'42AC 1 \I■ r SEE MAP 464 1 HIl,LSBOROUGi! 2554 ( � FOREST SEC- ► / 5 AC- 1 1 -----'j •�`\ I SEE MAP 46t3r •� \ • z 1 .4R}.CO``` 4 AC.S2OD 1 c �`q� 2 \ \ I1 1C. I 11 »LSBORIXIG H F 1 I 3937 0 1 1 P i i 4REST SEC 2 /fi 1`'+~ ' � RICH 3 95 X. 1 $a / / - 0 , /j / �1 .. i''41� 47o0. 4.4 5 AC. 1 I i i 1 ( � JE91CH0.� SCALE: "a 4001-0• f ' 1 1 `• ` / I tines " ...2\ ` i i -� _._. _ //�/ 1 / ■ (r —rag- __ -- f '— cANNAN CIRLE r- - 1 __ - 1 07e, ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM'ABSTRACT MEETING DATE: May 20, 1986 ACTION AGENDA ITEM # FG SUBJECT: WILDWOOD SECTION III - PRELIMINARY s*****************s*****************************************s********** DEPARTMENT: - PLANNING PUBLIC-HEARING: YES ' 'NO ***s*****************s**************************s********************** ATTACHMENTS: CONTACT: —SUSAN-SMITH- VICINITY MAP SEE MAY 5, 1986 AGENDA PACKET **s**********************s*************s******************************* PURPOSE: To consider the Preliminary Plan for Wildwood Section III for approval. To receive the Planning Board's recommendation. This item was tabled on May 5, 1986 to May 9, 1986 and on that date tabled to May 20, 1986. NEED: The property in question is located in Hillsborough Township west of NC 86, south of the Southern Railroad and north of Wildwood Section II and the proposed Oakdale Drive Extension. The property is referenced as part of Lot 4 Orange County Tax Map #45 for Hillsborough Township. It is bordered by residential and undeveloped land. The tract is designated Ten Year Transition on the Land Use Plan and is zoned Residential-IV (R-4) . The rezoning was approved on January 7, 1985. There are 35 lots proposed out of 12.97 acres. The lot sizes range from .23 acres to .62 acres, excluding rights- of-way. All lots are to be served by public water and sewer service from the Town of Hillsborough. The subdivision will be served by George Anderson Drive, Oakdale Drive Extension, Alexander Stewart Road and William Hardee Court, roads constructed to NCDOT standards and dedicated public. Fire protection for the property in question is provided by Hillsborough Fire Department. Law enforcement is to be provided by the Orange County Sheriff's Department. Emergency services are to be provided by the Orange County Emergency Medical Services. IMPACT: Subdivision of Wildwood Section III would provide for the sale of individual tracts to be developed for single family residences. The applicant proposes to develop the property in two phases. Twenty-seven (27) lots will . be developed in Phase One and eight (8) lots in Phase Two. 07& WILDWOOD SECTION III - PRELIMINARY PAGE 2 The construction of Oakdale Drive Extension along the frontage of Phase One of Section III was imposed as a condition of approval on Section II of -Wildwood subdivision. This section of Oakdale Drive Extension will be constructed during the development of Phase 6B of Section II . Development of Phase 2 of Section III is subject to the construction of Oakdale Drive Extension along the remaining frontage. RECOMMENDATION: The Planning Board recommends approval subject to the following conditions: 1) submittal and approval ' of the letters of credit for the required road and utility improvements by the County Attorney 2) reference on the plat to the erection of street signs in accordance with Orange County standards at all intersections. 3) reference to the recorded Homeowners Association Bylaws, Articles of Incorporation and Declaration of Covenants by deed book and page number. . . .. , . 1 WI LDWOOD SECTION OIII7'i TNN z .:, APPLICANT: WILDWOOD CORPORATION - Zoning Distric t: R-4 t ..._ . , --------- , eo..r... - -:•..-..--- --•"..N... v-,. -..„ .„ - . --- . i '------ ----. ------ , ottaveicileE ..g; ,. Et 59 .,''. -•• ..-- n= / i■ -,,, ,,,.„ "Zo\ / • / --..„ ' .. -. \,•.,,, // •el X ...,, • \\s ICOA 33 I , !' I = MAP - , , ... , '4516 ■ ' ;1-}+."---, .. ,, ! 33.C9 AC "C'"" 0 4\ " 'it• \ \ \ ' 13-82 AC ii. ....).4 .Y +, --. --'-. I reAte , 7.. 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I:. .-3 ....• ,, _,Avei, _......-__..,___!,,I..----- .7.77...-7---_,„„,__ ______.j y.e.t):$199 li / ' -- -'40A9iciee-,k, 2 AC" i /SA 3.01 AC. SEC 31 SEE , ^AAP 458-J .6 ":",,,,,, -r-21•Er-4:—'7"-,,7 . . I . . : :4/0/.41 'd ... G I Y.f% 1. 11 - /// I ' ire 4/ ' , , I9 ' :991 .;99.1 ACLI 3E31 583.- ,,,, 1„.• 'AC, AC''' ..,_-,Ae , -111.-.— - '74 Se i --- - , -- ,--.. . 26-.2444 99ea I • ._, Rdi C .4.17.,Recccs i / • ,',3 10,..P• ..,.!7 4 7 374C. ■37-AGE-CCAC,-, =',,,-.., .s.,7„-. : 1 3. ,- ,... .....-r7 ',lei 27• I 2 7' C ses,_ .t 3 \ ---_- , 3.- .:.... _ .........._.„..._ - s .. - 076 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE: MAY 20, 1986 ACTION AGENDA ITEM # F47 SUBJECT: ST. MARY'S NORTH - PRELIMINARY PLAN *********************************************************************** DEPARTMENT: PLANNING PUBLIC HEARING: _YES NO ***************************s********s***************************s****** CONTACT: EDDIE-KIRK ATTACHMENTS: APPLICATION VICINITY-MAP PRELIMINARY PLAN STORMWATER MANAGEMENT PLAN AGENCY LETTERS 5-13-86 DRAFT PLANNING BOARD MINUTES TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 ****************************s****************************************** PURPOSE: To consider the Preliminary Plan for St. Mary's North Subdivision for approval. To receive the Planning Board's recotkmendation. NEED: Wayne Walker and Mildred O'Briant have requested approval of a subdivision for 7.8 acres of land located off Terry Road (SR 1573) in Eno Township. The property in question is known as lots 55 and 56 of Tax Map 10. The lots are owned by Harriett Perry and Claude and Alice Lunsford. The purpose of the request is to permit construction of a six (6) lot subdivision. A private Class "B" road is proposed to be constructed to serve the subdivision. The property is designated Agricultural Residential in the Orange County Land Use Plan. That designation permits the development of single family residential housing on minimum lot sizes of 40,000 square feet. The property is located in the Little River fire district. IMPACT: Approval of the request would allow development of 6 lots with lot sizes ranging between 1.29 acres and 1.31 acres. A 1985 traffic count indicated 140 vehicles per day on Terry O7& ST. MARY'S NORTH - PRELIMINARY PLAN PAGE 2 Road (SR 1573) . Using 9.51 trips per day per residence, an additional 57 trips per day would be generated on Terry Road. RECOMMENDATION: The Planning Board recommends approval of the Preliminary Plan. The Planning Board approved the preliminary plan with a condition that the correct owner's name be shown. The Planning Staff have verified (5-13 86) that the correct owners are designated on the preliminary plan. • 2.874C. \\ ?� 3964 \\ ��; • 344 ACC. . 0 ��'� 24663 483 AC TOTAL 46 AC O.0 !� ) \\ '1684 AC -.-.i 0347 `\ 12.53 AC. \� ' 6342 • \\ } `�% ----- - 4161 c . \' a ,yQ 20 V.\\ �j 186 n e 2P7 \\ 23�s . CAL. 30.EASEMENr 14.41 AO.CA I1 �!—may ArifAirA r fi77#4117 r_(54.) 1519 1� . 1 ` `''/ 3.96 AC- ,_ . 6 ._, ; . - II 3 ► 1f 1 . is J II S 6 7 if I Z. IIi . 'c4 1 t f f _SAC- ! 1 �f 1 -. . . II ST MARY'S NORTH ! ' 1, APPLICANT: WAYNE WALKER/ 11 MILDRED O'BRIANT ! 4242 I I Zone: A-R t 27 ' '! �; LUP Designation : Agricultural - 3o.lsac i ;` Residential = `� Scale: 1 = 400' " t 11 1 ! ,\\ 37.47 CO ! \, I . , 2.02ACQ 1 1\ 1 " V\ f SW I 1 342 z t \ 10.01 .4c 1 1 1.98 Ac ! I \\ 9275 I i r I to i 2064 PLEASE TYPE OR PRINT (INK ONLY) 11/95 081 D R A d ORANgg COUNTY, QA-TE:. 9`/26 //'B 6 SUBDIVISION NAME:. 57" .4014 }..* S /tea LOCATION: .44/4971 Of ST,After's geR vie, 4-R% f 7 4 OWNER/DEVELOPER.; /11/4-442e22 2444r00.✓1- ADDRESS:: 3$ iP N. 4c/dedr .S7- TELFP9QNE NQ. _ V77- egs-7 AGENT/CONTACT. K/ 6 Wit txc�x.� TELEPHONE Na..: 6d 3-4e 3 64 40'aA it -IA Ab.ii,ac r.lC•a.ss.rt- A_ SUMMARY INFORMATION: Orange County Tax Map /C Block. Lot(e) •' STonn.mhip �'✓a Zoning Qlstrict(a] : A A Total Number of Acres; 7.,Bz Phases: Total Number of Lots: .. Average ,Lot Size: I..O lin-imue Lot Size /.Z S►ec Number/Type of Structu.ree.:(existing] (proposed] atiasie►c. s'"! L.tnee L. Feet- la Streets;/So * , Acres in Open Space 'meter Sapp ly IiBNmmt Fab lt¢(spsci fy) Community WE L.'Irtdi vi du L Wastewater- Disposal:, Pub tic(spscify) Community j=ZndividuaL. Schott Of strict: o,,e /Es&-Ccr.,.,7y Firs Qistriet: 4,rrl-0,tP.,.cae- Genera L Land Uses to Areas 04e6.eret/ervyce Critical Areas: ,.�atreae/drainageaays ftaod prone areas • setershed(apecify] historic sites mtber(exp.lai n] B. ALL plats must be submitted on sheet no smeller than one inch equals two- hundred feet (1*=2OQ ? end- no Larger- than one inch equals. fifty feet (t"=SD' ). and must contain the following information: ' emb"V4sioa name Lines,'- samm eT atmtmrlsl ` building setback heck items es•.•of surveyor. sooteeer ar Le siltation er typical Lot ,� ; is Yt Omp l e led) c land p LSaasr f existing ad proposed saga retrial Preliminary Pims sent* (dreinsg•, utilities, ' : Obit., mortar arrow (Nate as TAW Of mspl ✓ roads,. wsa•J e • t. date (instadieq rotiulse dstesl�: - 6x40101n. rigbla- sad tay.abip,. tam. including rlgatane-I ray �V�toak-tot �}. including dlpasieaY sad // rofsremoes •' -: street seas sad state reed Jfi. boundary described with ..4` '?�c amber. ✓ s , . '/ . bearings sad distaste* 4.2a..5., - existing and i. tang acreage-of tae aunt . utilities. 1neLudin g-zzs sad @o ega of Lots, including type. sizes,? .� "-..:. sad eaoLedifp eras eitnin ."f', hydrate. setae and ___ rights-sf-way '`..A ■aabsls. :: central garner .<- existi. and proposed Lot Lines e1ta. 9 zee and Oohs;( eT dimes-loss typical . ma c sad grades '' Lot Maas- ; -• and stmt tion-.wail.. ue and lntaraeCtien detsiLa •._ pbomlep L1aes }�` - including design and width topography at tan foot (101 •1 s of travetsey and uhouiders " interval* -'' hdrizontal ■tigement and ,:x meter bodies, etreema, flood- general car,. data (public jea ` ` may sad.fleodpLain, rnsdal stress buffers ad notation psreneent features such as fndiaasing restricted buildings. aesstsries, r�. ,-.?' dsvetepnwt potential historic Landa.rks, �Q, tosaabip. carporat. and axtrs- ✓ adjoining Los territorial pteanleg n layout Jurladlsslsa Bass sAtob amen of subdivisions property +.'s,.e agues.the property owner, and mubtllHelcos Apt . Leoattwt sad WIMP of serails dedicate for public use or rsearvan ie common ' Lasatlo. 804 6120 of Lots of restricted daysLO sent ?5 netation on plat regarding mess. p Petsbslel and stemmata a nagement plan indicating provision for control of she- fires 1/2 tnsa of runoff from-imperW due surfacer ____.____Y __- (GRAY_AREAS.-FOR_OFFI CE._USE-.ONLY.)....- ---- • 08 C. OTHER SUSNITTAL REQUIREMENTS: 1 . Twenty-six (.2s) copies of the preliminary plat 2. Two full size copies of an. Orange- County Tax lap Lone copy with tax parcels involved alserly marked) .- .. . 3. Where municipal or 0HASA sewer is not available, a Letter frost the Orange County Health Department certifying the ' proposed' wastewater system- for each Lot., I, the applicant, hereby certify that the foregoing: appl i"cati any is complete and accurate.- _ .,I. understand: that a 1210.00 fee Caubdivfsiona of 15 Lots ow Lass) or a $370.00 fee (subdivisions of 18 lots' or mars) is due-.. et the time of application. A $5.00 per Lot fee is due at the time the final plat is presented for recordation.. ,t � X�'!�J 6 � APPLICANTS SIGNATURE 0 ER c AS SIGNATURE • DATE .2 !O/ . . '7.�-.s- tt�. ,� lie DATE. f • FEES: Amount 4t11-0°.Op �rrT�''r Date Paid �-26136 Receipt /0g,5) OSL ST. MARY'S NORTH ORANGE COUNTY gRTIFICAf1QN AND A?PEOVALS - PRELIM1_9RY PLAT STAFF ASSIGNMENT: EDDIE KIRK SKETCH PLAN: Received 12-10-85 Reviewed 12-11-85 PRELIMINARY PLAT: Received 3-12-86 Reviewed 3-26-86 REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 3-27-86 CERTIFICATION SCHOOL BOARD (Orange/Chapel Hill-Carrboro) : DATE 3-28-86 Certification N/A UTLITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE 4-15-86 Certification: Health Department OTHER: Recreation Advisory Council 3-27-86 (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Etosion Control - 2-27-86 (Date) (Date) PLANNING BOARD: Date 5-13-86 Approval pproval Approval with Conditions X Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial • .. - - `�'.' .T*�"'. - 1.,.. .y_ c+ro,+.Yg«-)s^,.r:z;.,.rs.m'w apgW��,�p;.�.:'�.-+�cl+.r,..=rn•+-• O8 SITE STUDY St. Mary's North Orange County North Carolina. rs�< The site under study is located off S.R. 1537 .4 miles north of St. Mary's- Road and contains 7.82 acres. The proposed use of this site is to develop. it into a subdivision consisting of six (6) lots with a minimum lot size of 1 .29 acres. One road is proposed to service this site, Shrewsbury Lane, which will be constructed as a cul—de—sac. When designing a site, stormwater runoff from impervious surfaces must be routed to provide as much natural cleansing as .possible. Stormwater runoff from impervious surfaces may carry large amounts of oil, nutrients, metals, and other pollutants. Generally, it is the first one—half (1/2) inch of runoff that carries the highest level of pollutants. These pollutants- can generally be filtered out of the runoff by on—site infiltration through vegetated areas, retention ponds, or by detention structures. The natural terrain of this site combined with the routing of stormwater with swales to the sediment pits and vegetation will provide a maximum utilization of these natural processes. A lower ratio of impervious material to the vegetation of the site would result in lower pollutants associated with a site. The low density associated with this site allows it to have a • relatively small amount of impervious surface. The impervious surfaces associated_with this site are as follows: .62.+/— Acres Graveled Road . .24 +/— Acres Dwellings 1.0 +/— Acres Impervious Surface ( .iiZ Impervious Surface) .gin' — _ 08L An area of . 112 of the site will be impervious. This amount falls below the alloted 122 maximum allowable impervious ratio for R-1 with public water/sewer unavailable, (Pg. 19, Table B of the Subdivision Regual.tions Amendment) . _:S In addition to the relatively low ratio of impervious material to vegetation on this site, it must be noted that the natural terrain of this site, along with swales, will allow all of the runoff to either pass through natural vegetation or be detained in erosion control devices. The stormwater runoff from the roads will be carried by means of a grassed swale. The grassed swale will slow the runoff down and allow some pollutants to settle within the swale. - Runoff from a 5.42 acre area located near the center of the site and South of Highland Dr. will be draining across a naturally vegetated area in a. northly direction to the south side of Highland Drive, and along the south side of Highland Drive through a grass swain to an 24" RCP at which point: Q = CIA A = 5.42 Acres Q = 21.3 CFS 1 = 6.-V C = 0.6 Velocity dissapator needed at outlet of pipe is 10 ft. X 6 ft. s 4.5 sq.., yards of Class 1 Riprap. The stormwater runoff from Highland Dr. flowing Easterly will be passing through grassed swales along the road. The grass swains will slow the runoff allowing some pollutants to settle within the swales. The runoff flowing in the direction of Terry Rd. - along Highland Dr. flowing westerly will also be passing through grassed swains, allowing pollutants. to be filtered out. At the 1 -• point where Highland Dr. intersects with Terry Road, the grade is almost flat; therefore, any stormwater runoff would be easily disbursed by the 18" min. pipe required by NC DOT at driveway turnouts. asr To further control erosion and runoff, a sediment pit will be installed on the up stream side of the 24" RCP of pipe. D.A. = .38. Storage = 350 CF . Pit Sire = 11" X 11' g 3- • • Sediment approaching the southwest and northeast corners- will be of minimal amount and will be filtered by, natural ground cover or • vegetation. Any runoff from the individual sites wil be infiltrating and filtering through a minimum of 56,200 t/- square feet of natural vegetation from each site prior to being discharged_ to a sediment . pit to filter the remaining pollutants. 'i • `' vl . •. .AS' s � r.rL'. }, f i I •f arr�sr ! � A��e--f3;S�' O NIA /n11[M/q rr f°R.>:iM • 1 . rb" ,�,p, Mrrr wr I-•e'Ar rfe n7w.r w nr ..��I � • I�.+i Awa rrM.,N a.AU TY pt[r 1. r - -. i ,+y � Fs�f wr'�.56 xit.. �..aq' -H41St..i:: '::� •yr<..::.1..� �, i y-F'uw'wa aum vro{.r.a.+wADVaaraf7er Rwarrrrere.•r - \"� . un a.pe I+r11 ry rvsw.r� sae! M of - Fvlee...er vr,vu,[f a+w:[,71r°.Av-4.4: _ v ► LL � 1(IEt - 'i M t.']r'if.W .. 'T�In.•rlr'rril»r•:t e I _ ,..y. ib © o •n.• :s:+• :6 "•i i� i __ _ ,� it v.. r Lrrw aua... i,' - LJ { rs t lrefl.aiiu Mrwu f rn � - - . _ w GAw rAi� lrl'r. I' i o PRlYAr .j�ne � - -*Is d Is 'ri'�'�`Y.f•" ggr.'wrr r.r E RO.10 vuq+�flr) .. ._- /�N1•y;.r ';. . a 61rr Ors rANtF IN FXCSSS ! i + h �asax. Dora Arkiava, AA pay a°•nI s HoveLLA 1YUaIAMr �� rip f �� QrY! y ]1,OSt e{caA11i7°p - V. r !t ] .. 1111.3L' 'd<'Ml.9V.1'eL"'rlaf••` ! .� — :-j I w 71- i:i�i.ii It nN•.� WILLIAM MACK •. '.,....,ai.r w. 8pY+w ""6';. _ • .:�, I f _4+� � ' ;.� , _ ••.1 I.Da rov.�p= � . �. PRELIMINQY P - I ;3 D 11aN vev PRDPf PTY(JF A I)MaY f E(NEST LUA6fA4 r�'1 � !�� I - —LYIIVf 0:17.4— a .... ,r.AiruNr l4�Yfr'•rsva4wfugVrar iI}9i. - .� - � . ""•� —__.__. - 'a it' ,-s.° ' ilir.P awayic�sa.tf,i' exit. Oita ENO 7WP7M a1'L'".YW . _R X*AP/Q"L!!55 NOV ( !'=I00" f i I '. ORANGE COUNTY Ofh PLANNING BOARD ACTION AGENDA ITEM ABSTRACT ' MEETING DATE APRIL 21 , 1986 ACTION AGENDA ITEM # SUBJECT: ACRES OF NEW HOPE: DIVISION OF LOTS- 2 & 3 OF SECTION 5 PRELIMINARY PLAN #sssss*ss s##*ss*#sssssssss****s*##ssssss sass#*#****ss**sssss**##s*##s** DEPARTMENT: -PLANNING PUBLIC'HEARING: YES-.2-NO ATTACHMENTS: CONTACT:. JANE -ATWATER APPLICATION VICINITY MAP PRELIMINARY PLAN EXCERPTS FROM DOCUMENTS RE "PUBLIC" STATUS OF CHEYENNE DRIVE AGENCY COMMENTS ' 5-13-86 DRAFT PLANNING BOARD MINUTES TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider the Division of Lots 2 and 3 of Section 5 in the Acres of New Hope Subdivision, property of Eugene C. Brooks, III for approval. To receive the Planning Board's recommendation. NEED: The property in question is located on Cheyenne Drive (pre- existing non-state maintained "public" road - see recommendation) in Chapel Hill Township. The property is referenced as lots 19A and 19B of Tax Map 2. It is bordered by undeveloped land as well as residential development. The tract is designated as Rural Residential on the Land use Plan. There is one (1) lot proposed out of 8.67 acres. The lot size is 2.410 acres, excluding the right-of-way. The property is zoned Residential-1. Fire protection for the property is provided by the Orange Rural Fire District. Law enforcement is provided by the Orange County Shriff's Department. It will be patrolled on a 24 hour basis. IMPACT: Development of this subdivision would have minimal impact on the area. RECOMMENDATION: The Planning Staff recommended approval of the Preliminary Plan contingent upon the following conditions : - name of the owner be indicated on the plat. 08C documentation (legal opinion) to support the public" status of Cheyenne Drive; until such certification is received, the plat should be revised to designate Cheyenne Drive as a private road and the applicant shall provide for (a) the improvement of the road to Class "B" private road standards and (b) the preparation and recordation of a road maintenance agreement. The County Attorney on May 13, 1986 confirmed that Cheyenne Drive was previously dedicated public and qualifies as a pre-existing "public" road. Board of County Commissioners policy regarding pre- existing "public" roads is to approve subdivisions served by these roads without requiring improvements to the same. The Planning Board will discuss possible policy alternatives on requiring improvements to roads determined to be pre-existing "public" through the subdivision procedures and will forward their recommendations to the Board of County Commissioners for consideration at the June meeting. The Planning Board recommends approval with the following conditions: - name of the owner be indicated on the plat - that the Board of Commissioners determine that Cheyenne Drive is a pre-existing "public" road (based on the opinion of the County Attorney) • „ _ _ AcR,E5 OF NEW I4OP 01u1'I0N. OF Dora 2. 43 f F oyC 6ecrioI 5 AppLeAMT: r,U6aNE t• woR6 Tic ,Od, IONA*: 11-1 814144 RLrs/DMNTIAL ' ` • LIP DC416NAt1oN: RURAL 9.86 CGNIw., \ t • 1 1 1. HILL58olri-j H TiNNy81P I ( 1 17286 1 2 �~.• 3 v NAPfd. f1. TCWNSrnP ‘`e; `/ F DUKE POWER CO.� � 4152 R!W 1 \w o 7.1 AC. u 13.8 AC. - . 't ”. !SEc-noN 3 '' t 4 • 07" w■ b W • 52 a 2 \ \ 8.68 AC. SECTION 4 r 16 182° 89672 ii 11 8 AG. d ' 1 ( f4G 17. 6 AC. 0848 ' 8.19 I�a 12.66 AC. 43 13 • _ 9242 1 `., 1 I ��,,. 5 AC. rs—--— , 8-09 AC. = f- I 0 i STOREY_--6.AA1E -- - ,\` ` / ‘\\ SEt.T1oN 2 . .3619 A. °gine ,,,(! 7.92 AC. z I 1? ('�8S'ST 16.77 I :, 10 12 AC m , m \..JJ 18 11.77AC �►.o 17.3 C. 7.92 AC. 1371 AC. m .° 7388 \ n -"' 31 '-� 68 MAN I ;/�. 6Z2 _ �__' A 1.4 AC.50' t028 �' `+\ �"' f �- - 250 Zr�B - I��'CR1,A- ,t BEST•N lI7 R% r 22 / \ 8.37AC �T8�9 m �,�-,��� 4 87D9 182 , , o t144AC.; 11 6 z •1776 - �J �a 1 �' 2 y 3 ,14 s q �; ' ,9 f ,'• 646 r �►' ♦ +�' . 421 �- m 7 2 82 AC. a 1 •4orr • M '3.23 AC. e 44' / 1534v :' °' 8578' 26 ti 4.04 i2AC. I I , IjA �� • 256 / IIA t t, 7. 11' IAC7 AC. ' z� ,o -.. /-� __ NE -Daly _' • CUsrtil& psa -•-7..-,t3-7------ „0 'N O Er_T . _w_�...---_ A-'.--- »PLEASE TYPE OR PRINT (INK ONLY) 11/85 091. Aja T n O V s QRANGE COUNTY �/,� 4.1.. DATE / SUBDIVISION NAME: /1, 4 d+ , 16 w _ ,Q ,,_ fl.4-t-ti LOCATION: r ICke.sta.6\)/19C• . 1,3,l a rti lykQ lid 0,--raum OWNER/DEVELOPER: L,r "- - y _ 1 (� ADDRESS: ;, �.�k'S I l l p ' • •C TELEPHONE NO.:- ,'rte, 1- " 3 3©Z. AGENT/CONTACT: ed E C . 13 R `1` ''rr . � ' TELEPHONE NO, :. ,f_oS'(r-t 3sa �'�i.L.r' tr...M11NYif . _ tare- 13,4 1 f'-v,(3a X 11 0 1^t a �.A• SUMMARY INFORMATION: / 041„ Orange County Tax Map , Block Zoning 0fstrict(sl : �1 Coital f , Township: 'VS Total Number at Acres; rrs'rb7 It Total Number- of Lots: Phases: TNumber/Type Z._ Average Lot Size: .2. '? Minimum Lot Size: ,'4- - of Structur 5:(existing] Nixe, (p pogo )S�•u.• •l~rl:dP Lineal Feet in Streets:4a Pte` Acres in Open Space. 1U( ° - Water Supply:1,jdQ Pub lia teasel fyl Community . 7 ,Individual Wastewater OisposaL:, Pub:lic(BpecifyI Common Schott. 0istriat, 02.4 _ � ict: y Individual. General Land Uses in Ares: - ' ,• ,,,' i Fire District; dQAHfy£ guizAL Critaaml. Areas:lM+ stream/dretnageweys flood prone areas fit- era ershed(specifyI. other(expLain1 11.4.., � -_--_. -.-hi:etarfc s.itae • S. ALL plats must be submitted on sheet no smatter than- one inch squats two- hundred feet. C1a=200r1 and no larger than one inch squats fifty feat (fi -SD ] and- sue contain the faI.Lowing information: s solidi r/siaq•sear '^ same of owaertsl• building setbask Lines - :heck Items — Cep of surveyor, engineer or _ by notation Sr typical let =Omplt:ted) ;..: timid planner layout on . ( ■in -�. � Iz1tlel Preliminary Pisa existing proposed mess-. •; seats, north arrow (North et assts (.rein tea of eapl �•� uti ltti", roods,. sic.) dots (including rerlHom dst"i' — ,.' sxlating, prepoted sad *. toaesbip, tax cep-block-tot including. rights-of-way ,` reference* including tlimrasioas eau boundary described with street Cameo and state read beer/ags•end di existing • tOtIL sar"ge of the treat �•` existing sad proposed sad earoegm of Lots, including. typlitsle, including end excluding area within ydr el, valves- : ; rights-of-may 1 hydreats, rrtrsa: ond asatrol earner saluting Proposed tat Lines ■tth existing sad pro posed culvert dlmassiam• �.•`.•i? including claim and gran". Lot number", `... typical street lion cress-sections -+r• '3) phasing Linn sad lnterssatlgn detai te. ' phasing Li ■t tea fogy (10) ` including design mod ■idtb r interval* :};:'3 of treveLwsy and shoulders meter bodies. stresses. flood= hori¢ental alignment and s soy sad fl¢odpletn■ iii reeds t curve Ostia (public '' airs" baffora and notation ,,del indicating restricted ➢s'Wings features such se development petsntist - - 'Wings, cemeteries, �. -• • tc.•bip, corporate sad 'etre.- r• a historic tcndmlet tsrritarlet planning oases tot lrtaut. jurisdiction lines which nears of adjoining. property Crass the property owners and subdivisions location sod size of parcels dedicated for public use- or raaarvad ..A7 in COesau Location and size of Lets of restricted developmast petuntial and • notation on ate: regarding Saar ___ etermenaer eenagement Also indicating provision for aaaaaaI of the fires 1/2 inch of runoff from importioue aurfaeat (GRAY AREAS FOR OFFICE USE ONLY) 09 C. OTHER SUBMITTAL REQUIREMENTS. 1 . Twenty—six (28) copies of the preliminary plat 2. Two full size copies of an Orange County Tax map (one copy with tax parcels involved clearly marked) . 3. Where municipal or OWASA sewer is not available, a Letter from the Orange County Health Department certifying the proposed wastewater system for each. Lat. I, the applicant, hereby certify that the foregoing application is complete and accurate. r understand that a 6210,00 fee (subdivisions of 15 Late or Less] or a $370.00 fee (subdivisions of 18 lots or more) is due at the time of application. A $Q.00 per Lot fee is due at the time the final plat is presented for recordation.. 1 ~ // j1 Ir dirr APP CANT, S SNATURE ` =RCS SIGNATURE GATE ' . • TE FEES: Amount 'mod — Date Paid 2-2-/ Receipt /0 VII 1) 4. ACRES OF NEW HOPE C iBUELCAT T ON ANi7 AAPROVALS - $$,ELI_i _ LAT STAFF ASSIGNMENT: Jane Atwater SKETCH PLAN: Received 12-17-85 1-8-86 Reviewed PRELIMINARY PLAT: Received 2-28-86 3-5-86 Reviewed REVISED PRELIMINARY PLAT: Received Reviewed NCDOT: DATE 3-19-86 - CERTIFICATION SCHOOL BOARD (Orange/Chapel Hill-Carrboro): DATE 3-6-86 VA Certification UTLITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham) : DATE Certification OTHER: Recreation Advisory Council 3265- �_ (Date) Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro (Date) Hillsborough (Date) Durham (Date) Soil & Erosion J-21-8J (Date) Health Department - L 1 -86• , _ti-Ac (Date) PLANNING BOARD: Date 5"13-86 Approval Approval with Conditions x Denial BOARD OF COMMISSIONERS: Date Approval Approval with Conditions Denial • 4 � 09q Ernest A. Tilley, R.L.S. Timberlake, NC March 6, 1986 Ms. Jane Atwater Orange County Planning Department 106 E. Margaret Lane Hillsborough, N.C. 27278 Dear Ms. At�*ater: Re: Preliminary Plan Subdivision of Tract Nos. 2 and 3 - Tract No. 5, Section 5, ACRES OF NEWHOPE The first 1/2 inch of rain run-off will generally follow the property lines of thelots until it crosses the southern property line of Lot No. 3 and joins a natural swell on Lot No. 5 as shown on the attached map. • Sincerely yours, . ) e rr Ernest A. Tilley Registered Land Surveyor No. L-974 EAT/tt ' - ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA 27278 vow ma March 10, 1986 EMFight Kelly, Division Traffic Engineer N.C. Department of Transportation Greensboro, NC: 27408 RE:. Acres of New' Hope-Subdivision of Lots 2 and 3 of Section 5 Dear Mr. Kelly: Enclosed is the Preliminary Plan of the abovereferenced subdivision for your review. The property is referenced as Tax Map 2 Lots I9A and 198 in Chapel Hill Township and located approximately 520' west of NC 86 on Cheyenne Drive (pre-existing public road). The proposed lot has direct road frontage on Cheyenne Drive. _ Please provide your comments by April 4, 1986. It will be greatly appreciated. Yours truly, 94,4„0 .bUittA) Jane L. Atwater Planner No comment - Drive does not eater onto ht. LOT right of way. 91.