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HomeMy WebLinkAboutAgenda - 03-18-1986 i ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, MARCH 18, 1986 7 :30 P.M. OLD POST OFFICE CHAPEL HILL, N.C. A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the Printed Agenda 2. Matters not on the Printed Agenda C. MINUTES PAGE # D. PUBLIC HEARINGS = 002 1. Lockridge Community--Planned Development Amendment 016 2 . Z-3-86 Homestead Highlands--Continuation E. ITEMS FOR DECISION 017 1. Proposed Zoning Ordinance Text Amendments 026 2 . Addition to Secondary Road System 029 3 . Toxic Waste Clean Up 032 4. Old Courthouse--Time Extension 037 5. Carr Store Building--Modify Architectural Contract 039 6. Tax Refunds and Release Requests 065 7. RSVP Renewal Application 067 8. Title IlI-B Application 068 9. Extraterritory Planning Jurisdiction 069 10. Draft Joint Planning Area Land Use Plan 070 11. Environmental Affairs Grant 072 F. APPOINTMENTS G. ADJOURNMENT y 001 ORANGE CONY Action Agenda BOARD OF COMMISSIONERS Item No. 4 ACTION AGENDA ITEM ABSTRACT SING DATE March 18, 1986 Subject: MINUTES Department: BOARD OF COMMISSIONERS 1 Public Hearing: Yes % no T Attachments• Information Contact: Beverly A. Blythe Under Separate Cover Phone limbers: T32-8181, 968- X501, 227-0231 PURPOSE: To correct and/or approve the minutes as submitted for consideration: January 21, 1986 -- Regular Meeting February 18, 1986 - Regular Meeting ,. March 5, 1986 - Regular Meeting NEED: Approval so the minutes maybe entered into the official minute book in the Clerk's office. RECOMMENDATION: As the Board decides. 002 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date MARGB_1L...J. i Action A enda Item _ SUBJECT: LOCKRIDGE COMMUNITY - PLANNED DEVELOPMENT AMENDMENT DEPARTMENT: PLANNING PUBLIC HEARING ,_._Yes No Attachment(s) Information Contact: SUSAN SMITH VICINITY MAP APPLICATION LETTER REVISED SITE PLAN EXCERPTS LOCKRIDGE COMMUNITY NARRATIVE - CERTIFICATE OF MAILING Telephone Numbers Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To receive public comment on proposed amendments to the approved Planned Unit Development plan for Lockridge Community. NEED: Lockridge Community is located on both sides of Turkey Farm Road (SR 1730) north of New Hope Creek in Chapel Hill Township. It is known as all lots on Tax Map 8G and 16C and Lot #2D on Tax Map 8. The community was established following approval of a Planned Unit Development rezoning on November 5, 1973 under the 1967 Zoning Ordinance for Chapel Hill Township. The approved planned unit development site plan was subsequently amended on April 4, 1977 to allow revisions necessary to complete subdivision procedures for proposed residential lots . Article 7 PLANNED DEVELOPMENTS Section 7. 8 ahinegg_.__if Agialayed__Eingl_Elana of the 1981 Zoning Ordinance specifies that " . . . changes in approved final plans . . . may be permitted by the Zoning Officer on application by the original applicant or successor in interest , but only upon making a finding that such changes are: a) in accord with all applicable regulations in effect at the time of the amendment creating the PD district , as modified in the amending action; or b) in accord with all applicable regulations currently in effect , without modification; or 003 c) in accord with the approved development concept plan, including any required modifications." Staff recommends that the request for amendment of the approved plan be handled in accordance with provision (a) listed above given the date of the establishment of the planned development district. The 1967 ordinance requires a public hearing for further amendment of the approved site plan. Proposed amendments must comply with the provisions of the 1967 ordinance regarding use and dimensional requirements . The applicant , Lockridge Community, is requesting an amendment to the approved site plan for designation of one new lot in Section B and the provision of areas within the common lands within Sections A and B for the establishment of a cemetary, community center , playground, pool , tractor shed, animal shelter , garden shed and studios/workshops. The applicants have indicated the general location and size of the requested facilities . Wlth respect to the studios/workshops the applicants have indicated the total floor area for the facilities , rather than the number and individual building floor ingaa each structure. in theThe namesapplicants roadsare serving requesting g the development. The designation of one additional lot does not constitute a subdivision. The creation of the lot requires compliance with the Orange County Subdivision Regulations currently in effect. IMPACT: Approval of the requested changes will allow for the development of community facilities desired by the membership of the Lockridge Community. Approval of the designation of an additional lot is required before subdivision review can proceed and a residential building permit issued. RECOMMENDATION: The Planning Staff recommends approval of the requested amendments to the approved planned unit development site plan. V\\:„......, 004 Ao 16°...v < ----____\ .Durz UNIVER5171 la9Q,-l a AceEs • ...... go 1, • 4 /441 440°1'J . LoccRwc COMNUN I`t'Y . - C ti . \ ALPRaD w 5bm Secri oN. A, • • Q • NEW 144*---. .. _ • � .� • ® �e I?UxE Ul�� /R48.q�Ac� • 4 57btgetzat>C.S 6037,1V/5 f dni 46 exAM01.417Y Pu NNEb awr DEiaAtxm94T Recivesr AM. RAN Amamm it 005 Lockridge Community Inc . Amendments to the P.U.D. February 1986 . . Lockridge Community - Section A 1. We wish to designate a site for a Community Center , for the use of Lockridge Community Association members, including a playground and swimming pool , on Parcel 8. (maximum size of building 50 ' x 50 ' ) See attached map. 2. We wish to designate two sites for animal shelters, one adjacent to lots 5 & 16, one adjacent to lots 12 & 13. (maximum size of each shelter 30 ' x 50' ) See map. 3. We wish to designate a site for a garden storage shed adjacent to lot 1. (maximum size. 25 ' x 25 ' ) See map. 4. We wish to name the road adjacent to lots 10, 11 & 12, Tinkers Turn, other road names remain as listed . Lockridge Community - Section 3 1. We wish to designate a site for a cemetery for the use of Lockridge Commmunity Association members and their families on common land , Parcel 12 . See attached map. 2. We wish to designate an area for the building of studios, workshops, storage sheds and tractor shed on common land , Parcel 12. (total amount of enclosed space not to exceed 8000 sq_ ft. , one existing building is indicated on the map) 3. We ask that the "Home Occupations" regulations be applied to this Planned Unit Development. 4 . We wish to add one additional single family lot adjacent to Turkey Farm Road on Parcel 12 as indicated on the map. 5. Access to the proposed lot and the studio and workshop area will be provided by an existing road which is to be named Willbea Road. Other existing road names are to be changed . See map. 6. The Community water line from the community well was . previously extended to the area designated for studios/shops and is available to serve the proposed new lot and outside spigots. Electrical power service is available from an existing overhead power line. See map. 006 History and Philosophy 0 y o Historical Background 1. We are concerned about relationships 6 11 between parents and children. We feel that C-) In March of 1970, several members of children need many adult models, many the Church of Reconciliation in Chapel Hill p laces where they feel at home in order to ezl � began to meet informally to discuss ways to learn to deal with and understand the multi- 0 develop community and to share tools for tude of lifestyles they will meet in the dealing with being alive today. The group world. members were mostly in their late 20s or . 2. We are concerned that children have 1. early 30s. Most were married or had been communities of peers outside the nuclear married. Most had children. The discussions family. i continued on a weekly basis, each time in a 3. We feel that adults, too, need many .s different member's home, usually over a levels of friendship with other adults of both potluck dinner. In time, the group expanded sexes. to include people from outside the Church. 4. We are concerned about the loneli- The group was seeking ways to live ness of people. We hope that each of us can together creatively, constructively, and realis- participate in the lives of children and fam- _ tically. They wanted their children to grow ilies naturally and spontaneously. up healthy, whole, and joyously embracing 5. We are concerned about the the complexity of life. As they viewed the duplication of possessions. Items like food III apparent dysfunction of the institutions of freezers, laundry equipment, cars, books, . ,; marriage, family, and community; there television sets, and garden equipment could Mil seemed to be a need for renewal of these be used with greater stewardship. institutions and for fresh approaches and 6. We are concerned about the needs of alternatives. The group hoped to develop a our larger community. We seek to pool our �' new form of community that would allow resources for understanding, for support and �• for creative life together and would mini- for action. mize the destructive elements of living in 7. We are concerned about being Ili- relationship with one another. isolated from the needs of the community at For two years the search for land on large by our work. We need to share inputs _ which to build a physical and spiritual corn- from our separate work worlds, to exchange x munity went forward. There were false starts information about points of need in the stem, and to become a community of -= and disappointments. Finally, in the summer system, of 1973, the availability of the Lockhart support for each person as he participates in property became known. Nine families a work environment. agreed to come into the initial community We want a community where there is and provide funds for the down payment on playfulness, drama, and celebration. 