-01-( 47. Joe B. Haynes Higiway Maintenance Engineer AtamiL 3-1q40 _ __ - _ � _ _ _ __ • • N - � j 09� (®range(1G6mq Euriation nab Parks ilipurtment r 3O0 west Tryon street - * HILLSBOROUGH,N.C.2,1173 L�e.Beinit. ' MEMORANDUM • TO: cane Atwater, Planner- E'1 1: Mary Anne. Black, Director 7}}73 DATE: March 24, 1986 RE: Courtesy Review Comments Thank you for sending the preliminary plans for the proposed Lake Ocange, Durell Debbias, and Acres.of New Hope subdivisions to me in such a timely fashion. Your memo, dated March 10, 1986 requested these comments by April 4, 1986 and I appreciate the "lead time"! Upon review of the preliminary plans I see no element(s) on the ' plans warranting comment from a recreation and park perspective. Thank you fox the. opportunity to offer these staff comments. I . will present my recctomezdations to. the Orange County Recreation and Parks Advisory Council at their April meeting and will forward to your any changes/additional comments they may have. MAB/pbl CC: Lorraine Parker, Chair, Recreation & Parks Advisory Council • • .0 held 3-210 -$6 Hillsborough, 732-9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane, 227-2032 �_, — Area Code 919 09 EUGENE G. BROOKS. m ATTOMp EY AND COUNSELLOR AT I_ w 300 WACHOvIA SAN& BvtL noro DTURHAM,N 127$ CA/20LINA 27702 Post t 11230 _ t91e!Hooeea-lase April 18, 1986 Ms. Jane Atwater Planning. Department Orange County Hillsborough, North Carolina RR: Designation of Cheyenne Drive as a pre-existing public road Dear Ms. Atwater: It is my opinion that Cheyenne Drive is a pre-existing public road. This road was dedicated.in Plat Book 8 at Page 45 dated September 16, 1959, and, of course, so recorded in the office of the Register of Deeds of Orange County, r purchased certain properties adjoining this road in reliance thereon. Further, I submit a plat which is recorded in Plat Book 40 at page 101 setting forth. that Cheyenne Drive is a pre-existing public road. Also, I submit a plat recorded in Plat Book 8 at Page 45 showing Cheyenne Drive as a dedicated public road. Further, I submit a plat entitled Subdivision of Tract 2 and Tract 3, Tract No. 5 - Section 5, Acres of Newhope which I had prepared to be recorded once this matter is approved by the Board of County Commissioners. It sets forth that Cheyenne Drive is a pre-existing public road. Further, several years ago, a notice was posted on Cheyenne Drive that "the public will take notice that pursuant to N. C. G. S. 153A-239 a public hearing will be held by the Orange County Board of Commissioners for the purpose of naming certain public, state-maintained roads". This road is not state maintained to the best of my knowledge but is public. This hearing was held at 7:30 P. M. in the Orange County Court House in Hillsborough, North Carolina. Further, on the tax map, to-wit, Tax Map 2, Chapel Hill Townshic Acres of New Hope are further referred to, to-wit, Tract 5, Section 5, recorded in Plat Book 40 at Page 101 which is referred to concerning said tract which shows on said plat that Cheyenne Drive is a pre-existing public road and so designated. 09 NORTH CAROLINA - ORANGE COUNTY EUGENE C. BROOKS, III, being duly sworn, deposes and says: That on Friday, April 18, 1986, I inquired of the Department of Trans- , portation through its District.Engineer for this area which includes Orange County as to whether or not, in his opinion, Cheyenne Drive was a public road. He informed me that if Cheyenne Drive was a 60 foot road and had been dedicated by a recorded plat, it was his opinion it was a public road. Further, he informed me that unless there was some notation upon said plat stating it was a private road then, in that event, it was a public road. That the. District Engineer's name is Mr. Michael Mills and his title is District Engineer for the Department of Transportation. That his office is located in Graham, North Carolina,. with telephone number 228-1727. This /91 day of April, 1986. ugene C. Brooks, III Sworn to and subscribed before me this . day of April, 1986. - Notary Public My commission expires: :.]- EUGENE C.BROOKS,III ATTORNEY AT LAW OWNIAR.N.C. Q9 NORTH CAROLINA MANGE COUNTY Alvis Lacy Thomas, being duly sworn, deposes and says: That I am a resident of Orange County, Chapel Hill Township. I purchased certain property adjoining Cheyenne Drive and new 86 approximately 30 years ago. At that time, Cheyenne Drive was open and was a public thoroughfare. I built my home approximately 20 years ago upon the land which I purchased and know of my own knowledge that Cheyenne Drive as well as Stagecoach Road which adjoins my property is a public road and was a pre- existing public road prior to my signing this affidavit and in truth and fact, was a pre-existing public road approximately 30 years ago. 5/ This d�— day of April, 1986. [ ei, a. .. A 1____y, Lid,i.e_do,Alvis Lacy Th,ma Sworn to an •ubscribed before me _ t s , .ay of.April, 1986. fr 1 Fr ! Notary ' blic 11 y commi- ion expires: II II II I II EUGENE C.BROOKS,III II ATTORNEY AT LAW DURHAM,N.C. 1 _ _ fi • ORANGE COUNTY 1 O C BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE: MAY 20, 1986 ACTION AGENDA ITEM # SUBJECT: STURBRIDGE VILLAGE PHASE II - PRELIMINARY **********ss***************s**s********s***s******s********s***s*ss**s* DEPARTMENT: PLANNING PUBLIC HEARING: YES. X NO ****s*ass**s************s**s**s******ss****s******ss**s***s**s***s**s*** ATTACHMENTS: CONTACT: - -EDD I E KIRK CHECKLIST VICINITY MAP PRELIMINARY PLAN STORMWATER MANAGEMENT PLAN AGENCY LETTERS 5-13-86 DRAFT PLANNING BOARD MINUTES TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider the Preliminary Plan for Sturbridge Village Phase II Subdivision for approval. To receive the Planning Board's recommendation. NEED: The property in question is located in Chapel Hill Township off Old Greensboro Road (SR1005) . It is referenced as Lot 22 on Tax Map 116. The owner is - proposing a public road constructed to State standards. The tract is bordered by residential and undeveloped wooded land and is located in the University Lake Watershed. There are sixteen (16) lots proposed out of 51.7 acres. Individual wells and septic tanks are proposed on each lot. The smallest lot is 1.9 acres and the largest lot is 9.3 acres. The property is zoned R-k (Residential-1) and Water Quality Critical Area (WQCA) . Access to the subdivision is to be provided via Old Greensboro Road and (proposed) Salem Lane, a public road. IMPACT: A 1985 traffic count on Old Greensboro Road indicated 1600 trips per day east of SR 1951 (White Cross Road) . Using 9.51 would per d be generated residence, an 152 trips per day A maximum impervious surface ratio of 6% applied to each lot is shown on the plat. The Stormwater Management Plan for the subdivision was prepared by Ballentine Associates. 101 STURBRIDGE VILLAGE PHASE II - PRELIMINARY PAGE 2 The tract is located in the Chapel Hill School District. Fire protection will be provided by the South Orange Rural Fire District. Law enforcement will be provided by the Orange County Sheriff's Department. RECOMMENDATION: The Planning Board recommends approval. -- -- - _ -^I ,, =_ .r 5 _ ASS { - I5 ____ _ ..„.... ........:___,—---.T.--IT , ' ----. -.:?------ ......._., ___: •i_ _ . -. --' - "(:-)1,' I;154' 100 ----- ' /-'' '' IV ---- 93 r��"ia` l -� L5 AG, 22/,/ %, 20■i2 _1 t. i b 1 AC. 4999 2 STAG- %�� ° 7 2AC. w 8800 -. 4738 •' • 4C n -. 4.4E 79.21 N'. ft �I • a 13 L4 'I ••'., - 644` 6441 q r.' 3 41, 0.51 AC: ` pl5PC-6° , -' �. � � �z0�7 ♦ i 2��' 2. 7962 sr 079 .5887 I3 21 A0. 17 ice _ 4.56. AC•. - 4 10.34 AC. (,---, = 2641 - '3 - B4e BASEM - - - r :1 t 10.1 AC. 17. 41 AC- V j z N 4c\:\:/:' SEE 116J . ' Liil STURBR I DGE VILLAGE PHASE E. � LAKEW°°°s APPLICANT: LAYTON WHEELER II AC- N • . 7 Zoning: Rural Residential (R-1) 5.04X.4,49 LUP Designation : Rural Buffer, C Water Supply Watershed 423 4433 r Ie : 1 Sca 1 " = 400' r N i 4 4.15AC� // V,■-1:y- ..-. I f SEE I 16 H ` \ is ` r �' ---^�^� I_AKEWOODS q.- / K. SEEMAI?. ._.. ,f PLEASE TYPE. OR PRINT (INK ONLY) w_. -- , __._ i 3Qt: 11/35 CAT ON R D V A PR OR Nss COIN,TY SUBDIVISION NAME: DATE: 13 February 1986 turbrid a Villa e, Phase II LOCATION: Old Greensboro Highway OWNER/DEVELOPER Layton Wheeler ADDRESS: x • 1 • two• • •o_• Chase Hi 1, N 1 TELEPHONE NO.: _ . . AGENT/CONTACT: BALLENTINS ASSOCIATES P.A. 221 Providence Road TELEPHONE NO. A. SUMMARY INFORMATION 919-929-0481 Cha e 1 Hill, NC 27514 Orange County Tex Map 1 • Zoning Qlstricttel • �'_ Bloaic �� LattaJ � Town$hip Chanel H1 Total Number of Acres: 51. Acres Total Number of Lola: �� AYerage- Let Si xa: .1 c Number/Type � J Phases; YRe o! St ructurea. texiatin J None ��-�• �tnimu3► Lot sic 0 SF Linebl Feet in Streets: Liner Supply: 1500* , Acres in Open tpropc$edJ Residentza Pply: Public(specify) pCommunit XX Wastewater Qispoeat: . School. ter District: Cha 1 Hill Carr oroaCB�eCif J .I Individual General Land Uses in Area: y Firs Di t)o"ict�itCarr orodividual Crftfaat Areas: Wooded Residential streaw/dreinageweye flood Uwayggsit.. eke water$hed.tapecifyJ Prone areas othertexplainl ..�.historic sites B. All plats roust be hundred a submitted on sheet- no smaller than one inch a feet [1m=2OO.tj and no larger than one inch equals fifty teat (10=50') and must contain the following information: equals tro- rebdiv/etos mama. :heck. items name of eagertr) '% building q escheat Limes completed) ^.?ox Immo of surveyor, esq/aarp Op by notation tee typical :x=; Laid plraaer AM tayaas mss "" ftictel praLlsllerry plan ,,,:t1 �1"-^� existing sad prnpeerd Gaeta, earth • r , [North et. W:7 reads ldts.0 ease tail of *apt aqg, eellfmtar -'r/, des• ttsetedtn : reedit, use.! ' ..1� z q pvvtrtaa dotes/ t existing. proposed and tsseretp, tea eeP'vietonlet +?:%: adjoining ri A ;x r: rrhranase ,'.? levtodie g treesicry - baleder q dimensions and y daeeMbsd with r„i.°: street needle and etatg �/ bearings and diacraagr •cabers road - metal gerga s of ...4.',..' rttssia ' q the trove q sad , end 'orange of Leta, including ; r, tittttiee. s .::. end esetodtn tnetadiag / ;.. rightr�•rfdeeq area within a; hydrants.alsaa, -Li .. control, corner ,: Tdrmea, rdltrrs and -/ •.--: leech•yes propeegd lei tinge with i -''”` existile : lottnnu bee / eealedingsn�i proposed d outvert numbers L'`'am ypical,•e'uss croes-eeesioae ;�'y sod fat eee ee t iee details• , peening Lines 1:10. In;Lading design and widthtopography at ten rose (till of trevetwey lad sheetders f e tntery tr .1d frlsgrvl * eens end saver bodies, ser•ees' floed� x general curve dote 1 , any sled fleadptainr y reads), „ strode buffers sae notation ,•:,%. ;� such •u" = s ,gr? � data pasaatlrt n historic cvwerhlpws is sad entrees e tarrk t' territorial pleasing ogees oft ldJeiaLla q property Jnriedletioa tinge which Gower, god •ebdlvi•ions: : epees the propafty torrsledl gad st so of parade dedicated for svelte gag or eeeeeeee tr eoerrq persenent restores•�� loaaet•n .' &nesttee nod size Of toss or eeeeeee tee devrtepaest ' ;f n1dlrrMnaf past regarding gees petssslaL old ?free ale look ageneet plan indicating provision for of runoff Tres leeerY/gea surfaces *sacral of the (GRAY AREAS FOR OFFICE USE ONLY) • 10q C. OTHER SUBMITTAL REQUIREMENTS; 1 . Twenty—six [28) copies of the preliminary plat 2. Two full size copies of an Orange County Tax map (one copy with tax Parc.Ls involved c.Leerty marked) . . 3. Where municipal or OIA►ASA sewer is not County Health Department certifying the proposed a tatter from the Orange each: Lat. propossee d Msate*star system for I, the applicant, hereby certify that the foregoing application accurate. I understand that s of Ba complete and or a #370.OD- fee [subdivisions of t,[QO,OO fee [subdivisions of 1S lots or leas) application. A WOO per or more) is due at the time of presented for recordation per Lot fee is due at the time the final. plat is OMNE ,'B SISMATURE 2 DATE DATE • FEES: Amount 1170c Date Paid �-.27 •rY4. Receipt /d�� 4 L BRIDGE VILLAGE E II ORAN•E C .ASSIGNMENT:H PLAN: Received 12-16-86 Reviewed 12-18-86 MINARY PLAT: Received 2-17-86 Reviewed 3-5-86 ED PRELIMINARY PLAT: Received - Reviewed : DATE 3-16 CERTIFICATION: A roval BOARD (Orange/Chapel Hill-Carrboro) : DATE 410--86 Certification N/A IES (OWASA/Hillsborough/Mebane/Orage Alamance/Durham) : DATE 2-24-86 Certification : Health Department Recreation Advisory Council -11- 6 Carrboro Fire Department (Date) Chapel Hill (Date) Carrboro 7-86 (Date) (Date)Hillsborough Durham (Date) Erosion Control 2-21- 6 (Date) (Date) (Date) G BOARD: Date !3 86� A p p r o v a l XApproval with Conditions Denial F COMMISSIONERS: Date -�� Approval Approval with Conditions - Denial 1 0 STURBRIDGE VILLAGE Phase I Preliminary Approval 9-4-86 (8 Lots) Final Approval 5-20-86 • .1Y' $TORNMATER MANAGEMENT REPORT FOR SITE OF StLRBRIDGE VILLAm, PHASE II oulmeassono HIGHWAY CHAPEL HILL TOWNSHIP ORANGE COUNTY, NORTH CAROLINA FEBRUARY 1996 PROJECT NUMBER 8417A PREPARED FOR: LAYTON WHEELER 261 EDGENOOD ROAD CHAPEL HILL, NORTH CAROLINA 27514 PREPARED BY: CALLENTINE ASSOCIATES, P.A. 221 PROVIDENCE ROAD CHAPEL HILL, NORTH CAROLINA 27514 1U meter Manag t R wort Sturbridge Village, Phase II 1. Pre-Development ID-Year Peak Flow Post-Development 10-Year Peak Flow Recorme'ndat i ons to Detain Difference in 10-Year Flows II. Pre-Devel t Flow: Rational Method: Q = CIA tc = tp = 5min. C = 0.20 (Woodland) 1 = 7.5 in/hr A = 51.7 Ac Q = (.2)(7.5)(51.7) = 77.6 cfs III. Post-Dev 1 Flow: Proposed Use: Single Family Dwellings on 2- to 4-Acre Lots Impervious Surface: 1600' long, 20' wide public road = 32000 SF Avg. 1700 SF house, 1800 SF Driveway on 16 Lots s 56000 SF 88000 SF = 2.0 Ac Rational Method: Q = CIA C: Woodland Area C Wei ed C Impervious Area 53.1 .0 0.039 3.9 1.0 0.039 Total =_-_=_ ------- 100.0 0.231 Q = (.231)(7.5)(51.7) = 89.6 cfs , IV. ention R uirements: Required Storage: 5 = (Q1 - Qo)tp Q = 89.6 - 77.6 = 12.0 cfs tp = 5 min = 300 sec Volume: 5 = (12.0)(300) = 3,600 cf meter Management Report Page T Sturbridge Village, Phase II V. Detention Recommendations: There is no practical way to concentrate and detain an Drainage Area #1. Drainage Area #3 includes a large any runoff off-site area as well as overflow from the existing 9 amount The off-eite amount of runoff passing through ere makes pond. The large impractical location for a ough the site here makes this an structure located location the small detention basin. An existing dam detention basin. Drainage back of Lot #22 can be modified and used as a denies this basin aitnAre8 #2, created by the proposed road, entire site. Use of this existing runoff to structure retwilltcauselthe least the disturbance to the natural surroundings, (See Appendix) VI. Detention asin Design: Basin Drainage Area 14 Ac Peak Runoff Inflow = Qin m (0.23)(7.5)(14) = 24.2 Storage Required = 3600 cf @ 4.5' depth Qout = Qin - sto./tp = 24.2 - 3600/300 = 12.2 cfs 15" cmD o let: NW/0 a 54"/15" = 3.6, Qout a 12.2 cfs .. OK Storage Volume = 3600 cf. Outflow Detention ; 12.0 cfs as required. VII. elusion: This study indicates that a detention basin must be site to meet stormwater detention requirements. constructed on the approximately 3600 cf and allow an outflow o12. cfs which iwilltore maintain peak runoff from the site at pre-development levels. Final engineering design of this management topographic mapping of the r detention plan i. dependent ti field volume topographic will mapping achievable either proposed detention area. The detention valley at the detention structure orsb storing scary exca in the oaach the necessary storage volume Y auxiliary excavation to achi eve lie APPENDIX °co r:".7.....41714 ���go t/�mad• '� 411.414 Sle w. Y• ilt ea! 2 A �// i� \ / ''f .gip O +R `*.moo \ ..., z i Z. g^G. or E N two 3Y0w.w i • i IZ_ 1 BOND W / / \ /IY OO' . 412.111211 \ ♦p ° S ',� -4 `„. � • » /'A., 4er: q :„a M / /N a Q 7L.a& r. y \ r"7 +N roo■ / Iq0 ter, • w nao.s.er ('Vl •I. . A ': _ // L �- P .\\ `'\TT 2 ..... 7 O` � � �. /I tw22:1 +a • FR”? .e '�/r \�-z_ ►�i ^Lt l�A{ R`\ o �7L IUOE Y11 11 /Pl1A - is 3 ''oz`s ' . I . ".- \- .7\\\ N - ( i N. 1:41 /a% N,...... ...N •• 4� pE 1• ''% N��. - o I N1 • Nti� AS • ., a \= ti ,w " ..1.14'W - .L 0,.........4., / f www.ww.r 4041.ace lu. *v . ,. ,i �lI•I III \ .. , N - ................-..---..'. lip \ : jf i 1 1 1\1 ‘N\‹...;■:, t � I ii Ill N.YIti'L vs..pe \.:4:2:41)�\\ M•aY.yam, IOR se • Ndroorw .a..r.ctal Jr .a/--""Ps-%8,'N+.F w ...Cd M� 120.430'•aio'w I`/~ ~t'i"4 wf .I�,gpr - . ..: . - - ... . _-________ ,0102) 37t1R1341 OF& Vit.LA 4E BALLENTINE ASSOCIA l'ES,.P.A. . SMEy NO. 0,TE pt SEC e 6 221 Providence Road cm-ewers°sv_____________Kg a CHAPEL HILL.MIRTH CAROUNA 27514 (919)929,04131 CHECKED BY-„„_ , DATE......-..... ...._ SCALE -;;---4.-...-.4._ .., ,,____;____, ; ' ! 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" -" Ilii " flill1 : 1 :• Ii : " I ! ; 1 1 I I I ! ,` ! I I 1 ' I ! i ■ i 1 ! 1 i ; ; ' 1 ; 1 ; ; ! ; I ! I I 1 1 ; I ! ! l ! 11 1 1 1 I ■ i 1. i i . , " - - 11 1 11 1 tililliiijiiil ; , , , , , • : .1 ", , " ," ! ilit ! " . • - • " " " I i f : , , " 111 ; ! : : : ! : " 1 :, ! 1 ! " " i ! • , ,- 1 ., ii - ; , , , , i , - ; 1 ! i , , : : : : : 1 , , , : : -;---!---: • 1 ; ii ! li " r--7-----!--'----i---•-4---;-.-4___! ! , : i ; ; ;! ,: iiii ; , , - .- ■ : , . : „ ; , , - . iii ! tif : i i "-----!----..7---...1-.--t-...--H,..--;—,- --;--.__;_._ : ; : ; ; I : f ■ .-- • ' , I 1 ! 1 1 -'1"1".-±---t---••■•---.4-.--.. _, .,_,__.1 ; ! i I i I i ; I i 1 I l 111 mew ini Ow*.0....aft avi. °li` 112 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION JAMES G.MARTIN Graham, NC 27253-0766 GOVERNOR March 13, 1986 JAMES E,HARRINGTON SECRETARY DIVISION OF HIGHWAYS Orange County Mr. Marvin Collins Orange County Planning Department 106 East Margaret Lane Hillsborough, NC 27278 Subject: Preliminary Plan - Sturbridge Subdivision - Phase II off SR 1005 Dear Mr. Collins: of the above pprovelois hereby given for the preliminary plan ofathe el development. pending Final approval of the grade and ng approval of the construction plans. If there are any questions, please advise. Yours very truly, 4 . M. Mills DISTRICT ENGINEER ,7MM/JBH:jbh cc: Mr. Barry Weston An Equal Opportunity/Affirmative Action Employer I Q,r r b o ro P.O.Sox 337 301 West Main Street Carrboro,North Carolina 2757 0 �• (919)942-8541 March 6, 1986 Mr. Eddie Kirk, Planner Orange County Planning Department 106 E. Margaret Lane Hillsborough, NC 27278 RE: Sturbridge Village Subdivision - Phase II Courtesy Review - Orange County Dear Mr. Kirk: In my initial review of the above referenced plan with a representative of the owner I had indicated a strong desire to extend the road from Phase. I to connect with Salem Lane between lots 10 and 23. Upon further careful examination of the number of lots served by both Sturbridge Lane and Salem Lane in addition to the topography of the subject property and surrounding area, it is the position of the Town of Carrboro not to recommend the interconnection of these two streets. Therefore, the Town. of Carrboro recommends approval of the Preliminary Plat for Sturbridge Village Subdivision - Phase II as proposed on the.drawing dated February 24, 1986. Sincerely,. qrCirel*Y' Siir-Ptg10 . G. Gregory Shepard Zoning Administrator xc: Mr. Barry Weston, Ballentine Associates ORANGE COUNTY 114 BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE MAY 20, 1986 ACTION AGENDA ITEM # f SUBJECT: ORANGE GROVE - PRELIMINARY PLAN *********************************************************************** DEPARTMENT: PLANNING PUBLIC'HEARING: ' ***s****************************s**********s****************s * ***** ATTARS: 'CONTACT: - EDDIE K IRK . VICINITY MAP APPLICATION - PRELIMINARY PLAN STORMWATER MANAGEMENT PLAN AGENCY COMMENTS 5-13-86 DRAFT PLANNING BOARD MINUTES TELEPHONE NUMBERS;. Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 ********s************************************************************** PURPOSE: To consider the Preliminary Plan for Orange Grove Subdivision for approval. To receive the Planning Board's recommendation. NEED: Robert Moul has requested approval of a subdivision for 35.35 acres of land located off Orange Grove Road (SR 1006) in Bingham.Township. The property in question is known as Lot 21 of Tax Map 5.. It is owned by James Paliourus. The purpose of the request - is to permit construction of a 12 lot subdivision, which will be an extension of an existing 11 lot subdivision. A public road to be constructed to state standards is proposed to be constructed out to Orange Grove Road. The property is designated Agricultural Residential in the Orange County Land Use Plan. That designation permits the development of single family residential housing on minimum lot sizes of 40,000 square feet . IMPACT: Approval of the request would allow development of 12 additional lots. A 1981 traffic count indicated 1000 vehicles per day on Orange Grove Road (SR 1006) north of Davis Road (SR 1129) . Using 9.51 trips per daer residence, an additional 114 trips per day would be generated on Orange Grove Road. RECOMMENDATION: The Planning Board recommends s the following conditions: approval subject to 111 ORANGE GROVE PRELIMINARY 2 1. Lots in the existing subdivision owned by the applicant must be combined to meet the minimum lot size requirement of 40,000 sq. ft. outside of the road right-of-way and the subdivision replatted and recorded. 2. Property lines must follow the sight distance lines at the intersection with SR 1006, as recommended by NCDOT. • 3. Health Department approval of each lot for on- site wastewater systems. _1/4s2)....._—_____.— ....Ncj,-- --1-- \ Z 1721 AC.CAL '5 AC : , „../..—,......s, E73 AC. 1 .....,..-...e" -..... .1/4 10 \\ .7639 , 1891 ' i'! 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ORANGE GROVE t v APPLICANT: ROBERT MOUL N Zone: A- R LUP Designation: Agricultural- Residential 72-D Scale: 1" = 400' AC 6764 .-!..,- PLEASE TYPE OR PRINT (INK ONLY) PD 11/85 I~31-60 ,(n APPLICATION R D V S ;RANGE COUNTY (c DATE: • /IV SUBDIVISION NAME: Q I IN G LOCATION: 5c'.,--r ✓Ae of' SR i cC?r. OWNERIDEVELOPER: c�w1es c,.L'E•�.�4 c. a .� 5 TELEPHONE NO..c =El AGENT/CONTACT. lv\Ot.�L TELEPHONE NO.: A 'T.'i►,4,a. -�u� 1 .c.J t,Mt.r7 Ccw .. it _7.{?,"G� !`7� tfx�^'175 �lvC. A. SUMMARY INFORMATION. Grang* County Tax Map 5 Bloch Zoning. D1strictCal:. Lot(s1 mil Township i3 ;►.r��rci,, Tctae L Number of Acres: . z- Tatat, Number of Lots; Phases: oSi� Itumber/T -..L3>, Average Lot Size: " Minimum Lot Size ct•-�w Ype of Structures..(existing) h Lineal Feet in- Streets. (PrcPOSedI Water Su l `..� Acres i Open Space Rp Y: ubL.ic(specify) Communit Wastewater Dispose l: �-- y �Individltal School. District: ublic(spee.ify) Community „caSilndivi due l General Land Uses in. Ares:: ire District: Crib as t A.rsea'r. r, e;,,, atreenridrsi.nagewaye. Load ►vetershed(apecifyl prone areas other(expLainl historic $itssr B. ALL p Late must be subsi tied_ two— hundred facts bfin= an sheet no sue L Ler then one inch aqua La two- hundre 2DD 1 and no. Larger then one inch- equals fifty feet I and must contain the fo L Lowi ng information: aabditi•ias nem . ag', name of esmertal building- setback liner :heck i tams mess of aorvsyer, anilines'.or Dy natation or typical Lot completed) Lv Land pl is• [tidal Prmlleinar Plan saintin and p ssela, north arrow Mortis at 9 Pro Proposed raver . , r enne!s (drain . ,: top of sap) raada,. acs.)pct' ctltftias, date (including rwialao deser) existing,. proposed and -.R'� ' . toswskip, cos n -black-Los lactating Mlihtsro tone :1", references P fAaladln9 tlimageiaoa ' sad -� °�• beaadery- described lion street nouns and state road bearings and distances manner, '•x total sarong, of ties treat ' existing olL1 and and utllilliz. intludind qe at Leta. lnateding. t g end. e*CLodiwg arse within �• ydr; slum, • rights-of-nay �. minimLte. .sires sad. ^'? control corner �- nnao.taa proPdaed Lot Linen with -•f? asiatiog awd. proposed culvert dissensions ,/ faeledisg a/Ste sad grad** Lot numbers typical street crean•doatlone "•-• Phasing linos and intsrunalion dotal topography including width It tan foot. (lel g deigm sod t Iotarvels � of ttravel's, and shauLd erldara ester bodies, streams, flood- �."; horizontal ray and floodPlaina .�., 'Ligament and • d gsosral carve data (public. *trees buffers and notation- roads) ^,'•, *tree indicating restricted ' permanent features such ■e development Patsnti•t bafWings, oamatarlre, t4eweaip, carports and sutra- historic Landmarks, adJoie tarritOrieL planaing of Lot Jurisdiction Lines which names of adjoining propsriout arses ties Prepert owners and subdivisions: y Location and sizeyof parcels-dedloatad for public ciao in. capon Locution end aloe of lots of restricted development potantinL and natation on plat regarding. sap atorueatar senegesent plan Indicating first 1/2 foals of runoff frne.l o provision Su falep for centre at the eparaloor� Surfaces (GRAY AREAS FOR OFFICE. USE ONLY) C. OTHER SUBMITTAL REQUIREMENTS: 1 . Twenty-six [28) copies of the preliminary plat 2. Two full size copies of an Orange County Tax map [one copy. with tax parcels involved clearly. ma rked) . S. Where municipal cr OWASA sewer is not available, a Latter from the Orange County Health Department certifying. the proposed wastewater system for each lot. I, the applicant, hereby certify that the foregoing application is complete. and accurate. I understand that a. $210.00 fee [subdivisions of 15 Lota or lase) or a $370.00 fee [subdivisions of 1S Lots or more) is due at the time of application. A $5.00 per lot fee. is due at the time the final plat is presented. far recordation. .72.f-d...:(-- ,...P,27-,-7-712 • APPLICANT'S SIGNATURE NER'S SIGNA URE ,I/2-3 /s-', �' - 7-4 OAT l� DATE - FEES: Artoant 0.1/0 ' Date Paid i-3/-&a. Receipt COOED 1IL ORANGE GROVE C RTIF1 - STAFF ASSIGNMENT: EDDIE KIRK SKETCH PLAN: Received .1O-lZ-85 Reviewed 10-23-85 PRELIMINARY PLAT: Received 1-31-86 Reviewed 2-5-86 REVISED PRELIMINARY PLAT: Received --�--- - Reviewed NAT: DATE 2- ;-86 CERTIFICATION J.M. Mills SCHOOL BOARD ORANGE COUNTY DATE 2-3-86 Certification N/?___� UTLITIES (OWASA/Hillsborough/Mebane/Orange Alamance/Durham): DATE Certification OTHER: Recreation Advisory Council 3-4-86 Carrboro Fire Department (Date) (Date) Chapel Hill. Carrboro (Date) Hillsborough (Date) Durham (Date) Other (Date) (Date) (Date) PLANNING BOARD: Date 5•-13-86 Approval Approval with Conditions x Denial BOARD OF COMM I S S I ONERS: Date Approval Approval with Conditions ._�_ Denial 12C ORANGE. GROVE STORM WATER PLAN L VES: ot layout for "Orange Grove" was done in such a way to maximize the following water objectives: To establish large enough lots (avg. 2.78 ac.) in order to enhance natural assimilative capacities of the relatively slow soil percolation rates of 2f-6" per hour; To situate lots such that excess rainfall will drain, through sheet flow, into catchment areas called grassed swales-, that can absorb and retain the first '# inch of rainfall during any given storm frequency event; To allow for maximum use of both natural (oak-hickory-pine) oversto planted herbaceous ground cover (fescue ap trd piration of the in iltrated volume of waters' etc.) to encourage evapotraas- To use a combination of easily maintained engineered structures for storm water retention when such devices are rarely needed. Examples include catch basins., rock wiers, rock check dams and diffusers and two simple retention ponds with stand pipes as volume control tools. FEATURES:Soils - Five soil series exist on the 35.35 acre tract and are illustrated oi�the attached table. The permeability of the first eight inches averages 2 -6 per hour for the good silt loam soils which comprises 73% of the tract. The underlying subsoil series peres about .6-1.0" per hour and can still soak in the first flush of JS" of rainfall with relative efficiency. Geologic Features - The slope of the site does not allow simple oAe to one calculations since it has a consistent gradient of 4-5% slope from North to South. Some rock outcroppings in the Tatum and Herndon soil groups compound the calculations. In some cases, rock fissures can help infiltrate surface runoff into underlying subsoils. End of the line retention ponds should not be located near these rock outcroppings in order to avoid potential contami- nation of ground water due to heavy head pressures.Vegetation - The relatively mature (45-60 years) timber with thick layers of leaf litter and Ai layer humus also affords fast absorption of the first i". The large lots allow for future residential use which will have accumulative impervious surfaces (IS) well below the allotted 12% zoning restrictions. NS FOR TYPICAL BUILDING:verage house footprint (40' X 45')verage 2 car garage footprint (24' X 32') 186 S.F.verage driveway dimension (100' X' 20') 760 8 S.F.2200 S.F.idewalk area/lot (50' X 4')atios (16' X 20') 200 S.F.MPERVIOUS SURFACES/LOT 320 S.F. 5088 S.F. 1 21 Orange Grove Storm Water Plan Page 2 I.S. total for 12 lots I.S. total for road 21,640 S.F. 2 I.S. TOTAL, FOR SUBDIVISION 87,696 S.F. S.F. Total Impervious Surfaces allowed at 12% = 184,782 S.F. *The total build-out will only result in use of 47% of allotted impervious surface coverage. The first 4" of rainfall will generate a volume of 3683 cu. ft. of storm water from the total impervious surfaces. (Total I.S. X .042') (A) Road ditch/swale effective retention within R/Ws;2 (6') effective width of 13' design width X 1" depth control height with gradient = 17,760 S.F. X .084' = 1492 cu. ft. (B) Two grassed wales as easements along lots 19 and 22;(2)12' X (420' + 570'); 5.5' effective width X 990' length = 5445; 5445 x .5" depth (.042) = 229 cu. ft. (C) Two 50' X 12' x 6 ' retention ponds; 3600 cu. ft. X 2 = 7200 cu. ft. CONCLUSIONS' USIONS - Total constructed infiltration = 1721 cu. ft. rainfall; - Total constructed retention = 7200 cu. ft. rainfall; - 46% of 4" rainfall will percolate naturally into soil along man-made devices; - 195% of the 4" and almost a full 1" of rainfall could be retained in the swale/ pond system. The extra freeboard is needed due to often neglected yearly maintenance/ cleanout schedules. • . , . Soils Map 121 . . ...- 1--- r. . • SOILS LEGEND • ../ I ! i GeC --- GEneo°rng e...v ille ! I HrB - Herndon 1 HrC - Herndon (Slope) . 1 TaD - Tatum 1 1 I i i . i i 1 I ; 1 , • • zr_______.,..T.--- - TaD ' 1 GeC . HrB ../. / / /, , 7` • . ,./ TaD HrB "-----1 TaD' I ■-----i . ArInAd111166,_ Scale: 1"•=313 Feet TIMBER&LAND MANAGEMENT CONSULTANTS, INC. r Soils Classification* "ORANGE GROVE" Soil Series & TRACT Slope Bedrock Seasonal Rating Rating for Septic Flood F� I Texture Permeabilty Depth Depth to for Dwellings Tank Hazards first'a inches H2O `fable Topsoil Suit- {�) (Acres) M (inches/hr.) (ft) (ft) ability Enon Loam (E (En8) 5 1.93 2-6 .6-2.0 +5.0 +2.0 Poor Severe Severe (thin) (shrink- (Peres None swell) slow) Georgeville Silt Loam 20 7.13 6-10 2.0-6.0 +5.0 +6,0 Poor Moderate Moderate None (GeC) (thin) ! Herndon Silt 52 18,41 2-6 2.0-6.0 + .0 + Loam (HrB) 5 6.0 Fair Slight Moderate None f Herndon Silt Loam (HrC) 1 •25 6-10 3.0-6.0 +5.0 +6.o Fair Moderate Moderate None r Tatum Silt Loam (Tae} 22 7.63 8-15 2.0-4.0 3.5-5 4.0-6.0 Poor Moderate Severe None (too (depth to ' clayey) f rock) # Tract 1 Totals 100 35.35 k * Soil Conservation Service a f �. r i j { i 1 V�i � ON i fi7 aAk ? 51`Jf4N 610 Ni" Ref Ff• r +IF�C,I dt��5 cJ �/'� s���e L4t Al E-1 i Ro,-k ioo urrc� �e.t;I,h'.g � ,ar' P fm � J ROAD SEcTZoN I n f. i p/ NEW + 1( W Q p�Y[Jt�OLi.CS f V Li R Qti- 1•L�lif�Y Ij p fw..3 J fwA L C Cs = o f r s c � ror�.� ��a IL�,��� = a 5q PoVeo P106. Lo C) s .J+f .�..IGpr A t I I. ; i scar-E SECTION � r Fr. or:ZOa.►lal 1 = 3D . yI + tSonic Ca: j- /'' EAfl .l �.p.,Y 3[r+'►1 �a.f 9f0.5Sftc� . - + i 51�b.11t�d w�'rf, t-5�6 rvr.A( i. ? aolb D i{r'$a.5tr Rook , __ o _ [bdtr w'--77��-r -t t C 'r PY� V. .+�-,� �.J �_?.._� ---.,• -- --, -- ._Nor; • "r' �� ft&ra+N Q�. !eue 1 . Ty? 2CPL F-xCRVArCb RETTON PoK)D (50 n !a. X G ) NOTES f �R� SS D 5t••9 � �_ES la X ( r LA_ tc�wYaarcj PeYe. lVWia-V Q© £7`IC ') rig>>e5 e �` � b t.�Y 2P �OVe ) tK1SS RY CiN W,,.,Jir� �. — A1, Ber..,S NOq- -tb CX[eeJ A4 k of re Pa p Aad f. n ;11 a,i•�. '�i9 r r Pz e w i ��ca_S @rS ��C.7 c ►++�ac�a C>f- Ajv k 5� IttQJ/.] '),016' r, �cSC fC �"�'�r+4(' a I �.'�F, a.., � G ' ?7 , � u �E►�°1 `I`.�^. I€ ,' {Z©1- L.9;e exi D,4 RJ. / `tv be Pre it.'ie✓W.?•uad i , :..,,i1 ,..az:1,,,_.,.. _ STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN GOVERNOR February 6, 1986 DIVISION OF.HIfiMWAY3 JAMES E HARRINGTON SECRETARY Orange County Mr. Marvin Collies r i X17 Orange County Planning Department .2-7-64. U 106 East Margaret Lane Hillsborough, NC 27278 Subject: Preliminary Plan for the Orange Grave Subdivision Off- SR 1006 Dear Mr. Collins: We have reviewed the preliminary plan for the above development and offer the following comments: 1.. Base and paving should be eight (8) inches compacted ABC stone and one and one-half (14) inches of I-2 surface course. 2. We recommend that the property lines follow the sight distance lines at the intersection with SR. 1006. 3. The intersection with SR 1006 should be constructed to figure 4, page 2$ of N. C. Department•of ranaportetion, Division of Highways' subdivision roads standards. If there are any questions, please advise. Yours very truly, 3. M. Mills DISTRICT ENGINEER JMM/JBH:jbh cc: Mr. Robert L. Moul An Equal Opportunity/Affirmative Action Employer i ( L N .' C. Orange(ltunmig :nation anb Parks Department f � t 300 West Tryon s HILLSBOROUGH,N.C.2,t� Life.Be nit. bECLIORANDCIM TO: Eddie Kirk, Planner FROM: Mary Anne Black, Director DATE:. March 4, 1986 RE: Courtesy Review Comments Pl��eppardon my tardiness in getting these comments back to you regarding Park. oak Rise, and orange Grove Subdivision. BURNSIDE PARK Although I am unsure of the purpose for the subdivision of this tract, I am quite concerned about development of any type along the precious water resource of the Eno River. Please call me immediately to discuss this property. OAK RISE I am unfamiliar with the creek traversing this property but the 100' buffer denoted seems adequate. The denoted Phase V 15' pedestrian easement is too narrow, however. I recommend a minimum of 30 feet. ORANGE GROVE SUBDIVISION and/I find dnnothin Are gg noted.on e prelimunary plan map concerning the clearing minimal clear you aware of these plans? I recce u�g of trees. I appreciate the opportunity to offer these staff comments. I will present my recommendations to the Orange County Recreation and Parks Advisory Council on Tuesday, March 4 and will forward to you any changes/ additional cents they may have. MAB/pbl CC: Lorraine Parker, Chair, Recreation & Parks Advisory Council Steven H. Law, Central District Supervisor Brian E. Cox, Southern District Supervisor Hillsborough, 732-9361 • Durham, 688-7333 • Chapel Hill, 968-4501 • Mebane, 227-2032 Area Code 919 5-20-86 _ RECOMMENDED REV1•SIONS - TO THE CONDITIONS OF APPROVAL FOR • SCOTSW000 . The following revisions to the proposed conditions of approval for the Scotswood planned development rezoning and issuance of the special use permit have been prepared by staff to reflect concerns raised and revisions made to the conditions of approval by the. Board of Commissioners on May 5, 1986. A number of additional revisions have been prepared on staff initiative. 5. Roads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and mulching around multi-family units and commercial area shall be maintained as constructed. All such improvements and facilities shall further be maintained and operated in a safe manner. 6. Left and right turn lanes shall be provided on St. Mary's Road at proposed Graham Drive . during the, development of Phase I . 8. Turn lanes to the east and west shall be constructed on Graham Drive at the intersection with St. Mary's Road during the construction of Graham Drive during the development of Phase L. 12. Left turn lanes shall be installed on Scotswood Boulevard into the multifamily and cornmerical areas during -ihe development of Phase 11-A- 13. The radii of the driveway off Scotswood Boujevard into the e• Ii n - - . 1 - L be rewQr`ked to aJ l ow easier truck access and she!) be approved by the Zoninq_Officer_ . 1 4 1 . , I • I I - - - I - I . I . 14. A cul -de-sac shall be constructed at the southwestern end of Carolina Avenue dulling the deeelQpment of Phase J . The entrance oa St. Mary ' s Road (SR 1002) shall be i closed initiated by poonertheeneffective nsLai ehofh this spec)a ltuse. initiated u.p perm3±. 15 . A stubout to the western property line shall be provided from Scotswood Boulevard . This stubout shall be located to connect directly to the southern corner of Greentree Drive. The lie.e.atinn QfTthe s_febouf sha1L._he approved by. the bee ln.g _Df f seer Bell shown on the rev i sed_s its__ p) art. 17 . A third turn lane shall be constructed along US 70 between St. Mary's Road and Miller Road (SR 1555) during the construction _e f Phase 1 . - 21 . . 1 . • — 4 I i • . 1 • I. 10 • 41 shall be installed throughout the development. as each phase develops. - 22. The lift station at the southeast section of the project ( lift station 11 ) shall be of sufficient size, determined by the Town of Hillsborough, to accom- modate any future connections by property owners -along St. Mary's Road. 24. All water and sewer lines shall be ' inst.alled according • . 0 . es • — . . I : . 1 : 1 _ u = 1 • 4 a • I • 1 • t • 1 it a 1 W - q 1 • 25. All water and sewer, easements shall be shown on the site plan including easements to adjoining property. All required easement documents shall be . recorded before final plat approval . 26. The number and location of fire hydrants shall be approved by the Town of Hillsborough prior- to the effectJye date of the special use permit.. • 27. The following recommendations apply to the recreation area and facilities: h. Provide, handicapped parking spaces and ramps within the parking facility for the recreation area. The location, pf these spaces and ramps _sb.lJ be approved by the . 1 1 • 1 _ zit 10 . 1 di 1 - - I - 1 . t . Construct all walking and bicycle paths on slopes no greater than 5%. 30 . Grading on the site shall be kept to a minimum. Existing vegetation shall be maintained between units. Clearing shall only be conducted for purposes of installing i es and other imprpvements unt i L the Improvements have been installed apd the developer. conveys titl - • 1 - 1 • t - • the individual property 1 - 1 1 . 1 • , - - • fewer Jots. ReasanAl I e care ould be taken to retain aJ1 fisting vegetation. ApproRrTate temporary fencing should be erected at the it i p llae where there are des igiiated stream_ and permimeter buffers. 31 . Final landscaping plans shall be submitted and approved by the Zoning gf f i cer prior to the effective dale of the special use permit. 32. A landscaping/screening plan for the designated 100' buffer area shall be ,prepared by a__L_aE s. 4 e nhltect. The plan shall be prepared in consultation with adjacent property owners and approved 12y the Zcial a Officer. The plan shall be prepared following a survey of the existing vegetation of the buffer area and must identify and specify the retention of specimen trees twelve inches or more in diameter _and specimen flowering tree _ uch as redhuds ansi dogwoods wh lLhdo net ordinarily grow to tve..lye inches, in diameter, provide for year round screening and include implementation details and schedules. At a minimum the screening shall be opaque from ground to a height of at least six (6) feet, with imtermittent visual obstruction from the opaque portion to a height of a least twenty (20) feet. 34. That all structures be erected 1n compliance with applicable building codes following ,application for and issuance of building permits. - •. 36. I = _ • ._u = t - 1 1 • 1 • 1 • I :, v . - 1 - / 1 • • ., t I . • 1 . t • . • ■ • 1 1 _ 1 = . . • - ■ I i = - 1. • I 1 II - 1 • k . - • i R- 1 1 I I . - - I - 1 -. 1k• - 1 - 1 4r • I = • - . . 1. • - 4 - • = 1 - I = • 1 - I I - 1 • 1 - • . . 43. (NEW) The rezoning and effective date of the special -use permit shall occur upon approval by the water resources Division of the N.C. Department of Natural Resources and Community Development of a water allocation plan developed by and for the. Town of Hillsborough. Development of Scotswood shall occur pursuant to that plan. . . 44. (NEW) The project shall be developed according to the following phasing schedule: Phase 1 - Single family lots #1-59 Phase II-A •- Single family lots #60-115, #120-139 and .#274-275 Phase it-B - (Entire) Multi-family area Phase iI-C - (Entire) Commerical area Phase III - Single family lots #116-119 and #140-273 Phase IV - Single family lots #276--423 Construction plans for each phase shall be submitted and approved by the Zoning Officer prior to the initiation of construction activity for each phase. 42. (DELETED BY BOCC ON MAY 5, 1986) 43. (ADDED BY BOCC ON MAY 5, 1986) The commercial area shall be developed in conformance with the architectural design plan for the Town of Hillsborough, if one exists. 44. (NEW) The special use permit shall be issued upon its effective date. • .Wow-ED 1660a- . RECOMMENDED CONDITIONS OF APPROVAL 1 . The grantee of this Special, Use Permit shall post with Orange County,' in a form acceptable to the County Attorney, a bond or letter of .credit in an amount equal to the cost of all public improvements plus 10%. The amount shall be determined on the basis of fully execute ed construction contracts or certification by a registered engineer empioyed by the grantee or this SpeciPermit. Security for construction of the improvements in this project may follow phasing in the project. Specifically, as improvements are completed In each phase a corresponding amount of money may be released from the security instruments or the security instruments may be renogotiated based on the "yet to do" portion of the improvements. 2. Security shall be provided for the grading, paving and stabilization of all cleared areas, streets and other vehicular traveiways; sidewalks and other pedestrian walkways; erection of street signs; utility installation and hookups; recreational facilities; and landscaping. 3. All necessary easements to permit utility (electricity, telephone and cable television by any cable television provider franchised by Orange County to serve this development) installation, servicing and hookups to the development and to each unit within the development shall be provided at no cost to the utility provider. 4. The grantee shall promulgated Articles of Incorporation governing tenancy in the development and shall record a copy of the Articles of Incorporation and regulations promulgated under this condition in the Orange County Registry of Deeds. 5. Roads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and mulchln around units shall be maintained as constructed. All such improvements and facilities shall further be maintained and operated in a safe manner. 6. Left and right turn lanes shall be provided on St. Mary 's Road at proposed Graham Drive. 7. Graham Drive and Hamilton Way shall have a 601 right-of- way with a 411 paved cross section. (A motion. to delete the Baldwin Road connection passed unanimously. A motion to reduce the paved cross section to 371 resulted in a 3-8 vote. In favor: Yuhasz, Walters, Shanklin, Opposed: Best, Margison, Pilkey, Jacobs. Kizer, Hubbard . 4-21-86) 8. Turn lanes to the east and west shall be constructed on Graham Drive at the intersection with St. Mary 's Road during the construction of Graham Drive. 9. Curb and gutter shall be provided along all streets. • 10. A sidewalk shall be provided on one side of the street • along all streets in the PD-H-R2 zone with curb cuts for the handicapped at street intersections. 11 . Scotswood Boulevard shall have a 90. foot: right-of-ways containing a 65 foot cross section. with 24 foot wide pavement widths and a 12 foot median. This would allow appropriate room for heavier vehicles. 12. Left turn lanes shall be installed on Scotswood Boulevar into the multifamily and commerical. areas. 13. The driveway off Scotswood Boulevard into the commercial section is inappropriate for the entrance of trucks.- The radii should be reworked in this area to allow easier truck access. 14. A cul-de-sac shall be constructed at the southwestern end of Carolina Avenue and the entrance on St. Mary's Road (SR 1002) abandoned. 15. ' A stubout to the western property line shall be provided from Scotswood Boulevard. This stubout shall be located to connect directly to the southern corner of Greentree Drive. - 16. Temporary turnarounds shall be provided at all stub-out streets. 17 . A third turn lane shall be constructed along US 70 between St. Mary's Road and Miller Road (SR 1555) immediately upon initial construction of the development (On February 17 a motion for approval of the condition resulted in a 4-4 vote. In favor: Margison, Pilkey, Jacbobs, Best. Opposed: Yuhasz, Walters, Shanklin, Kramer. See minutes for issues and position statements. No discussion of this item occurred at the April 21 , 1986 meeting. ) 18. Left turns onto or out of the southernmost entrance to the commercial area shall be restricted and only right turn movements permitted. 19. All roads shall be named and the names not duplicate any other names within Orange County. Road name signs to Orange County standards shall be erected at all inter- sections. - 20. A 10—foot non—access easement shall be provided along the rear of the lots adjoining Carolina Avenue and Second Street. This easement shall be labeled so as to prohibit driveway or vehicular access onto Carolina Avenue and Second Street. 21 . Mercury lights shall be installed throughout the develop meet as each phase develops. 22. The lift station at the southeast section of the project ( lift station #1 ) shall be of sufficient size to accom- modate any future connections .by property owners along St. Mary's Road. 23. Prior to paving streets, utility service laterals shall, be stubbed out to the front property lines: of each lot. Sanitary sewer laterals shall be capped off above ground. 24. All utility lines shall be, Installed• to state standards.: 25. All utility easements shall be shown on the site plan including easements to adjoining property. All required - easement documents shall be recorded before final plat approval . " 26. The number and location of fire hydrants shall be approved prior to the issuance of the special use permit. 27. The following recommendations apply to- the recreation area and facilities. a. Provide a minimum of 15 acres recreational purposes (active and passive) . The passive recreation area would include the open space area along Nancy Hill Creek. b. A minimum of seven (7) acres are to be developed for active recreational . puiposes to include the following: - Tot lot/playground area with play apparatus for children, ages pre-school to 14 ( i .e. swings, slides, climber, whirl ) and benches for adult supervision. Some shaded areas are to be provided within the tot lot area. • One fuil--length basketball court - Picnic area which includes a small shelter with 3-4 tables, 5-7 individual picnic tables scattered throughout the woods with 1 trash receptacle and 1 grill per 2 tables. - Bicycle paths throughout - Open, grassed play area. - Adequate night lights for safety and security reasons - Appropriate landscaping - c . Provide 10 parking spaces to serve the above activities within the 15 acre recreation area. d. Along either side of Nancy Hill Creek, designate 100 ft. as open spece/passive areas with walking and hiking paths. Provide public walkways (to be part of the designted "open space area) to these areas from both Graham Drive and Cameron Circle. Install bridges across the creek at either end and midway, in conjunction with the public walkways . A pedestrian and non--motorized vehicle easement shall be dedicated coterminous with the open space area. e. Multifamily recreation facilities are to include an open grassed area and a picnic area ( i .e. tables, trash receptacles, grills) . , t f. Provide 13 parking spaces to serve the multifamily 4 recreation facilities. g. Install a fence around the pool for safety reasons. h. Wherever appropriate, provide handicapped: parking spaces and ramps. Construct all walking and bicycle paths on slopes no greater than 5%. 28. All plans for drainage, soil - erosion and sedimentation control shall be reviewed and approved by Orange County and the site plan modified accordingly to satis fy the _ Soil and Erosion specifications. In addition, Orange County shall inspect the installation of control devices and the on-going work for the total project. The project shall at all times meet the requirements of- the Orange County Soil Erosion and Sedimentation Control Ordinance. 29. Construct and maintain stormwater devices to control the .peak rate of runoff from the commercial and multifamily . tract. The detention devices shall be designed and constructred so that the peak rate of . runoff after development will not exceed the pred.evelopment rate for a 20 year 24 hour storm and for storms of greater intensity. 30. Grading on the site shall be kept to a minimum. in lieu of planted landscaping, existing vegetation shall be maintained between units. Clearing shall only be conducted for purposes of installing improvements. 31 . Final landscaping plans shall be submitted and approved prior to the initiation of construction activity. 32. A landscape architect shall be employed by the applicant to prepare a landscaping/screening plan for the designat ed 100, buffer area. The plan must be prepared in consultation with adjacent property owners and approved by Orange County Planning Department. The plan shall be prepared following a survery of the existing vegetation of the buffer area and must identify and specify the retention of specimen trees twelve inches or more in diameter, provide for year round screening and include implementation details and schedules. At a minimum the screening shall be opaque from ground to a height of at least six (6) feet, with imtermittent visual obstruction from the opaque portion to a height of a least twenty (20) feets. (ADDED BY PLANNING BOARD 2-4-86) . 33. That all signs be erected in compliance with Article 9 Signs following issuance of a building permit and prior to the issuance of a Certificate of Occupancy for any unit. No sign may be erected within the signt triangles for the entranceways to the development. 34. That all structures be erected In compliance with applicable building codes following submittal for and issuance of building permits. 35. Developer shall coordinate mail service with the Hills- borough. Postmaster prior to construction of phase one of the development. (ADDED BY PLANNING BOARD 2-4-86) 36. The project shall be phased to limit construction of resiential units to a maximum of 25% of the total number of approved units within a- give 2.5 year period. 37. The applicant shall request annexation by the Town of Hillsborough for each phase of the development following the construction of required improvements. PLANNING BOARD 2-4-86) , (ADDED BY 38. A final boundary survey -of the Planned -!Development and improvements shall be recorded by the developer. 39. The final site plan and narrative of the incorporating all changes, deletions and drojont through the final approval of the project are incorporat ed herein and made a part of this Planned Development Special Use Permit. A copy of the final site plan and narrative are on file with the Orange County Planning Deprtment. Grading and building permits, upon applicat- ion, will be issued after approval and recordation of the Special Use Permit. 40. The development shall be built and operated according to the site plan and written narrative supplied by the developer and in compliance with or fulfillment of the above conditions and the Orange County development regulations and ordinances. 41 . if any of the above conditions shall be held invalid or void, then this approval shall be void and of no effect. THE PLANNING BOARD ADDED THE FOLLOWING CONDITIONS ON 4- 21-86: 42. The commercial area shall contain no more than 30,000 square feet floor space in either one high volume retail establishment or a series of small "boutique type" stores plus proportional service and parking areas. The remaining land previously designated as commercial floor space shall be maintained in buffers both between the shopping area and US 70 and between the shopping area and the multi-family housing. THE PLANNING BOARD DELETED THE FOLLOWING CONDITIONS 2-4- 86: A. A traffic light shall be installed at the intersect ion of St. Mary's Road and U.S. 70 during the development of the first phase. (A motion for deletion of the condition was approved on a 6-2 vote. ) B. A stub--out to the Guy Baldwin Jr. property shall be • provided with the location to be reviewed and e approved by the NCDOT. (Unanimous) r • 126 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date MAY 20, 1986 Action Agenda SUBJECT: SCOTSWOOD - CONDITIONS OF APPROVAL Item #F• 1 DEPARTMENT: PLANNING PUBLIC HEARING _Yes Attachment(s) Information Contact: SUSAN SMITH STAFF RECOMMENDATION TO BE PRESENTED AT MEETING Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To consider the conditions of approval on the issuance of the Class A Special Use Permit for Scotswood as revised by staff. NEED: On May 5, 1986 the Board of Commissioners considered the planned development rezoning/special use permit for Scotswood and tabled the decision on the application for further consideration of the conditions of approval . The Board directed that staff prepare draft revisions to the conditions of approval for consideration by the Board. These revisions will be reported by the County Attorney at the meeting. IMPACT: Review and approval of the revised conditions of a complete the procedures on the Scotswood applicationnr andlwouldd allow the Board to finalize the decision on the request. REt MMENDATION: As the Board decides. 124 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date MAX 20. 1 Action A ends SUBJECT:ADVERTISEMENT OF PROPOSED ZONING ORDINANCE AND SUBDIVISION REGULATIONS TEXT AMENDMENTS DEPARTMENT: PLANNING PUBLIC HEARING Yes . No Attachments) Information Contact: SUSAN SMITH LEGAL NOTICE Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel. Hill 968-4501 PURPOSE: To review the legal advertisement for matters to be presented to public hearing on May 27, 1986. NEED: The Board of County Commissioners has expressed a desire to review any proposal for text amendments to the County ordinances and the legal notices advertising the same prior to advertisement. The Planning Board reviewed the proposed text amendments following receipt of the Ordinance Review Committee's recommendation. Both the Committee and the Board recommended that the amendments be forwarded to public hearing. The Planning Staff proposed that the following amendments be presented to pulic hearing on May 27, 1986. ZONING ORDINANCE Article 7 Planned Developments and Article 8 Special Use Permit - consolidation of the provisions of these articles Article 7 Planned Development - amend subsection 7.2.8 to extend the time period for initiation of construction for planned development rezonings Article 8 Special Use Permits - amend subsections 8.4.2 and 8.4.6 to extend the time period for review by staff and the Planning Board Article 8 Special Use Permit - amend subsection 8.4 to establish pre-application meeting requirement 13C Article. 5 Establishment of Dimensional Requirements - modification of LUI requirements for recreation space Article 6 Application of Dimensional Requirements - amend subsection 6.2 to provide for establishment of cluster development provisions Article 22 Definitions - establishment of definition of "cluster subdivision" Article 6 Application of Dimensional Requirements - amend subsection 6.21 to provide option to screen or skirt individual mobile homes on individual lots Article 22 Definitions - provision of definition of "skirting" SUBDIVISION REGULATIONS Section IV - establishment of cluster development provisions Section II Definitions - establishment of definition of "cluster development" Section IV Required Mlnimum Design Standards - establishment of landscaping and buffer requirements Section. IV Required Minimum Design Standards - establishment of recreation standards LAND USE PLAN Amend the Land Use Plan for the area northeast of the. Town of Hillsborough along US 70, specifically called the "Pantry Study Area Plan". IMPACT: Review of the proposed advertisement would insure that legal notice of the public hearing is in a form that can be understood by persons not familiar with the subject. RECOMMENDATION: Accept as to form. ORANGE COUNTY PLANNING DEPARTMENT 1 . H LLSBOROIIGE - NORTH CAROLINA 27278 144►J4 . _ SAO NOTICE OF PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE ZONING ATLAS, ZONING ORDINANCE,, SUBDIVISION REGULATIONS AND LAND USE PLAN OF ORANGE: COUNTY Pursuant to the requirements of the General Statutes of North . Carolina, Chapter 153A,. Sections 323 and 343, Article 20 Sections' 20.5 and 20.6 of the Orange County Zoning Ordinance, Section Vitt of the Orange County Subdivision Regulations and the Procedures for Amending the- Orange County Land Use Plan, notice is hereby given that a public hearing will be held in the Superior Courtroom of the Orange County Courthouse, 106, East - Margaret Lane, Hillsborough, North Carolina on Monday, May 27w 1386 at . 