1 the land. We now have possession of a house It is our desire that our community _" and 57 acres of land with an option to buy include as many different kinds of people as :va_ 35 more acres. possible — professional people with families, On our beautiful land we are trying to single young people engaged in subsistence develop a caring community of adults and living, retired people, for example. We place children who affirm one another and the a high priority on maintaining an interracial nature that surrounds us. community. Since not everyone has the We have come together not to pursue desire or the means to own a house, we "goals" as they are commonly thought of, hope to be able to provide opportunities for but to engage in process because we share individuals to rent on a long or a short-term — certain concerns and assumptions about life. basis. pa's . . History y aid Philosophy 8 o Use of the Land v There are minimal restrictions on the type of house construction, style, or cost. Houses and other construction must meet community as well as county, state, and ;-y federal health and safety standards with regard to plumbing, wiring, septic tanks and 1,• -i the like. Buildings must be located so as to preserve the land as it now appears as far as possible. The community affirms a minimal amount of roads, this probably precludes individual driveways. Areas will be desig- - nated for gardens, orchards, vineyards, lift pastures, recreation, and community center. Long Range Goals We would like to construct dwellings — including multi-family -- family could be rented or sold at low cost to individuals or families who could not afford the corn munity. Some furnished apartments or houses might be made available to tem- — porary residents of the community. At an early date we hope to construct a community center which would include . VI. — space for community tools, hobbies, crafts, etc. The Center would have space for meet- ` ings, folk dancing, dinners, etc. Later, a wi young people's building might be construc- ted. Eventually we would like to develop the land as a resource for the larger community: perhaps some kind of free school, study center for youth and/or adults, retreat cen- ter, half way house or whatever seems to be useful and enhancing. -- - - A- . 008 Existing Character Lockridge Community lies 8 miles north of The property was once a turkey farm and Chapel Hill along County Road 1730 (Turkey much of the fields were then pasture. The Farm Road) -an unpaved and little traveled remains of the old farmhouse are on one side g � connector with C.R. 1718 and Route 86. The of the road. Now there is a farm next to the • CZ site is 10 minutes from Chapel Hill and 15 community property and .a farmhouse which minutes from Durham yet is completely rural is to become part of the Community • in character. property. r ;II r,1 The property is bounded by Duke Forest on The natural beauty of the area is something the east which will offer open and recreation the Community wishes to preserve to be space for community memters as well as enjoyed by all who live there. Care must be -f, providing an attractive background. Fiber taken in developing the area so as not to MO Core Industries owns the pine forest to the destroy the plants and creek wildlife that alt inhabit ht _� north and west, and New Hope Creek forms a the area, p ,=••■• natural boundary on the east and south. character of the open fields.Thus the area has " been carefully analyzed to determine which _I. 0 1111-5eOROUGH areas are best suited for structures, roads, recreation or agriculture and which should be 1 • ME sa. 4•0111111", ati-.0h iii .pll. la — L: r, ., (1--.1.11, ____ See detail Ho DURHAM - m. RALEJGH .1111. CHAPEL _ HILL. - . RAurrGH Hardwood forest covers much of the site left untouched. The remainder of this section although there are several large open rolling will explain visually and in text, how the fields interrupted only by an occasional hedge- existing character of the land will influence — row or stand of trees. Two bowl shaped fields development. Section 3 will describe in detail slope down to New Hope Creek providing the development plan and the final section excellent views of Duke Forest. The creek explains how the land should be maintained itself, which meanders slowly at times and to preserve its natural beauty with the _______ splashes rapidly over rocks in others,provides changes that will occur over time. some dramatic and peaceful spots. r. eo Concept and Advantages of - +..) Planned Unit Development g During the late 1920's and early 1930's a new Lockridge Community,is based on the basic form of subdivision layout was invented, ideas of a Pud. The design reflects several W 0 cluster housing. Before this innovation houses basic concepts laid down at the beginning of a in the U.S. had traditionally been placed side the design. With few exceptions houses are by side on lots with the street system forming clustered to preserve the natural open charac- CD^ a rigid grid pattern. This created a featureless ter of the area. Clusters are placed within or • (11 row of houses along long straight streets. on the edge of the forest to provide the visual AIL Cluster housing got away from this by cluster- living environment and to p IL ing houses around cut de sacs thus creating an character between use areas we ecaonsidered of the community. — interesting street pattern lined by open space. tionships The town of Radburn, N.J. featured this new as well as environmental factors in deter- design but it was not until the mid 1960's mining the overall plan of the ty. —� that the merits of cluster housing were Environmental factors such asplacement allWg- realized. septic systems, placement of roads to mini- mize erosion and water runoff, and placement Planned unit developments began to develop of wells to avoid possible conflict with septic using cluster housing as the basic design systems began to become a limiting factor in - Concept and, the idea began to spread. The the detailed design of housing sites. �l principle of a planned unit development is to group houses in clusters thus reducing wasted • ' 004.,. V space. This creates areas of common open ` ilk _ A. c `• V I ♦� ♦ 'Q. space which may be used for formal or V,„� • ‘W informal recreation. Besides the creation of • _ "r"~:p of large areas of open space, cluster housing " .. :' )►a provides other benefits for the residents of a �;. _ imunity. Greater pedestrian i planned unit comusin the open space to f- f safety is achieved by using I seperate walkways from roadways. Quite l� often the clustering of houses creates greater I _ t -j sr� privacy than seperating houses on large lots. Illik:;;#1: -:.� ^. Expenses incurred in the layout of roads and *ti. r�] utilities are cut because clustering reduces the utilitie '``length and necessity of each. Within a Pud PLO =' W I open space is shared in common thus creating . xk the need for a property owners association, . -=-� and providing the basis for community in- f` volvement and action. ,i �ui Idinq in the �ree� u,re5 d1F�erert' arch- r de 1fin bviidt In th =w �i+ '� I� u�,u �If = visual�ma► facto*t in. Y.r , 'I, { a multi-star is o I'. li. '. ariA c ytfovs vegetation more. wt r - _ `� 1 are- d�irae!e. In the- open d Ic rJ i'Cc �e e GA k I a 15 mare appro nave, ___-_ — -111kittli p wtndoul5 `'��-t,- -' oVerhar i Jill PKe p room Cyder in surd 010 Development Areas The overall plan for the Community includes Cluster A is situated on the edge of the forest CD housing sites, major open space areas, recrea- to avoid steep slopes. To preserve the charac- 5 tion areas, areas for private and community ter of the site parking has been kept at a C 8 6:11 agriculture and a community center. Some of • distance of.50-100' from the housing sites. these areas will be formally structured while This area is unique in that it has excellent Sal CD others will be natural. By providing a mixture views across the fields and down to the creek. 0 CD uses and opportunities a complete living The major amenities are its views and close n experience can be achieved within the Lock- proximity to a swimming hole. h� ridge Community. - Cluster B is in the same general area as Cluster The design of each specific housing cluster A but is oriented along a hedge row with . will largely depend on the unique character- views down to the lower pasture and creek. istics of each site. Access to the cluster will be through the. hedge row from behind with parking 50' from the housing sites. a O nllllr� 'I1I1u . I I of tip •r I >l l .... .,r^:�J�,...n__ mom ��....Illilii �''' .- Rc�adwa and wi,„_. ■i1�i I". drKi Yni ht` 11 �I, view G� ACS }D .---� rove vtevi for arr frorn `...: I ,l r- held ab by �7am►r vrltl be 1111I 4 loWhNf o At, e r ,h1 h a �rlPhrb ` I. Fdent m atte a vac e q. -"' 'l�r■ ryie.�)on F� 5io 5 a p�{mod 4-.;.: ii -k.--- rn -held atde_ � ► p �� M erosion deF P�fiel-ts _ : P Oi^l LE VIEW OF CLUSTER B .r""1rw ...,..„_._ _ -„ ,. ti < L, •n (li iiouid� aa� a tow proFr e• A 5°Oods III roof cout d blend h oU5 info Field 77 and provLde in5ulafion. - `r Alr , w • � , eN --Ilk lk ' iff,_ • G7 .— - cif Development Areas +: Cluster C is oriented around a natural enclo- Cluster D is oriented around a slight knoll CIO sure created. by vegetation. Parking will be topped by distinctive vegetation. This cluster . O r0 within this area and will be completely will contain rental units and condominiums. screened from outside views. Housing sites Parking will be relatively close, 50-100'. The Q will be within the forest having a filtered view major amenities of this cluster are its views in to the creek. The major amenities are close all directions and close proximity to the - fli proximity to a major field and a swimming community center. hole. \40111 -.. la aria -----%---/ '‘• .,,:,,,, - , 111 . e. e i ian a loa , a -, u: Y • x.k. PdP:f ; .'nstrusion Cefrz;cq area. PLAN cu Vl SVY�R>+ ,GROPO5D , t Areas should be desi na fed for iP +rash eocl -Fion. Carts Zn8 be hidden „ : i, /iU�, ~ from view be a simpte v�od fi nee: /n04 .i;r 01-v, '� :.,l�il du�•n, I 10101r«rt,U,1,,1I1�I1�jj,1llt(�^_� , - _ 012 1Vlaintanerce Lockridge Community Association 5 5 unit PLAN ING ���--11 When a new member of the community CCU purchases or is granted a site at Lockridge, he (� 0"'I or she will automatically become a member of 440 �j bL the 'Lockridge Community Association. The purpose of the Association is to maintain the I nd the facilities held in common, and to I hi'°i land and �r plan and to implement change. The r constitution of the Association will outline t.,. r, restrictions on use of the property, for IMAINTENANCE :)esthetic and ecological reasons, and also define responsibilities for joint maintenance of roads and utilities. Besides the physical ---_—, � constraints placed on the site (slope and soil), THE wax.IATIOH 6 Itivoulep IN no restrictions will be stipulated for house ALL TI,IREE STACIE'S Of COP+itiAiMiTY iNgRl size, design, or price, or on the DEVELOPMENT non-commercial use of the site. The Lockridge Association, through its Costs INN elected officers, will serve as the governing body of the community. The association will Costs reflect money needed to meet the plan and provide for capital improvements on remaining payments on the land. $7500—full the property, and organize recreational and partner, $2500 — down payment.The remain- social activities. As we intend to be a ing installment payments up to five years have community in fact, as well as in name, the no interest, and after five years they have the ____ association will facilitate communication, same interest as a mortgage. The partnership understanding, and celebration among the will dissolve after the final payments on the — _ membership. land. The$7500 includes: roads The responsibility for ensuring a quality utility lines community will belong to the Lockridge partnership legal fees _.