7:3O p.m. for the purpose of giving all interested citizens an opportunity to speak for or against the - adoption' of proposed amendments to the Orange County Zoning. Atlas, Zoning Ordinance and Subdivision Regulations. ORANGE COUNTY' ZONING ATLAS Proposed amendments to the. Zoning Atlas under consideration are as follows: - f 2,6-86 JANES M. AND MYRA KIRKMAN - The property' in question is located south of US 70 on the southwest side of the interstate 85/US 70 interchange in Eno Township'. It is known as Lot 77B on Orange County Tax Map. 125 for Eno Township. It contains 51,400.80 square feet or 1 .18 acres. The present zoning of the property is. Residential-1 CR-I) . The. applicant is requesting a rezoning of the property to General CommercialrlV (GC-4) . Z. PD-2-86 HEARTWOOD The property in question is located on the west side of Mill House Road (SR 1725) in Chapel Hill Township. it is known as Lots 26A and 29 on Orange- County Tax Map 119 for Chapel Hill Township. it contains 1,533,747.6 square feet or 35.21 acres. The present zoning of the property is Residential-1 (R 1 ) .. The applicant is requesting a planned development rezoning of the property to Planned Development- 13 ifousing-Residential-1` (PD- H-R1) and the issuance of e:- Class A Special Use Permit to allow the development of the site for attached and detached • • single-family homes at an• overall density of one • unit to the• acre-. L RANGE COUNTY ZONING- ORDINANCE ,Proposed. amendments to the text of the Zoning. Ordinance. nder consideration- are as follows 1. lmend. Article 5 - ESTABLISHMENT OF DIMENSIONAL REQUIREMENTS,, Section 5.1 .2- Schedule for Non-residential Development Lot by Lot (and) PlannedDevelopment,• to modify the Pedestrian/Landscape • Area� Ratios (LSR}. requirements specified in the taed -.Useintensity CLU1 ): System. TIES amendment would establish landscapingrregmirements. for- non--residential uses for all zoning districts. based on .25% of the open space ... requ[red.5 Amend Article . 7 PLANNED. DEVELOPMENTS' and Article 8 -' SPECIAL USE- PERMITS to consolidate provisions of - ••both .articles. - Tihese.amendments would consolidate.. the provisions • of� the.two articles and would: relocate the specific . '.x'.::s-landards for planned developments within the Spiecial Use Permit article. Amend. Article 7 PLANNED DEVELOPMENTS, Section 7.2.5 -T.imeLimit on Start of Construction. for Planned Use- • Developments, to modify • the provision specifying , the initiation period' for construction activity for • planned development rezonings.. • Th'is• amendment would extend the time period for the initiation of construction activity for planned development rezonings• from six (6) months to twelve Ct-Z}! months.- S�. 'Amend . Article 8 SPECIAL USE PERMITS, Section 8.4.2 Zoning Officer Prepares Analysis and Recommendations • and Section 8.4.6 Action on the Application, to modify the ,provisions specifying the application review period for the Planning •Staff and Planning Board. These amendments would extend the review period by the. Planning Board and. Planning Staff on special use permit applications. tr, Amend Article 8 SPECIAL USE PERMITS, Section 8.4 Procedure for Submission and Consideration of Application for Approval. of Special Uses, to • establish a pre-application meeting requirement. i3 INSERT UNDER SECTION TITLED "ORANGE COUNTY ZONING ORDINANCE" 2. Amend" Article S. TABLE OF DIMENSIONAL REGU I REMENTS, Section S.T.T. to modify Minimum. Recreation Space Ratio (RSR) requirements specified in the Land Use Intensity (WI) system.. This amendment would modify the recreation space regi:irements for all zoning districts for residential uses to provide consistency.with proposed recreation space requirements in the Subdivision Regulations.. "3 134 This amendment would establish a mandatory pre- application- meeting for special use permit applications. T. Amend. Article 6 APPLICATION OF DIMENSIONAL REQUIREMENTS, Section 6.2 Height Limitations, to establish provisions- for cluster developments. This amendment would re-title the sub-section Modification of Dimensional Requirements and would establish requirements for cluster developments and standards for their development. Amend Article- 22 DEFINITIONS to establish a . definition of 'cluster development". gY" Amend Article 6 APPLICATION OF DIMENSIONAL REQUIREMENTS, Section 6.21.2 Mobile Homes on Individual- Lots Sub-sections 6.21.2d)2)a. and 6.21..2e1i/, to modify provisions for the skirting of .individual mobile homes. This amendment would establish standards for the screening or skirting of individual mobile homes on individual lots_ p Amend Article 22 DEFINITIONS to establish ' a definition of ."skirting". ORANGE COUNTY SUBDiViSION-.REGULATiONS Proposed amendments to the text of the Subdivision Regulations under consideration are as follows: . Amend Section IV REQUIRED MINIMUM DESIGN STANDARDS, . Sub-section iV-B-7 Sites for Public Use, to replace the current provisions of" Section IV-B-7-h. The proposed amendments would establish recreation and. open space requirements and standards for their development, including . payment in-lieu-of dedication of such sites. 2.. Amend. Section iV REQUIRED MINIMUM DESIGN STANDARDS, Sub-section IV-B-5 Lot Layout, to include cluster development provisions. The proposed amendment would establish cluster development requirements and standards for their development. 3. Amend Section iI DEFINITIONS to establish a definition of "Cluster development". 4. Amend Section iV REQUIRED MINIMUM DESIGN STANDARDS, Su.b-section iV-B-8 Buffer Strip, to establish provisions for landscaping and buffers. The proposed amendments would establish landscaping and buffer requirements and standards for their development for ali subdivisions. ORANGE COUNTY LAND USE PLAN Proposed amendments to the text of the Orange County Land Use. Plan under consideration are as follows: 1 . PANTRY STUDY AREA PLAN Amend' the Orange County Land Use Plan for Hillsborough Township and specifically the area known as "The Pantry* activity node. The study area is bound by Governor Burke Road (SR T562) and Miller Road (SR 1555) to the north, New Sharon Church Road (SR 15381 and Lawrence Road (SR 1 56.1;x...on the east,, Highway 70 and the Eno River on the south and the Town of Hillsborough's extraterritorial planning. jurisdiction to the west. This amendment would refine the provisions. of the Land Use Plan for the area focused on and surrounding The Pantry Commercial—Transition Activity Nodes. Ail interested citizens are Invited to attend this hearrng and be heard. Public comment on any Item must public hearing. Those wishin to op received during must provide competent material and substantpial5evidence gasSto�the P p specific manner in which the proposed use does not satisfy the ordinance. Following the close of the public hearing, only evidence presented at public hearing will be examined by the Planning Board and Board of County Commissioners for decision on the request. Changes may be made in the advertised proposals which reflect debate, objections and discussions at the hearing. Questions regarding the proposals should be directed to to the. Orange County Planning Department. Copies of the proposed full amendments are available in the Planning Department for public review. The Planning Department is located in the New Courthouse, 106 East Maragaret Lane, Hillsborough.. Office hours are from 8:00 a.m. to. 5:00 p.m., Monday through Friday. r 15- MARVIN COLLINS, PLANNING DIRECTOR PUBLISH: May ,yam', 1986 May 21 , 1986 13 ... ORANGE COUNTY Action Agenda BOARD OF COMMISSIONERS it No. ACTION AGENDA ITEM ABSTRACT MEETING DATE May 20, _1936 ' Subject: Governor's Statewide Volunteer Awards Program Department: BOARD OF COMMISSIONERS Public Hearing: Yes I no Attachments: Information Contact: Shirley Marshall Under Separate Cover Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To submit nominees to the Governor for his Statewide Volunteer Awards Program. NEIL At the direction of the Board, various civic and community groups were contacted and requested to submit nominees in three different categories. The Board needs to select four (4) nominees - one School Volunteer, one Volunteer Organization and two Community Volunteers as recipients of the Governor's Award for Outstanding Volunteer Service. These must be submitted to the Governor's office by June 16, 1986. The Governor will honor all nominees in the fall. RECOMMENDATION: As the Board decides. ORANGE COUNTY HOARD_ OF COMISSIONERS ACTION AGCt;DA ACTION AGENDA ITEM ABSTRACT ITEtr 1•10- MEEfING DATE Maa_20,_� 13r L: BUDGET WORK SESSION SCHEDULE NT: COUNTY MANAGER PUB1IC HEARING: YES x p,0 i:T(5) : INFOR CATION CONTACT: Manager's OfPHONE NUMBERS: HILL.SGiGH - 73? 1 HILLSBOROUGH - 732-931 . • CHAPEL HILL -- 97 9257 MMEBANE - 227-20:1 URHA3 - G88.7331 To establish dates to consider requests and various aspects of the. proposed budget for,1986-87 following the scheduled May 30, 1986 releae of the Manager's Recommended Budget.It is necessary to ,establish dates for the 1986-87 Budgt work sessions.Non-departmental agencies will.make remarks at the June 12 and 23, 1986 public hearing on budget and revenue sharing. However, separate meetings may be desired to discuss the.following:- Schools' current epense requests - - Revenue projections for County - - Capital requests for Schools andCounty- Expenditure requests/recfor County DATIONCS) : As the Board decides. 138 O R A N G E C O U N T Y BOARD DF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT L eeting Date May.2.0, 1986 Action ende PROPOSED SCHEDULE - ADOPTION OF JOINT PLANNING AREA LAND USE PLA Item DRAFT CARRBORO PROPOSAL - JOINT PLANNING AGREEMENT N: PLANNING PUBLIC HEARING Yes x No (s) Proposed Schedule - Information Contact : Marvin Collins Carrboro Proposal-Joint Planning Agreement Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 To consider the apP;roval of a schedule for the adoption ofjthe Joint Planning Area Land Use Plan and to establish a date for consideration of a proposal from the Town of Carrboro to enter into a joint Planning agreement. On April 17, 1986, the Second public Planning Area Land Use Plan. Asc a g heduleforcompletiono h andadoption of the Plan called for final Board of Commissioner consideration on June 2, 1986.Initiation of hearings on the Chapel Hill Interim Land Use Plan have caused the Town Council to schedule a work session on the JPA Land Use Plan (June 10) . The attached schedule calls for Council adoption of the Plan on June 23. The Board of Commissioners could then consider adoption on July 7, a regularly scheduled meeting date. An alternate date for consideration would be July 1, Associated with the JPA Land Use Plan is a draft proposal submitted by the Town of Carrboro which calls for establishment of a Joint Planning Agreement between that jurisdiction and the County. The proposal suggests that the agreement become effective upon mutual adoption of a zoning map and development standards within the Carrboro portion of the Joint Planning Area. The Carrboro proposal would become effective following the completion of the second phase of Joint Planning - the preparation and adoption of a zoning map and development standards to apply in the Joint Planning Area. The second phase would commence following adoption of the JPA Land Use Plan with a proposed zoning map and development standards projdc.ted for public hearing at the quarterly hearing date of November 23. ION: Adopt proposed schedule for approval of Joint Planning Area Land Use Plan and schedule meeting date at which to consider Carrboro proposal. 13� PROPOSED SCHEDULE FOR ADOPTION OP JOINT PLANNING AREA LAND USE PLAN May 20 Carrboro Board of Aldermen considers adoption of JPA Land Use Plan. May 24 Chapel Hill Town Council conducts public hearing on Chapel Hill Interim Land Use Plan. June 10 Chapel Hill Town Council conducts work session regarding JPA Land Use Plan. June 23 Chapel Hill Town Council considers adoption of JPA Land Use Plan. July 7 Board of County Commissioners Considers (Alternate July 1) adoption of JPA Land Use Plan. July 7 Chapel Hill Town Council considers adoption of Interim Land Use Plan. i Q{ , JOINT PLANNING AGREEMENT • • DRAFT . April 8, 1986 THiS AGREEMENT; made and entered Into this day of 198 , by and between the COUNTY OF ORANGE, a political subdivision of the State of North Carolina, THE TOWN OF CHAPEL HILL, and the TOWN OF CARRBORO, municipal corporations duly created and existing under the laws of North' Carolina. _ • WITNESSETH: ' In consideration of the public- benefits expected to flow from the cooperative efforts of the parties • In establishing a coordinated and comprehensive system of planning within their respective areas df public concern, the parties to this Agreement hereby •mutually agree as follows: . ARTICLE I . PURPOSE, DEFINITIONS, EFFECTIVE DATE Section 1 . 1 Purpose of the Agreement. The purpose of this agreement is to establish . a method of coordinated and comprehensive planning in the Orange County-Chapel Hill-Carrboro Joint Planning . Area, as defined herein. . Section 1 .2 Definition of Joint Planning Area. A. The term "joint planning area" as used in this agreement refers to that area lying ouside the extraterri - torial planning jurisdiction of Carrboro and Chapel Hill but within the- joint planning boundary designated on the map attached to this agreement as Exhibit A and incorporated herein. The term also refers to the area shown on modifica- ions of Exhibit A if the joint planning area boundary is amended pursuant to -Section 2.6 of this agreement. B. Exhibit A shows a line running from north to south that divides the joint planning area into -a western segment, where Carrboro's interests are paramount, and an eastern segment, where Chapel Hill 's interests are paramount. These two areas are referred to throughout the remainder of this agreement as the Carrboro Area of Primary Influence (API ) and the Chapel Hill Area of Primary influence (API ) , respec- tively. C. The terms "ten-year transition zone" and "twenty- year transition zone" refer to those areas so designated on Exhibit A, as the same may be modified in accordance with the provisions of Section 2.6 of this agreement. -1 - • 11 • • • * • Section 1 .3 Effective Date and Duration. A. This agreement shall become effective on the effec ' tive date of an ordinance adopted by Orange County _that amends Orange County 's_ zoning. ordinance ( including map) and subdivision ordinance as prescribed in •Section 2. 1 of this agreement. B. This agreement shall remain in effect until any party withdraws, which may be accomplished by providing thirty days written notice to the other parties. • ARTICLE 2. ADOPTION, ADMINISTRATION; AND . AMENDMENT OF STANDARDS Section 2. 1 Standards Within Ten and Twenty Year Transition Zones. A. Orange County shall adopt by reference the Carrboro Land Use Ordinance and make its provisions applicable only to that portion of the ten and twenty-year transition zones located within Carrboro's API . Orange County shall also amend Its zoning map to zone areas within that portion of the ten and twenty-year transition zones that lies within Carrboro's API as shown on Exhibit A. These zoning districts correspond to the text of the Carrboro Land Use Ordinance. B. Orange County shall adopt by reference the Chapel HIll Land Development ordinance and make its provisions applicable only to that portion of the ten and twenty-year transition zones that is located within Chapel Hill 's API , Orange County shall also amend its zoning map to zone areas within that portion of the ten and twenty-year transition zones that is located within Chapel Hill 's API as shown on Exhibit A. Section 2.2 Standards Outside Ten and Twenty Year Transition Zones . Within that portion of the joint planning area that lies outside the ten and twenty year transition zones, the Orange County zoning ordinance ( including zoning map) and sub- division ordinance that are in effect on the effective date of this agreement shall remain in effect until modified in accordance with Section 2.6 of this agreement. Current zoning districts are shown as Exhibit A. Section 2.3 Permit Administration Within Ten and Twenty Year Transition Zones , A. Except as otherwise provided in Section 2. 5 and 2.6, the Town of Carrboro shall perform all functions related to the administration of the ordinances referenced in Section 2. 1A. Subject to the remainder of this section , Carrboro shall administer the referenced ordinances just as if the -2-- • land were located within the town 's extraterritorial. planning Jurisdiction. Administration shall include the necessary on- site Inspections to ensure that the developer complies with the applicable ordinance requirements and the terms and conditions of any permit issued by the Town .of Carrboro. B. Except as otherwise provided In Section 2.5 and 2.6, the Town of Chapel Hill shall perform all functions related to -the administration of the ordinances referenced in Section 2. 1B. Subject to the remainder of this section, Chapel Hill shall administer the referenced ordinances just as if the land were located within the town 's extraterri- torial planning Jurisdiction. Administration shall include - the necessary on-site inspections to ensure that the. developer complies with the applicable ordinance requirements and the terms and conditions of any permit issued by the Town of Chapel Hill . C. Whenever the towns receive an application for a development permit 'relating to land within the ten and twenty year transition zones, ( including those portions of these zones located within the towns ' extraterritorial Jurisdic- tions) they shall forward a copy of the application and plans to the Orange County planning department. in processing an application under this section, the towns shall establish procedures to ensure that the Orange County Board of Commissioners, advisory boards, and planning staff have a reasonable opportunity to make recommendations regarding such applications. Section 2.4 Permit Administration in Joint Planning Area Outside Ten and Twenty Year Transition Areas. A. Except as otherwise provided in Section 2.6 and the remaining provisions of this section, Orange County shall perform all functions related to the administration of the ordinances referenced in Section 2.2 in the same manner as if the land were located outside the joint planning area. S. Whenever the county receives an application for a development permit relating to land within the joint planning area but outside the ten and twenty year transition zones, the county staff shall forward a copy of the application and plans to the applicable town planning department. In pro- cessing an application under this section, the county shall establish procedures to ensure that the towns / respective governing boards, advisory board and planning staff have a reasonable opportunity to make recommendations concerning applications affecting their respective areas of primary influence. Section 2.5 Enforcement Remedies . A. Permit revocation, if necessary and authorized by ordinance, shall be handled by the same individual or board authorized to issue the original permit. -3- 14� _ i y . a . B. Within "those portions ' of the joint planning area where the ordinances are administered by the towns, enforcement efforts through. the use of civil penalties, criminal penalties, or injunctive relief shall be initiated by the towns with . the consent and at least the formal participation by the County. Section 2.6 Text and Map Amendments. ' A. Proposed amendments to the zoning map applicable to the joint planning area shall be referred to the Joint Planning Advisory Commission (JPAC) and to the governing body and planning board of each town with respect to proposals. affecting each town's respective Areas of Primary " Influence. Orange County shalt establish procedures to ensure that JPAC and the towns ' governing bodies and planning boards have a reasonable opportunity to comment on proposed amendments before the Board of Commissioners makes a final decision. B. Proposed amendments to the text of this agreement as well as the joint planning area boundary, the jurisdic- tional boundary between the Carrboro API and the Chapel Hill API , and .the land classification districts shown on Exhibit A (the ten and twenty year transition zones, rural buffer areas, etc. ) shall also be referred to JPAC for its comments and recommendations. Such changes shall not become effective until approved by all parties to this agreement. C. Whenever Carrboro or Chapel Hill amends the ordin- ances referenced in subsections 2. 1A and 2. 1B respectively, they shall refer such amendments to Orange County with a request that the county make corresponding changes so that the towns may continue to enforce within their respective portons of the ten and twenty year transition areas the same standards that they enforce within their own regulatory jurisdictions . Orange County may refer such requests to JPAC for its comments and recommendations . ARTICLE 3. JOINT PLANNING ADVISORY COMMISSION Section 3. 1 Joint Planning Advisory Commission Established . A. A Joint Planning Advisory Commission consisting of six members is established . The commission shall have the following composition : 2 Orange County Planning Board Members 2 Chapel Hill Planning Board Members 2 Carrboro Planning Board Members Commission members from each of the three jurisdictions shall be appointed by the respective governing boards of those jurisdictions . if one or more of the three jurisdictions -4- • A , 14 cannot find two planning board members willi ng and able to serve, the governing body of such jurisdiction may appoint as a member any resident of that town- or its extraterritorial planning jurisdiction .- B. Commission. members shall serve two-year staggered terms but members may continue to- serve until their successors have been appointed. Initially, one govering body member and -one planning board member from each Jurisdiction shall be appointed for one-year terms and one governing body member and one planning board' member from each jurisiction shall be appointed for two-year terms. Vacancies shall be filled for the unexpired terms only. . C. Members may be appointed to successive terms without limitation. Section 3.2 Meetings and Officers of JPAC. A. The JPAC shall meet upon the call of the chairman or vice-chairman and may also establish a regular meeting schedule. B. A quorum for the JPAC shall consist of four . members, including at least one representative from each jurisdiction . All actions of this commission shall be by majority vote, a quorum being present. C. The JPAC shall hold an organizational meeting annually during the month of January. At this meeting, the commission shall select from among its members a chairman and - vice-chairman . Vacancies in either office may be filled by the commission for the remainder of the term of office. Section 3.3 Powers and Duties of JPAC. A. The Joint Planning Advisory Commission shall : 1 . Review and monitor the joint planning process under this agreement and make recommendations for improvements; 2. At least every five years undertake a compre- hensive review of and make proposals concerning those matters referenced in Subsection 2.6B. 3. Make recommendations on map and text changes as provided in Section 2.6; 4. Undertake studies and make recommendations concerning the development of the joint planning area; 5. Perform any duties assigned to it by all three parties to this agreement. -5-- • 14 B. The Joint Planning Advisory .Commission. may adopt rules and regulations governing its procedures not incon- sistent with the provisions of this agreement. ARTICLE 4. EFFECT'OF AGREEMENT ON EXTRATERRITORIAL PLANNING JURISDICTION CHANGES AND ANNEXATION Section 4. 1 Effect of . Agreement Upon Extraterritorial - - • • : . : - Planning Jurisdiction Changes. The parties agree that, if the County acquiesces- in a request by either town for the expansion of that townrs extraterritorial planning -jurisdiction, either by approving a request for such expansion pursuant to G.S. 160A-360 or by.- supporting an expansion through the adoption of a local act by the General Assembly, the Jurisdictional line for such expanded area will not allow, one town to encroach upon the other 's Area of Primary Influence as established by Exhibit A. Section 4.2 Effect of Agreement Upon Annexation Each town agrees that it will not seek to annex involun- tarily any territory that is within the Area of Primary influence of the other town as shown on. Exhibit A. ORANGE COUNTY Action Agrnda BOARD OF COMMISSIONERS Item Ho. , ACTION AGENDA ITEM ABSTRACT MELTING DATE Why_20..:1986 Subject: MMUS Department: BOARD OF CC QOSSIa j Public Hear I � P '�: Yes 8 no C I Attachments: Informatia�n Contact: Beverly A. Blythe Under Separate Cover Phone Numbers: 732-8181, 968- 501, 227-0231 PURPOSE: To correct and/or approve the minutes as submitted for consideration: January 21, 1986 - Regular Meeting February 24, 1986 - Joint Quarterly Meeting March 18, 1986 - Regular Meeting March 25, 1986 - Public Hearing on Water Resources April 1, 1986 - Public Rearing on Scotswood April 3, 1986 - Joint Quarterly Meeting April 7, 1986 - Regular Meeting April 14, 1986 - Special Meeting April 22, 1986 - Regular Meeting NEED: Approval so the minutes may be entered into the official minute book in the Clerk's office. CATION: As the Board decides. ORANGE COUNTY Action ��, BOARD OF COMMISSIONERS Item No. ACTION AGENDA ITEM ABSTRACT . MEETING DATE Subject: APPOINTMENTS • • . r Department: BOARD OF COMMISSIONERS ( Public Hearing: Yes g 1 I no �. Attachments: Information Contact: Bever Under Separate Cover - Beverly A. Blythe Phone Numbers: 732-8181, 968-4501, 227-0231 PURPOSE: To maintain membership at effective levels on Commissioners' appointed Boards. The following vacancy is announced for the first time.tor information only. B-3 CAPITAL HEALTH SYSTEMS AGENCIES, INC. - One vacancy due to an expiration of term for Bernard Segal on April 1, 1986. The following vacancies are announced together with the indication of the status bf securing candidates for appointment consideration. have all been advertised, pp These vacancies A-13 - RECREATION AND PARKS ADVISORY COUNCIL - 5 vacancies; 6 resumes are submitted for consideration. 