+: Community Association. Residents of Lockridge survey costs Lockridge will, as a result, have the wells opportunity to control the progress and development of their community, in a manner It does not include: which they conceive best in line with their individual site surveying goals and objectives. individual utility hookups installation and maintenance of septic system HOUSING TREES i FOREST ANIM MilE ME GARPEN,D14C; ARP . PHI'S/CAL EieMEMTS Cr 7116 RENTAL UNI`�5 4 1IiNevARP COMMUNITY CoMMOrtLTY PAS�UI�E .-_ FACILITIES -. e 013 BY-LAWS • OF LOCKRIDGE COMMUNITY ASSOCIATION Article I. Purposes • The purposes for which the corporation is organized are: A. To provide the members with individual homesites or units of multifamily housing; to establish individual; family, and community dwelling places; all in a manner consistent with ecological harmony. . B. To establish a community resource center, including facilities for library, audio-visual materials, agricultural and building tools, kitchen and canning facilities, meeting area, play- ground and other recreational facilities. C. To hold, administer, care for, and control the use and • enjoyment of common areas, including but not being limited to, community water supply, community road system, woodlands, meadows, lakes, and cultivated lands, and to assess the members of the corporation for expenses incurred for common purposes. D. To administer, enforce, and lgrant exceptions) from the deed restrictions imposed on lands of the corporation and its members. E. To engage in agricultural production of food and fibers cooperatively for personal use and for sale. F. To engage in and encourage the construction of housing; which is low cost, energy efficient, harmonious with the natural surroundings, and otherwise ecologically sound. G. To preserve and nurture the natural beauties and fruit- fulness of the land of the corporation and its members. - - B. To develop the potential of the members of the corporation for achieving high levels of community self-sufficiency, including the simplification of life styles, experimenting with alternative. forms of energy, and becoming relatively independent of outside sources for food and fibers. - 1 014 • 'mm:mm I. To explore the meanings of interdependence, as well as individuality through cooperation; to escape the confines of life styles bounded by competitiveness and lonely striving; to create a social environment rather than merely react to or cope with an asocial environment; to address the challenge of creating an environment'which enables both children and adults to maximize creativity, effective social responsibility-taking, and capacities for joy; and to build a community which supports and nurtures both individuals and familial units rather than _ pulling them into competition and isolation. J. To buy, sell, lease, mortgage, pledge, exchange, improve, build, operate, maintain and generally deal in real properties, improved or unimproved, and any right and interest therein. K. To purchase, import, manufacture, or otherwise acquire, hold, develop, improve, sell, mortgage, borrow, pledge, lease, rent, or otherwise acquire and dispose of goods, wares, merchan- dise, personal property, services, and choses in action of every kind and description. L. To carry on and conduct any other activities, which directly or indirectly may promote the interest of the corporation, and generally to have and exercise all of the rights, powers and privileges which are now or hereafter may be conferred by the laws of the State of North Carolina under cooperative associations organized and operating under the laws of said state. Article II. Membership 1. Eligibility. The members of the corporation shall be those persons named in the Articles of Incorporation, who are the initial subscribers of the corporation stock. Member- ship in the corporation can be obtained by virtue of acquisition of stock in accordance with the provisions of Article VII, paragraph 5 hereof. Other persons interested in the purposes of the corporation shall be eligible for membership, but shall become members only if selected unanimously by the membership of the corporation. 2 615 CERTIFICATE OF MAILING ZONING ATLAS AMENDMENTS ORANGE COUNTY. NORTH CAROLINA I►Susan Smith, Zoning Officer. Orange County. North Carolina. DO HEREBY CERTIFY that on or about March 6► 1986► I mailed. by certified mail. postage prepaid. a Notice of the Public Hearing to be held on the Amendment to the Lockuidge Planned, Unit Development Plan to each property owner as required by Article 20 Section 20 .6 .3 of the Orange County Zoning Ordinance. The notice mailed specified the date. time. place and subject of the Public Hearing on the zoning classification change. WITNESS my hand. this the 13th day o Rush. 19B. . .1J i //i USAN S ZONING OFFICER ORANGE COUNTY BOARD OF COMMISSIONERS 01G ACTION AGENDA I TEM ABSTRACT Meeting Da t e _LARCE1a4_19$6 Action Agenda da Item # ,2 SUBJECT: Z-3-86 HOMESTEAD LANDS DEPARTMENT: PLANNING PUBLIC HEARING __Yes w No Attachment ( s) Information Contact : SUSAN SMITH SEE 2-24-86 PUBLIC HEARING PACKET Telephone Numbers Hillsborough - 732-8181 Durham -- 688--7331 Mebane - 227-2031 Chapel Hill - 968-4501 PURPOSE: To receive input from the Towns on urban services and annexation policies within the Joint Planning Area. The public hearing on this item was continued from February 24 , 1986 . NEED: Piedmont Atlantic Inc . is requesting a general rezoning of property located north of Homestead Road (SR 1777) and 400 feet west of the intersection of Homestead Road and Rogers Road (SR 1729) in Chapel Hill Township. The property is known as Lot 9 of Tax Map 109 for Chapel Bill Township . The parcel contains 49 .17 acres or 2 , 141 , 845 . 2 square feet . The property is located within. an areas designated Ten Year and Twenty Year Transition Areas . Approximately 15% of the property is located within the Ten Year Transition Area. The present zoning of the property is Residential-1 (R-1) . The proposed Joint Planning Area Plan designates this area as Suburban Residential which corresponds to residential densities of two to five dwelling units per acre. IMPACT: Rezoning of the property would allow the development of the property in half-acre single-family residential lots. RECOMMENDATION: The Planning Staff recommends approval of the general rezoning request . 1 1 Eladmod St • � 1 5/11 �y 1. 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"1'011 r- eee .' ■ t 017 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE: MARCH 18 , 1986 ACTION AGENDA ITEM # E1 SUBJECT: PROPOSED ZONING ORDINANCE TEXT AMENDMENTS **************** ******************* ************ ********************* DEPARTMENT: PLANNING PUBLIC HEARING: YES _i_ NO **************************; *** :**************************************** ATTACHMENTS: CONTACT: SUSAN SMITH DRAFT WATERSHED AMENDMENTS (11-25-85 P.H. ) SEE 2-;2 4-86 DRAFT PUBLIC HEARING MINUTES SEE 2-24-86 PUBLIC HEARING AGENDA PACKET TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 688-7331 Mebane 227-2031 *********************************************************************** PURPOSE: To consider proposed amendments to the Zoning Ordinance for approval . To receive the Planning Board' s recommendation on the proposed amendments . NEED: These items were submitted to public hearing on November 25 , 1986 and February 24, 1986. Concerns have been identified by the Board of Commissioners , Planning Board and Planning Staff concerning off-site satisfaction of watershed standards , mobile home standards , the relationship of the Zoning Ordinance to the new massage business ordinance , Planning Board tenure, the Land Use Intensity System and review periods for text amendments . The amendment proposals address these concerns . IMPACT: The proposed text amendments , if approved, would clarify and improve the administration of the Zoning Ordinance. RECOMMENDATION: The Planning Board recommends approval of the proposed amendments with revisions . Amend Article 6 .23 . 9 and 6.24. 9 Satin .aal1QI1__Qf__YYR1.ELa ed __Eiandatda_Off=aiie with the revisions recommended by -- OWASA (see attachment) in addition to the following revision: 018 MARCH 6 , 1986 2 PROPOSED ZONING ORDINANCE TEXT AMENDMENTS " . . .The property subject to the easement may not In_uagd lQt.__QZ__aonYe yad__iQI_Iht__umtraus__Qf__auiiaiying the impervious surface and/or undisturbed area requirements for any other development application Amend Article 2 . 2 .4 Tgnitz4 with the following revision to 2 . 2 .4a) : " . . .After two consecutive terms a member shall be ineligible for reappointment 1lniil__ingy__hnyg__hggn inagiima_ .QZ_Qng_ygaz�" Amend Section 6 .21 MQhil t_U41llg__aigadaL.AA with the following revisions : delete 6 .21 .2d) 2 ) b and c , 6 .21 . 2 . d) 3) and 6 . 21 .2d) 3 ) . • (1UO3 • • • • i 019 SATISFACTION OF WATERSHED STANDARDS OFF—SITE ISSUE: To provide for .an approach which involves the use of a perpetual easement over or ownership of off—site property to satisfy the impervious surface and undisturbed area requirements for water. supply watersheds as provided in the Orange County Zoning Ordinance. This amendment would address the needs of the Orange Grove Rural. Fire Department for expansion of their facilities within the Cane Creek water supply watershed . PROPOSED AMENDMENT TO ARTICLE 6 APPLICATION OF DIMENSIONAL REQUIREMENT AND UNDISTURBED AREA REGULATIONS T ADD SECTIONS 6 .23 .9 , AND 8 .24.9 Satisfaction of Watershed Standards Off—Site Where property proposed for development cannot meet the impervious surface and/or undisturbed area requirements prescribed in the Ordinance, an applicant may satisfy these requirements off—site within the same water supply watershed as designated in the Orange County Land Use Plan . For the purpose of this subsection , "off—site" shall be defined as : a) Property in the same ownership as and either adjoining or separated from the tract being developed . b ) Property owned by another individual either adjoining or separated from the tract being developed . Property used to satisfy undisturbed -area requirements must adjoin the property under development . In the case of (b ) , an easement must be provided which shall : 1 . run with the land of the subject property ( and] --ZaQgkr 2. be perpetual in nature (and) .ot 020 S . expressly prohibit any improvements or alteration of the use of the property in a manner which has the effect of making the Land conveyed in the easement unsuitable for use to satisfy the impervious surface and/or undisturbed area requirements . The property subject to the easement shall be retained in its natural state as existed at the time of the calculation of the impervious surface and/or undisturbed area requirements . The property subject to the easement may not be conveyed or used to satisfy the impervious surface and/or undisturbed area requirements for any other development application . The. easement shall be so stated as to provide for the aforementioned end shall be approved in form by Orange County . PROPOSED REVISIONS IN RESPONSE TO OWASA COMMENTS (SEE ATTACHED] . . . applicant may satisfy these requirements off—site within the same sub—basin of the water supply watershed as designated in the Orange County Land Use Plan . . . . a) revise to read "Property in the same ownership adjoining the tract being developed . " b ) revise to read "Property owned by another individual adjoining the tract being developed" and delete the second paragraph . . . the property subject to the easement shall be retained in its natural state and permanently maintained with an established venetative_caver as existed . . Orange Water and Sewer Authority .. . 406 Jones Ferry Roams .SA.1 P.O. Box 366 • 021 Carrboro, t4C 27510 (919) 968-4421. December 2, 1985 Dr. Donald Wi lhoit Chairman • Orange County Board of Commissioners Orange County Courthouse 106 East Margaret Lane Eil?shorough, HC 27278 Deer Dr. Witlhoit: Orange Water and Serer Authority (OWASA) appreciates the Orange County Board of Commissioners extension of the November 25, 1985 public hearing concerning certain proposed modifications to the Orange County Zoning Ordinance. OWASA staff has completed review of those proposals which were included in November 25, 1985 Board of Commissioners agenda packet. The following comments are offered concerning those proposals affecting the control of development activities within University Lake and. Cane Creek public water supply watersheds. General Comment: - - It is the understanding of OWASA staff that the proposed modifications to the - Zoning Ordinance would be adopted for all of the Cane Creek and University Lake watershed areas. Perhaps rather than adopting these more .Pernissive basin-snide development controls, consideration could be given to handling extenuating circumstances on a case-by case basis through a variance request procedure or sirefl r process which could be incorporated into the standards of the Zoning Ordinance. This would maintain intact the present water supply protection program but would also provide the flexibility needed to address a limited number of cases where an alternative approach may be acceptable. Zoning Ordinance, Article 5: When coupled with the recently approved increase in the impervious surface limits, the proposed revisions to the Floor Area Ratio for the industrial district would permit a significant increase in allowable development intensity within these districts. Based on the example provided in the information packet, development intensity in the XI and I-1 districts, as represented by -permitted gross floor area," would increase by more than 215Z and 245Z, respectively, over that presently permitted. It is stated that "If the adverse impacts are confined to the building space, it would seem advisable to allow a greater building c i ng coverage in EI and 1-1. districts." Generally, the greater the building coverage, the greater the volume of traffic, the larger the parking area and greater the associated non-point source pollution. The associated adverse impacts are not limited to the building space. If permissible development intensity is increased for these districts there should be some corresponding measures for assuring the protection of water quality. • 1" 022 • Dr. Donald Ali lhoit December 2, 1985 ?age Two Zoning Ordinance_ Article 6 (Dimensional $e ,remeats): we understand the intent of the proposal to allow impervious surface limits to be net through off-site measures. However, provisions should be made to assure that a proper balance be maintained throughout all areas of the wa tershed. It wad not be appropriate to allow more intense development in one sub-basin while receiving all "trades-offs" from another s jb basin, as this could lead to water quality degradation. Consideration should be given to limiting `transfer" opportunities only to existing developments. Also, off-site transfers should be required to be within the same sub-basin and preferably from an adjoining property. It most be clearly stated that the trade-off property must be permanently maintained with an established vegetative cover for enhancement of storasa,ter absorption and that the east to this effect most be recorded prior to issuance of the building permit. Zoning Ordinance: Article 8: The adoption of the "off-site" impervious surface limit transfer proposal could p14i43ate. the need to allow variances from the impervious surface limitations through the special use permit process. If the special use permit approach is taken, adequate measures for plan review, inspection and monitoring of on-site water quality protection measures must be in place. There is concern that the cumulative effect of the recently approved impervious surface limits and these proposed revisions under consideration may be to lessen the overall strength and effectiveness of Orange County's water supply protection program, which has been cited as a mode]. for the State of North Carolina. Relaaatioa of these development standards may set a precedent for similar -revisions in the future. It is hoped that the adoption of measures which effectively increase development potential within these environmentally sensitive watersheds ill. be counter-balanced with the adoption of additional water supply protection measures- Thank you very much for your consideration of these comments. The Orange County Board of Commissioners' continuing concern for protection of public drinking water supply sources is appreciated. qe y yours, if cr v tt Billingsley E ere Executive Director DRAFT 2 - 1 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS FEBRUARY 24, 1986 DRAFT MINUTES 5. ZONING ORDINANCE TEXT AMENDMENTS (A copy of the proposed text amendments is in the permanent agenda file in the Clerk's office) . a. ARTICLE 20 - AMENDMENTS - 30 DAY REVIEW PERIOD) Planner Susan Smith summarized the proposed amendments to Article 20 as identified on the agenda as item 5a. NO COMMENTS b. ARTICLE 4 - PERMITTED USES - ADD "MASSAGE BUSINESS" c. ARTICLE 4 - PERMITTED USES - DELETE "ADULT USES" d. ARTICLE 6 - DIMENSIONAL REQUIREMENTS - REQUIREMENTS FOR MASSAGE BUSINESSES e. ARTICLE 8 - SPECIAL USES - DELETE "ADULT USES" f. ARTICLE 22 - DEFINITIONS - DELETE "ADULT USE" DEFINITIONS AND ADD "MASSAGE BUSINESS" DEFINITIONS Planner Susan Smith indicated that the proposed amendments as identified in the agenda as 5b through 5f were developed in response to the adoption of the Massage Business Ordinance to assure consistency between the ordinances. NO COMMENTS g. ARTICLE 4 - PERMITTED USES - MOBILE HOMES AS ACCESSORY USES h. ARTICLE 6 - DIMENSIONAL REQUIREMENTS - MOBILE HOMES AS ACCESSORY USES i. ARTICLE 6 - DIMENSIONAL REQUIREMENTS - STANDARDS FOR MOBILE HOMES AND MOBILE HOME PARKS j . ARTICLE 7 - PLANNED DEVELOPMENTS - MOBILE HOME PARK DISTRICT k. ARTICLE 5 - DIMENSIONAL REQUIREMENTS - STANDARDS FOR MOBILE HOME PARKS 1. ARTICLE 22 - DEFINITIONS - MOBILE HOMES/PARKS Planner Susan Smith summarized the proposed zoning ordinance text amendments as identified in the agenda as items 5g through 51. These amendments are in response to the concerns raised during the last year regarding mobile homes and mobile home parks. NO COMMENTS m. ARTICLE 5 - DIMENSIONAL REQUIREMENTS - PEDESTRIAN AND LANDSCAPE AREA RATIOS n. ARTICLE 22 - DEFINITIONS - PEDESTRIAN/LANDSCAPE RATIO With reference to items 5m and 5n, Ms. Smith indicated that the ordinance currently provides for pedestrian and landscape ratios to be applied to floor area. Application of all other ratios listed in the Land Use Intensity table is determined on the basis of gross land area. The proposed amendment would apply minimum pedestrian access and landscaped area requirements in non-residential developments to gross land area. Planning Board member Steve Yuhasz made reference to the table illustrating the application of the current and proposed landscape/- pedestrian ratios and asked how the figures were determined in column A and what the figures represented. RAFT 0' 024 2 Smith noted that Column A represents the resulting landscape/pedestrian area derived from applying the ratio specified in the current ordinance to the maximum floor area allowed in a district. The second column represents the resulting area derived from applying the proposed ratio to the gross land area. The proposed ratios were determined on the basis of specifying 25% of the total open space as landscaped area. p. ARTICLE 4 - PERMITTED USES - ZONING DISTRICT APPLICATION CRITERIA q. ARTICLE 4 - PERMITTED USES - ACREAGE REQUIREMENTS With reference to items 5p, and 5q of the agenda, Susan Smith noted the amendments would specifically delete from the zoning district application criteria the references to specific townships and joint planning areas. The amendments further exempt those uses permitted on a special use permit basis or zoned Existing Commercial-V from inclusion in the calculation of maximum acreage requirements specified for the LC- 1, NC-2 and CC-3 zoning districts within a given activity node. Planning Board member Steve Kizer commented that one of the reasons for not putting GC-4 in all the townships is that for example, in Bingham there are not appropriate areas for GC-4 districts and uses. This amendment has some significant impacts on what will be set out for the other townships. He voiced opposition to the GC-4 exemption in calculating the amount of commercial land in a specific area. The design criteria describing a local commercial node were intend uses equivalent to a "Mom and Pop" store or a local service station. The problem with EC-5 is that, as was done in some areas, certain nodes were designated which include the GC-5 designation to try to take into account the fact that the existing businesses were already there. Some of these businesses can be quite large and, by the time you add those and if you raise the maximum again for LC-1, you have eighteen acres plus whatever was already there and the node is no longer a small commercial node in a rural area. By doing this, the intent of the nodes is changed. To calculate all the commercial uses when assessing the character of the node and not allow to exemptions can result in quite a large commercial area. r. ARTICLE 4 - PERMITTED USES - ASSEMBLY/PACKAGING OPERATIONS s. ARTICLE 8 - SPECIAL USES - ASSEMBLY/PACKAGING OPERATIONS t. ARTICLE T - ARTICLE 20 - DEFINITIONS - ASSEMBLY/PACKAGING OPERATIONS Planner Susan Smith continued with items 5r through 5t as identified in the agenda. With reference to Article 4 - Establishment of Permitted Use Table, Article 8-Special Use Permits and Article 22- Definitions, Smith indicated these amendments would provide specifically for assembly and packaging operations, including mail order houses. Amendments to Article 4 would specify where those uses would