1135 - DOMICILIARY HOME COMMUNITY ADVISORY COMMIT - 1 vacancy; 1 resume is submitted for consideration. D-11 - SOLID WASTE TASK FORCE - 2 new resumes are submitted for consideration. C-7 - ORANGE COUNTY BOARD OF ADJUSTMENT - 1 vacancy; 2 resumes are submitted for consideration. * C-8 - ORANGE COUNTY PLANNING BOARD _ 3 resumes are submitted for consideration • OFFICIAL CHECKER OF THE WEIGHTS AND MEASURES FOR ORANGE COUNTY - is requested by the Orange County Historical Museum, Appointment RECOMMENDATION. As the Board decides-. • • • . ORANGE COUNTY Action Ag BOARD OF COMMISSIONERS . : Item No. ACTION AGENDA ITEM ABSTRACT TING DATE Jr . ' Subject: ENVIRONMENTAL AFFAIRS BOARD I Department: BOARD OF COM ISSIONERS Public Hearing: Yes X no COUNTY MANAGER I I Attachments: Tnformation Contact: William T. haws Beverly Blythe Phone Numbers: 732-8181, 96&- 501, 227-0231 To consider appointments to an Environmental Affairs Board of representatives from (1) The Orange County Planning Board, (2) Agricultural Extension, (3) Soil and Water Conservation, (4) Solid Waste Task Force, (5) Towns, (6) OWASA, (7) Board of Health and (8) Orange County Command Team. • Orange County was selected to receive a grant to help establish a board to advise and assist county commissioners on local environmental issues. Orange County would serve as a role model for other counties. The Orange County Board of Commissioners approved acceptance of the grant on March 18, 1986. It is important that members be appointed to this Board so that goals can be addressed and a written report done by June 20, 1986. After the composition of the Board is revised and/or approved, each agency will be contacted and asked to submit names of persons who would be willing to serve on this board. • RECOMMENDATION: Approve the composition of the Environmental Affairs Board. • VEHICLE TRIPS/HOUR 1 - 40 CORRIDOR , RALEIGH TO RTP 8000 VOLUME- CAPACITY RELATIONSHIP 6000 WITH AN ADDITIONAL LANE. 4000 EXISTING 2000 A.M. PEAK HOUR PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D CAPACITY I I 1980 1986 1990 2000 2010 YEAR 10000 VEHICLE TRIPS/HOUR DURHAM EXPRESSWAY, DURHAM TO RTP VOLUME-CAPACITY RELATIONSHIP 8000 6000 WITH AN ADDITIONAL LANE 4000 -- EXISTING 2000 '-, AM PEAK HOUR, PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D 1990 1 I 1980 1966 2000 2010 YEAR THE TRIANGLE REGION 600000-- TRIANGLE 500000- REGION POPULATION 400000- 300000- TRIANGLE REGION EMPLOYMENT 200000-- 100000- 0000 _ RIP EMPLOYMENT 500 1960 YEAR 1980 1986 RTP EMPLOYMENT COMPARED TO OTHER DOWNTOWN EMPLOYMENTS JOBS 60,000 50,000 40,000 30,000 20,000 -_ __ 10,000 = _-_-_ CHARLOTTE RALEIGH RTP DURHAM VEHICLE TRIPS/HOUR 1 - 40 CORRIDOR , RALEIGH TO RTP 8000 VOLUME- CAPACITY . RELATIONSHIP 6000 WITH AN ADDITIONAL LANE 4000 EXISTING 2000 A.M. PEAK HOUR PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D CAPACITY I I I I 1980 1986 1990 2000 2010 YEAR 10000-, VEHICLE TRIPS/HOUR DURHAM EXPRESS WAY, DURHAM TO RTP VOLUME-CAPACITY RELATIONSHIP 5000 6000`"'' WITH AN ADDITIONAL LANE 4000 - EXISTING 2000 '-- AM PEAK HOUR, PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D I 2010 1980 1986 1990 YEAR THE TRIANGLE REGION 600000 TRIANGLE 500000 REGION POPULATION 400000 300000 TRIANGLE REGION EMPLOYMENT 200000 100000 30000- RT P EMPLOYMENT 500 1960 YEAR 1980 1966 • r r RTP EMPLOYMENT COMPARED TO OTHER DOWNTOWN EMPLOYMENTS Joss 60,000 50,000 40,000 • 30,000 20,000 10,000 -_ • CHARLOTTE RALEIGH RTP DURHAM VEHICLE TRIPS/HOUR 1 - 40 CORRIDOR , RALEIGH TO RTP 8000 VOLUME- CAPACITY RELATIONSHIP 6000 WITH AN ADDITIONAL LANE. 4000 EXISTING 2000 A.M. PEAK HOUR PEAK DIRECTION VOLUME 1-WAY LEVEL OF SERVICE D CAPACITY r I I I 1 1980 1986 1990 2000 2010 YEAR , " STATE OF NORTH CAROLINA AGREEMENT FOR ", COUNTY OF ORANGE CONSULTANT SERVICES This Agreement, made and entered into by and between the Town of Chapel Hill, herein "Town" and Orange County • herein, "Consultant" for services as hereinafter described within the Town of Chapel Hill. WITNESSETH That for and in consideration of the mutual promises and conditions set forth below, the Town and Consultant agree: A. Duties of Consultant: The Consultant agrees to perform those duties described in Exhibit A attached hereto and incorporated herein by reference. B. Duties of Town: The Town shall pay for the Consultant's services as set forth herein. C. Fee Schedule and Maximum Sum: Payment shall be made according to the Fee Schedule and subject to the maximum sum set forth in Exhibit A attached hereto and incorporated herein by reference. D. Billing and Payment: The Consultant shall submit a bill upon completion of all work performed under the terms of this Agree- ment. The Consultant shall bill and the Town shall pay at the rates set forth herein. Payment will be made by the Town within thirty (30) days of receipt of an accurate invoice, approved by the Town Manager or his designee. E. Amendment: This agreement may be amended in writing by mutual agreement of the Town and Consultant. F. Term: This Agreement, unless amended as provided herein, shall be in effect from 5/20/86 to 12/30/86 G. Federal Requirements: See Exhibit A. This the day of Uk_.�t , 19(. CONSULTANT ORANGE COUNTY BY /��./_ : Attest L/ _ __ ` 0P Title VICE-CHAIR, BOARD OF COMMIISSIONERS Title C u• Corporate Seal Address 106 E. MARGARET LANE HILLSBOROUGH, N.C. 27278 Phone (919) 732-8315 TOWN OF CHAPEL HILL y Approved as to form and authorization: ' �(L� �q� TownbXttorney This instrument has been preaudited in a manner required by the Local Government Budget and Fiscal Control Act. / Finance Officer By d�.ais 4-2.r, a-.,.-Gq) ssistant Town Manager BY Attest .Ax, ,e Town Manager Town Clerk e k SEAL EXHIBIT A CONTRACT FOR SERVICES BETWEEN THE TOWN AND ORANGE COUNTY A. DUTIES OF CONSULTANT The County will provide technical services to rehabilitate rental housing units. Tasks to be performed include, but are not limited to the following: 1. Inspect units, verify eligible rehabilitation costs, and prepare an itemized list of rehabilitation activities and their associated cost estimates (work write-up) . The County rehabilitation staff shall incorporate inspection report findings from the Town of Chapel Hill and the Orange County Section 8 program into its analysis. 2. Prepare specifications and bid documents necessary to solicit bids on the work by qualified contractors. For owner-contractors, prepare specifications. 3. Solicit and receive bids, prepare bid tabulation sheets, and recommend bid awards (not applicable in the case of an owner- contractor) . 4. Hold pre-construction conferences. 5. Monitor rehabilitation activities by inspecting work in progress regularly (minimum of weekly) , and make final rehabilitation inspection to ensure compliance with all contract specifications, requests Town inspection for code compliance, and make follow-up inspection 60 days after project is completed. 6. Certify to the Town the approval of completed rehabilitation activities in accordance with Town, HUD, and N.C. Housing Finance Agency laws and standards, including cost-certification of rehabilitation by owner-contractors. 7. Provide completed case files with all documentation of each step in the rehabilitation process to the Town of Chapel Hill upon completion of this contract. 8. Provide technical assistance to help the Town investigate and resolve any rehabilitation problems, concerns, and complaints for a period of one year after the completion of unit rehabilitation, or until the Town closes the program with HUD or the N.C. Housing Finance Agency, whichever occurs later. The Town has a goal of twelve (12) units under construction by .j July 3, 1986. The County agrees to make its best efforts to complete the work elements under its control in a timely manner to enable the Town to achieve this goal. The County agrees to work with D. Diana Woolley, the Town's program administrator, in helping her develop a timetable for scheduling and accomplishing the workload. The County agrees to participate in weekly reviews of program performance with Town staff, and to provide summary reports documenting major steps performed with dates. B. DUTIES OF THE TOWN The personnel of the Town's Planning Department and the Town Attorney shall be available for consultation and advice on an as-needed basis. In addition, the Town planning staff shall: 1. Meet weekly with the County to review program progress. 2. Review case files for completeness prior to the administrator's approval of the application. 3. Operate the Cash/Management system in a manner to provide checks in a timely manner. C. FEE SCHEDULE The fee schedule for the scope of services listed above is as follows: 1. Unit Services: Orange County shall be paid for each completed unit on a per unit rate of $800/unit. This agreement covers a maximum of 15 units, for a total not to exceed $12,000. "Completed unit" means the rehabilitation work is certified as completed by the Town, Orange County, and the owner. "Unit" means a dwelling or portion thereof providing complete living facilities for one family, including permanent provisions for living, sleeping, eating, cooking, and sanitation. Certified by the Town means the house is in compliance with the Town's minimum housing code; certified by Orange County means the work is completed based on the specifications; and certified by the owner means the owner has signed a statement of satisfaction. 2. Compensation based on the terms listed in C.1 above shall be due and payable 20% upon completion of tasks listed in A.1 and A.2. The remaining 80% is payable upon completion of the tasks listed in A.3, A.4, A.5, and A.6. 3. If additional units are identified as eligible for the Rental Rehabilitation program and the Town has the authority to extend its Rental Rehabilitation program, a revised Agreement for Consultant Services shall be negotiated between the County and the Town. , G. FEDERAL REQUIREMENTS ------__— 1. The Consultant shall permit the authorized representatives of the Town, the U.S. Department of Housing and Urban Development, and the Comptroller General of the United States to inspect and audit all data and records relating to performance under this contract until the expiration of three (3) years after final payment. 2. The Consultant will comply with all assurances and certifications contained in subpart K of 24 CFR 570. The Consultant will comply with the requirements of OMB Circulars A-87 and A-102. 3. In the event that the Consultant shall fail to provide satisfactory services or shall fail to render satisfactory performance, then and in that event the Town may terminate this agreement without further cause. The Town will monitor the timeliness and quality of the County's work; compliance with federal and contract requirements; and adequacy of reports. These factors shall determine whether the services provided are satisfactory. 4. The Town and the Consultant may agree to terminate this agreement rat any time in whole or in part. In that event, all finished or finighedmdocrentsoandtother materials shall, at the option of the 5. No officer, member, or employee of the County, and no member of its governming body nor other public official of the governing body of the locality in which work pursuant to this contract is being carried out, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the aforesaid work, shall: 1) Participate in any decision relating to this contract which affects his personal financial interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or 2) Have any financial interest, direct or indirect, in rehabilitation contracts or rehabilitation work performed under this program. 111..m..........mmm.____ ORANGE COUNTY INTEROFFICE MEMORANDUM TO: Board Members FROM: County Manager - SUBJECT: Social Services Department Staffing Study by the South Central Regional Office.; Division of Social Services, Department of Human Resources DATE: May 16, 1986 • Following action last night by the Social Services Board to accept the report by the. State, I am releasing it for your review and consideration. It's primary purpose was to evaluate staffing adequacy through a caseload size comparison with State standards and through a time/task methodology to determine productivity levels. While the department scored well on most counts deficiencies were found in terms of the number of staff available to handle eligibility determination (medical and food stamps) , records support at the Chapel Hill office and the amount of supervisory time available in the Services Division. The state recommends several measures be taken including internal reorganization, redistribution of caseload and staff addition. An implementation plan will be developed in follow up. Also the staffing needs are being assessed as part of the budget formulation process. You will have opportunity to weigh these shortly when presented as part of the recommended budget and through any discussion you may wish to hold with the Social Services Board. Kenneth R. Thompson KRT/srs cc: News Media - 4 STAFFING ORANGE COUNTY SOCIAL SERVICES CONDUCTED BY: SOUTH CENTRAL REGIONAL OFFICE DIVISION OF cnr,, ORANGE COUNTY COMNIISSIONERS 106 EAST MO''ST LANE HILLSBOROUGH,N.C. 27278 Um PROCLAMATION OF pO' JUNE 15-21, 1986 THE JOINT ORANGE-CHATHAM COMMUNITY ACTION AGENCY WEEK WHEREAS, The Joint Orange-Chatham Community Action Agency, Inc. (JOCCA) was designated by the Commissioners of Orange County to administer - programs and to seek funds to alleviate the conditions contributing to poverty, thereby improving the quality of life for the low-income residents of Orange County; and WEEREAS, The Joint Orange-Chatham Community Action Agency, Inc. serves as an advocate for the disadvantaged in attempting to meet their needs, particularly in reference to problems they may encounter with local government, public and private service organizations, and state and federal regulations; and WHEREAS, The goal of the Joint Orange-Chatham Community Action Agency is to alleviate and/or reduce theA level of poverty in Orange County, through the provision of prlarams, services, and advocacy designed to meet the needs of the didFvantages; an . , WHEREAS, The joint 0 r,*e-C1Datham Ac y, Inc. strives to bring abou nstik.uti0na =7-7,chartga- blic and private organizati. =‘, :-S-erve • such a way as to assist the --kt clientele; NOW, THEREFORE, :ATAI,Disktp 06111:Vail* - County Board of Commissioners, do hs,"114-q.iro*, thjitre Week. . ..*. ...11/4'1.5-21st, 1986 shall be known as "The Join,..4N ., Y Week" in Orange County, and this time set aside for the celebration of twenty years of service to this community by the Board of Directors and Staff of JOCCA. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of Orange County to be affixed hereto, this 20th day of May, 1986. INTRODUCTION I. Request for Evaluation In response to a request from the Orange County Board of Social Services regarding conducting a study of staffing adequacy in Income Maintenance and Services, the Region III staff performed the review during the period February 25-28, 1986. The Regional Evaluation Team included: - The Regional Director -- The Income Maintenance Supervisor - The two Income Maintenance Representatives assigned to Orange County Social Services - The one Service Representative assigned to Orange County Department of Social Services, and - The Regional Service Representative who is not assigned to Orange County Department of Social Services t.II. Goal To develop an understanding of staffing adequacy in services and income maintenance within the Orange County Department of Social Services in order to provide recommendations. III. Scope The review team examined tasks along with functions and levels of operation of the agency' s services delivery system as represented in the current organizational chart included herein. For income maintenance, the findings were based on a Time/Task/ .Productivity Methodology along with onsite observations and interviews with supervisory staff (Please. refer to Appendix A) . For services, the findings were based on pertinent statistical parameters, onsite observations, and interviews with supervisory staff. • In addition, all service and clerical staff members were given a survey form to 'complete and return, and allowed an . opportunity to discuss any matter desired with a team member with the understanding that the identity of .the individual would not • be revealed. More specifically, the services operational objectives included but were not limited to: 1. An assessment of each services unit's function and structure 2. A review of caseload size and staffing patterns to determine adherence to state standards . • 3. To evaluate communication patterns - r A • -3- r ORGANIZATION Orange County Department of Social Services is classified as a Level III county. According to Regional Personnel's Local Agency Data Base Report for fiscal year 1985-1986, the agency has a total of 87 staff positions. The agency's total budget was $9,030,623. Of that amount, the breakdown is as follows: 1. Operating/Administrative Budget S1,523,148 - 2. Public Assistance Program Budget 6,841,204 3. Service Program Budget 642,271 4. Other 24,000 (See Appendix D) According to the 1980 U. S. Census Report, Orange County has a - total population of 77,055; of that number, - 50,572 are in the Chapel Hill Township. The municipal population total is 42,953 while the non-municipal population total is 34,102. -A p are served monthly (based on logs maintained apt ltoIntakeand,the clients Reception area) . The agency maintains one permanent satellite location in Chapel Hill. By comparison, "Y" County Department of Social Services is a Level IV County ( See Appendix E ) . The agency has a total staff of 63. The county social services total budget is $14,183,392; of that amount, the breakdown is as follows: 1. Operating Budget $ 1,646,070 2. Public Assistance Budget 12,325,869 3. Service Programs Budget 211,453 - The population of County "Y" is 75,000. While many factors are considered by state personnel in --determining -the level of a county department of social services, i.e. , the county's tax base, innovative and dynamic programs program complexities, the most frequently used indicators are: a total staff, operating budget, and county population. Using these elements, Orange County Department of Social Services more nearly reflect the characteristics of a Level IV county. The present organization as represented in Apndix C is considered not to be viable. Several changes are necessary to achieve optimum efficiency and eliminate some problems identified in the findings of the staffing study. These changes need to be implemented as rapidly as possible for the sake of efficiency and implications, passible budget • r -. ORGANIZATIONAL CHART ORANGE- COUNTY (RECOMMENDED 4A CHANGES) COUNTY DIRECTOR INCOME MAINTENANCE FAMILY AND CHILDREN SECTION SERVICES SECTION ADMSUPPORATIVE ELIGIBILITY DIRECTOR SERVICES DIRECTOR SUPPORT ADMINISTRATIVE OFFICE • - Microfilming . Although records are being purged on a regular basis, the agency is in real need of microfilming records. With restructuring of the utilization and assignment tof Clerical dstaff, it is recommended that the agency reassess its proposed plan for microfilming. The proposed plan includes existing clerical staff doing the filming of the records with the financial investment bein either $3,000 (in department of social services budget re $4,200 in county budget request (to be shared Jointly) . Thista p or g overly ambitious particularly in relation to the increased need clerical support to the director and the individual units. tJ • • . 777 . f BOARD OF SOCIAL SERVICES . The Board is composed of the following -members: Dr. Tom Denton, Chairperson. Chris Nutter Shirley Marshall Cyrus Greene Bonnie Davis Comments and Recommendations _ 1. A review of the Board's minutes reflects that the member i s nterested in all aspects of agency operation but are dp are largely on being informed through excessive reports from staff t which involves a great deal of time. 2. Interviews with staff members did reveal both positive a negative feelings concerning the Board's open and informal approach to dealing with staff. In an effort to be supportive and helpful, the Board- is providing a direct communication. channel for staff. While the good intentions are to be commended, the following might prove helpful: a. Request the director to circulate to all staff information C` concerning action taken by the Board b. Limit request for reports to program planning, needs assessment and goal setting C. An extract of pertinent statutes is -included which may be helpful to disseminate to staff in clarifying the respective roles of the Board and the Director (see attached) . d. Utilize the "Regional Director in helping the Board be look at evaluating itself. gin to • • • -r • -Y '-Ss S J' -'•:' - _ .0 £ - -- _ `°'� - ; 10SA-6 -` SOCIAL SERVICES § 108A-9 " for (1) The seat held by the member appointed by the Social Services Com- ,n t• ' or mission whose term would have expired on June 30, 1983, or --:----L--•------'--.',;' -� 1917• triennially thereafter;and • 2; (2) The seat held by the member appointed by the board of r_•� � S. 1, «'hose term would have expired June 30. 1981 or triennially thereaf- ter.ter. (1917.c. 170,s. 1; 1919,c.46,s.3; C.S.,s.5014;1937,c.319,s.3; yam: 1941,c.270,s.2;1945,c.47;1903,c.132;1955,c.249;1957,c. 100,s. *` 1; 1959,c. 1255,s. 1; 1961,c.1986; 1963,C. 139;c.247,as. 1,2; 1969, `. c.546,s.1; 1973,c.476,s. 138;c.724,s.1;1981,c.275,s.1.)A Of -r- a1±za § 198A-6, Vacancies, Appointments to fill vacancies shall be 108A-3. All such appointments shall be for the remainder of the former mem- ber's ber's term of o:iice ana shall not constitute a term for the 108A-4. (1917, c. 170. s. 1; 1919, c. 46, s. 3: C.S., s. 5014 poses of G.S. � x , 1937, c, 319, s. 3; of 1941,c.270.s. 2;1945,c.47; 1953,c. 132:1955 c.249; 1957,c. 100,s. 1:1959, Not- C. 1255,s is 1961.c. 186;1963,c. 139•c.'? "� , ~ does 27a, . 1.; 47,ss.1,2; 1969,c.546,s.1;19$l,c. r'---7;''i"t - the s `'� -' _ 7 y x. of ? 3var� _; ee ;s. ,s. The ;arara of social sen ices of eacn county mall meet at least once per '" + 1; month. or ore often if a lreetinz i5 called by the chairman.Such boarri shall � = .,�`� �, &1; 3ieCt L:zll'rnan !ronl l.'s zne.^_1CF,=•1•s dt ;;.s July meeting each year, and the ....y w,:: : ..= r ,.�- C:iairrmin:.3.51:1 erve a ter_ _ � .1 et one year of until a•-�'f«, �c ¢ i ` the noara. i�:1 7, 170. za. 1: 19�9. C. zkl.5. Y; new 5015:chairman_is e!319 s S .• also 1, c. 70,s:3; 1947 c. 9�; 1959 961,c.186; 1969 c' 31 .s 4• ✓ .-,-;:;-,:-.. -7.,",•.7-LL ,c.320; 1 qtr:, , �, "er c.275,s. 1.) ,c,54fi,s:1;1981, • r Compensation of m embers. , s- ; .• ` Members of the county board of s al Y social services may receive a per diem in ,`' .cif � x s such amount as shall be established by the Reimbursement for subsistence Y county board of commissioners. -�. ` __` "`'" bsistence and travel shall b w ` � ,� set by the county board of commissioners, a In accordance with a policy ,.,�, _, C.S. s.5015;1937 c.319 s.4. 1 (1917 c. 170 s, 1 1919 , c.46, s.4; „�.. :� ' �' �- :� s , 941,c.270,s.3; 1947,c.92; 1959,c.320;1961, ,• .�, -r c. 186; 1969, c. 546, s. 1; 1971, c. 124; 1981, c. -275, s. 1;.1985, c. 418, s. 3.) • sF- r .,aY Effect of Amendments. ," �-" r - The 1855 rote and travel expenses not to exceed the amounts al amendment, effective June 1S, 1985, rewrote c-''' '■-r this section,which formerly read"'Members of provided in GS. 138-5 cn for attendance at uchf M' a . "s; e s the county board of social services may receive vial meetings and conferences, provided such _ Y . .� . ,. `rte ,.G era a per diem in such amount as shall be estab- per mem or travel is authorized by the board of '�'7:A- '' .}A-",F' 1! .. lished by the county board of commissioners commissioners." e,�.di. ,.,.yam ,..-..;-.4„ :4:,11,... -__7 '-" ate - , -c ame § 108A-9. Duties and responsibilities. - ., . _ y esponsibilities. «� ..,a� • xy, ,3. all The county board of social services shall have the following duties and ~� {tr responsibilities: g ; I r ;.• :7$: '.11 (1) To select the county director of social services according to the merit ,-,•` , -fz,- �. by System rules of the State Personnel Commission; ,� '' ' --:,.0:t0.74.7:7 .- - d (2) To advise count •and municipal authorities in develo in - - plans to improve the social conditions of the community;8 policies and r y 77 .may.d _ -.-c-,,,---,-...,:::1- 7,5:,1,1". • • • SOCIAL SERVICES Because of the unique characteristics of Orange County, and the permanent satellite office in Chapel Hill; . it is necessary to report the Service Delivery System findings Northern Orange and Southern Orange. in relation to inagraphy, i,e. recommendations will address the Service WDeliveryeSystem in relation i.e. , to the county as a whole. elation • • • ,`17. ' ' . • 2. Chore Services: Two ( 2) social workers at the Social Work I classification carry an active caseload of 74 chore clients. They also supervise 69 chore providers which includes coordinating and documenting training. They have a waiting list of 84 potential clients. 3. Adult Domiciliar Care: One (1) social worker II serves as the Adult Home Specialist, This caseload consists of 19 domiciliary homes which must be monitored on a monthly basis. This worker also supervises the day to- day activities of the agency's adult guardianship cases and has an active client caseload of. two (2) guardianship cases and one (1) behavioral management case. 4. Famil Plannin : One (1) part-time social worker i carries responsibility for family planning services. The current caseload consists of 46 active family Planning cases, 18 sterilizations and 28 abortion/problem pregnancies. 5. Da 'Care for Children; Two 2 work I classification (1 (1 and) social workers at the social active caseload of about 200cases, representingm247have an children (A full-time temporary worker for this service was hired on 2-26-86) . They maintain a waiting list of 264. Since January, 1986, ninety (90) children have been certified for day care services. (The part-time worker is based at the Chapel Hill Office) . The agency also has a full-time day care coordinator who is supervised by the adult services supervisor.. The coordinator provides technical assistance and training to the facilities in addition to other .responsibilities. . -lZ- IV. Unit Management - The unit meets twice monthly for unit. meetings. This time is used to discuss difficult cases, to communicate policies and procedures, and to plan for the unit's work. From time to time, guests are invited to attend to provide the workers with information on special areas of interest.. Individual conferences are not scheduled for each worker. The supervisor maintains an "open door" policy. However, time is set aside yearly for each worker by the supervisor to complete annual job performance appraisals. This is completed before each person's anniversary date with the agency. Although the agency does not have an agency policy manual, the unit has developed written policies and procedures for day care and chore services. The supervisor has also developed a log to track adult protective service referrals. • • • • • • • . -14- -WORKLOAD COMPARISON WITH RECOMMENDED STATE STANDARDS SERVICE AREA ORANGE CTY. DSS (Chapel Hill) COMMENDED ST. STANDARD *1. Child PS 23 cases 25-30 **2. Permanency P1n. 9 cases/13 8 families (cases) with (Part-time) Children 12 .Children ***3. Adolescent Par. 12 mothers Coordinator 14-18 • References: *Family Services Manual, Vol. 1, Chapter VIII Se 1467, p, 3 Section **Family Services Manual, Vol. 1, Chapter Ii, Section 100, P• 1 ***Dear Co. Director Letter, PFPS, 5-15-84 According to overtime statistics provided child protective service workers earned anaveragetof 66.5 hourseof {.. overtime each for the period September average of 20.6 hours of "comp time" off during thelsame erio took e an statistics for the permanency planning worker were similar.eri . The III. Work}mow . The Chapel Hill staff rotates intake coverage. The supervisor prepares a 2-month schedule for intake. Child protective service referrals are assigned by the supervisor after they are recorded in a log_by date of referral complaint, case name and referral source. gypu of absence, the intake worker responds to the referraluPervisar's The unit's aide performs emergency assistance intake on Monday, Wednesday, and Friday. The aide does transportation on Tuesday and Thursday. From January 1, 1985 to December 31, 1985 153- child abuse/neglect referrals; of this number, 22nit received alleged physical abuse, 28 sexual abuse, and 103 neglect. Three (3) of the reports involved day care situations. The unit . substantiated 66 reports (11 physical abuse, -9 sexual abuse and 46 neglect) . The unit also responded to requests for 23 home studies. During 1984, the unit received 32 abuse referrals and 119 neglect referrals for a total of 151. • -16- •- CHILDREN SERVICES (NORTHERN ORANGE) I. Organizational Structure 1• Worker/Supervisor Ratio - 7 social Workers (2- one/half time) 1 - 1/2 ES.I & 1/2 .CSS Aide 2. Unit Functions - General assistance intake - CIP - Service intake - Transportation - Children's Protective- Service - Foster care - Parenting group - Unit Com ositian - Two part-time social workers conduct children's protective . services investigations and short term service - One full-time social worker does children's protective service investigations and short term service' - Four full-time social workers do long-term children's 'protective services and foster care. Two of these workers are co-therapists of a parent group - One half-time ES I and half-time CSS aide does general assistance, Cip, and intake three days a week and provide transportation two days a week 3. Internal Communication Patterns - - Supervisor meets with each worker once a week for 1 to ' 1 1/2 hours for- supervisory conference Unit meeting every Monday morning from 10 a.m. to 12:30 p.m, Long-term meeting every two weeks for. staffing - Worker discusses situations with -supervisor on an as needed basis 4. Decision Makin within the agency - the director and thane involved make the decision(s) . Information. given to .director when requested, -17A- , , . . . • •.