be permitted, the amendment to Article 8 would specify the standards to evaluate those requests for a Special Use Permit, and Article 22 would define such uses. Steve Kizer indicated that some of the same comments he made above would apply to these proposed amendments. These amendments are in reaction to the fact that the Zoning Ordinance actually worked with respect to the request for P & S Sales. The problem is that a simple packaging plant has an awful lot of input that comes to it and is not a minor operation. The parking lot at P & S sales has about 100 cars and is a major operation. The whole point of these smaller nodes was to make sure that large enterprises that would be out of character with the 025 3 surrounding community are not placed there. A commercial development in a rural node could be quite large and not in keeping with the idea that these are supposed to be small commercial operations. This adjustment should not be made until it is assured that the intent of the land use plan fits in very neatly with the development regulations. u. ARTICLE 2 - ADMINISTRATIVE MECHANISMS - PLANNING BOARD TENURE Planner Susan Smith referred to agenda item 5u - Article 2 Administrative Mechanisms for the Planning Board Tenure and indicated this amendments would clarify that new members appointed to fill unexpired terms will be eligible for two additional full terms and to specify that one-third of the Board membership will expire in February of each year. Chair Willhoit asked that "calendar year" be changed to read twelve (12) months. Motion was made by Commissioner Marshall, seconded by Commissioner Carey, to refer the Subdivision Regulations Text Amendments, the Flood Damage Prevention Ordinance Amendments and the Zoning ordinance Text Amendments, with the exception of the requirements for recreation space to the Planning Board for their recommendation. The public hearing on the amendment for requirements for recreation and open space will be continued to March 5, 1986 at 7:30. VOTE: UNANIMOUS ORANGE COUNTY 026 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT MEETING DATE: MARCH 18, 1986 ACTION AGENDA ITEM # Ea SUBJECT: ADDITION TO SECONDARY ROAD SYSTEM DEPARTMENT: PLANNING PUBLIC HEARING: ___YES _ NO *********************************************************************** ATTACHMENTS: CONTACT: SUSAN SMITH • 2-26-85 LETTER FROM NCDOT SECONDARY ROAD ADDITION INVESTIGATION REPORT TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 967-9251 Durham 68.8-7331 Mebane 227-2031 *********************************************************************** PURPOSE: To receive a secondary road addition petition for Cleo Court which serves the North Dixie subdivision. To forward a recommendation on addition of the road to the state-maintained secondary road system to NC DOT. NEED: Property owners along- the road have petitioned for addition. of the road to the state maintained secondary road system. NCDOT has recommended addition. IMPACT: Addition of the road will place it under the state secondary road maintenance program. RECOMMENDATION: Forward recommendation for addition to NCDOT. • 145.4tI ‘41, 027 r ' • • STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham, NC 27253-0766 JAMES G.MARTIN • GOVERNOR February 26, 1986 DIVISION OF HIGHWAYS JAMES E.HARRINGTON • SECRETARY • Orange County • Mr. Kenneth R. Thompson, County Manager Orange County 106 East Margaret Lane Hillsborough, NC 27278 Subject: Petition for Addition - Cleo Court Section Two, North Dixie Subdivision Dear Mr. Thompson: Attached is Form SR-4, Secondary Road Addition In- vestigation Report, for Cleo Court, Section Two, North Dixie Subdivision. This is being forwarded to you for review by your Board of Commissioners. Yours very truly, pfif2 /7'7,JA M. Mills DISTRICT ENGINEER /jbh Atta. cc: Mr. 3. W. Watkins An Equal Opportunity/Affirmative Action Employer . I •• NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS 0 2 8 SECONDARY ROAD ADDITION INVESTIGATION' .REPORT • Count y Orange • 'Co. File No. Date . _ Township _usborizngh _ _ Div. File No. • _ Section.Twa Local Name Cleo Court Subdivision Name North Dixie Length p 03 _ Width 1n' Type H 1 Condition Good Is this a subdivision street subject to the construction requirements for such streets? .vf.s Recorded 06-06-8s Book 41 Page 173 Is this a subdivision street subject to participation paving? No Number of homes having entrances into road Four (4) Other uses having entrances into road None Does right-of-way obtained meet present Division of Highways requirement? Dedicated If not, why? Is petition (SR-1)- attached? Ye_ . Is the County Commissioners' Approval (SR-2) attached? If not, why? . Does the road meet present minimum Division of Highways construction requirements? If snot, state what is needed to place the road in an acceptable maintenance condition under Remarks and Recommendations. Is a map attached indicating information for reference in locating road by the Planning Department? Yes _ Cost to place in acceptable maintenance condition: Total Cost $ 0.00 Grade, drain, stabilize $ , Drainage $ , Other $ Remarks and Recommendations Road meets minimum requirements. Recommend addition. I Reviewed and approved • Board of Transportation Member Reviewed and approved J. W- Watkins J. M. Milts APAZIO `i DIVISION ENGINEER DISTRICT ENG E ' QO4 (Do not write in th • space - For use of Secondary Roads Dept. ) FAIRVIEW m i I air/ 'op.1a95 POP.1,122 (LINING.) A, , Petition Na. _ (Do not write in this space ) DUI E pve q�Q - a'`»>'.Y _ ,�° �e� '� �� �' For use of Planning Dept. ) sh 4:'1,39'�,y" FOREST `. � ,.•s,, nits ,. ..-, -s i}!i r �. 4%' .o i=rvi.• _ 1150 4.a ... �.�.... C. 029 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. G t3 Meeting Date: MARCH 18, 1986 SUBJECT: HOUSEHOLD WASTE COLLECTION PROJECT DEPARTMENT: COMMISSIONERS PUBLIC HEARING: _Yes X No ATTACHMENT(S) : INFORMATION CONTACT: DON WILLHOIT CHAIR, X505 TELEPHONE NUMBER: Hillsborough - 732-8181 NONE Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider such a project to be undertaken. NEED: How to safely and economically collect and dispose of the various types of waste is a matter under study by the Solid Waste Task Force and the Council of Governments. About a year ago the County received information on the sources of groundwater pollution in the Silicon Valley in California which among other things, pointed to the need to control against the improper disposal of unwanted, hazardous household products, such as leftover pesticides, paint thinner, motor oil, etc. Plans have been put together for an organized effort of collec- tion to address these products and guage community receptivity to further collection efforts if successful. To accomplish this, Orange County, in cooperation with the Towns of Carrboro and Chapel Hill and the UNC would sponsor the col- lection project to take place in the Spring. A collection center would be established at one or more shopping centers or Park-N-Ride lots and staffed by trained professionals who would receive, identify segregate and package waste materials delivered by residents. Shipment would then be made to a licensed hazardous waste management facility for disposal. Purposes would be: 1. To provide individual citizens with an appropriate method of hazardous waste disposal; to reduce the environmental and human health risks of improper disposal in local landfills, dumpsters, sewer systems, and road ditches. 2. To educate area residents about the risks posed by many common household products; the need for their proper use and disposal; and, ways to reduce the personal use of such products, if so desired. 01 030 3. To conduct a proto-type project for the community in order to judge the costs, techniques, and overall need for similar efforts in the future. Responsibility for administration, publicity and technical work would be by the Triangle J Council of Governments. IMPACT: Anticipated cost for part-time salaries, typing, printing, publicity, shipping and disposal is estimated to be done at a not-to-exceed cost of $25,000. Funds are available under the Landfill Reserve Fund. RECOMMENDATION(S) : Adopt attached resolution endorsing the collection experiment and call upon the towns and UNC to similarly extend approval with funds for the project to be borne by the Landfill Reserve Fund. 031 RESOLUTION WHEREAS, the amounts and varieties of unwanted household hazardous waste can have an adverse effect on the environment if not properly disposed; and WHEREAS, there is currently no organized effort being made to educate the public as to this danger or to provide an alternative to what is now improper disposal through local landfills, dumpsters, sewer, road ditches and privately-owned properties. NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners: 1. Endorses and encourages the undertaking of a Household Hazardous Waste Collection Project in Orange County to be undertaken in the Spring of 1986 through contract with the Triangle J Council of Governments. 2. Supports payment of project costs through verified receipts for an amount not to exceed $25,000 and be drawn from the Landfill Reserve Fund held on behalf of Orange County, Chapel Hill and Carrboro and administered by Chapel Hill. 3. Requests Chapel Hill and Carrboro to adopt similar resolu- tions of endorsement and support. Adopted this 18th day of March, 1986. Don Willhoit Chair, Board of Commissioners ATTEST: - Beverly Blythe Clerk to the Board of Commissioners RESOLUTION WHEREAS, the amounts and varieties of unwanted household hazardous waste can have an adverse effect on the environment if not properly disposed; and WHEREAS, there is currently no organized effort being made to educate the public as to this danger or to provide an alternative to what is now improper disposal through local landfills, dumpsters, sewer, road ditches and privately-owned properties. NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners: 1. Endorses and encourages the undertaking of a Household Hazardous Waste Collection Project in Orange County to be undertaken in the Spring of 1986 through contract with the Triangle J Council of Governments. 