-. . . . . .. . . WORKLOAD COMPARISON WITH RECOMMENDED STATE STANDARDS SERVICE AREA - ORANGE CTY. DSS RECOMMENDED ST. STANDARD (HILLSBOROUGH) 1. Child PS • Full-time 15 cases 25-30 Part-time 32 cases 13 Part-time 6 cases 9 (special allocation) • ' Reference.: Family Services Manual, Colume 1, Chapter VIII, Section 1467, page 3 ( , - *Note: While the caseloads look small in long-term protective services, theSe workers are handling difficult, "very tough" foster kids (9 children have been hospitalized at various times for emotional illness and 13 children are in out-of-county placements which require regular visits) . Two social workers are also conducting a parenting group. A fair to the adolescent parenting program is required by • social workers because that individual is the Northern Orange - Liason to the program. All workers cover intake and sometime CIP. ,.,. _ .., .,..: . : 3. Overtime Patterns - individual workers keep account of overtime. Amount of _ overtime depends on what they do. Payment for overtime is not given; rather, compensatory time ( "comp-time" ) is provided. Comp-time is given for carrying beepers and is usually taken within the same pay period. Each worker takes after hours calls for one week at a time. * NOTE: Unit has no clear-cut clerical support. The WIN secretary does typing for both adult and children services units. She also answers the phone. Another secretary will do' typing, dictation, word processor. The receptionist does short typing (two pages or less) . A different individual is the secretary for permanency planning review team. Another secretary helps with CIP. A different secretary also does foster care assistance payments, while still another secretary does keying for the Services Information System (SIS) . IV. Summary of Workload Comparisons For a consolidated workload analysis in comparison to recommended state standards, please refer to pages 19-A; 19-B; and 19-C. • • • - -198- • : vice • - State Area Hillsborough Chapel Hill • Standards Comments 7. Clerical Clerical Pool 1 full-time 1 clerical • Social workers at CH have 1 part-time for 5-6 to perform clerical tasks workers whenever• full-time clerical _ is absent and part-time per- son is not scheduled for wk. NOTE: *Two (2) Child Protective Service workers at Hillsborough office must accompany each other on most CPS investigations due to lack of other community personnel to assist them (court counselors, juvenile officers, etc). **The recommended State Standard of 95-100 Foster Homes per full-time worker is considered unreasonable. Children who enter foster care today have. multiple and complex needs, and workers must be available to offer almost daily support and training. An active caseload of 42 is considered quite reasonable. ADULT SERVICES Service Area Hillsb h orou State Cha el Hill Standards Comments 1, Adult Protec- (3 full-time ( rvices w3rkl - 5 APS 25-35. APS Adult PS workers have mixed CAPS) per worker & 26 45 general cases. They average 5 APS other type cases cases each and 26 other (Protec- , - per worker tine payee, guardianship, community support, etc. ) • 2. Adult Home (1 full-time Specialist worker) 19 homes None at Specialist must monitor each this time home monthly in addition to • coordinating training, com- pleting paperwork, etc. 3. Family (1 part-time Planning worker) 95 cases Worker spends about 10 hrs. r) 46 cases (full-time) weekly at CH -and 10 hrs. at Hillsborough, 4. Chore (2 full-time 25-30 pro- Chore workers supervise workers) 34 pro- viders, 37 viders, 35 Chore providers and work clients per with clients. clients per worker worker 5. Day Care (1 part-time and 2 full-time 70'80 (full- Full-time temporary worker workers), 200 time eases) hired 2-86 to provide relief eases, 247 child- for these workers. Part- ren, time worker based at CH office. D1 Day Care Coor- Day Care Coordinator works dinator with facilities and homes only. -20- . SUMMARY OF SERVICES RECOMMENDATIONS 1. The social services delivery system is complex. It is strongly recommended that a Service Director position be created to coordinate activities of the services section and to assure overall compliance with administration and program policy, both in Northern and Southern Orange (see recommended organization structure for services section) .. 2. Re-assign the Day Care Coordinator to the Services Director (see recommended organization structure for services section) . 3. Presently, the Social Services Director supervises the following line workers: 1) Adoption 2) Foster Care 3) Permanency Planning 4) WIN 5) Long Term Care Re-assign the above five workers supervised by the director. Assign a full-time secretary position to the director (see recommended organization structure for services) . 4. Broaden and increase the social work responsibilities of the day care workers through the proposed restructuring of the services section. Also, note Illustration of Child Day Care Work Flow on page 21. 5. Eliminate the day care unit and re-assign staff (see recommended services structure) 6. Re-assign some existing clerical staff to the individual service units (see recommended services structure) . While this suggested change may present some minimal draw-backs in terms of cost, the efficiency may equal the trade-off. In addition, the .structure being recommended by this study is not that different (cost-wise) from the existing structure (please refer to page 22 and note Orange County Department of Social Services Clerical Support Comparison as of 2-28-86 ) . 7. Establish at a minimal, semi-annual staff meetings with all agency employees. 8. While the Review Team has submitted a Recommended Organization Structure for Services, alternate models are also included. • -22- ORANGE COUNTY DEPARTMENT OF SOCIAL SERVICES CLERICAL SUPPORT COMPARISON AS OF 2-28-86 I. *Present Structure: (See Footnote) - Five (5) clerks are under the Administrative Officer as Code 98 (General Administration) through "allocation system" Three (60%) are allocated and charged to services - Two (60%) are allocated to income maintenance II. Regional Office Study - Suggestion #1 - Four (4) positions direct charged to services - One (1) position direct charged to income maintenance III. Regional Office Study - Suggestion 42 - 1 Position direct charged to (day care) services • - 2.4 (60% of 4 positions) allocated to services - 1.6 (40% of 4 positions) allocated to income maintenance CONCLUSION In Suggestion #1, the Regional Office stud one (1) more position charged/absorbed by e is rscarea. In only y Suggestion #2, the study is recommending only 4moreeS area. n charged/absorbed by the services area. positions to be SPECIAL NOTE! Each additional person (clerical) charged to services means approximately $22,000 a year more allocated/charged to Services. *FOOTNOTE: The reference to _present structure does not mean the total and one-half (6 1/2) positions in the clerical six reflects that of the total number cal It five ely the existing clerks are already coded 98e(GenerallAdministration) of through the "allocation system" ; of that five ( 5) , three 3 currently allocated and charged to services. ( ) are • -2213- . . Alternate i . .. . . • . . , . . • Family & Children's - ' ! Services Section Director of - Clerical Services General Services I , L--L--- Day Care Coordinator 1 Unit 7------7------.—_,i - . 1. CIP .2. Intake 3. Transportation i 4. Family Planning i 1 5. WIN • Staff . . 1. 3 Social Workers '- 2. 2 Aides .. 3. 1 Clerical . . . - .. , - . . _ i ', : : - . • _ . Supervisor . - Supervisor _ Supervisor • . . . ..„ - - . • ' - - . Crisis/Treatment Foster Care/Adoption ' Adult Services Unit Unit . Unit , . • . . 4. CPS InveitigatiOns 1. F. C . License - - 1. All Adult Programs 2. Short-term treatment 2. Children in P. C. 2. Long-term Care , . , • 3. Long-term treatment - 3. Perm. Planning . . LI-. Adoptions .. 5. Adolescent _Parenting . . . • - • . . . . . Staff ' Staff Staff , • • .-______ . :--1 1. 5:-Social Workers - I 2. 1 Clerical • . 1. 9 Social Workers . 2. 1 Clerical 1. 9 Social Worktrs -i 2. 1 Clerical . . • . . . • . . • -22D • Alternate III Family & Children's Services Section Director of - Services Clerical ---------_,T----------__ • i ' Day Care Coordinator F-=--------"—r ---------.---______._ii - Supervisor I Supervisor I..,� I Supervisor Crisis/Treatment Uis 'nit Foster Care/Adoption E j l : dui t Services Unit 1. CPS Investigations . 2. Short-term C. License rm treatment Children :,du_t 'rogCare 3. Long-term treatment in Z. C. '. 3. Perm. Planning Long-term term Carz . 4• Adoptions 3• WIN• 5. Adolescent Parenting - 6. 'Prob. Pregnancy Staff �-- _-� Staff Staff 1• 10 Social Workers 1. 10 Social Workers 2. 1. Aide 2. 1 Aides 1. 10 Social Workers 3• .' 1 Clerical 2- 1 Clerical 3. 1 Clerical • • -23A- RESPONDENTS (i = 40) EMPLOYEE QUESTIONNAIRE The purpose of this questionnaire is to determine your impression of the many facets of agency operation that have an effect upon you personally and upon your ability to perform your assigned responsibilities. The completed form will be held in strict confidence and will be made available only to the Review Team. Please feel free to make comments. Question Yes No Other 1. Do you feel that you have been given sufficient guidance and instruction to perform your job . 83% 17% satisfactorily? (33) (7) 2. Did you receive initial orientation and training? 3Z 7,0 (33)(7) 3. Do you have unit or staff meetings? 1 .5 2 2.5% How often? 175% (30)3(9) i (1) 4. Do you have individual conferences scheduled? 52.5' 3i.5% How often? (25)15) 5. Have you attended training offered by central and - 50/, 50% regional offices in the ast • p year. •(20)'(20) • 6. Do you have an accurate job description? 77.517.5 5% • (31)(7) (2) • 7. Is your supervisor available to you for direction, 62-537. solution of problems; etc.? (25) (15 8. Are you furnished manuals, directives, forms, and 35% 12.5 supplies necessary for you to perform your job? (34) (5) (1) 2.5% -9. Are there written agency policies and guidelines 67.520% 12.5% outlining standard procedures for you to follow? (27) (8) (5) OTHER: No opinion, undecided or unsure • II s -ZS- - FINANCIAL SERVICES In studying the income maintenance staffing patterns and needs, emphasis was placed primarily upon measurable workloads and comparison of these workloads with the number of staff. In addition, an analysis was made of work flow procedures in an attempt to make suggestions for improved utilization of present staff. The structure of the income maintenance division was found to be effective. There is one Eligibility Director, (reports to the agency director) who supervises three Eligibility Supervisor I's. These line supervisors are each responsible for a specific public assistance program, and have four to five eligibility specialists in each unit. The Eligibility Director also supervises one fraud investigator, one clerk IV, and one clerk III. During the months of October through December, the Eligibility Director also directly supervises four temporary eligibility specialists who determine eligibility for the Low Income Energy Assistance Program. METHODOLOGY FOR THE AFDC AND MEDICAID UNITS The workload in these units was assessed by utilizing actual computer input documents retained by the agency for the months of ( October and January, as well as the monthly report registers for those same months. The work flow procedures were examined by interviewing the line supervisors and some of the eligibility specialists according to a structured format. Following is a description of the findings by work unit: -30- The -AFDC supervi-sor is responsible for the foster care caseload. She also backs up intake and, as noted above, is first in responsibility for telephone inquires (from non-recipients) . Positive Aspects 1. Workloads for review workers appear to allow for quality work; 2. All case actions reviewed by supervisor; 3. Worker-supervisor ratio good; 4. Clients in Chapel Hill area can be served by that office; 5. Systems in place for review efficient - very few overdue reviews; 6. Documentation by the application workers is generally thorough; 7. Overdue applications are held to a minimum; Negative Aspects 1. ESs are expected to file their own mail when case record is in file room; 2. Supervisor carries caseload (foster care) ; 3. Supervisor responsible for telephone intake ' .4. Telephone calls from medical providors cause undue work increase for review workers - they must check application 1 as well as own caseload to determine if log book in hall p recipient. It is estimated that several calls areareeceived each week by each worker. Possible Improvements (Both Units) 1. Increase clerical support for filing (and pulling records if needed) ; 2. Increase clerical support for telephone requests for verification a) from housing authority b) from hospitals Both agencies should be asking for verifications in writing; 3. Recommend that an additional ES I position be added to the MAABD unit. This worker would absorb the overflow of application actions which is presently being carried by the AFDC intake workers and the MAABD unit supervisor. 4. . The foster care caseload could then be shifted to the AFDC application workers. • • -32- • ORANGE STAFFING NEEDS I. AFDC UNIT: • 1. AFDC - 361. 75 hours MAF - 103.38 hours Foster Care - 28.38 hours AABD Intake - 35.75 hours 529.26 = 529 hours _ 2. 10% for vacation, holidays - 529 + 52.9 = 581.9 = 582 "man hours" 3. 582 165 = 3.53 . 70o productivity - 1.52 + 3.53 = 05 positions J 60o productivity - 3.53 + 2.37 = 5.9 or /6 oasiticns4 II. AFDC UNIT - WITHOUT TIME FOR AABD INTAKE 1; AFDC - 361.75 MAF 103.38 F.C. - 23.38 493 . 51 = 494 hcurs 2. 10% - 493. 51 49. 35 = 342.$6 = 543 3. 543 ; 165 = 3.29 70a productivity _ 1.41 + 3.29 = 4.7 ' _ _.resent staffing 60% productivity - 2.2 + 3.29 = 5.49. =correct for AFDC Conclusion for AFDC-: AFDC: 5 positions - this is present -level. ESs should be. able to handle all casework without supervisor carrying regular caseload, if MAABD intake responsibilities g s possibilities are removed from "this unit's workload. • • • • -34- FOOD STAMPS Intake/Workflow/Case Management - In Orange County the intake worker takes applications for food stamps which are considered expedite (little or no income, little or no liquid reserve) and also takes those applications for households who have never received in Orange County. These applications are taken on the same day that the client visits the Department of Social Services. All other applying N.A. households -(non-expedited/ previously received in Orange County) are given an a interviewed by one of four caseload workers (cases divided alphabetically) . In addition to being intake worker, this position also carries 1/2 of the pure P.A. caseload (supervisor carries other half) . For her caseload of PA cases, the intake worker would recertify those cases, handle the M/R forms for those subject to Food. Stamp monthly reporting and also do any other miscellaneous- changes as necessary. The supervisor would conduct same activities for her caseload; each worker is responsible for doing all types of case . - actions (intake, see above, recertifications, changes and monthly reporting) . Overall, it appears the system operates effectively, however, Orange County has had some problems with overdue applications. It appears time spent on case actions by 4 caseload C workers is higher than time spent on case actions by intake worker. Please note that the intake worker has other duties (conducts 2nd party reviews when supervisor is out, covers caseload of any of 4 caseload worker who is out) . It appears Orange County needs to evaluate whether these other activities make up the difference between time spent on case actions by the four caseload workers. Four caseload workers have assigned days in Chapel Hill to conduct recertification appointments and to cover intake. One procedural deficiency noted is that applications are not registered on the day taken or the next day. as required by policy. Strong Points Noted in the Intake/Workflow/Case Management Area:. 1. Overall work is processed relatively quickly, average number of days to process applications was 19 for months of 10/85 and 1/86. Also IMR has noted very few problems in the areas of overdue recertifications and untimely changes. There are some problems - • .with overdue applications. 2. 100% 2nd party review activity on cases completed by workers 002-006. Review of cases by IMR in previous monitoring activities indicates documentation and verification of files appears to be better than most other counties with which IMR is familiar. 3. QC error rate information shows that for the period 10/84 - 9/85 the dollar rate for Orange County was 1•. 940. This compares very favorably with other -Region III counties. _ { -36- • UTILIZATION OF CHAPEL HILL OFFICE October 1985 Number of appointments available for 4 caseload workers- 297 Number of appointments scheduled (filled) for 4 caseload workers - 174; of these 102 recerts showed up; 21 applicants showed up; 51 "no shows". Seven (7) applicants seen on intake (expedited or never received in Orange County previously, walk-ins) . January 1986 Number of appointments available for 4 caseload Workers - .238 Number of appointments scheduled (filled). for 4 caseload workers - 172 of these, 95 recerts showed up; 19 applicants showed up; 58 "no shows". nineteen (19) were applicants seen on intake (expedited or never received in Orange County previously, walk-ins) . Information on appointment available, scheduled, R/C, appointments, no shows, etc. , taken from ES appointment books. Approximately 40% of food stamp caseload is in Chapel Hill area according to agency's records. (reviewed and counted on 3 of 4 caseloads, assumed 4th caseload about same) • • • • -40- • SUMMARY OF FINANCIAL SERVICES RECOMMENDATIONS 1. Recommend supervisors not be assigned' regular caseloads or have primary responsibility for telephone intake; although it is reasonable that supervisors. be available to cover for absences or in monthsof unusually heavy workload; 2. Recommend AAF staffing remain same but that foster care cases be handled by the AFDC workers rather than by the supervisor; 3. Recommend 1 additional position for AABD and, if position added, that AABD do all own intake rather than present situation in which AFDC regularly handles some AABD intake; 4. Recommend 1 additional FS worker; 5. With respect to priorities, it is recommended that AABD take priority for new position; ' , 6. Increase clerical support for all three income maintenance units. • • • • I: • • 1 • -42- ., • • . APPENDIX A Page 2 • 2 • C. MAC' 1. Applications - 4 1/2 hrs. 2. Inquires - 3/4 hr. 3. Reviews -. 1 1/2 hr. 4. Changes - 1/2 hr. D. MBA - 1. Inquires - 3/4 hr. 2. Applications - 4 1/2 hrs. 3. Reviews - 1 1/2 hr. 4. Changes - 1/2 hr. E. , SA 1. Applications - 3 1/2 hrs. 2. Reviews - 3/4 hr. 3. Changes - 1/2 hr. III. DATA SOURCES (Collect Data For Minimum. of 2 Non-Consecutive Months and Average) A. AFDC: Agency's Application/Inquiry Log State Case Management Report State Monthly Report Register State Application Disposition Report State "Board Report" Agency Records From Data Entry/Workers . • B. Food Stamps: FSIS Reports on Workload PSIS Reports: Overdue Applications Agency Records From Data Entry/Workers • C. Medicaid Programs: Same Sources As AFDC D. SA: Agency's Application Log • _ State. Case Management Report Agency's Records From Data Entry/Workers • • • ORAlrtE C011141Y c0u;tl55tuinat5 APPENDIX 0ItANCE COUl1'IY BOARD OF SOCIAL'SI"sRVICF i F 01001 THOMAS Ft, WARD r . COUNTY DIRECTOR III INCOME MAINTENANCE SECTION 0601002 RICIIARD POOLE 0603001 1[ARTIN IMITT, CER I — SRViSOR TII 6T•.NERAL CLERICAL UNIT INTAKE UNIT FOOD STAFIP AID TO DEPEN UNIT DENT CHILDRE! FIEDICAID(SA,A UNIT 0601003 Acct.-C. IV 06430113 ES I Fond 5tam g. Doby E. 3011 0603005 JePnC11olmesl 0603006cr 1 0603020 SSES Sup. I 0601011 CT III 0301 5 FS I C1' III• Elaine Johnson N• Young Orce�c 0603016 ES I N Scarlette 0603011 ES I Rattle Van hook 0601004 CT II {pJT) D. Ricks 0603002 SSES Su E 060.3019 ES I A Tayy3or' 13• Summey P L. Wade SSES Su I D. EJolt 0�010t17 CT III. L. Made 0603008 ES I 0603010 ES I 0 M. Whitted 603017 ES I. Ofi01008 E. Troxler D. McAdams ; Ff, J. Hlnols 0603012 J. King CT III V. Shull P. 0603004 ES I ES I Thompson 06010i0 Cr III 0603003 ES I 06D3013 ES I C. Wilkerson. II, Battce C. AL14son 0601012 CT.III :E, Lpshley 0603007 £5 I LTCs LONG TERM t� 6cwis .Fraud Unit CARE SCREENING I.3009 ES ; 060321 E investigator E ihS18D A; Cent I I II i LOCAL AGENCY DATA BASE REPORT Fiscal Year 1985- 19 86 a.- tes D APPENDIX D ecember 3, 1985 Agency: Orange Co. Dept. of Social Services Director's Position Classification DSS Co. Director III Region: . South Central I. STAFF/POSITIONS - ' A. Number-of direct service (include professional, para-professional and aide positions) 4g- B. Number of administrative, clerical, and support positions 18 C. Number of staff not under State Personnel Act (e.g. custodial, etc) 0 D. Number of individuals under contract to provide direct services 20 Equiv. Full-time Chore Provider TOTAL STAFF 87 II. BUDGET (include state, federal and county funds) Where applicable show: • A. Mental Health Programs 1. Mental Retardation budget $_ - - 2. Substance Abuse budget $ - 3. Children's Services budget $ 4. Others (list) $ 5. Reimbursements $ 6. TOTAL - $ B. Health Departments 1. Maternal & Child Health bucget . $ 2. Family Planning budget $ 3. Home Health budget $ - 4. Others (list) $ 5. TOTAL $ C. Departments of Social Services - • • 1. Operating/Administrative budget $ 1,523,148 - 2. Public Assistance Program budget $ 6,841,204 . • "3. Service Programs budget $ 642,271 . 4. Other (list) $ 24,000 - • 5. TOTAL . $ 9,030,623 - III. County/Area/District POPULATION served 80,000 IV. CLIENTS served • - - . A. Approximate number monthly 2.400 - • B. Approximate number annually 20,000- - V. SATELLITE LOCATIONS - A. Number of Permanent Satellite Locations 1. t __ PROGRAMS provided (list) - Note with asterisk (*) the programs •added this year. A. Adoption .Chore Service Prot Serv.-Children LTCS - - . LIEAP . • Foster Carp Children's Service Prot.Serv.-Adult - Adol. Parenting CI? Da Care Permanency Planning- GA . Day Adult Service WIN APPENDIX F (*rang nLgF Q1 uim 1 Epartrand of 'utlai erititzz 300 W. TRYON STREET HILLSBOROUGH, NORTH CAROLINA 27278 BOARD: 410 CALDWELL STREET DR.THOMAS DENTON CHAPEL HILL, NORTH CAROLINA 27514 TELEPHONEi CHRIS NUTTER - HILLSBOROUGH.OFFICE 9664301.967-9211 SHIRLEY MARSHALL CYRUS GREENE Memorandum HILLSBOROUGH OFFICE 732-9361.732,3161 BONNIE nA V Ig March 3, 19.8 6 CHAPEL HILL OFFICE 9294446 DIRECTOR: _ THOMAS M.WARD -. To: Ken Thompson,, Co. Manager From: Thomas M. Ward Re: Computerization Status Report In response to your request for information regarding computerization within this agency we are submitting a list of programs we administer where computer applications currently exist or are planned. This information is designed to supplement the report generated by Jane Sparks of the Co. Data Precessing Dept. and does not list the equipment in use, dates of aquisition primary operators,and training in progress. General Administration 1) D.D.S. Board minutes, notice of meetings, agendas, and mailing list. 2) Mailing list on N.C. legislators for correspondence II regarding legislation. 3) Mailing list and thank you letters for contributions to all programs (Christmas fund, Gen. Assistance, Energy) . 4) Information brochure with brief description of all services . • 5) Agency Organizational Chart. - 6) Memos and general correspondence. 7) Mailing list for notices to news media. 8) Staff identification cards. 9) Labels to update old letterhead. • 10) Forms revised or generated for all programs (cuts stencils for mimeographing) . :i ADOLESCENT PARENTING SERVICES . Adolescent Parenting Services are designed to prevent teenage pregnancy and assist teen mothers and their families with :problems associated with adolescent parenthood. _Volunteers are used to assist adolescents in continuing school , postponing a second pregnancy, developing life management skills and planning for employment and self-sufficiency. - Computerization : 1 ) General word processing applications will be implemented " by 3/15/86 through the installation of Personal Computer (P/C) at Chapel Hill site . Planned Computerization : • 1) Implementation by 3/ 15/86 of tracking system of inspections due and generation of a 3-part inspections report to be used by Planning Dept. to report to D.S.S if home meets licensing requirements. 2) Implementation of mailing list of all domicillary homes. • FOSTER CARE SERVICES FOR CHILDREN Foster Care Services For Children means social casework services through which a plan for substitute care appropriate to a child's needs is evaluated, arranged, maintained and supervised in a licensed or approved home or facility when the child's own family is unable to care for him adequately or to provide a suitable environment. Computerization: 1) Mailing list of foster parents and children in care 2) Letters of reference for applicants. 3) Protocol for working with Planning Dept. re: inspections. 4) Foster care home studies. 5) Application forms. 6) Foster Parent Handbook. - Planned Computerization : 7) Implementation by 3/ 15/86 of tracking system of inspections due and generation of 3-part inspections report to be used by. the Planning Dept. to report to D.S.S. if home meets licensing requirements. IN-HOME SERVICES: CHORE SERVICE In-Home Services: Chore Service - means the performance of tasks - incidental to the activities of daily living. Such srvices are provided to enable individuals to remain in their own homes or in family care homes when they are unable to carry out such activities for themselves and where no responsible person is available for this purpose. • - Computerization : 1 ) Generation of contract employees monthly time worked reports:. 2) Notice regarding mail in dates for time worked reports. 3) Planned implementation by June 1 , 1986 of Chore Payroll report. - . THE FOOD STAMP PROGRAM The Food Stamp Program is a cooperative activity of local , State and Federal governments working together for a healthier America. Under the program, food coupons commonly referred to as food stamps - are used to supplement the ' food buying power of - eligible low income households. The program is administered nationally by the U. S. Department of Agriculture's Food and Nutrition Service and locally by the Department of Social Services. Occasionally the program also locates food commodities which it facilitates distributing to eligible clients. The Food Stamp Program was created to improve the levels of nutrition among low-income households. Low-income families have many needs, but food is the most essential of all. It gives children the health they need in order to learn, and adults the energy they need in order to work. Computerization: - 1) Computerized by mandated State system, due for update by State in 1987. SURPLUS COMMODITIES DISTRIBUTION The U. S. Department of Agriculture provides various food products available for distribution to low income citizens. These include: cheese, butter, dry milk, flour, cornmeal , rice and honey. Distribution frequency depends on available supplies. Eligibility is based on self-declaration of income. -Computerization: 1) Quarterly distribution report maintained on 1•,500 plus households listing food received, distribution site, : dates : participated. 