2. Supports payment of project costs through verified receipts for an amount not to exceed $25,000 and be drawn from the Landfill Reserve Fund held on behalf of Orange County, Chapel Hill and Carrboro and administered by Chapel Hill. 3. Requests Chapel Hill and Carrboro to adopt similar resolu- tions of endorsement and support. Adopted this 18th day of March, 1986. UP/49-tV Don Willhoit Chair, Board of Commissioners ATTEST: _ _ ! /% ;‘ /A/_ B- erly Blf e Clerk to t e Board of C•mmissioners 032 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. fiA_ Meeting Date: MARCH 18, 1986 SUBJECT: TIME EXTENSION FOR OLD COURTHOUSE CONTRACT--CHANGE ORDER DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: _Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 TELEPHONE NUMBER: YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Consider granting a further extension of the contract time. NEED: While the previous extension of contract time (from October 1985 to March 10, 1985) was due to unforeseen concrete work and asbestos removal there is now a need to grant additional time for interior painting. The months of having the building open with no heat has caused a build up of moisture which prevents paint adhesion. The only way to reduce the moisture is for the new heat pumps to be in operation. The heat pumps were installed on time yet would not function properly. It took a period of time to determine that the cause of the problem was a defective flow valve in the existing lines of the County which hampered the circulation of water to the water pumps. The architect recommends the granting of additional time. IMPACT: A delay in completion time in order to secure quality work in the painting element. RECOMMENDATION(S) : Approve attached change order permitting an April 17, 1986 completion date. CHANGE Distribution to: ORDER d 33 AO ARCHITECT 0 AlA DOCUMENT G701 CONTRACTOR ❑ FIELD ❑ OTHER ❑ PROJECT: RENOVATIONS: CHANGE ORDER NUMBER: G.05 (name, address) ORANGE COUNTY HISTORIC COURTHOUSE INITIATION DATE: MARCH 10 1986 TO (Contractor): HILLSBOROUGH NC DURHAM CONSTRUCTION CO. INC ARCHITECT'S PROJECT NO: OC.a1 P.Q. BOX 15028 DURHAM NC 27704 CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT P.O. ID No. 7740 CONTRACT DATE: MARCH 20 1985 You are directed to make the following changes in this Contract: Extend the Contract Time by thirty eight (38) calendar days to . allow for the authorized postponement of painting and finishing operations caused by unsuitable weather conditions which hampered proper performance of such work, as directed by the Architect. The adjusted Date for Substantial Completion shall be April 17, 1986 . Not valid until signed by both the Owner and Architect Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was $ 247 700.,00 . Net change by previously authorized Change Orders $ 13 769.34 . The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was $ 261 469.34 . The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by this Change Order $ o The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be $ 261 469.34 . The Contract Time will be (increased) (decreased) (unchanged) by ( 38. ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is APRIL 17 1986 . Authorized: ROMAN KOLODIJ JAMES WEBB DURHAM CONSTRUCTION CO. COUNTY OF ORANGE ARCHITECT ARCHITECTS CONTRACTOR OWNER NORTH CAROLINA Address 201 E ROSEMARY ST Address P.O. BOX 15208 Address 106 E MARGARET LN • -EL HILL. NC 27514 DURHAM NC 27704 HILLSBOROUGH NC Air i "MVP;�BY �/ +r. _ BY. BY DATE Ateln ter — DATE DATE AIA DOCUMENT G701 • CHANGE ORDER • APRIL 1978 EDITION • AIA4' • © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.,N.W.,WASHINGTON, D.C.2000(, G701--1978 CHANGE • • - Di.Strilluliun lu; . • ORDER . : . OWNER . ARCHITECT St - ' 034 MA DOCUMENT G701 CONTRACTOR ®❑ - . FIELD . OTHER ' ® FILE PROTECT:- RENOVATIONS: • CHANGE ORDER NUMBER: .E.03 (name, address) ORANGE COUNTY'H I STOR I C MgRCH 10 1986 COURTHOUSE INITIATION DATE: • TO (Contractor): HILLSBOROUGH NC ADAMS AND TILLEY ELECTRIC Co INC ARCHITECT'S PROJECT NO: oe-.et 1008 CALVIN STREET CONTRACT FOR: ELECTRICAL, P.O. BOX 12417 CONSTRUCTION _ RESEARCH TRIANGLE PARK NC 277'09 CONTRACT DATE: MARCH 20, 1985 CONTRACT P.O. ID NO. 7739 You are directed to make the following changes in this Contract: Extend the Contract Time by thirty eight (38) calendar days to allow for the authorized postponement of -painting and • finishing operations caused by unsuitable weather conditions which hampered proper performance of •such work, as directed by the Architect. The adjusted Date for Substantial Completion shall,be April . 17, 1986 . • Not valid until signed by both the Owner and Architect. Signature of the Contractor indicate,. his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) ( G ) was S 34 240.00 Net change by previously authorized Change Orders • $ 00 • The (Contract Sum) (C.-a--_.__d "'Mime"' C'es ) prior to this Change Order was S 34 240.00 The (Contract Sum) ( ) will be (increased) (decreased) (unchanged) 00 by this Change Order S The new (Contract Sum) ( ) including this Change Order will be S 3a 240.00 The Contract Time will be (increased) (derc ed) (unchanged) by ( 38 ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is APRIL 17 1986 Authorized: ROMAN KOLOUIJ JAMES WEBB ADAMS/TILLEY ELECTRIC CO INC. COUNTY OF ORANGE ARCHITECT ARCHITECTS CONTRACTOR P.O. BOX 12417 OWNER NORTH CAROLINA Address 201 E ROSEMARY ST Address Address 106 E MARGARET LANE RES. TR I ANGLE PARK NC /'7rt i LLSBOROUGH NC ,w' ..:' . r a. - 27709 /ed / ' _ ' Q' BY �/�a�l./�i '���� g �.s�rS�!J � `�i •�,.Iri BY DATE /1111M 69 •AtE / / DATE AIA DOCUMENT G701 • CHANGE ORDER • APRIL,' 978 EDITION-i • AIAR • ID 1978 G701—7978 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE., N W.,WASHINGTON, D.C. 2001x. t,.I7tAI`fL3C Distribution to:••r t' OWNER V • ARCHITECT - ® : . MA DOCUMENT G701 CONTRACTOR. • ® • • 035 - -FIELD • o OTHER IN F-11-E' - • • PROJECT: RENOVATIONS: . ' CHANGE ORDER NUMBER: HAC•03 (name,address) ORANGE COUNTY HIsTORIc MARCH 1986 . . INITIATION DATE: TO (Contractor): I LLSEOROUGH , NC H - COMFORT ENGINEERS INC• • ARCHITECT'S. PROJECT NO: OC.e1 P.O. BOX 2995 CONTRACT FOR: . t•I +TING/ DURHAM NC 27705 0995 - AIR CONDITIONING CONTRACT P.O. ID NO. 7756 CONTRACT DATE: - MARCH a0. 1985 You are directed to make the following changes in this Contract: • Extend the Contract Time by thirty eight (38) calendar days to allow for the authorized postponement of painting and finishing, operations.caused by unsuitable weather conditions which hampered proper performance of such work, as directed by • the Architect. -- -- _ —: ___ The adjusted Date for Substantial Completion shall be April _ 17, 1986 • • Not valid until signed by both the Owner and Architect. Signature of the Contractor indicate% his agreement horewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) ( ) was $ 80 529.00 r Net change by previously authorized Change Orders 5 0 0 The (Contract Sum) ( Cost) prior to this Change Order was S 80 629.00 _ The (Contract Sum) (r••••• a faaximus* Cost) will be (increased) (decreased) (unchanged) by this Change Order $ - 00 • • The new(Contract Sum) ( ) including this Change Order will be $ as 629.00 The Contract Time will be (increased) (dncsea ) t4i44c-4aage4:1) by ( 38 )_Days. The Date of Substantial Completion as of the date of this Change Order therefore is APRIL 17 1986 - Authorized: ROMAN KOLODIJ JAMES WEBB COMFORT ENGINEERS INC. COUNTY OF• ORANGE • ARCHITECT ARCHITECTS CONTRACTOR OWNER NORTH CAROLINA P.O. BOX 2995 i Address 201 5 ROSEMARY ST Address Address 1 0 g 5 MARGARET LANE DURHAM NC 27705 0 9 95 I LLSBOROUGH WC -e• BY .r/� /. x11.�.��� BY .+L*Ml^^"J (}Y, DATE • - ' 465 tee' DATE DATE J - AI:\ DOCUMENT Cat • CHANCE ORDER • API: 1778 tol7moN • Aw. © t97,3 1:-17: A.%,1 tCA- ICI STITu;- OF Aa.Hi1 C 5, 1775 NEV Y(;7,%- AVE.. N.:\'. w.+..H;Nr1(...)N. o.C_ 21:An::. C701 i'37 a - " (V Distribution to ORDER OWNER • - • 436 ARCHITECT •. • ® - AlA DOCUMENT C701 • CONTRACTOR. El _ - . FIELD .. ❑ OTHER. . ® FILE . . PROJECT: RENOVAT IONS I CHANGE ORDER NUMBER: P.03 (name,address) ORANGE COUNTY H I sTOR I c. . - COURTHOUsE INITIATION DATE: MARCH 10 1986 TO (Contractor): HILLSBOROt,1CH. NC. . INDUSTRIAL MAINTENANCE AND ARCHITECT'S PROJECT NO: cc.81 SUPPLY, INC CONTRACT FOR: PLUM INri= P.O. BOX 513 HAW RIVER NC 27258 . CONTRACT P.O. ID NO. 7740 CONTRACT DATE: MARat 20. 1985 You are directed to make the following changes in this Contract: ' t Extend the Contract Time by thirty eight (38) calendar days to allow for the authorized postponement of painting and finishing operations caused by unsuitable weather conditions which hampered proper performance of such work, as directed by the Architect. The adjusted Date for Substantial Completion shall be April 17, 1986 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith. including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed-Mazirnum Cost) was $ 13 000.00 Net change by previously authorized Change Orders S 3 313.89 • The (Contract Sum) (Cu t.a*teed•Mexif'r rm Cost) prior to this Change Order was $ 15 313,89 , The (Contract Sum) (Guaranteed Mayors wm-Gast) will be (ix d) (dear4 d) (unchanged) • by this Change Order $ 0 • The new(Contract Sum) ( ) including this Change Order will be , $ 1 s 313.89 • The Contract Time will be (increased) (decreased) (unchanged) by ( 38 ) Days:- The Date of Substantial Completion as of the date of this Change Order therefore is APRIL 17 1 986 Authorized: ROMAN KOLOD I J ' JAMES WEBB INDUSTRIAL MAINTENANCE AND COUNTY OF ORANGE ARCHITECT ARCHITECTS CONTRACTOR SUPPLY, INC. OWNER NORTH CAROLINA Address Z 01 E ROSEMARY 5T Adtlres. P.O. BOX 513 Address t 0 6 E MARGARET LANE EL HI LL NC 275 1 4 1-IAW RIVER NG 27258 _ - r-41 LL$BOROUGH NC c- i BY �� BY ��C..�.. "\--,r.,. \,__ BY DATE AtAit (' DATE - DATE MA DOCUMENT C701 • CHANCE ORDER • APRIL 1976 EDITION • AIAR • O 1978 THE AMERICAN INSTITUTE Or ARCHITECTS,1735 NEW YORK AVE., N_W..WASHINGTON,D.C.20006 G701-1978 L y 037 ORANGE COUNTY- BOARD- OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. S Meeting Date: MARCH 18, 1986 SUBJECT: MODIFICATION OF ARCHITECTURAL CONTRACT FOR CARR STORE BUILDING DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, X501 YES Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider modification of the architectural ct al contract for the Carr Store Building to include exterior renovations of the front entrance and parking lot. NEED: The Carr Store building plans and specifications are almost complete for the interior. The original contract did not include any exterior changes which now appear necessary to alter the supermarket appearance and to avoid doing part of the work now and part later. In order to change the entrance and parking lot layout additional service would be required from the architect. If it is agreed to enhance the entrance, then interior and exterior could be completed at the same time with some savings on cost. This addition would greatly enhance the appearance of the project. IMPACT: The additional architectural service would be in two phases. Design phase would cost $2,400. 00 and construction documents $3,700.00 giving a total cost of $6,100.00. There are suffi- cient funds in the project budget for this year to cover the additional service. It will, however, take additional construc- tion funds to complete both interior and exterior changes under one contract. Bids will be received in time to budget the remaining funds needed for 1986-87. RECOMMENDATION(S) : Approve an amendment to the architectural contract for the additional service at a cost of $6,100.00. .r ADDENDUM t: 038 Krch 18, 1986 ADDENDUM to contract dated September 3, 1986 between Orange °.ounty and CHR Associates, P.A. , Chapel Hill, North Carolina. Section 14.2.1. For Basic Services is hereby amended to authorize additional architectural services for the building exterior and parking lots. The limitation on compensation to the architect for the interior renova- tion plans and specification will remain as an amount not to exceed $15,460. Additional compensation for the building exterior and parking lot shall be authorized as follows: Design Phase: $2,400 Construction Documents: 31700 Total adopted by the Board of Comissioners this 18th day of March, 1986. l� ♦ W � • Don Willhoit ORANGE COUNTY BOARD OF COKNIISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO.� MEETING DATE- 3/18/86 SUBJECT: Tax Refunds and -Release Request DEPARTMENT: Tax Supervisor PUBLIC HEARING: YES X NO -S ATTAC1*1ENT INFORMATION CGHTACT: .� �' Individual Request Kermit Lloyd PHONE NUMBERS: HILLSBOROUGH - 732-8181 HILLSBOROUGH -- 732-9361 CHAPEL HILL - 967-9251 - MEBANE --227--2031. 'DURHAM.- 688-7331 . PURPOSE: To consider 95 request for refund and/or release of tax bills. NEED:* General Statute 105--381 C67 Action of Go ve Body ody - Upon receiving a taxpayers written statement _ - ._ of-defense and request for release or refund,' the governing body of the Taxing- Unit shall within 90 days after reoeipt 'of such a request determine whether the taxpayer has a valid defense to the tax i.mposecl or any part thereof and shall either release or refund that porti6n of the amount that is determined to be la excess of'the current liability or notify the taxpayer in writing that no release or refund, will be made. IMPACT: If all approved Refund: GO 2823.29 G3 7.40 Re.]ease: GO • FD 1.`75 FC 1:77 505.33 FA. 3:33 FB 2.46 G2 629:37 CH 653:88 LL 8:74 CH 143:33' G1 1905:32 $1278.03 + interest G2 990:92 $ 6446.31 FE 1:79 FH 2.'72 FI 42:94 RECONMENDATION(S): Approve ACCT t 103295 r 040 TRACTIf 100002 MAP 1.17..4 Elbert H. Allison 81119 Rt 1, Box 83 Hawkins Road, East Hurdle Mills, N.C. 27541 • C ] COMMENT: Tract No. 100002 should have been assessed as 48.75 acres in lieu of 57.25 acres. 8.5 acre difference. • • • ACTION REQUESTED: Refund Tax overpayment for years 1985, 1984, and 1983. Valuation $1700 Oland•use) 1985 1984 . 1983 . GO 9.86 9.35 _ 9.35 . FH .85 .85 1.02 . $10.71 $10.20 $10.37 = $31.28 Total Refund RECOMMENDATION: Approve • ORDER : . DATE: • TWP Cedar Grove , ACCT L 103296 TRACTU 200006 MAP 2.22..13 E BILL# 041 - t - Elbert H. Allison • Rt 1, Box 83 - :' . Hawkins Road, East - . -. . Hurdle Mills, NC, 27541 • COMMENT: Tract No. 200006 should have been assessed as. 41.06 acres • _ in lieu of 42.33 acres. 1.27 acre. difference. _ • ACTION REQUESTED: - Refund for years 1985, 1984, and 1983 • - -, Valuation: $254 (land use) . 1985 1984 '1983 • ' .• GO 1:47' 1°40"9 o2-: . 1:.40 FI .15 .15 .15 $1.62 $1.55 $1.55 = $4.72 Total Refund RECOMMENDATION: Approve - ORDER : . DATE: . - ATE: - • MP Chapel Hill r ..04. 2 • ACCT # 82071 TRACTIP 727312 MAP 7.98A..33 [ 3 8544621 Davis Furniture Industries; Inc. BILLD ' P.O. Box 2065 Higli Point, N.C. 27261-2065 • COMMENT:" Real estate was •appraised at 100% on January 1 ' ... - . when in fact it;was incomplete • -• r ACTION REQUESTED: Refund GO 221.61 • Sc . 9.98 Gl 301:47 • - CH 70:28 _ $603.34 . . . .. RECOMMENDATION: Approve • • • ORDER : • DATE: .1/7/85 • • , • TM) Chapel Hill ACCT P 82070 TRACTSJ 727311 ,. MAP 7.98A.32 E - 3 a5446zo •• Davis Furniture Industries; Inc. BILL# . P.O. Box 2065 High Point, N.C. 27261-2065 • E . , . -043 .- COMMENT:" Rea]. estate was appraised at 100 on January a . when in fact it-was incomplete • • - . -• • ACTION REQUESTED: Refund • - . • . • •. CO 221.61 = '..• • • . SC . 9:98 - Gl 301:47 . • _ CH 70:28 . . -. _ _ - ' • $503.34 • RECOMMENDATION: Approve •• - . ORDER : - DATE: .1/7/85 . - • TWP Chapel Ulll ACCT # 82069 . 044 TRACTI 727310 , pp 7.98A..31 I 3 8544619 Davis Furniture Industries; Inc. BILL# . P.O. Box 2065 Hig1 Point, N.C. 27261-2065 • . E ) . • ' - • yM •COMMENT: Real estate was appraised at 100% on January ) • - - _' • when in fact it;was incomplete. . - •• ACTION REQUESTED: Refund • . . GO 221.61 . . . . SC . 9:98• Cl 301:47 _ • - CH 70.28- • . _- - . $603.34 . . • .• . RECOMMENDATION: Approve , . 6 . . ORDER : : DATE: .1/7/85 nip Chapel Hill ACCT 82068 • • YRACT1 727309 • MAP 7.98A..30 [ Davis Furniture Industries; Inc. , BILL# 8544618 P.O. Box 2065 . High Point, N.C. 27261-2065 • . - .• • COMENT: Real estate was appraised at 100% on January 9 - _ r when in fact it;was incomplete. . • • ACTION REQUESTED_ Refund - • Gd 22.1.61 • • SC •. 9:98 • • 3 CH 70:28 -$603.34 _ • • • •} RECOMiENDAT ION: Approve _ • • ORDER : : DATE: .1/7/85 • • . • • •��,�p Chapel Hill ACCT # 82067 ' 046 TRACILE 727308 C Davis Furniture Industries, Inc.. BILLS 8544617 , P.O. Box 2065 High Point, N.C. 27261-2065 COMMENT: Real estate was . appraised at 100% on January 1 when in fact it was incomplete . ACTION REQUESTED: Refund GO 221.61 - sC 9.98 lilt 301.47 . • - CH 70.28 $603.34 - • RECOMMENDATION: Approve ORDER : DATE: 1/7/85 �nr una • ACCT # 82073 TRACT!? 7273111. - MAP 98A..35 Davis Furniture Industries, Inc. BILLD ' 8544623 P.O. box 2065 • High Point, NC 27261-2065 ' 047 • COMMENT: Meal estate was appraised at 100%• •on January•1 • when in fact it was incomplete. • • :t. ACTION REQUESTED: Refund . . .. GO 95.62 ' . . SC - 4.30 '� :w. G1 130.09 CH 30.33 • $260.34 • • • RECOMMENDATION: Approve • • - - .- • ORDER : :1/7/85 • DATE: . • • • TWP Chapel Hill ACCT $ 82074 048 . TRACT# 727315 MAP 98A..36 _ [ . ] 8544624 Davis Furniture Industries, Inc. RILL# P.O. box 2065 High Point, NC 27261-2065 . [ ■ COMMENT: -Real estate was appraised at 100% on January 1 when in fact it was incomplete. ACTION REQUESTED: Refund GO 95.62 - .� SC - 4.30 G1 130.09. - • . • CH 30.33 • $260.34 _ : " - RECOMMENDATION: Approve ORDER : :1/7/85 • DATE t • •. • TWP Chapel Hill ACCT # 82072 IRACT# 727313 • MAP 98A..34 8544622 Davis Furniture Industries, Inc. BILLS • P.O. Box 2065 High Point, NC 27261-20165 a 049 • • • COMMENT: 'Real estate was appraised at 100% on January.1, in fact it was ;incomplete. • • ACTION REQUESTED: Refund GO 95.62 Y = - SC . 4.30 — Gi 130.09 • - • CH 30.33 $260.34 .-• • RECOMMENDATION: Approve ORDER : : DATE: 1-/7/85 . • % . IWP hanel Hill ACCT #. . 88165 "'' 050 TRACT MAP [ Dick Shirley Chevrolet, Inc. BILL# 8541613 • 2816 Alamance Rd. Burlington, NC 27215 E = a COMMENT: Leased vehicle was reported by leasor as being in City of Chapel Hill. In fact, the vehicle.was " in rate code 17. ACTION REQUESTED: Refund taxes Original Bill - Corrected Bill GO 62.44 GO 62.44 - SC 2:81 SC 2:81 - G2. 77.06 FJ " 5.63 - CH 19.80 CH 19.80 $162.11 $90.68 RECOMMENDATION: Refund difference: $162.11 . - 90.68 . G2 $ 71.43 ORDER : : - DATE: . Ynr nillsoorougn ACCT # 72815 TRACT# MAP BILL# 8542146 General Electric Credit Autolease P.O. Box 310 [ Barrington, IL 60010 ] • 05.1 • COMMENT: A 1982 Aud: Leased to Theodore Cassidy of 7917 Buckhorn Rd. Hillsborough which is in Fox Run in the Durham County jurisdiction has been listed and paid by General Electric Credit to Orange County. A refund is requested. • • • • ACTION REQUESTED: Refund 1985: GO 40.68 FA 2.93 • SC 1.83 • $45.44 . • RECOMMENDATION: Approve ORDER : DATE: 10/23/85 ACCT t 929 9 052 TRACTf MAP Colonial Small Claims Service BILL# 8541398 107 107 N. Churton Hillsborough, NC 27278 I COMMENT: A leased piece of equipment was listed by both the lessee and lessor. The lessee is requesting refund. ACTION REQUESTED: Refund accordingly. GO 9.55 --- SC ;43 03 7.40 $17.38 RECOMMENDATION: Approve • ORDER : DATE: 1/13/86 - TWP 45892 ACCT I TRACTO 74334 MAP 7.119.16J [ ] Mr. Worth Johnson BILL# 8.518175 1015 Clarence Dr. Chapel Hill, N. C. 27514 [ . ] .O53 • CONTENT: A 1967, 21 foot Coachman Travel Trailer was mistakenly listed on 1985 tax form as a 21 foot Motor Home. • • ACTION REQUESTED: Refund Valuation = $2,530 GO 14.67 - CH 4.45 FC 1.77 $20.89 RECOMMENDATION: Approve ORDER : - DATE: • • .mow TWP Cheeks 054 ACCT ft 3366 TRACTS 300295 MAP 3.21.B.39 Mrs. Lois B. Dillard BILL# 859480 c/o Mr. Lee W. Settle Attorney at Law 105 South Fourth St. 1[ Mebane, NC 27302 • COMMENT: Mrs. Dillard's real property located on the south side of 1-85 has been assessed for the past. 3 years at 28.22 acres in lieu of the actual 18.76 acres. • ACTION REQUESTED: . Refund tax overpayment for years 1983, 1984, and 1985. Valuation ' difference:. $3,274 • 1985 ' 1984 1983 Total Due GO 18.99 18.01 18.01 FB .82 .82 .82 $19.81 $18.83 $18.83 . $57.47 RECOMMENDATION: Approve ORDER : DATE: TWP Chapel Hill ACCT # 7-57325 TRACT! 704027 MAP 7--50- :C--7 [ BILL 10318 Michael S. Eckert & Mary c/o Gary K. Berman Attorney At Law 055 Suite 610, CCB Bldg. Durham, NC 27701 COMMENT: Mr. Eckert was assessed for personal property in the amount of $6,065 for 1985. This was in error because Mr. Eckert moved from Orange County in September 1984. ACTION REQUESTED: Refund the amount of taxes paid in personal property in 1985. GO - 35.18 • G2 - 41.55 CH -- 10.68 LL - 8.74 $96.15 RECOMMENDATION: Approve ORDER : DATE: TWP r_rapei ACCT 0 96726 056 TRACT# MAP BILL# 8540532 Alexandra E. Hershey Trust 722 E. Franklin St. Chapel Hill, NC 27514 [ a COMMENT: Equipment reported to Orange. County was located in Durham County. • ACTION REQUESTED: Refund GO - 122.51 SC . .'5.52 - G2 - 151.20 CH - 38.85 - $318.08 RECOMMENDATION: Approved - ORDER : : DATE: • T%VP cnAp,�1 mill ACC r D 74148 TRACT MAP D.L. Cusic Group, Inc. BI11D 84 908 Grove St. . Chapel Hill, N.C. 27514 ] tl C [ . COMMENT: Request refund for a leased computer from CCB. CCB, the owner, listed and paid taxes as well as D.L. Cusic Group, Inc. ACTION REQUESTED: Refund for 1984: Valuation $6549 • GO - 36.02 - • G2 - 44.86 CH - 10.22 • $91.10 RECOMMENDATION: -Approved ORDER : : DATE: • • • ACCT O 34052 058 TRACT; MAP CCB & Trust Co. BILLD Leasing Dept. P.O. Box 931 Durham, NC 27702 COMMENT: Leased computer located in Alamance County. ACTION REQUESTED: Refund taxes. 1984 Valuation $1,536 GO - 8.45 + G2 -- 10.52 CH - 2.40 $21.37 • RECOMMENDATION: Approved • ORDER : DATE: TWp Chapel Hill ACCT # 18073 TRACT! 712464 MAP 7.4..15 BILL# • 855458 • Charles Carroll • Rt 1, Box 377 . Durham, N.0 27705 059 . • a COMMENT:. 1937 Chevrolet assessed in error. - . • _ • ACTION REQUESTED: Refund - . ' Valuation: $2990 . Go 17.34 _ . • - • FE 1.79• - $19.13 . • RECOMMENDATION: Approve • ORDER : : DATE: . - , . T W Chapel Hill ACCT Ii 35399• 06 Q TRACTif MAP . . [ ] • BILLS 83 Virginia Crabtree, Inc. P.O. Box 18508 . Raleigh, NC 27619 COMMENT:. . .. Virginia Crabtree reported retail invents ry:. What should . have been reported was cost of inventory. They . have,filed amended returns to the NC. Dept of Revenue.. In . - - , - _ . 1983 the retail inventory was $180,413, the cost was $82,404. - . Refund is based on $98,009 - the difference: - The 1984 taxes have not been paid. . Inventory reported was $168,406 .what. should have been reported ,$76-,.527, the difference $91,879 - ACTION REQUESTED: 1983 Paid 1984 Not Paid - • GO '539.05 Go 505.33 _ . G2 671.36 • G2 629. 