2) Consolidated distribution report for State Department of Agriculture . MEDICAID Medicaid provides assistance in acquiring medical care for the needy through county Department of Social Services. It offers a unified medical care program for AFDC recipients, SSI recipients, _ and the medically indigent who fit into the federal categories for the aged, the disabled, the blind, or 'dependent children. a • Computerization : 1) Publicity letter and mailing list regarding application procedures. LONG—TERM CARE SCREENING PROJECT Long—Term Care Screening Project is designed to evaluate all Medicaid eligible persons for whom long—term care is being considered in an effort to find community service alternatives to enable the person to remain in his/her home and to avoid the much more costly long—term care. Computerization: 1) Minutes, notice of meetings, agendas and mailing list for In—Home Service Board. • 2) Form letter for application. j • • • APY •+15, +19$4 •' 4 FROM: Dear County Director Letter, clay f North Carolina Department of Human Services ' • Social Services Division of So • The Adolescent Parenting Program • PILOT COUNTY FOR 1984 PROGRAM YEAR Assurances res . The following assurances must be in place or be met during the program . year: agency will agree to follow The Adolescent Parenting Program 1, The 9 model for at least one year beginning aulY .i. 1984. _ 2. The agency director or designee will agree to establish and participate on an Adolescent Parenting Program in—house management team and a community advisory committee. The agency through its in—house management team will be responsible for the direct implementation greeto organixerand�asupport ethe cwork ofea a . management team will a_ will be to assess . community advisory committee whose responsibility community resources and provide support for imolementation of the MAP program. ( - The in—house management team needs to represent its agency's • t!l!:.�- organizational composition in order to facilitate ana participate in .L occur as a result of its work_ i4emoershio in the changes that may supervisory, direct services this group shoulo inctuae administrative, ` and clerical staff with representatives t Income Maintenance and Services Secti ns. Membership will be determined by agency staff in consultation with state office staff. 3. The agency has in place or available in the community the following J. adolescent parent- support services: —options for continuation of schooling (GED, Special Programs,, tutors, V. . etc.); —opportunities for parenting and early childhood education and the ` development of vocational, employment and Life management skills; lanning• tailored to meet the needs of adolescents; . • —family p —family therapy (personal and family counseling services or an • . equivalent) _ ' —a structure for supporting participant peer group interaction and learning;. . —an organized volunteer services progrem; and ` 1-' -- —formal interagency referral procedures, i.e., local health depart- ments, schools, etc. a� . — 1 — , „,-;'-‘. •..,Ln Carolina Division of Social Services '4 Family Services Manual - - i, - -�.p. ` volume I: Children's Services s: Chapter II: •Child Welfar • e lfare Services Fu APPENDIX J • Funding Strategies Permanencv Planning 1000 Allocation I. Funds Allocated for Permanency p Revised 10_1_85 Y Tanning Since July 1, 1980, the Division has a Si social services for allocated funds to count support-services l e vi to permanency planning. These y Used are designated children and. families funds are ingd ap services cases.ignaSted`,as in permanency substitute Prevention services. eases or substitutegcaTeeloads preserving she eices to prevent placement emphasize the value of home and preserving family unit and the importance to c to help family. These services also focus on children of their titan p parents maintain a home for their child. agent substitute care emphasize each child's right e agency's responsibility and the potential Services to relationship in foster care•ntial jeopardy to emotional g to continuity growth of long-term,Y of relationship impermanent The funds are allocated on the basis of county population with Departmental colic the use of Departmental y. The criteria which follows are established accordance allocated for permanency planning, establi shed for A. Requirements for Reimbursement of Permanen 1. Target cY Planning Funds g Population - Reimbursement is allowable for services to the populations described below. a. A preventive child is at services case is a family where means that high or moderate risk of at least one necessitating those circumstancesrcurrentiviiioh risk placed k• al are corrected, the child will within 30 days; moderate risk means that unless be circumstances which might precipitate the • are corrected unless the within 3 months the child need placed.removal will be plated. b. A substitute care services case children in placement and is a Tamil children relative family reunification, a child or or implemented;Place,ent is the plan which return home also included is being developed case is a child and, if a as a substitute • the appropriate, his siblings for plan is adoption- g or whom Z= • Caseload Size • When reimbursement When permanency is claimed from fu la funds planning, silo g, the w allocated perms ticker for testy planning caseload must have a limited Caseload. shall be limited to: A 1 No more than twenty families where there or moderate risk of is a child at high • placement; or - 2.: No more than Sixteen families . children, where family with no more than or ado y reunification placement, adoption is the plan which is beiri relative placement, g developed or • - 1 - , : ,. 6 APPEND i. LONG TERM CARE SCREENrNG PROGRAM REPORT January 1985 Lone Tera Care Screenin ; Buncombe, Columbus Rive new counties local be, as lead ' Davie, Pender T have been added Regional agency; and Yrrell. during SFY$6 g Council of ' Brunswick, Columbus, Tyrrell County designated the the health Mecklenburg county and designated the transferred Davie designated the county just rece�vedPar meat as a will have giant a part of their local pfuncti from social grant application from Pitt Services funds to support one m County and i reorganization.tan. to The following are program this fiscal is approved, we December 31, 1985: provides fiscal year. 1pr5: a summary of clients served from July 1, 1985 through • Alamance Ashe 25 Buncombe 15 Jones 39 Lee -- 13 Caldwell 18 Carteret 5$ Madison Catawba ?` Mecklenburg . 72 71 W r, ... Craven Moore -- I7 Cumberland �` 46 •oore • 31 Davie ash 19 _. Durh,�m . New Hanover 11 Guilford - S!? Ons?ow __ Iel n, =. Halifax: ,y Henderson 2? Pmlico - Hertford 13 Person ' 19 : Tyrrell 41 Watauga 3 7 The total 31 number served is 974. The current clients is umber : Proportion of Medicaid Waiver . Medicaid W • Waiver: The Disabled year Period, After March ed Adult Waiver was : there is a limit of negotiations approved go considering 1600 : no services `w for another_three $ changes to on the number of clients ere changed; however, first than streamline the Plan who may changed would Y be. served. ' of clients, be to require of Care approval DMA is Currently The second an annual rather Process. The aand The is sent entoaliye the Plan tofnCare approval assessment pros reimbursed Sessments Programs identified DMA is considering keeping for aPpraval begQrePPro gr Process- ed through 4ualitsurances process for ServzcQS can be Cost data for 5Fyg5 reviews, new programs or for or $6,246 indicate Medicaid liabilitieseorclient during paid $3,803,721 g the fiscal on behalf Nursing services not reimbursed year. (This of 609 clients g Homes Care paid by does not Medicaid is $10,290 Medicaid.) The consider client Y Med zd- ,290. � comparable figure or • APPENDIX 1 ADOPTION ASSISTANCE CASES December, 1985 COUNTY Monthl NUMBER OF CASES Cash Pa meet IAS NAS NAG Vendor Pa �; 1• Aljjr5 ' 61jt221 . TOTAL went 2• 3• A1le_han 4. Anson 5• Ashe 7 3 6. Aver 7. Beaufort 3 10 3 2 5 8. Bertie 1 4 9. Bladen 3 4 10. Brunswick 1 2 7 11• Buncombe 2 1 4 6 5 2 4 17 14 36 12. Burke 13. Cabarrus 2 2 4 2 14. Caldwell 4 6 4 8 1 2 8 18 Z5. Camden 4 16. Carteret 10 1 17. Caswell 4 1 1 18. Catawba 4 1 1 6 3 7 Z9. Chatham 7 ( 2 4 11 20. Cherokee 21. Chow an 2 22• Cla 23. Cleveland 1 1 2 24• Columbus 2 9 13 25. Craven 26. Cumberland 8 3 11 11 22 5 15 27• Currituck 28. Dare 31 29• Davidson 3 20 1 30. Davie 4 13 1 1 31. Du•lin • 1 4 32. Durham 2 1 S 3 1 4 12 15 Ed.ecombe 34• fors th 3 30 11 1 4 35. Franklin 5 15 31 3 . - 36. - Gaston 5 1 1 6 3 9 3 19 37. Gates 38. Graham 28 2 --�..... 39. Granville 40.Greene 41. Guilford 20 25 33 78 42. Halifax 43, Harnett 2 6 44. Ha ood S 1 2 45. 1 - 11 17 Henderson 3 4 46. Hertford 3 47. Hoke 3 48. H de 49. Iredell 50. Jackson 7 7 23 1 1 C RAPE PREVENTION MONTH 1986 BY THE COMMISSIONERS OF ORANGE COUNTY A PROCLAMATION Rape or sexual assault, through the use of force or the threat of force, continues to rise in our increasingly complex and tension-filled society. often, the burden for rape prevention is placed on victims yet, those who perpetrate such crimes must learn that forcing themselves upon any unwilling Too person qualifies as a crime. Acquaintance rape is the most difficult crime to combat, since many are taught extreme aggressiveness from infant between acquaintances infancy. Rapes occur most frequently between , with fifty-seven percent of all victims knowing their Forty-nine percent of all rapes occur in the home of either the victim or the offender. Rape in North Carolina and in Orange County has increased more quickly than many other violent crimes in recent years -- sixty and a rape is reported to law enforcement officers q ckly percent Carolina every s hours. Despite such grim statistics, the Orange in North Carolina every stx five law enforcement agencies in g County Rape can provide education and training utoClessen the likelihood aofsassaueeagenciese assault. • NOW, THEREFORE, I, DON WILHOIT do hereby proclaim the month DON June,WILHOIT, of the Orange Count do County, 1986, as Rape Prevention Month" insioners, y, and urge all our citizens to recognize the threat of rape and join in preventing the incidence of rape and sexual assault in our County. acquaintance IN WITNESS WHEREOF, I have hereunto set my hand this twentieth day of May, 1986. • DON WILHOIT ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA - 2'7278 yi (_ s PROPOSED SCHEDULE FOR ADOPTION OF JOINT PLANNING AREA LAND USE PLAN May 20 Carrboro Board of Aldermen considers adoption of resolution entitled "Resolution Concerning the Draft Joint Land Use Plan. " June 10 Chapel Hill Town Council conducts work session regarding JPA Land Use Plan, June 23 Chapel Hill Town Council considers adoption of JPA Land Use Plan. June 24 Chapel Hill Town Council. conducts public hear- ing an Chapel Hill Interim Land Use Plan. June 30/July 1, 2 Special meeting of the Orange County Planning Board to formulate recommendation to Board of County Commissioners concerning the JPA Land Use Plan. July 7 Board of County Commissioners considers adop- I-Aiternate July 1) tion of JPA Land Use Plan. July 7 Chapel Hill Town Council considers_. adoption of Interim Land Use Plan. C6,.„e-le e" t ea,„ —?1,-6.5 c.,,,/_, r%of Pty TZ; RECOMMENDED CONDITIONS OF APPROVAL 1 . The grantee of this Special Use Permit shall post with Orange County, in a form acceptable to. the County Attorney, a bond or letter of credit In an amount equal to the cost of all public improvements plus 10%. The amount shall be determined on the basis of fully execute ed construction contracts or certification by a registered engineer employed by the grantee or this SpeciPermit. Security for construction of the improvements in this project may follow phasing in the project. Specifically, as improvements are completed in each phase a corresponding amount of money may be • released from the security instruments or the security instruments may be renogotiated based on the "yet to do" portion of the improvements. 2. Security shall be provided for the grading, paving and stabilization of all cleared areas, streets and other vehicular travelways; sidewalks and other pedestrian walkways; erection of street signs; utility installation and hookups; recreational facilities; and landscaping. 3. All necessary easements to permit utility (electricity, telephone and cable television by any cable television provider franchised by Orange County to serve this development) installation, servicing and hookups to the development and to each unit within the development shall be provided at no cost to the utility provider. 4. The grantee shall promulgated Articles of Incorporation governing tenancy in the development and shall record a copy of the Articles of Incorporation and regulations promulgated under this condition in the Orange County Registry of Deeds. 5 . Roads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and muichin around units shall be maintained as constructed. All such improvements and facilities shall further be maintained and operated in a safe manner. 6. Left and right turn lanes shall be provided on St. Mary's Road at proposed Graham Drive. 7. Graham Drive and Hamilton Way shall have a 60' right-of- way with a 41 ' paved cross section. (A motion to delete the Baldwin Road connection passed unanimously. A motion to reduce the paved cross section to 37 ' resulted in a 3-8 vote. In favor: Yuhasz, Walters, Shanklin, Opposed: Best, Margison, Pilkey, Jacobs. Kizer, Hubbard. 4-21-86) 8. Turn lanes to the east and west shall be constructed on Graham Drive at the intersection with St. Mary's Road during the construction of Graham Drive. 9 . Curb and gutter shall be provided along all streets. • 10. A sidewalk shall be provided on one side of the street along all streets in the, PD-H-R2 zone with curb cuts for the handicapped at street intersections. 11 . Scotswood Boulevard shall have a 90 foot right-of-way, containing a 65 foot cross section with 24 foot wide pavement widths and a 12 foot median. This would allow appropriate room for heavier vehicles. 12. Left turn lanes shall be installed on Scotswood Boulevar into the multifamily and commerical areas. 13. The driveway off Scotswood Boulevard into the commercial . section is inappropriate for the entrance of trucks. The radii should be reworked in this area to allow easier truck access. 14. A cul-de-sac shall be constructed at the southwestern end of Carolina Avenue and the entrance on St. Mary's Road (SR 1002) abandoned. 15. A stubout to the western property line shall be provided from Scotswood Boulevard. This stubout shall be located to connect directly to the southern corner of Greentree Drive. 16. Temporary turnarounds shall be provided at all stub-out streets. 17. A third turn lane shall be constructed along US 70 between St. Mary's Road and Miller Road (SR 1555) immediately upon initial construction of the development (On February 17 a motion for approval of the condition resulted in a 4-4 vote. In favor: Margison, Pilkey, Jacbobs, Best. Opposed: Yuhasz, Walters, Shanklin, Kramer. See minutes for issues and position statements. No discussion of this item occurred at the April 21 , 1986 meeting. ) 18. Left turns onto or out of the southernmost entrance to the commercial area shall be restricted and only right turn movements permitted. 19. All roads shall be named and the names not duplicate any other names within Orange County. Road name signs to Orange County standards shall be erected at all inter- sections. 20. A 10-foot non-access easement shall be the rear of the lots adjoinin n Ca l aovived along Av Second Street. This easement shall belabeledesoeasato prohibit driveway or vehicular access onto Carolina Avenue and Second Street. 21 . Mercury lights shall be installed throughout the develop ment as each phase develops. 22. The lift station at the southeast section of the project ( lift station #1 ) shall be of sufficient size to accom_ • modate any future connections by property owners along St. Mary's Road. 24. 25 23. Prior to paving streets, utility service laterals sh be stubbed out to the front property 1 ;nes- of each lot' I Sanitary sewer laterals shall be capped off above ground. All utility lines shall be_ installed to state standards. . All utility easements shall be shown on the site plan • including easements to adjoining property.. All required easement documents shall be recorded before final plat approval . 25. The number and location of fire hydrants shall be approved prior to the issuance of the special use permit. 27. The following recommendations apply to the recreation area and facilities. a. Provide a minimum of 15 acres recreational purpose, (active and passive) . The passive recreation area would include the open space area along Nancy Hill Creek. b. A minimum of seven (7) acres are to be developed for active recreational purposes to include the following: Tot lot/playground area with play apparatus for children, ages pre-school to 14 ( i .e. swings, slides, climber, whirl ) and benches for adult supervision. Some shaded areas are to be provided within the tot lot area. One full-length basketball court Picnic area which includes a small shelter with 3-4 tables, 5-7 individual picnic tables scattered throughout the woods with 1 trash receptacle and 1 grill per 2 tables. - Bicycle paths throughout - Open, grassed play area. - Adequate night lights for safety and security reasons - Appropriate .landscaping c. Provide 10 parking spaces to serve the above activities within the 15 acre recreation area. d. Along either side of Nancy Hill Creek, designate 100 ft. as open spece/passive areas with walking and hiking paths. Provide public walkways (to be part of the designaed "open space area) to these areas from both Graham Drive and Cameron Circle. Install bridges across the creek at either end and midway, in conjunction with the public walkways. A pedestrian and non--motorized vehicle easement shall be dedicated coterminous with the open space area. e. Multifamily recreation facilities are to include an open grassed area and a picnic area ( i .e. tables, trash receptacles, grills) . f. Provide 13 parking spaces to serve the multifamily recreation facilities. 9. Install a fence around the pool for safety reasons. h. Wherever appropriate, provide handicapped parking spaces and ramps. Construct all walking and bicycle paths on slopes no greater than 5%. 28. All plans for drainage, soil erosion and sedimentation control shall be reviewed and approved by Orange County and the site plan modified accordingly to satisfy the Soil and Erosion specifications. In addition, Orange County shall inspect the installation of control devices and the on-going work for the total project. The project shall at all times meet the requirements of the Orange County Soil Erosion' and Sedimentation Control Ordinance. 29. Construct and maintain stormwater devices to control the peak rate of runoff from the commercial and multifamily tract. The detention devices shall be designed and constructred so that the peak rate of runoff after development will not exceed the predevelopment rate for a 20 year 24 hour storm and for storms of greater intensity. 30. Grading on the site shall be kept to a minimum. in lieu of planted landscaping, existing vegetation shall be maintained between units. Clearing shall only be conducted for purposes of installing improvements. 31 . Final landscaping plans shall be submitted and approved prior to the initiation of construction activity. 32. A landscape architect shall be employed by the applicant to prepare a landscaping/screening plan for the designat ed 1001 buffer area. The plan must be prepared in consultation with adjacent property owners and approved by Orange County Planning Department. The plan shall be prepared following a survery of the existing vegetation of the buffer area and must identify and specify the retention of specimen trees twelve inches or more in diameter, provide for year round screening and include implementation details and schedules. At a minimum the screening shall be opaque from ground to a height of at least six (6) feet, with imtermittent visual obstruction from the opaque portion to a height of a least twenty (20) feets. (ADDED BY PLANNING BOARD 2-4-86) . 33 . That all signs be erected in compliance with Article 9 Signs following issuance of a building permit and prior • to the issuance of a Certificate of Occupancy for any unit. No sign may be erected within the signt triangles for the entranceways to the development. 34. That all structures be erected in compliance with applicable building codes following submittal for and issuance of building permits. - 35. Developer shall coordinate m borough Postmaster prior to ail service with the Hills-- bor development. p Construction of phase one of P (ADDED BY PLANNING BOARD 2-4-86) 36. The project shall be phased to resiential units to a maximum of 25%iof the stotal inumber of approved units within a- give 2.5 year period. 37. The applicant shall request Hillsborough for each q annexation by the Town of the construction of requi.redfImprovementsment following PLANNING BOARD 2-4-86) , (ADDED BY 38. A final boundary survey - - improvements shall be recorded by the eloper. nt and y the developer. 39. The final site incorporating all plan and narrative of the project through the ginal approval deletions and additions td oegeit and madapprroval of the project are incorporat Special Use and made Apa t of this Planned Development narrative are on file with the tOrange aCountye plan and Deprtment. Grading and building permits, upon applicat- ion, will be issued after approval and recordation the Special Use Permit. of 40. The development shall be built and operated accordin to the site plan and written narrative g developer and in compliance with or supplied by the. above conditions and the Or fulfillment of the regulations and ordinances, ange County development 41 . If any of the above conditions shall be held Invalid void, then this approval shall be void and of no effect. THE PLANNING BOARD ADDED THE FOLLOWING CONDITIONS ON 4- 21-86: 42• The commercial squ looarea shall contain no more than 30,000 establishment or apaserieseiofer one high volume retail stores plus proportional service and rll "bngtirea type"he remaining land previously designated as commercial floor space shall be maintained in buffers shopping area and US 70 and between eoth between the and the multi--family housing, the shopping area THE PLANNING BOARD DELETED THE FOLLOWING CONDITIONS ONDITIONS 2-4- A. ion traffic light shall be installed at the intersect St. Mary 's Road development of the first and U.S. 70 motion the deletion of the condition was ( ion fa vote, ) approved moted on a 6-2 B. A stub--out to the Guy Baldwin Jr, provided with the location to property be approved by be reviewediland y the NCDOT. (Unanimous) • -5-20 .86 410 RECOMMENDED REVISIONS TO THE CONDITIONS OF APPROVAL FOR SCOTSWOOD The following revisions to the proposed conditions of approval for the Scotswood planned development rezoning and issuance of the special use permit have been prepared by staff to reflect concerns raised and revisions made to the conditions of approval by the Board of Commissioners on May. 5, 1986. A number of additional revisions have been prepared on staff Initiative. 5. Roads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and mulching around multi-family units ap.d commercial ereas shall be maintained as constructed. All such improvements and facilities shall further be maintained and operated in a safe manner. 6. Left and right turn lanes shall be provided on St. Mary's Road at proposed Graham Drive during the devejppment of Phase I . 8. Turn lanes to the east and west shall be constructed on Graham Drive at the intersection with St. Mary's Road during the construction of Graham Drive ,during the stgvelgpment of Phase I . 12. Left turn lanes shall be installed on Scotswood Boulevard into the multifamily and commerical areas durij,g the development of Phase II-A. 13. The radii of the driveway off Scota.wooI Boulevard in± the commercial section shall_ be reworked to allow eerier truck _access and shall be approved _. ' - • + ' • • - and shown on the revised sJte plan. 14. A cul-de-sac shall be constructed at the southwestern end of Carolina Avenue during the development of Phase. 1 . The entrance on St. Mary's Road (SR 1002) shall be closed by governmental action : which action sjiall be initiated upon the effective date of this specie] use permit. 15 . A stubout to the western property Ilne shall be provided from Scotswood Boulevard . This stubout shall be located to connect directly to the southern corner of Greentree Drive. The location o} the stubout shell lie approved by the Zoning Off Leer and shown on the revLs A alte plan. 17. A third turn lane shall be constructed along US 70 between St. Mary's Road and Miller Road (SR 1555) thirin-g the construction of phase I . Amai 21 . - - . . . • - . • 1 - - • . 1 • , . . shall be installed throughout the development. as each phase develops. 0 22. The lift station at the southeast section of the project ( lift station #1 ) shall be of sufficient size, AI . - - u 1 - • ` 1 _ a . 1 • a . a • . Ii to accom- modate any future connections by property owners along St. Mary's Road. . 24. All water and sewer lines shall be installed according 4 - 1 = II - 4 •. k . i c • 1 • t a 1 • 1 II - 1 11.- 1 - • - II = 1 • 25. All water and sewer easements shall be shown on the site plan including easements to adjoining property. All required easement documents shall be recorded before final plat approval . 26. The number and location of fire hydrants shall be approved by the Town of Hillsborough prior to the effective date of the special use permit. 27. The following recommendations apply to the recreation area and facilities: h. provide handicapped parking spaces and ramps within the parking facility for the recreation area. The location pf these spices and ramps shall be approved by the 111 64 1 . 4 - - II 14 1 41 1 C . - . . 1 Construct all walking and bicycle paths on slopes no greater than 5%. 30. Grading on the site shall be kept to a minimum. Existing vegetation shall be maintained between units. Clearing shall only be conducted for purposes of installing roads, utilities ,end ptber improvements until the improvements have been installed and the developer conveys title_ to the property to the individual property owners_pstrehas.ing three or fewer lots. Reasonable care should riate taken all i APW op at the P permimeter buffers. 31 . Final landscaping plans shall be submitted and approved by the Zoning Officer prior to the effective date of the special use permjt. 32. A landscaping/screening plan for the designated ndscapQ 100' buffer area shall be architect. The plan shalL be prepared in coln . with adjacent property owners and approved by the Zoning Officer. The plan shall be prepared following a survey . of the existing vegetation of the buffer area and must identify and specify the retention of specimen trees twelve inches or more in diameter and specJme.n flowering . . 4 . 1 . 1 • W , •• . . 1 1 . • 1 • ordinarily la • • - 1 1 - , . - 11- - $ provide for year round screening and include implementation details and schedules. At a minimum the screening shall r - be opaque from ground to a height of at least six t6) feet, with imtermittent visual obstruction from the opaque portion to a height of a least twenty (20) feet. 34. That all structures be erected to compliance with applicable building codes following application for and issuance of building permits. 36. Development and construction of the residential units in 1_I_oc ur pursuant to a"_watar,_..�l i o p.ti.� pia( a Qved by the . N C. Department of Natural Resource2 and Community Development, bpi. In no event • shall more than 25% of the total approved residential unit2 be constructed in_ any 2.5 year period. 43. (NEW) The rezoning and effective date of the special use permit shall occur upon approval by the water resources Division of the N.C. Department of Natural Resources and Community Development of a water allocation plan developed by and for the. Town of Hillsborough. Development of Scotswood shall occur pursuant to that plan. 44. (NEW) The project shall be developed according to the following phasing schedule: Phase 1 - Single family lots #1-59 Phase 11-A - Single family lots #60-115, #120-139 and #274-275 Phase II-B - (Entire) Multi-family area Phase iI-C - (Entire) Commerical area Phase III - Single family lots 1116-119 and #140-273 Phase IV - Single family lots #276-423 Construction plans for each phase shall be submitted and approved by the Zoning Officer prior to the initiation of Construction activity for each phase. 42. (DELETED BY BOCC ON MAY 5, 1986) 43. (ADDED BY 60CC ON MAY 5, 1986) The commercial area shall be developed in conformance with the architectural design plan for the Town of Hillsborough, if one exists. 44. (NEW) The special use permit shall be issued upon its effective date. 411 JOINT F*`; u■ p■ GLORIA M.WILLIAMS OBANG CHATHAM Executive Director pc. April 28, 1986 Mr. Don Willhoit, Chair Orange County Commissioners 106 East Margaret Lane Hillsborough, North Carolina 27278 Dear Chairman Willhoit: The Joint Orange-Chatham Community Action Agency, Inc. [JOCCA] will celebrate its Twentieth Anniversary on June 21 , 1986, 7:00 p.m. at the Holiday Inn, Eastgate Shopping Center, US 15-501 in Chapel Hill, North Carolina. Tribute and recognition will be given to all past boards and chair- persons who have contributed to JOCCA's success and survival_ In addition, recognition will be bestowed upon the staff members, local elected officials, and the citizenry at large, who all equally contributed to the Agency's achieve- ments and accomplishments. We perceive this auspicious occasion as one of great significance, part- icularly in light of the plights of survival that JOCCA, like other CAAs across the nation and the state have experienced, and continue to experience in view of proposed federal budget cuts. In observance of JOCCA's 20th Anniversary Celebration, we would be honored by your presence and your proclaiming the week of June 15 - 21 , 1986 as the "Joint Orange-Chatham Community Action Week" in Orange County. Attached is a DRAFT PROCLAMATION that might be useful should you decide to honor our request. Should additional information be needed, please do not hesitate to contact our office. Sincerely, oria M. Williams Executive Director C MW:a s P.O. BOX 27 -PITTSBORO,NORTH CAROLINA 27312 • (919)542-4781 • (ORANGE COUNTY(919)929.0494) 0 It r .._::;- IC tottamatton g WHEREAS, The Joint Orange-Chatham Community Action Agency, Inc. [JOCCA] il was designated by the Commissioners of Orange County to admin- inter programs and to seek funds to alleviate the conditions contributing to poverty, thereby improving the quality of life yx for the low-income residents of Orange County; and WHEREAS, The Joint Orange-Chatham Community Action Agency;g Y; Inc, serves as an advocate for the disadvantaged in attempting to meet their needs, particularly in reference to problems they may encounter with local government, public and private service organizations, and state and federal regulations; and WHEREAS, The goal of the Joint Orange-Chatham Community Action Agency is to alleviate and/or reduce the level of poverty in Orange County, through the g provision of programs, services, and advo- cacy designed to meet the needs of the disadvantaged; and WHEREAS, The Joint Orange-Chatham Community Action Agency, to bring about institutional change with publicandnc_ strives ganizations that serve the disadvantaged in such a way iasttoor- assist the organizations in better serving their clientele; NOW, THEREFORE, I, Don Willhoit, Chairman of the Orange County Board of Commissioners, do hereby proclaim that the week of 86 shall be known as June 15th - 21st, 1 g "The Joint Orange-Chatham Community Acti on Agency Week" • ,; Y in Orange County, and this time set aside for the celebration of twenty years of service to this community by the Board of Directors and Staff of JOCCA. � IN WITNESS WHEREOF, I have hereunto - set my hand and caused the official 4 ' '•_r seal of Orange County to be affixed t , t �a hereto, this day of 1986. 7 M ,'=.1-- r Mme_ 1 CHAI Y''' RMAN CreS e�f z,`h crr, csn R 7v lb h�-c f�sa�f�Y,�,„ pry€ 6E102) „ t`ss — z� Iqg U I am Jean Beal and I'm speaking to you today as a member of the Research Triangle Region Public Transportation study team. This stud is . under being funded by N.C.D.O.T. Y contract with the UNC Department of City and Regional Planning. m v15 , another member of the study team, is also with me. In addition, 1-4'.1 1-4'.1 c,,^^UMS is a member of a Technical Steering Committee which has met several times and is providing valuable guidance on this study. The area for this study encompasses Wake, Durham and Orange counties. -Vi The three we all know, this area has experienced phenomenal rowt "w last 2 1/2 decades, g h during the ree Research Triangle counties have increased in population by 85% over the past 25 years from 325,000 approximately 600,000 residents today. ' people in 1960 to Y• Much of this growth has resulted 1,1 from development of the Research Triangle Park. The Park now has ove 27,000 employees, roughly comparabl r Raleigh. The opening of the southern part those who work in downtown P ar t of the RTP will almost double the land area of the park and employment inside the Park is expected reach 50,000 (an 8 to 3% jump) by the year 2000. Another 50,000 will be employed in the area around the Park. The region's total population is increase b expected to incr A Y about 40% by the year 2000 and will exceed a million people within 25 years. This rapid growth in the Triangle has produced many benefits. It h also created some serious as problems including traffic congestion and mobility problems. Traffic congestion would be eased if more of us closer to our work places lived places, schools and shopping areas. However, we do not. Each day many of us travel long distances across the region t shop and attend school. In fact, it is o work, our interconnection -- this in- tense, inter-area commuting -- which binds the Triangle's cities together into an inter-dependent region. and towns P-RASfka�L'f 4.c.C. � - 4l - - 2 - This study is looking at the five major highways which link the Triangle Region - I-40, US 70, Hwys 54,55 and 15-501 and at the anticipated effects of projected growth on traffic flows along these corridors. The facts are that each of these corridors is already at or above capacity - at least during peak commuting hours - and highway improvements under construction, budgeted or on the drawing boards cannot adequately accomodate anticipated traffic traffic volume over the next 15 - 25 6.510)-(P T� • in i0 o- ci IS-'ib( ,AK own rhicJ-'tn years. % t-e--vrNa,n CL-_-u tki KS 1001 1..- wi I l O pe.4, . lcA'8`$ P el- /∎X. � OA �( Itr-rJd11� cip-, C [i/�ii c tfj 0.ff.1 - L112 el P.rl r-46 vs.;(( G c° }ckulb L yr zoZ — 0 (Look at specific example. Mention Level of Service D - dense but Volume ti ii..-y trolfii. free flowing traffic; number of lanes; bi-directional traffic: unlike major metropolitan areas in which traffic flows toward a CBD in the morning and toward the suburbs in the afternoon peak, the Triangle area has heavy traffic flowing in virtually all directions. For example, the vehicular flows between Durham and Chapel Hill are about equal in each direction. Mention projected increases in vehicle flows 1983 - 2005. The t, aff'ic volume between VIII) and the RT Park is expected to os increase Z-06% by the year 2005 from what it was just 3 years ago.) y is alkA+ Gr, CA.40.i..p(f_ c� .1 ( _ �.trit( GSaG 4-a(1 ,liir._�L st.:by r`)c.* h,c.4.v,_ Recognizing that existing traffic congestion in the RT area is already a serious problem, N.C.D.O.T. Secretary Harrington commissioned this study to look at public transportation options for this region. These options would be a supplement to highway construction in an effort to address the problems of dramatic increases in traffic congestion anticipated for this region. - 3 My presentation to you today is part of the first of a three part study. In a few weeks you will each receive a short narrative report with graphics describing the present and anticipated traffic problems in the region. This will be followed later in the summer by a report on several potential public transportation options for this area (such as increased vanpooling, commuter lanes, an intraregional express bus system, and light rail) . We will describe each of the alternatives including projected costs and impacts. Lastly, the study will look at organizaional mechanisms for public transportation alternatives. These written and oral reports are being presented to the seven governing boards of Wake, Durham and Orange Counties, the cities of Raleigh, Durham and Chapel Hill and the Town of Cary. We will also be talking to the RDU Airport Authority, the RT Foundation and Tenants Association and the Raleigh/Cary/Garner and the Durham/Chapel Hill Transportation Advisory Committees. iivaAha+ aaws The objective of the RI Public Transportation Study is not to promote a specific public transportation service alternative or regional transpor- tation organization. Rather it is to promote full and open discussion of public transportaion options as part of a program to meet this region's transportation needs and to build consensus among affected jurisdictions as to mom what is needed and how it best might work. In closing, as I mentioned earlier, the first report of this study will be mailed to each of you very soon. I hope you will consider it care- fully and let us know any comments, suggestions a 0 6 ,1-- , ggestions or questions you have to it or future reports. Thank you very much for this opportunity to talk with you. ®range Oruuntg Nautical iltua tun 201 N. CHURTON ST. • PHONE (919) 732-220.1 HILLSBOROUGH, NORTH CAROLINA 27278 April 3, 1986 Don WI/bolt, Chairman Orange County Commissioners Courthouse Hillsborough, NC Dear Don: 1 am writing to request that at the next meeting of the Commissioners you appoint Joe Rosemond the official Checker 'of the Weights and Measures for Orange County. This is a ceremonial post which has been held most recently by George Teer who has moved to Raleigh, and before him by Edmund Lynch. The official duty is an annual visit to the Museum during which the weights and measures are checked to ascertain that they are all present and in good condition. During this visit the Checker wears Colonial costume and makes a speech about the Colonial history of Orange County. At the ceremony, the Museum provides refreshments for visitors. The weights and measures, belonging to Orange County in Colonial times, were at some point stored in the basement of the old courthouse. When the new courthouse was built, they were "discovered" during the move. The County Commissioners then gave them to the Museum and appointed Mr. Lynch the Official Keeper. Mr. Teer followed in his stead. It is appropriate that Joe Rosemond be named the next Keeper as he lives in Hillsborough and comes from an old Orange County family with an unusual history. Unlike many whose ancestors came here from Scotland, Joe traces his ancestry to Poland. In particular, Joe has as a personal hobby the homes of Colonial Orange County which he has copied in miniature in woodwork. Because of his interest in history, his willingness to dress In costume and engage in historic tomfoolery, and the contributions his family have made for generations in Orange County, Joe Rosemond is the recommendation of the Board of Directors of the Museum for the post of Official Keeper of the Weights and Measures of Orange County. Sincerely , Betty Eideniyourser Chairman, Board of Directors ..... . . . - • .-:-. 1. 5--20-86 • . RECOMMENDED REVISIONS - TO THE CONDITIONS OF APPROVAL FOR • SCOTSWOOD. The following revisions to the proposed conditions of approval for the Scotswood planned development rezoning and Issuance of the special use permit have been prepared by staff to reflect concerns raised and revisions made to the . conditions of approval by the. Board of Commissioners on 'May_ .. 5, 1986. A number of additional revisions have been -prepared on staff initiative. 5. Roads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and mulching around multi-famll shall be maintained as constructed. All such - improvements and facilities shall further be maintained and operated in a safe manner. 6. Left and right turn lanes shall be provided on St. Mary's Road at proposed Graham Drive during the development t-E s . 8. Turn lanes to the east and west shall ' be constructed on Graham Drive at the intersection with St. Mary's Road during the construction of Graham Drive ,dry _ th development of Phase I . 12. Left turn lanes shall be installed on Scotswood Boulevard into the multifamily and commerical areas dsiring the development of Phase li-A. 13. the radii of the driveway off Scotswood_ Be it into the_Qommerc ie l section shall be revorke - J gw easier±ruck access and shy I l be approves; Officer and shown on the revised site plan. 14. A cul-de-sac shall be constructed at the southwestern end of Carolina Avenue ,during the dey eiopment of Phi t. The`_._ed tr nra en Sty Mary 's Road (SR 10Q2) shall be i closed t by governmental action : whIc acts. sh ire he effective Mate of this s..RecJal_iLGe permit. 15 . A stubout to the western property line shall be provided from Scotswood Boulevard. This stubout shall be located to connect directly to the southern corner of Creentree Drive. The .1.20 .atlem._of the stuboe.t shalt be -0-1 axe h tb-e .7oning fficer and_LIDlin en the revised 17 . A third turn lane shall be constructed along US 70 between St. Mary's Road and Miller Road (SR 1555) during t,f ,eonstrucj ion of Phase I . -._ 21 . Street I ightas_aRgrov�hy e 9f Hj 1 i bQr, unh shat l be installed throughout the development as each phase develops. 22. The lift station at the southeast section of the project ( lift station 11 ) shall be of sufficient size, AS. determined by the Town of Hillsborough, to accom— modate any future connections by property owners along St. Mary's Road. • 24. All water and sewer lines shall be installed accord tng p artment_ of Naturar Res—curves Div i s jon of Env i ronmepta j Management. 25. All water and sewer easements shall be shown on the site plan including easements to adjoining property.. All required easement documents shall be recorded before final plat approval . - 26. The number and location of fire hydrants shalt be approved h.y the Town of Hit Hillsborou.ak prior- to the effective date of the special use permit. - 27. The following recommendations apply to the recreation area and facilities: - h. Pprooviide cdiii ed o r ptre irng cateo n aa ea-r�amTshe tat & ion of these specs and ramps shall be approved by the Zoning Officer and shown on the revised site plan.. Construct all walking and bicycle paths on slopes no greater than 5%. 30. Grading on the site shall be kept to a minimum. Existing vegetation .shall be maintained between units. Clearing shall only be conducted for purposes of installing f oads, _j_i_L i A rovemnents until ti )mprov s ,have_teen installed and the deyejj .ler senveys t itl e to the property to the individual property Owners purchasTpg three or fevier_-Ints, Reasonable care sheen_ h takar+ to „_Le aJn al l e?Si tiny vegetatiop. Appropriate temporary fencing should be erected at the dripline where there are dal gneted stream ens] permimeter buffers. 31 . Final landscaping plans shall be submitted and approved by the Zoning Officer prior to the effective date of the special use permit. 32. A landscaping/screening plan for the designated 100 ' buffer area shall be ,p_r pared by a lenrtscapae. archiJ-erf. The plan shall be prepared in consultation with adjacent property owners and approved ky the ZDL1ng Officer.. The plan shall be prepared following a survey of the existing vegetation of the buffer area and must identify and specify the retention of specimen trees twelve inches or more in diameter .a-q.S.L_snec i ne f l oae in trees soh as reAbsl.s and dogwoods which do nj ord i n.er.I ly .gts t__to Fwe Q Indies Ln sl i atneter, provide for year round screening and include implementation details and schedules. At a minimum the screening shall • be opaque from ground. to a -height of at least six (6) feet, with imtermittent visual obstruction from the opaque portion to as height of a least twenty (20) feet. 34. That all structures be erected in compliance with applicable building codes following A,pp 1„i,_cation for and issuance of building permits. :: 36. D1 a n e RRr- �mil,a .lL�Il _ y i.c. Department of Natural 4121-1:1111:l l,_ re than-25% of th tQ r s i dantJ ts be o constructed Ln i y year perod.. bey 43. (NEW) The rezoning and effective date of the special -use \ permit shall occur upon approval by the Dater Resources Division of the N.C. Department of Natural Resources and Community Development of a water allocation plan developed by and for the Town of Hillsborough. ' Development of- Scotswood shall occur pursuant to that plan. azG • 44. (NEW) The project shall be developed according to the following phasing schedule: Phase 1 - Single family lots 11-59 Phase II--A - Single family lots 060-115, #120-139 and 1274-275 Phase 11-B -- (Entire) Multi-family area Phase 11-C (Entire) Commerical area Phase III - Single family lots #116-119 and #140-273 Phase IV - Single family lots #276-423 Construction plans for each phase shall be submitted and approved by the Zoning of construction activiy for to the initiation 42. (DELETED BY BOCC ON MAY 5, 1986) yS ,,f5. (ADDED BY BOCC ON MAY 5, 1986) The commercial area shall be developed in conformance with the architectural design plan for the Town of Hillsborough , if one exists. k (NEW) The special use permit shall be issued upon its / . effective date. �+ � G srI RECOMMENDED CONDITIONS OF APPROVAL . ` ` 1 . The grantee of this Special Use Permit shall post with Orange County,' in a form acceptable to the County Attorney, a bond or letter of credit in an amount equal to the cost of all public improvements plus 10%. The amount shall be determined on the basis of fully execute ed construction contracts or certification by a registered engineer employed by the grantee or. this SpeciPermit. Security for. construction of the improvements in this project may folio" phasing in the project. Specifically, as improvements are completed in each phase a corresponding amount of money may be - released from the security instruments er the security instruments may be renogotiated based on the "yet to do" portion of the improvements. 2. Security shall be provided ' for the grading, paving and stabilization of all cleared areas, streets and other vehicular traveiways; -sidewalks and other pedestrian walkways; erection of street signs; utility installation and hookups; recreational facilities; and landscaping. 3. All necessary easements to permit utility telephone and cable television by any lelteleiision provider franchised by y y cable television development) installation,OrServicingnand hookups etotthe development and to each unit within the development shall be provided at no cost to the utility provider. 4. The grantee shall promulgated Articles of incorporation governing tenancy in the development and shall record a copy of the Articles of incorporation and regulations promulgated under this condition in the Orange County Registry of Deeds. 5. Roads, parking areas, walkways, street signs, utilities, recreation facilities and sites, landscaping and mulchin _ around units shall be maintained as constructed. All such improvements and facilities shall further be maintained and operated in a safe manner. 6. Left and right turn lanes shall be provided on St. Mary 's Road at proposed Graham Drive. 7. Graham Drive and Hamilton Way shall have a 60/ right-of- way with a 41 ' paved cross section. (A motion to delete the Baldwin Road connection passed unanimously. A motion to reduce the paved cross section to 37 ' resulted in a 3-8 vote. In favor: Yuhasz, Walters, Shanklin, Opposed: Best, Margison, Pilkey, Jacobs. Hubbard. 4-21-86) Kizer, 8. Turn lanes to the east and west shall be constructed on Graham Drive at the intersection with St. Mary's Road during the construction of Graham Drive. 9. Curb and gutter shall be provided along all streets. 10. A sidewalk shall be - - - - - along all sfireets in theVpp�d °n oneside of the street the handicapped at street intersections.rith curb cuffs tar 11 . Scotswood Boulevard shall have a 90foot: rlght-of_wa , containing a 65 foot cross section. with 24 foot wide pavement widths and a 12 foot median. This would allow appropriate room for heavier vehicles. 12. Left turn lanes shall. be installed on Scotswood Boulevar into the multifamily and commerical. areas. 13. The driveway off Scotswood Boulevard into the commercial section is inappropriate for the entrance of trucks.' The radii should be reworked in this area to allow easier truck access. 14. A cul-de-sac shall be constructed at the southwestern end of Carolina Avenue and the entrance on St. Mary's Road (SR 1002) abandoned. 15. _ A stubout to the western property from Scotswood Boulevard. This tuboutsshallbbeplocated to connect directly to the southern corner of Greentree Drive. 16. Temporary turnarounds shall be provided at all stub-out streets. 17. A third turn lane shall be constructed along US 70 between St. Mary's Road and Miller Road (SR 1555) immediately upon initial construction of the development (On February 17 • a motion for approval of the condition resulted in a 4-4 vote. in favor: Margison, Plikey, Jacbobs, Best. Opposed: Yuhasz, W alters, y Kramer. See minutes for issues and position statements. No discussion of this Item occurred at the April 21 , 1986 meeting. ) 18. Left turns onto or out of the southernmost entrance to the commercial area shall be restricted and only right turn movements permitted. 19. All roads shall be named and the names not duplicate an other names within Orange County. Road name signs to Orange County standards shall be erected at all inter- sections. 20. A 10--foot non-access easement shall be ided the rear of the lots adjoining CarolinaovAvenUealand ong Second Street. This easement shall be labeled so as to prohibit driveway or vehicular access onto Carolina Avenue and Second Street. 21 . Mercury lights shall be installed throughout the develop ment as each phase develops. 22. The lift station at the southeast section of the project ( lift station #1 ) shall be of sufficient size to eccom- modate any future connections by property owners along St. Mary's Road. 23. Prior to paving streets, utility service laterals shal be stubbed out to the front property lines. of each lot. l Sanitary sewer laterals shall be capped off above ground. - 24. All utility lines shall be, installed to state standards. 25. All utility easements shall be shown on the including easements to adjoinin r he site plan easement documents shall . be recorded P °Petty' All required - approval . ecorded before final plat 26. The number and location of approved prior to the issuance fire o hydrnts shall be permit. t the a special use 27. The following recommendations apply to- the recreation area and facilities, n a. Provide a minimum of 15 acres(active and passive) . The passive recreat include the open space area along Nancy Hill Creek. b. A minimum of seven (7) acres are to be developed for active recreational purposes to include the following: - Tot lot/playground area with play apparatus children, ages pre-school to ( i .e. sot ngs, slides, climber, whirl ) and benches for widult supervision. Some shaded areas are to be added within the tot lot area. provided - One full-length basketball court - Picnic area which includes a small shelter with 3-4 tables, 5-7 individual picnic tables scattered throughout the woods with 1 trash receptacle and 1 grill per 2 tables. - Bicycle paths throughout - Open, grassed play area. Adequate night lights for safety and security reasons Appropriate landscaping c• Provide 10 parking spaces to serve the within the 15 acre recreation area. above activities d. Along either side ofh'ancy Hill Creek, designate 100 ft. as open spece/passive areas with walking and hiking paths. Provide public walkways (to be part of the designted "open space area) to these areas Graham Drive and Cameron Circle. Install bridges from rots the creek at either end and midway, in conjunction with the public walkways. A pedestrian and non-motorized vehicle easement shall be dedicated coterminous with the open space area. e. Multifamily recreation facilities are to include an open grassed area and a picnic area ( i .e. tables, trash receptacles, grills) . f. Provide 13 parking spaces to serve the multifamil recreation facilities, y g. install a fence around the pool for safety reasons. h. Wherever appropriate, provide handicapped parking spaces and ramps. Construct all walking and bicycle paths on slopes no greater than 5%. • 28. All plans for drainage, soil erosion and sedimentation control shall be reviewed and arved and the site plan modified to Orange Soli and Erosion specifications. In addition, Orange County shall inspect the installation of control devices . and the on-going work for the total project. The project shall at all times meet the requirements of- the Orange County Soil Erosion, and Sedimentation Control Ordinance. 29. Construct and maintain stormwater devices to control the . peak rate of runoff from the commercial and multifamily - tract. The detention devices shall be designed and constructred so that the peak rate of runoff after development will not exceed the pred.evelopment rate for a 20 year 24 hour storm and for storms of greater intensity. 30. Grading on the site shall be kept to a minimum. in lieu of planted landscaping, existing vegetation shall be maintained between units. conducted for purposes of installing iimprovements. be 31 . Final landscaping plans shall be submitted and approved prior to the initiation of construction activity. 32. A landscape architect shall be employed by the applicant to prepare a landscaping/screening plan for the designat ed 100, buffer area. The plan must be prepared in consultation with adjacent property owners and approved by Orange County Planning Department. The plan shall be prepared following a survery of the existing vegetation of the buffer area and must identify and specify the retention of specimen trees twelve inches or more in diameter, provide for year round screening and include implementation details and schedules. At a minimum the screening shall be opaque from ground to a height of at least six (6) feet, with imtermittent visual obstruction from the opaque portion to a height of a least twenty (20) feets. (ADDED BY PLANNING BOARD 2-4-86) . 33. That all signs be erected in compllance with Article g Sigthe ns ofsaaCertificateulofinOcc g permit and prior for any unit. No sign may be erected within the slgntytriangles for the entranceways to the development. 34. That all structures be erected in compliance with applicable building codes following submittal for and issuance of building permits. 35. Developer shall coordinate mail service with the Hills-- borough Postmaster prior to construction of phase one of the development. (ADDED BY PLANNING BOARD 2-4-86) • 36. The project shall be phased to limit ction of resiential units to a maximum of 25% of thestotal number of approved units within a. give 2.5 -year period. 37. The applicant shall request annexation by for each phase of the developmentefollowing the construction of required improvements. PLANNING BOARD 2.4-$6) . (ADDED By. 38. A final boundary survey of the Planned - Development and improvements shall be recorded by the developer.. 39. The final site plan and narrative of the incorporating all changes, deletions and drttons through the final approval of the protect are incorporat ed herein and made a part of this Planned Development ' Special Use Permit. A copy of the final site plan and narrative are on file with the Orange County Planning Deprtment. Grading and building permits, upon applicat- ion, will be issued after approval and recordation of the Special Use Permit. 40. The development shall be built and operated according to the site plan and written narrative supplied by the developer and in compliance with or fulfillment of the above conditions and the Orange County development regulations and ordinances. 41 . If any of the above conditions shall be held invalid or void, then this approval shall be void and of no effect. THE PLANNING BOARD ADDED THE FOLLOWING CONDITIONS ON 4_ 21-86:. 42. The commercial area shall contain no more than 30,000 square feet floor space in either one high volume retail establishment or a series of small "boutique type" stores plus proportional service and parking areas. The remaining land previously des) space shall be maintained in buffers both between floor shopping area and both between t US 70 and between the shopping area and the multi-family housing. THE PLANNING BOARD DELETED THE FOLLOWING CONDITIONS 2--4- 86: A. A traffic light shall be installed at the intersect ion of St. Mary 's Road and U.S. 70 during the development of the first phase. CA motion for deletion of the condition was approved on a 6-2 vote. ) B. A stub-out to the Guy Baldwin Jr. property shall be provided with the location to be reviewed and approved by the NCDOT. (Unanimous)