7 . CH 143:09 CH 143.33 . $1353.50 Refund $1278.03 Release' : - - . + - Interest . RECOMMENDATION: Approve ORDER : - DATE: . • • ' i -imp Chapel Hill ACCT # 85407 TRACT# 703923 . MAP 7.96.C.18 BILLS ' 8531039 Anne Sadler _ 102 Walters Rd. CarrborQ, NC 27510 061 • • • COUNT: 1971 Chevrolet Impala assessed as 1976 in error, . ACTION REQUESTED: Refund • Valuation: $1020 .. - . . ' GO 5.92 CH 1.80 _ - 1. • GI . 7.:70 $15.42 • • • • • RECOMMENDATION: Approve ORDER : DATE: . - . ' • • TWP Hillsborough ACCT u 9033 0 062 TRACTI 402634 NAP 4.11.D.15 Thomas B. Sharpe BILL# 8531972 P.O. Box 264 Hillsborough, NC 27278 COMMENT: 1983 Chevrolet assessed as 1984 in error. • • ACTION REQUESTED: Refund - Valuations $990 GO 5.74 _ FA .40 $6.14 RECOMMENDATION: Approve • ORDER : : DATE: - . . flip Chapel Hill. ACCT ft 101440 TRACTU MAP BILL# 8560166 Virgil A. PelIom 063 6 3 480 Santafe Dr. . Fayetteville, NC 28303 E CONTENT: Duplicate payment made for 1983 taxes. ACTION REQUESTED: Refund 1983. . . ' Valuation: .$4385 . GO 24.12 . . ; . • FD 1:75 '. . ' . $25.87 . RECOMMENDATION: Approve . ORDER : : DATE: . • • • • TWP Cedar Grove ACCT D 43320 • • 064 TRACT# HAP [ 8545506 CCB & Trust Co. BILL# Leasing Dept. P.O. Box 931 Durham, N.C. 27702 [ I COMMENT: Leasing company reported the wrong cost. The cost reported was $94,800. The cost actually was $9480. • ACTION REQUESTED: Refund overpaid taxes. GO = 393.03 SC - 17.70 FT 42.49 $453.22 RECOMMENDATION: Approved ORDER : - • DATE: ViY'N1ti.6 'rti1 YIS l 1 .�- 3OARD. OF Mi4' ISSIONERS. ACTION A--WA AC`d+OH ABE1DA 7:0. AB C7 MEETING- DAM' March 18 , 1986 065 marl% Authorization for the Manager to Submit the RSVP Renewal Application OEaARITENT: Department on Aging 1 PUBLIC. HEARING:. YES x 0 ` 1 - . A< < MET(5) :. INFt1RMATI ON CONTACT: Jerry M. P as smo re RSVP Resolution for 968-4478 • Submission of a Grant PHONE NUMBERS: HILLSBOROUGH ` 732-8181 Application • HILLSBOROUG1 - 732-9361 CHAPEr HILL - 967-9-Z51 MEBANE - ZZT-203T DURHAM' - 588-733' R. PCZZ: To consider authorizing submission of the RSVP Application to ACTION for the period July 1, 1986, through June 30 , 1987, in the amount of $24,775 in Federal funds by the County Manager. Local contributions would be $19 ,079 Orange County, $12 ,277 Town of Chapel Hill , ,$800 Town of Carrboro. • • NEE2t. This is a yearly Continuation Application covering volunteer . services provided by 475 retirees serving approximately '58 ,000 hours for 50 non-profit organizations in Orange County. The attached resolution needs the County CoMmissioners' approval. • • :MPAC-'a. There. would. ae no increase in County funds for the program. However, several RSVP accounts (telephone,-- daily- copying, the• maintenance and repair contract) will be transferred to the Department_ on Aging' s Administrative .Account- The impact would - eauce unnecessary record. tieeping and: financial reporting to ACTION._ ECOMM 'WATT ON(5) . The= Depar_ ent on Aging staff recommends approval. ADDENDUM March 18, 1986 ADDENDUM to contract dated September 3, 1986 between Orange County and CHR Associates, P.A. , Chapel Hill, North Carolina. Section 14.2.1. For Basic Services is hereby amended to authorize additional architectural services for the building exterior and parking lots. The limitation on compensation to the architect for the interior renova- tion plans and specification will remain as an amount not to exceed $15,460. Additional compensation for the building exterior and parking lot shall be authorized as follows: Design Phase: $2,400 Construction Documents: 3,700 Total 6;100-_ Adopted by the Board of Commissioners this 18th day of March, 1986. & VJih / Don Willhoit 06 A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) BE IT RESOLVED by the Commissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $24,775 grant for continu- ation of the Retired Senior Volunteer Program for twelve months and to certify to the federal government the will- ingness of the County to assure a minimum of 30% in cash, goods, and services as the non-federal share in support of the program. This is the 18th day of March, 1986. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA LT!M ABSTRACT rTE1 mo. , MEETING CATE March 18 , 1986 O6 UBJET: Authorizing Submission of the Title III-B Application VARTMERT: Department on Aging C PUBLIC HEARING: YES x NO T AC M IT(S) : INFORMATION CONTACT: Jerry M. Passmore 732-8181, Ext. 28D, 968-4478 PHONE NUMBERS: HILLSBOROUG4 - 732-5181 HILLSBOROUGH - 732-9361 CHAPEL HILL -- 467-4251 MEBANE - 227-2031 DURHAM - 688-7331 - PURPOSE: To consider authorizing submission of the Title III-B Older Americans Act (social services/senior center) application to Triangle J Council of Governments by the County Manager, effective July 1, 1986 through June 30, 1987 for federal and state funds in the amount of $83,669. Submission of completed application is due March 18 , 1986. NEED: This is a- yearly continuation application covering the following services which are a part of the Department on Aging's current budget: Transportation, Senior Center Operation., Chore-Handihelper and. Case Manage- ment (In-Home/Community) . DoA would emphasize Access_ services to facili- tate service delivery by a multitude of community organizations. All services were ranked high priority according to COG needs assessment. IMPACT: If approved, County matching funds would not increase over last year. Minimum County funds would be $9 ,296 RECOMMENDATION (S) : DoA staff recommends approval. 068 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. E9 Meeting Date: MARCH 18, 1986 SUBJECT: EXTRATERRITORY PLANNING JURISDICTION DEPARTMENT: COMMISSIONERS PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: COMMISSIONER BEN LLOYD, X505 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: What to cover in discussions with Chapel Hill. NEED: We talked recently of subjects to talk over with Chapel Hill. When we meet to hear further about their request for more plan- ning jurisdiction, I want us to add to the list that we find out: 1. The reasons Chapel Hill does not prefer joint planning. 2. Why the three mile jurisdiction was suggested. 3. What other aternatives to the three mile area would be satisfactory to Chapel Hill. I believe through negotiations we should be able to find a compromise between what the County is seeking to develop with its planning and what the Town wants. We have to know the choices to do that. IMPACT: RECOMMENDATION(S) : I want alternatives to be on our list for getting the Town's thoughts. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. O_ Meeting Date: MARCH 18, 1986 SUBJECT: DRAFT JOINT PLANNING AREA LAND USE PLAN DEPARTMENT: COMMISSIONERS PUBLIC HEARING: _Yes X No ATTACHMENT(S) : INFORMATION CONTACT: DON WILLHOIT CHAIR, X505 TELEPHONE NUMBER: Hillsborough - 732-8181 NONE Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To consider whether the Board wishes to ask the three planning boards to make a revision regarding the New Hope 1/40 Inter- section in view of the lack of public support thus far expressed to the light industrial designation proposal for that location. NEED: The draft Joint Planning Area Land Use Plan was presented at Public Hearing on January 14, 1986. Since that meeting, three public information meetings have been held. These were held at Union Grove Church, the New Hope Improvement Association, and Culbreth Junior High School in January, March 11, and March 12 respectively. The dominant theme at these meetings has been resistance to designation of the industrial node. There appears sufficient justification at this point to remove this proposal from further consideration. IMPACT: Removing industrial designation from the New Hope Church Road/I- 40 interchange on the existing draft plan map, and any other plan alternative maps to be presented at the April 17 public hearing, will help to promote greater public discussion of other features of the plan. RECOMMENDATION(S) : Ask the three planning boards to consider making this revision when they meet March 26, 1986. C CA: 0 aPjWE COUNTY Action Agenda BOARD OF caouSSIOAEts Item Ho. AMON AGEM IMX ABSTRACT NEzTIW DATE March 18, 1986 Subject: APPOINTMENTS Department: BOARD W COMMISSIONM Public Hearing: Yes R no J Attachments: Information Contact: Beverly A. Blythe Under Separate Cover. ]Phone Aumbers: 732-8181, 9W4503_0 22T-0231 MUM: To maintain membership at effective levels an Commissioners' appointed Boards. The following vacancies are announced for the first time for information only: A-13 - RECRFATIO1ff AND PARKS ADVISORY COUNCIL - 5 vacancies; (resignations from Myra Crawford and.-Lillie May Aycock Isley; expiration of terms for Ron Hyatt, Charles W. Snipes and Richard Ward). B-5 - DOMICILIARY HOME COKWWTY ADVISORY CON41TTEE - 1 vacancy; (resignation from Richard Terrell The following vacancies are announced together with the indication of the status of securing candidates for possible appointment consideration. These vacancies have been duly advertised: B-10 - NURSING HOME COW4WTY ADVISORY COMMITTEE -- 1 .vacancy. No nominations have been received from a nursing home within the 45 day period. Two resumes are presented for consideration. _C-8 - ORANGE COUNTY PLAXMG BOARD - 5 vacancies; 15 resumes have been received. REALIGRIMT OF TS[W FOR MRMW OF THE ORANGE COUNTY PANNING BOARD In accordance with Section 2.2.4 of the Zoning Ordinance which states that "new members appointed to fill unexpired terms will be eligible for two additional full terms and to specify that one-third of the Board membership will expire in February of each calendar year" the following proposal will correct and realign the terms for the members of this Board: b 713 POSITIONS OCCUPIED BY: APPOINTNENT ENDS PROPOSSRD ]EDING DATE Alice Gordon February, 1986 February 3, 1986 David Shanklin October, 1986 February 2, 1987 Chris Best March, 1988 February 2, 1987 Barry Jacobs August, 1988 February 2, 1987 Peter Kramer March, 1988 February 1, 1988 Steve Yuhasz June, 1987 February 1, 1988 Carl Walters August, 1985 February 3, 1986 Betty Margison March, 1988 February 1, 1988 Sharlene Pilkey February, 1986 February 3, 1986 Steve Kizer October, 1986 February 2, 1987 Frank Pearson February, 1986 February 3, 1986 Margaret Miller September, 1988 February 1, 1988 REAUGM40T OF TEM FOR NENBM OF THE FECREATIOB AND PARS ADVISORY COUNCIL (In accordance with the Ordinance and Resolution to Create A Recreation and Parks Council of Orange County dated February 5, 1979). Lillie Mae Isley March 5, 1986 March 2, 1987 Thomas E. Link May 7, 1988 March 7, 1988 Ronald W. Hyatt May 7, 1987 March 5, 1986 Smily S. Knight March 19, 1988 March 7, 1988 Lawrence W. Vanhook March 5, 1987 March 2, 1987 Lorraine H. Parker June 7, 1988 March 7, 1988 Charles W. Snipes March 5, 1986 March 5, 1986 Joseph Crews March 5, 1987 March 2, 1987 Richard Ward Jr. September 30, 1987 March 5, 1986 Myra Crawford September 30, 1988 March 7, 1988